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2012 BUDGET DouglasC ounty, KS

Board of Commissioners:

Mike Gaughan—District 1

Nancy Thellman—District 2

Jim Flory—District 3

Adopted on August 10, 2011

Core Services

Economic Community www.douglas-county.com Development Services

Conservation & Sustainability

Mission Statement:

To provide for the safety and well being of the citizens of Douglas County through the professional and efficient delivery of essential public services in response to the needs of Douglas County Citizens. Craig Weinaug, County Administrator

County Offices Building built in 1903

Youth Services Built in 1995 Judicial and Law Enforcement Building built in 1977

Jail Major Functions of the County  Public Safety  Maintain County Roads & Bridges  Community Support  Court & District Attorney  Elections  Appraiser  Register of Deeds  Tax Collections

Staff County Administrator, Craig Weinaug Assistant County Administrator, Sarah Plinsky Budget Director, Debbie Sparkes

Table of Contents:

Page No. Page No. Introduction Personnel Facts Photos of Courthouse ...... 6 Staffing History by Department ...... 36 Budget Document Overview ...... 7 Public Services Summary ...... 37 Budget At A Glance ...... 8 Personnel Policy Highlights ...... 39 Organizational Chart ...... 40 Executive Summary Message from County Administrator ...... 10 Budget By Department ...... 12 Budget Goals & Strategies ...... 13 Financials

County Vision-Mission-Values ...... 14 Assessed Valuation Long-Range Goals ...... 15 Valuation History—Real, Personal, State Assessed ...... 42 Legislative Changes ...... 16 Factors That Changed Valuations ...... 43 Budget Process ...... 18 Budget Process in Depth ...... 19 Valuations by Class or Type ...... 44 Mill Levies & Assessed Values of All Taxing Districts ...... 45

Ten Year History of Mill Levies of All Taxing Districts...... 46 Profile & Quick Facts

County Profile & Quick Facts ...... 20 Financial & Accounting Policies Climate & Trivia ...... 21 Budgeting, Revenue Forecasting ...... 47 Transportation, Healthcare, Utilities, Media ...... 22 Accounting & Purchasing Policy ...... 48 County Timeline ...... 23 Investment Policy & Auditing ...... 49 Unreserved Fund Balance Policy ...... 50 Demographics & Economics Fund Structure Chart ...... 52 Population Facts ...... 24 Fund/Dept Structure List ...... 53 Crime Statistics ...... 25 Fund Categories & Descriptions ...... 54 School District Facts ...... 26 Account Definitions ...... 56 Labor Force ...... 27 Debt Management Policy Overview & Debt Rating ...... 57 Economic Development ...... 28 Top Ten Tax Payers, Building Permits, Vehicle Regist ...... 29 Debt Payment Schedule ...... 58 Major Revenue Explanations, Trends & Factors ...... 59

Fund Summaries—3 year comparison ...... 64 Budget Summaries Budgeted Revenue Compared to Actual ...... 73 Total Budget, Value, Mill Levy—multi year comparison ...... 30

Budget Summary By Major Categories ...... 31 Expenditures by Function ...... 32 Capital Outlay Detail-multi year ...... 33 Capital Asset Totals by Department ...... 35

Table of Contents:

General Fund (Primary Operating Fund) General Fund, continued... Department List and Description ...... 75 Revenue ...... 76 Sustainability Management ...... 148 Major Revenue History & Summary ...... 77 Treasurer ...... 150 Administration ...... 78 Utility Electric Gas Water ...... 153 Administrative Services ...... 80 Utility Building Maintenance ...... 154 Agencies County Funded ...... 82 Utility Telephone ...... 155 Appraiser ...... 87 Zoning & Building Codes...... 156 CIP Projects—Capital Improvement Program ...... 90 Non-Appropriated Balance ...... 158 Commissioners ...... 92 General Fund Expenditure Summary ...... 159 Community Service Work Program ...... 94 General Fund Revenue & Expenditure Pie Chart 160 Coroner ...... 95 County Clerk ...... 96 Special Revenue Funds - Budgeted Countywide ...... 98

Court Operating ...... 100 Fund List and Description ...... 162 Court Trustee ...... 104 Ambulance ...... 164 District Attorney ...... 106 Bond and Interest ...... 167 Election ...... 108 Economic Development ...... 170 Emergency Communication Center ...... 110 Emergency Cell Phone Service ...... 171 Emergency Management ...... 113 Emergency Telephone Service ...... 172 Fairgrounds ...... 116 Employee Benefits ...... 173 Fairgrounds Arena ...... 117 Local County Sales Tax...... 176 First Responders...... 118 Motor Vehicle Operations ...... 178 Fleet Operations...... 119 Road and Bridge ...... 181 Geographic Information System ...... 121 Special Alcohol Programs ...... 189 Information Technology ...... 123 Special Building ...... 190 Maintenance ...... 126 Special Liability ...... 191 Noxious Weeds ...... 128 Special Parks and Recreation ...... 192 Parks ...... 130 Youth Services ...... 193 Register of Deeds ...... 132

Shared Costs & Transfers ...... 134 Sheriff ...... 135 Sheriff Clinton Lake Patrol ...... 140 Sheriff Inmate ...... 141 Sheriff Jail ...... 142 Sheriff Reentry Management ...... 146 Sheriff UnderH20 Recovery Squad ...... 147

Table of Contents:

Capital and Reserve Funds Fund List and Description ...... 198 Ambulance Capital Reserve ...... 199 Capital Improvement Projects ...... 200 Capital Improvement Projects Sales Tax...... 201 Equipment Reserve Fund ...... 202 Juvenile Detention Center Construction ...... 203 Risk Management Reserve ...... 211 Trafficway Construction ...... 212 Supporting our Jayhawks! Other Revenue Funds--not budgeted Fund List and Description ...... 214 Community Corrections ...... 215 DA Bad Check Admin Cost ...... 217 Donations ...... 218 Grants ...... 219 Prosecuting Training & Assistance ...... 221 Register of Deeds Technology ...... 222 Sheriff Special Use ...... 223 Special Highway ...... 224 Special Road & Bridge Machinery Equipment ...... 224 This is one of the stained glass win- Special Law Enforcement ...... 225 dows in Commission Meeting Room Valleyview Building ...... 227 Youth Services Grants ...... 228

State Budget Forms List and Description ...... 231 Certificate ...... 232 Levy Limit Calculation ...... 233 Fund Transfers ...... 234 Notice of Hearing Publication ...... 235 This is the chandelier in Commission Glossary ...... 236 Meeting Room Acronyms ...... 238 Website Address ...... 239 Find Sparky the dog. He is hiding somewhere in this document.

Douglas County Courthouse

Commission meeting room. There are three commissioners.

Rotunda in the county office building. This is looking up to the second floor stained glass. This is in the commission meeting room, upper jury section. This Cornerstone on the county was originally a court- office building. A time capsule room. was put here when the building was built.

This bell is in the lobby of the These are the marble stairs to county office building. It was the commission meeting room purchased by the citizens of in the county office building. If Douglas County to commemo- you look close you can see how rate the 200th anniversary of they have been worn down the declaration of independ- Plaque outside of the over the years. ence. The artists were, James county office building. Patti and Robert Rose.

Budget Document Overview

Executive Summary:

This is an overview of Douglas County which includes; information about the budget process, budget summaries, personnel facts and our profile/demographic information. Financials: This section provides information about taxable valuations for Douglas County. It also explains our financial and accounting policies. This is where you will find how the budget is put together and why.

General Fund:

This is the primary operating fund for Douglas County. These pages include line item detail by department within the general fund. Each department will show the 2008 actual, the 2009 adopted budget, the 2009 estimated budget and the 2010 adopted budget. Each department will have a brief department description, budget highlights and goals & objectives. Special Revenue Funds:

These funds are supported by either a user fee or has a tax for a specific purpose. The information for these funds are the same as Capital & Reserve Funds: explained in the general fund. These funds are for the acquisition or construction of major capital needs for the county. They are usually supported by fund transfers and interest earned on fund balances.

Special Revenue Funds-Not Budgeted:

These are funds for a specific purpose usually supported by a specific revenue and are not required to be budgeted under the state guidelines. Last year actual totals are shown for these funds..

State Budget Forms:

These are a few of the forms the state requires for the budget. Which includes the budget certificate and notice of hearing as published in the paper.

The Budget At A Glance

Douglas County Budget Overview

2012 2011 2010 2009 2008 Fund Budget Budget Budget Budget Budget General 38,092,775 37,129,590 36,051,257 36,132,179 35,858,974 Ambulance 4,441,960 3,661,528 3,447,682 3,481,342 3,347,743 Bond & Interest 827,627 901,385 812,736 849,355 716,842 Employee Benefits 8,697,963 8,697,853 8,247,694 7,328,607 6,823,429 Road & Bridge 5,718,969 6,043,934 6,239,973 5,641,000 5,918,940 Special Building 268,950 345,000 300,000 300,000 625,390 Special Liability 250,000 149,800 189,381 324,396 279,421 Youth Services 1,669,990 1,589,585 1,600,617 1,503,000 1,547,710 Total Levied Funds 59,968,234 58,518,675 56,889,340 55,559,879 55,118,449

Economic Development 0 0 0 34,995 34,000 Emergency Cell Phone 0 414,023 232,400 233,000 254,000 Emergency Telephone 601,630 346,393 385,000 445,000 401,500 Local County Sales Tax 5,872,850 6,448,536 6,951,756 5,775,402 4,616,502 Motor Vehicle Operating 785,500 759,900 786,000 725,824 663,750 Special Alcohol Programs 26,500 26,030 19,500 23,000 22,814 Special Parks & Recreation 118,222 118,863 96,212 75,220 78,602

Total Budget 67,372,936 66,632,420 65,360,208 62,872,320 61,189,617 Less Interfund Transfers 8,020,943 8,146,366 8,566,950 8,340,227 8,419,827 Total 59,351,993 58,486,054 56,793,258 54,532,093 52,769,790

Below shows how each fund/department is laid out in this budget document. It explains the date ranges for each column.

Jan 1, 2011 thru Jan 1, 2011 thru Dec 31, 2011 Dec 31, 2011 Adjusted Budget Fund Department Account Current Year Jan 1, 2012 thru As Adopted on Jan 1, 2010 thru Number Number Budget Dec 31, 2012 8/19/2010 Dec 31, 2010 Budget 7/3012011 Actual

100 GENERAL FUND 21010 COUNTYWIDE 2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 BUDGET BUDGET ACTUAL 59210 - CELL PHONE STIPEND 14,500 14,500 14,500 14,292 PERSONNEL TOTALS: 14,500 14,500 14,500 14,292

This is an overview of Douglas County which includes; information about the budget process, budget summaries, personnel facts and our

profile / demographic information. Executive Summary 9 Executive Summary 2012 Budget

10 Executive Summary 2012 Budget

Budget Message, continued

11 Executive Summary 2012 Budget

2012 Budget By Department 2012 Budget Revenue Sources: Douglas County Budget 2011 Estimated 2010 2009 Taxes 51,762,665 76.40% 2012 Budget Budget Actuals Actuals Fund Balance 7,274,889 10.74% General Fund Fees 5,429,500 8.01% Administrator 253,377 252,445 298,979 246,630 Fund Transfers 2,476,266 3.65% Administrative Services 1,022,121 885,683 1,197,030 918,484 Reimbursement 210,178 0.31% Agencies County Funded 6,145,546 5,928,717 5,597,980 5,503,400 Appraiser 576,655 571,720 560,039 630,326 Investment Income 212,490 0.31% CIP Projects - Capital Improvement 4,000,000 4,000,000 4,000,000 4,000,000 Miscellaneous 388,288 0.57% Commissioners 357,867 324,490 287,954 281,068 Total 67,754,276 100.00% Community Service Work Program 24,254 24,255 24,109 24,647 Coroner 161,700 156,700 153,915 158,470 2012 Budget - Revenue Sources County Clerk 323,020 317,631 333,033 295,373 Countywide 870,062 813,995 733,379 825,585 Court Operating 992,478 971,573 895,964 929,065 Court Trustee 407,778 402,814 395,796 389,418 District Attorney 1,535,804 1,519,255 1,386,820 1,398,020 Fund Balance 10.74% Elections 383,253 213,205 222,948 161,506 Fees Emergency Communication Center 424,673 398,707 401,682 376,849 8.01% Fund Transfers Emergency Management 171,805 170,403 149,148 150,520 3.65% Fairgrounds 142,729 55,450 68,263 55,460 Taxes Reimbursement Fairgrounds Arena 0 125,027 80,474 81,112 76.40% 0.31% First Responders 57,500 57,000 48,495 67,524 Fleet Operations 1,286,040 1,168,755 1,005,320 963,899 MiscellaneousInvestment Geographic Information System 159,473 159,227 151,753 141,832 0.57% Income Information Technology 1,160,571 1,162,640 1,070,800 1,108,410 0.31% Maintenance 477,441 465,143 449,281 444,307 Noxious Weeds 228,914 206,127 172,531 211,927 Parks 185,964 199,168 174,823 168,834 2012 Budget Register of Deeds 241,120 235,438 230,949 241,873 Taxes by Type: Shared Costs & Transfers 4,312,921 4,189,952 4,266,390 3,638,860 Sheriff 4,391,346 4,400,662 4,257,030 3,932,010 AdValorem 39,590,608 76.48% Sheriff Clinton Lake Patrol 44,556 44,556 55,705 57,500 County Sales Tax 5,400,000 10.43% Sheriff Inmate 64,000 64,000 63,930 64,492 Vehicle 3,526,289 6.81% Sheriff Jail 5,824,666 5,546,258 5,151,080 5,363,510 SPCCH Gasoline 1,817,000 3.51% Sheriff Reentry Management 156,571 136,381 4,552 0 Emergency Phone E911 475,000 0.92% Sheriff Underwater Recovery 14,500 14,500 9,362 8,383 Delinquent 475,300 0.92% Sustainability Management 67,989 67,163 (29,088) 0 Special Assessments 420,278 0.81% Treasurer 252,386 251,791 259,870 249,724 Alcohol Tax 57,444 0.11% Utility Building Maintenance 35,000 32,500 18,954 16,852 InLieu of Tax 746 0.00% Utility Electric Gas Water 886,647 854,856 856,070 812,614 Total 51,762,665 100.00% Utility Telephone 147,790 146,500 142,969 139,588 Zoning 304,258 303,195 288,241 305,162 Total General 38,092,775 36,837,882 35,436,530 34,363,234 2012 Budget - Taxes by Type

Bond & Interest Fund 827,627 532,264 349,264 381,233 Road & Bridge 5,718,969 5,524,691 5,294,853 6,463,389 County Ambulance 4,441,960 3,635,890 3,616,388 3,299,631 Sales Tax 10.44% Employee Benefits 8,697,963 8,860,830 8,263,999 7,029,159 SPCCH Gasoline 3.51% Special Building 268,950 250,000 396,300 190,507 Vehicle 6.82% Emergency Special Liability 250,000 70,000 108,340 (9,497) Phone E911 0.92% Youth Services 1,669,990 1,624,205 1,641,294 1,505,791 Delinquent Emergency Cell Phone 0 433,361 79,890 201,792 0.92% AdValorem Emergency Telephone 601,630 461,200 154,925 315,852 76.57% Special Motor Vehicle Operations 785,500 732,727 744,979 659,106 Assessments 0.81% Special Alcohol Programs 26,500 26,030 25,306 25,822 Special Parks & Recreation 118,222 15,000 0 4,054 Local County Sales Tax 5,872,850 2,613,262 2,571,920 902,645 Total 67,372,936 61,617,342 58,683,988 55,332,718

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Budget Goals & Strategies

 Continue to administer county finances in accordance with sound fiscal policies adopted by the commission.

 Preservation of county core functions.

 Continue to improve the newly enacted performance measure program designed to enhance organizational effectiveness and efficiency.

 Evaluate fees and charges to responsibly recover the cost of providing service.

 Maintain strong reserves for funds.

 Provide and maintain adequate infrastructure.

 Use one-time revenues for one-time costs.

 Continue to promote positive economic growth in Douglas County.

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Vision—Mission—Values

Vision:  The Douglas County government is committed to the pre-eminent community it serves in sustaining community values, while always looking to the potential that exists for the future of an environment in which citizens are happy to live, work and play.

Mission: To provide for the safety and well being of the citizens of Douglas County through the professional and efficient delivery of essential public services in response to the needs of Douglas County Citizens. To accomplish our mission we will:

 Practice responsive, effective governance;  Be unrelenting in our efforts to improve service quality, cost and effectiveness;  Create and maintain effective partnerships;  Value diversity in the organization and community;  Be accountable to citizens and each other for our actions; and  Uphold professional and ethical standards.

Values:  Responsiveness—being proactive; anticipating citizens needs, encouraging citizen input.

 Integrity—doing the right things right with professional standards; keeping commitments to our citizens, co- workers and partners; taking responsibility for our actions.

 Innovation—dedicating ourselves to learning and growing; constantly searching for better ways to get the job done.

 Teamwork—recognizing every employee and every official is important to the complete satisfaction of our citizens as well as the success of our County; treating everyone with respect; communicating regularly; directly and honestly with our employees, commissioners, and citizens; establishing partnerships both within the County organization and with outside entities to better provide for citizens.

 Professionalism—understanding that the public perception of government is important; establishing sound policies that benefit employees and citizens; participating in organizations that promote and support professionalism in local government; acting as a leader for other Kansas jurisdictions to follow; learning from other leading jurisdictions.

 Preservation of History—learning from our past; understanding the rich culture our County has to offer its citizens; supporting organizations and citizens who daily explore the past and pass on their findings to the rest of the community.

 Keeping Government Local—understanding that active citizen engagement is an effective way to get things done; getting to know the citizens of Douglas County; providing and supporting services that directly benefit the citizens of the community; their ideologies, and their goals.

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Long Range Goals

Economic Health and Sustainability Douglas County strives to provide economic health and sustainability to the citizens the County by creating a plan for growth. In providing economic health and stability to the elected officials and staff of Douglas County, each one works hard to understand not only their own, but other departments’ priorities and how they fit in with the overall priorities of the County government as a whole.

Growth and infrastructure that sustains neighborhoods, communities and open space In order to ensure that growth and infrastructure will sustain the neighborhoods, communities and open spaces of the County, the government of Douglas County operates with the vision of what the County has the potential to look like in 25 years. In keeping with this vision of future possibilities, the County plans responsibly for services based on projected growth.

Government offices, agencies and staff that are responsive, efficient, accessible and welcoming to citizen participation In adhering to the continuous goal of responsive, efficient, accessible, and welcoming government, Douglas County plans with both the present and the future in mind in making sincere efforts to offer as many public services as possible at satellite locations and on the internet. Aligning with this goal of citizen convenience, the County actively identifies and reviews county-wide business procedures for constant improvement.

Efficient cooperative units of government Always striving for improved efficiency for the benefit of the citizens of Douglas County, officials and department heads constantly explore opportunities to consolidate County and City services. The County also works with elected officials of the nine townships in strategizing efficient operations. While increased efficiency in these areas is typically also a benefit to the jurisdictions providing the services, the ultimate goal is always benefit for the citizens.

Compassionate communities that support accessible social services The current goal in sight for establishing Douglas County as a compassionate community is creating criminal justice systems that serve the needs of the public. One area in which this goal has developed significantly is in providing mental health services to those incarcerated with mental illness. This has stemmed from increased numbers of inmates diagnosed with mental illness due to the closing of many State mental facilities. Connected to this, is the goal to create systems that are such that re-entry into the jail system is not commonplace, but rather that offenders are reintroduced into the community in positive ways so that they may succeed.

*These long-range strategic goals were created through a retreat with John Nalbandian of the Uni- versity of Kansas, Department of Public Administration. During the retreat, a small group of participating department heads and County Commissioners developed five strategic themes which the large group endorsed. The next step was then to agree on goals and projects within each theme that could be accomplished. Those included in the county-wide long-range goals were supported by a strong majority of retreat participants.

15 Executive Summary 2012 Budget

Legislative Highlights

Local Sales Tax, Interest Rates, Kansas 911 Act—Emergency Communications Service Sales Tax Refunds Sub. for SB 50 enacts new law related to 911 and applies to all SB 10 contains provisions relating to modes of service, including telephone, cell phone, Voice over sales tax, property tax rates, and sales Internet Protocol (VoIP), prepaid wireless, and other service ca- tax statute of limitations. pable of contacting a public safety answering point (PSAP). Fees. Effective January 1, 2012, 911 fees of $0.53 per month per Local Sales Tax Provisions. The bill al- subscriber and 1.06 percent per prepaid wireless retail transac- lows Douglas County to clarify that tion are imposed. The 911 Coordinating Council, subject to rules among the purposes for which a sales tax and regulations, may lower the 911 subscriber fee or raise it to a of 0.25 percent could be imposed are maximum of $0.60 per month per subscriber. Prepaid wireless conservation, preservation of cultural fees vary proportionally with subscriber fees. heritage, and economic development projects and activities. 911 Coordinating Council. The Council, made up of 16 (four legis- lators and the remainder appointed by the Governor represent- Property Tax Interest Rate Provisions. ing specific areas outlined in the bill) voting members and 10 non The bill also makes changes relating to -voting members, is charged with monitoring the delivery of 911 the interest rates charged for delinquent services in Kansas, developing strategies for future enhance- property taxes and the interest rate paid ments to the 911 system, and distributing grant funds to PSAPs. relative to overpayments attributable to The Council also selects the Local Collection Point Administrator certain errors. The interest rate charged (LCPA). for delinquent or underpaid property taxes of $10,000 or more is increased, Distribution of Fee Moneys. Fee moneys ultimately are remitted effective January 1, 2012, from the previ- to the LCPA for deposit in the 911 State Grant Fund (which is not ous federally established rate plus one in the State Treasury) before being distributed. Each PSAP re- percent utilized under prior law to the ceives a percentage of the fees generated from its users, based greater of such rate or 10 percent. The on county population. Every county receives a minimum distribu- interest rate required to be paid relative tion of $50,000. to property tax overpayments associated with certain clerical errors is increased Use of 911 Fee Moneys. The Act details allowable expenses, and from the current federally established disallows expenses for subscriber radio equipment and for vari- rate to such rate plus two percent, effec- ous expenses associated with acquiring or improving the 911 fa- tive July 1, 2011. cility. PSAPs found to have spent 911 fee money on unauthorized uses are required to repay those funds plus 10 percent to the LCPA for deposit in the 911 State Grant Fund.

911 State Grant Fund. Up to $2 million annually in prepaid wireless 911 fees are deposited in the 911 State Grant Fund, which is administered by the LCPA. All PSAPs are eligible to apply for grants. Grant money may be spent for projects involving Next Generation 911, costs associated with PSAP consolidation or cost -sharing projects, expenses of the 911 Coordinating Council (up to 1.5 percent of the total receipts remitted to the LCPA), audits, and other expenses allowable from 911 fee moneys.

16 Executive Summary 2012 Budget

Legislative Highlights

Omnibus Appropriations Bill—Senate Sub. For House Bill 2014 Slider Payments– business machinery and equip- Special City-County Highway Fund, Section 187 ment tax reduction assistance fund, no payments This is a portion of the tax that is paid on gasoline. It is a from the state for FY 2010, 2011 and 2012. major revenue source for the county road and bridge The slider payment was a reimbursement from the fund. Legislation changed the formulas on how this state to the tax districts for the amount of loss of money is allocated keeping a bigger portion for the State. commercial and industrial machinery equipment from their taxable value. Legislation changed per- The State did an in-house audit in 2009 on how this reve- sonal property acquired by a qualified purchase or nue was distributed and discovered that there were lease made or entered into after June 30, 2006 is some counties not getting all of their share of the pie. The State was not including Treasurer’s satellite offices in now exempt from all property tax. their formula for distributing to counties based on num- It was planned to be a reimbursement to taxing ber of vehicle registrations. Douglas County received a entities over a 4 year period starting in 2008 and one-time payment of $898,434 in 2009 from the State of ending in 2011. Kansas to make up for three years of incorrect payments. The taxing entities received money in 2008 and In addition, on each January 14, April 14, July 14 and Oc- 2009, then it was eliminated. tober 14 of state fiscal years 2012, 2013, 2014, 2015 and 2016 the state treasurer shall determine the amount of Douglas County received $228,402 in 2008 and money to be paid to the counties and cities and will add $187,435 in 2009 for the slider payment. $128,245.99 to the payment to Douglas County.

Payments received for incorrect payment adjustment: Total County Share 3/20/2009 $1,152,561.96 $898,433.85 7/18/2011 $128,245.99 $99,966.47

17 Executive Summary 2012 Budget

Budget Process

Nov Dec Jan Feb Mar Apr May June July Aug Sept Oct

Strategic Planning Process

Citizen input (informal) x x x x x x x x x x x x

Year end review of current budget x x x

Administrator review with Commission x budget targets and directions Budget Process

Financial preparation-projection of reve- x x nues Departments and Agencies develop budget requests according to directions from x Commission

Administrator, Assistant Administrator and budget staff review department and x agency requests

Administrator reviews the recommended budget with each County Commis- x sioner individually

Public meetings for budget review with County Commission and identified x departments and agencies

Public hearing and budget adoption x

Budget document developed x x x

Capital Improvement Program

Assistant Administrator review projects x x

5 year plan presented to Commission for x approval

Budget Amendments:

If the budget needs to be increased to allow for unplanned expenditures or fund transfers, the Commission must approve an amendment to the budget before the end of the calendar year. A public hearing is required to amend the budget and a notice must be published ten days before the public hearing.

Budget amendments as authorized by K.S.A. 79-2929a are permitted to increase the original budget for previously unbudgeted increases in revenue other than ad valorem property tax.

18 Executive Summary 2012 Budget

Budget Process In Depth

Budget Process in Depth

 Citizen input—Citizens can voice their opinions throughout the year, either during public meetings with the Commissioners or with the Administrator anytime.

 Year end review of current budget-the Assistant Administrator and budget staff will review each fund and department for year balances to make recommendations to the administrator for year end transfers. They will review revenues and expenditures compared to the estimated and adopted budget.

 Administrator review with the commission for budget targets and directions-the Administrator will discuss with the Commissioners during a public meeting their views of the upcoming budget. Each Commissioner will voice his opinion of the outlook for the upcoming budget. The Commissioners will give the Administrator guidelines on what they would like to see for a recommended budget.

 Financial preparation projection of revenues-the budget staff will review each revenue type. They will look at history, current revenues, economic factors and legislative changes. The revenues are reviewed by the Admin- istrator.

 Department and agency budget development-each department and agency will put together a budget request. The departments will enter their request on a budget system developed by information technology and the budget staff. The agencies will fill out required forms, which include a brief summary of their agency, a summary of receipts and expenditures and new requests.

 Administrator, Assistant Administrator and budget staff review budget requests-during the month of May each department and agency will have an informal meeting with the Administrator, Assistant Administrator and the budget staff to review their requests. This provides discussion of issues that are happening or coming up in the future that may affect their budget request. Their budget requests are reviewed in detail and some requests might be adjusted. The end result is a recommended budget that is presented to the County Commissioners.

 Administrator and Assistant Administrator review the recommended budget with each County Commissioner individually-this allows the administrator to review the budget in detail on an informal basis with each Commis- sioner.

 Public meetings for budget review-the Commissioner’s will ask to see identified departments and agencies to discuss their budget requests. This provides an opportunity to inform the public and hear the public’s comments on a particular department/agency or issue.

 Public hearing-as required by state statute K.S.A. 79-2929 a public hearing adopting the budget will be held. This hearing provides another opportunity to hear the public’s comments.

 Budget document developed-the budget staff will put together a budget for the State following their requirements and put together a budget document that provides a more in-depth look and overall picture of the County’s budget and the County’s economic and demographic information.

Capital Improvement Program

 Assistant Administrator review projects-the Assistant Administrator and the Public Works Director will review all current projects and new projects. They will update projects using current data and assess new projects.

 5 year plan presented to Commission for approval-during a public meeting the Assistant Administrator and the Public Works Director will review the capital improvement plan. The Commission will make decisions on projects after recommendations by the Assistant Administrator and the Public Works Director.

19 Executive Summary 2012 Budget

Profile & Quick Facts

Douglas County, Kansas

Douglas County operates under a three-member elected commission form of government. It was created in 1855 by Territorial Statute Chapter 30, Section 6. The commission usually meets Wednesday evenings. The commissioners are elected by registered voters in three specific areas of the county. Each commissioner serves a four-year term, with no term limits.

Douglas County was named in honor of Stephen A. Douglas, a United States Senator from Illinois, and candidate for the presidency in 1860. As a Senator in 1854, Douglas took a leading part in securing the adoption of the "popular sovereignty" principle in the Act organizing Kansas Territory, which gave the particular form of the issue involved in the Kansas struggle.

Douglas County (standard abbreviation: DG) is a county located in the U.S. state of Kansas. As of 2000, the population was 99,962, making it the fourth largest county in Kansas. The largest city and county seat is Lawrence and is the home of the University of Kansas and Haskell Indian Nations University. Douglas County has one first class city, Lawrence and three third class cities, Baldwin City, Eudora and Lecompton. Douglas County is located in the northeast section of Kansas.

Douglas County has several fun and interesting activities for those who are lucky enough to visit. Some of the most appealing Douglas County attractions include historic cities such as Lecompton and Lawrence, natural attractions such as Clinton Lake and Lone Star Lake, beautiful parks, various shopping areas, renowned museums and so much more. Downtown Lawrence has a lively atmosphere and is filled with restaurants, bars, galleries, shops and music venues.

The University of Kansas campus is home to many museums, including the KU Natural History Museum and the Spencer Museum of Art. The Robert J. Dole Institute of Politics houses various artifacts from the life of the former Kansas Senator.

20 Executive Summary 2012 Budget

Profile & Quick Facts

Climate: Temperatures range from an average low of almost 20 degrees in January to an average high of over 90 degrees in July. The maximum temperature reaches 90 degrees F an average of 49 days a year and reaches 100 degrees F an average of five days a year.

Precipitation in an average year is nearly 40 inches with the largest share being received in May and June. There are on average 100 days of measurable precipitation each year.

Winter snowfall averages almost 18 inches, but the median is less than 10 inches. Measurable snowfall occurs an average of 10 days a year with at least an inch of snow being received on six of those days. Source: www.wikipedia.org Douglas County is 457 square miles, 292,397 acres. Approxi- mately 68% of the acres are farms.

Trivia On August 21, 1863, during the American Civil War, Confederate guerrillas led by William Quantrill burned most of the houses and commercial buildings in Lawrence and killed 150 to 200 of the men they found in Lawrence. Famous people born in Lawrence, KS

In the 1983 TV movie The Day After, Lawrence was ravaged by Hugh Beaumont—Actor played Ward fallout from detonations of nearby Soviet nuclear bombs, Cleaver in Leave it to Beaver including one which destroyed Kansas City, Missouri. Lawrence was also destroyed in the 2006 TV series Jericho. Erin Brockovich—environmental activist

Ralph Houk—Baseball catcher/manager Bonnie & Clyde robbed the First National Bank in downtown New York Yankees, Detroit Tigers, Boston Lawrence in 1932. Red Sox. A 6 times World Series champion.

21 Executive Summary 2012 Budget

Profile & Quick Facts

Transportation Healthcare Organizations Douglas County Red Cross is a humanitarian organization, led by There are three major transportation services in Douglas County the volunteers, that provide relief to victims of disasters and helps Amtrak station in Lawrence, “The T” Lawrence City bus system and the “KU On Wheels” University bus system. people prevent, prepare for and respond to emergencies. Douglas County Visiting Nurses Association provides care to There are four airports in Douglas County. Lawrence Municipal Airport, individuals who prefer to receive health care in the familiar Gage Farm Airport, Vinland Valley Aerodrome and Flory Airport. surrounds of their own home. Hospice Care in Douglas County is a non-profit, community based organization that is dedicated to giving care and comfort for people with a terminal illness and providing support for their Healthcare families and loved ones.

Lawrence Memorial Hospital is a community-owned, not-for-profit KU Child & Family Services Clinic provides quality mental health hospital that serves the health care needs of the community regardless care to children and families of the Lawrence community and of an individuals ability to pay. LMH receives no tax support from the surrounding areas. city of Lawrence or Douglas County. In the next few years LMH will be The mission of Trinity-In-Home Care is to reduce stress and help embarking on a $40 million campus expansion. The project will include preserve the family unit by providing respite and attendant care the expansion of the Emergency Department, Maternity and Surgical to individuals with disabilities and older adults. Services. The Intensive Care Unit will be renovated and the hospital will Utilities make all patient care rooms private. The major utility companies in Douglas County: Lawrence-Douglas County Health Department works with local partners Cable Service provided by Knology to ensure that local public health capacities are in place to address large Electricity provided by Westar Energy Corp. scale disease outbreaks, illness or bioterrorism events in Douglas County. Gas service provided by Aquila Networks

Bert Nash Community Mental Health providing services for behavioral Telephone service provided by AT&T and Sunflower Broadband. healthcare, offering cutting-edge, research-based services that address a Water, sewer, storm water and trash provided by city of variety of mental health needs and concerns.. Lawrence Utility Department. Media Health Care Access Clinic began in 1988 with $500 and a volunteer. The There are five broadcast radio stations. Two owned and commitment of community members has enabled the organization to operated by the University of Kansas and three owned by Great grow into what it is today. Health Care Access Clinic is a non-profit organization forged from a community effort to deliver health care to Plains Media. Douglas County residents who have limited income and no health insurance. There are two newspapers. The University Daily Kansan, an independent student newspaper of the University of Kansas. The Lawrence Journal-World our local daily newspaper.

22 Executive Summary 2012 Budget

Douglas County Timeline

Year 1855 Creation of Douglas County

1904 Douglas County Courthouse Open—cost $88,856 Judicial & Law Enforcement Center 1961 Douglas County Valley View Nursing Home Open

1977 Judicial & Law Enforcement Center Open

1978 Remodeled Douglas County Courthouse—cost $1,200,000

1987 Eudora City Intech Business Park Open

1989 East Hills Business Park Open-Joint Development with Douglas County and City of Lawrence

Baldwin City Industrial Park Open

Timberledge Industrial Park Open Youth Services

1994 Local County Sales Tax 1% Passed by Voters

1995 Northeast Kansas Juvenile Detention Center (Youth Services) Open—cost $1,800,000

Douglas County Valley View Nursing Home Closed

Merge of dispatchers working for the Lawrence Police Department and the Douglas County Sheriff’s office to the Douglas County Emergency Communications Center

Merge of Lawrence Fire Department and Douglas County Ambulance to Lawrence Douglas County Fire Medical Jail

1999 Douglas County Jail Open—cost $22,000,000

Lawrence Douglas County Community Health Facility Open—cost $14,000,000

Douglas County Treasurer’s 27th Street Satellite Office Open

Douglas County Treasurer’s Baldwin City Satellite Office Open

2000 Douglas County Community Building Open at the Fairgrounds—cost $1,200,000

2003 Douglas County Treasurer’s Baldwin City Satellite Office Closed

2008 Douglas County Treasurer’s Baldwin City Satellite Office Opened—one week a month.

Douglas County Courthouse Outside Renovation—approx. cost $1,427,000

2011 Purchased land for a new Public Works Facility

Future Plans Expand Douglas County Jail Expand Youth Services New Site for Douglas County Public Works Upgrade Radios to comply with Project 25 Standards—approx. cost $8,000,000

23 Executive Summary 2012 Budget

Demographics & Economics

Population Certified on: 7/1/2011 7/1/2010 7/1/2006 4/1/2000 Pop. 2010 Pop. 2009 Pop. 2005 Pop. 2000 Douglas County 4/1/2011 7/1/2009 7/1/2005 4/1/2001 Voter Registration and Party Affiliation Douglas County 110,826 116,383 102,914 99,962 Baldwin City City 4,515 4,401 3,746 3,400 July 2010 Sept 2009 Sept 2008 Eudora City 6,136 6,260 5,284 4,307 Lawrence City 87,643 92,048 81,816 80,098 Democratic 27,629 27,816 25,879 Lecompton City 625 666 589 608 Republican 22,762 22,952 23,533 Total Cities 98,919 103,375 91,435 88,413 Unaffiliated 27,774 27,008 26,803 Clinton Township 586 630 546 531 Libertarian 680 663 721 Eudora Township 1,305 1,421 1,257 1,264 Reform 75 83 88 Grant Township 371 480 421 442 Kanwaka Township 1,412 1,494 1,310 1,317 Total 78,920 78,522 77,024 Lecompton Township 1,082 1,310 1,147 1,153 Source: Kansas Statistical Abstract 2010 Marion Township 812 1,024 880 836 Palmyra Township 2,558 2,636 2,370 2,360 Wakarusa Township 2,318 2,382 2,121 2,237 Willow Springs Township 1,463 1,631 1,427 1,409 Population Total Townships 11,907 13,008 11,479 11,549 Douglas County’s population ranks 5th in the State of Kansas. The population growth from 2000 to 2010 Douglas County Population by Age 2010 2000 was 17.21%.

85 years and over 1,583 1,028 The projected population for Douglas County for the year 2030 is 164,093. 65 years and over 9,867 7,937 21 years and over 77,491 67,254 The average age for Douglas County is 28.4. 18 years and over 89,695 79,561 Under 5 years 6,209 5,568

Total Male Gender 55,573 49,651 Total Female Gender 55,253 50,311

Source: Kansas Statistical Abstract 2010

Douglas County Population by Race 2010 2000

White 93,667 86,060 Black or African American 4,357 4,238 Am. Indian and Alaskan Native 2,951 2,561 Asian 4,146 3,119 Native Hawaiian & other Pacific Islander 65 62 Some other Race 1,489 1,197 Two or more races 4,151 2,725 Total 110,826 99,962

Source: Kansas Statistical Abstract 2010

24 Executive Summary 2012 Budget

Crime Statistics

Full-Time Law Enforcement Employees in Douglas County

Male Female Total

2007 292 82 374 2008 290 85 375 2009 287 85 372

Crime Index Offenses in Douglas County

Crime Index Offenses Violent Crime Property Crime Rate per Rate per Rate per Number 1,000 Number 1,000 Number 1,000 2007 6,292 55.1 480 4.2 5,812 50.9 2008 5,755 49.8 466 4.0 5,289 45.8 2009 5,596 48.4 499 4.3 5,097 44.1

Arrests in Douglas County

Adults Juveniles

2003 4,488 494 2004 5,462 441 2005 5,522 384 2006 7,470 566 2007 6,588 537 2008 6,856 494 2009 6,704 498

Source: Kansas Statistical Abstract 2010

25 Executive Summary 2012 Budget

Education

School District Enrollment # of # of # of # of Early Elementary Middle High 2006-07 2007-08 2008-09 2009-10 2010-11 Childhood Schools Schools Schools USD 497 - Lawrence 10,622 10,833 11,007 11,188 11,374 0 14 4 2 USD 491 - Eudora 1,373 1,426 1,479 1,533 1,558 1 1 1 1 USD 348 - Baldwin 1,430 1,410 1,440 1,411 1,423 1 1 1 1

Source: Kansas Dept of Education

Universities Enrollment Fall 2010 Fall 2009 Fall 2008 Fall 2007 Fall 2005 University of Kansas 26,266 26,826 24,503 26,342 26,934 Baker University 3,661 3,853 2,993 3,959 3,261 Haskell Indian Nations University - 1,059 913 894 919 Single dash (-) indicates not reported

The University of Kansas is the largest public university in the state with a local enrollment of just under 30,000 including the Medical Center. It has over 170 fields of study and the nationally known Kansas Jayhawks athletics program.

Haskell Indian Nations University offers free tuition to members of registered Native American tribes. It has an average enrollment of just under 1,000 students representing all 50 states and 150 tribes.

There are 6 private schools in Douglas County. Private Accredited Schools, Corpus Christi Catholic School and St. John Catholic School. Private Non-Accredited Schools, Bishop Seabury Academy, Raintree Montessori, Veritas Christian School. Private School, Dole (KU Handicapped).

26 Executive Summary 2012 Budget

Labor Force

Labor Force Top 15 Employers in Douglas County 2010 2009 Employer Product/Service # Employed # Employed University of Kansas Education 9,872 9,396 Vangent Information Services 1,500 1,800 Lawrence Public Schools Education 1,831 1,710 Average Wage per Job in Douglas County City of Lawrence Government 1,431 1,250 Full- and Part-Time by Place of Work 2000 21,005 Lawrence Memorial Hospital Health Services 1,251 1,200 2002 24,884 Hallmark Cards Inc. Manufacturer 814 814 2004 26,752 The World Company Multi-Media Provider 680 600 2006 29,057 Berry Plastics Manufacturer 665 2008 31,397 Baker University Education 496 593 2009 31,875 Amarr Garage Doors Manufacturer 480 588 Source: Kansas Statistical Abstract 2010 Community Living Opportunities Inc. Services for Disabled 410 Kmart Distribution Center Distribution 400 452 Douglas County Government 396 Allen Press Printing & Publishing 320 Future Prospects: Cottonwood, Inc. Services for Disabled 265 Source: Chamber of Commerce The most significant expansion occur- Vangent - formally known as Pearson Government Solutions ring in Douglas County is related to the additional research opportunities available to the University of Kansas INDUSTRIES & COMPANIES Hospital as a result of achieving an The City of Lawrence and Douglas County provide a welcoming environment for a National Cancer Institute-NCI desig- broad range of industries. With its proximity to the University of Kansas, the nation as a cancer research facility. Bioscience & Technology Business Center and major highways with access to This potential designation has already Kansas City and Topeka, Lawrence and Douglas County are well positioned as the resulted in expansion at the KU Hos- community of choice for start-up businesses, R&D firms, technology, bioscience pital and is attracting bioscience re- industry and entrepreneurs. search companies to the area.

The expansion of Berry Plastics op- Its educated workforce, robust transportation system and unparalleled cultural erations in Lawrence includes the attractions offer businesses and their employees a unique and desirable location addition of a $20,000,000 facility that to live and work. is currently under construction, ena- The city supports a wide range of businesses from professional and management bling Berry Plastics to add additional positions to farming, construction, manufacturing, research, bioscience and phar- lines of production in Lawrence. maceutical development. Both large and small businesses call Lawrence home. Berry will be adding 21 jobs immedi- Small businesses are a valuable part of the business community, and many have ately with the potential to add about been in business for more than 150 years. 100 more within the next year.

Lawrence/Douglas County target industries for expansion and recruitment are: API Foils announced it would be mov- Bioscience and Pharmaceuticals ing its U.S. corporate headquarters Animal Health and Animal Science from New Jersey to Lawrence. API High Technology foils came to Lawrence in 2003, they Light Manufacturing make hot-stamping foils and other products used in printing, packaging Source: www.lawrencekansaseconomicdevelopment.com and related industries.

27 Executive Summary 2012 Budget

Economic Development Farmland Redevelopment The purpose of economic development Since 2010, the City of Lawrence has actively worked to clean-up and remove materials from is to improve the overall economic the former Farmland Industries fertilizer plant on east K-10 Highway. The city took ownership of the 467-acre site with the intention of creating additional space for industrial devel- strength of Lawrence and Douglas opment and expanding the city’s business park. The Farmland property is a natural exten- County and the economic quality of life sion of the East Hills Business Park and provides additional space to expand employment opportunities and recruit businesses to Lawrence that will help increase the community’s tax for all residents. base. In 2011, the city took steps to recycle and demolish old, metal structures on the site. Six- teen-hundred tons of scrap metal were hauled from the site. The city is looking to develop the site for use with “green” technologies and are looking to recruit environmentally friendly and sustainable businesses. Also in 2011, the city was awarded a RE-Powering America grant from the EPA that will help determine the best renewable energy options for the site. The next phase in the project is to develop a master plan for the property that will show how the property will be used and will help to identify the challenges and opportunities for the property, coordinate infrastructure and development needs with remediation strategies, provide design alternatives that create a culture of innovation at the new industrial park, and evaluate the most efficient ways to handle construction and development at the site. Retention & Expansion BTBC—Bisocience & Technology Business Center The Bioscience and Technology Business Center (BTBC) Main Facility opened in August 2010 on the University of Kansas (KU) West Campus. Since then, the BTBC has grown to Berry Plastics has been a part of the community for 43 include two additional facilities, making it the largest business incubator network in Kansas years. In the past year it solidified its commitment to and one of the largest in the Midwest. Together, the BTBC Main, Expansion, and KUMC Lawrence and Douglas County with a $20 million in- facilities total nearly 70,000 square-feet and are home to more than 85 employees. Some vestment to build a 600,000 square-foot warehouse of these companies are local startups, while others are emerging companies relocating just off the Farmer’s Turnpike in northwest Lawrence. to Lawrence from places such as New Mexico, Ireland and New Zealand. Within 16 months The new facility means 11 new of opening, the BTBC Main Facility has reached 100% occupancy. Continued demand has jobs and, just as important, it prompted planning for Phase II, which would entail construction of an additional 20,000 to positions Berry Plastics for 30,000 square-feet of private tenant space. The purpose of the BTBC is to promote economic development by providing commercial growth and additional manu- space and serving as an economic system for creating, recruiting and growing emerging facturing at the original plant. bioscience and technology-based companies. Companies in this early stage face tight capital constraints. The BTBC can provide business development services to help them rapidly A relative newcomer to Lawrence and Douglas County, scale their business, leading to the creation of high-paying, high quality jobs. The BTBC Plastikon arrived in late 2010. About 50 jobs were system is composed of five components critical for the success of any early-stage created initially and the manufacturer of plastic vials venture: used in the health care industry is on track to hire  Modern, State-of-the-Art Office and Wet Lab Space. Approximately half of the more than 100 new employees in the next four years. 21,400 square-foot Main Facility is private tenant space, while the remainder is com- Plastikon already is expanding in Douglas County, leas- mon area featuring amenities shared by all tenants. ing 10,000 square-feet of warehouse space in the  Business Development Services. The BTBC provides professional business develop- Franklin Business Center. ment services from qualified, successful incubator staff. Services available to businesses can be found at www.btbcku.com. Grandstand Sportswear and Glassware announced its  Access to Capital. BTBC clients have raised more than $185 million in investment expansion into the East Hills Business Park in 2011. capital from a variety of private, federal, and state sources. The BTBC has also helped Grandstand is a custom screen-printer specializing in clients raise capital through federal programs such as the Small Business Innovation sportswear, glassware and promotional items. The Research (SBIR) program and state funds, including money from the Kansas Biosci- business has rapidly expanded in employees from ence Authority. seven in 1988 to 51 employees currently. Grandstand  Access to KU Research & Expertise. Through a partnership between the BTBC and now occupies a 155,000 square-foot industrial facility. KU, tenants and clients are able to access specialized equipment, world-class re- The company sells products throughout the United searchers, and a highly qualified student body from which to hire employees. The States, Canada and Australia. BTBC Kansas University Medical Center Facility (KUMC) – located on the KUMC campus in Kansas City, Kansas – provides this same convenience and access to resources unique to KUMC, including a clinical trials site.  Education and Networking Events. The newly launched BTBC Entrepreneur Educa- tion Series offers presentations by highly successful, entrepreneurially minded execu- tives that cover a range of topics relevant to the success of any startup. The BTBC is the result of a unique partnership between the City of Lawrence, Douglas County, KU, and the Kansas Bioscience Authority. For more information, visit http://btbcku.com. Source: Lawrence Chamber of Commerce-Economic Development Report 2011 28 Executive Summary 2012 Budget

Top Ten Tax Payers in Douglas County

Ten Highest Tax Payers in Douglas County, KS Includes combined total for real estate, personal property and state assessed 2010 Tax Roll 2009 Tax Roll 2005 Tax Roll

Assessed Percentage of Assessed Percentage of Assessed Company Total Taxes County Taxes Total Taxes County Taxes Total Taxes County Taxes Value total County Value total County Value Taxes Taxes

1 Western Resources 51,220,159 $6,038,059 $1,831,018 4.54% 1 45,839,650 $5,191,367 $1,503,678 4.08% 1 62,608,845 $6,474,941 $1,884,464 2 Southwestern Bell 6,009,838 $740,540 $214,840 0.53% 2 6,948,685 $822,949 $227,938 0.62% 2 10,647,480 $1,169,000 $320,479 3 Walmart 5,437,670 $672,047 $194,386 0.48% 3 5,438,110 $646,536 $178,386 0.48% ------4 Inland Western Lawrence LLC 5,434,603 $685,510 $198,280 0.49% 8 3,824,265 $454,666 $125,447 0.34% 3 5,752,465 $633,099 $173,143 5 Packerware/Berry Plastics 4,627,891 $578,175 $165,438 0.41% 4 4,777,935 $568,048 $156,731 0.43% 6 4,372,470 $481,220 $131,607 6 Kmart 4,474,616 $553,022 $159,959 0.40% 5 4,551,445 $541,121 $149,301 0.41% ------7 Hallmark Cards 4,203,429 $519,506 $150,264 0.37% 6 4,334,070 $515,277 $142,170 0.39% 5 5,145,240 $566,269 $154,867 8 CAP Lease LP 4,177,855 $524,810 $149,350 0.37% ------9 Lawrence Paper Co 3,966,931 $490,277 $139,761 0.35% 7 4,101,255 $487,598 $134,533 0.37% 4 5,289,625 $582,160 $159,212 10 Kansas City Power & Light 2,992,538 $381,973 $106,977 0.27% 10 3,072,009 $370,759 $100,771 0.27% ------World Company ------9 3,130,050 $373,200 $102,675 0.28% 7 4,008,455 $442,460 $120,650 Serologicals ------8 3,395,320 $380,084 $102,196 Astaris ------9 3,591,815 $348,560 $108,110 NCS Pearson ------10 3,104,155 $347,491 $93,432

Total County Taxes $40,317,496 $36,849,250 $31,288,120 County Mill Levy 35.749 32.803 30.099

New Private-owned Residential Housing Units Authorized by Building Permits Local Sales Tax Rates Effective 7/1/2010 State of Kansas 6.30% Total Units Total Cost 2004 834 102,343,329 Douglas County 1.00% 2005 599 82,993,238 sub-total - Rural Rate 7.30% 2006 514 76,502,587 Total City Rates 2007 343 36,989,724 City of Lawrence 1.55% 8.85% 2008 708 72,901,325 City of Baldwin 1.00% 8.30% 2009 342 43,508,481 City of Eudora 1.00% 8.30% Source: Kansas Statistical Abstract 2010 City of Lecompton 1.00% 8.30%

Motor Vehicle Registrations in Douglas County State Sales Tax Collections in Douglas County 2009 2008 2007 Auto 51,781 51,611 51,835 Growth % Truck 15,355 15,663 15,735 2002 54,811,204 Trailer 3,234 3,196 2,773 2003 58,939,767 7.53% Motor Cycle 2,228 2,184 1,973 2004 62,618,789 6.24% Motor Bike 404 401 313 RV 299 291 318 2005 65,162,458 4.06% Special Registrations 5,487 5,924 5,477 2006 66,984,022 2.80% Total 78,788 79,270 78,424 2007 67,697,410 1.07% 2008 69,224,233 2.26% Roadway Statistics in Douglas County 2009 66,948,779 -3.29% 2009 2008 2007 Vehicle Registration Fees 3,017,139 2,986,105 1,582,171 2010 73,653,993 10.02% Daily Vehicle Miles 2,553,931 2,605,180 2,621,995 Total Road Miles 1,362.1 1,390.1 1,393.1 Source: Kansas Statistical Abstract 2010

Source: Kansas Statistical Abstract 2010

29 Executive Summary 2012 Budget

Budget & Mill Levy History

Douglas County Budget History

Budget Total Budget % change AdValorem % change Mill Levy % change Assessed % change Year Levied Funds to prior year Tax Levied* to prior year to prior year Value to prior year

2012 59,968,234 2.48% 40,778,329 1.29% 35.773 0.07% 1,139,929,895 1.22% 2011 58,518,675 2.86% 40,259,080 9.42% 35.748 8.98% 1,126,218,033 0.40% 2010 56,889,340 2.39% 36,793,865 -1.34% 32.803 -0.05% 1,121,717,385 -1.29% 2009 55,559,879 0.80% 37,295,252 9.72% 32.820 9.42% 1,136,363,958 0.28% 2008 55,118,449 5.33% 33,990,605 3.43% 29.995 -0.06% 1,133,222,409 3.50% 2007 52,331,523 8.56% 32,862,345 5.22% 30.013 -0.29% 1,094,938,948 5.52% 2005 48,207,157 5.16% 31,232,967 9.08% 30.099 0.81% 1,037,696,180 8.20% 2005 45,840,805 4.48% 28,632,621 7.00% 29.856 -0.01% 959,045,914 7.02% 2004 43,875,660 2.21% 26,758,350 14.80% 29.859 7.34% 896,160,623 6.95% 2003 42,928,184 23,308,229 27.816 837,927,886

2004 was affected by the elimination of Demand Transfers from State of Kansas, which included the loss of revenues for LAVTR Local Advalorem Tax Reduction and CCRS City County Revenue Sharing a combined loss of $1,969,855 *AdValorem Tax Levied includes deliquency Mill Levy History 2011 Levy for 2010 Levy for 2009 Levy for 2008 Levy for 2007 Levy for for Douglas County 2012 Budget 2011 Budget 2010 Budget 2009 Budget 2008 Budget General 22.970 23.258 20.353 21.824 19.023 Ambulance 2.070 1.785 1.422 1.278 1.423 Bond and Interest 0.000 0.000 0.000 0.045 0.045 Employee Benefits 6.444 6.749 6.546 5.595 4.655 Road and Bridge 2.794 2.486 3.012 3.155 3.545 Special Building 0.121 0.289 0.265 0.085 0.253 Special Liability 0.111 0.046 0.000 0.000 0.045 Youth Services 1.263 1.135 1.205 0.838 1.006 Total 35.773 35.748 32.803 32.820 29.995

Comparable Mill Levies Population 2011 Mill 2010 Mill 2009 Mill 2011 Assessed 2010 Assessed 2009 Assessed & Taxable Values 4/1/2011 Levy Levy Levy Valuation Valuation Valuation Douglas County 110,826 35.773 35.748 32.803 1,139,929,895 1,126,013,843 1,121,717,385 Wyandotte County 157,505 36.399 34.076 30.889 1,077,678,389 1,121,149,872 1,172,352,153

Surrounding Counties: Franklin County 25,992 59.207 56.241 57.226 207,872,197 207,921,841 208,248,182 Jefferson County 19,126 67.852 64.383 63.837 145,944,812 146,501,279 149,519,771 Johnson County 544,179 17.700 17.748 17.716 7,551,608,224 7,535,202,026 7,968,282,751 Leavenworth County 76,227 35.513 33.085 32.052 575,120,816 573,676,031 570,019,550 Osage County 16,295 53.698 50.035 48.243 123,759,513 124,446,432 124,108,488 Shawnee County 177,934 43.165 41.016 40.965 1,491,665,028 1,476,128,182 1,489,240,145

Sedgewick County 498,365 29.428 29.359 29.868 4,302,212,481 4,280,705,341 4,245,446,780

30 Executive Summary 2012 Budget

2012 Budget Summary by Major Categories

AdValorem Tax does not include delinquency

Revenues Mortgage Charge for County Sales Vehicle Tax & Delinquent Interest Fund Fund Balance AdValorem Tax SPCC Gas Tax Registration Service & Total Revenues Tax Alcohol Tax Tax Earned Transfers Fund Fees Misc General (1,631,170) (25,421,648) (5,400,000) (1,450,000) (2,308,491) (310,000) (1,744,806) (208,000) (38,474,115) Ambulance (262,717) (2,290,396) (175,847) (20,000) (1,693,000) (4,441,960) Bond & Interest (406,089) (1,000) (420,538) (827,627) Employee Benefits (152,389) (7,131,797) (666,178) (81,000) (227,909) (438,690) (8,697,963) Road & Bridge (479,093) (3,091,836) (1,817,000) (246,130) (45,000) (39,910) (5,718,969) Special Building (103,377) (134,160) (28,507) (2,900) (6) (268,950) Special Liability (122,030) (123,086) (4,484) (400) (250,000) Youth Services 0 (1,397,685) (112,161) (15,000) (142,544) (2,600) (1,669,990) Total Levied Funds (3,156,865) (39,590,608) (5,400,000) (1,817,000) (1,450,000) (3,541,798) (475,300) (4,268,713) (210,600) (438,690) (60,349,574)

Emergency Cell Phone 0 0 Emergency Telephone (125,000) (475,000) (1,630) (601,630) Local County Sales Tax (3,835,274) (2,037,576) (5,872,850) Motor Vehicle Operating (55,000) (730,500) (785,500) Special Alcohol Programs 0 (26,500) (26,500) Special Parks & Recreation (102,750) (15,472) (118,222) Total Budget (7,274,889) (39,590,608) (5,400,000) (1,817,000) (1,450,000) (3,568,298) (475,300) (5,489,685) (212,230) (2,476,266) (67,754,276)

Expenditures Economic Development Debt Fund Agencies & Reimburse Total Personnel Contractual Commodities Capital Outlay & Heritage Misc Payments Transfers City Lawrence ments Expenditures Conservation Fund & Bioscience General 15,825,652 5,575,991 2,131,425 642,861 1,048,440 141,650 7,052,013 6,580,964 (906,221) 38,092,775 Ambulance 236,477 103,300 61,600 49,000 3,991,583 4,441,960 Bond & Interest 827,627 827,627 Employee Benefits 8,441,963 6,000 250,000 8,697,963 Road & Bridge 2,293,906 1,504,200 1,256,863 64,000 600,000 5,718,969 Special Building 268,950 268,950 Special Liability 165,000 10,000 75,000 250,000 Youth Services 1,438,411 126,925 87,800 1,500 5,704 9,650 1,669,990 Total Levied Funds 27,999,932 7,883,543 3,579,388 769,961 1,048,440 206,354 837,277 7,977,013 10,572,547 (906,221) 59,968,234

Emergency Cell Phone 0 Emergency Telephone 237,200 197,500 125,000 41,930 601,630 Local County Sales Tax 5,872,850 5,872,850 Motor Vehicle Operating 594,028 42,850 9,500 137,122 2,000 785,500 Special Alcohol Programs 26,500 26,500 Special Parks & Recreation 118,222 118,222 Non-Appropriated Fund Balance 381,340 Total Budget 28,593,960 8,163,593 3,588,888 1,085,683 1,048,440 468,476 6,710,127 8,020,943 10,599,047 (906,221) 67,754,276 Levied Funds - Expenditures Levied Funds - Revenue Capital Outlay SPCC Gas Tax Mortgage County Sales Tax 1.25% -3.01% Registration Fees Commodities -8.95% -2.40% 5.79% Contractual Economic 12.76% Development & Vehicle Tax & Alcohol Heritage Conservation Tax Misc & Bioscience -5.87% Delinquent Tax 0.33% 1.70% -0.79% Personnel Charge for Service & 45.32% Fund Transfers AdValorem Tax Misc 12.91% -65.60% -7.07% Debt Interest Earned Payments -0.35% Agencies & City 1.36% Fund Transfers Lawrence -0.73% 17.11% Fund Balance -5.23% Reimbursement 0%

31 Executive Summary 2012 Budget

Expenditure Summary by Function

2011 2012 Budget Estimated 2011 Budget 2010 Actual 2009 Actual 2008 Actual Budget General Government 11,927,976 11,094,588 11,443,368 12,033,689 10,788,400 11,429,114 Public Safety 19,584,955 18,688,267 18,845,370 17,198,324 16,924,981 17,260,313 Debt 6,700,477 3,145,526 7,349,921 2,921,184 1,283,878 1,257,805 Highways 7,419,887 7,098,742 7,558,505 6,647,527 7,808,049 5,632,318 Capital Improvement 4,223,734 4,163,500 4,147,950 4,164,000 4,171,000 4,489,827 Court Services 1,400,256 1,374,387 1,353,683 1,316,136 1,318,483 1,314,206 Economic Development 881,642 873,691 879,941 526,214 493,347 522,753 Heritage Conservation 350,000 350,000 350,000 0 0 0 Employee Benefits 8,697,963 8,860,830 8,697,853 8,263,997 7,029,159 6,769,545 Community Agency Support 6,186,046 5,968,747 8,968,747 5,637,287 5,543,222 5,687,330 Total 67,372,936 61,618,278 69,595,338 58,708,358 55,360,519 54,363,211

General Government Public Safety Highways Administration Ambulance Fleet Operations Administrative Services Coroner Noxious Weeds Appraiser District Attorney Parks Commissioners Emergency Communication Public Works County Clerk Emergency Management Countywide Emergency Telephone Capital Improvement Election First Responders CIP Transfer Fairgrounds Sheriff CIP Sales Tax Transfer Geographic Information Youth Services Information Technology Court Services Maintenance Debt Court Operating Motor Vehicle Operations Bond & Interest Court Trustee Register of Deeds Local County Sales Tax Special Building Economic Development Special Parks Bioscience Sustainability Management Economic Development Initiative Treasurer Lawrence Dg Co Planning Utilities Zoning

32 Executive Summary 2012 Budget

Capital Outlay

2011 2015 2014 2013 2012 2011 2010 2009 Estimated Projected Projected Projected Budget Budget Actual Actual Fund/Department Narrative Budget Routine Capital Expenditures

Emergency Telephone Equipment General-Emerg Communications 21,000 20,000 19,000 19,000 18,000 19,000 10,728 651 Emergency Telephone Equipment upgrades for E-911 emergency 35,000 30,000 25,000 197,500 122,500 120,000 15,776 9,453 Emergency Cell Phone telephone service 0 0 0 0 18,000 18,000 1,435 8,991

Furniture & Equipment General-multi departments Replacement of routine furniture or 144,000 142,000 140,000 137,335 72,970 76,570 115,547 84,890 Road & Bridge equipment, usually under $10,000. 67,000 66,000 65,000 64,000 64,000 64,000 26,295 10,497 Youth Services 1,500 1,500 1,500 1,500 1,750 1,750 109 0

Building Improvements Special Building Improvements to County buildings 90,000 90,000 90,000 0 90,000 145,000 50,708 0 Special Parks & Rec Improvements to County parks 124,000 122,000 120,000 118,222 15,000 118,863 0 4,054

Medical Equipment Ambulance Replacement of medical equipment and 95,000 85,000 75,000 61,600 101,600 101,600 18,982 43,643 emergency hazardous materials equipment.

Technology General-multi departments Computer equipment or software upgrades. 480,000 460,000 450,000 441,470 497,950 498,050 407,150 284,889

Vehicle Equipment General-Sheriff Replace at least 7 vehicles with equipment 50,000 50,000 50,000 45,056 205,512 303,204 350,813 186,507 each year. Vehicles are now budgeted under fund transfer. Total 1,107,500 1,066,500 1,035,500 1,085,683 1,207,282 1,466,037 997,543 633,575

Non-routine Capital Expenditures

Radio Project General-Sheriff To comply with FCC mandated change from 0 0 100,000 39,013 0 100,000 100,000 55,605 analog to digital. Replace approx. 20 radios each year for three years to be compliant by 2012.

Fund Transfers for Capital Items

Emergency Telephone Equipment Emergency Telephone Equipment upgrades for E-911 emergency 75,000 75,000 75,000 41,930 194,200 41,393 0 180,000 Emergency Cell Phone telephone service 0 0 0 0 283,361 304,023 0 120,000

Furniture & Equipment General-multi departments Replacement of routine furniture or 150,000 125,000 100,000 6,000 6,000 6,000 841,866 877,561 Motor Vehicle Operations equipment. 2,000 2,000 2,000 2,000 4,000 4,000 2,000 2,000 Youth Services 0 0 0 0 10,000 10,000 100,000 0

Vehicles and Equipment General-Fleet Operations Replacement of vehicles and equipment 20,000 17,000 15,000 25,000 7,000 7,000 120,000 220,000 according to replacement plan. General-Noxious Weeds Replacement of vehicles and equipment 7,500 7,500 7,500 20,000 5,000 5,000 10,000 25,000 according to replacement plan. Includes two trucks and four sprayers. General-Parks Replacement of vehicles and equipment 15,000 15,000 15,000 25,000 12,500 12,500 20,000 20,000 according to replacement plan. General-Sheriff Replacement of vehicles. Usually replace 7 255,000 245,000 235,000 225,000 58,544 0 0 0 vehicles. General-Zoning Replacement of vehicles. 0 0 0 0 0 0 0 4,200 Ambulance Usually replace one ambulance a year. 300,000 285,000 280,000 0 275,000 275,000 370,000 0 Road and Bridge Equipment replacement in accordance with 620,000 610,000 600,000 600,000 585,000 585,000 525,000 525,000 the Equipment Replacement Plan Total 1,444,500 1,381,500 1,329,500 944,930 1,440,605 1,249,916 1,988,866 1,973,761 Grand Total 2,552,000 2,448,000 2,465,000 2,069,626 2,647,887 2,815,953 3,086,409 2,662,941

33 Executive Summary 2012 Budget

Capital Outlay—Explained

Capital outlay is defined as the purchase or acquisition of any item having a unit cost of $1,000 or more, or a useful life of one or more years.

These capital items do not include infrastructure improvements. All infrastructure items are explained within our Capital Improvement Projects Fund on page 192. Our Capital Improvement Projects are for a public improvement, including repair, restoration and rehabilitation of existing public facilities. The biggest projects are for improving roads and bridges.

Routine Capital Expenditures are items usually purchased every year.

Departments analyze their furniture and equipment each year to determine which items need to be replaced. This practice prevents expenses from being a huge one-time expense. These expenditures usually don't have an impact on the budget. The costs usually remain the same each year except for inflation.

The biggest cost is technology. It is important to keep our computers and software working. If we don't replace these items on a regular basis, the cost could end up being a huge expense. The second biggest item is the replacement of sheriff vehicles. These vehicles end up with high mileage after two or three years. It is planned to replace around 7 vehicle each year to keep the fleet in good shape.

Non-routine Capital Expenditures are defined as items usually for a specific project, that is a significant expense, and are usually paid for over several years. There typically aren't many of these projects.

Fund Transfers for Capital Items is money set aside each year for big capital items, usually equipment.

The three biggest items are for Sheriff, Ambulance and Road & Bridge. The equipment for these departments are very expensive. One ambulance is usually replaced each year. The County determines an amount that needs to be transferred each year into a equipment reserve fund.

When a piece of equipment needs to be replaced the money is available. This practice prevents expenses from being a huge one-time expense. When the fund balance in general is greater than budgeted, it has been the practice of the county to transfer a good portion of that to equipment reserve. That is why you will see the amount change from year to year in the General-multi departments for the furniture & equipment.

34 Executive Summary 2012 Budget

Capital Asset Totals by Department

Capital Assets over $5,000 by Department on 12/31/2010

Number of Purchase Price items General government Administration 2 $33,398 Appraiser 4 $79,097 County Clerk/Elections 164 $1,697,268 Countywide 4 $273,622 Geographic Information 1 $10,482 Information Technology 29 $543,766 Maintenance/Fairgrounds 20 $248,427 Register of Deeds 7 $66,160 Treasurer 3 $19,125 Zoning 5 $96,579 Sub-total 239 $3,067,924

Highways and streets Public Works, Weeds, Parks and Fleet Operations 120 $4,515,885

Public Safety Emergency Communication 38 $951,877 Emergency Management 38 $493,994 Sheriff 76 $1,395,626 Youth Services 7 $107,514 Sub-total 159 $2,949,011

Grand Total 518 $10,532,820

35 Executive Summary 2012 Budget

Staffing History

Douglas County, KS FTE-Full-time Equivalent County Government Employees by Department

FTE Employees on January 1 2012 2011 2010 2009 2008 General government Administrative Services 5.00 5.00 5.00 5.00 5.00 Administration 4.00 3.00 3.00 3.00 3.00 Appraiser 13.00 13.00 13.00 14.00 15.00 Commissioner 1.71 1.71 1.71 1.71 1.71 County Clerk 7.65 8.65 7.65 6.65 8.15 Elections 3.00 3.00 3.75 3.75 3.75 Fairgrounds 2.00 2.00 2.00 2.00 2.00 Geographic Information 3.00 3.00 3.00 3.00 3.00 Information Technology 10.75 10.75 10.75 10.75 10.75 Maintenance 8.00 8.00 8.00 9.00 10.00 Register of Deeds 6.00 6.00 6.00 6.00 6.50 Treasurer 4.50 5.00 5.00 5.00 9.50 Motor Vehicle Operations 15.25 14.75 14.75 14.75 9.75 Zoning 5.00 5.00 5.00 5.00 6.00 Sub-total 88.86 88.86 88.61 89.61 94.11

Highways and streets Public Works 43.40 43.40 42.40 44.40 50.20 Noxious Weeds 2.00 2.00 2.00 2.00 2.00 Parks 2.00 2.00 2.00 2.00 2.00 Fleet Operations 5.00 5.00 5.00 4.00 -- Sub-total 52.40 52.40 51.40 52.40 54.20

Public Safety Community Service Worker 1.00 1.00 1.00 1.00 1.00 Emergency Communication 25.00 25.00 25.00 25.00 24.50 Emergency Management 2.00 2.00 2.00 2.00 2.00 Sheriff 142.00 142.00 140.00 139.00 138.00 Youth Services 25.58 25.58 25.58 25.58 25.38 Sub-total 195.58 195.58 193.58 192.58 190.88

Grand Total 336.84 336.84 333.59 334.59 339.19

*Does not include Courts, District Attorney or grant positions.

36 Executive Summary 2012 Budget

Public Services

Douglas County, KS Operation indicators by Function 2010 2009 2008 2007 2006 General government Appraiser Number of parcels/properties in Dg Co Real Estate 40,654 41,801 41,698 41,543 40,967 Personal Property 9,867 8,393 8,556 8,796 9,402

County Clerk/Elections General Elections November April November April November Primary Elections August February August Special Elections November April November

Treasurer Number of vehicle transactions done by staff 116,394 112,437 110,590 113,101 111,524 Number of vehicle transactions done on website 8,066 6,941 7,709 6,547 7,023 Number of property tax bills sent out: Real Estate 38,370 38,304 38,238 38,081 37,985 Personal Property 7,740 7,890 8,294 8,544 9,096 State Assessed *455 517 517 534 491 Big Truck 16/20m 637 615 591 581 557 *started combining records Zoning Building & construction building permits issued 228 250 327 317 316

Highways and streets Public Works Hard surface roads maintained 174 Rock surface road maintained 34 Bridges and culverts maintainted 1,125 Number of days of snow removal

Fleet Operations Number of vehicles and equipment maintained 311 with an approximate value $7,850,000

37 Executive Summary 2012 Budget

Public Services

Douglas County, KS Operation indicators by Function

2010 2009 2008 2007 2006 Public Safety Emergency Communication Number of telephone calls handled 911 Landline calls 11,609 12,826 14,051 15,629 19,286 911 Wireless calls 32,327 31,367 30,392 29,502 27,714 Other incoming calls 123,093 116,467 138,022 141,684 149,161 Number of incidents handled Fire 4,470 4,672 4,389 4,111 4,391 Medical 8,346 8,349 7,736 7,295 7,870 Law Enforcement 173,393 173,535 181,515 195,929 197,867

Emergency Management Severe weather activations 47 33 27 18 Hazardous materials incidents 3 2 5 6 Exercises 8 12 8 11 Mobile command vehicle events 11 8 7 10

Sheriff Patrol calls for service 27,773 32,622 31,461 32,992 35,823 Total number of bookings in jail 6,204 5,734 5,486 5,530 6,398 Average daily population in jail 140 143 171 185 175 Number of warrants & papers to be served 17,827 19,036 19,975 20,554 23,708

Youth Services Number of youths in facility Douglas County 238 303 330 302 309 Other Counties 138 107 138 156 120 Total 376 410 468 458 429

38 Executive Summary 2012 Budget

Personnel Policy Highlights

2012 Budget Staff Changes Pay Increases:

Due to budget restraints no positions were added. COLA—cost of living the 2012 budget includes a 1.0% average increase. The commission will make a final de- There were six departments that had asked for additional staff. cision on the COLA towards the end of the year. The Dept F.T.E. Position cola was given on the first full pay period in 2012. Appraiser 1 Appraiser 1 Community Corrections 3 part time Surveillance Officers Personnel Policy Highlights: Emergency Management ½ Admin Secretary Info Technology 1 Database Administ It is the official policy of Douglas County not to Public Works 2 Equipment Operator discriminate against any employee or applicant for Public Works 1 part time Administrative employment in any manner because of race, color, Sheriff 1 PC Specialist religion, age, military status, sex, national origin, or Sheriff 1 Deputy-Court Division based on any other factor prohibited by law.

Classified positions are governed by all personnel 2012 F.T.E. by Type of Service policies and are eligible for all benefits.

Unclassified positions are exempt from the Highways personnel policy and are not eligible for any 15.6% General Govt benefits. These are positions that work less than 26.4% half time, are temporary or seasonal, or don’t work 2012 more than 10 months.

Public Safety Budget Elected Officials are positions that are filled by 58.1% F.T.E. election. These positions are exempt from all General Govt 88.86 personnel policies, but shall receive health Public Safety 195.58 insurance and retirement benefits. Highways 52.40 336.84 Douglas County has the following leaves available: vacation, sick, well, military, family medical, civil, funeral, work injury, and holidays. General Government:

Administrative Services, Administration, Appraiser, It is the County’s policy to comply with the Commissioner, County Clerk, Election, Fairgrounds, GIS, requirements of the Fair Labor Standards Act Information Technology, Maintenance, Register of Deeds, (FLSA). Treasurer, Zoning and Motor Vehicle Operations Benefits include KPERS, KP&F and group health insurance. Douglas County is self-insured for the Highways: health insurance. Fleet Operations, Noxious Weeds, Park, Road & Bridge The introductory period for new employees is 12

months. Public Safety : Sheriff, Youth Services, Community Service Worker, Emergency Communication, Emergency Management

39 Executive Summary 2012 Budget

Douglas County 2011 Organizational Chart

This section explains our financial and accounting policies. This is where you will find how the budget

is put together and why. Finance & Accounting Policies 41 Financials 2012 Budget

Assessed Valuations

History of Assessed Valuations for Douglas County Tax Year Real Estate Change to Personal Property Change to State Assessed / Change to Total Change to previous previous previous previous year without penalty year Public Utilities year year

2011 1,019,283,327 0.83% 38,366,374 -6.31% 82,280,194 10.86% 1,139,929,895 1.24% 2010 1,010,843,377 0.28% 40,949,575 -9.88% 74,220,891 8.81% 1,126,013,843 0.38% 2009 1,008,063,780 -0.28% 45,439,575 -11.68% 68,214,030 -7.79% 1,121,717,385 -1.29% 2008 1,010,941,475 2.39% 51,449,760 -18.69% 73,978,483 -10.43% 1,136,369,718 0.28% 2007 987,349,410 4.54% 63,277,805 -9.64% 82,595,194 2.65% 1,133,222,409 3.50% 2006 944,446,295 7.39% 70,030,785 -1.44% 80,461,868 -7.69% 1,094,938,948 5.52% 2005 879,474,720 8.44% 71,056,940 8.14% 87,164,520 5.92% 1,037,696,180 8.20% 2004 811,044,965 8.16% 65,711,295 -7.21% 82,289,654 9.05% 959,045,914 7.02% 2003 749,880,200 8.16% 70,817,840 -1.46% 75,462,583 3.70% 896,160,623 6.95% 2002 693,286,545 7.48% 71,868,195 -3.86% 72,773,146 -2.37% 837,927,886 5.49% 2001 645,014,530 10.16% 74,751,880 -2.86% 74,540,440 6.10% 794,306,850 8.41% 2000 585,509,265 9.56% 76,950,800 10.11% 70,254,822 2.80% 732,714,887 8.93% 1999 534,431,895 8.81% 69,886,954 10.36% 68,339,181 7.02% 672,658,030 8.79% 1998 491,152,780 9.79% 63,326,435 -4.02% 63,855,728 -2.50% 618,334,943 6.82% 1997 447,368,670 8.71% 65,978,735 19.11% 65,494,727 6.60% 578,842,132 9.56% 1996 411,523,690 8.06% 55,392,510 20.07% 61,438,453 8.64% 528,354,653 9.28% 1995 380,819,405 15.04% 46,134,575 8.20% 56,551,650 0.26% 483,505,630 12.42% 1994 331,029,255 8.74% 42,637,000 10.38% 56,406,461 0.11% 430,072,716 7.68% 1993 304,433,415 2.44% 38,626,655 25.14% 56,345,737 20.33% 399,405,807 6.54% 1992 297,181,835 2.68% 30,867,555 2.51% 46,826,653 6.54% 374,876,043 3.13% 1991 289,423,845 6.64% 30,112,600 5.52% 43,952,561 6.43% 363,489,006 6.52% 1990 271,399,680 4.71% 28,538,100 6.19% 41,295,418 0.93% 341,233,198 4.36% 1989 259,195,700 26,874,090 40,916,262 326,986,052

Totals do not include values for the Tax Increment Finance District TIF.

2007 was the first year for personal property equipment exemptions.

History of Assessed Valuations for TIF Tax Increment Finance Districts Tax Year Real Estate Change to Personal Property Change to State Assessed / Change to Total Change to previous previous previous previous year without penalty year Public Utilities year year

2011 2,702,853 -14.17% 0 0.00% 0 -100.00% 2,702,853 -14.30% 2010 3,149,235 598.87% 0 0.00% 4,462 4.79% 3,153,697 593.31% 2009 450,615 -0.10% 0 0.00% 4,258 -7.82% 454,873 -0.18% 2008 451,055 0.00% 0 0.00% 4,619 -16.50% 455,674 -0.20% 2007 451,055 3.85% 0 0.00% 5,532 -0.23% 456,587 3.80% 2006 434,325 9.89% 0 0.00% 5,545 0.00% 439,870 11.30% 2005 395,220 18.92% 0 0.00% 0 0.00% 395,220 18.92% 2004 332,350 67.04% 0 0.00% 0 0.00% 332,350 67.04% 2003 198,970 0 0 198,970 2003 was the first year for a TIF district This value is not used to calculate mill levies.

42 Financials 2012 Budget

Factors That Changed Valuations

A few factors that affected assessed values and tax bills:

● Tax Roll 1989 was the first year after reappraisal of all property in the State of Kansas. This was a direct result of state-mandated reappraisal and of voter approved reclassification. One of the changes included removing all inventory and livestock from the personal property tax rolls.

● Tax Roll 1992 was the first year to cancel any tangible personal property tax of less than $5.00. This was also the first year for the school general levy of 32.000 mills to be set for all schools.

● Tax Roll 1993 was the first year to amend the constitutional property tax classifications. The assessment for residential property was established at 11.5%, for commercial at 25%, and for public utilities at 33% of market value.

● Tax Roll 1997 the legislature decided to exempt the first $20,000 of appraised value on residential property from the school general mill levy-27.000 mills.

● Tax Roll 2006 the legislature decided to continue to exempt the first $20,000 of appraised value on residential property from the school general mill levy-20.000 for another year.

● Tax Roll 2007 is the first year to exempt commercial and industrial machinery and equipment purchased after June 30, 2006.

Douglas County Assessed Values

1,200,000,000

1,000,000,000

800,000,000

600,000,000

400,000,000

200,000,000

0 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011

Real Estate Personal Property State Assessed

43 Financials 2012 Budget

Valuations by Class

Douglas County Assessed Value Current Assessment 1995 2000 2005 2010 Rate Tax Roll Tax Roll Tax Roll Tax Roll Real Estate Residential 11.5% 253,819,760 395,986,565 621,916,275 724,120,767 Commercial 25.0% 105,931,315 161,721,215 220,892,650 254,288,436 Not for Profit 12.0% 192,450 290,400 351,265 600,876 Ag Use Improvements 25.0% 2,997,545 3,383,380 4,662,090 5,447,961 Ag Use Land 30.0% 7,325,325 8,810,370 10,388,500 7,786,347 Vacant Lots 12.0% 10,309,680 14,426,220 21,223,585 18,570,655 Other 30.0% 243,330 891,115 40,355 28,335 Total 380,819,405 585,509,265 879,474,720 1,010,843,377

Personal Property Commercial 25.0% 40,300,455 69,163,660 60,909,205 29,912,068 Mobile Homes 11.5% 1,417,015 2,768,300 2,982,365 2,627,330 Oil 5 barrels or under 25.0% 37,885 31,720 61,120 284,097 Oil greater than 5 barrels 30.0% 59,945 32,730 60,535 674,806 Gas 25.0% 215 0 0 0 Motor Vehicle 30.0% 2,320,415 2,583,710 2,789,040 2,603,886 Other 30.0% 1,746,365 418,295 883,345 1,090,941 Boat & Trailers 30.0% 0 1,952,385 3,371,330 3,756,447 Recreational Vehicle 30.0% 252,280 0 0 0 Total 46,134,575 76,950,800 71,056,940 40,949,575

Public Utilities Railroads 33.0% 1,261,837 2,186,919 3,054,146 5,284,533 Telecommunications 33.0% 10,211,563 13,363,811 12,663,110 7,016,290 Radio 33.0% 986,681 0 0 0 Electric Power 33.0% 38,934,769 50,423,612 66,507,983 55,039,771 Pipeline 33.0% 4,862,931 4,009,461 4,499,753 6,426,513 Fluid Pipeline 33.0% 293,869 271,019 439,528 453,784 Total 56,551,650 70,254,822 87,164,520 74,220,891

Grand Total 483,505,630 732,714,887 1,037,696,180 1,126,013,843

Ad Valorem tax is a tax based on value. It is assessed on Mill levies are calculated by taking the tax dollars needed real estate, personal property and public utilities. As- from the adopted budgets for each tax district divided by the sessed value is the appraised value of a property times the total assessed valuation for the tax district. assessment rate. For example, residential properties are taxed at 11.5% of their appraised value.

44 Financials 2012 Budget

Mill Levies

2011 Douglas County, KS Tax Levy Sheet Tax Levies Per $1,000 Assessed Valuation Total Mill Taxing Districts Levy Kansas State Assessed Educational Institutions Valuation Building Building K.S.A. 76-6b01 76-b04 Full or Half Deadline December 20th State of Kansas 1.500 1.000 0.500 1,139,929,895 Second Half Deadline May 10th

Employee Road & Assessed General Ambulance Special Building Special Liability Youth Services Benfets Bridge Valuation K.S.A. 79-1946 65-6113 12-16,102 68-5,101 19-15-116 75-6110 38-537 Douglas County 35.773 22.970 2.070 6.444 2.794 0.121 0.111 1.263 1,139,929,895

Employee Special Police Assessed Cities General Bond & Interest Cemetery Library Recreation 3rd Class Cities Township Levies Benefits & Fire Equip Valuation

K.S.A. 79-1945 10-113 12-101a 12-16,102 12-1220 12-1932 12-2110b General Library City of Lawrence-1st class 28.612 16.639 8.510 3.463 856,611,007 City of Baldwin-3rd class 33.206 25.323 3.476 0.404 4.003 1.400 31,019,145 City of Eudora-2nd class 29.276 21.619 4.165 3.492 2.459 40,581,590 City of Lecompton-3rd class 21.328 11.434 8.012 1.882 2.011 3,227,924 931,439,666 Unified School Districts General Supplemental Bond & Adult Capital Cost Recreation Recreation Special Assessed General Interest #1 Education Outlay of Living Commission Employee Assessments Valuation Benefits K.S.A 72-6431 72-6435 10-113 72-4523 72-8801 72-6449 12-1927 12-1928 12-6a01 USD 497-Lawrence 59.438 20.000 18.992 11.700 0.400 6.999 1.105 0.242 972,122,634 USD 348-Baldwin** 73.833 20.000 22.315 21.517 5.001 4.000 1.000 73,938,833 USD 491-Eudora 71.670 20.000 20.961 22.884 7.825 54,905,731 USD 287-Franklin Co 50.814 20.000 25.018 3.997 1.799 14,348 USD 289-Frankin Co 63.275 20.000 22.751 10.331 8.000 2.000 0.193 5,184,032 USD 343-Jefferson Co 53.402 20.000 22.084 8.320 2.998 24,546,491 USD 434-Osage Co 56.573 20.000 27.460 7.115 1.998 3,639,041 USD 450-Shawnee Co 52.004 20.000 19.635 6.368 6.001 5,578,785 1,139,929,895 Townships General Fire Library Road Assessed K.S.A. 79-1962 80-1921 12-1220 68-518c Valuation Clinton 13.364 13.364 9,455,262 Sample Tax Bill Eudora 21.546 2.259 5.873 2.459 10.955 17,093,237 Grant 14.792 14.792 13,545,407 Property in the City of Lawrence Kanwaka 20.124 20.124 21,417,873 Appraised Value of a Home $ 200,000 Lecompton 20.286 2.011 18.275 12,975,504 Assessed Value (Appraised value x 11.5%) 23,000 Marion 24.206 11.709 12.497 10,768,194 Tax Unit 041 - Mill Levy 125.323 Palmyra 11.959 1.400 2.037 8.522 31,909,972 *Less USD exemption $ (46.00) Wakarusa 18.209 18.209 73,888,653 Total Tax Bill $ 2,836.43 Willow Springs 15.876 15.876 17,436,127 208,490,229 Breakdown of Taxes Cemeteries General Assessed State of Kansas 1.500 $ 34.50 K.S.A. 17-1330 Valuation Assessment Rates Douglas County 35.773 $ 822.76 Clinton 0.787 9,642,848 Residential Properties 11.50% City of Lawrence 28.612 $ 658.08 Colyer 0.675 21,762,119 Commercial Properties 25.00% *USD 497 59.438 $ 1,321.09 Eastview 0.595 3,467,533 Public Utility Properties 33.00% 125.323 $ 2,836.43 Maple Grove 0.722 8,106,117 Rock Creek 0.671 1,863,540 Stull 1.049 13,672,824 A tax rate of one mill produces $1.00 of taxes on each $1,000 of assessed Twin Mound 0.917 1,326,355 property valuation. United Cemetery Assoc 1.411 3,382,899 * Less $46.00 school exemption. The first $20,000 of the appraised value of a residential property is exempt from the school general 20.000 mills. Drainage Districts General Assessed K.S.A. 24-407 Valuation Total Mill Levy by Major Tax Units 2011 Levy 2010 Levy Difference Douglas County Kaw 1.433 78,835,868 Tax Unit 041 - City of Lawrence 125.323 123.591 1.732 Wakarusa Haskell Eudora 0.512 6,604,332 Tax Unit 048 - North Lawrence 126.756 125.026 1.730 Wakarusa Kaw 2.000 17,027,298 Tax Unit 054 - East Hills Business 127.323 125.617 1.706 Weaver Bottoms 7.008 198,330 Tax Unit 001 - Baldwin City 145.712 146.205 -0.493 Tax Unit 020 - Eudora City 140.678 141.312 -0.634 Fire Districts General Assessed Tax Unit 080 - Lecompton City 120.998 118.113 2.885 K.S.A. 19-3622 Valuation Fire District #4-Osage Co 4.593 10,768,194 2011 2010 Fire District #1 5.002 16,203,428 Assessed Value Assessed Value Difference City of Lawrence 856,611,007 852,586,917 4,024,090 Watershed Districts General Assessed City of Baldwin 31,019,145 30,937,764 81,381 K.S.A. 24-1219 Valuation City of Eudora 40,581,590 40,192,824 388,766 Tauy Creek #82-FR 3.485 15,781,765 City of Lecompton 3,227,924 3,185,440 42,484 Wakarusa Watershed #35-SH 1.144 94,471,963 Clinton Township 9,455,262 9,141,314 313,948

45 Financials 2012 Budget

Ten Year History of Mill Levies

Douglas County, KS -- Tax Levies

Tax District 2011 Levy 2010 Levy 2009 Levy 2008 Levy 2007 Levy 2006 Levy 2005 Levy 2004 Levy 2003 Levy 2002 Levy

State of Kansas 1.500 1.500 1.500 1.500 1.500 1.500 1.500 1.500 1.500 1.500 Douglas County 35.773 35.748 32.803 32.820 29.995 30.013 30.099 29.856 29.859 27.816

Cities Lawrence 28.612 26.697 26.693 26.647 26.787 26.358 26.375 27.859 28.097 25.563 Baldwin 33.206 32.416 30.538 31.407 32.354 32.371 33.474 30.117 34.079 38.431 Eudora 29.276 29.288 27.188 26.625 24.144 21.182 19.016 18.387 17.577 17.165 Lecompton 21.328 18.508 18.259 18.294 18.237 18.190 16.284 16.225 12.328 12.289

Townships Clinton 13.364 12.231 10.969 10.877 8.481 8.648 8.778 6.864 6.916 6.987 Eudora 21.546 20.810 21.159 20.125 19.282 20.030 19.696 19.942 19.909 18.752 Grant 14.792 14.317 14.288 14.298 11.832 11.419 11.351 11.174 10.920 10.579 Kanwaka 20.124 20.117 20.105 20.024 20.026 20.075 20.091 20.108 20.113 20.150 Lecompton 20.286 20.281 20.404 20.720 20.550 20.971 21.004 21.038 21.107 12.903 Marion 24.206 24.155 24.168 24.226 23.249 23.242 23.243 23.531 23.786 20.308 Palmyra 11.959 12.950 12.951 12.978 12.988 13.373 13.377 13.475 13.166 11.707 Wakarusa 18.209 16.705 16.696 17.700 17.686 17.830 15.856 12.569 12.648 11.601 Willow Springs 15.876 16.882 16.949 16.937 16.279 16.580 16.798 17.089 11.062 8.487

School Districts USD 348 73.833 75.141 70.658 60.698 60.013 67.234 59.636 59.383 57.978 59.141 USD 491 71.670 71.721 68.463 66.499 66.530 66.273 66.538 65.466 63.956 66.909 USD 497 59.438 59.646 57.894 57.399 57.562 57.804 52.083 46.711 47.646 49.835 USD 287 50.814 50.471 47.925 45.197 37.801 38.560 37.788 37.389 35.602 38.330 USD 289 63.275 62.316 60.562 59.023 58.756 55.810 61.179 61.395 61.560 61.807 USD 343 53.402 53.368 53.774 53.241 53.029 52.790 56.759 43.614 45.748 48.623 USD 434 56.573 55.072 52.553 51.492 49.823 49.578 44.049 46.573 46.348 52.412 USD 450 52.004 52.120 52.470 50.358 47.082 49.235 50.839 48.107 48.013 49.734

Northeast Kansas Library 1.260 1.250 1.250 1.250 1.250 1.153 1.130 1.072 1.053 1.055

Drainage Douglas County Kaw 1.433 1.435 1.487 0.906 0.838 0.841 0.807 0.851 0.915 0.952 Wakarusa Haskell Eudora 0.512 0.512 0.999 1.500 1.897 2.000 2.001 1.999 1.960 1.999 Wakarusa Kaw 2.000 2.026 1.950 2.025 2.025 1.850 1.887 1.599 1.639 1.634 Weaver Bottoms 7.008 7.402 7.422 7.122 7.539 7.083 7.037 7.159 7.478 4.933

Cemeteries Clinton 0.787 0.792 0.806 0.809 0.815 0.832 0.837 0.870 0.434 1.249 Colyer 0.675 0.672 0.668 0.654 0.633 0.634 0.588 0.364 0.511 0.528 Eastview 0.595 0.598 0.594 0.610 0.606 0.613 0.633 0.637 0.813 0.835 Maple Grove 0.722 0.730 0.738 0.729 0.730 0.749 0.719 0.486 0.488 0.488 Rock Creek 0.671 ------Stull 1.049 1.005 0.883 0.865 0.931 0.932 0.591 0.604 0.620 0.618 Twin Mound 0.917 0.908 0.901 0.800 0.800 0.798 0.809 0.850 0.817 0.837 United Cem Assoc 1.411 1.401 1.371 1.303 1.316 1.310 1.162 1.176 1.175 1.200

Fire Fire District #1 Lecompton 5.002 4.997 4.995 4.997 4.996 4.988 4.500 4.484 4.497 4.495 Fire District #4 Osage Co 4.593 3.590 3.591 3.525 3.524 3.524 3.375 3.359 3.286 3.324

Watershed Wakarusa #35 1.144 1.144 1.144 1.117 1.114 1.138 1.140 0.938 0.476 0.977 Tauy Creek #82 3.485 3.507 3.507 3.508 2.443 2.459 2.479 2.504 2.493 1.811 46 Financials 2012 Budget

Policies

Budgeting

The budget is prepared utilizing modified accrual basis. The end of the budget year will lapse 30 days after the end of December. Balances remaining in county appropriations are available for 30 days after the end of Decem- ber to pay for goods or services that were delivered or completed prior to the close of the fiscal year.

The budget lists estimated receipts by funds and sources and estimated disbursements by funds and purposes.

The annual budget provides the county with expenditure authority and the authority to levy taxes to finance the county’s expenditures. The annual budget serves two important purposes. First, the budget provides the legal authority for expenditures. Second, the budget is used to calculate the mill levy rates.

A balanced budget will be presented for each fund with a tax levy for the proposed budget year. Budgeted expenditures will equal estimated revenues, including the amount of advalorem taxes to be levied. For each fund that includes an amount for a non-appropriated balance, the amount budgeted will not exceed 5% of total budgeted expenditures and non-appropriated balance. The non-appropriated balance is reserved for fund balance at the beginning of a year, which will be January 1, 201x.

The budget for each fund shall not include any item for miscellaneous purposes in excess of ten (10) percent of the total. The budget will include an itemized budget form for each and every fund.

Budget controls are set by each department within the general fund and other budgeted funds. If a department within the general fund looks like it will be going over budget, it is reviewed with the County Administrator and Assistant County Administrator to determine the reason and to gain approval for the department to go over budget. The affect it will have on the year end carryover is analyzed. The county’s department heads are very conscious of their budgets.

Revenue Forecasting

The County tries to maintain diversified and stable revenue sources. The County will estimate the annual revenues by an objective, analytical process, wherever practical. Trend analysis is the major forecasting method used.

Each revenue is reviewed separately by researching all factors, legislative changes, past and future trends. New revenue sources are constantly evaluated.

During February and March revenues are reviewed for the current year and the next year’s budget. Some revenues are specifically generated or received by a certain fund/department within the County. The department head is consulted for their knowledge and input. Revenues are reviewed throughout the budget process, as legislative changes or unforeseen factors come into play.

47 Financials 2012 Budget

Policies, continued

Accounting

The County follows a modified accrual basis of accounting for all tax supported funds of the County. A modified accrual basis is defined as recognizing a transaction as revenues in the operating statement when the revenues are both measurable and available to liquidate liabilities of the current period. Available means collectible in the current period or soon enough thereafter to be used to pay liabilities of the current period.

Expenditures are generally recognized when a transaction is expected to be paid on current resources.

Purchasing

This policy is intended to ensure fair and equitable treatment of all vendors and citizens of Douglas County and to provide efficient and economical use of Douglas County funds.

 Purchase price $7,500 or less—department heads have the authority to make the acquisition without prior approval or the solicitation of quotes.  Purchase price between $7,501 and $20,000—and a cooperative or state contract is not available or is not being utilized, informal bids should be solicited.  Purchase price greater than $20,000—approval from the Board of County Commissioners is required.

Purchasing Cards “P Card”

 The use of purchasing cards, or P-cards, is encouraged by departments. Employees to whom P-cards are assigned must sign the Purchasing Card Cardholder Agreement. The Assistant County Administrator is responsible for the oversight of Purchasing Cards, including establishments of limits and types of purchases authorized.

48 Financials 2012 Budget

Policies, continued

Investments

Douglas County funds shall be invested in accordance with Kansas Statutes Annotated. The County’s investment portfolio shall be managed in a manner to attain a market rate of return throughout budgetary and economic cycles while preserving and protecting capital in the overall portfolio.

1. First priority shall always be the safety of the investment. 2. Liquidity and availability of the investments at the appropriate time shall be the second priority. 3. Yield of the investment shall be the third priority.

Douglas County’s goal is to achieve a Risk Category 1 rating for all investments as defined by Governmental Ac- counting Standards Board (GASB). This means that all securities owned by Douglas County must be in the name of Douglas County and be held by the County or its authorized safekeeping agent.

Interest rates earned on 2011 2010 2009 2008 2007 2006 2005 investments Highest rate earned 2.04% 2.50% 2.18% 3.60% 5.24% 5.36% 4.38% Lowest rate earned 0.11% 0.17% 0.17% 2.14% 3.01% 3.90% 1.97% Average for year 0.79% 0.92% 0.82% 2.71% 4.57% 4.82% 3.36%

Auditing

The financial records of the County are audited annually by a firm of independent certified public accountants in accordance with generally accepted auditing standards.

The audit includes all funds in the budget document plus other funds. The audit also uses the modified accrual basis as described on page 46.

49 Financials 2012 Budget

Policies, continued

Unreserved Fund Balance

The object of this policy is to preserve the credit worthiness of the County for borrowing monies at favorable interest rates; provide for working capital for the County to meet cash flow needs during the year; and stabilize fluctuations from year to year in property taxes paid by the County’s taxpayers.

The General Fund, Road & Bridge Fund, Youth Services Fund and Employee Benefits Fund, combined: an undesignated fund balance shall be maintained as of December 31 of each year equal to a minimum of 5% of the ensuing year’s budgeted regular operating revenues.

The Special Liability Fund, Special Building Fund, and Bond & Interest Fund, considered individually: an undesignated fund balance shall be maintained in each fund as of December 31 of each year equal to a minimum of 5% of the ensuing year’s budgeted regular operating revenues for each fund.

1. As part of the annual budget process, an estimate will be determined of the surplus or deficit for the current year and a projection of the year end undesignated fund balance. 2. Withdrawal of any amount of undesignated fund balance in excess of the targeted minimum of the amount budgeted, for the sole purpose of reducing the ensuing year’s property tax mill levy, may be made only upon a majority vote of the Board of Commissioners. 3. The Board of County Commissioners, by a majority vote, can declare a fiscal emergency and withdraw any amount of fund balances for purposes of addressing the fiscal emergency. Any such action must also provide for necessary appropriations to restore the undesignated fund balance to the minimum balance within a three-year period.

Fund Balance is defined as the cash balance of a fund at the end of a budget year. The end of a budget year will lapse 30 days after December 31, xxxx. This allows any receipt or bill that comes in after January 1 that should affect the previous year’s budget.

50 Financials 2012 Budget

Policies, continued

2011 % Fund Balance Unreserved 12/31/2010 Budget to Fund Balance Fund Balance Revenues Budget Revenues Policy

General 1,638,268 37,504,589 Employee Benefits 218,816 8,697,853 Road & Bridge 1,216,820 6,043,934 Youth Services 82,304 1,589,585 Total 3,156,208 53,835,961 5.86% 5.00%

Bond and Interest 471,963 901,385 52.36% 5.00%

Special Building 7,384 345,000 2.14% 5.00%

Special Liability 141,104 149,800 94.19% 5.00%

The only budgeted fund not included in the Fund Balance Policy is the Ambulance fund. The fund balance for Ambulance is minimal, any fund balance at the end of the year is transferred to the Ambulance Capital Reserve fund. If the revenue does not come in as budgeted, the transfer is reduced.

Fund balance is the biggest revenue for Special Liability. If the budget is not spent, it is carried forward to the next budget year.

Summary of Financial Policies and Goals

Douglas County will be accountable and responsible with the county’s funds.

Maintain strong reserves for funds. Try to have the same fund balances each year for the budgeted funds. This is key to keeping the mill levy the same each year.

Provide and maintain adequate infrastructure. Annually review age and condition of vehicles, buildings and technology.

Use one-time revenues only for one-time costs.

Evaluate fees and charges to responsibly recover cost of providing the service.

Invest responsibly.

51 Financials 2012 Budget

Fund Chart

Douglas County Governmental Fund Structure

General Fund Special Revenue Debt Service Capital Projects

Ambulance Bond and Interest CIP Sales Tax Economic Development Juvenile Detention Center Construction Emergency Cell Phone Trafficway Construction Emergency Telephone Capital Improvement Projects Employee Benefits Local County Sales Tax Motor Vehicle Operating Road and Bridge Special Alcohol Programs Governmental Funds account for traditional gov- Special Building ernmental operations that are financed through Special Liability taxes and other fixed or restricted revenue sources. Special Parks & Recreation

Youth Services General Fund is the main operating fund used to Ambulance Building Reserve account for all financial resources except those required to be accounted for in another fund. Ambulance Capital Reserve

Community Corrections Special Revenue Funds are used to account for DA Bad Check Admin Cost the purpose of specific revenue sources that are Equipment Reserve legally restricted to expenditure for a specific purpose. Grants Prosecuting Training & Assis- Debt Service Funds are used to account for the payment of principal, interest and related costs Register of Deeds Technology for the county’s general long-term debt. Risk Management Reserve Capital Projects Funds are used to account for Special Highway financial resources to used for the acquisition or Special Road & Bridge Ma- construction of major capital facilities. chinery & Equipment

Valleyview Building Funds that are budgeted Youth Services Grants

Funds that are not budgeted

52 Financials 2012 Budget

Fund Structure

Fund accounting is a control device to separate financial resources and ensure that separated resources are only used for their intended purpose. The financial records of the County are organized and operated on the basis of funds and categories. A fund is an independent fiscal and accounting entity with a self-balancing set of accounts.

The various Douglas County funds are grouped into the following categories:

Budgeted Funds—Property Tax Supported Budgeted Funds– Property Tax and Other Tax Supported General Fund—Primary operating fund Special Revenue Funds—Budgeted Departments within the general fund: Ambulance Administrative Services Bond and Interest Administration Economic Development Agencies Emergency Cell Phone Service Appraiser Emergency Telephone Service Capital Improvement Program Employee Benefits Commissioners Local County Sales Tax Community Service Work Program Motor Vehicle Operations Coroner Road and Bridge County Clerk Special Alcohol Programs Countywide Operations Special Building Court Operating Special Liability Court Trustee Special Parks and Recreation District Attorney Youth Services Elections Emergency Communication Center Capital and Reserve Funds—Not Budgeted Emergency Management Capital Improvement Projects Fairgrounds Arena Capital Improvement Projects Sales Tax Fairgrounds Juvenile Detention Center Construction Fleet Operations Jail Construction GIS Geographic Info System Trafficway Construction Information Technology Ambulance Capital Reserve Maintenance Ambulance Building Reserve Noxious Weeds Equipment Reserve Parks/Lone Star Lake Risk Management Reserve Register of Deeds Other Revenue Funds-Not Budgeted Shared Costs & Transfers Community Corrections Sheriff DA Bad Check Admin Cost Sheriff-Clinton Lake Patrol Donations Sheriff-Inmate Employee Activity Sheriff-Jail Grants Sheriff-Underwater Recovery Prosecuting Training & Assistance Sustainability Management Register of Deeds Technology Treasurer Sheriff Special Use Utilities Special Highway Zoning & Building Codes Special Road & Bridge Machinery Equipment Special Law Enforcement Valleyview Building Youth Services Grants

53 Financials 2012 Budget

Fund Categories & Descriptions

Fund Name Purpose Major Revenue

General Fund The primary operating fund for Douglas County. It is used for Ad valorem tax most of the county’s services

Special Revenue funds are defined as budgeted funds supported by property tax or another specific type of tax or user fee. Below is a brief explanation for each fund.

Ambulance Fire and medical protection in Douglas County Ambulance fees and ad valorem tax

Bond & Interest Debt payments—principal and interest Ad valorem tax

Economic Development To enhance Douglas County’s business climate Sale of land in East Hills Business Park

Emergency Cell Phone Fee charged on cell phones for 911 services 911 fees

Emergency Telephone Services Fee charged on LAN lines for 911 services 911 fees

Employee Benefits County’s share for employee benefits Ad valorem tax

Local County Sales Tax Debt payment for the county jail and community health facility Local county sales tax

Motor Vehicle Operating User fees collected on vehicle transactions to support the Vehicle transaction fees operations of the County Treasurer

Road and Bridge Maintenance of the county’s road and bridges Ad valorem tax

Special Alcohol Programs One third of the liquor taxes received which is to be used for Liquor tax alcoholism and drug abuse prevention and education

Special Building For major repairs, additions or improvements to county build- Ad valorem tax ings

Special Liability For unexpected legal fees, court judgments or settlement costs Ad valorem tax not covered by insurance

Special Parks & Recreation One third of the liquor taxes received which is to be used for Liquor tax the purchase of equipment or improvements to county owned parks

Youth Services For the operation of the Northeast Kansas Regional Juvenile Ad valorem tax and revenue from other Detention Center counties for their use of the facility

Capital and Reserve Funds are used for the acquisition or construction of major capital needs. These funds are audited, but do not need to be budgeted. Below is a brief explanation for each fund.

Capital Improvement Projects For multi-year projects, usually for road and bridge improve- Transfer from the General fund. The comments or building improvements missioners have committed 4 mills each year to be transferred

Capital Improvement Projects For multi-year projects, usually for road and bridge improve- Transfer from the General fund a portion of Sales Tax ments or building improvements local county sales tax

Juvenile Detention Center Construction or improvement of the Youth Service facility Remain fund balance

Trafficway Construction Reserved for trafficway construction Remain fund balance

Ambulance Capital Reserve Replacement of ambulance vehicles or equipment Transfer from the Ambulance fund

Ambulance Building Reserve Construction of new fire & medical facility Transfer from the Ambulance fund

Equipment Reserve Replacement of equipment and technology improvements Transfer from General and other funds

Risk Management Reserve The county’s self insurance program Transfer from Employee Benefits fund

54 Financials 2012 Budget

Fund Categories & Descriptions, continued

Fund Name Purpose Major Revenue

Other Revenue Funds—not budgeted are used to account for the purpose of specific revenue sources that are legally restricted to expenditure for a specific purpose. These funds are audited, but do not need to be budgeted. Below is a brief explanation for each fund.

Community Corrections Supervision program Grants from the State of Kansas

DA Bad Check Admin Costs Helps fund the operating expenses of the District Attorney’s Fee collected for bad checks office

Donations Money received from individuals, businesses or corporations Donations usually for a specific purpose

Grants Grants are usually for a specific purpose. The majority are State or Federal grants for Emergency Management.

Prosecuting Training & Assistance One half of the fees collected is for training prosecutors and Docket fees set by legislation and col- the other half goes to the Kansas Prosecutor Training & As- lected by the District Court sistance

Register of Deeds Technology To be used for handling data storage $2.00 per page recording fees collected by the Register of Deeds

Sheriff Special Use To be used solely for law enforcement and criminal prosecu- $40.00 fee to carry a concealed weapon

Special Highway Improvements to roads or bridges Transfer from the Road & Bridge fund

Special Road & Bridge Machinery Purchase of equipment for the building or maintenance of Transfer from the Road & Bridge Fund Equipment roads or bridges

Special Law Enforcement Law enforcement and criminal prosecution Delinquent tax assessments and penalties on marijuana and controlled substances

Valleyview Building For improvements to the county facility located at 2518 United Way lease agreement Ridge Court, Lawrence, KS currently being used by United Way and other programs

Youth Services Grants Juvenile detention services State grants

Each fund is made up of accounts to classify revenues and expenditures. Revenues are shown with (brackets). The following are the accounts used by Douglas County:

31000 (Fund Balance) 40000 (Revenues) 50000 Personnel expenditures 60000 Contractual expenses 70000 Commodities 80000 Capital outlay 90000 Miscellaneous expenses

55 Financials 2012 Budget

Accounting Definitions

Account Definition:

● Fund Balance is the cash balance of a fund at the end of the budget year.

● Revenues are cash received for the calendar year.

● Personnel expenditures are salaries for county employees. Costs includes regular wages, overtime, temporary hire, merit, adjustment to pay plan, employee uniform allowance, and holiday pay.

● Personnel expenditures within Employee Benefits Fund is the County’s obligation for employees fringe benefits. Fringe benefits includes the County’s share of costs for Social Security, health insurance and unemployment insurance.

● Contractual expenditures are expenses usually provided by other entities, either outside vendors, contractors.

● Commodities are expendable materials and supplies necessary to carry out a department’s responsibilities. Typical items are office supplies, road materials, and fuel.

● Capital Outlay are the purchase, acquisition or construction of any item having a unit cost of $1,000 or more, or a useful life of one or more years. Typical items are vehicles, computers, software and construction projects.

Revenues as presented in this budget document are in brackets ( ). The data that is in this budget document comes from the County’s accounting system. Revenues in the county’s accounting system are shown as a credit in brackets. Positive and negative values make it easier to calculate in software programs.

Reimbursements are also shown in a bracket ( ). A reimbursement is revenue received for an expense that has occurred during the same year. K.S.A. 70-2934 allows reimbursed expenses to be recorded as a reduction to the original expense. The majority of reimbursements that Douglas County receives are from the City of Lawrence. Douglas County and the City of Lawrence have several cooperative agreements to share costs. These are the following cooperative agreements:

County Share City Share Lawrence Douglas County Fire Medical 25.64% 74.36% Emergency Communication Center 34.00% 66.00% Community Service Work Program 50.00% 50.00% Health Facility Building Maintenance 50.00% 50.00% Lawrence Douglas County Planning Department 16.67% 83.33% Judicial & Law Enforcement Building Maintenance 85.00% 15.00%

56 Financials 2012 Budget

Debt Management & Policy Overview

It is the intent of Douglas County to provide for proper planning of capital expenditures and financing requirements, and to establish guidelines for the issuance of various debt instruments. The policy also addresses the intent to minimize borrowing costs and maintain financial and debt ratios within standards established by the policy and to mitigate the overall financial impact of funding the Capital Improvements Plan (CIP).

Goals & Objectives

 To maintain and improve the County’s current credit ratings and thereby avoid financial decisions negatively impacting the County’s credit ratings.

 To provide cost-effective access to municipal bond markets for capital improvements, public facilities, and equipment for essential County services and economic development.

 To encourage continuity and growth in the tax base through responsible economic development and to preserve flexi- bility in capital financing by maintaining an adequate margin of statutory debt capacity.

 To enhance the decision-making process by maintaining a balanced relationship between debt service requirements and current operating costs; to seek alternative fund sources (e.g., categorical grants, loans, or state/federal aid) prior to issuing debt in order to minimize interest costs and maximize prudent investment returns; and to minimize reliance on the property tax levy by seeking alternative revenue sources.

In determining what type of bond to issue, the following factors will be considered:

Direct and indirect beneficiaries of the project. A significantly large proportion of citizens should benefit from projects financed by general obligation bonds.

Time pattern for the stream of benefits generated by the project and the asset’s useful life. The County will not incur debt to fund current operations. The Debt Service Fund shall maintain a fund balance equal to current year debt service requirements plus a 5% reserve. The ratio of the debt service property tax rate to the total property tax rate will not exceed 33% to 50%. Direct general obligation debt and capital leases will not exceed 1.5% to 2.2% of the market value of taxable property. Direct general obligation debt and capital leases will not exceed $500 to $800 per capita.

Debt Rating

The county’s debt rating with Moody’s Investor Services is A1. An A1 rating is considered a safe investment, unless unforeseen events should occur in the economy at large or in that particular field of business.

The County is subject to the municipal finance law of the State of Kansas which limits the amount of general obligation debt that a County may have outstanding to three percent of the valuation of assessed tangible property.

Computation of Legal Debt Margin

Assessed Valuation 11/1/2011 1,139,929,895 Motor Vehicle Assessed Valuation 12/31/10 99,232,076 Total Assessed Valuation 1,239,161,971

Legal Debt Limit—3% $37,174,859

K.S.A. 10-306

None of the current debt is subject to the debt limit since it is all taxable-payable from special assessments or refunding debt.

57 Financials 2012 Budget

Current Indebtedness of the County

Bond Payment Schedule - Paid from Bond and Interest Fund 301 Series 2009-A Series 2008 Series 2006-A Series 2005-A Series 2003-B Series 2001 Taxable Taxable Taxable Taxable Taxable Taxable SE Lawrence San Sewer North 600 Road Improv Hesper Improvement Baldwin Creek Sewer Yankee Tank Sewer #3 N 900 Road & Yankee Tank Total Total Total Principal Year Principal Interest Principal Interest Principal Interest Principal Interest Principal Interest Principal Interest Principal Interest plus Interest 2010 0.00 0.00 10,000.00 11,887.50 24,000.00 6,469.00 75,000.00 15,777.50 150,000.00 23,142.50 15,000.00 17,987.50 274,000.00 75,264.00 349,264.00 2011 35,000.00 176,345.32 10,000.00 11,487.50 25,000.00 5,473.00 75,000.00 13,565.00 125,000.00 18,492.50 15,000.00 16,900.00 285,000.00 242,263.32 527,263.32 2012 30,000.00 91,087.50 10,000.00 11,087.50 26,000.00 5,473.00 80,000.00 11,240.00 135,000.00 14,430.00 15,000.00 15,812.50 296,000.00 149,130.50 445,130.50 2013 40,000.00 90,300.00 10,000.00 10,687.50 27,000.00 4,485.00 80,000.00 8,680.00 135,000.00 9,907.50 15,000.00 14,800.00 307,000.00 138,860.00 445,860.00 2014 50,000.00 89,250.00 10,000.00 10,287.50 28,000.00 3,432.00 85,000.00 6,040.00 150,000.00 5,250.00 20,000.00 13,787.50 343,000.00 128,047.00 471,047.00 2015 110,000.00 87,937.50 10,000.00 9,887.50 29,000.00 2,340.00 90,000.00 3,150.00 0.00 0.00 20,000.00 12,437.50 259,000.00 115,752.50 374,752.50 2016 115,000.00 84,637.50 10,000.00 9,487.50 31,000.00 1,209.00 0.00 0.00 20,000.00 11,087.50 176,000.00 106,421.50 282,421.50 2017 115,000.00 81,187.50 15,000.00 9,087.50 0.00 0.00 25,000.00 9,737.50 155,000.00 100,012.50 255,012.50 2018 120,000.00 77,450.00 15,000.00 8,487.50 25,000.00 8,050.00 160,000.00 93,987.50 253,987.50 2019 125,000.00 73,550.00 15,000.00 7,887.50 30,000.00 6,300.00 170,000.00 87,737.50 257,737.50 2020 125,000.00 69,487.50 15,000.00 7,212.50 30,000.00 4,200.00 170,000.00 80,900.00 250,900.00 2021 130,000.00 65,112.50 15,000.00 6,537.50 30,000.00 2,100.00 175,000.00 73,750.00 248,750.00 2022 135,000.00 60,562.50 15,000.00 5,862.50 0.00 0.00 150,000.00 66,425.00 216,425.00 2023 140,000.00 55,162.50 15,000.00 5,187.50 155,000.00 60,350.00 215,350.00 2024 150,000.00 49,562.50 15,000.00 4,512.50 165,000.00 54,075.00 219,075.00 2025 155,000.00 43,562.50 20,000.00 3,800.00 175,000.00 47,362.50 222,362.50 2026 160,000.00 36,975.00 20,000.00 2,850.00 180,000.00 39,825.00 219,825.00 2027 165,000.00 30,175.00 20,000.00 1,900.00 185,000.00 32,075.00 217,075.00 2028 175,000.00 23,162.50 20,000.00 950.00 195,000.00 24,112.50 219,112.50 2029 180,000.00 15,725.00 0.00 0.00 180,000.00 15,725.00 195,725.00 2030 190,000.00 8,075.00 190,000.00 8,075.00 198,075.00 Total 2,445,000.00 1,309,307.82 270,000.00 139,087.50 190,000.00 28,881.00 485,000.00 58,452.50 695,000.00 71,222.50 260,000.00 133,200.00 4,345,000.00 1,740,151.32 6,085,151.32

The debt paid from the Bond and Interest Fund is for sewer districts and road improvements. The revenue for the debt payments are collected through special assessments and ad valorem tax.

Bond Payment Schedule - Paid from Local County Sales Tax Fund 729 Series 2003-A Series 2004-A Sales Tax Refunding Sales Tax Refunding Jail & Health Facility Jail & Health Facility Total Total Total Principal Year Principal Interest Principal Interest Principal Interest plus Interest 2010 55,000.00 230,732.50 1,745,000.00 541,187.50 1,800,000.00 771,920.00 2,571,920.00 2011 60,000.00 228,923.75 1,840,000.00 484,337.50 1,900,000.00 713,261.25 2,613,261.25 2012 75,000.00 226,956.25 1,970,000.00 421,662.50 2,045,000.00 648,618.75 2,693,618.75 2013 75,000.00 224,426.25 2,095,000.00 330,275.00 2,170,000.00 554,701.25 2,724,701.25 2014 1,245,000.00 221,732.50 1,090,000.00 231,275.00 2,335,000.00 453,007.50 2,788,007.50 2015 2,505,000.00 155,797.50 0.00 211,400.00 2,505,000.00 367,197.50 2,872,197.50 2016 2,315,000.00 62,250.00 0.00 211,400.00 2,315,000.00 273,650.00 2,588,650.00 2017 0.00 0.00 725,000.00 211,400.00 725,000.00 211,400.00 936,400.00 2018 0.00 0.00 1,955,000.00 160,475.00 1,955,000.00 160,475.00 2,115,475.00 2019 0.00 0.00 1,790,000.00 65,800.00 1,790,000.00 65,800.00 1,855,800.00 Total 6,330,000.00 1,350,818.75 13,210,000.00 2,869,212.50 19,540,000.00 4,220,031.25 23,760,031.25

The debt paid from the Local County Sales Tax Fund is for the jail and health facility both built in 1999. The debt is to be paid from a 1.00% county sales tax that voters approved in 1994.

58 Financials 2012 Budget

Major Revenues In Detail

Explanation Trends & Factors

AdValorem tax A tax based on value. Assessed on real estate, personal property This tax is based on the mill levy which is calculated using the and public utilities. The County Treasurer collects this tax, the budget and assessed valuations. Delinquency also affects this first half is due December 20 and the second half is due May 10. revenue, not everyone pays their taxes. The budget usually All funds with a mill levy receive this revenue. includes a 2.50% to 3.00% delinquency factor.

2011 Estimated 2012 Budget 2010 Actual 2009 Actual 2008 Actual 2007 Actual 2006 Actual Budget All levied funds $ 39,590,608 $ 39,306,500 $ 36,399,114 $ 36,339,114 $ 33,423,472 $ 32,316,659 $ 30,193,995 % change to 0.72% 7.99% 0.17% 8.72% 3.42% 7.03% 8.87% previous year

County Ambulance Fees User fees collected for services provided by Lawrence Douglas There was a rate increase that went into effect July 1, 2008. The County Fire & Medical. This revenue is deposited into the rates were below the allowable fees paid by Medicare and Ambulance Fund 501. Medicaid. It is estimated to be a 15% increase with the new rates, however, our estimate includes a slight increase in delinquency. A medical claims position was added in 2005 to increase the collections.

2011 Estimated 2012 Budget 2010 Actual 2009 Actual 2008 Actual 2007 Actual 2006 Actual Ambulance Budget fund $ 1,693,000 $ 1,693,000 $ 1,979,795 $ 1,567,746 $ 1,502,537 $ 1,452,423 $ 1,449,871 % change to 0.00% -14.49% 26.28% 4.34% 3.45% 0.18% 9.86% previous year

County Officer Fees User fees for services provided to the public by the County Estimates are based on history. Most of the fees are set by the offices, including recording fees, district court fees, sheriff fees, Commission. It is the intent of the County to not charge more delinquent tax fees and election filing fees. All county officer than the actual cost of the service. The fees are not adjusted on fees are deposited in the General Fund. an annual basis. Fees are reviewed when major changes have occurred.

2011 Estimated 2012 Budget 2010 Actual 2009 Actual 2008 Actual 2007 Actual 2006 Actual Budget General fund $ 350,500 $ 304,000 $ 294,933 $ 318,229 $ 286,324 $ 322,497 $ 364,695 % change to 15.30% 3.07% -7.32% 11.14% -11.22% -11.57% -12.90% previous year

59 Financials 2012 Budget

Major Revenues In Detail

Explanation Trends & Factors

Delinquent Tax Taxes paid on real estate, personal property and public utilities Estimates are based on history. This revenue is hard to predict, after their due dates to the County Treasurer. All funds with a there are too many factors affecting collections, e.g. bankruptcy mill levy receive this revenue. filings or a tax payer paying several years at once.

2011 Estimated 2012 Budget 2010 Actual 2009 Actual 2008 Actual 2007 Actual 2006 Actual Budget All levied funds $ 475,300 $ 598,200 $ 630,776 $ 361,533 $ 472,993 $ 451,179 $ 501,268 % change to -20.54% -5.16% 74.47% -23.56% 4.83% -9.99% 24.34% previous year

Fees & Interest Delinquent Taxes Fees and interest on late payments for AdValorem taxes, back Estimates are based on history. This revenue is also hard to taxes, sheriff warrants and motor vehicle taxes. This revenue is predict due to the same factors listed with delinquent tax. deposited into the General Fund.

2011 Estimated 2012 Budget 2010 Actual 2009 Actual 2008 Actual 2007 Actual 2006 Actual Budget General fund

$ 350,000 $ 350,000 $ 402,971 $ 309,030 $ 510,795 $ 395,276 $ 350,380 % change to 0.00% -13.15% 30.40% -39.50% 29.22% 12.81% 19.90% previous year

Fund Balance Carryover from previous year, fund balance on January 1, 20xx. Based on estimated revenues less estimated expenditures. The County’s policy is to have a minimum of 5% carryover for General fund, Road & Bridge fund, Youth Services fund and Employee Benefits fund combined. The County’s policy also is a minimum of 5% for Special Liability fund, Special Building fund and Bond & Interest fund considered individually. The current fund balances for these funds exceed the 5% minimum requirement.

2011 Estimated 2012 Budget 2010 Actual 2009 Actual 2008 Actual 2007 Actual 2006 Actual Budget All funds $ 7,274,889 $ 8,897,525 $ 10,341,172 $ 7,473,844 $ 7,250,890 $ 6,159,246 $ 5,745,228 % change to -18.24% -13.96% 38.36% 3.07% 17.72% 7.21% -15.80% previous year

60 Financials 2012 Budget

Major Revenues In Detail

Explanation Trends & Factors

Interest Amount earned on the County's bank accounts. The County Estimate is based on current interest rates collected. The highest Treasurer invests some of the County's funds in the Municipal rate for the year, as of 3/15/10 so far was 2.04% and the lowest Investment Pool with the State which usually earns a higher rate was 0.18%. The average interest rate earned for 2005 was interest rate than a bank. 3.36%, 2006 was 4.816%, 2007 was 5.10%, 2008 was 2.86%, 2009 was 1.25%. The other factor that affects this revenue is when the investments mature and the interest is paid. Sometimes it is invested for a year or two.

General, Special 2011 Estimated Building, 2012 Budget 2010 Actual 2009 Actual 2008 Actual 2007 Actual 2006 Actual Emergency Budget Telephone, Emergency Cell Phone, Bond & $ 212,490 $ 263,445 $ 214,110 $ 415,185 $ 1,220,314 $ 1,695,079 $ 1,420,730 Interest, Youth Service funds % change to -19.34% 23.04% -48.43% -65.98% -28.01% 19.31% 51.95% previous year

Local County Sales Tax This is a 1-cent countywide retail sales tax which was passed by Estimates are based on history and current monthly collection the voters of Douglas County, effective January 1, 1995. For trends. Since this is the second biggest revenue for the County , it further information see the budget highlights within the Local has a big impact on the budget. If we don’t collect what is County Sales Tax Fund. budgeted it will affect the year end carryover.

2011 Estimated 2012 Budget 2010 Actual 2009 Actual 2008 Actual 2007 Actual 2006 Actual General fund Budget

$ 5,400,000 $ 5,300,000 $ 5,283,040 $ 5,280,682 $ 5,327,202 $ 5,131,622 $ 5,075,543 % change to 1.89% 0.32% 0.04% -0.87% 3.81% 1.10% 3.65% previous year

Mortgage Registration Fees Fees collected by the Register of Deeds at the time mortgages Estimates are based on history and current trends. Factors are received at .26% of the principal debt or obligation which is include the sales and building of homes in Douglas County. Sales secured by such mortgage. This revenue is deposited into the history and building permits are reviewed when estimating this General Fund. revenue. The trends have been showing a decrease in building permits for Douglas County. There were 1,998 building permits issued in 2009 compared to 2,179 for the 2008, a 8.31% decrease.

2011 Estimated 2012 Budget 2010 Actual 2009 Actual 2008 Actual 2007 Actual 2006 Actual Budget General fund $ 1,450,000 $ 1,480,000 $ 1,473,053 $ 1,735,129 $ 1,814,444 $ 2,024,000 $ 2,315,339 % change to -2.03% 0.47% -15.10% -4.37% -10.35% -12.58% -9.78% previous year 61 Financials 2012 Budget

Major Revenues In Detail

Explanation Trends & Factors

Motor Vehicle Operations Fees Fees collected by the County Treasurer on vehicle registrations Legislation raised title and registration fees from $3.00 to $5.00 and deposited into the Motor Vehicle Operating Fund 771 effective 1-1-2007-a 66% increase. A new $2.00 fee per (Previously named Special Auto Fee). transaction for our satellite offices started on March 2009. We have two satellite offices open on a regular basis and one satellite office open one week a month.

2011 Estimated 2012 Budget 2010 Actual 2009 Actual 2008 Actual 2007 Actual 2006 Actual Budget All levied funds $ 730,500 $ 728,750 $ 723,992 $ 703,290 $ 622,842 $ 617,459 $ 433,504 % change to 0.24% 0.66% 2.94% 12.92% 0.87% 42.43% -0.41% previous year

Motor Vehicle Tax Assessed at 20% of the value of a vehicle registered in Douglas Estimates are calculated using the previous year collections. This County. All tax payers in Douglas County are subject to the same tax is distributed on the same mill levy that was used to estimate average levy which is derived by dividing the total general tax of the revenue. In 2009 the 2007 mill levy will be used to distribute the County against the total valuation of the County. All funds this tax. with a mill levy receive this revenue. K.S.A. 79-5101. Starting in 2012 this will include 40155 Recreational Vehicle Tax.

2011 Estimated 2012 Budget 2010 Actual 2009 Actual 2008 Actual 2007 Actual 2006 Actual Budget All levied funds $ 3,526,289 $ 3,066,715 $ 3,102,809 $ 2,942,291 $ 2,997,590 $ 2,981,707 $ 2,910,571 % change to 14.99% -1.16% 5.46% -1.84% 0.53% 2.44% 3.54% previous year

Recreational Vehicle Tax Assessed on motor homes at a flat rate depending upon the age Estimates are calculated using the previous year collections. This of the vehicle plus a rate per the weight of the vehicle. All funds tax is distributed on the same mill levy that was used to estimate with a mill levy receive this revenue. Starting in 2012 this will be the revenue. In 2011 the 2009 mill levy will be used to distribute included with 40150 Motor Vehicle Tax. this tax.

2011 Estimated 2012 Budget 2010 Actual 2009 Actual 2008 Actual 2007 Actual 2006 Actual Budget All levied funds $ - $ 28,897 $ 28,240 $ 26,771 $ 26,592 $ 28,170 $ 28,504 % change to -100.00% 2.33% 5.49% 0.67% -5.60% -1.17% 7.21% previous year

62 Financials 2012 Budget

Major Revenues In Detail

Explanation Trends & Factors

Special Assessments Charges assessed against property in a special district formed to Estimates are based on special assessments levied on the pay for specific capital improvements, such as streets or sewers. properties. All specials are reviewed on an annual basis. The This revenue is deposited into the Bond and Interest Fund 301. amount charged to the property owners covers the debt payment.

2011 Estimated 2012 Budget 2010 Actual 2009 Actual 2008 Actual 2007 Actual 2006 Actual Bond & Budget Interest fund $ 417,278 $ 461,800 $ 299,235 $ 301,180 $ 283,377 $ 289,139 $ 263,382 % change to -9.64% 54.33% -0.65% 6.28% -1.99% 9.78% 28.97% previous year

Special City County Highway / Gas Tax This is the County’s portion of the State tax assessed on Estimates are based on history and current collections. In 2009 Gasoline. The County receives 90% which is deposited into the the county also received a one-time payment for a correction Road and Bridge fund; and allocated based on population. The payment for $898,434. This was just a portion to correct the remainder goes to the Cities within Douglas County. The payments where the state used the wrong formula to distribute Governor and Legislation have eliminated the transfer of the the tax. One of the factors is the number of vehicle registrations State General fund portion of this revenue, which is in the county, they did not include our satellite offices in our approximately 6.6% of that fund. total. The 2009 actual number does not include the correction payment.

2011 Estimated 2012 Budget 2010 Actual 2009 Actual 2008 Actual 2007 Actual 2006 Actual Road & Bridge Budget fund $ 1,817,000 $ 1,658,000 $ 1,825,959 $ 1,602,254 $ 1,693,031 $ 1,542,759 $ 1,505,494 % change to 9.59% -9.20% 13.96% -5.36% 9.74% 2.48% 1.41% previous year

63 Financials 2012 Budget

Major Revenues In Detail

Explanation Trends & Factors

911 Emergency Telephone Service Tax The current user fee rate is .75¢ per month per exchange access Estimates are based on history and current collections. This line of Douglas County residents. This tax is to pay for the revenue is a fee charged to each landline. The trend has shown purchase of equipment for the emergency telephone system customers have been switching from a landline to wireless E911. The County Commission set this fee by resolution. This service. revenue is deposited into Emergency Telephone Service Tax Fund 235. K.S.A. 12-5302

2011 Estimated Emergency 2012 Budget 2010 Actual 2009 Actual 2008 Actual 2007 Actual 2006 Actual Budget Telephone Service fund $ 475,000 $ 259,000 $ 273,923 $ 335,733 $ 286,423 $ 380,329 $ 330,354 % change to 83.40% -5.45% -18.41% 17.22% -24.69% 15.13% -13.16% previous year

911 Emergency Cell Phone Tax Effective 7/1/2004 the Wireless Enhanced 9-1-1 Act creates a This is still a fairly new revenue for Douglas County. 2005 was the funding mechanism for improvements to establish wireless first full year for collections. The 2011 budget includes a enhanced (e911) service. Grants would be generated from a projected increase in the fee to .55¢. This fund might be .25¢ per month fee imposed on each wireless service account in consolidated with 911 Emergency Telephone Service Tax Fund the State. Grants would be available to counties with population 235 dependent upon legislation. Starting with 2012 this fund has under 75,000 and to cities in those counties. An additional .25¢ been consolidated with 911 Emergency Telephone Service Fund local e-911 fee would be imposed on all wireless user accounts in 235. the State for use by localities, regardless of size, to finance e-911 improvements. This revenue is deposited into the Emergency Cell Phone Service Fund 240. K.S.A. 12-5330

2011 Estimated Emergency Cell 2012 Budget 2010 Actual 2009 Actual 2008 Actual 2007 Actual 2006 Actual Budget Phone Service fund $ - $ 211,000 $ 209,247 $ 219,686 $ 183,443 $ 187,860 $ 205,022 % change to -100.00% 0.84% -4.75% 19.76% -2.35% -8.37% 60.24% previous year

The 3 Year Fund Summary on the next few pages shows a summary of our budgeted funds. It includes actuals from last year, the current adopted budget, an estimated current budget and next year’s adopted budget.

The estimated current budget is usually prepared in May of the current year. We will have at least four months of current year actuals to compare to the adopted budget. Each department reviews their revenues and expenditures to see if they are still on track to their budget. They will adjust line items that have changed for any reason. This procedure gives us a more accurate look at the current budget. It gives us a better year end fund balance to use when working on the next years budget.

This table is a good snapshot of all of our budgeted funds. You can see which funds receive advalorem taxes, where special revenues such as sales tax or the 911 tax on your phones go.

64 Financials 2012 Budget

3 Year Fund Summary

General Fund Summary Ambulance Fund Summary

2011 Estimated 2011 Estimated 2010 Actual 2011 Budget 2012 Budget 2010 Actual 2011 Budget 2012 Budget Budget Budget

Revenues Fund Balance January 1, xxxx (2,962,363) (1,304,614) (1,638,268) (1,631,170) (61) 0 (78,926) (262,717) AdValorem Tax (22,329,772) (25,430,237) (25,575,000) (25,421,648) (1,557,914) (1,951,225) (1,962,000) (2,290,396) Ambulance Fees (1,979,795) (1,546,530) (1,693,000) (1,693,000) Charge for Service (1,908,050) (1,411,350) (1,537,598) (1,527,800) Delinquent Tax (410,057) (281,000) (385,000) (310,000) (26,778) (18,100) (27,500) (20,000) Interest Earned (209,544) (263,277) (257,900) (208,000) Local County Sales Tax (5,283,040) (5,469,000) (5,300,000) (5,400,000) 911 Telephone Tax Alcohol Tax (14,386) (15,486) (14,735) (15,472) Miscellaneous (164,231) (180,745) (160,006) (161,006) (41) (29) (37) (37) Mortgage Registration Fees (1,473,053) (1,000,000) (1,480,000) (1,450,000) Motor Vehicle Tax (2,104,597) (2,093,177) (1,971,177) (2,293,019) (130,725) (145,644) (137,144) (175,810) Reimbursements** (55,704) (55,704) (56,000) (56,000) Special Assessments Special Highway/Gas Tax Transfer from: General Fund Emergency Cell Phone Fund 240 Motor Vehicle Operating (160,000) 0 (93,368) 0 Total Revenue (37,074,797) (37,504,590) (38,469,052) (38,474,115) (3,695,314) (3,661,528) (3,898,607) (4,441,960)

Expenditures Salary 15,185,068 15,900,060 15,527,216 15,825,652 Contractual 4,432,989 5,089,165 5,165,763 5,575,991 180,461 163,192 180,160 236,477 Commodities 1,558,777 1,940,165 1,915,295 2,131,425 99,916 103,300 103,300 103,300 Capital Outlay 884,239 896,824 794,432 642,861 18,982 101,600 101,600 61,600 Transfer to: Risk Management Fund General Fund Sales Tax Fund 2,079,000 2,068,700 2,068,700 2,037,576 Employee Benefit Fund 397,950 417,800 417,800 438,690 Capital Improvement Fund 4,000,000 4,000,000 4,000,000 4,000,000 Capital Improve Sales Tax Fund 164,000 147,950 163,500 223,734

Ambulance Equip Reserve Fund 370,000 275,000 275,000 0

Special Law Enforcement 0 12,000 12,000 12,000

Emergency Telephone E911 Fund Equipment Reserve Fund 1,091,866 30,500 89,044 340,013 Bioscience 275,000 275,000 275,000 275,000 Economic Development 54,003 423,240 410,290 423,440 Heritage Conservation 0 350,000 350,000 350,000 Payments to Agencies 5,611,981 5,942,717 5,942,717 6,159,546 Payments to City of Lawrence 395,981 378,394 397,401 421,418 2,946,949 2,975,830 2,975,830 3,991,583 Debt Payments Miscellaneous 98,741 151,050 163,005 141,650 80 42,606 0 49,000 Reimburse from City Lawrence*** (793,066) (893,975) (854,281) (906,221) Non-Appropriated Balance 0 375,000 0 381,340 Total Expenditures 35,436,529 37,504,590 36,837,882 38,474,115 3,616,388 3,661,528 3,635,890 4,441,960

Fund Balance December 31, xxxx (1,638,268) 0 (1,631,170) 0 (78,926) 0 (262,717) 0

**Reimbursements - Revenue received for money spent ***Reimbursement fromCity Lawrence - Majority is revenue from City of Lawrence for joint funded agreements

65 Financials 2012 Budget

3 Year Fund Summary, continued

Employee Benefits Fund Summary Road & Bridge Fund Summary

2011 Estimated 2011 Estimated 2010 Actual 2011 Budget 2012 Budget 2010 Actual 2011 Budget 2012 Budget Budget Budget

Revenues Fund Balance January 1, xxxx (266,842) (155,778) (218,816) (152,389) (933,761) (1,102,512) (1,216,820) (479,093) AdValorem Tax (7,174,501) (7,379,977) (7,421,000) (7,131,797) (3,303,505) (2,718,047) (2,733,000) (3,091,836) Ambulance Fees Charge for Service (33,405) (22,400) (26,200) (28,200) Delinquent Tax (107,651) (74,100) (110,000) (81,000) (62,767) (40,400) (50,000) (45,000) Interest Earned Local County Sales Tax 911 Telephone Tax Alcohol Tax Miscellaneous (191) (136) (215,141) (227,909) (128) (62) (52) (52) Mortgage Registration Fees Motor Vehicle Tax (535,679) (670,062) (630,462) (666,178) (322,972) (309,513) (289,713) (246,130) Reimbursements** (29,175) (30,000) (30,000) (11,658) Special Assessments Special Highway/Gas Tax (1,825,959) (1,821,000) (1,658,000) (1,817,000) Transfer from: General Fund (397,950) (417,800) (417,800) (438,690) Emergency Cell Phone Fund 240 Motor Vehicle Operating Total Revenue (8,482,814) (8,697,853) (9,013,219) (8,697,963) (6,511,672) (6,043,934) (6,003,785) (5,718,969)

Expenditures Salary 8,001,394 8,387,923 8,544,300 8,441,964 2,324,180 2,333,998 2,277,397 2,293,906 Contractual 12,650 6,000 12,600 6,000 1,381,699 1,429,357 1,415,667 1,504,200 Commodities 1,037,698 1,181,578 1,182,628 1,256,863 Capital Outlay 26,275 64,000 64,000 64,000 Transfer to: Risk Management Fund 200,000 250,000 250,000 250,000 General Fund Sales Tax Fund Employee Benefit Fund Capital Improvement Fund

Capital Improve Sales Tax Fund

Ambulance Equip Reserve Fund

Special Law Enforcement

Emergency Telephone E911 Fund Equipment Reserve Fund 525,000 585,001 585,000 600,000 Bioscience Economic Development

Payments to Agencies Payments to City of Lawrence Debt Payments Miscellaneous 49,954 53,930 53,930 (1) 450,000 Reimburse from City Lawrence*** Non-Appropriated Balance Total Expenditures 8,263,998 8,697,853 8,860,830 8,697,963 5,294,852 6,043,934 5,524,692 5,718,969

Fund Balance December 31, xxxx (218,816) 0 (152,389) 0 (1,216,820) 0 (479,093) 0

**Reimbursements - Revenue received for money spent ***Reimbursement fromCity Lawrence - Majority is revenue from City of Lawrence for joint funded agreements

66 Financials 2012 Budget

3 Year Fund Summary, continued

` Special Building Fund Summary Special Liability Fund Summary

2011 Estimated 2011 Estimated 2010 Actual 2011 Budget 2012 Budget 2010 Actual 2011 Budget 2012 Budget Budget Budget

Revenues Fund Balance January 1, xxxx (95,283) 0 (7,384) (103,377) (248,081) (99,400) (141,104) (122,030) AdValorem Tax (290,688) (315,763) (317,000) (134,160) (50,000) (50,500) (123,086) Ambulance Fees Charge for Service Delinquent Tax (3,395) (2,500) (4,500) (2,900) (307) (400) (400) (400) Interest Earned Local County Sales Tax 911 Telephone Tax Alcohol Tax Miscellaneous (1,738) (5) (6) (6) (1) Mortgage Registration Fees Motor Vehicle Tax (12,580) (26,732) (24,487) (28,507) (1,056) 0 (25) (4,484) Reimbursements** Special Assessments Special Highway/Gas Tax Transfer from: General Fund Emergency Cell Phone Fund 240 Motor Vehicle Operating Total Revenue (403,684) (345,000) (353,377) (268,950) (249,444) (149,800) (192,030) (250,000)

Expenditures Salary Contractual 345,591 200,000 160,000 268,950 7,440 139,800 70,000 165,000 Commodities Capital Outlay 50,709 145,000 90,000 0 Transfer to: Risk Management Fund 100,700 0 0 75,000 General Fund Sales Tax Fund Employee Benefit Fund Capital Improvement Fund

Capital Improve Sales Tax Fund

Ambulance Equip Reserve Fund

Special Law Enforcement

Emergency Telephone E911 Fund Equipment Reserve Fund Bioscience Economic Development

Payments to Agencies Payments to City of Lawrence Debt Payments Miscellaneous 200 10,000 0 10,000 Reimburse from City Lawrence*** Non-Appropriated Balance Total Expenditures 396,300 345,000 250,000 268,950 108,340 149,800 70,000 250,000

Fund Balance December 31, xxxx (7,384) 0 (103,377) 0 (141,104) 0 (122,030) 0

**Reimbursements - Revenue received for money spent ***Reimbursement fromCity Lawrence - Majority is revenue from City of Lawrence for joint funded agreements

67 Financials 2012 Budget

3 Year Fund Summary, continued

Youth Services Fund Summary Bond and Interest Fund Summary

2011 Estimated 2011 Estimated 2010 Actual 2011 Budget 2012 Budget 2010 Actual 2011 Budget 2012 Budget Budget Budget

Revenues Fund Balance January 1, xxxx (29,420) (51,460) (82,305) 0 (513,740) (446,649) (471,963) (406,089) AdValorem Tax (1,321,712) (1,241,236) (1,248,000) (1,397,685) 10 Ambulance Fees Charge for Service Delinquent Tax (18,637) (13,400) (20,000) (15,000) (1,183) (1,300) (800) (1,000) Interest Earned (2,843) (4,592) (3,200) (2,600) (237) (382) (320) (260) Local County Sales Tax 911 Telephone Tax Alcohol Tax Miscellaneous (35) (25) (24) (24) Mortgage Registration Fees Motor Vehicle Tax (87,702) (122,872) (115,678) (112,161) (4,433) (54) (1,070) 0 Reimbursements** (263,250) (156,000) (155,000) (142,520) Special Assessments (301,644) (453,000) (464,200) (420,278) Special Highway/Gas Tax Transfer from: General Fund Emergency Cell Phone Fund 240 Motor Vehicle Operating Total Revenue (1,723,599) (1,589,585) (1,624,207) (1,669,990) (821,227) (901,385) (938,353) (827,627)

Expenditures Salary 1,370,613 1,337,350 1,394,404 1,438,411 Contractual 91,522 130,100 119,850 126,925 Commodities 67,264 95,575 84,325 87,800 Capital Outlay 109 1,750 1,750 1,500 Transfer to: Risk Management Fund General Fund Sales Tax Fund Employee Benefit Fund Capital Improvement Fund

Capital Improve Sales Tax Fund

Ambulance Equip Reserve Fund

Special Law Enforcement

Emergency Telephone E911 Fund Equipment Reserve Fund 100,000 10,000 10,000 Bioscience Economic Development

Payments to Agencies Payments to City of Lawrence Debt Payments 11,786 11,660 11,660 9,650 349,264 901,385 532,264 827,627 Miscellaneous 3,150 2,218 5,704 Reimburse from City Lawrence*** Non-Appropriated Balance Total Expenditures 1,641,294 1,589,585 1,624,207 1,669,990 349,264 901,385 532,264 827,627

Fund Balance December 31, xxxx (82,305) 0 0 0 (471,963) 0 (406,089) 0

**Reimbursements - Revenue received for money spent ***Reimbursement fromCity Lawrence - Majority is revenue from City of Lawrence for joint funded agreements

68 Financials 2012 Budget

3 Year Fund Summary, continued

Local County Sales Tax Fund Summary Economic Development Fund Summary

2011 Estimated 2011 Estimated 2010 Actual 2011 Budget 2012 Budget 2010 Actual 2011 Budget 2012 Budget Budget Budget

Revenues Fund Balance January 1, xxxx (4,872,756) (4,379,836) (4,379,836) (3,835,274) (2,575) 0 (2,575) 0 AdValorem Tax Ambulance Fees Charge for Service Delinquent Tax Interest Earned Local County Sales Tax 911 Telephone Tax Alcohol Tax Miscellaneous Mortgage Registration Fees Motor Vehicle Tax Reimbursements** Special Assessments Special Highway/Gas Tax Transfer from: General Fund (2,079,000) (2,068,700) (2,068,700) (2,037,576) Emergency Cell Phone Fund 240 Motor Vehicle Operating Total Revenue (6,951,756) (6,448,536) (6,448,536) (5,872,850) (2,575) 0 (2,575) 0

Expenditures Salary Contractual 0 2,575 0 Commodities Capital Outlay Transfer to: Risk Management Fund General Fund Sales Tax Fund Employee Benefit Fund Capital Improvement Fund

Capital Improve Sales Tax Fund

Ambulance Equip Reserve Fund

Special Law Enforcement

Emergency Telephone E911 Fund Equipment Reserve Fund Bioscience Economic Development

Payments to Agencies Payments to City of Lawrence Debt Payments 2,571,920 6,448,536 2,613,262 5,872,850 Miscellaneous Reimburse from City Lawrence*** Non-Appropriated Balance Total Expenditures 2,571,920 6,448,536 2,613,262 5,872,850 0 0 2,575 0

Fund Balance December 31, xxxx (4,379,836) 0 (3,835,274) 0 (2,575) 0 0 0

69 Financials 2012 Budget

3 Year Fund Summary, continued

Emergency Cell Phone Fund Summary Emergency Telephone Fund Summary

2011 Estimated 2011 Estimated 2010 Actual 2011 Budget 2012 Budget 2010 Actual 2011 Budget 2012 Budget Budget Budget

Revenues Fund Balance January 1, xxxx (91,309) (50,000) (221,386) 0 (156,384) (100,000) (276,150) (125,000) AdValorem Tax Ambulance Fees Charge for Service Delinquent Tax Interest Earned (719) (1,023) (975) 0 (768) (1,393) (1,050) (1,630) Local County Sales Tax 911 Telephone Tax (209,247) (363,000) (211,000) 0 (273,923) (245,000) (259,000) (475,000) Alcohol Tax Miscellaneous Mortgage Registration Fees Motor Vehicle Tax Reimbursements** Special Assessments Special Highway/Gas Tax Transfer from: General Fund Emergency Cell Phone Fund 240 (50,000) Motor Vehicle Operating Total Revenue (301,275) (414,023) (433,361) 0 (431,075) (346,393) (586,200) (601,630)

Expenditures Salary Contractual 78,454 91,000 82,000 0 139,145 180,000 144,500 237,200 Commodities 3 4,000 Capital Outlay 1,435 18,000 18,000 0 15,777 120,000 122,500 197,500 Transfer to: Risk Management Fund

General Fund Sales Tax Fund Employee Benefit Fund Capital Improvement Fund

Capital Improve Sales Tax Fund

Ambulance Equip Reserve Fund

Special Law Enforcement

Emergency Telephone E911 Fund 50,000 Equipment Reserve Fund 304,023 283,361 41,393 194,200 41,930 Bioscience Economic Development

Payments to Agencies Payments to City of Lawrence Debt Payments Miscellaneous 1,000 1,000 125,000 Reimburse from City Lawrence*** Non-Appropriated Balance Total Expenditures 79,889 414,023 433,361 0 154,925 346,393 461,200 601,630

Fund Balance December 31, xxxx (221,386) 0 0 0 (276,150) 0 (125,000) 0

70 Financials 2012 Budget

3 Year Fund Summary, continued

Motor Vehicle Operations Fund Summary Special Alcohol Programs Fund Summary

2011 Estimated 2011 Estimated 2010 Actual 2011 Budget 2012 Budget 2010 Actual 2011 Budget 2012 Budget Budget Budget

Revenues Fund Balance January 1, xxxx (79,965) (55,000) (58,978) (55,000) 0 0 0 0 AdValorem Tax Ambulance Fees Charge for Service (723,992) (704,900) (728,750) (730,500) Delinquent Tax Interest Earned Local County Sales Tax 911 Telephone Tax Alcohol Tax (25,306) (26,030) (26,030) (26,500) Miscellaneous Mortgage Registration Fees Motor Vehicle Tax Reimbursements** Special Assessments Special Highway/Gas Tax Transfer from: General Fund Emergency Cell Phone Fund 240 Motor Vehicle Operating Total Revenue (803,957) (759,900) (787,728) (785,500) (25,306) (26,030) (26,030) (26,500)

Expenditures Salary 547,173 550,561 584,560 594,028 Contractual 29,081 46,350 35,300 42,850 Commodities 6,725 12,000 7,500 9,500 Capital Outlay Transfer to: Risk Management Fund General Fund 160,000 93,368 Sales Tax Fund Employee Benefit Fund Capital Improvement Fund

Capital Improve Sales Tax Fund

Ambulance Equip Reserve Fund

Special Law Enforcement

Emergency Telephone E911 Fund Equipment Reserve Fund 2,000 4,000 4,000 2,000 Bioscience Economic Development

Payments to Agencies 25,306 26,030 26,030 26,500 Payments to City of Lawrence Debt Payments Miscellaneous 146,989 8,000 137,122 Reimburse from City Lawrence*** Non-Appropriated Balance Total Expenditures 744,979 759,900 732,728 785,500 25,306 26,030 26,030 26,500

Fund Balance December 31, xxxx (58,978) 0 (55,000) 0 0 0 0 0

71 Financials 2012 Budget

3 Year Fund Summary, continued

Special Parks & Recreation Fund Summary Summary of All Funds

2011 Estimated 2011 Estimated 2010 Actual 2011 Budget 2012 Budget 2010 Actual 2011 Budget 2012 Budget Budget Budget

Revenues Fund Balance January 1, xxxx (88,629) (103,377) (103,015) (102,750) (10,341,169) (7,848,626) (8,897,526) (7,274,889) AdValorem Tax (35,978,082) (39,086,485) (39,306,500) (39,590,608) Ambulance Fees (1,979,795) (1,546,530) (1,693,000) (1,693,000) Charge for Service (2,665,447) (2,138,650) (2,292,548) (2,286,500) Delinquent Tax (630,775) (431,200) (598,200) (475,300) Interest Earned (214,111) (270,667) (263,445) (212,490) Local County Sales Tax (5,283,040) (5,469,000) (5,300,000) (5,400,000) 911 Telephone Tax (483,170) (608,000) (470,000) (475,000) Alcohol Tax (14,386) (15,486) (14,735) (15,472) (54,078) (57,002) (55,500) (57,444) Miscellaneous (166,364) (181,002) (375,267) (389,034) Mortgage Registration Fees (1,473,053) (1,000,000) (1,480,000) (1,450,000) Motor Vehicle Tax (3,199,744) (3,368,054) (3,169,756) (3,526,289) Reimbursements** (348,129) (241,704) (241,000) (210,178) Special Assessments (301,644) (453,000) (464,200) (420,278) Special Highway/Gas Tax (1,825,959) (1,821,000) (1,658,000) (1,817,000) Transfer from: 0 0 0 0 General Fund (2,476,950) (2,486,500) (2,486,500) (2,476,266) Emergency Cell Phone Fund 240 0 0 (50,000) 0 Motor Vehicle Operating (160,000) 0 (93,368) 0 Total Revenue (103,015) (118,863) (117,750) (118,222) (67,581,510) (67,007,420) (68,894,810) (67,754,276)

Expenditures Salary 27,428,428 28,509,892 28,327,877 28,593,961 Contractual 6,699,032 7,474,964 7,388,415 8,163,593 Commodities 2,770,383 3,336,618 3,293,048 3,588,888 Capital Outlay 0 118,863 15,000 118,222 997,526 1,466,037 1,207,282 1,085,683 Transfer to: 0 0 0 0 Risk Management Fund 300,700 250,000 250,000 325,000 General Fund 160,000 0 93,368 0 Sales Tax Fund 2,079,000 2,068,700 2,068,700 2,037,576 Employee Benefit Fund 397,950 417,800 417,800 438,690 Capital Improvement Fund 4,000,000 4,000,000 4,000,000 4,000,000 Capital Improve Sales Tax Fund 164,000 147,950 163,500 223,734

Ambulance Equip Reserve Fund 370,000 275,000 275,000 0

Special Law Enforcement 0 12,000 12,000 12,000

Emergency Telephone E911 Fund 0 0 50,000 0 Equipment Reserve Fund 1,718,866 974,917 1,165,605 983,943 Bioscience 275,000 275,000 275,000 275,000 Economic Development 54,003 423,240 410,290 423,440 0 350,000 350,000 350,000 Payments to Agencies 5,637,287 5,968,747 5,968,747 6,186,046 Payments to City of Lawrence 3,342,930 3,354,224 3,373,231 4,413,001 Debt Payments 2,932,970 7,361,581 3,157,186 6,710,127 Miscellaneous 148,975 859,725 227,153 468,475 Reimburse from City Lawrence*** (793,066) (893,975) (854,281) (906,221) Non-Appropriated Balance 0 375,000 0 381,340 Total Expenditures 0 118,863 15,000 118,222 58,683,984 67,007,420 61,619,921 67,754,276

Fund Balance December 31, xxxx (103,015) 0 (102,750) 0 (8,897,526) 0 (7,274,889) 0

72 Financials 2012 Budget

Budgeted Revenues Compared to Actual

Budgeted Revenues Compared to Actual Revenues Table Notes: Property Tax Supported Funds 2010 2010 2010 % Compared % Compared Budget Estimated Actual to Budget to Estimated  This table compares actual reve- Fund Budget Budget nues collected to what is budg- Advalorem Tax eted. It is the county’s target to General (22,165,251) (22,037,077) (22,329,771) 0.74% 1.33% Ambulance (1,548,137) (1,539,733) (1,557,914) 0.63% 1.18% budget within 5% of actual reve- Bond & Interest 0 0 (10) nues. Below is the explanation for Employee Benefits (7,128,784) (7,087,988) (7,174,501) 0.64% 1.22% items over/under the 5% target. Road & Bridge (3,279,907) (3,261,381) (3,303,504) 0.72% 1.29% Special Building (288,132) (286,939) (290,687) 0.89% 1.31%  Interest rates increased more Special Liability 0 0 0 than expected. A few investments Youth Services (1,311,987) (1,304,768) (1,321,712) 0.74% 1.30% in 2010 earned rates between Total (35,722,198) (35,517,886) (35,978,099) 0.72% 1.30% 1.64% and 2.40%. See page 48 Motor Vehicle Tax for a history of interest rates. General (2,229,000) (2,160,000) (2,042,871) -8.35% -5.42% Ambulance (130,000) (130,000) (126,454) -2.73% -2.73%  Delinquent tax collections are one Bond & Interest (4,500) (4,500) (4,340) -3.56% -3.56% of the hardest revenues to esti- Employee Benefits (570,000) (562,000) (518,827) -8.98% -7.68% mate. We never know when or if Road & Bridge (322,000) (322,000) (312,885) -2.83% -2.83% Special Building (8,600) (8,600) (11,907) 38.45% 38.45% a tax payer may come in to pay Special Liability 0 (994) (994) 0.00% their delinquent taxes. There Youth Services (85,500) (85,500) (84,528) -1.14% -1.14% were three payments received Total (3,349,600) (3,273,594) (3,102,806) -7.37% -5.22% that were over $65,000.

Mortgage Registration Fees  Ambulance Fees - the third quar- General (1,560,000) (1,172,000) (1,473,052) -5.57% 25.69% ter for 2010 was 72% higher than Interest Earned on Idle Funds expected. General (225,000) (193,493) (209,543) -6.87% 8.29% Bond & Interest (300) (281) (237) -21.00% -15.66%  E911 telephone tax for Emer- Youth Services (4,500) (3,375) (2,842) -36.84% -15.79% gency Telephone—this revenue Total (229,800) (197,149) (212,622) -7.48% 7.85% has been decreasing. The rate has not changed it is still .75¢ per line. Delinquent Taxes-Advalorem General (205,000) (290,000) (410,057) 100.03% 41.40%  Mortgage Registration Fees was Ambulance (15,500) (17,400) (26,777) 72.75% 53.89% Bond & Interest (1,500) (1,300) (1,183) -21.13% -9.00% higher than expected. In 2010, Employee Benefits (52,500) (74,500) (107,650) 105.05% 44.50% January thru October was lower Road & Bridge (34,000) (42,700) (62,767) 84.61% 47.00% than the collections in 2009. In Special Building (3,000) (2,000) (3,395) 13.17% 69.75% July this revenue was estimated to Special Liability (500) (280) (307) -38.60% 9.64% Youth Services (11,000) (12,700) (18,637) 69.43% 46.75% come in even lower. Luckily, No- Total (323,000) (440,880) (630,773) 95.29% 43.07% vember and December collections were 53% higher than 2009. Special Assessments Bond & Interest (300,000) (303,000) (299,235) -0.26% -1.24%

Special Revenue Funds

Local County Sales Tax General (5,345,000) (5,390,000) (5,283,040) -1.16% -1.98%

Special Highway/Gas Tax Road & Bridge (1,705,000) (1,817,775) (1,825,959) 7.09% 0.45%

Ambulance Fees Ambulance (1,750,000) (1,530,915) (1,979,795) 13.13% 29.32%

Vehicle Fees Motor Vehicle Operations (731,000) (704,900) (723,991) -0.96% 2.71%

E911 Telephone Tax Emergency Cell Phone (180,000) (255,000) (209,247) 16.25% -17.94% Emergency Telephone (280,000) (315,000) (273,923) -2.17% -13.04% Total (460,000) (570,000) (483,170) 5.04% -15.23% 73

This is the primary operating fund for Douglas County. These pages include line item detail by department within the general fund.

Each department will show the 2010 actual, the 2011 adopted budget, the 2011 estimated budget and the 2012 adopted budget.

Each department will have a brief department description, budget

highlights and goals & objectives. General Fund 74 General Fund 2012 Budget

General Fund—Departments

Budgeted Fund-Property Tax Supported

General Fund—Primary operating fund Brief Department Description Administration Chief Executive Officer of the County serving the County Commission Administrative Services Personnel, Budget, Purchasing, Finance, Risk Management and special projects Agencies Human and social services agencies in Douglas County Appraiser Appraisal of all real estate and personal property Capital Improvement Program Supports Capital Improvement Program Commissioners County commissioners and associated expenses Community Service Work Program Program that supports offenders that are assigned to community service work hours. Coroner Investigate any death not clearly resulting from natural causes County Clerk Payroll for county employees, expenses of the county, real estate ownership and county special assessments Countywide Operations Travel-training-education, postage, and office supplies are a few of the expenses for this department that support the majority of the departments within the county Court Operating Administrative functions and operations of the District Court Court Trustee Collection and disbursement of supported orders of the Court, child support and alimony District Attorney Prosecuting criminal cases Elections Planning and operation of all elections Emergency Communication Center Emergency 911 service response for law enforcement, fire and medical Emergency Management Training and education of emergency management and public safety personnel Fairgrounds Arena Community Building at the Fairgrounds Fairgrounds Annual fair at the County Fairgrounds and Vinland Fleet Operations 2010 was the first year for this department. Most expenses for county vehicles were consolidated into this new department. GIS Geographic Info System Geographic information applications, services and support for county business processes and the citizens of Douglas County Information Technology Maintain efficient and productive county government while using modern information technologies Maintenance Care and upkeep of county buildings Noxious Weeds Control and eradicate weed growth on township, county, state roads and railroad right of ways Parks/Lone Star Lake Improvement and maintenance of county parks Register of Deeds Recording of deeds and other documents relating to real estate Shared Costs & Transfers Programs where expenses are shared with the City of Lawrence and fund transfers Sheriff Public safety Sheriff—Clinton Lake Patrol Patrolling Clinton Lake Sheriff—Inmate Inmate fees collected to support inmate expenses Sheriff—Jail Jail Correction Facility Sheriff-Underwater Recovery Supports Underwater Search and Recovery Division Sustainability Management Develops, coordinate and monitor programs which increase the environmental sustainability and economic health and development for both the City of Lawrence and Douglas County. Treasurer Notification, collection, security, investment and distribution of taxes collected Utilities Electric, gas, water, telephone Zoning & Building Codes Insure compliance with all adopted zoning and building codes Non-Appropriated Balance Budgeted carryover from the proposed budget year to the following budget year

75 General Fund 2012 Budget

General Fund—Revenue Detail

100 GENERAL FUND 0 REVENUES 2012 2011 Budget Highlights ADOPTED ESTIMATED 2011 BUDGET 2010 BUDGET BUDGET ACTUAL 31000 - FUND BALANCE (1,631,170) (1,638,268) (1,304,614) (2,962,364)

TOTALS: (1,631,170) (1,638,268) (1,304,614) (2,962,364) 40145 Big Truck Taxes, 40155 Rec- 40100 - AD VALOREM TAXES (25,421,648) (25,575,000) (25,430,237) (22,329,772) reation Vehicle 40109 - BMETRAF MACHINERY & EQUIP 0 0 0 0 Taxes and 45222 40123 - REDEMPTION TITLE FEES 0 (828) 0 (1,325) 40145 - BIG TRUCK TAXES 0 (26,377) (26,377) (22,526) Vehicle Rental 40150 - VEHICLE TAXES (2,293,019) (1,904,000) (2,026,000) (2,042,871) Excise Tax has 40155 - RECREATION VEHICLE TAXES 0 (18,000) (18,000) (18,612) been consolidated 40191 - MINERAL PRODUCTION TAXES 0 0 0 0 with 40150 Vehi- 40199 - DELINQUENT TAX - UNSPECIFIED (310,000) (385,000) (281,000) (410,057) 40300 - PMTS IN LIEU OF OTHER TAXES (486) (486) (425) (593) cle Taxes. 40310 - TRANSIENT MERCHANTS FEES 0 (250) 0 (500) 41216 - SPECIAL ALCOHOL DISTRIBUTION (15,472) (14,735) (15,486) (14,386) 40310 Transient 41370 - 1% COUNTY SALES TAX (5,400,000) (5,300,000) (5,469,000) (5,283,040) Merchants Fees, 42102 - ANTIQUE AUTO LICENSE FEES (6,800) (6,800) (6,400) (6,730) 42103 Malt Bev- 42103 - MALT BEVERAGE LICENSE FEES 0 (850) (1,150) (850) 42104 - FISH & GAME LICENSE FEES 0 (170) (200) (162) erage License 42201 - ZONING PERMIT FEES (150,000) (180,000) (150,000) (495,894) Fees, 42104 Fish 42202 - PARK PERMITS (21,200) (19,500) (21,000) (21,245) & Game License 42310 - CHARGE FOR SERVICES (350,500) (304,000) (275,000) (294,933) Fees, 42202 Park 42311 - FEES & INTEREST - DELINQUENT TAXES (350,000) (350,000) (300,000) (402,971) 42320 - MORTGAGE REGISTRATION FEES (1,450,000) (1,480,000) (1,000,000) (1,473,053) Permits and 42410 - CABLE TV FRANCHISE FEES (19,000) (19,000) (16,800) (19,240) 46212 Civil Proc- 43102 - JUDICIAL TAX SALE PROCEEDS 0 0 0 0 ess Fees has been 43105 - LABOR & EQUIP (9,500) (9,500) (8,700) (9,937) 43223 - SALE OF CHEMICALS (82,000) (82,000) (73,000) (84,857) consolidated with 44200 - COURT TRUSTEE FEES (275,000) (275,000) (350,000) (272,257) 42310 Charge for 44210 - RESTITUTION COLLECTION TRUSTEE (65,000) (65,000) 0 (70,723) Services. 44902 - DA'S DIVERSION CHARGES (97,000) (97,000) (96,000) (99,317) 44905 - COURT RESEARCH FEES (28,000) (27,500) (17,900) (26,615) 44906 - JUVENILE PROBATION FEES (800) (700) (1,200) (766) 44907 - COURT TRUSTEE BOND FORFEITURES (8,000) (8,000) 0 (8,057) 44908 - DNA TESTING FEE (1,000) (1,000) (1,000) (1,144) 45222 - VEHICLE RENTAL EXCISE TAX 0 (22,800) (22,800) (20,588) 46211 - CLINTON LAKE PATROL (56,000) (56,000) (55,704) (55,704) 46212 - CIVIL PROCESS FEES 0 (26,500) (29,000) (26,740) 48100 - INTEREST (208,000) (257,900) (263,277) 130,653 48101 - INTEREST EARNED ON DDA/SAV 0 0 0 (106,983) 48102 - INTEREST EARNED ON CD INVESTMENTS 0 0 0 (229,728) 48103 - INTEREST EARNED ON MIP 0 0 0 (3,485) 48200 - FAIRGROUNDS RENTAL INCOME (81,000) (80,000) (83,000) (81,448) 48220 - LEASE OF COUNTY PROPERTY (14,520) (14,520) (22,320) (17,210) 49000 - MISCELLANEOUS REVENUES (65,000) (65,000) (75,000) (64,980) 49009 - RE-ENTRY PROGRAM FEES 0 0 0 0 49010 - INMATE FEES (64,000) (64,000) (64,000) (63,787) 49100 - TRANSFER FROM OTHER FUNDS 0 0 0 0 49121 - TRANSFER FROM MOTOR VEHICLE 0 (93,368) 0 (160,000) OPERATIONS 49500 - ENCUMBERED RECEIPTS 0 0 0 0 TOTALS: (36,842,945) (36,830,784) (36,199,976) (34,112,434) 00000 REVENUES TOTALS: (38,474,115) (38,469,052) (37,504,590) (37,074,798)

76 General Fund 2012 Budget

General Fund—Revenue History

History of the Top Four Revenues in the General Fund 2010 2009 2008 2007 2006 2005 Actuals Actuals Actuals Actuals Actuals Actuals Ad Valorem Tax (22,329,771) (24,204,200) (21,197,362) (20,261,119) (19,863,190) (17,679,473) 1% County Sales Tax (5,283,040) (5,280,682) (5,327,202) (5,131,622) (5,075,543) (4,897,003) Mortgage Registration Fees (1,473,052) (1,735,129) (1,814,445) (2,024,400) (2,315,339) (2,566,286) Motor Vehicle Tax (2,042,871) (1,861,146) (1,903,769) (1,960,263) (1,892,939) (1,808,296)

History of Interest Earned for the General Fund 2010 2009 2008 2007 2006 2005 Actual Actual Actual Actual Actual Actual Interest transferred to other funds 130,652 237,406 606,607 1,053,310 558,629 300,905

Interest Earned on DDA/SAV (106,983) (46,064) (419,568) (505,572) (262,893) (189,523)

Interest Earned on CD (229,728) (441,369) (1,264,048) (136,569) (935,862) (124,259)

Interest Earned of MIP (3,485) (156,532) (107,324) (2,052,626) (749,506) (867,291)

Total (209,544) (406,559) (1,184,333) (1,641,457) (1,389,632) (880,168) DDA - Direct Deposit Account SAV - Savings Account CD - Certificate of Deposit MIP - Municipal Investment Pool (State of Kansas) 2012 Budget - General Fund Revenues

Charge for Services & Misc Fund Balance 4.54% Interest 4.24% Delinquent Tax 0.54% Mortgage 0.81% Registration Fees 3.77% The largest revenue for the General Fund is ad Vehicle and Alcohol Tax valorem tax ,which is more than half of the total 6.00% revenues.

The second largest revenue for the General Fund is local county sales tax, which is the County’s portion County Sales Tax of the 1% County Sales Tax. 14.04%

All the cities in Douglas County also receive a por- AdValorem Tax tion of the 1% County Sales Tax. 66.07%

Vehicle and Alcohol Tax includes: motor vehicle tax, big truck tax, recreational vehicle tax, vehicle rental excise tax and alcohol tax.

77 General Fund 2012 Budget

100 GENERAL FUND 21100 ADMINISTRATION 2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 Budget Highlights BUDGET BUDGET ACTUAL 50123 - EXECUTIVE SECRETARY 43,096 42,931 42,515 40,538 54015 - COMMUNITY CORRECTIONS DIRECTOR 0 0 0 2,510 No major changes 55020 - INTERNS 10,000 10,000 10,000 14,102 to this cost center. 55050 - OVERTIME 0 0 0 115 55100 - COUNTY ADMINISTRATOR 130,959 130,458 129,168 133,098 55110 - PLANNING RESOURCE COORDINATOR 69,322 69,056 68,370 68,589 55111 - SUSTAINABILITY COORDINATOR 0 0 0 42,638 59092 - MERIT PAY 0 0 2,514 (1,550) 59093 - ADJUSTMENT TO PAY PLAN 0 0 2,514 (1,062) PERSONNEL TOTALS: 253,377 252,445 255,081 298,979

99000 - MISCELLANEOUS EXPENDITURES 0 0 500 0 MISCELLANEOUS TOTALS: 0 0 500 0

21100 ADMINISTRATION TOTALS: 253,377 252,445 255,581 298,979

Department Description

The County Administrator is the plementation of their goals. chief executive officer of the County, with overall responsibility Specific duties include budget for the efficient administration of preparation, coordination of county policies determined by the County operations with other local govern- Commission. ments and agencies and development of proposals to improve The administrator serves at the county operations. pleasure of the County Commis- sion and is responsible for the im-

Full-Time Equivalent 2012 FTE 2011 FTE 2010 FTE 2009 FTE 2008 FTE Administration County Administrator 1.00 1.00 1.00 1.00 1.00 Executive Secretary 1.00 1.00 1.00 1.00 1.00 Intern ------Planning Coordinator 1.00 1.00 1.00 1.00 1.00 Dept Total 3.00 3.00 3.00 3.00 3.00

78 General Fund 2012 Budget

Goals & Objectives—Administration

Objective Performance Measure Goal 1: Implement the goals of the County Commission Complete research and projects requested by County Com- Commissioner satisfaction with the result of missioners work completed. Goal 2: Administer the policies of the County Commission Effectively communicate policies to staff Staff awareness of policies Hold staff accountable for adherence to County policies Staff adherence to policies

Goal 3: Foster a working environment in which employees are proud to be employed for the common purpose of citizen satisfaction Hire employees who embody the goal of serving the public Citizen satisfaction with staff

Motivate employees to serve the public well Citizen satisfaction with staff Continue to provide employees with a friendly environ- Employee satisfaction with their jobs ment in which to work Goal 4: Foster a community in which citizens are proud to live County-City Cooperation for the purpose of increased effi- Effective implementation of existing inter- ciency and effectiveness for citizens local agreements

Goal 5: Uphold the highest standards of honesty and integrity in local governance as expressed in the ICMA Code of Ethics Continue to operate daily with honesty and integrity Adherence to the ICMA Code of Ethics

79 General Fund 2012 Budget

100 GENERAL FUND 21130 ADMINISTRATIVE SERVICES 2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 Budget Highlights BUDGET BUDGET ACTUAL 50195 - PERSONNEL SPECIALIST 44,725 44,554 44,117 44,391 50200 - ASST COUNTY ADMINISTRATOR 94,865 90,175 111,155 141,552 There is no merit 50230 - PURCHASING DIRECTOR 64,874 64,626 63,981 66,799 pay increases in 50240 - BUDGET DIRECTOR 64,874 64,626 64,376 59,561 55035 - MANAGEMENT INFORMATION ANALYST 59,028 58,802 58,365 58,748 the 2012 budget. 55045 - TEMPORARY HIRE - HOURLY 0 0 0 697 59055 - MAX EXCESS VACATION PAID 0 0 25,000 0 A 1.0% COLA cost 59092 - MERIT PAY 0 0 3,420 153,392 of living adjust- 59093 - ADJUSTMENT TO PAY PLAN 142,755 0 3,420 100,899 ment is included in PERSONNEL TOTALS: 471,121 322,783 373,834 626,038 the 2012 budget. This amount is for 60310 - PRINTING & BINDING 0 0 0 101 the departments 60322 - CLASSIFIED ADS 1,000 1,000 10,059 9,696 within the General 60540 - RISK MANAGEMENT INSURANCE 536,000 548,200 487,000 551,628 61150 - MEDICAL SERVICES 14,000 12,000 12,500 8,055 fund. 61911 - IMMUNIZATIONS 0 1,700 2,500 1,200 CONTRACTUAL TOTALS: 551,000 562,900 512,059 570,681

99000 - MISCELLANEOUS EXPENDITURES 0 0 100 313 MISCELLANEOUS TOTALS: 0 0 100 313

21130 ADMINISTRATIVE SERVICES TOTALS: 1,022,121 885,683 885,993 1,197,032

Department Description

The Department of Administra- tive Services provides a support system for all County departments and related agencies in the areas of personnel, budget, purchasing, finance, risk management and specific projects.

Full-Time Equivalent 2012 FTE 2011 FTE 2010 FTE 2009 FTE 2008 FTE Administrative Services Administrative Secretary ------1.00 Assistant County Administrator 1.00 1.00 1.00 1.00 1.00 Budget Director 1.00 1.00 1.00 1.00 1.00 Management Information Analyst 1.00 1.00 1.00 1.00 -- Personnel Specialist 1.00 1.00 1.00 1.00 1.00 Purchasing Director 1.00 1.00 1.00 1.00 1.00 Dept Total 5.00 5.00 5.00 5.00 5.00

80 General Fund 2012 Budget

Goals & Objectives—Administrative Services

Objective Performance Measure Goal 1: Provide efficient support to County Departments Enhance budget system to minimize paper submissions. Department budget submissions received electronically, including all attachments.

Goal 2: Update county policies as needed or requested by County Commission Develop policies on Fraud Prevention, Debt Management, Approval and implementation of policies. and Minimum Fund Balance.

Goal 3: Improve budget document and method of presentation to Commissioners Include additional information in the budget document as Gather additional information and include in requested by the Commissioners the final budget document.

Goal 4: Improve financial reporting Acquire financial system which incorporates budgeting and Issue RFP, approve contract, and implement purchasing. system.

Pay Increases:

 COLA Cost of Living The 2012 budget included a 1.0% average increase. In December the commission will make their final decision on the amount of increase for COLA.

 Merit This is based on a performance evaluation that is completed by November. This will be awarded at the first of the year. The 2012 budget does not include any increase for merit. Merit is added to the employee’s base salary until the employee reaches their maximum salary, then point merit awards are provided to the employee in a lump sum.

 Experience Awards The first year of service the employee receives a one time five percent (5%) increase to their base salary. More than one year of service is rewarded through an annual one percent (1%) increase to the employee’s base salary. An employee who has reached the maximum salary of their pay grade is no longer eligible for experience increases. All experience awards will be effective the first day of the pay period following the employee’s anniversary of employment.

81 General Fund 2012 Budget

100 GENERAL FUND 20016 AGENCIES COUNTY FUNDED 2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 BUDGET BUDGET ACTUAL Department 91102 - DMI/HERITAGE/HISTORIC 267,600 257,600 257,600 185,000 Description 91110 - JAYHAWK AREA ON AGING COUNCIL 27,000 17,000 17,000 17,000 91111 - LAW-DG CO HEALTH DEPT 715,000 715,000 715,000 715,000 91112 - LAW-DG CO HEALTH SCREEN 10,000 10,000 10,000 10,000 This department 91113 - SENIOR SERVICES 521,000 521,000 521,000 521,000 provides partial 91114 - EXTENSION COUNCIL 455,400 455,400 455,400 455,400 funding to human 91115 - INDEPENDENCE INC 215,000 215,000 215,000 215,000 91116 - CONSERVATION DISTRICT 84,150 84,150 84,150 84,150 and social service 91122 - BERT NASH MENTAL HEALTH CENTER 886,500 886,510 886,510 695,000 agencies in Douglas 91123 - COTTONWOOD INC 654,400 554,400 554,400 554,400 County. 91124 - BERT NASH HEALTH INSURANCE 1,222,540 1,246,605 1,246,605 1,194,586 91125 - EXTENSION COUNCIL HEALTH 24,105 24,214 24,214 22,884 It, also, matches INSURANCE funds to projects 91126 - LAW-DGCO HEALTH DPT HEALTH INS 197,211 222,198 222,198 208,921 that would en- 91213 - VISITING NURSES ASSOCIATION 280,000 280,000 280,000 280,000 hance the quality 91215 - HUMANE SOCIETY 28,000 28,000 28,000 28,000 of life in Douglas 91216 - THE SHELTER INC. 106,000 60,000 60,000 60,000 91261 - LEGAL AID 30,000 30,000 30,000 30,000 County. 91262 - EMERGENCY SERVICES COUNCIL 20,000 20,000 20,000 20,000 91263 - COMMUNITY SHELTER 15,000 15,000 15,000 15,000 91264 - CASA COURT APPOINTED SPECIAL 45,500 45,500 45,500 45,500 ADVOCATES 91265 - CHAMBER ECONOMIC DEVELP MARKET 218,140 184,140 184,140 218,140 91266 - CHAMBER SPECIAL PROJECTS 0 34,000 34,000 0 91268 - HEALTH CARE ACCESS 123,000 23,000 23,000 23,000 MISCELLANEOUS TOTALS: 6,145,546 5,928,717 5,928,717 5,597,981

20016 AGENCIES COUNTY FUNDED TOTALS: 6,145,546 5,928,717 5,928,717 5,597,981

Budget Highlights

DMI/Heritage/Historic is a combination of $100,000 to help with the loss of State General source of payment. Healthcare reform the four historic agencies. Douglas County funding. will bring a significant expansion of entered into an agreement with Destina- Medicaid which will make a big differ- tion Management Inc. to provide a more The Shelter Inc. will receive an additional ence in Douglas County. efficient method of allocating funds tot the $46,000 to help cover the loss of a grant that various historical societies. The additional provided them with funding for prevention Three of the agencies are part of the $10,000 is to fund Eudora Historical Society services. County’s health insurance plan-Bert to be used to lease a building as a tempo- Nash, Extension Council and the Law- Chamber Special Projects is funding for a new rary site. rence-Douglas County Health Depart- position to help with expansion of local busi- ment. The funds for this cost is sepa- JAAA Jayhawk Area on Aging received an nesses. This has been consolidated with 91265 rated in it’s own account. There is no additional $10,000 to help cover the grow- Chamber Economic Develp Market. change in staffing or a major change in ing agency losses in providing Medicaid rates. Health Care Access will receive an additional funded case management. Their role is to $100,000 to cover contracted mental health enable seniors within Douglas, Jefferson specialist which will address cutbacks in com- and Shawnee counties to maintain their munity health services. independence. JAAA is both a provider of resources and a provider of services. Bert Nash with receive an additional $191,510 in 2011. This will provide for an additional Cottonwood Inc. will receive an additional psychiatrist to run a clinic for clients with no

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Agencies: DMI/Heritage/Historic Destination Management Inc. allocates funding to four historical agencies in Douglas County including, Lecompton, Clin- ton, Santa Fe Trail in Baldwin City and the Douglas County Historical Society which operates the Watkins Museum in Lawrence. DMI has also agreed to encourage the societies to cooperate with one another to engage in activities that will enhance Freedom’s Frontier National Heritage Area.

Jayhawk Area on Aging The role of JAAA is to enable seniors within Douglas, Jefferson and Shawnee counties to maintain their independence and dignity. JAAA is both a provider of resources and a provider of services. The services JAAA provides directly to seniors includes, information, outreach, case management, caregiver support and prescription and insurance counseling. Douglas County funding will be used as a match and supplemental funding for the administrative expenses of federal grants, and supplement the Senior Care Act funding from the State of Kansas.

Lawrence-Douglas County Health Department This agency is responsible for implementation of the health laws, rules and regulations of the State of Kansas, Douglas County and City of Lawrence. Some services that the department provide are as follows: health and environmental protection, health promotion and disease prevention, and personal health services. Historically, the funding for the health department is based on a 40/60 split between the City and the County. $10,000 is also allocated to this agency for health screening program, to provide support for grant dollars.

Senior Services Douglas County Senior Services, Inc. (DCSS) is the recognized focal point for aging services in Douglas County. Using County mill levy funding combined with dollars from the federally funded Older American’s Act and private donations the agency provides an array of services to Douglas County seniors and their families. The mission of DCSS is to provide activities and programs that assist seniors in remaining independent and active in their homes and community, including adult day care, senior meals and transportation.

Extension Council This agency has been funded by Douglas County, Kansas State University and USDA since 1917 as part of the original Land Grant System. They were created to service those most in need through education using nonbiased, research- based information. Their education programs are designed to help people remain independent of the need for social services. Their program areas are identified by Federal and State statute. The educational programming efforts are divided in five core mission areas: Healthy Communities-Youth, Adults and Families; Safe Food and Human Nutrition, Natural Re- sources and Environmental Management; Competitive Agricultural Systems; and Economic/Community Development.

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Agencies: Independence Inc. This agency is an independent living resource center, founded in 1978. The mission of the organization is to “empower people with disabilities to control their own lives, and advocate for integrated and accessible communities.” They offer the following services: independent living skill training, peer counseling, advocacy, benefits assistance, transportation, independent living counseling, computer learning center, personal care management services, Northeast Kansas assis- tive technology access site (NEAT) and employment services. Funding from the County supports three of their programs. Approximately 69% support their transportation program, 13% supports their community coordination service and 18% supports advocacy and independent living skills services.

Conservation District The Conservation District assesses soil and water conservation problems on the local level, sets priorities for conservation efforts, and then coordinates and carries out appropriate programs, to individuals and groups, for the protection of our natural resources. The district works closely with the Federal agency, Natural Resources Conservation Service (NRCS) and other agencies to assist their efforts. Bert Nash Mental Health Center This agency provides residents of Douglas County with mental health services, regardless of their ability to pay. With- out these services residents suffering from severe and persistent mental illness would not have access to mental health services and community activities that enhance their recovery and quality of life. The Center provides specialized programs for adults, children, seniors, homeless people and special groups directed at detecting and treating mental health concerns. K.S.A. 65-215 Cottonwood Inc. Cottonwood, Inc. is a non-profit corporation that was established in1972 to provide services to people with developmental disabilities. In 1995, Cottonwood also took on the responsibility of serving as the Community Developmental Disability Organization, connecting children and adults with developmental disabilities to the network of services in Douglas and Jefferson Counties. K.S.A. 19-4011 Health Insurance—Bert Nash, Extension Council and Health Department Douglas County supports these agencies with health insurance benefits. This cost is separated for better accounting.

Visiting Nurses Association This is a non-for-profit home health agency. The VNA is a certified Medicare and Medicaid provider, licensed by the State of Kansas. The agency opened in 1969. The agency provides nursing, rehabilitation, personal care and hospice care to residents of Douglas County and surrounding areas. The agency operates three programs. These are the Home Health Program, the Home Care Support Services Program and the Hospice care Program.

Humane Society This agency provides care for more than 7,000 animals annually. They also do education programs, pet adoptions, lost and found, emergency rescue, cruelty investigations, spay/neuter program and community service program. They receive stray animals from citizens of Douglas County and house them for the required state holding time. They provide twenty-four hour emergency pick-up of injured, un-owned companion animals, including veterinary care.

Douglas County Conservation District

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Agencies: The Shelter Inc. This is a private not-for-profit agency that provides a number of services for children who are either in the custody of the state or at risk of being in the custody of the State. The residential program provides emergency care for up to 90 days for children who are age 10 and older. This service is used for children taken into protective custody by the Lawrence Police Department and Douglas County Sheriff’s Department, as well as children who are in the custody of the state from Douglas County and other counties in this region. Their Foster Care Program provides families foster care services, the goal being to give children a safe, loving family life experience in a licensed family home for a few days to a few months. Through The Shelter Adoption Services, they provide case management, matching and follow up services for special needs children whose parental rights have been terminated, placing them with “forever families”.

Legal Aid Douglas County Legal Aid Society, Inc. and the University of Kansas School of Law have jointly provided legal assistance for low-income clients through the school’s Legal Aid Clinic. This joint venture commenced in 1969. This agency represents juvenile offenders who are unable to retain private counsel.

Emergency Services Council ESC is a collaborative effort between Ballard Community Services and partner agencies: Salvation Army, ECKAN, WTCS, and Douglas County Senior Services, to prevent homelessness in Douglas County through the coordinated provision of rent and utility assistance. 100% of funds received from the county are used to pay landlords and utility companies up to $200.00 per eligible household to prevent eviction due to non-payment or utility disconnection.

Community Shelter The Lawrence Community Shelter, Inc. is the primary center for people experiencing homelessness in Douglas County, par- ticularly the chronically homeless. This agency provides programs, services and safe shelter 24/7 every day of the year. Day services includes case management (four programs of housing, jobs, benefits and intervention), daily living services (laundry, telephone, mail, storage and breakfast), substance abuse counseling and referral, and educational and health programs. Night services include sleeping space for 73, evening meal, showers, storage and substance abuse counseling and referral to detox. This is a program oriented shelter providing a path to a positive future, a way out of homelessness, for individuals and families.

CASA—Court Appointed Special Advocates Every year in Douglas County, dozens of children are removed from their homes due to abuse and/or neglect. As a result, they are thrust into foster care or other placements while in the court system, judges and a cast of lawyers, social workers, therapists, and other professionals make decisions regarding their future. These “Children in Need of Care” are among the most vulnerable children in our community, and they are in need of special support from CASA to assure their safety and long-term care. CASA provides unique and economical services to the community that provides a voice for these children and helps find them safe, permanent homes. CASA recruits, trains and supervises community volunteers who work with children, from birth to age 18, who have been abused and/or neglected and are under the protection of the Douglas County juvenile court system. The children to whom CASA volunteers are assigned often have multiple, complex problems resulting from the abuse and neglect they have endured. They require the specialized attention that a CASA volunteer can provide to make sure they do not slip through the cracks of the system or suffer further abuse while they are in state custody. CASA helps ensure the child’s safety and that their medical, educational, and other needs are met. In addition, they work to help these children find a safe, permanent home in a timely manner, thus reducing the time spent in the foster care system and other out of home placements. Founded by Judge Jean Shepherd in 1991, CASA has served more than 750 abused and neglected children.

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Agencies: Chamber Economic Development Market The Economic Development Program is jointly funded by Douglas County, the City of Lawrence, and the Lawrence Chamber of Commerce and is administered by the Lawrence Chamber of Commerce. This program will be used to carry out the program of work related to business attraction, retention/expansion of local companies and developing entrepreneurs. The Lawrence Chamber of Commerce is committed to working with local govern- ments for job creation and looking for ways to lessen the future burden of residential tax payers. Included in the funding is $20,000 for the KU Small Business Development Center as part of the Horizon 2020 economic development initiative. These funds, when combined with those received from KU, allow Lawrence to have their own center as a one-stop resource for entrepreneurs with development of new business.

Chamber Special Projects This will allow the office to increase staff related to economic development work and for business retention. The Chamber has previously had a position devoted to business retention efforts and would like to fill that position again. Additional staff will also allow further focus on small business initiatives and assistance to those businesses that are beginning operation in Douglas County. This has been consolidated with the above line item.

Health Care Access The Health Care Access Clinic is the only agency in Douglas County providing comprehensive health care services to low- income community members who are without a medical home (i.e. Indian Health Service, Veterans Administration, Student Health Services) or medical coverage (Medicare, Medicaid, health insurance). The Health Care Access Clinic does not dupli- cate services available at the Lawrence/Douglas County Health Department (immunizations, STD treatment, family planning, etc.) Their illness care services range from treatment of colds and flu to chronic conditions such as diabetes and hypertension, available by walk-in, appointment or referral Monday through Friday. Non-emergency services are provided by their staff nurse practitioner or volunteer physicians on site or through their large referral network of volunteer physicians to 88% of Lawrence residents and 12% who reside in the County.

Watkins Museum

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100 GENERAL FUND 21200 APPRAISER 2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 Budget Highlights BUDGET BUDGET ACTUAL 50420 - SR PERS PROP APPRAISER 40,445 40,290 39,894 53,031 50460 - APPRAISER I 131,456 129,041 140,021 155,433 The commercial 50465 - APPRAISER II 164,618 163,987 164,771 163,037 sales ratio tends to 50490 - APPRAISAL MANAGER II 112,710 112,278 113,562 115,662 point to higher sale 50495 - COUNTY APPRAISER 78,926 78,624 73,188 78,514 prices than the 55045 - TEMPORARY HIRE - HOURLY 25,000 25,000 20,000 0 county values yet 55050 - OVERTIME 0 0 0 357 59092 - MERIT PAY 0 0 5,305 (8,258) valuation appeals on 59093 - ADJUSTMENT TO PAY PLAN 0 0 5,305 (5,708) commercial real 59094 - INCENTIVE PAY 2,450 2,450 0 0 estate have become PERSONNEL TOTALS: 555,605 551,670 562,046 552,068 heavier than in prior years. I have added 60104 - VEHICLE MILEAGE (BUSINESS) 5,000 5,000 5,000 3,815 to the account # 60107 - PARKING/TOLL FEES 100 100 100 55 69203 to assure that 60310 - PRINTING & BINDING 8,500 8,500 8,500 2,946 funds will be avail- 60321 - LEGAL PUBLICATIONS 150 150 150 63 able should outside 69203 - REAPPR APPRAISAL CONTR 6,000 5,000 5,000 1,487 appraisals be neces- CONTRACTUAL TOTALS: 19,750 18,750 18,750 8,366 sary to defend county values on 70320 - SPECIAL FORMS 0 0 0 50 appeals. 70920 - ASSESSMENT SUPPLIES 0 0 0 (446) COMMODITIES TOTALS: 0 0 0 (396) Increasing demands on appraisal staff heightens the need 81000 - FURNITURE & EQUIPMENT 1,300 1,300 1,000 0 to retain at least CAPITAL OUTLAY TOTALS: 1,300 1,300 1,000 0 part time or seasonal employees. 91221 - TRANSFER TO EQUIPMENT RESERVE 0 0 0 0 Compliance with MISCELLANEOUS TOTALS: 0 0 0 0 state regulations regarding to maintenance of property 21200 APPRAISER TOTALS: 576,655 571,720 581,796 560,039 characteristics are becoming increasingly harder to meet with the present number of staff. Therefore, I have increased the request for temporary hire.

Personnel changes result in adjusted pay rates for the year.

Full-Time Equivalent 2012 FTE 2011 FTE 2010 FTE 2009 FTE 2008 FTE Appraiser Appraisal Manager I -- -- 1.00 1.00 1.00 Appraisal Manager II 2.00 2.00 2.00 2.00 2.00 Appraiser I 4.00 4.00 4.00 5.00 6.00 Appraiser II 5.00 5.00 4.00 4.00 4.00 County Appraiser 1.00 1.00 1.00 1.00 1.00 Sr Pers Prop Appraiser 1.00 1.00 1.00 1.00 1.00 Dept Total 13.00 13.00 13.00 14.00 15.00

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Goals & Objectives—Appraiser

Objective Performance Measure

Goal 1: Provide efficient, fair and equitable appraising services to the citizens of Douglas County

Value real property and personal property ac- Values notices, personal property renditions, cording to statutory guidelines hearings, etc. all completed within timelines found in the Kansas Statutes

Receive a satisfactory compliance report from A 90 percent or better score on the annual the Property Valuation Department compliance report completed by the Property Valuation Department in Topeka

County’s ratio study statistics within state and A median sales ratio on both residential and IAAO guidelines commercial property of between 90 and 100 percent. A Coefficient of dispersion on residential property of less than 15 and on commercial property less than 20.

Mail the 2011 valuation notices by the March 1 deadline using the values produced from the new Orion valuation package. Mail the 2011 personal property valuation notices by the May 1 deadline using the notices produced from the Manatron tax program.

Department Description

The Douglas County Appraiser’s office is Douglas County was the first county in We continue to work with the pro- responsible for the appraisal of all real the state to implement the new state vider in improving the personal estate, both commercial and residential, required Computer Assisted Mass Ap- property functions of this program. and the appraisal of all personal property praisal “CAMA” system. in the county.

All property should be appraised and assessed uniformly as to class. Uniform- Douglas County was the first county in ity of like property assures an equitable the state to implement the new personal distribution of the property tax burden. property section of the Manatron tax program which the county is moving to.

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Appraiser

Key Performance Measures

Number of Parcels in Douglas County 2010 Tax Roll 2009 Tax Roll 2008 Tax Roll 2007 Tax Roll 2006 Tax Roll

Real Estate 40,654 41,801 41,698 41,543 40,967 Personal Property 9,867 8,393 8,556 8,796 9,402

A: Timeline Completed B: Annual Compliance Report Score C: Ratio Study Statistics 2009 2008 2007 2006 2005 *Original Number of Sales Residential 294 296 295 295 294 Commercial 14 12 31 27 24 *Maximum Sale Price Residential $ 1,050,000 $ 11,800,000 $ 1,100,000 $ 2,100,000 $ 16,640,000 Commercial $ 1,943,000 $ 5,500,000 $ 1,925,000 $ 495,800 $ 3,554,882 *Median Sales Ratio Residential 100.7 100.3 99.9 99.0 96.1 Commercial 84.6 98.6 88.2 94.8 95.8 *Coefficient of Dispersion Residential 4.5 4.3 4.8 5.4 5.6 Commercial 16.2 14.0 19.1 18.4 13.3 *Average Sale Price Residential $ 171,680 $ 204,159 $ 189,526 $ 191,473 $ 252,903 Commercial $ 500,071 $ 777,273 $ 636,679 $ 797,018 $ 606,243 *Average Market Value Residential $ 174,274 $ 205,811 $ 188,663 $ 187,330 $ 242,982 Commercial $ 438,273 $ 618,610 $ 496,370 $ 601,935 $ 560,717

Mail Real Estate Value Notices by March 1 Mail Personal Property Value Notices by May 1 *Source: www.ksrevenue.org/Kansas Real Estate Ratio Study

The sales ratio study is an important performance evaluation tool in the mass appraisal process. It can be used to measure the county's overall appraisal accuracy by indicating the general level of appraisal and the degree of uniformity. Median Ratio is one of the most common statistical measures used in mass appraisal performance. It is considered a robust measure of the overall level of assessment because of its insensitivity to low or high ratios in the sample. This basically compares the appraised values to the sale prices. Coefficient of Dispersion is the most common measure of uniformity in the mass appraisal industry. It measures the average amount of dispersion from the median and expresses it as a percentage of the median ratio. The statistic indicates how close the ratios are clustered around the median ratio. The lower the coefficient of deviation, the more uniform the assessments.

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100 GENERAL FUND 21030 CIP PROJECTS - CAPITAL IMPROV 2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 Budget Highlights BUDGET BUDGET ACTUAL

91230 - TRANSFER TO OTHER FUND 4,000,000 4,000,000 4,000,000 4,000,000 The Commission MISCELLANEOUS TOTALS: 4,000,000 4,000,000 4,000,000 4,000,000 transfers up to 4.00 mills of the current assessed values 21030 CIP PROJECTS - CAPITAL IMPROV TOTALS: 4,000,000 4,000,000 4,000,000 4,000,000 from the General Fund to the CIP Capital Improvement Projects Fund each year. They sometimes adjust this line item to reduce the mill levy. Key Performance Measures Budget Year Assessed Value for Transfer to Capital In the past it was Douglas County Improvement Fund based on July estimated assessed valuation for Douglas 2011 1,126,218,033 $4,000,000 County. 2010 1,121,717,385 $4,000,000

1,126,218,033 x 4.00 2009 1,136,363,958 $4,000,000 mills = $4,504,872 2008 1,133,222,409 $4,489,827 The commission de- 2007 1,094,938,948 $4,413,710 cided to reduce the transfer for the past 2006 1,037,696,180 $4,100,000 three years due to 2005 1,039,504,315 $3,760,000 budget restraints. 2004 959,045,914 $3,574,456

Department Description

Douglas County’s Capital Improve- fiscal year. ment Plan is a five year plan that stipulates the schedule of capital The County Commission approves improvements by year as well as the projects on an annual basis. need, estimated cost, and funding Approximately 90% of the projects source. are for road and bridge purposes.

This money is transferred into the See Capital Improvement Plan Fund Capital Improvement Plan reserve 450 for related costs. fund 450. The Commission has made it a policy to budget 4 mills for capital improvements each

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Capital Improvement Projects Summary

2012 CIP SUMMARY

TOTAL 2012 RESERVE 2012 BUDGET AVAILABLE 2013 BUDGET 2014 BUDGET 2015 BUDGET 2016 BUDGET

Facilities CIP $994,493 $375,000 $1,369,493 $200,000 $200,000 $200,000 $200,000 Road CIP $9,824,924 $1,849,505 $11,674,429 $1,947,830 $4,000,000 $4,000,000 $2,851,170 Bridge CIP $5,162,928 $775,495 $5,938,423 $640,000 $325,000 $325,000 $325,000 Total CIP $15,982,345 $3,000,000 $18,982,345 $2,787,830 $4,525,000 $4,525,000 $3,376,170 Amount Available to be allocated $0 $1,000,000

Percentages 2012 Roads 61.50% Bridges 31.28% Miscellaneous 7.21%

Capital Improvement Program is authorized with K.S.A. 19-120.

Resolution 97-21

The board of county commissioners has formally approved a multi-year capital improvement plan setting forth the public improvement and infrastructure needs of the county on a prioritized basis.

Moneys in such capital improvement fund may be used to finance, in whole or in part, any public improvement need set forth in the adopted capital improvement plan, including the repair, restoration and rehabilitation of existing public facilities.

This program is to be a five year plan that stipulates the schedule of capital improvements by year as well as need, estimated cost and funding source for each capital improvement. This money gets transferred into the capital reserve fund from the general fund. The commission has made it a policy to budget 4 mills for capital improvements.

The County Commission annually reviews, evaluates and approves the projects. Approximately 90% of the projects are for road and bridge purposes.

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100 GENERAL FUND 20010 COMMISSIONERS 2012 2011 Department ADOPTED ESTIMATED 2011 BUDGET 2010 Description BUDGET BUDGET ACTUAL 50220 - AUDITOR 3,204 3,203 3,194 3,171 This department is 58300 - COUNTY COMMISSIONERS 101,978 101,587 101,587 101,978 the costs associated PERSONNEL TOTALS: 105,182 104,790 104,781 105,149 with the three County Commission- ers. 60100 - TRAVEL-TRAINING-EDUCATION 300 18,700 300 3,300 60410 - ASSOCIATION DUES 0 0 2,000 76 This cost center in- 61100 - PROFESSIONAL SERVICES 0 0 1 0 cludes cost for the 61110 - LEGAL SERVICES 175,000 174,000 174,000 164,589 auditor, which is a CONTRACTUAL TOTALS: 175,300 192,700 176,301 167,965 part-time person hired to review our accounts payable. 91151 - COMMUNITY CORRECTNS SURVEILLAN 60,485 0 60,166 0 91279 - FOOD POLICY COUNCIL 6,900 0 6,700 4,384 This person reviews 99000 - MISCELLANEOUS EXPENDITURES 10,000 27,000 9,500 10,457 bills paid to make MISCELLANEOUS TOTALS: 77,385 27,000 76,366 14,840 sure they follow the county’s policies.

The amount allo- 20010 COMMISSIONERS TOTALS: 357,867 324,490 357,448 287,954 cated for Commu- nity Corrections Sur- veillance is to cover the lack of funding due to State budget shortfall. This covers surveillance of proba- tioners during eve- Mike Gaughan Nancy Thellman Jim Flory ning/weekend hours. Includes salary and benefits.

Budget Highlights

The Food Policy Council is established A) Economic development and entre- F) Identification, preservation, and/ by resolution 10-14, adopted by the preneurial opportunities related to or sustainable development of Commissioners on June 9, 2010. local food production and consump- local resources including soil, agri- tion cultural land, important breeds/ There are subcommittees to study: Edu- cultivars, water, skilled labor, capi- cation/Outreach projects, Policy & Infra- B) Improved health outcomes tal, and markets structure, and Land Preservation opportunities. C) Positive environmental quality im- G) Increased education and aware- pacts ness on the part of Douglas County Food Policy Council Goals: to identify D) Increased access to, and distribution residents regarding the benefits of the benefits, challenges and opportuni- locally produced foods. ties for a successful, sustainable local of wholesome, local food food system in Douglas County. E) Support for local producers of sus- Legal Services is for all county departments as needed. The priority areas are: tainable food products

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Goals & Objectives—Commissioners

Objective Performance Measure Goal 1: Economic Health & Sustainability Discuss and plan to take ad- Determine what idle funds exist; Review CIP and set priorities for projects and vantage of idle funds deadlines; Include Department Heads in the discussion Goal 2: Growth & Infrastructure that sustains neighborhoods, communities and open space Make a map of what the Create a physical map detailing remaining open space, areas that will likely be County will look like in 25 developed within the next 25 years, and predicting areas of the UGA that will years likely be annexed within that same time. Develop a theoretical map through a list of ideas for growth and improvements over the next 25 years

Goal 3: Government offices, agencies, and staff that are responsive, efficient, accessible, and welcome citizen participation

Plan to offer many public Actively seek out additional space for this to take place; Continue to work with services at other locations departments in promoting online services (kiosks) and online Plan to identify and review Work with Department Heads individually to fully understand their processes; county-wide business proc- Learn what they believe to be inefficiencies; Collaborate across departments to esses for improvement identify opportunities for improving those processes Goal 4: Efficient, cooperative units of government Explore opportunities for con- Actively seek out services that could be more efficiently provided to citizens solidation of city/county ser- through joint efforts; Collaborate with City Commissioners and staff to develop vices possibilities Review status of township Communicate effectively with each Township Board of Trustees; Know their government processes, successes, and difficulties; Be constantly aware of ways through which fragmentation could be eliminated and work toward those processes

Goal 5: Build & support compassionate communities that support accessible social services Be aware of costs associated Study the cost of services provided to those incarcerated with mental illness; with criminalization of mental Compare these results with costs associated with mental illness that were in- illness curred before the closing of State mental facilities Identify and evaluate jail pro- Be aware of statistics involved with re-entry; Cooperate with Sheriff’s Office to gram that can reduce recidi- determine how the issue can most efficiently be approached; Continue to pro- vism vide means to the Sheriff to grow departments that aid in re-entry of inmates into the community Study effect of increased fund- Communicate with other agencies to discover how increased funding for health ing for health care access on care access has affected their processes; Find out how those agencies would use of other agencies like to proceed in light of the effects

Full-Time Equivalent 2012 FTE 2011 FTE 2010 FTE 2009 FTE 2008 FTE Commissioner Auditor 0.21 0.21 0.21 0.21 0.21 County Commissioners 1.50 1.50 1.50 1.50 1.50 Dept Total 1.71 1.71 1.71 1.71 1.71

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100 GENERAL FUND 21640 COMMUNITY SERVICE WORK PROGRAM 2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 BUDGET BUDGET ACTUAL 54005 - COMM SVC WORK COORDINATOR 47,134 47,084 47,034 47,034 PERSONNEL TOTALS: 47,134 47,084 47,034 47,034 Budget Highlights 60100 - TRAVEL-TRAINING-EDUCATION 400 400 400 10 60210 - POSTAGE 150 150 150 0 There are no major 60300 - PRINTING & PUBLICATIONS 175 175 175 0 60910 - VEHICLE MAINTENANCE 100 150 200 0 budget changes to CONTRACTUAL TOTALS: 825 875 925 10 this department.

This service is not 70100 - OFFICE SUPPLIES 350 350 350 281 mandated by the 70500 - VEHICLE SUPPLIES 200 200 200 0 State to provide. COMMODITIES TOTALS: 550 550 550 281 There would be cost consequences 91221 - TRANSFER TO EQUIPMENT RESERVE 0 0 0 0 99990 - 50% CITY LAWRENCE REIMBS (24,254) (24,254) (24,254) (23,217) if service was MISCELLANEOUS TOTALS: (24,254) (24,254) (24,254) (23,217) dropped.

21640 COMMUNITY SERVICE WORK PROGRAM 24,254 24,255 24,255 24,109 TOTALS:

Department Description

The Community Service Work program tool. schedules, transportation limita- was officially established in September tions and community needs. of 1982. Offenders may be assigned community service work hours following a convic- This equates to a very cost efficient The District Attorney’s diversion pro- tion for misdemeanor and/or felony labor force for the non-profit agen- gram, District Court’s traffic division, criminal and traffic offenses, as part of cies requesting funding from Doug- Municipal Court, District Court criminal retribution and/or sanctions through las County and the City of Lawrence. divisions, Court Services and Community probation supervision, or diversion and Corrections probation offices, and The pre-diversion agreements. Offenders The funding for this program is a Shelter, Inc. refer convicted or diverted are interviewed, screened and placed at joint endeavor between the City of adult and juvenile offenders to the non-profit or tax supported agencies Lawrence and Douglas County by a community service work program for throughout Douglas County based on 50/50 split of this cost. participation as an additional sentencing their skills, experiences, conviction,

Full-Time Equivalent 2012 FTE 2011 FTE 2010 FTE 2009 FTE 2008 FTE Community Service Worker Comm Svc Work Coordinator 1.00 1.00 1.00 1.00 1.00 Dept Total 1.00 1.00 1.00 1.00 1.00

94 General Fund 2012 Budget

100 GENERAL FUND 20030 CORONER 2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 BUDGET BUDGET ACTUAL 50225 - CORONER SCENE COORDINATOR 0 0 2,800 1,885 PERSONNEL TOTALS: 0 0 2,800 1,885 Budget Highlights 60100 - TRAVEL-TRAINING-EDUCATION 4,500 4,500 4,000 4,483 There are no major 60410 - ASSOCIATION DUES 200 200 200 190 61160 - CORONER SERVICES 155,000 150,000 165,000 145,048 changes to the CONTRACTUAL TOTALS: 159,700 154,700 169,200 149,720 budget for this department. 70751 - CORONER SUPPLIES 2,000 2,000 1,000 2,310 COMMODITIES TOTALS: 2,000 2,000 1,000 2,310

91221 - TRANSFER TO EQUIPMENT RESERVE 0 0 0 0 MISCELLANEOUS TOTALS: 0 0 0 0

20030 CORONER TOTALS: 161,700 156,700 173,000 153,915

Department Description

The County Commission through its home rule power has changed the payment schedule for the coroner, previous fee schedule was set by K.S.A. 19-027.

Corner Services includes costs for autopsies, transportation costs, and facility use fees.

95 General Fund 2012 Budget

100 GENERAL FUND 12000 COUNTY CLERK 2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 BUDGET BUDGET ACTUAL Budget Highlights 50108 - OFFICE CLERK 500 500 750 0 There are no major 50155 - REAL ESTATE CLERK II 0 0 0 26,950 changes for this 50156 - REAL ESTATE CLERK III 36,603 36,462 36,109 36,406 50166 - CHIEF DEPUTY CLERK 51,031 50,835 50,336 58,596 department. 50205 - ACCOUNT CLERK II 77,005 76,784 81,677 64,680 50210 - ACCOUNT CLERK III 70,196 70,069 70,366 69,589 Overtime costs are 55050 - OVERTIME 1,250 500 2,000 2,191 due to election 58200 - COUNTY CLERK 79,240 78,936 78,146 78,809 assistance. 59092 - MERIT PAY 0 0 3,166 (4,050) 59093 - ADJUSTMENT TO PAY PLAN 0 0 3,166 (3,030) PERSONNEL TOTALS: 315,825 314,086 325,716 330,141

60410 - ASSOCIATION DUES 695 595 595 839 60920 - OFFICE EQUIPMENT MAINT 200 200 200 194 61100 - PROFESSIONAL SERVICES 3,000 1,750 3,000 1,738 CONTRACTUAL TOTALS: 3,895 2,545 3,795 2,771

70140 - OFFICE EQUIPMENT 2,750 500 500 0 70320 - SPECIAL FORMS 300 300 300 0 COMMODITIES TOTALS: 3,050 800 800 0

91221 - TRANSFER TO EQUIPMENT RESERVE 0 0 0 0 99000 - MISCELLANEOUS EXPENDITURES 250 200 200 121 MISCELLANEOUS TOTALS: 250 200 200 121

12000 COUNTY CLERK TOTALS: 323,020 317,631 330,511 333,033

Department Description

The County Clerk’s office is responsible The Real Estate Division maintains current Other related expense of the County Clerk for paying all of the county claims as well records of real property in Douglas can be found in the Election Department as payroll for county employees. They County, including individual parcels by within the General Fund. assist in filling out the Homestead and ownership, address, legal description, Food Sales Tax forms. special assessments, and tax identification number. They also certify petitions and As an agent for the State Wildlife and provide certified property ownership lists. Parks they provide fish and hunting li- censes, park permits and boat permits.

Full-Time Equivalent 2012 FTE 2011 FTE 2010 FTE 2009 FTE 2008 FTE County Clerk Account Clerk II 3.65 3.65 2.65 1.65 1.65 Account Clerk III 2.00 2.00 2.00 2.00 2.00 Chief Clerk ------0.50 Chief Deputy Clerk 1.00 1.00 1.00 1.00 1.00 County Clerk 1.00 1.00 1.00 1.00 1.00 Real Estate Title Clerk II ------1.00 Real Estate Title Clerk III 1.00 1.00 1.00 1.00 -- Real Estate Title Coordinator ------1.00 Dept Total 8.65 8.65 7.65 6.65 8.15

96 General Fund 2012 Budget

Goals & Objectives—County Clerk

Objective Performance Measure Goal 1: Continue to review and revise processes in effort to increase efficiency, accessibility, and responsiveness Complete review of all processes Continue developing clear work flow process maps in every division of the County and assess staffing levels for all divisions to Clerk’s office achieve maximum efficiency. Research tools and methods that would enhance efficiency and accuracy Continue developing document management and records retention plan for Clerk’s office Implement staff development and training programs Improve government continuity Begin multi-year process of writing accurate job plans for all divisions descriptions, training manuals and standard operating procedure manuals Assess citizen perception of Develop and implement survey of citizens who utilize performance and response Clerk’s office Assess access to services by reviewing hours of operation and services offered beyond the courthouse Increase awareness of services Develop materials that aid citizens in understanding offered and how to access those the Clerk’s office and how to use these services services Improve web presence, usability and services provided via the internet

County Clerk Mission Statement:

To provide efficient, accessible and responsive services to the citizens of Douglas County while performing the necessary functions of the County Clerk’s office. To preserve the checks and balances of government while serving as a good steward of public funds.

97 General Fund 2012 Budget

60100 - TRAVEL-TRAINING-EDUCATION 81,300 79,000 73,000 82,478 Audit Services in- 60210 - POSTAGE 197,850 145,000 155,000 131,714 creased when the 60310 - PRINTING & BINDING 2,300 1,000 2,300 789 60321 - LEGAL PUBLICATIONS 30,900 30,000 29,000 26,681 county hired a new 60410 - ASSOCIATION DUES 23,700 23,000 23,000 22,824 audit firm for the 60420 - SUBSCRIPTIONS 5,300 5,300 5,300 5,642 2010 audit. 60714 - MOBILE TELEPHONES 94,100 91,300 90,000 87,529 60716 - PAGERS 6,180 6,000 8,100 7,003 Postage rates in- 60801 - EQUIPMENT RENTAL 5,880 5,520 750 704 60880 - PROPERTY LEASE 0 0 0 (114) creased from .44¢ 60891 - COUNTY RECORDS STORAGE 2,100 2,100 2,100 3,614 to .45¢ on January 60910 - VEHICLE MAINTENANCE 850 850 850 1,284 22, 2012. 60920 - OFFICE EQUIPMENT MAINT 4,200 4,200 3,000 4,155 60925 - COPIER LEASE AGREEMENT 96,000 95,400 94,000 74,148 Copier Lease 61100 - PROFESSIONAL SERVICES 10,000 10,000 14,000 9,866 61120 - AUDIT SERVICES 92,302 94,820 83,000 74,280 Agreement is an 61202 - WITNESS FEES & TRAVEL 13,000 12,500 13,000 11,246 annual cost to be 61905 - BANK FEES & CHARGES 16,200 16,100 14,000 15,791 paid in August to 61920 - MICROFILMING 0 0 0 0 cover thru July 31, 61940 - RECYCLING SERVICES 6,500 5,500 6,500 3,737 20xx. CONTRACTUAL TOTALS: 688,662 627,590 616,900 563,370

70100 - OFFICE SUPPLIES 159,200 156,000 163,000 141,001 70511 - GASOLINE 200 200 200 500 79020 - BOOKS & MAGAZINES 0 0 0 95 COMMODITIES TOTALS: 159,400 156,200 163,200 141,597

81200 - OFFICE EQUIPMENT 0 0 1,500 (1,728) CAPITAL OUTLAY TOTALS: 0 0 1,500 (1,728)

91221 - TRANSFER TO EQUIPMENT RESERVE 0 0 0 0 99000 - MISCELLANEOUS EXPENDITURES 7,500 15,705 7,500 2,617 99038 - COPIER ACQUISITION 0 0 0 17,501 99099 - COMPUTER LEASE PROGRAM 0 0 0 (4,269) MISCELLANEOUS TOTALS: 7,500 15,705 7,500 15,850

21010 COUNTYWIDE TOTALS: 870,062 813,995 803,600 733,380

Department Description

This department finances certain expenses that benefit all Douglas County Offices.

98 General Fund 2012 Budget

Key Performance Measures—Countywide

Department Expenditure 2010 2009 2008 2007 2006 2005 2004 2003 Trends Actual Actual Actual Actual Actual Actual Actual Actual Office Supplies $141,001 $145,526 $169,540 $160,617 $184,952 $156,640 $134,791 $121,916

Change to previous year -3.11% -14.16% 5.56% -13.16% 18.07% 16.21% 10.56%

Postage $131,714 $143,965 $145,951 $131,567 $105,363 $111,562 $72,598 $52,595

Change to previous year -8.51% -1.36% 10.93% 24.87% -5.56% 53.67% 38.03%

History of Postage Rates

6/30/2002 0.37

1/8/2006 0.39

5/14/2007 0.41

5/12/2008 0.42

5/11/2011 0.44

1/22/2012 0.45

99 General Fund 2012 Budget

100 GENERAL FUND 17000 COURT OPERATING 2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 BUDGET BUDGET ACTUAL 50120 - ADMINISTRATIVE SECRETARY 4,839 4,839 0 7,169 50155 - REAL ESTATE CLERK II 0 0 0 (302) Budget Highlights 50205 - ACCOUNT CLERK II 0 0 0 22 55008 - FILE CLERK 7,540 7,540 7,540 0 55012 - ADMIN HEARING OFFICER(JUDGE PRO 64,168 64,168 59,487 59,582 No major changes TEM) for this depart- 55022 - HEARING OFFICER CLERK 34,742 38,167 25,869 25,775 ment. 55023 - BAILIFF 15,000 15,000 15,000 8,529 55024 - RESEARCH CLERK 67,684 67,684 51,812 79,406 Juror Fees & 55027 - LAW LIBRARIAN 0 0 0 718 55028 - ASST. LAW LIBRARIAN 0 0 0 (660) Travel—juror fees 55030 - LAW CLERKS 10,000 10,000 10,000 213 paid for Douglas 55050 - OVERTIME 0 0 0 195 County citizens to PERSONNEL TOTALS: 203,973 207,398 169,708 180,647 report for jury duty are $10 for the first 60100 - TRAVEL-TRAINING-EDUCATION 15,000 15,000 15,000 6,859 day and $20 every 60210 - POSTAGE 6,000 6,000 20,000 3,742 day thereafter. 60310 - PRINTING & BINDING 5,000 5,000 5,000 4,704 60321 - LEGAL PUBLICATIONS 500 500 500 0 60322 - CLASSIFIED ADS 500 500 500 0 60410 - ASSOCIATION DUES 6,000 6,000 6,000 5,160 60714 - MOBILE TELEPHONES 10,800 9,500 9,500 6,669 60920 - OFFICE EQUIPMENT MAINT 17,500 16,000 16,000 13,335 61100 - PROFESSIONAL SERVICES 1,925 1,925 5,000 3,575 61201 - LEGAL DEFENSE 360,000 345,000 335,000 338,331 61203 - JUROR FEES & TRAVEL 65,000 70,000 75,000 41,851 61204 - TRANSCRIPTS 23,000 21,000 23,000 16,344 61207 - URINALYSIS 8,500 8,000 8,000 7,592 61209 - INTERPRETING SERVICES 24,000 22,000 22,000 18,614 61211 - JUVENILE PANEL ATTORNEY 160,000 160,000 160,000 149,491 61212 - MENTALLY ILL 30,000 28,000 28,000 22,523 61215 - DNA TESTING 0 0 0 790 61220 - CONTRACT REPORTER 7,500 7,500 7,500 3,166 61920 - MICROFILMING 6,500 6,500 6,500 (5,922) 69606 - FORENSIC EVALUATION 5,000 5,000 5,000 1,595 CONTRACTUAL TOTALS: 752,725 733,425 747,500 638,419

70100 - OFFICE SUPPLIES 10,000 10,000 10,400 11,243 79012 - EMERGENCY CLOTHING 500 500 500 0 COMMODITIES TOTALS: 10,500 10,500 10,900 11,243

81200 - OFFICE EQUIPMENT 6,140 2,500 2,500 61,402 81210 - BOOKS 13,000 12,000 13,000 11,635 81320 - SOFTWARE 1,140 750 750 504 CAPITAL OUTLAY TOTALS: 20,280 15,250 16,250 73,541

91221 - TRANSFER TO EQUIPMENT RESERVE 0 0 0 12,000 99000 - MISCELLANEOUS EXPENDITURES 5,000 5,000 5,000 4,490 MISCELLANEOUS TOTALS: 5,000 5,000 5,000 16,490

17000 COURT OPERATING TOTALS: 992,478 971,573 949,358 920,341

100 General Fund 2012 Budget

Department Description—Court Operating

The District Court Administrator supervises and coordinates the administrative functions and operations of the district  Division 2: Divorce, Protection From Stalking (PFS), Pro- court, supervises and directs the activities of non-judicial tection From Abuse (PFA) employees of the court, and performs other duties that are designated by the Chief Judge, required by law or by the  Division 3: Divorce, PFS, PFA Judicial Administrator.

This cost center includes the compensation of six local at-  Division 4: Small Claims Appeals, supervising appear- torneys—Douglas County Juvenile Attorney Panel. This ance bond providers, Major Civil & Administrative panel was established in 1988 for attorneys to be on call for Agency Appeals representation of juveniles of child-in-need-of-care (CINC), juvenile offender cases, and parents when warranted in  Division 5: Appeals from Traffic and Fish & Game hear- CINC cases. ings; Major Civil, Administrative Agency Appeals

History of rates paid once a month to each attorney:  Division 6: Adoptions, CINC, PFS, PFA, JO Appeals

FY 2010 $2,050  Pro Tem: JO, Child Support enforcement, Parenting FY 2009 $2,050 time enforcement, Criminal first appearances, Misde- FY 2008 $2,050 meanor arraignments, Initial bond hearings, Small FY 2007 $2,003 Claims, Traffic, Fish & Game FY 2006 $2,003 FY 2005 $2,003

CINC – Child in Need of Care The District Court is divided into seven divisions. District PFS – Protection from Stalking judges preside over Divisions 1 through 6, and a pro tem PFA – Protection from Abuse judge presides over the Pro Tem Division. JO – Juvenile Offender

All felony, misdemeanor, and municipal court appeals shall be assigned to Divisions 2, 3, 4, 5 or 6. All Chapter 61 cases except Small Claims and Care & Treatment cases shall be assigned to Divisions 1, 3, 4, 5, 6.

 Division 1: Major Civil, Administrative Agency Appeals, Probate and court administrative issues

Seventh Judicial District Judges

Division 1—Robert W. Fairchild Division 2—Sally Pokorny Division 3—B. Kay Huff Division 4—Michael J. Malone Division 5—Paula B. Martin Division 6—Peggy C. Kittel

Pro Tem—James T. George

101 General Fund 2012 Budget

Goals & Objectives—Court Operating

Objective Performance Measure Goal 1: Develop plan for e-filing Study options Create a report that lists and analyzes available options Decide on a plan Request for proposals developed and ready to issue Goal 2: Complete transition to imaging Install additional equipment and train staff Equipment installed; Staff trained Image all court documents All incoming documents processed via imaging Goal 3: Implement additional technology in courtrooms Test use of electronic point maker Equipment and technology installed as pilot project in Division 1 and Protem courtroom Roll out electronic technology to other Equipment and technology installed in at least one additional courtroom(s) as interest and money per- courtroom every year as funds allow.

Understand interpreting needs and op- Review of past interpreting use and available options completed tions Goal 4: Institute bond program Add employee to Court Services staff to Employee hired administer program Have clear guidelines for participants and Guidelines accepted by Court Services staff and Court administra- bond conditions tion Put program in motion Special release bonds issued, and new staff person supervises and collects fees from accused Reduce jail population Comparison of population of unbonded defendants before and after program Improve bond compliance Comparison of court appearance rates before and after program

Goal 5: Administer justice in a fair and timely manner and in compliance with statutes Schedule hearings within required time No cases dismissed for failure to meet speedy trial requirements limits Provide interpreting (spoken or sign lan- No cases requiring interpreters delayed due to absence of inter- guage) for those requiring it preter Provide counsel to defendants financially Appointed counsel available for all qualified defendants unable to retain their own

102 General Fund 2012 Budget

Goals & Objectives—Court Operating, continued

Goal 6: Implement intensive supervision specialization in Community Corrections

Reorganize casehold Supervision of highest-risk offenders assigned to specialized ISOs Provide additional time to oversee high-risk of- Reduced caseload for those ISOs fenders Goal 7: Maintain/develop public confidence in court system

Process filings in a timely manner All filings recorded within 24 hours of submission

Answer public inquiries promptly Telephones answered by a person, or messages answered within the business day. We do not have the means to measure this regularly, but staff will be re- minded of this policy Keep internet information up to date Review website quarterly and make changes as needed. Make Amicus of Douglas County available to general

103 General Fund 2012 Budget

100 GENERAL FUND 17020 COURT TRUSTEE 2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 BUDGET BUDGET ACTUAL Budget Highlights 55007 - COURT TRUSTEE CLERK II 25,869 25,869 25,869 25,580 55008 - FILE CLERK 1,885 1,885 1,885 1,596 55009 - COURT TRUSTEE CLERK III 32,995 31,841 31,752 30,798 No major changes 55011 - ADMINISTRATIVE ASSISTANT 39,045 38,995 38,995 39,086 to this department. 55021 - PARALEGAL 74,487 74,387 74,387 74,622 55024 - RESEARCH CLERK 8,309 8,309 8,309 5,146 55070 - COURT TRUSTEE 73,226 73,176 73,176 73,407 55072 - ASSISTANT COURT TRUSTEE 136,462 133,352 133,352 133,827 PERSONNEL TOTALS: 392,278 387,814 387,725 384,062

60100 - TRAVEL-TRAINING-EDUCATION 1,400 1,400 1,600 1,128 60210 - POSTAGE 200 50 200 0 60310 - PRINTING & BINDING 750 800 1,000 610 60322 - CLASSIFIED ADS 500 500 700 0 60410 - ASSOCIATION DUES 1,900 1,900 1,700 1,901 CONTRACTUAL TOTALS: 4,750 4,650 5,200 3,639

70100 - OFFICE SUPPLIES 350 350 500 222 COMMODITIES TOTALS: 350 350 500 222

81200 - OFFICE EQUIPMENT 900 900 1,000 814 81210 - BOOKS 1,400 1,400 1,500 1,241 81320 - SOFTWARE 800 700 800 568 CAPITAL OUTLAY TOTALS: 3,100 3,000 3,300 2,623

91150 - RESTITUTION COURT TRUSTEE 5,100 5,000 5,400 4,806 91221 - TRANSFER TO EQUIPMENT RESERVE 0 0 0 0 99000 - MISCELLANEOUS EXPENDITURES 2,200 2,000 2,200 443 MISCELLANEOUS TOTALS: 7,300 7,000 7,600 5,250

17020 COURT TRUSTEE TOTALS: 407,778 402,814 404,325 395,796

Department Description

The office of the Douglas County District Court Trustee Key Performance Measures

Court Trustee was established by the Goal 1 Fees collected by Court Trustee % 2010 % change 2009 2008 Judges of the Seventh Judicial District in change order to expedite the establishment , collection and disbursement of support 44200 Child Support Court Trustee $272,257 (.94)% $274,827 (4.05)% $286,429 orders of the Court, child support and 44210 Restitution Collection Trustee $70,723 (1.16)% $71,553 (4.70)% $75,084 alimony order, both temporary and final. 44907 Court Fees-Trustee Bond Forfeitures $ 8,057 (4.03)% $8,395 (.65)% $8,450 A District Court Judge Pro Tem will provide expedited hearings for parent visita- Total Fees Collected $351,037 (1.05)% $354,775 (4.11)% $369,963 tion and support matters. Goal 2 Improved customer service In addition, the Trustee collects criminal court debt and restitution pursuant to a In the process of determining a valid measure of performance contract with the Office of the Kansas Goal 3 Document imaging Attorney General. In the process of determining a valid measure of performance

104 General Fund 2012 Budget

Goals & Objectives—Court Trustee

Court Trustee

Objective Performance Measure Goal 1: Increase collections thru timely enforcement actions while ensuring due process for defendants or support obligors

Continue to expand use of state debt setoff (SDSO) to specific Increase in annual SDSO payments domestic cases

On behalf of trustees across the state of Kansas, Trustee Nitcher Legislative changes passed proposed legislation to (1) amend KSA 23-4,107(f)(2) to allow service of process of income withholding orders on employers by any alternate means acceptable to payor and (2) amend KSA 75- 6202 to clarify ability of trustees to use state debt setoff in non IV-D cases. Trustee Nitcher testified before the Senate Judiciary Committee and the House Judiciary Committee. The bill did not come out of the House Judiciary Committee this session but Trustee Nitcher will continue to pursue SB160 next legislative session. Continue to increase use of wage assignments in criminal cases Procedures created that require: as an alternative to garnishment. A defendant requesting work release to sign a wage assignment and An employed defendant wishing to leave the state to sign a wage assignment

Goal 2: Improve customer service to the public (attorneys, petitioners, respondents, defendants, victims, sureties) and treat public with respect and dignity

Have overall effective customer service Lack of complaints

Assist in process for mediation of domestic issues. Douglas Efficient mediation process County Domestic Mediation Services is in operation and individuals pay according to a sliding scale. The trustee office assigns mediators on a rotating basis. The trustee prepares pro se pleadings related to orders for mediation and maintains mediation information on the district court website. Goal 3: Maximize document imaging capabilities: with imaging on the horizon, the Trustee’s office wants to maximize the imaging’s potential to reduce staff time in creating files, copying documents and finding criminal files. Continue to create electronic criminal files with imaged Number count of electronic files documents

The Court Trustee has requested the Clerk of Court image Imaged domestic documents domestic pleadings. This request is being considered by court administration.

105 General Fund 2012 Budget

100 GENERAL FUND 15000 DISTRICT ATTORNEY 2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 BUDGET BUDGET ACTUAL 50107 - SECRETARY/RECEPTIONIST 0 0 25,000 0 50115 - SECRETARY 55,536 55,536 35,984 35,899 54006 - VICTIM/WITNESS PROG COORD 92,477 92,477 53,394 55,032 Budget Highlights 54007 - VICTIM/WITNESS ADVOCATE 0 0 36,712 37,055 55008 - FILE CLERK 0 0 26,520 26,746 55013 - TRAFFIC TRIAL ASST/PURCHASING 0 0 48,298 48,502 Property Crimes 55014 - TRIAL ASSISTANT 294,507 294,507 64,522 64,749 Compensation is a 55015 - INVESTIGATORS 40,019 40,019 87,406 84,374 55017 - CRIMINAL DIVERSION CLERK 0 0 32,510 32,664 new cost for 2010. 55018 - TRAFFIC DIVERSION CLERK 0 0 25,272 24,837 55026 - TECHNOLOGY/TRIAL ASSISTANT 0 0 50,794 51,509 This is to assist 55030 - LAW CLERKS 40,000 40,000 40,000 39,304 crime victims with 55034 - LEGAL ASSISTANT 0 0 0 1,995 out-of-pocket 55050 - OVERTIME 1,000 1,000 1,000 666 losses associated 55060 - ASSISTANT DISTRICT ATTORNEY'S 715,686 715,686 695,945 642,506 with a criminal act. 55061 - ASSISTANT TO DISTRICT ATTORNEY 46,010 46,010 45,011 45,204 K.S.A. 19-4803 has 58600 - DISTRICT ATTORNEY 120,519 120,519 120,519 120,519 59050 - ACCUMULATED LEAVE PAID 10,000 5,686 10,000 0 allowed for the 59055 - MAX EXCESS VACATION PAID 5,000 4,513 5,000 0 creation of a Prop- 59092 - MERIT PAY 0 0 11,458 0 erty Crimes Com- 59093 - ADJUSTMENT TO PAY PLAN 0 0 11,458 0 pensation board. PERSONNEL TOTALS: 1,420,754 1,415,953 1,426,803 1,311,562 This board will provide restitution of up to $250 for mis- 60100 - TRAVEL-TRAINING-EDUCATION 0 0 0 0 60310 - PRINTING & BINDING 1,500 1,500 1,500 3,413 demeanor crimes 60322 - CLASSIFIED ADS 3,500 3,500 1,000 3,356 and $500 for felony 60410 - ASSOCIATION DUES 8,600 7,600 4,500 7,643 crimes. This would 60420 - SUBSCRIPTIONS 9,000 7,900 9,000 7,266 allow victims o 60714 - MOBILE TELEPHONES 10,500 10,000 8,270 5,948 replace, for exam- 60801 - EQUIPMENT RENTAL 500 500 500 102 ple, exterior doors 61111 - LEGAL WRITING 0 2,261 0 0 61112 - COURT COSTS FOR LIBRARY 3,000 3,000 4,000 2,739 on their homes, 61130 - INVESTIGATIONS & LEGAL FEE 17,000 22,000 17,000 12,198 windshields, or 61140 - SEXUAL ASSAULT EXAM FEES 20,000 10,000 12,500 8,803 tools used for 61152 - VICTIM COMPENSATION 600 600 600 161 work. Every at- 61204 - TRANSCRIPTS 15,000 14,000 15,000 10,838 tempt would then 61910 - CONTRACT LABOR 0 1,091 0 3,233 62200 - PUBLIC EDUCATION 350 350 350 75 be made to collect 69000 - OTHER CONTRACTUAL 5,000 2,500 0 2,820 restitution from CONTRACTUAL TOTALS: 94,550 86,802 74,220 68,595 the defendant, if possible. 81000 - FURNITURE & EQUIPMENT 500 500 500 0 This board does CAPITAL OUTLAY TOTALS: 500 500 500 0 not get paid for the services. 91221 - TRANSFER TO EQUIPMENT RESERVE 0 0 0 0 99000 - MISCELLANEOUS EXPENDITURES 0 0 0 1,679 99023 - PROPERTY CRIMES COMPENSATION 20,000 16,000 25,000 4,986 MISCELLANEOUS TOTALS: 20,000 16,000 25,000 6,665

15000 DISTRICT ATTORNEY TOTALS: 1,535,804 1,519,255 1,526,523 1,386,822

106 General Fund 2012 Budget

Goals & Objectives—District Attorney District Attorney

Objective Performance Measure Goal 1: Increase the efficiency of office operations by tracking case review, filing and disposition data Create a method of comprehensive A. Train a staff member in appropriate tracking of case review, filing and software/technology to create relevant disposition data. reports B. Crosstrain additional staff C. Create standard tracking reports for monthly, quarterly and yearly review Goal 2: Utilize leading-edge technology and methods to enhance prosecution Determine effectiveness of new processes A. Work with county digitization process by convening an evaluation committee to develop paperless case files consisting of District Attorney Office staff and B. Implement digitization pursuant to relevant law enforcement personnel – county schedule by merging with currently on going. existing prosecution software Goal 3: Increase overall effectiveness of support staff Meet bi-weekly to assure training is moving A. Cross train all clerical staff to keep forward and to address any roadblocks to the office fully functioning even during process – currently on going. times of vacation, illness, and turnover within the office B. Reduce the amount of time an employee needs to catch up work when returning from an absence C. Assign staff members specific new positions to proficiently master

Department Description

The District Attorney’s Office repre- The District Attorney is responsible for sents the Kansas Seventh Judicial Dis- enforcing the laws of the State of Kan- trict which encompasses all of Douglas sas and Resolutions of Douglas County. County, Kansas.

Budget Highlights

The office consolidated several employee We will be seeking renewal for 2012. grant for 2011. We will be seeking re- line items to simplify the budget process. This is a 75/25 matching grant. Seventy- newal for 2012. This is a 75/25 matching Over time, the line item descriptions no five percent of the grant award comes grant. Seventy-five percent of the grant longer reflected the work the employee from the VOCA. Twenty-five percent of award comes from the VAWA. Twenty- was completing. New line items de- the grant award is matching funds by the five percent of the grant award is match- scriptions were created to so that em- county. This is a reimbursement grant. ing funds by the county. This is a reim- ployees may be generally classified based The funds listed in line item# reflect the bursement grant. The funds listed in line upon type of work they perform as op- 75% matching portion of the grant that item# reflect the 75% matching portion posed to specific duties. covers compensation for the grant em- of the grant that covers compensation ployee. for the grant employee. The District Attorney office was awarded a Victims of Crime Act (VOCA) grant for The District Attorney office was awarded The 2012 Budget minus grant awards 2010 and the grant was renewed in 2011. a Violent Against Women Act (VAWA) is .034 below the 2011 budget.

107 General Fund 2012 Budget

100 GENERAL FUND 12010 ELECTION 2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 Budget Highlights BUDGET BUDGET ACTUAL 50108 - OFFICE CLERK 7,859 1,750 3,000 3,275 50170 - DEPUTY COUNTY CLERK 46,900 44,907 44,952 47,182 Temporary Hire is 50205 - ACCOUNT CLERK II 27,580 26,921 25,917 1,846 50210 - ACCOUNT CLERK III 32,239 32,115 31,803 30,107 seasonal help in the 55045 - TEMPORARY HIRE - HOURLY 4,000 1,200 2,500 3,496 office at election time. 55050 - OVERTIME 3,800 1,000 2,000 1,804 59092 - MERIT PAY 0 0 1,027 (1,061) Election expenses 59093 - ADJUSTMENT TO PAY PLAN 0 0 1,027 (738) includes cost for a PERSONNEL TOTALS: 122,378 107,893 112,226 85,910 primary and general election. 60100 - TRAVEL-TRAINING-EDUCATION 5,900 5,200 5,300 2,274 Upcoming elections: 60210 - POSTAGE 3,500 3,000 3,000 2,299 60410 - ASSOCIATION DUES 200 200 400 300 60802 - BUILDING RENTAL 7,800 3,800 3,900 7,500  August 7, 2012— 60950 - SERVICE EQUIPMENT MAINT 25,950 8,587 8,587 30,827 Fall Primary Elec- 60962 - JANITORIAL SERVICES 100 100 400 0 tion 61100 - PROFESSIONAL SERVICES 3,500 5,000 5,000 10,691  November 6, 61310 - POLL WORKERS 89,740 33,925 34,525 53,277 2012—Fall Gen- 61350 - BALLOT SCANNER SERVICES 3,000 3,000 3,000 0 eral Election 61910 - CONTRACT LABOR 43,585 8,500 10,000 19,672 62200 - PUBLIC EDUCATION 3,000 0 0 0 CONTRACTUAL TOTALS: 186,275 71,312 74,112 126,839

70200 - ELECTION SUPPLIES 4,000 2,500 4,000 1,742 70210 - ELECTION KITS 0 0 1,000 0 70220 - ELECTION BALLOTS 56,600 25,500 15,500 8,183 70230 - ELECTION ENVELOPES 14,000 6,000 8,000 274 COMMODITIES TOTALS: 74,600 34,000 28,500 10,199

91221 - TRANSFER TO EQUIPMENT RESERVE 0 0 0 0 MISCELLANEOUS TOTALS: 0 0 0 0

12010 ELECTION TOTALS: 383,253 213,205 214,838 222,948 Department Description

The Douglas County Clerk also serves These records include:  Candidates for local office as the County's Election Officer with  History of election results by pre-  Filing fees and related documents the responsibility for the planning and cinct Campaign contributions and expenses. operation of all elections held in the  History of number of voters eligible county (as required by Kansas Statutes to vote in an election by precinct, Odd years includes elections for City and Administrative regulations), and school district, and political party and Schools. maintains all records relating to such affiliation Even years includes elections for Presi- elections.  Voting & Election Information lists dential or Governor & State Offices.

Full-Time Equivalent 2012 FTE 2011 FTE 2010 FTE 2009 FTE 2008 FTE Election Account Clerk II 1.00 1.00 1.00 1.00 1.00 Chief Clerk -- -- 0.75 0.75 0.75 Deputy County Clerk 1.00 1.00 1.00 1.00 1.00 Dept Total 2.00 2.00 2.75 2.75 2.75 108 General Fund 2012 Budget

Goals & Objectives—Election Election Objective Performance Measure Goal 1 Continue to review and revise processes in an effort to increase efficiency, accessibility, and responsiveness Complete review and 1. Finish revision of elections material and processes revisions of all election processes 2. Complete work flow process evaluations and staffing assessment 3. Continue developing document management and records retention plan Complete enhancement 1. Finish election board enhancements in training, development, of Election Day and Election Day support processes 2. Develop election board recruitment program

3. Develop a plan to review precinct growth and plan for future changes 4. Complete polling place usability study and implement new signage plan Assess citizen perception 1. Develop method to survey voters who use Elections Office of performance and response 2. Assess access to services by reviewing hours of operation and services offered beyond the courthouse Increase awareness of 1. Develop materials that aid voters in how to use election services election services and how to access those 2. Improve web presence, usability, and services provided via the services internet Increase citizen outreach 1. Develop outreach program for local schools regarding voting and democracy 2. Develop community outreach program regarding voting and democracy 3. Develop voter registration program Utilize resources 1. Continue to develop methods that result in election cost savings efficiently while operating elections office for 5th 2. Utilize current funding by researching methods necessary to largest voting population efficiently implement election-day plan in Kansas 3. Develop long-term funding needs plan for anticipated growth. Goal 2 Continue to review and revise processes that secure and maintain the elections system

Continue implementing 1. Create document that reflects current security plan an Election Day process that maintains a secure 2. Create document that outlines current emergency plan and system procedures 3. Continue research on methods to improve election security Develop processes that 1. Research and develop election equipment storage plan to maintain the county address space issues investment in election 2. Continue testing and maintenance schedule for Election Day material implementation

Election Mission Statement:

The commitment of the Douglas County Clerk’s office is to provide safe, secure, and fair elections, while promoting the active participation of all citizens in the elections process.

109 General Fund 2012 Budget

100 GENERAL FUND 18000 EMERGENCY COMMUNICATION CENTER 2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 BUDGET BUDGET ACTUAL Budget Highlights 50120 - ADMINISTRATIVE SECRETARY 17,936 17,867 17,690 17,805 50516 - TRAINING OFFICER (EC) 52,680 52,478 52,998 55,455 52001 - COMMUNICATIONS OFFICER 721,471 709,797 725,834 691,567 Capital Outlay in- 52002 - DIRECTOR EMERG COMM CENTER 77,321 28,847 70,990 83,475 52005 - COMMUNICATIONS SUPERVISOR 161,235 160,618 163,717 167,506 cludes routine 52007 - RADIO SPECIALIST 21,302 21,302 20,000 10,644 equipment pur- 55050 - OVERTIME 30,000 28,000 25,000 34,357 chases, new and 55052 - HOLIDAY PAY 20,000 20,000 20,000 0 59092 - MERIT PAY 0 0 10,763 0 upgraded office 59093 - ADJUSTMENT TO PAY PLAN 0 0 10,763 0 software, tokens 59094 - INCENTIVE PAY 32,500 32,500 0 0 and other commu- 59095 - RECLASSIFICATION 10,000 0 0 0 nications equip- PERSONNEL TOTALS: 1,144,445 1,071,409 1,117,755 1,060,808 ment. 60100 - TRAVEL-TRAINING-EDUCATION 5,000 5,000 5,000 3,257 60210 - POSTAGE 200 200 200 60 60410 - ASSOCIATION DUES 2,700 2,615 2,700 1,818 60712 - SPECIAL CIRCUITS 3,500 3,395 3,500 1,930 60714 - MOBILE TELEPHONES 2,800 2,800 2,800 2,829 60920 - OFFICE EQUIPMENT MAINT 2,000 1,900 2,000 0 60933 - SOFTWARE MAINTENANCE 3,500 3,500 3,500 2,699 60940 - COMMUNICATION EQUIP MAINT 38,892 35,000 35,000 12,032 60951 - MACH & EQUIP MAINTENANCE 3,000 2,850 3,000 400 60969 - EQUIPMENT REPAIRS 2,000 2,000 2,000 0 CONTRACTUAL TOTALS: 63,592 59,260 59,700 25,024

70100 - OFFICE SUPPLIES 10,500 14,000 14,000 7,899 70442 - UNIFORMS 1,000 500 500 1,053 70495 - TRAINING MATERIALS 5,500 4,500 4,500 5,451 79900 - MISCELLANEOUS COMMODITIES 3,500 3,500 3,500 4,771 COMMODITIES TOTALS: 20,500 22,500 22,500 19,174

81200 - OFFICE EQUIPMENT 5,500 5,000 5,500 4,720 81300 - COMPUTER EQUIPMENT 5,000 4,500 5,000 1,138 81320 - SOFTWARE 2,500 2,500 2,500 0 81410 - COMMUNICATIONS EQUIPMENT 6,000 6,000 6,000 4,870 CAPITAL OUTLAY TOTALS: 19,000 18,000 19,000 10,728

91221 - TRANSFER TO EQUIPMENT RESERVE 0 0 0 0 99000 - MISCELLANEOUS EXPENDITURES 1,500 1,500 1,500 473 99990 - 66% CITY LAWRENCE REIMBS (824,364) (773,962) (805,500) (714,525) MISCELLANEOUS TOTALS: (822,864) (772,462) (804,000) (714,052)

18000 EMERGENCY COMMUNICATION CENTER 424,673 398,707 414,955 401,682 TOTALS:

Full-Time Equivalent 2012 FTE 2011 FTE 2010 FTE 2009 FTE 2008 FTE Emergency Communication Administrative Secretary 0.50 0.50 0.50 0.50 0.50 Assistant Director Emerg Comm ------1.00

Communications Officer 19.00 19.00 19.00 19.00 19.00 Communications Supervisor 3.00 3.00 3.00 3.00 2.00 Director Emerg Comm Center 1.00 1.00 1.00 1.00 1.00 Radio Specialist 0.50 0.50 0.50 0.50 -- Training Officer (EC) 1.00 1.00 1.00 1.00 1.00 Dept Total 25.00 25.00 25.00 25.00 24.50

110 General Fund 2012 Budget

Goals & Objectives—Emergency Communication Center

Objective Performance Measure Goal 1: Facilitate timely, efficient and reliable emergency service response to the citizens of Douglas County.

Answer all 911 or emergency telephone Use telephone system reports to determine actual calls within 5 seconds and all other lines telephone and answer times within 15 seconds Dispatch all emergency calls within one Utilize computer assisted dispatch system reports minute to determine actual dispatch times

Provide efficient communication systems Use Emergency Medical Dispatch system program and accurately record all communications records to determine compliance to established related to emergency service responses EMD protocol standards and activities Audit calls entered in the Computer Aided Dispatch (CAD) system to determine if they were dispatched according to agency procedures.

Goal 2: Make efficient use of technological innovations and system integration

Maintain and update several technology- Ensure that mechanical failure or technical obsoles- based systems integral to Emergency cence does not prevent the continual and efficient Communications processing of necessary activities Goal 3: Maintain a well trained and professional staff Raise staffing levels to a minimum of 4-5 Decrease employee turnover rate; dispatchers on duty Raise FTE count to median level with PSAPs that have similar responsibilities and serve equivalent populations Avoid employee burnout as a result of ex- Shift Supervisors, Training Supervisor and Officers- cessive overtime in-Charge (OIC’s) attend two professional development activities per year

Department Description

Douglas County Emergency Communi- telephone services for the entire The budget will be the responsibility of cations was established in 1994. Our county (except the University of Kan- the County, with a 66% reimbursement primary mission is to serve the citizens sas Campus) and radio dispatching from the City of Lawrence. This de- of Douglas County, including the cities personnel and equipment for the 23 partment also handles calls for all vol- of Baldwin, Eudora and Lawrence, by police, fire and medical response agen- unteer fire departments throughout acting as a communications link be- cies serving the cities, townships and the County, and all non-emergency tween the citizens who needs an emer- rural areas of Douglas County calls for agencies. gency service response and those law enforcement, fire and medical re- This is a consolidation of the Lawrence sponse agencies who provide such Police, Douglas County Fire & Medical services. and County Sheriff dispatch services. This department has an advisory This department accomplishes this board. mission by providing enhanced 911

111 General Fund 2012 Budget

Emergency Communication Center

ECC - Emergency Communication Center Key Performance Measures Number of Telephone Calls Handled by the ECC 2011 2010 2009 2008 2007 911 Landline Calls 11,769 11,609 12,826 14,051 15,629 911 Wireless Calls 32,776 32,327 31,367 30,392 29,502 Admin/Other Incoming Calls 158,392 123,093 116,467 138,022 141,684 Outgoing Dispatcher Calls 57,701 54,765 34,155 57,235 63,602

Key Performance Measures Number of Incidents Handled by the ECC 2011 2010 2009 2008 2007 Fire - LDCFM 3,747 3,783 3,834 3,603 3,297 Fire - Rural 745 687 838 786 814 Medical - LDCFM 7,323 7,096 7,132 6,889 6,546 Medical - Rural EMS 1,148 1,250 1,217 847 749 Law Enforcement 170,094 173,393 173,535 181,515 195,929

LDCFM - Lawrence Douglas County Fire & Medical EMS - Emergency Medical Service

The ECC Provides Support for the Following Agencies

Douglas County Sheriffs Department Lawrence Police Department Baldwin City Police Department Eudora Police Department U.S. Army Corp of Engineers Kansas Wildlife and Parks Kansas Highway Patrol Baldwin City Fire Clinton Township Fire Eudora City Fire Eudora Township Fire Kanwaka Township Fire Lawrence-Douglas County Fire & Medical Lecompton Township Fire Overbrook Fire Palmyra Township Fire Wakarusa Township Fire Willow Springs Township Fire Clarion Springs EMS Eudora Community EMS Lecompton EMS Osage County Fire/EMS Wakarusa EMS Attorney Generals Office DIRECTOR Douglas CO Community Corrections Kansas Bureau of Investigation (KBI) KU Medical Center – Security Alcohol Beverage Control (ABC) Kansas National Guard Kansas Department of Corrections Shawnee County Sheriffs Department Topeka Police Department ADMINISTRATIVE Douglas County Public Works City of Lawrence ASSISTANT Douglas County Emergency Management Douglas County Juvenile Detention

TRAINING SHIFT COORDINATOR SUPERVISORS

COMMUNICATIONS COMMUNICATIONS TRAINING OFFICERS OFFICERS IN CHARGE (CTOs) (OICs)

COMMUNICATIONS COMMUNICATIONS OFFICER OFFICERS TRAINEES (COs)

Purple lines specific to the TRAINING DIVISION Green lines specific to the OPERATIONS DIVISION

112 General Fund 2012 Budget

100 GENERAL FUND 21320 EMERGENCY MANAGEMENT 2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 Budget Highlights BUDGET BUDGET ACTUAL Volunteer Support – The 52205 - E.M. COORDINATOR 60,970 60,736 60,133 61,286 state is projecting that they 52210 - E.M. ON CALL PERSONNEL 10,000 10,000 10,000 13,744 will no longer be distribut- 52215 - E.M. ASST. COORDINATOR 37,354 37,211 36,837 39,916 ing Citizen Corps funds to 52218 - ACTIVATION PAY 2,000 0 0 0 55050 - OVERTIME 4,000 4,000 4,000 1,041 the local jurisdictions . This 59092 - MERIT PAY 0 0 970 (1,539) is a grant that funds the 59093 - ADJUSTMENT TO PAY PLAN 0 0 970 (951) CERT program in Douglas PERSONNEL TOTALS: 114,324 111,947 112,910 113,497 County. Additionally, with P25 upgrades supplemental equipment will need to be 60310 - PRINTING & BINDING 1,000 1,000 1,000 661 60716 - PAGERS 5,500 5,500 5,500 4,415 purchased (spare batteries, 60751 - WEATHER RADAR SERVICE 1,000 1,000 1,500 650 battery eliminators, etc.). 60990 - OTHER MAINTENANCE 2,500 2,500 2,500 0 60991 - WARNING SIRENS MAINTENANCE 22,656 22,656 22,656 20,420 Transfer to Equipment CONTRACTUAL TOTALS: 32,656 32,656 33,156 26,147 Reserve –

 Replacement Vehicle – 70442 - UNIFORMS 500 0 0 0 The current Emergency 70960 - TRAINING SUPPLIES 500 500 500 169 79900 - MISCELLANEOUS COMMODITIES 1,000 1,000 1,000 2,262 Management vehicle is a 2004 with 116,000 miles. It COMMODITIES TOTALS: 2,000 1,500 1,500 2,432 has a projected life of 10 years. Therefore, in 2014 it 81400 - SERVICE EQUIPMENT 7,525 7,000 7,000 920 would need to be replaced. CAPITAL OUTLAY TOTALS: 7,525 7,000 7,000 920

 EOC Upgrades – The grant funding for EOC up- 91221 - TRANSFER TO EQUIPMENT RESERVE 5,000 5,000 5,000 2,500 99000 - MISCELLANEOUS EXPENDITURES 1,000 1,000 1,000 517 grades is being eliminated. 99001 - INCIDENT EXPENDITURES 2,500 2,500 2,500 1,861 In order to maintain opera- 99301 - VOLUNTEER SUPPORT 6,800 6,800 6,800 1,274 tional readiness, additional 99303 - VOLUNTEER REIMBURSEMENT 0 2,000 2,000 0 equipment will need to be MISCELLANEOUS TOTALS: 15,300 17,300 17,300 6,152 purchased and installed.

Mobile Command Vehicle 21320 EMERGENCY MANAGEMENT TOTALS: 171,805 170,403 171,866 149,148 (MCV) – The MCV is six years old and the average usage of this type of vehicle is 10 years.

Department Description

The mission of Douglas County Emergency This mission is accomplished through an inte- Management is to provide a comprehensive grated emergency management system based emergency management program to effec- upon: tively mitigate against, prepare for, respond  National Incident Management System to, and recover from all types of major emer- (NIMS) required and used by all response gencies or disasters; and to educate and agencies train Douglas County citizens, responders, and governing officials so that a disaster’s  Risk based hazard analysis and planning impact on people, property, and communities The four phases of emergency management: is minimized. mitigation, preparedness, response and recovery

113 General Fund 2012 Budget

Goals & Objectives—Emergency Management

Emergency Management Objective Performance Measure Goal 1: Review and enhance existing emergency management and response plans in all hazard scenarios. To maintain an up-to-date local emergency Review and update at least two of the plans response plan, commodity flow study, hazard annually analysis, resource management, continuity of operations plan, recovery plan, special needs sheltering and multijurisdictional mitigation plan To maintain an up-to-date emergency Review and update plans annually operations center policies and procedures Goal 2: Enhance all hazards public awareness and education for citizens, first responders, businesses and community officials in Douglas County Continue CERT education program Conduct one community emergency response team course Continue weather courses Conduct one multi-jurisdictional weather course annually

Conduct weather presentations upon request Continue public education on All Hazard Promote and sell twenty-five all-hazard radios Awareness to the general public annually

Conduct annual preparedness fair for vulnerable populations

Conduct preparedness presentations upon request Provide reliable and timely information for all Continue use of social media networking sites users (Facebook, Twitter) to communicate vital information before, during and after disasters.

Review and update the Emergency Management website annually Goal 3: Evaluate effectiveness of preparedness and response capabilities under the Douglas County emergency response plans Assess effectiveness of Emergency Conduct one exercise annually Management plan Goal 4: Secure grant funding to enhance Emergency Management operations Continue Emergency Management Performance Participate in yearly Emergency Management Grant program Performance Grant program

Emergency Management Mission Statement: Emergency Management Vision The mission of Douglas County Emergency Management is to provide a Statement: comprehensive emergency management program to effectively mitigate “Douglas County, KS will be a community against, prepare for, respond to, and recover from all types of major of cities and citizens who are disaster emergencies or disasters; and to educate and train Douglas County aware and disaster prepared!” citizens, responders, and governing officials so that a disaster’s impact on people, property, and communities is minimized.

114 General Fund 2012 Budget

Emergency Management

Key Performance Measures 2008 2009 2010

Grants Awarded Emergency Management Performance Grant $30,663.56 $30,664.24 $31,164.90 Homeland Security Planner Grant $60,000.00 $60,000.00 $60,000.00 Citizen Corps Grant $15,000.00 $5,325.00 $5,700.00 Mitigation $35,000.00 N/A N/A AmeriCorps VISTA Additional staff member Additional staff member N/A HMEP Grant N/A $20,000.00 $49,950.00 Resource Typing Grant N/A $40,000.00 N/A

Training/Education Opportunities Provided Severe Weather Training 8 classes 11 classes 3 classes Emergency Management Volunteer Trainings 510 Student hours 1207 Student Hours 1077 Student hours DCEM Sponsored Trainings (NIMS & other) 90 Student hours 3 courses 6 courses Safety and Preparedness Fairs 8 Fairs 7 Fairs 7 Fairs Severe Weather Safety walk-thru for 2 Walk thru 10 Walk thru 4 Walk Thru businesses/schools Emergency Preparedness & Weather Safety 17 Presentations 14 Presentations 30 Presentations Presentations All Hazard Radios Sold 125 Radios 56 Radios 40 Radios Other presentations 5 Presentations 16 Presentations 11 Presentations Community Emergency Response Team Training 666 Student hours 950 Student Hours 890 Student Hours Media Interviews/PSA/Briefs/Stories 15 30 44

Exercises/Activations Exercises 8 Exercises 12 Exercises 8 Exercises Mobile Command Vehicle (# incidents & # hours) 7 Events for 294 hours 8 Events for 161 ¾ hrs 11 Events for 221 ¾ hrs Severe Weather Activations 27 Activations 33 Activations 47 Activations Hazardous Materials Incidents (EM response) 5 Incidents 2 Incidents 3 Incidents

Local/State/Regional EM Coord. Meetings 32 Meetings 42 Meetings 68 Meetings Planning meeting to review, create, & update plans 99 Meetings 110 Meetings 166 Meetings

Full-Time Equivalent 2012 FTE 2011 FTE 2010 FTE 2009 FTE 2008 FTE Emergency Management E.P. Coordinator 1.00 1.00 1.00 1.00 1.00 E.P. Asst. Coordinator 1.00 1.00 1.00 1.00 1.00 Dept Total 2.00 2.00 2.00 2.00 2.00

115 General Fund 2012 Budget

100 GENERAL FUND 21560 FAIRGROUNDS 2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 BUDGET BUDGET ACTUAL 51015 - BUILDING MAINTENANCE WORKER II 28,940 0 0 0 51020 - BUILDING & GROUNDS WORKER 3 45,456 0 0 0 55045 - TEMPORARY HIRE - HOURLY 10,000 10,000 9,785 10,014 Budget Highlights 55050 - OVERTIME 3,000 0 0 0 PERSONNEL TOTALS: 87,396 10,000 9,785 10,014

Fairgrounds 60960 - BUILDINGS MAINTENANCE 20,800 16,000 16,000 23,399 69910 - DOUGLAS CO FREE FAIR 10,000 10,000 10,000 10,000 Arena Dept 69911 - VINLAND FAIR 4,000 4,000 4,000 4,000 21575 has been CONTRACTUAL TOTALS: 34,800 30,000 30,000 37,399 consolidated with this department. 70400 - OPERATIONS & MAINT SUPPLIES 20,533 15,450 15,450 20,850 COMMODITIES TOTALS: 20,533 15,450 15,450 20,850

91221 - TRANSFER TO EQUIPMENT RESERVE 0 0 0 0 MISCELLANEOUS TOTALS: 0 0 0 0

21560 FAIRGROUNDS TOTALS: 142,729 55,450 55,235 68,263

Department Description

This department partially finances the annual Douglas County Free Fair at the County Fairgrounds and the Vinland Fair.

Associated Fairground Building Revenue Rental Fees Collected 2010 $81,447 Fairgrounds costs: FY 2010 Fairgrounds $54,263 2009 $83,942 Fairgrounds Arena $80,474 2008 $81,957 Utilities $121,372 2007 $67,447 Approx benefits $24,842 Total $280,952 2006 $52,628

2005 $48,432 50% $140,476 2004 $54,302 2003 $58,211

Full-Time Equivalent 2012 FTE 2011 FTE 2010 FTE 2009 FTE 2008 FTE Fairgrounds-Arena Building & Grounds Worker II 1.00 1.00 1.00 1.00 1.00 Building & Grounds Worker III 1.00 1.00 1.00 1.00 1.00 Dept Total 2.00 2.00 2.00 2.00 2.00

116 General Fund 2012 Budget

100 GENERAL FUND 21575 FAIRGROUNDS ARENA 2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 Budget Highlights BUDGET BUDGET ACTUAL 51010 - BUILDING & GROUNDS WORKER I 0 0 0 7,702 51015 - BUILDING & GROUNDS WORKER II 0 28,829 28,538 20,427 This cost center 51020 - BUILDING & GROUNDS WORKER 3 0 45,282 44,824 45,536 has been consoli- 51050 - EQUIP OPER/MAINT WORKER III 0 39,416 0 758 55050 - OVERTIME 0 3,000 2,100 3,035 dated with Fair- 59092 - MERIT PAY 0 0 734 (1,477) grounds Dept 59093 - ADJUSTMENT TO PAY PLAN 0 0 734 (700) 21560. PERSONNEL TOTALS: 0 116,527 76,930 75,280

60960 - BUILDINGS MAINTENANCE 0 4,000 4,000 1,828 CONTRACTUAL TOTALS: 0 4,000 4,000 1,828

70400 - OPERATIONS & MAINT SUPPLIES 0 4,000 4,000 3,366 70460 - SMALL TOOLS & EQUIPMENT 0 500 500 0 COMMODITIES TOTALS: 0 4,500 4,500 3,366

91221 - TRANSFER TO EQUIPMENT RESERVE 0 0 0 0 MISCELLANEOUS TOTALS: 0 0 0 0

21575 FAIRGROUNDS ARENA TOTALS: 0 125,027 85,430 80,474

Department Description

This cost center is associated expenses The increase for this revenue is for the community building at the fair- intended for improvements at grounds. It does not include utilities or the fairgrounds. employee benefits. The goal is the revenue to re- This building was built in 2000 at a cost cover 50% of the cost of the fair- of $1,200,000. grounds. Some of the events include horse shows, kennel clubs, cat shows, team roping, and barrel racers.

117 General Fund 2012 Budget

100 GENERAL FUND 20035 FIRST RESPONDERS 2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 BUDGET BUDGET ACTUAL 50250 - FIRST RESPONDERS 2,000 2,000 1,200 1,680 Budget Highlights PERSONNEL TOTALS: 2,000 2,000 1,200 1,680

Professional Ser- 60108 - FIRST RESPONDER CALL REIMBURSE 36,500 36,000 32,160 38,385 vices includes EMT 60910 - VEHICLE MAINTENANCE 0 0 0 3,181 61100 - PROFESSIONAL SERVICES 14,000 14,000 3,000 363 training which is usually done once CONTRACTUAL TOTALS: 50,500 50,000 35,160 41,929 a year. 70700 - MEDICAL SUPPLIES & EQUIP 5,000 5,000 4,500 4,886 EMT—Emergency COMMODITIES TOTALS: 5,000 5,000 4,500 4,886 Medical Technician

20035 FIRST RESPONDERS TOTALS: 57,500 57,000 40,860 48,495

Department Description

First responders are rural EMS and fire department volunteers. They work with the ambulance service and other fire departments in mutual aid. 911 will dispatch first responders based on the volunteers response area.

First Responders are reimbursed $15.00 per call.

Travel-Training-Education is for classes, testing and CPR classes.

118 General Fund 2012 Budget

100 GENERAL FUND 21415 FLEET OPERATIONS 2012 2011 Budget Highlights ADOPTED ESTIMATED 2011 BUDGET 2010 BUDGET BUDGET ACTUAL 51060 - FLEET MECHANIC 159,085 158,475 116,314 114,538 Machinery & 51071 - FLEET MECHANIC SUPT 54,288 54,080 53,539 59,721 Equipment Mainte- 55050 - OVERTIME 8,000 8,000 7,000 7,329 55051 - ON-CALL PAY 3,200 3,200 3,200 0 nance is for con- 59092 - MERIT PAY 0 0 1,699 (2,350) tracted expenses 59093 - ADJUSTMENT TO PAY PLAN 0 0 1,699 (1,678) for equipment re- 59100 - EMPLOYEE UNIFORM ALLOWANCE 900 900 720 720 pairs which fleet PERSONNEL TOTALS: 225,473 224,655 184,171 178,279 staff cannot perform. Includes con- 60100 - TRAVEL-TRAINING-EDUCATION 3,000 2,000 3,000 285 tracted towing 60951 - MACH & EQUIP MAINTENANCE 45,000 45,000 45,000 32,091 costs. 60992 - UNIFORM MAINTENANCE 1,100 1,000 1,280 937 69091 - REPRODUCTION SERVICE 1,250 1,250 1,250 1,077 69511 - HAZARDOUS WASTE CONTRACT SVCS 5,000 3,500 3,500 1,555 Equipment Parts & CONTRACTUAL TOTALS: 55,350 52,750 54,030 35,945 Supplies are for replacement parts for county-owned 70400 - OPERATIONS & MAINT SUPPLIES 6,000 5,700 5,700 5,899 fleet. 70472 - EQUIP PARTS & SUPPLIES 175,000 155,500 155,500 169,104 70511 - GASOLINE 391,437 364,400 335,520 234,446 70512 - DIESEL 309,030 268,500 282,750 185,478 Gasoline is for coun- 70513 - MISC FLUIDS 6,000 6,000 6,000 4,050 tywide fleet. It is 70515 - OIL & GREASE 25,000 25,000 25,000 15,135 estimated at 101,672 70521 - TIRES & TUBES 52,500 50,000 50,000 48,594 gallons at $4.15 per 79902 - SAFETY AWARD 250 250 200 203 gallon. COMMODITIES TOTALS: 965,217 875,350 860,670 662,910

Diesel is for countywide fleet. Diesel is 81400 - SERVICE EQUIPMENT 15,000 9,000 9,000 8,187 estimated at 60,000 CAPITAL OUTLAY TOTALS: 15,000 9,000 9,000 8,187 gallons at $4.50 per gallon. Off-Road Die- 91221 - TRANSFER TO EQUIPMENT RESERVE 25,000 7,000 7,000 120,000 sel is estimated at 16,500 gallons at MISCELLANEOUS TOTALS: 25,000 7,000 7,000 120,000 $4.25 per gallon.

21415 FLEET OPERATIONS TOTALS: 1,286,040 1,168,755 1,114,871 1,005,321

Department Description

Most routine expenses for all There are five full-time employ- county vehicle costs have been ees in this department. consolidated here. There are approximately 311 county owned pieces of equipment and vehicles, at an approximate cost of $7,850,000.

Full-Time Equivalent 2012 FTE 2011 FTE 2010 FTE 2009 FTE 2008 FTE Fleet Operations Fleet Mechanic 4.00 3.00 3.00 3.00 -- Fleet Mechanic Supt 1.00 1.00 1.00 1.00 -- Dept Total 5.00 4.00 4.00 4.00 0.00 119 General Fund 2012 Budget

Goals & Objectives—Fleet Operations

Fleet Operations

Objective Performance Measure Goal 1 Maintain county fleet in safe operating condition.

Ensure proper operating condition for each equipment piece. Follow manufacturer’s guidelines and industry standards for maintenance. Utilize manufacturer-recommended replacement parts.

Goal 2 Maintain county fleet to maximize useful equipment life and minimize equipment down time.

Meet prescribed service intervals and practices. Track maintenance services and scheduled service. Follow manufacturer’s guidelines and industry standards.

Complete necessary repairs and return equipment to service Utilize outside providers when the needed repair is such that as soon as possible. they will provide more efficient service. Goal 3 Use CFA fleet reporting software to capture fleet life costs to assist in decision making for equipment replacement.

Accurately report parts, labor, and external costs on Work orders are completed and turned in as repairs are equipment work orders. completed.

Enter data from work orders and fuel costs into CFA fleet Life costs are captured in CFA fleet maintenance software to software to capture fleet costs. support equipment replacement decisions.

120 General Fund 2012 Budget

100 GENERAL FUND 21150 GEOGRAPHIC INFORMATION SYSTEM 2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 BUDGET BUDGET ACTUAL 50475 - GIS TECHNICIAN 0 0 0 29,900 50476 - GIS COORDINATOR 67,132 69,740 72,675 75,154 Budget Highlights 50477 - ASST GIS COORDINATOR 0 0 0 0 50480 - GIS ANALYST I 39,346 36,769 34,507 19,046 50481 - GIS ANALYST II 46,395 46,218 45,760 26,764 55050 - OVERTIME 0 0 0 0 No major changes 59092 - MERIT PAY 0 0 1,529 (1,768) budgeted for this 59093 - ADJUSTMENT TO PAY PLAN 0 0 1,529 (1,423) department. PERSONNEL TOTALS: 152,873 152,727 156,000 147,672

60410 - ASSOCIATION DUES 500 500 500 380 61100 - PROFESSIONAL SERVICES 5,000 5,000 5,000 3,701 CONTRACTUAL TOTALS: 5,500 5,500 5,500 4,081

70100 - OFFICE SUPPLIES 700 600 600 0 70960 - TRAINING SUPPLIES 400 400 400 0 COMMODITIES TOTALS: 1,100 1,000 1,000 0

91221 - TRANSFER TO EQUIPMENT RESERVE 0 0 0 0 MISCELLANEOUS TOTALS: 0 0 0 0

21150 GEOGRAPHIC INFORMATION SYSTEM 159,473 159,227 162,500 151,753 TOTALS: Department Description

GIS is used in nearly all departments at Douglas County. own copy of data. the County for any processes or functions where location is a factor. Pow- The GIS Department promotes usage The GIS Department creates a single erful tools allow the GIS Department to of technology to support these activi- interface for integration of multiple support analyzing patterns, trends and ties and converts data into informa- database systems whereby depart- activity associated with other Depart- tion through visualization (maps) for ments, other government agencies ments’ data. better-informed and timely decisions and the public can access informa- by leadership and elected officials. tion based on location. The GIS Department creates, collects and maintains several map layers that The GIS Department promotes the The GIS Department also shares pertain to the County’s interests, as- sharing of data between departments map layers and spatial data with sets, infrastructure, tax parcels, road when possible using the County’s com- internal departments, other govern- network and political boundaries. puter network to create a situation ment agencies and the public using These map layers coupled with intui- where departments can draw from a internet technologies. tive map applications and software central repository thus eliminating provide an invaluable service to the data silos and inefficiencies associated organization, businesses and citizens of with each department having their

Full-Time Equivalent 2012 FTE 2011 FTE 2010 FTE 2009 FTE 2008 FTE Geographic Information System Asst GIS Coordinator ------1.00 GIS Coordinator 1.00 1.00 1.00 1.00 1.00 GIS Technician 1.00 1.00 1.00 1.00 1.00 GIS Analyst I 0.00 0.00 1.00 1.00 -- GIS Analyst II 1.00 1.00 ------Dept Total 3.00 3.00 3.00 3.00 3.00

121 General Fund 2012 Budget

Goals & Objectives—Geographic Information System

GIS Objective Performance Measure Goal 1: Maintain current software, geospatial data, and efficient data access to enable GIS as a support tool in County departments Maintain current versions and service packs on end- Update software in timely manner user desktops ensuring consistency of end-user support

Maintain ArcSDE for Server and transition historical Satisfactory performance of maps and raster datasets to server access to current and past raster imagery

Release new web mapping services New web map services for two (2) departments Update or eliminate duplicated, outdated or Clearinghouse/repository contains all erroneous data from server layers to support department functions Goal 2: Enhance accuracy and precision of GIS base map layers

Parcels 50% complete by end of 2012

Goal 3: Establish GIS training and activities program for GIS staff and other County staff

Attend training/seminars/conferences to Attend KAM, MAGIC, UC or ESRI professionally develop GIS staff professional courses

Conduct internal training classes on desktop and web Execute two (2) classes in 2012 including maps for County staff outline and formal sign-up

Be active in County/City GIS User Group held four (4) Each staff member prepare and conduct times a year a session on a relevant topic at least once

GIS Mission Statement:

To provide geographic information system (GIS) applications, services, and support for county business processes and the citizens of Douglas County. Land records management is a central focus of many county departments, thus geography, or location, has a role in many aspects of county business.

122 General Fund 2012 Budget

100 GENERAL FUND 21120 INFORMATION TECHNOLOGY 2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 Budget Highlights BUDGET BUDGET ACTUAL 50310 - COMPUTER TECHNICIAN I 0 0 32,864 0 50311 - COMPUTER TECHNICIAN II 45,469 45,644 45,011 46,577 The Information Tech- 50321 - PROGRAMMER ANALYST II 61,659 61,422 60,819 61,041 nology Budget has 50328 - LEAD PROGRAMMER 140,314 140,006 138,393 146,689 remained relatively 50330 - DIRECTOR INFORMATION TECHNOLOGY 102,458 102,066 101,046 107,116 stable over the last 50340 - PC SPECIALIST I 35,350 35,214 34,861 34,913 50341 - PC SPECIALIST II 47,231 47,050 104,811 102,387 few years. This has 50345 - NETWORK ADMINISTRATOR 0 0 0 0 been accomplished by 50346 - NETWORK ADMINISTRATOR II 79,344 79,040 78,250 79,308 the implementation of 50350 - WEBMASTER 58,923 58,698 58,115 58,591 virtualization technol- 50355 - SOFTWARE SPECIALIST I 36,745 35,598 0 14,407 ogy and the utilization 50358 - DOCUMENT MANAGEMENT SPECIALIST 59,028 58,802 0 3,679 55050 - OVERTIME 1,200 0 0 2,320 of cooperative pur- 59092 - MERIT PAY 0 0 7,022 (10,452) chasing agreements to 59093 - ADJUSTMENT TO PAY PLAN 0 0 7,022 (6,488) keep costs down. PERSONNEL TOTALS: 667,721 663,540 668,214 640,086

60713 - INTERNET ACCOUNT 25,920 25,920 25,920 20,651 60930 - HARDWARE/SOFTWARE MAINTENANCE 198,750 206,280 210,280 179,723 61100 - PROFESSIONAL SERVICES 15,000 15,000 15,000 14,377 CONTRACTUAL TOTALS: 239,670 247,200 251,200 214,751

70300 - COMPUTER SUPPLIES 6,000 6,000 6,000 4,651 70320 - SPECIAL FORMS 500 500 1,000 0 70330 - COMPUTER EQUIPMENT PARTS 9,000 9,500 10,000 3,321 COMMODITIES TOTALS: 15,500 16,000 17,000 7,973

81311 - TECHNOLOGY HARDWARE/SOFTWARE 237,180 235,900 235,900 207,738 CAPITAL OUTLAY TOTALS: 237,180 235,900 235,900 207,738

91221 - TRANSFER TO EQUIPMENT RESERVE 0 0 0 0 99000 - MISCELLANEOUS EXPENDITURES 500 0 500 247 MISCELLANEOUS TOTALS: 500 0 500 247

21120 INFORMATION TECHNOLOGY TOTALS: 1,160,571 1,162,640 1,172,814 1,070,795

Department Description

The Department of Information Tech-  Reliable availability of computer re- of computer-related hardware nology contributes to an efficient and sources. and software. productive County government by  Systems and programming services  Planning, design, maintenance using modern information technolo- for design, development and pro- and implementation of county gies to improve citizen access to gov- gramming of new applications, en- computer networking re- ernment information and services. hancements of existing systems, sources. program modification, and mainte-  Maintains Douglas County web- Information Technology is a service nance. sites. oriented department that provides  Software and hardware problem Douglas County departments with: determination and resolution.  Tools to maintain accurate and  Classroom and one-on-one com- cost-effective government man- puter training. agement.  Consultation, planning and purchase

123 General Fund 2012 Budget

Goals & Objectives—Information Technology

Information Technology Objective Performance Measure Goal 1: Provide citizens, the business community and County staff convenient access to information through technology Replace our internal and external GIS map viewer. Launch of new GIS map viewer.

Improve our help desk system to increase response Reduction of response time to help desk time to issues and improve communication with the tickets by 5%. users. Redesign our external website to enhance our Completion of redesign and availability elections and voting portal to public. Goal 2: Provide vision, leadership and a framework for evaluating emerging technologies and implementing proven technology solutions Research and initial implementation of a virtual client Initial hardware and software setup to environment. allow for testing of this technology.

Evaluate Next Generation Firewall technology to Comparison of vendors and products determine if it is a good fit for Douglas County. that offer this technology

Implement more web 2.0 technologies for Automatic updating of Twitter and communicating with the public. Facebook with the County’s new releases and important information. Goal 3: Work with County departments to improve business operations by thoroughly understanding business needs and by planning, implementing and managing the best information technology solutions available Implementation of the countywide document Completion of District Attorney, management system. While doing this we will review Administration and County Clerks offices. the business processes involved for improvement. Meet with each department to discuss their Updated long-term technology plan. information technology needs to help us update our long-term technology plan. Work with Administrative Services, County Clerk and Issuance of a RFP for a Finance system. Treasurer’s office to study the County’s Finance Systems and procedures to evaluate their effectiveness. Provide an update of ongoing information technology Better communication of information projects at monthly department head meetings. technology projects.

124 General Fund 2012 Budget

Goals & Objectives—Information Technology, continued

Information Technology

Objective Performance Measure Goal 4: Guarantee a reliable communication and computer infrastructure foundation on which to efficiently conduct County business operations today and in the future Review our network infrastructure and make The replacement of all network switches improvements as necessary. that are not managed or do not support VOIP and migration to Cat 6 network cabling. Implement a disaster recovery site to allow the County Initial site setup and duplication of to recover vital business functions in case of a disaster. critical servers and data.

Review personal computer replacement plan. New computer replacement plan.

Replace Analog and Digital phones with VOIP (Voice All new locations will use this technology. over IP) phones. Replace old sets with VOIP when needed.

Review hardware and software maintenance Cost savings in maintenance costs. contracts.

Sufficient Internet bandwidth for more video Upgrade of Internet connection to 40 conferencing. mbs.

Goal 5: Develop and maintain technically skilled staff, which is competent in current and emerging information technology and a user community that understands and can employ modern technologies to maximize business benefits Implement mandatory annual security training for all Setup training materials and offer to all users. users. Make training opportunities available to staff to keep ASP.net training for application and web their skills current. developers. Document management training Windows 7 training Microsoft Office training SQL Reporting Services training Virtual Desktop Training

Full-Time Equivalent 2012 FTE 2011 FTE 2010 FTE 2009 FTE 2008 FTE Information Technology Computer Technician I ------1.00 1.00 Computer Technician II 1.00 1.00 1.00 1.00 1.00 Director Information Technology 1.00 1.00 1.00 1.00 1.00 Lead Programmer 1.75 1.75 1.75 1.75 1.75 Network Administrator 1.00 1.00 1.00 1.00 1.00 PC Specialist I 1.00 1.00 1.00 1.00 1.00 PC Specialist II 1.00 1.00 2.00 2.00 2.00 Programmer Analyst II 1.00 1.00 1.00 1.00 1.00 Software Specialist I 1.00 1.00 1.00 -- -- Document Management Specialst 1.00 1.00 Webmaster 1.00 1.00 1.00 1.00 1.00 Dept Total 10.75 10.75 10.75 10.75 10.75 125 General Fund 2012 Budget

100 GENERAL FUND 21500 MAINTENANCE 2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 BUDGET BUDGET ACTUAL 50115 - SECRETARY 35,120 34,986 34,923 34,907 Budget Highlights 51005 - CUSTODIAL WORKER II 20,692 20,613 20,426 10,169 51007 - J-L-E CUSTODIAL WORKER I 41,863 40,913 46,634 52,860 51009 - J-L-E CUSTODIAL WORKER III 29,608 29,494 29,203 29,245 J-L-E (Judicial & Law 51015 - BUILDING & GROUNDS WORKER II 39,338 39,187 38,792 50,521 Enforcement Cen- 51020 - BUILDING & GROUNDS WORKER 3 38,294 38,147 37,773 26,812 ter) Service Equip- 51035 - DIRECTOR OF BLDG & GROUNDS 80,179 79,872 79,082 83,790 ment is routine 55045 - TEMPORARY HIRE - HOURLY 18,000 18,000 18,000 15,700 equipment as 55050 - OVERTIME 4,000 2,500 6,000 2,027 needed—the City of 59092 - MERIT PAY 0 0 2,868 (4,264) Lawrence reim- 59093 - ADJUSTMENT TO PAY PLAN 0 0 2,868 (2,602) burses the County PERSONNEL TOTALS: 307,094 303,712 316,569 299,166 for 15% of the JL&E building expenses. 60714 - MOBILE TELEPHONES 0 0 0 80 Professional Ser- 60801 - EQUIPMENT RENTAL 3,700 3,600 3,000 3,612 vices is for snow 60950 - SERVICE EQUIPMENT MAINT 500 500 600 0 60951 - MACH & EQUIP MAINTENANCE 10,000 7,500 10,000 5,642 removal. 60960 - BUILDINGS MAINTENANCE 29,000 27,000 29,000 19,373 60961 - ELEVATOR MAINTENANCE 1,888 1,858 3,000 10,962 Expenses for vehi- 60963 - PEST CONTROL 3,900 3,800 2,400 3,826 cles, maintenance 60965 - J-L-E BUILDING MAINTENANCE 44,000 43,000 43,000 41,428 & fuel are now in- 60966 - J-L-E SERVICE EQUIPMENT MAINT 1,000 1,000 1,000 750 cluded in the Fleet 60967 - J-L-E ELEVATOR MAINTENANCE 3,185 3,112 3,960 0 Operations Depart- 60968 - J-L-E PEST CONTROL 1,850 1,751 1,751 1,123 ment. 61909 - J-L-E CONTRACT LABOR 1,000 1,000 1,000 0 61910 - CONTRACT LABOR 2,500 2,000 2,000 5,476 61913 - CLEANING CONTRACT LABOR 14,000 13,000 14,000 12,561 CONTRACTUAL TOTALS: 116,523 109,121 114,711 104,833

70400 - OPERATIONS & MAINT SUPPLIES 35,000 34,000 34,000 32,794 70415 - J-L-E OPERATION & MAINT SUPPLY 31,000 30,000 30,450 23,702 70460 - SMALL TOOLS & EQUIPMENT 2,000 2,000 2,000 364 71100 - YARDS & GROUNDS MATERIALS 8,000 8,000 8,000 8,156 COMMODITIES TOTALS: 76,000 74,000 74,450 65,017

81480 - J-L-E SERVICE EQUIPMENT 1,000 1,000 1,000 0 CAPITAL OUTLAY TOTALS: 1,000 1,000 1,000 0

91221 - TRANSFER TO EQUIPMENT RESERVE 0 0 0 0 99990 - 15% JLE CITY LAWRENCE REIMBS (23,176) (22,690) (23,700) (19,734) MISCELLANEOUS TOTALS: (23,176) (22,690) (23,700) (19,734)

21500 MAINTENANCE TOTALS: 477,441 465,143 483,030 449,281

126 General Fund 2012 Budget

Goals & Objectives—Maintenance

Objective Performance Measure Goal 1: To ensure all county facilities are maintained properly and given timely upkeep Develop a scheduled repair Review existing facilities by identifying current and future and replacement plan for all repair and replacement needs. Complete document that County facilities prioritizes repair and replacement needs. We are in the process of reviewing the facilities department by department to develop and prioritize their needs and the costs associated with their requests. We have given the administration cost to replace the elevators at the JLE. Establish a landscape main- Evaluate existing Courthouse landscape needs. Complete tenance schedule for the document with scheduled landscape maintenance for County Courthouse Courthouse. We have added an additional person to the grounds staff, and taken one away from the maintenance staff so as to cut our mowing time and have some time left at the end of the week to pull weeds, mulch and trim. Timely response to mainte- Assess how many days/hours maintenance requests are nance requests received completed. Identify steps of maintenance process and ar- from County departments eas that can be changed to enhance response time. We have implemented an e-mail process that will go directly to the proper maintenance person, then printed and completed on the same day or by one day later, depending on the number of requests or parts being ordered. Goal 2: Provide cost efficient maintenance through strategic staff deployment and training Deploy staff to effectively Add and train one employee to the grounds crew meet maintenance demands

Department Description

This county department consists of a proving buildings at the Courthouse, crew keeps the buildings clean. grounds crew, a maintenance crew, a Judicial and Law Enforcement building, custodial crew and administration. Public Works and the Douglas County Administration provides supervision of Fairgrounds. all the crews. Administration also The grounds crew takes care of several takes reservations for groups who locations by providing complete lawn The maintenance crew is responsible want to use the facilities at the Fair- care, cleaning sidewalks and steps of for care and upkeep of the same grounds. snow and ice, and repairing and im- county buildings, while the custodial

Full-Time Equivalent 2012 FTE 2011 FTE 2010 FTE 2009 FTE 2008 FTE Maintenance Building & Grounds Worker I ------1.00 2.00 Building & Grounds Worker II 2.00 2.00 2.00 2.00 2.00 Custodial Worker III 1.00 1.00 1.00 1.00 1.00 Director of Bldg & Grounds 1.00 1.00 1.00 1.00 1.00 J-L-E Custodial Worker I 3.00 3.00 3.00 3.00 3.00 Secretary 1.00 1.00 1.00 1.00 1.00 Dept Total 8.00 8.00 8.00 9.00 10.00 127 General Fund 2012 Budget

100 GENERAL FUND 21420 NOXIOUS WEEDS 2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 BUDGET BUDGET ACTUAL 51307 - VEGETATION CONTROL WORKER II 36,164 36,026 35,672 36,404 51315 - VEGETATION CONTROL SPECIALIST 34,995 34,861 38,314 37,308 Budget Highlights 55045 - TEMPORARY HIRE - HOURLY 6,300 6,300 6,300 9,310 55050 - OVERTIME 3,000 3,000 3,000 3,683 59092 - MERIT PAY 0 0 740 (1,186) No major changes 59093 - ADJUSTMENT TO PAY PLAN 0 0 740 (725) 59100 - EMPLOYEE UNIFORM ALLOWANCE 540 540 540 540 budgeted for this PERSONNEL TOTALS: 80,999 80,727 85,306 85,334 department.

60300 - PRINTING & PUBLICATIONS 500 500 500 264 60410 - ASSOCIATION DUES 1,105 750 500 316 60600 - UTILITIES 0 0 0 4,749 60950 - SERVICE EQUIPMENT MAINT 100 100 100 0 60992 - UNIFORM MAINTENANCE 600 600 600 447 CONTRACTUAL TOTALS: 2,305 1,950 1,700 5,775

70400 - OPERATIONS & MAINT SUPPLIES 350 350 350 20 70610 - CHEMICAL 2,4D 12,500 16,500 16,500 9,360 70620 - GLYPHOSATE 9,000 20,000 20,000 6,420 70630 - PICLORAM 53,160 48,000 48,000 12,420 70660 - REMEDY CHEMICALS 45,500 30,000 30,000 42,167 70690 - OTHER CHEMICALS 5,000 3,500 3,500 933 79902 - SAFETY AWARD 100 100 100 102 COMMODITIES TOTALS: 125,610 118,450 118,450 71,422

91221 - TRANSFER TO EQUIPMENT RESERVE 20,000 5,000 5,000 10,000 MISCELLANEOUS TOTALS: 20,000 5,000 5,000 10,000

21420 NOXIOUS WEEDS TOTALS: 228,914 206,127 210,456 172,531

Department Description

This department is mandated by the State of Kansas to control and The Operations division is responsi- eradicate weed growth on town- ble for noxious weed control and ship, county, state roads and rail- chemical sales, mowing and other road right of ways. Chemicals roadside maintenance activities. In used on private property are reim- addition, park maintenance func- bursed to the department for up tions are also under the purview of to 75% of cost. the Operations division.

Full-Time Equivalent 2012 FTE 2011 FTE 2010 FTE 2009 FTE 2008 FTE Noxious Weeds Vegetation Control Worker II 1.00 1.00 1.00 1.00 1.00 Vegetation Control Specialist 1.00 1.00 1.00 1.00 1.00 Dept Total 2.00 2.00 2.00 2.00 2.00

128 General Fund 2012 Budget

Goals & Objectives—Noxious Weeds

Objective Performance Measure Goal 1: Control noxious weed growth in Douglas County Continue to eradicate noxious weeds in Douglas 1. Miles of road right-of-way sprayed for noxious weeds. County with roadside spraying and inspections 2. Number of inspections conducted by noxious weed department. 3. Amount of weeds eradicated by other means than chemical spray.

4. Results of state survey report Provide private landowners effective tools to Ounces of chemicals sold to landowners. eradicate noxious weed on their property

Number of landowners who report eradication of noxious weeds through other means. Goal 2: Increase public awareness about noxious weeds and find effective means to reach the changing nature of property owners in Douglas County A: Educate new property owners about noxious 1. Semi-annual newsletter distributed through the county weeds and their responsibility to control extension office. them. 2. Meet with 4-H groups to present programs on noxious weeds.

B: Work with sensitive crop growers to establish 3. Publish annual newspaper article. effective means of eradicating noxious weeds 4. Attach handout to zoning/code documents regarding without traditional chemical treatment. information about noxious weeds. 5. Allow noxious weed director more time to educate public.

129 General Fund 2012 Budget

100 GENERAL FUND 21440 PARKS 2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 BUDGET BUDGET ACTUAL 51021 - GROUNDS MAINT WORKER II 31,132 31,013 30,701 31,594 51027 - PARK MAINT SUPERINTENDENT 38,837 64,660 53,539 60,810 Budget Highlights 52015 - DEPUTY SHERIFF 7,000 7,000 7,000 4,550 55045 - TEMPORARY HIRE - HOURLY 17,500 17,500 17,500 17,052 55050 - OVERTIME 3,000 3,000 3,000 1,871 No major changes 59092 - MERIT PAY 0 0 842 (1,414) for this depart- 59093 - ADJUSTMENT TO PAY PLAN 0 0 842 (831) 59100 - EMPLOYEE UNIFORM ALLOWANCE 720 720 720 720 ment. PERSONNEL TOTALS: 98,189 123,893 114,144 114,353

Equipment parts & supplies are now 60320 - NEWSPAPER PUBLICATIONS 500 500 500 471 included in the 60610 - ELECTRIC 6,000 6,000 6,000 5,508 Fleet Operations 60630 - WATER, TRASH & SEWER 4,500 4,500 4,000 4,379 60650 - REFUSE 1,800 1,800 2,200 1,487 Department. 60941 - RADIO MAINTENANCE 100 100 100 0 60951 - MACH & EQUIP MAINTENANCE 200 200 200 0 60960 - BUILDINGS MAINTENANCE 7,000 7,000 7,000 1,211 60992 - UNIFORM MAINTENANCE 525 525 450 490 69091 - REPRODUCTION SERVICE 1,500 1,500 1,500 447 69094 - LONE STAR\CAMP HOSTS 9,000 9,000 9,000 7,000 CONTRACTUAL TOTALS: 31,125 31,125 30,950 20,993

70490 - OTHER OPER & MAIN SUPPLIES 12,000 12,000 12,000 11,801 71115 - VEGETATION COMMODITIES 7,500 7,500 7,500 3,614 71322 - RIP RAP 11,700 11,700 11,700 3,989 79902 - SAFETY AWARD 100 100 100 73 COMMODITIES TOTALS: 31,300 31,300 31,300 19,477

91221 - TRANSFER TO EQUIPMENT RESERVE 25,000 12,500 12,500 20,000 91321 - MISC R.E. TAX PAYMENTS 350 350 350 0 MISCELLANEOUS TOTALS: 25,350 12,850 12,850 20,000

21440 PARKS TOTALS: 185,964 199,168 189,244 174,823

Department Description

This cost center provides monies for Lone Star Lake is owned by Douglas ties to enjoy at Lone Star Lake. This improvement and maintenance of park County. The lake was built in the 1930’s scenic lake has a public swimming property including Lone Star Park, by Civilian Conservation Corp (CCC). It area, camping facilities, and a picnic Wells Overlook Park, Pearson Park, has 195 surface acres. area with children's playground Boyd Prairie Preserve and SLT (South equipment . Lawrence Trafficway) hike & bike path. Swimming, canoeing, fishing and pic- nicking are just some of the fun activi-

Full-Time Equivalent 2012 FTE 2011 FTE 2010 FTE 2009 FTE 2008 FTE Park Grounds Maint Worker II 1.00 1.00 1.00 1.00 1.00 Park Maint Superintendent 1.00 1.00 1.00 1.00 1.00 Dept Total 2.00 2.00 2.00 2.00 2.00 Lone Star Lake 130 General Fund 2012 Budget

Goals & Objectives—Parks

Parks

Objective Performance Measure Goal 1: Provide accessible and enjoyable recreational opportunities for the citizens of Douglas County

Continue to provide quality updates and Number of camper days at park access to camping and recreational Number of non-camper days at park facilities. Develop plan to maintain marina building Assess condition of building and estimate costs at Lone Star Lake for updating the marina building so it is structurally sound and aesthetically pleasing Enhance the safety and access to Wells 1. Continue to remove brush from area to make it a Overlook and the Hike and Bike path more open space 2. As directed and allowed by budget considerations, provide more recreational opportunities and amenities such as playground and restrooms

Goal 2: Establish standards for maintenance conditions at county parks

Complete an official Douglas County park Draft of plan that outlines the standards we standards and Classification plan would like our parks to meet and maintain

Wells Overlook Park was donated in 1971 to Douglas County by William Wells. The park is open from 6:00 am to 10:00 pm. A picnic area with tables and shelter are available. Also on site is a small playground.

An observation tower offering a great scenic view of the City of Lawrence is the park’s main focal point. The park also contains a short nature trail for hiking.

131 General Fund 2012 Budget

100 GENERAL FUND 16000 REGISTER OF DEEDS 2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 Budget Highlights BUDGET BUDGET ACTUAL 50125 - RECORDING CLERK I 0 21,901 21,810 18,645 50126 - RECORDING CLERK II 119,496 92,872 92,768 96,008 Temporary Hire- 50130 - DEPUTY REGISTER OF DEEDS 36,540 36,400 36,046 39,656 Hourly is for sea- 55050 - OVERTIME 1,000 500 1,000 4 58700 - REGISTER OF DEEDS 83,249 82,930 82,118 82,534 sonal help. 59092 - MERIT PAY 0 0 2,528 (3,432) 59093 - ADJUSTMENT TO PAY PLAN 0 0 2,528 (2,466) Other costs for this 59094 - INCENTIVE PAY 835 835 0 0 department such PERSONNEL TOTALS: 241,120 235,438 238,798 230,949 as office supplies and postage is charged to the 16000 REGISTER OF DEEDS TOTALS: 241,120 235,438 238,798 230,949 countywide department in the General fund.

See Register of Deeds Technology Fund for associated accounts.

Department Description

The Register of Deeds office serves as concerning all parcels of land in Douglas professional and general public with a recording and information center County. This office works closely with recording of documents, telephone for real estate in Douglas County. the county Clerk, Appraiser, Public assistance and researching. Duties and fees for this office are set Works and Zoning Departments as well by Kansas State Statute. Revenue as City/County Planning. collected is deposited into the County’s general fund. The duties of this office also include the recording of UCC (Uniform Commercial This office is the custodian and pre- Code) documents, Military discharge server of all books, records, deeds, papers and Tax Liens. maps/plats, documents and microfilm The staff of this office serves both the

Full-Time Equivalent 2012 FTE 2011 FTE 2010 FTE 2009 FTE 2008 FTE Register of Deeds Deputy Register of Deeds 1.00 1.00 1.00 1.00 1.00 Recording Clerk I 1.00 1.00 1.00 1.00 1.00 Recording Clerk II 3.00 3.00 3.00 3.00 3.50 Register of Deeds 1.00 1.00 1.00 1.00 1.00 Dept Total 6.00 6.00 6.00 6.00 6.50

132 General Fund 2012 Budget

Goals & Objectives—Register of Deeds

Objective Performance Measure Goal 1: To serve Douglas County patrons with pleasant and professional assistance Continue to provide the public with user Increase the amount of records available friendly access to document searches through computer searches Goal 2: Ensure that all county documents are preserved and maintained using available technology Bring old records up to date Continue to digitize documents and images using newly purchased technology and incorporate them into the document management system. At least 80% of all records will be digitalized. Enhance public access to electronic plat Continue create indexes and use the plat ma- images in office and from remote loca- chine to attach plat images to the index data on tions computers. Goal 3: Streamline office workflow Increase office capacity for processing Establish a network for recording at individual records desks and printing recording information with network receipt printers and label machines.

E-recording of some documents by 2011

Key Performance Measures

Number of all Mortgage "% change Real Estate Registration Fees to previous Mortgages Filed Collected year in Douglas County

2010 4,442 $1,473,053 -15.10%

2009 4,990 $1,735,129 -4.37%

2008 4,260 $1,814,445 -10.37%

2007 5,573 $2,024,400 -12.57%

2006 6,509 $2,315,339 -9.78%

2005 8,029 $2,566,286 1.13%

2004 8,421 $2,537,622 -14.09%

2003 11,450 $2,953,899

133 General Fund 2012 Budget

100 GENERAL FUND 20060 SHARED COSTS AND TRANSFERS 2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 Budget Highlights BUDGET BUDGET ACTUAL 69050 - TAXES 32,000 29,311 34,000 29,237 FY 2012 includes CONTRACTUAL TOTALS: 32,000 29,311 34,000 29,237 $350,000 for a new project for Heri- tage Conservation 91120 - LAWRENCE DGCO PLANNING 190,102 188,401 188,401 201,594 Projects. The plan 91130 - HEALTH FACILITY BLDG MAINT 190,366 170,000 189,893 165,782 91219 - CITY LAWRENCE TDD SALES TAX 40,950 39,000 100 28,606 is to select a board 91221 - TRANSFER TO EQUIPMENT RESERVE 39,013 0 0 800,000 that will review 91225 - TRANSFER TO SALES TAX FUND 2,037,576 2,068,700 2,068,700 2,079,000 historic and land 91226 - TRANS TO EMP BENEFIT/SALES TAX 438,690 417,800 417,800 397,950 preservation pro- 91227 - TRANSFER TO CIP/SALES TAX 223,734 163,500 147,950 164,000 jects submitted by 91230 - TRANSFER TO OTHER FUND 0 0 1 0 Douglas County 91273 - KS BIOSCIENCE SPEC BUILDING 75,000 75,000 75,000 75,000 residents. 91274 - DG CO/LAWRENCE BIOSCIENCE 200,000 200,000 200,000 200,000 91275 - ECONOMIC DEVELOP INITIATIVES 350,000 350,000 350,000 0 This board will 91276 - ECONOMIC DEVELOPMENT PROJECTS 66,540 60,290 66,540 49,620 make recommen- 91277 - HERITAGE CONSERVATION PROJECTS 350,000 350,000 350,000 0 93050 - INTEREST ON TAX REFUNDS 5,500 5,500 7,500 3,924 dations on what 93720 - MORTGAGE REG FEES DISTRS 73,000 72,000 73,000 71,264 projects to ap- 99026 - COURT PARKING 450 450 500 411 prove, but the MISCELLANEOUS TOTALS: 4,280,921 4,160,641 4,135,385 4,237,150 county commission will have the final say. 20060 SHARED COSTS AND TRANSFERS TOTALS: 4,312,921 4,189,952 4,169,385 4,266,387 The county will also form a task Department Description force and do a survey hat lists the This cost center finances: funds—per H.B. 2105 area’s historical One-sixth of the total budget for Ks Bioscience Spec Building is properties and the Lawrence Douglas County Court Parking is for jurors parking for the Community Wet Lab important open Planning Department-shared cost at metered parking places. Incubator. This is an annual space areas. with the City of Lawrence. payment for 10 years that ECO2 Initiative was established by started in 2008. FY 2012 also in- One-half of the total utility costs joint resolution with the City of cludes $350,000 and maintenance for the Health Lawrence. To advise preservation, Bioscience and Technol- for Chamber Eco- Facility building-shared cost with access and management of open ogy Business Center nomic Develop- the City of Lawrence. space. The acquisition of land, fa- ment Initiatives. cilities and other supports to ex- This is to greatly The transfer of sales tax to the pand job opportunities in Douglas enhance some of Sales Tax Fund to finance the debt County. their current pro- payment for the County Jail, as grams, bring back required by statute this revenue is Bioscience is a multi-agency funded old programs and to be deposited in the General project. Funding will come from add new initiatives. Fund. Douglas County, City of Lawrence, Kansas University and the Chamber

The transfer of sales tax to the of Commerce. Employee Benefit Fund to finance the benefits of new jail employees. This is to finance a life science business incubator operations, start-up Interest on tax refunds is paid to companies and related job creation tax payers for property tax re- programming. Health Facility

134 General Fund 2012 Budget

100 GENERAL FUND 13000 SHERIFF 2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 BUDGET BUDGET ACTUAL Budget Highlights 50115 - SECRETARY 48,859 48,672 82,826 83,520 Furniture & Equip- 50120 - ADMINISTRATIVE SECRETARY 66,482 66,227 29,203 29,200 ment (81000) is to 50321 - PROGRAMMER ANALYST II 93,125 90,988 92,477 78,035 replace office furni- 50346 - NETWORK ADMINISTRATOR II 55,436 55,224 54,683 55,560 ture as needed. 50350 - WEBMASTER 47,773 47,590 47,112 47,927 52010 - SPECIAL DEPUTY 45,644 45,469 45,011 46,691 52011 - PROCESS SERVER 32,510 32,386 32,074 32,457 Computer Equip- 52015 - DEPUTY SHERIFF 1,383,719 1,380,614 1,434,364 1,451,110 ment (81300) is for 52020 - DETECTIVE DEPUTY SHERIFF 337,045 335,754 336,170 324,029 additional computer 52025 - SERGEANT DEPUTY SHERIFF 535,603 534,759 521,779 567,889 equipment, server 52028 - CORPORAL DEPUTY SHERIFF 309,325 309,100 261,294 285,527 replacement/ 52030 - LIEUTENANT DEPUTY SHERIFF 149,271 148,699 154,584 149,846 upgrades, replace- 52040 - UNDERSHERIFF 91,183 90,834 89,939 91,566 ment of computers, 52045 - WARRANTS CLERK 31,946 31,824 30,014 30,228 mobile data com- 55035 - MANAGEMENT INFORMATION ANALYST 118,056 117,829 110,036 108,828 puters, and secure ID 55050 - OVERTIME 279,500 250,000 279,500 182,611 tokens for Astra/ 58400 - COUNTY SHERIFF 118,974 118,518 117,354 118,707 59092 - MERIT PAY 0 0 34,231 (49,655) NCIC. 59093 - ADJUSTMENT TO PAY PLAN 0 0 34,231 (31,512) 59094 - INCENTIVE PAY 11,900 11,900 0 0 Computer Software 59100 - EMPLOYEE UNIFORM ALLOWANCE 0 0 0 20,500 (81320) is for addi- PERSONNEL TOTALS: 3,756,351 3,716,387 3,786,882 3,623,063 tional computer software, virus software, MS Office for new 60100 - TRAVEL-TRAINING-EDUCATION 24,350 24,350 24,350 19,074 computers, and soft- 60120 - OTHER TRAVEL, 1,600 1,600 1,600 1,364 ware upgrades. MEETING,INVESTIGATION,KTAG 60310 - PRINTING & BINDING 6,000 6,000 7,000 4,601 Communications 60410 - ASSOCIATION DUES 5,000 5,000 5,000 4,189 Equipment (81410) is 60910 - VEHICLE MAINTENANCE 15,000 16,000 15,000 14,726 to replace (20) radios 60933 - SOFTWARE MAINTENANCE 46,500 36,500 36,500 25,239 60941 - RADIO MAINTENANCE 40,000 40,000 40,000 30,798 to comply with FCC 60950 - SERVICE EQUIPMENT MAINT 6,000 9,500 5,500 1,865 mandated change 60992 - UNIFORM MAINTENANCE 8,500 8,500 8,800 7,945 from analog to digital 61100 - PROFESSIONAL SERVICES 2,000 2,000 2,000 0 by 2012. 61130 - INVESTIGATIONS & LEGAL FEE 5,000 5,000 5,000 2,714 61155 - VETERINARIAN SERVICES 1,250 1,250 2,000 415 69011 - FILM PROCESSING 0 0 0 72 69034 - ACCIDENT REPORTS & PHOTOS 0 0 0 0 CONTRACTUAL TOTALS: 161,200 155,700 152,750 113,001

70416 - COURT SECURITY SUPPLIES 500 500 500 1,766 70489 - INVESTIGATION SUPPLIES 2,500 2,500 2,500 1,250 70491 - AMMO-TRAINING SUPPLIES 27,145 22,125 22,125 18,088 70500 - VEHICLE SUPPLIES 7,000 7,000 8,000 4,217 70511 - GASOLINE 1,200 3,000 800 823 70522 - PARTS 500 500 500 132 79010 - UNIFORMS & PERSONAL EQUIP 15,050 15,050 15,050 17,510 79050 - CANINE COMMODITIES 1,200 1,200 1,800 775 79903 - EMPLOYEE RECOGNITION COSTS 6,000 6,000 6,000 4,026 79904 - CRIME PREVENTION SUPPLIES 1,000 1,000 1,000 180 COMMODITIES TOTALS: 62,095 58,875 58,275 48,768

135 General Fund 2012 Budget

100 GENERAL FUND 13000 SHERIFF 2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 Budget Highlights BUDGET BUDGET ACTUAL

Communications 81000 - FURNITURE & EQUIPMENT 3,000 3,000 3,000 1,371 Equipment (81410) is 81300 - COMPUTER EQUIPMENT 79,600 74,900 74,900 42,045 to replace radio 81320 - SOFTWARE 23,100 16,800 16,800 8,146 equipment as 81410 - COMMUNICATIONS EQUIPMENT 25,000 100,000 100,000 110,435 needed. 81700 - VEHICLE EQUIPMENT 38,000 38,000 38,000 70,713 81720 - INVESTIGATION EQUIPMENT 6,000 6,000 6,000 1,072 81920 - PHOTO EQUIPMENT 0 0 0 835 Vehicle Equipment 82000 - MOTOR VEHICLES 0 160,456 185,000 237,583 (81700) is to replace CAPITAL OUTLAY TOTALS: 174,700 399,156 423,700 472,200 vehicle equipment (radars, digital in-car video cameras, turbo 91221 - TRANSFER TO EQUIPMENT RESERVE 225,000 58,544 0 0 flares, light bars, 91230 - TRANSFER TO OTHER FUND 12,000 12,000 12,000 0 sirens, gun mounts, MISCELLANEOUS TOTALS: 237,000 70,544 12,000 0 prisoner cages) as needed. 13000 SHERIFF TOTALS: 4,391,346 4,400,662 4,433,607 4,257,032 Investigation Equip- ment (81720) is for equipment to process crime scenes using the latest technology. Some of this cost had been in photo equipment, which is now included in this account.

Department Description

The Douglas County Sheriff’s office has for the jail facility and the safety and se- of patrol, civil process, warrants, in- a strong commitment to providing fair, curity of the inmates housed therein. vestigations, courtroom/building se- responsive, and expeditious service Corrections division staff serve in a vari- curity, information technology, and and protection to all Douglas County ety of capacities including direct supervi- administration. residents. sion of inmates, booking/intake, escort, work release, classification, inmate trans- Sheriff’s Office personnel serve in the The Douglas County Sheriff’s office portation, inmate programs to facilitate following specialized units: drug en- consists of two main administrative successful re-entry into the community, forcement, canine unit, underwater areas: and administrative functions. research and recovery, training and development, traffic accident recon- Corrections Division: The Corrections struction, and community education division has the primary responsibility Operations Division: The Operations programs. division has the primary responsibilities

136 General Fund 2012 Budget

Key Performance Measurers 2010 2009 2008 2007 2006

Overtime Hours Worked: Operations Division 6,048.50 5,396.00 7,773.00 10,468.25 11,906.25 Jail Division 12,036.75 12,528.50 14,356.50 17,425.25 16,457.25

Average patrol response time to calls for service:

Emergency 10:53 10:24 10:25 11:36 11:05 Non-Emergency 17:27 18:41 17:27 18:59 21:05 Patrol calls for service: Received from citizens 6,509 6,628 6,833 6,999 7,252 Self-initiated (observed by Deputies) 21,264 25,994 24,628 25,993 28,571

Total number of bookings in jail facility 6,204 5,734 5,486 5,530 6,398

Average daily population in jail facility 140 143 171 185 175

Average length of stay per inmate in jail facility (# 11 6.85 9.00 13.00 10.00 days) Total number of civil process papers received (to 16,047 16,893 17,739 17,916 21,012 be served)

Total number of warrants received (to be served) 1,780 2,143 2,236 2,638 2,696

Total building security checkpoint screenings 119,818 141,818 143,990 133,005 138,060

Total number of prisoner transports: To/From Court (# inmates) 4,139 4,150 4,204 5,170 4,543 Out-of-County (# trips) 466 676 880 896 786

Full-Time Equivalent 2012 FTE 2011 FTE 2010 FTE 2009 FTE 2008 FTE Sheriff Operations Administrative Secretary 2.00 1.00 1.00 1.00 2.00 Corporal Deputy Sheriff 5.00 4.00 4.00 4.00 5.00 Detective Deputy Sheriff 5.00 5.00 4.00 4.00 4.00 Deputy Sheriff 26.00 27.00 28.00 28.00 25.00 Legal Advisor ------1.00 Lieutenant Deputy Sheriff 2.00 2.00 3.00 3.00 4.00 Management Information Analyst 2.00 2.00 2.00 2.00 2.00 Network Administrator II -- -- 1.00 1.00 1.00 Webmaster 1.00 1.00 ------PC Specialist II 1.00 1.00 1.00 1.00 1.00 Process Server 1.00 1.00 1.00 1.00 1.00 Programmer/Analyst II 2.00 2.00 1.00 1.00 1.00 Secretary 2.00 3.00 3.00 3.00 2.00 Sergeant Deputy Sheriff 7.00 7.00 7.00 7.00 6.00 Sheriff 1.00 1.00 1.00 1.00 1.00 Special Deputy 1.00 1.00 1.00 1.00 1.00 Undersheriff 1.00 1.00 1.00 1.00 1.00 Warrants Clerk 1.00 1.00 1.00 1.00 1.00 Operations Total 60.00 60.00 60.00 60.00 59.00 Dept Total 142.00 142.00 140.00 139.00 138.00

137 General Fund 2012 Budget

Goals & Objectives—Sheriff

Sheriff Goals and Objectives

Goal 1: To budget and track spending in a more detailed and efficient manner

Objective Performance Measure

Monitor spending to more accurately budget for the future Adjust budget every year to more accurately reflect spending and identify specific needs

Goal 2: To effectively and efficiently add staff and equipment

Objective Performance Measure

Increase staffing in several areas of the Operations division Add one deputy to the Patrol division each year for the next four years in order to reduce response time for emergency calls and handle the increasing calls for service. The addition of deputies will also allow the Sheriff’s Office to continue and expand community outreach and public education programs.

Add the necessary staff to the civil process, warrants and court security areas to handle the workload caused by increasing court cases

Add staff to the information technology division to implement and maintain current and future computer systems Continue to develop and train staff assigned to the Operations Provide training that is current, timely and appropriate for the Division assignment the staff person is currently assigned to

Explore adding a dedicated training coordinator solely to coordinate, plan and deliver training to the Operations Division staff Competitive salaries for law enforcement and civilian positions that Comparison of Douglas County law enforcement salaries with are comparable to other law enforcement agencies in our other jurisdictions in the same hiring market geographical region Assist in retaining staff

Keep turnover rate at current low level Explore the cost of acquiring a specialized vehicle that could be used Such a vehicle would allow for the central storage of equipment to support and transport the necessary equipment that is utilized by for each team, so they are able to deploy and respond to an the Douglas County Underwater Search and Recovery Team, the incident quicker while maintaining the integrity and safety of the Detective division, and the Accident Investigation and Reconstruction equipment Team

138 General Fund 2012 Budget

Goals & Objectives—Sheriff, continued

Goal 3: To be a leader and on the cutting edge of using the latest technology in order to provide fair, responsive, expeditious service and protection of all Douglas County residents

Objective Performance Measure

Continue to update the Douglas County Sheriff’s Office website to With the continued use of the Sheriff’s Office website, investigate provide public access to departmental services and statistical how the use of social media might improve the delivery of information information to the citizens of Douglas County

Review and research new law enforcement technology that is How might this technology reduce budgetary costs currently available and determine if such new technology would benefit the Sheriff’s Office and the citizens of Douglas County How might this technology improve how we deliver our services to the public, taking into account the overall cost of purchasing this new technology

Sheriff’s Department Mission:

“The Douglas County Sheriff’s Office provides effective and efficient public safety services, knowing that integrity is the basis for community trust. We are committed to professional excellence, continued personal improvement, teamwork and meeting the future needs of the community.”

139 General Fund 2012 Budget

100 GENERAL FUND 13030 SHERIFF CLINTON LAKE PATROL 2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 BUDGET BUDGET ACTUAL 52015 - DEPUTY SHERIFF 35,000 35,000 38,000 32,556 55050 - OVERTIME 1,500 1,500 2,500 3,275 Budget Highlights PERSONNEL TOTALS: 36,500 36,500 40,500 35,831

No major changes 60910 - VEHICLE MAINTENANCE 0 0 0 95 budgeted for this CONTRACTUAL TOTALS: 0 0 0 95 cost center. 79010 - UNIFORMS & PERSONAL EQUIP 1,000 1,000 3,000 1,411 Vehicle Equipment COMMODITIES TOTALS: 1,000 1,000 3,000 1,411 is for supplies and equipment for the 81700 - VEHICLE EQUIPMENT 7,056 7,056 12,204 0 Clinton Lake patrol CAPITAL OUTLAY TOTALS: 7,056 7,056 12,204 0 vehicle. 91221 - TRANSFER TO EQUIPMENT RESERVE 0 0 0 18,368 MISCELLANEOUS TOTALS: 0 0 0 18,368

13030 SHERIFF CLINTON LAKE PATROL TOTALS: 44,556 44,556 55,704 55,705

Department Description

This department finances the costs of patrolling Clinton Lake. Funding for this department comes from a contract with the Corps of Engi- neers to patrol the federally owned area in the park.

Key Performance 2010 2009 2008 2007 2006 2005 2004 Measures

Clinton Lake Patrol $55,704 $57,500 $58,481 $61,559 $60,705 $61,902 $62,303 Revenue

Full-Time Equivalent 2012 FTE 2011 FTE 2010 FTE 2009 FTE 2008 FTE Sheriff Clinton Lake Patrol Deputy Sheriff 1.00 1.00 1.00 1.00 1.00 Clinton Lake Patrol Total 1.00 1.00 1.00 1.00 1.00 140 General Fund 2012 Budget

100 GENERAL FUND 13035 SHERIFF INMATE 2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 BUDGET BUDGET ACTUAL Budget Highlights 61133 - INMATE SERVICES 21,760 21,760 21,760 27,964 CONTRACTUAL TOTALS: 21,760 21,760 21,760 27,964 No major changes budgeted for this 70443 - PRISONER SUPPLIES 33,920 33,920 33,920 27,396 cost center. COMMODITIES TOTALS: 33,920 33,920 33,920 27,396

Inmate Equipment 81912 - INMATE EQUIPMENT 8,320 8,320 8,320 1,572 (81912) is for CAPITAL OUTLAY TOTALS: 8,320 8,320 8,320 1,572 equipment for inmate use, including 91221 - TRANSFER TO EQUIPMENT RESERVE 0 0 0 6,998 medical equip- MISCELLANEOUS TOTALS: 0 0 0 6,998 ment.

13035 SHERIFF INMATE TOTALS: 64,000 64,000 64,000 63,930

Department Description

This cost center helps to finance services, supplies, and equipment for inmate use. Revenue account 49010 Inmate Fees supports this department.

This cost center is offset by collection of the following fees:

 Jail Phone

 Jail Commissary

 Bond Payment Rebates

Key Performance Measures 2010 2009 2008 2007

Inmate Fees Collected $63,787 $64,491 $51,233 $68,771 100-00000-49010

141 General Fund 2012 Budget

100 GENERAL FUND 13010 SHERIFF JAIL 2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 BUDGET BUDGET ACTUAL 50115 - SECRETARY 24,695 49,451 0 0 51005 - CUSTODIAL WORKER II 24,618 24,523 24,274 24,339 51020 - BUILDING & GROUNDS WORKER 3 34,515 34,382 35,752 34,508 Budget Highlights 51030 - BUILDING MAINTENANCE SUPV 71,368 71,094 70,387 72,882 52014 - INMATE SERVICES OFFICER 0 0 38,106 40,135 52015 - DEPUTY SHERIFF 1,166,662 1,164,337 1,089,467 914,393 Professional Medi- 52025 - SERGEANT DEPUTY SHERIFF 569,482 568,400 589,178 565,495 cal Services 52028 - CORPORAL DEPUTY SHERIFF 231,870 231,870 303,773 296,140 52030 - LIEUTENANT DEPUTY SHERIFF 155,744 155,147 161,288 156,539 (61947) is for jail 52040 - UNDERSHERIFF 95,296 94,931 93,995 95,429 medical contracts 52046 - LOBBY OFFICER 43,447 43,447 47,726 46,984 including Visiting 52051 - CORRECTION OFFICER I 0 110,837 0 88,852 52052 - CORRECTION OFFICER II 929,078 821,294 1,008,768 972,407 Nurses Assoc, Bert 52053 - CORRECTION OFFICER III 190,222 190,222 233,295 259,688 Nash Mental 52064 - CORRECTIONS ADMIN COORDINATOR 85,483 85,155 84,302 85,411 Health and Doctors 52065 - CORRECTIONS PROGRAM COORD 54,622 54,413 53,872 55,481 52066 - RE-ENTRY PROGRAM DIRECTOR 1 0 59,072 59,592 Sale and Pattison. 52067 - RE-ENTRY CASE MANAGER (1) 0 73,109 0 53005 - COOK 97,486 96,075 96,200 99,622 Out-County Pris- 53010 - FOOD SERVICE SUPERVISOR 38,628 38,480 38,106 39,089 55045 - TEMPORARY HIRE - HOURLY 6,000 6,000 6,000 4,492 oner Care (69037) 55050 - OVERTIME 440,000 425,000 440,000 351,910 is cost to house 59092 - MERIT PAY 0 0 40,459 (52,936) excess prisoners in 59093 - ADJUSTMENT TO PAY PLAN 0 0 40,459 (36,070) 59100 - EMPLOYEE UNIFORM ALLOWANCE 0 0 0 20,250 other counties. PERSONNEL TOTALS: 4,259,216 4,265,058 4,627,588 4,194,634

Cities Prisoner Cost (69038) is 60100 - TRAVEL-TRAINING-EDUCATION 29,000 24,000 31,000 25,530 reimbursements 60109 - PRISONER TRANSPORT 25,000 28,000 25,000 14,357 for housing of pris- 60120 - OTHER TRAVEL 1,400 1,400 1,400 1,069 60310 - PRINTING & BINDING 5,000 7,000 4,000 3,931 oners for other 60410 - ASSOCIATION DUES 3,200 3,200 3,200 2,734 agencies, including 60910 - VEHICLE MAINTENANCE 1,500 5,000 1,500 550 Lawrence Police 60933 - SOFTWARE MAINTENANCE 47,000 20,000 20,000 5,939 60941 - RADIO MAINTENANCE 2,500 2,500 2,500 2,414 Department (FY 60950 - SERVICE EQUIPMENT MAINT 5,000 5,000 5,000 644 2010 rate is $67.87 60960 - BUILDINGS MAINTENANCE 145,000 55,000 55,000 45,701 per day), KDOC, 60961 - ELEVATOR MAINTENANCE 3,500 3,500 3,500 0 60963 - PEST CONTROL 1,300 1,300 1,300 1,190 Eudora Police De- 60992 - UNIFORM MAINTENANCE 11,000 11,000 11,200 9,696 partment, and 61100 - PROFESSIONAL SERVICES 5,000 5,000 5,000 4,431 Baldwin Police De- 61170 - DIETARY CONSULTING SERVICES 1,000 1,000 1,000 0 61910 - CONTRACT LABOR 25,000 25,000 25,000 12,334 partment. 61947 - PROFESSIONAL MEDICAL SERVICES 461,700 449,700 449,700 447,129 69032 - MEDICAL CARE-PRISONERS 325,000 350,000 325,000 241,556 The rate is based 69037 - OUT-COUNTY PRISONER CARE 150,000 75,000 150,000 120,760 69038 - CITIES PRISONER COST (300,000) (280,000) (426,000) (561,968) on three year aver- 69039 - YOUTH SERVICES MEALS (18,000) (18,000) (18,917) (23,463) age of costs related CONTRACTUAL TOTALS: 930,100 774,600 675,383 354,534 to the jail divided by jail capacity. 70400 - OPERATIONS & MAINT SUPPLIES 55,000 55,000 55,000 39,929 70431 - FOOD 325,000 250,000 295,000 256,565 70511 - GASOLINE 4,000 7,000 4,000 3,190 70522 - PARTS 200 200 200 24 70700 - MEDICAL SUPPLIES & EQUIP 17,000 19,000 15,000 11,879 70900 - JAIL SUPPLIES 75,000 75,000 75,000 68,050 79010 - UNIFORMS & PERSONAL EQUIP 22,000 22,000 22,000 20,002 79040 - SMALL TOOLS & EQUIP 4,000 3,000 3,000 3,430 COMMODITIES TOTALS: 502,200 431,200 469,200 403,071

142 General Fund 2012 Budget

100 GENERAL FUND 13010 SHERIFF JAIL 2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 Budget Highlights BUDGET BUDGET ACTUAL

Furniture & Equip- 81000 - FURNITURE & EQUIPMENT 4,500 2,500 1,500 11,297 81300 - COMPUTER EQUIPMENT 51,200 46,100 46,100 29,075 ment (81000) is to 81320 - SOFTWARE 17,450 16,800 16,800 6,731 replace office fur- 81400 - SERVICE EQUIPMENT 60,000 10,000 10,000 9,218 niture as needed. 82000 - MOTOR VEHICLES 0 0 68,000 42,517 CAPITAL OUTLAY TOTALS: 133,150 75,400 142,400 98,838 Computer Equip- ment (81300) is for 91221 - TRANSFER TO EQUIPMENT RESERVE 0 0 0 100,000 additional com- 99999 - REIMBURSED MISCELLANEOUS EXP'S 0 0 0 0 puter equipment, MISCELLANEOUS TOTALS: 0 0 0 100,000 server replacement/upgrades, 13010 SHERIFF JAIL TOTALS: 5,824,666 5,546,258 5,914,571 5,151,077 replacement of computers, and secure ID tokens for Astra/NCIC. Department Description Computer Soft- ware (81320) is for This department finances the costs Corrections division staff serve in a additional com- of the Douglas County Jail. variety of capacities including direct puter software, MS supervision of inmates, booking/ Office for new The Corrections division has the intake, escort, work release, classifi- computers, and primary responsibility for the jail cation, inmate transportation, in- software upgrades. facility and the safety and security mate programs to facilitate success- of the inmates housed therein. ful re-entry into the community, Service Equipment and administrative functions. (81400) is to replace equipment at Full-Time Equivalent 2012 FTE 2011 FTE 2010 FTE 2009 FTE 2008 FTE the jail and jail Sheriff kitchen. Jail Administrative Officer ------1.00 Lobby Officer 1.00 1.00 1.00 1.00 -- Administrative Officer ------1.00 Administrative Secretary ------2.00 1.00 Building & Grounds Worker II ------1.00 Building & Grounds Worker III 1.00 1.00 1.00 1.00 -- Cook 4.00 4.00 4.00 4.00 4.00 Corr. Admin. Coordinator 2.00 2.00 2.00 -- -- Corporal Deputy Sheriff 4.00 5.00 5.00 4.00 4.00 Corrections Officer I ------5.00 Corrections Officer II 24.00 22.00 25.00 23.00 24.00 Corrections Officer III 4.00 6.00 4.00 2.00 -- Corrections Program Coord 1.00 1.00 1.00 1.00 1.00 Custodial Worker II 1.00 1.00 1.00 1.00 1.00 Deputy Sheriff 22.00 21.00 20.00 23.00 19.00 Food Service Supervisor 1.00 1.00 1.00 1.00 1.00 Inmate Services Officer 1.00 -- -- Jail Maintenance Supervisor 1.00 1.00 1.00 1.00 1.00 Lieutenant Deputy Sheriff 2.00 2.00 2.00 3.00 3.00 Re-Entry Case Managers 2.00 ------Re-Entry Director 1.00 1.00 1.00 Secretary 1.00 -- 1.00 -- 1.00 Sergeant Deputy Sheriff 8.00 8.00 8.00 9.00 9.00 Undersheriff 1.00 1.00 1.00 1.00 1.00 Jail Total 78.00 81.00 79.00 78.00 78.00 143 General Fund 2012 Budget

Goals & Objectives—Sheriff Jail

Sheriff Jail Goals and Objectives

Goal 1: To budget and track spending in a more detailed and efficient manner

Objective Performance Measure

Monitor spending to more accurately budget for the future Adjust budget every year to more accurately reflect spending and identify specific needs

Remain within the budgetary guidelines without compromising safety Strive to limit overtime by utilizing proactive scheduling, training, and security of staff and inmates and leave usage mechanisms

Continue to explore nutritional food menus for inmate food service while reducing or maintaining cost per meal

Provide medical and mental health care to inmates while meeting acceptable standards of care. Exploring avenues for treating inmates in custody that reduce the cost of out of facility medical care. Develop an Equipment Reserve fund specifically for Corrections In the coming years, there are substantial maintenance situations facility building maintenance that will require funding. This fund would allow facility administration and the maintenance supervisor to proactively plan for these repairs and replacements. Goal 2: To effectively and efficiently add staff and equipment

Objective Performance Measure

Maintain and sustain staffing post-grant in Corrections division – Communicate administratively with department, county, and Bert AIMS Grant Nash administration as it relates to sustaining this position at end of grant cycle (AIMS grant expires December 31, 2012)

Additional staff member within Reentry to monitor pre-trial inmates Support possible release of pre-trial inmates. Assist/facilitate within facility and after release court liaison position to assist with communication between reentry, programs and courts.

Continue to develop, train and retain staff in the Corrections division Provide quality training to staff, continue to implement training subject matter pertinent to staff needs and input

Remain diligent in reducing turnover rate by continued efforts with “team approach” within the facility

Utilize part-time staff to proactively reduce the overtime cost that may be incurred during the 2012 budgetary cycle

In the event of staff transfer from Corrections to Operations, strive to recommend the best possible candidate based on job performance, attendance, lack of disciplinary issues/matters, and overall fit for the position open Competitive salaries for law enforcement, corrections, and civilian Comparison of Douglas County law enforcement salaries with positions that are comparable to other law enforcement agencies in other jurisdictions in the same hiring market our geographical region Assist in retaining staff

Keep turnover rate at current low level

144 General Fund 2012 Budget

Goals & Objectives—Sheriff Jail continued

Goal 3: To be a leader and on the cutting edge of using the latest technology in order to provide fair, responsive, expeditious service and protection of all Douglas County residents

Objective Performance Measure

Continue to update the Douglas County Sheriff’s Office website to Since the implementation of a public website, continue to provide provide public access to departmental services and statistical timely information that the public can easily access as well as information expand services and information that is accessible to the public.

Continued use of enhanced JMS to provide more pertinent and Enhanced staff training, data collection, data analysis, and data timely information related to inmate trends and future budget dissemination proposals

Continued enhancement of public safety by bringing together the Compile, measure and evaluate data outcomes of facility services public and private resources of Douglas County, to assist ex-offenders and interventions, including programs and reentry: successfully re-enter their neighborhoods as accountable, self-  Average Daily Population (ADP) sufficient, law abiding citizens  Population characteristics  Program effectiveness  Recidivism  Collaboration with KU School of Social Welfare and Bert Nash in conjunction with AIMS grant

Communicate outcomes to stakeholders on a regular basis Reduce number of inmates incarcerated who have serious mental Bring together public and private resources of Douglas County to health issues assist those with serious mental health needs avoid incarceration and have continuity of care provisions provided upon release

Continue conversation with County Administration regarding the Enhance the ability of citizens to call into the facility and gain need for phone system upgrade at Corrections facility needed information or provide pertinent information to facility staff

145 General Fund 2012 Budget

100 GENERAL FUND 13015 SHERIFF REENTRY MANAGEMENT 2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 Budget Highlights BUDGET BUDGET ACTUAL 52066 - RE-ENTRY PROGRAM DIRECTOR 59,884 59,884 0 0 52067 - RE-ENTRY CASE MANAGER 76,497 76,497 0 700

PERSONNEL TOTALS: 136,381 136,381 0 700

60100 - TRAVEL-TRAINING-EDUCATION 6,550 0 0 0 60120 - OTHER TRAVEL 0 0 0 156 60802 - BUILDING RENTAL 2,640 0 0 0 61133 - INMATE SERVICES 11,000 0 0 0 CONTRACTUAL TOTALS: 20,190 0 0 156

81000 - FURNITURE & EQUIPMENT 0 0 0 3,695 CAPITAL OUTLAY TOTALS: 0 0 0 3,695

13015 SHERIFF REENTRY MANAGEMENT TOTALS: 156,571 136,381 0 4,552

Department Description

This is a new cost center for the ductive in the community and less 2012 Budget. Approximately 95% likely to return to jail. There are of inmates are released back into about 125 volunteers from the the community. It is the intent of community who are available to this program to bring in outside assist the inmates upon release. agencies to start program benefits for inmates before they are released so they will be more pro-

Full-Time Equivalent 2012 FTE 2011 FTE 2010 FTE 2009 FTE 2008 FTE Sheriff Reentry Re-Entry Case Managers 2.00 ------Re-Entry Director 1.00 ------Reentry Total 3.00 0.00 0.00 0.00 0.00

146 General Fund 2012 Budget

100 GENERAL FUND 13020 SHERIFF UNDERH20 RECOVERY SQD 2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 Budget Highlights BUDGET BUDGET ACTUAL 60100 - TRAVEL-TRAINING-EDUCATION 3,000 3,700 3,000 4,750 61900 - OTHER SERVICES 4,500 4,500 4,500 683 No major changes CONTRACTUAL TOTALS: 7,500 8,200 7,500 5,432 budgeted for this cost center. 81910 - PERSONAL EQUIPMENT 7,000 6,300 7,000 3,929

CAPITAL OUTLAY TOTALS: 7,000 6,300 7,000 3,929 Personal Equip- ment (81910) is for supplies and equip- 13020 SHERIFF UNDERH20 RECOVERY SQD 14,500 14,500 14,500 9,362 ment for dive TOTALS: team.

Department Description

The Douglas County Underwater rence Police Department and Law- Diver Emergencies Search and Recovery Team, com- rence-Douglas County Fire & Medical. monly referred to as the Dive Team, is responsible for responding The members are trained by a certified Dive Team members provide public to criminal related incidents involv- training facility in both recovery and education on water safety and edu- ing bodies of water. The team is rescue. Annual evaluations of each cation about the team to groups in first and foremost utilized in its member's performance ensure the Douglas County. This allows the recovery capacity, which includes appropriate level of training is main- citizens to understand the abilities locating evidentiary items, remov- tained to meet the Public Safety Div- and operations of the team, the ing the items, maintaining the evi- ing's industry standards. Members are importance of water safety, along dence's integrity, and documenta- responsible for maintaining certifica- with being introduced to the Dive tion for testimonial purposes. tions and equipment. Team's protocols and equipment.

The Dive Team operates under the Monthly training sessions may include direction of the Sheriff. The Opera- the following specialties: tions Undersheriff oversees the Ice Diving daily operations of the team. The Vehicle Recovery team is comprised of a team leader, certified divers, and surface sup- Recovering Victims of Water Related port personnel. Incidents Underwater Crime Scene Investiga- The Dive Team is currently com- tions/Evidence Recovery prised of personnel from the Doug- Moving Water las County Sheriff's Office, Law- Boat Operations

Mission Statement

The Douglas County Underwater Search and Recovery Team is committed to providing a safe, professional and effective service to the citizens of Douglas County and the State of Kansas. We are dedicated to maintaining the highest level of training available in the public safety diving community; while striving to grow with the needs of an expanding community.

147 General Fund 2012 Budget

100 GENERAL FUND 21110 SUSTAINABILITY MANAGEMENT 2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 Budget Highlights BUDGET BUDGET ACTUAL 55111 - SUSTAINABILITY COORDINATOR 66,539 65,313 29,845 (29,088) The Sustainability 59092 - MERIT PAY 0 0 288 0 59093 - ADJUSTMENT TO PAY PLAN 0 0 288 0 Coordinator posi- PERSONNEL TOTALS: 66,539 65,313 30,421 (29,088) tion is a shared position – funded 50% by the City of 60100 - TRAVEL-TRAINING-EDUCATION 500 350 350 0 60310 - PRINTING & BINDING 750 1,100 1,100 0 Lawrence. 61100 - PROFESSIONAL SERVICES 200 400 400 0 CONTRACTUAL TOTALS: 1,450 1,850 1,850 0 The Sustainability Department is also 21110 SUSTAINABILITY MANAGEMENT TOTALS: 67,989 67,163 32,271 (29,088) responsible for the Food Policy Council line in the County Full-Time Equivalent 2012 FTE 2011 FTE Commissioners’ Sustainability Management budget (91279). Sustainability Coordinator 1.00 --

Department Description

The Sustainability Department is re- Developing programs to inform staff sponsible for developing, coordinating, and the community about sus- avoided energy costs. and monitoring programs which in- tainability efforts; In 2011, the County partnered crease the environmental sustainability Working with businesses and eco- with KSU Extension to install and economic health of the City of a 4.2 kW solar photovoltaic Lawrence and Douglas County. nomic development staff to promote Lawrence and Douglas system on the Extension Of- The Sustainability Coordinator works County as a center of innovation fice at the County Fair- with both City and County govern- and achievement in the area of grounds. This system will ments to improve resource efficiency sustainability; produce 6200 kWh of elec- and planning by: tricity per year, approxi- Coordinating with representatives of mately 15% of the building’s Coordinating the implementation federal, state, local govern- annual electricity usage. of energy efficiency and re- ments; community organiza- source conservation measures tions; and non-governmental The Douglas County Food Policy for city and county property; organizations to accomplish re- Council released a Food Sys- tem Report in October 2011, gional sustainability goals. Serving as the chief public contact documenting the challenges for issues and advances in and opportunities to building local government sustainable a local food economy. The practices and policy; In March of 2011 the County Com- Food Policy Council part- mission adopted a Douglas nered with the City of Law- Coordinating neighborhood and County Sustainability Plan rence City Commission to regional efforts towards sus- drafted by Department Directors develop the “Common tainability; in consultation with the Sustain- Ground” program to lease ability Coordinator. Participating in City/County Com- municipally-owned land to community gardeners and mission and administrative Energy efficiency projects undertaken policy updates integrating the in 2011 at the Judicial Law En- local farmers. goals and practices of sustain- forcement Center and Court- ability; house saved over $60,000 in

148 General Fund 2012 Budget

Goals & Objectives—Sustainability Management

Sustainability Management Objective Performance Measure Goal 1: Implement the County’s Sustainability Goals (written by Dept. Directors in February 2011, adopted by the County Commission in April 2011). 1. Collaborate with County departments to design  Number of sustainability practices adopted by initiatives to meet stated Goals. County departments. 2. Facilitate County Sustainability Team to  Number of sustainability initiatives/programs design initiatives, staff education/outreach implemented with Sustainability Team. programs. 3. Benchmark best-practices from neighboring  Networks established throughout region and peer communities. (Heartland Local Government Sustainability Network, ICLEI, EPA Region 7). Goal 2: Continue to seek energy efficiency and resource conservation opportunities throughout City and County operations and facilities. 4. Facilitate implementation of County’s 2008  Number of energy-saving projects completed. energy audit recommendations.  % reduction of kWh and Mcf usage associated with energy-saving projects. 5. Continue to recommend and plan renewable  Number of energy-saving projects completed. energy projects for energy-savings and  % reduction of kWh and Mcf usage environmental stewardship. associated with energy-saving projects. 6. Implement county facility recycling program,  Expansion of county recycling program. and additional suggestions made by County  Additional projects determined by department directors. department directors. Goal 3: Communicate County/City Sustainability initiatives, and encourage community efforts.

7. Serve as chief public contact for local  Number of articles and educational government sustainable practices and policies. publications. 8. Coordinate neighborhood and regional efforts  Number of community outreach programs towards sustainability. initiated.

Goal 4: Coordinate the Douglas County Food Policy Council’s efforts

9. Serve as staff liaison to Food Policy Council,  Number of food system-related policies support policy recommendations and program passed by the governing bodies of the City and implementation. County, and the Planning Commission.

Both Lawrence and Baldwin City com- peted in the statewide Take Charge Chal- lenge, a competition to inspire residents to save energy and save money. Baldwin City won their regional contest, and received a $100,000 prize to retrofit lights in city-owned buildings and school gymnasiums.

149 General Fund 2012 Budget

100 GENERAL FUND 14000 TREASURER 2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 Budget Highlights BUDGET BUDGET ACTUAL 50108 - OFFICE CLERK 0 0 0 65 50145 - REGISTRATION/TAX CLERK II 27,165 27,061 26,790 26,958 Tax Billing Con- 50146 - REGISTRATION/TAX CLERK III 40,445 40,290 40,290 40,763 tract is for a ser- 50149 - DIRECTOR TAXATION & ACCOUNTING 45,038 44,866 45,760 46,121 50211 - ACCOUNT CLERK IV 48,838 48,651 48,173 49,247 vice for tax pay- 55050 - OVERTIME 0 0 0 165 ments processing 58500 - COUNTY TREASURER 39,620 39,468 39,073 39,123 and data transmis- 59092 - MERIT PAY 0 0 2,673 (4,306) 59093 - ADJUSTMENT TO PAY PLAN 0 0 2,673 (2,336) sion. 59094 - INCENTIVE PAY 2,255 2,255 0 0 PERSONNEL TOTALS: 203,361 202,591 205,432 195,800 Furniture & Equip- ment is nothing 60100 - TRAVEL-TRAINING-EDUCATION 3,000 3,000 3,500 1,216 specific. 60210 - POSTAGE 0 0 0 (69) 60310 - PRINTING & BINDING 8,000 7,500 8,000 444 60420 - SUBSCRIPTIONS 900 500 900 323 60920 - OFFICE EQUIPMENT MAINT 1,250 1,250 1,250 516 60990 - OTHER MAINTENANCE 1,375 1,350 1,375 541 61904 - TAX BILLING CONTRACT 11,000 11,000 11,000 21,140 61920 - MICROFILMING 2,750 2,500 3,250 1,065 CONTRACTUAL TOTALS: 28,275 27,100 29,275 25,175

70100 - OFFICE SUPPLIES 1,000 850 1,000 1,171 70320 - SPECIAL FORMS 18,000 20,000 18,000 33,998 COMMODITIES TOTALS: 19,000 20,850 19,000 35,169

81100 - FURNITURE 250 50 250 1,725 81200 - OFFICE EQUIPMENT 500 200 500 0 CAPITAL OUTLAY TOTALS: 750 250 750 1,725

91221 - TRANSFER TO EQUIPMENT RESERVE 1,000 1,000 1,000 2,000 MISCELLANEOUS TOTALS: 1,000 1,000 1,000 2,000

14000 TREASURER TOTALS: 252,386 251,791 255,457 259,870

Department Description

The Treasurer’s office is responsible for The Treasurer’s budget and depart- notification, collection, security, invest- The department works cooperatively mental description for motor vehicle ment and distribution of real estate, with other departments to assure the registration is listed separately in this personal property and state assessed proper handling of all public funds. budget document as the Motor Vehicle taxes. Operations fund.

Full-Time Equivalent 2012 FTE 2011 FTE 2010 FTE 2009 FTE 2008 FTE Treasurer Account Clerk IV 1.00 1.00 1.00 1.00 1.00 County Treasurer 0.50 1.00 1.00 1.00 1.00 Director, Taxation & Accounting 1.00 1.00 1.00 1.00 1.00 Registration/Tax Clerk I 1.00 -- 1.00 1.00 3.50 Registration/Tax Clerk II -- 1.00 -- -- 2.00 Registration/Tax Clerk III 1.00 1.00 1.00 1.00 1.00 Dept Total 4.50 5.00 5.00 5.00 9.50 150 General Fund 2012 Budget

Goals & Objectives—Treasurer

Treasurer

Objective Performance Measure Goal 1: Provide friendly, efficient and professional service to all customers in the collection and distribution of taxes and other duties performed on behalf of the county. Know our customers and respond to Increase the number of tax payments made on-line now that the option is available their service needs and preferences. year round and includes past-due payments. Increase the usage of on-line options for information retrieval, social networking and constituent communication. Increase the number of fixed-income seniors applying to Homestead and Safe Senior State assistance programs. Identify community sources of financial assistance for seniors facing tax foreclosure. Reduce manual processing and Work cooperatively with other offices to share budget-linked department duplication of efforts in financial transmittals. accounting functions. Work with other departments to develop an Enterprise Resource Plan for the purchase of integrated financial software.

Standardize deposit forms and receipts across offices.

Assure that Manatron GRM fully Continue efforts with Manatron support staff to correct those functions that are meets the needs of Douglas County. not working.

Develop new ways to utilize GRM to improve internal efficiency.

Goal 2: Safeguard and leverage taxpayer money through diligent cash management and an investment strategy assuring safety, liquidity and competitive returns. Increase collection of delinquent Continue contract with Kelly Law for collection of delinquent personal property personal property taxes. taxes and development of standardized court documents and procedures.

Have a clear understanding of cash Obtain information on plans for large expenditures over the next two years from flow needs. the BOCC, Administration and Department Heads. Adjust investment strategy to low Accept the low interest rate climate and shift to an increased liquidity and cash on interest rate environment. hand strategy. Acknowledge that investments of less than two years have a very low return. Goal 3: Meet or exceed audit standards of accounting, reporting and record keeping, and implement cost effective technology for routine functions. Continue to review and update Keep all instructions and written procedures up-to-date, especially for procedures. Manatron/GRM, on the shared P drive. Adopt any new procedures suggested by auditors. Implement cost effective technology Narrow choices of internal financial software, including a check-writing system, for routine functions. compatible with Mantron/GRM.

Goal 4: Recognize that our people are our biggest asset and provide a comfortable but challenging environment for employee development.

Retain excellent staff in department. Continue and expand cross-training. Avoid overworking key personnel with implementation of new technology. Encourage participation in outside education and development programs. Continue team building and Continue periodic food days and life celebrations. Offer at least one staff planning. development training course. The Senior Management Team will meet once a month for planning.

151 General Fund 2012 Budget

Key Performance Measures—Treasurer

Key Performance Measures

2010 Tax Roll 2009 Tax Roll 2008 Tax Roll 2007 Tax Roll 2006 Tax Roll

Total tax bills (mill tax) $139,145,768 $132,641,478 $132,989,825 $129,438,215 $125,313,660

Taxes Adjusted x ($431,823) ($551,333) ($423,297) ($431,969)

Current taxes collected x $129,492,974 $129,588,432 $127,051,649 $123,013,724

Delinquent taxes at close of tax roll x $2,643,250 $2,821,742 $1,920,767 $1,847,142

Percentage of delinquency x 1.99% 2.12% 1.48% 1.47%

Total tax bills is the beginning of the tax roll. A total of all the bills mailed to tax payers.

Tax adjustments are the total tax dollars adjusted for the tax roll year. Current taxes collected are the total tax dollars received for the tax roll year.

A tax roll year starts November 1 and ends the first Tuesday in October.

Real Estate Delinquent Tax Distributions Does not include special assessments Calendar 2007 2008 2009 2010 Year

2000-older $ 1,125 $ - $ - $ - 2001 $ 77,502 $ 932 $ - $ - 2002 $ 203,715 $ 51,939 $ 1,641 $ 939 2003 $ 152,253 $ 109,532 $ 8,595 $ 3,662 2004 $ 233,399 $ 174,320 $ 118,977 $ 42,346 2005 $ 759,551 $ 284,956 $ 67,238 $ 127,148 2006 $ 113,051 $ 1,105,475 $ 180,080 $ 220,122 2007 $ - $ 170,978 $ 660,276 $ 406,293 2008 $ - $ - $ 238,761 $ 984,742 2009 $ - $ - $ - $ 236,867

Total $ 1,540,596 $ 1,898,132 $ 1,275,568 $ 2,022,119

Distributed twice a year: Oct 1 thru Feb 28 Mar 1 thru Sept 30

152 General Fund 2012 Budget

100 GENERAL FUND 23015 UTILITY ELECTRIC GAS WATER 2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 BUDGET BUDGET ACTUAL 60610 - ELECTRIC 0 0 0 0 60611 - ELECTRIC COURTHOUSE 35,894 34,280 34,280 34,849 Budget Highlights 60612 - ELECTRIC FAIRGROUNDS 50,470 49,000 49,000 46,970 60613 - ELECTRIC JAIL 178,113 172,926 167,890 167,702 60614 - ELECTRIC JUDICIAL LAW ENFORCE 200,039 194,213 242,513 216,949 60615 - ELECTRIC PUBLIC WORKS ADMIN 8,709 8,456 7,794 8,456 All utility costs 60616 - ELECTRIC SOUTH IOWA 3,366 3,268 2,752 3,268 were consolidated 60617 - ELECTRIC SIRENS 7,210 7,000 7,000 6,532 into this new de- 60618 - ELECTRIC YOUTH SERVICES 37,858 36,756 35,522 36,756 60620 - GAS 0 0 0 0 partment, except 60621 - GAS COURTHOUSE 8,400 8,400 26,000 12,078 for telephone costs 60622 - GAS FAIRGROUNDS 34,000 33,000 34,256 28,298 and maintenance 60623 - GAS JAIL 107,000 100,000 111,439 96,849 60624 - GAS JUDICIAL LAW ENFORCEMENT 4,600 4,600 3,943 4,686 costs for genera- 60625 - GAS PUBLIC WORKS ADMIN 5,700 5,500 6,300 5,430 tors. 60626 - GAS SOUTH IOWA 1,236 1,000 1,236 976 60628 - GAS YOUTH SERVICES 13,000 12,000 14,171 8,735 FY 2012 includes 60630 - WATER, TRASH & SEWER 0 0 0 0 60631 - WATER COURTHOUSE 11,223 10,689 10,689 10,254 an estimated 7.5% 60632 - WATER FAIRGROUNDS 40,534 38,604 38,604 46,104 increase in solid 60633 - WATER JAIL 70,222 66,879 66,879 64,855 waste expense and 60634 - WATER JUDICIAL LAW ENFORCEMENT 24,869 23,685 23,685 15,867 60635 - WATER PUBLIC WORKS ADMIN 3,052 2,907 2,907 2,368 a 3.8% increase in 60638 - WATER YOUTH SERVICES 10,466 9,968 9,968 8,686 water expense due 60719 - FIBER OPTIC LINE 65,112 65,100 65,000 64,992 to expected in- CONTRACTUAL TOTALS: 921,073 888,231 961,828 891,660 crease in rates.

99990 - 15% JLE CITY LAWRENCE (34,426) (33,375) (40,521) (35,590) REIMBURSEMENTS MISCELLANEOUS TOTALS: (34,426) (33,375) (40,521) (35,590)

23015 UTILITY ELECTRIC GAS WATER TOTALS: 886,647 854,856 921,307 856,070

Department Description

This cost center finances the utilities for county buildings, including; The City of Lawrence reimburses the County 15% of the utility costs  Courthouse, Judicial Law and for the Judicial and Law Enforce- Enforcement ment Center.  Public Works Office, Fair Buildings  Jail, Youth Services  Treasurer Satellite Office- South Iowa

153 General Fund 2012 Budget

100 GENERAL FUND 23110 UTILITY BUILDING MAINTENANCE 2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 BUDGET BUDGET ACTUAL 60940 - COMMUNICATION EQUIP MAINT 15,000 15,000 15,000 8,788 60959 - GENERATOR MAINTENANCE 12,500 10,000 10,000 7,070 60969 - EQUIPMENT REPAIRS 7,500 7,500 7,500 3,096 Budget Highlights CONTRACTUAL TOTALS: 35,000 32,500 32,500 18,954

A new generator 23110 UTILITY BUILDING MAINTENANCE TOTALS: 35,000 32,500 32,500 18,954 will be added late 2012 or 2013 in the Globe area as part of new P25 radio system.

Department Description

This cost center is for the maintenance of five generators for Youth Services, Judicial and Law Enforce- ment Center, 1901 Stratford and Baldwin. There will be a new site in Eudora early 2012 and in the globe area late 2012, early 2013.

This includes maintenance for all Emergency Management portable radios, repeaters, control stations and interoperability equipment.

154 General Fund 2012 Budget

100 GENERAL FUND 23010 UTILITY TELEPHONE 2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 BUDGET BUDGET ACTUAL 60178 - TELEPHONE MAINTENANCE 22,500 22,000 26,200 32,817 60710 - TELEPHONE - GENERAL 84,500 84,000 72,750 78,067 60711 - LONG DISTANCE 14,790 14,500 20,000 14,074 Budget Highlights 60712 - SPECIAL CIRCUITS 19,000 19,000 27,000 18,011 CONTRACTUAL TOTALS: 140,790 139,500 145,950 142,969 No major changes for this 81410 - COMMUNICATIONS EQUIPMENT 7,000 7,000 8,000 0 department. CAPITAL OUTLAY TOTALS: 7,000 7,000 8,000 0

23010 UTILITY TELEPHONE TOTALS: 147,790 146,500 153,950 142,969

Department Description

This cost center is for phone services for the County offices, not including cell phones.

155 General Fund 2012 Budget

100 GENERAL FUND 21430 ZONING & BUILDING CODES 2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 BUDGET BUDGET ACTUAL 50120 - ADMINISTRATIVE SECRETARY 34,327 34,195 33,862 34,107 50190 - ADMINSTRATIVE OFFI 45,644 45,469 45,011 45,962 Budget Highlights 54100 - DIRECTOR ZONING & CODES 79,031 78,728 77,958 80,981 54105 - COMBINATION BUILDING INSPECTOR 118,056 117,603 116,438 110,269 55050 - OVERTIME 6,000 6,000 6,000 3,429 59092 - MERIT PAY 0 0 2,733 (3,694) No major changes 59093 - ADJUSTMENT TO PAY PLAN 0 0 2,733 (2,579) budgeted for this 59100 - EMPLOYEE UNIFORM ALLOWANCE 0 0 300 768 department. PERSONNEL TOTALS: 283,058 281,995 285,035 269,242

Zoning permit fees, 60400 - LIC'S DUES & SUBSCRIPTION 2,800 2,800 2,800 937 account 100- 60820 - OFFICE SPACE RENTAL 17,200 17,200 17,200 16,608 00000-42201. 60910 - VEHICLE MAINTENANCE 0 0 0 360 61131 - INVESTIGATIONS 400 400 400 0 69091 - REPRODUCTION SERVICE 800 800 900 824 CONTRACTUAL TOTALS: 21,200 21,200 21,300 18,730

81000 - FURNITURE & EQUIPMENT 0 0 0 269 CAPITAL OUTLAY TOTALS: 0 0 0 269

91221 - TRANSFER TO EQUIPMENT RESERVE 0 0 0 0 MISCELLANEOUS TOTALS: 0 0 0 0

21430 ZONING & BUILDING CODES TOTALS: 304,258 303,195 306,335 288,241

Department Description

Integrity and excellence are our stan- Additionally, through professional guid- dards. It is the mission of the Douglas ance and technical expertise we regu- County Zoning & Codes Department to late a buildings design, construction, assist our diverse citizenry in under- quality of materials, use/occupancy of standing the necessity and application property, location and maintenance of of Zoning Regulations to land use is- buildings, structures and related equip- sues. ment to insure compliance with all applicable codes.

Full-Time Equivalent 2012 FTE 2011 FTE 2010 FTE 2009 FTE 2008 FTE Zoning Administrative Secretary 1.00 1.00 1.00 1.00 1.00 Administrative Officer 1.00 1.00 1.00 1.00 1.00 Director Zoning & Codes 1.00 1.00 1.00 1.00 1.00 Combination Building Inspector 2.00 2.00 2.00 2.00 2.00 Code Enforcement Officer ------1.00 Dept Total 5.00 5.00 5.00 5.00 6.00

156 General Fund 2012 Budget

Goals & Objectives—Zoning

Objective Performance Measure Goal 1: It is the goal of the Douglas County Zoning & Codes Department to ensure that life and property are safeguarded

The Zoning & Codes Department enforces all of Current monthly measures show building code Douglas County adopted zoning, development codes violations remain at an average of 33% for monthly and building codes. failures.

To reduce the inspection failure rate to approximately With the adoption of the new I-Codes, building 27%. contractors will be require to be licensed and to maintain their license continuing education will be required.

With this continuing education component, it is felt the failure rate should decrease with increased education. Goal 2: To maximize the effectiveness of services through the sharing of information and resources among other agencies and the public. Implement new technology measures which will Through Douglas County current technology reduce the time necessary to retrieve relevant initiative more documents will be scanned and will documentation. be available to be shared by a number of departments and public. Goal 3: Provide consistent code enforcement across the department and educate contractors and designers on code changes and issues. A. To update Douglas County’s currently adopted A. To do bi-monthly articles in the Lawrence Home building codes to the latest additions of the I-Codes Builders newsletter, and monitor related and the National Electrical Codes. feedback.

B. With the adoption of new codes, new handouts and B. Code changes will also be posted on the Douglas pamphlets will be prepared and provided to all County website. permit applicants in attempt to better educate everyone. C. Provide a customer suggestion box at the public counter to identify and correct any noted problems or deficiencies. Goal 4: To develop and implement a standardized process to ensure timely code enforcement and compliance.

A. Currently all violations are processed through the Once a Codes Court is established violations can be Douglas County District Attorney’s office. As a result heard in court on a monthly or bi-monthly basis, of this, some violations are allowed to continue while and a monthly summary of the courts dispositions going through the legal system. A Codes Court can be maintained. The end resultant would be similar to what is currently being used in the City of more timely code enforcement and compliance. Lawrence, Sedgwick County, Johnson County and the Unified Government of Wyandotte County would alleviate this dilemma.

B. A Codes Court would be beneficial to other departments in the county such as the Health Department and Public Works.

Key Performance Measures 2010 2009 2008 2007 2006 2005 Building & construction building 228 250 327 317 316 341 permits issued

Zoning Permits Collected $495,894 $169,188 $199,913 $226,705 $238,279 $255,474 100-00000-42201 2010 includes a $339,000 payment from Westar for a construction permit. 157 General Fund 2012 Budget

100 GENERAL FUND 21442 NON-APPROPRIATED BALANCE 2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 BUDGET BUDGET ACTUAL 91901 - NON-APPROPRIATED BALANCE 381,340 0 375,000 0 MISCELLANEOUS TOTALS: 381,340 0 375,000 0 Budget Highlights

21442 NON-APPROPRIATED BALANCE TOTALS: 381,340 0 375,000 0 No changes budgeted for this department.

Department Description

The non-appropriated balance is authorized by K.S.A. 79-2927. This is a budgeted carryover from the proposed budget year to the following budget year.

The limit is 5 percent of the total expenditures plus the non- appropriated balance.

This amount is reserved as an ab- solute minimum fund balance for the general fund.

158 General Fund 2012 Budget

General Fund Expenditure Summary

GENERAL FUND 2012 ADOPTED 2011 2011 BUDGET 2010 BUDGET ESTIMATED ACTUAL

EXPENDITURE SUMMARIES 21100 - ADMINISTRATION 253,377 252,445 255,581 298,979 21130 - ADMINISTRATIVE SERVICES 1,022,121 885,683 885,993 1,197,030 20016 - AGENCIES COUNTY FUNDED 6,145,546 5,928,717 5,928,717 5,597,980 21200 - APPRAISER 576,655 571,720 581,796 560,039 21030 - CIP PROJECTS - CAPITAL IMPROV 4,000,000 4,000,000 4,000,000 4,000,000 20010 - COMMISSIONERS 357,867 324,490 357,448 287,954 21640 - COMMUNITY SERVICE WORK PROGRAM 24,254 24,255 24,254 24,109 20030 - CORONER 161,700 156,700 173,000 153,915 12000 - COUNTY CLERK 323,020 317,631 330,511 333,033 21010 - COUNTYWIDE 870,062 813,995 803,600 733,380 17000 - COURT OPERATING 992,478 971,573 949,358 920,341 17020 - COURT TRUSTEE 407,778 402,814 404,325 395,796 15000 - DISTRICT ATTORNEY 1,535,804 1,519,255 1,526,523 1,386,820 12010 - ELECTION 383,253 213,205 214,838 222,948 18000 - EMERGENCY COMMUNICATION CENTER 424,673 398,707 414,955 401,682 21320 - EMERGENCY MANAGEMENT 171,805 170,403 171,866 149,148 21560 - FAIRGROUNDS 142,729 55,450 55,235 68,263 21575 - FAIRGROUNDS ARENA 0 125,027 85,430 80,474 20035 - FIRST RESPONDERS 57,500 57,000 40,860 48,495 21415 - FLEET OPERATIONS 1,286,040 1,168,755 1,114,871 1,005,320 21150 - GEOGRAPHIC INFORMATION SYSTEM 159,473 159,227 162,500 151,753 21120 - INFORMATION TECHNOLOGY 1,160,571 1,162,640 1,172,814 1,070,800 21500 - MAINTENANCE 477,441 465,143 483,030 449,281 21420 - NOXIOUS WEEDS 228,914 206,127 210,456 172,531 21440 - PARKS 185,964 199,168 189,244 174,823 16000 - REGISTER OF DEEDS 241,120 235,438 238,798 230,949 20060 - SHARED COSTS AND TRANSFERS 4,312,921 4,189,952 4,169,385 4,266,390 13000 - SHERIFF 4,391,346 4,400,662 4,433,607 4,257,030 13030 - SHERIFF CLINTON LAKE PATROL 44,556 44,556 55,704 55,705 13035 - SHERIFF INMATE 64,000 64,000 64,000 63,930 13010 - SHERIFF JAIL 5,824,666 5,546,258 5,914,571 5,151,080 13015 - SHERIFF REENTRY MANAGEMENT 156,571 136,381 0 4,552 13020 - SHERIFF UNDERH20 RECOVERY SQD 14,500 14,500 14,500 9,362 21110 - SUSTAINABILITY MANAGEMENT 67,989 67,163 32,271 (29,088) 14000 - TREASURER 252,386 251,791 255,457 259,870 23110 - UTILITY BUILDING MAINTENANCE 35,000 32,500 32,500 18,954 23015 - UTILITY ELECTRIC GAS WATER 886,647 854,856 921,307 856,070 23010 - UTILITY TELEPHONE 147,790 146,500 153,950 142,969 21430 - ZONING & BUILDING CODES 304,258 303,195 306,335 288,241 EXPENDITURE SUMMARIES TOTALS: 38,092,775 36,837,882 37,129,590 35,460,907

NON-APPROPRIATED 21442 - NON-APPROPRIATED BALANCE 381,340 0 375,000 0 NON-APPROPRIATED TOTALS: 381,340 0 375,000 0

EXPENDITURES & NON-APPROP TOTALS: 38,474,115 36,837,882 37,504,590 35,460,907

159 General Fund 2012 Budget

General Fund 2012 Budget Pie Charts

100 GENERAL FUND

2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 BUDGET BUDGET ACTUAL

GENERAL FUND TOTALS: 0 (1,631,170) 1 (1,613,893)

ADVALOREM TAX NEEDED: 25,421,648 JULY ASSESSED VALUATION: 1,139,929,895 2010 MILL LEVY FOR 2011 BUDGET ADVALOREM TAX WITH 3 % DELINQUENCY : 26,184,297 2011 MILL LEVY : 22.970 23.258

2012 Budget - General Fund Expenditures

Reimbursements -2.27%

Agencies & City of Capital Outlay Lawrence 1.61% Commodities 16.49% 5.34% Personnel 39.66%

Contractual 13.97%

Economic Fund Transfers Development & 17.67% Heritage Miscellaneous Conservation 0.35% 2.63%

The largest expense for the General Fund is Personnel which does not include benefits.

The second largest expense is fund transfers. The biggest portion of this transfer is to the Capital Improvement Fund.

The third largest expense is payments to agencies, which is the County’s support to outside agencies such as Bert Nash Mental Health, Extension Council, Health Department and Visiting Nurses Association.

160

These funds are supported by either a user fee or has a tax for a specific purpose.

These pages will include line item detail by fund. Each fund will show the 2010 actual, the 2011 adopted budget, the 2011 estimated budget and the 2012 adopted budget.

Each fund will have a brief description, budget highlights and

goals & objectives. Special Revenue Funds

161 Special Revenue Funds 2012 Budget

Special Revenue Funds—Budgeted

Miscellaneous Budgeted Funds-Property Tax Brief Description Supported and other funds authorized by statutes

Ambulance Lawrence Fire-Medical services

Bond and Interest Debt payments

Economic Development Economic development projects to enhance the community’s business climate

Emergency Cell Phone Service (1) .25¢ fee imposed on wireless user accounts to finance emergency 911 improvements—This fund was consolidated with

Emergency Telephone Service (1) .75¢ fee per exchange access line for purchase and maintenance of equipment for the emergency telephone system

Employee Benefits County’s share of employee benefits for all eligible county employees, OASDI, KPERS, Health Insurance

Local County Sales Tax A portion of the 1% county sales tax collected for debt payments

Motor Vehicle Operating (3) Vehicle fees collected to operate satellite stations for the County Treasurer

Road and Bridge Engineering design of road and bridge projects, plan review, construction, inspection, and surveying

Special Alcohol Programs (2) A portion of 10% tax on alcohol liquor for the purpose of alcoholism and drug abuse prevention and education

Special Building Major repairs, additions and improvements to county owned buildings

Special Liability Unexpected legal fees, court judgments or settlement costs not covered by insurance

Special Parks and Recreation (2) A portion of 10% tax on alcohol liquor used to purchase equipment or improvements for county parks

Youth Services Regional Juvenile Detention Center

(1) Supported by user fees (2) Supported by alcohol tax (3) Supported by vehicle transaction fees

162 Special Revenue Funds 2012 Budget

Special Revenue Funds—Budgeted

These funds are supported by user fees or a tax for a specific purpose. The information in these funds is basically the same as in the general fund.

These pages include line item detail by department that show 2010 actual, the 2011 adopted budget, a 2011 estimated budget and the 2012 adopted budget. The 2010 estimated budget is review of the current year budget. Departments adjust each line item after reviewing current data. This gives the county an estimated fund balance for January 1, 2012. All four columns are for a full calendar year.

Following each department are highlights explaining the function of each department. Each department includes:

Goals which are general statements of what the department hopes to accomplish.

Objectives that are operational, tell specific things the department will be accomplishing and are usually very measurable.

Performance measures provide an objective analysis of the success the department has in fulfilling the department goals. They should provide data that can be used to assess the progress the department has made in accomplishing its objectives.

Each fund is made up of accounts to classify revenues and expenditures. Revenues are shown with (brackets). The following are the accounts used by Douglas County:

31000 Fund Balance as of January 1, 200x 40000 Revenues 50000 Personnel expenditures 60000 Contractual expenses 70000 Commodities 80000 Capital outlay 90000 Miscellaneous expenses

163 Special Revenue Funds 2012 Budget

501 AMBULANCE FUND 2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 BUDGET BUDGET ACTUAL

31000 - FUND BALANCE (262,717) (78,926) 0 (61) TOTALS: (262,717) (78,926) 0 (61)

40100 - AD VALOREM TAXES (2,290,396) (1,962,000) (1,951,225) (1,557,914) Budget Highlights 40145 - BIG TRUCK TAXES 0 (1,544) (1,544) (1,686) 40150 - VEHICLE TAXES (175,810) (133,000) (141,500) (126,454) Transfer to Equip- 40155 - RECREATION VEHICLE TAXES 0 (1,200) (1,200) (1,146) ment Reserve is a 40199 - DELINQUENT TAX - UNSPECIFIED (20,000) (27,500) (18,100) (26,778) transfer to Ambu- 40300 - PMTS IN LIEU OF OTHER TAXES (37) (37) (29) (41) 45222 - VEHICLE RENTAL EXCISE TAX 0 (1,400) (1,400) (1,438) lance Capital Re- 47100 - COUNTY AMBULANCE SERVICE (1,693,000) (1,693,000) (1,546,530) (1,979,795) serve fund accord- TOTALS: (4,179,243) (3,819,681) (3,661,528) (3,695,253) ing to the ambulance replacement 00000 REVENUES TOTALS: (4,441,960) (3,898,607) (3,661,528) (3,695,314) schedule. 60100 - TRAVEL-TRAINING-EDUCATION 0 0 0 0 Medical Equipment 60500 - INSURANCE 24,366 0 0 0 is for cot replace- 60600 - UTILITIES 9,800 9,800 10,500 9,635 ments, extrication 60933 - SOFTWARE MAINTENANCE 21,000 21,000 6,700 20,655 stabilizer system 61100 - PROFESSIONAL SERVICES 37,360 37,360 37,360 38,798 and miscellaneous 61180 - MEDICAL DIRECTOR 18,000 18,000 18,000 18,000 61184 - MEDICAL CLAIMS POSITION 125,951 94,000 90,632 93,373 equipment. CONTRACTUAL TOTALS: 236,477 180,160 163,192 180,461

Hazardous Materi- 70700 - MEDICAL SUPPLIES & EQUIP 103,300 103,300 103,300 99,916 als is for consum- COMMODITIES TOTALS: 103,300 103,300 103,300 99,916 able supplies, 81420 - MEDICAL EQUIPMENT 29,600 69,600 69,600 (496) maintenance of 83500 - HAZARDOUS MATERIALS 32,000 32,000 32,000 19,478 equipment, and CAPITAL OUTLAY TOTALS: 61,600 101,600 101,600 18,982 the replacement of 91220 - CITY LAWRENCE EMS SERVICE 3,991,583 2,975,830 2,975,830 2,946,949 4 level “A” hazmat 91221 - TRANSFER TO EQUIPMENT RESERVE 0 275,000 275,000 0 suits. 91230 - TRANSFER TO OTHER FUND 0 0 0 370,000 99000 - MISCELLANEOUS EXPENDITURES 49,000 0 42,606 80 MISCELLANEOUS TOTALS: 4,040,583 3,250,830 3,293,436 3,317,029

21310 FIRE & MEDICAL SERVICES TOTALS: 4,441,960 3,635,890 3,661,528 3,616,387

AMBULANCE FUND TOTALS: 0 (262,717) 0 (78,927)

ADVALOREM TAX NEEDED: 2,290,396 NOVEMBER ASSESSED VALUATION: 1,139,929,895 2010 MILL LEVY FOR 2011 BUDGET ADVALOREM TAX WITH 3 % DELINQUENCY : 2,359,108 2011 MILL LEVY : 2.070 1.785

164 Special Revenue Funds 2012 Budget

Fund Description—Ambulance Fund 501

The Lawrence Fire-Medical Depart- employees in the Fire & Medical De- the capital costs for the ambulance ment provided approximately 5,500 partment. operation. medical service calls in FY 2007. There are five staffed ambulances available, This department was merged by a Co- The fire protection rating class from five in the City of Lawrence and one in operative Agreement with Douglas the Insurance Service Office is 2 for Baldwin City. County and the City of Lawrence. In this department. order to provide better service to the Fees for service continue to be a major residents of Douglas County and the revenue source for the Ambulance City of Lawrence, by locating ambu- Service budget. lances in all fire response buildings and Fund Authorization K.S.A. 65-6113 creating faster response for ambulance The City/County operated ambulance calls. service is a people business, in both nature and composition. The patients Per the agreement Douglas County is it serves are in need of immediate and to pay 25.64% of the Lawrence Fire- effective medical care. There are 130 Medical operating budget and all of

165 Special Revenue Funds 2012 Budget

Key Performance Measures and Mission—Ambulance Fund 501

Key Performance Measures 2010 2009 2008 2007 2006 2005

Ambulance Fees Collected $1,979,795 $1,567,746 $1,502,538 $1,452,423 $1,449,871 $1,319,800

% change to prior year 26.28% 4.34% 3.45% 0.18% 9.86%

Future Considerations:

Station #5 and administrative offices opened September 29, 2006. The projected cost for new station was $5.4 million. There is no plan to build another facility. There is a possibility to remodel Station #1 on Kentucky Street.

Fire and Medical vehicles will be undergoing a change from green to red as they are replaced.

The mission of Lawrence Douglas County Fire Medical is committed to saving and protecting lives and property. We are a division of the City of Lawrence, Kansas.

We are the home of the Kansas Jayhawks and provide fire and medical services to a population of 85,000 (28 sq miles) plus approximately 25,000 student population. In addition, we provide EMS services to a population of 100,000 (465 sq miles) within Douglas County.

We will accomplish our mission through prevention, education, fire suppression, emergency medical services, hazardous material and special rescue activities.

Lawrence Douglas County Fire Medical members are committed by the following principles:

Our Customers are the most valuable resource We are accountable to those we serve Pride, and the pursuit of excellence, and commitment to public service is of paramount importance Compassion, fairness, and integrity are practiced in all our endeavors Through active leadership, we shall promote the use of quality principles, concepts, and technologies Value to the community is measured in the type and quality of services provided

166 Special Revenue Funds 2012 Budget

301 BOND & INTEREST FUND 2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 BUDGET BUDGET ACTUAL

31000 - FUND BALANCE (406,089) (471,963) (446,649) (513,740) TOTALS: (406,089) (471,963) (446,649) (513,740)

40100 - AD VALOREM TAXES 0 0 0 10 Budget Highlights 40145 - BIG TRUCK TAXES 0 (54) (54) (54) 40150 - VEHICLE TAXES 0 (1,009) 0 (4,340) The budget is set 40155 - RECREATION VEHICLE TAXES 0 (7) 0 (39) according to the 40160 - SPECIAL ASSESSMENTS (417,278) (461,800) (450,000) (299,235) current bond pay- 40170 - DELINQUENT SPECIAL ASSESSMENTS (3,000) (2,400) (3,000) (2,409) ments. 40199 - DELINQUENT TAX - UNSPECIFIED (1,000) (800) (1,300) (1,183) 48100 - INTEREST (260) (320) (382) (237) All of the bond TOTALS: (421,538) (466,390) (454,736) (307,487) payments included 00000 REVENUES TOTALS: (827,627) (938,353) (901,385) (821,227) in this fund are now paid by special 99041 - BOND PRINCIPAL 296,000 260,000 260,000 274,000 assessments. 99042 - BOND INTEREST 149,132 242,264 242,264 75,264 99043 - BOND PROCESS FEES 30,000 30,000 30,000 0 99044 - CASH BASIS RESERVE 352,495 0 369,121 0 MISCELLANEOUS TOTALS: 827,627 532,264 901,385 349,264

21000 COUNTY ADMINISTRATOR TOTALS: 827,627 532,264 901,385 349,264

BOND & INTEREST FUND TOTALS: 0 (406,089) 0 (471,963)

ADVALOREM TAX NEEDED: 0 NOVEMBER ASSESSED VALUATION: 1,139,929,895 2010 MILL LEVY FOR 2011 BUDGET ADVALOREM TAX WITH 3 % DELINQUENCY : 0 2011 MILL LEVY : 0.000 0.000

167 General Fund 2012 Budget

Bond and Interest Fund 301

Debt Payment Schedule

Bond Payment Schedule - Paid from Bond and Interest Fund 301 Series 2009-A Series 2008 Series 2006-A Series 2005-A Series 2003-B Taxable Taxable Taxable Taxable Taxable SE Lawrence San Sewer North 600 Road Improv Hesper Improvement Baldwin Creek Sewer Yankee Tank Sewer #3 Year Principal Interest Principal Interest Principal Interest Principal Interest 2010 0.00 0.00 10,000.00 11,887.50 24,000.00 6,469.00 75,000.00 15,777.50 The revenue col- 2011 35,000.00 176,345.32 10,000.00 11,487.50 25,000.00 5,473.00 75,000.00 13,565.00 lected to pay these 2012 30,000.00 91,087.50 10,000.00 11,087.50 26,000.00 5,473.00 80,000.00 11,240.00 debts are all from 2013 40,000.00 90,300.00 10,000.00 10,687.50 27,000.00 4,485.00 80,000.00 8,680.00 specials assess- 2014 50,000.00 89,250.00 10,000.00 10,287.50 28,000.00 3,432.00 85,000.00 6,040.00 ments paid by indi- 2015 110,000.00 87,937.50 10,000.00 9,887.50 29,000.00 2,340.00 90,000.00 3,150.00 vidual tax payers. 2016 115,000.00 84,637.50 10,000.00 9,487.50 31,000.00 1,209.00 0.00 0.00 2017 115,000.00 81,187.50 15,000.00 9,087.50 0.00 0.00 2018 120,000.00 77,450.00 15,000.00 8,487.50 2019 125,000.00 73,550.00 15,000.00 7,887.50 The type of spe- 2020 125,000.00 69,487.50 15,000.00 7,212.50 cials are listed on 2021 130,000.00 65,112.50 15,000.00 6,537.50 the next page. 2022 135,000.00 60,562.50 15,000.00 5,862.50 2023 140,000.00 55,162.50 15,000.00 5,187.50 2024 150,000.00 49,562.50 15,000.00 4,512.50 2025 155,000.00 43,562.50 20,000.00 3,800.00 2026 160,000.00 36,975.00 20,000.00 2,850.00 2027 165,000.00 30,175.00 20,000.00 1,900.00 2028 175,000.00 23,162.50 20,000.00 950.00 2029 180,000.00 15,725.00 0.00 0.00 2030 190,000.00 8,075.00 Total 2,445,000.00 1,309,307.82 270,000.00 139,087.50 190,000.00 28,881.00 485,000.00 58,452.50

Series 2003-B Series 2001 Taxable Taxable Yankee Tank Sewer #3 N 900 Road & Yankee Tank Total Total Total Principal Year Principal Interest Principal Interest Principal Interest plus Interest 2010 150,000.00 23,142.50 15,000.00 17,987.50 274,000.00 75,264.00 349,264.00 2011 125,000.00 18,492.50 15,000.00 16,900.00 285,000.00 242,263.32 527,263.32 2012 135,000.00 14,430.00 15,000.00 15,812.50 296,000.00 149,130.50 445,130.50 2013 135,000.00 9,907.50 15,000.00 14,800.00 307,000.00 138,860.00 445,860.00 2014 150,000.00 5,250.00 20,000.00 13,787.50 343,000.00 128,047.00 471,047.00 2015 0.00 0.00 20,000.00 12,437.50 259,000.00 115,752.50 374,752.50 2016 20,000.00 11,087.50 176,000.00 106,421.50 282,421.50 2017 25,000.00 9,737.50 155,000.00 100,012.50 255,012.50 2018 25,000.00 8,050.00 160,000.00 93,987.50 253,987.50 2019 30,000.00 6,300.00 170,000.00 87,737.50 257,737.50 2020 30,000.00 4,200.00 170,000.00 80,900.00 250,900.00 2021 30,000.00 2,100.00 175,000.00 73,750.00 248,750.00 2022 0.00 0.00 150,000.00 66,425.00 216,425.00 2023 155,000.00 60,350.00 215,350.00 2024 165,000.00 54,075.00 219,075.00 2025 175,000.00 47,362.50 222,362.50 2026 180,000.00 39,825.00 219,825.00 2027 185,000.00 32,075.00 217,075.00 2028 195,000.00 24,112.50 219,112.50 2029 180,000.00 15,725.00 195,725.00 2030 190,000.00 8,075.00 198,075.00

Total 695,000.00 71,222.50 260,000.00 133,200.00 4,345,000.00 1,740,151.32 6,085,151.32

168 Special Revenue Funds 2012 Budget

Bond and Interest Fund 301

CURRENT SPECIAL ASSESSMENTS

● Road Improvement Districts: Sewer Districts: ● Hesper Heights Yankee Tank ● North 600 Road Baldwin Creek ● North 900 Road

Key Performance Measures Bond Rating for Douglas County A1

Fund Description

This fund provides for the retirement of general obligation bonds that the The authorized and outstanding bonded county incurs for construction and im- indebtedness of any county shall not ex- provement of capital projects. Usually ceed 3% of the total assessed value of all for bridge construction, sewer districts tangible taxable property within such or building construc- county, as stated in K.S.A. 10-306. tion/improvements. Fund Authorization K.S.A. 10-113 Other bond payments can be found in the Sales Tax Fund. The Sales Tax Fund makes the debt payment for the County Jail.

169 Special Revenue Funds 2012 Budget

231 ECONOMIC DEVELOPMENT FUND 2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 BUDGET BUDGET ACTUAL

Budget Highlights 31000 - FUND BALANCE 0 (2,575) 0 (2,575) TOTALS: 0 (2,575) 0 (2,575)

Sale of land in the 43260 - SALE OF LAND 0 0 0 0 East Hills Business 49460 - ECON DEV LOAN PROCEEDS 0 0 0 0 TOTALS: 0 0 0 0 Park has been the major support of 00000 REVENUES TOTALS: 0 (2,575) 0 (2,575) revenue for this fund. 99000 - MISCELLANEOUS EXPENDITURES 0 0 0 0 MISCELLANEOUS TOTALS: 0 0 0 0

21000 COUNTY ADMINISTRATOR TOTALS: 0 0 0 0

ECONOMIC DEVELOPMENT FUND TOTALS: 0 (2,575) 0 (2,575)

Fund Description

This fund assists local governmental entities in achieving economic development projects that enhance the community’s business climate.

No Ad valorem tax has been levied for this fund. It is usually funded from the sale of County owned property.

K.S.A. 19-4102 Resolution 88-13

170 Special Revenue Funds 2012 Budget

240 EMERGENCY CELL PHONE SERVICE

2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 BUDGET BUDGET ACTUAL Budget Highlights

31000 - FUND BALANCE 0 (221,386) (50,000) (91,309) The 911 emer- TOTALS: 0 (221,386) (50,000) (91,309) gency telephone 45934 - 911 EMERGENCY TELE SVC TAX 0 (211,000) (363,000) (209,248) service tax in- 48100 - INTEREST 0 (975) (1,023) (719) cludes projected TOTALS: 0 (211,975) (364,023) (209,966) income pending 00000 REVENUES TOTALS: 0 (433,361) (414,023) (301,275) Legislation increasing the fee 60712 - SPECIAL CIRCUITS 0 60,000 65,000 57,413 from 50¢ to 55¢. 60933 - SOFTWARE MAINTENANCE 0 22,000 25,000 21,041

60969 - EQUIPMENT REPAIRS 0 0 1,000 0 Capital Outlay is CONTRACTUAL TOTALS: 0 82,000 91,000 78,454 for wireless enhanced 911 81300 - COMPUTER EQUIPMENT 0 6,000 6,000 688 equipment. 81320 - SOFTWARE 0 6,000 6,000 0 81412 - 911 EQUIPMENT 0 6,000 6,000 746 CAPITAL OUTLAY TOTALS: 0 18,000 18,000 1,435 This fund was consolidated with 91221 - TRANSFER TO EQUIPMENT RESERVE 0 283,361 304,023 0 Emergency Tele- 91230 - TRANSFER TO E911 TELEPHONE 0 50,000 0 0 phone in 2012. 99000 - MISCELLANEOUS EXPENDITURES 0 0 1,000 0 MISCELLANEOUS TOTALS: 0 333,361 305,023 0 21000 COUNTY ADMINISTRATOR TOTALS: 0 433,361 414,023 79,889

EMERGENCY CELL PHONE SERVICE 0 0 0 (221,386) TOTALS:

Fund Description

In 2004, the Kansas Legislature approved be distributed back to local Public Safety An- along with data regarding the zip+4 of the Wireless Enhanced 911 Act, found at swering Points (PSAPs). the wireless customer. The LCPA then K.S.A. 12-5321 et seq. This act places a 50¢ distributes the funds to PSAPs based tax on each wireless customer’s monthly The Kansas Association of Counties (KAC) and upon the zip+4 data.. bill. The tax is remitted in two separate the League of Municipalities together serve as parts with 25¢ going to the State of Kansas the Local Collection Point Administrator (LCPA). to fund a grant program and 25¢ going to Wireless companies collect the funds from their the Local Collection Point Administrator to customers and then remit the funds to the LCPA

K.S.A 12-5330 Highlights The proceeds of the wireless enhanced 911 local fee, and any interest earned on revenue derived from such fee, shall be used only for necessary and reasonable costs incurred or to be incurred by PSAP's for: (1) Implementation of wireless enhanced 911 service and VoIP enhanced 911 service; (2) purchase of equipment and upgrades and modification to equipment used solely to process the data elements of wireless enhanced 911 service and VoIP enhanced 911 service; and (3) maintenance and license fees for such equipment and training of personnel to operate such equipment, including costs of training PSAP personnel to provide effective service to all users of the emergency telephone system who have communications disabilities. Such costs shall not include expenditures to lease, construct, expand, acquire, remodel, renovate, repair, furnish or make improvements to buildings or similar facilities or for other capital outlay or equipment not expressly authorized by this act.

2004 First History of Revenue 2010 2009 2008 2007 2006 2005 Year 911 Emergency Cell $209,248 $219,686 $183,444 $187,860 $205,022 $127,944 $64,890 Phone Service Tax % change to prior year -4.75% 19.76% -2.35% -8.37% 60.24% 97.17% 171 Special Revenue Funds 2012 Budget

235 EMERGENCY TELEPHONE SERVICE

2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 BUDGET BUDGET ACTUAL Budget Highlights 31000 - FUND BALANCE (125,000) (276,150) (100,000) (156,385) No major changes TOTALS: (125,000) (276,150) (100,000) (156,385) budgeted for this fund. 45934 - 911 EMERGENCY TELE SVC TAX (475,000) (259,000) (245,000) (273,923) 48100 - INTEREST (1,630) (1,050) (1,393) (768) Revenue has been 49100 - TRANSFER FROM EMERG CELL PHONE 240 0 (50,000) 0 0 declining due to TOTALS: (476,630) (310,050) (246,393) (274,691) customers chang- 00000 REVENUES TOTALS: (601,630) (586,200) (346,393) (431,076) ing from a LAN line to cell phones. 60712 - SPECIAL CIRCUITS 118,200 53,000 40,000 52,355 60933 - SOFTWARE MAINTENANCE 69,000 43,500 60,000 42,559 Capital Outlay is for 60940 - COMMUNICATION EQUIP MAINT 40,000 38,000 55,000 38,284 911 computer 60969 - EQUIPMENT REPAIRS 10,000 10,000 25,000 5,946 equipment, miscel- CONTRACTUAL TOTALS: 237,200 144,500 180,000 139,145 laneous software 79900 - MISCELLANEOUS COMMODITIES 0 0 4,000 3 upgrades, and 911 COMMODITIES TOTALS: 0 0 4,000 3 telephone up- 81300 - COMPUTER EQUIPMENT 15,000 7,500 5,000 5,750 grades. 81320 - SOFTWARE 7,500 5,000 5,000 1,365 81410 - COMMUNICATIONS EQUIPMENT 150,000 100,000 100,000 4,370 81412 - 911 EQUIPMENT 25,000 10,000 10,000 4,292 CAPITAL OUTLAY TOTALS: 197,500 122,500 120,000 15,777

91221 - TRANSFER TO EQUIPMENT RESERVE 41,930 194,200 41,393 0 99000 - MISCELLANEOUS EXPENDITURES 125,000 0 1,000 0 MISCELLANEOUS TOTALS: 166,930 194,200 42,393 0

21000 COUNTY ADMINISTRATOR TOTALS: 601,630 461,200 346,393 154,925

EMERGENCY TELEPHONE SERVICE TOTALS: 0 (125,000) 0 (276,151)

Fund Description

This fund is supported by a .75¢ user fee per month per exchange The County Commissioners set this access line of Douglas County resi- user fee by resolution. dents. This tax pays for the purchase of and maintenance of K.S.A 12-5301 equipment for the emergency telephone system.

History of Revenue 2010 2009 2008 2007 2006 2005 2004 911 Emergency Tele- $273,923 $335,734 $286,423 $380,329 $330,354 $380,411 $422,229 phone Tax % change to prior year -18.41% 17.22% -24.69% 15.13% -13.16% -9.90%

172 Special Revenue Funds 2012 Budget

218 EMPLOYEE BENEFITS FUND

2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 BUDGET BUDGET ACTUAL

31000 - FUND BALANCE (152,389) (218,816) (155,778) (266,842) TOTALS: (152,389) (218,816) (155,778) (266,842) Budget Highlights 40100 - AD VALOREM TAXES (7,131,797) (7,421,000) (7,379,977) (7,174,502) 40145 - BIG TRUCK TAXES 0 (6,762) (6,762) (5,498) The transfer from 40150 - VEHICLE TAXES (666,178) (612,000) (651,600) (518,828) General/Sales Tax 40155 - RECREATION VEHICLE TAXES 0 (5,800) (5,800) (4,731) is a portion of the 40199 - DELINQUENT TAX - UNSPECIFIED (81,000) (110,000) (74,100) (107,651) revenue collected 40300 - PMTS IN LIEU OF OTHER TAXES (141) (141) (136) (191) from the 1% 45222 - VEHICLE RENTAL EXCISE TAX 0 (5,900) (5,900) (6,622) County sales tax. 49115 - TRANSFER FROM GENERAL/SALES TX (438,690) (417,800) (417,800) (397,950) This is an estimate 49900 - OTHER MISCELLANEOUS REVENUES (227,768) (215,000) 0 0 of new costs TOTALS: (8,545,574) (8,794,403) (8,542,075) (8,215,972) 00000 REVENUES TOTALS: (8,697,963) (9,013,219) (8,697,853) (8,482,814) EMS Health Insur- ance is the 59001 - OASDI 1,530,000 1,526,984 1,517,779 1,470,866 County’s share of 59002 - HEALTH INSURANCE 4,703,189 4,531,848 4,531,848 4,020,926 health insurance 59003 - KPERS 1,096,925 1,034,835 852,167 906,147 for Emergency 59005 - UNEMPLOYMENT INSURANCE 94,413 94,385 42,206 22,090 Medical Service 59007 - KP&F 1,017,436 1,000,036 1,087,711 1,242,014 fire and medical 59008 - EMS HEALTH INSURANCE 1 356,212 356,212 339,350 employees. PERSONNEL TOTALS: 8,441,964 8,544,300 8,387,923 8,001,394 61100 - PROFESSIONAL SERVICES 5,000 12,600 5,000 12,650 EMS Reimburse- 61905 - BANK FEES & CHARGES 1,000 0 1,000 0 ments is the CONTRACTUAL TOTALS: 6,000 12,600 6,000 12,650 County’s share for 91230 - TRANSFER TO RISK MANAGEMENT 250,000 250,000 250,000 200,000 workers compen- 99214 - EMS REIMBURSEMENTS (1) 53,930 53,930 49,774 sation, life insur- 99215 - ATHLETIC CLUB PAYOUTS 0 0 0 180 ance and wellness MISCELLANEOUS TOTALS: 249,999 303,930 303,930 249,954 expenses for EMS fire and medical 21000 COUNTY ADMINISTRATOR TOTALS: 8,697,963 8,860,830 8,697,853 8,263,997 employees. EMPLOYEE BENEFITS FUND TOTALS: 0 (152,389) 0 (218,816)

ADVALOREM TAX NEEDED: 7,131,797 NOVEMBER ASSESSED VALUATION: 1,139,929,895 2010 MILL LEVY FOR 2011 BUDGET ADVALOREM TAX WITH 3 % DELINQUENCY : 7,345,751 2011 MILL LEVY : 6.444 6.749

Fund Description

This fund finances the County’s share and Fireman’s Retirement System. for employee benefits of all eligible County employees. It includes the cost of health insurance for employees. Douglas County is self This fund finances the membership for insured for health insurance. the Sheriff’s and Youth Services departments in the KP&F Kansas Police K.S.A. 12-16,102

173 Special Revenue Funds 2012 Budget

Employee Benefits Fund 218

The 2009 social security rate for both Kansas Public Employees Retirement System employers and employees is 7.65%. The Kansas Legislature created KPERS in 1962 to provide Kansans with OASDI at 6.20% and careers in public service the opportunity to build a nest egg for retire- Medicare at 1.45%. ment that would last a lifetime. Besides retirement benefits, KPERS also provides life insurance, long-term disability benefits and a death OASDI stands for Old Age, Survivors benefit for retirees. Because the Retirement Act requires that the and Disability Insurance State of Kansas participate, membership in the System is mandatory for all state employees. Any governmental entity or instrumentality Medicare is a social insurance pro- whose employees are covered by Social Security may also affiliate for gram administered by the United KPERS coverage. Approximately 1,480 employers have affiliated with States government, providing health KPERS in order to ensure their employees eventually enjoy a guaran- insurance coverage to people who teed lifetime retirement benefit. are aged 65 and over, or who meet other special criteria. Recent rates: 1998—2.18% Health Insurance 1999—2.33% This plan is self-funded (that is, Bene- 2000—2.62% fits are not provided or guaranteed by 2001—2.77% an insurance company), and is fi- 2002—3.52% nanced by the Employer, which either 2003—3.07% deposits monies to pay Benefits under 2004—3.22% the Plan into a trust, or maintains 2005—3.41% reserves from its own general assets 2006—3.81% for the purpose of paying Plan Bene- 2007—4.31% fits or both; and by contributions 2008—4.93% from Employees and former Employ- 2009—5.53% ees and certain Dependents or former 2010—6.14% Dependents of Employees or former Employees, if such contributions are Kansas Police & Firefighters required. KP&F is a special division with KPERS that exists for police and firefighters, which provides substantial benefits paid largely by the employer.

174 Special Revenue Funds 2012 Budget

Employee Benefits Fund 218

Social Security's Old-Age, Survivors, and Disability Insurance (OASDI) program and Medicare's Hospital Insurance (HI) program are financed primarily by employment taxes. Tax rates are set by law (see sections 1401, 3101, and 3111 of the Internal Revenue Code) and apply to earnings up to a maximum amount for OASDI.

Tax rates as a percent of taxable earnings

Rate for employees and employers, each

Calendar year OASDI HI Total 1937-49 1.00 -- 1.00 1950 1.50 -- 1.50 1951-53 1.50 -- 1.50 1954-56 2.00 -- 2.00 1957-58 2.25 -- 2.25 1959 2.50 -- 2.50 1960-61 3.00 -- 3.00 1962 3.13 -- 3.13 1963-65 3.63 -- 3.63 1966 3.85 0.35 4.20 1967 3.90 0.50 4.40 1968 3.80 0.60 4.40 1969-70 4.20 0.60 4.80 1971-72 4.60 0.60 5.20 1973 4.85 1.00 5.85 1974-77 4.95 0.90 5.85 1978 5.05 1.00 6.05 1979-80 5.08 1.05 6.13 1981 5.35 1.30 6.65 1982-83 5.40 1.30 6.70 1984 a 5.70 1.30 7.00 1985 a 5.70 1.35 7.05 1986-87 a 5.70 1.45 7.15 1988-89 a 6.06 1.45 7.51 1990 and later b, c 6.20 1.45 7.65 a In 1984 only, an immediate credit of 0.3 percent of taxable wages was allowed against the OASDI taxes paid by employees, resulting in an effective employee tax rate of 5.4 percent. The OASI and DI trust funds, however, received general revenue equivalent to 0.3 percent of taxable wages for 1984. Similar credits of 2.7 percent, 2.3 percent, and 2.0 percent were allowed against the combined OASDI and HI taxes on net earnings from self- employment in 1984, 1985, and 1986-89, respectively.

b Beginning in 1990, self-employed workers are allowed a deduction, for purposes of computing their net earnings, equal to half of the combined OASDI and HI contributions that would be payable without regard to the contribution and benefit base. The OASDI contribution rate is then applied to net earnings after this deduction, but subject to the OASDI base. c For 2010, most employers were exempt from paying the employer share of OASDI tax on wages paid to certain qualified individuals hired after February 3. For 2011 and the first two months of 2012, the OASDI tax rate is reduced by 2 percentage points for employees and for self-employed workers, resulting in a 4.2 percent effective tax rate for employees and a 10.4 percent effective tax rate for self-employed workers. These reductions in tax revenue due to lower tax rates will be made up by transfers from the general fund of the Treasury to the OASI and DI trust funds. Beginning in 2013, an additional HI tax of 0.9 percent is assessed on earned income exceeding $200,000 for individuals and $250,000 for married couples filing jointly. This additional HI tax rate is not reflected in the tax rates shown in the table. 175 Special Revenue Funds 2012 Budget

729 LOCAL COUNTY SALES TAX 1%

2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 BUDGET BUDGET ACTUAL

31000 - FUND BALANCE (3,835,274) (4,379,836) (4,379,836) (4,872,756) TOTALS: (3,835,274) (4,379,836) (4,379,836) (4,872,756) Budget Highlights 41370 - 1% COUNTY SALES TAX (2,037,576) (2,068,700) (2,068,700) 0 49110 - TRANSFER FROM GENERAL FUND 0 0 0 (2,079,000) TOTALS: (2,037,576) (2,068,700) (2,068,700) (2,079,000)

00000 REVENUES TOTALS: (5,872,850) (6,448,536) (6,448,536) (6,951,756)

99000 - MISCELLANEOUS EXPENDITURES 3,179,231 0 3,835,274 0 99041 - BOND PRINCIPAL 2,045,000 1,900,000 1,900,000 1,800,000 99042 - BOND INTEREST 648,619 713,262 713,262 771,920 MISCELLANEOUS TOTALS: 5,872,850 2,613,262 6,448,536 2,571,920

21000 COUNTY ADMINISTRATOR TOTALS: 5,872,850 2,613,262 6,448,536 2,571,920

LOCAL COUNTY SALES TAX 1% TOTALS: 0 (3,835,274) 0 (4,379,836)

Analysis of Local County Sales Tax Fund 729

Fund Balance Sales Tax Misc Bond Payment Other Fund Balance 1/1/xx Transferred In Revenue P & I Expenditures 12/31/xx 1995 0.00 2,381,123.02 -313,379.88 2,067,743.14 1996 2,067,743.14 3,451,854.24 750.00 -1,212,745.36 4,307,602.02 1997 4,307,602.02 3,335,449.01 1,090,549.86 -4,494,238.39 4,239,362.50 1998 4,239,362.50 3,232,450.00 -3,877,200.00 3,594,612.50 1999 3,594,612.50 2,050,000.00 1,406.25 -2,674,939.24 2,971,079.51 2000 2,971,079.51 2,387,337.00 -1,790,490.06 -327,988.03 3,239,938.42 2001 3,239,938.42 1,631,567.00 200,000.00 -1,831,978.78 -205,250.00 3,034,276.64 2002 3,034,276.64 1,901,432.00 -1,880,535.02 -521,000.00 2,534,173.62 2003 2,534,173.62 1,808,000.00 -1,769,922.51 -21,000.00 2,551,251.11 2004 2,551,251.11 2,584,500.00 -2,373,014.43 2,762,736.68 2005 2,762,736.68 2,115,625.00 -2,566,331.25 2,312,030.43 2006 2,312,030.43 2,050,000.00 -2,582,403.75 1,779,626.68 2007 1,779,626.68 2,100,000.00 -1,363,123.75 2,516,502.93 2008 2,516,502.93 2,100,000.00 -930,601.25 3,685,901.68 2009 3,685,901.68 2,089,500.00 -902,645.00 4,872,756.68 2010 4,872,756.68 2,079,000.00 -2,571,920.00 4,379,836.68 2011 4,379,836.68 2,068,605.00 -2,613,261.25 3,835,180.43 2012 3,835,180.43 2,037,576.00 -2,693,618.75 3,179,137.68 2013 3,179,137.68 2,007,012.00 -2,724,701.25 2,461,448.43 2014 2,461,448.43 1,976,907.00 -2,788,007.50 1,650,347.93 2015 1,650,347.93 1,947,253.00 -2,872,197.50 725,403.43 2016 725,403.43 1,918,044.00 -2,588,650.00 54,797.43 2017 54,797.43 1,764,600.00 -936,400.00 882,997.43 2018 882,997.43 1,623,432.00 -2,115,475.00 390,954.43 2019 390,954.43 1,493,557.00 -1,855,800.00 28,711.43 54,134,823.27 -41,751,077.05 176 Special Revenue Funds 2012 Budget

Fund Description—Local Sales Tax 1% Fund 729

On November 8, 1994 a 1-cent countywide sales tax was passed by election.

The revenue from which shall be received by Douglas County, the City of Lawrence, Baldwin City, Eudora City and Lecompton City, and shall be used by Douglas County for general governmental purposes, including the issuance of sales tax revenue general obligation bonds, and also including, but not limited to the following purposes:

1.) The expansion and operation of the county jail, and attendant improvements and related costs.

2.) The acquisition, construction and improvement of facilities for the Bert Nash Mental Health Center, the Douglas County Visiting Nurses Association and the Lawrence-Douglas County Health Department, and attendant improvements and costs; and

3.) The reduction of ad valorem property tax levies as established and determined by Douglas County.

This sales tax is being imposed because local officials believe that local government is too reliant on the property tax and there are pressing needs for these facilities. A countywide sales tax would help keep property taxes down and allow visitors to Douglas County fund local government services when they shop here.

The sales tax is divided by a formulas based on population size and the amount of property taxes levied by each jurisdiction.

K.S.A. 12-192 A portion of the funds will be transferred to employee benefits to cover the expenses of the deputies salary benefits, and a portion will remain within the general fund to cover the cost of jail operations.

Douglas County Jail

Health Facility

177 Special Revenue Funds 2012 Budget

771 MOTOR VEHICLE OPERATIONS 2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 BUDGET BUDGET ACTUAL

31000 - FUND BALANCE (55,000) (58,978) (55,000) (79,965) TOTALS: (55,000) (58,978) (55,000) (79,965)

Budget Highlights 42378 - DEALER TAGS (5,000) (5,250) (4,900) (5,075) 42384 - SATELLITE FEE (87,000) (86,000) (83,000) (85,698) 42385 - POSTAGE/COUNTY MISC (9,500) (9,500) 0 (9,400) In March 2009 a 42386 - SPECIAL REPORTS (629,000) (628,000) (617,000) (623,818) $2.00 fee per TOTALS: (730,500) (728,750) (704,900) (723,992) transaction was 00000 REVENUES TOTALS: (785,500) (787,728) (759,900) (803,957) implemented on transactions done 50108 - OFFICE CLERK 38,916 38,916 5,000 12,892 at our satellite of- 50135 - REGISTRATION/TAX CLERK I 0 43,695 66,981 64,896 fices. 50139 - ASSISTANT MOTOR VEHICLE SUPV 44,182 44,013 43,139 41,402 50145 - REGISTRATION/TAX CLERK II 255,372 209,102 214,864 212,234 Statute K.S.A. 8- 50146 - REGISTRATION/TAX CLERK III 152,779 152,194 114,546 121,792 145d allows the 50150 - DEPUTY TREASURER 49,089 48,901 48,422 48,459 County Treasurer 55050 - OVERTIME 8,000 8,000 8,000 6,375 to charge a fee at 58500 - COUNTY TREASURER 39,620 39,468 39,073 39,123 satellite locations 59092 - MERIT PAY 0 0 5,268 0 to help cover the 59093 - ADJUSTMENT TO PAY PLAN 5,799 0 5,268 0 expense of addi- 59094 - INCENTIVE PAY 271 271 0 0 tional offices. PERSONNEL TOTALS: 594,028 584,560 550,561 547,173 60100 - TRAVEL-TRAINING-EDUCATION 5,000 6,000 5,000 3,995 Positions were 60410 - ASSOCIATION DUES 500 400 700 384 moved from the 60420 - SUBSCRIPTIONS 600 250 1,200 482 General fund— 60712 - SPECIAL CIRCUITS 1,000 750 1,000 636 Treasurers depart- 60820 - OFFICE SPACE RENTAL 23,000 21,000 23,000 18,836 ment to this fund 60990 - OTHER MAINTENANCE 6,000 3,700 3,700 4,747 for a more accu- 61100 - PROFESSIONAL SERVICES 750 200 750 0 rate picture of 61920 - MICROFILMING 6,000 3,000 11,000 0 revenue versus CONTRACTUAL TOTALS: 42,850 35,300 46,350 29,081 expenditures. 70100 - OFFICE SUPPLIES 3,000 3,000 3,000 3,298 70320 - SPECIAL FORMS 6,500 4,500 9,000 3,427 COMMODITIES TOTALS: 9,500 7,500 12,000 6,725

91221 - TRANSFER TO EQUIPMENT RESERVE 2,000 4,000 4,000 2,000 91235 - TRANSFER TO GENERAL 0 93,368 0 160,000 99000 - MISCELLANEOUS EXPENDITURES 137,122 8,000 139,906 0 MISCELLANEOUS TOTALS: 139,122 105,368 143,906 162,000

14010 MOTOR VEHICLE OPERATIONS TOTALS: 785,500 732,728 752,817 744,978

Fund Description

Revenues are generated through licens- on 6th Street, one at 2108 West 27th remaining in this fund is to be transferred ing fees and other related vehicle busi- Street and one that is open the second to the General Fund. ness. There are no advalorem taxes lev- full week of each month inside the Bald- ied for this fund. win City Market at 112 8th St. in Baldwin Related costs can be found in the General City. Fund Dept 14000 Treasurer. The County Treasurer operates three satellite stations, one located at Dillon’s Per statute K.S.A. 8-145 any balance

178 Special Revenue Funds 2012 Budget

Motor Vehicle Operations Fund 771

Key Performance Measures

Number of staff on 2010 2009 2008 2007 2006 2005 front-line

Special Reports Revenue $629,884 $630,170 $603,140 $599,368 $407,114 $407,898

Number of vehicle transactions done at Courthouse 5 66,695 59,878 57,085 58,113 58,988 59,339

Number of vehicle transactions done at Dillon’s 2 22,034 24,765 23,859 24,994 23,776 24,025

Number of vehicle transactions done at 27th Street 3 27,665 27,794 29,646 29,994 28,760 27,426 Number of vehicle transactions done on web (2003 x 8,066 6,941 7,709 6,547 7,023 4,725 was the first full year)

Special reports revenue are fees on vehicle registrations collected by the County Treasurer. The majority of fees collected are for vehicle renewals, which is $5.75 per registration.

In January 2007, the registration fee on vehicles was raised from $3.00 to $5.00, which is why there is a jump in revenue beginning in 2007. This increase in fees was the first passed by the state legislature since 1992.

The number of vehicle transactions done at the Courthouse includes transactions done by mail, which is handled by an additional staff person not on the front-line. There are two full-time staff at the 27th Street office at all times, the last 2 to 3 days of the month we Motor Vehicle Registrations in Douglas County 2008 2007 Auto 51,611 51,835 Truck 15,663 15,735 Trailer 3,196 2,773 Motor Cycle 2,184 1,973 Motor Bike 401 313 RV 291 318 Special Registrations 5,924 5,477 Total 79,270 78,424

Roadway Statistics in Douglas County 2008 2007 Vehicle Registration Fees 2,986,105 1,582,171 Daily Vehicle Miles 2,605,180 2,621,995 Total Road Miles 1,390.1 1,393.1

Source: Kansas Statistical Abstract 2009 Full-Time Equivalent 2012 FTE 2011 FTE 2010 FTE 2009 FTE 2008 FTE Motor Vehicle Operations County Treasurer 0.50 ------Asst. Motor Vehicle Supv. 1.00 1.00 -- -- 1.00 Deputy Treasurer 1.00 1.00 1.00 1.00 -- Director, Motor Vehicles Records ------1.00 Registration/Tax Clerk I 4.00 4.00 3.00 3.00 2.00 Registration/Tax Clerk II 5.75 5.75 5.75 5.75 0.75 Registration/Tax Clerk III 3.00 3.00 5.00 5.00 5.00 Fund Total 15.25 14.75 14.75 14.75 9.75 179 Special Revenue Funds 2012 Budget

Goals & Objectives—Motor Vehicle Operations Fund 771

Motor Vehicle Operations

Objective Performance Measure Goal 1: Provide friendly, efficient and professional service to all customers in the registration and titling of vehicles. Know our customers and meet their service Utilize the website and Facebook to inform the public about our office and needs. encourage dialogue. On-line and mail transactions will be processed the day of. Only knowledgeable staff will be assigned to phones. Employees will have a personal commitment to helping Douglas County citizens and will be knowledgeable and well trained. Keep Douglas County residents informed Review the state media plan and supplement if needed. Post information regarding the transition to a new state on the website and Facebook. Keep staff positive and informed and have computer system and be prepared for the written information available at all offices. Assure that staff is well trained change. on the new software and ready for transition. Monitor location performance, including Know the trends - # of cars registered, $$, # of customers by mail and the web. location/method – and use data for long range planning. Reach a decision on a Eudora satellite. Goal 2: Meet or exceed audit standards of accounting, reporting and record keeping, and implement cost effective technology for routine functions. Maintain a high level of internal control. Maintain strict controls on handling cash. Update procedures and work processes as needed for new state software. Have all procedures in writing and accessible to all staff. Periodically review methods of handling paperwork, reporting and procedures to optimize efficiency. Reduce the amount of paper generated and Reduce by 50% the amount of paper printed, checked and mailed to the handled by our office. state by using the scanner component of the new state system. Replace copying and filing customer correspondence with OnBase scanning. Research and purchase if necessary Evaluate new system and identify what programs we will lose, if they are software compatible with new state being replaced, or if we need to purchase software to accommodate. system. Research additional compatible software that would simplify or eliminate repetitive staff functions. Goal 3: Recognize that our people are our biggest asset and provide a comfortable but challenging environment for employee development. Create opportunities for recognition and Continue to share office-wide customer praise of individual staff. Review advancement. job descriptions and possibly increase the number of job categories to enhance opportunity for advancement. Encourage self-initiative, self-confidence Supervisors will have a supportive and instructional role with staff. Cross- and individual problem solving. training at positions throughout the office will be available. A range of training for all level of employees will be encouraged. Continue team building and planning. Continue periodic food days and life celebrations. Offer at least one staff development training course. Staff will rotate and work with a mix of co- workers. The Senior Management Team will meet once a month for planning.

180 Special Revenue Funds 2012 Budget

201 ROAD & BRIDGE FUND 2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 BUDGET BUDGET ACTUAL

31000 - FUND BALANCE (479,093) (1,216,820) (1,102,512) (933,761) TOTALS: (479,093) (1,216,820) (1,102,512) (933,761)

40100 - AD VALOREM TAXES (3,091,836) (2,733,000) (2,718,047) (3,303,504) Budget Highlights 40145 - BIG TRUCK TAXES 0 (3,813) (3,813) (4,205) 40150 - VEHICLE TAXES (246,130) (280,000) (299,800) (312,886) 40155 - RECREATION VEHICLE TAXES 0 (2,600) (2,600) (2,834) 40199 - DELINQUENT TAX - UNSPECIFIED (45,000) (50,000) (40,400) (62,767) 40300 - PMTS IN LIEU OF OTHER TAXES (52) (52) (62) (88) 41214 - SP CITY/COUNTY HIGHWAY FUND (1,817,000) (1,658,000) (1,821,000) (1,825,959) 42203 - WEIGHT LIMIT PERMITS (6,200) (6,200) (2,400) (6,140) 43105 - LABOR & EQUIP (22,000) (20,000) (20,000) (27,265) 45222 - VEHICLE RENTAL EXCISE TAX 0 (3,300) (3,300) (3,047) 46226 - HESPER MAINTENANCE REIMB (11,658) (30,000) (30,000) (29,175) 49000 - MISCELLANEOUS REVENUES 0 0 0 (40) TOTALS: (5,239,876) (4,786,965) (4,941,422) (5,577,911)

00000 REVENUES TOTALS: (5,718,969) (6,003,785) (6,043,934) (6,511,672)

50110 - CLERK TYPIST 0 0 0 0 50115 - SECRETARY 35,120 34,986 34,632 37,479 50120 - ADMINISTRATIVE SECRETARY 37,438 37,294 36,920 38,138 50190 - ADMINSTRATIVE OFFICER 45,644 45,469 45,011 48,495 50210 - ACCOUNT CLERK III 45,644 45,469 45,011 48,224 50480 - GIS ANALYST 36,707 36,566 36,213 35,469 51001 - CUSTODIAL WORKER I 7,291 7,291 7,500 2,514 51040 - EQUIP OPER/MAINT WORKER I 82,988 81,766 54,621 46,535 51045 - EQUIP OPER/MAINT WORKER II 283,738 282,651 343,034 360,454 51050 - EQUIP OPER/MAINT WORKER III 304,368 303,202 312,478 286,227 51075 - ROAD & BRIDGE MAINT SUPT 153,050 152,464 156,749 193,689 51079 - ASSISTANT OPERATIONS DIV MGR 58,861 58,635 58,053 64,306 51080 - OPERATIONS DIVISION DIRECTOR 90,181 89,835 90,644 93,860 51095 - DIRECTOR OF PUBLIC WORKS 112,689 112,258 112,070 112,497 51096 - ENGINEERING DIVISION MANAGER 102,458 102,066 101,046 102,940 51105 - ENGINEERING TECHNICIAN II 37,396 37,253 36,878 36,913 51110 - ENGINEERING TECHNICIAN III 274,739 273,686 272,147 276,562 51115 - ENGINEERING TECHNICIAN IV 194,622 217,355 191,942 197,661 51116 - ENGINEERING TECHNICIAN V 80,179 79,872 79,082 81,331 51123 - CIVIL ENGINEER IV 87,487 87,152 86,299 86,353 55035 - MANAGEMENT INFORMATION ANALYST 59,028 58,802 58,219 62,284 55045 - TEMPORARY HIRE - HOURLY 50,000 41,008 41,008 42,005 55050 - OVERTIME 60,000 60,000 60,000 61,965 55051 - ON-CALL PAY 21,330 20,665 20,655 0 59092 - MERIT PAY 0 0 21,493 0 59093 - ADJUSTMENT TO PAY PLAN 21,296 0 21,493 0 59094 - INCENTIVE PAY 852 852 0 0 59100 - EMPLOYEE UNIFORM ALLOWANCE 10,800 10,800 10,800 8,280 PERSONNEL TOTALS: 2,293,906 2,277,397 2,333,998 2,324,181

181 Special Revenue Funds 2012 Budget

201 ROAD & BRIDGE FUND 21410 PUBLIC WORKS 2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 BUDGET BUDGET ACTUAL

60100 - TRAVEL-TRAINING-EDUCATION 13,400 13,320 13,320 5,978 Budget Highlights 60103 - MEALS 1,500 1,500 1,500 848 60210 - POSTAGE 300 300 1,800 88 60320 - NEWSPAPER PUBLICATIONS 2,800 2,500 2,800 1,613 Sealing Contracts: 60400 - LIC'S DUES & SUBSCRIPTION 2,977 2,977 2,977 3,661 Bituminous surface 60610 - ELECTRIC 19,000 19,000 19,000 16,371 treatment for 60620 - GAS 12,000 12,000 17,000 9,455 maintenance of 60630 - WATER, TRASH & SEWER 8,500 8,000 8,500 6,879 roadways. 60640 - LANDFILL 500 500 500 657 60801 - EQUIPMENT RENTAL 22,100 22,100 14,100 15,164 Overlay Contracts: 60941 - RADIO MAINTENANCE 1,000 1,000 1,000 692 Contracted overlay 60951 - MACH & EQUIP MAINTENANCE 0 0 3,000 331 for county routes 60960 - BUILDINGS MAINTENANCE 6,000 6,000 6,000 3,934 exhibiting struc- 60992 - UNIFORM MAINTENANCE 8,000 8,000 8,000 7,221 tural distress. 61100 - PROFESSIONAL SERVICES 95,100 40,000 54,000 46,588 69020 - RECORDING FEES 250 250 500 244 Road Rock is vari- 69040 - MOTOR VEHICLE LIC'S & TITLES 240 240 240 56 ous aggregates 69091 - REPRODUCTION SERVICE 2,000 2,000 2,000 722 required for road 69110 - SEALING CONTRACTS 40,000 790,000 790,000 780,000 maintenance and 69112 - OVERLAY CONTRACTS 1,120,000 344,520 344,520 346,888 frontage road con- 69160 - HIGHWAY STRIPING CONTRACTS 148,533 141,460 138,600 134,308 struction. The CONTRACTUAL TOTALS: 1,504,200 1,415,667 1,429,357 1,381,699 budget request reflects an increase 70100 - OFFICE SUPPLIES 1,000 1,000 1,000 6,063 in price per ton and 70400 - OPERATIONS & MAINT SUPPLIES 22,000 22,000 22,000 18,158 maintaining the 70461 - SMALL TOOLS 2,500 2,500 2,500 2,702 same level of ser- 70473 - ENGINEERING & SURVEY SUPP 2,500 2,000 3,500 1,463 vice as in previous 70475 - BARRICADES 2,000 2,000 2,000 1,268 years. 70513 - MISC FLUIDS 2,000 1,750 1,750 1,889 BM-2 is hot mix 70915 - ENGINEERING FABRICS 8,000 6,000 6,000 5,951 asphalt required 70940 - MAPS & PLATS 200 200 200 (20) for road mainte- 71111 - SEEDS 6,000 5,500 5,500 4,510 nance and frontage 71112 - FERTILIZER 1,750 1,500 1,500 1,482 road surfacing. 71113 - HERBICIDE 3,500 3,500 3,500 2,305 The budget reflects 71211 - ROAD ROCK 226,900 197,740 197,740 173,867 an increase in price 71221 - SS 1H 8,950 7,500 8,950 6,904 per ton and main- 71222 - CRS 1H 23,800 23,800 23,800 19,786 71223 - COLD MIX 2,000 2,000 1,500 2,062 taining the same 71224 - BM-2 500,000 482,500 482,500 432,969 level of service as 71225 - DUST PALLIATIVE 10,888 10,888 10,888 1,447 previous year. 71231 - SAND 33,750 36,000 31,500 37,050 Culverts: Large 71232 - SALT 159,725 139,725 139,725 137,208 diameter metal or 71241 - SIGNS 45,825 45,825 45,825 37,820 concrete pipe and 71243 - STEEL POSTS 29,000 29,000 29,000 18,984 pre-cast boxes for 71244 - GUARD RAIL 2,500 2,500 2,500 1,702 culvert replace- 71322 - RIP RAP 39,375 37,500 37,500 33,943 ment. The budget 71323 - SPECIAL AGGREGATES 1,000 1,000 1,000 0 reflects the sched- 71331 - CULVERTS 75,000 75,000 75,000 47,614 uled 2011 culvert 71340 - LUMBER 6,000 5,000 6,000 5,391 replacements. 71351 - REINFORCING STEEL 5,000 5,000 5,000 4,801

182 Special Revenue Funds 2012 Budget

201 ROAD & BRIDGE FUND 21410 PUBLIC WORKS 2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 BUDGET BUDGET ACTUAL Budget Highlights 71360 - CONCRETE 27,000 25,000 25,000 22,409 71391 - DECK SEAL 6,300 6,300 6,300 5,951 Sealing Contracts: 79902 - SAFETY AWARD 2,400 2,400 2,400 2,019 As outlined in a De- COMMODITIES TOTALS: 1,256,863 1,182,628 1,181,578 1,037,698 cember 2010 BOCC work session, no 81100 - FURNITURE 20,000 20,000 20,000 5,160 sealing is antici- 84100 - EASEMENTS 44,000 44,000 44,000 21,115 pated for 2012. CAPITAL OUTLAY TOTALS: 64,000 64,000 64,000 26,275 Budget request assumes a contin- 91221 - TRANSFER TO EQUIPMENT RESERVE 600,000 585,000 585,000 525,000 gency of two (2) 99000 - MISCELLANEOUS EXPENDITURES 0 0 450,000 0 miles of miscellane- MISCELLANEOUS TOTALS: 600,000 585,000 1,035,001 525,000 ous sealing work 21410 PUBLIC WORKS TOTALS: 5,718,969 5,524,692 6,043,934 5,294,852 may be required. Estimated 2 miles @ ROAD & BRIDGE FUND TOTALS: 0 (479,093) 0 (1,216,820) $20,000 per mile = $40,000.

Overlay Contracts: As outlined in a De- ADVALOREM TAX NEEDED: 3,091,836 cember 2010 BOCC NOVEMBER ASSESSED VALUATION: 1,139,929,895 2010 MILL LEVY FOR 2011 BUDGET work session, seven ADVALOREM TAX WITH 3 % DELINQUENCY : 3,184,591 (7) miles of milling, 2011 MILL LEVY : 2.794 2.486 patching & overlay are planned for 2012. Estimate 7 Fund Description miles X $160,000 per mile = The Engineering Division performs struction, rock roads and culvert miles of hard surface, 34 miles $1,120,000. engineering design of road and maintenance, signing & markings, of rock surface roads, and Seeds: Budget in- bridge projects, plan review, con- vegetation management and snow approximately 1,125 bridges crease reflects ini- struction inspection, surveying, & ice removal. Fleet maintenance and culverts. tiative to utilize and permit processing for en- activities for all county vehicles is native grasses for trances, oversize loads, utility in- also performed out of this division. roadside vegetation. stallation and subdivision road The Operations Division is responsi- K.S.A. 68-5,101 and 79-1947 construction. ble for noxious weed control, Professional Ser- chemical sales, mowing and other vices: Budget in- The Operations Division of Public roadside maintenance activities. In crease reflects need Works consists of five crews to addition, the division is responsible to inspect 137 perform road and bridge mainte- for park maintenance functions. bridges in 2012, and nance functions including pave- assumes the need ment maintenance, bridge and The Public Works department is to develop a storm- drainage maintenance and con- responsible for maintaining 174 water management policy, as called for in the new Environ- ment chapter to Horizon 2020.

Transfer to Equip- ment Reserve is in accordance with the equipment replacement plan.

183 Special Revenue Funds 2012 Budget

Full-Time Equivalent 2012 FTE 2011 FTE 2010 FTE 2009 FTE 2008 FTE Road and Bridge Fund Account Clerk III 1.00 1.00 1.00 1.00 1.00 Administrative Officer 1.00 1.00 1.00 1.00 1.00 Administrative Secretary 1.00 1.00 1.00 1.00 1.00 Assistant Operations Div. Manager 1.00 1.00 1.00 1.00 -- Civil Engineer III 0.00 0.00 0.00 0.00 1.00 Civil Engineer IV 1.00 1.00 1.00 1.00 1.00 Custodial Worker I 0.40 0.40 0.40 0.40 0.40 Director of Public Works 1.00 1.00 1.00 1.00 1.00 Engineering Division Manager 1.00 1.00 1.00 1.00 1.00 Engineering Technician II 1.00 1.00 1.00 1.00 1.00 Engineering Technician III 5.00 5.00 5.00 5.00 6.00 Engineering Technician IV 3.00 3.00 3.00 3.00 3.00 Engineering Technician V 1.00 1.00 1.00 1.00 1.00 Equip Oper/Maint Worker I 3.00 3.00 2.00 2.00 8.00 Equip Oper/Maint Worker II 9.00 9.00 9.00 11.00 5.00 Equip Oper/Maint Worker III 7.00 7.00 7.00 7.00 8.00 Fleet Mechanic ------3.00 Fleet Mechanic Supt ------1.00 GIS Analyst 1.00 1.00 1.00 1.00 -- Intern ------0.80 Management Information Analyst 1.00 1.00 1.00 1.00 1.00 Operations Division Director 1.00 1.00 1.00 1.00 1.00 Road & Bridge Maint Supt 3.00 3.00 3.00 3.00 3.00 Secretary 1.00 1.00 1.00 1.00 1.00 Fund Total 43.40 43.40 42.40 44.40 50.20

184 Special Revenue Funds 2012 Budget

Goals & Objectives—Road and Bridge Fund 201

Public Works Objective Performance Measure Goal 1: Maintain existing county road surfaces to maximize their structural life and service level. A. Inspect hard-surfaced roads to assess condition A. Rate condition of paved surfaces by assessing distress factors and determine appropriate maintenance/repair such as oxidation, rutting, cracking and ride ability. methods. B. Rank and prioritize road segments according to distress factors. B. Repaint pavement markings annually as budget C. Determine road segments to include in road maintenance allows. contracts. C. Patch existing deteriorated portions of payments D. Develop 5-year plan for anticipated contract road maintenance prior to sealing or overlaying. projects. D. Inspect contract maintenance projects to ensure E. Provide continuous, on-site quality control inspection of road compliance with specifications. maintenance and pavement marking contract work. E. Fill cracks in pavements to prevent surface water F. Patch all pavement areas exhibiting signs of structural failure from infiltrating into subgrade. prior to contract maintenance work. Surface patches shall be F. Maintain adequate thickness of crushed rock on machine-laid. rock surfaced roads. G. Fill all pavement cracks approximately 1/16” or wider with hot G. Ensure adequate ride ability of rock surfaced pour sealant. roads. H. As resources and work priorities allow, blade all rock road H. Plow and/or treat road surfaces with sand/salt mileage when adequate moisture exists to ensure relatively mix to fight the effects of snow & ice. smooth and safe surface with appropriate crown, adding rock as needed.

I. Begin patrolling all county road mileage when forecasts indicate winter storms are imminent so as to have resources ready the storms onset. J. In accordance with Snow & Ice Policy, continuously apply sand/salt mix to roadways and/or plow, as appropriate, until roadway surfaces are clear as practicable given storm conditions and road priority level. Goal 2: Maintain existing ditches, drainageways and culverts to prevent subgrade deterioration. A. Clean ditches and culverts as needed to ensure A. Investigate culvert and ditch complaints in a timely manner, and positive drainage. schedule repairs or replacements appropriately given the severity of the problem, availability of materials and its priority B. Replace deteriorated entrance culverts as compared to other scheduled work. appropriate. B. Properly size replacement culverts with goal of passing runoff C. Install and maintain appropriate erosion control from 10-year interval storm event and keep water surface to limit deleterious effects to road right-of-way elevations from 25-year storm event below the elevation of a and adjacent private property. county route.

C. Seed, fertilize and mulch disturbed areas. Provide structural erosion protection, e.g. rock or concrete, if drainage conditions warrant.

185 Special Revenue Funds 2012 Budget

Goals & Objectives—Road and Bridge Fund 201, continued

Public Works Goal 3: Replace structurally deficient and/or functionally obsolete culverts/short-span bridges. A. Inspect existing structures and prioritize A. Annually inspect existing cross-road culverts with replacements. previously identified concerns. Rate according to structural condition, functionality, and hydraulic capacity. B. Design culvert/short-span bridge replacements to meet hydraulic and approach roadway geometric B. Annually update a culvert replacement priority list, and standards appropriate for the roadway. identify the top 10 culvert replacement priorities. C. Acquire necessary rights-of-way and easements C. Culvert replacement designs shall be performed and/or for construction project. overseen and sealed by a licensed professional engineer. D. Utilize precast structures where feasible and D. Fairly compensate property owners for necessary appropriate to limit road closure durations. easements and/or right-of-way and damages. Obtain input from County Appraiser’s office to determine amount of fair compensation. E. Consider traffic impacts as well as economic and environmental ramifications when determining whether to utilize precast structures. Goal 4: Replace and maintain traffic control signage to meet appropriate levels of safety. A. Replace deteriorated or damaged signs, once A. Inspect signs in both daylight and nighttime to ensure known. adequate retroreflectivity. B. Upgrade sheeting on replaced signs to prismatic B. Sign replacements and new installations shall conform to grade from engineering grade. MUTCD 2003 Edition. C. Install new signs as warranted by engineering study. Goal 5: Maintain bridges to maximize their structural life and service level. A. Perform condition inspection of bridges A. Inspect bridges according to National Bridge Inspection biannually or more often if warranted. Standards to assess condition and identify deficiencies and needed maintenance. B. Ensure appropriate bridge load postings, if needed. B. Report Structure Inventory and Appraisal data to KDOT. C. Follow up on needed maintenance identified C. Bridges shall be load rated by a licensed professional during the condition inspection. engineer to ensure proper posting for reduced load limit, if applicable. D. Seal concrete bridge decks to inhibit deterioration. D. Remove and patch, as appropriate, deteriorated portions of concrete bridge decks. E. Provide appropriate measures to protect substructures from erosion and scour. F. Seal all concrete bridge decks on paved county roads to inhibit deterioration due to application of sand/salt mix during snow and ice events. G. Repair/replace damaged guard rail at bridge approaches.

186 Special Revenue Funds 2012 Budget

Goals & Objectives—Road and Bridge Fund 201, continued

Public Works Goal 6: Manage vegetation in road right-of-way to enhance safety and sustain maintainability. A. Mow mower-wide swath along roadway surface A. Mow one mower-wide swath along each side of county road to facilitate drainage of stormwater from surface mileage at least four times per growing season. and improve sight distances. B. Mow on mower-wide swath in late fall to facilitate snow & B. Mow entire right-of-way width periodically to ice removal. control woody plant growth. C. Mow entire right-of-way width for approximately 1/4 of all C. Mow spot areas within right-of-way as needed to county road mileage each year. control woody plant growth. D. Within budget limitations, hire tree service to trim limbs D. Treat roadside structures, e.g. guard rails, sign overhanging roadways once annually in specified areas. posts, culvert headwalls, to inhibit vegetation E. As needed, clear vegetation and/or mow sight triangles at growth. intersections to improve/maintain sight distances. E. Trim tree limbs overhanging rights-of-way. Goal 7: Manage access onto county-maintained roads. A. Authorize entrance permits in accordance with A. Issue routine entrance permits within two weeks of Access Management requirements. application. B. Locate entrances to maximize safety while B. Visit site to ensure adequate sight distance at entrance meeting site needs of property owner. location. C. Install entrances according to standards. C. Properly size entrance culverts to pass appropriate runoff event according to current standards.

D. If possible and appropriate for the location, utilize shared entrances. E. Work with property owner in locating the entrance while addressing primary concern, i.e. safety. F. Construct entrance according to permit criteria (location, culvert size, shared/single) G. Review and approve entrance permits onto township roads classified as Minor Collector or higher for appropriate entrance location and type. Goal 8: Improve roadside safety to practicable extent. A. Follow through with BOCC to get mailbox policy A. Complete mailbox policy resolution for BOCC approved. consideration. B. Install mailbox turnouts where feasible as B. Remove and replace identified non-compliant mailboxes. resources allow. C. If identified in an engineering study, remove objects within C. In accordance with approved policy, prioritize roadway clear zones, as practicable. and replace rigid and other non-conforming D. If identified in an engineering study, shield object and mailbox supports. obstacles with roadway clear zones, as practicable and D. Take into consideration the safety of roadsides appropriate. for errant vehicles when planning maintenance E. As budget and resources allow, add rock or asphalt or road improvement projects. material as needed along edges of pavement to reduce E. Maintain roadsides to reduce the likelihood of edge dropoffs. abrupt dropoffs along edge of pavement.

187 Special Revenue Funds 2012 Budget

Goals & Objectives—Road and Bridge Fund 201, continued

Public Works Goal 9: Provide technical assistance to townships. A. Provide technical assistance for culvert A. Stake existing road rights-of-way, as requested. replacements or other road issues, as requested. B. Determine appropriate size and length of township culverts B. Provide administrative assistance, as requested. to be replaced, as requested. C. Provide construction assistance as requested and C. Acquire additional right-of-way as required for culvert appropriate. replacements or road improvements. D. Provide assistance with statutory questions or other legal issues. E. Handle all administrative road issues for townships including creation of benefit districts, establishing/rescinding minimum maintenance road status, road vacations and creations, installation of gates on public roads. F. Provide administrative support, as requested and appropriate. Goal 10: Manage capital improvement projects A. Work with county administration and BOCC to A. Complete project development activities, i.e. design develop and manage capital improvement engineering, easement acquisition, utility relocations, bid projects. opening in accordance with project schedule. B. Prepare cost estimates as accurately as feasible. B. Review construction plans to ensure compliance with project objectives and appropriate specifications. C. Schedule capital improvements according to priorities and fiscal limitations. C. Provide construction inspection services for projects. D. Ensure timely development of engineered plans. D. Annually prepare 5-Year Plan update, for federally funded projects, and submit to KDOT. E. Ensure projects are ready for construction according to schedule. F. Provide construction inspection to assure quality control. G. Acquire needed rights-of-way and/or easements in advance of bid letting. Goal 11: Provide for staff development to develop skills and knowledge necessary for providing safe and cost effective public works services. A. Increase employee satisfaction and motivation. A. Encourage participation in the KCHA/LTAP/KDOT Road Scholar program. B. Encourage staff professional development by providing reasonable means and opportunity for B. Encourage continuing education for professional staff by training, continuing education, and membership providing budgetary means and/or by accommodating in professional organizations. employee participation, as possible. C. Encourage membership and participation in professional organizations by providing budgetary means and/or by accommodating employee participation, as possible.

188 Special Revenue Funds 2012 Budget

225 SPECIAL ALCOHOL PROGRAMS

2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 BUDGET BUDGET ACTUAL

31000 - FUND BALANCE 0 0 0 0 Budget Highlights TOTALS: 0 0 0 0 41216 - SPECIAL ALCOHOL DISTRIBUTION (26,500) (26,030) (26,030) (25,306) TOTALS: (26,500) (26,030) (26,030) (25,306) The three agencies that receive a por- 00000 REVENUES TOTALS: (26,500) (26,030) (26,030) (25,306) tion of this revenue has been combined 91101 - ALCOHOL/DRUG ABUSE AGENCIES 26,500 26,030 26,030 0 into one account— 91103 - CITIZENS FOR DRUG CONSCIOUS BALDWIN 0 0 0 4,302 91101. 17% 91104 - EUDORA ELEMENTARY 17% 0 0 0 4,302 The allocation to 91105 - DCCCA DGCO CITZ COMM ALCOHOL 66% 0 0 0 16,702 the agencies will be MISCELLANEOUS TOTALS: 26,500 26,030 26,030 25,306 determined in 99000 MISC ORGANIZATIONS TOTALS: 26,500 26,030 26,030 25,306 2012.

SPECIAL ALCOHOL PROGRAMS TOTALS: 0 0 0 0

Fund Description

This is a 10% tax on alcohol liquor used only for the purpose of alco- sold in clubs, by caterers and holism and drug abuse prevention drinking establishments in the and education. County and outside the corporate City limits. One third of the collec- This money is distributed quarterly tions are put into the General by the State. The State keeps 3% of Fund, the Special Parks & Recrea- the collections. tion Fund and this fund. K.S.A. 79-41a04 The Special Alcohol Fund shall be

Key Performance Measures 2010 2009 2008 2007 2006 2005 2004 Special Alcohol Distribution $25,306 $25,820 $24,167 $22,781 $21,196 $21,809 $17,347

189 Special Revenue Funds 2012 Budget

226 SPECIAL BUILDING FUND 2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 BUDGET BUDGET ACTUAL

31000 - FUND BALANCE (103,377) (7,384) 0 (95,283) TOTALS: (103,377) (7,384) 0 (95,283)

40100 - AD VALOREM TAXES (134,160) (317,000) (315,763) (290,688) Budget Highlights 40145 - BIG TRUCK TAXES 0 (102) (102) (300) 40150 - VEHICLE TAXES (28,507) (24,000) (26,300) (11,908) 40155 - RECREATION VEHICLE TAXES 0 (230) (230) (105) Professional Ser- 40199 - DELINQUENT TAX - UNSPECIFIED (2,900) (4,500) (2,500) (3,395) vices is for build- 40300 - PMTS IN LIEU OF OTHER TAXES (6) (6) (5) (8) ing repairs and 45222 - VEHICLE RENTAL EXCISE TAX 0 (155) (100) (268) 49000 - MISCELLANEOUS REVENUES 0 0 0 (1,731) improvements as TOTALS: (165,573) (345,993) (345,000) (308,401) needed. 00000 REVENUES TOTALS: (268,950) (353,377) (345,000) (403,684) Building Improve- ments is for im- 61100 - PROFESSIONAL SERVICES 268,950 160,000 200,000 345,591 provements as CONTRACTUAL TOTALS: 268,950 160,000 200,000 345,591 needed. FY 2011 85100 - BUILDING IMPROVEMENTS 0 90,000 145,000 50,709 includes light pole CAPITAL OUTLAY TOTALS: 0 90,000 145,000 50,709 replacement—24 poles at a cost of 21000 COUNTY ADMINISTRATOR TOTALS: 268,950 250,000 345,000 396,299 approximately $40,800. SPECIAL BUILDING FUND TOTALS: 0 (103,377) 0 (7,385)

ADVALOREM TAX NEEDED: 134,160 NOVEMBER ASSESSED VALUATION: 1,139,929,895 2010 MILL LEVY FOR 2011 BUDGET ADVALOREM TAX WITH 3 % DELINQUENCY : 138,185 2011 MILL LEVY : 0.121 0.289

Fund Description

This was a fund the County Com- mission created by resolution. It was started several years ago to provide pay-as-you-go financing for major repairs, additions and improvements to any county owned building.

K.S.A 19-15,116

190 Special Revenue Funds 2012 Budget

222 SPECIAL LIABILITY 2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 BUDGET BUDGET ACTUAL

31000 - FUND BALANCE (122,030) (141,104) (99,400) (248,081) TOTALS: (122,030) (141,104) (99,400) (248,081)

40100 - AD VALOREM TAXES (123,086) (50,500) (50,000) 0 Budget Highlights 40145 - BIG TRUCK TAXES 0 0 0 (54) 40150 - VEHICLE TAXES (4,484) 0 0 (994) No major changes 40155 - RECREATION VEHICLE TAXES 0 0 0 (8) budgeted for this 40199 - DELINQUENT TAX - UNSPECIFIED (400) (400) (400) (308) 40300 - PMTS IN LIEU OF OTHER TAXES 0 (1) 0 0 fund. 45222 - VEHICLE RENTAL EXCISE TAX 0 (25) 0 0 Transfer to Other TOTALS: (127,970) (50,926) (50,400) (1,363) Fund: was a trans- 00000 REVENUES TOTALS: (250,000) (192,030) (149,800) (249,444) fer to Risk Manage- ment Fund 230- 60911 - VEHICLE EQUIPMENT REPAIRS 30,000 20,000 30,000 7,440 00000-49100. 61100 - PROFESSIONAL SERVICES 135,000 50,000 109,800 0 CONTRACTUAL TOTALS: 165,000 70,000 139,800 7,440

91230 - TRANSFER TO OTHER FUND 75,000 0 0 100,700 99000 - MISCELLANEOUS EXPENDITURES 10,000 0 10,000 200 MISCELLANEOUS TOTALS: 85,000 0 10,000 100,900

21000 COUNTY ADMINISTRATOR TOTALS: 250,000 70,000 149,800 108,340

SPECIAL LIABILITY TOTALS: 0 (122,030) 0 (141,104)

ADVALOREM TAX NEEDED: 123,086 NOVEMBER ASSESSED VALUATION: 1,139,929,895 2010 MILL LEVY FOR 2011 BUDGET ADVALOREM TAX WITH 3 % DELINQUENCY : 126,779 2011 MILL LEVY : 0.111 0.046

Fund Description

This fund finances unexpected legal fees, court judgments, or settlement costs not covered by insurance or other resources of the County.

K.S.A. 75-6110

191 Special Revenue Funds 2012 Budget

224 SPEC PARKS & RECREATION FUND

2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 BUDGET BUDGET ACTUAL

31000 - FUND BALANCE (102,750) (103,015) (103,377) (88,629) TOTALS: (102,750) (103,015) (103,377) (88,629) Budget Highlights 41216 - SPECIAL ALCOHOL DISTRIBUTION (15,472) (14,735) (15,486) (14,386) TOTALS: (15,472) (14,735) (15,486) (14,386) No major changes budgeted for this 00000 REVENUES TOTALS: (118,222) (117,750) (118,863) (103,015) fund.

Recreational Facili- 89300 - RECREATIONAL FACILITIES 118,222 15,000 118,863 0 ties is for ADA CAPITAL OUTLAY TOTALS: 118,222 15,000 118,863 0 compliance re- 21440 PARKS TOTALS: 118,222 15,000 118,863 0 quirements at Lone Star Lake. SPEC PARKS & RECREATION FUND TOTALS: 0 (102,750) 0 (103,015)

Fund Description

Revenue in this fund will be used tions are put into the General Fund, to purchase equipment or im- the Special Parks & Recreation Fund K.S.A. 19-2801 provements for county parks. and this fund. The Special Alcohol Fund shall be used only for the pur- This is a 10% tax on alcohol liquor pose of alcoholism and drug abuse sold in clubs, by caterers and prevention and education. This drinking establishments in the money is distributed quarterly from County and outside the corporate the State. The State keeps 3% of City limits. One third of the collec- the collections.

Key Performance 2010 2009 2008 2007 2006 2005 2004 Measures

Special Alcohol $14,386 $15,071 $14,257 $12,451 $11,897 $13,096 $12,272 Revenue

192 Special Revenue Funds 2012 Budget

236 YOUTH SERVICES 2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 BUDGET BUDGET ACTUAL

Budget Highlights 31000 - FUND BALANCE 0 (82,304) (51,460) (29,420) TOTALS: 0 (82,304) (51,460) (29,420)

40100 - AD VALOREM TAXES (1,397,685) (1,248,000) (1,241,236) (1,321,712) Youth Services is 40145 - BIG TRUCK TAXES 0 (1,012) (1,012) (1,190) beginning the 40150 - VEHICLE TAXES (112,161) (112,706) (119,900) (84,528) process of up- 40155 - RECREATION VEHICLE TAXES 0 (1,060) (1,060) (764) grading current 40199 - DELINQUENT TAX - UNSPECIFIED (15,000) (20,000) (13,400) (18,637) analog radio 40300 - PMTS IN LIEU OF OTHER TAXES (24) (24) (25) (35) equipment to 45222 - VEHICLE RENTAL EXCISE TAX 0 (900) (900) (1,219) analog/digital 46224 - STATE REIMBURSEMENTS (77,520) (85,000) (86,000) (105,600) compatible equip- 46259 - OTHER COUNTY REIMBURSEMENTS (65,000) (70,000) (70,000) (157,650) ment. 48100 - INTEREST (2,600) (3,200) (4,592) (2,843) TOTALS: (1,669,990) (1,541,902) (1,538,125) (1,694,179) Youth Services will be using 00000 REVENUES TOTALS: (1,669,990) (1,624,206) (1,589,585) (1,723,599) Equipment Re- serve, Depart- 50192 - ADMIN SERVICES SUPERVISOR 54,080 54,288 53,539 54,771 mental budgeted 50510 - DIRECTOR OF JUVENILE DETENTION 108,138 107,723 106,662 110,166 funds, and JJA 50530 - ASST DIRECTOR JUV DETENTION 87,906 87,641 86,767 88,804 grant funds (as 50535 - DETENTION OPERATIONS MANAGER 62,792 62,792 58,302 65,309 available) to fund 51020 - BUILDING & GROUNDS WORKER 3 38,524 38,376 38,002 38,064 this project over 52051 - CORRECTION OFFICER I 26,288 59,435 0 103,411 52052 - CORRECTION OFFICER II 442,990 382,725 329,880 376,790 the next 5 years. 52053 - CORRECTION OFFICER III 179,769 179,769 192,999 253,211 Youth services 52054 - CORRECTION OFFICER IV 151,680 151,680 175,598 54,209 currently has 24 52060 - CORRECTIONS OFFICER-SUPERVISOR 166,838 166,838 167,164 166,401 radios units that 54021 - JV DIVERSION OFFICER 46,124 45,947 45,490 44,864 need to be up- 55050 - OVERTIME 10,500 9,575 10,500 4,228 55051 - ON-CALL PAY 4,255 3,090 3,090 0 graded to ensure 55052 - HOLIDAY PAY 34,376 34,025 34,025 0 compliance with 59092 - MERIT PAY 0 0 12,416 0 planned long 59093 - ADJUSTMENT TO PAY PLAN 13,651 0 12,416 0 range changes to 59094 - INCENTIVE PAY 0 0 0 0 the Federal Com- 59100 - EMPLOYEE UNIFORM ALLOWANCE 10,500 10,500 10,500 10,385 munications Com- PERSONNEL TOTALS: 1,438,411 1,394,404 1,337,350 1,370,613 mission regulations for all pub- 60100 - TRAVEL-TRAINING-EDUCATION 5,500 4,800 5,500 1,021 lic safety radio 60210 - POSTAGE 300 100 400 55 transmissions. 60300 - PRINTING & PUBLICATIONS 800 400 1,000 375 60410 - ASSOCIATION DUES 575 575 300 338 60933 - SOFTWARE MAINTENANCE 4,400 4,000 4,400 3,936 60951 - MACH & EQUIP MAINTENANCE 8,500 8,000 8,500 5,486 60960 - BUILDINGS MAINTENANCE 25,000 25,000 25,000 19,263 60992 - UNIFORM MAINTENANCE 5,500 4,800 5,575 3,111 61100 - PROFESSIONAL SERVICES 3,500 3,000 3,500 110 61150 - MEDICAL SERVICES 23,500 23,000 23,500 18,246 69030 - PRISONER CARE 425 425 425 403 69031 - FEEDING PRISONERS 48,175 45,000 51,250 39,420 69610 - URINALYSIS 750 750 750 (242) CONTRACTUAL TOTALS: 126,925 119,850 130,100 91,522

193 Special Revenue Funds 2012 Budget

236 YOUTH SERVICES 21700 YOUTH SERVICES 2012 2011 ADOPTED ESTIMATED 2011 BUDGET 2010 BUDGET BUDGET ACTUAL Budget Highlights 70100 - OFFICE SUPPLIES 5,575 4,800 6,500 3,999 70410 - JAIL SUPPLIES & EQUIPMENT 9,550 9,550 12,550 5,754 Debt Service is the 70420 - HOUSEKEEPING SUPPLIES 24,500 24,500 24,500 18,402 repayment to KDFA- 70431 - FOOD 11,500 11,500 11,775 10,995 Kansas Develop- 70441 - LINEN & BEDDING 2,250 1,850 3,250 362 ment Finance Au- 70442 - UNIFORMS 3,750 2,700 4,700 940 thority for lease 70480 - MAINTENANCE SUPPLIES 21,500 21,500 21,500 20,329 revenue bond for 70520 - VEHICLE MAINT SUPPLIES 0 0 0 10 the construction of 70700 - MEDICAL SUPPLIES & EQUIP 2,100 1,875 2,100 968 the detention cen- 70951 - ACTIVITY SUPPLIES 500 475 500 154 ter. 70980 - PATIENT/RESIDENT SUPPLIES 6,575 5,575 8,200 5,352 COMMODITIES TOTALS: 87,800 84,325 95,575 67,264

81100 - FURNITURE 1,500 1,750 1,750 109 CAPITAL OUTLAY TOTALS: 1,500 1,750 1,750 109

91221 - TRANSFER TO EQUIPMENT RESERVE 0 10,000 10,000 100,000 99000 - MISCELLANEOUS EXPENDITURES 5,704 3,150 3,150 0 99040 - DEBT SERVICE 9,650 11,660 11,660 11,786 MISCELLANEOUS TOTALS: 15,354 24,810 24,810 111,786

21700 YOUTH SERVICES TOTALS: 1,669,990 1,625,139 1,589,585 1,641,294

YOUTH SERVICES TOTALS: 0 933 0 (82,305)

ADVALOREM TAX NEEDED: 1,397,685 NOVEMBER ASSESSED VALUATION: 1,139,929,895 2010 MILL LEVY FOR 2011 BUDGET ADVALOREM TAX WITH 3 % DELINQUENCY : 1,439,616 2011 MILL LEVY : 1.263 1.135

Full-Time Equivalent 2012 FTE 2011 FTE 2010 FTE 2009 FTE 2008 FTE Youth Services Fund Admin Services Supervisor 1.00 1.00 1.00 1.00 1.00 Asst Director Youth Services 1.25 1.25 1.25 1.25 1.25 Building & Grounds Worker III 1.00 1.00 1.00 1.00 1.00 Correction Officer I ------2.60 Correction Officer II 8.73 8.73 3.73 3.73 7.93 Correction Officer III 4.80 4.80 6.60 6.60 5.60 Correction Officer IV 2.80 2.80 5.00 5.00 -- Corrections Officer-Supervisor 3.00 3.00 4.00 4.00 2.00 Director of Youth Services 1.00 1.00 1.00 1.00 1.00 Detention Operations Manager 1.00 1.00 1.00 1.00 1.00 JV Diversion Officer 1.00 1.00 1.00 1.00 1.00 Training Officer ------1.00 Fund Total 25.58 25.58 25.58 25.58 25.38 194 Special Revenue Funds 2012 Budget

Fund Description—Youth Services The mission of Youth Services is to promote public safety, hold juvenile offenders accountable for their behavior, and to improve the ability of youth to live productively and responsibly in our community.

DETENTION: Douglas County is the host county responsible for the operation of a regional juvenile detention center serving a 13 county area in Northeast Kansas. The detention center is licensed for 18 residents.

The Detention Center provides services to juveniles: Awaiting court action Serving court imposed sanctions Age range of 10 to 18 years of age Serves both male and female Length of stay is 1 day to 90 days Counties services: Anderson, Brown, Chase, Coffey, Douglas, Jackson, Jefferson, Lyon, Miami, Nemaha, Osage, Pottawatomie and Wabaunsee.

The Juvenile Detention Center facilitates or provides the following services: Drug and alcohol evaluations Medication management and evaluations Screening for hospitalization and stabilization PRTF screening for inpatient psychiatric care Psychological evaluations, behavior management Nursing services Urinalysis testing, breathalyzers Telephone surveillance Education (USD 497) DAY SCHOOL: The Detention Day School has been in operation since April 1998. The Day School is licensed by the Kansas Department of Health and Environment to serve 40 youth. The Day School is collaboration between Douglas County, Unified School District 497 and the 7th Judicial District. Youth may only attend Day School through an order of the District Court. Youth are detained for the purpose of education, and released to home each day. The court assigns the youth to Juvenile Intensive Supervised Probation, with a day school, and house arrest (without electronic monitoring) order. The Lawrence School District provides all of the teaching staff, Para support, educational materials, transportation, and meals (breakfast and lunch) to youth in Detention Day School. The detention center staff provides surveillance in the evenings and random telephone surveillance. The day school operates year round with several one-week breaks. The summer program allows youth to earn five (5) credits which is often enough to get them back on track to graduate. We serve all of the school districts in Douglas County; each district is responsible for transporting their own students.

The Day School program has reduced the need to expand the detention center, and has reduced the number of youth placed in JJA custody for out of home placement. The day school has afforded many Douglas County youth the opportunity to be successful in school and to graduate from high school.

K.S.A. 38-1602

Number of youths in facility 2010 2009 2008 2007 2006 Douglas County 238 303 330 302 309 Other Counties 138 107 138 156 120 Total 376 410 468 458 429

Receipts Collected 2010 2009 2008 2007 2006 State Reimbursements $ 105,600 $ 83,160 $ 127,320 $ 92,400 $ 87,354 Other County Reimbursements $ 157,650 $ 63,900 $ 177,900 $ 138,900 $ 114,210

195 Special Revenue Funds 2012 Budget

Goals & Objectives—Youth Services Fund 236

Youth Services Objective Performance Measure Goal 1: To make Douglas County Youth Services programming and services effective, and model recognized best practices in the field. Effectively utilize available resources to In 2010, The State of Kansas joined the Annie E. Casey Foundations best meet the needs of youth in our Juvenile Detention Alternatives Initiative (JDAI). Douglas County is community. one of the five Kansas counties that have agreed to participate in the initiative. Douglas County Youth Services along with other community members will be working on tasks outlined in the year one implementation strategies for JDAI.

Youth Services will implement the Positive Behavior Supports (PBS) Provide effective behavior management curriculum within all programs served by the agency. The PBS programming to youth served in our curriculum places emphasis on recognizing behavior that is programs. desirable, thereby extinguishing behaviors that are undesirable. The project was started as a part of the Eudora School District Safe Schools Healthy Students grant. The grant funding allowed Youth Services staff to attend the National PBS conference in Denver in March of this year. DCYS program staffs are currently in the process of auditing the PBS training program through Kansas University. Goal 2: Improve ability of youth to live productively and responsibly in their communities Operate a successful day school Examine the G.P.A. (Grade Point Average), # of successful transitions, graduation rates, and academic performance of youth who attend the day school Appropriately use resources to ensure Continue to complete the Youth Level of Service effective treatment of youth. Case Management Inventory (YLS-CMI) on all Pre-Sentence investigations and youth assigned to Douglas County Youth Services

Goal 2: Promote Public Safety by ensuring that staff have the necessary tools to work as effectively as possible

Replace analog radios with digital/analog Replace 3 to 4 radios each year for the next five years capable radios, as mandated by the Federal Communications Commission for all public safety radio transmissions. Improve internal security by replacing Over see the installation of the replacement and upgrade of the the detention center control panel detention center control panel

Improving the current Youth Services website to include links to Review and update the Douglas County related services and statistical information about Detention, Day Youth Services website to provide better School, Case Management, Juvenile Intensive Supervised Probation, public access to departmental services Diversion and local Juvenile Justice Authority grants and statistical information

196

These funds are for the acquisition or construction of major capital needs for the county. They are usually supported by fund transfers and interest

earned on fund balances. Capital & Reserve Funds

197 Capital & Reserve Funds 2012 Budget

Acquisition or construction of ma- Brief Description jor capital needs Ambulance Building Reserve Reserves for future ambulance building

Ambulance Capital Reserve Replacement of ambulance equipment

Capital Improvement Projects Multi-year capital improvement plan

Capital Improvement Projects Sales Tax Multi-year capital improvement plan

Equipment Reserve Reserves for planned acquisition and replacement of equipment necessary in county operations Juvenile Detention Center Construction Construction of Juvenile Detention Center

Risk Management Reserve Self-Insurance program for the county Trafficway Construction Construction of proposed trafficway

Each fund is made up of accounts to classify revenues and expenditures. Revenues are shown with (brackets). The following are the accounts used by Douglas County:

31000 Fund Balance 40000 Revenues 50000 Personnel expenditures 60000 Contractual expenses 70000 Commodities 80000 Capital outlay 90000 Miscellaneous expenses

198 Capital & Reserve Funds 2012 Budget

503 AMBULANCE CAPITAL RESERVE FUND

2010 ACTUAL

31000 - FUND BALANCE (251,314) TOTALS: (251,314) 48100 - INTEREST (911) 49100 - TRANSFER FROM OTHER FUNDS (370,000) TOTALS: (370,911) 00000 REVENUES TOTALS: (622,224)

82000 - MOTOR VEHICLES 239,366 CAPITAL OUTLAY TOTALS: 239,366 99000 - MISCELLANEOUS EXPENDITURES 3,039 MISCELLANEOUS TOTALS: 3,039 21310 FIRE & MEDICAL SERVICES TOTALS: 242,405

AMBULANCE CAPITAL RESERVE FUND FUND TOTAL: (379,819)

Fund Description

Resolution 85-63 establishes a special fer to this reserve fund monies received of ambulance equipment. fund for the replacement of ambulance by the County from the tax levy for am- equipment. bulance service, which in the opinion of the Commission will not be needed for K.S.A. 12-110d allows a special reserve the general operating expenses of the fund which shall be known as the ambulance service in such year. Douglas County Ambulance Service Capital Equipment Fund. In any budget All monies credited to this reserve fund, year, the Board of County Commission shall be used only for the replacement may authorize by resolution the trans-

199 Capital & Reserve Funds 2012 Budget

450 CAPITAL IMPROVEMENT PLAN 2010 ACTUAL

31000 - FUND BALANCE (15,544,318) TOTALS: (15,544,318) 48100 - INTEREST (80,399) 49110 - TRANSFER FROM GENERAL FUND (4,000,000) TOTALS: (4,080,399) 00000 REVENUES TOTALS: (19,624,717)

61100 - PROFESSIONAL SERVICES 3,604,400 69700 - CONSTRUCTION CONTRACTS 46,106 CONTRACTUAL TOTALS: 3,650,506 99000 - MISCELLANEOUS EXPENDITURES 1,725 MISCELLANEOUS TOTALS: 1,725 21000 COUNTY ADMINISTRATOR TOTALS: 3,652,231

89100 - ROADS & BRIDGES 37,236 CAPITAL OUTLAY TOTALS: 37,236 22100 ROAD & BRIDGE IMPROVEMENTS TOTALS: 37,236

CAPITAL IMPROVEMENT PLAN FUND TOTAL: (15,935,250)

451 CIP SALES TAX 2010 ACTUAL

31000 - FUND BALANCE (624,530) TOTALS: (624,530) 48100 - INTEREST (3,275) 49110 - TRANSFER FROM GENERAL FUND (164,000) TOTALS: (167,275) 00000 REVENUES TOTALS: (791,805)

61100 - PROFESSIONAL SERVICES 31,050 CONTRACTUAL TOTALS: 31,050 21000 COUNTY ADMINISTRATOR TOTALS: 31,050 CIP SALES TAX FUND TOTAL: (760,755)

200 Capital & Reserve Funds 2012 Budget

Fund Description—Capital Improvement Program Fund 450

Capital Improvement Program is authorized with K.S.A. 19-120.

Resolution 97-21

The board of county commissioners has formally approved a multi-year capital improvement plan setting forth the public improvement and infrastructure needs of the county on a prioritized basis.

Monies in such capital improvement fund may be used to finance, in whole or in part, any public improvement need set forth in the adopted capital improvement plan, including the repair, restoration and rehabilitation of existing public facilities.

This program is to be a five year plan that stipulates the schedule of capital improvements by year as well as need, estimated cost and funding source for each capital improvement. This money gets transferred into the capital reserve fund from the general fund. The commission has made it a policy to budget 4 mills for capital improvements.

The County Commission annually reviews, evaluates and approves the projects. Approximately 90% of the projects are for road and bridge purposes.

Based on an estimated assessed valuation for Douglas County.

1,126,218.033 x 4.00 mills = $4,504,872

2012 CIP SUMMARY

TOTAL 2012 RESERVE 2012 BUDGET AVAILABLE 2013 BUDGET 2014 BUDGET 2015 BUDGET 2016 BUDGET

Percentages 2012 Roads 61.50% Bridges 31.28% Miscellaneous 7.21%

201 Capital & Reserve Funds 2012 Budget

232 EQUIPMENT RESERVE FUND 2010 ACTUAL

31000 - FUND BALANCE (7,135,317) TOTALS: (7,135,316) 00000 REVENUES TOTALS: (7,135,316)

48100 - INTEREST (263) TOTALS: (263) 12010 ELECTION TOTALS: (263)

48100 - INTEREST (1,509) 49110 - TRANSFER FROM GENERAL FUND (18,368) TOTALS: (19,877) 61100 - PROFESSIONAL SERVICES 45,108 CONTRACTUAL TOTALS: 45,108 81000 - FURNITURE & EQUIPMENT 12,216 82000 - MOTOR VEHICLES (8,000) CAPITAL OUTLAY TOTALS: 4,216 13000 SHERIFF TOTALS: 29,448

48100 - INTEREST (272) 49110 - TRANSFER FROM GENERAL FUND (6,998) TOTALS: (7,270) 81912 - INMATE EQUIPMENT 773 82000 - MOTOR VEHICLES 19,503 CAPITAL OUTLAY TOTALS: 20,276 13035 SHERIFF INMATE TOTALS: 13,006

48100 - INTEREST (379) 49110 - TRANSFER FROM GENERAL FUND (2,000) TOTALS: (2,379) 14000 TREASURER TOTALS: (2,379)

48100 - INTEREST (95) 49100 - TRANSFER FROM OTHER FUNDS (2,000) TOTALS: (2,095) 14010 MOTOR VEHICLE OPERATIONS TOTALS: (2,095)

48100 - INTEREST (184)

202 Capital & Reserve Funds 2012 Budget

232 EQUIPMENT RESERVE FUND 2010 ACTUAL

31000 - FUND BALANCE (7,135,317) TOTALS: (7,135,316) 00000 REVENUES TOTALS: (7,135,316)

48100 - INTEREST (263) TOTALS: (263) 12010 ELECTION TOTALS: (263)

48100 - INTEREST (379) 49110 - TRANSFER FROM GENERAL FUND (2,000) TOTALS: (2,379) 14000 TREASURER TOTALS: (2,379)

48100 - INTEREST (95) 49100 - TRANSFER FROM OTHER FUNDS (2,000) TOTALS: (2,095) 14010 MOTOR VEHICLE OPERATIONS TOTALS: (2,095)

48100 - INTEREST (184)

TOTALS: (184) 15000 DISTRICT ATTORNEY TOTALS: (184)

203 Capital & Reserve Funds 2012 Budget

232 EQUIPMENT RESERVE FUND 2010 ACTUAL

48100 - INTEREST (37) TOTALS: (37) 81000 - FURNITURE & EQUIPMENT 229 CAPITAL OUTLAY TOTALS: 229

16000 REGISTER OF DEEDS TOTALS: 192

48100 - INTEREST (614) 49110 - TRANSFER FROM GENERAL FUND (12,000) TOTALS: (12,614) 81200 - OFFICE EQUIPMENT 29,945 CAPITAL OUTLAY TOTALS: 29,945 17000 COURT OPERATING TOTALS: 17,332

48100 - INTEREST (16) TOTALS: (16) 17020 COURT TRUSTEE TOTALS: (16)

48100 - INTEREST (557) TOTALS: (557) 18000 EMERGENCY COMMUNICATION CENTER (557) TOTALS:

48100 - INTEREST (341) TOTALS: (341) 20010 COMMISSIONERS TOTALS: (341)

48100 - INTEREST (4,792) TOTALS: (4,792) 81412 - 911 EQUIPMENT 168,100 CAPITAL OUTLAY TOTALS: 168,100 20011 EMERGENCY TELEPHONE SVC E-911 TOTALS: 163,309

48100 - INTEREST (2,728) TOTALS: (2,728)

20012 EMERGENCY CELL PHONE TOTALS: (2,728)

48100 - INTEREST (1,365) 49110 - TRANSFER FROM GENERAL FUND (100,000) TOTALS: (101,365) 20013 RADIO PROJECT 25 TOTALS: (101,365)

204 Capital & Reserve Funds 2012 Budget

232 EQUIPMENT RESERVE FUND 2010 ACTUAL

48100 - INTEREST (32) TOTALS: (32) 70751 - CORONER SUPPLIES 2,204 COMMODITIES TOTALS: 2,204

20030 CORONER TOTALS: 2,172

49110 - TRANSFER FROM GENERAL FUND (300,000) TOTALS: (300,000) 21110 SUSTAINABILITY MANAGEMENT TOTALS: (300,000)

48100 - INTEREST (3,342) TOTALS: (3,342) 61100 - PROFESSIONAL SERVICES 4,690 CONTRACTUAL TOTALS: 4,690 81311 - TECHNOLOGY HARDWARE/SOFTWARE 8,298 CAPITAL OUTLAY TOTALS: 8,298 21120 INFORMATION TECHNOLOGY TOTALS: 9,646

48100 - INTEREST (310) TOTALS: (310) 21121 CAMA TOTALS: (310)

48100 - INTEREST (219) TOTALS: (219) 81311 - TECHNOLOGY HARDWARE/SOFTWARE 7,200 CAPITAL OUTLAY TOTALS: 7,200 21122 TAX SYSTEM TOTALS: 6,981

48100 - INTEREST (521) TOTALS: (521)

61100 - PROFESSIONAL SERVICES 278 CONTRACTUAL TOTALS: 278 81311 - TECHNOLOGY HARDWARE/SOFTWARE 63,837 CAPITAL OUTLAY TOTALS: 63,837 21125 DOCUMENT MANAGEMENT SYSTEM TOTALS: 63,594

205 Capital & Reserve Funds 2012 Budget

232 EQUIPMENT RESERVE FUND 2010 ACTUAL

48100 - INTEREST (25) TOTALS: (25) 21126 ELECTIONS (HAVA) TOTALS: (25)

48100 - INTEREST (4,962) 49110 - TRANSFER FROM GENERAL FUND (500,000) TOTALS: (504,962) 61100 - PROFESSIONAL SERVICES 9,850 CONTRACTUAL TOTALS: 9,850 21127 FINANCIAL SYSTEM TOTALS: (495,112)

48100 - INTEREST (822) TOTALS: (822) 61100 - PROFESSIONAL SERVICES 21,513 CONTRACTUAL TOTALS: 21,513 81311 - TECHNOLOGY HARDWARE/SOFTWARE 69,800 CAPITAL OUTLAY TOTALS: 69,800 21128 REG DEEDS TECHNOLOGY TOTALS: 90,491

48100 - INTEREST (395) TOTALS: (395) 61100 - PROFESSIONAL SERVICES 1,852 CONTRACTUAL TOTALS: 1,852 81000 - FURNITURE & EQUIPMENT 8,260 CAPITAL OUTLAY TOTALS: 8,260 21130 ADMINISTRATIVE SERVICES TOTALS: 9,716

48100 - INTEREST (214) TOTALS: (214) 21150 GEOGRAPHIC INFORMATION SYSTEM TOTALS: (214)

82000 - MOTOR VEHICLES 150,000 CAPITAL OUTLAY TOTALS: 150,000 21310 FIRE & MEDICAL SERVICES TOTALS: 150,000

48100 - INTEREST (243) 49110 - TRANSFER FROM GENERAL FUND (2,500) TOTALS: (2,743) 81900 - MISCELLANEOUS EQUIPMENT 12,884 CAPITAL OUTLAY TOTALS: 12,884 21320 EMERGENCY MANAGEMENT TOTALS: 10,141

206 Capital & Reserve Funds 2012 Budget

232 EQUIPMENT RESERVE FUND

2010 ACTUAL

48100 - INTEREST (7,689) 49110 - TRANSFER FROM GENERAL FUND (525,000) TOTALS: (532,689)

81700 - VEHICLE EQUIPMENT 5,524 81900 - MISCELLANEOUS EQUIPMENT 283,086 82400 - VEH RADIO INSTALLATION 11,912 83100 - HEAVY EQUIPMENT (65,560) CAPITAL OUTLAY TOTALS: 234,961 21410 PUBLIC WORKS TOTALS: (297,727)

48100 - INTEREST (3,034) 49100 - TRANSFER FROM OTHER FUNDS (865,000) 49110 - TRANSFER FROM GENERAL FUND (100,000) TOTALS: (968,034) 21412 PUBLIC WORKS FACILITIES TOTALS: (968,034)

48100 - INTEREST (366) 49110 - TRANSFER FROM GENERAL FUND (20,000) TOTALS: (20,366) 21415 FLEET OPERATIONS TOTALS: (20,366)

48100 - INTEREST (461) 49110 - TRANSFER FROM GENERAL FUND (10,000) TOTALS: (10,461) 83100 - HEAVY EQUIPMENT 4,684 CAPITAL OUTLAY TOTALS: 4,684

21420 NOXIOUS WEEDS TOTALS: (5,777)

48100 - INTEREST (173) TOTALS: (173) 21430 ZONING & BUILDING CODES TOTALS: (173)

48100 - INTEREST (647) 49110 - TRANSFER FROM GENERAL FUND (20,000) TOTALS: (20,647) 81400 - SERVICE EQUIPMENT 19,727 83100 - HEAVY EQUIPMENT 18,880 CAPITAL OUTLAY TOTALS: 38,607 21440 PARKS TOTALS: 17,960

207 Capital & Reserve Funds 2012 Budget

232 EQUIPMENT RESERVE FUND 2010 ACTUAL

48100 - INTEREST (342) TOTALS: (342) 82000 - MOTOR VEHICLES (625) CAPITAL OUTLAY TOTALS: (625)

21500 MAINTENANCE TOTALS: (967)

48100 - INTEREST (97) TOTALS: (97) 21560 FAIRGROUNDS TOTALS: (97)

48100 - INTEREST (218) TOTALS: (218) 21575 FAIRGROUNDS ARENA TOTALS: (218)

48100 - INTEREST 0 TOTALS: 0 21600 COMMUNITY CORRECTIONS ADMIN TOTALS: 0

48100 - INTEREST (7) TOTALS: (7) 81200 - OFFICE EQUIPMENT 1,527 82100 - AUTOMOBILES 27 CAPITAL OUTLAY TOTALS: 1,554

21640 COMMUNITY SERVICE WORK PROGRAM 1,547 TOTALS:

48100 - INTEREST (228) 49100 - TRANSFER FROM OTHER FUNDS (100,000) TOTALS: (100,228) 61100 - PROFESSIONAL SERVICES 658 CONTRACTUAL TOTALS: 658 82000 - MOTOR VEHICLES (1,925) CAPITAL OUTLAY TOTALS: (1,925) 99000 - MISCELLANEOUS EXPENDITURES 34,821 MISCELLANEOUS TOTALS: 34,821 21700 YOUTH SERVICES TOTALS: (66,674)

EQUIPMENT RESERVE FUND TOTAL: (8,815,404)

208 Capital & Reserve Funds 2012 Budget

Fund Description—Equipment Reserve Fund 232

Resolution 88-21 established an equipment reserve fund to finance the acquisition and replacement necessary in County operations.

Douglas County budget authorized the transfer of monies from various County funds in accordance with the limits in K.S.A. 19-119.

1.) The purpose of the fund is to provide monies over a period of years for the planned acquisition and replacement of equipment necessary for the delivery of services by the various departments of Douglas County. The fund also is available to finance the planned acquisition and replacement of equipment needed by the District Court and the District Attorney for the Seventh Judicial District of the State of Kansas.

2.) The following policies shall govern the administration of the Equipment Reserve Fund:

 On an annual basis in conjunction with the development of the budget for the forth- coming fiscal year, the County Administrator shall develop an operational plan for the Fund.

 The departments of County government shall participate in the development of the annual operational plan for the Fund as part of the annual budget process.

 Monies credited to the Fund in accordance with the operational plan shall be accounted for by department.

 Interest earned on the investment of monies in the Fund shall be credited to such fund. Proceeds from the cash sale of equipment originally purchased from the Fund shall be credited back to the appropriate department of the Fund.

 Only in exceptional circumstances of an emergency nature shall the County Commis- sion give consideration to an expenditure from the fund which was not part of the annual operational plan.

If the board of county commissioners determines that money which has been credited to such fund or any part thereof is not needed for the purposes for which so budgeted or transferred, the board may transfer, by adoption of a resolution, such amount not needed to the fund from which it came and such retransfer and expenditure thereof shall be subject to the budget requirement provisions of KSA 79-2925 to 79-2937, inclusive, and amendments thereto.

209 Capital & Reserve Funds 2012 Budget

416 JUV DETENTION CENTER CONSTRUCT

2010 ACTUAL

31000 - FUND BALANCE (1,764) TOTALS: (1,764) 48100 - INTEREST (9) TOTALS: (9) 00000 REVENUES TOTALS: (1,773)

JUV DETENTION CENTER CONSTRUCT FUND TOTAL: (1,773)

210 Capital & Reserve Funds 2012 Budget

230 RISK MNGT RESERVE FUND 2010 ACTUAL

31000 - FUND BALANCE (32,837) TOTALS: (32,837) 48100 - INTEREST (323) 49100 - TRANSFER FROM OTHER FUNDS (100,000) 49110 - TRANSFER FROM GENERAL FUND (100,000) 49123 - TRANSFER FROM EMPLOYEE BENEFIT (100,000) TOTALS: (300,323) 00000 REVENUES TOTALS: (333,161)

59004 - WORKMEN'S COMPENSATION 284,449 PERSONNEL TOTALS: 284,449 61150 - MEDICAL SERVICES 17,572 CONTRACTUAL TOTALS: 17,572 21021 RISK MANAGEMENT TOTALS: 302,022

RISK MNGT RESERVE FUND FUND TOTAL: (31,139) Fund Description—Risk Management Fund 230

Resolution 87-15 created a special risk management reserve fund.

K.S.A. 12-2615 authorizes any County to establish a risk management reserve fund for the purpose of providing funds to finance a program of self-insurance by the County.

1.) For the purpose of providing funds for County programs of self-insurance. There is further established within such fund a general risk management account. The general risk management account within such fund may be used to pay the following:

A. The expense of all insurable claims which do not exceed the applicable deductible limit of any insurance policy purchased by the County.

B. The expense of all claims insurable by the County alone or under any program of coinsurance or self-insurance in which the County may participate.

A workmen’s compensation reserve account is established within the Risk Management Reserve Fund. Monies deposited in such reserve account shall only be used for the purpose of paying workmen’s compensation claims, judgments and expenses in excess of funds available for that purpose in the Employee Benefits Fund or the general risk management account of the Risk Management Fund.

2.) Monies may be paid into the Risk Management Reserve Fund from any source which may be lawfully utilized for such purposes, including transfer from the General Fund, from the County’s Special Liability Fund or any other fund or grant programs account, including the Employee Benefits Fund of the County, in reasonable proportion to the estimated cost of self-insuring the risk losses covered by such reserve fund.

3.) Expenditures from the Risk Management Reserve Fund shall only be made upon the authorization of the board of County Commissioners.

211 Capital & Reserve Funds 2012 Budget

408 TRAFFICWAY CONSTRUCTION FUND 2010 ACTUAL

31000 - FUND BALANCE (44,721) TOTALS: (44,721) 00000 REVENUES TOTALS: (44,721)

TRAFFICWAY CONSTRUCTION FUND FUND TOTAL: (44,721)

212

These funds are for a specific purpose usually supported by a

specific revenue and are not re- Not Budgeted quired to be budgeted under the state guidelines. Last year actual —

totals are shown for these funds. Special Revenue Funds

213 Special Revenue Funds—Not Budgeted 2012 Budget

Funds for specific revenues Community Correction State funded Intensive supervision probation program DA Bad Check Admin Cost Fees collected by the District Attorney Donations From individuals or organizations usually for a specific purpose Employee Activity A portion of sales of vending items used for employee activities Grants State or Federal grants usually for a specific purpose Prosecuting Training & Assistance Register of Deeds Technology Additional $2.00 recording fee per page for data processing in the Register of Deeds office Sheriff Special Use Special Highway Transfer from Road & Bridge fund for highways, bridges, roads and streets Special Road & Bridge Machinery & Equipment Transfer from Road & Bridge for purchasing road, bridge or street building machinery or equipment or the building of

Special Law Enforcement Delinquent tax assessments and penalties on marijuana and controlled substances used for law enforcement and crimi-

Valleyview Building Operating expenses of the Valleyview Care Facility Youth Services Grants State or Federal grants specifically for Youth Services

214 Special Revenue Funds—Not Budgeted 2012 Budget

787 COMMUNITY CORRECTION PLAN 2010 ACTUAL

31000 - FUND BALANCE (85,863) TOTALS: (85,863) 41221 - COMMUNITY CORRECTIONS GRANT (476,250) TOTALS: (476,250) 00000 REVENUES TOTALS: (562,113)

50120 - ADMINISTRATIVE SECRETARY 34,366 54015 - COMMUNITY CORRECTIONS DIRECTOR 36,409 54025 - INTNSV SUPV PROBATION OFFCR 3 40,163 59000 - EMPLOYEE BENEFITS 33,827 PERSONNEL TOTALS: 144,765 60100 - TRAVEL-TRAINING-EDUCATION 245 60800 - RENT 10,800 CONTRACTUAL TOTALS: 11,045 21600 COMMUNITY CORRECTIONS ADMIN TOTALS: 155,810

50120 - ADMINISTRATIVE SECRETARY 3,757 54015 - COMMUNITY CORRECTIONS DIRECTOR 16,238 54023 - INTNSV SUPV PROBATION OFFCR I 162,403 54025 - INTNSV SUPV PROBATION OFFCR 3 13,388 54027 - RESOURCE OFFICER 25,277 59000 - EMPLOYEE BENEFITS 57,445 PERSONNEL TOTALS: 278,509 60100 - TRAVEL-TRAINING-EDUCATION 481 60714 - MOBILE TELEPHONES 1,541 60800 - RENT 7,200 69080 - TRAINING & EDUCATION 90 69610 - URINALYSIS 1,578 69631 - CONTRACTED EMD SERVICES (3,193) CONTRACTUAL TOTALS: 7,697 70100 - OFFICE SUPPLIES 778 70741 - D/A TEST SUPPLIES 360 COMMODITIES TOTALS: 1,138 99998 - ANGER CONTROL PAYMENT (6,105) 99999 - REIMBURSED MISCELLANEOUS EXP'S (10,310) MISCELLANEOUS TOTALS: (16,415) 21610 ADULT ISP TOTALS: 270,929

215 Special Revenue Funds—Not Budgeted 2012 Budget

787 COMMUNITY CORRECTION PLAN 2010 ACTUAL

54023 - RRI INTNSV SUPV PROBATION OFFCR I 55,530 54027 - RESOURCE OFFICER 7,312 59000 - EMPLOYEE BENEFITS 17,636 PERSONNEL TOTALS: 80,479 60100 - TRAVEL-TRAINING-EDUCATION 193 69080 - TRAINING & EDUCATION 205 CONTRACTUAL TOTALS: 398 70100 - OFFICE SUPPLIES 50 COMMODITIES TOTALS: 50 21682 SB14 RRI Grant TOTALS: 80,927

COMMUNITY CORRECTION PLAN FUND TOTAL: (54,447)

"The mission of Douglas County CC is to enhance public safety and enforce offender accountability through cost-effective use of community based supervision and control interventions".

Fund Description—Community Correction Fund 787

Douglas County Community Correc- adult offenders who would otherwise tions (Douglas County CC) is a state be incarcerated in local or state facili- funded, county controlled intensive ties. supervision probation (ISP) program designed to develop community-based correctional sentencing options for

216 Special Revenue Funds—Not Budgeted 2012 Budget

778 DA'S BAD CHECK ADMINIST COST 2010 ACTUAL

31000 - FUND BALANCE (10,127) TOTALS: (10,127) 44904 - DA'S BAD CHECK ADMINIST COST (389) TOTALS: (389) 00000 REVENUES TOTALS: (10,516)

DA'S BAD CHECK ADMINIST COST FUND TOTAL: (10,516)

Fund Description—DA’s Bad Check Administration Cost Fund 778

SB #299—$10.00 bad check service charge.

The District Attorney’s office will collect these fees and deposit monthly with the County Treasurer. This money cannot be spent without the approval of the County Commission.

217 Special Revenue Funds—Not Budgeted 2012 Budget

794 DONATION FUNDS 2010 ACTUAL

31000 - FUND BALANCE (78,125) TOTALS: (78,125) 44510 - JUROR & OTHER DONATIONS (193) 49300 - DONATIONS (9,100) 49301 - PROJECT LIFESAVER DONATIONS (3,455) 49305 - SHERIFF DONATIONS (100) 49315 - DOMESTIC MEDIATION DONATIONS (3,148) TOTALS: (15,996) 00000 REVENUES TOTALS: (94,121)

70443 - PRISONER SUPPLIES 100 COMMODITIES TOTALS: 100 13035 SHERIFF INMATE TOTALS: 100

60200 - POSTAGE AND FREIGHT 18 CONTRACTUAL TOTALS: 18 79900 - MISCELLANEOUS COMMODITIES 155 COMMODITIES TOTALS: 155 81900 - MISCELLANEOUS EQUIPMENT 613 CAPITAL OUTLAY TOTALS: 613 13060 SHRF PRJCT LIFESAVER DONATIONS TOTALS: 786

48100 - INTEREST (578) TOTALS: (578) 55024 - RESEARCH CLERK 3,556 PERSONNEL TOTALS: 3,556 99000 - MISCELLANEOUS EXPENDITURES 908 MISCELLANEOUS TOTALS: 908 17400 COURT CITIZEN REVIEW BOARD/JUR TOTALS: 3,886

DONATION FUNDS FUND TOTAL: (89,349)

Fund Description—Donations Fund 794

This fund is only donations from individuals or organizations. Usually the donation is for a specific item.

Each donation will be spent as the donor has indicated.

2010 Donations: $130.00 Juror Donations $600.00 Hallmark Donation $3,454.99 Project Lifesaver $100.00 Inmate Programs $3,147.75 Mediation Project

218 Special Revenue Funds—Not Budgeted 2012 Budget

793 GRANT PROGRAMS 2010 ACTUAL

31000 - FUND BALANCE (400,792) TOTALS: (400,792) 41136 - EMERGENCY MANAGEMENT GRANT (151,060) 41220 - SPECIAL PURPOSE GRANTS (22,186) 41228 - JUV JUSTICE AUTHORITY GRANT (2,851) 44505 - PERMANENT FAMILIES GRANT (49,768) 44625 - FED VICTIMS OF CRIME ACT GRANT (3,222) TOTALS: (229,087) 00000 REVENUES TOTALS: (629,879)

55033 - VICTIM/WITNESS COOR VWPCC 32,113 PERSONNEL TOTALS: 32,113 60100 - TRAVEL-TRAINING-EDUCATION 601 CONTRACTUAL TOTALS: 601 15000 DISTRICT ATTORNEY TOTALS: 32,714

55005 - ADMINISTRATIVE CLERK 6,264 56101 - CITIZEN REVIEW BOARD DIRECTOR 49,328 PERSONNEL TOTALS: 55,593 60100 - TRAVEL-TRAINING-EDUCATION 783 60110 - VOLUNTEER TRAINING 228 CONTRACTUAL TOTALS: 1,011 17100 COURT CITIZEN REVIEW BOARD/PFF TOTALS: 56,604

56101 - CITIZEN REVIEW BOARD DIRECTOR 4,023 PERSONNEL TOTALS: 4,023 17200 COURT CITIZEN REVIEW BOARD/JJA TOTALS: 4,023

60100 - TRAVEL-TRAINING-EDUCATION 51,603 60310 - PRINTING & BINDING 356 60990 - OTHER MAINTENANCE 60 CONTRACTUAL TOTALS: 52,019 70100 - OFFICE SUPPLIES 111 70520 - VEHICLE MAINT SUPPLIES 1,011 70960 - TRAINING SUPPLIES 447 79900 - MISCELLANEOUS COMMODITIES 2 COMMODITIES TOTALS: 1,571

219 Special Revenue Funds—Not Budgeted 2012 Budget

793 GRANT PROGRAMS

2010 ACTUAL

81400 - SERVICE EQUIPMENT 9,413 CAPITAL OUTLAY TOTALS: 9,413 99000 - MISCELLANEOUS EXPENDITURES 1,573 99001 - TITLE III EXPENSES 678 MISCELLANEOUS TOTALS: 2,251 21320 EMERGENCY MANAGEMENT TOTALS: 65,253

50120 - ADMINISTRATIVE SECRETARY 17,805 52217 - HOMELAND SECURITY COORD ASST 33,064 52225 - COMMUNITY PREPAREDNESS ASSISTANT 21,544 55050 - OVERTIME 525 PERSONNEL TOTALS: 72,939 21321 CITIZEN CORE GRANT TOTALS: 72,939

GRANT PROGRAMS FUND TOTAL: (398,345)

Fund Description—Grant Programs Fund 793

Any grants that Douglas County receives are FY 2010 Grants Received: usually deposited into this fund. Most grants can be spent above the adopted Court-Juvenile Justice Authority $ 2,851 budget. Court-Permanent Families $ 49,768

These grants are usually for a specific pur- Dist Atty-VOCA-Federal Victims of Crime Act $ 25,408 pose, and can only be spent for that pur- Emerg Mgt-Citizen CRP $ 7,886 pose. Emerg Mgt-Hazmat Full Scale Exercise $ 40,000 Emerg Mgt-Hazmat IQ $ 9,950 Sometimes Douglas County is a pass through Emerg Mgt-Homeland Security $ 60,000 for grants to other government entities. Emerg Mgt-Sale of Weather Radios $ 1,260 Emergency Management Performance $ 31,164

Total $ 225,436

220 Special Revenue Funds—Not Budgeted 2012 Budget

770 PROS TNG & ASSTNC FUND 2010 ACTUAL

31000 - FUND BALANCE (31,662) TOTALS: (31,662) 44901 - SPEC PROSECUTOR TNG CHGS (8,386) TOTALS: (8,386) 00000 REVENUES TOTALS: (40,048)

69080 - TRAINING & EDUCATION 7,474 CONTRACTUAL TOTALS: 7,474 15000 DISTRICT ATTORNEY TOTALS: 7,474

PROS TNG & ASSTNC FUND TOTAL: (32,574)

Fund Description—Prosecutor Training & Assistance Fund 770

Prosecutor Training & Assistance Fund ● These are docket fees set by legislation that are collected by the District Court. ● One half of these fees are to be used for training prosecutors and the other half is paid to the Kansas Prosecutor Training & Assistance Institute.

221 Special Revenue Funds—Not Budgeted 2012 Budget

234 REGISTER OF DEEDS TECHNOLOGY 2010 ACTUAL

31000 - FUND BALANCE (302,381) TOTALS: (302,381) 42340 - TECHNOLOGY FEE (141,304) 48100 - INTEREST (1,624) TOTALS: (142,928) 00000 REVENUES TOTALS: (445,310)

60890 - RECORDS STORAGE SERVICES 14,203 60891 - COUNTY RECORDS STORAGE 93,000 60920 - OFFICE EQUIPMENT MAINT 12,322 61100 - PROFESSIONAL SERVICES 14,847 CONTRACTUAL TOTALS: 134,373 81300 - COMPUTER EQUIPMENT 7,538 81320 - SOFTWARE 3,748 CAPITAL OUTLAY TOTALS: 11,285 16000 REGISTER OF DEEDS TOTALS: 145,658

Fund Description—Register of Deeds Technology Fund 234

K.S.A. 28-115 Amended by SB 564

The register of deeds of all counties charge additional recording fees of $2.00 per page for deeds, mortgages and other instruments of writing, including the release of assignments of real estate mortgages. The added $2.00 fees are to be placed in the register of deeds technology fund.

Monies in the technology fund are to be used for acquiring equipment and services for storing, recording, archiving, retrieving and handling of data stored or recorded in the register of deeds office. Monies in this fund are not subject to the budget law, but amounts credited to and expended from the fund must be shown in the budget.

Key Performance Measures 2009 2008 2007 2006 2005 2004 2003

Technology Fees Collected $156,450 $130,082 $165,116 $188,016 $228,524 $240,706 $328,048

222 Special Revenue Funds—Not Budgeted 2012 Budget

245 SHERIFF SPECIAL USE 2010 ACTUAL

31000 - FUND BALANCE (9,855) TOTALS: (9,855) 49040 - HANDGUN LICENSE FEES (5,348) 49041 - REGISTERED OFFENDER FEES (7,700) TOTALS: (13,048) 00000 REVENUES TOTALS: (22,902)

79011 - OFFICER EQUIPMENT 7,986 COMMODITIES TOTALS: 7,986 13000 SHERIFF TOTALS: 7,986

SHERIFF SPECIAL USE FUND TOTAL: (14,917)

Fund Description—Sheriff Special Use Fund 245

This is a $40.00 fee to carry a concealed weapon. All funds retained by the Sheriff shall be used solely for law enforcement and criminal prosecution purposes and which shall not be used as a source of revenue to meet normal operating expenses of the sheriff’s office.

K.S.A. 75-7c05

Key Performance Measures 2010 2009 2008 2007 2006 2005 Handgun License Fees $5,348 $8,400 $5,520 $6,640 $5,640 $0 % change to prior year -36.34% 52.17% -16.87% 17.73% Registered Offender Fees $7,700 $0 % change to prior year

223 Special Revenue Funds—Not Budgeted 2012 Budget

214 SPECIAL HIGHWAY IMPROVEMENT 2010 ACTUAL

31000 - FUND BALANCE (1,161,109) TOTALS: (1,161,109) 00000 REVENUES TOTALS: (1,161,109)

61100 - PROFESSIONAL SERVICES 85,795 69700 - CONSTRUCTION CONTRACTS 4,000 CONTRACTUAL TOTALS: 89,795 91221 - TRANSFER TO EQUIPMENT RESERVE 865,000 MISCELLANEOUS TOTALS: 865,000 21400 PUBLIC WORKS TOTALS: 954,795

SPECIAL HIGHWAY IMPROVEMENT FUND TOTAL: (206,314)

Fund Description—Special Highway Improvement Fund 214

K.S.A. 68-590 allows Commissioners by resolution to transfer, annually, from the road, bridge or street fund an amount not to exceed 25% of the budget.

All monies credited to such special fund shall be used for the purpose of construction or reconstruction of highways, bridges, roads & streets and necessary incidental facilities.

215 SPEC ROAD & BRIDGE MACH EQUIP 2010 ACTUAL

31000 - FUND BALANCE (196,047) TOTALS: (196,047) 00000 REVENUES TOTALS: (196,047)

SPEC ROAD & BRIDGE MACH EQUIP FUND TOTAL: (196,047)

Fund Description—Special Road & Bridge Machinery & Equipment Fund 215

K.S.A 68-141g allows Commissioners by resolution to transfer, annually, from the road, bridge or street fund not to exceed 25% of the amount of money credited to such fund, and subject to legal expenditures, in such year to a special road & bridge or street building machinery, equipment and bridge building fund.

All monies credited to such special fund shall be used for the purpose of purchasing road, bridge or street building machinery or equipment or the building of bridges.

224 Special Revenue Funds—Not Budgeted 2012 Budget

774 SPEC. LAW ENFORCE. TRUST FUND 2010 ACTUAL

31000 - FUND BALANCE (102,566) TOTALS: (102,566) 41226 - ASSESS & PEN - MARIJUANA ETC (13,929) 44903 - RESTITUTION PAYMENTS (4,995) TOTALS: (18,925) 00000 REVENUES TOTALS: (121,491)

48100 - INTEREST (7) TOTALS: (7) 13000 SHERIFF TOTALS: (7)

48100 - INTEREST ASSESS & PEN (289) TOTALS: (289) 60210 - POSTAGE 5 60714 - MOBILE TELEPHONES 2,765 60910 - VEHICLE MAINTENANCE 101 CONTRACTUAL TOTALS: 2,870 70100 - OFFICE SUPPLIES 252 70151 - BATTERIES 132 COMMODITIES TOTALS: 384 99000 - MISCELLANEOUS EXPENDITURES 108 MISCELLANEOUS TOTALS: 108 13050 ASSESS & PEN MARIJUANA ECT TOTALS: 3,073

44320 - STATE FORFEITURES (36,720) 48100 - INTEREST STATE FORFEITURES (209) TOTALS: (36,929) 60100 - TRAVEL-TRAINING-EDUCATION 720 60210 - POSTAGE 102 60714 - MOBILE TELEPHONES 1,078 60910 - VEHICLE MAINTENANCE 1,911 61208 - OTHER COUNTY COURT COSTS 7,004 CONTRACTUAL TOTALS: 10,815 70151 - BATTERIES 388 70489 - INVESTIGATION SUPPLIES 7,679 70500 - VEHICLE SUPPLIES 21 70741 - TEST SUPPLIES 179

225 Special Revenue Funds—Not Budgeted 2012 Budget

774 SPEC. LAW ENFORCE. TRUST FUND 2010 ACTUAL

COMMODITIES TOTALS: 8,266 81100 - FURNITURE 3,245 81300 - COMPUTER EQUIPMENT 1,060 81410 - COMMUNICATIONS EQUIPMENT 29 CAPITAL OUTLAY TOTALS: 4,334 99000 - MISCELLANEOUS EXPENDITURES 3,914 MISCELLANEOUS TOTALS: 3,914 13051 STATE FORFEITURES TOTALS: (9,600)

48100 - INTEREST FEDERAL FORFEITURES (6) TOTALS: (6) 13052 FEDERAL FORFEITURES TOTALS: (6)

48100 - INTEREST RESTITUTION PAYMENTS (6) TOTALS: (6) 99000 - MISCELLANEOUS EXPENDITURES 5,000 MISCELLANEOUS TOTALS: 5,000 13053 RESTITUTION PAYMENTS TOTALS: 4,994

82000 - MOTOR VEHICLES 4,833 CAPITAL OUTLAY TOTALS: 4,833 20060 SHARED COSTS AND TRANSFERS TOTALS: 4,833

SPEC. LAW ENFORCE. TRUST FUND TOTAL: (118,204)

Fund Description—Special Law Enforcement Trust Fund 774

Delinquent tax assessments and penalties on marijuana and controlled substances.

K.S.A 79-5211

This statute requires counties to deposit into a special law enforcement trust fund solely for law enforcement and criminal prosecution purposes. This revenue is usually paid quarterly from the State.

Such funds are not a source of revenue for the normal operating expenses of law enforcement agencies.

226 Special Revenue Funds—Not Budgeted 2012 Budget

790 VALLEY VIEW BLDG FUND 2010 ACTUAL

31000 - FUND BALANCE (182,249) TOTALS: (182,249) 46234 - UNITED WAY LOAN AGREEMENT (15,840) 48100 - INTEREST (899) TOTALS: (16,739) 00000 REVENUES TOTALS: (198,988)

61100 - PROFESSIONAL SERVICES 5,722 CONTRACTUAL TOTALS: 5,722 21000 COUNTY ADMINISTRATOR TOTALS: 5,722

VALLEY VIEW BLDG FUND TOTAL: (193,266)

Fund Description—Valleyview Building Fund 790

This fund was established by Home Resolution 86-5-5.

This money is to be used for the restricted purpose of acquiring a site for, or the building, equipping, repairing, remodeling or furnishing of a new Valley- view Care Facility.

United Way and Douglas County have entered into a lease agreement for the property located at 2518 Ridge Court in Lawrence, Kansas. The term is for 15 years started in 1999. The County shall maintain the building.

227 Special Revenue Funds—Not Budgeted 2012 Budget

237 YOUTH SERVICES GRANTS 2010 ACTUAL

31000 - FUND BALANCE (485,370) TOTALS: (485,370) 41220 - SPECIAL PURPOSE GRANTS (15,789) 44620 - PREVENTION GRANT (529,291) TOTALS: (545,080) 00000 REVENUES TOTALS: (1,030,450)

50450 - RECORDS ASSISTANT 29,468 50530 - ASST DIRECTOR JUV DETENTION 55,556 52051 - CORRECTION OFFICER I 8,448 52053 - CORRECTION OFFICER III 15,661 54016 - INTENSIVE SUPV OFFICER I 47,507 54017 - RESOURCE SPECIALIST 27,076 55050 - OVERTIME 60 PERSONNEL TOTALS: 183,776 60100 - TRAVEL-TRAINING-EDUCATION 9,023 60951 - MACH & EQUIP MAINTENANCE 200 61100 - PROFESSIONAL SERVICES 50 69610 - URINALYSIS 1,331 CONTRACTUAL TOTALS: 10,604 70100 - OFFICE SUPPLIES 269 70410 - JAIL SUPPLIES & EQUIPMENT 1,743 70511 - GASOLINE 234 COMMODITIES TOTALS: 2,245 21720 JUVENILE ISP TOTALS: 196,625

50450 - RECORDS ASSISTANT 29,726 50451 - RECORDS COORDINATOR 2,108 54017 - RESOURCE SPECIALIST 27,076 54022 - JJA CASE MANAGER 28,183 PERSONNEL TOTALS: 87,093 60100 - TRAVEL-TRAINING-EDUCATION 9,302 61404 - YOUTH TRANSPORTATION 2,214 CONTRACTUAL TOTALS: 11,516 70511 - GASOLINE 122 COMMODITIES TOTALS: 122 91141 - PREVENTION GRANT PAYOUT 87,850

228 Special Revenue Funds—Not Budgeted 2012 Budget

237 YOUTH SERVICES GRANTS 2010 ACTUAL

91142 - INTERVENTION GRANT PAYOUT 223,335 MISCELLANEOUS TOTALS: 311,185 21750 CASE MANAGEMENT TOTALS: 409,916

41220 - SPECIAL PURPOSE GRANTS 15,000 TOTALS: 15,000 21790 JABG GRANT TOTALS: 15,000

YOUTH SERVICES GRANTS FUND TOTAL: (408,909)

Fund Description—Youth Services Grants Fund 237

This fund is specifically for grants received for Youth Services. Some of these grants are a pass-thru to other agencies in Douglas County.

229

These are a few of the forms the State of Kansas requires for the budget. Which includes the budget certificate and notice of hearing as published in the local

paper. State Budget Forms

230

State Budget Forms

Form Definition

Certificate Used to certify to the County Clerk that this is the adopted budget.

Levy Limit Calculation Shows the maximum tax levy that can be made without adopting a resolution to exceed the limit.

Levy Limit Resolution Douglas County resolution to exceed the tax levy limit. Schedule of Transfers A schedule of transfers should be completed for all transfers between funds. All transfers should be authorized and traceable from transferring fund to receiving fund.

Statement of Indebted- Used to record all existing indebtedness and any ness/Lease Purchase anticipated issues with payments due in the budget year. General obligation principal and interest can be paid from a bond and interest tax levy or any other source. Revenue bond principal and interest can only be paid from the revenue source cited in the revenue bond ordinance.

Lease purchase statement is used to record lease- purchase transactions under KSA 10-1116b. Lease purchase transactions are installment purchases with ownership transferring to the taxing subdivision at the completion of the agreement.

Publication Notice of Public Hearing as it was published in the Journal World.

231 State Budget Forms 2012 Budget

CERTIFICATE 2012 To the Clerk of Douglas County, State of Kansas We, the undersigned, officers of Douglas County certify that: (1) the hearing mentioned in the attached publication was held; (2) after the Budget Hearing this budget was duly approved and adopted as the maximum expenditure for the various funds for the year 2012; and (3) the Amount(s) of 2011 Ad Valorem Tax are within statutory limitations.

2012 Adopted Budget Page Budget Authority Amount of 2011 County Clerk's Table of Contents: No. for Expenditures Ad Valorem Tax Use Only Computation to Determine Limit for 2012 2 Allocation Veh Taxes, Slider & Neigh Revital 3 Schedule of Transfers 4 Statement of Indebtedness 5 Statement of Lease-Purchases 6 Fund K.S.A. General 79-1946 7 38,092,775 26,184,297 22.970 Debt Service 10-113 8 827,627 Road & Bridge 79-1946 9 5,718,969 3,184,591 2.794 Ambulance 65-6113 10 4,441,960 2,359,109 2.070 Employee Benefits 12-16,102 10 8,697,963 7,345,751 6.444 Special Building 19-15-116 11 268,950 138,185 0.121 Special Liability 75-6110 11 250,000 126,779 0.111 Youth Services 38-546 12 1,669,990 1,439,616 1.263 12 Economic Development 13 Emergency Cell Phone 13 Emergency Telephone 14 601,630 Motor Vehicle Operations 14 785,500 Special Alcohol Programs 15 26,500 Special Parks & Recreation 15 118,222 Local County Sales Tax 16 5,872,850 16

Non-Budgeted Funds-A 17 Non-Budgeted Funds-B 18 Non-Budgeted Funds-C 19

Totals xxxxx 67,372,936 40,778,329 35.773 Budget Summary 20 Budget Summary2 County Clerk's Use Only Neighborhood Revitalization Rebate Is a Resolution required? No 1,139,929,895 Resolution Nov 1, 2011 Total Assisted by: Assessed Valuation

Address: Nancy Thellman

Jim Flory

Attest: ______2011 Mike Gaughan Jamie Shew County Clerk Governing Body

232 State Budget Forms 2012 Budget

Douglas County 2012

Computation to Determine Limit for 2012 Amount of Levy 1. Total Tax Levy Amount in 2011 Budget + $ 40,259,079 2. Debt Service Levy in 2011 Budget - $ 0 3. Tax Levy Excluding Debt Service $ 40,259,079

2011 Valuation Information for Valuation Adjustments:

4. New Improvements for 2011: + 11,749,695

5. Increase in Personal Property for 2011: 5a. Personal Property 2011 + 37,802,485 5b. Personal Property 2010 - 40,780,005 5c. Increase in Personal Property (5a minus 5b) + 0 (Use Only if > 0)

6. Valuation of Property that has Changed in Use during 2011: 8,814,154

7. Total Valuation Adjustment (Sum of 4, 5c, and 6) 20,563,849

8. Total Estimated Valuation July 1,2011 1,140,680,987

9. Total Valuation less Valuation Adjustment (8 minus 7) 1,120,117,138

10. Factor for Increase (7 divided by 9) 0.01836

11. Amount of Increase (10 times 3) + $ 739,103

12. Maximum Tax Levy, excluding debt service, without a Resolution (3 plus 11) $ 40,998,182

13. Debt Service Levy in this 2012 Budget 0

14. Maximum levy, including debt service, without a Resolution (12 plus 13) 40,998,182

If the 2012 budget includes tax levies exceeding the total on line 14, you must adopt a resolution to exceed this limit and attach a copy to this budget.

233 State Budget Forms 2012 Budget

Douglas County 2012

Schedule of Transfers

Expenditure Receipt Actual Current Proposed Transfers Fund Transferred Fund Transferred Amount for Amount for Amount for Authorized by From: To: 2010 2011 2012 Statute

General - Court Operating Equipment Reserve 12,000 - - General - Emergency Management Equipment Reserve 2,500 5,000 5,000 General - Fleet Operations Equipment Reserve 120,000 7,000 25,000 General - Noxious Weeds Equipment Reserve 10,000 5,000 20,000 General - Parks Equipment Reserve 20,000 12,500 25,000 General - Shared Costs & Transfers Equipment Reserve 800,000 - 39,013 General - Sheriff Equipment Reserve - 58,544 225,000 General - Sheriff Clinton Lake Patrol Equipment Reserve 18,368 - - General - Sheriff Inmate Equipment Reserve 6,998 - - General - Sheriff Jail Equipment Reserve 100,000 - - General - Treasurer Equipment Reserve 2,000 1,000 1,000

General - Shared Costs & Transfers Local County Sales Tax 2,079,000 2,068,700 2,037,576 General - Shared Costs & Transfers Employee Benefits 397,950 417,800 438,690 General - Shared Costs & Transfers CIP Sales Tax 164,000 163,500 223,734 General - Sheriff Special Law Enforcement - 12,000 12,000 General - CIP Capital Improvement Program 4,000,000 4,000,000 4,000,000

Ambulance Ambulance Capital Reserve - 275,000 - Emergency Cell Phone Equipment Reserve - 283,361 - Emergency Cell Phone Emergency Telephone - 50,000 - Emergency Telephone Equipment Reserve - 194,200 41,930 Employee Benefits Risk Management 200,000 250,000 250,000 Motor Vehicle Operations Equipment Reserve Road & Bridge Equipment Reserve 525,000 585,000 600,000 Road & Bridge Special Highway Special Liability Risk Management 100,700 - 75,000 Youth Services Equipment Reserve 100,000 10,000 - Motor Vehicle Operations General 160,000 93,368 - Motor Vehicle Operations Equipment Reserve 2,000 4,000 2,000

Total 8,820,516 8,495,973 8,020,943 Adjustments* Adjusted Totals 8,820,516 8,495,973 8,020,943

*Note: Adjustments are required only if the transfer is being made in 2011 and/or 2012 from a non-budgeted fund.

234 State Budget Forms 2012 Budget

NOTICE OF BUDGET HEARING The governing body of Douglas County will meet on August 10, 2011 at 6:35 p.m. at County Courthouse Meeting Room for the purpose of hearing and answering objections of taxpayers relating to the proposed use of all funds and the amount of ad valorem tax. Detailed budget information is available at Douglas County Budget Office, 1100 Massachusetts Lawrence KS and will be available at this hearing. BUDGET SUMMARY Proposed Budget 2012 Expenditures and Amount of 2011 Ad Valorem Tax establish the maximum limits of the 2012 budget. Estimated Tax Rate is subject to change depending on the final assessed valuation. Prior Year Actual for 2010 Current Year Estimate for 2011 Proposed Budget Year for 2012 Actual Actual Budget Authority Amount of 2011 Est. FUND Expenditures Tax Rate* Expenditures Tax Rate* for Expenditures Ad Valorem Tax Tax Rate* General 35,436,530 21.824 36,837,882 23.258 38,092,775 26,184,297 22.955 Debt Service 349,264 0.045 532,264 827,627 Road & Bridge 5,294,853 3.155 5,524,691 2.486 5,718,969 3,184,591 2.792 Ambulance 3,616,388 1.278 3,635,890 1.785 4,441,960 2,359,109 2.068 Employee Benefits 8,263,999 5.595 8,860,830 6.749 8,697,963 7,345,751 6.440 Special Building 396,300 0.085 250,000 0.289 268,950 138,185 0.121 Special Liability 108,340 70,000 0.046 250,000 126,779 0.111 Youth Services 1,641,294 0.838 1,624,205 1.135 1,669,990 1,439,616 1.262 Economic Development Emergency Cell Phone 79,890 433,361 Emergency Telephone 154,925 461,200 601,630 Motor Vehicle Operations 744,979 732,727 785,500 Special Alcohol Programs 25,306 26,030 26,500 Special Parks & Recreation 15,000 118,222 Local County Sales Tax 2,571,920 2,613,262 5,872,850 Non-Budgeted Funds-A 5,206,218 Non-Budgeted Funds-B 1,146,327 Non-Budgeted Funds-C 246,994 Totals 65,283,527 32.820 61,617,342 35.748 67,372,936 40,778,329 35.749 Less: Transfers 8,820,516 8,495,973 8,020,943 Net Expenditure 56,463,011 53,121,369 59,351,993 Total Tax Levied 36,793,865 40,259,079 xxxxxxxxxxxxxxxxxxxx Assessed Valuation 1,121,717,385 1,126,218,033 1,140,680,987

Outstanding Indebtedness, January 1, 2009 2010 2011 G.O. Bonds 21,818,000 23,885,000 21,811,000 Revenue Bonds 0 0 0 Other 0 0 0 Lease Pur. Princ. 0 0 0 Total 21,818,000 23,885,000 21,811,000

Prior Year Actual 2010 Current Yr Estimate 2011 Proposed Budget Year 2012 Actual Actual 2011 Ad Est. July 1 Est. Other District Funds Expenditures Tax Rate* Expenditures Tax Rate* Expenditures Valorem Tax Tax Rate* Valuation Clinton Cemetery 5,684 0.806 6,750 0.792 42,044 7,588 0.791 9,596,385 Colyer Cemetery 7,106 0.668 12,000 0.672 38,302 14,700 0.674 21,794,912 East View Cemetery 1,800 0.594 2,500 0.598 7,668 2,062 0.593 3,477,338 Maple Grove Cemetery 7,270 0.738 7,500 0.730 20,658 5,856 0.722 8,109,618 Stull Cemetery 13,327 0.883 14,500 1.005 22,427 14,339 1.048 13,677,927 Twin Mound Cemetery 1,086 0.901 1,300 0.908 5,484 1,216 0.917 1,325,921 Hesper Charter Road Improv 29,175 0.000 34,375 0.000 14,000 0 0 Rock Creek Cemetery 0 0.000 0 0.000 1,250 1,250 0.671 1,861,930 Totals 65,448 4.590 78,925 4.705 151,833 47,011 5.416 Jamie Shew - County Clerk *Tax rates are expressed in mills

Published in the Lawrence Journal World on July 31, 2011

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Glossary

AdValorem Tax A tax based on value (e.g., a property tax).

Appropriation Approval of expenditure authority with specific limitations as to the amount, purpose, and time.

Assessed Valuation The value placed on real estate, personal property, and public utilities (referred to as "state assessed"), as a basis to levy taxes. Residential property is assessed at 11.5%, commercial at 25% and state assessed at 33% of market value.

Budget A plan for financial operation including an estimate of proposed revenue and expenditures for a given period--means by which most activities of a government are controlled.

Budget Limit K.S.A. 79-5040 suspends all statutory fund levy limits. K.S.A. 79-2925b requires that an ordinance or resolution must be passed if the tax levied in the future budget exceed the tax levied in the prior year budget.

Capital Outlay Expenditures resulting in the acquisition of or addition to the County's fixed assets: (Major equipment purchases). Capital Outlay expenses are listed in the 80000 categories within the budget.

Commodities Expendable items that are consumable or have a short life span. Examples include office, election, maintenance and vehicle supplies. Commodities are listed in the 70000 categories within the budget.

Contractual______Services rendered to the County for amounts due on contracts. Examples include utilities, contract labor, equipment rental and equipment maintenance.

Department A division of the County functions. The basic County organizational unit.

Expenditure Decrease in net financial resources (Purchases).

Fund An accounting entity with balancing expenditures and revenues. A fund is established to carry on specific activities or attain certain objectives in accordance with special regulations, restrictions and/or limitations.

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Glossary

General Fund The County's primary operating fund. The fund used to account for all financial resources, except those required to be accounted for in another fund.

Levy Rate To impose taxes for the support of government activities.

Mill The property tax rate which is based upon the valuation of property. A tax rate of one mill produces one dollar of taxes on each $1,000 of assessed property valuation.

Miscellaneous_____ Expenditures that do not fit into other categories used. Budgeted amount cannot exceed 5% of total budget.

Personnel______Expenditures for salaries, wages and fringe benefits of County employees. Personnel expenses are listed in the 50000 categories of the budget.

Property Tax See Ad Valorem Tax

Revenue Sources of income financing the operations of the County. Revenue line items are listed in the 40000 categories within the budget. Revenue line items used in the County budget are explained in detail on the next few pages of this document.

Tax Year The calendar year in which AdValorem taxes are levied to finance the future calendar year budget. For example, 2010 mill levy will finance the 2011 budget.

237

Acronyms

Acronyms Used Acronyms Used Admin Administrative/Administration IAAO International Association of Assessing Offi- cers Ag Agriculture ICMA International Capital Market Association Assoc Association Asst Assistant ID Identification AT&T American Telephone & Telegraph IT Information Technology Atty Attorney J-L-E Judicial and Law Enforcement BMETRAF Business Machinery and Equipment Tax Re- JV Juvenile duction Assistance Fund KPERS Kansas Public Employees Retirement Sys- CAMA Computer Assisted Mass Appraisal tem KP&F Kansas Police and Fire CASA Court Appointed Special Advocates K.S.A. Kansas Statute Annotated CCRS County and City Revenue Sharing LAVTR Local Ad Valorem Tax Reduction CIP Capital Improvement Plan LMH Lawrence Memorial Hospital CPR ** FIRST RESPONDERS NIMS National Incident Management System DA District Attorney Dept Department OASDI Old Age Survivors Disability Insurance Dist. District P-cards Purchasing Cards DNA Deoxyribose Nucleic Acid PMTS Payments PP Personal Property ECO Economic RFP Request for Proposal E.g. For example Spec Specification E.M. Emergency Management Supv Supervisor EMS Emergency Medical Service Twp Township F.T.E. Full Time Equivalent USD Unified School District FY Fund Year WW Wakarusa Watershed GFOA Government Finance Officers Association GIS Geographic Information System H.B. House Bill

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We’re on the Web! www.douglas-county.com

Craig Weinaug—County Administrator 1100 Massachusetts Lawrence, KS 66044 (785) 832-5268 [email protected]

Sarah Plinsky—County Assistant Administrator 1100 Massachusetts Lawrence, KS 66044 (785) 832-5329 Debbie Sparkes—Budget Director [email protected] 1100 Massachusetts Lawrence, KS 66044 (785) 832-5287 [email protected]

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