Coshocton County
EMERGENCY OPERATIONS PLAN
2009
Prepared by Emergency Management Agency
Coshocton County Emergency Operations Plan
TABLE of CONTENTS 1. INTRODUCTION...... 4 1.1 PROMULGATION AND AUTHENTICATION ...... 4 1.2 CHANGE RECORD ...... 5 1.3 DISTRIBUTION RECORD ...... 6 1.4 DISCLAIMER STATEMENT ...... 6 2. BASIC PLAN ...... 7 2.1 INTRODUCTION ...... 7 2.2 PURPOSE ...... 7 2.3 PLAN DEVELOPMENT & MAINTENANCE ...... 8 2.4 PEER DOCUMENTS AND STRUCTURE ...... 9 2.5 AUTHORITIES & REFERENCES ...... 11 2.6 SITUATION & ASSUMPTIONS ...... 11 2.7 HAZARD ANALYSIS ...... 12 2.7.1 Coshocton County Overview...... 13 2.7.2 Likely Hazards Special Events...... 14 2.7.3 Limitations ...... 17 2.8 Mitigation Program ...... 17 2.9 Resource Management ...... 17 2.10 Training Program / Public Education Program...... 18 2.11 Exercise Program...... 18 2.12 ASSIGNMENT OF RESPONSIBILITIES AND MUTUAL AID AGREEMENTS ...... 19 2.13 CONTINUITY OF OPERATIONS ...... 25 3. RESPOND...... 26 3.1. INITIAL NOTIFICATION ...... 26 3.2. INCIDENT ASSESSMENT ...... 26 3.3 INCIDENT COMMAND SYSTEM ...... 26 3.4. EMERGENCY OPERATIONS CENTER ACTIVATION EOC...... 27 3.5. COMMUNICATIONS ...... 27 3.6. EMERGENCY MEDICAL SERVICES ...... 28 3.7. PUBLIC NOTIFICATION & WARNING ...... 28 3.8. EVACUATION AND SHELTERING IN PLACE ...... 29 3.9. SHELTERING , MASS CARE AND SPECIAL NEEDS ...... 29 3.10. PUBLIC & MENTAL HEALTH SEARCH AND RESCUE ...... 30 4. RECOVERY ...... 31 4.1. DAMAGE ASSESSMENT ...... 31 4.2. DEBRIS MANAGEMENT ...... 32 4.3. INFRASTRUCTURE / PUBLIC WORKS ...... 32 4.4 DOCUMENTATION ...... 33 4.5 CRITIQUE ...... 33 4.6 COST RECOVERY ...... 33 5 REFERENCES...... 35 5.1. DEFINITION OF TERMS & ACRONYMS ...... 35 5.1.1 Definition of Terms ...... 35 5.1.2 Definitions of Acronyms...... 47 5.2. LIST OF EMERGENCY FORMS ...... 54 5.3 ALL HAZARD RADIO LOCATIONS ...... 55 5.4. INDEX OF SUBJECTS ...... 56 6. FUNCTIONAL ANNEXES ...... 57 ANNEX A DIRECTION AND CONTROL ...... 57 ANNEX B COMMUNICATIONS ...... 57 ANNEX C WARNING ...... 57
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ANNEX D EMERGENCY PUBLIC INFORMATION ...... 57 ANNEX E EVACUATION / TRANSPORTATION ...... 57 ANNEX F SHELTERING , MASS CARE , SPECIAL NEEDS AND PETS ...... 57 ANNEX G HEALTH & MEDICAL ...... 57 ANNEX H MASS CASUALTY & FATALITIES ...... 57 ANNEX I RESOURCES ...... 57 Appendix A Volunteer Management...... 57 Appendix B Donation Management...... 57 ANNEX J DISASTER RECOVERY )...... 57 ANNEX K HAZARDOUS MATERIALS PLAN ...... 57 ANNEX L HAZARD PLANNING ...... 57 NATURAL HAZARDS ...... 57 Appendix A Flooding & Dams ...... 57 Appendix B Tornadoes & Severe Storms ...... 57 Appendix C Winter Storm...... 57 MAN MADE HAZARDS ...... 57 Appendix D Radiological ...... 57 Appendix E Highways & Railroads...... 57 Appendix F Pipelines...... 57 Appendix G Agriterrorism ...... 57 Appendix H Terrorism...... 57
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1. INTRODUCTION
1.1 Promulgation and Authentication
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1.2 Change Record
Complete Description Reference
07/28/04 Sent draft to Brian Galligher (state EMA for review) 08/02/04 Changed PIO Notification and Warning Changed First Responder supply list Added Damage Assessment Form 09/21/04 Added health issues during flood cleanup Section 5.1.1 Added agency radio frequencies Section 3.5 10/20/04 Recorded EOC first responder work station phone numbers Section 3.5 11/10/04 Added the signed Promulgation Statement Section 1.3 11/24/04 Began CD distribution for 1 & 4 document CD’s 12/08/04 Completed distribution of CD’s with 4 EMA prepared documentation 08/20/05 Moved radio frequencies to the Controlled and Sensitive Information Document 10/14/05 Hazardous Materials Plan was mailed to OEMA 11/15/05 Moved Hazard Specific Procedures from EOP to Hazmat Document. Section 5 Incorporated NIMS definitions and acronyms Section 9 11/23/05 Developed PIO media scripts Section 9 12/06/05 Prepared the documents for distribution and web site 12/14/05 Separate documents for: Handbook of Emergency Forms Controlled and Sensitive Information Document Standard Operating Procedures
10/12/06 Rudy Blazer and Andrew Elder reviewed the organization for the plan and annexes. 02/27/07 Andrew Elder reviewed the draft sections that were completed and offered comments. 30/08/07 Hazardous Materials Plan was integrated into the Basic Plan as Annex K. 15/09/07 Mailed Hazardous Materials Plan hardcopy and CD version to OEMA.
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1.3 Distribution Record
For the 2006 distribution, previous recipients were mailed a postal card identifying the fact that a web site had been created and describing how to download any of the four (4) available documents.
26 Apr 06 James T. Van Horn took CD's to the monthly fire chief's meeting for distribution.
1.4 Disclaimer Statement
This Coshocton County emergency plan has been constructed with the best information available and from a planning perspective. It is recognized that as an emergency unfolds and new information becomes available, decisions and actions may be different than the plans envisioned at the time the plan was written.
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2. BASIC PLAN
2.1 Introduction
The Coshocton County Emergency Operations Plan is the document that assigns responsibility to organizations and individuals for carrying out specific actions at projected times and places in an emergency that exceeds the capability or routine responsibility for any agency or department.
This document sets forth lines of authority and organizational relationships and shows how all actions are to be coordinated. It describes how people and property will be protected in emergencies or disasters. It also identifies personnel by title, equipment, facilities, supplies, and other resources available within Coshocton County for use during the response and recovery operations of any disaster.
The elected leadership in Coshocton County is legally responsible for ensuring that necessary and appropriate actions are taken to protect people and property from the consequences of emergencies or disasters. Government can discharge their emergency management responsibility by taking four interrelated actions: Mitigation, Preparedness, Response, and Recovery. A systematic approach is to treat each action as one phase of a comprehensive process, with each phase building on the accomplishments of the preceding one. The overall goal is to minimize the impact caused by an emergency in Coshocton County.
The Coshocton County Emergency Operations Plan is intended to be flexible enough for use in all emergencies, including unforeseen events. This plan is an all-hazard emergency plan and coordinates with a stand alone document for hazardous materials.
Defining the term disaster in its most general sense is easier than deciding whether it applies to a particular event. The field of emergency management generally makes distinction between emergencies and disasters. Emergencies are “routine” adverse events that do not have community wide impact or do not require extraordinary use of resources or procedures to bring conditions back to normal. Disasters are adverse events that call for extraordinary resources and skills and result in major damage.
Included in this plan is a glossary of terms and acronyms to assist the reader if definitions are needed. It is important that all EOP users have an understanding of terms in the EOP.
2.2 Purpose
This plan provides Coshocton County, Ohio, and its political subdivisions the basis for a systematic approach to the solution of problems created by the threat or the occurrence of disasters. It identifies the responsibilities, functions, operational procedures, and working relationships among governmental entities, various departments, private support groups, and individual citizens. This plan will be activated to assist local responders in the mitigation of a natural or manmade disaster. Coshocton County Commissioners or their designates have the authority to activate the EOP. The Coshocton County Commissioners may at the request of a political subdivision declare an emergency by filling out and signing a Local Emergency Proclamation. All legal questions or requests arising from this plan shall be submitted to the Coshocton County Prosecuting Attorney for an opinion.
The Coshocton County Emergency Operations Plan was jointly developed by the Office of Emergency Management and County Commissioners in conjunction with the political subdivisions and their emergency/non-emergency response agencies, business, industry, civic and professional groups within the county. The first step in the planning process identifies each hazard that is a possible threat to the county and its political sub-divisions and provides the source for the basic plan and the
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It is the intent of the Coshocton County Emergency Management Agency, with the cooperation from other agencies, to save lives, protect property and the environment by developing programs and emergency operational capabilities that address mitigation (preventative measures); preparedness (planning, training, and education), response (active post-event coordination of on-scene activities); and recovery (restoring affected areas) for natural, technological, civil, or attack-related emergencies. It is also the intention of this plan to utilize all other assisting agencies' Standard Operation Guidelines (SOG’s), where applicable.
Annual review of this EOP, as well as emergency tests, exercises and actual occurrences will serve to refine and clarify the county’s emergency response capabilities.
The general design of the plan is based upon the Emergency Phase Format from the State of Ohio EMA Plan Development and Review Guidance for local EOP. Updates and revisions were accomplished using local, state and federal publications and annual exercises.
2.3 Plan Development and Maintenance
The Coshocton County Emergency Management Director is responsible for ensuring that necessary changes to the EOP are incorporated and distributed. The Director will forward revisions of the EOP to all affected/responsible organizations for acceptance before the final version is published.
All townships through their trustees have subscribed to be part of the county wide emergency management plan. A commissioner’s document recording this action is on file in the EMA office.
Each organization tasked with emergency responsibilities by this EOP is responsible for updating its portion of the plan or SOG based upon deficiencies identified by emergencies, drills, exercises and changes in government structure or emergency response organizations. During the annual review, the organizations are asked to ensure the plan elements are valid and current. All changes are returned to the EMA Director for comment and/or inclusion into the EOP.
As for the Hazardous Materials Plan , the Coshocton County Local Emergency Planning Committee (LEPC) is responsible for managing those sections of the EOP. Annually, or more often as changes in the county require, each section will be reviewed by those individuals designated within that section. Their comments and recommendations will be forwarded to the LEPC not later than July 1 st each year. Subsequently, the LEPC shall adopt or amend the section as required. These identified changes will then be given to the County EMA Director, who will incorporate them into the EOP and distribute them as required.
A log for Change Record, Section 1.2 is maintained to record significant changes that have been made to the EOP document. A plan Distribution Record Section 1.3 is maintained to record the names and departments of recipients. The Distribution Record also identifies recipients who are required to receive the EOP and those individuals who receive a copy for informational purposes.
Also, the LEPC is required to annually submit this plan for formal review and acceptance through the State Emergency Response Commission (SERC). The plan must be submitted for review not later than October 17th of each year. If the SERC refuses to approve the plan, the LEPC will be directed to modify the plan as per SERC recommendations within 60 days of SERC’s order. The modified plan is then re-submitted for review.
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EMA Exercises
LEPC requirements specify that during a 4-year period, Coshocton County must conduct at least one Full-Scale Exercise incorporating the activation of the County’s Emergency Operations Center (EOC) and several field operations and/or functions. Typically, the EMA office will schedule either a Table- Top or Functional Exercise.
The EMA Director will be responsible for meeting the requirements outlined above. The EMA Director may elect to use the LEPC exercise program to annually test the EOP and thus meet the above requirements.
Table Top Exercises may be conducted in order to prepare for an upcoming Functional or Full Scale Exercise. Orientation seminars may also be used to educate individuals who have responsibilities within this plan.
Annually, the exercises use a different scenario drawn from one of the following major disaster categories: Natural Hazard: Tornado, flood, winter storm, earthquakes, etc. Technological Hazard: Hazardous material, radiological, etc. Security Hazard: Riot, terrorist attack, etc.
A log of past exercises is maintained in Hazardous Materials , Annex K.
2.4 Peer Documents and Structure
The organization of Coshocton County’s EOP is structured to provide units of documentation published in separate stand alone documents. Each document provides a unit of information intended for a specific group of readers and has the flexibility to be separately updated and distributed.
Agencies, organizations or departments document their own procedures and standard operating guidelines (SOGs). It is not the intent of the EOP to supersede, duplicate, or replace the current standard operating guidelines. The EOP is constructed to reference those peers SOGs already written and to partner with those agencies / organizations to complete their SOG and thus integrate a county wide emergency plan.
1. The Emergency Operations Plan is the document that links the other documents into an integrated group of documents for optimum response. The overall Emergency Management Agency plan consists of the following documents:
Document Name 1. Emergency Operations Plan W Hazardous Materials Plan .....(part of EOP) * W (Partial) due Oct Hazard Mitigation Plan (separate document) 2. Emergency Reference Directory W 3. Emergency Resource Catalog * 4. General Information W 5. Controlled and Sensitive Information Document * 6. Standard Operating Procedures 7. Handbook of Emergency Forms * 8. Continuity of Operations Plan (COOP) W = available on web site
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* = Sensitive or Limited distribution W = On the EMA web site
Hazardous Materials Plan (part of EOP)
The Hazardous Materials Plan is a document maintained by the Coshocton County Emergency Management Agency and is integrated with the EOP to eliminate redundancy. The Plan is updated annually and documents the details of hazardous chemicals located in the county. A portion of the plan is available on the EMA’s web site. (www.coshoctonema.com) Hazard Mitigation Plan (separate document)
The Hazard Mitigation Plan is maintained by the Coshocton County Emergency Management Agency. The Hazard Mitigation Plan for Coshocton County is a stand alone document available from the Coshocton County Emergency Management office.
2. Emergency Reference Directory
The Emergency Reference Directory identifies contact information for important persons and agencies that may be valuable in the event of an emergency. It contains phone, e-mail and postal addresses for the resource persons. The Emergency Reference Directory is prepared by the Coshocton County Emergency Management Agency and can be found on the EMA web site. (www.coshoctonema.com)
3. Emergency Resource Catalog
The Emergency Resource Catalog identifies sources for services and materials that are valuable for disaster recovery. The document is prepared by the Coshocton County Emergency Management Agency and is updated annually.
4. General Information
The General Information document contains emergency public information of a preparedness nature that residents can use. The procedures describe what steps can be taken before, during and after an incident to minimize discomfort or injury during an emergency. The procedures are structured to be immediately usable for release to the media. The document is prepared by the Coshocton County Emergency Management Agency and is distributed annually, and can be found on the EMA web site. (www.coshoctonema.com)
5. Controlled and Sensitive Information Document
The Controlled and Sensitive Information Document contains information that is needed in an emergency, but is sensitive with respect to security or is of a private nature. Unlisted phone numbers and locations of pipelines are examples of the type of information found in this document.
6. Standard Operating Procedures
The Standard Operating Procedures are the specific instructions for carrying out tasks when dealing with any given emergency. These operating procedures are steps typically used by Emergency Operations Coordinators when the Emergency Operations Center is activated.
7. Handbook of Emergency Forms
The Handbook of Emergency Forms is a collection of the forms that would be required to document actions taken during an emergency. Half of the pages are emergency forms and the other half are Job Descriptions for EOC coordinators. The first page in the document is an index that identifies the
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8. Continuity of Operations Plan
The Continuity of Operations Plan (COOP) is a prepared statement describing the routine and essential activities that must be executed daily in the event of a disaster. The document names the line of Emergency Operation Center succession and describes the storage method for vital records and electronic files.
2.5 Authorities and References
Tools and reference materials used to prepare this document include:
• Ohio EMA Plan Development and Review Guidance for EOP’s 01/03 . • Homeland Security, Local and Tribal NIMS Integration version 1.0 Integrating the National Incident Management system into Local and Tribal Emergency Operations Plans and Standard Operating Procedures. • Ohio Revised Code Lawriter - ORC - 5502.271 Program for Emergency Management • FEMA National Integration Center, Incident Management Systems Division • FEMA NIMA Online Training • FEMA Resource Typing Definitions • Ohio Citizen Corps, Volunteer Reception Center Manual • SERC Recommended Practice for Responding to Hazardous Material Incidents
2.6 Situation and Assumptions
Coshocton County is venerable to many hazards, all of which have the potential for disrupting the community, causing casualties and damaging or destroying public and private property. A summary of major hazards is shown below. More detailed information is available in the specific hazard annex.
1. It is the responsibility of the Emergency Management Agency to protect public health and safety and preserve property from the effects of hazardous events. The EMA has the primary role in identifying and mitigating hazards, preparing for and responding to, and managing the recovery from emergency situations that affect our community.
2. It is impossible for government to do everything that is required to protect the lives and property of our population. Our citizens have the responsibility to prepare themselves and their families to cope with emergency situations and manage their affairs and property in ways that will aid the government in managing emergencies. We assist our citizens in carrying out these responsibilities by providing public information and instructions prior to and during emergency situations.
3. Local government is responsible for organizing, training, and equipping local emergency responders and emergency management personnel, providing appropriate emergency facilities, providing suitable warning and communications systems, and for contracting for emergency services. The state and federal governments offer programs that provide some assistance with portions of these responsibilities.
4. To achieve the public health and safety objectives, the EMA staff has prepared an emergency management plan that is both integrated (employs the resources of government, organized volunteer groups, and businesses) and comprehensive (addresses mitigation, preparedness, response, and recovery).
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5. This plan is based on an all-hazard approach to emergency planning. It addresses general functions that may need to be performed during any emergency situation and is not a collection of plans for specific types of incidents. For example, the warning annex addresses techniques that can be used to warn the public during any emergency situation, whatever the cause.
6. Departments and agencies tasked in this plan are expected to develop and keep their current standard operating procedures that describe how emergency tasks will be performed. Departments and agencies are charged with ensuring that the training and equipment necessary for an appropriate response are in place.
7. This plan is based upon the concept that the emergency functions that must be performed by many departments or agencies generally parallel some of their normal day-to-day functions. To the extent possible, the same personnel and material resources used for day-to-day activities will be employed during emergency situations. Because personnel and equipment resources are limited, some routine functions that do not contribute directly to the emergency may be suspended for the duration of an emergency. The personnel, equipment, and supplies that would normally be required for those functions will be redirected to accomplish emergency tasks.
8. Coshocton County has adopted the National Incident Management System (NIMS) in accordance with the Homeland Security Directive (HSPD)-5. Our adoption of NIMS will provide a consistent approach to the effective management of situations involving natural or manmade disasters, or terrorism. NIMS describes how Coshocton county will integrate our response activities using a set of standardized organizational structures designed to improve interoperability between all levels of government, private sector, and nongovernmental organizations.
9. This plan, in accordance with the National Response Plan (NRP), is an integral part of the national effort to prevent, and reduce residents’ vulnerability to terrorism, major disasters, and other emergencies, minimize the damage and recover from attacks, major disasters, and other emergencies that occur. In the event of an Incident of National Significance, as defined in HSPD-5, we will integrate all operations with all levels of government, private sector, and nongovernmental organizations through the use of NRP coordinating structures, processes, and protocols.
2.7 Hazard Analysis
The man-made hazards are documented using information reported by the individual facilities in their annual reporting of chemical inventory data, individual facility maps, amount and type of materials on hand, storage method, and the health hazard of each chemical. This information is published annually in a separate document entitled Coshocton County Hazardous Materials Plan .
CAMEO computer software is used to store the data.
Information gathered in three (3) Commodity Flow Studies performed in 1996, 1997, and 2001 in the county for the transportation traffic of hazardous materials on roadways was part of the hazard analysis. The studies recorded the types of materials routinely conveyed using roadways in the county.
Hazards that would propose a unique risk to the county would be weapons of mass destruction, such as Chemical, Biological, Explosive, Radiological and Nuclear (CBERN). Hazards that pose a common risk that also could activate the plan are severe storms, floods, hazardous material releases/spills on highways, railways, waterways, or at fixed facilities .
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2.7.1 Coshocton County Overview
The largest concentration of at risk population would be the City of Coshocton with 11,682 based on 2000 census information.
Coshocton County is in the east-central part of Ohio. It is bounded by Holmes County to the north; Tuscarawas County and a portion of Guernsey County to the east; Knox County and a portion of Licking County to the west; and Muskingum County to the south. Coshocton County has population of 36,650 per the U.S. 2000 Census Bureau with 16,107 housing units in the county.
Coshocton County consists of 28 political sub-divisions with one city, five villages, and 22 townships. There are four school districts: River View, Ridgewood, Coshocton and the Coshocton County Career Center. There are also several parochial schools, including numerous small Amish schools and several Christian Schools.
For Coshocton County, the climate is air temperature 50 degrees F. average, with 37-½ inch rainfall as an average over a period of the past 50 years. Average snowfall has been 20 inches over the past 50 years. Altitude is 770 feet above sea level ranging from 750 feet at Adams Mills, to 1320 feet above sea level at Spring Mountain. The City of Coshocton consists of 4.8 square miles, and the county consists of 562 square miles.
The City of Coshocton is at 81 degrees, 84 minutes west longitude; and 40 degrees, 25 minutes north latitude, 25 miles north of Zanesville, 915 ft altitude, 72 miles northeast of Columbus and 100 miles south of Cleveland and 80 miles west of Wheeling.
Airports There are two airports in the county. One airport is Richard Downing Airport and is located approximately two miles from the City of Coshocton off US 36. It is both private and corporate aircraft facilitated, and has an extended landing strip to accommodate jet aircraft. The landing strip is 4,099 feet long and is 75 feet wide. The extension of the landing strip to accommodate jet aircraft is in the process of being extended to 5,000 feet. The extension is expected to be complete in 2007. An industrial park is also located on the aircraft property. The second airport is located on SR 93 in Lafayette Township and is a privately owned airport and uses a grass landing strip. See the county map for the airport locations.
Special Needs Populations
Amish Population – 5% of the county’s population is Amish. Amish are generally located in the northern townships of the county. They are largely self-sufficient and many have access to cell phones for communication. The Controlled and Sensitive Information Document contains contact information for the Amish population.
Special Language Population – Based on 2000 population data, there are 216 Hispanics and 118 Asians in the county. The Emergency Resource Catalog contains contact information to help with language translation.
No special support is planned for these two small population groups.
Home Bound or Special Needs Persons – Individuals may not be aware of sudden change of weather, and will require special attention if roads become impassable. SOP have been developed between the WTNS Radio 99.3 FM, 1560 AM to broadcast instructions describing process to receive help. Home Bound or elderly residents with serious or life threatening conditions are to call the Emergency Operations Center for support. The activated EOC staff will apply their best effort to locate
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For emergency notification from the weather service, see the following site for devices that can be used to alert special needs persons: http://www.nws.noaa.gov/nwr/special_need.htm
The EMA web site provides for residents with evacuation needs to self register. The information from the web site is shared with fire companies and EMS in the event that their neighborhood is required to evacuate.
2.7.2 Likely Hazards Special Events
Natural hazards occur as storm seasons change and the possibility of severe weather or evacuation with sheltering could occur with some of these storms. See Hazards Specific Annex L for detailed information on all hazards for the county. Flooding, tornadoes and winter storms present the greatest reoccurring natural threats.
Hazard Type Occurrence Impact on Health and Safety Impact on Property Limited - Moderate - Major Limited - Moderate - Major
Natural Hazard Drought Occasional Limited Limited Earthquake Unlikely Limited Limited Flash Flooding Likely Moderate Moderate Hurricane Unlikely Limited Limited Tornado Highly Likely Limited Moderate Wildfire Unlikely Limited Limited Winter Storm Likely Moderate Limited
Man Made Hazard Dam Failure Unlikely Major Major Energy Failure Likely Moderate Limited Hazmat Oil Spill Occasional Limited Moderate Major Structure Fire Occasional Limited Moderate Radiological Incident Unlikely Moderate Moderate Highway / Railroad Occasional Limited Limited Pipeline Incident Unlikely Limited Limited Water System Failure Occasional Moderate Limited
Security Hazard Terrorism Unlikely Moderate Moderate Civil Disorder Unlikely Limited Limited Military Attack Unlikely Limited Moderate
Industrial Facilities
Coshocton County has 15 industrial facilities that report to the Local Emergency Planning Committee that keeps an inventory of Extremely Hazardous Substances (EHS). There are dozens of other facilities and smaller businesses that use, store, or generate a hazardous substance but are not EHS facilities. This includes oil and gas companies.
Many facilities are not required to file under the Title III guidelines; however, they do have hazardous
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Abandoned Mine Land
Coshocton County has many areas with abandoned mine lands. Coshocton County has both underground and surface mines. Problems with abandoned mines include, but are not limited to, subsidence, mine gases, mine drainage, landslides, and pit impoundments, flooding, open mine portals and shafts, and domestic water supplies impacted by acid mine drainage.
Building homes, garages, roads, septic systems and other such features above abandoned underground mines can cause structural problems if subsidence occurs. Subsidence, in the context of underground mining, is the lowering of the earth’s surface due to collapse of bedrock and unconsolidated materials (sand, gravel, salt, and clay) into underground mined areas. Contractors can request site information on abandoned mines by contacting the Ohio Department of Natural Resources.
Terrorism
Americans today face threats posed by hostile governments or extremist groups. These threats to national security include acts of terrorism and acts of war. Acts of terrorism include assassinations, kidnappings, hijackings, bomb scares, and bombings, cyber attacks (computer-based), and the use of chemical, biological and nuclear weapons. Terrorists often use threats to create fear among the public, to try to convince citizens that their government is powerless to prevent terrorism, and to get immediate publicity for their causes. Coshocton County is no exception. High-risk targets include public schools, and a coal powered electric generation facility. Terrorists might target large public gatherings, and the public water supply.
Preparation for a terrorist incident is much the same way as preparation for other crisis events. Response to terrorism in the county would rely on the Sheriff's office, fire departments and public officials for instructions.
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COSHOCTON COUNTY SPECIAL EVENTS – ANNUAL
ESTIMATED MONTH NAME TYPE LOCATION SIZE
April Sportsman's Show Trade Show County Fairgrounds 750 Pomerene Center and April / May Annual Dogwood Festival Festival Towne Centre 500
May Annual Dulcimer Days Festival Lake Park 600 Annual Hot Air Balloon June Festival Festival County Fairgrounds 1000
June Corvette Cruise-In Festival Roscoe Village 1500
Annual Heritage Craft and June Olde Time Music Festival Festival Roscoe Village 1500
July 4th of July Celebration County Fairgrounds 2500 Annual Civil War July Reenactment Festival Roscoe Village 2500 Fabulous 50's Car and Truck Car and Truck August Show Show Town Centre 750 Annual Coshocton Canal Roscoe Village and August Festival Festival Towne Centre 3000
September Art Walk Festival Towne Centre 500 September October County Fair County Fair County Fairgrounds 3000
October Annual Apple Butter Stirrin' Festival Roscoe Village 4000
December Christmas Candle Lightings Roscoe Village 2500
Sports, All Year High School Events Concerts, etc. At Schools 250 to 1500
Note: A copy of the Special Events Calendar can also be found in the Hazardous Materials Plan .
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2.7.3 Limitations
Coshocton County has resources and first responders have received emergency training. These resources will be employed in the event of a county disaster. The local resources; however, will not be adequate when there is a severe large scale disaster or a disaster that has a long duration. For many types of disasters, there is adequate local support / resources for the first 3 - 5 days of the emergency. When the disaster is more serious, additional assistance will come from mutual aid agreements or State and Federal sources.
Capability Assessment
Coshocton County is serviced by fire departments from eight (8) locations. Within the county, one department is staffed 24 x 7 and seven (7) departments are on call. There are two full-time law enforcement agencies comprised of a county sheriff department and one village police department, West Lafayette.
The county uses a three level snow emergency system for winter storms that is administrated by the sheriff. The county has an Emergency Management Agency that is equipped to assist in coordinating most disaster incidents.
A room location system has been installed in all county public schools. The system is called Secure Our Students (S.O.S.). The system uses permanently installed room signs that have been electronically stored on an image of each floor of the school building. This enables emergency rescue personnel to know before arrival the best approach to the building and room.
The local EMA sponsors a certified Skywarn spotters program. The Skywarn program is a program made up of residents who receive training and report severe weather conditions. More details about the Skywarn program, procedures and certification are listed in Annex L-B Hazard Planning - Tornado and Severe Storms, Tab 5.
2.8 Mitigation Program
The mitigation program is specifically addressed in the Hazard Mitigation Plan – Coshocton County, which is a stand alone document.
2.9 Resource Management
Coshocton County EMA maintains a separate document that lists services and sources for recovery material, Coshocton County Emergency Resource Catalog .
The Coshocton County EOP for resources identifies and evaluates the 15 National Planning Scenarios and based upon the County's Risk Assessment analysis identifies the authorities and processes it will use to respond to disasters.
An inventory of fire, rescue and Haz-mat equipment can be found in the Hazardous Materials Plan’s Addendum List.
Volunteer organizations that contribute with emergency skills include:
Skywarn Phone severe weather conditions to NOAA, Pittsburgh, PA.
REACT Radio Emergency Associated Communication Team – Assists the Sheriff with incident scene traffic flow.
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ARES Amateur Radio Emergency Service – Assists with backup communication capability.
CERT Community Emergency Response Team – Assists with basic emergency rescue procedures for individuals, families and neighborhoods.
MRC Medical Reserve Corps – Assists with specialized medical skills for community incidents.
2.10 Training Program / Public Education Program
Currently, there is a training program that is shared among all emergency responders including fire, EMS and law enforcement. Opportunities for training are available to individuals in support agencies such as civic and professional groups throughout the county. Training is provided in cooperation with the LEPC through different funding opportunities. The EMA office currently uses resources from: The American Red Cross Coshocton County Health District Ohio Fire Academy OEMA, National Fire Academy FEMA and other private and Other public educational facilities
The main areas of training are centered on storm spotters, hazardous materials, weapons of mass destruction and NIMS ICS. The private sector in cooperation with the emergency response agencies strives to keep their respective entities trained to enhance their readiness in the event of a man made or natural disaster. The close working relationship between private industry and emergency response agencies permits rapid evaluation of the needs and capabilities in the county. A post exercise critique is performed and an after-action report is developed to evaluate performance and assess future training needs.
The EMA uses several opportunities to communicate preparedness to the public. Booths are used to distribute literature during Safety Saturday sponsored by Coshocton County Emergency Medical Service, Family Health and Safety Day sponsored by the Farm Bureau, and the county fair. The EMA Office releases media notices for and participates with other first responders in the National September focus on preparedness. Media releases are also prepared for the springtime tornado and winter cold weather alerts.
The EMA office maintains a web site that offers emergency preparedness checklists for individuals and households. The site also contains information for dealing with various serious weather conditions.
Public Information representatives from county agencies have made a CD available through a speaker’s bureau to community groups. The primary focus of the CD is to educate the public of actions and organizations that are currently in place for their protection and what individuals can do to be prepared for an emergency.
The EMA actively participates with other agencies in Safety Saturday, National Preparedness Month September and the County Fair where the public has an opportunity to learn of volunteer opportunities and obtain preparedness literature.
2.11 Exercise Program
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TESTS AND EXERCISES OF EOP Ohio Revised Code 3750.04 © states that “each committee (LEPC) shall conduct an exercise of its emergency operations plan at least annually.” The State Emergency Response Commission has elected to develop an Ohio Hazardous Materials Exercise and Evaluation Document which sets forth guidance for the conduct of hazardous materials as prescribed by the Ohio Revised Code and the various Ohio Administrative rules adopted to support the code, This provides a means to assess the plan which involves the various agencies, departments, and organizations of a county and gives a performance guide to the jurisdictions.
Exercises are held at three levels, 1. full-scale, 2. functional and 3. tabletop. During each four-year cycle, the LEPC must have conducted and tested an annual drill which tests all annexes and functions of the plan and have met all the objectives set forth by the SERC. The SERC shall require, for a determination and issuance of an Order of Concurrence, pursuant to ORC 3750.18, with the conduct and review of the annual exercise of the plan in accordance with ORC 3750.04 (A) (12) and ©, completion and submission to the Ohio EMA of the Commission approved questionnaire which must be submitted within 30 days of the actual drill.
Since the September 11, 2001, exercises are required to plan for terrorism incident. Four types of exercises are required in a two year period using one scenario and including a multi-county/district.
The county EMA personnel, with representatives for all first level responders, use an escalating exercise format that consists of a tabletop exercise followed by a full-scale of the tabletop the following year. Pre-exercise development meetings are scheduled to assure peer agencies’ operational testing requirements are met.
During a full-scale exercise, all facets of the EOP are brought into the development process to test key elements that are pertinent to the disaster specific exercise. A post exercise critique is performed and an after-action report is developed to evaluate performance and determine future training needs. The EMA director is responsible to assure changes are incorporated into the EOP.
Past Exercises (Also listed in the Hazardous Material Plan , Exercise Section 1.5)
Date Type Location Issue
09/06/97 Functional Richard Downing Airport Mass casualty 09/12/99 Functional Kraft, Inc. Ammonia release 11/19/99 Table Top SR 36 and TR 202 Casualty / chemical release for 2000 11/12/02 Full Scale AEP WMD 03/08/04 Table Top Coshocton, Inn & Suites WMD 06/22/05 Table Top Coshocton, EOC Chemical release 08/31/05 Functional * Coshocton, Main Street Chemical release 04/20/06 Table Top West Lafayette Chemical release 04/12/07 Functional West Lafayette Water Treatment Chemical release / terrorism 04/20/08 Tabletop Warsaw Fire Dept Chemical release and flood 11/20/08 Tabletop * Coshocton EOC Flood
* Exercise was in addition to the annual LEPC requirements.
2.12 Assignment of Responsibilities
Fire Department Responsibilities :
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Shall include but are not limited to fire suppression, search and rescue, evacuation, fire prevention, hazardous materials, chemical, biological, radiological and other duties that have been assigned by their political authority. Fire departments shall follow their respective standard operating guidelines where applicable. A representative will be sent to the EOC, if requested.
Authority :
Township 505.37 Fire rules; fire-fighting equipment and personnel; creation of fire districts; regulation of emergency medical services organization.
Village 737.22 Appointment of fire chief or fire prevention officer and firefighters.
City 737.21 Municipal fire regulations, department, companies, and rescue units.
All (I) FM-102.7 Authority at fires and emergencies
All 3737.80 Chief of fire department responsible for primary coordination in an emergency hazardous materials situation.
Law Enforcement Responsibilities: Shall include, but are not limited to enforcement of the local laws, Ohio Revised Code, crowd control, traffic control, evacuations, notification of kin communications, warning systems, security of EOC, shelters, incident sites and other duties as assigned by their respective political authority. Law enforcement officers shall follow their respective standard operating guidelines where applicable. A representative will be sent to the EOC, if requested.
Authority :
Township 505.43 Contracts for police protection; status of police department members.
Village 737.18 General powers of village police officers.
City 737.11 General duties of police and fire departments .
County 311.07 General powers and duties of the sheriff.
County 311.04 Deputy Sheriffs.
Emergency Medical Services Responsibilities:
Shall include but are not limited to the triage, treatment and transportation of the sick and injured and other duties as assigned by their respective political authority. Emergency Medical Services members shall follow their respective standard operating guidelines and protocol where applicable. A representative will be sent to the EOC, if requested. Authority :
Township 505.37 Fire rules; fire-fighting equipment and personnel; creation of fire districts; regulation of emergency medical services organization.
City of Coshocton Ordinance 7-89 Admin Code 127.03 Emergency Squad
Emergency Management Agency Responsibilities: Shall include but are not limited to the administration of the Emergency Operations Plan, mitigation, preparedness, activation of the Emergency Operation Center, recovery and other duties as assigned by their respective political authority. EMA members shall follow their respective standard operating guidelines where applicable.
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Authority :
ORC Chapter 3750 Emergency Planning
ORC Chapter 5502.26 Countywide Emergency Management Agency.
City and County Health Departments Responsibilities:
Shall include, but not be limited to public health issues such as: biological agents, mass vaccination/prophylaxis, epidemiological investigation, shelter inspections, sanitation inspections, well testing, vector control, dispensing medication at shelters, animal disposal sites, food and water inspections, public education and other duties as assigned according to its political authority.
The role of public health in any emergency, including a bio-terrorism event, is an extension of the general mission of public health: “to promote physical and mental health and prevent disease, injury, and disability.” The type of emergency and the emergency response plan for each jurisdiction will determine whether a public health agency is in the lead position, in a collaborative role, or in a secondary/supportive role. Health Department Staff shall follow their respective standard operating guidelines where applicable. A representative will be sent to the EOC, if requested.
Authority :
ORC Chapter 3701, 3707, 3709
City of Coshocton and Coshocton County Treasurer Responsibilities:
Shall include but are not limited to fiscal procedures, records retention, pre-designated budget category, procedure for suspension of normal procurement procedures and other duties as assigned by their respective political authority. A representative will be sent to the EOC, if requested.
Authority :
ORC Chapter 321
City of Coshocton and Coshocton County Prosecuting Attorney Responsibilities:
Shall include but not be limited to providing opinions regarding legal aspects of the emergency, ensuring that all applicable laws, statutes, codes and ordinances relevant to the emergency have been properly documented and other duties as assigned by their respective political authority. A representative will be sent to the EOC, if requested. Authority :
ORC Chapter 309
Engineer / Public Works Responsibilities:
Shall include but are not limited to maintenance of unaffected infrastructure, restoration of affected infrastructure (to include water, gas, electric, and telephone), debris management (disposal collection, sorting of debris, storage sites, and disposal sites), detours, and other duties as assigned by their respective political authority. Members shall follow their respective standard operating guidelines where applicable. A representative will be sent to the EOC, if requested.
Authority :
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ORC Chapter 315
County Coroner Responsibilities :
All deaths, whether natural or otherwise, are to be reported to and investigated by the county coroner. The county coroner shall be responsible for identifying, tagging, and processing unknown remains in the event of a disaster. A representative will be sent to the EOC, if requested.
Authority :
ORC Chapter 313.06 Duties of Coroner and his Deputies.
Elected Officials Responsibilities :
Shall include but not be limited to decision-making that affects their political division, authorization of expenditures, appointment of temporary employees, and development of strategies to reduce litigation risk. A representative will be sent to the EOC, if requested.
Authority :
ORC Chapter 505.08 Trustee - Contract for services, materials, equipment or supplies to meet emergency.
ORC Chapter 733.03 Mayors - General powers of mayors in cities; merger of certain departments .
ORC Chapter 305.12 Commissioners - General powers and duties.
ORC Chapter 125.02 All Suspension of purchasing and contracting requirements during emergency.
Red Cross Responsibilities:
Shall send a representative to the EOC when requested. Red Cross will take primary responsibility in organizing shelters.
Chamber of Commerce Responsibilities:
Shall keep an active list of all businesses within the county.
Agency Mutual Aid
Local mutual aid agreements between fire, law, EMS and EMA are included in the EOP along with the Intra-State Mutual Aid Compact (IMAC), Ohio Fire Chief’s Association Emergency Response Plan and Emergency Management Assistance Compact (EMAC). EMAC has been adopted by Ohio into law through ORC 5502.40.
1. Mutual Aid Agreements and Resolutions County As of 1 Guernsey 7/1999 2 Holmes 8/2006 3 Knox 8/2006 4 Licking 8/2006
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5 Muskingum 4/1992 6 Tuscarawas 2/2002
2. Coshocton County Resolutions
Number Subject Date Counties involved 2006 43 Mutual Aid 8/2006 Licking, Knox, Holmes, Tuscarawas, Guernsey & Muskingum 2002 Mutual Aid 2/2002 Aid agreement with 6 surrounding counties 1992 14 Mutual Aid 4/1 992 Licking, Knox, Holmes, Tuscarawas
File copies of the agreements are filed in EMA Office Reference File (library file cabinet) .
EOC Coordinators Responsibilities:
Detail responsibilities for individuals reporting to the activated EOC are documented in the Handbook of Emergency Forms .
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Responsibilities and Agencies
EMS EMA ARES Media REACT Coroner Hospital Haz-Mat Fire Dept. Red Cross Co. Engineer City, Adm. Co. Sheriff/ Police City, Co Health Salvation Army
Animal Disposal X Biological X X X Casualties X Chemicals X X Code Legislation X Communication X X X Crowd Control X X Deaths X Declarations X X Debris Management X Detours X X Disposal Sites X Evacuation X X Expenses X Epidemiology X Fire X Food Inspections X Hazardous Materials X Housing - Temporary X X Infrastructure X Law Enforcement X Notification X X Medical Transport X Medical Service X X X Mitigation X Ordinances X Preparedness X Public Health X Radiological X Recovery X X X Sanitation Inspections X Statutes X Shelter, Pets X Shelter, Inspections X Shelter, Management X Shelter, Medications X Triage / Treatment X X Vaccinations, Mass X Vector Control X Waste Disposal X X Water, Well Inspection X
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2.13 Continuity of Operations Plan
The continuity of operation for the Emergency Management Agency and Emergency Operation Center in the time of disaster is detailed in a separate document entitled 10. Continuity of Operations Plan .
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3. RESPOND
3.1 Initial Notification
A hazardous material spill or release will be first detected by a resident, passerby or worker and called into the 911 Public Safety Answering Point.
Coshocton County utilizes Enhanced 911 with the primary Public Safety Answering Point (PSAP) at the Coshocton County Sheriff’s Office. The secondary PSAP is at the Coshocton City Fire Department. If one of the PSAPs is down for any reason, then the calls are automatically routed to the other. Both PSAPs are equipped with computer aided dispatch software that displays jurisdiction information for fire, EMS and law enforcement. Both of these locations are staffed 24 x7. This information is then relayed through FAX, alpha pager, and telephones.
All hazard radios in the Sheriff's dispatch room, EOC, and twenty two (22) other public locations will receive notification from the national weather service.
All fire departments are dispatched by radio. The law enforcement agencies are dispatched with direct radio contact and alpha pagers. The PSAPs communicate to surrounding counties and agencies for possible involvement using phone and LEADS teletype. Alpha pagers are used as a backup by the fire chief, HazMat captain, and the fire prevention officer.
For public notification of an emergency, Coshocton County has a total of seven (7) siren locations.
The sheriff’s department can place a voiceover announcement on the Adelphia cable system.
There are established levels of emergency notification used by personnel in the Sheriff’s Department for snow and hazardous materials.
WTNS 99.3 FM, 1560 AM Radio and Cable Channel 2 of Coshocton will use Emergency Alert System.
West Lafayette residents use Time-Warner cable service. A call is made to the mayor’s office to create an emergency message for broadcast on the community channel. The request is executed through the Zanesville WHIZ newsroom, 740-452-5431.
3.2 Incident Assessment
Incident assessment is dependant upon the type of emergency that exists regardless of the disaster. First response personnel have been trained in the incident command systems. Scene safety is the first item assessed followed by life safety, property conservation, and environmental concerns. If life safety is an item of concern, victims are triaged, and then treatment and transport are assigned.
Property conservation is addressed by evaluating the infrastructure needs such as utilities, transportation and building integrity. Many times the impact on the environment is greater then first considered. Extra care should be given to properly evaluate the effects that this may have on the eco system. This is the reason that it is so important to monitor the effects that an incident will have on the environment well into the future with local health and environmental professionals.
3.3 Incident Command System (ICS)
The Incident Command System, adopted by Coshocton County emergency responders, is consistent with the National Incident Management System (NIMS) and is detailed in Standard Operation
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Procedures, Section E.
3.4 Emergency Operations Center Activation (EOC)
The EOC is the central coordination point for receiving, analyzing, reporting and directing disaster related information. Within the EOC, local decision makers coordinate emergency response services. The procedures for activating, operating and deactivating the EOC are detailed in 8. Standard Operation Procedures , Section C.
The primary location of the EOC is located in the County Services Building, 724 S. 7th Street, Room B-100 (basement), Coshocton.
Alternative EOC locations are identified in 8. Standard Operation Procedures , Section C. Who and how the decision is made to move the EOC is documented in 8. Standard Operation Procedures , Section C and in 10.
Resource materials available for Coordinator's are listed in 8. Standard Operation Procedures , Section C, Attachment 1.
Procedures for monitoring rising river water is documented in the 10 COOP Plan , Annex B. Checklist 2 - Monitor Short and Long Term Weather Conditions.
3.5 Communications
The primary Coshocton county communication method is by UHF high band radio that is used for communications with county fire, EMS, EMA and mutual aid companies.
There are several alternatives for secondary EOC communications. There is a Multi-Agency Radio Communications System (MARCS) radio that is used to communicate with local, state and federal agencies and with a specific disaster talk group for the county. Locally, the EOC, County and City Health Departments, Sheriff, A.R.E.S. communication van and Community Hospital (CCMH) are equipped with MARCS radios.
There are two (2) amateur radio systems used for communications between state agencies and the EOC. There are three (3) network computers available for Internet and Email access. One (1) computer is located in the EOC and two (2) are in the adjoining staff office. FAX capability is available from the EOC office.
The communications coordinator’s first task is to confirm and post radio frequencies / talkgroups and emergency phone numbers for communications between the EOC, command post and any remote EOC. The Communications Coordinators responsibilities are listed in the Handbook of Emergency Forms .
Communications between on-scene personnel and other agencies are accomplished by the use of high band, low band, MARCS, cell phones, and amateur radio. A chart describing the radio frequencies used by first responders is available in the 7. Controlled and Sensitive Information Document . The chart identifies radio frequencies that are used to communicate between EOC, agencies, and emergency organizations. See Communications Annex B for additional communication details.
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3.6 Emergency Medical Services
Standard medical procedures are the normal procedures used by medical service and are part of their standard operating procedures.
See Annex H Mass Casualty - Fatality Plan for triage identification procedures
3.7 Public Notification and Warning
The Sheriff's Department may advise the public of inclement weather conditions or hazardous material incident on their own initiative. Coshocton County has been recognized as a StormReady and uses all the warning and public notification facilities for incident information dissemination. The following procedures describe the partially or fully activated EOC and PIO coordinator’s responsibilities.
When a disaster occurs in Coshocton County or surrounding counties, the Sheriff’s Department receives the notification. Next, the EMA director is notified by phone, and reports to the Emergency Operations Center to assess the issue or monitor conditions, like weather conditions.
When the public is to be notified, the Public Information Officer (PIO) reports to the EOC and begins coordination activities. The public is notified of an impending possible disaster through radio, television, EAS, cable television, the Emergency Telephone Calling System (formerly Code Red / Reverse 911) and siren system.
After conferring with local officials, the senior EMA official may disseminate additional safety information to the public by using the County Emergency Public Notification Form in the Handbook of Emergency Forms . The Public Notification Form is used to keep the public informed on the progress of relief efforts with a hot line number for questions.
The Public Information Officer (PIO) will coordinate with the Emergency Operations Center and schedule all press briefings and schedule appropriate time and location for the briefings. The PIO will use the directions detailed in the Standard Operating Procedures, Section B.
Local media contacts are listed in the Emergency Reference Directory . The PIO may use prepared media scripts to speed information dissemination. A list of prepared scripts is in the Standard Operating Procedures . When an evacuation has been executed, residents will receive status information periodically by public media both newspaper and radio.
Special needs populations have been identified, and a system to notify these individuals has been established. The PIO will execute periodic information releases to disseminate directional information to the appropriate populations.
Home Bound and Special Needs Persons are encouraged to establish a neighbor, family member or agency as a primary care giver. When inclement weather prohibits support, the home bound person may call the activated EOC for assistance. Coordinators at the EOC will apply their best effort to arrange support / service to the resident.
Emergency Telephone Calling System (formerly Code Red or Reverse 911)
The Emergency Management Agency can use a service that will generate a call to lists of telephone subscribers. The service generates out going calls using a recorded message at a rate of 60,000 calls per hour to subscribers based upon:
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1. A geographic radius from the incident center 2. A geographic square surrounding the incident area 3. ZIP codes or 4. Pre-recorded list of phone numbers, i.e., REACT members.
Procedures for executing this notification method are detailed in the Controlled and Sensitive Information Document , Section 7 .
Door-to-door notification by emergency service personnel and/or neighborhood-to-neighborhood announcements from emergency vehicles with public address systems may be required for evacuation of areas.
3.8 Evacuation and Sheltering in Place
Conditions present to declare an evacuation area should include any condition that would be deemed immediate danger to life and health (IDLH). The fire department with jurisdiction has the responsibility to declare an evacuation area based on information they have concerning the emergency. Law enforcement is responsible for evacuations that involve a security threat. Agencies with pertinent input work as a team to establish the evacuation area.
Once an evacuation area has been identified, agencies formulate an appropriate evacuation action plan. Transportation of evacuees out of the evacuated area will be accomplished using resources in the Transportation category of the Emergency Resource Catalog . The Emergency Resource Catalog contains contact information for school busses and busses with wheelchair lift capability.
If a resident refuses to evacuate, the address should be documented, and, if possible, an Evacuation Refusal Form signed with emergency contact numbers for next of kin, if possible. Reference the Refusal Form in the Handbook of Emergency Forms .
When the evacuated area has been declared safe by appropriate authorities, the PIO will use public radio, cable TV and Emergency Telephone Calling System (formerly Reverse 911) to notify the public that it is safe to return. No evacuee should be allowed to reenter the evacuated area until they have been given an Evacuee Reentry Document. See Handbook of Emergency Forms . This document should address any short or long-term health concerns, possible consequences associated with returning to the area, and possible follow-up with public health.
The Coshocton County Humane Society, Dog Warden, Wildlife Officer and OSU Extension Agent will address issues concerning displaced pets, livestock, and treatment of endangered wildlife. Emergency veterinary contact numbers are listed in the Emergency Reference Directory . See Standard Operating Procedures , Section entitled Emergency Care for Companion Animals for additional details.
Sheltering In-Place is another response to assure public safety. Because of response time or weather conditions, sheltering in-place may be a safer response. After a decision by Incident Command, mass media will be used to provide public information and direction. See Standard Operating Procedures, Sheltering-In-Place procedure for additional details.
3.9 Sheltering, Mass Care and Special Needs
The American Red Cross (ARC) is responsible for identifying, certifying and staffing shelters, and feeding emergency workers in the county. They have a plan in place that covers agreements and standard operating guidelines reception centers, bedding, food, water, crisis counseling, clergy, and
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Plans have been developed for large scale sheltering in three (3) county high schools. These plans are activated when there is a need for protecting more than100 persons. These procedures are in the EMA's Standard Operating Procedures .
If requested, the EMA will provide a communication liaison person at each shelter. A message board will be provided at each shelter to keep the evacuees informed on the status of the incident. The Red Cross and respective Health Department will coordinate efforts to address the needs of individuals who have come from nursing homes and other similar facilities / situations.
The Red Cross manages food for shelters. When a disaster has been declared, arrangements have been made for sourcing emergency food from the public schools. See the Food category in the Emergency Resource Catalog for contact information.
Individuals will be screened for contamination and will complete a healthcare questionnaire, identify emergency contacts, and any unaccounted for relatives. No individual who has been exposed to a hazard will enter a shelter without being decontaminated. The individual in charge of the shelter shall notify the EOC if there is a need for decontamination.
The emergency sheltering plans for companion animals is documented in the Standard Operating Procedures, Section F Emergency Shelter for Companion Animals (Pets).
Each shelter shall report evacuee activity to the Evacuation Coordinator, who will maintain a master list of evacuees, (reference Handbook of Emergency Forms , Evacuation Status Form) and be the point of contact concerning evacuees, displaced or missing persons. The public’s remaining needs will be resolved by the appropriate agency when the need is identified.
The Sheriff is responsible for shelter security. Fire departments are responsible for determining in- place sheltering during hazardous materials and WMD incidents. Emergency agencies will use tools such as CAMEO, ALOHA, MARPLOT, and Chemtrac service, and support agencies to determine when to establish in-place sheltering. The same tools used to establish in-place sheltering are used to determine when to terminate the in-place sheltering order. There may be an evacuation order to the same area as the IDLH environment has passed, but a potential hazard may still exist. The public is notified by the use of the County Emergency Public Notification Form. See the Handbook of Emergency Forms for an example.
See Annex H for Mass Care / Sheltering details.
3.10 Public and Mental Health
There are two health agencies within the county, the Coshocton County Health Department and Coshocton City Health Department. The Coshocton County Health Department is the lead agency concerning public health issues in the county. The County Health department has in place a standard operating guidelines dealing with all facets of public health issues. The Incident Commander will confer with the EOC to identify any public health issues and how they will affect the community. The Health Services Coordinator shall work with local, state and federal health officials, along with the Environmental Protection Agency, Center for Disease Control, Department of Agriculture, State Board of Pharmacy and any other pertinent agencies to ensure accurate and timely dissemination of public health information.
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In the event of water shortage or water systems are contaminated, Red Cross will provide bottled water. Local merchants will be solicited for donations of water. When conditions dictate, the health departments will issue boil alerts.
Contact information for Port-a-Pots is listed in the 5. Emergency Resource Catalog .
The city and county health departments will coordinate services needed for insect and rodent control and biological waste.
The health departments have identified areas for disposal of animal carcasses and will work with local officials to address removal and disposal.
As of the year 2000, funeral directors are required to attach an identification tag to each body prior to burial. This will assist in the identification of bodies in the event a cemetery/grave site is impacted by a disaster. Local officials will assist in identifying which graves may have been affected.
The Coshocton County Health Department has access to pharmaceutical companies for medications needed in a disaster environment. There are limited medical supplies available from the local hospital, and care should be given not to deplete the hospital’s ability to operate in a disaster.
Toxicology testing will be coordinated between the County Health Department and the Ohio Department of Health.
Search and Rescue This section is under development
Scope of work
Resources that can be called within the county for specific searches.
Collapsed buildings Cadaver dogs CERT volunteers Water rescue Boats w motors Submerged water rescue Walhonding Fire Dept Fast water rescue Walhonding Fire Dept Rough terrain rescue Horse mounted teams - sheriff auxiliary
Resource Catalog for additional support
After a surviving victim is found, the victim must be removed from danger to allow EMS assist with rescue.
4. RECOVERY
4.1 Damage Assessment
If Coshocton County is affected by an emergency / disaster, the EMA will conduct a check of reported damage areas, along with an examination of the vicinity for other unreported damage. This initial damage assessment will be completed after 12 hours of the incident. Findings will be sent to the Ohio EMA. After local resources have been exhausted and additional assistance is still needed, a Declaration of Emergency will be made by the County Commissioners or the local jurisdiction. Within 12-36 hours of the disaster, Coshocton County EMA will arrange for a more detailed damage report
- 31 - Coshocton County Emergency Operations Plan that is forwarded to Ohio EMA for each homeowner, renter, business, government and private-non- profit organization. The Emergency Reference Directory lists individuals who have volunteered to be part of the damage assessment task. The individuals represent the real estate, and construction businesses.
Later, the Coshocton County EMA will provide a Damage and Needs Assessment Report for each damaged building. The EMA will check each form to ensure that all needed information is filled out and correct before submitting it to the Ohio Emergency Management Agency (OEMA). Forms associated with damage assessment are found in the Handbook of Emergency Forms .
The health departments and fire department with a jurisdiction should coordinate efforts in the event a structure has been significantly damaged and a determination for destruction needs to be made. Officials should refer to “Unsafe Buildings”, Section 115, of the Ohio Building Code.
4.2 Debris Management
Debris classification, removal, FEMA support, contractor contact information are detailed in the Disaster Recovery, Annex J.
4.3 Infrastructure / Public Works
There are no large above or below ground storage facilities for hazardous materials, fuels or other chemicals that would largely devastate the county. There are three (3) waste treatment systems serving three (3) communities in the county and several smaller systems that serve public schools and developments. Each of the waste treatment plants has runoff into local streams . If a system is overburdened by flood waters, there is the chance that raw sewage may be introduced into the stream. In the event this occurs, the treatment plants are to notify OEPA of the incident for impact on the eco system.
Bridges are limiting factors for roads in the county as railroad crossings are for traffic flow in Coshocton City. In the event a disaster disrupts the infrastructure of the county, the Utility / Public Works Coordinator will form a task group to identify and prioritize needed restoration, keeping in mind special needs population and other factors that would help with prioritization. The Utility / Public Works Coordinator will use the same procedure with debris removal as used with the infrastructure.
In the rural parts of the county, electric power is vulnerable to ice storms and falling trees. Without electric power, well water pumps become inoperable, refrigerated foods are at risk and cell phones fail.
The recovery will be directed to the Public Works Coordinator who will consult with the engineer, township trustees and road departments of the affected areas to prioritize needed repairs to the county road system. Prioritization should be given to areas that provide access to medical, assisted living, and critical infrastructure facilities.
Forty percent of Coshocton County’s population has private wells and septic systems. The Public Works Coordinator will work with the local environmental health departments and the OEPA to ensure that water and waste treatment facilities in the affected areas have been inspected before resuming operations. The Public Works Coordinator will work with utility (gas, electric, telephone, cable) companies to establish the prioritization of utility restoration. See the Emergency Resource Catalog for listing of utilities and contact information.
The Public Works Coordinator will work with elected officials and others to reduce the economic impact on the community. All agencies involved with the restoration of public utilities should be aware
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4.4 Documentation
It will be the responsibility of public agencies or organizations to identify and prepare their own documentation. The documentation will be forwarded to the Coshocton County EMA for consolidation prior to being sent to Ohio EMA. EMA will notify each participating agency or organization and request the needed documentation such as: Damage assessment Incident command logs After action reports
Each agency / organization should provide the following documentation: A summary of the incident (what, when, where, why, how it happened) Response actions taken Names of responders Costs incurred Equipment expenses Labor expenses Supply expenses Lessons learned
The incident may start out small and later be declared a disaster. Therefore, the documentation of all costs is extremely important.
Documentation may be used as historical record, to address insurance needs, assist in cost recovery, and develop future mitigation efforts.
4.5 Critique
The Coshocton County EMA utilizes evaluators to access the effectiveness of each agency engaged in the exercise or incident. The purpose of the evaluation is to create a forum whereby inefficiencies, interoperability, equipment shortfalls, operational readiness, and incomplete procedures are identified for future improvements.
The county fire and law enforcement departments have in place critique policies and procedures for incidents. These agencies would be asked to prepare a critique as it relates to the interoperability of its department within the totality of the disaster. The Coshocton County EMA will conduct a countywide critique and a needs-assessment from the critique with recommended implementation of the corrections. The EMA director is responsible to ensure changes are incorporated into the Coshocton County 1. Emergency Operations Plan .
4.6 Cost Recovery Under development
Identify programs that will enable cost recovery Small Business Administration Public Administration
Identify action taken to document extraordinary costs Personnel overtime
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Equipment used or expended Contracts initiated
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5 REFERENCES
5.1 Definition of Terms and Acronyms
5.1.1 Definition of Terms
Access Control Point: A point established by law enforcement to control access to a secure and/or potentially hazardous area.
Action Plan: A written document completed by a state-level organization during an emergency that details that organization’s proposed activities for a 24 hour period.
Air Bust: The explosion of a nuclear weapon that at such a height that the expanding fireball does not touch the earth’s surface resulting in little or no fallout.
Agency: A division of government with a specific function offering a particular kind of assistance. In ICS, agencies are defined either as jurisdictional (having statutory responsibility for incident management) or as assisting or cooperating (providing resources or other assistance).
Agency Representative: A person assigned by a primary, assisting, or cooperating Federal, State, local, or tribal government agency or private entity that has been delegated authority to make decisions affecting that agency's or organization's participation in incident management activities following appropriate consultation with the leadership of that agency.
American Red Cross (ARC): A quasi-governmental agency largely for relief of suffering and welfare activities during war and disaster. The ARC operates under a Congressional charter and is supported by the people. Internationally, it operates in accordance with the Treaty of Geneva.
Assembly Point: A designated location for responders to meet, organize and prepare equipment prior to moving into the emergency site.
Appendix: Attachment to an annex providing technical information, details, methods, and/or hazard specific procedures to that annex.
Area Command (Unified Area Command): An organization established (1) to oversee the management of multiple incidents that are each being handled by an ICS organization or (2) to oversee the management of large or multiple incidents to which several Incident Management Teams have been assigned. Area Command has the responsibility to set overall strategy and priorities, allocate critical resources according to priorities, ensure that incidents are properly managed, and ensure that objectives are met and strategies followed. Area Command becomes Unified Area Command when incidents are multi-jurisdictional. Area Command may be established at an emergency operations center facility or at some location other than an incident command post.
Assessment: The evaluation and interpretation of measurements and other information to provide a basis for decision- making.
Assignments: Tasks given to resources to perform within a given operational period that are based on operational objectives defined in the IAP.
Assistant: Title for subordinates of principal Command Staff positions. The title indicates a level of technical capability, qualifications, and responsibility subordinate to the primary positions. Assistants may also be assigned to unit leaders.
Assisting Agency: An agency or organization providing personnel, services, or other resources to the agency with direct responsibility for incident management. See also Supporting Agency.
Attack Warning: A civil defense warning that an actual attack against this country has been detected.
Available Resources: Resources assigned to an incident, checked in, and available for a mission assignment, normally located in a Staging Area
Base Camp: A location that is in or near the site of the emergency equipped and staffed to provide sleeping facilities, food, water and sanitary services to responds personnel.
Biological Agents: Microorganisms or toxins from living organisms that have infectious or noninfectious properties that
- 35 - Coshocton County Emergency Operations Plan produce lethal or serous effects in plants or animals.
Blast Wave: A sharply defined wave of increased pressure rapidly propagated through a surrounding medium from a center of detonation or similar disturbance.
Branch: The organizational level having functional or geographical responsibility for major aspects of incident operations. A branch is organizationally situated between the section and the division or group in the Operations Section, and between the section and units in the Logistics Section. Branches are identified by the use of Roman numerals or by functional area.
Catastrophic Disaster: An event or incident which produces severe and widespread damages of a magnitude that requires significant resources from outside the affected area to produce the necessary response.
Catastrophic Disaster Response Group: The national-level group of representatives from Federal departments and agencies. The CDRG serves as a centralized coordinating group which supports the on-scene Federal response and recovery efforts. Its members have access to the appropriate policymakers in their respective parent organization to facilitate decisions on problems and policy issues.
Census Tract: A nonpolitical, geographical subdivision of no standard size, but within a city, town, county, or other political jurisdiction; it is used by the U.S. Bureau of Census as a convenient and flexible unit for surveying and aggregating population, housing, and other demographic or economic statistics. In most instances, a tract corresponds to Standard Location Area.
Chain of Command: A series of command, control, executive, or management positions in hierarchical order of authority.
Check-In: The process through which resources first report to an incident. Check-in locations include the incident command post, Resources Unit, incident base, camps, staging areas, or directly on the site.
Chemical Agents: Solids, liquids or gases that have chemical properties that produce serious or lethal effects in plants or animals.
Chief: The ICS title for individuals responsible for management of functional sections: Operations, Planning, Logistics, Finance/Administration, and Intelligence (if established as a separate section).
Code of Federal Regulations (CFR): Title 44, refers to Emergency Management and Assistance, Civil Defense; Title 40, 29, and 49 refer to Hazardous Materials.
Command: The act of directing, ordering, or controlling by virtue of explicit statutory, regulatory, or delegated authority.
Command Staff: In an incident management organization, the Command Staff consists of the Incident Command and the special staff positions of Public Information Officer, Safety Officer, Liaison Officer, and other positions as required, who report directly to the Incident Commander. They may have an assistant or assistants, as needed.
Command Post: An element in the Incident Command system. A facility located at a safe distance from the emergency site where the on-scene coordinators, responders, and technical representatives can make response decisions, deploy manpower and equipment, maintain liaison with media, and handle communications.
Common Operating Picture: A broad view of the overall situation as reflected by situation reports, aerial photography, and other information or intelligence.
Communications Unit: An organizational unit in the Logistics Section responsible for providing communication services at an incident or an EOC. A Communications Unit may also be a facility (e.g., a trailer or mobile van) used to support an Incident Communications Center.
Comprehensive Emergency Management (CEM): An all inclusive approach in combining the four phases of emergency management, which are:
(1) Mitigation: those activities which eliminate or reduce the probability of disaster;
(2) Preparedness: those activities which governments, organization, and individuals develop to save lives and minimize damage;
(3) Response: To prevent loss of lives and property and provide emergency assistance; and
(4) Recovery: Short and long-term activities which return all systems to normal or improved standards.
Consequence Management: Measures to provide public health and safety, restore essential government services and
- 36 - Coshocton County Emergency Operations Plan provide emergency relief to governments, businesses, and individuals affected by all hazards including terrorist acts.
Cooperating Agency: An agency supplying assistance other than direct operational or support functions or resources to the incident management effort.
Coordinate: To advance systematically an analysis and exchange of information among principals who have or may have a need to know certain information to carry out specific incident management responsibilities.
Coordinated Universal Time: The standard reference time used throughout the world based on the time at the Royal Observatory in Greenwich, England. Using the 24-hour system to convert to Greenwich Time:
Add 5 hours to Eastern Standard Time (EST).
Add 6 hours to Central Standard Time (CST).
Add 7 hours to Mountain Standard Time (MST).
Add 8 hours to Pacific Standard Time (PST).
Also called “UTC” Time for Zero Meridian.
Crisis Action System: Levels of activation used during emergency response. There are four levels in this system of activation, CAS I and II are used during response for assessment and CAS III and IV are used during response to protect lives and property.
Crisis Management: Measures to identify, acquire, and plan the use of resources needed to anticipate, prevent and/or resolve a hazardous threat.
Critical Facilities: Facilities essential to emergency response, such as fire stations, police stations, hospitals, and communication centers.
Critical Incident Stress Debriefing: Assistance provided by a trained team of health workers that assist emergency personnel in dealing with stress.
Critical worker: An individual whose skills or services are required to continue operation of vital facilities and activities. The individual may also be called an Essential Employee.
Damage Assessment: The appraisal or determination of the actual effects resulting from a disaster/emergency.
Defense Coordinating Officer: Supported and provided by the Department of Defense (DOD) to serve in the field as the point of contact to the Federal Coordinating Officer (FCO) and the ESFs regarding requests for military assistance. The DCO and staff coordinate support and provide liaison to the ESFs.
Deputy: A fully qualified individual who, in the absence of a superior, can be delegated the authority to manage a functional operation or perform a specific task. In some cases, a deputy can act as relief for a superior and, therefore, must be fully qualified in the position. Deputies can be assigned to the Incident Commander, General Staff, and Branch Directors.
Designated Area: The geographic area designated under a Presidential major disaster declaration which is eligible to receive disaster assistance in accordance with provisions of Public Law (P.L.) 93-288, as amended.
Disaster: Any imminent threat or actual occurrence of widespread or severe damage, injury, or loss of life or property resulting from a natural or man-made cause, including, but not limited to fire, flood, snowstorm, ice storm, tornado, windstorm, water contamination, utility failure, hazardous material incident, epidemic, drought, terrorist activities, riots, civil disorders, hostile military or paramilitary actions.
Disaster Field officer: The office established in or near the designated area to support Federal and state response and recovery operations. The DFO houses the FCO and the Emergency Response Team (ERT), and where possible, the State Coordinating Officer (SCO) and support staff.
Disaster Recovery Center: A local center established following a major disaster, staffed by various state and federal agencies to provide assistance to individuals.
Dispatch: The ordered movement of a resource or resources to an assigned operational mission or an administrative move from one location to another.
Division: The partition of an incident into geographical areas of operation. Divisions are established when the number of
- 37 - Coshocton County Emergency Operations Plan resources exceeds the manageable span of control of the Operations Chief. A division is located within the ICS organization between the branch and resources in the Operations Section.
Dose: A quantity (total or accumulated) of ionizing (or nuclear) radiation, experienced by a person or animal.
Dose Rate: As a general rule, the amount of ionizing (or nuclear) radiation to which an individual would be exposed, or that he would receive per unit of time.
Dosimeter: An instrument for measuring and registering total accumulated exposure to ionizing radiations.
Dosimeter Charger: An instrument used to reset a dosimeter to a beginning or zero reading.
Electromagnetic Pulse (EMP): Energy radiated by nuclear detonation which may affect or damage electronic components and equipment.
Emergency: Absent a presidential declared emergency, any incident(s), human-caused or natural, that requires responsive action to protect life or property. Under the Robert T. Stafford Disaster Relief and Emergency Assistance Act, an emergency means any occasion or instance for which, in the determination of the President, Federal assistance is needed to supplement State and local efforts and capabilities to save lives and to protect property and public health and safety, or to lessen or avert the threat of a catastrophe in any part of the United States.
Emergency Alert System (EAS): Consists of broadcast stations and interconnecting facilities which have been authorized by the Federal Communications Commission to operate in a controlled manner during a war, state of public peril or disaster, or other national emergency – as outlined in the regional and state EAS plans.
Emergency Management Performance Grant: Federal matching funds to state and local agencies for personnel and administrative expense.
Emergency Management Director/Coordinator: The individual who is directly responsible on a day-to-day basis for the jurisdiction’s effort to develop a capability for coordinated response to and recovery from the effects of attack-related and other large-scale disaster.
Emergency Operations Centers (EOCs): The physical location at which the coordination of information and resources to support domestic incident management activities normally takes place. An EOC may be a temporary facility or may be located in a more central or permanently established facility, perhaps at a higher level of organization within a jurisdiction. EOCs may be organized by major functional disciplines (e.g., fire, law enforcement, and medical services), by jurisdiction (e.g., Federal, State, regional, county, city, tribal), or some combination thereof.
Emergency Operations Plan (EOP): The "steady-state" plan maintained by various jurisdictional levels for responding to a wide variety of potential hazards. A document that identifies the available personnel, equipment, facilities, supplies, and other resources in the jurisdiction and states the method or scheme for coordinated actions to be taken by individuals and government services in the event of natural or manmade disaster. It describes a jurisdiction’s emergency organization and its means of coordination with other jurisdictions. It assigns functional responsibilities to the elements of the emergency organizations, and it details tasks to be carried out at times and places projected as accurately as permitted by the nature of each situation addressed.
Emergency Public Information: Information that is disseminated primarily in anticipation of an emergency or during an emergency. In addition to providing situational information to the public, it also frequently provides directive actions required to be taken by the general public.
Emergency Response Provider: Includes Federal, State, local, and tribal emergency public safety, law enforcement, emergency response, emergency medical (including hospital emergency facilities), and related personnel, agencies, and authorities. See Section 2 (6), Homeland Security Act of 2002, Pub. L. 107-296, 116 Stat. 2135 (2002). Also known as Emergency Responder.
Emergency Response Team (ERT): A federal interagency team, consisting of the lead representative from each Federal department or agency assigned primary responsibility for an ESF and key members of the Federal Coordinating Officer (FCO’s) staff, formed to assist the FCO in carrying out his/her coordination responsibilities. The ERT provides a forum for coordinating the overall resolving issues related to ESF and other response requirements. ERT members respond to and meet as requested by the FCO. The ERT may be expanded by the FCO to include designated representatives of other Federal departments and agencies as needed.
Essential Elements of Information: A list of informational items required for continuous assessment and state recommendations during assessment, response and recovery operations.
Essential Employee: A person whose authority and/or expertise is required during an emergency. May also be called a
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Critical Worker.
Evacuation: Organized, phased, and supervised withdrawal, dispersal, or removal of civilians from dangerous or potentially dangerous areas, and their reception and care in safe areas.
Evacuee: The individual who is moved to a less hazardous area. Also, may be referred to as a relocatee.
Event: A planned, non-emergency activity. ICS can be used as the management system for a wide range of events, e.g., parades, concerts, or sporting events.
Executive Order (EO): A rule or order having the force of law, issued by an executive authority of a government.
Federal Coordinating Officer: The senior Federal officer appointed in accordance with provisions of P.L. 93-288, as amended to coordinate the overall response and recovery activities. The FCO represents the President as provided by Section 303 of 93-288, as mended, for the purpose of coordinating the administration of Federal relief activities in the designated area.
Field Coordinator: An agent of the Ohio EMA who acts as a liaison between the affected area, the EMA Director, and the State of Ohio during emergencies.
Functional Area Annex Coordinator: Person with overall responsibility for coordinating actions within a particular area, i.e., the County Sheriff is the County Law Enforcement Coordinator.
Function: Function refers to the five major activities in ICS: Command, Operations, Planning, Logistics, and Finance/Administration. The term function is also used when describing the activity involved, e.g., the planning function. A sixth function, Intelligence, may be established, if required, to meet incident management needs.
Functions of Emergency Management: Direction and Control, Communications, Warning, Emergency Public Information (EPI), Evacuation, Reception and Care, Shelter, Health and Medical, Law Enforcement, Public Works, Fire and Rescue, Radiological Protection, Human Services, Resource Management, Damage Assessment.
General Staff: A group of incident management personnel organized according to function and reporting to the Incident Commander. The General Staff normally consists of the Operations Section Chief, Planning Section Chief, Logistics Section Chief, and Finance/Administration Section Chief.
Ground Zero (GZ): The point on the surface of land or water vertically below or above the center of a burst of a nuclear weapon.
Group: Established to divide the incident management structure into functional areas of operation. Groups are composed of resources assembled to perform a special function not necessarily within a single geographic division. Groups, when activated, are located between branches and resources in the Operations Section. (See Division.)
Hazard: A potential event or situation that presents a threat to life and property.
Hazardous Material (HAZMAT): Any substance or material in a quantity or form which may be harmful or injurious to humans, domestic animals, wildlife, economic crops or property when released into the environment. Hazardous materials are classified in this plan as chemical, biological, radiological, or explosive.
Chemical : Toxic, corrosive or injurious substances because of inherent chemical properties and includes but is not limited to petroleum products, paints, plastics, acids, caustics, industrial chemicals, poisons, drugs, mineral fibers (asbestos).
Biological : Microorganisms or associated products which may cause disease in humans, animals or economic crops and includes pathogenic wastes from medical institutions, slaughterhouses, poultry processing plants and the like.
Radiological : Any radioactive substance emitting ionizing radiation at a level to produce a health hazard.
Explosive : Material capable of releasing energy with blast effect in a split second upon activation. The released energy usually damages or destroys objects in close proximity to the blast.
Hazard-Specific Appendix: A document attached to an annex of an EOP or appearing at the end of an EOP that describes emergency activities that take place only for a specific hazard. The actions cannot be addressed generically.
Immediately Dangerous to Life and Health (IDLH): A situation / emergency incident poses a risk the safety of the citizens.
Incident: An occurrence or event, natural or human-caused, that requires an emergency response to protect life or
- 39 - Coshocton County Emergency Operations Plan property. Incidents can, for example, include major disasters, emergencies, terrorist attacks, terrorist threats, wild land and urban fires, floods, hazardous materials spills, nuclear accidents, aircraft accidents, earthquakes, hurricanes, tornadoes, tropical storms, war-related disasters, public health and medical emergencies, and other occurrences requiring an emergency response.
Incident Action Plan (IAP): An oral or written plan containing general objectives reflecting the overall strategy for managing an incident. It may include the identification of operational resources and assignments. It may also include attachments that provide direction and important information for management of the incident during one or more operational periods. Incident Command Post (ICP): The field location at which the primary tactical-level, on-scene incident command functions are performed. The ICP may be collocated with the incident base or other incident facilities and is normally identified by a green rotating or flashing light.
Incident Command System (ICS): A standardized on-scene emergency management constructed specifically and designed to provide for the adoption of an integrated organizational structure that reflects the complexity and demands of single or multiple incidents, without being hindered by jurisdictional boundaries. ICS is the combination of facilities, equipment, personnel, procedures, and communications operating within a common organizational structure, designed to aid in the management of resources during incidents. It is used for all kinds of emergencies and is applicable to small as well as large and complex incidents. ICS is used by various jurisdictions and functional agencies, both public and private, to organize field-level incident management operations.
Incident Commander (IC): The individual responsible for all incident activities, including the development of strategies and tactics and the ordering and the release of resources. The IC has overall authority and responsibility for conducting incident operations and is responsible for the management of all incident operations at the incident site.
Incident Management Team (IMT): The IC and appropriate Command and General Staff personnel assigned to an incident.
Incident Objectives: Statements of guidance and direction necessary for selecting appropriate strategy(s) and the tactical direction of resources. Incident objectives are based on realistic expectations of what can be accomplished when all allocated resources have been effectively deployed. Incident objectives must be achievable and measurable, yet flexible enough to allow strategic and tactical alternatives.
Initial Action: The actions taken by those responders first to arrive at an incident site.
Initial Response: Resources initially committed to an incident.
Intelligence Officer: The intelligence officer is responsible for managing internal information, intelligence, and operational security requirements supporting incident management activities. These may include information security and operational security activities, as well as the complex task of ensuring that sensitive information of all types (e.g., classified information, law enforcement sensitive information, proprietary information, or export-controlled information) is handled in a way that not only safeguards the information, but also ensures that it gets to those who need access to it to perform their missions effectively and safely.
Ion: An atom which bears an electrical charge, either positive or negative.
Ionization: The process by which ions are produced.
Isotope: Atoms which have the same atomic number of protons, but different atomic mass or mass numbers. Isotopes of a particular element have almost identical properties.
Joint Information Center (JIC): A facility established to coordinate all incident-related public information activities. It is the central point of contact for all news media at the scene of the incident. Public information officials from all participating agencies should collocate at the JIC.
Joint Information System (JIS): Integrates incident information and public affairs into a cohesive organization designed to provide consistent, coordinated, timely information during crisis or incident operations. The mission of the JIS is to provide a structure and system for developing and delivering coordinated interagency messages; developing, recommending, and executing public information plans and strategies on behalf of the IC; advising the IC concerning public affairs issues that could affect a response effort; and controlling rumors and inaccurate information that could undermine public confidence in the emergency response effort.
Joint Operations Center (JOC): The JOC is the focal point for all Federal Investigative law enforcement activities during a terrorist or potential terrorist incident or any other significant criminal incident, and is managed by the SFLEO. The JOC becomes a component of the JFO when the NRP is activated.
Jurisdiction: A range or sphere of authority. Public agencies have jurisdiction at an incident related to their legal
- 40 - Coshocton County Emergency Operations Plan responsibilities and authority. Jurisdictional authority at an incident can be political or geographical (e.g., city, county, tribal, State, or Federal boundary lines) or functional (e.g., law enforcement, public health).
Liaison: A form of communication for establishing and maintaining mutual understanding and cooperation.
Liaison Officer: A member of the Command Staff responsible for coordinating with representatives from cooperating and assisting agencies
Local Emergency Planning Committee (LEPC): A local committee responsible for planning for Hazardous Materials within a district. Created on ORC 3750.
Local Government: A county, municipality, city, town, township, local public authority, school district, special district, intrastate district, council of governments (regardless of whether the council of governments is incorporated as a nonprofit corporation under State law), regional or interstate government entity, or agency or instrumentality of a local government; an Indian tribe or authorized tribal organization, or in Alaska a Native village or Alaska Regional Native Corporation; a rural community, unincorporated town or village, or other public entity. See Section 2 (10), Homeland Security Act of 2002, Pub. L. 107-296, 116 Stat. 2135 (2002).
Local Warning Point: A facility in city, town, or community, which receives warnings and activates the public warning system in its area of responsibility.
Logistics: Providing resources and other services to support incident management.
Logistics Section: The section responsible for providing facilities, services, and material support for the incident.
Major Disaster: As defined under the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. 5122), a major disaster is any natural catastrophe (including any hurricane, tornado, storm, high water, wind-driven water, tidal wave, tsunami, earthquake, volcanic eruption, landslide, mudslide, snowstorm, or drought), or, regardless of cause, any fire, flood, or explosion, in any part of the United States, which in the determination of the President causes damage of sufficient severity and magnitude to warrant disaster assistance under this Act to supplement the efforts and available resources of States, tribes, local governments, and disaster relief organizations in alleviating the damage, loss, hardship, or suffering caused thereby.
Management by Objective: A management approach that involves a four-step process for achieving the incident goal. The Management by Objectives approach includes the following: establishing overarching objectives; developing and issuing assignments, plans, procedures, and protocols; establishing specific, measurable objectives for various incident management functional activities and directing efforts to fulfill them, in support of defined strategic objectives; and documenting results to measure performance and facilitate corrective action.
Megaton Energy (MT): The energy of a nuclear (or atomic) explosion which is equivalent to 1,000,000 tons (or 1,000 kilotons) of TNT.
Mitigation: The activities designed to reduce or eliminate risks to persons or property or to lessen the actual or potential effects or consequences of an incident. Mitigation measures may be implemented prior to, during, or after an incident. Mitigation measures are often informed by lessons learned from prior incidents. Mitigation involves ongoing actions to reduce exposure to, probability of, or potential loss from hazards. Measures may include zoning and building codes, floodplain buyouts, and analysis of hazard related data to determine where it is safe to build or locate temporary facilities. Mitigation can include efforts to educate governments, businesses, and the public on measures they can take to reduce loss and injury.
Mobilization: The process and procedures used by all organizations (Federal, State, local, and tribal) for activating, assembling, and transporting all resources that have been requested to respond to or support an incident.
Multi-agency Coordination Entity: A multi-agency coordination entity functions within a broader Multi-agency Coordination System. It may establish the priorities among incidents and associated resource allocations, deconflict agency policies, and provide strategic guidance and direction to support incident management activities.
Multi-agency Coordination Systems: Multi-agency Coordination Systems provide the architecture to support coordination for incident prioritization, critical resource allocation, communications systems integration, and information coordination. The components of Multi-agency Coordination Systems include facilities, equipment; emergency operation centers (EOCs), specific multi-agency coordination entities, personnel, procedures, and communications. These systems assist agencies and organizations to fully integrate the subsystems of the NIMS.
Multi-jurisdictional Incident: An incident requiring action from multiple agencies that each have jurisdiction to manage certain aspects of an incident. In ICS, these incidents will be managed under Unified Command.
Mutual-Aid Agreement: Written agreement between agencies and/or jurisdictions that they will assist one another on
- 41 - Coshocton County Emergency Operations Plan request, by furnishing personnel, equipment, and/or expertise in a specified manner.
National: Of a nationwide character, including the Federal, State, local, and tribal aspects of governance and polity.
National Disaster Medical System: A cooperative, asset-sharing partnership between the U.S. Department of Health and Human Services, the U.S. Department of Veterans Affairs, the U.S. Department of Homeland Security, and the U.S. Department of Defense. NDMS provides resources for meeting the continuity of care and mental health services requirements of the Emergency Support Function 8 in the Federal Response Plan.
National Incident Management System (NIMS): A system mandated by HSPD-5 (HSPD- 5 - Homeland Security Presidential Directive-5) that provides a consistent nationwide approach for Federal, State, local, and tribal governments; the private-sector, and nongovernmental organizations to work effectively and efficiently together to prepare for, respond to, and recover from domestic incidents, regardless of cause, size, or complexity. To provide for interoperability and compatibility among Federal, State, local, and tribal capabilities, the NIMS includes a core set of concepts, principles, and terminology. HSPD-5 identifies these as the ICS; Multi-agency Coordination Systems; training; identification and management of resources (including systems for classifying types of resources); qualification and certification; and the collection, tracking, and reporting of incident information and incident resources.
National Response Plan: A plan mandated by HSPD-5 that integrates Federal domestic prevention, preparedness, response, and recovery plans into one all-discipline, all-hazards plan.
Needs Assessment: A response phase evaluation of the requirements of the victims of an incident by emergency management in order to identify, obtain, and provide necessary resources and services.
Nuclear Radiation: Particulate and electromagnetic radiation emitted from atomic nuclei in various nuclear processes. The important nuclear radiation, from the weapons standpoint, are alpha and beta particles, gamma rays, and neutrons.
Nongovernmental Organization: An entity with an association that is based on interests of its members, individuals, or institutions and that is not created by a government, but may work cooperatively with government. Such organizations serve a public purpose, not a private benefit. Examples of NGOs include faith-based charity organizations and the American Red Cross.
Operational Period: The time scheduled for executing a given set of operation actions, as specified in the Incident Action Plan. Operational periods can be of various lengths, although usually not over 24 hours.
Operations Section: The section responsible for all tactical incident operations. In ICS, it normally includes subordinate branches, divisions, and/or groups.
Operations Planning: The process of determining the need for application of resources and determining the methods of obtaining and committing these resources to the operations plan.
Peak Population: The maximum population occupying a Standard Location area at any given time on a normal weekday. The peak population of city or other area that includes more than one Standard location area is a summation of the peak populations for each of the Standard Locations areas.
Daytime Peak: The maximum population occurring during the daylight hours (8: A.M. to 6 P.M.).
Nighttime Peak: The maximum population occurring during the nighttime hours (6 P.M. to 8 A.M.).
Personnel Accountability: The ability to account for the location and welfare of incident personnel. It is accomplished when supervisors ensure that ICS principles and processes are functional and that personnel are working within established incident management guidelines.
Public Information Officer (PIO): A member of the Command Staff responsible for interfacing with the public and media or with other agencies with incident-related information requirements.
Planning Meeting: A meeting held as needed prior to and throughout the duration of an incident to select specific strategies and tactics for incident control operations and for service and support planning. For larger incidents, the planning meeting is a major element in the development of the Incident Action Plan (IAP).
Planning Section: Responsible for the collection, evaluation, and dissemination of operational information related to the incident, and for the preparation and documentation of the IAP. This section also maintains information on the current and forecasted situation and on the status of resources assigned to the incident.
Preparedness: The range of deliberate, critical tasks and activities necessary to build, sustain, and improve the operational
- 42 - Coshocton County Emergency Operations Plan capability to prevent, protect against, respond to, and recover from domestic incidents. Preparedness is a continuous process. Preparedness involves efforts at all levels of government and between government and private-sector and nongovernmental organizations to identify threats, determine vulnerabilities, and identify required resources. Within the NIMS, preparedness is operationally focused on establishing guidelines, protocols, and standards for planning, training and exercises, personnel qualification and certification, equipment certification, and publication management.
Preparedness Organizations: The groups and forums that provide interagency coordination for domestic incident management activities in a non-emergency context. Preparedness organizations can include all agencies with a role in incident management, for prevention, preparedness, response, or recovery activities. They represent a wide variety of committees, planning groups, and other organizations that meet and coordinate to ensure the proper level of planning, training, equipping, and other preparedness requirements within a jurisdiction or area.
Prevention: Actions to avoid an incident or to intervene to stop an incident from occurring. Prevention involves actions to protect lives and property. It involves applying intelligence and other information to a range of activities that may include such countermeasures as deterrence operations; heightened inspections; improved surveillance and security operations; investigations to determine the full nature and source of the threat; public health and agricultural surveillance and testing processes; immunizations, isolation, or quarantine; and, as appropriate, specific law enforcement operations aimed at deterring, preempting, interdicting, or disrupting illegal activity and apprehending potential perpetrators and bringing them to justice.
Primary Agency: The department or agency assigned primary responsibility to manage and coordinate a specific incident. Primary agencies are designated on the basis of their having the most authorities, resources, capabilities, expertise to accomplishment of the specific task.
Private Sector: Organizations and entities that are not part of any governmental structure. It includes for-profit and not-for- profit organizations, formal and informal structures, commerce and industry, and private voluntary organizations (PVO).
Processes: Systems of operations that incorporate standardized procedures, methodologies, and functions necessary to provide resources effectively and efficiently. These include resource typing, resource ordering and tracking, and coordination.
Public Information Officer (PIO): A member of the Command Staff responsible for interfacing with the public and media or with other agencies with incident-related information requirements.
Publications Management: The publications management subsystem includes materials development, publication control, publication supply, and distribution. The development and distribution of NIMS materials is managed through this subsystem. Consistent documentation is critical to success, because it ensures that all responders are familiar with the documentation used in a particular incident regardless of the location or the responding agencies involved.
Political Subdivisions: Local governments, including but not limited to cities, towns, incorporated communities, counties, parishes, and townships.
Qualification and Certification: This subsystem provides recommended qualification and certification standards for emergency responder and incident management personnel. It also allows the development of minimum standards for resources expected to have an interstate application. Standards typically include training, currency, experience, and physical and medical fitness.
Radiation: The emission and propagation of energy through space or through a material medium in the form of waves; as electromagnetic and sound or elastic waves, and corpuscular emissions.
Radiation Exposure Record: The card issued to individuals for recording their personal radiation exposure dose.
Radioactivity: The liberation of energy by spontaneous disintegration of nuclei.
Radio Amateur Civil Emergency Services (RACES): An emergency service designated to make efficient use of the vast reservoir of skilled radio amateurs throughout the Nation in accordance with approved civil defense communication plan. Many of the States and local governments have federally approved RACES communications plans whereby radio amateurs participating in these plans are permitted to operate during an emergency, or emergency conditions.
Radiological Monitor (RM): An individual trained to measure, record, and report radiation dose and dose rates; provide limited field guidance on radiation hazards associated with operations to which he is assigned; and perform operator’s maintenance of radiological instruments.
Radiological Monitoring: The procedure or operation of locating and measuring radioactive contamination by means of survey instruments that can detect and measure (as dose rates) ionizing radiations. The individual performing the operation is called a monitor.
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Reception Area: This refers to a location separate from staging areas, where resources report in for processing and out- processing. Reception Areas provide accountability, security, situational awareness briefings, safety awareness, distribution of IAPs, supplies and equipment, feeding, and bed down.
Recovery: The development, coordination, and execution of service- and site-restoration plans; the reconstitution of government operations and services; individual, private sector, non-governmental and public-assistance programs to provide housing and to promote restoration; long-term care and treatment of affected persons; additional measures for social, political, environmental, and economic restoration; evaluation of the incident to identify lessons learned; post-incident reporting; and development of initiatives to mitigate the effects of future incidents.
Recovery Plan: A plan developed by a State, local, or tribal jurisdiction with assistance from responding Federal agencies to restore the affected area.
Resources: Personnel and major items of equipment, supplies, and facilities available or potentially available for assignment to incident operations and for which status is maintained. Resources are described by kind and type and may be used in operational support or supervisory capacities at an incident or at an EOC.
Resource Management: Efficient incident management requires a system for identifying available resources at all jurisdictional levels to enable timely and unimpeded access to resources needed to prepare for, respond to, or recover from an incident. Resource management under the NIMS includes mutual-aid agreements; the use of special Federal, State, local, and tribal teams; and resource mobilization protocols.
Resources Unit: Functional unit within the Planning Section responsible for recording the status of resources committed to the incident. This unit also evaluates resources currently committed to the incident, the effects additional responding resources will have on the incident, and anticipated resource needs.
Response: Activities that address the short-term, direct effects of an incident. Response includes immediate actions to save lives, protect property, and meet basic human needs. Response also includes the execution of emergency operations plans and of mitigation activities designed to limit the loss of life, personal injury, property damage, and other unfavorable outcomes. As indicated by the situation, response activities include applying intelligence and other information to lessen the effects or consequences of an incident; increased security operations; continuing investigations into nature and source of the threat; ongoing public health and agricultural surveillance and testing processes; immunizations, isolation, or quarantine; and specific law enforcement operations aimed at preempting, interdicting, or disrupting illegal activity, and apprehending actual perpetrators and bringing them to justice.
Risk: A measure of the probability that damage to life, property, and/or the environment will occur if a hazard manifests itself.
Safety Officer: A member of the Command Staff responsible for monitoring and assessing safety hazards or unsafe situations and for developing measures for ensuring personnel safety.
Secondary Effects: Emergencies that may develop as a reaction to an initiating emergency. For example, a dam may break as the result of an earthquake.
Section: The organizational level having responsibility for a major functional area of incident management, e.g., Operations, Planning, Logistics, Finance/Administration, and Intelligence (if established). The section is organizationally situated between the branch and the Incident Command.
Shelter: This is a building or area predestinated by the Red Cross to house evacuees on a temporary basis.
Span of Control: The number of individuals a supervisor is responsible for, usually expressed as the ratio of supervisors to individuals. (Under the NIMS, an appropriate span of control is between 1:3 and 1:7)
Staging Area: Location established where resources can be placed while awaiting a tactical assignment. The Operations Section manages Staging Areas.
Standard Operating Procedures: Checklist or guidance developed by each specific responding organization that detail responsible individuals by name, phone number and delineate in detail specific organizational emergency activities.
State: When capitalized, refers to any State of the United States, the District of Columbia, the Commonwealth of Puerto Rico, the Virgin Islands, Guam, American Samoa, the Commonwealth of the Northern Mariana Islands, and any possession of the United States. See Section 2 (14), Homeland Security Act of 2002, Pub. L. 107-296, 116 Stat. 2135 (2002).
Strategic: Strategic elements of incident management are characterized by continuous long-term, high-level planning by organizations headed by elected or other senior officials. These elements involve the adoption of long-range goals and
- 44 - Coshocton County Emergency Operations Plan objectives, the setting of priorities; the establishment of budgets and other fiscal decisions, policy development, and the application of measures of performance or effectiveness.
Strike Team: A set number of resources of the same kind and type that have an established minimum number of personnel.
Strategy: The general direction selected to accomplish incident objectives set by the IC.
Supporting Technologies: Any technology that may be used to support the NIMS is included in this subsystem. These technologies include orthophoto mapping, remote automatic weather stations, infrared technology, and communications, among various others.
Tabs: Maps, charts, checklist, resources, inventories, sample forms, diagrams all used to support the basic plan, annexes and appendices.
Task Force: Any combination of resources assembled to support a specific mission or operational need. All resource elements within a Task Force must have common communications and a designated leader.
Technical Assistance: Support provided to State, local, and tribal jurisdictions when they have the resources but lack the complete knowledge and skills needed to perform a required activity (such as mobile-home park design and hazardous material assessments).
Technological Hazard: Hazards emanating from the manufacture, transportation, and use of radiological materials, chemicals, explosives, flammables, agricultural pesticides, herbicides, and disease agents: oil spills on land, coastal water or inland water systems: and debris from space.
Traffic Control Points (TCP): Places along evacuation routes that are manned by law enforcement personnel to direct and control movement to and from the area being evacuated.
Terrorism: Under the Homeland Security Act of 2002, terrorism is defined as activity that involves an act dangerous to human life or potentially destructive of critical infrastructure or key resources and is a violation of the criminal laws of the United States or of any State or other subdivision of the United States in which it occurs and is intended to intimidate or coerce the civilian population or influence a government or affect the conduct of a government by mass destruction, assassination, or kidnapping. See Section 2 (15), Homeland Security Act of 2002, Pub. L. 107-296, 116 Stat. 213 5 (2002).
Threat: An indication of possible violence, harm, or danger.
Tools: Those instruments and capabilities that allow for the professional performance of tasks, such as information systems, agreements, doctrine, capabilities, and legislative authorities.
Triage: Process of sorting casualties based on severity and survivability.
Tribal: Any Indian tribe, band, nation, or other organized group or community, including any Alaskan Native Village as defined in or established pursuant to the Alaskan Native Claims Settlement Act (85 stat. 688) [43 U.S.C.A. and 1601 et seq.], that is recognized as eligible for the special programs and services provided by the United States to Indians because of their status as Indians.
Type: A classification of resources in the ICS that refers to capability. Type 1 is generally considered to be more capable than Types 2, 3, or 4, respectively, because of size; power; capacity; or, in the case of incident management teams, experience and qualifications.
Unified Area Command: A Unified Area Command is established when incidents under an Area Command are multi- jurisdictional. (See Area Command.)
Unified Command: An application of ICS used when there is more than one agency with incident jurisdiction or when incidents cross-political jurisdictions. Agencies work together through the designated members of the UC, often the senior person from agencies and/or disciplines participating in the UC, to establish a common set of objectives and strategies and a single IAP.
Unit: The organizational element having functional responsibility for a specific incident planning, logistics, or finance/administration activity.
Unity of Command: The concept by which each person within an organization reports to one and only one designated person. The purpose of unity of command is to ensure unity of effort under one responsible commander for every objective.
Volunteer: For purposes of the NIMS, a volunteer is any individual accepted to perform services by the lead agency, which has authority to accept volunteer services, when the individual performs services without promise, expectation, or receipt of
- 45 - Coshocton County Emergency Operations Plan compensation for services performed. See, e.g., 16 U.S.C. 742f(c) and 29 CFR 553.101.
Weapon of Mass Destruction (WMD): A device employing disease organisms, toxins, poison gas, explosives, incendiaries, radiation, radioactivity or other destructive capabilities designed to destroy or maim populations or environments.
Worker-Critical: An individual whose skills or services are required to continue operations of vital facilities and activities that will provide goods and services to the relocated population and host county residents, or insure continuance of the nation’s production capabilities and preservation of the economic system.
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5.1.2 Definitions of Acronyms
ADC – Aid to Dependent Children
ADAS – Department of Alcohol and Drug Addiction Services
ADP – Automatic Data Processing
ALS – Advanced Life Support
AEC – Agency Emergency Coordinators
ARC – American Red Cross
ARES – Amateur Radio Emergency Service
ASCS – Agricultural Stabilization and Conservation Service (USDA)
AP – Assembly Point
CA – Capability Assessment
CAP – Civil Air Patrol
CB – Citizen’s Band
CBERN – Chemical, Biological, Explosive, Radiological and Nuclear
CEB – County Emergency Board
CCEMS - Coshocton County Emergency Medical Service
CDC – Center for Disease Control
CDRG – Catastrophic Disaster Response Group
CEO – Chief Executive Officer
CERT– Community Emergency Response Team
CFR – Code of Federal Regulations
CHEMTREC – Chemical Transportation Emergency Center
CISD - Critical Incident Stress Debriefing
CISM - Critical Incident Stress Management
CP – Command Post
DA – Damage Assessment
DAP – Disaster Assistance Program
DAS – Disaster Analysis Section
D & C – Direction and Control
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DFO – Disaster Field Office
DHHS – Department of Health and Human Services
DMAT – Disaster Medical Assistance Team
DMORT – Disaster Mortuary Team
DOC – Department of Commerce
DOC – Department Operations Center
DOD – Department of Defense
DOE – Department of Energy
DOI – Department of Interior
DOT – Department of Transportation
DRC – Disaster Recovery Center
EAS – Emergency Alert System
ECC – Emergency Communication Center
EHS – Extremely Hazardous Substance
EMA – Emergency Management Agency
EMC – Emergency Management Coordinator
EMAC – Emergency Management Assistance Compact
EMI – Emergency Management Institute
EMP – Electromagnetic Pulse
EMS – Emergency Medical Services
EMT – Emergency Medical Technician
ERT – Emergency Response Team
EOC – Emergency Operations Center
EOP – Emergency Operations Plan
EPI – Emergency Public Information/Instructions
EPA – Environmental Protection Agency
EPCRA – Emergency Planning and Community Right-to-Know Act
EST – Estimated Time of Arrival
FAA – Federal Aviation Administration
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FCC – Federal Communications Commission
FCO – Federal Coordinating Officer
FEMA – Federal Emergency Management Agency
FIRM – Flood Insurance Rate Map
FM – Frequency Modulation
FOG – Field Operations Guide
GIS – Geographic Information System
GSA – General Services Administration
GZ – Ground Zero
HA – Hazards Analysis
HAZMAT or HM – Hazardous Material
HSPD-5 – Homeland Security Presidential Directive-5
IAEM – International Associations of Emergency Managers
IAO – Individual Assistance Officer
IAP – Incident Action Plan
IC - Incident Commander
ICC – Interstate Commerce Commission
ICP – Incident Command Post
ICS – Incident Command System IC or UC Incident Command or Unified Command
IDLH – Immediately Dangerous to Life and Health
IEMS – Integrated Emergency Management System
IFPG – Individual and Family Grant Program
IHP – Individual and Households Program
IMT – Incident Management Team
JDF – Joint Dispatch Facility
JIC – Joint Information Center
JIS – Joint Information System
JPIC – Joint Public Information Center
JTF – Joint Task Force
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LEADS – Law Enforcement Automated Data System
LEERN – Law Enforcement Emergency Radio Net
LEPC – Local Emergency Planning Committee
LNO – Liaison Officer
MCI – Mass Casualty Incident
MCT – Mobile Computing Terminal
MH – (Ohio) Department of Mental Health
MOA – Memorandum of Agreement
MOU – Memorandum of Understanding
MRDD – (Ohio) Department of Mental Retardation and Developmental Disorders
MRE – Meal Ready to Eat
NAWAS – National Warning System
NEMA – National Emergency Management Association
NCC – National Coordinating Center
NCS – National Communications Center
NDMS – National Disaster Medical System
NFA – National Fire Academy
NFPA – National Fire Protection Administration
NGO – Nongovernmental Organization
NIMS – National Incident Management System
NOAA – National Oceanic and Atmospheric Administration
NORAD – North American Air Defense Command
NRP – National Response Plan
NRC – Nuclear Regulatory Commission
NSS – National Shelter Survey
NVOAD – National Voluntary Organizations Active in Disaster
NWS – National Weather Service
OAC – Ohio Administrative Code
ODH – Ohio Department of Health
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ODHS – Ohio Department of Human Services
ODMH – Ohio Department of Mental Health
ODNR – Ohio Department of Natural Resources
ODOT – Ohio Department of Transportation
OFB – Ohio Farm Bureau
OFDA – Ohio Funeral Director’s Association
OEMA – Ohio Emergency Management Agency
OEPA – Ohio Environmental Protection Agency
ORC – Ohio Revised Code
ONG – Ohio National Guard
OSC – On-Scene Coordinator
OSHP – Ohio State Highway Patrol
PA – Public Assistance or Public Affairs
PAGs – Protective Action Guides
PAO – Public Assistance Officer
PDA – Preliminary Damage Assessment
PF – Protection Factor
PIO – Public Information Officer
POA – Point of Arrival
POD – Point of Departure
POLREP - Pollution Report
PSAP – Public Safety Answering Point
PSI – Pounds per square inch
PTSD - Post Traumatic Stress Disorder
PUCO – Public Utilities Commission of Ohio
PVO – Private Voluntary Organizations
RACES – Radio Amateur Civil Emergency Service
RCRA – Resource Conservation and Recovery Act (EPA 1976)
RESTAT – Resources Status
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ROSS – Resource Ordering and Status System
RSVP – Retired Senior Volunteer Program
REACT – Radio Emergency Associated Communications Team
RM – Radiological Monitor
RO – Radiological Officer
RRT – Radiological Response Team
SA – Staging Area
SARA – Superfund Amendments and Reauthorization Act
SBA – Small Business Administration
SCBA – Self-Contained Breathing Response Apparatus
SDO – Standards Development Organizations
SITREP – Situation Report
SFM – State Fire Marshal
SO – Safety Officer
SOG – Suggested Operating Guide
SOP – Standard Operating Procedure
STCC - Standard Transportation Commodity Code
TCP – Traffic Control Points
UC – Unified Command
UHF – Ultra High Frequency
USAR - Urban Search and Rescue
US & R – Urban Search and Rescue
USDA – United States Department of Agriculture
USGS – United States Geological Survey
VHF – Very High Frequency
VOAD – Voluntary Organizations Active in Disasters
VOCA – Victims of Crime Assistance
VZ – Vulnerability Zone
WMD – Weapons of Mass Destruction
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ADDITIONAL RESOURCES http://www.fema.gov/nims/nims_training.shtm. http://training.fema.gov/EMIWeb/IS/is700.asp. http://www.fema.gov/pdf/nims/nims_doc_full.pdf.
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5.2. List of Emergency Forms
These forms are available in the Handbook of Emergency Forms and are on file in the EOC and are designed for reproduction when needed .
No . Form Name
2.1 Business Damage Assessment 2.2 Damage and Needs Assessment 2.3 Coshocton County Damage Assessment Form 2.4 EOC Activation FAX 2.5 Flood Damage Questionnaire 2.6 Flood incident Report 2.7 Haz-Mat Incident Form. 2.8 Local Emergency Proclamation County 2.9 Local Emergency Proclamation Other 2.10 NOAA Announcement Form 2.11 Radiation Exposure Form 1 2.12 Radiation Exposure Form 2 2.13 Radiation Exposure Form Test 2.14 State Labor Summary Form 2.15 Storm Damage Fax 2.16 Tornado Incident 2.17 Tornado Wind Questionnaire 2.18 County Emergency Public Notification Form 2.19 Winter Weather Update 2.20 EOC Activation / Deactivation Checklist 2.21 Evacuation Refusal Form 2.22 Evacuee Reentry Form
EOC Activation Forms (Some are also available in dry erase wall boards)
2.50 EOC Sign-In 2.51 Personnel Status Form 2.52 Event – Casualty / Damage Summary Form 2.53 Weather Status Form 2.54 Resource / Equipment Status Form 2.55 Work Schedule Form 2.56 Contracts, Agreements, and Miscellaneous Services Form 2.57 Information Dissemination 2.58 Shelter / Facility Status Form 2.59 Hospital Bed Availability Form 2.60 Route Status Form 2.61 Area Closing Status Form 2.62 Evacuation Status Form 2.63 News / Media Status Form 2.64 Special Needs Status Form 2.65 Carrier Status Form 2.66 EOC Communication Form 2.67 EOC Communication Log 2.68 EOC Security Log 2.69 PIO Script Template
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5.3. All Hazard Radio Locations
Name Location Contact Information 8 – 5 Office
1. Airport, Richard Down 24359 CR 202 Bethel Toler 622-2252 2. Annex, Courthouse 349 1/2 Main Street Robin Schonauer 622-1753 3. Court House 318 Main Street Janet Mosier 622-1456 4. County Services Bldg 724 S. 7th Street Willa Hamersley 622-2929 5. Engineer’s Office 23194 CR 621 Barbara Babcock 622-2135 6. Hopewell School 23720 CR 202 Mike Householder 295-7346 7. Jobs & Family Service 725 Pine Street Terry Miller 622-1020 8. Juvenile Court 318 Main Street Kathy Thomas 622-8969 9. Prosecuting Attorney 318 Chestnut Street Amy Shutt 622-3566 10. Sheriff’s Home 850 Edwards Street Tim Rogers 545-9088 11. Title Dept. 706 S. 7th Street Kathy Stone 622-1456 12. City Hall/Dept. Public 760 Chestnut Street Linda Yoder 622-1465 Service and Safety 13. Public Library 655 Main Street Ann Miller 622-0956 14. EMS – Coshocton 513 Chestnut Street Kathy 622-4294 15. EMS – West Lafayette 405 W. Main Street Keith Shriver 545-6316 16. EMS – Warsaw 321 Main Street Travis Williams 824-3550 17. Coshocton High School 1205 Cambridge Road Roger Moore 622-1901 Superintendent’s Office 18. Ridgewood High School 412 Fair Street Doug Patterson 545-9466 Bus Garage 19. Riverview High School 26496 SR 60 Welch Sprague 824-3521 Office 20. WTNS 114 N 6th Street Ken Smailes 622-1560 21. Co. Fair Grounds 707 Kenilworth John (Maintenance) 622-2385 22. Coshocton High School 1205 Cambridge Road Bill Hartmeyer 622-9433 23. Central Elementary 724 Walnut Street Stan Zurowski 622-5514 24. Lincoln Elementary 801 Cambridge Road Francie Berg 622-9726 25. South Lawn Elementary 753 South Lawn Mary Stenner 622-3239 26. Ridgewood High School 602 Johnson Street Rick Raach 545-6345 27. W. Lafayette Elementary 225 W. Union Brian Rentsch 545-5312 28. River View High School 26496 S.R. 60 David Hire 824-3521 29. River View Jr. High 26526 S.R. 60 Alan English 824-3521 30. Warsaw Elementary 501 Blissfield Road Jeff Vickers 824-3727 31. Conesville Elementary 199 State Street Joel Moore 829-2334 32. Union Elementary 19781 U.S. 79 Vicki Johnson 327-2351 33. Keene Elementary 27052 C.R. 1 Jerry Olinger 622-5884 34. Headstart 3201 C.R. 16 Steve Troendly 622-9537
Washington Elementary 1517 Chestnut Street Jeanne McKenzie 622-4584 Closed 6/07 Plainfield Elementary Plainfield, OH Jean Lahna 545-6888 Closed 6/07 Fresno Elementary 26366 C.R. 171 Jean Lahna 545-5316 Closed 6/07
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5.4. Index of Subjects
All-Hazard Radio Locations...... 53 Evacuation ...... 28 Aloha ...... 29 Fire Department Responsibilities...... 19 Alternative EOC locations ...... 26 Home Bound ...... 13, 27 American Red Cross...... 18, 28, 33, 40 Humane Society...... 28 Amish...... 13 ICS...... 25 Animal Emergency Shelter...... 29 Latitude / Longitude...... 13 ARC...... 28 Law Enforcement Responsibilities...... 19 ARES...... 18, 23 LEPC...... 8 Cable Service ...... 25 Local Emergency Planning Committee...... 8 Cameo...... 12, 29 MARCS Radio...... 26 Care for Companion Animals ...... 28 Marplot ...... 29 CERT...... 18 Mass Care...... 29 Chamber of Commerce...... 22 Medical Reserve Corps ...... 18 Change Control...... 8 Mines ...... 15 Chemtrac Service ...... 29 Monitor Rising River Water...... 26 City & County Treasurer Responsibilities ...... 21 Monitor Weather Conditions ...... 26 City & County Prosecuting Attorney MRC...... 18 Responsibilities...... 21 National Incident Management System ... 40, 48 City and County Health Departments National Planning Scenarios...... 17 Responsibilities...... 20 NIMS ...... 18, 39, 40, 41, 42, 43, 48 Commodity Flow Studies ...... 12 Pet Animals...... 28 Companion Animal Shelter ...... 29 Pet Shelter ...... 29 COOP...... 11 PIO...... 27 Coroner...... 21 Public Information Officer ...... 27 County Engineer ...... 21 Public Safety Answering Point...... 25 Debris removal...... 31 REACT...... 17, 23, 27, 50 Disclaimer Statement...... 6 Red Cross ...... 22, 30 Dog Warden...... 28 Richard Downing Airport...... 13 Elected Officials Responsibilities...... 21 S.O.S...... 17 EMA.8, 9, 10, 17, 18, 19, 20, 22, 23, 26, 27, 29, Secure Our Students...... 17 30, 31, 32, 37 SERC ...... 8 EMA web site...... 10, 14 Shelter in Place ...... 28 Emergency Management Agency10, 17, 20, 30, Sheltering...... 28 49 Skywarn ...... 17 Emergency Medical Services...... 20, 26 Special Events – annual...... 16 Emergency Medical Services Responsibilities20 Special Needs Persons ...... 13, 27 Emergency Telephone Calling System ...... 27 StormReady ...... 27 EMS...... 18, 22, 23, 25, 26, 53 Transportation ...... 28 EOC Activation ...... 52 Unsafe Buildings ...... 31 EOC Coordinators...... 22 WHIZ...... 25 EOC Deactivation ...... 52 WTNS...... 25 EOP Distribution List...... 8
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6. Functional Annexes
Annex A . . . . Direction and Control
Annex B . . . . Communications
Annex C . . . . Warning
Annex D . . . . Emergency Public Information (Amish Population )
Annex E . . . . Evacuation / Transportation
Annex F . . . . Sheltering, Mass Care, Special Needs (Special Needs, Home Bound and Pets)
Annex G . . . . Health and Medical
Annex H . . . . Mass Casualty and Fatalities
Annex I . . . . Resources
Appendix A . . . Volunteer Management Appendix B . . . Donation Management
Annex J . . . . Disaster Recovery (Search and Rescue)
Annex K . . . . Hazardous Materials Plan
Annex L . . . . Hazard Planning
Natural Hazards
Appendix A . . . Flooding and Dams Appendix B . . . Tornadoes and Severe Storms Appendix C . . . Winter Storm
Man Made Hazards
Appendix D . . . Radiological Appendix E . . . Highways and Railroads Appendix F . . . Pipelines Appendix G . . . Agriterrorism
Security Hazards
Appendix H . . . Terrorism
- 57 - Coshocton County Emergency Operations Plan DIRECTION and CONTROL
I. PURPOSE
The purpose of the Direction an Control – Annex A is to provide an overview of the means Coshocton County will use to direct and control those activities of government that are essential to saving lives, protecting property, and restoring government services during and following emergency situations.
II. SITUATION
The Coshocton County Commissioners are the Chief Executive Officials (CEO) for the county and are the local-level of direction and control of authority.
1. The Primary Emergency Operations Center (EOC) is located in the basement of the County Services Building, 724 South Seventh Street, Room B-100, in Coshocton. Alternative locations have been identified and are documented in Tab 1 of this Annex.
2. The Coshocton County Emergency Management Director has overall responsibility for supervising an activated Coshocton County EOC.
3. Activation of the Coshocton County EOC can be called by the EMA Director, EMA Staff, Incident Commander, local Officials, or the County Commissioners. See Standard Operating Procedures , C.2. EOC Activation Procedures for details.
4. The activated Coshocton County EOC becomes the central point for receiving, analyzing, reporting, and directing information related to the incident.
5. As the situation changes, the Coshocton County EOC may be activated to higher levels. See Standard Operating Procedures , C.2 EOC Activation Procedures for details.
6. The operational capabilities of the primary EOC include telephones, cell phones, e-mail, fax, and radio communications center to assist with communications outside the EOC. The Coshocton County ARES Communication Van, equipped with duplicate radio equipment, is also part of the EOC backup communications plan. As many of these devices as possible will be moved to an alternate site when necessary to move the EOC.
7. Mutual aid for the support of direction and control functions is addressed by agreements between Coshocton County EMA and Licking, Guernsey, Holmes, Knox, Muskingum and Tuscarawas counties. Agreements have been signed by the listed county commissioners.
8. Upon activation, the EOC, in coordination with the Incident Command Center at the site of the incident, will be the point of contact for all agencies, other counties, and the state.
9. Emergency operations for all levels of government will be carried out according to plans and standard operating procedures set by individual departments and agencies.
Annex A – Direction and Control 2007 1 Coshocton County Emergency Operations Plan DIRECTION and CONTROL
III. CONCEPT OF OPERATIONS
GENERAL – The EOC is the central point for coordinating the logistical and administrative support needs of response personnel at the incident site. The EOC becomes the central coordinating point for obtaining, analyzing, evaluating, reporting, and recording disaster-related information. The PIO in the EOC gathers and disseminates situation reports and information for the local incident to the local population, media, State, and Federal agencies. The Sheriff’s Central Dispatch will make the initial notification and warning that the incident has taken place and will contact personnel in the following call down order until contact has been made:
1. EMA Director 2. EMA Deputy Director 3. EMA Administrative Assistant 4. EMA Technical Planner
Through this process, resources can be utilized without duplication of effort and operations can be more efficient.
Executive heads of local departments are responsible for conducting emergency functions assigned to them. They will determine the number of personnel needed to carry out emergency operations in the EOC. Internal EOC operational procedures will be the responsibility of the EMA Director.
IV. ORGANIZATION – The activated Coshocton County EOC is organized into three (3) groups:
1. Supervision – consists of the EMA Director and EMA Deputy Director 2. Coordinators – consists of representatives of first responder departments / agencies 3. Administrative Staff – consists of the radio operators, phone answering, message runners, loggers, and support staff.
RESPONSIBILITES – The duties of the EOC staffers are detailed in the Handbook of Emergency Forms . The handbook contains master copies that can be copies and distributed to the activated EOC staff. The handbook contains a description of the following jobs and responsibilities:
EMA Director / EMA Deputy Director EOC Manager Sheriff Department Coordinator Fire, Haz-Mat, and Rescue Coordinator American Red Cross / Mass Care Coordinator REACT Coordinator Communication Coordinator / ARES Emergency Medical Services Coordinator Public Information Officer Health, Medical and Hospital Coordinator Coroner / Mortuary Coordinator Agriculture Resources Coordinator Public / Private School Coordinator Resource and Volunteer Coordinator Damage Assessment Coordinator Debris Removal Coordinator Annex A – Direction and Control 2007 2 Coshocton County Emergency Operations Plan DIRECTION and CONTROL
Donation Management Coordinator Mental Health and CISM Coordinator Animal Coordinator Utility / Public Works Coordinator / County Engineer Public, Individual and Special Needs Coordinator Volunteer Coordinator
V. DIRECTION AND CONTROL
INCIDENT / UNIFIED COMMAND / EOC COORDINATION
1. Incident / Unified Command will be established at the site of the emergency by fire service department having jurisdiction at that scene. The Incident Commander would be the most qualified fire official of the organization having jurisdiction at the site. The Incident Commander is responsible for appointing a liaison between the Emergency Operations Center (EOC) and the Incident Command Post.
2. During civil emergencies (riots and terrorist incidents) Law Enforcement representatives will establish an Incident Command Post for the affected jurisdiction. If a terrorist incident has occurred, they will notify the FBI and determine a direction for the response. The Incident Commander is responsible for appointing a liaison between the Emergency Operations Center (EOC) and the Incident Command Post.
3. The Incident Command will relay regular reports to the EOC.
4. The EMA Director and coordinators who have reported to the activated EOC will take responsibility of operations during any emergency situation, including actions of such a magnitude as to require widespread mobilization of resources of local government other than those principally involved in emergency services on a day-to-day basis.
5. The EMA Director will coordinate EOC operations, including notification of EOC representatives, conduct briefings for staff and key officials, and maintain contact with State EMA and neighboring counties.
6. The EMA Director will coordinate with the Incident Commander for direction and control, approve all public information releases, direct protective actions, and approve emergency expenditures.
7. The EMA Director will request a disaster declaration from the Coshocton County Commissioners, communicate the declaration to the State EMA office and request a disaster declaration from the Governor of the State for Coshocton County.
8. State and/or Federal officials arriving in the county will coordinate with officials in the EOC and will assume direction and control activities only at the request of local executives and the Incident Commander.
9. During an emergency, the County Commissioners may delegate authority to the EMA Director or other official. Special emergency authority will terminate at the end of the emergency response or short-term recovery phase.
10. Each agency or department that has a representative at the EOC has an obligation to keep records of all their activities and events that take place during the disaster or emergency. To Annex A – Direction and Control 2007 3 Coshocton County Emergency Operations Plan DIRECTION and CONTROL assist with record keeping, a series of seventeen (17) charts are available to assist in this task. These seventeen (17) separate charts cover most pertinent information that is needed in a disaster/emergency situation and can be used by various departments. See Tab 2 of this Annex for a listing of these charts.
11. There are wall mounts of some of the forms. These are for recording current open items so everyone in the EOC will be aware of what is taking place.
12. For record keeping, all information placed on one of the wall charts should first be placed on a like chart maintained by the responsible EOC coordinator. The EOC Coordinator maintained charts will be retained for the official record of the event.
VI. CONTINUITY OF GOVERNMENT
Succession of Command is the line of succession of the County Board of County Commissioners. (The chairperson, vice-chairperson, and third commissioner.)
The line of succession to each department head is in accordance to the operating procedures established by each department and a part of their Standard Operating Procedures (SOP). Each staff member shall be responsible for notifying his/her replacement in the line of succession.
EOC staffing, on a 24-hour-a-day basis, will be accomplished in shifts as determined by each organization. Organizations supplying response personnel will include, in their SOPs, specific emergency authorities that may be assumed by designated successors during emergencies.
PRESERVATION OF RECORDS is a vital and important measure to ensure continued operations for local government during and after catastrophic disasters or national security emergencies. It is the responsibility of the elected officials or department heads to ensure that all legal documents, of both a public and private nature recorded by the designated official, are protected. Each individual department should establish its preservation method and maintain records accordingly.
EOC FORMS AND LOGISTICS – Message Forms will be used to record all information coming into or leaving the EOC via telephone or radio. See the Handbook of Emergency Forms for copies of the Individual Communication Form #2.66 and the Communications Log Form #2.67. Copies of these forms will be made as needed.
Messages – Each individual sending and/or receiving messages will maintain an Individual Communication Log recording every message sent or received.
Receiving Messages – If an EOC Coordinator receives the message, the Coordinator will record the message and take appropriate action or distribute the message to the correct person to take action. If the message is received in the radio room, the message will be recorded there and routed to the appropriate EOC Coordinator.
FINANCIAL INFORMATION – Maintaining accurate and adequate records to document any costs or expenditures must be maintained until the accounts have been closed. Recording accurate and adequate records to document any costs, donations of money, goods, or labor that may be incurred and/or received from private sources and that were used in responding to or recovering from any day-to-day operation is required.
Annex A – Direction and Control 2007 4 Coshocton County Emergency Operations Plan DIRECTION and CONTROL
EOC SECURITY – All individuals requiring access to the EOC will be required to enter through one (1) designated entrance. The security officer on duty will require identification before allowing access to the EOC. The officer on duty will require each authorized person entering the EOC to sign in on a registration log to maintain a record of who is in the EOC at all times. They will also record on that log at what time they are leaving the EOC. See the Handbook of Emergency Forms #2.50 for a form sample.
MEDIA – Media representatives will only be allowed access to the EOC upon approval of the EOC Coordinator that is on duty.
VII. ADMINISTRATION AND LOGISTICS
A. During the operation of the EOC, the EOC staff shall :
1. Administer limited resources so as to optimize the resources to achieve the greatest benefit by limiting danger and minimizing damage to property.
2. Provide operational and logistical support needs for response personnel as requested by the incident commander.
3. Use EOC wall charts to record all information as described in the section above entitled EOC Forms and Logistics.
4. Provide for the identification and application of critical resources, both human resources and material resources. NIMS Resources Typing will be used for all resources that have a NIMS type assigned.
5. Retain all records until all operations are completed and all obligations and accounts have been closed. Seal and store records.
B. Fiscal Procedures and Administrative Authorities
1. Fiscal procedures followed during emergency operations are the voucher system, the same as is utilized on day-to-day basis for routine business.
2. Vouchers must be approved by the Coshocton County Auditor and the County Commissioners.
VIII. PLAN DEVELOPMENT AND MAINTENANCE
Refer to the Basic Plan, Plan Development and Maintenance.
IX. AUTHORITIES AND REFERENCES
See the Basic Plan, Authorities and References.
X. ADDENDUM
Tab 1 Alternate EOC Locations Tab 2 List of forms that are also available as dry erase boards in the EOC
Annex A – Direction and Control 2007 5 Coshocton County Emergency Operations Plan DIRECTION and CONTROL
XI. AUTHENTICATION
______James T. Van Horn, Director Dated Coshocton County Emergency Management Agency
Annex A – Direction and Control 2007 6 Coshocton County Emergency Operations Plan DIRECTION and CONTROL
Tab 1 Alternative EOC Locations
Alternate EOC locations are : Address
Coshocton City Fire Station 325 South Seventh Street, Coshocton, Ohio 43812
West Lafayette Fire Station Orchard Street, West Lafayette, Ohio 43845
Walhonding Valley Fire District Station 100 Bridge Street, Warsaw, Ohio 43844
24/7 contact information for obtaining access to any alternative EOC location can be found in the Emergency Reference Directory under Fire Departments, Coshocton County.
Annex A – Direction and Control 2007 7 Coshocton County Emergency Operations Plan DIRECTION and CONTROL
Tab 2 List of Forms that are available
Form # Form Name Paper Wall 2.50 EOC Sign-In Form X 2.51 Personnel Status Form X X 2.52 Event – Casualty / Damage Summary Form X X 2.53 Weather Status Form X X 2.54 Resource / Equipment Status Form X X 2.55 Work Schedule Form X 2.56 Contracts, Agreements, and Miscellaneous Services Form X X 2.57 Information Dissemination X X 2.58 Shelter / Facility Status Form X X 2.59 Hospital Bed Availability Form X X 2.60 Route Status Form X X 2.61 Area Closing Status Form X X 2.62 Evacuation Status Form X X 2.63 News / Media Status Form X X 2.64 Special Needs Status X X 2.65 Carrier Status Form X X 2.66 Incident Command Status Form X 2.67 EMA Message Form X 2.68 EOC Communications Log Form X 2.69 EOC Security Log X 2.70 List of PIO Prepared Media Scripts X
Examples of these forms and wall (dry erase boards) are found in the Handbook of Emergency Forms . These forms may be copied for immediate use.
Annex A – Direction and Control 2007 8 Coshocton County Emergency Operations Plan COMMUNICATION
I. PURPOSE
The purpose of this communications annex is to describe communications procedures and responsibilities used between on site, off site, dispatch agencies.
II. SITUATION and ASSUMPTIONS
1. The primary communications center for Coshocton County is located at the Coshocton Justice Center (Sheriff’s Office), 328 Chestnut Street, Coshocton, Ohio and also serves as the 911 Dispatch Center. There are two dispatchers on duty 24 x 7.
2. From the 911 dispatch center, all calls are directed to the appropriate agency.
3. The primary Emergency Operations Center (EOC) has the following communications capability, county radios (base and portable), MARCS radio, ARES radios, e-mail, phones, cell phones, and FAX. ARES volunteers will staff the emergency radio stations as soon as possible after the activation of the EOC.
III. CONCEPT OF OPERATIONS
Communications between the on-scene personnel / agencies Most first responder agencies have radios tuned to the same channels for UHF and VHF communication. See the Transmit Frequency Chart in the Controlled and Sensitive Information Document , Section 6 for specific frequency capability.
Communications between the scene and off-site personnel / agencies Most first responder agencies have radios tuned to the same channels for UHF and VHF communication. See the Transmit Frequency Chart in the Controlled and Sensitive Information Document , Section 6 for specific frequency capability.
Communications support / coordination between 911 / Dispatch Centers and on-scene agencies Most first responder agencies have radios tuned to the same channels for UHF and VHF communication. See the Transmit Frequency Chart in the Controlled and Sensitive Information Document , Section 6 for specific frequency capability.
Communications between the EOC, on-scene and off-scene personnel / agencies Most first responder agencies have radios tuned to the same channels for UHF and VHF communication. See the Transmit Frequency Chart in the Controlled and Sensitive Information Document , Section 6 for specific frequency capability.
Overcome communications shortfalls between CP / off-site locations Procedures and agencies
1. The City of Coshocton Fire Department is equipped with a 911 call identification system that is a backup system for the Sheriff's dispatch system.
2. The Coshocton Fire Department provides dispatch communications assistance as needed by Sheriff’s Office for fire departments and hazardous materials emergencies.
3. The EOC is equipped with a generator that can relay messages during a power failure.
Annex B - Communications 2007 -1 - Coshocton County Emergency Operations Plan COMMUNICATION
4. ARES communication van will be able to support the Incident Command with alternate communications capability for most of the frequencies.
5. The EMA office, Sheriff’s Office, Coshocton County Career Center and ARES communication van are equipped with similarly tuned radios and staffed by ARES personnel.
Identify the compatible frequencies (local, state, and private agencies) Communication will be required for public announcements, communication with hospitals, adjacent jurisdictions and state agencies.
1. The EMA office has fax, phones and four (4) PCs with Internet capability and three commercial TVs.
2. The following agencies are equipped with MARCS radios: Sheriff, EMA, CCMH, ARES van, Coshocton County Health Department and Coshocton City Health Department.
3. The EOC can communicate with transportation, utilities, media, and fuel suppliers.
4. County fire departments and EMS can communicate with peer services in neighboring counties.
Describe provisions for 24-hour communications. Most agency staff's have additional staff that can be brought in to provide relief and continued service. The more serious the disaster the more likely that multiple shifts will be required.
COMMUNICATIONS ASSIGNMENT
ARES personnel will provide radio operators for the EOC and will, through a rotation process, provide around the clock coverage when necessary.
Volunteers will be utilized in the EOC as phone receptionists, and runners. The EMA Director will insure the roster of trained volunteers is up to date.
IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES
1. Organization
During large-scale emergencies, communications personnel of emergency organizations will coordinate response efforts and assist other organizations to the extent possible with the provision of communications capability. They will remain under the direction of the Incident Commander for the duration of the emergency. This includes, but is not limited to, the sheriff, fire, EMS, REACT, ARES, public works and utility agencies with communications capability, etc.
See the Controlled and Sensitive Information Document, Section 6 for list of organizations with operational radio frequencies.
2. Assignment of Responsibilities
Task assignments will be to establish a link from their working area to the activated EOC. The link can be one of the following steps:
Annex B - Communications 2007 -2 - Coshocton County Emergency Operations Plan COMMUNICATION
A. The agency representative can use a cell phone to remain in contact with the EOC. The representative can use personal cell phone or a cell phone provided by EMA. B. The EOC Director and the representative develop a call in protocol for information to flow to and from the EOC. C. When required or desirable, the agency appoints a representative to report physically to the EOC.
3. Direction and Control
The Coshocton County EMA Director will monitor information status in the Emergency Operations Center and take subsequent action. The EMA Director will have contact with and periodic reports from the Incident Commander.
V. CONTINUITY OF GOVERNMENT
The line of succession for communications is based upon availability of qualified volunteers. ARES personnel would be the resource communications staff.
Training and Exercising for Communications
All dispatchers at the Coshocton Justice Center’s Main Dispatch Center have been trained and have qualified dispatchers on duty 24 x 7.
VI. ADMINISTRATION AND LOGISTICS
The communications volunteers support communication requirements by whatever method best fits the situation. It is necessary that they record, report and retain all information received or executed.
1. Accountability would be necessary for reimbursement procedures for communications expenditures. 2. Records are important for historical analysis of response actions that were taken.
The use of the current Coshocton County Emergency Resource Catalog would be valuable in contacting needed personnel within the county, State or Federal governments. Mutual aid agreements that exist with any other entity would be negotiated. Agreements with vendors for extra radios that may be needed would be executed.
If equipment is damaged, provisions must be made to have the equipment repaired or replaced.
The ability to communicate will always be tested to some extent in all exercises. Per 3750 ORC, communications will be tested and evaluated as one of the objectives every four years or as often as needed due to new equipment added, etc. Exercises are performed at least once per year, all include some degree of communications exercise that include ARES and REACT radio groups.
COSHOCTON AMATEUR RADIO (ARES)
The local ARES group participates in the 80-meter Amateur Radio operation on Tuesday evenings between the hours of 1900 and 1915 of each week. During this time, a check-in is made on the Ohio Single Side-band Net (3972.5 KHz), traffic for the State EOC. During emergency situations when traffic on the single side-band net is extremely heavy, the frequency
Annex B - Communications 2007 -3 - Coshocton County Emergency Operations Plan COMMUNICATION of 3987.5 KHz will be utilized. The local ARES also have a mobile van that is used for communications and can provide backup mobile communications anywhere in the county.
The Packet Amateur Radio personnel are operational on Tuesday evenings between the hours of 1915 and 2000. This Packet station operates on the frequency 221.11 MHz and used the call sign W8SCT.
ORGANIZATIONAL TRAINING
Each agency is responsible for assigning personnel, as requested, to the EOC and is responsible for ensuring those individuals are adequately trained on their equipment and are familiar with the EOC procedures and SOPs. Radio operations are managed primarily by A.R.E.S. members.
VII. COMMUNICATIONS EQUIPMENT PROTECTION
Wind can damage antennas, but these can be quickly repaired. With sufficient warning, protective measures can be taken to some degree.
Restoring telephone service shall be completed as soon as possible for the critical services by preparing a priority list by the EMA Director working with the telephone service providers. Critical services include the essential health providers such as the hospital and nursing homes and also include the main emergency service departments such as the Sheriff’s Office, fire departments and EMS.
VIII. PLAN DEVELOPMENT AND MAINTENANCE
Refer to Basic Plan Development and Maintenance.
IX. AUTHORITIES AND REFERENCES
Refer to Basic Plan, Authorities and Reference Section.
X. ADDENDUMS TO COMMUNICATIONS
Tab 1 Inventory of radio equipment at the EOC radio work station Tab 2 Inventory of radio equipment in the EOC vehicle Tab 3 Inventory of radio equipment in the A.R.E.S. communications van Tab 4 Inventory of radio equipment at Coshocton County Career Center Tab 5 Inventory of radio equipment at the Sheriff's Office Tab 6 Inventory of radio equipment at the Red Cross Tab 7 Listing of radio communication frequencies for neighboring counties
Annex B - Communications 2007 -4 - Coshocton County Emergency Operations Plan COMMUNICATION
XI. AUTHENTICATION
______Sergeant Troy Bricker, Communications Officer Dated Coshocton County Sheriff Office
______Bruce Adams Dated Amateur Radio Emergency Service (A.R.E.S.)
______James T. Van Horn, Director Dated Coshocton County Emergency Management Agency
Annex B - Communications 2007 -5 - Coshocton County Emergency Operations Plan COMMUNICATION
Tab 1 Inventory of radio equipment at the EOC radio work station
(1) Motorola Radio CDM 1250 UHF
(1) Motorola Radio CDM 1250 VHF
(1) MARCS Radio
Tab 2 Inventory of radio equipment in the EOC vehicle
(1) Motorola Radio CDM 1250 UHF
(1) Motorola Radio CDM 1250 VHF
(1) MARCS Radio
Annex B - Communications 2007 -6 - Coshocton County Emergency Operations Plan COMMUNICATION
Tab 3 Inventory of radio equipment in the A.R.E.S. communications van
The Amateur Radio Station, Control Station (CS), is permanently housed in the County/EMA A.R.E.S communications van that is stored at the County Garage.
The tactical call sign is COMMUNICATIONS VAN.
The primary frequency used is the A.R.E.S. repeater frequency of 145.230 MHz.
This frequency is used to contact the County Control Station (CCS), which serves as a control of Amateur Radio operations and is manned by a Net Control (NC). The van may at times be a CCS or CS.
Antennas include:
Two (2) dual band 2m/70cm verticals mounted on the roof. Other antennas include a dual band 2m/70cm vertical that is on the light bar or 10 m telescoping pole A 3 element 2m beam is available for mounting on a 10 ft. pole A 2m mag mount antenna is on the cab roof for the 2m radio in the cab A 10m and 75 m vertical stick and a 75m wire dipole is available for the HF rig SSB, CW, FM are available and soon digital modes using Packet.
The following is a list of radio equipment in the ARES communications van:
(2) two Kenwood TM707 transceivers w microphones, fuses. The DC power cord terminates in Anderson power poles. The TM707 is the same radio installed in Sheriff Office, Communications room in the EMA, and Coshocton County Memorial Hospital. Frequencies stored in radio are the same. This radio is capable of transmitting and receiving on 144-148 MHz, 438-450 MHz. The radio is capable of receiving the following frequencies: 118-174 MHz, 410-524 MHz.
MEMORY channel 707 rig OARC Repeater Database 2006, plus others
COSHOCTON County Band Output Input Callsign City County Sponsor Features 1 144 145.2300 144.6300 KE8XM Coshocton COSHOCTON KE8XM oaez packet 2 144 147.0450 147.6450 W8CCA Keene COSHOCTON COSHOCTON CO
144 146.490 3rd backup Coshocton Co. 11 144 146.535 simplex Coshocton 18 144 146.520 calling freq. 23 118 118.875 Wx Coshocton Richard Downing Airport 20 162 162.475 NWS Highhill 21 162 162.425 NWS Tuscarawas, coverage Coshocton (new) 22 162 162.525 NWS Bridgeport
(1) Icom IC 2100, 2 meter transceiver. KE8XM owner. The radio is capable of transmitting from 144-148 MHZ and receiving from 136-174 MHZ. Radio is powered by cigarette lighter.
(1) Yaesu FT 2800, ARES owned. Receive Only. 137-174 Mhz. Could be used as weather radio.
Annex B - Communications 2007 -7 - Coshocton County Emergency Operations Plan COMMUNICATION
(1) Icom IC27H , Co./EMA owner. Transceive 144-148 Mhz and receive from 140-150 Mhz.
(1) Radioshack HTX 212, 2m radio. KE8XM. owner. Located rear shelf.
(1) ICOM IC 725 HF radio, w desk mic. Anderson pwr pole ready, rear van shelf.
(1) AEA ET1 , HF Tuner. KE8XM. owner. Rear van shelf.
COUNTY RADIOS:
(1) VHF Motorola CDM1250, County/EMA owner. Antenna is in front center roof.
As of December 20, 2006 as follows: Display output Receive Input Transmit Licensee EMS 155.265 155.265 Ohio Medical Transp. Cosh Co. Fire 154.190 154.190 City Fire Co. Fire Tact 154.415 154.415 City Fire Weather 162.475 - NWS, High Hill, Muskingum Co .
(1) UHF Motorola CDM1250, owned by County/EMA. Antenna, on passenger side center roof.
As of December 20, 2006 as follows:
Display output Receive Input Transmit Licensee Street T/A 453.300 453.000 City Street Street Dept Rpt 453.300 458.300 City Street City Fire T/A 453.7625 453.7625 City Fire City Fire Rpt 453.7625 458.7625 City Fire Sheriff T/A 460.4625 460.4625 Co Sheriff Sheriff Rpt 460.4625 465.4625 Co Sheriff Emergency ,EMA Rpt 461.4625 466.4625 B & C Communications Sheriff Tac 1 T/A 458.100 458.100 Co Sheriff REACT T/A 462.65 462.65 John Armstrong, REACT REACT Rpt 462.650 467.650 John Armstrong, REACT Water T/A 453.075 453.075 City Water Water Dept Rpt 453.075 458.075 City Water
(1) MARCS Radio, County/EMA owner. Antenna mounted on driver's side of roof in rear position.
Power Sources for the ARES communications van, AC Inverter (County/EMA owned). External AC, power cord located in side door compartment Generator, located in side door compartment. County/EMA owner Vehicle battery December 20, 2006
Annex B - Communications 2007 -8 - Coshocton County Emergency Operations Plan COMMUNICATION
Tab 4 Inventory of Radio Equipment at Coshocton County Career Center (CCCC)
Station Details: The tactical callsign of this Control Station (CS) is CAREER CENTER.
The primary frequency used is the ARES, repeater frequency of 145.230 MHz. This is used to contact the County Control Station (CCS), which serves as a control of Amateur Radio operations and is managed by a Net Control (NC). The CS should have an additional frequency that can be used within the served agency other than the NC frequency.
The radio is located near the main entrance in the office/reception area in a locked box on the wall in room 5. A power supply for the radio is located near the box on the table. The lock combination for the box is known by the EC and AECs. Contained in the box is the Kenwood TM707 transceiver, mic, fuse, connector fitting, roll of coax and instructions.
The TM707 is the same Amateur Radio that is located in: 1 - Sheriff Office 2 - Communications room in the EMA 3 - ARES communications van 4 - Coshocton County Memorial Hospital 5 - CCCC
Radios at all five (5) locations are programmed with the same frequencies The radios transmit and receive on: 144 - 148 MHz, 438 - 450 Mhz The radios are capable of receiving the following frequencies: 118 -174 Mhz, 410 - 524 Mhz
The antenna on the roof of the CCCC is a dual band 2m/440 vertical
S. Wheatcraft November 2006
Tab 5 Inventory of Radio Equipment at the Sheriff's Office
(1) MARCS Radio
Tab 6 Inventory of Radio Equipment at the Red Cross
(1) Motorola Radio CDM 1250 UHF
(1) Motorola Radio CDM 1250 VHF
(1) Motorola Radio Radius CP 200
Annex B - Communications 2007 -9 - Coshocton County Emergency Operations Plan COMMUNICATION
Tab 7 Listing of Radio Communication Frequencies for Neighboring Counties
LICKING County Band Output Input Callsign City County Sponsor Features 220 223.9400 222.3400 KA8PCP Newark LICKING KA8PCP ol 40 440 444.6500 449.6500 KB8TRL Hebron LICKING KB8TRL O 14 144 146.8350 146.2350 KB8ZMI Amsterdam LICKING KB8ZMI oe91.5 41 440 443.9250 448.9250 KB8ZMI Amsterdam LICKING KB8ZMI e91.5 8 144 145.4700 144.8700 KC8EVM Alexandria LICKING KC8EVM oaez 13 144 146.8800 146.2800 W8WRP Newark LICKING NEWARK ARA o(ca)e 42 440 444.5000 449.5000 W8WRP Newark LICKING NEWARK ARA o(ca)l 15 144 145.3700 144.7700 WD8RVK Newark LICKING WD8RVK o(ca) 43 440 442.0500 447.0500 WD8RVK Newark LICKING WD8RVK o(ca)
KNOX County Band Output Input Callsign City County Sponsor Features 6 144 146.7900 146.1900 K8EEN Mt Vernon KNOX MT VERNON ARC o(ca)71.9 44 440 444.7500 449.7500 KC8YED Mt Vernon KNOX KC8YED o 45 440 442.3250 447.3250 N8NMQ Fredericktown KNOX N8NMQ o(ca) 50 53.7900 52.7900 WA8YRS Mt. Vernon KNOX WA8YRS O
HOLMES County Band Output Input Callsign City County Sponsor Features 46 440 444.8750 449.8750 KD8CJ Millersburg HOLMES KD8CJ 131.8 5 144 146.6700 146.0700 WA8WQT Millersburg HOLMES ARA 71.9
TUSCARAWAS County Band Output Input Callsign City County Sponsor Features 47 440 443.5000 448.5000 K8CQA Uhrichsville TUSC K8CQA o 4 144 146.7300 146.1300 W8ZX Stone Creek TUSC TUSCO ARC otre71.9 12 144 146.9250 146.3250 W8ZX Sugarcreek TUSC TUSCO ARC oery71.9
GUERNSEY County Band Output Input Callsign City County Sponsor Features 16 144 147.0000 147.6000 KB8ZMI Cambridge GUERNSEY KB8ZMI oe91.5 48 440 444.3750 449.3750 KB8ZMI Cambridge GUERNSEY KB8ZMI oe91.5 9 144 146.8500 146.2500 W8VP Cambridge GUERNSEY CAMBRIDGE ARA oela91.5
MUSKINGUM County Band Output Input Callsign City County Sponsor Features 7 144 146.6100 146.0100 K8CYN Philo MUSKING UM ZANESVILLE ARC o74.4 49 440 442.1750 447.1750 KA8GOO Roseville MUSKINGUM TRI-CO. RPT CLUB ot91.5 17 144 147.0750 147.6750 KB8ZMI Zanesville MUSKINGUM KB8ZMI oe91.5 50 440 442.2500 447.2500 KB8ZMI Zanesville MUSKINGUM KB8ZMI oe91.5 220 224.94 223.34 KJ8N Zanesville MUSKINGUM Y-CITY WIRELESS CLUB oea
Annex B - Communications 2007 -10 - Coshocton County Emergency Operations Plan COMMUNICATION
HARRISON County Band Output Input Callsign City County Sponsor Features 10 144 146.655 146.055 Cadiz pl 114.8
Simplex 60 440 446.000 calling freq simplex , other simplex above: Memory 3, 11, 18 61 440 446.0500 simplex * 62 440 446.1000 “ * 63 440 446.1500 “ * 70 144 146.40 “ 71 144 146.43 “ 72 144 146.46 “ 73 144 146.55 “ memories as of May 27,2006
Annex B - Communications 2007 -11 - Coshocton County Emergency Operations Plan WARNING and NOTIFICATION
I. PURPOSE
The purpose of this annex is to describe the process for dissemination of warning information to response agencies/organizations and the public throughout Coshocton County in the event of an emergency incident.
II. SITUATION and ASSUMPTIONS
1. Coshocton County will have emergencies and disasters. Some of these emergencies and disasters will require public officials to warn both the public and private sectors of the county. The warnings will identify the event, possible consequences, and recommendations of protective actions to take.
2. Coshocton County will use all available warning mechanisms as needed to warn and notify the public if a disaster or emergency occurs. See Section 5 of this Annex for a complete listing.
3. Coshocton County has the following means of dissemination of warning information: • Coshocton County has seven (7) sirens in place that can be activated as needed. See Tab 1 for siren locations and activation procedure. These sirens are located in populated areas and will not be heard by the entire county. • Print media will be used, time permitting, to assist in the dissemination of warning and notification. • All Hazard Alert Radios are in place in various institutions such as schools, nursing homes, hospital, etc. These radios are monitored by staff personnel when the facilities are occupied. • Telephones and radios will be used to notify public officials, EOC staff and emergency personnel. • Coshocton County has one public radio station (WTNS AM 1560 & FM 99.3). • Cable TV in the Coshocton & West Lafayette area has the capability of programming warning messages from the Sheriff’s Office. • Coshocton County has a contracted telephoning service (Emergency Telephone Calling Service, formerly referred to as Code Red / Reverse 911) that can be used to notify every listed phone in the county at the rate of several thousand per minute. • Mobile public address and (or) door-to-door notification could be used when a quick onset emergency occurs necessitating an evacuation. • When a warning is received by the Sheriff’s office, the dispatch desk will notify critical facilities that could be affected.
III. CONCEPT OF OPERATIONS
Once there is evidence that a warning is necessary the following have responsibilities to notify the listed as needed: (See the Controlled and Sensitive Information Document and/or the Emergency Reference Directory)
1. SHERIFF’S OFFICE WILL NOTIFY: Emergency Management Director West Lafayette Police Department (as needed) Local Fire Departments (as needed) Emergency Medical Service REACT
Annex C - Warning and Notification 2007 - 1 - Coshocton County Emergency Operations Plan WARNING and NOTIFICATION
Coshocton County Memorial Hospital Other possible affected vital services
2. EMERGENCY MANAGEMENT DIRECTOR NOTIFIES: Coshocton County Commissioners Coshocton County EMA Staff Red Cross Salvation Army Ohio Emergency Management Agency Public Information Officer(s) Amateur Radio - ARES Coshocton County Engineer Health Departments Other County Department Heads City and Village Mayors Township Trustees
3. CITY and VILLAGE MAYORS NOTIFY: City or Village Officials Local Fire Departments Safety Director Service Director Engineer Clerical staff
4. PUBLIC INFORMATION OFFICER NOTIFIES: WTNS Radio Coshocton Tribune Other Media
5. DISSEMINATION OF WARNING INFORMATION TO THE PUBLIC
Dissemination of warnings to the public will be accomplished by one or more of the following:
Activation of Sirens Emergency Telephone Calling System (formerly Code Red / Reverse 911) Local Radio Broadcast (WTNS) Emergency Alert System Cable Television (Con-Alert System) Weather Alert Radios Mobile Portable Public Address Systems Door-to-Door Notification
IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES
The Coshocton County Sheriff’s Office serves as the continuous 24 x 7 county warning point to alert the emergency response agencies, key organizations and the public by using Sheriff’s office SOPs for the type of emergency or disaster that occurs. The City of Coshocton Fire Department is the back up for the notification point.
Annex C - Warning and Notification 2007 - 2 - Coshocton County Emergency Operations Plan WARNING and NOTIFICATION
The following are available for accomplishing the notifications:
Emergency Alert System Voice Over for Cable TV Emergency Telephone Calling System (formerly Code Red, Reverse 911) Media (local newspaper) Radio - WTNS Radio - All Hazard Radios (List of locations is in Reference section 9.7) Telephones Cell phones Sirens, See Tab 1 Door-to-Door using vehicle Public Address system
V. DIRECTION and CONTROL
1. The Coshocton County Sheriff has the responsibility to maintain a procedure to receive and disseminate warning notifications on a 24 x 7 basis.
2. Coshocton County EMA Director has the responsibility to maintain a procedure that, once notice is received, will evaluate the conditions and respond by opening the EOC if needed, notify additional personnel as needed, and to effect additional public notification if needed.
3. Coshocton County PlO , once notified, will began to collect information from the Sheriff’s office, EMA, EOC, and on site Incident Commanders to prepare and disseminate additional information about the incident to the media and public.
VI. ADDENDUM
Tab 1 - Coshocton County Siren Locations Tab 2 - Activation Procedure of Emergency Alert System (AES) Tab 3 - Terrorism Warning Procedures Tab 4 - Tornado Warning Procedure Tab 5 - Winter Storm Warning Procedure Tab 6 - Hazardous Materials Warning Procedure Tab 7 - Information Needed If Asked to Evacuate Tab 8 - Radiological Accident Information
Annex C - Warning and Notification 2007 - 3 - Coshocton County Emergency Operations Plan WARNING and NOTIFICATION
VII. AUTHENTICATION
______Tim Rogers, Coshocton County Sheriff Dated
______James T. Van Horn, Director Dated Coshocton County Emergency Management Agency
Annex C - Warning and Notification 2007 - 4 - Coshocton County Emergency Operations Plan WARNING and NOTIFICATION
Tab 1 COUNTY SIREN LOCATIONS and METHOD OF ACTIVATION
Co Name Location Activation Siren Signal # Usage 1 Bakersville Fire Station Bakersville CD Fire Fire Station M Tornado 2 Conesville Fire Station Conesville CD Fire Fire Station M Tornado 3 Coshocton City Fire Station Coshocton CD Tornado Fire Station 4 Three Rivers Fire Canal Lewisville CD Tornado Fire Station Pleasant Valley CD Tornado Fire Station 6 West Lafayette Fire Station West Lafayette CD Tornado Fire Station 7 Walhonding Valley Fire District Warsaw M Tornado Fire Station Fire
Activation CD Activated by Central Dispatch M Manual activation upon notification from Central Dispatch
Annex C - Warning and Notification 2007 - 5 - Coshocton County Emergency Operations Plan WARNING and NOTIFICATION
Tab 2 Activation Procedure of Emergency Alert System (AES)
ACTIVATION PROCEDURES
Authority for Emergency Alert System (EAS) - Title 47 USC 1541, (o), (303r), (524g) and (606) 47 CFR Part 11, Federal Communications Commission (FCC) Rules and Regulations.
1. Coshocton County is part of the East Central Ohio Emergency Alert System. It utilizes digital message encoding / decoding equipment, which complies with the standards in the FCC rules, Part 11, and is certified by the Commission.
2. The Coshocton County Sheriff and the Emergency Management Director are the designated officials authorized to request activation of the EAS system and are known as notifiers. This is standard procedure for all counties.
3. Each county notifier is given a code word (and a card) to authenticate request to activate. Coshocton County’s equipment, encoder, decoder and receiver are placed at the Coshocton County Sheriff’s office central dispatch location.
4. Requests for activation of the East-Central Ohio Local (EAS) for Amber level emergencies will be made by contacting WJEIBS (LP-1), for Coshocton County. Emergency communications from designated notifier will be handled immediately. If the designated LP station cannot be reached, WONE (LP-2) should be contacted. Notifiers must have all information prepared and ready to read prior to the requesting EAS activation. Prepared information must contain the type of emergency, area affected, and action that should be taken.
5. AUTHENTICATION — Authentication of all requests for activation of the East Central Ohio EAS made by telephone will be made by code word.
6. SEVERE WEATHER WARNINGS: The National Weather Service (NWS) will serve as the primary notifier for severe weather warnings and subsequent weather information. The NWS will verify that the transmission of all weather warnings sent over the NOAA weather radio system occurred. WCMJ will relay warnings for Coshocton County. If notifiers are unable to contact either of the two LP stations, as a last resort, they may contact NWS.
Emergency broadcast messages must not exceed two minutes in length. Pre-formatted messages are suggested and proceed with the following beginning and ending statements: “We interrupt this program to activate the Emergency Alert System,” (then use text of message), and end with “This concludes this Emergency Alert System message.”
Annex C - Warning and Notification 2007 - 6 - Coshocton County Emergency Operations Plan WARNING and NOTIFICATION
Tab 3 Terrorism Warning Procedures
Once an event is suspected to be or is identified as being generated by a terrorist, individual or group, the considerations become complicated. The Incident Commander must determine several factors that have an effect on what warning and (or) notification must be initiated:
1. Is this an isolated event or is it part of a larger event;
2. What terrorist tools were employed (may be more than one): • Conventional explosives • Toxic Gases • Biological Agents • Radiological agents (as in a radiological dispersion device) • Nuclear events
3. Who should the IC notify: • Sheriff’s office • Emergency Management • Public Health • FBI
4. What should a notification include: • Evacuation or Shelter-In-Place instructions • Safety instructions, contamination of objects left outside • Nature of the incident
When dealing with a terrorist attack, the local public safety and health departments will be, in almost all cases, the first responding authority. An attack utilizing a biological agent may not be recognized at first, although at other times it may be obvious immediately. Emphasis must be put on deterrence, detection, and apprehension of terrorists, as well as providing assistance for victims.
The dissemination of warning information to response agencies/organizations and the general public in Coshocton County is done by using sirens, mobile public address system, telephone, door-to-door notification, cable television, and WTNS radio.
Upon the activation of the local Emergency Operations Center (EOC), the State EOC would be contacted. If assistance is needed from State or Federal agencies, they would be coordinated with the local Incident Commander (IC). A Unified Command (UC) or Joint Information Center (JIC) would be initiated. Portable radios, with different frequencies, have been issued to the different local responders so interoperability can be maintained.
In the event of receiving a bio/chemical threat, the Coshocton County Sheriff would be notified. He would then begin a criminal investigation to see if the threat is credible. If the threat is credible, then appropriate senior officials would be notified.
A decision would have to be made as to who needs to know and then a warning message would be prepared and disseminated. Care must be given to ensure that the warning message is worded in such a way that the public takes the action requested quickly, but does not panic. A response team would need to be activated to meet the needs of the emergency.
Annex C - Warning and Notification 2007 - 7 - Coshocton County Emergency Operations Plan WARNING and NOTIFICATION
Tab 4 Tornado Warning Procedure
The county has people trained in the proper methods of identification of tornadoes and severe storms. Each person receives training every 2 years for the Sky Warn Program from the NOAA Office, Pittsburg, PA. The members have either amateur radio or other method (i.e., portable radio or phone) to report threatening situations. A method of dissemination of information to the warning point is established per Pittsburgh Weather Service, the local sheriff’s office and Emergency Management Office.
The Sheriff, his designee or the EMA Director, or his designee will use procedures set by weather service regarding putting out warnings for severe storms or threat of a tornado.
Government entities that do not have a siren warning system will use the local radio station and cable television and law enforcement capabilities to reach as many people as possible.
Radio station WTNS will interrupt programming and announce:
“A tornado has been sighted in the area of (location). Protective actions should be taken immediately. Please do not use telephones. Listen to this station for further information".
Information will be dispatched for “Warnings".
DEFINITIONS OF TERMS :
WATCH - The Coshocton County Sheriff will dispatch this information to each unit on duty. Sirens will not be activated for WATCH conditions.
WARNING - The sheriff and Village police will dispatch this WARNING information to each unit on duty. The EAS system will alert citizens of the warning and describe action steps to be taken.
WARNINGS - are issued when a funnel cloud has been sighted by an observer or detected by radar. Outdoor sirens will be activated using standard operating procedures by sounding three cycles of 3 minutes sound and 3 minutes silence.
Annex C - Warning and Notification 2007 - 8 - Coshocton County Emergency Operations Plan WARNING and NOTIFICATION
Tab 5 Winter Storm Warning Procedure
This tab provides information and procedures for a winter storm warning. There is no fixed public warning system for winter emergencies. The best means of warning Coshocton County citizens of winter storms is local radio station WTNS and cable television.
Another means for residents to receive storm information and road conditions is by checking the sheriff’s office web site www.coshoctonsheriff.com/.
National Weather Service will place warning announcements to all Coshocton County radio / cable television stations. Broadcasts will keep the information updated to residents in the Coshocton and surrounding counties. They will issue advisories as necessary and broadcast information will be released by the weather service.
The Sheriff's Office maintains a three level snow emergency notification system for roads. Reference Annex L - C Winter Storms for details.
DEFINITIONS OF TERMS :
WINTER STORM WATCH means there is a possibility of the occurrences of one or more of the following: heavy snow, freezing rain or drizzle, or heavy sleet.
WINTER STORM WARNING means that there is a high probability of one or more of the following: heavy snow, freezing rain or drizzle, or heavy sleet.
BLIZZARD means the following conditions will exist for an extended period of time; sustained or gusty winds of 35 mph or more, falling or blowing snow and very low visibility.
FREEZING RAIN (or drizzle) is rain or drizzle that freezes upon contact with an object. Even small amounts of freezing rain or drizzle can make roads slippery and result in heavy coatings of ice upon objects.
SLEET is solid grains of ice that are formed by the freezing of raindrops as they fall.
WIND CHILL INDEX describes the chilling effects of various combinations of wind and temperature on exposed flesh at a walking speed of 4 mph. The wind chill index refers only to the effect on flesh and not to inanimate objects such as car radiators and batteries.
HEAVY SNOW (in Ohio) generally means a snowfall of 4 inches or more in 12 hours or 6 inches in 24 hours. The criterion for heavy snow is somewhat higher in the snowbelt counties of northeastern Ohio.
TRAVELER’ S ADVISORIES mean that difficult driving conditions are expected to develop and be widespread. The criterion for issuing this advisory varies throughout the year and is dependent to some extent on the forecaster’s judgment and opinion. Early in the season or after long snow-free periods, less snow is generally needed to cause travel delays, so traveler’s advisories are frequently used for lesser accumulations at these times. During the middle of the winter season, when snow is on the ground and roadways, traveler’s advisories are not frequently needed. So, if traveler’s advisories are issued during the dead of winter, be ready for snowfall amounts just below heavy snow criteria.
Annex C - Warning and Notification 2007 - 9 - Coshocton County Emergency Operations Plan WARNING and NOTIFICATION
Tab 6 Hazardous Materials Warning Procedure
Hazardous materials are common in our environment both in the workplace and in the home. These materials are used not only by industry but by government, small businesses and private citizens. Hazardous materials are transported on our roadways.
If there is an emergency regarding hazardous materials, fire and law enforcement communications will issue warnings to the citizens. This will be accomplished by use of WTNS radio, table television, door-to-door notification by law enforcement, fire and REACT personnel.
The Emergency Telephone Calling System (formerly Code Red / Reverse 911) will be utilized to assist with getting information to the public. Messages will depend on the location of the incident, type of incident and chemical nature of the material.
Citizens will be instructed to:
1. Shelter-in-place or, 2. Leave the area, and move to a shelter, if required.
The spiller is responsible for notification to the Local Emergency Planning Committee, the National Response Center and Ohio Environmental Protection Agency. If the spill involves a waterway the Coast Guard and Game Warden will also need to be notified.
Facts that may be used in public education regarding hazardous materials incidents :
INITIAL RESPONSE If you hear a siren or other warning signal, turn on a radio or television for further emergency information.
If caught at the scene of an accident or you see an accident, call 911 and report the nature and location of the accident as soon as possible.
Move away from the accident scene and help keep others away.
Do not walk into or touch any of the spilled substance. Try not to inhale gases, fumes and cover mouth with a cloth while leaving the area.
Stay away from accident victims until the hazardous material has been identified. Try to stay upwind and uphill from the accident.
IF ASKED TO STAY INDOORS (SHELTER-IN-PLACE)
Seal house so contaminants cannot enter. Close and lock windows and doors. Seal gaps under doorways and windows with wet towels and duct tape. Seal gaps around windows and air conditioning units, bathrooms and kitchen exhaust, stove and dryer vents with duct tape and plastic sheeting, wax paper or aluminum foil. Close fireplace dampers and close off nonessential rooms such as storage areas, laundry rooms and extra bedrooms. Turn off ventilation systems.
Annex C - Warning and Notification 2007 - 10 - Coshocton County Emergency Operations Plan WARNING and NOTIFICATION
ASSISTING ACCIDENT VICTIMS
Don’t try to care for victims of a hazardous materials accident until the substance has been taken care of and authorities indicate it is safe to go near victims. Then you can move victims to fresh air and emergency medical care. Remove contaminated clothing and shoes and place them in a bag. Cleanse victims that have come in contact with chemicals by immediately flushing water over the skin and eyes for at least 15 minutes, unless authorities instruct you not to use water for the particular chemical involved.
Bring pets inside.
Immediately after the “shelter-in-place” announcement is issued, fill up bathtubs or large containers for an additional water supply and turn off the intake valve to the house.
If gas or vapors could have entered the building, take shallow breaths through a cloth or a tissue.
Avoid eating or drinking any food or water that may be contaminated.
Monitor the Emergency Alert System on radio for further updates and remain in shelter until authorities indicate it is safe to come out.
Annex C - Warning and Notification 2007 - 11 - Coshocton County Emergency Operations Plan WARNING and NOTIFICATION
Tab 7 Information Needed if Asked to Evacuate
Authorities will decide if evacuation is necessary based primarily on the type and amount of released hazardous materials and how long it is expected to affect an area. Other considerations are the length of time it should take to evacuate the area, weather conditions, and the time of day.
IF ASKED TO EVACUATE
Stay tuned to the local radio WTNS or television cable for information on evacuation routes, temporary shelters and procedures.
Follow the routes recommended by the authorities - shortcuts may not be safe. Leave at once.
If you have time, minimize contamination in the house by closing all windows, shutting all vents, turning off attic fans, etc.
Take pre-assembled disaster supplies.
Remember to help neighbors who may require special assistance - infants, elderly or people with disabilities.
AFTER
Return home only when authorities say it is safe.
Follow local instructions concerning the safety of food and water.
Clean up and dispose of residue carefully. Follow instructions from emergency officials on clean-up methods.
Annex C - Warning and Notification 2007 - 12 - Coshocton County Emergency Operations Plan WARNING and NOTIFICATION
Tab 8 Radiological Accident Information
WARNING I NOTIFICATION
Radiological accidents can occur wherever radioactive materials are used, stored or transported.
Coshocton County has one hospital, a railroad and shipping yards at industry that could get involved in a radiological incident, but considered a low threat and low level of radiation.
Transportation incidents however, create a higher degree of threat.
Media can raise awareness about radiological accidents by providing important information to the community.
Radioactive materials are dangerous because of the harmful effort of certain types of radiation on the cells of the body. The longer the person is exposed to radiation, the greater the risk. It cannot be detected by sight, smell, or any other sense.
WARNING INFORMATION TO BE USED BY RADIO AND TELEVISION MESSAGES
If advised to stay at home, do the following: Bring pets inside Close and lock windows and doors Turn off air conditioning, vents, fans and furnace Close fireplace dampers Go to the basement or other underground area Stay inside until authorities say it is safe If you must go out, cover mouth and nose Be prepared to evacuate or find shelter in your home
If coming in from outdoors, advise: Shower and change clothing and shoes Put items worn outdoors in a plastic bag and seal it
If advised to evacuate: Listen to local WTNS radio station for information on evacuation routes, temporary shelters and other procedures Minimize contamination in house Close and lock windows and doors Turn off air conditioning, vents, fans, and furnace Close fireplace dampers Take disaster supplies
AFTER THE EVENT
When the immediate danger has passed, avoid foods from your garden or milk from your cows or goats until these can be inspected by a local emergency official. Contamination could affect areas as far as 50 miles from the accident site.
Annex C - Warning and Notification 2007 - 13 - Coshocton County Emergency Operations Plan EMERGENCY PUBLIC INFORMATION
I. PURPOSE
This annex provides for the development and distribution of coordinated emergency public information through official representatives to protect the citizens of Coshocton County from hazards that may affect the community. It also relieves primary emergency responders from the obligation of dealing directly with media and thus facilitates a more effective response to emergencies or disasters.
II. SITUATION and ASSUMPTIONS
SITUATION
1. Coshocton County is vulnerable to many natural and man made hazards that could affect the county. These hazards are listed as Annex L. Hazards include flooding, tornadoes, winter and summer storms, hazardous materials incidents (both fixed facility and transportation), bombings, terrorism, nuclear attack, radiological incidents, and earthquake.
2. Coshocton County provides educational programs to the county through a variety of means. Public speaking engagements are accomplished in a variety of ways for natural disasters or other subjects upon request. The EMA Director speaks upon request to any school or civic or group function. A variety of brochures, pamphlets, etc. are also published and distributed by the EMA office.
3. Coshocton County has an Emergency Telephone Calling System (formerly Code Red / Reverse 911). The system has the capability to quickly call every phone listed in the county, call phones by specific geographic areas, or call pre-designated groups. The Sheriff’s Office, the Emergency Management Agency, and the Coshocton City Fire can activate the calling system.
4. Participation in the statewide Severe Weather Safety Awareness Week in the spring is highly targeted to inform the public, students in schools and encourage drills. The same is true of the Winter Storm Safety Awareness Week that is held in late fall statewide. The local newspaper and radio station participate in the dissemination of information during these weeks for residents.
5. Coshocton County has one daily newspaper in the county. A weekly advertisement paper is also distributed. There is one local radio station, Coshocton Broadcasting Company (WTNS), with both AM and FM capability. All media resources have been cooperative and assist in disseminating information provided them.
6. Coshocton County has three (3) designated Public Information Officers (PlOs) for the county.
7. If the EOC is activated, a Joint Information Center (JIC) will be opened in Room 145 of the County Services Building for the media.
8. A PIO room will be opened in Room B-125 of the County Service building providing space, access to the EOC.
9. Four (4) alternative PIO locations have been established in the county for easier media meetings. Agreements of understanding are on file for each location. See Tab 4 for the list of alternative PIO locations and location details.
Annex D - Emergency Public Information 2007 -1 - Coshocton County Emergency Operations Plan EMERGENCY PUBLIC INFORMATION
10. Briefings to local media will be given periodically and the coordinated media releases will be prepared with authorization from the proper officials of the county. Briefing timing and frequency will be announced.
11. The Standard Operating Procedures Document contains the following information related to standard PIO procedures:
B.1 PIO Field Locations B.2 Prepared Fact Sheets for Public Instruction, Weather, Health and Agriculture announcements B.3 PIO Standard Operating Procedures Procedures for Phantom Voicemail Box operation
ASSUMPTIONS
1. News media groups will provide emergency instructions to the residents of Coshocton County on the instruction of the county commissioners. Information would come from the chief elected officials, the mayor of a village, a township trustee, sheriff, incident commander, fire chief or the designated officer in charge, the EMA Director, or the coroner. Circumstances of the incident would determine how the information would be released to the public.
2. When the EOC is activated, news announcements will be released from one source, the Joint Information Center (JIC).
3. State level news releases will be coordinated with the Coshocton County EMA Director and the PlO, and will not conflict with any local news release.
4. Rumor control procedures directed by the Coshocton County PlO will help prevent incorrect information from affecting emergency response activities.
5. If electrical utilities fail during the emergency, action information will be communicated door- to-door and/or by bullhorns or public address systems, by law enforcement officers, fire responders and local REACT members.
III. CONCEPT OF OPERATIONS
1. Updated agreements with the press and radio organizations in the county will be maintained.
2. Coordinated agreements with media and Emergency Management Directors of adjacent counties in preparation for multi-county emergencies are maintained.
3. In preparedness efforts, WTNS Radio is a part of the Emergency Alert System (EAS) with equipment also based at the Coshocton County Sheriff’s Office (encoder-decoder-receiver). The County Sheriff, or his designated officer or officers, have authority to activate the EAS system. A list of pre-scripted emergency messages has been prepared and in a short time can be finalized for distribution to the media.
4. EMA has a supply of pamphlets and brochures, containing hazards specific guidance, that are made available to the public.
Annex D - Emergency Public Information 2007 -2 - Coshocton County Emergency Operations Plan EMERGENCY PUBLIC INFORMATION
5. A document that has been developed by the Coshocton County EMA is the annual Emergency Reference Directory . This Directory contains local, state and federal phone numbers with contact names, addresses and phone numbers that tend to change. Copies of this Directory are available in the EOC during activation.
6. Included in the Emergency Reference Directory, is a listing of news media contacts and capabilities.
7. Emergency Management also prepares the Emergency Procedures Document , which contains tips and procedures for the public. The document is updated annually and posted on the EMA's web site, coshoctonema.com.
8. Exercises in Coshocton County include the media groups to keep them informed and oriented to procedures.
9. The response activities may include direction, coordination, and supervision of the news release of all emergency public information through the JIC. Regular briefings to the EOC personnel are necessary. Relaying emergency public information through the designated media outlets in the county, as soon as the threat has been determined and evaluated by emergency personnel, will be made as soon as possible using all media. Any reference to missing persons will be referred to the Red Cross or Sheriff’s Department.
10. The Ohio Emergency Management Agency will need to be kept briefed on county level activities. Citizens who have sustained damage will need to be informed on disaster assistance. If the need for a Disaster Assistance Center (DAC) is necessary, a PlO would be assigned to that location to assist in getting coordinated and accurate information to the public.
11. The coordination between incident site and the EOC is important. Once the EOC is activated, information will be released to the media only from the JIC location with liaisons PIO's at the incident site(s).
12. Information for the resident's health, safety and property protection will be prepared and released on a regular basis to media resources in order to prevent rumors and panic.
13. In recovery efforts of the incident, it would be necessary to inform citizens of types of assistance that would be available to them.
14. The EMA Director, the Coshocton County Sheriff, or his designee, the County Commissioners or the Mayor of the affected jurisdiction would activate the PIO function.
IV. ORGANIZATION and ASSIGNMENT OF RESPONSIBILITY
1. The PlO’s for the EOC are appointed with approval of the County Commissioners. The County PlO is the designated media spokesperson for Coshocton County during an emergency.
2. Dissemination of public information will be made from the JIC via news conferences, interviews, and news releases. This will serve as the single official point of contact and release of information during an emergency.
Annex D - Emergency Public Information 2007 -3 - Coshocton County Emergency Operations Plan EMERGENCY PUBLIC INFORMATION
3. Refer to the Handbook of Emergency Forms, Duties and Responsibilities for EOC Coordinators, form #1.10 for specific PIO duties.
V. DIRECTION and CONTROL
1. The JlC provides for an organized arrangement to provide accurate, coordinated and timely instructions and information to the public during an emergency.
2. All organizations involved in emergency response and recovery and having requirements to release information to media, will cooperate with JIC procedures set by the Public Information Officer and the personnel who authorize news releases.
3. The Coshocton County PlO manages the activities at the JIC in coordination with the Coshocton County Commissioners and representatives of the EOC and at the Incident Command Center at the incident site.
VI. CONTINUITY OF GOVERNMENT
1. Three (3) approved PIOs, with contact information, are documented in the Controlled and Sensitive Information Document .
VII. ADMINISTRATION AND LOGISTICS
1. The acting PIOs will review all press releases before being released. Timely dissemination is essential.
2. Pre-scripted press releases are stored in the PIO file in the EOC. The press releases are written in advance for emergencies typically experienced by the county residents. Press Releases for the following subjects are on file:
Winter Storms Winter Storms and Livestock Tornados Flooding Water Boil Instructions, Individuals / Households Water Boil Guidelines, Food retail establishments and food service Re-entering Damaged / Flooded Homes Contaminated food disposals (for restaurants, grocery stores, schools)
3. When the EOC is activated, the county PlO on duty will maintain a log of all media contacts made, press releases issued, and other major PlO functions accomplished during that shift. This report will be given to the PlO coming on-duty at the end of that shift. The PlO coming on duty should be briefed on activities and needs for the next shift.
4. Representatives from State, Federal, and private sector organizations will coordinate with the PlO for the provision of emergency public information or technical information for release to the public. Such information includes, but is not limited to, health risks related to the hazard, type and availability of assistance, geographic, geological, meteorological, and demographic information related to population protection.
Annex D - Emergency Public Information 2007 -4 - Coshocton County Emergency Operations Plan EMERGENCY PUBLIC INFORMATION
VIII. PLAN DEVELOPMENT and MAINTENACE
Refer to the Basic Plan, Development and Maintenance Section.
IX. AUTHORITIES and REFERENCES
See Basic Plan, Authorities and Reference Section.
Joint Information System Handbook EMI 1988
X. ADDENDUM
Tab 1 Media Resources Tab 2 Emergency Alert Message Text Explanation Tab 3 Pre-scripted Codes for EAS Activation Tab 4 Alternative PIO Locations and Details
XI. AUTHENTICATION
______James T. Van Horn, Director Dated Coshocton County Emergency Management Agency
Annex D - Emergency Public Information 2007 -5 - Coshocton County Emergency Operations Plan EMERGENCY PUBLIC INFORMATION
Tab 1 MEDIA RESOURCES
PUBLIC INFORMATION OFFICERS
Refer to the latest copy of the Coshocton County Emergency Resource Catalog or Emergency Reference Directory for names, addresses, phone numbers, etc. of current Public Information Officers.
NEWSPAPER Coshocton Tribune 550 Main Street Coshocton, Ohio 43812 Phone: 740-622-1122
RADIO STATIONS WTNS Coshocton Broadcasting 114 N. Sixth Street Coshocton, Ohio 43812 Phone: 740-622-1560
WKLM Radio Millersburg, Ohio 44654 Phone: 330-674-1953
WTUZ Radio 2424 E. High Ave. New Philadelphia, Ohio 44663 Phone: 330-339-5065
TELEVISION Adelphia Media Services (local cable) 640 Walnut Street Coshocton, Ohio 43812 Phone: 740-622-5065
WHIZ TV Station (Zanesville) 629 Downard Rd. Zanesville, Ohio 43701 Phone: 740-452-5431
Annex D - Emergency Public Information 2007 -6 - Coshocton County Emergency Operations Plan EMERGENCY PUBLIC INFORMATION
Tab 2 EMERGENCY ALERT MESSAGE TEXT EXPLANATION
The Emergency Alert System message text is the actual text of the emergency message to be transmitted. All Ohio State EAS messages will begin with the statement: “WE INTERRUPT THIS PROGRAM TO ACTIVATE THE EMERGENCY ALERT SYSTEM.” It will end with the statement: “THIS CONCLUDES THIS EMERGENCY ALERT SYSTEM MESSAGE.”
This audio message, including open, close and body must be limited to TWO (2) minutes in order to fit within the recording space provided in the EAS Decoders.
End of Message Code
The end of message code, generated by pushing a button, is the preamble followed by a string of four ASCII “N” characters. The end of message code is transmitted by the encoder three times with one second pauses between transmissions. Its purpose is to return automated broadcast programming equipment to normal programming after an EAS interruption.
The EAS Protocol described above is taken from the FCC Rules, Part 11, and shall be used exclusively by the Ohio EAS System.
Annex D - Emergency Public Information 2007 -7 - Coshocton County Emergency Operations Plan EMERGENCY PUBLIC INFORMATION
Tab 3 Pre-scripted Codes for EAS Activation
Warning Codes:
Emergency Action Notification EAN Emergency Action Termination EAT Required Monthly Test RMT Required Weekly Test RWT Child Abduction Emergency CAE Civil Danger Warning CDW Civil Emergency Message CEM Earthquake Warning EQW Evacuation Immediate EVI Fire Warning FRW Flash Flood Warning FFW Hazardous Material Warning HMW Law Enforcement Warning LEW 9-1-1 Telephone Outage Emergency TOE Nuclear Power Plant Warning NUW Radiological Hazard Warning RHW Shelter in Place Warning SPW Tornado Warning TOR
Optional Codes — codes authorized for use by station on an as needed or optional basis:
National Information Center NIC National Periodic Test NPT Blizzard Warning BZW Flash Flood Watch FFA Flash Flood Statement FFS Flood Warning FLW Flood Watch FLA Flood Statement FLS High Wind Warning HWW High Wind Watch HWA Network Message Notification NMN Practice / Demo Warning DMO Severe Thunderstorm Warning SVR Severe Thunderstorm Watch SVA Severe Weather Statement SVS Special Marine Warning SMW Special Weather Statement SPS Tornado Watch TOA Winter Storm Warning WSW Winter Storm Watch WSA
Annex D - Emergency Public Information 2007 -8 - Coshocton County Emergency Operations Plan EMERGENCY PUBLIC INFORMATION
Tab 4 ALTERNATIVE PIO LOCATIONS
TWP Facility Name Location Contact Name Contact Number
Primary Location
Coshocton City Coshocton Co. Services Building 724 South 7 St. James Van Horn 622-1984-EMA Basement - Room 125 Coshocton
Secondary Locations
Adams Twp. Bakersville Presbyterian Bakersville Joyce Bahmer 545-6954-H
Bedford Twp. Echoing Hills West Bedford Donnis Meek 327-3325-W
Linton Twp. Plainfield Methodist Church Plainfield Rev. Johnny Swann 545-6413 Church 545-6126 Home
Monroe Twp. Township Hall Spring Mountain Tom Fabian 824-3253-H
Annex D - Emergency Public Information 2007 -9 - Coshocton County Emergency Operations Plan EVACUATION and TRANSPORTATION
I. PURPOSE
The purpose of this annex is to document the plan for safe and orderly evacuation of people threatened by an emergency or disaster situation in Coshocton County.
II. SITUATION and ASSUMPTIONS
SITUATION
1. Emergency conditions could occur in Coshocton County from natural disasters (tornadoes, flooding, fires, or other natural events), from hazardous materials that are used, stored, produced, or transported in the county, and nuclear events. Any one of these conditions could require the need for an evacuation of residents.
2. There are populated areas within Coshocton County that are in close proximity to facilities using or storing hazardous materials. The residents near these facilities may have to be evacuated in the event of a hazardous materials incident. Maps of these locations are part of the Coshocton County Hazardous Materials Plan.
3. The Ohio Revised Code authorizes law enforcement and fire departments the power to protect the lives and property of the citizens in their jurisdiction. Therefore, the Coshocton County Sheriff, West Lafayette Police Chief, and the Chiefs of the Fire Departments are empowered to determine the need and to order evacuations during emergencies.
4. In Coshocton County, when time allows, all evacuation orders will be coordinated with the County Commissioners, Mayors or Township Trustees of the affected jurisdiction and the Emergency Management Director before they are released to the public.
ASSUMPTIONS
Assumptions need to be made on probable operational situations under disaster/emergency conditions.
1. Residents who live in an area at risk and have sufficient warning time to evacuate, and have the means to do so, will evacuate on their own after notification from authorities.
2. With advanced warning, fifty percent (50%) or more of the residents may spontaneously evacuate a threatened jurisdiction before an evacuation order is given.
3. County emergency safety personnel will assist those in need of assistance.
4. Some residences will refuse to evacuate regardless of the threat.
5. Many residents with pets will refuse to evacuate unless arrangements have been made to care for their animals.
6. The evacuation of county residents to an adjacent county will be done in coordination with the Coshocton County EMA Director and the host county EMA Director.
7. It is estimated that about twenty percent (20%) of the population at risk will take advantage of sheltering in a mass care facility. From other evacuations that have occurred in the State of Ohio, it has been demonstrated that a majority of the people who need to evacuate their
Annex E - Evacuation and Transportation 2008 - 1 - Coshocton County Emergency Operations Plan EVACUATION and TRANSPORTATION
home, seek shelter with relatives, friends, or motels rather than use provided mass-care centers.
8. While evacuations in the county have been minimal, it is possible that a future disaster / emergency could cause a large evacuation and planning for a large-scale evacuation is part of the preparation.
9. According to the Highway Capacity Manual referenced in FEMA CPG 2-1 5, the following capacity for an ideal evacuation movement is:
1,200 vehicles / hr two lane undivided rural roads 2,000 vehicles / hr. per hour, per lane in multi-lane rural highways with two or more lanes in each direction
2,400 vehicles / hr. per hour, per lane in multi-lane divided freeways or expressways with limited access.
10. Emergency public information will be released to evacuees telling them where public shelters are located. Routes that are restricted due to the emergency will be identified.
11. The activated EOC will work to schedule school buses and / or other transportation for residents without vehicles.
12. Assembly points where evacuees may board buses will be announced by radio and/or bull horns in the affected areas.
13. In an immediate danger situation, the sheriff’s department and fire personnel may force unwilling persons to evacuate (reference: Ohio Attorney General Opinion #87-099). EMS and REACT personnel may assist under the direction of the sheriff or fire personnel.
14. If the sheriff, fire, EMS or REACT personnel choose to not forcibly evacuate any unwilling adult (believed to be of sound mind), they must document the refusal to evacuate by listing names, addresses, date and time of refusal. Telephone numbers of the next-of-kin is also beneficial for notification purposes.
15. Evacuation of people at risk for emergency situations that occur with little or no warning will be implemented on an ad hoc basis. The individual responsible for implementing this should be the Incident Commander at the scene of the emergency with support arranged through the Emergency Operations Center (EOC) as necessary. Evacuation instructions will be based on known or assumed health risks associated for whatever hazard caused the evacuation.
HAZARDOUS MATERIALS
There are facilities in Coshocton County with Extremely Hazardous Substances (EHS). Most of these facilities are located within populated areas among other industries and businesses. Depending on the time of day, the day of the week, etc., the number of people who may need evacuated would vary.
Sheltering-in-place can also be utilized if appropriate for the incident.
Annex E - Evacuation and Transportation 2008 - 2 - Coshocton County Emergency Operations Plan EVACUATION and TRANSPORTATION
FLOODING - Areas located along the Muskingum, Tuscarawas and Walhonding Rivers, and other creeks and streams in the county that routinely flood after heavy rainfall are located in non-populated areas, and citizens in these areas know the danger. The majority of these people know when and how to get out due to the frequency of flooding in those areas, and know where they will be going without the assistance of county government.
The area in Coshocton County that is subject to the greatest damage from flooding is the area in Coshocton between 2 nd Street and the Muskingum River. Detailed evacuation plans for this area are listed in Tab 2.
Refer to Annex L for more information on flooding.
TORNADOES - While Coshocton County has not had any significant tornado activity for years, a tornado with a major magnitude could occur.
Due to the lack of time and the unknown of an exact location pre-tornado evacuation is not a standard practice. The instructions are to go to a safe location at once.
Tornadoes destroy homes and property as they pass and evacuating is not as necessary as insuring the victims are safe from the debris remaining.
As tornadoes leave debris everywhere, this can hamper emergency personnel responding to the area with assistance.
In the past, severe thunderstorm damage left many trees down, houses damaged from fallen trees, and some families have had to leave their homes until the homes were repaired. Shelters have not been necessary and the affected families knew the evacuation route to their temporary residence.
Refer to Annex L-B for more information on tornadoes.
III. CONCEPT OF OPERATIONS
The Coshocton County EMA Director is responsible for initiating the activities concerning mitigation and preparation for an evacuation.
MITIGATION
1. Identify and develop plans for areas that may require evacuation. 2. Discourage development, particularly residential, in floodplains and other hazardous areas. 3. Develop emergency public information messages for areas where the risk population and the evacuation routes can be predetermined. 4. Maintain contact with the Sheriff’s office, and elected officials in municipal and county governments to insure their SOP’s (standard operating procedures) are up to date and address their assignment responsibilities in the event of an emergency evacuation.
PREPAREDNESS
1. In cooperation with county and municipal school superintendents, maintain a listing and location of school buses and 24-hour numbers. 2. Identify and maintain a listing of the special needs population groups (handicapped, senior citizens, daycare centers) who may require special assistance during an evacuation.
Annex E - Evacuation and Transportation 2008 - 3 - Coshocton County Emergency Operations Plan EVACUATION and TRANSPORTATION
3. Advise fire and rescue forces to maintain files of the special needs groups in their jurisdiction.
RESPONSE
The Coshocton County Sheriff’s office and Fire Chiefs of affected jurisdictions are responsible for response phase activities.
1. With the agency requesting the EOC to be activated, evaluate the need for an evacuation. 2. Notify hospitals, nursing homes, schools, day care centers, retirement communities, and other special needs facilities to activate emergency plans and assist them as needed. 3. Notify residents in affected area. 4. Activate REACT personnel and provide traffic control for evacuating population. 5. Provide public information for evacuees. 6. Coordinate with Emergency Medical Service (EMS) for medical, transportation, and related support for the handicapped and elderly during an evacuation emergency. 7. Schedule transportation resources with school superintendents and review routes. 8. Notify Red Cross to open shelters as needed.
RECOVERY
Coshocton County Sheriff’s office and the Coshocton County EMA Director have primary responsibility for recovery efforts.
1. Monitor area in cooperation with other response organizations and review findings in order to determine when the environment is safe for reentry. 2. Coordinate the return order with Coshocton County Commissioners, mayor, or township trustees of the affected jurisdiction. 3. Designate return routes and provide appropriate public information to evacuees. 4. Coordinate with utility providers for resumption of services. 5. Maintain listing of expended resources and man hours.
IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITY
EVACUATION POLICY
1. The Incident Commander must coordinate with the Chief Elected Official (CEO) of the affected jurisdiction(s) before an evacuation order is given, if time and circumstances permits. 2. The Incident Commander will appoint an Evacuation Coordinator who will work with the Coshocton County EOC if activated. This coordinator will act as liaison between the site and the EOC. 3. Sheriff’s Officers or police of the affected jurisdiction will provide movement control for the evacuation and support fire departments in notification efforts. Coshocton County REACT may assist in this effort.
TRANSPORTATION POLICY
1. The EMA Director will maintain a list of school buses and drivers that can be used on short notice to assist in an evacuation. 2. The County EMA office yearly maintains a listing of transportation resources that can be used on short notice for an evacuation.
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3. The MRDD Agency Director will maintain a list of school buses and drivers that can be used on short notice to assist in an evacuation. 4. The owners/administrators of EMS squads, handicapped transportation services cooperate with the Transportation Coordinator to provide listings of ambulances, vans, and other vehicles that can be used to evacuate the handicapped and infirmed. 5. Transportation will be provided for those who do not own automobiles. Pick up points will be announced in public information releases. 6. Most evacuees will evacuate in their own vehicles. 7. The American Red Cross, in cooperation with local authorities at the shelter sites, will designate parking areas. Vehicle security will be provided by the sheriff's department or their designated volunteer forces.
COSHOCTON COUNTY EMA / EOC
1. Activate the EOC if needed, and coordinate with Incident Commander for evacuation support. 2. Execute evacuation plans and SOP in cooperation with response organizations. 3. Coordinate relocation into other jurisdictions with the EMA directors in receiving counties. 4. Assure public information press releases are provided. 5. Notify state and federal officials as required.
SHERIFF / VILLAGE POLICE
1. Provide movement control for evacuation. 2. Coordinate sheriff department activities with EOC . 3. Provide security in evacuated areas. 4. Support fire departments in providing notification to evacuees. 5. Establish perimeter and crowd control. 6. Assist in public information.
COSHOCTON COUNTY SCHOOL DISTRICTS
1. Provide buses for evacuation, as requested by the EOC / Incident Commander.
LOCAL MUNICIPALITIES
1. Develop a roster of essential employees who must remain during an evacuation. 2. Develop plans for the relocation of essential documents and resources.
FIRE AND RESCUE SERVICES
1. Designate an Incident Commander and provide direction and control at scene of evacuation in coordination with County Commissioners, Mayors, or Township Trustees of the jurisdiction. 2. Notify the EOC of need for transportation. 3. Provide liaison to the EOC for coordination of material / personnel support. 4. Notify individuals to be evacuated. 5. Determine when environment is safe for return of evacuees.
V. DIRECTION AND CONTROL
1. The Incident Commander is responsible for Direction and Control of the evacuation scene.
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2. The Incident Commander will coordinate with the highest-elected officials of the affected jurisdiction before an evacuation order is issued, if time permits. 3. The Incident Commander will coordinate with the EOC for material support, release of emergency public information, and briefings to officials. 4. The EOC Coordinator for transportation schedules the school buses and coordinates requests for additional transportation resources with the Evacuation Coordinator in the EOC.
VI. CONTINUITY OF OPERATION
The following succession of authority designates positions to ensure continuous leadership, authority, and responsibility in emergency positions.
A. Incident Commander 1. Next senior official to Incident Commander 2. Second senior official
B. Evacuation Coordinator 1. Fire official appointed by Incident Commander 2. Relief for official appointed by Incident Commander
VII. ADMINISTRATION AND LOGISTICS
ADMINISTRATION
1. The county EMA Director, in cooperation with sheriff, fire, and government officials of the jurisdictions will administer the policies necessary to fulfill the responsibilities listed in this annex. 2. Coshocton County Fire Departments have entered into a statewide mutual-aid agreement to assure adequate material and personnel and resources support the response in the event of emergencies. Activation of mutual-aid will occur according to the procedures listed in the agreement. 3. Requests for state assistance will be made through the County EMA.
LOGISTICS
1. Transportation of Essential Workers to and from the risk area(s) will be provided by their respective organizations. Should additional transportation be required, requests will be made through the activated EOC or through the Incident Commander, if the EOC is not activated. 2. Overcoming unforeseen impediments is the responsibility of the Incident Commander in cooperation with officials of the affected jurisdiction(s), if the EOC is not activated. 3. If the EOC is activated, the Incident Commander will request assistance in resolving the difficulties through the EOC. 4. Vehicles having mechanical problems during an evacuation will be moved to the side of the road and sheriff / village police will provide movement control and will transport stranded evacuees.
VIII. PLAN DEVELOPMENT AND MAINTENANCE
Refer to Basic Plan, Development and Maintenance Section.
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IX. AUTHORITIES AND REFERENCES
Authorities
Ohio Pubic Transportation and Safety Rules, Rule #301-83-16. As amended. Non-Routine Use of School Buses effective October 22, 1984.
References
Ohio Revised Code 733.03, 733.23 (General Powers of Mayors). 737.11
(Duties for Municipal Police and Fire Departments), 311 .07 (General Powers and Duties of the Sheriff), and the Ohio Attorney General’s Opinion #1 532.
X. ADDENDUM
Tab 1 - Evacuation in Response to Threat of CBRN Attack Tab 2 - Evacuation of Coshocton 2 nd Street to the Muskingum River Area Tab 3 - Emergency Transportation Providers
XI. AUTHENTICATION
______James T. Van Horn, Director Dated Coshocton County Emergency Management Agency
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Tab 1 Evacuation in Response to Threat of CBRN Attack
I. PURPOSE
This appendix provides procedures for an evacuation due to an attack or attack threat using nuclear, biological or chemical weapons.
II. SITUATION and ASSUMPTIONS
SITUATION
1. Potential enemies of the United States have the capability to launch an attack on the United States with sufficient weapons to strike a high proportion of our industrial, military, and population areas.
2. Two options are available for protecting the population from the effects of attack:
a. If a period of increasing tension and deteriorating relations precedes an attack, population relocation may be initiated to remove the population from a target or risk area and relocate it in a safer host area. This will prevent the population from receiving the direct effects from the attack and it will allow for essential services and production capabilities to be maintained. It is anticipated an attack on the United States would most likely be preceded by such a crisis period allowing sufficient time for crisis relocation to take place.
b. If an attack appears imminent or has already occurred, another option is in-place sheltering. Immediate shielding from the direct effects of the attack offers some protection. This may occur in private homes or other buildings or in designated community fallout shelters on file with the Coshocton County EMA Director.
3. If the entire area of Coshocton County is considered a low risk area, in-place sheltering should be employed in the entire county.
4. Certain vital facilities and activities must be continued to preserve the county, to assist in relocating essential goods and services to the relocated population, and/or continue industrial production important to the economy.
5. Coshocton County has been designated as a host county should a crisis occur and relocation is implemented. Most likely, these evacuees will be arriving from metropolitan areas of the state.
III CONCEPT OF OPERATION
1. Pre-Crisis Phase - normal readiness during peacetime.
2. Crisis Phase - includes increased readiness and mobilization of emergency services, if and when ordered by the Governor.
3. Movement Phase - begins when the Governor of Ohio orders evacuation of high-hazards areas.
Day 1 - Public with vehicles Day 2 - Public needing transportation special needs population Day 3 - Movement of resources and essential workers
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4. Sustaining Period - begins with arrival of evacuees in reception areas and involves support and care of evacuees. This phase includes maintenance and support of critical production and service activities by essential personnel commuting to and from high-hazard area. Relocatees will self-manage in host areas.
5. Return Phase - begins when ordered by the Governor and covers the time necessary to safely move the population back to their homes.
B. Notification and Mobilization
Notice of an enemy attack and consequent emergency response mobilization is initiated nationally. State government will forward this notification to local government utilizing a system, which determines appropriate actions that must be taken. The county EMA will activate the EOC.
C. In-Place Sheltering
In-place sheltering may be the necessary option to be implemented even if crisis relocation has been previously implemented. In-place sheltering will allow for protection from radioactive fallout. In-place sheltering will be implemented through a combination of improved or expedient shelters, and assigned community fallout shelters.
D. Key Workers
Each jurisdiction will be responsible for designating key workers to ensure continuity of government and for preservation of records. Each industry within the township will be responsible for designating key workers to ensure industrial productivity, and the relocation of essential goods and services needed in the safe areas.
Key workers will commute from a safe-area to their place of employment. Key workers will be identified by an identification card supplied by their employers.
Once all residents have been evacuated from risk areas, buses will be available to transport key workers if necessary. Risk and close-in host areas should assure that any non-essential key workers from the risk area return to their close-in host area. Ensure that essential workers are knowledgeable of their shelter assignments in the risk area.
E. Evacuation Information
The residents will receive printed information concerning evacuation routes, essential items to take with them, and the destination shelter.
F. Resources
Extra resources will be requested / provided from the risk area to support accelerated host area operations. If crisis relocation is ordered, resources left in the risk area for protection of life and property will be transferred to the host areas for preservation if an attack occurs and to assist the host areas’ expanded populations.
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IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES
In the event of a national security emergency, all emergency response groups within each jurisdiction will be activated. Responsibilities of each agency, department, and organization in this region will be as shown in the Evacuation Annex or other parts of this plan.
V. DIRECTION AND CONTROL
Direction and Control will follow those procedures outlined in Annex A (Direction and Control).
VI. CONTINUITY OF GOVERNMENT
When it becomes necessary to evacuate, the seat of government will not relocate until all residents have been evacuated, all essential resources and equipment have been relocated, and all key workers in government and industry have been established their operations.
VII. ADMINISTRATION AND LOGISTICS
See Section VII of the Evacuation section of the Mass Care/Sheltering and Evacuation Annex.
VIII. PLAN DEVELOPMENT AND MAINTENANCE
Refer to Basic Plan, Plan Development and Maintenance.
IX. AUTHORITIES AND REFERENCES
Refer to Basic Plan, Authorities and Reference Section.
X. ADDENDUM
Attachment 1 Evacuation Planning Checklist
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Attachment 1 Evacuation Planning Checklist
1. Have you identified your political boundaries and risk population? (.5 psi and above - plan for 100% evacuation of 2 psi areas)??.
2. Have you selected in-place sheltering within the county or will you be forced to evacuate to surrounding jurisdictions?
3. How will you group your evacuees? a. How do they know where to go? b. Group by geographic or zip codes or what?
4. Critical worker force (10% of your risk area residents - this includes their families). a. I.D.? b. Shelters? c. Instructions? d. Feeding? e. Reentry?
5. Identification of special needs population (handicapped, elderly and institutionalized, non- speaking English, transients, jail inmates)?
6. Specific allocation to host counties? (1:1 desired - consider host availability of fallout shelter space).
7. What is your stay-behind policy (5% - 20%)?
8. Transportation? a. Autos b. Buses: school, tour c. Identify requirements d. Assembly areas e. Resources
9. Traffic Control Considerations a. Capacity planning factor b. Traffic control points c. Movement d. Access control e. Use of staging areas f. Rest areas
10. Redistribution of Resources a. Food and Water b. Medical c. Equipment d. Fire, emergency medical, sheriff / police, public works, e. Fuel
11. CPG 2-15 is to be used for the development of this attachment.
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Tab 2 Evacuation of Coshocton 2 nd Street to the Muskingum River Area
A. INTRODUCTION This Tab addresses the specific procedures and actions required to effect a successful evacuation of the area covered. This plan is to reduce to a minimum, the personnel loss due to injury or death to residents in the affected area.
B. AREA ADDRESSED The specific area addressed in this Tab is that area between the Muskingum River and South 2nd Street in the City of Coshocton.
C. EVENT ADDRESSED The event addressed is rising water in the Muskingum River that is projected to or does overflow the river bank in this area. This is in general equal to or higher than 19.5 feet at the Coshocton river gauge.
D. MONITORING OF CONDITIONS Monitoring of the river level and weather conditions will be accomplished by the following steps and for the following parameters:
1. Muskingum River at the Coshocton gauging station. The web site should be monitored when the river is at 19.5 feet and is expected to rise. This is best accomplished by monitoring the following web site: http://newweb.erh.noaa.gov/ahps2/index.php?wfo=pbz
2. When conditions indicate the river level could reach flood stage, the monitoring will be made at least daily.
3. When the Muskingum is at 19.5 feet and is expected to rise and reach above flood stage, additional monitoring of the following inflows to Muskingum River drainage area will begin: Killbuck Creek Walhonding River Tuscarawas River
4. When conditions are identified that indicates the Muskingum River will continue to rise and is projected to reach the level of 19 feet or higher, the monitoring frequency will be increased and flood watch / warning will be provided to the public.
E. PUBLIC NOTICE
There are three (3) levels of public notice that will be used:
1. Warning Warnings will be posted to the public, when the Muskingum River as measured at the Coshocton gauge station, indicates that the river level is increasing and there is a possibility that within 12 to 24 hours water will reach the flood level for this area.
2. Voluntary Evacuation Evacuation notices will be posted when the Muskingum River, as measured at the Coshocton gauge station, indicates that the river level is increasing and within 2 to 4 hours will overflow into the area.
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3. Required Evacuation Required Evacuation notices will be posted when the Muskingum River as measured at the Coshocton gauge station indicates that the river level is increasing and within 2 to 4 hours will overflow into the area with enough force to cause damage to buildings and later evacuations will require special equipment and place responders in harms way.
F. TRANSPORTATION There are specific requirements for each of the three (3) notice phases in E above:
1. Warning At this stage of warning, a count will be made to determine approximately how many people will need to be evacuated and where they will be moved to for initial safety. With this data, transportation sources will be contacted and placed on notice of potential need and to stand by.
2. Voluntary Evacuation At this stage of warning, the transportation units placed on stand-by will be directed to report to a location just outside the danger zone. From the staging area, they will be sent to specific pickup points that were identified in the public notice for evacuation.
3. Required Evacuation Transportation needs for this stage of evacuation should not require additional equipment as the number of people requiring forced evacuation should be less due to voluntary evacuation by many.
G. SHELTERING Sheltering requirements will also follow the three (3) warning phases:
1. Warning At this stage, an estimate of the number requiring evacuation has been determined and the Coshocton Chapter of American Red Cross will be notified of this number and a joint determination will be made of how many will take advantage of shelters. The Red Cross should identify the location of shelters that could be opened and place the shelter staffs on standby notice.
2. Voluntary Evacuation At this stage the Red Cross decides the location of shelters that will open and media will announce the shelters are available and describe the best routes to the shelters.
3. Required Evacuation At this stage there should be few additional people in addition to the ones already evacuated and would not plan to open additional shelters until the current open shelters have reached their capacity.
H. RESPONSIBILITIES and DUTIES The following people or agencies have the specific duties and responsibilities that they are to accomplish for a successful evacuation for this area.
1. Emergency Management Agency ○ Monitor the Weather
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○ Monitor the river levels ○ Maintain contact with the COE (Mohawk Dam) ○ Evaluate and project, short term (12 hours) and long term (length of event), the river activity ○ Activate the EOC as necessary or requested ○ Contact transportation resources as needed ○ Contact the animal shelter and specify what pet sheltering is required ○ Make special needs information available to evacuation personnel
2. Coshocton County Sheriff ○ Monitor the Weather ○ Monitor the river levels ○ Secure the evacuated area ○ Initiate evacuation announcement
3. Coshocton City Fire Department ○ Upon being notified of a possible need for an evacuation, activate their emergency plan for evacuations ○ Initiate door to door check for residents ○ Advise boat rescue teams to stand by for call
4. Coshocton Chapter American Red Cross ○ Upon being notified of a possible need for an evacuation, alert staff to stand by for opening shelters ○ On notification of an evacuation, open shelters as needed ○ Provide evacuee registration service
5. Coshocton County Emergency Medical Service ○ Upon being notified of a possible need of evacuation, alert crews to stand by ○ Advise additional teams to standby for a call ○ Notify Coshocton County Memorial Hospital of preparations for evacuation
6. City of Coshocton Mayor ○ After being notified of the possibility of a needed evacuation, remain in contact with the EMA ○ Notify Coshocton City services that they could be needed ○ Coordinate medical services from surrounding counties when possible, street, health, and water departments 7. REACT ○ Establish traffic control as directed by the sheriff's department ○ Control access to flooded streets or roads
8. ARES ○ Upon notification of a possible evacuation, alert ARES members to standby. ○ Dispatch ARES members with radios and the ARES Communication van to locations as requested, establish radio frequencies and radio network 9. PIO ○ Upon notification of a possible evacuation, standby for activation ○ Upon activation, consider a media release for: Voluntary evacuation Advice for resident to turn off utilities, i.e., gas, water, and electric service
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Advice for items to take along with them (See the Evacuation Checklist.)
EVACUATION CHECKLIST
This checklist can be used when it is necessary to leave a residence and go to another location for temporary shelter that provides basic living conditions.
Traveling Supplies See Car Kit Checklist
Equipment NOAA weather radio hand–operated or extra batteries Cell phone and charger Flashlight and batteries Whistle
First Aid, Medications and Hygiene Car First Aid Kit Personal prescriptions for three (3) days Toothbrush and toothpaste Soap and towels Disposable hand wipes
Clothing Extra change of clothing, warm coat, hat, gloves Warm clothes (If appropriate) Sturdy shoes Rain gear (If appropriate)
Food Water: 2 gallon / per day / per person, fruit juices, soft drinks Snacks (high energy): granola bars, trail mix, peanut butter, crackers
Important Papers and Documents Keep records in plastic resealable bags. Cash and credit cards Driver’s license, will, bank account numbers Phone numbers for family and friends who need to be notified of relocation Passports, social security cards, immunization records Insurance policies, contracts, deeds, stock and bonds Credit card account numbers and companies Family records (birth, marriage, death certificates)
Store these materials in a convenient location known to all family members.
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Survey to Determine Number of Residents in the South Second Street Area
This survey was taken by a City Water Department employee in February 2007 to determine the population base for planning purposes.
620 S. Water St. vacant / water off 116 Ivy St. vacant / water off 120 Ivy St. vacant / water off 101 Walnut Street 3 105 Walnut Street 2 113 Walnut Street 1 123 Walnut Street 1 125 Walnut Street 2 127 Walnut Street vacant / no water 138 Walnut Street 2 (rental) 132 Walnut Street 2 (rental) 122 Walnut Street 2 114 Walnut Street 3 (rental) 110 Walnut Street 3 (rental) 104 Walnut Street 1 (rental) 76 Walnut Street 3 (rental)
105 Main Street 2 107 Main Street 3 (rental)
359 S. 2nd Street vacant / no water 365 S. 2nd Street vacant / for rent 623 S. 2nd Street 2
Minn-Lynn Trailer Courts 80 Zero Street 158 777 1/2 S. 2nd St. 72 825 S. 2nd St. 56
Sadler Trailer Court 10 (6 trailers — 5 occupied) 66 W. Pine St. 2 (trailer) 64 W. Pine St. 2 (trailer) 503 River Rd. 4 (rental) 501 River Rd. 4 (rental) 151 Vine St. 4 (rental) 118 Mulberry St. 4 (rental) 122 Mulberry St. 2 (rental) 111 Mulberry St. (vacant) 102 Mulberry St. 8 (apartment bldg) 220 S. Water Street 1 218 S. Water Street 4 214 S. Water Street 3 144 S. Water Street 4 138 S. Water Street vacant 131 S. Water Street 1 141 S. Water Street 3 143 S. Water Street 2 149 S. Water Street 4
TOTAL RESIDENTS 380
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Tab 3 Emergency Transportation Providers
EMS Squads Number of EMS Squads 24 hour Service in Total EMS Service 30 Minutes Squads Available City of Coshocton 1 1 2 Village of Warsaw 1 1 2 Village of West Lafayette 1 1
School Buses Numbers / Availability Radio Name 1 Hr 3 Hr Handicap Fleet Fuel Frequency Riverview School 10 25 1 36 Diesel See “Controlled Ridgewood School 11 11 1 23 Diesel and S ensitive Coshocton City School 4 7 11 Diesel Information” Hopewell 6 2 8 8 Diesel 1 van 1 van 1 2 Gas
Public Transportation Radio Name Phone 24 x 7 Fleet Fuel Frequency Muskingum Coach 740-622-2545 24 Diesel Use CB radios
Air Ambulances Rotary Wing Additional Total Rotary Name 24 x 7 available in 2 hrs Wing Ambulances Medflight Critical Care units 6 0 6 MICU - Ground Units 2 2 4
Vans Agency Name Contact Phone Number / Capacity Senior Center Rhonda Haas 740-622-4852 3 - 6 passenger vans Coshocton Co Deb Laney 740-622-7139 Private auto and vans Coord Transportation contracted to the county
Note : See the Emergency Resource Catalog for additional contact information.
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USE THIS OUTLINE FOR REWRITE OF THIS SECTION May 07
• Evaluate and project, short term (12 hours) and long term (length of event), • What the river level is likely to do • Activate the EOC as necessary or requested partial activation • Contact transportation resources as needed
1. Coshocton County Sheriff ○ Monitor the Weather ○ Monitor the river levels ○ Notify REACT to stand by for activation ○ Make decision to evacuate, activate services
2. Coshocton City Fire Department ○ Notify to standby to activate their service for possible an evacuation
3. Coshocton Chapter Red Cross ○ Notify to standby to activate plans for shelter(s) ○ When notified of the need for an evacuation, open shelters ○
4. Coshocton County Emergency Medical Service ○ Notify EMS Service that they could be needed
5. City of Coshocton Mayor o After being notified of the possibility of a needed evacuation to remain in contact with the EMA ○ Notify City resources that they could be needed
6. Coshocton County EOC ○ Notify for possible partial activation of the EOC ○ Notify: WTNS Radio
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I. PURPOSE
The purpose of this annex is to plan for sheltering and mass care. This annex identifies coordinative actions needed between agencies to ensure public health and safety to protect evacuees and disaster victims from the effects of disaster.
II. SITUATION and ASSUMPTIONS
SITUATION
1. County government is responsible for the development of a plan to provide mass care services for its residents in the event of an emergency and should be prepared to receive and care for people evacuated from another county that has been impacted by a disaster.
2. American Red Cross (ARC), Coshocton Chapter and The Salvation Army are the primary agencies for providing or assisting with sheltering services.
ASSUMPTIONS
1. Experience has shown that under local emergency conditions 50% or more of evacuees will seek shelter with friends or relatives rather than to go to established shelters. Thus planning will not be for the shelter and feeding of the entire affected community. The Red Cross and Salvation Army will define the shelter requirements and how many shelter spaces to provide.
III. CONCEPT OF OPERATIONS
1. GENERAL
The local Red Cross officials are directly responsible for organizing shelter services in cooperation with the Department of Job and Family Services, Salvation Army and the County EMA.
Nationally, the Red Cross has been designated as the agency to operate shelter facilities during disasters.
Shelter officials will coordinate with the EMA or EOC officials in order to provide protective actions necessary to limit the exposure of sheltered residents from all hazards while in the shelter.
Other non-profit or governmental agencies in the county including the County Department of Job and Family Services, the Mental Health, the Salvation Army, and others, may assist in shelter operations.
2. NOTIFICATION and WARNING OF THE GENERAL PUBLIC
When people are advised to evacuate as described in Warning and Notification, Annex C, the location of shelters will be given at the same time if known. Additional notifications of shelter locations may have to be given and the following will be used:
1) Emergency Public Information (EPI) information broadcasts over local radio / cable TV 2) Coshocton County Emergency Telephone Calling System (formerly Code Red / Reverse 911)
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3) Door-to-door notification by emergency services personnel 4) Neighborhood announcements from emergency vehicles with public address systems
3. REGISTRATION AT SHELTERS
Registration is required for all people utilizing a shelter. The purpose of registration is:
1) To determine any special needs 2) Provide shelter security 3) To be able to respond to a request for the location of displaced persons 4) To determine if they were exposed to a contaminate and were decontaminated
4. DESIGNATION OF SHELTERS
The Coshocton Chapter of Red Cross will select and specify shelter(s) based upon:
○ Signed agreements that the Red Cross has on file ○ Safe distance away from emergency incident ○ Number of persons requiring shelters
5. MASS FEEDING
The American Red Cross is primarily responsible for mass feeding operations. ARC regulations and procedures entitled Emergency Services - Mass Feeding will describe mass feeding operations. Feeding facilities will be identified and established. When the shelter is one of the public schools, feeding may use the school cafeteria.
6. SHELTER CONTAMINATION MONITORING
If the emergency is related to a radiological or chemical event, monitoring at the shelter may be needed. Instruments for this purpose are stored at the City Fire Station / HazMat Team, and the County EMA, and may be requested by the shelter manager if needed.
Where there is a suspected contamination of a shelter and the City Fire or EMA can’t get there or they don’t have the correct agent specific instrument, the shelter should be evacuated.
If a shelter is evacuated due to radiological or chemical, each person should be decontaminated before entering another shelter. If this decontamination is required, the County HazMat Team at the City Fire station should be contacted.
IV. ASSIGNMENT OF RESPONSIBILITIES
Assignment of Responsibilities:
A. Coshocton Chapter American Red Cross
○ Ensure trained shelter managers are available ○ Appoint Shelter Manager(s) ○ Review supplies procedures for shelters ○ Activate and de-activate shelters as needed ○ Arrange for communications capability, utilizing ARES where / when available
Annex F - Sheltering and Mass Care 2007 - 2 - Coshocton County Emergency Operations Plan SHELTERING, MASS CARE and SPECIAL NEEDS
○ Coordinate with applicable agencies / departments to provide support services such as counseling, health and medical attention, and supplies and resources ○ Designate support staff as needed ○ Develop/review plans for Shelter and Mass Care ○ Reviews shelter listings annually ○ Establish public information and education programs ○ Develop a policy and capability for pet care ○ Arrange for public / private sector organizations to staff shelters ○ Activate / staff/stock shelters ○ Provide shelter signage ○ Coordinate shelter use ○ Manage reception and care teams ○ Provide for mass feeding ○ Provide mobile canteen services ○ Work with County EMA in the development of public education / information groups regarding sheltering and mass care ○ Provide first aid / nursing services for shelters ○ Arrange for recording shelter expenses
B. Salvation Army
○ Assist the ARC in providing management staff to operate shelter/s ○ Coordinate with Red Cross to provide mobile canteen services for disaster victims / emergency workers ○ Provide emergency clothing to victims ○ Provide disaster counseling to victims
C. Department of Job and Family Services
○ Assist the ARC in the provision of staff to operate and manage shelters ○ Administer the food stamp program for qualified applicants ○ Provide emergency assistance to qualified applicants ○ Administer Aid for Dependent Children (ADC) program for qualified Applicants
D. Coshocton County Emergency Management Agency
○ Monitor conditions and notify the Red Cross of a possible requirement for sheltering ○ Notify the Red Cross when shelters will be required ○ Provide Red Cross with a potential number of people ○ Insure communications has been established between the Red Cross and the EMA or EOC ○ Monitor conditions to determine when the affected area is safe to re-enter ○ Notify the Red Cross of when the areas will be suitable to re-enter ○ Notify the Red Cross if the area is damaged to where longer range sheltering may be required ○ Insure radiological and chemical monitors are available as needed ○ Assist the Red Cross in providing information and education program regarding the shelter and mass care.
E. Health and Medical Organizations
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○ Provide medical attention for shelter locations for ill / injured shelterees ○ Distribute exposure-inhibited drugs, vaccines, and other preventatives as necessary ○ Provide Emergency Medical Services Units for emergency transport to hospitals and other medical facilities ○ Provide hospital services for the critically ill / injured ○ Provide health related information on health / medical related issues
F. Local Law Enforcement Officials
○ Provide security and law enforcement for shelters ○ Provide traffic control during movement to shelters ○ Provide alternate communications for shelters through their mobile units ○ Assist private suppliers in delivering shelter supplies
G. Local Fire Officials
○ Survey shelter sites for fire safety ○ Advise about fire security during operations
H. Animal Shelter
○ Determine the size of pet sheltering required Small evacuation - call veterinarians facilities for shelter Large evacuation - use facilities at the county fair grounds ○ Organize volunteers to handle pets ○ Make arrangements for pet feed and feeding
V. DIRECTION AND CONTROL
1) The Emergency Management Agency Director is responsible for coordinating shelter plan development with the local Red Cross Chapter 2) The Red Cross Organization is responsible for coordinating their sheltering activities with the Emergency Management Agency 3) The Red Cross Organization will determine the extent of assistance needed from other governmental and non-profit organizations with respect to the shelter functions 4) The local ARC chapter is responsible for maintaining direction and control of assigned shelter and mass care activities in their jurisdiction throughout the duration of an emergency 5) Organizations supporting the shelter and mass care function will maintain direction and control for their organizational operations for the duration of an emergency
VI. CONTINUITY OF OPERATION
The line of succession for the Shelter and Mass Care Coordinator is:
1. Executive Director, American Red Cross (or their designee) 2. Salvation Army Disaster Chairman (or their designee) 3. Job and Family Services Director (or their designee)
VII. ADMINISTRATION AND LOGISTICS
1) Any training necessary for proper shelter management will be arranged by the Emergency Management Director and (or) the Executive Director of the Red Cross Chapter
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2) Shelter Managers are responsible for developing their shelters according to American Red Cross sheltering SOP’s 3) Shelter Managers are responsible for completing the required documents 4) The Shelter Managers will maintain information on the food supplies, water, sanitary facilities, clothing, bedding, and related shelter supplies
VIII. PLAN DEVELOPMENT AND MAINTENANCE
The Emergency Management Agency Director is responsible for insuring this annex is reviewed annually by the local Red Cross.
The EMA Director will coordinate, publish, and distribute this Annex and will make copies available to the appropriate organizations.
All involved agencies (Red Cross, Salvation Army, Job and Family Services) are responsible for developing, implementing, and maintaining departmental SOPs, mutual aid agreements, personnel rosters, including 24-7 hour emergency notification telephone numbers, and resource inventories.
IX. AUTHORITIES AND REFERENCES
Department of Job and Family Services Public Law 91-606 Disaster Relief Act of 1970. Public Law 93-288, the Robert T. Stafford Relief and Emergency Assistance Act of 1988, as amended.
American Red Cross Statement of Understanding between the Federal Emergency Management Agency and the American National Red Cross January 22, 1982 Statement of Understanding between the State of Ohio and the American Red Cross, March 1983.
Salvation Army Statement of Understanding between the Salvation Army and the American National Red Cross, October 18, 1984.
X. ADDENDUM
Tab 1 Shelter Stocking Tab 2 Shelter and Feeding Locations Tab 3 Shelter Requirements in Response to Terrorist or Nuclear Threat Tab 4 Special Needs Registry
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XI. AUTHENTICATION
______Craig Patterson, Executive Director Dated: Coshocton County American Red Cross
______James T. Van Horn, Director Dated: Coshocton County Emergency Management Agency
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Tab 1 SHELTER STOCKING
Shelter stocking conditions will vary depending on the prevailing situation. Those conditions include:
1. Increased Readiness Stocking - During a period of international tension or increased readiness, or in the beginning of an evacuation as directed by the President, crisis stocking of fallout shelters from commercial or other sources will begin.
2. Expedient Stocking - This is the type of situation caused by an attack with little or no warning and the Community Shelter Plan would have to be implemented as there would be no time to evacuate. In such a case, every effort will be made to complete shelter stocking under increased readiness. In addition, general public will be instructed to bring supplies from home.
3. Peacetime Stocking - Stocking of fallout shelters under these conditions is not expected to be funded by Federal Emergency Management Agency (FEMA), largely because of the lack of obvious threat, cost of supplies, and short shelf life of most food items that require periodic replacement.
PLANNING FOR SHELTER STOCKING DURING HABITATION
Moving the general public to shelters will require advance planning for stocking. Such planning fits into two basic categories:
SPECIAL PLANNING during the crisis buildup period, the Emergency Manager, under the authority of the County Commissioners will obtain and stock the Emergency Operations Center (EOC) with many special items needed by the EOC staff and for special purposes. These include:
1. Radiological instruments beyond those already on hand that are designated for monitoring reporting stations and shelters 2. Mobile and other types of transceivers for shelter radio communications 3. Durable plastic bags and containers; e.g., buckets, 5 to 10 gallon cans and barrels, to store water and ensure sanitary storage and disposal of human waste and trash 4. Flashlights and extra batteries 5. Fire extinguishers 6. Decontamination equipment
Many of these items can be pre-positioned in designated shelters to make the shelter more livable.
LIFE SUPPORT PLANNNG - Shelter stocking from local sources will include the following life support needs. 1. Water 2. Food 3. Sanitation equipment and supplies 4. Medical supplies 5. Sleeping and entertainment supplies
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Considerations regarding life support planning are:
A. Water - Survival without food is possible for two weeks if sufficient water is available. The minimum amount of water required during shelter habitation is three and one-half gallons for each identified shelter space. Long-term storage presents many problems; therefore, the Emergency Manager and the Shelter Manager will requisition the following items on a priority basis, in stocking during and emergency buildup:
1. Durable plastic bags of various sizes to use as a liner to hold water in buckets 2. 30-gallon containers (trash / garbage cans), barrels, etc. 3. Garden hoses for filling water containers 4. Hand trucks or dollies to transport the containers
Chlorinating supplies are recommended for disinfecting either a small or large volume of water. 1. Household bleaches can be used effectively and are available in most locations. 2. Normally, clear water can be disinfected by addition of 1/2 teaspoon household bleach to five gallons or one quart to 1500 gallons. The dosage would be doubled for cloudy water. Water purification tablets may also be used and are in pharmacies and sporting goods stores.
B. Food -The Shelter Manager, in selecting food from local sources, should consider if cooking facilities would be available. Canned goods, crackers, whole grain cereals, and juices should be considered first since transport, store, and prepare. Frozen foods and dairy products are highly perishable and require refrigeration.
C. Avoid foods that are high in protein and fat. Such food can result in kidney irritation or constipation unless large amounts of water are consumed or at least eight (8) glasses per person per day.
D. Alcoholic beverages should be requisitioned or not allowed in the shelter.
E. Sanitation - Clean restroom facilities are needed for the health and well being of shelter occupants. Regular restroom facilities, for example, cannot be used if water is not available. Maintaining adequate sanitation standards will be a major problem if normal water supplies are not available.
1. An alternative facility and method of disposal of waste must be devised. This can be accomplished with drums or garbage cans fitted with plastic liners, which can then be sealed and stored for disposal after the shelter stay.
2. Other sanitation items available in most locations include household disinfectants and other chemicals used in boats and recreation and vehicle holding tanks, like air freshener sprays or bottled wicks, Pine Sol and Mr. Clean products, brooms, spray cleaners, packaged towels, and toilet tissue. Mops and buckets if adequate water supply is available. Those using them must bring rubbing alcohol and other similar products, baby diapers, sanitary napkins, cosmetics, and other personal items to the shelter.
F. Medical supplies - Most sickness will be minor and can be cured with basic medications. First-aid and an extra supply of bandages and antiseptics should be priority items, as well as medicines to treat headaches, diarrhea, constipation, and some respiratory problems.
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Chronically ill or elderly people shall be advised to bring their own medicines.
Medical personnel assigned to the shelters and the Emergency Medical Service liaison at the EOC will advise the shelter officer about requisitioning additional supplies of a more specific nature. Under no circumstances should narcotics be requisitioned for shelter use, nor should they be allowed to be brought to or used in the shelter.
G. Miscellaneous items are numerous items that fall into this category. Examples are bedding, sleeping bags, cots, eating utensils, extra clothing for cleanliness and warmth, games, reading material, musical instruments, transistor radios and extra batteries. Hand tools are helpful for minor repairs or for the construction of special items. Shelterees will be instructed to bring these and other items through public announcements before and during movement to shelter.
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Tab 2 SHELTERS and FEEDING LOCATIONS
The Coshocton County Red Cross Chapter maintains shelter and feeding location listings and agreements in their office.
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Tab 3 Shelter Requirements in Response to Terrorist or Nuclear Threat
POPULATIONS TO BE PROTECTED.
Coshocton County has a population of 36,682 according to the 2000 census.
Jurisdiction Population City of Coshocton 11,682 Conesville Village 364 Nellie Village 134 Plainfield Village 158 Warsaw Village 781 West Lafayette Village 2,313
Townships include City / Villages Adams Township 755 Bedford Township 601 Bethlehem Township 1,191 Clark Township 594 Crawford Township 1,594 Franklin Township 1,286 Jackson Township 2,045 Jefferson Township 1,549 Keene Township 1,689 Lafayette Township 1,972 Linton Township 632 Mill Creek Township 747 Monroe Township 452 New Castle Township 441 Oxford Township 1,560 Perry Township 513 Pike Township 550 Tiverton Township 348 Tuscarawas Township 1,798 Virginia Township 636 Washington Township 629 White Eyes Township 1,078
The purpose of this attachment is to plan for our population to be protected. Coshocton County has been a host county for nuclear threat, however, with terrorism threat the county could be at risk. We may receive an unknown number of relocatees from other counties.
Implementation of evacuation and sheltering plans and final preparation will be supported by the “SURGE Program”. The objective of the SURGE Program is to rapidly improve capabilities for survival and recovery from nuclear attack over an indeterminate period of threat (but generally less than six months). Guidance from the Federal Emergency Management Agency (FEMA) and financial assistance may be available during a Surge period to assist in refining the plans, and preparing shelters and EOCs.
Increased readiness actions will be carried out so that Coshocton County officials can be prepared to implement either of two shelter modes:
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a. Shelter-in-place (CSP): In this posture, only the residents of Coshocton County and number of transients would require sheltering. In-place actions are generally based on short warning time. b. Relocated (CRT): As defined, “this is the mode designated to move people from perceived ‘risk’ areas.” Relocation actions will not be directed until determined prudent or necessary because of a deteriorated world political situation.
In accordance with the Ohio Emergency Operations Plan, Ohio EMA uses Crisis Action Systems Levels (CAS) to identify specific actions to be taken during the response phase to nuclear attack. All actions listed here are contingent upon orders from the Governor and the President.
OPERATIONS LEVEL
CAS #1 Watch (a state of tension requiring continuous monitoring of possible attack crisis)
a) Coordinate with Ohio EMA for activation of SURGE. b) Coordinate with local organizations for crisis training of shelter monitors and possible activation of fallout shelters. c) Coordinate with ARC and other local organizations for possible shelter staffing and support.
CAS #2 Warning (increases in tensions requiring high degree of nuclear attack readiness)
a) Initiate fallout shelter stocking b) Initiate fallout shelter marking. c) Recruit Shelter Managers d) Accelerate Shelter Manager training e) Assign Shelter Manager as training is completed f) Make preparations for shelter upgrading g) Initiate shelter upgrading program on arrival of relocatees if necessary
CAS #3 Attack (has occurred)
a) Move the resident population (and relocatees if CPR mode) into shelter. b) Conduct expedient shelter stocking for shelters not previously stocked until completion or arrival of fallout. c) Move emergency workers into shelter when fallout arrives. d) Maintain in-place shelter posture until officially terminated by State or Federal officials or until lowered radiation levels as determined by local monitoring would indicate that it is safe to emerge.
CAS #4 - (has occurred)
a) Make shelter emergency decisions based on radiation levels b) General clean up of shelter facilities c) Release of relocatees to return to home area d) Return of remaining shelter stocks and supplies to designated receiving points
PROTECTIVE SHELTERING POLICY
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1. To the extent possible, protective sheltering in public shelter for the residents of Coshocton County will be in facilities with protection of Category 2 or better. Where it has been necessary to allocate residents to Category 1 shelter, a shelter upgrading program will be attempted, time permitting. Shelter allocation will remain the same regardless of whether the in-place (CSP) mode or relocated (CRT) mode has been implemented.
2. Movement to shelter will begin immediately upon an announcement to the public or either:
a) Receipt of an attack warning through the established warning network, or b) Confirmation that nuclear detonations have occurred.
3. Residents who will use their home basements for shelter should use the time between the initial warning and the arrival of fallout to improve their basement protective capability. Residents who will use public shelter should move to the shelter and use the intervening time to improve the shelter protective capability, as possible. Local radiological monitoring will be conducted by monitoring personnel who will advise the EOC of the arrival of the fallout. The EMA Director will warn the residents of fallout arrival by the most expeditious means and direct residents to take shelter.
4. Once residents and relocatees have taken shelter, subsequent movement to other shelters should not be attempted, except for a situation that would make shelter totally untenable or result in a condition that would constitute or result in a greater hazard to the shelterees than would movement to another shelter. The decision of both the need and the advisability to move would jointly rest with the Shelter Manager. Except for extreme emergency, a decision to move would have to be coordinated with the American Red Cross and the Radiological Coordinator in the EOC.
5. This attachment for Coshocton County provides for the allocation of population (resident and relocatee) to shelter without regard to race, sex, color or national origin.
Children in school should be picked up by the parents for sheltering as a family unit, if time and circumstances permit. Children not picked up will be moved to the closest public shelter.
SHELTER RESOURCES
An updated survey to identify protective shelter facilities was accomplished in the county in 1985 . A completed list of all existing and up-gradable shelter facilities is maintained by the Coshocton County EMA office Director.
EMERGENCY OPERATIONS CENTER
The Emergency Operations Center is located at Coshocton County Services Building, 724 South Seventh Street, Lower Level Room B-100, in Coshocton. When the primary EOC becomes untenable, an alternate EOC will be named.
SHELTER CRITERIA
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I. Protection Factor: Although the availability of shelter space dictates the use of Category 1 (PF 20-39) shelter spaces, these spaces should be upgraded to the extent possible in the time frame available between attack and fallout arrival.
2. Shelter Size: To make maximum use of available Category 2+ shelter space for the resident and relocated populations, there is no minimum requirement established for shelter size in Coshocton County.
SHELTER OPERATIONS
Residents: In the event of a shelter situation developing in Coshocton County, residents should take one of the following actions:
1. Those who have home basements with minimal wall exposure — these areas may provide PF 20 or better protection — should plan on sheltering in their basement, improving their shelter capability through upgrading as time and available material will permit.
2. Those not having home basements should seek shelter with neighbors, friends, or relatives who have sufficient space in such a basement that is referred to in (1) above.
3. Those not having access to any home basements providing a protection factor of PF 20 or better should travel to public shelter in the location designated for them.
4. A last resort action would be to construct expedient shelter following instructions contained in emergency information packets that will be provided to and published by the local newspaper and in pamphlets available from the EMA Director.
SPECIAL USE FACILITIES
Certain facilities within the county have been designated for special use purposes. Special use purposes are defined as: health and medical; local government; law enforcement; fire and such special purpose needs as determined by local government on an individual basis.
TRAVEL CONSIDERATIONS
There are not enough homes with home basement spaces to provide shelter protection for the entire population of the county. Consequently, a number of both urban and rural residents will have to shelter in public shelters. An allocation of existing “best spaces available” has been made to insure sufficient public shelter spaces for the residents and relocated population who will need to travel to areas where public shelter is available.
1. Travel Time: Coshocton County’s distance from various projected strike areas, which will produce fallout in the county, introduces a considerable variance in time projections for the arrival of fallout after actual strikes have occurred. Variables in weapons size or wind conditions could greatly affect arrival time. Fallout arrival will be determined by radiological detection procedures.
2. Travel Mode: In urban areas, travel could be on foot. Provisions will be made for movement of the aged and infirmed. Rural residents must drive to shelter facility area.
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ORGANIZATION AND RESPONSIBILITIES
The Shelter and Mass Care Organization in Coshocton County will be supported by the local EMA Director, Job and Family Services Director, Red Cross and various volunteer organizations. The EMA Director will provide overall coordination. During nuclear attack emergencies, the Red Cross relies on local government for the provision of Fallout Shelter Managers, monitors, decontamination procedures, and the quarantine of contaminated individuals.
ASSIGNMENT OF RESPONSIBILITIES
EMA Director
a) Maintain current fallout shelter listing b) Coordinate overall shelter operations c) Identify organizations responsible for crisis upgrading of shelters d) Coordinate with local health department, hospital, nursing homes, and related organizations to designate appropriate shelters for special needs populations e) Coordinate with Ohio EMA during “SURGE” to provide shelter monitoring teams to designate nuclear attack shelters f) Assign manager of Fallout Shelter Teams who will coordinate with ARC Shelter Managers for fallout detection, prevention, and decontamination procedures as needed g) Coordinate with local law enforcement organizations for support of reception, care, and shelter operations h) Advise the commissioners on who the shelter managers are
SHELTER AND MASS CARE COORDINATORS
a) Maintain current shelter listings b) Manage overall shelter operations from EOC c) Designate and assign trained managers and staff for all public shelters d) Coordinate shelter upgrading program with Public Works Coordinator e) Implement and coordinate the shelter stocking and marking programs
AMERICAN RED CROSS
a) Manage shelters and reception centers b) Provide registration, staffing, mass feeding, lodging, crisis shelter marking evacuee assignments, and support in accordance with ARC disaster service regulations and procedures c) Coordinate with local shelter monitoring teams to assure shelter safety d) Maintain records and advise the public about the status of injured or missing persons.
DIRECTOR OF EMERGENCY SERVICES (American Red Cross)
a) Recruit potential Fallout Shelter Managers b) Institute an accelerated Fallout Shelter Manager Training Program c) Provide for stocking of food in public and relocatee fallout shelters d) Assist the Radiological Protection Coordinator in distribution of radiological equipment e) Ensure potable water is provided for each facility and monitor distribution of radiological equipment f) Coordinate residents (public shelter and relocatee assignments to fallout shelters) g) Conduct shelter marking program
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h) Monitor the upgrading program and recommended priorities i) The Radiological Protection Officer (RDO) will provide crisis training to Radiological Monitors so that all designated public fallout shelters are covered j) ACTIONS THAT MUST BE TAKEN IN OTHER FUNCTIONAL AREAS ARE CONTAINED IN OTHER ANNEXES TO THIS PLAN
RECORD KEEPING
Accurate records will be maintained covering the acquisition and use of food items and all other materials used in supporting the fallout shelter operations. These records will be the primary source of information to substantiate reimbursement to local retailers and for cost sharing made to State and Federal Government.
Records relating to shelter RADEF (Radiological Defense) protection, decontamination, exposure limits, and readings will be maintained by local shelter monitors, and local RDOs.
An on-going inventory of supplies needed for a protective shelter period will be maintained to assure equitable distribution of supplies and to support any re-supply action from outside sources. Federal planning includes a re-supply action during an increased tension period from wholesale sources normally supplying businesses in Coshocton County. Federal distribution of commodity stockpiles will not occur until a Post Attack Period.
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Tab 4 Special Needs Registry
I. PURPOSE OF THE SPECIAL NEEDS REGISTERY
To assure the safety and health of residents at all times and in an emergency, the EMA has developed a data base to store information for residents who will need assistance to relocate during an evacuation. The data base will be used to identify special needs individuas who reside in the threatened area and what equipment and skills will be needed to move the residents to a safe temporary location.
II. DEFINITION OF SPECIAL NEEDS REGISTERY a. Identify residents in Coshocton County who would need assistance if their place of residence was part of an emergency evacuation. Individual on their own or via their health provider (doctor, family member) register with the Coshocton County EMA as a Special Needs person. b. Emergency evacuation implies that there is a condition (requiring immediate action) that would make it unsafe for the person to remain in their place of residency. c. Require assistance implies that the person would not be able to safely evacuate on their own when they receive simple instructions in the form of public notification.
III. HOW DOES A RESIDENT REGISTER a. Hard copy - Obtain a Special needs Registry form from the attending physician, care center or from the EMA office. b. Electronically - Open the EMA website (coshoctonema.com), click Register Special Needs Persons button, complete and send the form.
IV. HOW IS THE REGISTRY INFORMATON USED
After each update of the data base, copies of the registry are made available to responders (fire companies, sheriff's office, and the EMS.
The information in the data base is used when there is a need to evacuate a portion of the county due to a hazardous material release or the threat of flooding. The incident commander will declare the area at risk. The registry is organized by fire box locations and special needs persons in the threatened fire boxes will be assisted to evacuate.
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Annex F - Sheltering and Mass Care 2007 - 18 - Coshocton County Emergency Operations Plan HEALTH AND MEDICAL I. PURPOSE
The purpose of this annex is to prepare for public health and medical emergency services in Coshocton County. This Annex is directed to the effects of an infectious disease outbreak, natural or introduced, affecting a large number of Coshocton County residents
II. SITUATION and ASSUMPTIONS
SITUATION – Each of the functions below can and do handle the daily work load, however, under a major medical emergency each can quickly be over come and need assistance. Each or the functions have mutual aid agreements with other similar functions to call upon for this additional help.
1. Health Departments – Two agencies provide public health services in Coshocton County: ○ Coshocton County General Health District ○ Coshocton City Health Department
2. Emergency Medical Services – The Coshocton County Emergency Medical Service is a private organization providing service to the entire county. The Coshocton County Emergency Medical Service has 9 ambulances and work out of three stations, the City of Coshocton, the Village of West Lafayette, and the Village of Warsaw. The service performs field triage and medical transportation. A medical helicopter service is stationed in Coshocton County. Coshocton County Memorial Hospital has a landing pad for helicopters.
3. Hospitals – Coshocton County has one hospital, the Coshocton County Memorial Hospital. The Coshocton County Memorial Hospital is equipped to supply the medical needs of the county on a daily basis but would quickly be over taxed in a major medical emergency. The hospital has a disaster plan, “The Red Book”, which identifies additional medical facilities they can call on for additional help.
4. Nursing Homes – There are seven (7) nursing homes facilities in Coshocton County. Nursing homes are identified in the Emergency Reference Directory . Any nursing home or other medical facility evacuating patients or residents must provide medical records of the patients, professional staff if possible, and as many supplies and resources as possible. Each facility has documented mutual support agreements with other nursing homes.
5. Mental Health – Coshocton County mental health services are listed in the Emergency Reference Directory .
6. Coroner – The Coshocton County Coroner and the two assistants are practicing physicians as well as serving in the coroner position. The Coshocton County Morgue is located at the Coshocton County Memorial Hospital. The duties and
Annex G – Health and Medical 2007 -1- Coshocton County Emergency Operations Plan HEALTH AND MEDICAL responsibilities of the Coroner are the same as seen in Annex H “Mass Fatalities and Mass Casualties”.
ASSUMPTION - This annex is designed to address large scale disasters / emergencies that would have a significant impact on the health of the citizens of the county. Although health problems are associated with all disasters, there is an adequate local capability to meet the demands in most situations.. In the event of an incident affecting a large number of people, additional resources from the region, State and (or) Federal public health services.
III. CONCEPT OF OPERATION
The Coshocton County Health District and the Coshocton City Health Department operate under separate Boards of Health. The boards appoint their own Health Commissioner. The Health Commissioners are the persons responsible for assessing the hazard related to any existing or anticipated public health issues and the health impact of an accident or incident. The Health Commissioners work closely with many other agencies such as: ○ County emergency response organizations ○ County medical groups and associations ○ All county level departments/agencies ○ Government executive groups (Commissioners, Mayors, Trustees) ○ Coshocton County Chapter of the American Red Cross ○ Salvation Army ○ Mental Health organizations ○ Hospitals ○ Emergency Medical Service (EMS) ○ Emergency Management Agency (EMA) ○ Coroner ○ State or Federal Health Departments and agencies
In preparation for and responding to a biological threat or event, the Health Departments have the capability to accomplish the following: 1. Hazard analysis - The local health departments will participate in risk management planning efforts and take the lead in biological and infectious disease risk management. 2. Health Surveillance - The local health departments have a comprehensive epidemiological response plan in place. 3. Emergency Response Planning - The local health departments have planned emergency activities in advance to ensure a coordinated response to the consequences of credible events. 4. Consequence Management - The local health departments are ready to implement their planned response quickly and efficiently to facilitate the recovery from the incident. There are 10 essential functions distributed through three separate phases that public health organizations must be able to perform to handle threats involving biological
Annex G – Health and Medical 2007 -2- Coshocton County Emergency Operations Plan HEALTH AND MEDICAL agents. This covers terrorist use of biological agents, and communicable diseases, such as flu.
PHASE I PREPAREDNESS
1. Policy and Plan Development It is necessary to develop practical, realistic, and effective emergency response plans, policies, and procedures for responding to an event involving biological agents. These plans, policies, and procedures must address: ○ Reducing the risk to responders ○ Proper protective equipment ○ Preparation for administrating medications and vaccines to large numbers of people ○ Procedures for mass evacuations, legal authority and procedure ○ Procedure for mass quarantine and isolation, legal authority and procedure ○ Enforcement
2. Work Force Preparation ○ Maintain a registry of qualified and willing people for response ○ Maintain a training program to insure a qualified workforce o Early identification of agent o Administering medications properly o Administering Vaccines properly o Documentation requirements
○ How to work under and where each meshes within the Incident Command System
3. Surveillance
Provide epidemiological surveillance, case investigations, and appropriate follow up services. Some key sources of information would be:
o Coshocton County Memorial Hospital Emergency Room o Local physicians o Local infectious control doctors o Local veterinarians
PHASE II ACTIVE INVESTIGATION
4. Diagnosis and Investigation This function includes rapid diagnosis of infectious disease and epidemiological investigation to determine the distribution of cases and the source(s) of the disease outbreak. Any investigation by public health must be coordinated with any criminal investigation conducted by law enforcement.
Annex G – Health and Medical 2007 -3- Coshocton County Emergency Operations Plan HEALTH AND MEDICAL The following protocols must be followed:
o Diagnosis at a qualified local, State, academic laboratories o Obtain veterinary diagnosis as applicable o Validation of potential biological agents by qualified field laboratories (CDC or U.S. Medical Institute of Infectious Diseases) o Rapid notification of key people like o County Commissioners o City or Village Mayor o Emergency Medical Service o Emergency Management Director o Sheriff and (or) Village Police o Regional Epidemiologist o State laboratory Director
The Regional Epidemiologist will keep track of distribution of cases, persons affected, place and time of any incident. The epidemiologist will identify the population at risk, the source and mode of transmission, the epidemiologist evaluates the prospects for a delayed exposure and secondary transmission and the need for prophylaxis and any recommendations for containment, prevention, and treatment.
PHASE III EMERGENCY RESPONSE
5. Information and Education Rapid, accurate, and effective communication about specific health issues related to a biological threat or event must be provided to the public in a form that they understand.
Public education about the potential threat(s) must begin before an incident has reached epidemic levels and must provide:
o Effects of the biological agent o How the biological agent transmits itself from one to another person o Precautions to be taken to reduce the possibility of contacting the diseases o What medications are effective o Is there a vaccine for this agent o Services that are open o Where the services are located o What restrictions on the service are in force o How to make an appointment o If needed, provide information about transportation.
6. Coordination and Communications How the Local Health and local Emergency Management personnel will communicate with the State and Federal resources to coordinate the needs in Coshocton County.
Annex G – Health and Medical 2007 -4- Coshocton County Emergency Operations Plan HEALTH AND MEDICAL
7. Enforcement How the laws and regulations that protect health and insure public safety will be enforced ○ Who will enforce the rules and regulations? ○ What laws and regulations are applicable and who has the authority to enforce ○ What are the consequences to a person for not abiding by the rules and regulations?
8. Evaluation Conduct evaluations on all phases of the response and document including: o Response of public to information provided o Effectiveness of any recommendations
9. Research Participate in research into health problems resulting from exposure to a biological agent. Cooperate with institutions that are conducting research into the causes and effects of exposure to a biological agent, if only to provide information on exposures in Coshocton County.
IV. ORGANIZATION and ASSIGNMENT OF RESPONSIBILITY
Public Health Departments
1. Evaluates the potential health risks associated with the hazard and recommend appropriate correctional measures.
2. Inspects purity and usability and quality control of vital food stuffs, water, drugs, and other consumables.
3. Coordinates with the water, public works or sanitation departments, as appropriate, to ensure the availability of potable water and an effective sewage system, and sanitary removal and disposal of solid waste and other debris.
4. Establishes preventive health service, including the control of communicable diseases.
5. Provides epidemiological surveillance, case investigation, and appropriate follow- up services.
6. Monitors food handling, mass feeding and sanitation service in emergency facilities, including increased attention to sanitation in commercial feeding facilities.
7. Assures adequate sanitary facilities are provided in emergency shelters through inspection and consultation.
Annex G – Health and Medical 2007 -5- Coshocton County Emergency Operations Plan HEALTH AND MEDICAL 8. Assists in providing medical aid at shelters.
9. Checks sanitary conditions at the assembly places.
10. Establishes a telephone hotline and staffing.
11. Maintains maps, developing emergency public health information literature, pre- scripted news releases and pre-event media release packages.
12. Establishes telephone bridge line and conducts teleconferences with relevant public health partners and other stakeholders.
13. Develops standard operating guides (SOG) and emergency operation protocols to implement various portions of this plan.
14. Maintains vital records and vital statistics.
15. Provides for the vaccination of individuals utilizing mass vaccination clinics and other means. Provide for mass distribution of prophylactic
16. Report to a hospital emergency operations center if requested by the hospital or deemed necessary as part of a response plan.
Emergency Medical Service 1. Ensure that responding emergency medical teams coordinate with the Incident Commander 2. Establish contact with the activated EOC and appoint a coordinator as needed 3. Ensure that EMS personal protective procedures are followed 4. Ensure that all EMS personnel are properly trained in the individual protective measures each must use 5. Provide for a supply of medical supplies that are needed 6. Have a prearranged procedure for re-supplying of medical supplies as they are used
Coshocton County Memorial Hospital 1. Implement internal and (or) external disaster plan to treat for infectious disease outbreaks. 2. Execute pre-planned procedures to prevent the hospital being over run by the infectious disease 3. Establish contact with the activated EOC and appoint a coordinator as needed 4. Advise the appropriate health and medical representatives of conditions at the hospital such as number and type of beds available. 5. Establish treatment centers away from the hospital to treat patients when the hospital reaches capacity. 6. Provide public information notices identifying the off site treatment centers. Use the PIO and EOC for distribution of the message(s)
Annex G – Health and Medical 2007 -6- Coshocton County Emergency Operations Plan HEALTH AND MEDICAL 7. Stay in contact with other hospitals and medical treatment facilities to determine where any overflow can be sent
Coshocton County Coroner The duties of the coroner are defined in Annex F “Mass Casualty / Mass Fatality” and are the same for this area of concern, other than there is not a single area with a concentration of fatalities.
V. CONTINUITY OF OPERATIONS
Each agency identified in this Annex will have a “Continuity of Operations Plan” (COOP). Each agency's COOP is agency specific and identifies their specific needs to insure continuity of their requirements during emergency situations.
VI. ADMINISTRATION AND LOGISTICS
1. During a medical emergency situation in Coshocton County, the local medical agencies will utilize all the resources available to them and depending on the need, obtain additional supplies as needed.
2. Each medical response facility has it own sources and plans for re-supplying their needs and will utilize these first. If additional or specialized supplies are determined to be needed, the SNS will be utilized.
3. Plans for requesting, receiving, and utilizing the resources of the SNS rest with the Coshocton County General Health District. The health department has the procedure(s) and has exercised them to meet the requirements of receiving SNS supplies. The Plans and Procedures for requesting, receiving, and using the supplies through the SNS program are continuing to change and are not included as part of this Annex.
4. If there is a need for facilities to house mass fatalities, the County Fair Buildings will be used for a temporary morgue. Contact information for receiving permission to open and use the buildings is found in Controlled and Sensitive Information Document .
VII. PLAN DEVELOPMENT AND MAINTENANCE
See the Coshocton County Emergency Operations Plan, Section 2.7 for development and maintenance of this annex.
VIII. AUTHORITIES and REFERENCES
See Section 2.9 of the Coshocton County Emergency Operations Plan for authorities.
IX. ADDENDUM
Annex G – Health and Medical 2007 -7- Coshocton County Emergency Operations Plan HEALTH AND MEDICAL Tab 1 Response Functions during the Acute Phase of a Biological Emergency Tab 2 Quarantine CDC Executive Order 13295 Tab 3 Critical Incident Stress Management (CISM) Service
Annex G – Health and Medical 2007 -8- Coshocton County Emergency Operations Plan HEALTH AND MEDICAL
X. AUTHENTICATION
Annex G – Health and Medical 2007 -9- Coshocton County Emergency Operations Plan HEALTH AND MEDICAL
Tab 1 Response Function during the Acute Phase of a Biological Emergency
Table of Contents
I. Introduction
II. Preparedness III. Response Functions and Tasks during the Acute Phase 1. Immediate Response: Hours 0 - 2 2. Intermediate Response: Hours 2 - 6 3. Intermediate Response: Hours 6 - 12 4. Extended Response: Hours 12 - 24 IV. Ongoing Public Health Emergency Response Functions and Tasks
V. Forms and Tabs
Annex G – Health and Medical 2007 -10- Coshocton County Emergency Operations Plan HEALTH AND MEDICAL I. INTRODUCTION
This tab is intended to be used by local government, and public health professionals who are responsible for initiating public health response activities during the first 24 hours (i.e., the acute phase) of an emergency or disaster. It should be maintained by, and kept with, its primary user at all times. A small blank notebook or writing pad should be kept with this guide at all times to record thoughts and ideas generated through the use of the guide during the response to an incident. This guide is not intended to replace existing emergency operations plans, procedures, or guidelines. It is consistent with the doctrine, concepts, principles, terminology, and organizational processes in the National Response Plan (NRP) and the National Incident Management System (NIMS).
The appendix begins with a brief section on public health emergency Preparedness . The next section provides guidance and information on public health emergency Response actions that should be initiated during the first 24 hours of an incident.
1. Immediate Hours 0 - 2 2. Intermediate Hours 2 - 6 3. Intermediate Hours 6 - 12 4. Extended Hours 12 - 24
Annex G – Health and Medical 2007 -11- Coshocton County Emergency Operations Plan HEALTH AND MEDICAL II. PREPAREDNESS
To effectively respond to an emergency or disaster, health departments must engage in preparedness activities. Completion of the following activities prior to an incident is essential to a successful response effort:
1. Establish close working relationships:
○ Emergency Management Agencies (EMA) ○ Emergency Medical Services (EMS) ○ Medical/health / behavioral care providers ○ Fire, law enforcement, and other federal, state, local, and tribal response organizations ○ Local Emergency Planning Committees (LEPC) ○ State, regional, and tribal public health response coordinators ○ Neighborhood health jurisdictions ○ Humanitarian / volunteer organizations ○ Private businesses ○ Academic institutions (schools of public health, medicine, nursing, etc.) ○ Other pertinent agencies/organizations
2. Participate in hazard and risk assessments for your county / region.
3. Conduct a capacity assessment defining the resources of the public health system in your community and those available through mutual-aid agreements.
4. Acquire resources and surge capacity necessary to perform the basic missions assigned to public health.
5. Develop plans, procedures, and guidelines that are consistent with those used by other response agencies and organizations in your community.* Examples include:
○ All-hazards emergency operations plan ○ Incident-specific annexes ○ Volunteer coordination guidelines ○ Health department staff assignments ○ Communication plans ○ Individual/family care plans ○ Command and management systems and authorities ○ Continuity of operations plan (COOP)
6. Develop operational objectives for public health emergency response.
* Should be consistent with the doctrine, concepts, principles, terminology, and organizational processes in the National Response Plan (NRP) and National Incident Management System (NIMS).
Annex G – Health and Medical 2007 -12- Coshocton County Emergency Operations Plan HEALTH AND MEDICAL
7. Develop basic systems for morbidity, mortality, syndromic, and mental / behavioral surveillance, and registries for affected populations, with appropriate data archiving systems.
8. Develop plans, procedures, and guidelines for public affairs and risk communication.
9. Ensure that public health personnel within your department are trained and certified in safety and health practices, including the use of Personal Protective Equipment (PPE) for designated personnel. Consider on-scene credentialing.
10. Provide orientation and training to public health response personnel, including volunteers, on the emergency operations plans, procedures, guidelines, command and management systems and authorities, and incident management system used by your community.
11. Participate in the planning, design, and conduct of exercises to evaluate public health preparedness and response.
12. Participate in after-action reviews of exercises and actual incidents to identify areas that require revision, enhancement, and / or training, and take appropriate follow up action.
III. RESPONSE FUNCTIONS AND TASKS DURING THE ACUTE PHASE
This section provides guidance and information on response activities that should be initiated during the first 24 hours (i.e., the acute phase) of most emergencies and disasters. Specific functions and tasks are divided into three response timeframes: Immediate, Intermediate, and Extended. The order in which these activities are undertaken may vary according to the specific incident, particularly during a biological incident or infectious disease outbreak. Because emergency response is a dynamic process, these activities may be repeated at various stages of the response.
The city and county health department should function as part of a larger overall emergency response effort. The health department response should always function within the county incident command management system.
The following guidance and information should be used as a reference until existing emergency operations plans, procedures, and guidelines are accessed. Each function and task outlined in the following sections of the guide should be accomplished in accordance with existing emergency operations plans, procedures, and guidelines.
1. IMMEDIATE RESPONSE: Hours 0 - 2
Annex G – Health and Medical 2007 -13- Coshocton County Emergency Operations Plan HEALTH AND MEDICAL a. Initiate the response by assessing the situation. Ask yourself the following questions (and use a small blank notebook, writing pad, or other appropriate form(s) to record thoughts:
o Should public health become involved in the response? If so, in what way(s)? o What public health function(s) has been or may be adversely impacted? o What geographical area(s) has been or may be adversely impacted? Does it fall within your health department’s jurisdiction? o How many people are threatened, affected, exposed, injured, or dead? o What are the exposure pathways? o Have medical and healthcare facilities been affected? If so, in what way(s)? o Have public health operations been affected? If so, in what way(s)? o Are escape routes open and accessible? o How will current and forecasted weather conditions affect the situation? o What other agencies and organizations are currently responding to the incident? o What response actions have already been taken? o Has information been communicated to responders and the public to protect public health? If so, in what way(s) and by whom? o Does your health department have existing mutual-aid agreements with other agencies, organizations, or jurisdictions? o Has an Incident Command Post (ICP) been established? If so, where is it? o Who is the Incident Commander (IC)? How can the IC be contacted? o Has the local or state Emergency Operations Center (EOC) been activated? If so, where is it operating?
b. Contact personnel within your health department that have emergency response roles and responsibilities. Examples include:
o Administration / Leadership o Emergency Response Coordinators o Environmental Health Sanitarians o Epidemiologists o Medical Officers / Nurses o Public Information Officer (PlO) o Coroner o Technical, logistical, and other support personnel
c. Coordinate with other healthcare providers as necessary. Record all contacts, including unsuccessful attempts, and follow-up actions.
d. Develop initial objectives that are specific, measurable, and achievable. Establish an action plan based on your assessment of the situation. Assign responsibilities and record all actions.
e. A health representative should be assigned to establish communications and maintain close coordination with the local or state EOC, if operational. The health
Annex G – Health and Medical 2007 -14- Coshocton County Emergency Operations Plan HEALTH AND MEDICAL representative(s) may or may not be physically located in the EOC depending on the specific incident and established emergency procedures, and guidelines.
f. Ensure that the site safety and health plan is established, reviewed, and followed by coordinating with the safety officer to identify hazards or unsafe conditions associated with the incident and immediately alert and inform appropriate supervisors and leadership personnel. This can be achieved through site safety briefings and at shift changes. Health responder safety reports, updates, and briefings should be initiated at this stage of the response. Ensure that medical personnel are available to evaluate and treat response personnel.
g. Establish communications with other health and medical agencies, facilities, and organizations that have emergency response roles and responsibilities, and verify their treatment and support capacities (e.g., patient isolation and/or decontamination, etc.) Examples include:
o Emergency Medical Services (EMS) o Hospitals and clinics o Laboratories o Nursing homes / assisted living facilities o Home health care agencies o Psychiatric / mental / behavioral health and social services providers o State and county medical societies o Liaisons (to special populations, etc. o Other health and medical entities, as appropriate
h. Record all contacts, including unsuccessful attempts, and any follow-up actions. See Form 1 at the back of the guide to document the contacts you make and any follow-up actions during the incident..
i. Assign and deploy resources and assets to achieve established initial health response objectives. Many objectives may not be achieved immediately during the response. Effective allocation and monitoring of health resources and assets will be required to sustain 24-hour response operations.
REMINDER - See the form at the back of the guide to document public health leadership assignments during the response to the incident.
j. As part of the community response effort, ensure that health-related requests for assistance and information from other agencies, organizations, and the public are either directed to appropriate personnel within your health department or forwarded to appropriate agencies and organizations.
k. Initiate risk communication activities by determining whether a Joint Information Center (JIC) and the local or state Emergency Operations Center (EOC) are operational. If so, ensure that a health representative from the department has been
Annex G – Health and Medical 2007 -15- Coshocton County Emergency Operations Plan HEALTH AND MEDICAL assigned as part of a Joint Information Center (JIC) to establish communications and maintain close coordination with the JIC. l. Ensure that contact has been established with appropriate personnel within your health department and initiate risk communication activities. Remember to communicate public health messages in the appropriate language to persons with limited English proficiency. A public health information “hotline” can be established to address requests for information from the public. m. Engage legal counsel as part of the emergency response effort by staying apprised of legal issues as they emerge and consult with appropriate personnel within your health department and jurisdiction. n. Document all response activities using the form(s) within your health department. Forms 1 at the back of the guide can also assist with the documentation of initial response activities.
2. INTERMEDIATE RESPONSE: Hours 2 - 6 a. As part of the community response effort, continue to perform the following activities:
o Assess the situation o Review and update health response objectives o Review, update, and follow the site safety and health plan o Communicate with key health and medical agencies/organizations and neighboring jurisdictions o Address requests for assistance and information o Continue risk communication activities o Stay apprised of legal issues o Document all response activities b. Initiate the following activities:
o Verify that health surveillance systems are operational. Health surveillance systems should be fully operational to begin the process of data collection and analysis. Consider human subjects and privacy issues related to data collection, analysis, and storage.
o Ensure that laboratories likely to be used during the response are operational and verify their analytical capacity. Laboratories likely to be used during the response should be fully operational to begin the process of specimen collection and analysis. Notify laboratories of any changes in activity during the response. Provide laboratories with lead time to prepare for sample testing and analysis.
o Ensure that the needs of special populations are being addressed through the provision of appropriate information and assistance. Examples of special
Annex G – Health and Medical 2007 -16- Coshocton County Emergency Operations Plan HEALTH AND MEDICAL populations include: ○ Children ○ Dialysis patients ○ Disabled persons ○ Homebound patients ○ Patients dependent on home health care services ○ Institutionalized persons ○ Persons with limited English proficiency ○ Elderly ○ Transient populations (tourists, migrant workers, homeless, etc.)
o Communicate frequently with the public regarding whether or not health-related volunteers and donations are needed. Volunteer agencies (e.g., the Red Cross) have their own needs that may differ from those of your health department. Volunteer medical personnel must be properly credentialed and insured.
o Ensure that risk communication messages are updated and coordinated with other responding agencies and organizations as necessary. If a Joint Information Center (JIC) is operational, update and release messages through the JIC. Ensure that messages on public health information “hotlines” are updated as necessary.
3. INTERMEDIATE RESPONSE: Hours 6 - 12
REMINDER - As part of the community response effort, continue to perform the following activities: ○ Assess the situation ○ Review and update health response objectives ○ Communicate with key health and medical agencies / organizations and neighboring jurisdictions ○ Address requests for assistance and information ○ Continue risk communication activities ○ Stay apprised of legal issues ○ Communicate with health surveillance and laboratory contacts ○ Address the needs of special populations ○ Organize health-related volunteers and donations ○ Document all response activities
a. Prepare for the arrival of State and Federal on-site assistance and for the integration of these personnel into the locally established response structure. Examples of such integration include:
o Collect and analyze data that are becoming available through health surveillance and laboratory systems o Begin collecting and analyzing data that are becoming available through established health surveillance systems and laboratories, and evaluate any real-
Annex G – Health and Medical 2007 -17- Coshocton County Emergency Operations Plan HEALTH AND MEDICAL time sampling data. Communicate results to appropriate personnel in a timely manner through established operations plans, procedures, or guidelines. o Prepare and update information for shift change and executive briefings o Initiate staffing plan and update contact information and rosters to be used by incoming personnel. Apprise incoming personnel of response actions being taken, pending decisions and issues, deployment of resources and assets, updated health response objectives, and current media activities. o Prepare for State and Federal on-site assistance
○ Technical experts and Emergency Response Coordinators (ERCs), Department of Health and Human Services (HHS) Secretary’s Emergency Response Teams (SERTs) ○ Centers for Disease Control and Prevention (CDC) personnel ○ Strategic National Stockpile (SNS) personnel ○ Environmental Response Teams (ERTs) a Federal Radiological Monitoring and Assessment Center (FRMAC) personnel a National Disaster Medical System (NDMS) Teams: ○ Veterans Health Administration (VHA) Emergency Medical Response Teams (EMRT) ○ Other specialized response teams b. Assess health resource needs and acquire as necessary. Resources and capacity to meet health response objectives must be reviewed periodically and appropriate action taken to ensure their availability. Effective allocation and monitoring of health resources and assets will be required to sustain 24-hour and extended response operations.
4. EXTENDED RESPONSE: Hours 12 - 24
REMINDER - As part of the community response effort, continue to perform the following activities:
○ Assess the situation ○ Review and update health response objectives ○ Communicate with key health and medical agencies/organizations and neighboring jurisdictions ○ Address requests for assistance and information ○ Continue risk communication activities I Stay apprised of legal issues ○ Collect and analyze data through surveillance and laboratory systems ○ Address the needs of special populations ○ Organize health-related volunteers and donations ○ Collaborate with State and Federal on-site assistance ○ Assess health resource needs and acquire as necessary ○ Document all response activities
Annex G – Health and Medical 2007 -18- Coshocton County Emergency Operations Plan HEALTH AND MEDICAL INITIATE THE FOLLOWING ACTIVITIES: a. Address mental and behavioral health support needs. Initiate preparations for providing mental and behavioral health services, and social services, to health department staff, response personnel, and other persons affected by the event. Address required comfort needs of health department staff. b. Prepare for transition to extended operations or response disengagement. Consider and assess public health functions and tasks that will need to be addressed beyond the first 24 hours (i.e., the acute phase) of the incident based on incoming data and developments. Your health department may be engaged in extended operations for lengthy periods of time. Also, begin developing a strategy for disengaging and demobilizing public health from the response effort based on the analysis and results of incoming data and existing response objectives.
IV. ONGOING PUBLIC HEALTH EMERGENCY RESPONSE FUNCTIONS AND TASKS
This section provides a list of public health emergency response functions, tasks, and prevention services that may need to be implemented during an emergency or disaster beyond the first 24 hours (i.e., the acute phase) of the response. These activities should be considered regardless of the type of incident (i.e., natural or technological / man- made). The order in which these activities are undertaken may vary according to the specific incident, particularly during a biological incident or infectious disease outbreak, and geographic location. This information should be used as a reference until existing emergency operations plans, procedures, and guidelines are accessed.
○ Environmental hazard identification ○ Hazards consultation ○ Epidemiological services ○ Health and medical needs assessment ○ Identification of affected individuals ○ Contamination control ○ Health surveillance ○ Laboratory specimen collection and analysis ○ Infectious disease identification, treatment, and control ○ Quarantine/isolation ○ Public health information ○ Risk communication ○ Responder safety and health ○ Health and medical personnel resources ○ Health and medical equipment safety and availability ○ Health-related volunteer and donation coordination ○ In-hospital care ○ Evacuation ○ Sheltering
Annex G – Health and Medical 2007 -19- Coshocton County Emergency Operations Plan HEALTH AND MEDICAL ○ Special population's needs and assistance ○ Mass trauma ○ Mass fatalities ○ Mortuary services ○ Mental/behavioral health care and social services ○ Potable water ○ Food safety ○ Vector control ○ Wastewater and solid-waste disposal ○ Continuity of public health programs, services, and infrastructure ○ Veterinary services ○ Animal rescue/control/shelters
V. ADDENDUM
Annex G – Health and Medical 2007 -20- Coshocton County Emergency Operations Plan HEALTH AND MEDICAL
Form 1. Documentation of Contacts and Actions
This template allows for the creation of a running log through the documentation of contacts made and response actions initiated during the initial hours of an incident until existing forms or logs are accessed. All contacts, including unsuccessful attempts, and follow-up actions should be recorded below. The initial resulting record can be used to identity particular areas in your emergency operations plan, procedures, or guidelines that may need revision.
Contacts Date Time Actions / Comments
Annex G – Health and Medical 2007 -21- Coshocton County Emergency Operations Plan HEALTH AND MEDICAL Tab 2 - Quarantine CDC Executive order 13295
Under the Public Health Service Act requirements (42 usc 264). the list of diseases for which quarantine is authorized must first be specified in an Executive Order of the President, on recommendation of the Health and Human Services Secretary. This authority would only be used if someone posed a threat to public health and refused to cooperate with a voluntary request.
EXECUTIVE ORDER 13295: REVISED LIST OF QUARANTINABLE COMMUNICABLE DISEASES:
Section 1. Based upon the recommendation of the Secretary of Health and Human Services (the “Secretary”), in consultation with the Surgeon General, and for the purpose of specifying certain communicable diseases for regulations providing for the apprehension, detention, or conditional release of individuals to prevent the introduction, transmission, or spread of suspected communicable diseases, the following communicable diseases are hereby specified pursuant to section 361(b) of the Public Health Service Act:
(a) Cholera; Diphtheria; infectious Tuberculosis; Plague; Smallpox; Yellow Fever; and Viral Hemmorrhagic Fevers (Lassa, Marburg, Eola, Crimean-Congo, South American, and others not yet isolated or named.) (b) Severe Acute Respiratory Syndrome (SARS), which is a disease associated with fever and signs and symptoms of pneumonia or other respiratory illness, is transmitted from person to person predominantly by the aerosolized or droplet route, and, if spread in the population, would have severe public health consequences.
Section. 2. The Secretary, in the Secretary’s discretion, shall determine whether a particular condition constitutes a communicable disease of the type specified in Section 1 of this order.
Section. 3. The functions of the President under sections 362 and 364(a) of the Public Health Service Act (42 U.S.C. 265 and 267(a) are assigned to the secretary.
Section. 4. This order is not intended to, and does not, create any right or benefit enforceable by law or equity by any party against the United States, its departments, agencies, entities, officers, employees or agents, or any other person.
Section. 5. Executive Order 12452 of December 22, 1983, is hereby revoked.
Annex G – Health and Medical 2007 -22- Coshocton County Emergency Operations Plan HEALTH AND MEDICAL Tab 3 Critical Incident Stress Management (CISM) Service
I. PURPOSE
This appendix provides plans for assessing, monitoring and assisting individuals with their normal transitory reactions and adjustment responses resulting from involvement (as victim’s relative/friend or rescuer) in a disaster.
II. SITUATION AND ASSUMPTIONS
A. SITUATION
1. Stress is an automatic, helpful human response to challenges posed by the environment.
2. Critical incident stress is an expected normal reaction of normal persons experiencing abnormal events. 3. Critical Incident Stress Management (CISM) services can facilitate a person’s preparedness for, the response to and recovery from stress generated by emergencies. 4. The Mental Health and Recovery Services Board is responsible for providing CISM services in Coshocton County. 5. The Mental Health and Recovery Services Board has verbal and written mutual-aid agreements with in-county and adjacent counties counseling programs, Appalachian Behavioral Healthcare and American Red Cross. Linkage is maintained with The International Critical Incident Stress Foundation, Inc. located in Ellicott, MD.
B. ASSUPMPTIONS
1. The entire continuum of CISM services should be readily available during emergency situations, especially large-scale ones such as disasters. 2. There is an adequate capability within the Mental Health and Recovery Services Board’s catchment area (Coshocton, Guernsey, Morgan, Muskingum, Noble and Perry Counties) to meet the demands of most situations. 3. If additional aid is needed, the International Critical Incident Stress Management Team Coordination Center 24-hour hot line will be contacted at 410-313-2473. 4. When all available resources are committed and assistance is still required, state and federal support may be obtained.
III. CONCEPT OF OPERATIONS
A. The Mental Health and Recovery Services Board is designated by state law as the planning, monitoring, evaluating, providing and contracting authority for alcohol, drug addiction and mental health services in the six-county catchment area of Coshocton, Guernsey, Morgan, Muskingum, Noble and Perry Counties.
Annex G – Health and Medical 2007 -23- Coshocton County Emergency Operations Plan HEALTH AND MEDICAL B. The above authority includes responsibility to attend to the emotional needs of catchment area residents during the preparation; response and recovery phases of a natural or technological disaster, civil unrest, domestic terrorism and other events experienced as critical incidents.
C. The Board is responsible for preparing, submitting and implementing proposals for state and/or federal mental health disaster recovery services grants. D. Board governance is the responsibility of 18 volunteer citizen representatives. County boards of commissioners appoint ten members; four are appointed by the Director of the Ohio Department of Mental Health; and four by the Director of the Ohio Department of Alcohol and Drug Addiction Services.
1. Based on percentage of catchment area population, Muskingum County has seven representatives; Coshocton, Guernsey and Perry have three per county; Morgan and Noble have one per county.
2. These citizens set policies, priorities and direction for the kinds, levels and mix of services provided in Coshocton County.
E. The Board insures that needed services are available to county residents by providing services directly and through contracts with public and private provider organizations. Coshocton County contract organizations include:
1. Coshocton Behavioral Health Choices, Inc. 2. Thompkins Child and Adolescent Services, Inc. 3. Coshocton Counseling Center, SCI-Six County, Inc.
F. Critical Incident Stress Management (CISM) services will be provided free-of-charge to all Coshocton County residents affected by a disaster.
G. CISM services will be provided free-of-charge to any Coshocton County emergency responder and his/her family affected by any critical incident.
H. Services
1. Types On-scene Support Demobilization Defusing Critical Incident Stress Debriefing Follow-up Individual Consultation Significant Other Support Specialty Debriefing CISM written material for mass media, parents, clergy, teachers, emergency responders, etc.
Annex G – Health and Medical 2007 -24- Coshocton County Emergency Operations Plan HEALTH AND MEDICAL
2. Delivery Sites On-scene Emergency Operations Center Hospitals and triage sites Re-unification centers Shelters Morgues Emergency response organizations facilities
I. Phases of Emergency Management
1. Mitigation
Deliver Critical Incident Stress Management education sessions and written materials for the public, emergency responders and their families.
2. Preparedness
Provide ongoing training for CISM service providers. Test response procedures through intra-and inter-organization exercises. Continue upgrading/expanding written information for public and responders. Maintain updates of at-risk population locations.
3. Response
Provide Critical Incident Stress Management services as required. Assist with evacuations as needed.
4. Recovery
Continue follow-up services and activities as needed .
IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES
A. Organization
CISM Operations need to be closely coordinated with Public Health and Medical Operations in order to fulfill the overall responsibility of safeguarding and minimizing the adverse physical and mental health factors which may affect persons during and/or after an emergency or disaster.
B. Assignment of Responsibilities
The Muskingum Area Board of Alcohol, Drug Addiction and Mental Health Services coordinate the CISM services efforts including the Coshocton County components:
Annex G – Health and Medical 2007 -25- Coshocton County Emergency Operations Plan HEALTH AND MEDICAL Six County, Inc. Coshocton Counseling Center, Coshocton Behavioral Health Choices, Inc. and Thompkins Child and Adolescent Services, Inc.
V. DIRECTION AND CONTROL
A. The CISM Operations Officer will report to the Coshocton County EOC upon its activation to coordinate response efforts for stress management related activities, to advise decision makers and maintain contact with other emergency response groups. Refer to Attachment 1 of this appendix for CISM contact information.
B. Developed policies and procedures will manage internal resources.
C. CISM field staff will report all appropriate information regarding their operations to the CISM Operations Officer in the EOC.
VI. CONTINUITY OF GOVERNMENT
The line of succession of the CISM Operations Officer shall be as follows:
CISM Coordinator CISM Team Leader #1 CISM Team Leader #2
Refer to Continuity of Operations Plan for relocation and safeguarding of vital Emergency Management Agency records.
VII. ADMINISTRATION AND LOGISTICS
If needed for field operations, CISM service providers will wear light blue with white lettering (stress reduction) identifying caps, vests and armbands. Refer to Tab 1 for sample of CISM personnel identification card.
Communications equipment can be borrowed from the Cambridge State Hospital including:
2 mobile radios…..30 watts 4 portable radios…05 watts
Staff and CISM volunteer team members include:
6 Firefighters 12 EMT (Emergency Medical Technician) 1 Dispatcher 7 Registered Nurses 5 Licensed Independent Social Workers 3 Licensed Professional Counselors
Annex G – Health and Medical 2007 -26- Coshocton County Emergency Operations Plan HEALTH AND MEDICAL 7 Master of Science/Master of Arts 12 Licensed Social Workers 7 Associate of Arts Workers
VIII. PLAN DEVELOPMENT AND MAINTENANCE
The CISM Services Operations Officer in cooperation with the Coshocton County Emergency Management Agency Director is responsible for reviewing this appendix, ensuring that changes to this appendix are prepared and coordinated based upon deficiencies identified by exercises, emergencies and changes in government structure.
The Coshocton County Emergency Management Director will publish and distribute all changes to this appendix and forward revisions to all responsible organizations listed in this appendix.
Additional Standard Operating Procedures, mutual-aid agreements, personnel rosters including 24-hour emergency telephone notification numbers and equipment inventories will be developed and maintained as directed by the CISM Services Operations Officer.
IX. AUTHORITIES AND REFERENCES
AUTHORITIES
Ohio Amended Substitute House Bill #317 The Alcohol and Drug Addiction Services Act of 1989
REFERENCES
SM-403 Ohio EMA “Mass Fatalities Incident Response” course mental health related materials October 1992.
Crisis Intervention Programs For Disaster Victims in Smaller Communities – DHHS Publications No. (ADM) 90-675, National Institute of Mental Health; 1979 reprinted 1990.
Crisis Services Delivery In A Disaster , Ohio Emergency Management Agency, and Ohio Department of Mental Health, 1994.
Disaster Work and Mental Health: Prevention and Control of Stress Among Workers . DHHS Publication No. (ADM) 87-1422. National Institute of Mental Health; 1985.
Innovations in Mental Health Services to Disaster Victims , DHHS Publication No. (ADM) 90-1-1390, National Institute of Mental Health; 1985 reprinted 1990.
Manual for Child Health Workers in Major Disasters , DHHS Publication No. (ADM) 86- 1070, National Institute of Mental Health: 1981 reprinted 1986.
Annex G – Health and Medical 2007 -27- Coshocton County Emergency Operations Plan HEALTH AND MEDICAL
Emergency Response to Crisis , Mitchell, Jeffrey T. and Bray, Grady -, 1981 Robert J. Brady Company.
Emergency Services Stress, Mitchell, Jeffrey T. and Bray, Grady 1990: Prentice-Hall Inc.
Role Stressors and Supports for emergency Workers , DHHS Publication No. (ADM) 90- 1408, National Institute of Mental Health; 1985 reprinted in 1990.
ADDENDUM Attachment 1 - CISM Services Personnel – Identification Card Sample
Annex G – Health and Medical 2007 -28- Coshocton County Emergency Operations Plan HEALTH AND MEDICAL ATTACHMENT 1
SAMPLE PERSONNEL IDENTIFICATION CARD
FRONT OF CARD
CRITICAL INCIDENT STRESS MANAGEMENT SERVICES This certifies
WORKERS NAME
Is an authorized disaster service worker
______Ralph F. Beegan, CISM Operations Officer Muskingum Area Board of Alcohol Drug Addiction & Mental Health Services
BACK OF CARD
CRITICAL INCIDENT STRESS MANAGEMENT SERVICES
______SIGNATURE OF DISASTER SERVICE WORKER
If found, please return to: Muskingum Area Board of Alcohol, Drug Addiction & Mental Health Services 1205 Newark Rd., Zanesville, OH 43725
(614-454-8557)
Annex G – Health and Medical 2007 -29- Coshocton County Emergency Operations Plan MASS CASUALTY / FATALITY PLAN
I. PURPOSE
The purpose of this annex is to document the steps Coshocton County will take for a coordinated emergency response to a mass casualty/fatality incident. Provisions listed here are intended to augment other portions of the County Emergency Operations Plan (EOP).
II. SITUATION AND ASSUMPTIONS
A. SITUATION
1. Mass casualty/fatality incidents may occur without notice and may require a major response effort and cover more than one operational period.
2. Because of the number of casualties/fatalities involved, the need for rapid assessment and treatment is critical.
3. Response and recovery from a mass casualty/or fatality event could result in the closure of affected buildings, including facilities such as medical treatment, governmental or businesses, limiting local response capability.
4. The Coshocton County Coroner will coordinate the response to a mass fatality situation and arrange for assistance by coordination with adjacent counties, State and Federal Agencies and other organizations to provide the necessary support and assistance for the incident.
5. Events such as chemical spills/releases, biological, or terrorist incidents could be the cause of a mass casualty / fatality event. Other threats that must be considered are: ○ Severe summer or winter storms ○ Major fires ○ Intruder(s) with weapons ○ Hostage situations ○ Transportation accidents involving a truck, airplane or bus.
Terrorist incidents in schools and public buildings have occurred all too often in the recent past. Emergency plans for these facilities address emergency response and preventive measures like: ○ Enhance security measures ○ Identification systems ○ Control and limited entry ○ Procedures for lockdown ○ Procedures for reporting health issues.
Each year there are many pre-planned events in the county. The officials in charge of there pre- planned events are being encouraged to be proactive and to address the possibilities of emergencies and ensure their plans and procedures current.
B. ASSUMPTIONS
1. There are potential creditable natural and man-made threats that could cause a mass casualty / fatality incident in Coshocton County at any time.
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Coshocton County Emergency Operations Plan MASS CASUALTY / FATALITY PLAN
2. That the various management personnel within the county who are responsible for emergency planning for their facilities (schools, medical facilities, government buildings, business and industrial companies, public events, etc.) have fulfill their obligations by developing appropriate emergency plans, coordinating the plans with the appropriate local response agencies and test the plan regularly.
3. In the event of a mass casualty/fatality situation, there would be a rapid response by local emergency response agencies, departments and organizations and mutual aid support will be requested and provided by other emergency response departments and organizations
4. The need to provide staff for emergency shelters and other types of emergency operations for long periods of time will place a strain on volunteers and additional resources may be needed.
5. During major emergencies or disasters, the County Emergency Operations Center (EOC) will be activated. The EOC staff would report to the EOC and begin coordination activity for the response agencies.
6. The Coshocton County EMA Director will obtain a local Declaration of Disaster if needed, report the situation and request assistance from the Ohio Emergency Management Agency (OEMA) as needed. The OEMA is the designated coordination agency for the Governor for all emergencies within Ohio and coordinates state agencies response, handles the state emergency declarations, disaster reports and requests for State and Federal response.
7. The Coshocton Chapter of the American Red Cross (Red Cross) maintains shelter information for the entire county. The Red Cross staff has identified appropriate facilities in the county and has completed a shelter agreement with each facility.
8. The Red Cross will request assistance from other Red Cross Chapters within the State or from National Red Cross when the situation when additional resources (personnel, equipment or supplies) are needed.
9. Coshocton County has adopted NIMS and the Incident Command System (ICS). All incidents will be managed by the Incident Command System in accordance with the provisions of NIMS.
10. The following information addresses the “four phases of emergency management for mass casualty/fatality planning”. This information will be used by each agency, department, and organization with a role for developing their specific plans for mass casualty / fatality.
III PHASES OF EMERGENCY MANAGEMENT
A. MITIGATION
Identify possible hazards that could cause mass casualties and (or) mass fatalities in Coshocton County. For each hazard identified address any possible actions that could be taken to eliminate the event or reduce its impact on the county if it occurred. ○ Determine the agencies, departments and organizations that would have a response role in any of the identified hazards. ○ Identify resources for personnel, equipment and supplies which will support emergency operations.
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Coshocton County Emergency Operations Plan MASS CASUALTY / FATALITY PLAN
B. PREPAREDNESS
1. The agencies, departments and organizations that were identified, under mitigation, must understand their roll and develop a plan addressing their response to the event. The plans will address, protocols, operational procedures, identify responsibilities, and the resources they have and those resources they will need to obtain and where the resources can be obtained.
2. Training on the plans, protocols and operations procedures must be conducted. Tests and exercises must be scheduled and conducted regularly in order to validate the documents and to train personnel in their use.
3. Where there is a need mutual aid agreements will be made with the organizations that are expected to provide the needed resources. Notification procedures, call down lists and other methods, must be established and kept up-to-date.
C. RESPONSE
An Incident Command Post will be established on scene and the IC will identify staging and EMS areas.
The County Emergency Operations Center may be activated.
○ Upon initial notification of a serious incident with many causalities possible and an unknown number of fatalities, each agency, department and (or) organization will respond in accordance with their plan. ○ Establish casualty collection, triage and treatment centers, and transport victims to appropriate medical facilities. ○ In the event population must be evacuated and sheltered, the Red Cross will be requested to activate sufficient shelters to handle the evacuees. ○ Deceased will not be moved unless it is necessary to treat and remove an injured person. ○ The Coroner will be notified if there are fatalities. ○ The Coroner will establish an “On Scene Sector” to conduct operations from a “Temporary Morgue Sector” to handle the deceased and a “Family Assistance Center” in order to provide a secure place for families to gather and await information. ○ Notify Ohio EMA and other agencies and organizations of the situation and request appropriate assistance. If the incident is determined to be a terrorist incident, notify appropriate law enforcement agencies. ○ The Coroner will notify the State Funeral Directors Association Disaster Team and request DMORT and/or DMORT-WMD assistance as needed. ○ Complete appropriate paperwork and death certificates for the deceased. ○ Commence public information activities to inform the public of the situation. County EMA may open Joint Information Center (JIC). ○ All agencies, departments and organization will document all notifications, response activities, casualties and fatalities and other items as necessary.
D. RECOVERY
○ The Coroner, and assisting organizations, will continue to work with the victim's families until all tasks are accomplished.
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Coshocton County Emergency Operations Plan MASS CASUALTY / FATALITY PLAN
○ The Family Assistance Center will remain open until all activities are complete. ○ In the event state and/or federal disaster assistance is requested, their Disaster Assistance Centers will remain open until the applications of all families and businesses have been received. ○ If there were evacuations the Incident Commander will determine the affected area(s) are safe for the evacuated population to return to their homes and businesses. ○ When the all-clear indicating it is safe to return to an area, appropriate public announcements will be made to the responding agencies, departments and organization and the public. ○ Shelters will remain open until all persons requiring sheltering have been taken care of and are able to return to their homes or to temporary housing. ○ All documents and records of the event will be completed and stored in a secure place. ○ The County EMA office will schedule and conduct an after action briefing and critique involving all agencies, departments and organization involved in the event.
IV. CONCEPT OF OPERATIONS
As most of the Emergency Operations Plan have been developed to address conditions that are likely to occur in the county, it is equally important to plan for mass casualty / fatality incidents where services must be expanded in scope very quickly. This annex addresses this need when an incident is first identified as being or likely to be a mass casualty / fatality incident.
As the primary responsibility in a mass casualty event is to locate, treat, and transport victims, this annex is divided into three sections, Initial Response, Mass Casualties and Mass Fatalities. Typically the last two sections will occur at the same time with most of the response and deployment of resources being utilized for causalities before fatalities.
A. INITIAL RESPONSE
1. Regardless of the location, nature or extent of the disaster, the first unit to arrive on the scene shall have initial command and control authority, and should:
○ Establish the Incident Command Post (ICP) ○ Assess the incident scene and check for unusual hazards. ○ Advise the 911 communications center of the situation, including: ○ A description of the incident ○ Location of the Incident Command Post ○ Identify hazards that would affect a response ○ Estimate of the number of mass casualties ○ Estimate of the severity of the casualties ○ Estimate of the number of fatalities ○ Provide an estimate of what initial resources are needed.
2. Maintain command and control of the incident location until properly relieved of command.
○ Secure the incident site ○ Establish perimeter security and restrict access as quickly as possible. ○ The Incident Commander may set up the following functional areas as needed to accomplish management of the incident: Staging Area
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Coshocton County Emergency Operations Plan MASS CASUALTY / FATALITY PLAN
Public Information Area / Joint Information Center
B. MASS CASUALTIES
1. As the Emergence Medical Service (EMS) arrives they will report to the Incident Commander and will designate an EMS Officer in Charge (OIC). The EMS OIC will in turn determine the location of the following areas if necessary and assign a leader to each:
○ Triage Area ○ Treatment Area ○ Medical Transportation Area
2. The EMS OIC will remain in this command position until properly relieved.
3. The details can be found in Tab 1 of this Annex. Mass Casualty Incident Emergency Medical Service Checklist
4. The Transportation leader will maintain a log of each casualty including at a minimum; name, address, type of transportation used, and where they were taken. The Transportation leader will forward this information to the EOC for distribution to the American Red Cross representative or person responsible for determining the location of victims and notifying family members.
5. Any victim that dies after being treated in the triage, treatment, or transportation area will be moved to a secure area aside from these areas and out of public view to await review and removal by the coroner or his staff.
6. Fatalities are identified where they are found and will be tagged and left in place unless it is necessary to move them to treat the living. Record on the triage tag that the deceased has been moved.
Medical Helicopters
When the EMS OIC determines that conditions exist for the use of air evacuation services, the requests for support will be forwarded through existing communication’s channels to Medical Flight Office, Columbus 1-800-222-5433 (1-800-222-LIFE).
○ The Flight Office will schedule flights and advise of the arrival time. ○ The Flight Office will need one contact person and phone number. ○ Incident Command (typically fire service or sheriff) will define the landing site, mark and secure the site. ○ Helicopter landing sites should be lighted for night-time rescue.
Criteria and Procedure for Requesting Mutual Aid
1. When it is determined by the Incident Commander that other assistance is required and the on site responders have deployed and they have or are about to utilize all their available resources mutual aid will be requested.
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Coshocton County Emergency Operations Plan MASS CASUALTY / FATALITY PLAN
2. The Incident Commander will determine what type mutual aid required and the level of mutual aid necessary to respond to the situation and communicate this to the 911 communications center or the activated EOC.
3. Requests for assistance shall include: ○ The nature and location of the emergency and an estimate of persons injured or affected. ○ The number of and type personnel requested ○ Required supplies and resources ○ The location of the staging area for arriving assisting units.
EMS Standing Orders of Operation
1. When communications with area hospitals or other medical advisors cannot be used effectively or when there is an unavoidable delay in the transport of patients to a medical facility, standing orders for EMS operations may be used.
2. These standing orders will allow advance life support (ALS) and basic life support (BLS) units providing mutual aid outside of their jurisdiction to administer all drugs and perform all procedures as contained in their own jurisdictional written protocols.
C. AIRCRAFT ACCIDENT
Control the movement of casualties and fatalities at the scene of an aircraft accident by:
○ Sealed off the crash scene from the public and debris should not be moved unless it is absolutely necessary to treat casualties. ○ Site security is very important and must include all area where debris is located. ○ As casualties are located they will be removed and attended to, however, a tag must be left to mark the position where they where found. ○ When fatalities are located they will be left where they are until the appropriate federal authority arrives. ○ A fatality will only be moved in order to treat a casualty. If a fatality is moved, it will be tagged to indicate its initial location.
D. MASS FACILITIES
When Mass Fatalities are determined to be present the Incident Commander will request the Coshocton County Coroner to respond. Upon reporting to the site the Coroner will confer with the Incident Commander to determine:
○ Where the fatalities are located ○ How many fatalities have been identified ○ Is the area where the fatalities are located safe to enter ○ What resources are available ○ The Coroner will determine if any or all three major sectors are opened and if so assign a supervisor to each. The Coroner will proceed to implement the three Sectors of mass Facilities.
Sector 1 ON-SCENE SECTOR
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Coshocton County Emergency Operations Plan MASS CASUALTY / FATALITY PLAN
This sector is the primary responsibility and defines the duties of the Coshocton County Coroner in an incident with Mass Fatalities. ○ Determine when the fatalities can be moved from the scene. ○ Work with the Incident Commander to ensure scene security and control. ○ Identify the remains of the fatalities. ○ Preserve and collect evidence of a medical nature. ○ Observe standard procedures in the event the incident is suspected, or declared as a crime scene. ○ Notify the relatives of the fatalities. ○ Collect, tag and secure the valuables of the deceased victims.
If the incident is determined to be a crime scene:
○ Request law enforcement assistance with scene documentation and photography when possible. ○ Mark all human remains at the site when possible. ○ Document all activities. ○ Request DMORT or other organizations as needed. ○ Collect all the remains and possessions marking the location where they were found. ○ Notify and request activation of the Ohio State Funeral Director’s Association Disaster Team as needed. ○ Work with the investigating agency to recreate the accident scene. ○ Arrange for CISD services including rotation and break schedules for all workers related to the Coroner’s functions. ○ After all human remains are recovered; turn the scene over to the appropriate law enforcement agency.
Sector 2 - TEMPORARY MORGUE SECTOR
This sector is the primary responsibility and duties of the Morgue Supervisor in an incident with Mass Fatalities.
○ Coordinate activities with the County Coroner or his representative. ○ Coordinate all activities related to record collection and documentation of all morgue operations. ○ Responsible for all activities to the reception, cataloging, storage, and disposition of all personal effects as they arrive at morgue site. ○ Establish a reliable and secure communications link with the Coroner. ○ Ensure adequate number of non-technical staff to serve as morgue assistance, runners, clerks, etc. ○ Ensure that all preparation activities are coordinated with receiving funeral directors / next- of-kin preferences for final disposition. ○ Coordinate shipping details with receiving funeral directors. ○ Maintain a resource staging area at the morgue site. ○ Coordinate all pertinent records and personal effects to be shipped with body. ○ Maintain a resource staging area at the morgue site. ○ Maintain a log of all equipment and supplies used at morgue site. ○ Ensure that all morgue operations staff functional unit leaders understand their duties and reporting relationships.
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Coshocton County Emergency Operations Plan MASS CASUALTY / FATALITY PLAN
○ Fill out death certificates for deceased victims prior to release. ○ Determine equipment and resource needs.
Sector 3 - FAMILY ASSISTANCE CENTER
The Family Assistance Center is a temporary facility established by the Coroner's office to provide a place, away from the media and other persons who may attempt to prey on the family members, and where the family of the deceased can await word and make necessary arrangements.
○ The Coroner designates the location for the Center. ○ The Center will be located in a facility away from the scene and the morgue. ○ The Center will be staffed by the Coroner’s office staff along with members of the Ohio State Funeral Directors and American Red Cross. ○ The Center will be equipped with a telephone and a computer for the collection of ID information and family information in order to maintain contact with family members who cannot be present. ○ The Center will allow religious support for all necessary dominations. ○ Security will be provided to ensure unauthorized persons are denied access to the Center.
E. ADMINISTRATION and LOGISTICS
The following policies will be observed at all times:
○ All coroner employees and temporary personnel shall log all time worked. ○ All employees shall follow universal blood and fluid precautions at all times. ○ All information will be held in the strictest confidence, until released by the Coroner, as required by the Ohio Revised Code. ○ Only the Coroner, his designee, or the County PIO will be permitted to release “ cleared” information to the media. ○ All be encouraged to participate in stress debriefing during the event and at its conclusion. ○ Next of kin and survivors of the deceased victims will be cared for through the services provided by the Family Assistance Center.
SHELTERING
If sheltering is required it will be provided as found in Annex F “Sheltering and Mass Care”
V. PUBLIC INFORMATION
Public information will be provided as found in Annex D “Emergency Public Information” The information will be distributed as early as possible and be maintained throughout the event until the incident is closed.
All media releases must be coordinated with the IC, EOC, Coroner, or Joint Information Center (JIC), in order to ensure accurate, consistent and timely reporting. Specific information about individuals will not be included in media releases.
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Coshocton County Emergency Operations Plan MASS CASUALTY / FATALITY PLAN
The public will be advised of potential adverse effects and recommended to safeguard lives and property. Information regarding prudent protective actions will be conveyed to the public. Major questions, concerns and interest during a mass casualty incident may include:
○ Quarantine and isolation ○ Medical care ○ Water quality ○ Road and transportation ○ Pet and livestock issues
VI. EMERGENCY COMMUNICATIONS
Coshocton County’s primary 911 Dispatch Centers, located in the Sheriff’s Office, conducts emergency communications. There is a secondary back up 911 dispatch located in the City of Coshocton Fire Department.
Mass casualty / fatality event public information will be disseminated in accordance with:
Basic Plan Section 3.1 Initial Notification Section 3.5 Communication Annex B Communications Annex C Warning Annex D Emergency Public Information.
The information be distributed as early as possible and be maintained throughout the event until the incident is closed.
Depending upon the scope and type of the incident, wireless or cellular phones may provide a backup communications system between dispatchers for area EMS agencies and the Medical Sector Leader, between the EMS Transportation Officer and an EMCC, and with other organizations.
VII. TRANSPORTATION RESOURCES
Transportation resources available in Coshocton County are identified in TAB 3 “Emergency Transportation Providers” in Annex E Evacuation and Transportation”
VII. REVIEW / CRITIQUE of MASS CASUSALITY INCIDENTS
The County EMA office may appoint a task force to review the response to the incident. The task force will review the reports of response activities and present its findings to the County Commissioners and other agencies, departments and organization that were involved in the response.
There will be a critique of the incident that will include all agencies, departments and organizations that participated in the event. State and Federal agencies and other organizations will be invited to participate.
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Coshocton County Emergency Operations Plan MASS CASUALTY / FATALITY PLAN
Schedule a critique normally scheduled within 7-14 days following the end of an incident. Provide all the participating agencies, departments and organizations an opportunity to report their comments and findings.
VIII. PLAN UPDATES
See the Basic Plan for Plan Maintenance details.
IX ADDENDUMS.
Tab 1 - Mass Casualty / Fatality Incident EMS Checklists Tab 2 - Response Plan for Ohio Funeral Directors Association Tab 3 - Triage Victim Identification Tab 4 - Definitions
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Coshocton County Emergency Operations Plan MASS CASUALTY / FATALITY PLAN
X. AUTHENTICATION
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Coshocton County Emergency Operations Plan MASS CASUALTY / FATALITY PLAN
Tab 1 MASS CASUALTY INCIDENT EMS CHECKLISTS
MEDICAL SECTOR LEADER (EMS Officer in Charge)
Responsible for:
○ Assuming overall EMS operations at the incident, for appointing all other EMS team members and forwarding all EMS recommendations to the Incident Commander. ○ Assuming assignments as EMS OIC from Incident Commander ○ Identifying yourself as Medical by wearing vest ○ Performing a medical size-up and relay information to Incident Commander ○ Assessing need for decontamination of patients prior to treatment or transport ○ Providing periodic updates to the Incident Commander on medical operations
Develop an initial strategy for the medical aspects of the incident, including locations for:
○ Triage areas ○ Treatment Areas ○ Transportation assembly areas ○ EMS Staging areas
Establish options for communication, including:
○ Request 911 dispatch center to make contact ○ Use wireless phone ○ Establish a medical staging area and notify Incident Command
Order additional medical resources needed through Incident Command to include:
○ ALS Units / BLS Units ○ Mass Casualty Unit (Trailer, Van) ○ Transportation (Private Ambulances, Buses, vans, etc) ○ Helicopters
Appoint the following:
○ Treatment Officer ○ Triage Officer ○ Transport Officer ○ Medical Sector Coordinator (if necessary depending on the situation).
Note: If the number of injuries is large, the Medical Sector Leader may designate an individual to serve as the Medical Sector Coordinator. The responsibility of this person would be to:
○ Coordinate information on scene activities with appropriate area medical facilities ○ Describe types of injuries, space available, alternate medical facilities if required, and transport requirements.
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Coshocton County Emergency Operations Plan MASS CASUALTY / FATALITY PLAN
TRIAGE OFFICER
Responsible for the management of victims where they are found at the incident site, for sorting victims by the seriousness of their injuries and for moving victims to the treatment area. Reports to Medical Sector Leader (EMS-OIC).
The officer shall ensure coordination between extrication teams and patient care personnel to provide appropriate care for entrapped victims. The designated person will:
○ Assume position as Triage Officer and identify self by wearing Triage Officer’s vest. ○ Observe scene for hazards and take necessary precautions. ○ Confer with Incident Commander's Safety Officer. ○ Determine the location, number and condition of patients involved in the incident. ○ Advise Medical Sector Leader of the approximate number and severity of injuries.
DO NOT PROCEED UNTIL THE ABOVE TASKS ARE DONE
○ Establish a strategy for triage with the Medical Sector Leader, including: ○ Triage patients where they are found OR move patients to a designated area for triage ○ Assign personnel to direct walking wounded to triage area ○ Determine and order any additional resources through Medical Sector Leader, including: ○ Additional personnel ○ Additional equipment or supplies ○ Assign and control all personnel in the triage sector to include: ○ Establish triage teams and define operating zones ○ Make sure that sufficient quantities of triage tags are available ○ Coordinate the moving of patients to the treatment sector in order of severity ○ Communicate with other medical branch sectors as needed by: Radio Wireless phone Face to face communications ○ Provide regular and/or updated progress reports to Medical Sector Leader ○ Advise “All Clear” to Medical Sector Leader when all patients have been triaged and moved to the treatment sector ○ Assess need for decontamination of patients prior to treatment or transport.
TREATMENT OFFICER
Responsible for:
○ Sorting patients at the treatment area to establish priorities for treatment and transport, and for directing coordination with EMS personnel and medical professionals mobilized to th scene. ○ Report to the Medical Sector Leader (EMS-OIC).
The treatment area should be headed by an individual who routinely functions in pre-hospital EMS, or a previously identified individual who is designated by position, and participates in pre-
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Coshocton County Emergency Operations Plan MASS CASUALTY / FATALITY PLAN
hospital mass casualty drills. If at all possible, this person should be a physician or the highest ALS available.
The person designated will:
○ Assume the position as Treatment Officer upon assignment by Medical Sector Leader and wear the Treatment Officer’s vest for identification. ○ Determine the location for the field treatment area and notify the Medical Sector Leader ○ Determine and order any additional resources through Medical Sector Leader, including: ○ Additional personnel, including the need for on-site physician ○ Mass casualty trailer / van ○ Construct a formal treatment area to include: ○ Identifiable entrance and exit points by using stakes and barrier tape ○ Separate red and yellow triaged patients within the treatment area ○ Develop a pool of medical supplies within the treatment area from mass casualty unit and non transporting units ○ Designate an area for green triaged patients to be collected and treated outside the formal treatment Area ○ Locate yourself at the entrance point and perform re-triage as needed on patients arriving from the triage sector ○ Perform triage on patients arriving into the treatment area without triage tags ○ Assign and control all personnel in the sector to ensure appropriate treatment for all patients ○ Move patients through the exit point into the transport sector in order of severity ○ Provide regular updated progress reports to Medical Sector Leader ○ Provide the IC periodic reports on the situation to include number patients, number deceased, number treated and transported and other pertinent information. ○ Advise “All Clear” to Medical Sector Leader when all patients have been treated and moved to the transport sector
MEDICAL TRANSPORTATION OFFICER
The Transportation Officer is responsible for:
○ Arranging appropriate transport vehicles (ambulances, helicopters, buses, vans, etc.) for those patients that the Treatment Officer has selected for transport.
○ Assuming position as Transportation Officer upon assignment by Medical Sector Leader and identify yourself by wearing Transportation Officer’s vest.
○ Determining the location(s) for the staging of the transportation of patients and advise the Medical Sector Leader.
○ Determine and order any additional resources through Medical Sector Leader, including:
○ Personnel ○ Ambulances ○ Helicopters
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Coshocton County Emergency Operations Plan MASS CASUALTY / FATALITY PLAN
○ Buses / Vans
○ Communicating with the Emergency Medical Coordinator to determine hospital availability and capacities.
○ Appointing a Medical Staging Officer to control the ambulance flow, request additional assets, etc.
○ Designating a person to track all green triaged patients that are or are not transported
○ Coordinating patient removal to loading zones in order of severity to include moving patients to helicopter landing zone sector for transport to distant hospitals
○ maintaining accurate records of patients transported on the tracking boards or sheets
○ communicating with other medical branch sectors as needed by:
○ Radio ○ Wireless phone ○ Face to face communications
○ Providing regular updated progress reports to Medical Sector Leader
○ Advising “All Clear” to Medical Sector Leader when all patients have been transported.
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Coshocton County Emergency Operations Plan MASS CASUALTY / FATALITY PLAN
Tab 2 Ohio Funeral Directors Association Mortuary Response Plan (MRT)
A copy of Funeral Directors Association Mortuary Response Plan is on file in the EOC Reference File. The latest copy of the MRT was received 18 Dec 06 .
TABLE OF CONTENTS
I. Introduction
II. Team Information
a. Team Makeup b. Mobile Morgue Equipment c. Operating and Calling Guidelines d. Potential Press Release
III. Mortuary Emergency Operations Plan
a. Purpose, concept of operation, local, direction and control b. Initial Recovery & Operations Guidelines c. Biological / Chemical Response d. Guidelines for Evacuation to Morgue e. Temporary Morgue Site f. Family Assistance Center g. Mass Burial Guidelines h. Unidentifiable Remains i. Temporary Storage VS. Burial j. Remains not Recovered k. Preparation Guidelines l. Personal Effects & Property Disposition m. Personnel n. Critical Incident Stress Debriefing
IV. Forms Appendix
a. Drill Request b. Response Request c. Ante-Mortem Data Collection Form (VIP Form)
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Coshocton County Emergency Operations Plan MASS CASUALTY / FATALITY PLAN
Tab 3 - Triage Victim Identification
County EMS providers have received instruction in mass casualty incident (MCI) procedures. The basic management of MCI is to triage victims into four levels of care by use of the triage tag system.
Red = Immediate Yellow = Delayed Green = Minor Black = Deceased
Each fire department in the county has MCI response run card that pre-designates inside and outside the county resources needed for MCI up to 100 injured. These run cards include public, private, emergency, none emergency and air medical units from around the state and beyond for response to a MCI. The first EMS responder on the scene is to assign triage, treatment and transport divisions to assure the most effective use of resources.
By state statute, it is the responsibility for law enforcement to notify next of kin of death.
Coshocton County Memorial Hospital and surrounding hospitals, use the MCI card to determine the required hospital staffing levels
The county EMS providers use the triage tag system to identify individuals that are deceased, and the coroner has at his disposal DMORT if needed. Local health department officials have verbal and written agreements with surrounding health agencies for mutual aid.
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Coshocton County Emergency Operations Plan MASS CASUALTY / FATALITY PLAN
Tab 4 - Definitions
Mass casualty incident is an event that requires an immediate emergency response to evacuate, treat and/or shelter an unusually large number of people and is a disaster in that it is beyond the capabilities of the local emergency response agencies to handle.
Mass fatality incident occurs where large numbers of people are killed, placing a tremendous strain on the county coroner and staff, the emergency responders and the medical center. Local resources and available morgue capabilities would not be sufficient to handle the situation.
National Incident Management System (NIMS ) - Is a national system for the management of incidents and is based on the Incident Command System. Homeland Security Presidential Directive-5 requires that all levels of government, first responders, and any employee with emergency response related responsibilities, adopt NIMS. The Governor of Ohio and the Coshocton County Commissioners have adopted NIMS.
Incident Command System (ICS) is an incident management and command system that is clearly established from the beginning of the incident operations. The agency or department with primary jurisdictional authority over the incident designates the individual at the scene responsible for establishing command.
Unified Command - If an incident involves multiple jurisdictions, a single jurisdiction with multi- agency involvement, or multi jurisdictions with multi-agency involvement, a Unified Command structure will be utilized that will permit agencies to work together effectively without affecting individual agency authority, responsibility or accountability.
Disaster - A natural or man-made event, civil disturbance or hostile attack, terrorist incident, or any other hazardous occurrence of unusual or severe effect, threatening or causing injury to multiple individuals.
Disaster Mortuary Response Team (DMORT) - Teams organized to provide emergency assistance for disaster mortuary response and support to communities in the event of a major disaster involving fatalities.
Disaster Mortuary Response Team - Weapons of Mass Destruction (DMORT-WMD) - A specialized unit whose function is the decontamination of human remains for the ultimate purpose of returning these remains to family members where possible for humanitarian and legal reasons.
Ohio Intrastate Mutual Aid Compact (IMAC) is designed to complement existing mutual aid agreements. The program provides for mutual assistance, response to and recovery from any disaster that results in a formal declaration of emergency; provides for mutual cooperation among the participating political subdivisions in conducting disaster-related exercises, testing, or other training activities using services, equipment, supplies, materials, personnel, and other resources. (See http://emacweb.org/?65 1)
Emergency Management Assistance Compact (EMAC ), a congressionally ratified organization, established in 1996, which provides form and structure for interstate mutual aid. EMAC allows for a quick response to disasters using human and other resources and expertise possessed by
Annex H - Mass Casualty / Fatality Plan 2007 - 18 -
Coshocton County Emergency Operations Plan MASS CASUALTY / FATALITY PLAN
other states during Governor declared emergencies. When state resources are overwhelmed EMAC provides for fast and flexible assistance for the requested state.
Incident Commander - Responsible for overall, on scene, incident activities and disaster response. The Incident Commander is responsible for the assessment of the incident, procurement and coordination of emergency response organizations and support agencies to effectively deal with the situation. The IC will designate the Operations Officer, Safety Officer, Staging Officer, EMS Sector Leader, On-scene PlO, and others as needed. The IC could be Fire, Law Enforcement or EMS depending on the type of situation.
Safety Officer - Responsible for monitoring emergency operations to ensure the safety of all personnel.
Public Information Officer - Coordinates the public information for the IC, Coroner, EOC, or JIC. The Public Information Officer is responsible for providing timely information to the media that represents a unified point of information
County Coroner - Responsible for notification and activation of resources necessary to deal with the incident. Assistance of the State Funeral Directors Association Disaster Team and other auxiliary services including DMORT, DMORT-WMD, veterinary services and other services will be requested as needed. The coroner is responsible for disposition of the deceased.
Annex H - Mass Casualty / Fatality Plan 2007 - 19 -
Coshocton County Emergency Operations Plan RESOURCES
I. PURPOSE
The purpose of this annex is to document means, organization, and the process by which resources are located, obtained, allocated, and distributed to address the needs during an emergency disaster situation in Coshocton County.
Resources as used in this annex are defined as Personnel, Teams, Facilities, Equipment, and Supplies.
II. SITUATION
Coshocton County will have emergency disaster situations that will use all its resources. The situation will require additional, expert, and (or) specialized resources. The procurement of these needed resources will be obtained using the procedures documented in this and other Annexes.
III. ASSUMPTIONS
It is assumed that there will be emergency disaster situations in Coshocton County that will require resources in addition to those that are used for routine response to daily situations. It is assumed that the needed resources may not always be available from local sources.
Coshocton County has an Emergency Resource Catalog that lists resources that have been identified as having a possible need during disaster situations and lists a source for obtaining them.
Coshocton County must be prepared to sustain its self for the first 24 to 48 hours.
Coshocton County has Mutual Aid agreements with the surrounding counties of Licking, Knox, Holmes, Tuscarawas, Guernsey, and Muskingum.
Coshocton County will have access to State and Federal resources for incidents of major impact and declared emergencies. These resources should not be counted on as being available for 48 to 72 hours after the incident starts.
Functions such as Evacuation, Mass Care, Donations, and Volunteers are addressed in other sections or annexes of the Plan.
IV. CONCEPT of OPERATIONS
Activation of Resource Management Function
In Coshocton County, the primary Resource Management Organization is the Incident Command Structure with the Incident Commander making the decisions concerning the need for and use of resources. As the incident expands, the EOC will be activated and when activated, the Resource Management function is activated. The number of personnel needed for Resource Management will be determined as the situation requires. The Resource Manager will be appointed by the EMA Director or the EOC Coordinator. Several people have been identified and trained in the use of this Annex.
Annex I - Resources 2007 - 1 - Coshocton County Emergency Operations Plan RESOURCES
Priorities of the Distribution of Resources
It is the responsibility of the local governments to have the Plans, Procedures, and Protocols that provides protection for its citizens. These Plans, Procedures, and Protocols address the following resource management issues:
How local resources are committed as available and necessary;
Maintain a list of known resources that may be needed during the expected events that could occur in Coshocton County;
Maintain Mutual Aid Agreements with surrounding counties and know what resources they can supply;
Maintain contact with Ohio EMA for deployment of State and Federal resources.
Resources will be allocated and distributed based on the following:
To protect lives To protect Property To mitigate additional impact to citizens or property.
Determining resource needs
The Department of Homeland Security maintains a listing of Emergency Resources that have been typed. In determining a resource is needed, this typing identification will be used. There is an appendix to the Coshocton County Emergency Resource Catalog that lists the resources that have been typed. The resources that have been identified in the Coshocton County Emergency Resource Catalog that meet the typing requirements are identified.
The initial request for a response (commit local responders and their resources) is delegated to the Sheriff’s Department dispatch center. Anyone in the county can call 911 and describe a need and dispatch will make the initial allocation of county resources that have been determined necessary for addressing the incident.
As the event develops, the Incident Commander will go through dispatch and request additional county resources. The determination of a need for additional resources is the responsibility of the Incident Commander. The Incident Commander will make a request through dispatch for additional resources. If the resource(s) needed can not be procured from sources that dispatch or the Incident Commander has the authority to request they can request the EOC to be activated. (This is not the only way to activate the EOC.)
Obtaining Resources
When a request is received in the activated EOC, the assigned Resource Manager will determine:
If the resource is identified in the Coshocton County Emergency Resource Catalog :
The Resource Manager will then determine where the resource is and (or) who has the resource
Annex I - Resources 2007 - 2 - Coshocton County Emergency Operations Plan RESOURCES
The Resource Manager will determine if the resource is available and when it can be obtained.
The Resource Manager will determine the cost of the resource
The Resource Manager will determine if the resource comes with operators if needed. If Operators are needed and do come with resource, what qualifications are necessary to operate the resource.
The Resource Manager will locate the person with the authority to order the resource and obtain their permission to order.
The Resource Manager will follow the procedures in the Finance/Administrative Section and order the resource.
The Resource Manager will then inform the Incident Commander as to when the resource should be at the staging area ready for deployment.
If the resource is not identified in the Coshocton County Emergency Resource Catalog :
The Resource Manager will then determine if the resource can be obtained through one of the Mutual Aid agreements:
The Resource Manager will determine what county has the resource
The Resource Manager will determine if the resource is available and when it can be obtained
The Resource Manager will determine the cost of the resource
The Resource Manager will determine if the resource comes with operators if needed. If Operators are needed and do come with resource, what qualifications are necessary to operate the resource.
The Resource Manager will locate the person with the authority to order the resource and obtain their permission to order.
The Resource Manager will follow the procedures in the Finance/Administrative Section and order the resource.
The Resource Manager will then inform the Incident Commander as to when the resource should be at the Staging area ready for deployment.
If the resource can not be obtained through a source listed in the Coshocton County Emergency Resource Catalog or a Mutual Aid Agreement,
The Resource Manager is directed to contact the State EMA EOC and request help in obtaining the needed resource. To obtain State resources may require a local Declaration of Emergency. If so, the Resource Manager will follow the procedure for obtaining a local Declaration of Emergency as seen in Standard Operating Procedures or the COOP Checklist 6.
Annex I - Resources 2007 - 3 - Coshocton County Emergency Operations Plan RESOURCES
Maintaining Financial and Legal Accountability
The Resource Manager will maintain and document all functions of this procurement process on forms and documents found in Annex K Finance/Administration of the Plan.
Distribution of Procured Resources
Once a resource is obtained and is ready for deployment, the resource will be delivered to the staging area. The Incident Commander and (or) the Operations Sections Chief will be notified that the requested resource is at the Staging Area ready for deployment.
V. ORGANIZATION and ASSIGNMENT of RESPONSIBILITIES
The organization of the Resource Management Function for Coshocton County has three levels.
Level 1 is for incidents in the county where there is a normal response and the incidents do not generally require more than one operational period. The Coshocton County EOC is not activated. The Resource Management for these incidents is the responsibility of the response agencies and they will use the procedures per their agency Operating Procedure and Protocols.
Level 2 is for incidents where the County EOC is activated and the incident is confined to the county. Each agency is still responsible for their Level I resources and any additional needs will be directed to the activated County EOC. The needed resources can generally be obtained through a source in the Emergency Resource Catalog or Mutual Aid Agreements with surrounding Counties or local private organizations.
Level 3 is for incidents that involve an area greater than Coshocton County and an Area Command ICS Structure is more than likely operational. The County EOC will be activated. The request for additional resources from local Incident Commanders will still be directed to the County EOC. The County EOC also has procedures for obtaining more and (or) specialized resources from the State of Federal Governments.
VI. RESPONSIBILITIES
Incident Commander
Utilizes the resources on hand Identifies any resources needed Additional needs this operational period Additional resources that will be needed next operational period Identifies any special or expert resources that will be needed Request assistance in obtaining the needed resources Request resources through the State Fire Chief’s response system Request resources through the Law Enforcement Assistance System Request the Activated EOC obtain the resources needed
Director, Coshocton County EMA
Maintain an up-to-date Hazards Analysis for the County, including identifiable resource needs
Annex I - Resources 2007 - 4 - Coshocton County Emergency Operations Plan RESOURCES
Maintain the Coshocton County Emergency Resource Catalog Update the Emergency Resource Catalog annually Coordinate with or act as the Resource Manager depending on the complexity of the incident
Resource Manager
To receive the request for resources Obtain the needed resource per “IV Concept of Operations, Section E Obtaining Resources” section of this Annex. Receive and deliver the obtained resource to the staging area. Notify the Incident Commander and (or) the Operations Section Chief the resource is at the staging area ready for deployment Maintain all necessary documentation
Chief of each Fire Department
Responsibility to maintain an up-to-date inventory of available resources at their stations. Up-date the inventory annually or when there has been a major change Have written procedures for obtaining support through the Ohio Fire Response Plan Have written procedures for receiving resources requested Have written procedures for returning requested resources
Coshocton County Sheriff
Responsibility to maintain an up-to-date inventory of available resources at their stations. Up-date the inventory annually or when there has been a major change Have written procedures for obtaining support from the Ohio Law Enforcement Association Response Plan Have written procedures for receiving resources requested Have written procedures for returning requested resources
West Lafayette Police Chief
Responsibility to maintain an up-to-date inventory of available resources at their stations. Up-date the inventory annually or when there has been a major change Have written procedures for requesting support from the Coshocton County Sheriff’s Department Have written procedures for receiving resources requested Have written procedures for returning requested resources
Coshocton County EMS Director
Responsibility to maintain an up-to-date inventory of available resources at their stations. Up-date the inventory annually or when there has been a major change Have written procedures for receiving resources requested Have written procedures for returning requested resources
Coshocton County Engineer
Responsibility to maintain an up-to-date inventory of available resources at their stations. Up-date the inventory annually or when there has been a major change Have written procedures for receiving resources requested
Annex I - Resources 2007 - 5 - Coshocton County Emergency Operations Plan RESOURCES
Have written procedures for returning requested resources
County, City, Villages, Townships
Responsibility to maintain an up-to-date inventory of available resources at their stations. Up-date the inventory annually or when there has been a major change Have written procedures for receiving resources requested Have written procedures for returning requested resources
VII. DIRECTION and CONTROL
See Basic Plan
VIII. CONTINUITY of OPERATIONS
While the Continuity of Operations for the Resource Management Function is not addressed directly as a line item in the EMA COOP. The Resource Management function is described as an integral part of the EOC operations and the EMA COOP addresses the continuation of the EMA Function. Thus, there is no requirement for additional plans.
IX. ADMINISTRATION and LOGISTICS
General
The purpose of this section is to provide procedures for purchasing resources as needed for emergencies to allow the county to provide for health and safety during an emergency situation. There must be a Declaration of Emergency by a local government agency. The on hand resources of the declaring agency have been utilized and (or) not available
Purchasing Authority
For Coshocton County, the County Commissioners are the Chief Executive Officials with the authority to commit and authorize emergency expenditures. For the City of Coshocton, the City Mayor is the Chief Executive Official with the authority to commit and authorize emergency expenditures. For the Villages, the Village Mayors are the Chief Executive Officials with the authority to commit and authorize emergency expenditures For the Townships, the Township Trustees are the Chief Executive Officials with the authority to commit and authorize emergency expenditures.
Purchasing Procedures
Each of these of the above governments have procedures for routine and emergency expenditures and each will follow their own in approving purchasing of resources needed under their declaration of an emergency.
Coshocton County Routine Procedure (non emergency)
○ An agency identifies the need for a resource ○ A quote is requested from a vendor(s) ○ A Vendor is selected and the price determined
Annex I - Resources 2007 - 6 - Coshocton County Emergency Operations Plan RESOURCES
○ A vendor number is required and must be obtained before the P.O. can be processed ○ The agency determines which budget line to use and that the funds to purchase the resource are available ○ A Purchase Order is generated by the agency and signed and dated by an authorized person ○ The Coshocton County Auditor’s Office assigns a Purchase Order number and encumbers the funds ○ The agency orders the resource (phone, mail, e-mail, or fax) ○ The resource is received ○ The Invoice for the resource is received ○ The agency completes the voucher section of the Purchase Order form and an authorized person signs the voucher ○ The Auditor’s office processes the voucher and writes a check and mails it to the Vendor ○ A record of each step is maintained by the requesting agency and the Coshocton County Auditor’s Office
Emergency Procedures (short term notice of emergency purchase)
○ The Coshocton County EOC must be activated ○ A resource is identified as being needed by the Incident Commander to continue the response to a disaster situation ○ The EOC Resource Manager determines if there is a source for the resource to come from: A local government agency, Through a Mutual Aid Agreement, Through the State of Ohio EMA, Or, a source identified in the Coshocton County Emergency Resource Catalog ○ If the resource is available form one of the sources identified above, the cost of the resource will be determined at this time (Obtain a quote) ○ The Resource Manager will confer with one or more of the following to determine where the funds will be obtained to purchase the resource. An Emergency Appropriation by the Coshocton County Commissioners may be required. (See Controlled and Sensitive Information Document for 24 hour contact information) Emergency Management Director EOC Lead Coordinator Coshocton County Commissioners Coshocton County Auditor ○ A determination is made to order the resource ○ A Purchase Order is generated by the Resource Manager providing as much information as possible about the resource ○ All Purchase Orders processed under this emergency provision must use the Coshocton County Emergency Management Agency name and address (this provides the continuity for completing the process after the incident is closed)
Coshocton County EMA 724 South 7 th Street – Lower Level B-115 - Emergency Coshocton, OH 43812
○ A vendor number is required and if the vendor is listed in the county data base it must be included on the Purchase Order
Annex I - Resources 2007 - 7 - Coshocton County Emergency Operations Plan RESOURCES
○ If the vendor number is not in the data base, the Purchase Order can be processed without this number (Purchase Order Number assigned). However, the vendor number must be obtained on the next working day of the Auditor’s Office. ○ The Coshocton County Auditor’s Office assigns a Purchase Order Number. There is a telephone number in the Controlled and Sensitive Information Document for obtaining a Purchase Order number 24 hours a day. ○ The Resource Manager orders the resource (phone, mail, e-mail, or fax). The P.O. number must be provided to the vendor at the time the order is placed. ○ The resource is received, evaluated, and deployed, Evaluation of a resource will consist of determining, if the resource is what was ordered, the condition the resource, the time of receipt, the time of deployment, and who received the resource. A written report of this evaluation will be made and attached to the file on this purchase. ○ At this point in the process, the requirements are processed by the Emergency Management Agency using normal procedures, ○ The Invoice for the resource is received, ○ The Emergency Management Agency completes the voucher section of the Purchase Order form and an authorized person signs the voucher, ○ The completed voucher and the original invoice is sent to the Coshocton county Auditor’s Office ○ The Auditor’s Office processes the voucher and writes a check and mails it to the Vendor. ○ A record of each step is maintained by the Resource Manager (Emergency Management Agency).
City of Coshocton Routine Procedure (non emergency) Emergency Procedures (short term notice of emergency purchase)
Villages (If there is a declaration by a Village, the Resource Manager will need to work with the village Mayors to determine how to address this issue Townships (If there is a declaration by a Township, the Resource Manager will need to work with the Township Fiscal Officer to determine how to address this issue
X. PLAN DEVELOPMENT and MAINTENANCE
It is the responsibility of the Coshocton County Emergency Management Director to insure the Coshocton County Emergency Resource Catalog and the Resource Annex to the county EOP are updated at least annually.
XI. AUTHORITIES and REFERENCES
The EMA Director has been assigned the responsibility and authority as assigned under Sections 5502.21 - .99 of the Ohio Revised Code. The Resource Manager is assigned by the EMA Director or EOC Coordinator and functions under the authorities delegated to the EMA Director. All other positions will exercise the authorities that have been provided to them by the position they hold.
XII. ADDENDUM
Tab 1 - Donation Management Tab 2 - Volunteer Management
Annex I - Resources 2007 - 8 - Coshocton County Emergency Operations Plan RESOURCES
XIII. AUTHENTICATION
Annex I - Resources 2007 - 9 - Coshocton County Emergency Operations Plan RESOURCES
Tab 1 - Donation Management
This section is in development.
Amy Hasseman and the United Way June 2007
The donations coordinator will work with the Red Cross to address individual and family needs. If the need arises, the donations coordinator may assign a volunteer coordinator to handle the possible influx of volunteers.
The Coshocton County Red Cross shall serve as the clearinghouse for all monetary donations related to the disaster. Donated items not used will be given to local charities.
The donation coordinator and the Red Cross coordinator will communicate needs with neighboring districts and establish contacts at the state level to meet material needs.
Annex I - Resources 2007 - 10 - Coshocton County Emergency Operations Plan RESOURCES
Tab 2 - Volunteer Management
A. Definition of the Volunteer Reception Center (VRC)
A Volunteer Reception Center is a temporary location where trained workers process volunteers who have responded to a media request ad for emergency workers.
The Coshocton VRC is an integrated processing center meaning that spontaneous, unaffiliated volunteers and certified volunteers will be processed through the same center when needed. Certified volunteers currently include Medical Reserve Corps and registered Citizen Corps volunteers.
B. Process for Activation of the Volunteer Reception Center
1. The EOC Manager is responsible to activate the VRC. Typically, the VRC is activated after the EOC is activated.
2. The EOC Manager will notify the VRC Coordinator and communicate the following: ○ Where the center will be located. ○ Estimated time the center will need to be open, i.e., one shift, two shifts, number of days. ○ What skills will be needed initially.
3. The VRC Lead Coordinator will initiate the phone call down list and advise team members of the place and time to setup the center.
4. Designated team members will pick up supplies stored in the off site County building. The supplies include signs and operating supplies for the first half shift processing.
5. The VRC coordinator will communicate with the EOC by providing periodic status information.
C. Processing details and responsibilities are documented in a manual entitled Ohio Citizens Corps - Volunteer Reception Center, November 2006.
Annex I - Resources 2007 - 11 - Coshocton County Emergency Operations Plan RESOURCES
Tab 3 - List of Mutual Aid Agreements, Resolutions and Memorandums of Understanding
Originals of these documents are on file in the EMA Director’s office.
1. Mutual Aid Agreements
County Date 1 Guernsey 7/1 /1999 2 Holmes 8/2006 3 Knox 8/2006 4 Licking 8/2006 5 Muskingum 4/1/1992 6 Tuscarawas 2/2002
Counties involved Licking, Knox, Holmes, Tuscarawas, Guernsey and Muskingum Aid agreement with six (6) surrounding counties
2. Coshocton County Resolutions
Number Subject Date Counties Involved 2006 - 43 Mutual Aid 8/2006 Licking, Knox, Tuscarawas, Guernsey and Muskingum 2002 Mutual Aid 2/2002 Aid agreement with 6 surrounding counties 1992 - 14 Mutual Aid 4/1992 Licking, Knox, Holmes Tuscarawas
3. Memorandums of Understanding
Date Subject January 2007 Use of Fair Grounds for receiving, storing and distributing donated emergency supplies
Annex I - Resources 2007 - 12 - Coshocton County Emergency Operations Plan DISASTER RECOVERY
I. PURPOSE
The purpose of this annex is to document the steps and processes Coshocton County will take to recover from an emergency / disaster by recovery of support services and removal of debris.
II. SITUATION
Local government has the primary responsibility for organizing recovery resources.
When resources within the county are exhausted, supplemental assistance maybe requested from the State and Federal Government.
III. CONCEPT OF OPERATIONS
1. Damage Assessment
When Coshocton County is affected by an emergency / disaster, EMA will: a. EMA will seek to identify the latest status of county roads, bridges and culverts prioritize recovery and direct resources to restore the facility. b. A Declaration of Emergency will be made by the County Commissioners or the local jurisdiction after local resources have been exhausted and additional assistance is still needed. c. The EMA and Red Cross have damage assessment teams that will assist homeowners, renters, businesses, government and private-non-profit organizations using a damage assessment form. d. EMA will be the clearinghouse for all damage assessment forms. EMA will check each form to ensure that all needed information is filled out and correct before submitting it to the Ohio Emergency Management Agency (OEMA). e. EMA will contact the OEMA within 12-36 hours of the disaster and submit an initial damage assessment report to include the specific state and / or federal assistance needed. Forms for with damage assessment are found in the Handbook of Emergency Forms .
See Assistance Toolbox for the procedures and forms for damage assessment. The publication, from Ohio EMA, is in the reference bookcase of the EOC.
f. EMA will designate a Debris Manager who will identify, prioritize and coordinate response for recovering the county infrastructure.
2. Debris Management
The Debris Manager will manage and coordinate the Debris Management Team with assistance from: Coshocton County Engineer - county roads Township Trustees - township roads Coshocton City Service Director - Coshocton City Streets Public volunteers - as needed Local contractors - as needed
Annex J Disaster Recovery 2008 -1- Coshocton County Emergency Operations Plan DISASTER RECOVERY
Outside Coshocton County resources: Mutual aid agreements Ohio Department of Transportation Ohio Health Department National Guard
Federal resources: FEMA
Special Debris Removal Considerations for: Drainage structures Reservoirs Natural streams Roadways Recreational and wilderness Areas Public buildings Private buildings Health hazards Appearance nuisance Environment compliance
The Disaster Management Team coordinating removal with the EOC will set priorities based upon location and situation. First priority should be critical service facilities such as sheriff’s office, hospital, and fire department. Second priority should be public facilities such as municipal buildings, water and sewer treatment plants, power generation plants and airports.
This information will be provided to the public via radio, cable television, and newspapers.
All agencies involved with the restoration of public utilities should keep in mind the consequences of their actions when dealing with the preservation of historical property, buildings, and monuments.
IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES
The EMA Director: Assist with identification of priority infrastructure facilities, i.e. Sheriff, fire, hospital buildings Coordination of recovery resources Sourcing for new resources when needed Provide public status information via the PIO officer
Public Works Coordinator Develop the priority task list with help from the Damage Assessment Teams Coordinate work with utility (gas, electric, telephone, cable) companies to establish restoration priorities See the 4. Emergency Reference Directory for listing of utilities and contact information.
Provide a continuous communication to the EMA Director for status, new requirements, and areas ready for reentry.
Red Cross:
Annex J Disaster Recovery 2008 -2- Coshocton County Emergency Operations Plan DISASTER RECOVERY
Assess damage to owners, renters, businesses and governmental property owners. Assist with form completion for form filers. Manage shelters for residents who are displaced by damage, loss of or utility services.
Damage Assessment Team: Identification of priority infrastructure objects Assess damage to owners, renters, businesses and governmental property owners. Assist with form completion for form filers.
Township and county resources: Clear roads Collection and transportation of debris
County Health Department: Identification of Temporary Debris Storage and Reduction Sites (TDSR) debris holding areas for: trees, building materials, and household waste. Identify structures that are damaged and unsafe Inspect water and waste facilities to be certain they are safe before resuming operations. (Forty percent of the county's population has private wells and septic systems.) Identify health hazards in solid waste Identify health hazards in construction waste and debris Identify health hazards in infectious waste Declare restaurant food safe Declare grocery store food safe Issue permits or regularity authorization papers for: Haulers of debris Haulers of potable water Septic pumpers
City Health Department Issue permits or regularity authorization papers for: Haulers of potable water Septic pumpers
Fire Departments Identify structures that are damaged and unsafe
Hazmat Team: Identify health hazards in hazardous waste Identify health hazards in radiological waste
V DOCUMENTATION
It will be the responsibility of public entities to prepare their own documentation and forward it to the EMA Office consolidation prior to being sent to Ohio EMA. EMA will be responsible for documentation within the EOC. Each agency / organization should document costs incurred from the beginning of the emergency. The documentation of all costs is extremely important.
Documentation should include: • A summary of the incident (what, when, where, why, how it happened) • Response actions taken
Annex J Disaster Recovery 2008 -3- Coshocton County Emergency Operations Plan DISASTER RECOVERY
• Who responded • Economic Impact • Equipment expenses • Labor expenses • Supply expenses • Lessons Learned
Documentation may be used as historical record, to address insurance needs, assist in cost recovery, and develop future mitigation efforts. The EMA will acquire all documentation and prepare an official summary of the disaster for the historical record of the county.
VI. PLAN DEVELOPMENT AND MAINTENANCE
See Basic Plan, Section 2.3 Plan Development and Maintenance
VII. AUTHORITIES AND REFERENCES
Assistance Toolbox Ohio Emergency Management Agency August 20, 2005
FEMA Policy and Guidelines for Public Assistance www.fema.gov/rrr/pa/9523_13.shtm
9523.13 Debris Removal from Private Property (10/23/05)
VIII. ADDENDUM
Tab 1 - Debris Removal Tab 2 - Ohio EPA Information / Debris Management Contacts Tab 3 - Debris Site Evaluation Tab 4 - Contracting Office Responsibilities, Contract Types, Contract Monitoring Tab 5 - Demolition Checklist - Public and Private Buildings Tab 6 - Debris Reduction Information - (burning-grinding - chipping - recycling) Tab 7 - Temporary Debris Storage and Reduction Site Closeout Checklist Tab 8 - Damage Assessment Team Tab 9 - FEMA Cost recovery for Pet Evacuations and Sheltering
Annex J Disaster Recovery 2008 -4- Coshocton County Emergency Operations Plan DISASTER RECOVERY
XI AUTHENTICATION
______Fred Wachtel, Coshocton County Engineer Dated
______James T. Van Horn, Director Dated Coshocton County Emergency Management Agency
Annex J Disaster Recovery 2008 -5- Coshocton County Emergency Operations Plan DISASTER RECOVERY
Tab 1 - Debris Removal
I. PURPOSE
This document will define roles, responsibilities, and procedures and provide guidance for development and implementation of actions involved in managing debris removal. . II. SITUATION AND ASSUMPTIONS
Local government is the first to respond to a disaster.
Response efforts are first directed to activities that protect lives, public health and safely, such as evacuations, sheltering, utility restoration and clearing of debris from roads and other areas.
Public works departments will be responsible for the debris removal function from roadways and work in conjunction with other support agencies such as utility companies, litter control, waste management, trucking companies and contractors to facilitate debris clearance, reduction, and disposal following a disaster.
III. CONCEPT OF OPERATIONS
The Coshocton County Litter Control Program Manager will manage and coordinate debris management in time of disaster.
The Coshocton County Engineer is responsible for debris removal function from county highways. Township Trustees are responsible for township road clearance. The Coshocton City Service Director has responsibilities for the City of Coshocton streets. The operations element of the debris management program will focus on three phases.
1. Mud, sediment and debris removal from roads and streets 2. Household debris 3. Building demolition debris
This phased approach is a four-step cycle that includes Normal operations, Increased readiness, Response and Recovery.
1. Increased readiness in some instances will allow for a period of warning. In this case, time may be available to alert personnel and ensure roles and responsibilities are understood. Review existing resources, and other debris management activities.
2. Response to a disaster is a very important step for setting the tone on how the recovery will go. The Debris Management Team should coordinate from the EOC. Removal priorities should be set due to the situation and location. Debris could include fallen trees, limbs, trash, furniture, food waste, scrap tires, utility poles, wires, vehicles, building materials, hazardous materials, infectious materials, animal carcasses, silt and mud, etc.
First priority should be the roadways that allow ingress and egress to the critical public facilities such as fire stations, sheriff's office, hospital, and other critical facilities.
Annex J Disaster Recovery 2008 -6- Coshocton County Emergency Operations Plan DISASTER RECOVERY
Second priority affects other essential, but not critical facilities such as schools, municipal buildings, water treatment plant, wastewater treatment plant, power generation units, airports, temporary shelters for disaster victims, etc.
3. Recovery of the debris management cycle includes actions to complete the debris removal, reduction, and disposal activities, based on damage assessment of the disaster.
Actions necessary for recovery from debris-generating events include: a. Public Property Rights-Of-Way Debris Removal : Debris deposited on public lands including the right-of-way will be the responsibility of local government. In some cases, where a health and/or safety threat exists, private property owners may move event-related debris to the public right-of-way for removal by government forces. Government forces or volunteers may assist private property owners if necessary to remove event-related debris that poses a health and/or safety threat.
b. Private Property Debris Removal : Debris deposited on private property is the responsibility of the property owner. The plan must include procedures for notifying the public of debris removal schedules. The key is to provide all information regarding pickup times and locations for private property owners so that debris removal activities proceed efficiently. The county should also provide instructions to the property owners for separation of debris and steps to follow if they are unable to put debris from their property on the curbside or other area for pickup. The county, township, city or village may utilize volunteers or volunteer groups to assist property owners.
Debris removal operations will usually include curbside pickup service, which will be conducted either by the local public works or by a contractor. Contractors operate under contracts such as time and materials, unit price or lump sum. Public employees and contractors will pick up debris and haul it to either a temporary debris removal site or a regulated waste facility.
c. Hazardous Waste Removal : Procedures for handling hazardous waste removed from commercial operations must meet criteria set by the Federal and State environmental protection agencies to ensure proper removal and disposal of hazardous waste has been made. Procedures for establishing separate staging areas for hazardous waste must be set to include lining with an impermeable material so chemicals do not leak into the groundwater and soil.
d. Locations of Existing Facilities : Facility locations Temporary Debris Storage and Reduction sites (TSDR) would include landfills, transfer facilities, scrap tire storage areas, composting facilities and recycling facilities. Alternative sites need to be identified in case of interruption of normal operations impacted by the disaster. Qualified contractors who assist in debris removal are listed in the Emergency Resource Catalog .
In some cases, disaster response activities will require entering private property to remove debris that is a threat to the health and safety of occupants. The county, township, city and villages will evaluate and select locations on government owned property, if possible, to take the debris.
MUTUAL AID AGREEMENTS - exist between the County Commissioners and other surrounding county commissioners to assist each other in time of emergency and need. These resources can be used to quickly augment local forces, however, in many instances disasters affect more than one county and those other affected counties may have their resources and equipment committed. In most cases these type disasters would require a declaration and more
Annex J Disaster Recovery 2008 -7- Coshocton County Emergency Operations Plan DISASTER RECOVERY assistance from outside sources might be available such as National Guard and other volunteer groups such as i.e., Citizens Conservation Corp.
VOLUNTEERS - historically have played a significant role in large-scale debris removal operations. Volunteer organizations can assist private property owners and may provide some financial assistance in the removal of debris from private property if approached. Additionally, community civic groups may also rise to the occasion.
To provide for maximum utilization of these resources, community leaders need be prepared to organize volunteer groups and keep the debris management staff informed of their activities. Documentation of volunteers must be accounted for as to who they are, who they represent, what their assignment is, what time they work, and when do they stop work. Sponsoring organizations should ensure that personnel are properly equipped and that common sense safety precautions are followed.
LOCAL CONTRACTORS - can provide labor and equipment for debris clearance. Removal and disposal should or can be made available from Coshocton area contractors. Following a major disaster, emergency contracts can be executed to augment local account resources. Immediately following a disaster, engineering personnel on the debris management staff should explore alternative management staff and courses of action.
BEYOND LOCAL CAPABILITIES - Coshocton County could have an incident that overwhelms their capability to respond. The State Emergency Management Agency would be the next level of assistance by declaring that Coshocton County would be in a state of emergency. The EMA Director, through the County Commissioners, or Mayor of a village, if incident were contained to that jurisdiction only, would declare. That declaration would go to the State EMA and then on to the Governor. If a Presidential Declaration is warranted, the Governor would ask for the Federal level of assistance.
STATE RESOURCES - Many state resources may be utilized in time of disaster depending on whether there is a county declaration. Those could be resources from the Ohio Department of Transportation, Ohio Health Department and the Ohio National Guard.
FEDERAL RESOURCES - Resources from the Federal level could assist local efforts once a Federal Declaration has been made. A Federal Coordinating Officer is appointed who is responsible for coordinating all Federal disaster assistance programs administered by FEMA, other Federal agencies and voluntary organizations. The work that can be performed under this authority is limited to emergency work and debris removal under Sections 402 (4), 403 and 407 of the Robert T. Stafford Disaster Relief Act.
FEMA debris eligibility funds may be used for debris clearance, removal and disposal operations. Debris that may be eligible for clearance, removal, and disposal operations could include trees, gravel, building wreckage, vehicles and personal property. The debris must be a direct result of the declared event, must occur within the designated time of the disaster and must be the responsibility of the applicant at the time of disaster. Debris removal may be eligible for Federal funding when it:
• Eliminates immediate threats to lives, public health and safety • Eliminates immediate threats of significant damage to improved public / private property; • Ensures economic recovery of the affected areas to the benefit of the community-at-large
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DEBRIS REMOVAL FROM PUBLIC PROPERTY ELIGIBILITY FOR FUNDS - Debris that is on public property must be removed to allow continued safe operation of government functions. Debris that is blocking streets and roadways is a threat to public health and safety because it blocks passage of emergency vehicles or blocks access to emergency facilities such as the hospitals.
Debris in a stream or flood channel may cause flooding in the future. If such flooding would cause an immediate threat of damage to improved property, removal of the debris only to the extent necessary to protect against an event that could reasonably be eligible. Removal of fallen trees in a forested or wilderness area is not eligible.
DEBRIS REMOVAL FROM PRIVATE PROPERTY - Private property is treated differently from public property. Debris removal is the responsibility of the individual property owner, aided by insurance settlements and assistance from volunteer agencies or groups. FEMA assistance does not reimburse private property owners for cost of removal from their property. However, local efforts may provide a curb or roadside pick up at no cost to the property owner.
If the debris on private business and residential property is so widespread that public health, safety, or economic recovery of the community is threatened, the actual removal of debris from private property may be eligible.
DEBRIS REMOVAL FROM DRAINAGE STRUCTURES may have to meet certain criteria as follows:
Reservoirs - Removal of disaster-related debris from reservoirs may be eligible if evidence is provided FEMA that the reservoirs were regularly cleaned prior to the disaster and the pre-disaster level may be established. In addition, removal of debris that poses an immediate threat of clogging or damaging intake or adjacent structures may be eligible.
Natural Streams - Debris removal from natural streams normally are not eligible for assistance. Only debris that causes a threat to lives or public health and safety or damage to improved property from an event that could be reasonably expected to occur within 5 years is eligible. Any work in natural streams must also be closely reviewed and monitored to minimize undesirable environmental effects. This type of work often requires a Clean Water Act — Section 404 permit from the United Stated Corps of Engineers, (USACE). The Natural Resources Conservation Service also has authority to clear streams of debris.
Engineered Channel of Debris Basins - may have debris removed from engineered channels, lines or unlined and debris basins may be eligible. Knowing the predisaster level of debris in the channel or basin is required in determining the amount of disaster-related debris. A schedule of regular debris removal would also be needed to be eligible.
DEBRIS REMOVAL FROM ROADWAYS - Debris may be removed from roads and highways, including the travel lanes and shoulders, roadside ditches and drainage structures and maintained right-of-way. Clearance from Federal-aid roads and highways follow these criteria except when the Emergency Relief (ER) program of the Federal highway Administration, (FHWA) is activated. For highways being repaired by the ER program of FHWA, the debris is removed as part of that work. Even when the ER program is activated for an area, FHWA assistance is granted only for portions of the road actually damaged by the disaster. Debris on undamaged sections of highway may be eligible for FEMA assistance.
DEBRIS REMOVAL FROM RECREATIONAL AND WILDERNESS AREAS - The removal of
Annex J Disaster Recovery 2008 -9- Coshocton County Emergency Operations Plan DISASTER RECOVERY debris from public parks and recreational areas used by the public is eligible when it affects public health or safety or proper utilization of such facilities. Trees that are unstable are eligible for removal only when it affects public health or safety or proper utilization of such facilities as golf courses and parks.
FEMA BUILDING DEMOLITION CRITERIA - Public assistance funds may be used for demolition and removal of resulting debris under authority of Section 403, Essential Assistance, of the Stafford Act. This section allows for the demolition of unsafe structures that pose an immediate threat to life, property, or public health and safety.
HEALTH AND SAFETY - Primary responsibility for demolition of unsafe structures lies with the owner. Most insurance policies have a clause that provides payment for demolishing houses that are damaged beyond repair. The applicant must certify that no insurance exists that would pay for demolition if the owner is not capable of paying for such work and there is no opportunity to recoup the cost from the owner. If permission for demolition is not provided, the applicant must follow legal condemnation. The applicant must obtain right of entry and hold harmless agreements prior to the start of work. The ownership of the property remains in the hands of the original owner.
ATTRACTIVE NUISANCE - This refers to private structures that are found to be structurally sound but require extensive repair. These are not normally eligible for demolition. This responsibility lies with the owner. The applicant must certify that the structure is a health and safety threat to the public if the owners have no insurance or are not capable of paying for such work. Applicant must obtain rights of entry and hold harmless agreements prior to the start of work.
Eligible work under this category is limited to securing the perimeter of the structure to prevent entrance into the structure and may include fencing where necessary. FEMA can provide funding for materials (plywood or fencing) and labor as part of the project description to secure the structures from access. It must meet the need to protect life and safety.
HEALTH HAZARDS - The project description should include the cost of cleaning or removing items such as household hazardous waste, debris, food, chemical hazards, infectious waste, mosquito / fly infestation freezers, and refrigerators that may contain Freon and other items that may represent a health hazard. This applicant must certify that no insurance exists that would pay for this work and that they are not capable of paying for such work. This applicant must also obtain rights of entry and hold harmless agreements prior to the start of the work.
TEMPORARY DEBRIS STORAGE AND REDUCTION (TDSR) SITE - The Coshocton County, townships, city and villages need to evaluate and select locations that may be used as TDSR sites. Preference should be given to public property rather than private property. The following issues will be addressed during normal operations for a TDSR site.
• Location: Care should be taken in selection of TDSR sites. Land use, proximity to housing and other factors that may impact the use of the site should be taken into account. • Operations: Monitoring receipt of debris and verifying types of debris received are critical functions for successful operation of a TDSR site. • Closeout: In order to close out a TDSR site, care should be taken to restore the site to its original condition in an environmentally friendly and timely manner. Included in the attachments to this document. See Tab 6 - Temporary Debris Storage and Reduction Site Closeout Checklist for a checklist for site closeout.
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ENVIRONMENTAL COMPLIANCE - Following a disaster event, compliance with environmental protection laws and regulations is still required. Federal and State Environmental Protection Agencies and local Health Departments (Coshocton City or County) should be consulted for applicable regulatory requirements.
DOCUMENTATION - Documentation of debris management activities is important for potential reimbursement of costs. In addition, documentation is important to record activities performed and authorizations granted, and to develop a historical record for updating plans.
Documentation of activities is the responsibility of those performing work, as well as those who provide oversight and direction. At a minimum, documentation needs to address the following:
• Labor, equipment, rental fees and material costs • Mutual-aid agreement expenses • Use of volunteered resources, including labor • Administrative expenses • Disposal costs • Types of debris collected and mounts of each type, i.e., tin, aluminum, plastic, wood, glass, etc.
DEBRIS MANAGER - Coshocton County’s debris manager is the Director of Coshocton County Litter Control. His responsibility is for operations, planning, logistics, and finance involved in debris management activities from county and township property. Financial obligation for debris removal from privately generated debris moved to a TDSR site or any area declared a state or federal disaster area is waived.
PUBLIC INFORMATION - The Coshocton County Public Information Officer is responsible for providing information and guidance to the public regarding debris management activities. The PlO duties will include developing informational bulletins, radio and television announcements, door hangers and news releases. That information will include:
• Segregating hazardous waste • Placing debris at curbside • Keeping debris piles away from fire hydrants and valves • Reporting illegal dumping • Segregating recyclable materials
The public must be informed on debris removal activities, such as:
• Debris pick-up schedules • Location of TDSR site • Disposal methods and compliance with Environmental Protection Agency regulations • Restrictions and penalties for illegal dumps
There are questions that will arise from residents including the following:
• What if I cannot pay for debris removal from my property? • What if I am unable to bring the debris to the curb or roadside for pickup?
OPERATIONS
The Debris Manager will serve as an operations officer. The Debris Manager will work with other
Annex J Disaster Recovery 2008 -11- Coshocton County Emergency Operations Plan DISASTER RECOVERY agencies to coordinate resources for debris removal. The operations section directs activities for: the county engineer, township trustees, health departments, and contracted services.
The Department of Public Works roles include, but are not limited to: • Implementing the debris management plan • Deploying supplies and tracking of equipment • Estimating supplies needed • Developing debris removal priorities • Developing strategies for debris removal
The Department of Solid Waste Management roles include, but not limited to: • Removing debris from public property • Transporting debris to TDSR site • Managing and monitoring operations at the TDSR site • Operating debris reduction sites • Ensuring all debris is transported to the appropriate TDSR site or regulated waste facility
The Contractor's role includes, but is not limited to: • Removing debris from public/private property • Transporting debris to TDSR site • Operating debris reduction sites • Ensuring all debris is transported to the appropriate TDSR site or regulated waste facility
The County Health Department • Ensure restaurant foods are safe for use.
The Department of Agriculture • Ensure grocery store foods are safe for use.
PLANNING
Preplanning is needed for gathering information about the incident, maintaining equipment logs, tracking use of personnel, and providing information to the debris manager. The Emergency Management Director will assist the Debris Manager to ensure that these responsibilities are carried out.
Departments that need to be assisting with debris removal planning would be the County Engineering Department, Legal Department and Environmental Compliance.
The Engineering Department responsibilities include, but are not limited to:
• Conducting debris assessments • Develop cost estimates and scopes of work for public employees and contractors • Evaluating options for recycling/reducing/disposing debris. • Evaluating/selecting locations for TDSR site
The Legal Department responsibilities include, but are not limited to:
• Developing and reviewing all contracts • Securing all authorizations necessary for debris removal activities • Ensuring compliance with all environmental and historical preservation
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laws / regulations / policies • Reviewing rights-of-entry and hold harmless agreements • Reviewing private property insurance information and other assets to ensure benefits and resources are fully utilized
The Environmental Compliance responsibilities include, but are not limited to:
• Coordinating with State and Federal agencies, such as EPA and the Ohio Historic Preservation Office to ensure compliance with environmental and historic preservation laws / regulations / policies • Determining environmental monitoring and reporting requirements for TDSR site • Maintaining records for historical purposes
LOGISTICS
Logistics is responsible for establishing and maintaining any facilities designated for debris management activities. This includes food, office supplies, communications devices, equipment, personnel, and any other necessary supplies, communications devices, equipment, personnel, and other supplies necessary for debris management activities. A Logistics Officer should be designated to coordinate procurement of needed supplies.
FINANCE
A Finance Officer should be assigned to oversee all financial issues resulting from the debris management activities. Monies should be available for equipment, supplies, and all other expenses. Under the Finance Section, is organized the Contract and Procurement Department and Fiscal Administration.
The Contract and Procurement Department duties include, but are not limited to:
• Setting bidding requirement if necessary • Developing forms • Advertising for bids if necessary • Instruction to bidders • Developing contracts if necessary • Documenting all costs for debris removal activities
The Fiscal Administrative staff duties include, but are not limited to:
• Keeping records of financial transactions for reimbursement of debris removal activities. • Funding of debris removal activities
IV. ORGANIZATION ROLES AND ASSIGNMENT OF RESPONSIBILITIES
Normal Operations
During normal operations (before a disaster) the county must be aware that the following issues must be addressed to ensure preparedness for debris generating events. The responsibilities for normal operations include, but are not limited to:
1. Engineering Department
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• Evaluating options for recycling/reducing/disposing of debris • Evaluating/selecting locations for TDSR site
2. Legal Department
• Development and review all contracts • Reviewing rights-of-entry and hold harmless agreements
3. Contract and Procurement Department
• Developing forms for use in debris removal operations • Developing contracts • Managing and monitoring operations at he TDSR site • Operating debris reduction sites • Ensuring all debris is transported to the appropriate TDSR site or regulated waste facility
CONTRACTOR
• Removing debris from public/private property • Transporting debris to TDSR site • Operating debris reduction sites • Ensuring all debris is transported to the appropriate TDSR site or regulated waste facility
ENGINEERING DEPARTMENT
• Conducting debris assessments • Develop cost estimates and scopes of work for public employees and contractors • Evaluating options for recycling / reducing / disposing of debris • Evaluate and select locations for TDSR site
LEGAL DEPARTMENT
• Develop and review all contract(s) • Secure all authorizations necessary for debris removal activities • Ensuring compliance with all environmental and historic preservation laws / regulations / policies • Reviewing rights-of-entry and hold harmless agreements • Review private property insurance information and other assets to ensure benefits and resource are fully utilized
ENVIRONMENTAL COMPLIANCE
• Coordinate with State and Federal agencies, such as EPA and the Ohio Historic Preservation Office to ensure compliance with environmental and historic preservation laws / regulations / policies • Determining environmental monitoring and reporting requirements for TDSR site • Maintain records for historical purposes
CONTRACT AND PROCUREMENT DEPARTMENT
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• Setting bidding requirements • Advertise for bids • Instruct bidders • Develop contracts • Document all costs for debris removal activities
RECOVERY
The magnitude of the event will determine the degree to which recycling / reduction / disposal actions take place in either the response or recovery phase. The responsibilities of each department during the recovery phase include, but are not limited to:
DEPARTMENT OF SOLID WASTE
• Removing debris from public property • Transporting debris to TDSR site • Managing and monitoring operations at the TDSR site • Operating debris reduction sites • Ensuring all debris is transported to the appropriate TDSR site or regulated waste facility
CONTRACTOR
• Removing debris from public / private property • Transporting debris to TDSR site • Operating debris reduction sites • Ensuring all debris is transported to the appropriate TDSR site or regulated waste facility
ENGINEERING DEPARTMENT
• Evaluating options for recycling / reducing / disposing debris • Evaluating/selecting locations for TDSR site
LEGAL DEPARTMENT
• Ensuring compliance with all environmental and historic preservation laws / regulations / policies • Determining environmental monitoring and reporting requirements for TDSR site • Maintain records for historical purposes
CONTRACT AND PROCUREMENT DEPARTMENT
• Setting bidding requirements • Advertising for bids • Instructing bidders • Develop contracts • Documenting all costs for debris removal activities
VI. CONTINUITY OF GOVERNMENT
Each Coshocton County department of government that is part of the debris management team shall follow their line of succession in documenting the authorities for the key personnel
Annex J Disaster Recovery 2008 -15- Coshocton County Emergency Operations Plan DISASTER RECOVERY succession. Each department must preserve records and develop procedures to deploy essential personnel, equipment and supplies upon request.
VII. ADMINISTRATION AND LOGISTICS
The Coshocton County EMA Director conducts administration of the emergency management activities in Coshocton County. For debris management, the services of the debris management manager (Litter Control) would be utilized to accomplish debris management activities. This would include from the response part of the event until the recovery end. It can be assumed that many situations would require the assistance of outside agencies that would come from at least the state level.
SUPPLEMENTAL ASSISTANCE
The purpose of this section is addressed in other portions of this plan. However, specific points relating to debris management and removal are covered within this section of the plan. The Coshocton County Emergency Management Agency may request supplemental assistance through the Ohio Emergency Management Agency. Such requests take place when local or county resources are exhausted and the county has been declared. If state resources are exhausted or not available, additional assistance may be requested from the Federal Emergency Management Agency (FEMA) under the Federal Response Plan.
Mission Assignments for State and Federal Levels
A mission assignment is a work order for a State or Federal agency to complete a specific assignment in anticipation of, or in response to, a governor’s or presidential declaration of an emergency or major disaster.
State Mission Assignments 1. Direct State Assistance applies to emergency debris removal work and reflects the need to address a health and/or safety threat. Debris activities that are eligible for Direct State Assistance include:
• Debris removal from critical roadways and facilities • Debris removal from curbsides or from eligible facilities and hauling to either temporary or permanent disposal sites
2. Technical assistance is available to local officials for a variety of tasks related to debris planning. The Ohio Environmental Protection Agency, and Ohio Emergency Management Agency can provide technical assistance in the following areas:
• County debris management plan section • Debris management site plans • Contract / TDSR checklist • Documentation aids (ex. Trip tickets)
STATE MISSION ASSIGNMENT PROCESS • Coshocton County demonstrates work beyond capability of resources through situation / damage assessment • Coshocton County Emergency Management Agency makes request to the Ohio Emergency Management Agency for supplemental assistance
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• State assigns mission to the state agency • State provides a liaison to the county • State agency accomplishes mission
STATE AGENCIES THAT COULD ASSIST WITH DEBRIS REMOVAL ACTIVITIES
• Ohio Department of Transportation • Ohio Environmental Protection Agency • Ohio Department of Health • Ohio State Highway Patrol • Ohio Emergency Management Agency • Ohio Department of Natural Resources • Ohio National Guard • Ohio Department of Corrections
FEDERAL MISSION ASSIGNMENT (in accordance with 44CFR, 206.208) Direct Federal Assistance applies only to emergency work (debris removal and emergency protective measures) and must meet general Federal Emergency Management Agency eligibility criteria. Debris activities that are eligible for Direct Federal Assistance include:
• Debris removal from critical roadways and facilities • Debris removal from curbsides or from eligible facilities and hauling to either temporary or permanent sites • Identification, design, operation, and closeout of the debris management sites • Monitoring debris contractor’s activities • Demolition or removal of disaster damaged structures and facilities in accordance with Federal Emergency Management Agency regulations and policies
TECHNICAL ASSISTANCE applies when a state or county lacks technical knowledge or expertise to accomplish an eligible task. The Federal Emergency Management Agency will then request technical assistance from the appropriate Federal agency in the Federal Response Plan. Eligible technical assistance includes:
• Assistance in developing an overall debris management plan • Assistance in developing a debris management site plans • Assistance in developing monitoring plans • Assistance in developing contract guidelines • Assistance in developing and implementing trip tickets processes
FEDERAL MISSION ASSIGNMENT PROCESS
• State demonstrates work beyond county and state capabilities • State makes request to Federal Emergency Management Agency for assistance • Federal Emergency Management Agency assigns mission to Federal agency • Federal Emergency Management Agency provides a Project Monitor • Federal Agency conducts assignment • Federal Agency bills the Federal Emergency Management Agency • State is informed of the cost-share • State reimburses the Federal Emergency Management Agency for non-federal share
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AGENCIES THAT MAY BE ASSIGNED MISSIONS FROM THE FEDERAL GOVERNMENT (according to 44 CFR 206.208)
• Federal Highway Administration • United States Department of Agriculture • Environmental Protection Agency • United States Army Corps of Engineers • United States Coast Guard
VOLUNTEER ORGANIZATIONS ACTIVE IN DISASTER - Included in the supplemental assistance are volunteer organizations. Volunteer organizations may provide assistance for debris removal from private property. There is a wide range of Volunteer Organizations at the local, state and Federal levels. The following is an incomplete list of organizations:
• Civic Groups • Student Organizations • Church Organizations • Salvation Army • Mennonite Services • Catholic Relief Services • American Red Cross
For additional contact information for Volunteers of America in Disasters, (V.O.A.D.) and Seventh Day Adventists, see Voluntary Organizations in the Emergency Reference Directory.
VIII. PLAN DEVELOPMENT AND MAINTENANCE
Refer to the Basic Plan, the Plan Development and Maintenance Section
IX. AUTHORITIES AND REFERENCES
Student Manual - Debris Management Course 202 Debris Management Fact Sheet - OEMA Sample Debris Management Plan October 2002 Debris Removal Plan, Lincoln County, Missouri - E202 Exercise
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Tab 2 - Ohio EPA Information / Debris Management Contacts
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Tab 3 - Debris Site Evaluation
SITE EVALUATION
1. Site Ownership: a) Use public lands to avoid costly leases and trespassing allegations. Use private land only if public sites are unavailable.
2. Site Location: a. Consider impact of noise, dust and traffic; b. Consider pre-existing site conditions; c. Look for good ingress/egress at site(s); d. Consider impact on ground water; e. Consider site size based on: • Expected volume of debris to be collected; • Planned volume reduction methods; f. Avoid environmentally sensitive areas, such as: • Wetlands; • Rare and critical animals or plant species; • Well fields and surface water supplies; • Historical / archaeological sites; • Sites near residential areas, schools, churches, hospitals and other sensitive areas. g. Record the site/s chosen (pictures, videos).
3. Site Operations: a. Use portable containers; b. Separate types of waste as operations continue; c. Monitor site at all times; d. Perform on-going volume reduction (on site or removal for disposal / reduction); e. Provide nuisance management (dust, noise, etc.); f. Provide vector controls (rats, Insects, etc); g. Provide special handling for hazardous materials; h. Provide security (limit access); i. Ensure appropriate equipment is available for site operations.
4. Site Closeout: a. Remove all remaining debris to authorized locations; b. Restore site to pre-use condition; c. Record the site/s chosen (pictures, videos).
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Tab 4 - Contracting Office Responsibilities, Contract Types, Contract Monitoring
CONTRACTING OFFICE RESPONSIBILITIES
1. Determine the type of contracting needed to satisfy specific debris clearance, removal and disposal requirements of an unusual and compelling urgency.
2. Determine if any purchasing and contracting requirements are waived as a result of the disaster and subsequent dedications of emergency (See Ohio Revised Code 125.023).
3. Solicit bids; evaluate offers, award contracts, issue notices to proceed with all contract assignments.
4. Supervise the full acquisition process for service and supply contracts and the oversight of contract actions to ensure conformance to regulatory requirements.
5. Coordinate with the local Dept of Public Works and Dept. of Solid Waste Management staffs and consult with legal counsel. The contracting office must take care to avoid the solicitation of assistance from the general public and giving the impression that compensation will be provided for such assistance. In general, this would be considered as volunteer actions, In addition, there are a number of other issues involved with such as solicitation, including licensing, bonding, insurance, the potential for the communities to incur liability in the event of injury or death, supervision and certification of work done.
CONTRACT TYPES
1. Time and Materials Contracts may be used for short periods of time immediately after the disaster to mobilize contractors for emergency removal efforts. They must have a dollar ceiling or a not-to-exceed limit for hours (or both), and should be terminated immediately when this limit Is reached. The contract should state that (a) the price for equipment applies only when equipment is operating, (b) the hourly rate includes operator, fuel, maintenance, and repair, (c) the community reserves the right to terminate the contract at its convenience, and (d) the community does not guarantee a minimum number of hours.
2. Unit Price Contracts are based on weights (tons) or volume (cubic yards) of debris hauled, and should be used when the scope of work is not well defined. They require close monitoring of pick-up, hauling and dumping to ensure that quantities are accurate. Unit price contracts may be complicated by the need to segregate debris for disposal.
3. Lump Sum Contracts establish the total contract price using a one-item bid from the contractor. They should be used only when the scope of work is dearly defined, with areas of work and quantities of material dearly identified. Lump sum contracts can be defined in one of two ways: Area Method where the scope of work is based on a one-time clearance of a specified area; and Pass Method where the scope of work is based on a certain number of passes through a specified area, such as a given distance along a right-of-way.
CONTRACT MONITORING
The debris staff member should monitor the contractor's activities to ensure satisfactory performance. Monitoring includes:
• Verification that all debris picked up is a direct result of the disaster;
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• Measurement and inspection of trucks to ensure they are fully loaded;
• On-site Inspection of pick-up areas, debris traffic routes, temporary storage sites, and disposal areas;
• Verification that the contractor is working in its assigned contract areas;
• Verification that all debris reduction and disposal sites have access control and security.
See the Ohio Revised Code, Sections 125.023 307.86-.92,153.54, 153.57, 2921.01 and 2921.42 and supplementary rules and local ordinances for additional information pertaining to competitive bidding.
Under a Presidential disaster declaration for the State of Ohio, the Federal Emergency Management Agency (FEMA) may provide assistance to state and local governments for costs associated with debris removal operations. (Debris removal operations include collection, pick- up, hauling, and disposal at a temporary site, segregation, reduction, and final disposal.) This document provides information on the eligibility of debris removal operations for Public Assistance funding.
General Work Eligibility : Determination of eligibility is a FEMA responsibility. Removal and disposal of debris that is a result of the disaster, and is on public property, is eligible for Federal assistance. Public property includes roads, streets, and publicly-owned facilities. Removal of debris from parks and recreation areas is eligible when it affects public health and safety or limits the use of those facilities.
Debris Removal from Private Property : Costs incurred by local governments to remove debris from private property may be reimbursed by FEMA if it is pro-approved by the Federal Disaster Recovery Manager, is a public health and safety hazard, and if the work is performed by an eligible applicant, such as a municipal or county government. The cost of debris removal by private individuals is not eligible under the Public Assistance Program; however, within a specific time period, a private property owner may move disaster-related debris to the curbside for pick-up by an eligible applicant. That time period will be established by FEMA in coordination with the state government.
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Tab 5 - Demolition Checklist
A. Public and Private Buildings
The following checklist identifies key tasks that local officials should address before a public structure is approved for demolition. To expedite the overall effort, many of the tasks can be conducted concurrently.
• Provide copies of all ordinances that authorize the local officials to condemn privately owned structures. The authority to condemn privately owned structures would probably have to be accomplished by an ordinance other than one designed or enacted for the demolition of publicly owned structures.
• The local officials should coordinate all lands, easements, and rights of way necessary for accomplishing the approved work.
• Implement laws that reduce the time it takes to go from condemnation to demolition.
• Provide copies of all applicable permits required for demolition of subject structure(s).
• Provide copies of pertinent temporary well capping standards.
• Coordinate all pertinent site inspections with local, State, and Federal inspection team(s).
• Identify household hazardous waste materials prior to demolition.
• Segregate all household hazardous waste materials to a permitted facility prior to building demolition.
• Notify the owner/and or renter of any and all site inspections.
• Verify that all personal property has been removed from public and/or structure(s).
• Immediately prior to demolition, verify that the building is unoccupied.
• Ensure that the property is properly posted.
• Provide a clear, concise and accurate property description and demolition verification.
• Include a Public Health official on the demolition inspection team.
• The inspection not only should evaluate the structural integrity of the building, but also must demonstrate ” imminent and impending peril” to public health and safety.
• Provide photographs of the property and verify the address. Provide additional photographs of the property taken immediately prior to and following demolition.
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B. Private Property Checklist
The following checklist identifies key tasks that local officials should address before the private structure is approved for demolition. To expedite the overall effort, many of the tasks can be conducted concurrently.
• Locate, mark, turn off, and disconnect all water and sewer lines.
• Locate, mark, turn off, and disconnect electrical, telephone, and cable television services.
• Provide executed right of entry agreements that have been signed by the owner and by renter, if rented. Right of entry should indicate any known owner intent to rebuild to ensure foundation and utilities are not damaged.
• Use radio, public meetings, and newspaper ads to give notice to property owners and their renters to remove personal property in advance of demolition.
• Document the name of the owner on the title, the complete address, and legal description of the property, and the source of this information. Document name of renter, if available.
• Ensure property will be vacated by demolition date.
• Provide written notice to property owners that clearly and completely describe the structures designated for demolition. Additionally, provide a list that also identifies related structures, trees, shrubs, fences, and other items to remain on the respective property.
• Notify mortgagor of record.
• Provide the property owner the opportunity to participate in decision on whether the property can be repaired.
• Determine the existence and amount of insurance on the property prior to demolition.
• Specify procedures to determine when cleanup of property is completed.
Annex J Disaster Recovery 2008 -24- Coshocton County Emergency Operations Plan DISASTER RECOVERY
Tab 6 - Debris Reduction Information - (burning, grinding, chipping, recycling)
A. Reduction by burning
Uncontrolled open burning is the least desirable method of debris reduction because of the lack of environmental control. In some cases this method may be used if a Department of Natural Resources gives a permit.
Controlled open burning is a cost-effective way of reducing debris. Controlled open burning is used when there is clean wood tree debris. The controlled burning allows the remaining ash left over to be a soil additive if the Department of Agriculture or applicable local agency determines it can be recycled. However, if there is any treated lumber, poles, nails, bolts, tin, aluminum sheeting, or other building materials that enter the burning material, operations must stop because of the possible hazards associated with the burning of materials.
Air curtain pit burning reduces environmental concerns open burning has by using a system that produces high temperatures and reduces pollutants released into the atmosphere. However, someone who is familiar with the operation of the system should use it. Experience has shown many contractors are not familiar with the operation of it.
Refractor lined pit-burning uses a pre manufactured lined pit. A refractor-lined pit operates under the same principal as the air curtain operating at high temperatures. The system allows for the reduction of debris by 95%. Manufacturers claim that 25 tons per hour of reduction is possible.
Environmental Controls
• Maintain at least 1000 feet between the burn pile and the debris piles. Also, maintain at least 1000 feet between burn piles and buildings.
• Extinguish the fire 2 hours before removal of ashes. Remove the ashes when they reach two inches below the top of the bum pit.
• Establish a burn area of no wider than eight feet and between nine and fourteen feet deep.
• Construct burn-pit with limestone and reinforce them with anchors or wire mesh to support loaders. Seal the bottom of the pit with limestone or clay to keep ash out of aquifers.
• Seal the ends of the pits with dirt or ash to 4 feet tall.
• Construct a twelve-inch dirt seal on the lip of the pit to seal the blower nozzle. Place the nozzle three to six inches from the end of the pit.
• Construct one-foot high, unburnable stops along the edge of the pit to prevent the loaders from damaging the pit.
• Never place any hazardous chemicals or materials within the incineration pit.
• Place the airflow so it hits two feet below the top edge of the pit and don’t allow the debris to break airflow except for loading.
Annex J Disaster Recovery 2008 -25- Coshocton County Emergency Operations Plan DISASTER RECOVERY
• Construct the pit to no longer than the length of the blower system.
Reduction by grinding and chipping
• Strong winds and tornadoes present opportunity for a big grinding and chipping operation as the method of debris reduction. The resulting product of the chipping and grinding operation may be used as a landfill product, used as topsoil, or used for residential applications.
• Chipping operations are suitable in areas where streets are narrow or in groves of trees where it is cheaper to reduce the vegetation to mulch and then return it to affected areas.
• The debris management task force should work with local environmental and agricultural groups to see if there is any market for mulch.
• When contracting a mulching project the most important consideration is the specification of the size of the mulch. The mulch also must remain free of paper and plastic if used for agricultural purposes. The following information is for the use of mulch as a agricultural product:
• Average size of wood chips is not to exceed four inches in length and one half inch in diameter. The debris reduction rate for moderately contaminated debris is 100 to 150 cubic yards per hour and when the debris is relatively a clean it is 200 to 250 cubic yards per hour. Contaminants: The contamination rate for material other than wood products should be less then ten percent of the mulch. Eliminate plastics completely. Use rake loaders to pickup debris because normal loaders pick up earth, which is part of the contaminant list and harms the chipper.
• Chippers are best used in residential areas, orchards, or groves. Trees present a problem if they are pushed to the side of the public right-of-way because of cost associated with transportation.
• Grinders are ideal for use at debris staging and reduction sites due to high volume capacity. Due to high capacity of debris is a large storage area is needed for a large grinding operation. Sound protection also becomes a very important issue.
Annex J Disaster Recovery 2008 -26- Coshocton County Emergency Operations Plan DISASTER RECOVERY
Tab 7 - Temporary Debris Storage and Reduction Site (TDSR) Closeout Checklist
Environmental Restoration Stockpiled debris will be a mix of woody vegetation, construction material, household items, and yard waste. Household hazardous waste and medical wastes should be segregated and removed prior to being stockpiled. Activities at the temporary debris storage and reduction site will include stockpiling, sorting, recycling, incineration, grinding, and chipping. Incineration operations will occur in air curtain pits and only woody debris will be incinerated. Due to operations occurring, contamination from petroleum spills or runoff from incineration and debris piles may occur. Therefore, close monitoring of the environmental conditions is a coordinated effort.
Site Remediation During the debris removal process and after the material is removed from the debris site; environmental monitoring will need to be conducted. This is to ensure no long-term environmental effects occur. Environmental monitoring is needed for the following areas:
• Ash - Monitoring consists of chemical testing to determine suitability of material for landfill placement.
• Soils - Monitoring consists of using portable meters to determine if soils are contaminated by volatile hydrocarbons. Contractors do monitoring if there has been a determination that chemicals such as oil or diesel has spilled on site.
• Groundwater - Monitoring is done on selected sites to determine effects of rainfall leaching (leaking) through ash areas or stockpile areas.
A checklist for close out procedures follows :
• Site number and location
• Date closure complete
• Household hazardous waste removed
• Contractor equipment removed
• Contractor petroleum and other toxic spills cleaned up if ash piles removed
• Compare baseline information of the temporary site conditions after the contractor vacates the site.
Annex J Disaster Recovery 2008 -27- Coshocton County Emergency Operations Plan DISASTER RECOVERY
Tab 8 - Damage Assessment Team As of June 2007 Name Profession / Skills
Jim Stoffer Real Estate Sales
Darlene Guess Real Estate Sales
Jim Nelson Real Estate Sales
Jim Vanaman Real Estate Sales / Insurance
Chuck Hathaway Construction business owner
Tom Sutton Construction business owner
Fred Wachtel County Engineer and Flood Plain Manager
Contact information for the team is maintained in the Controlled and Sensitive Information Document.
Annex J Disaster Recovery 2008 -28- Coshocton County Emergency Operations Plan DISASTER RECOVERY
Tab 9 - FEMA Cost recovery for Pet Evacuations and Sheltering
The following FEA document DAP9523.19 describes services and costs that are eligible for reimbursement under the stipulations identified in the document.
The following is the first page of the five (5) FEMA page document.
Annex J Disaster Recovery 2008 -29- Coshocton County Emergency Operations Plan DISASTER RECOVERY
Annex J Disaster Recovery 2008 -30-
COSHOCTON COUNTY EMERGENCY PLANNING COMMITTEE
HAZARDOUS MATERIALS PLAN
2009
Last update: 1-30-09
Annex K - Hazardous Materials Plan 2008 - 1 - Coshocton County Emergency Planning Committee Hazardous Materials Plan Table of Contents 1.0 INTRODUCTION ...... 4 1.1 PURPOSE ...... 4 1.1.1 RELATIONSHIP TO OTHER PLANS ...... 4 1.2 BASIC PLAN ...... 5 1.3 PROMULGATION STATEMENT ...... 6 1.4 PLAN MAINTENANCE ...... 7 1.5 PLAN EXERCISE ...... 8 1.6 RELATIONSHIP TO OTHER PLANS ...... 8 2.0 SITUATIONS AND ASSUMPTIONS ...... 9 2.1 SITUATIONS ...... 9 2.1.1 Hazard Analysis ...... 9 2.1.2 Fixed Facility Hazards ...... 10 2.1.3 Transportation Hazards...... 11 2.1.4 Transportation Spill History ...... 11 2.2 ASSUMPTIONS ...... 11 2.2.1 Response Time ...... 11 2.2.2 Weather Factors...... 11 2.2.3 Demographic Factors ...... 11 2.2.4 Responsibility Capability ...... 12 3.0 MITIGATION ACTIVITY ...... 12 3.1 MUTUAL AID PLAN ...... 12 3.1.1 EHS Facility Reporting ...... 12 3.1.2 Mutual Aid Agreements ...... 12 3.1.3 Training Program...... 13 3.1.3.1 Training Needs XXX ...... 13 3.1.3.2 Training Methods ...... 15 3.1.3.3 Training Sources ...... 15 3.1.3.4 Training Evaluation ...... 15 3. 2 PUBLIC EDUCATION ...... 15 3.3 RESOURCE MANAGEMENT ...... 15 3.3.1 Existing County Resources ...... 16 3.3.2 Resources From Outside the County...... 16 4.0 RESPONSE PROCEDURES ...... 16 4.1 INITIAL NOTIFICATION ...... 16 4.2 INITIAL ASSESSMENT ...... 17 4.3 DOCUMENTATION ...... 17 4.4 INCIDENT COMMAND SYSTEM ...... 18 4.5 EMERGENCY OPERATIONS CENTER ACTIVATION ...... 18 4.5 COMMUNICATION ...... 18 4.7 EMERGENCY MEDICAL SERVICE ...... 18 4.8 PUBLIC NOTIFICATION AND WARNING ...... 18 4.9 EVACUATION ...... 18 4.10 MASS CARE AND SHELTERING ...... 18 4.11 PUBLIC & MENTAL HEALTH SEARCH AND RESCUE ...... 18 5.0 RECOVERY ...... 18 5.1 CLEANUP AND DISPOSAL ...... 18 5.1.1 Minor Spills or Releases...... 18 5.1.2 Major Spills or Releases...... 19 5.2 INVESTIGATIVE FOLLOWUP ...... 19 5.4 DOCUMENTATION AND CRITIQUE ...... 20
Annex K - Hazardous Materials Plan 2008 - 2 - Coshocton County Hazard Material Plan
5.5 COST RECOVERY ...... 20 5.2.1 Recovery Process ...... 20 5.2.2 Recovery Procedure...... 21 6.0 AUTHENTIFICATION ...... 22 6.1 AUTHENTICATION ...... 22 6.2 REFERENCES ...... 23 7.0 ADDENDUM LIST ...... 24 TAB 1 REFERENCE MATERIALS ...... 24 T 1.1 General Planning Publications...... 24 T.1.2 Technical Planning References ...... 24 T.1.3 Computer Software Modeling...... 24 T.2 Video Tapes ...... 24 T.3 Location of References ...... 24 TAB 2 CHECKLIST FOR RESPONSE TO A HAZARDOUS MATERIAL RELEASE INCIDENT ...... 25 TAB 3 HISTORY AND PROJECTION OF LEPC EXERCISES ...... 28 TAB 4 TECHNIQUE FOR SPILL CONTAINMENT AND CLEANUP ...... 29 TAB 5 AFTER ACTION REPORT ...... 32 TAB 6 CRITICAL SITE INFORMATION GUIDE ...... 33 TAB 7 HAZ -MAT TEAM MOBILIZATION ...... 34 TAB 8 WHO PAYS FOR THE CLEANUP ?...... 36 TAB 9 CHECK LIST FOR HAZARDOUS MATERIALS INCIDENTS ...... 37 TAB 10 DEFINITION OF TERMS AND ACRONYMS ...... 39 TAB 11 CHANGE LOG ...... 42 TAB 12 DISTRIBUTION LIST ...... 43 TAB 13 EHS FACILITY ANALYSIS AND ASSESSMENT ...... 44
Annex K - Hazardous Materials Plan 2009 - 3 - Coshocton County Hazard Material Plan
1.0 INTRODUCTION
1.1 PURPOSE
The Coshocton County Hazardous Materials Plan is the document that assigns responsibility to organizations and individuals for carrying out specific actions dealing with a hazardous material release that exceeds the capability for any agency or department. Section 3750 of the ORC requires Coshocton County to have a county contingency plan for hazardous materials.
This document sets forth lines of authority and organizational relationships and shows how all actions are to be coordinated. It describes the plan to minimize impact to county residents and the environment. It also identifies personnel, equipment, facilities, supplies, and other resources available within Coshocton County for use during the response and recovery operations of any hazardous material release.
The elected leadership in Coshocton County is legally responsible for ensuring that necessary and appropriate actions are taken to protect people and property from the consequences of emergencies or disasters. A systematic approach is taken to treat each action as one phase of a comprehensive process with each phase building on the accomplishments of the preceding one. The overall goal is to limit the impact caused by a chemical release emergency in Coshocton County.
1.1.1 Relationship to Other Plans
The Coshocton County Emergency Operations Plan is the foundation document for the protection of health, safety, and property of residents in the county from chemical releases. This plan is intended to facilitate multi-agency and multi-jurisdictional coordination between local, state, and federal agencies during emergencies. The Coshocton County Hazardous Materials Plan is integrated with the following EMA peer documents:
1. Emergency Operations Plan (The Hazardous Materials Plan is part of the Emergency Operations Plan ) 2. Emergency Reference Directory 3. Emergency Resource Catalog 4. General information 5. Controlled and Sensitive Information Document 6. Standard Operating Procedures 7. Handbook of Emergency Forms 8. Continuity of Operations Plan
Townships, Villages, and the City of Coshocton have, through their elected officials, subscribed to be part of the county wide emergency management plan. Documentation recording this action is on file in the EMA office.
Annex K - Hazardous Materials Plan 2009 - 4 - Coshocton County Hazard Material Plan
The Coshocton County Emergency Operations Plan with Annex K will be activated by the Coshocton County EMA Director in the event of a chemical release in the county.
1.2 BASIC PLAN
This document is based on a hazard analysis and risk assessment performed using many sources of information. For more information on the hazard analysis and risk assessments, see Section 2.1 Hazard Analysis.
Cameo software or the Emergency Response Handbook is used to determine the downwind effects for each hazardous chemical released.
Under Section 3750 of the ORC, each individual facility using, storing, or generating listed hazardous materials is required to provide information annually regarding the type and or amount of these chemicals. March 1 st of each year is the deadline for the annual data reporting to the LEPC, SERC and jurisdictional fire department.
A definition of terms and acronyms is found in Emergency Operation Plan , Section 5, References.
Annex K - Hazardous Materials Plan 2009 - 5 - Coshocton County Hazard Material Plan
1.3 PROMULGATION STATEMENT
Annex K - Hazardous Materials Plan 2009 - 6 - Coshocton County Hazard Material Plan
1.4 PLAN MAINTENANCE
The Coshocton County LEPC is responsible for ensuring that necessary changes to the Hazardous Materials Plan are incorporated and distributed. The Emergency Management Agency (EMA) staff conducts a hazard analysis for all chemical facilities in Coshocton County. The LEPC uses the National Response Team’s Hazardous Materials Emergency Planning Guide . NRT - 1 (3/87) guidance document and the supplement, Technical Guidance for Hazards Analysis (12/87), in conjunction with the CAMEO program and its maps.
The SARA Title III chemical inventory report and an Material Analysis and Assessment Form from each facility are used to analyze the quantities and storage conditions for each chemical, looking at maximum amounts of chemical for single and multiple containers at each facility.
Chemical inventory data is entered into CAMEO software that supports mapping and is used to study the geographic formations and the populations surrounding each EHS facility. These maps illustrate high density residence and facility locations that surround the facilities.
Knowing the particular chemical and the amount of release (or assuming the maximum release), and the existing weather conditions, the model can predict the distance and speed the plume can travel and the necessary evacuation area. Information on file at the EMA office includes credible worst case scenarios of a release at the facility, the chemical, and the amount of the release.
Each organization having responsibilities in this Hazardous Materials Plan is responsible for updating annually its portion of the plan. Causes of changes could be from deficiencies identified by emergencies, drills, exercises or changes in the emergency response organizations. During the annual review, effort is taken to ensure that plan elements are valid and current. All changes will be submitted not later than July 1 st each year to the Coshocton County LEPC for comment and/or inclusion into the plan.
The Coshocton County LEPC, with the cooperation of the Coshocton County EMA and the Coshocton City Fire Department (Haz-Mat Team), is responsible for maintenance of this document. The Emergency Management Agency Director is responsible for ensuring that necessary changes to the Hazardous Materials Plan is documented, incorporated and distributed. The EMA Director will forward revisions to all affected and responsible organizations for acceptance before the final version is distributed .
Changes to the Hazardous Materials Plan are recorded in the Change Control Log for the Basic Plan. A Distribution List, Tab 12, records the recipient's names and agencies.
Annex K - Hazardous Materials Plan 2009 - 7 - Coshocton County Hazard Material Plan
Also, the LEPC is required to annually submit this plan through the Ohio Emergency Management Agency for formal review and acceptance by the State Emergency Response Commission (SERC). The plan must be submitted for review not later than October 17th of each year. If the SERC refuses to concur with the plan, the LEPC will be directed to modify plan as per SERC recommendations within 60 days of SERC’s order. The plan will then be re-submitted for review.
Coshocton County LEPC, with the help of the Coshocton County Emergency Management Agency, will conduct an annual exercise to test this Hazardous Materials Plan , the county’s EOP, and individual facilities/response organizations Standard Operations Procedures (SOP).
1.5 PLAN EXERCISE
The requirements are for the Coshocton County LEPC to test the Hazardous Material s Plan annually with an exercise. The LEPC exercise cycle is four years and during this cycle there is a requirement for at least one (1) Table Top, one (1) Functional, and one (1) Full Scale exercise. There is also a requirement that during the cycle each of the Objectives listed in the LEPC Exercise Handbook must be addressed at least once.
The Coshocton County LEPC will attempt to conduct a table top exercise before it conducts a functional or full scale exercise as part of the preparation for the exercises. Orientation seminars may also be used to educate individuals who have responsibilities within this plan.
Over the 4-year period, exercises will be moved between municipalities, villages and agencies to build response experience.
The LEPC, with the help of the Coshocton County Emergency Management Agency, will be responsible to meet the requirements outlined above. The EMA Director may elect to use the LEPC exercise program to annually test the Coshocton County Emergency Operations Plan .
For a list of past and future Coshocton County LEPC sponsored exercises, see Tab 3.
1.6 RELATIONSHIP TO OTHER PLANS
The Coshocton County Emergency Operations Plan is the underlying document for the protection of health, safety and property of the public in the county from all natural and man-made disasters. It is the principle guide for the agencies of Coshocton County and other local government entities in mitigating emergencies and disasters. This plan is intended to facilitate multi-agency and multijurisdictional coordination, particularly between local, state, and federal agencies in emergency operations.
Annex K - Hazardous Materials Plan 2009 - 8 - Coshocton County Hazard Material Plan
The Hazardous Material Annex K to the Emergency Operations Plan provides procedures to protect the public from transportation, storage, and fixed site hazardous material incidents.
Each fixed facility having extremely hazardous substances is required to develop an on-site emergency plan that specifies notification, response activities, and coordination procedures with outside agencies. Information on fixed-site planning is collected during the hazard analysis process performed by the LEPC. Summaries of each facility are stored with the LEPC office.
Coshocton County’s emergency response agencies (fire, law enforcement, etc.) have entered into mutual aid agreements within the county and adjacent counties that increase response capabilities.
Mutual aid for the support of response functions in addressed by agreements between the Director of the EMA for Coshocton County and EMA directors of six adjacent counties. Copies of this plan are provided to all adjoining planning districts.
The Ohio Emergency Management Agency has developed the Hazardous Materials Emergency Management Plan which outlines the responsibilities of the appropriate state agencies in responding to hazardous material emergencies that exceed county capability.
2.0 SITUATIONS and ASSUMPTIONS 2.1 SITUATIONS
2.1.1 HAZARD ANALYSIS
Coshocton County is at risk for an uncontrolled release of a hazardous material from a fixed site or during transport. Sources of hazardous material incidents are: transportation routes, fixed facilities, pipelines, illegal dumping, chemical misapplication and incidents caused by natural occurrences.
a) The following sources of information were used in developing a hazard analysis and risk assessment for the hazardous materials known to be present in Coshocton County: Information was reported from the individual facilities in their annual reporting of chemical inventory data, individual facility maps, volume and type of materials inventoried, storage method, and the health hazard of each chemical. The data is stored IN CAMEO and in the facility chemical data sheets, Tab 14.
The chemical quantities on file are the maxim amounts reported and present the worst case scenario for emergency planning
b) Information obtained from site visits includes information on the facility’s chemicals, locations, and general information for nearby chemicals, if they have a lock box , their
Annex K - Hazardous Materials Plan 2009 - 9 - Coshocton County Hazard Material Plan training and safety program, their contingency plan, if they have one , procedures for notification in case of spill, the resources they have to assist in a Haz-Mat incident, and other information that could enhance an emergency response; c) Information gathered in two (2) Commodity Flow Studies performed in 2001 and 2002 for the transportation traffic of hazardous materials; d) Information from historical release events of the individual facilities in Coshocton County where hazardous materials had posed problems in the past.
2.1.2 FIXED FACILITY HAZARDS
This section identifies Ohio Revised Code (ORC) requirements 3750.04.A and the location in the document where the plan records compliance.
1) Identify each EHS facility Tab 13 a) Identify the hazardous substances Tab 13 b) Facility who is to participate in planning Tab 13 2) Identify EHS facilities which are at risk Tab 14 3) Identify transportation routes to / from site Tab 14 4) Document response methods and procedures Tab 14 5) Designate community emergency coordinator Tab 14 Designate heads of response organizations Tab 14 6) Identify procedures for notification and communication Tab 14 between responders and the public 7) Methods for determining an occurrence and area / population Tab 14 that would be affected 8) Identify equipment, facilities and personnel Tab 14 9) Identify evacuation plans and alternative routes Tab 14 10) Plan for mutual aid Tab 14
3750.04.B Plan Submittal Section 1.4
3750.04.C Annual exercise Section 1.5
The risk assessment has been documented by individual facility and can be found in Tabs 13 and 14 of this plan. The risk assessment has identified the following as the materials that pose the greatest risk to the population in Coshocton County:
Ammonia - A liquid form of anhydrous ammonia is stored in several locations in the county. The ammonia is used for agricultural purposes and distributed from above ground storage locations for land application. Several industries in the county have an industrial application that uses anhydrous ammonia for their process.
Annex K - Hazardous Materials Plan 2009 - 10 - Coshocton County Hazard Material Plan
Chlorine - There are three (3) water treatment facilities in the county that use Chlorine (150 lb and 1 ton cylinders)
Propane - Propane is stored in above ground tanks at several distribution locations in the county. Standard safety practices are used in handling propane at these locations. None of the propane locations are near large centers of population.
2.1.3 Transportation Hazards
Hazardous materials are transported into and through the county by highway, rail, and pipeline. Sate Route 83 bisects the county north to south and State Routs 16 and 36 bisect the county east to west. There numerous county and township roads that provides access to the entire county.
Maps of routes used to transportation from and from each EHS facility are documented in Tab 14.
Pipeline locations and contents conveyed by the pipelines are on file in the EMA office.
2.1.4 Transportation Spill History
Hazardous material spills in the county, since 2005, have been limited to fuel spills. The spills have been at random locations triggered by various persons.
2.2 ASSUMPTIONS
2.2.1 RESPONSE TIME
Most of the roads in the county are two lane roads and blockage of one lane for emergency vehicles would not inhibit all traffic. Traffic would be able to pass at a reduced rate of travel.
2.2.2 WEATHER FACTORS
Coshocton County is in the temperate climate zone and as such will experience periods of heat and cold. Cold winter weather will close roads for a day or two. Icing of roads are possible making response impossible or very slow.
High water at any time of the year will cause rivers to overflow their banks and close roads
2.2.3 DEMOGRAPHIC FACTORS
The county is predominately rural with an associated low population density making a chemical spill a relatively minor concern.
Annex K - Hazardous Materials Plan 2009 - 11 - Coshocton County Hazard Material Plan
2.2.4 RESPONSE CAPABILITY
Coshocton County has limited response capability but realizes that local resources will be required to respond first before additional resources are requested. Large emergencies will require resources from surrounding counties or draw on the regional Haz-Mat for assistance.
3.0 MITIGATION ACTIVITY
3.1 MUTIAL AID PLAN
3.1.1 EHS FACILITY REPORTING Each facility in Coshocton County, with a listed hazardous material at or greater than the listed threshold quantity, is required to provide specific information about the material to the SERC, jurisdictional fire department, and LEPC. (This information is included in Tab 14 and addresses each facility.)
Each fire department visits and evaluates the facility’s specific response plan for: a) Response notification b) Protection for any hazardous material to insure the containers are not subject to damage or fire c) Confirmation that the facility possesses and uses the necessary PPE for its employees d) Hazardous material location and the proper entry routes to be used by responders.
The Coshocton County LEPC visits the reporting facilities to: a) Determine the same things the fire departments check. b) Determine if all reportable hazardous materials are reported. c) Observe overall safety practices at the facility. d) Determine if the maximum reported quantity is correct. e) Determine if there are additional materials that should be reported.
3.1.2 MUTUAL AID AGREEMENTS The Fire Departments in Coshocton County have entered into a county-wide mutual aid agreement to assure adequate material and mutual aid will occur . The initial response in Coshocton County is generally by a fire department that will determine if the Coshocton County Haz-Mat Team will need to respond. The mutual aid agreement between other county fire departments insures that there will be resources on site to support the Haz-Mat Team response.
While Coshocton County has the means for initial and, in most cases, complete response capabilities for a hazardous materials incident, it is possible that mutual aid
Annex K - Hazardous Materials Plan 2009 - 12 - Coshocton County Hazard Material Plan from surrounding counties and state agencies may be required. The Coshocton County Haz-Mat Team is a part of the State Homeland Security Region 8 Haz-Mat response. There are four (4) teams that have agreed to respond to a call from another Haz-Mat Team in the region. The Coshocton County Haz-Mat Team will make the request for additional help when needed. When the entire county Haz-Mat capacity is exhausted, the EMA Director (EOC) can make the request for additional resources.
Mutual aid agreements, memorandums of understanding, or letters of agreement from various organizations (private and public) for additional personnel and equipment are on file in the EMA office.
Each fire department shall respond to hazardous materials incidents according to departmental procedures. If a fire department is first on scene, they shall establish an incident Command Post (CP), appoint an Incident Commander, mark the command post with a green flag, and per ICS procedures, the Incident Command will retain command until there has been a proper transfer of command.
Each fire department will annually inspect all the facilities in their jurisdiction that use, store, and/or generate hazardous materials. Records of all inspections shall be kept on file at the respective fire station.
Facilities with lock boxes must furnish the jurisdictional fire department with a key to that lock box or make a key available to them in time of emergency.
Local law enforcement shall respond to hazardous materials incidents according to departmental procedures.
Local law enforcement will provide security and traffic control at the scene. They will provide communications and dispatching as necessary to assist the Coshocton County Haz-Mat Team with their effort for hazardous material release incidents.
EMS personnel will respond to hazardous material incidents according to their procedures. They shall establish and maintain communications with and coordinate their response efforts with Incident Command. They shall notify the Coshocton County Memorial Hospital (or other medical facility) of any contaminated victims they may be transporting. They should provide as much information to the Coshocton County Memorial Hospital (or other medical facility) as possible to assist the hospital in their preparation for the arrival of any chemical emergency victims.
3.1.3 TRAINING PROGRAM
3.1.3.1 TRAINING NEEDS
The Coshocton County LEPC maintains a training expectations program for first responders (fire, law enforcement, EMS, REACT, and others) who may be involved in a
Annex K - Hazardous Materials Plan 2009 - 13 - Coshocton County Hazard Material Plan hazardous materials incident. The Coshocton County LEPC will provide expenses, materials and instructors at no cost to the responders for the classes on the LEPC listing. Local industry and fire organizations also provide training opportunities.
Organizational heads are responsible for individual departments in seeing their personnel are kept refreshed in their training. Training records are kept in individual department files. Annually, the LEPC will request a training status and training needs listing from each responder organization.
The following general training standards and goals are coordinated with each individual group. 1) Emergency Management and First Response personnel To have all personnel educated to the Hazardous Materials Awareness Level within the first six months of employment and trained in the National Incident Management System (NIMS).
2) Fire Service Departments in Coshocton County will continue to train and maintain their current level of expertise in hazardous materials response. The following courses accomplish this goal:
Hazardous Materials Awareness Level Hazardous Materials Operations Level Hazardous Materials Technician Level Hazardous Materials Incident Commander
3) Law Enforcement
Hazardous Materials Awareness Level Hazardous Materials Incident Commander National Incident Management System
4) LEPC Members
Hazardous Materials Awareness Level Emergency Operations Center course National Incident Management System Exercise Design.
5) Public Officials
FEMA Hazardous Materials Introduction for Public Officials Emergency Operations Center operations Hazardous Materials Awareness Level National Incident Management System
Annex K - Hazardous Materials Plan 2009 - 14 - Coshocton County Hazard Material Plan
6) SARA Reporting Facilities
Training will provided upon request or as deemed necessary by L.E.P.C. to facilities based on the Ohio Revised Code, section 3750 or any other of the above mentioned training classes.
3.1.3.2 TRAINING METHODS
Historically Coshocton County Emergency first responders have provided their own training through the Ohio Fire Academy or other out sourced resources. Each department monitors their own training program to make sure their personnel are trained to comply with state standards.
3.1.3.3 TRAINING SOURCES
The LEPC/EMA office assists in coordinating training through the following agencies: 1) Ohio Fire Academy 2) FEMA 3) Ohio Emergency Management Agency 4) Department of Justice 5) Colleges and Universities
3.1.3.4 TRAINING EVALUATION
Training and proficiency is tested and evaluated through drills and exercises.
3.2 PUBLIC EDUCATION
Details for Public Education are recorded in EOP, Section 2.7.5.
3.3 RESOURCE MANAGEMENT
3.3.1 EXISTING COUNTY RESOURCES
A list of the equipment available for a hazardous material response is found in the inventories of each fire department and in the Coshocton County Emergency Resource Catalog . The Catalog contains the following:
Section 1 Materials and services listed alphabetically, in the county and state Section 2A Fire fighting equipment listed by fire company Section 2B Fire fighting equipment listed by equipment category Section 3 Coshocton County Engineer's heavy equipment inventory
Annex K - Hazardous Materials Plan 2009 - 15 - Coshocton County Hazard Material Plan
The Resource Catalog information is updated every 2 years for accuracy. Section 1 resources are coded to comply with Federal typing guidelines.
3.3.2 RESOURCES FROM OUTSIDE the COUNTY
These resources are available for support by other responders in Coshocton County through procedures in the mutual aid agreements, and organization operating procedures.
At any time the incident expands to require additional resources, the Haz-Mat Team has the authority to activate the Region 8 Haz-Mat Plan and obtain additional Haz-Mat teams. If these Region 8 teams respond, they operate under their team procedures and authorities, but at the direction of the Incident Commander.
The Coshocton County Emergency Operations Center can be activated at the request of the incident commander if there is a need for additional resources beyond the resources of the Haz-Mat teams.
4.0 RESPONSE PROCEDURES
4.1 Initial Notification
As required by ORC 3750.06, the owner or operator of the facility from which the release of an Extremely Hazardous Substance or hazardous substance has occurred shall immediately notify verbally by telephone, radio, or in person , the following: a) Coshocton County Emergency Management Agency (the EMA Director) or designee b) The fire department with jurisdiction at the incident site. c) Ohio EPA. The verbal notification shall be given within thirty minutes after knowledge of the release, unless it is impracticable under the circumstances.
A hazardous material spill or release maybe first detected by a resident, passerby or worker and called into the 911 Public Safety Answering Point.
Coshocton County utilizes Enhanced 911 with the primary Public Safety Answering Point (PSAP) at the Coshocton County Sheriff’s Office. The secondary PSAP is at the Coshocton City Fire Department. If one of the PSAPs is down for any reason, then the calls are automatically routed to the other. Both PSAPs are equipped with computer aided dispatch software that displays jurisdiction information for fire, EMS and law enforcement. Both of these locations are staffed 24 x7. This information is then relayed through FAX, alpha pager, and telephones.
All hazard radios in the Sheriff's dispatch room, EOC, and twenty two (22) other public locations will receive notification from the national weather service.
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All fire departments are dispatched by radio. The law enforcement agencies are dispatched with direct radio contact and alpha pagers. The PSAPs communicate to surrounding counties and agencies for possible involvement using phone and LEADS teletype. Alpha pagers are used as a backup by the fire chief, HazMat captain, and the fire prevention officer.
For public notification of an emergency, Coshocton County has a total of seven (7) siren locations.
The sheriff’s department can place a voiceover announcement on the Adelphia cable system.
There are established levels of emergency notification used by personnel in the Sheriff’s Department for snow and hazardous materials.
WTNS 99.3 FM, 1560 AM Radio and Cable Channel 2 of Coshocton will use Emergency Alert System.
West Lafayette residents use Time-Warner cable service. A call is made to the mayor’s office to create an emergency message for broadcast on the community channel. The request is executed through the Zanesville WHIZ newsroom, 740-452-5431.
4.2 Initial Assessment
Incident assessment is dependant upon the type of emergency that exists regardless of the disaster. First response personnel have been trained in the incident command systems. Scene safety is the first item assessed followed by life safety, property conservation, and environmental concerns. If life safety is an item of concern, victims are triaged, and then treatment and transport are assigned.
Property conservation is addressed by evaluating the infrastructure needs such as utilities, transportation and building integrity. Many times the impact on the environment is greater then first considered. Extra care should be given to properly evaluate the effects that this may have on the eco system. This is the reason that it is so important to monitor the effects that an incident will have on the environment well into the future with local health and environmental representatives.
4.3 Documentation
When notification of a hazardous material release is received by the Coshocton City Haz-Mat Department, an incident ticket is opened. Special fire department software (FireHouse ) is used to record initial and subsequent data that is collected over time. The software is used to document all pertinent incident information required under SARA Title III, Section 304, b, 2 and ORC 3750.06. Data captured by the software is
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4.4 Incident Command System
The Incident Command System, adopted by Coshocton County emergency responders, is consistent with the National Incident Management System (NIMS) and is detailed in Standard Operation Procedures, Section E.
Details for the following Sections are found in the EOP.
Section Title EOP Section
4.4 Emergency Operations Center Activation 3.4 4.5 Communication 3.5 4.7 Emergency Medical Service s 3.6 4.8 Public Notification and Warning 3.7 4.9 Evacuation and Sheltering in Place 3.8 4.10 Mass Care / Sheltering 3.9 4.11 Public & Mental Health Search and Rescue 3.10
Specific information can be found in Tab 2 providing a general checklist for the actions required by the responders to a hazardous material release incident.
Clean up and recovery operations will continue until the approval that it is safe to open the area again.
The local law enforcement shall oversee security for the area of the incident.
The continuation of dissemination of emergency public information will be continued as long as necessary.
5.0 RECOVERY
5.1 CLEANUP and DISPOSAL
The clean-up and disposal process will be coordinated by the Incident Commander in conjunction with the Ohio Environmental Protection Agency and the Health Department and with facility or transporter personnel.
5.1.1 Minor Spills or Releases For minor spills or releases first responders should use the appropriate technique for the situation. Such techniques may include, but are not limited to: - flushing the area with water
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- gathering the contaminant into DOT permitted drums for proper disposal.
5.1.2 Major Spills or Releases If the situation goes beyond emergency responder’s capabilities, private contractors will be called in at the expense of the spiller. Techniques may include: - hydraulic and mechanical dredging - excavating - skimming - Pumping - Dispersion / dilution - Vacuuming
For billing purposes, only the party responsible for the spill or release should call the private clean-up companies. A list of private contractors and their capabilities is available in the Emergency Resource Catalog . a) Restoration recommendations during an incident will be made by the Ohio Environmental Protection Agency. b) In conjunction with the Ohio Environmental Protection Agency, the on-scene coordinator and Incident Commander, the Health Department will determine return criteria and issue a statement through the Public Information Coordinator authorizing the return of evacuees.
The Health Department will also provide epidemiological studies following the incident utilizing the Ohio Department of Health when necessary. c) The Health Department will test or provide for testing of water, air, soil or food as applicable. d) Following the removal of hazardous materials from the clean-up, the affected area must be returned to its original condition when feasible under the supervision of the Ohio EPA.
If residual contamination remains and it is determined that additional removal is not feasible, a site closure plan should be written for review by applicable state and federal agencies.
5.2 INVESTIGATIVE FOLLOWUP
An incident log and any accompanying documents must be kept for; future reference, compiling historical reports, possible litigation.
Each response agency will submit a written document to the Coshocton County Emergency Management Agency explaining: - Notification method
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- Time of response - Tasks performed - Other locations pertinent to the incident where personnel were maintained (e.g., shelters, operations center, etc.) - List of any problems encountered
Investigative follow-up responsibilities are: Circumstances of the release - Fire Department Possible criminal activity - Law Enforcement Recovery of clean-up costs - Prosecutor LEPC information repository - Coshocton County EMA
5.4 DOCUMENTATION and CRITIQUE
Individual organizations are responsible for maintaining a log of their supplies, personnel, and equipment used during the incident and to maintain records of their activities for the entire incident.
An informal discussion is held with participants to review the response and determine the extent of any secondary issues. This discussion is facilitated by EMA and will identify any recommended changes in plans or procedures. Each agency will review and update SOPs considering recommendations from the critique. Likewise, any deficiencies in the county plan will be submitted to the LEPC for future assistance in eliminating the incident root cause.
If there implications, a formal review will be scheduled by EMA with all participants.
5.5 COST RECOVERY
5.2.1 RECOVERY PROCESS
The Ohio Revised Code, Section 3750.13 states that any person responsible for causing or allowing an unauthorized spill, release, or discharge of a material into or upon the environment is liable for the necessary and reasonable, additional or extraordinary costs incurred by responding organizations.
Cost recovery is initiated by assessing the damage and extra-ordinary expenditures that the spill or incident has cost the county or fire departments for supplies, equipment, personnel, and vehicles. It is at the discretion of the responding fire department’s chief whether an invoice will be submitted for reimbursable expenses for the department.
The Local Emergency Planning Committee shall receive the completed forms of resource usage from all response organizations involved in an incident and shall bill the responsible party for reimbursement.
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If problems occur in obtaining reimbursement, the services of the Coshocton County Prosecutor will be requested to aid in collection of the funds. The LEPC, per Section 3750 of the ORC specifies the county prosecutor representation.
The spiller, who caused or is responsible for the incident, is responsible for paying all “extra-ordinary” expenditures by law. Coshocton County has a set of forms for listing and accounting for all usage and cost. Procedures describing the preparation and use are detailed in Standard Operation Procedures , Section K, Spill Reimbursement Procedure .
Request for state assistance will be made using the steps documented in the EOP, Section 4 Recovery. Request for Federal assistance must be coordinated through the Ohio Emergency Management Agency.
5.2.2 RECOVERY PROCEDURES a) An incident managed by a single department may invoice directly or through the Coshocton County EMA. b) All multi-jurisdictional incidents will be submitted to the responsible party as a single invoice by the MCEMA. The jurisdictional fire department will provide a list of all responding departments or agencies to MCEMA when they submit their invoice. c) All invoices will be submitted to EMA within two weeks after the incident. d) Each responding department’s financial person needs to maintain records to verify all expenditures in order to recover those costs. The following are examples: - wages, including overtime - clean-up materials expended - contractual materials (e.g. lights, cranes) - food - transportation costs for special needs evacuees - containment materials and supplies - communication costs e) The EMA will include a 20% administrative charge in addition to the total invoice. f) If a settlement in full cannot be reached with the responsible parties, the community of jurisdiction and its legal counsel and/or the EMA and its legal counsel are authorized to negotiate a settlement or bring civil suit against the responsible party. (ORC. 3745.13).
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6.0 AUTHENTIFICATION and REFERENCES
6.1 AUTHENTICATION
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6.2 RFERENCES
The following list of laws that pertain to the development of the Hazardous Materials Plan and are organized by Federal, State, and Local jurisdictions.
1. Federal Authority Superfund Amendments and Reauthorization Act of 1986 Title III, Sections 301- 330 National Oil and Hazardous Materials Contingency Plan, 4OCFR Part 300 Title 49, Code of Federal Regulations, Parts 100-199 Occupational Safety and Health Administration Regulation 1910.120 Fire Safety Guidelines Comprehensive Environmental Response, Compensation, and Liability Act of 1980 Resource Conservation and Recovery Act Disaster Relief Act of 1974, Public Law 93-28 8 Robert P. Stafford Disaster Relief and Emergency Assistance Act of 1988 Civil Defense Act of 1950 Presidential Directive #26 of 1982 Comprehensive Environmental Response Compensation Liability Act of 1980 Federal Emergency Management Agency Rules, 44CFR Part 302 Toxic Substances Control Act Clean Water Act/Federal Water Pollution Control Act, PL95-2F1 Clean Air Act Hazardous Materials Transportation Act, PL93 -633 Federal Hazardous Substances Act, PL97-414 Solid Waste Disposal Act National Defense Plan
2. State Ohio Revised Code 5502 Emergency Management Ohio Revised Code 3750 (Superfund Amendments & Reauthorization Act) Ohio Revised Code 4950 (Hazardous Materials Transportation in Ohio) Ohio Revised Code Sections governing individual State Agencies (ORC Titles 1,9,15,33,37,39,41,43,45,49,51,53,55,61) Ohio Revised Memorandum of Understanding for Response to Hazardous Materials Incidents, J June 1988 Governor’s Executive Order dated June 16, 1978 Memorandum of Understanding between Ohio and the ARC Memorandum of Understanding’s between State Agencies (on file at Ohio EMA and the Individual State Agency Offices ORC 23 05.232 Good Samaritan Act The Ohio Administrative Code Military Support to Civil Authorities Plan Interstate Civil Disaster Compact
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7.0 ADDENDUM LIST
Tab 1 REFERENCE MATERIALS
T 1.1 GENERAL PLANNING PUBLICATIONS
Hazardous Materials Emergency Planning Guide (NRT- 1) National Response Team, March 1987 in EMA Reference Library Hazardous Materials Plan Development Document State of Ohio, 1995 (on-line) Hazardous Material Plan - 2008 Hazardous Materials for First Responders International Fire Service Training Association, 1988 (in EMA CD library) Hazardous Materials Exercise Evaluation Manual OHM-EEM (on-line) Hazardous Materials Transportation: A Legislator’s Guide National Conference of State Legislatures, 1984 (on-line) Technical Guidance for Hazardous Analysis US EPA (on-line)
T.1.2 TECHNICAL PLANNING REFERENCES North American Emergency Response Guidebook DOT, 1996 Fundamentals Course For Radiological Response Teams FEMA, 1984 Hazardous Materials Injuries: A Handbook for Pre-Hospital Care Bradford Communications Corporation, 1982 NIOSH Pocket Guide to Chemical Hazards DHHS No 85-114 , 1995 Fire Protection Guide to Hazardous Materials NFPA, 1996 DOT Emergency Response Guidebook - 2008 in EMA Reference Library Farm Chemical Handbook - 1995 Lowery’s Handbook of Right-To-Know and Emergency Planning
T.1.3 COMPUTER SOFTARE MODELING CAMEO for Windows
T.1.4 VIDEO TAPES Hazardous Materials “Scene Safety” Surviving Haz-Mat Incident by Emergency Resource Mastering Planning and Multi-Jurisdictional Incident Command #1 #2 Haz Com and Employee Introduction Material Safety Data Sheets Toxicology and Labeling Hazardous Materials Incident Emergency Response EENET Video Conference - Handling the Radiation Accident Victim in the Hospital ER At Risk “Understanding Title III” Building Bridges / Title III Community Understanding Title III Talk about Risk
T.3 LOCATION of REFERENCES These materials are on file at the Coshocton County EMA office
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Tab 2 CHECKLIST for RESPONSE to a HAZARDOUS MATERIAL RELEASE INCIDENT
The first response unit on scene will set up the Incident Command System. (At a minimum, an Incident Commander and a Safety Officer must be designated.)
Announce location of the Command Post to all other responding units.
Evaluate the scene from a safe distance before moving closer (example: use binoculars).
Obtain information about the cargo from placards, labels, shipping documents.
Consult DOT Emergency Response Guidebook for information concerning the precautions and initial isolation distances.
Inform the incoming companies of your evaluations and actions you are taking.
Notify the responsible party. If transportation incident, insure the vehicle driver, if capable, contacts their office.
Direct additional responding units as to which access routes they should use when approaching the incident.
Incident Commander determines the need for the Coshocton County Haz-Mat Team.
Request, through dispatch, for the Haz-Mat Team to be sent if needed.
Report the release to Ohio EPA if a suspected threshold quantity has been released (800-282-9378). This is the responsibility of the Responsible Party of the release.
Responders should make the call if there is some concern the Responsible Party is unable or can’t within the required 30 minute window.
NOTE: Make this call as soon as the incident is determined that it needs to be reported. Don’t delay making the call just to get all of the incident information.
Notify the local LEPC office at 622-1984 (EMA office. The responsible party also has 30 minutes to make the call. If unable to reach that number, they must call Sheriff’s 24- hour number at 622-2411 for record keeping.
Establish control zones (hot, warm, and cold).
Request Law Enforcement if needed to secure the scene.
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Establish exclusion perimeter to keep the public away from the emergency responders working area.
Notify water utility for that well head that it is at risk for public drinking water if within a one-mile radius of well head.
Perform the activities only to the response level that the on-scene responders have the training and capability to perform to mitigate the problem.
Establish a responsible party with on-scene response from chosen, qualified contractor as soon as possible. If they fail to do so, authorization may be needed to be obtained locally to have incident taken care of and the responsible party will pay.
Notify all agencies identified as responding to the incident of the escalation of the event requiring the Haz-Mat Team response.
Inform any additional responders of the escalation of the event requiring the Haz-Mat Team response.
Assign Incident Safety Officer and Record Keeper.
Request additional fire and EMS personnel as situation calls for.
Request Coshocton County EMA Director to notify appropriate officials and agencies as needed.
Request the EMA Director to assign a Public Information Officer (PIO).
Shelter-in-place or evacuate as the incident commander directs.
NOTE: Emergency responders have the authority to enter a residence or business to shut off ignition sources such as pilot lights, whether the resident is home or not when vapors from a flammable chemical have been released (OAG#87-099)
Responsible party has limited time to have on-scene response from chosen contractor to mitigate the incident. Otherwise, local authorities can take measures to have a contractor clean up, with the spiller taking responsibility for the expense.
Even though the jurisdiction authorizes funds for clean up, the party responsible for causing the release will be held accountable for clean-up expenses and payment to the clean-up contractor, either voluntarily or forcibly through legal prosecution for cost recovery.
If the incident requires additional resources that the Incident Commander can not obtain, he can request the Coshocton County EOC to be activated.
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Additional fire and EMS personnel will be requested as needed to assist with evacuation, traffic, crowd control, and other assigned tasks as needed.
Immediately contact the highest elected official for the jurisdiction and get authorization for the expenditure of funds if needed to pay a local qualified contractor to mitigate the incident.
Even if the jurisdiction authorizes funds for the clean up, the responsible party will be held accountable for causing the release and will be responsible for the payment of expenses, either voluntarily or through legal prosecution for cost recovery.
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Tab 3 History and Projection of LEPC Exercises
Date Type Location Issue 09/06/97 Functional Richard Downing Airport Mass casualty 09/12/99 Functional Kraft, Inc. Ammonia release 11/19/99 Table Top SR 36 and TR 202 Casualty / chemical release 11/12/02 Full Scale AEP – Conesville WMD 03/08/04 Table Top Coshocton WMD 06/22/05 Table Top Coshocton, EOC Chemical release 08/31/05 Functional Coshocton, Main Street Chemical release 04/20/06 Table Top * West Lafayette Chemical release, Ammonia 04/12/07 Functional * West Lafayette – Water Chemical release, Ammonia, Treatment Plant and Chlorine 2008 Table Top* Warsaw Chemical release and flood 2009** Full Scale * Warsaw Chemical release and flood
* Current LEPC cycle ** Proposed LEPC Exercises
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Tab 4 TECHNIQUES for SPILL CONTAINMENT and CLEANUP
The responsibility for selecting and implementing appropriate countermeasures is assigned to the Incident Commander (IC) in coordination with the responsible party’s On-Scene Person.
The responsible party is, by law, responsible for all cleanup countermeasures. The Coshocton County Haz-Mat Team and the County / City Health Departments are responsible for monitoring this responsibility to ensure that the following actions are taken:
1) The public is protected to the fullest extent possible. 2) An approved disposal site is selected. 3) Temporary storage sites are selected that are safe and secure. 4) The environment is protected to the extent required by law.
The Incident Commander is responsible for monitoring the response activity to ensure that appropriate containment / displacement techniques are being initiated. Containment methods may include:
Dikes Berms and Drains Trenches Booms Barriers in Soil Steam Diversion Patching and Plugging of Containers or Vessels Portable Catch Basins Over packed Drums and other Forms of Containers Reorientation of the Container
The Incident Commander, in conjunction with the EOC, will help the responsible party with their clean up by helping to obtain private contractors for displacement techniques. These may include:
Hydraulic and Mechanical Dredging Excavating Skimming Pumping Dispersion / Dilution Vacuuming
Treatment of spilled hazardous substances is the responsibility of the responsible party. Monitoring of the clean-up is the responsibility of the Ohio Environmental Protection Agency in accordance with the State Operations Plan.
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EXPOSURE ASSESSMENT:
STATIONARY SOURCES: Initial assessment of the incident is the responsibility of the responsible party of the stationary facility. It is recognized that industry capability to assess the situation is supported by the in-depth knowledge of their chemicals, facilities, and the environment. The stationary facility is liable for damages resulting from a release and is motivated to provide timely and accurate assessment of each situation.
TRANSPORTATION SOURCES: The initial assessment of the incident will have to be a responsibility of the first responding unit on scene. The Initial Incident Commander will use information from placards, shipping documents, a call to CHEMTREC (1-800-424- 9300) to determine what the material(s) is and, with the aid of the Emergency Response Guidebook , determine how best to protect the population around the release site and to plan the response.
Other assessment capability is available:
1) The first responder has limited monitoring and assessment capability. 2) The Coshocton County Haz-Mat Team has some monitoring equipment for assessment. 3) The Ohio Environmental Protection Agency has in-depth assessment and monitoring capability. Response time for mobilization and deployment of Mutual Aid for Haz-Mat Response Teams is estimated to be two hours. 4) The Federal Regional Response Team has in-depth assessment and monitoring resources. Mobilization and deployment of the Federal Response Team is estimated to be three hours or more.
RESTORATION
1) The jurisdictional Health Department, in conjunction with State and Federal authorities (i.e., EPA, ODNR, etc.), is in charge of restoration efforts. 2) Treatment of recovered materials, contaminated soils and sediments is a responsibility of the responsible party. 3) When feasible, contaminated soils and sediments will be treated on site. Technologies available are incineration, wet air oxidation, solidification, encapsulation, solution mining (soil washing or soil flushing), neutralization/detoxification, and microbiological degradation. 4) Off-site transportation or storage, treatment, destruction, or secure disposition off- site may be provided in cases where EPA determines such actions as:
a) will create increased capacity to manage b) is necessary to protect public health, welfare or environment
5) Contaminated soils and sediments may be removed from the site. Technologies used to remove contaminated sediment on soils include:
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a) excavation b) hydraulic dredging c) mechanical dredging
6) Provisions of alternative water supplies can be provided in several ways:
a) individual treatment units b) water distribution system c) new wells or deeper wells d) cisterns
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Tab 5 AFTER ACTION REPORT
As soon as practicable, but not later than thirty (30) days after a release, the owner or operator of a facility or a transportation vessel from which a release of a hazardous material has occurred shall submit a report in accordance with section 3750.06 (D) of the Ohio Revised Code.
The owner or operator release report of the incident should include details of the time of the spill, cause of the spill, material and quantity released location, response actions, etc. At a minimum, the report shall contain the requirements of 3750.06 (D) as follows:
1. Actions taken to respond to and contain the release. 2. Any known or anticipated acute or chronic health risks associated with the release. 3. Where appropriate, advise regarding medical attention necessary for individuals exposed to the substance released. 4. A summary of all actions taken by the owner or operator to prevent a recurrence of the release. Any information submitted pursuant to division (D) (4) of 3750.06 of the Ohio Revised Code is subject to evidence rule 407. 5. Such other information as is required by rules adopted under division (B) (1) (f) of Section 3750.02 of the Ohio Revised Code.
This report that details the account of the spill response activities will be submitted to the Coshocton County Emergency Management Director and to the Ohio EPA.
If significant additional information is discovered regarding the release after this report is submitted and one year after the release; the owner or operator shall submit an updated report in accordance with division (D) of section 3750.06 of the Ohio Revised Code.
The Incident Commander is responsible for preparing a report that summarizes the entire incident including cause of incident, incident critique, damage assessment, expenditures and conclusions.
The Prosecuting Attorney (City or County) is responsible for representing the LEPC in the reimbursement of any extra-ordinary expenses incurred by the response departments, as well as for any litigation attempts made against the LEPC or county agents.
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Tab 6 CRITICAL SITE INFORMATION GUIDE
Date: ______Time:______JURISDICTION INFORMATION Incident Commander’s Name______Fire Department ______Location of Incident: ______
Weather Conditions: Temperature______Wind Direction______Wind Speed______ Rainy Clear / Dry Snowy Cloudy Foggy Thunderstorm Snowy Sunny Ice Season: Summer Autumn Winter Spring
Closest Well Head for Drinking Water ______
Closest Bodies of Water______
Owner of Well Head______ River (Name) ______ Stream (Name) ______ Pond (Name) ______Populated within ½ Mile Radius of Release ______Owners of crops or gardens that could be affected or contaminated.
______
______
______
Number of Homes ______
Record owner’s name and phone numbers ______
Names of Schools ______Owners of livestock or pets that may be grazing in / or drinking from contaminated water: ______Names of Nursing Homes ______Record owner’s name and phone numbers ______
Names of Businesses ______
Other Highly Populated Facilities ______
Terrain of the location of the incident: Flat Land Hilly In Drainage Course
Person completing the form ______
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Tab 7 HAZ-MAT TEAM MOBILIZATION
Guidelines for requesting the mobilization of the Hazardous Materials Team in Coshocton County would be as follows: a) Potential, actual, or suspected spill of a Reportable Quantity (RQ); e.g., fuel oil, ammonia, etc. b) Imminent hazard. c) Risk of environmental pollution (land, air, or spill). d) Unknown substance considered dangerous. e) Chemical transportation accidents with suspected leak or spill.
The Coshocton Area Haz-Mat Team is mobilized using the following procedure: a) Coshocton Sheriff’s Central Dispatch Center or: b) Coshocton City Fire Dispatch Center c) By: Pager, portable radio, telephone
Haz-Mat vehicle is to be sent to scene via request from On-Scene Commander. Response to scene for all members is in a non-emergency manner.
PRE-ENTRY
A. Fire Dispatch Center
Communication is by radios. The Haz-Mat Trailer is equipped with radio communications equipment.
Dispatchers will attempt to obtain any and all information from the person(s) reporting a hazardous materials incident. Dispatchers are advised to be alert of the possibility that the individual reporting the emergency may not know or report the emergency as a “hazardous materials incident”.
The information obtained should include the material name and/or type, amount and size of the container(s), the incident (leak, spill, fire, etc.), and dangerous properties of the materials. The dispatcher should stay on the telephone with the caller to gain as much information as possible.
Additional information shall be relayed to the Haz-Mat Team by dispatcher as information becomes available. If the caller has special knowledge of the material(s) involved, that person should be instructed to meet the responding Haz-Mat Team with documents (MSDSs, procedures, emergency response information, etc.) in hand.
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STAGING THE HAZ-MAT TEAM AND EQUIPMENT
The Haz-Mat Team Leader shall identify the Incident Commander, if present, and ask for a suitable staging location. The Haz-Mat Team shall stage in a SAFE location taking into consideration the wind, spill, flow, explosion potential, and other pertinent factors.
Once staging area has been identified, with vehicles pointed away from the incident for rapid egress if required, the Haz-Mat Team Leader shall establish a Command Post. The Command Post shall conduct a careful size-up of incident before making a commitment. It may be necessary to take immediate action (rescue or evacuate) with the prior approval of the IC. However, this should be done with an awareness of the risk to Haz-Mat Team personnel and using all available protective equipment.
The objective of the size-up is to identify the nature and severity of the situation. Identification of immediate problem(s) and sufficient information to form a plan of attack must be obtained. A hazardous materials incident requires a more cautious and deliberate size-up than most fire situations. The Haz-Mat Team Leader must ensure the avoidance of premature commitment of personnel to potentially hazardous locations. Identification of the ‘hazard category’ shall ultimately enable the IC and Haz-Mat Team Leader to determine the level of response appropriate to the incident.
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Tab 8 WHO PAYS for the CLEANUP?
If a hazardous materials incident occurs on private property, the spiller will be responsible for calling a clean-up contractor, paying the costs of the clean-up contractor, chemical analysis costs and the cost of supplies used by the Coshocton County Area Haz-Mat Team and fire departments responding.
If the spiller cannot afford the cost of clean up or refuses responsibility, the jurisdiction in which the incident occurred can authorize emergency clean-up and payment of costs as there is a threat to public health and environment. Reimbursement for costs in such instances may then be pursued through legal means.
If a hazardous materials incident occurs on the highway or right-of-way maintained by the State of Ohio, or hazardous materials are released from a storm drainage ditch along the state right-of-way, the State of Ohio will assume responsibility for the costs of the incident. If the spiller cannot be found, and all efforts to find the source of the spill have been exhausted, the charges for laboratory analysis, and costs incurred by the Coshocton County Haz-Mat Team, including the expense of calling a private contractor for clean-up, may be reimbursed through a separate fund with EPA for clean up or may need to be locally absorbed.
If a hazardous materials incident occurs on a village street, city street, township road or right-of-way, or hazardous materials are released from a storm sewer and/or sewage system, the jurisdiction will assume responsibility for the costs of the incident, (if the responsible enterprise cannot be found), including calling a private contractor for clean- up and paying the costs.
Most chemical users, haulers, etc., have insurance. Coshocton County’s past history of collection of expenses has been 100%. It is the responsibility of the spiller to pursue the reimbursement to the Coshocton County Area Haz-Mat Team through the Local Emergency Planning Committee’s account for expenses.
Guidelines for Coshocton County reimbursement is:
o The actual expenses for equipment or materials used or destroyed, o Overtime for paid personnel who are working extra hours, o A rate per vehicle and flat rate for volunteers
A 20% administrative charge is also attached to the total bill for the EMA Director’s administrative duties, such as the paper reporting, computer data, billing working in collection of the spill bill if no payment is received, etc. The County Prosecutor’s services are available if needed in the collection of a bill.
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Tab 9 CHECK LIST for HAZARDOUS MATERIALS INCIDENTS
BEFORE LEAVING THE FIRE STATION:
1. Get wind direction 2. Get wind speed 3. Try to get the name of the hazardous material involved, if possible 4. Try to find out form of material – solid, liquid, gas, etc. and if vapor cloud, fumes, or spill was observed 5. Try to find out where the cloud or spill is located, i.e.:
1) On the roadway 2) Blocking access to area 3) Blocking the gate to the plant, if an industry
WHILE ENROUTE TO THE EMERGENCY:
1. Plan route to approach from up wind direction only 2. Look up the material (if known) in your books for:
1) Toxic effects 2) Symptoms of exposure 3) Reactions (i.e. water reactive) 4) Health effects ( i.e. skin exposure / breathing vapors) 5) “What to do First” information
UPON ARRIVAL:
1. IF SPILL OR WET AREAS ARE SEEN – stay away from them. Park uphill from spills. 2. IF VAPOR RELEASE IS SUSPECTED – stay well away from them as an invisible cloud is usually much larger than a visible cloud. 3. IF NO RELEASE IS SEEN – look at spectators to spot any people who are ill or unconscious. If people are down – STAY AWAY until you know what the situation is and you can protect yourself. 4. ALWAYS GO IN SLOWLY to avoid getting in too deeply before you realize it. 5. YOU MAY HAVE TO STOP WELL BACK FROM AN INCIDENT and send in two people in full gear and SCBA to check the situation. They should go in SLOWLY, approach from upwind, use detection and explosive meters, explosion proof lights, no radios, and stay out of observed chemicals. 6. GET INFORMATION FROM PEOPLE ON SCENE (driver, plant officials, Material Safety Data Sheets (MSDS). 7. ESTABLISH CONTROL POINTS for egress into incident area for emergency services (and public, if necessary). 8. ESTABLISH SEPARATE HOLDING AREAS for personnel or victims who accidentally become contaminated. 9. FROM A DISTANCE, USE BINOCULARS to look for placards on vehicles.
Annex K - Hazardous Materials Plan 2009 - 37 - Coshocton County Hazard Material Plan
10. IF YOU DON’T KNOW – STAY BACK (down the road or outside the gate) and check it out slowly and carefully before doing anything. 11. ESTABLISH COMMAND POST AND STAGING AREAS WELL AWAY from the area on the upwind side only. 12. GET TECHNICAL HELP with expertise in hazardous material involved. 13. REMEMBER – YOU DO NOT CARRY THE EQUIPMENT AND ENTRY SUITS FOR ALL CHEMICALS , so you cannot deal with all chemicals. 14. SOME GASES ARE TOXIC – are absorbed through the skin – and have no odor. 15. IF YOU CANNOT FIND OUT WHAT CHEMICALS ARE INVOLVED , treat it as highly toxic, violently reactive, or explosive.
Annex K - Hazardous Materials Plan 2009 - 38 - Coshocton County Hazard Material Plan
Tab 10 DEFINITION OF TERMS and ACRONYMS
ABSORPTION HAZARD : Is a description of the hazard from absorbing this material into the body.
BOILING POINT : The temperature at which the pressure of the liquid equals atmospheric pressure.
DAMAGE ASSESSMENT : The appraisal or determination of the actual effects resulting from a disaster/emergency.
DOT HAZARD CLASS : The hazard class designated for the material as found in the Department of Transportation regulations.
EMERGENCY OPERATIONS CENTER (EOC ): The site from which government officials exercise direction and control during emergencies.
EMERGENCY OPERATIONS PLAN (EOP ): A document that identifies the available personnel, equipment, facilities, supplies, and other resources in the jurisdiction and states the method or scheme for coordinated actions to be taken by individuals and government services in the event of natural or manmade disaster. It describes a jurisdiction’s emergency organization and its means of coordination with other jurisdictions. It assigns functional responsibilities to the elements of the emergency organizations, and it details tasks to be carried out at times and places projected as accurately as permitted by the nature of each situation addressed.
FIRE HAZARD : A description of the possibility that the material will burn or support the combustion process of other materials.
FLASH POINT : The minimum temperature at which a liquid gives off enough vapors to ignite a flash over but will not continue to burn without the addition of more heat.
FLAMMABLE (Exposure Range ): The range of a gas or vapor concentration (percentage by volume in air) that will burn or explode if an ignition source is present. Limiting concentrations are commonly called the” LEL”- or “Lower Explosive Limit” and the “UEL” or “Upper Explosive Limit”.
HAZARDOUS MATERIAL : Any substance or material in a quantity or form that may be harmful or injurious to humans, domestic animals, wildlife, economic crops or property when released into the environment. Hazardous materials are classified in this plan as Extremely Hazardous Substances, Hazardous Substances, or Oil-based Materials.
IDLH VALUE : (Immediately Dangerous to Life and Health Value ) An indication of atmospheres that is immediately dangerous to life and health. Within 30 minutes of exposure, death or irreversible health implications to the person exposed are expected.
Annex K - Hazardous Materials Plan 2009 - 39 - Coshocton County Hazard Material Plan
INGESTION HAZARD : Describes the hazard from ingesting (eating) this material.
INHALATION HAZARD : Describes the hazard from breathing the material.
LOCAL EMERGENCY PLANNING COMMITTEE (LEPC ): A local committee responsible for planning for Hazardous Materials within a district.
LC (Lethal Concentration ): The concentration in PPM (parts per million) that kills 50% of the laboratory animals in a given length of time.
LD (Lethal Dose ): The dose that kills 50% of the test animals.
MELTING POINT : The temperature at which a solid changes to a liquid; this temperature is also the freezing point depending on the direction of the change.
SHELTER : This is a building or area predestinated by the Red Cross to house evacuees on a temporary basis.
SPECIFIC GRAVITY : The weight of a material as compared with the weight of an equal volume of water; if the specific gravity is less than 1, the material is lighter than water and will float; if the specific gravity is greater than 1, the material is heavier than water and will sink.
STAGING AREA (SA ): A location where equipment/personnel are maintained on a temporary basis for emergency response.
STANDARD OPERATING PROCEDURE (SOP ): Checklist or guidance developed by each specific responding organization that detail responsible individuals by name, phone number and delineate in detail specific organizational emergency activities.
STEL Value (Short-term exposure limit value ): Maximum allowable concentration, or ceiling, not to be exceeded during a 15-minute period.
TLV / TWA (Threshold Limit Value / Time Weighted Average): The concentration of a material to which an average, healthy person may be repeatedly exposed for 8 hours a day, 40 hours per week, without suffering adverse health effects.
VAPOR DENSITY : The weight of a pure vapor or gas compared with the weight of an equal volume of dry air at the same temperature and pressure; if the vapor density is less than 1, the material is lighter than air and may rise; if the vapor density is greater than 1, the material is heavier than air and will stay low to the ground .
VAPOR PRESSURE : The pressure exerted by the vapor within the container against the sides of a container. The pressure is temperature dependent; as the temperature increases so does the vapor pressure
Annex K - Hazardous Materials Plan 2009 - 40 - Coshocton County Hazard Material Plan
ACRONYMS
CFR – Code of Federal Regulations
CHEMTREC – Chemical Transportation Emergency Center
EHS – Extremely Hazardous Substance
EMA – Emergency Management Agency
EMS – Emergency Medical Services
EMT – Emergency Medical Technician
EOC – Emergency Operations Center
EOP – Emergency Operations Plan
FEMA – Federal Emergency Management Agency
HA – Hazards Analysis
IC – Incident Commander
ICS – Incident Command System
IDLH – Immediately Dangerous to Life and Health
LEPC – Local Emergency Planning Committee
OEMA – Ohio Emergency Management Agency
OEPA – Ohio Environmental Protection Agency
ORC – Ohio Revised Code
OSHP – Ohio State Highway Patrol
PIO – Public Information Officer
PSAP – Public Safety Answering Point
SARA – Superfund Amendments and Reauthorization Act
SCBA – Self-Contained Breathing Response Apparatus
Annex K - Hazardous Materials Plan 2009 - 41 - Coshocton County Hazard Material Plan
Tab 11 CHANGE LOG
August 2007 Edited and updated the front sections. Incorporated a new template for Tabs 13 and 14.
September 2008 Updated Tabs 13 and 14 for filers that were visited. Filers visited were: Agland, AEP, Ferrell Gas, Kraft, Wen-Mar Farms Filers that were reported on the old form were: AK Steel, AT & T, Clow Water Systems, MCI, Organic Technologies, Smurfit-Stone Container, Tastee Apple, Verizon Wireless
Filers that were dropped from the report: Ferrell Gas, Pretty Products, TMK Farm Services
January 2009 Materials were reorganized and formatted to be consistent with the Hazardous Materials Checklist series of questions. The Table of Contents was reformatted.
Annex K - Hazardous Materials Plan 2009 - 42 - Coshocton County Hazard Material Plan
Tab 12 DISTRIBUTION LIST
Agency Title Name Media Form Commissioners, Chairperson Gary Fisher HC
Field Liaison, Ohio EMA (for S.E.R.C.) Dan Winningham HC, Web
Coshocton County LEPC Chairperson Glenn Hill Web
Leader Haz-Mat Team Rick Mills HC
Coshocton County Fire Chiefs’ Chairperson Ray Worthington Web
Coshocton County EMA Director James Van Horn HC
Note: HC = Hard Copy Web = Recipient received notification that the latest version was available on the EMA's web site.
Annex K - Hazardous Materials Plan 2009 - 43 - Coshocton County Emergency Planning Committee Hazardous Materials Plan
This Information is normally filed in a separate binder entitled Annex K .
Tab 13 EHS FACILITY ANALYSIS and ASSESSMENT
1. Agland Co-op
2. AK Steel
3. American Electric Power – Conesville Plant
4. AT & T (Conesville, Coshocton, West Lafayette)
5. Clow Water Systems
6. Kraft Foods
7. MCI (Verizon Business)
8. Organic Technologies
9. Smurfit-Stone Container
10. Tastee Apple
11. Verizon Wireless (C.R. 16, Cooperdale, Warsaw Office)
12. Wen Mar Farms, Inc.
Annex K - Hazardous Materials Plan 2008 - 44 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
1. Agland Co-op
FACILITY INFORMATION
Facility Name Agland Co-Op, Inc. (Route 36 Crop Service) Street Address 23917 S.R. 93 Fresno, Ohio 43824-9411 Type of Facility (NAICS code) Emergency Coordinator a) Coordinators Name Kevin Fenton b) Coordinators Position Title Branch Manager c) Coordinators Home Phone Number 740-498-5784 d) Coordinators Office Phone Number 740-545-9846 Alternate Emergency Coordinator a) Alternate Coordinators Name Josh Ells b) Alternate Coordinators Title Senior Employee c) Alternate Coordinators Home Phone # d) Alternate Coordinators Office Phone # 330-340-4430 GENERAL INFORMATION
Describe the area within a mile of the Residential X Agricultural X facility Commercial Special Use Industrial Open Space X Other Which of the following special facilities are Hospital Nursing Home within half a mile of the facility School Jail Day Care None Other What is the distance in feet from the 100 Feet facility property line to the closest residence Surface draining from the facility goes to A storm sewer to a stream X A storm sewer to a treatment system Sewage treatment plant Name of receiving stream Tuscarawas Describe the delivery route of Hazardous U.S. 36 or S.R. 93 to facility Materials into the facility Describe the shipment route of Hazardous Facility to U.S. 36 or S.R. 93 Materials from the facility
Annex K - Hazardous Materials Plan 2009 - 45 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
1. Agland Co-op
NOTIFICATION PROCEDURES AND COMMUNICATION SYSTEM
Is the Facility Coordinator in charge of Emergency Response Yes X No If the answer is “No” identify the person in Name Kevin Fenton charge of Emergency Response Title Branch Manager Phone # 740-498-5784 Home Does the Facility Coordinator work with the local Response Plan X Fire Department and other emergency response Notifications X personnel to coordinate: Lock box Other In trucks Who is responsible for notification of West Lafayette Fire and/or West surrounding neighborhood in case of a chemical Lafayette Police Department incident? Is there a written procedure in place to call for Yes X No additional assistance? Where is the procedure located On site Who is responsible for determining the potential Name Kevin Fenton of actual extent of hazard for each type of Title Branch Manager emergency? Phone # 740-498-5784 Home Identify the person who can recommend Name West Lafayette Fire evacuation or sheltering-in-place of the Title neighborhood. Phone # 740-545-7277 Identify the principal spokesperson who will Name Kevin Fenton communicate with the emergency responders in Title Branch Manager the event of an incident Phone # 740-498-5784 Home Identify the person responsible for emergency Name Joe Toporcer training of personnel in your facility. Title Safety Administrator Phone # 330-565-1838 Does your facility have mutual aid agreements Yes X No with other industries? If so, provide company name, contact, and title Company Name Contact Title 1 BBU 800-837-8064 Environmental Services 2 William Albert 740-622-3045 Earth moving equipment 3 Do you have available on-site emergency Yes X No response equipment? List on next page Do you have trained personnel to provide initial Yes X No on-site response? If you have on-site responders are they on 24- Yes X No hour call
Annex K - Hazardous Materials Plan 2009 - 46 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
1. Agland Co-op
EMERGENCY EQUIPMENT AND RESOURCES
What chemical emergency Combustible gas indicators monitoring equipment do Colormetric indicator tubes you have available? Photoionization detectors meter Oxygen concentration meter Others (name) What personal protective Respirator Yes equipment do you have SCBA available at your facility Fully encapsulated suits Non-encapsulating suits Tyvek suits Boots & Gloves Yes Helmets with eye protection Yes Goggles, Chemical Yes Other (list) Which of the following Foam Fire Equipment X emergency equipment is Sand Front-end Loaders X available at your facility Sorbents X Other (name) Dump Trucks X Identify the personnel resources that may be called upon to support regular staff in the event of an incident Name Organization Phone # Specialty Joe Toporcer Agland 330-565-1838 Safety Administrator Jeff Osentoski Agland 330-340-2947 General Manager
Does your facility have the capability for modeling a vapor cloud Yes No X from a release Does your facility have a contract or prearrangements in place for Yes No clean-up and removal of released chemical and all items X contaminated?
Annex K - Hazardous Materials Plan 2009 - 47 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
1. Agland Co-op
SPILL PREVENTION AND CONTROL
Does your site have a formal Spill Prevention, Control, and Yes X No Countermeasures Plan (SPCC) Does the site have and use any secondary X Dikes containment systems? Traps X Absorbent materials Neutralization ponds Other How is the plant waste water handled? Municipal sanitary system On-site treatment system X Private sanitary system Shipped off site X Storm Sewer Other (name) How is storm water drained from the site? X Drainage ditch Neutralizer pond Municipal Storm Water System Other How are hazardous waste handled at your Treated on-site facility Stored on-site Disposed on-site Transported off-site X Other Collected & applied Does your hazardous waste contain any If Yes what EHS Extremely Hazardous Substances? No X
Annex K - Hazardous Materials Plan 2009 - 48 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
1. Agland Co-op
CONTINGENCY PLANS OR EMERGENCY PLANS
SAFETY PLANS FOR YOUR FACILITY Do you have a written safety plan Yes X Last date of update (Contingency or Emergency Plan) Person Responsible Joe Toporcer for Plan Contact person for Kevin Fenton the plan Office Phone # 740-545-9846 Home Phone # 740-498-5784 Are alert notification procedures to the public part of your written Yes No X plan? How often is your safety plan tested Times per year Once / yr When was the last time the plan was tested Spring 2008 What procedure was used to Table top Exercise Actual incident test the plan Active Exercise X Other Training EVACUATION PLAN Do you have a written evacuation Plan Yes X No Does your evacuation plan address employee Yes X evacuation Have your employees exercised the evacuation Plan If Yes when Does your evacuation plan address area resident Yes No X evacuation EMERGENCY RELEASE NOTIFICATION Check the local / State LEPC X Local Fire Department X agencies you notify in Ohio EPA X Local Sheriff / Police (911) X the event of a release State Fire Marshal Local EMA of a hazardous Ohio Highway Patrol Other X material or waste Local Health Department National Response Service
Annex K - Hazardous Materials Plan 2009 - 49 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
2. AK Steel Corporation
FACILITY INFORMATION
Facility Name AK Steel Corporation Street Address 17400 S. R. 16; Coshocton, OH 43812 Type of Facility (NAICS code) Emergency Coordinator a) Coordinators Name James C. Levengood b) Coordinators Position Title Environmental Affairs Manager c) Coordinators Home Phone Number 740-344-1992 / Cell 740-704-5599 d) Coordinators Office Phone Number 740-829-4279 Alternate Emergency Coordinator a) Alternate Coordinators Name Kelly Long b)Alternate Coordinators Title Associate Environmental Engineer c) Alternate Coordinators Home Phone # N/A d) Alternate Coordinators Office Phone # 740-829-4315
GENERAL INFORMATION
Describe the area within a mile of the Residential X Agricultural X facility Commercial Special Use Industrial Open Space Other Which of the following special facilities are Hospital Nursing Home within half a mile of the facility School Jail Day Care None X Other What is the distance in feet from the 500 Feet facility property line to the closest residence Surface draining from the facility goes to A storm sewer to a stream X A storm sewer to a treatment system Sewage treatment plant Name of receiving stream Muskingum River Describe the delivery route of Hazardous S.R. 16 to facility Driveway Materials into the facility Describe the shipment route of Hazardous Facility Driveway to S.R. 16 Materials from the facility
Annex K - Hazardous Materials Plan 2009 - 50 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
2. AK Steel Corporation
NOTIFICATION PROCEDURES AND COMMUNICATION SYSTEM
Is the Facility Coordinator in charge of Emergency Response Yes X No If the answer is “No” identify the person in Name charge of Emergency Response Title Phone # Does the Facility Coordinator work with the local Response Plan Fire Department and other emergency response Notifications X personnel to coordinate: Lock box Other Who is responsible for notification of surrounding neighborhood in case of a chemical incident? Is there a written procedure in place to call for Yes No X additional assistance? Where is the procedure located
Who is responsible for determining the potential Name James C. Levengood of actual extent of hazard for each type of Title Environmental Affairs emergency? Manager Phone # 740-704-5599 Identify the person who can recommend Name evacuation or sheltering-in-place of the Title neighborhood. Phone # Identify the principal spokesperson who will Name James C. Levengood communicate with the emergency responders in Title Environmental Affairs the event of an incident Manager Phone # 740-704-5599 Identify the person responsible for emergency Name training of personnel in your facility. Title Phone # Does your facility have mutual aid agreements Yes No X with other industries? If so, provide company name, contact, and title Company Name Contact Title 1 2 Do you have available on-site emergency Yes X No response equipment? List on next page Do you have trained personnel to provide initial Yes X – Depending No on-site response? on Circumstance If you have on-site responders are they on 24- Yes No X hour call
Annex K - Hazardous Materials Plan 2009 - 51 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
2. AK Steel Corporation
EMERGENCY EQUIPMENT AND RESOURCES
What chemical emergency Combustible gas indicators X monitoring equipment do Colormetric indicator tubes X you have available? Photoionization detectors meter Oxygen concentration meter X Others (name) What personal protective Respirator equipment do you have SCBA available at your facility Fully encapsulated suits Non-encapsulating suits X Boots & Gloves Helmets with eye protection X Goggles, Chemical X Other (list) Which of the following Foam X Fire Equipment X emergency equipment is Sand Front-end Loaders available at your facility Sorbents X Other (name) Dump Trucks Spillex Machine Identify the personnel resources that may be called upon to support regular staff in the event of an incident Name Organization Phone # Specialty
Does your facility have the capability for modeling a vapor cloud Yes No X from a release Does your facility have a contract or prearrangements in place for Yes X No clean-up and removal of released chemical and all items contaminated?
Annex K - Hazardous Materials Plan 2009 - 52 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
2. AK Steel Corporation
SPILL PREVENTION AND CONTROL
Does your site have a formal Spill Prevention, Control, and Yes X No Countermeasures Plan (SPCC) Does the site have and use any secondary X Dikes containment systems? Traps X Absorbent materials Neutralization ponds Other How is the plant waste water handled? Municipal sanitary system On-site treatment system X Private sanitary system Shipped off site X Storm Sewer Other (name) How is storm water drained from the site? Drainage ditch Neutralizer pond Municipal Storm Water System X Other How are hazardous waste handled at your Treated on-site facility Stored on-site Disposed on-site X Transported off-site Other Does your hazardous waste contain any If Yes what EHS Extremely Hazardous Substances? No X
Annex K - Hazardous Materials Plan 2009 - 53 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
2. AK Steel Corporation
CONTINGENCY PLANS OR EMERGENCY PLANS
SAFETY PLANS FOR YOUR FACILITY Do you have a written safety plan Yes X Last date of update January 1, 2007 (Contingency or Emergency Plan) Person Responsible Jerry Sturtz for Plan Safety manager Contact person for Chad Neighbor the plan Safety Assistant Office Phone # 740-829-4338 Home Phone # 740-498-6999 Are alert notification procedures to the public part of your written Yes No X plan? How often is your safety plan tested Times per year daily When was the last time the plan was tested What procedure was used to Table top Exercise Actual incident test the plan Active Exercise X Other EVACUATION PLAN Do you have a written evacuation Plan Yes X No Does your evacuation plan address employee Yes X evacuation Have your employees exercised the evacuation Plan If Yes when 9/15/2006 Does your evacuation plan address area resident Yes No X evacuation EMERGENCY RELEASE NOTIFICATION Check the local / State LEPC X Local Fire Department X agencies you notify in Ohio EPA X Local Sheriff / Police the event of a release State Fire Marshal Local EMA X of a hazardous Ohio Highway Patrol Other material or waste Local Health Department
Annex K - Hazardous Materials Plan 2009 - 54 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
3. American Electric Power
FACILITY INFORMATION
Facility Name American Electric Power Street Address 47201 C.R. 273 Conesville, OH 43811-9799 Type of Facility (NAICS code) Emergency Coordinator a) Coordinators Name Gigi Hammond b) Coordinators Position Title Plant Environmental Coordinator, Sr c) Coordinators Home Phone Number 740-824-4794 d) Coordinators Office Phone Number 740-829-4065 Alternate Emergency Coordinator a) Alternate Coordinators Name CV Team Leader on shift b) Alternate Coordinators Title Team Leader c) Alternate Coordinators Home Phone # 740-829-2378 d) Alternate Coordinators Office Phone # 740-829-2378
GENERAL INFORMATION
Describe the area within a mile of the Residential X Agricultural X facility Commercial X Special Use Industrial X Open Space X Other Which of the following special facilities are Hospital Nursing Home within half a mile of the facility School X Jail Day Care X None Other What is the distance in feet from the facility 2180 Feet property line to the closest residence Surface draining from the facility goes to A storm sewer to a stream A storm sewer to a treatment system X Sewage treatment plant Name of receiving stream Muskingum Describe the delivery route of Hazardous S.R. 16 to S.R. 83 to C.R. 273 to facility Materials into the facility Describe the shipment route of Hazardous Facility to C.R. 273 to S.R. 83 to S.R.16 Materials from the facility
Annex K - Hazardous Materials Plan 2009 - 55 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
3. American Electric Power
NOTIFICATION PROCEDURES AND COMMUNICATION SYSTEM
Is the Facility Coordinator in charge of Emergency Response Yes No If the answer is “No” identify the person in Name Gigi Hammond charge of Emergency Response Title Plant Environmental Coordinator, Sr Phone # 740-829-4065 office Does the Facility Coordinator work with the local Response Plan X Fire Department and other emergency response Notifications personnel to coordinate: Lock box Other Who is responsible for notification of 911 - Local Fire Department / surrounding neighborhood in case of a chemical Sheriff incident? Is there a written procedure in place to call for Yes X No additional assistance? Where is the procedure located Office Who is responsible for determining the potential Name Gigi Hammond of actual extent of hazard for each type of Title Plant Environmental emergency? Coordinator, Sr Phone # 740-829-4794 office Identify the person who can recommend Name 911 evacuation or sheltering-in-place of the Title neighborhood. Phone # Identify the principal spokesperson who will Name Vikki Michalski communicate with the emergency responders in Title Communications the event of an incident Consultant 1 Phone # 614-883-6925 office Identify the person responsible for emergency Name Ken Posey training of personnel in your facility. Title Safety Coordinator Phone # 740-829-4084 Does your facility have mutual aid agreements Yes No X with other industries? If so, provide company name, contact, and title Company Name Contact Title 1 2 Do you have available on-site emergency Yes No response equipment? List on next page Do you have trained personnel to provide initial Yes X No on-site response? If you have on-site responders are they on 24- Yes X No hour call
Annex K - Hazardous Materials Plan 2009 - 56 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
3. American Electric Power
EMERGENCY EQUIPMENT AND RESOURCES
What chemical emergency Combustible gas indicators X monitoring equipment do Colormetric indicator tubes X you have available? Photoionization detectors meter X Oxygen concentration meter X Others (name) What personal protective Respirator X equipment do you have SCBA X available at your facility Fully encapsulated suits X Non-encapsulating suits X Boots & Gloves X Helmets with eye protection X Goggles, Chemical X Other (list) Which of the following Foam X Fire Equipment X emergency equipment is Sand X Front-end Loaders X available at your facility Sorbents X Other (name) Dump Trucks X Identify the personnel resources that may be called upon to support regular staff in the event of an incident Name Organization Phone # 24 x 7 Specialty Weavertown contractor 304-346-0160 Oil spills Clear Harbor contractor 216-429-2401 Chemical, HazMat, Oil
Does your facility have the capability for modeling a vapor cloud Yes No X from a release Does your facility have a contract or prearrangements in place for Yes X No clean-up and removal of released chemical and all items contaminated?
Annex K - Hazardous Materials Plan 2009 - 57 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
3. American Electric Power
SPILL PREVENTION AND CONTROL
Does your site have a formal Spill Prevention, Control, and Yes X No Countermeasures Plan (SPCC) Does the site have and use any secondary X Dikes containment systems? Traps X Absorbent materials X Neutralization ponds Other How is the plant waste water handled? Municipal sanitary system X On-site treatment system X Private sanitary system Shipped off site X Storm Sewer Other (name) How is storm water drained from the site? X Drainage ditch Neutralizer pond Municipal Storm Water System Other How are hazardous waste handled at your Treated on-site facility Stored on-site Disposed on-site X Transported off-site Other Does your hazardous waste contain any If Yes what EHS Extremely Hazardous Substances? None known No
Annex K - Hazardous Materials Plan 2009 - 58 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
3. American Electric Power
CONTINGENCY PLANS OR EMERGENCY PLANS
SAFETY PLANS FOR YOUR FACILITY Do you have a written safety plan Yes X Last date of update 2006 - 2007 (Contingency or Emergency Plan) Person Responsible Stacy Hostetler for Plan Contact person for Stacy Hostetler the plan Office Phone # 740-829-4129 Home Phone # 740-454-8870 Are alert notification procedures to the public part of your written Yes X No plan? How often is your safety plan tested Times per year Once/yr When was the last time the plan was tested What procedure was used to X Table top Exercise Actual incident test the plan Active Exercise Other 2008 EVACUATION PLAN Do you have a written evacuation Plan Yes X No Does your evacuation plan address employee Yes X evacuation Have your employees exercised the evacuation Plan If Yes when Dec 2007 Does your evacuation plan address area resident Yes No X evacuation EMERGENCY RELEASE NOTIFICATION Check the local / State LEPC X Local Fire Department X agencies you notify in Ohio EPA X Local Sheriff / Police X the event of a release State Fire Marshal Local EMA X of a hazardous Ohio Highway Patrol Other material or waste Local Health Department National Response Center X
Annex K - Hazardous Materials Plan 2009 - 59 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
4. A T & T (West Lafayette, Coshocton, Conesville)
2008 HAZARDS ANALYSIS
Inventory Filed for 2007
CHEMICAL FACILITY DATA
FACILITY NAME: A T & T (formerly filed under Ohio Bell and SBC) BUSINESS PHONE: 24 Hour – (866) 492-6836 A T & T Ohio Environmental Management
3 FACILITY ADDRESSES / LOCATIONS IN COSHOCTON COUNTY
1. West Lafayette: 200 East Russell Avenue – Rear, West Lafayette, Ohio 43845
2. Coshocton: 641 Walnut Street, Coshocton, Ohio 43812
3. Conesville: Franklin and Milton Streets, Conesville, Ohio 43811
FACILITY COORDINATOR: Lynn Ragsdale, Environment, Health and Safety (866) 492-6836
EMERGENCY CONTACT (Coshocton location only): Wayne Cade, Site Manager (740) 454-3433
A T & T HOME ADDRESS: A T & T Environmental Management Control Center 898 Marie Lane Conyers, Georgia 30094 ------
Facility Information
EHS – CHEMICAL AT ALL LOCATIONS
Chemical Description CAS Registry # Max Amount Vulnerable Zone
Sulfuric Acid 7664-93-9 999 pounds (W. Lafayette) ½ mile in all directions 9,999 pounds (Coshocton) 999 pounds (Conesville)
Non-EHS Chemical (at Coshocton location only):
Diesel 68476-34-6 99,999 pounds (Range Code 4)
Worst Case Scenario: ½ mile in all directions is vulnerable
Probability (Hi-Med-Lo ) Low Planning Priority (Hi-Med-Lo ) High
Vulnerability Zone Description: Refer to attached maps of individual facility locations.
Environmental Exposure: Runoff from fire control or dilution water could cause pollution. Reaction with water may generate much heat, which will increase the concentration of fumes in air.
Annex K - Hazardous Materials Plan 2009 - 60 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
Name and type of equipment / supplies A T & T has that could be utilized in time of emergency:
Not Known
------
EMERGENCY INFORMATION
1. Jurisdictional Fire Department: West Lafayette Facility: West Lafayette Fire Department Coshocton Facility: Coshocton City Fire Department Conesville Facility: Conesville Volunteer Fire Department 2. Shelter(s) 1. Primary : Coshocton County Career Center Location : 23640 C.R. 202, Coshocton, Ohio Phone Contact Number : 740-622-0211
2. Alternate : Sacred Heart School/Church Location : 805 Main Street, Coshocton Phone Contact Number : 740-622-8817 (Church) 740-622-3728 (School)
(In West Lafayette only – Red Cross has a written agreement with the West Lafayette Methodist Church to use that facility if necessary – for West Lafayette only – this shelter is located at 120 W. Union Street in West Lafayette) This location, however, is in ½ mile area.
Phone contact Number : 740-545-6368
3. Pre-designated Traffic Control Points: Coshocton – Walnut Street to right on S. Second Street to Coshocton County Career Center West Lafayette – E. Russell Avenue to S.R. 93 to left on S.R. 36 to Coshocton Co. Career Center Conesville – Franklin / Milton Streets to State Street to S.R. 16 right to Coshocton Co. Career Center
4. EHS Transportation Routes to and from Facility: 1) Coshocton – S.R. 16 to Chestnut to Second Street to 640 Walnut Street (to and from) 2) West Lafayette –S.R. 16 to S.R. 93 to Kirk Street to Russell Avenue (to and from) 3) Conesville – S.R. 16 to State Street to Franklin and Milton Streets (to and from)
5. Evacuation Routes (from facility and vulnerability zone ) (see above #4 for same routes)
6. Special Facilities in Vulnerable Zone (schools, nursing homes) Coshocton – Coshocton Central/Middle School Coshocton Fire Department Sacred Heart School
West Lafayette – West Lafayette Schools (High School, Jr. High, and Elementary) Conesville – Conesville Elementary School
Remarks/Comments: Storage facilities for batteries for telecommunications.
Annex K - Hazardous Materials Plan 2009 - 61 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
Chemical Name: Sulfuric Acid #7664-93-9
Location: A T & T (West Lafayette) Quantity: 999 lbs. (Range Code 2)
Properties: Colorless to slightly yellow liquid, odorless and oily. Non-flammable. Hazardous decomposition may form toxic materials. Corrosive to metals and tissue.
Vulnerable Zone: For spill or leak, isolate 160-330 feet in all directions. If fire, isolate for ½ mile in all directions. If fire, evacuate for ½ mile in all directions. If leak, evacuate for ½ mile downwind.
Population within: Residents within ½ mile radius, small businesses, 909 persons West Lafayette Schools (Ridgewood District)
Private and Public property that may be damaged: Hazardous decomposition is toxic, corrosive, and an oxidizer. Runoff may be harmful to aquatic life.
Environment that may be affected: Runoff from fire control or spill may cause pollution.
Probability of hazard occurrence: Very Low. The Extremely Hazardous Substance (EHS) at this site is sulfuric acid as part of the electrolyte in the lead-acid storage batteries that support the stand-by power supply. As such, it is contained in closed battery cases. On rare occasion, an old or damaged battery will leak. The leakage will be noticed by maintenance personnel and cleaned up with absorbent material. If exposed to extremely high temperatures during a fire in the battery room, multiple battery cases might burst, creating much more free acid and fumes in that room.
Consequences if people are exposed: Skin-severe burns or necrosis. Eyes irritation, burns, and blindness. Breathing-corrosive burns, lung irritation and serious damage, can be fatal if swallowed.
Consequences for property: Slight structural damage expected.
Consequences of environmental exposure: May kill aquatic life if runoff reaches river.
Probability of simultaneous emergencies: Very low to non-existent
Unusual environmental conditions: None
Annex K - Hazardous Materials Plan 2009 - 62 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
Annex K - Hazardous Materials Plan 2009 - 63 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
Chemical Name: Sulfuric Acid #7664-93-9
Location: A T & T Ohio (Coshocton) Quantity: 9,999 lbs. (Range Code 3)
Properties: Colorless to slightly yellow liquid, odorless and oily. Non-flammable. Hazardous decomposition may form toxic materials. Corrosive to metals and tissue.
Vulnerable Zone: For spill or leak, isolate 160-330 feet in all directions. If fire, isolate for ½ mile in all directions. If fire, evacuate for ½ mile in all directions. If leak, evacuate for ½ mile downwind.
Population within: Residents within ½ mile in all directions, 276 employees at Smurfit- Stone Container, 67 employees at MFM Building Products Corp., employees at various gas stations, Montessori Preschool, Sacred Heart School, Central Elementary School, South Lawn Elementary School, Little Lambs Day Care (Pine Street), Little Lambs Day Care (Burt Avenue), YWCA Child Care/Preschool
Private and Public property that may be damaged: Hazardous decomposition is toxic, corrosive, and an oxidizer. Runoff may be harmful to aquatic life.
Environment that may be affected: Runoff from fire control or spill may cause pollution.
Probability of hazard occurrence: Very Low. The Extremely Hazardous Substance (EHS) at this site is sulfuric acid as part of the electrolyte in the lead-acid storage batteries that support the stand-by power supply. As such, it is contained in closed battery cases. On rare occasion, an old or damaged battery will leak. The leakage will be noticed by maintenance personnel and cleaned up with absorbent material. If exposed to extremely high temperatures during a fire in the battery room, multiple battery cases might burst, creating much more free acid and fumes in that room.
Consequences if people are exposed: Skin-severe burns or necrosis. Eyes-irritation, burns, and blindness. Breathing-corrosive burns, lung irritation and serious damage, can be fatal if swallowed.
Consequences for property: Slight structural damage expected.
Consequences of environmental exposure: May kill aquatic life if runoff reaches river.
Probability of simultaneous emergencies: Very low to non-existent
Unusual environmental conditions: None
Annex K - Hazardous Materials Plan 2009 - 64 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
Annex K - Hazardous Materials Plan 2009 - 65 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
Chemical Name: Sulfuric Acid #7664-93-3
Location: A T & T Ohio (Conesville) Quantity: 999 lbs. (Range Code 2)
Properties: Colorless to slightly yellow liquid, odorless and oily. Non-flammable. Hazardous decomposition may form toxic materials. Corrosive to metals and tissue.
Vulnerable Zone: For spill or leak, isolate 160-330 feet in all directions. If fire, isolate for ½ mile in all directions. If fire, evacuate for ½ mile in all directions. If leak, evacuate for ½ mile downwind.
Population within: 351 persons in Village of Conesville, 395 persons at Conesville Elementary (school hours)
Private and Public property that may be damaged: Hazardous decomposition is toxic, corrosive, and an oxidizer. Runoff may be harmful to aquatic life.
Environment that may be affected: Runoff from fire control or spill may cause pollution.
Probability of hazard occurrence: Very Low. The Extremely Hazardous Substance (EHS) at this site is sulfuric acid as part of the electrolyte in the lead-acid storage batteries that support the stand-by power supply. As such, it is contained in closed battery cases. On rare occasion, an old or damaged battery will leak. The leakage will be noticed by maintenance personnel and cleaned up with absorbent material. If exposed to extremely high temperatures during a fire in the battery room, multiple battery cases might burst, creating much more free acid and fumes in that room.
Consequences if people are exposed: Skin-severe burns or necrosis. Eyes-irritation, burns, and blindness. Breathing-corrosive burns, lung irritation and serious damage, can be fatal if swallowed.
Consequences for property: Slight structural damage expected.
Consequences of environmental exposure: May kill aquatic life if runoff reaches river.
Probability of simultaneous emergencies: Very low to non-existent
Unusual environmental conditions: None
Annex K - Hazardous Materials Plan 2009 - 66 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
Annex K - Hazardous Materials Plan 2009 - 67 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
5. Clow Water Systems
FACILITY INFORMATION
Facility Name Clow Water Systems Company Street Address 2266 S. 6 th Street, Coshocton, OH 43812 Type of Facility (NAICS code) 331511 Sic: 3321 Emergency Coordinator a) Coordinators Name Heather Klesch b) Coordinators Position Title Environmental Manager c) Coordinators Home Phone Number 740-502-0577 (Cell 24/7) d) Coordinators Office Phone Number 740-291-1087 Alternate Emergency Coordinator a) Alternate Coordinators Name Michael Parker b) Alternate Coordinators Title Safety Manager c) Alternate Coordinators Home Phone # 740-294-8127 (Cell 24/7) d) Alternate Coordinators Office Phone # 740-291-1063
GENERAL INFORMATION
Describe the area within a mile of the Residential X Agricultural X facility Commercial X Special Use X Industrial X Open Space X Other Which of the following special facilities are Hospital Nursing Home x within half a mile of the facility School X Jail Day Care None Other Senior Center What is the distance in feet from the 25 Feet facility property line to the closest residence Surface draining from the facility goes to A Storm Sewer to a stream X A storm sewer to a treatment system Sewage treatment plant Name of receiving Stream Muskingum Describe the delivery route of Hazardous From SR 83 to CR 271 To Clow Lane Materials into the facility Describe the shipment route of Hazardous Clow Lane to CR 271 To SR 83 Materials from the facility
Annex K - Hazardous Materials Plan 2009 - 68 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
5. Clow Water Systems
NOTIFICATION PROCEDURES AND COMMUNICATION SYSTEM
Is the Facility Coordinator in charge of Emergency Response Yes X No If the answer is “No” identify the person in Name Shared w/ charge of Emergency Response Title Safety Manager Phone # 740-291-1063 Does the Facility Coordinator work with the local Response Plan X Fire Department and other emergency response Notifications X personnel to coordinate: Lock box Other Who is responsible for notification of surrounding Call to 911 / Fire Department / neighborhood in case of a chemical incident? Sheriff’s Department Is there a written procedure in place to call for Yes X No additional assistance? Where is the procedure located EHS Website & EHS Office Who is responsible for determining the potential Name of actual extent of hazard for each type of Title emergency? Phone # Identify the person who can recommend Name evacuation or sheltering-in-place of the Title neighborhood. Phone # Identify the principal spokesperson who will Name Heather Klesch / communicate with the emergency responders in Michael Parker the event of an incident Title Environmental / Safety Manager Phone # 740-291-1087 or 470-291-1063 Identify the person responsible for emergency Name Safety & Environmental training of personnel in your facility. Departments Title Phone # Does your facility have mutual aid agreements Yes No X with other industries? If so, provide company name, contact, and title Company Name Contact Title 1 Do you have available on-site emergency Yes X No response equipment? List on next page Do you have trained personnel to provide initial Yes X No on-site response? If you have on-site responders are they on 24- Yes X No hour call
Annex K - Hazardous Materials Plan 2009 - 69 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
5. Clow Water Systems
EMERGENCY EQUIPMENT AND RESOURCES
What chemical emergency Combustible gas indicators X monitoring equipment do Colormetric indicator tubes X you have available? Photoionization detectors meter X Oxygen concentration meter X Others (name) What personal protective # of Respirator X equipment do you have # of SCBA available at your facility # of Fully encapsulated suits X # of Non-encapsulating suits Boots & Gloves X Helmets with eye protection X Goggles, Chemical X Other (list) Which of the following Foam Fire Equipment X emergency equipment is Sand X Front-end Loaders X available at your facility Sorbents X Other (name) X Dump Trucks X Water truck Identify the personnel resources that may be called upon to support regular staff in the event of an incident Name Organization Phone # Specialty
Does your facility have the capability for modeling a vapor cloud Yes No X from a release Does your facility have a contract or prearrangements in place for Yes X No clean-up and removal of released chemical and all items contaminated?
Annex K - Hazardous Materials Plan 2009 - 70 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
5. Clow Water Systems
SPILL PREVENTION AND CONTROL
Does your site have a formal Spill Prevention, Control, and Yes X No Countermeasures Plan (SPCC) Does the site have and use any secondary X Dikes containment systems? Traps X Absorbent materials Neutralization ponds Other How is the plant waste water handled? Municipal sanitary system X On-site treatment system Private sanitary system Shipped off site Storm Sewer Other (name) How is storm water drained from the site? Drainage ditch Neutralizer pond X Municipal Storm Water System Other How are hazardous waste handled at your X Treated on-site (RCRA Exempt facility Waste) Stored on-site Disposed on-site X Transported off-site Other Does your hazardous waste contain any If Yes what EHS Extremely Hazardous Substances? No X
Annex K - Hazardous Materials Plan 2009 - 71 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
5. Clow Water Systems
CONTINGENCY PLANS OR EMERGENCY PLANS
SAFETY PLANS FOR YOUR FACILITY Do you have a written safety plan Yes X Last date of update 2/25/08 (Contingency or Emergency Plan) Person Responsible Mike Parker for Plan Contact person for Mike Parker the plan Office Phone # 740-291-1063 Home Phone # 740-294-8127 Are alert notification procedures to the public part of your written Yes X No plan? How often is your safety plan tested Times per year When was the last time the plan was tested 5/2007 What procedure was used to Table top Exercise Actual incident test the plan X Active Exercise Other EVACUATION PLAN Do you have a written evacuation Plan Yes X No Does your evacuation plan address employee evacuation Yes X No Have your employees exercised the evacuation Plan If Yes when 2007 Does your evacuation plan address area resident evacuation Yes No X
Annex K - Hazardous Materials Plan 2009 - 72 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
6. Kraft Foods
FACILITY INFORMATION
Facility Name Kraft Foods Street Address 1660 South 2 nd Street Type of Facility (NAICS code) Emergency Coordinator a) Coordinators Name Daniel I. Hammonds b) Coordinators Position Title Safety, Security & Environmental Mgr. c) Coordinators Home Phone Number 614-202-9574 d) Coordinators Office Phone Number 740-294-1055 Alternate Emergency Coordinator a) Alternate Coordinators Name Carl Zilla b) Alternate Coordinators Title Plant Manager c) Alternate Coordinators Home Phone # 740-294-1798 d) Alternate Coordinators Office Phone # 740-622-6433 (24/7)
GENERAL INFORMATION
Describe the area within a mile of the Residential X Agricultural X facility Commercial X Special Use Industrial X Open Space X Other Which of the following special facilities are Hospital Nursing Home X within half a mile of the facility School X Jail Day Care X None Other What is the distance in feet from the 1500 Feet facility property line to the closest residence Surface draining from the facility goes to A storm sewer to a stream X A storm sewer to a treatment system Sewage treatment plant Name of receiving stream Muskingum River Describe the delivery route of Hazardous SR 16 to SR 83 to CR 271 to Facility Materials into the facility Describe the shipment route of Hazardous From the Facility to CR 271 to CR 83 to Materials from the facility SR 16
Annex K - Hazardous Materials Plan 2009 - 73 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
6. Kraft Foods
NOTIFICATION PROCEDURES AND COMMUNICATION SYSTEM
Is the Facility Coordinator in charge of Emergency Response Yes X No If the answer is “No” identify the person in Name charge of Emergency Response Title Phone # Does the Facility Coordinator work with the local Response Plan X Fire Department and other emergency response Notifications X personnel to coordinate: Lock box X Other Who is responsible for notification of Plant Manager / Shift Supervisor surrounding neighborhood in case of a chemical incident? Is there a written procedure in place to call for Yes X No additional assistance? Where is the procedure located Posted through out plant Who is responsible for determining the potential Name Plant Mgr. / Shift Supr of actual extent of hazard for each type of Title emergency? Phone # Identify the person who can recommend Name Daniel I. Hammonds evacuation or sheltering-in-place of the Title Safety, Security & Mgr. neighborhood. Phone # 614-202-9574 Identify the principal spokesperson who will Name Daniel I. Hammonds / communicate with the emergency responders in Shift Supervisor the event of an incident Title Phone # Identify the person responsible for emergency Name Daniel I. Hammonds training of personnel in your facility. Title Safety, Security & Mgr. Phone # 614-202-9574 Does your facility have mutual aid agreements Yes No with other industries? X If so, provide company name, contact, and title Company Name Contact Title 1 2 3 Do you have available on-site emergency Yes No X response equipment? List on next page Do you have trained personnel to provide initial Yes X No on-site response? If you have on-site responders are they on 24- Yes X No hour call
Annex K - Hazardous Materials Plan 2009 - 74 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
6. Kraft Foods
EMERGENCY EQUIPMENT AND RESOURCES
What chemical emergency Combustible gas indicators monitoring equipment do Colormetric indicator tubes you have available? Photoionization detectors meter Oxygen concentration meter Others (Ammonia Meter) X What personal protective Respirator X equipment do you have SCBA available at your facility Fully encapsulated suits Non-encapsulating suits Boots & Gloves Helmets with eye protection Goggles, Chemical X Other (list) Which of the following Foam Fire Equipment X emergency equipment is Sand Front-end Loaders X available at your facility Sorbents X Other (name) Dump Trucks Identify the personnel resources that may be called upon to support regular staff in the event of an incident Name Organization Phone # Specialty Rob Sherman Kraft 608-695-4511 Corporate Safety Ken Wengert Kraft 847-915-0268 Corporate Safety
Does your facility have the capability for modeling a vapor cloud Yes No X from a release Does your facility have a contract or prearrangements in place for Yes X No clean-up and removal of released chemical and all items contaminated?
Annex K - Hazardous Materials Plan 2009 - 75 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
6. Kraft Foods
SPILL PREVENTION AND CONTROL
Does your site have a formal Spill Prevention, Control, and Yes X No Countermeasures Plan (SPCC) Does the site have and use any secondary X Dikes containment systems? X Traps X Absorbent materials Neutralization ponds Other How is the plant waste water handled? X Municipal sanitary system X On-site treatment system Private sanitary system Shipped off site Storm Sewer Other (name) How is storm water drained from the site? X Drainage ditch Neutralizer pond Municipal storm water system Other How are hazardous waste handled at your Treated on-site facility Stored on-site Disposed on-site X Transported off-site Other Does your hazardous waste contain any If Yes what EHS Extremely Hazardous Substances? No X
Annex K - Hazardous Materials Plan 2009 - 76 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
6. Kraft Foods
CONTINGENCY PLANS OR EMERGENCY PLANS
SAFETY PLANS FOR YOUR FACILITY Do you have a written safety plan Yes X Last date of update 7/22/2008 (Contingency or Emergency Plan) Person Responsible Daniel I. Hammonds for Plan Contact person for Daniel I. Hammonds the plan Office Phone # 740-294-1055 Home Phone # 614-202-9574 Are alert notification procedures to the public part of your written Yes X No plan? How often is your safety plan tested Times per year Once When was the last time the plan was tested August 2008 What procedure was used to Table top Exercise Actual incident test the plan X Active Exercise Other EVACUATION PLAN Do you have a written evacuation Plan Yes X No Does your evacuation plan address employee Yes X No evacuation Have your employees exercised the evacuation Plan If Yes when 8/2008 Does your evacuation plan address area resident Yes No X evacuation EMERGENCY RELEASE NOTIFICATION Check the local / State LEPC X Local Fire Department X agencies you notify in Ohio EPA X Local Sheriff / Police X the event of a release State Fire Marshal Local EMA X of a hazardous Ohio Highway Patrol Other material or waste Local Health Department X
Annex K - Hazardous Materials Plan 2009 - 77 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
7. MCI (Verizon Business)
2008 HAZARDS ANALYSIS
Inventory filed for 2007
CHEMICAL FACILITY DATA
FACILITY NAME: MCI (Verizon Business) BUSINESS PHONE: 800-444-0902 (24/7) FACILITY ADDRESS/LOCATION: 54200 T.R. 420, Fresno, Ohio 43824 FACILITY COORDINATOR: (names and telephone numbers) Coordinator: Network Mgt. Center Alternate Coordinator: Karen Mehta Work Phone: 800-444-0902 (24/7) Work Phone: 972-729-5143 Home Phone: N/A Home Phone: N/A
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Facility Information EHS - CHEMICAL Chemical Description CAS Registry # Max Amount Vulnerable Zone
Sulfuric Acid 7664-93-9 999 lbs. ½ mile in all directions
Worst Case Scenario: Evacuate ½ mile downwind if spill or leak. If fire, isolate or evacuate for ½ mile in all directions.
Probability (Hi-Med-Lo ) Low Planning Priority (Hi-Med-Lo ) High
Vulnerability Zone Description: MCI World Com is located on T.R. 420 in the Village of Fresno. Fresno Elementary School (school closed June 2007 - building is for sale) is located within the Village of Fresno and would be affected by an incident.
Environmental Exposure: With the above-mentioned EHS chemicals, aquatic life could be affected and prolonged exposure could be fatal to employees.
Name and type of equipment / supplies MCI has that could be utilized in time of emergency:
Not Known
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EMERGENCY INFORMATION
1. Jurisdictional Fire Department: South Tuscarawas Fire Department
2. Shelter(s) Primary : Coshocton County Career Center Location : 23640 C.R. 202, Coshocton, Ohio 43812 Phone Contact Number : 740-622-0211
Alternate : Sacred Heart School/Church Location : 805 Main St., Coshocton, Ohio 43812 Phone Contact Number : 740-622-8817 (Church ) 740-622-3728 (School )
Annex K - Hazardous Materials Plan 2009 - 78 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
3. Pre-designated Traffic Control Points: S.R. 93 and T.R. 172
4. EHS Transportation Routes to and from Facility: Not known
5. Evacuation Routes (from facility and vulnerability zone )
1. To Red Cross Coshocton Co. Career Center shelter location : Take T.R. 420 west to S.R. 93; take S.R. 93 south to US 36; take U.S. 36 west to C.R. 202 to the shelter.
2. To Red Cross Sacred Heart shelter location : Take T.R. 420 west to S.R. 93; take S.R. 93 south to U.S. 36; take U.S. 36 west to on ramp for S.R. 541/Chestnut Street. Take Chestnut Street to 7 th Street; take 7 th Street to Main Street and turn left onto Main Street; take Main Street to shelter.
6. Special Facilities in Vulnerable Zone - None
Remarks/Comments: MCI stores batteries containing Sulfuric Acid.
Annex K - Hazardous Materials Plan 2009 - 79 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
Chemical Name: Sulfuric Acid #7664-93-9
Location: MCI (Verizon Business) Quantity: 999 lbs. (Range Code 2)
Properties: Colorless to slightly yellow liquid, odorless and oily. Non-flammable. Hazardous decomposition may form toxic materials. Corrosive to metals and tissue.
Vulnerable Zone: For spill or leak, isolate 160-330 feet in all directions. If fire, isolate for ½ mile in all directions. If fire, evacuate for ½ mile in all directions. If leak, evacuate for ½ mile downwind.
Population within: 193 persons at Fresno Elementary during school hours (school closed June 2007 – building is for sale), Village of Fresno, and rural residents.
Private and Public property that may be damaged: Hazardous decomposition is toxic, corrosive, and an oxidizer. Runoff may be harmful to aquatic life.
Environment that may be affected: Runoff from fire control or spill may cause pollution.
Probability of hazard occurrence: Low
Consequences if people are exposed: Skin-severe burns or necrosis. Eyes irritation, burns, and blindness. Breathing-corrosive burns, lung irritation and serious damage, can be fatal if swallowed.
Consequences for property: Slight structural damage expected.
Consequences of environmental exposure: May kill aquatic life if runoff reaches river.
Probability of simultaneous emergencies: Low
Unusual environmental conditions:
Annex K - Hazardous Materials Plan 2009 - 80 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
Annex K - Hazardous Materials Plan 2009 - 81 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
8. Organic Technologies
FACILITY INFORMATION
Facility Name Organic Technologies Street Address 1245 South 6 th Street Type of Facility (NAICS code) 2087 Emergency Coordinator a) Coordinators Name John Williams b) Coordinators Position Title EHS & S Manager c) Coordinators Home Phone Number 740-824-3605 d) Coordinators Office Phone Number 740-622-0755 Alternate Emergency Coordinator a) Alternate Coordinators Name Mark Westbrook b) Alternate Coordinators Title EHS & S Coordinator c) Alternate Coordinators Home Phone # 614-507-0749 d Alternate Coordinators Office Phone # 740-622-0755
GENERAL INFORMATION
Describe the area within a mile of the Residential X Agricultural X facility Commercial X Special Use Industrial X Open Space X Other Which of the following special facilities are Hospital Nursing Home X within half a mile of the facility School X Jail Day Care X None Other Senior Center What is the distance in feet from the 50 Feet facility property line to the closest residence Surface draining from the facility goes to A storm sewer to a stream A storm sewer to a treatment system Sewage treatment plant X Name of receiving stream Describe the delivery route of Hazardous SR 83 to CR 271 to Brown Lane to 6 th Materials into the facility Street & rail Describe the shipment route of Hazardous 6th Street to Brown lane to CR 271 to SR Materials from the facility 83 7 from rail
Annex K - Hazardous Materials Plan 2009 - 82 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
8. Organic Technologies
NOTIFICATION PROCEDURES AND COMMUNICATION SYSTEM
Is the Facility Coordinator in charge of Emergency Response Yes X No If the answer is “No” identify the person in Name John Williams charge of Emergency Response Home Phone # 740-824-3605 Office Phone # 740-622-0755 Does the Facility Coordinator work with the local Response Plan X Fire Department and other emergency response Notifications X personnel to coordinate: Lock box X Other Who is responsible for notification of Per County Organic Technologies surrounding neighborhood in case of a chemical will call 911 and dispatch will incident? effect notification Is there a written procedure in place to call for Yes X No additional assistance? Where is the procedure located At the Organic Technologies Facility Who is responsible for determining the potential Name David Wiley / Paul Wiley of actual extent of hazard for each type of / John Williams emergency? Title CEO / VP Eng / EHS&S Phone # 740-622-0755 Identify the person who can recommend Name City Fire & Sheriff evacuation or sheltering-in-place of the Title Chief / Sheriff neighborhood. Phone # 911 /740-622-2411 Identify the principal spokesperson who will Name David Wiley / Paul Wiley communicate with the emergency responders in / John Williams the event of an incident Title CEO / VP Eng / EHS&S Phone # 740-622-0755 Identify the person responsible for emergency Name John Williams training of personnel in your facility. Title EHS&S Manager Phone # 740-622-0755 Does your facility have mutual aid agreements Yes No X with other industries? If so, provide company name, contact, and title Company Name Contact Title 1 2 Do you have available on-site emergency Yes No X response equipment? List on next page Do you have trained personnel to provide initial Yes X No on-site response? If you have on-site responders are they on 24- Yes No X hour call
Annex K - Hazardous Materials Plan 2009 - 83 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
8. Organic Technologies
EMERGENCY EQUIPMENT AND RESOURCES
What chemical emergency Combustible gas indicators X monitoring equipment do Colormetric indicator tubes X you have available? Photoionization detectors meter Oxygen concentration meter X Others (name) What personal protective Respirator X equipment do you have SCBA available at your facility Fully encapsulated suits Non-encapsulating suits Boots & Gloves X Helmets with eye protection X Goggles, Chemical Other (list) Which of the following Foam Fire Equipment X emergency equipment is Sand Front-end Loaders available at your facility Sorbents X Other (name) Dump Trucks Identify the personnel resources that may be called upon to support regular staff in the event of an incident Name Organization Phone # Specialty HazMat Team HazMat Team 911 Chemical Incident Tuscarawas Fire Tuscarawas Fire 911 Fire / HazMat Coshocton Fire Coshocton Fire 911 Fire / HazMat Does your facility have the capability for modeling a vapor cloud Yes No X from a release Does your facility have a contract or prearrangements in place for Yes X No clean-up and removal of released chemical and all items contaminated?
Annex K - Hazardous Materials Plan 2009 - 84 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
8. Organic Technologies
SPILL PREVENTION AND CONTROL
Does your site have a formal Spill Prevention, Control, and Yes X No Countermeasures Plan (SPCC) Does the site have and use any secondary X Dikes containment systems? X Traps X Absorbent materials Neutralization ponds Other How is the plant waste water handled? X Municipal sanitary system On-site treatment system Private sanitary system X Shipped off site Storm Sewer Other (name) How is storm water drained from the site? X Drainage ditch Neutralizer pond X Municipal Storm Water System Other How are hazardous waste handled at your Treated on-site facility X Accumulate on-site X Disposed on-site Transported off-site Other Does your hazardous waste contain any If Yes what EHS Extremely Hazardous Substances? Yes ( ) No X
Annex K - Hazardous Materials Plan 2009 - 85 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
8. Organic Technologies
CONTINGENCY PLANS OR EMERGENCY PLANS
SAFETY PLANS FOR YOUR FACILITY Do you have a written safety plan Yes X Last date of update 7/29/2005 (Contingency or Emergency Plan) Person Responsible John Williams for Plan Contact person for John Williams the plan Office Phone # 740-622-0755 Home Phone # 740-824-3605 Are alert notification procedures to the public part of your written Yes X No plan? How often is your safety plan tested Times per year 1 When was the last time the plan was tested Nov / Dec 2006 What procedure was used to Table top Exercise Actual incident test the plan Active Exercise Other EVACUATION PLAN Do you have a written evacuation Plan Yes X No Does your evacuation plan address employee evacuation Yes X No Have your employees exercised the evacuation Plan If Yes when 11/2006 Does your evacuation plan address area resident evacuation Yes X No
EMERGENCY RELEASE NOTIFICATION Check the local / State LEPC X Local Fire Department X agencies you notify in Ohio EPA X Local Sheriff / Police the event of a release State Fire Marshal Local EMA X of a hazardous Ohio Highway Patrol Other material or waste Local Health Department
Annex K - Hazardous Materials Plan 2009 - 86 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
9. Smurfit Stone Container Corporation
FACILITY INFORMATION
Facility Name Smurfit Stone Container Corporation Street Address 500 North 4 th Street Type of Facility (NAICS code) 322121 Emergency Coordinator a) Coordinators Name Joseph Bulzan b) Coordinators Position Title Environmental Manager c) Coordinators Home Phone Number 740-828-9441 d) Coordinators Office Phone Number 740-622-6543 Alternate Emergency Coordinator a) Alternate Coordinators Name Randy Hothem b) Alternate Coordinators Title Technical Director c) Alternate Coordinators Home Phone # 740-622-1203 d) Alternate Coordinators Office Phone # 740-622-6543
GENERAL INFORMATION
Describe the area within a mile of the Residential X Agricultural X facility Commercial X Special Use Industrial X Open Space X Other Which of the following special facilities are Hospital X Nursing Home within half a mile of the facility School X Jail X Day Care None Other What is the distance in feet from the 150 Feet facility property line to the closest residence Surface draining from the facility goes to A storm sewer to a stream A storm sewer to a treatment system X Sewage treatment plant Name of receiving stream Tuscarawas Describe the delivery route of Hazardous US 36, SR 83, or SR 16 to CR 1 to Bridge Materials into the facility Street to Sycamore Street to 3 rd , 4 th , or 5th Street into facility Describe the shipment route of Hazardous To Sycamore Street to Bridge Street to Materials from the facility CR 1 to SR 16, SR 83, or US 36
Annex K - Hazardous Materials Plan 2009 - 87 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
9. Smurfit Stone Container Corporation
NOTIFICATION PROCEDURES AND COMMUNICATION SYSTEM
Is the Facility Coordinator in charge of Emergency Response Yes No X If the answer is “No” identify the Name John Jones - Randy Hothem person in charge of Emergency Title Operations Manager / Technical Response Director Phone # 740-622-6543 Does the Facility Coordinator work Response Plan X with the local Fire Department and Notifications other emergency response personnel Lock box X to coordinate: Other X Who is responsible for notification of Sheriff’s Office & Fire Department surrounding neighborhood in case of a chemical incident? Is there a written procedure in place to Yes X No call for additional assistance? Where is the procedure located Mill website, Steering Team, Nurse Who is responsible for determining Name John Jones - Randy Hothem the potential of actual extent of hazard Title Operations Manager / for each type of emergency? Technical Director Phone # 740-622-6543 Identify the person who can Name recommend evacuation or sheltering- Title in-place of the neighborhood. Phone # Identify the principal spokesperson Name Dan Truett / Wes Enlow who will communicate with the Title General manager / HR emergency responders in the event of Director an incident Phone # 740-622-6543 Identify the person responsible for Name emergency training of personnel in Title your facility. Phone # Does your facility have mutual aid Yes No X agreements with other industries? If so, provide company name, contact, and title Company Name Contact Title 1 Do you have available on-site emergency Yes X No response equipment? List on next page Do you have trained personnel to provide initial Yes X No on-site response? If you have on-site responders are they on 24- Yes X No hour call
Annex K - Hazardous Materials Plan 2009 - 88 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
9. Smurfit Stone Container Corporation
EMERGENCY EQUIPMENT AND RESOURCES
What chemical emergency Combustible gas indicators X monitoring equipment do Colormetric indicator tubes X you have available? Photoionization detectors meter Oxygen concentration meter X Others (name) What personal protective Respirator X equipment do you have SCBA available at your facility Fully encapsulated suits Non-encapsulating suits Boots & Gloves X Helmets with eye protection X Goggles, Chemical X Other (list) Which of the following Foam Fire Equipment X emergency equipment is Sand Front-end Loaders X available at your facility Sorbents X Other (name) Dump Trucks Identify the personnel resources that may be called upon to support regular staff in the event of an incident Name Organization Phone # Specialty
Does your facility have the capability for modeling a vapor cloud Yes X No from a release Does your facility have a contract or prearrangements in place for Yes X No clean-up and removal of released chemical and all items contaminated?
Annex K - Hazardous Materials Plan 2009 - 89 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
9. Smurfit Stone Container Corporation
SPILL PREVENTION AND CONTROL
Does your site have a formal Spill Prevention, Control, and Yes X No Countermeasures Plan (SPCC) Does the site have and use any secondary X Dikes containment systems? X Traps X Absorbent materials X Neutralization ponds Other How is the plant waste water handled? Municipal sanitary system X On-site treatment system Private sanitary system Shipped off site Storm Sewer Other (name) How is storm water drained from the site? Drainage ditch Neutralizer pond Municipal Storm Water System X Other How are hazardous waste handled at your Treated on-site facility Stored on-site Disposed on-site X Transported off-site Other Does your hazardous waste contain any If Yes what EHS Extremely Hazardous Substances? No X
Annex K - Hazardous Materials Plan 2009 - 90 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
9. Smurfit Stone Container Corporation
CONTINGENCY PLANS OR EMERGENCY PLANS
SAFETY PLANS FOR YOUR FACILITY Do you have a written safety plan Yes X Last date of update 2007 (Contingency or Emergency Plan) Person Responsible Wes Enlow, HR Director for Plan Contact person for Wes Enlow, HR Director the plan Office Phone # 740-622-6543 Home Phone # Are alert notification procedures to the public part of your written Yes No X plan? How often is your safety plan tested Times per year 1 When was the last time the plan was tested August 2007 What procedure was used to Table top Exercise Actual incident test the plan X Active Exercise Other EVACUATION PLAN Do you have a written evacuation Plan Yes X No Does your evacuation plan address employee Yes X No evacuation Have your employees exercised the evacuation Plan If Yes when 8/2007 Does your evacuation plan address area resident Yes No X evacuation EMERGENCY RELEASE NOTIFICATION Check the local / State LEPC X Local Fire Department X agencies you notify in Ohio EPA X Local Sheriff / Police (911) X the event of a release State Fire Marshal Local EMA X of a hazardous Ohio Highway Patrol Other material or waste Local Health Department
Annex K - Hazardous Materials Plan 2009 - 91 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
10. Tastee Apple, Inc. 2008 HAZARDS ANALYSIS
Inventory filed for 2007
CHEMICAL FACILITY DATA
FACILITY NAME: Tastee Apple, Inc. BUSINESS PHONE: 740-498-8316 (24/7) FACILITY ADDRESS/LOCATION: 60810 C.R. 9, Newcomerstown, Ohio 43832
FACILITY COORDINATOR: (names and telephone number) Coordinator: C. Greg Hackenbracht Alternate Coordinator: Jerry L. Herbert Work Phone: 740-498-8316 Work Phone: 740-498-5164 Home Phone: N/A Home Phone: N/A
------Facility Information
EHS - CHEMICALS Chemical Description CAS Registry # Max Amount Vulnerable Zone
Ammonia 7664-41-7 750 lbs. 1 mile all directions
Non-EHS Chemicals at this facility
None reported in 2006
Worst Case Scenario: One (1) mile evacuation in all directions.
Probability: (Hi-Med-Lo ) Low Planning Priority (Hi-Med-Lo) Medium
Vulnerability Zone Description: Tastee Apple is seasonal and is a rural setting.
Environmental Exposure: Little to none.
Name and type of equipment / supplies Tastee Apple has that could be utilized in time of emergency:
Boots Gloves Non-encapsulated suits Sand Fire Equipment Front end Loader Respirators (Ammonia masks only)
Has agreement in place with EMA/LEPC to use any of the above in an emergency.
------Emergency Information
1. Jurisdictional Fire Department: Newcomerstown Fire Department (Tuscarawas County)
2. Shelter: Would be building located in nearby Newcomerstown (Tuscarawas County)
3. Pre-designated Traffic Control Points: County Road 9
4. EHS Transportation Routes to and from Facility: U.S. 36 to C.R. 9
5. Evacuation Routes (from facility and vulnerability zone) County Road 9 to U.S. 36 and go north to Newcomerstown.
Annex K - Hazardous Materials Plan 2009 - 92 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
6. Special Facilities in Vulnerable Zone: (located on edge of vulnerability zone)
Newcomerstown West Elementary School 517 Beaver Street 740-498-4151 Newcomerstown High School 659 Beaver Street 740-498-5111
REMARKS/COMMENTS: Seasonal operations/fall/cider making facility
Annex K - Hazardous Materials Plan 2009 - 93 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
Chemical Name: Ammonia #7664-41-7
Location: Tastee Apple, Inc. Quantity: 750 lbs.
Properties: Colorless gas having sharp, intensely irritating odor. Corrosive.
Vulnerable Zone: Isolate in all directions 330-660 feet. Evacuate downwind of leak. Evacuate one (1) mile, if explosion. Evacuate ½ mile, if spill.
Population within: 100 employees, rural residents, Newcomerstown residents, Newcomerstown West Elementary School, Newcomerstown High School
Private and Public property that may be damaged: None
Environment that may be affected: Runoff from fire control or dilution water may cause pollution.
Probability of hazard occurrence: Very Low
Consequences if people are exposed: Strong irritant for eyes, upper and lower respiratory tract. Corrosive in contact with skin. Will also cause burns or frostbite when in contact with skin. May be fatal if inhaled.
Consequences for property: Contain runoff to prevent contaminated water from reaching ponds and river. Slight structural damage expected.
Consequences of environmental exposure: When exposed to heat, emits toxic fumes of NH 3 and NOx.
Probability of simultaneous emergencies: Very Low
Unusual environmental conditions: None
Annex K - Hazardous Materials Plan 2009 - 94 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
Annex K - Hazardous Materials Plan 2009 - 95 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
11. Verizon Wireless (County Road 16) Verizon Communications (Cooperdale Central Office) Verizon Communications (Warsaw Central Office)
2008 HAZARDS ANALYSIS
Inventory filed for 2007
CHEMICAL FACILITY DATA
FACILITY NAME: Verizon Wireless – County Road 16 BUSINESS PHONE: 908-607-8133 FACILITY ADDRESS/LOCATION: 3201 County Road 16, Coshocton, Ohio 43812
FACILITY COORDINATOR: (names and telephone numbers) Coordinator : Clayton Burkhart, Alternate Coordinator : Richard A. Craig, Network Operations Director Compliance Director Work Phone: 614-560-8502 Work Phone: 908-559-7260 24/7: 800-852-2671 24/7: 800-488-7900
Parent Company Phone : 800-852-2671 Contact: 24-Hour
------Facility Information EHS - Chemicals Chemical Description CAS Registry # Max Amount Vulnerable Zone
Sulfuric Acid 7664-93-9 525.6 lbs. ½ mile all directions
Non-EHS Chemicals at this facility : None reported
Worst Case Scenario: ½ mile radius of facility evacuation. Isolate in all directions for 110 yards. Evacuate downwind of leak. Evacuate 1/2 mile if explosive.
Probability (Hi-Med-Lo ) Low Planning Priority (Hi-Med-Lo) High
Vulnerability Zone Description: Verizon Wireless is located at 3201 County Road 16. In the event of an incident, worst case scenario, Coshocton County Head Start and surrounding homes would have to be evacuated.
Environmental Exposure: With the above-mentioned EHS chemicals, aquatic life could be affected and prolonged exposure could be fatal to employees.
Name and type of equipment / supplies Verizon Wireless has that could be utilized in time of emergency:
Not Known
------
EMERGENCY INFORMATION
1. Jurisdictional Fire Department: Coshocton City Fire Department
Annex K - Hazardous Materials Plan 2009 - 96 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
2. Shelter(s) for this facility:
1. Primary :
Sacred Heart Location : 805 Main Street, Coshocton, Ohio 43812 Phone Contact Number : 740-622-8817 (Church ) 740-622-3728 (School ) 2. Alternates :
Coshocton County Career Center Location : 23640 C.R. 202, Coshocton, Ohio 43812 Phone Contact Number : 740-622-2032
Kids America Location : 1600 Otsego Avenue, Coshocton, Ohio 43812 Phone Contact Number : 740-622-6657
Coshocton County Senior Center Location : 201 Browns Lane, Coshocton, Ohio 43812 Phone Contact Number : 740-622-4852
3. Pre-designated Traffic Control Points: C.R. 16, S.R. 93 and S.R. 36
4. EHS Transportation Routes to and from Facility: C.R. 16, S.R. 93 and S.R. 36
5. Evacuation Routes (from facility and vulnerability zone)
1. To Red Cross Sacred Heart shelter: Go west on C.R. 16 to Main Street. Turn left onto Park Avenue, go 1 ½ blocks and turn right into the church parking lot.
2. To Red Cross Coshocton Co. Career Center shelter: Go west on C.R. 16 through Coshocton, which turns into Chestnut Street. Go across the Three Rivers Bridge and take S.R. 16 east. This turns into S.R. 36. Facility is approximately 2 miles on the right.
3. To Red Cross Kids America shelter: Go west on C.R .16 into Coshocton and turn left onto Seventh Street. Proceed to Otsego Avenue and turn left. Shelter is approximately 1 mile on the right.
6. Special Facilities in Vulnerable Zone (schools, nursing homes, etc.)
Name Location Phone Contact #
Coshocton Co. Head Start 3201 C.R. 16 740-622-3667
Remarks/Comments: Verizon Wireless is a storage location for batteries.
Annex K - Hazardous Materials Plan 2009 - 97 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
Chemical Name: Sulfuric Acid #7664-93-9
Location: Verizon Wireless – C.R. 16 Quantity: 525.6 lbs.
Properties: Colorless to slightly yellow liquid, odorless and oily. Non-flammable. Hazardous decomposition may form toxic materials. Corrosive to metals and tissue.
Vulnerable Zone: For spill or leak, isolate 160-330 feet in all directions. If fire, isolate for ½ mile in all directions. If fire, evacuate for ½ mile in all directions. If leak, evacuate for ½ mile downwind.
Population within: Coshocton County Head Start, residents in homes near the site.
Private and Public property that may be damaged: Hazardous decomposition is toxic, corrosive, and an oxidizer. Runoff may be harmful to aquatic life.
Environment that may be affected: Runoff from fire control or spill may cause pollution.
Probability of hazard occurrence:
Consequences if people are exposed: Skin-severe burns or necrosis. Eyes irritation, burns, and blindness. Breathing-corrosive burns, lung irritation and serious damage, can be fatal if swallowed.
Consequences for property: Will react and corrode materials in direct contact.
Consequences of environmental exposure: May kill aquatic life if runoff reaches river.
Probability of simultaneous emergencies:
Unusual environmental conditions: Can react violently with strong bases and water.
Annex K - Hazardous Materials Plan 2009 - 98 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
2008 HAZARDS ANALYSIS
Inventory filed for 2007
CHEMICAL FACILITY DATA
FACILITY NAME: Verizon Communications – Cooperdale Central Office BUSINESS PHONE: 800-386-9639 (24/7) FACILITY ADDRESS/LOCATION: 17853 S.R. 60, Cooperdale, Ohio 43821
FACILITY COORDINATOR: (names and telephone numbers) Coordinator : Douglas A. Neer Alternate Coordinator: Compliance Service Center Work Phone: 740-382-7003 Work Phone: 800-386-9639 (24/7) 24/7: 800-386-9639
Parent Company Phone : 978-469-1648 Contact: David M. Jean, Environment Management
------Facility Information EHS - Chemicals Chemical Description CAS Registry # Max Amount Vulnerable Zone
Lead Acid Batteries 7664-93-9 7,968 lbs. ½ mile all directions
Non-EHS Chemicals at this facility: None
Worst Case Scenario: ½ mile radius of facility evacuation. Isolate in all directions for 110 yards. Evacuate downwind of leak. Evacuate 1/2 mile if explosive.
Probability (Hi-Med-Lo ) Low Planning Priority (Hi-Med-Lo) High
Vulnerability Zone Description: Verizon Communications is located at 17853 State Route 60.
Environmental Exposure: With the above-mentioned EHS chemical, aquatic life could be affected and prolonged exposure could be fatal to employees.
Name and type of equipment / supplies Verizon has that could be utilized in time of emergency:
Not Known
------
EMERGENCY INFORMATION
1. Jurisdictional Fire Department: Dresden Fire Department
2. Shelter(s) for this facility: No assigned shelter(s) . . . This is a remote site (rural).
3. Pre-designated Traffic Control Points: State Route 60 and C.R. 54
4. EHS Transportation Routes to and from Facility: State Route 60 and C.R. 54
5. Evacuation Routes (from facility and vulnerability zone) State Route 60 and C.R. 54
6. Special Facilities in Vulnerable Zone (schools, nursing homes, etc.) None
Remarks/Comments: Verizon Communications - Cooperdale is a storage location for batteries.
Annex K - Hazardous Materials Plan 2009 - 99 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
Chemical Name: Sulfuric Acid (Battery Electrolyte) #7664-93-9
Location: Verizon Communications – Cooperdale Central Office Quantity: 7,968 lbs.
Properties: Colorless to slightly yellow liquid, odorless and oily. Non-flammable. Hazardous decomposition may form toxic materials. Corrosive to metals and tissue.
Vulnerable Zone: For spill or leak, isolate 160-330 feet in all directions. If fire, isolate for ½ mile in all directions. If fire, evacuate for ½ mile in all directions. If leak, evacuate for ½ mile downwind.
Population within: Undetermined within ½ mile radius to facility. Site is located in rural area. Total population in general vicinity estimated to be 600-700 (outside ½ mile area).
Private and Public property that may be damaged: Hazardous decomposition is toxic, corrosive, and an oxidizer. Runoff may be harmful to aquatic life.
Environment that may be affected: Runoff from fire control or spill may cause pollution.
Probability of hazard occurrence: Low. All Verizon batteries are individually contained units with the electrolyte mixture protected by acid explosion-proof casings and secured in specially designed re-enforced battery packs.
Consequences if people are exposed: Skin-severe burns or necrosis. Eyes irritation, burns, and blindness. Breathing-corrosive burns, lung irritation and serious damage, can be fatal if swallowed.
Consequences for property: Will react and corrode materials in direct contact.
Consequences of environmental exposure: May kill aquatic life if runoff reaches river.
Probability of simultaneous emergencies: Low. Release of battery electrolyte typically results from accidental cracking during battery installation/removal. Trained technicians are capable to respond and react to releases or leaks that limit the risk to human exposure.
Unusual environmental conditions: Can react violently with strong bases and water.
Annex K - Hazardous Materials Plan 2009 - 100 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
2008 HAZARDS ANALYSIS
Inventory filed for 2007
CHEMICAL FACILITY DATA
FACILITY NAME: Verizon Communications – Warsaw Central Office (OH2412012) BUSINESS PHONE: 800-386-9639 (24/7) FACILITY ADDRESS/LOCATION: 122 Bridge Street, Warsaw, Ohio 43844
FACILITY COORDINATOR: (names and telephone numbers) Coordinator: Douglas A. Neer Alternate Coordinator: Compliance Service Center Work Phone: 740-382-7038 Work Phone: 800-386-9639 (24/7) 24/7: 800-386-9639
Parent Company Phone : 978-469-1648 Contact: David M. Jean, Environment Management
------
Facility Information
EHS - Chemicals Chemical Description CAS Registry # Max Amount Vulnerable Zone
Lead Acid Batteries 7664-93-9 7,296 lbs. ½ mile all directions
Non-EHS Chemicals at this facility: None
Worst Case Scenario: ½ mile radius of facility evacuation. Isolate in all directions for 110 yards. Evacuate downwind of leak. Evacuate 1/2 mile if explosive.
Probability (Hi-Med-Lo ) Low Planning Priority (Hi-Med-Lo) High
Vulnerability Zone Description: Verizon Communications is located at 122 Bridge Street in the Village of Warsaw. In the event of an incident, worst case scenario, the Village of Warsaw would have to be evacuated. Special interest areas include Warsaw Elementary School and Ravenswood Ltd., retirement apartments.
Environmental Exposure: With the above-mentioned EHS chemical, aquatic life could be affected and prolonged exposure could be fatal to employees.
Name and type of equipment / supplies Verizon has that could be utilized in time of emergency: Not Known
------
EMERGENCY INFORMATION
1. Jurisdictional Fire Department: Walhonding Valley Fire District
2. Shelter(s) for this facility:
1. Primary: Sacred Heart School/Church Location: 805 Main Street, Coshocton Phone Contact #: 740-622-8817 (Church ) 740-622-3728 (School )
Annex K - Hazardous Materials Plan 2009 - 101 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
2. Alternate: Coshocton Co. Career Center Location: 23640 C.R. 202, Coshocton, Ohio Phone Contact #: 740-622-0211
3. Pre-designated Traffic Control Points: U.S. 36 and S.R. 60
4. EHS Transportation Routes to and from Facility: U.S. 36
5. Evacuation Routes (from facility and vulnerability zone)
1. To Red Cross Sacred Heart shelter; go east on S.R. 36 to S.R. 36 south to bridge at Coshocton. At bridge take Chestnut Street to Main Street or Walnut Street to facility.
2. To Red Cross shelter at Coshocton County Career Center, go east on S.R. 36 to S.R. 36 north to facility.
6. Special Facilities in Vulnerable Zone (schools, nursing homes, etc.)
Warsaw Elementary School Ravenswood Ltd. (retirement apartments)
Remarks/Comments: Verizon Communications - Warsaw is a storage location for batteries
Annex K - Hazardous Materials Plan 2009 - 102 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
Chemical Name: Sulfuric Acid (Battery Electrolyte) #7664-93-9
Location: Verizon Communications – Warsaw Central Office Quantity: 7,296 lbs.
Properties: Colorless to slightly yellow liquid, odorless and oily. Non-flammable. Hazardous decomposition may form toxic materials. Corrosive to metals and tissue.
Vulnerable Zone: For spill or leak, isolate 160-330 feet in all directions. If fire, isolate for ½ mile in all directions. If fire, evacuate for ½ mile in all directions. If leak, evacuate for ½ mile downwind.
Population within: 385 students Warsaw Elementary, Ravenswood Ltd., residents of Warsaw, businesses
Private and Public property that may be damaged: Hazardous decomposition is toxic, corrosive, and an oxidizer. Runoff may be harmful to aquatic life.
Environment that may be affected: Runoff from fire control or spill may cause pollution.
Probability of hazard occurrence: Low. All Verizon batteries are individually contained units with the electrolyte mixture protected by explosion-proof casing and secured in specially designed re-enforced battery packs.
Consequences if people are exposed: Skin-severe burns or necrosis. Eyes irritation, burns, and blindness. Breathing-corrosive burns, lung irritation and serious damage, can be fatal if swallowed.
Consequences for property: Will react and corrode materials in direct contact.
Consequences of environmental exposure: May kill aquatic life if runoff reaches river.
Probability of simultaneous emergencies: Low. Release of battery electrolyte typically results from accidental cracking during battery installation or removal. Trained technicians are capable to respond to releases or leaks, limiting the risk to exposure.
Unusual environmental conditions: Can react violently with strong bases and water.
Annex K - Hazardous Materials Plan 2009 - 103 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
Annex K - Hazardous Materials Plan 2009 - 104 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
12. Wen Mar Farms, Inc.
FACILITY INFORMATION
Facility Name Wen Mar Farms, Inc. Street Address 22368 C.R. 254 Type of Facility (NAICS code) West Lafayette, OH 43845 Emergency Coordinator a) Coordinators Name Wendell L. Waters b) Coordinators Position Title Owner c) Coordinators Home Phone Number 740-545-9660 740-502-2050 (24 hr.) d) Coordinators Office Phone Number 740-545-9660 Alternate Emergency Coordinator a) Alternate Coordinators Name Marcia L. Waters b) Alternate Coordinators Title Owner c) Alternate Coordinators Home Phone # 740-545-9660 740-502-2050 (24 hr.) d) Alternate Coordinators Office Phone # 740-545-9660
GENERAL INFORMATION
Describe the area within a mile of the Residential X Agricultural X facility Commercial Special Use Industrial Open Space Other Which of the following special facilities are Hospital Nursing Home within half a mile of the facility School Jail Day Care None Other What is the distance in feet from the Feet facility property line to the closest residence Surface draining from the facility goes to A Storm Sewer to a stream X A storm Sewer to a treatment system Sewage treatment Plant Name of receiving Stream Describe the delivery route of Hazardous U.S. 36 to U.S. 751 to C.R. 254 to facility Materials into the facility Describe the shipment route of Hazardous To C.R 254 to U.S 36 or C.R 9 Materials from the facility
Annex K - Hazardous Materials Plan 2009 - 105 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
12. Wen Mar Farms, Inc.
NOTIFICATION PROCEDURES AND COMMUNICATION SYSTEM
Is the Facility Coordinator in charge of Emergency Response Yes X No If the answer is “No” identify the person in Name charge of Emergency Response Title Phone # Does the Facility Coordinator work with the local Response Plan X Fire Department and other emergency response Notifications X personnel to coordinate: Lock box Other Pump House Who is responsible for notification of West Lafayette Fire Department surrounding neighborhood in case of a chemical incident? Is there a written procedure in place to call for Yes X No additional assistance? Where is the procedure located Home Office & at the tanks Who is responsible for determining the potential Name Wendell L. Waters of actual extent of hazard for each type of Title Owner emergency? Phone # 740-545-9660 Identify the person who can recommend Name Wendell L. Waters evacuation or sheltering-in-place of the Title Owner neighborhood. Phone # 740-545-9660 Identify the principal spokesperson who will Name Wendell L. Waters communicate with the emergency responders in Title Owner the event of an incident Phone # 740-545-9660 Identify the person responsible for emergency Name Wendell L. Waters training of personnel in your facility. Title Owner Phone # 740-545-9660 Does your facility have mutual aid agreements Yes No X with other industries? If so, provide company name, contact, and title Company Name Contact Title 1 2 3 Do you have available on-site emergency Yes X No response equipment? List on next page Do you have trained personnel to provide initial Yes X No on-site response? If you have on-site responders are they on 24- Yes X No hour call
Annex K - Hazardous Materials Plan 2009 - 106 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
12. Wen Mar Farms, Inc.
EMERGENCY EQUIPMENT AND RESOURCES
What chemical emergency Combustible gas indicators monitoring equipment do Colormetric indicator tubes you have available? Photoionization detectors meter Oxygen concentration meter Others (name) What personal protective Respirator X equipment do you have SCBA available at your facility Fully encapsulated suits Non-encapsulating suits Boots & Gloves X Helmets with eye protection X Goggles, Chemical X Other (list) Which of the following Foam Fire Equipment X emergency equipment is Sand Front-end Loaders available at your facility Sorbents Other (name) X Dump Trucks Water Identify the personnel resources that may be called upon to support regular staff in the event of an incident Name Organization Phone # Specialty
Does your facility have the capability for modeling a vapor cloud Yes No X from a release Does your facility have a contract or prearrangements in place for Yes No X clean-up and removal of released chemical and all items contaminated?
Annex K - Hazardous Materials Plan 2009 - 107 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
12. Wen Mar Farms, Inc.
SPILL PREVENTION AND CONTROL
Does your site have a formal Spill Prevention, Control, and Yes No X Countermeasures Plan (SPCC) Does the site have and use any secondary X Dikes containment systems? Traps X Absorbent materials Neutralization ponds Other How is the plant waste water handled? Municipal sanitary system On-site treatment system X Private sanitary system Shipped off site X Storm Sewer Other (name) How is storm water drained from the site? X Drainage ditch Neutralizer pond Municipal Storm Water System Other How are hazardous waste handled at your Treated on-site facility (none) Stored on-site Disposed on-site Transported off-site Other Does your hazardous waste contain any If Yes what EHS Extremely Hazardous Substances? No No Hazardous Waste
Annex K - Hazardous Materials Plan 2009 - 108 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
12. Wen Mar Farms, Inc.
CONTINGENCY PLANS OR EMERGENCY PLANS
SAFETY PLANS FOR YOUR FACILITY Do you have a written safety plan Yes X Last date of update 2008 (Contingency or Emergency Plan) Person Responsible Angela Edie for Plan Contact person for Angela Edie the plan Office Phone # 740-545-9660 Home Phone # Are alert notification procedures to the public part of your written Yes No X plan? How often is your safety plan tested Times per year 1 When was the last time the plan was tested April 18, 2008 What procedure was used to Table top Exercise Actual incident test the plan Active Exercise X Other (Training) EVACUATION PLAN Do you have a written evacuation Plan Yes No X Does your evacuation plan address employee Yes No N/A evacuation Have your employees exercised the evacuation Plan If Yes when Does your evacuation plan address area resident Yes No N/A evacuation EMERGENCY RELEASE NOTIFICATION Check the local / State LEPC X Local Fire Department agencies you notify in Ohio EPA X Local Sheriff / Police X the event of a release State Fire Marshal Local EMA of a hazardous Ohio Highway Patrol (911) Other X material or waste Local Health Department
Annex K - Hazardous Materials Plan 2009 - 109 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
Tab 14 EHS INFORMATION by FACILITY
This Information is normally filed in a separate binder entitled Annex K .
1. Agland Co-op
2. AK Steel
3. American Electric Power – Conesville Plant
4. AT & T (Conesville, Coshocton, West Lafayette) See Note
5. Clow Water Systems
6. Kraft Foods
7. MCI (Verizon Business) See Note
8. Organic Technologies
9. Smurfit-Stone Container
10. Tastee Apple See Note
11. Verizon Wireless (C.R. 16, Cooperdale, Warsaw Office) See Note
12. Wen Mar Farms, Inc.
Note: Chemical data sheets for this filer are stored in Tab 13 with the Facility information.
Annex K - Hazardous Materials Plan 2009 - 110 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
1. Agland
Facility Name Agland Co-Op, Inc. (Route 36 Crop Services) Street Address 23917 S.R. 93 City, State, Zip code Fresno, OH 43824-9411 EHS Chemicals EHS Name Trade or Product Name CAS # Max Vulnerability Amount Zone (Miles) Gramoxone Intron 1910-42-5 800 Gal Property Line
Non-EHS Hazardous Chemicals Non-EHS Name Trade or Product Name CAS # Range Vulnerability Code Zone (Miles) Harness Extra 5.6 34256-82-1 3 Property Line Round-up Org Max 70901-12-1 3 Round-up Weather Max 38641-94-0 3 Lexar 1912-24-9 3900 gals.
Range Code
3 = 1,000 to 9,999 pounds 4 = 10,000 to 99,999 pounds 5 = 100,000 to 999,999 pounds
Vulnerable Zone - Based on the data above list the affected population (by site and number) within this maximum affected zone. Facility No. Facility No. N/A
Total affected Population 0 Complete this page once for each facility.
Annex K - Hazardous Materials Plan 2009 - 111 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
Facility Name Agland Co-Op, Inc. (Route 36 Crop Services) Street Address 23917 S.R. 93, City, State, Zip code Fresno, OH 43824-9411
Name of Extremely Hazardous Substance (EHS) Gramoxone Intron CAS Number of the EHS 1910-42-5 What type of container(s) is the EHS stored in? (Check all that apply) Bottles 55 gal drums Cylinders Inside tank 5 gal containers Carboy 150 lb cylinders Outside tank 10 gal drums Battery 400 lb cylinders Inside vatX 15 gal drums Bag One ton cylinders Rail Car tank 30 gal drums Silo X Other (identify) 2 ½ gal plastic jugs How is the EHS handled (check all Processed X Stored that apply) Produced X Other (identify) Field apply What are the frequencies of shipments of this EHS? (Choose one) Hourly Daily X Weekly Monthly Other April - May - June What is the maximum amount you Gallons 800 # Cylinders could have on site at one time? Pounds Other (See note below) # Drums What is your average amount on site? Gallons 180 # Cylinders (See note below) Pounds Other # Drums What is the average amount of a Gallons 180 # Cylinders shipment? Pounds Other (See note below) # Drums NOTE - Do not use SERC codes, round the data to 3 significant figures Example: 45,642 pounds should be entered as 45,600 What types of carrier(s) is( are) X Commercial carriers Pipe lines used for shipment(s) of this X Company carriers EHS? (Check all that apply) Rail Cars Other What unloading systems are Pumping X Manual used for this EHS? Gravity Other What loading systems are used Pumping X Manual for this EHS? Gravity Other What unloading monitoring X Plant personnel Automatic shut-off valves procedures are used for this Tank gauges Preventive maintenance EHS? Alarms Other What loading monitoring X Plant personnel Automatic shut-off valves procedures are used for this Tank gauges Preventive maintenance EHS? Alarms Other
Complete this page for each EHS located at the facility.
Annex K - Hazardous Materials Plan 2009 - 112 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
2. AK Steel
Facility Name AK Steel Corporation Street Address 17400 S.R. 16 City, State, Zip code Coshocton, OH 43812 EHS Chemicals EHS Name Trade or Product CAS # Max Vulnerability Name Amount Zone (Miles) Hydrogen Fluoride 7664-39-3 8,000 1.4 miles Nitric Acid 7697-37-2 12,900 1.2 miles Sulfuric Acid 7664-93-9 12,500 ½ mile Non-EHS Hazardous Chemicals Non-EHS Name Trade or Product CAS # Range Vulnerability Name Code Zone (Miles) Sodium Hydroxide 1310-73-2 4 ½ Mile Potassium Hydroxide Kolene 1310-58-3 4 ½ Mile Propane 74-98-6 5 1 mile Hydraulic Oil Altra AW46 4 150 feet Hydraulic Oil Altra AW32 4 150 feet Hydraulic Oil 4 150 feet Petroleum Distillate 3 ½ Mile Hydroxide 1333-74-0 4 ½ Mile Calcium Hydroxide 1305-62-0 4 150 feet Calcium Oxide 1305-78-8 5 150 feet Motor, Gear, Spindle, 4 150 feet Mist, & Hydraulic oil Diesel fuel 8021-92-9 4 ½ Mile Rolling Oil 4 150 feet Sodium Bisulfite 7631-90-5 5 150 feet Carbon Dioxide 4 ½ Mile Sodium Metabisulfite 7681-57-4 3
Range Code
2 = 100 to 999 pounds 3 = 1,000 to 9,999 pounds 4 = 10,000 to 99,999 pounds 5 = 100,000 to 999,999 pounds
Vulnerable Zone - Based on the data above list the affected population (by site and number) within this maximum affected zone. Facility No. Facility No. A K Steel (Total = 428) 208 Farm & Residential 172 Total affected Population 380
Annex K - Hazardous Materials Plan 2009 - 113 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
Annex K - Hazardous Materials Plan 2009 - 114 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
Facility Name AK Steel Corporation Street Address 17400 S.R. 16 City, State, Zip code Coshocton, OH 43812
Name of Extremely Hazardous Substance (EHS) Sulfuric Acid CAS Number of the EHS 7664-93-9 What type of container(s) is the EHS stored in? (Check all that apply) Bottles 55 gal drums Cylinders X Inside tank 5 gal containers Carboy 150 lb cylinders X Outside tank 10 gal drums Battery 400 lb cylinders Inside vat X 15 gal drums Bag One ton cylinders Rail Car tank 30 gal drums Silo Other (identify) Below ground, Outside Tank How is the EHS handled (check all X Processed Stored that apply) Produced Other (identify) What are the frequencies of shipments of this EHS? (Choose one) Hourly Daily X Weekly Monthly Other Every 5 days What is the maximum amount you Gallons 4,520 # Cylinders could have on site at one time? Pounds 71,750 Other (See note below) # Drums What is your average amount on site? Gallons 4,520 # Cylinders (See note below) Pounds 71,500 Other # Drums What is the average amount of a Gallons 3,150 # Cylinders shipment? Pounds 50,000 Other (See note below) # Drums NOTE - Do not use SERC codes, round the data to 3 significant figures Example: 45,642 pounds should be entered as 45,600 What types of carrier(s) is ( are) X Commercial carriers Pipe lines used for shipment(s) of this Company carriers EHS? (Check all that apply) Rail Cars Other What unloading systems are X Pumping Manual used for this EHS? Gravity Other What loading systems are used Pumping Manual for this EHS? Gravity Other What unloading monitoring X Plant personnel Automatic shut-off valves procedures are used for this X Tank gauges Preventive maintenance EHS? Alarms Other What loading monitoring Plant personnel Automatic shut-off valves procedures are used for this Tank gauges Preventive maintenance EHS? Alarms Other
Annex K - Hazardous Materials Plan 2009 - 115 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
Facility Name AK Steel Corporation Street Address 17400 S.R. 16 City, State, Zip code Coshocton, OH 43812
Name of Extremely Hazardous Substance (EHS) Hydrogen Fluoride CAS Number of the EHS 7664-39-3 What type of container(s) is the EHS stored in? (Check all that apply) Bottles 55 gal drums Cylinders X Inside tank 5 gal containers Carboy 150 lb cylinders X Outside tank 10 gal drums Battery 400 lb cylinders Inside vat 15 gal drums Bag One ton cylinders Rail Car tank 30 gal drums Silo Other (identify) How is the EHS handled (check all X Processed Stored that apply) Produced Other (identify) What are the frequencies of shipments of this EHS? (Choose one) Hourly Daily X Weekly Monthly X Other Every 5 days What is the maximum amount you Gallons 4,500 # Cylinders could have on site at one time? Pounds 43,875 Other (See note below) # Drums What is your average amount on Gallons 4,500 # Cylinders site? Pounds 43,875 Other (See note below) # Drums
What is the average amount of a Gallons 4,000 # Cylinders shipment? Pounds 39,000 Other (See note below) # Drums NOTE - Do not use SERC codes, round the data to 3 significant figures Example: 45,642 pounds should be entered as 45,600 What types of carrier(s) is( are) X Commercial carriers Pipe lines used for shipment(s) of this Company carriers EHS? (Check all that apply) Rail Cars Other What unloading systems are X Pumping Manual used for this EHS? Gravity Other What loading systems are used Pumping Manual for this EHS? Gravity Other What unloading monitoring X Plant personnel Automatic shut-off valves procedures are used for this X Tank gauges Preventive maintenance EHS? Alarms Other What loading monitoring Plant personnel Automatic shut-off valves procedures are used for this Tank gauges Preventive maintenance EHS? Alarms Other
Annex K - Hazardous Materials Plan 2009 - 116 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
Facility Name AK Steel Corporation Street Address 17400 S.R. 16 City, State, Zip code Coshocton, OH 43812
Name of Extremely Hazardous Substance (EHS) Nitric Acid CAS Number of the EHS 7697-37-2 What type of container(s) is the EHS stored in? (Check all that apply) Bottles 55 gal drums Cylinders X Inside tank 5 gal containers Carboy 150 lb cylinders X Outside tank 10 gal drums Battery 400 lb cylinders Inside vat 15 gal drums Bag One ton cylinders Rail Car tank 30 gal drums Silo Other (identify) Below ground, Outside Tank How is the EHS handled (check all X Processed Stored that apply) Produced Other (identify) What are the frequencies of shipments of this EHS? (Choose one) Hourly Daily X Weekly Monthly X Other Three times a week What is the maximum amount you Gallons 5,200 # Cylinders could have on site at one time? Pounds 90,500 Other (See note below) # Drums What is your average amount on Gallons 5,200 # Cylinders site? Pounds 90,500 Other (See note below) # Drums
What is the average amount of a Gallons 2,700 # Cylinders shipment? Pounds 47,000 Other (See note below) # Drums NOTE - Do not use SERC codes, round the data to 3 significant figures Example: 45,642 pounds should be entered as 45,600 What types of carrier(s) is( are) X Commercial carriers Pipe lines used for shipment(s) of this Company carriers EHS? (Check all that apply) Rail Cars Other What unloading systems are X Pumping Manual used for this EHS? Gravity Other What loading systems are used Pumping Manual for this EHS? Gravity Other What unloading monitoring X Plant personnel Automatic shut-off valves procedures are used for this X Tank gauges Preventive maintenance EHS? Alarms Other What loading monitoring Plant personnel Automatic shut-off valves procedures are used for this Tank gauges Preventive maintenance EHS? Alarms Other
Annex K - Hazardous Materials Plan 2009 - 117 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
3. American Electric Power
Facility Name American Electric Power Street Address 47201 C.R. 273 City, State, Zip code Conesville, OH 43811-9799 EHS Chemicals EHS Name Trade or Product CAS # Max Vulnerability Name Amount Zone (Miles) Sulfuric Acid 7664-93-9 17,965 Gal 150 feet Hydrazine Solution (35%) Removed 6/08 7803-57-8 350 Gal 150 feet Ammonia (Aqua) 7664-41-7 8,000 Gal 150 feet
Non-EHS Hazardous Chemicals Non-EHS Name Trade or Product CAS # Range Code or Vulnerability Name Quantity Zone (Miles) Sodium Hydroxide (50%) 1310-73-2 27,200 Gal Local Diesel (Hydrocarbon) 68334-30-5 11,600 Gal 150 feet Diesel Fuel Oil (Hydrocarbon) 68476-34-6 1,011,500 Gal 1000 feet Carbon Dioxide 124-38-9 240,000 lbs 330 feet Propane largest 4,300 lbs 74-98-6 30,950 lbs ½ mile Gasoline 8008-20-6 6,000 lbs 150 feet Gasoline 8008-20-6 1,000 Gal 150 feet Ice Free Conveyor Glycol 111-46-6 6,960 Gal Local Polychlorinated Biphenyls (PCB’s) 1336-36-3 4,120 Gal Local Fryquel EHC 115-86-6 600 Gal Local Calciun Oxide (Lime) 1305-78-8 Range Code 6 Local Sodium Aluminate 1302-42-7 4,000 lbs Local Fly Ash (Bottom Ash or Boiler Ash) Range Code 8 Local Fly Ash Range Code 6 Local Hydrogen 1333-74-0 999 lbs ½ mile Hydrogen 1333-74-0 200,576 Gal ½ mile Nitrogen 7727-37-9 140,000 lbs Local Sodium Hypochlorite 7681-52-9 8,090 Gal Vertan 675 Chalent (V675) 6,000 Gal Local (10 days on site) Sodium Bromide 7647-15-6 2,000 Gal Local Emulsifide Sulfur 7704-35-9 10,000 Gal 300 feet HEDP 2809-21-4 1,500 Gal Local Styrene (300 days on site, one time) 100-42-5 112,608 lbs Local
Range Code
5 = 100,000 to 999,999 pounds 6 = 1,000,000 to 9,999,999 pounds 7 = 10,000,000 to 99,999,999 pounds 8 = 100,000,000, to 999,999,999 pounds
Annex K - Hazardous Materials Plan 2009 - 118 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
Vulnerable Zone - Based on the data above list the affected population (by site and number) within this maximum affected zone. Facility No. Facility No. N/A
No off site population affected
Total affected Population 0
Annex K - Hazardous Materials Plan 2009 - 119 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
Facility Name American Electric Power Street Address 47201 C.R. 273 City, State, Zip code Conesville, OH 43811-9799
Name of Extremely Hazardous Substance (EHS) Sulfuric Acid CAS Number of the EHS 7664-93-9 What type of container(s) is the EHS stored in? (Check all that apply) Bottles 55 gal drums Cylinders Inside tank 5 gal containers Carboy 150 lb cylinders X Outside tank 10 gal drums Battery X 400 lb cylinders Inside vat 15 gal drums Bag One ton cylinders Rail Car tank 30 gal drums Silo X Other (identify) Aboveground outside tank (A) & (R) How is the EHS handled (check all X Processed X Stored that apply) Produced Other (identify) What are the frequencies of shipments of this EHS? (Choose one) Hourly Daily Weekly Monthly Other Every 6 weeks What is the maximum amount you could Gallons 17,965 # Cylinders have on site at one time? Pounds Other (See note below ) # Drums What is your average amount on site? Gallons 10,165 # Cylinders (In two tanks) Pounds Other # Drums What is the average amount of a Gallons 3,500 # Cylinders shipment? Pounds Other # Drums NOTE - Do not use SERC codes, round the data to 3 significant figures Example: 45,642 pounds should be entered as 45,600 What types of carrier(s) is( are) X Commercial carriers Pipe lines used for shipment(s) of this EHS? Company carriers (Check all that apply) Rail Cars Other What unloading systems are used X Pumping Manual for this EHS? Gravity Other What loading systems are used for Pumping Manual this EHS? Gravity Other What unloading monitoring X Plant personnel Automatic shut-off valves procedures are used for this EHS? X Tank gauges Preventive maintenance Alarms Other What loading monitoring X Plant personnel Automatic shut-off valves procedures are used for this EHS? X Tank gauges X Preventive maintenance Alarms Other
Annex K - Hazardous Materials Plan 2009 - 120 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
Facility Name American Electric Power Street Address 47201 C.R. 273 City, State, Zip code Conesville, OH 43811-9799
Name of Extremely Hazardous Substance (EHS) 35% Hydrazine Solution CAS Number of the EHS 7803-57-8 What type of container(s) is the EHS stored in? (Check all that apply) Bottles 55 gal drums Cylinders Inside tank 5 gal containers Carboy 150 lb cylinders Outside tank 10 gal drums Battery 400 lb cylinders Inside vat 15 gal drums Bag One ton cylinders Rail Car tank 30 gal drums Silo X Other (identify) Steel Drum (D) Removed June 2008 How is the EHS handled (check all Processed Stored that apply) Produced Other (identify) What are the frequencies of shipments of this EHS? (Choose one) Hourly Daily Weekly Monthly Other What is the maximum amount you could Gallons 350 # Cylinders have on site at one time? Pounds Other (See note below) # Drums What is your average amount on site? Gallons # Cylinders (See note below) Pounds Other # Drums What is the average amount of a Gallons 350 # Cylinders shipment? Pounds Other (See note below) # Drums NOTE - Do not use SERC codes, round the data to 3 significant figures Example: 45,642 pounds should be entered as 45,600 What types of carrier(s) is( are) X Commercial carriers Pipe lines used for shipment(s) of this EHS? Company carriers (Check all that apply) Rail Cars Other What unloading systems are used X Pumping Manual for this EHS? Gravity Other What loading systems are used for Pumping Manual this EHS? Gravity Other What unloading monitoring Plant personnel Automatic shut-off valves procedures are used for this EHS? Tank gauges Preventive maintenance Alarms Other What loading monitoring X Plant personnel Automatic shut-off valves procedures are used for this EHS? Tank gauges Preventive maintenance Alarms Other
Annex K - Hazardous Materials Plan 2009 - 121 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
Facility Name American Electric Power Street Address 47201 C.R. 273 City, State, Zip code Conesville, OH 43811-9799
Name of Extremely Hazardous Substance (EHS) Ammonia (Aqua) CAS Number of the EHS 7664-41-7 What type of container(s) is the EHS stored in? (Check all that apply) Bottles 55 gal drums Cylinders Inside tank 5 gal containers Carboy 150 lb cylinders X Outside tank 10 gal drums Battery 400 lb cylinders Inside vat 15 gal drums Bag One ton cylinders Rail Car tank 30 gal drums Silo X Other (identify) Above ground outside tank (A) How is the EHS handled (check all X Processed X Stored that apply) Produced Other (identify) What are the frequencies of shipments of this EHS? (Choose one) Hourly Daily Weekly Monthly Other Twice / year What is the maximum amount you could Gallons 8,000 # Cylinders have on site at one time? Pounds Other (See note below) # Drums What is your average amount on site? Gallons 4,000 # Cylinders (See note below) Pounds Other # Drums What is the average amount of a Gallons # Cylinders shipment? Pounds Other (See note below) # Drums NOTE - Do not use SERC codes, round the data to 3 significant figures Example: 45,642 pounds should be entered as 45,600 What types of carrier(s) is( are) X Commercial carriers Pipe lines used for shipment(s) of this EHS? Company carriers (Check all that apply) Rail Cars Other What unloading systems are used X Pumping Manual for this EHS? Gravity Other What loading systems are used for Pumping Manual this EHS? Gravity Other What unloading monitoring X Plant personnel Automatic shut-off valves procedures are used for this EHS? X Tank gauges Preventive maintenance Alarms Other What loading monitoring Plant personnel Automatic shut-off valves procedures are used for this EHS? X Tank gauges Preventive maintenance Alarms Other
Annex K - Hazardous Materials Plan 2009 - 122 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
5. Clow Water Systems
Facility Name Clow Water Systems Street Address 2266 S. 6 th Street City, State, Zip code Coshocton County, OH 43812 EHS Chemicals EHS Name Trade or Product Name CAS # Max Vulnerability Amount Zone (Miles) Formaldehyde; Isocure I IM 397 C 14,685 lbs ½ mile Phenol Isocure I IM 397 C 14,685 lbs ½ mile Phenol Pep Set X I 1000 108-95-2 600 gal ½ mile Phenol Reno Rock BTW Ram 10,000 lbs ½ mile Sulfuric Acid Sulfuric Acid 7664-93-9 550 gal ½ mile Non-EHS Hazardous Chemicals Non-EHS Name Trade or Product Name CAS Max Amount Vulnerability # Zone (Miles) 65% Silicon Carbide 135,000 lbs ½ mile Briquettes Anode Butts 135,000 lbs ½ mile Armstrong Cement Type V 280,000 lbs ½ mile High Sulfate Quick Lime 170,650 lbs ½ mile Calcium Silicon 42,500 lbs ½ mile Coke 3,000,000 lbs ½ mile Foundry Sand 1,557,700 lbs ½ mile Silcia Sand Range Code 5 Shell Core Sand Range Code 4 Nitrogen (liquid) Refrigerated Liquid 30,400 lbs ½ mile Oxygen (liquid) Refrigerated Liquid 95,000 lbs ½ mile Water Base Pipe paint 60,000 Gal ½ mile Free Flow Range Code 5 PK-30 Dry Range Code 4 Ferrosilicon Range Code 5 Refractories Range Code 4
Vulnerable Zone - Based on the data above list the affected population (by site and number) within this maximum affected zone. Facility No. Facility No. Clow Water Systems 400 Rainbow Riverside Child Care 200 SanCasT Inc. 90 Seton of Coshocton 150 Pleasant Valley School 60 Pretty Products 150 Autumn Health Care 200 Coshocton County Head start 50 Muskingum Valley Grinding Shop 20
Total affected Population 3,080
Complete this page once for each facility.
Annex K - Hazardous Materials Plan 2009 - 123 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
Annex K - Hazardous Materials Plan 2009 - 124 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
Facility Name Clow Water Systems Street Address 2266 S. 6 th Street City, State, Zip code Coshocton, OH 43812
Name of Extremely Hazardous Substance (EHS) Isocure I IM 397 C CAS Number of the EHS What type of container(s) is the EHS stored in? (Check all that apply) Bottles 55 gal drums Cylinders Inside tank 5 gal containers Carboy 150 lb cylinders Outside tank 10 gal drums Battery 400 lb cylinders Inside vat 15 gal drums Bag One ton cylinders Rail Car tank 30 gal drums X Tote Bin Silo Other (identify) How is the EHS handled (check all X Processed Stored that apply) Produced Other (identify) What are the frequencies of shipments of this EHS? (Choose one) Hourly Daily Weekly Monthly Other What is the maximum amount you Gallons # Cylinders could have on site at one time? Pounds Tote Bins 2 (See note below) # Drums Other What is your average amount on Gallons # Cylinders site? Pounds Tote Bins 1 (See note below) # Drums Other What is the average amount of a Gallons # Cylinders shipment? Pounds Tote Bins 1 (See note below) # Drums Other NOTE - Do not use SERC codes, round the data to 3 significant figures Example: 45,642 pounds should be entered as 45,600 What types of carrier(s) is( are) X Commercial carriers Pipe lines used for shipment(s) of this Company carriers EHS? (Check all that apply) Rail Cars Other What unloading systems are X Pumping Manual used for this EHS? Gravity Other What loading systems are Pumping Manual used for this EHS? Gravity Other What unloading monitoring X Plant personnel Automatic shut-off valves procedures are used for this Tank gauges Preventive maintenance EHS? Alarms Other What loading monitoring Plant personnel Automatic shut-off valves procedures are used for this Tank gauges Preventive maintenance EHS? Alarms Other
Annex K - Hazardous Materials Plan 2009 - 125 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
Facility Name Clow Water Systems Street Address 2266 S. 6 th Street City, State, Zip code Coshocton, OH 43812
Name of Extremely Hazardous Substance (EHS) Pep Set X I 1000 CAS Number of the EHS 108-95-2 What type of container(s) is the EHS stored in? (Check all that apply) Bottles 55 gal drums Cylinders Inside tank 5 gal containers Carboy 150 lb cylinders Outside tank 10 gal drums Battery 400 lb cylinders Inside vat 15 gal drums Bag One ton cylinders Rail Car tank 30 gal drums X Tote Bin Silo Other (identify) How is the EHS handled (check all X Processed Stored that apply) Produced Other (identify) What are the frequencies of shipments of this EHS? (Choose one) Hourly Daily Weekly Monthly Other What is the maximum amount you Gallons # Cylinders could have on site at one time? Pounds Tote Bins 2 (See note below) # Drums Other What is your average amount on Gallons # Cylinders site? Pounds Tote Bins 1 (See note below) # Drums Other What is the average amount of a Gallons # Cylinders shipment? Pounds Tote Bins 1 (See note below) # Drums NOTE - Do not use SERC codes, round the data to 3 significant figures Example: 45,642 pounds should be entered as 45,600 What types of carrier(s) is( are) X Commercial carriers Pipe lines used for shipment(s) of this Company carriers EHS? (Check all that apply) Rail Cars Other What unloading systems are X Pumping Manual used for this EHS? Gravity Other What loading systems are Pumping Manual used for this EHS? Gravity Other What unloading monitoring X Plant personnel Automatic shut-off valves procedures are used for this Tank gauges Preventive maintenance EHS? Alarms Other What loading monitoring X Plant personnel Automatic shut-off valves procedures are used for this Tank gauges Preventive maintenance EHS? Alarms Other
Annex K - Hazardous Materials Plan 2009 - 126 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
Facility Name Clow Water Systems Street Address 2266 S. 6 th Street City, State, Zip code Coshocton, OH 43812
Name of Extremely Hazardous Substance (EHS) Sulfuric Acid CAS Number of the EHS 7554-93-9 What type of container(s) is the EHS stored in? (Check all that apply) Bottles X 55 gal drums Cylinders Inside tank 5 gal containers Carboy 150 lb cylinders Outside tank 10 gal drums Battery 400 lb cylinders Inside vat 15 gal drums Bag One ton cylinders Rail Car tank 30 gal drums X Tote Bin Silo Other (identify) How is the EHS handled (check all X Processed Stored that apply) Produced Other (identify) What are the frequencies of shipments of this EHS? (Choose one) Hourly Daily Weekly Monthly Other What is the maximum amount you Gallons # Cylinders could have on site at one time? Pounds 10 x 55 Gal Tote Bins (See note below) # Drums Other What is your average amount on Gallons # Cylinders site? Pounds Tote Bins (See note below) # Drums 6 x 55 Gal Other What is the average amount of a Gallons # Cylinders shipment? Pounds Tote Bins (See note below) # Drums 6 x 55 Gal Other NOTE - Do not use SERC codes, round the data to 3 significant figures Example: 45,642 pounds should be entered as 45,600 What types of carrier(s) is( are) X Commercial carriers Pipe lines used for shipment(s) of this Company carriers EHS? (Check all that apply) Rail Cars Other What unloading systems are Pumping X Manual used for this EHS? Gravity Other What loading systems are used Pumping Manual for this EHS? Gravity Other What unloading monitoring X Plant personnel Automatic shut-off valves procedures are used for this Tank gauges Preventive maintenance EHS? Alarms Other What loading monitoring Plant personnel Automatic shut-off valves procedures are used for this Tank gauges Preventive maintenance EHS? Alarms Other
Annex K - Hazardous Materials Plan 2009 - 127 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
Facility Name Clow Water Systems Street Address 2266 S. 6 th Street City, State, Zip code Coshocton, OH 43812
Name of Extremely Hazardous Substance (EHS) Reno Rock Ram BTW CAS Number of the EHS What type of container(s) is the EHS stored in? (Check all that apply) Bottles 55 gal drums Cylinders Inside tank 5 gal containers Carboy 150 lb cylinders Outside tank 10 gal drums Battery 400 lb cylinders Inside vat 15 gal drums Bag One ton cylinders Rail Car tank 30 gal drums Silo Other (identify) 50 Lb Box How is the EHS handled (check all X Processed Stored that apply) Produced Other (identify) What are the frequencies of shipments of this EHS? (Choose one) Hourly Daily Weekly Monthly Other What is the maximum amount you Gallons # Cylinders could have on site at one time? Pounds Other 200 Boxes (See note below) # Drums What is your average amount on Gallons # Cylinders site? Pounds Other 200 Boxes (See note below) # Drums
What is the average amount of a Gallons # Cylinders shipment? Pounds Other 200 Boxes (See note below) # Drums NOTE - Do not use SERC codes, round the data to 3 significant figures Example: 45,642 pounds should be entered as 45,600 What types of carrier(s) is( are) X Commercial carriers Pipe lines used for shipment(s) of this Company carriers EHS? (Check all that apply) Rail Cars Other What unloading systems are Pumping X Manual used for this EHS? Gravity Other What loading systems are Pumping Manual used for this EHS? Gravity Other What unloading monitoring X Plant personnel Automatic shut-off valves procedures are used for this Tank gauges Preventive maintenance EHS? Alarms Other What loading monitoring Plant personnel Automatic shut-off valves procedures are used for this Tank gauges Preventive maintenance EHS? Alarms Other
Annex K - Hazardous Materials Plan 2009 - 128 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
6. Kraft
Facility Name Kraft Foods Street Address 1660 S 2 nd Street City, State, Zip code Coshocton, OH 43812 EHS Chemicals EHS Name Trade or Product Name CAS # Max Vulnerability Amount Zone (Miles) Ammonia Anhydrous Ammonia 7664-41-7 35,000 1 Mile lbs Sulfuric Acid Battery Acid 7664-93-9 1,100 150 feet lbs
Non-EHS Hazardous Chemicals Non-EHS Name Trade or Product Name CAS # Range Vulnerability Code Zone (Miles) Carbon Dioxide Liquid Carbon Dioxide 124-39-9 4 ½ Mile Lubricating Oils 3 150 Feet
Range Codes 3 = 1,000 to 9,999 pounds 4 = 10,000 to 99,999 pounds
Vulnerable Zone - Based on the data above list the affected population (by site and number) within this maximum affected zone. Facility No. Facility No. Kraft Foods 430 Senior Center 100 Windsorwood Place 80 Victory Baptist 80 Seton 40 Baker Hi-Way & Tab Leasing 50 Clow Water Systems 475 Buehler’s Foods 280 Excello Fabric finishers 10 General population 300 SanCasT 90 Organic Technologies 57 Total affected Population 1,972
Annex K - Hazardous Materials Plan 2009 - 129 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
Annex K - Hazardous Materials Plan 2009 - 130 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
Facility Name Kraft Foods Street Address 1660 S 2 nd Street City, State, Zip code Coshocton, OH 43812
Name of Extremely Hazardous Substance (EHS) Ammonia CAS Number of the EHS 7664-41-7 What type of container(s) is the EHS stored in? (Check all that apply) Bottles 55 gal drums Cylinders X Inside tank 5 gal containers Carboy 150 lb cylinders Outside tank 10 gal drums Battery 400 lb cylinders Inside vat 15 gal drums Bag One ton cylinders Rail Car tank 30 gal drums Silo Other (identify) Piping System How is the EHS handled (check Processed Stored all that apply) Produced X Other (Refrigerant) What are the frequencies of shipments of this EHS? (Choose one) Hourly Daily Weekly Monthly Other As required What is the maximum amount you Gallons # Cylinders could have on site at one time? Pounds 35,000 Other (See note below) # Drums What is your average amount on Gallons # Cylinders site? Pounds Other (See note below) # Drums
What is the average amount of a Gallons # Cylinders shipment? Pounds 5,000 Other (See note below) # Drums NOTE - Do not use SERC codes, round the data to 3 significant figures Example: 45,642 pounds should be entered as 45,600 What types of carrier(s) is( are) X Commercial carriers Pipe lines used for shipment(s) of this Company carriers EHS? (Check all that apply) Rail Cars Other What unloading systems are X Pumping Manual used for this EHS? Gravity Other What loading systems are X Pumping Manual used for this EHS? Gravity Other What unloading monitoring X Plant personnel Automatic shut-off valves procedures are used for this X Tank gauges Preventive maintenance EHS? Alarms Other What loading monitoring X Plant personnel Automatic shut-off valves procedures are used for this Tank gauges Preventive maintenance EHS? Alarms Other
Annex K - Hazardous Materials Plan 2009 - 131 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
Facility Name Kraft Foods Street Address 1660 S 2 nd Street City, State, Zip code Coshocton, OH 43812
Name of Extremely Hazardous Substance (EHS) Sulfuric Acid CAS Number of the EHS 7664-93-9 What type of container(s) is the EHS stored in? (Check all that apply) Bottles 55 gal drums Cylinders Inside tank 5 gal containers Carboy 150 lb cylinders Outside tank 10 gal drums X Battery 400 lb cylinders Inside vat 15 gal drums Bag One ton cylinders Rail Car tank 30 gal drums Silo Other (identify) Batteries How is the EHS handled (check Processed X Stored all that apply) Produced Other ( ) What are the frequencies of shipments of this EHS? (Choose one) Hourly Daily Weekly Monthly Other X What is the maximum amount you Gallons # Cylinders could have on site at one time? Pounds 1,100 Lbs Other (See note below) # Drums What is your average amount on Gallons # Cylinders site? Pounds 1,100 Lbs Other (See note below) # Drums
What is the average amount of a Gallons # Cylinders shipment? Pounds Other (See note below) # Drums NOTE - Do not use SERC codes, round the data to 3 significant figures Example: 45,642 pounds should be entered as 45,600 What types of carrier(s) is (are) X Commercial carriers Pipe lines used for shipment(s) of this Company carriers EHS? (Check all that apply) Rail Cars Other What unloading systems are Pumping X Manual used for this EHS? Gravity Other What loading systems are used Pumping X Manual for this EHS? Gravity Other What unloading monitoring X Plant personnel Automatic shut-off valves procedures are used for this Tank gauges Preventive maintenance EHS? Alarms Other What loading monitoring X Plant personnel Automatic shut-off valves procedures are used for this Tank gauges Preventive maintenance EHS? Alarms Other
Annex K - Hazardous Materials Plan 2009 - 132 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
8. Organic Technologies
Facility Name Organic Technologies Street Address 1245 South 6 th Street City, State, Zip code Coshocton, OH 43812 EHS Chemicals EHS Name Trade or CAS # Max Vulnerability Product Name Amount Zone (Miles) Sulfuric Acid 66 Baume 7664-93-9 86,000 lbs ½ mile Trimethyl Chlorosilane 95% Tech 75-77-4 1,500 lbs ½ mile Ammonia Anhydrous 7664-41-7 750 lbs ½ mile Nitric Acid Solution 34-70% in water 7697-37-2 1,500 lbs ½ mile Hazardous Chemicals Non-EHS Name Trade or Product CAS # Range Vulnerability Name Code Zone (Miles) Ethyl Acetate / SDA 4 ½ mile Alcohol Ethyl Acetate 141-78-6 5 ½ mile Acetaldehyde 75-07-0 4 ½ mile Sodium Hydroxide 1310-73-2 5 150 ft Acetic Acid Vinegar 30% 8028-52-2 4 150 ft Ethyl Alcohol SDA Alcohol 64-17-5 4 ½ mile Acetone Acetone Solution 4 ½ mile IsoHexanes 4 ½ mile Methyl Alcohol Methanol 67-56-1 4 ½ mile Potassium Hydroxide Solution 7732-18-5 4 150 ft Xylenes 1330-20-7 4 ½ mile Heptane 142-82-5 4 ½ mile Nookatone Solution 4 ½ mile C3 – C 6 Napth 3 ½ mile Kerosene 8008-20-6 4 ½ mile Valencene Solution 4 ½ mile Decanal Solution 4 ½ mile Tocopherol/Methanol Solution 4 Propylene 115-07-1 3 Decanal 112-31-2 4 Methanol/Isohexanes Solution 4 Nitrogen Liquid 7727-37-9 4 Propylene Oxide 75-56-9 3 Map Gas Solution 4 Turpentine, Gum 9005-90-7 4 Siloxane Oligomer Solution 4
Range Codes 3 = 1,000 to 9,999 pounds 4 = 10,000 to 99,999 pounds 5 = 100,000 to 999,999 pounds
Annex K - Hazardous Materials Plan 2009 - 133 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
Vulnerable Zone - Based on the data above list the affected population (by site and number) within this maximum affected zone. Facility No. Facility No. Organic Technologies 40 Taylor Hardware 20 Buehler’s Food Market 200 Family Physicians of Coshocton 50 Coshocton Grain 20 South Lawn School 100 Beach Company 24 Aldi Food Market 50 Senior Center 100 Kids America 100 Windsorwood Place 200 Total affected Population 2,500
Complete this page once for each facility.
Annex K - Hazardous Materials Plan 2009 - 134 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
Annex K - Hazardous Materials Plan 2009 - 135 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
Facility Name Organic Technologies Street Address 1245 South 6 th Street City, State, Zip code Coshocton, OH 43812
Name of Extremely Hazardous Substance (EHS) Sulfuric Acid CAS Number of the EHS 7664-93-9 What type of container(s) is the EHS stored in? (Check all that apply) Bottles 55 gal drums Cylinders Inside tank 5 gal containers Carboy 150 lb cylinders X Outside tank 10 gal drums Battery 400 lb cylinders Inside vat 15 gal drums Bag One ton cylinders Rail Car tank 30 gal drums Silo X Other (identify) Plastic Tote How is the EHS handled (check all X Processed X Stored that apply) Produced Other (identify) What are the frequencies of shipments of this EHS? (Choose one) Hourly Daily Weekly Monthly X Other Irregular What is the maximum amount you Gallons # Cylinders could have on site at one time? Pounds 86,000 Other (See note below) # Drums What is your average amount on site? Gallons # Cylinders (See note below) Pounds Other # Drums What is the average amount of a Gallons 3,000 # Cylinders shipment? Pounds Other (See note below) # Drums NOTE - Do not use SERC codes, round the data to 3 significant figures Example: 45,642 pounds should be entered as 45,600 What types of carrier(s) is (are) X Commercial carriers Pipe lines used for shipment(s) of this Company carriers EHS? (Check all that apply) Rail Cars Other What unloading systems are X Pumping Manual used for this EHS? Gravity Other What loading systems are used X Pumping Manual for this EHS? Gravity Other What unloading monitoring X Plant personnel Automatic shut-off valves procedures are used for this X Tank gauges Preventive maintenance EHS? X Alarms Level Other What loading monitoring X Plant personnel Automatic shut-off valves procedures are used for this X Tank gauges Preventive maintenance EHS? Alarms Other
Complete this page for each EHS located at the facility.
Annex K - Hazardous Materials Plan 2009 - 136 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
Facility Name Organic Technologies Street Address 1245 South 6 th Street City, State, Zip code Coshocton, OH 43812
Name of Extremely Hazardous Substance (EHS) Trimethylchlorosilane CAS Number of the EHS 75-77-4 What type of container(s) is the EHS stored in? (Check all that apply) Bottles X 55 gal drums Cylinders Inside tank 5 gal containers Carboy 150 lb cylinders Outside tank 10 gal drums Battery 400 lb cylinders Inside vat 15 gal drums Bag One ton cylinders Rail Car tank 30 gal drums Silo Other (identify) How is the EHS handled (check all X Processed X Stored that apply) Produced Other (identify) What are the frequencies of shipments of this EHS? (Choose one) Hourly Daily Weekly Monthly X Other Irregular What is the maximum amount you Gallons 110 # Cylinders could have on site at one time? Pounds Other (See note below) # Drums What is your average amount on Gallons 55 # Cylinders site? Pounds Other (See note below) # Drums
What is the average amount of a Gallons 55 # Cylinders shipment? Pounds Other (See note below) # Drums NOTE - Do not use SERC codes, round the data to 3 significant figures Example: 45,642 pounds should be entered as 45,600 What types of carrier(s) is( are) X Commercial carriers Pipe lines used for shipment(s) of this Company carriers EHS? (Check all that apply) Rail Cars Other What unloading systems are Pumping X Manual used for this EHS? Gravity Other What loading systems are X Pumping X Manual used for this EHS? Gravity Other What unloading monitoring X Plant personnel Automatic shut-off valves procedures are used for this Tank gauges Preventive maintenance EHS? X Alarms Other What loading monitoring X Plant personnel Automatic shut-off valves procedures are used for this Tank gauges Preventive maintenance EHS? X Alarms Other
Annex K - Hazardous Materials Plan 2009 - 137 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
Facility Name Organic Technologies Street Address 1245 South 6 th Street City, State, Zip code Coshocton, OH 43812
Name of Extremely Hazardous Substance (EHS) Ammonia CAS Number of the EHS 7664-41-7 What type of container(s) is the EHS stored in? (Check all that apply) Bottles 55 gal drums Cylinders Inside tank 5 gal containers Carboy X 150 lb cylinders Outside tank 10 gal drums Battery 400 lb cylinders Inside vat 15 gal drums Bag One ton cylinders Rail Car tank 30 gal drums Silo Other (identify) How is the EHS handled (check X Processed Stored all that apply) Produced Other (identify) What are the frequencies of shipments of this EHS? (Choose one) Hourly Daily Weekly Monthly X Other Irregular What is the maximum amount you Gallons # Cylinders could have on site at one time? Pounds 750 Other (See note below) # Drums What is your average amount on Gallons # Cylinders site? Pounds 300 Other (See note below) # Drums
What is the average amount of a Gallons # Cylinders shipment? Pounds 450 Other (See note below) # Drums NOTE - Do not use SERC codes, round the data to 3 significant figures Example: 45,642 pounds should be entered as 45,600 What types of carrier(s) is( are) X Commercial carriers Pipe lines used for shipment(s) of this Company carriers EHS? (Check all that apply) Rail Cars Other What unloading systems are Pumping X Manual used for this EHS? Gravity Other What loading systems are Pumping X Manual used for this EHS? Gravity Other What unloading monitoring X Plant personnel Automatic shut-off valves procedures are used for this Tank gauges Preventive maintenance EHS? X Alarms Other What loading monitoring X Plant personnel Automatic shut-off valves procedures are used for this Tank gauges Preventive maintenance EHS? X Alarms Other
Annex K - Hazardous Materials Plan 2009 - 138 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
Facility Name Organic Technologies Street Address 1245 South 6 th Street City, State, Zip code Coshocton, OH 43812
Name of Extremely Hazardous Substance (EHS) Nitric Acid CAS Number of the EHS 7697-37-2 What type of container(s) is the EHS stored in? (Check all that apply) Bottles X 55 gal drums Cylinders Inside tank 5 gal containers Carboy 150 lb cylinders Outside tank 10 gal drums Battery 400 lb cylinders Inside vat 15 gal drums Bag One ton cylinders Rail Car tank 30 gal drums Silo Other (identify) How is the EHS handled (check all X Processed Stored that apply) Produced Other (identify) What are the frequencies of shipments of this EHS? (Choose one) Hourly Daily Weekly Monthly X Other Irregular What is the maximum amount you Gallons # Cylinders could have on site at one time? Pounds 1,500 Other (See note below) # Drums What is your average amount on Gallons # Cylinders site? Pounds 650 Other (See note below) # Drums
What is the average amount of a Gallons # Cylinders shipment? Pounds 650 Other (See note below) # Drums NOTE - Do not use SERC codes, round the data to 3 significant figures Example: 45,642 pounds should be entered as 45,600 What types of carrier(s) is( are) X Commercial carriers Pipe lines used for shipment(s) of this Company carriers EHS? (Check all that apply) Rail Cars Other What unloading systems are Pumping Manual used for this EHS? Gravity Other What loading systems are Pumping Manual used for this EHS? Gravity Other What unloading monitoring X Plant personnel Automatic shut-off valves procedures are used for this Tank gauges Preventive maintenance EHS? X Alarms Other What loading monitoring X Plant personnel Automatic shut-off valves procedures are used for this Tank gauges Preventive maintenance EHS? X Alarms Other
Annex K - Hazardous Materials Plan 2009 - 139 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
9. Smurfit-Stone Container
Facility Name Smurfit Stone Container Corporation Street Address 500 North 4 th Street City, State, Zip code Coshocton, OH 43812 EHS Chemicals EHS Name Trade or Product Name CAS # Max Vulnerability Amount Zone (Miles) Cyclohexylamine Conquor CNQR 3588 108-91-8 255 Gal ½ Mile Sulfuric Acid Nalbrite 4210 7664-93-9 1200 Gal ½ Mile Cyclohexylamine Nalco 356-corrosion 108-91-9 255 Gal ½ Mile inhibitor Sulfuric Acid 7664-93-9 5,500 Gal ½ Mile Non-EHS Hazardous Chemicals Non-EHS Name Trade or Product Name CAS # Range Vulnerability Code Zone (Miles) Pulping Liquor 4 ½ Mile Black Liquor 6 ½ Mile Diesel Fuel 4 ½ Mile Lubrication Oil 4 150 feet Sodium Hydroxide 1310-73-2 5 ½ Mile Charcoal 4 ½ Mile Oxygen Liquid 7782-44-7 4 ½ Mile Amers 8870-Wet 4 Strength Aid Nalco 8623 – Deformer 4 Nalstrip 12- Felt Wash 4 Nalstrip 1702-Felt 3 Wash Nalco 7667-Wetting 3 Agent Nalco 7190 Plus- 4 Wastewater Polymer Sodium Carbonate 497-19-8 6 N/A Black Liquor Filtrate 5 ½ Mile Kerosene 3 ½ Mile Wastewater Treatment 4 ½ Mile Plant Nutrient-SS 2003 Nalkat 7607 4 Polyquaternary Amine Chloride Phosphoric Acid (75-80%) 7664-38-2 3 Starch 9005-25-8 4 Range Codes (3) = 1,000 to 9,999 lbs. (4) = 10,000 to 99,999 lbs. (5) = 100,000 to 999,999 lbs. (6) = 1,000,000 to 9,999,999 lbs.
Annex K - Hazardous Materials Plan 2009 - 140 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
Vulnerable Zone - Based on the data above list the affected population (by site and number) within this maximum affected zone.
Facility No. Facility No. Montessori Preschool/Daycare 50 Village Inn & Suits 200 City Water treatment Facility 10 Sheriff Office & Jail 200 Coshocton Public Library 25 Coshocton County Court House 100 Coshocton City Hall 100 Total affected Population 2,118
Annex K - Hazardous Materials Plan 2009 - 141 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
Annex K - Hazardous Materials Plan 2009 - 142 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
Facility Name Smurfit Stone Container Corporation Street Address 500 North 4 th Street City, State, Zip code Coshocton, OH 43812
Name of Extremely Hazardous Substance (EHS) Conquor CNQR 3588 CAS Number of the EHS 108-91-8 What type of container(s) is the EHS stored in? (Check all that apply) Bottles 55 gal drums Cylinders X Inside tank 5 gal containers Carboy 150 lb cylinders Outside tank 10 gal drums Battery 400 lb cylinders Inside vat 15 gal drums Bag One ton cylinders Rail Car tank 30 gal drums Silo Other (identify) How is the EHS handled (check X Processed Stored all that apply) Produced Other (identify) What are the frequencies of shipments of this EHS? (Choose one) Hourly Daily Weekly Monthly Other What is the maximum amount you Gallons 225 # Cylinders could have on site at one time? Pounds Other (See note below) # Drums What is your average amount on Gallons 150 # Cylinders site? Pounds Other (See note below) # Drums
What is the average amount of a Gallons 255 # Cylinders shipment? Pounds Other (See note below) # Drums NOTE - Do not use SERC codes, round the data to 3 significant figures Example: 45,642 pounds should be entered as 45,600 What types of carrier(s) is( are) X Commercial carriers Pipe lines used for shipment(s) of this Company carriers EHS? (Check all that apply) Rail Cars Other What unloading systems are X Pumping Manual used for this EHS? Gravity Other What loading systems are Pumping Manual used for this EHS? Gravity Other What unloading monitoring X Plant personnel Automatic shut-off valves procedures are used for this Tank gauges Preventive maintenance EHS? Alarms Other What loading monitoring Plant personnel Automatic shut-off valves procedures are used for this Tank gauges Preventive maintenance EHS? Alarms Other
Complete this page for each EHS located at the facility.
Annex K - Hazardous Materials Plan 2009 - 143 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
Facility Name Smurfit Stone Container Corporation Street Address 500 North 4 th Street City, State, Zip code Coshocton, OH 43812
Name of Extremely Hazardous Substance (EHS) Nalbrite 4210 CAS Number of the EHS 7664-93-9 What type of container(s) is the EHS stored in? (Check all that apply) Bottles 55 gal drums Cylinders X Inside tank 5 gal containers Carboy 150 lb cylinders Outside tank 10 gal drums Battery 400 lb cylinders Inside vat 15 gal drums Bag One ton cylinders Rail Car tank 30 gal drums Silo Other (identify) How is the EHS handled (check X Processed Stored all that apply) Produced Other (identify) What are the frequencies of shipments of this EHS? (Choose one) Hourly Daily Weekly Monthly X Other Semi-annually What is the maximum amount you Gallons 1,220 # Cylinders could have on site at one time? Pounds Other (See note below) # Drums What is your average amount on Gallons 600 # Cylinders site? Pounds Other (See note below) # Drums
What is the average amount of a Gallons 300 # Cylinders shipment? Pounds Other (See note below) # Drums NOTE - Do not use SERC codes, round the data to 3 significant figures Example: 45,642 pounds should be entered as 45,600 What types of carrier(s) is( are) X Commercial carriers Pipe lines used for shipment(s) of this Company carriers EHS? (Check all that apply) Rail Cars Other What unloading systems are X Pumping Manual used for this EHS? Gravity Other What loading systems are Pumping Manual used for this EHS? Gravity Other What unloading monitoring X Plant personnel Automatic shut-off valves procedures are used for this Tank gauges Preventive maintenance EHS? Alarms Other What loading monitoring X Plant personnel Automatic shut-off valves procedures are used for this Tank gauges Preventive maintenance EHS? Alarms Other
Annex K - Hazardous Materials Plan 2009 - 144 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
Facility Name Smurfit Stone Container Corporation Street Address 500 North 4 th Street City, State, Zip code Coshocton, OH 43812
Name of Extremely Hazardous Substance (EHS) Nalco 356-corrosion inhibitor CAS Number of the EHS 108-91-8 What type of container(s) is the EHS stored in? (Check all that apply) Bottles 55 gal drums Cylinders X Inside tank 5 gal containers Carboy 150 lb cylinders Outside tank 10 gal drums Battery 400 lb cylinders Inside vat 15 gal drums Bag One ton cylinders Rail Car tank 30 gal drums Silo Other (identify) How is the EHS handled (check X Processed Stored all that apply) Produced Other (identify) What are the frequencies of shipments of this EHS? (Choose one) Hourly Daily Weekly Monthly Other What is the maximum amount you Gallons 255 # Cylinders could have on site at one time? Pounds Other (See note below) # Drums What is your average amount on Gallons 150 # Cylinders site? Pounds Other (See note below) # Drums
What is the average amount of a Gallons 255 # Cylinders shipment? Pounds Other (See note below) # Drums NOTE - Do not use SERC codes, round the data to 3 significant figures Example: 45,642 pounds should be entered as 45,600 What types of carrier(s) is( are) X Commercial carriers Pipe lines used for shipment(s) of this Company carriers EHS? (Check all that apply) Rail Cars Other What unloading systems are X Pumping Manual used for this EHS? Gravity Other What loading systems are X Pumping Manual used for this EHS? Gravity Other What unloading monitoring X Plant personnel Automatic shut-off valves procedures are used for this Tank gauges Preventive maintenance EHS? Alarms Other What loading monitoring X Plant personnel Automatic shut-off valves procedures are used for this Tank gauges Preventive maintenance EHS? Alarms Other
Annex K - Hazardous Materials Plan 2009 - 145 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
Facility Name Smurfit Stone Container Corporation Street Address 500 North 4 th Street City, State, Zip code Coshocton, OH 43812
Name of Extremely Hazardous Substance (EHS) Sulfuric Acid CAS Number of the EHS 7664-93-9 What type of container(s) is the EHS stored in? (Check all that apply) Bottles 55 gal drums Cylinders Inside tank 5 gal containers Carboy 150 lb cylinders X Outside tank 10 gal drums Battery 400 lb cylinders Inside vat 15 gal drums Bag One ton cylinders Rail Car tank 30 gal drums Silo Other (identify) How is the EHS handled (check X Processed Stored all that apply) Produced Other (identify) What are the frequencies of shipments of this EHS? (Choose one) Hourly Daily Weekly Monthly Other What is the maximum amount you Gallons 5,500 # Cylinders could have on site at one time? Pounds Other (See note below) # Drums What is your average amount on Gallons 2,500 # Cylinders site? Pounds Other (See note below) # Drums
What is the average amount of a Gallons 4,000 # Cylinders shipment? Pounds Other (See note below) # Drums NOTE - Do not use SERC codes, round the data to 3 significant figures Example: 45,642 pounds should be entered as 45,600 What types of carrier(s) is( are) X Commercial carriers Pipe lines used for shipment(s) of this Company carriers EHS? (Check all that apply) Rail Cars Other What unloading systems are X Pumping Manual used for this EHS? Gravity Other What loading systems are Pumping Manual used for this EHS? Gravity Other What unloading monitoring X Plant personnel Automatic shut-off valves procedures are used for this X Tank gauges Preventive maintenance EHS? Alarms Other What loading monitoring Plant personnel Automatic shut-off valves procedures are used for this Tank gauges Preventive maintenance EHS? Alarms Other
Annex K - Hazardous Materials Plan 2009 - 146 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
12. Wen Mar Farms, Inc.
Facility Name Wen Mar Farms, Inc. Street Address 22368 C.R. 254 City, State, Zip code West Lafayette, OH 43845 EHS Chemicals EHS Name Trade or Product Name CAS # Max Amount Vulnerability Zone (Miles) Ammonia Anhydrous Ammonia 7664-41-7 160,000 Lbs 1 Mile
Non-EHS Hazardous Chemicals Non-EHS Name Trade or Product Name CAS # Range Vulnerability Code Zone (Miles) None
Range Code
3 = 1,000 to 9,999 pounds 4 = 10,000 to 99,999 pounds 5 = 100,000 to 999,999 pounds
Vulnerable Zone - Based on the data above list the affected population (by site and number) within this maximum affected zone. Facility No. Facility No. Residences 350
Total affected Population 350 Complete this page once for each facility.
Annex K - Hazardous Materials Plan 2009 - 147 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
Facility Name Wen Mar Farms, Inc. Street Address 22368 C.R. 254 City, State, Zip code West Lafayette, OH 43845
Name of Extremely Hazardous Substance (EHS) Anhydrous Ammonia CAS Number of the EHS 7664-41-7 What type of container(s) is the EHS stored in? (Check all that apply) Bottles 55 gal drums Cylinders Inside tank 5 gal containers Carboy 150 lb cylinders X Outside tank 10 gal drums Battery 400 lb cylinders Inside vat 15 gal drums Bag One ton cylinders Rail Car tank 30 gal drums Silo Other (identify) How is the EHS handled (check Processed X Stored all that apply) Produced X Other (identify) Used at Fertilizer What are the frequencies of shipments of this EHS? (Choose one) Hourly Daily Weekly Monthly X Other As needed Fall & Spring What is the maximum amount you Gallons # Cylinders could have on site at one time? Pounds 160,000 Other (See note below) # Drums What is your average amount on Gallons # Cylinders site? Pounds 40,000 Other (See note below) # Drums
What is the average amount of a Gallons 18,000 # Cylinders shipment? Pounds Other (See note below) # Drums NOTE - Do not use SERC codes, round the data to 3 significant figures Example: 45,642 pounds should be entered as 45,600 What types of carrier(s) is( are) X Commercial carriers Pipe lines used for shipment(s) of this Company carriers EHS? (Check all that apply) Rail Cars Other What unloading systems are X Pumping Manual used for this EHS? Gravity Other What loading systems are X Pumping Manual used for this EHS? Gravity Other What unloading monitoring X Plant personnel X Automatic shut-off valves procedures are used for this X Tank gauges X Preventive maintenance EHS? Alarms Other What loading monitoring X Plant personnel X Automatic shut-off valves procedures are used for this X Tank gauges X Preventive maintenance EHS? Alarms Other
Complete this page for each EHS located at the facility.
Annex K - Hazardous Materials Plan 2009 - 148 - Coshocton County Hazard Material Plan FACILITY HAZARDOUS MATERIAL ANALYSIS and ASSESSMENT
Annex K - Hazardous Materials Plan 2009 - 149 - Coshocton County Emergency Operations Plan
FLOODING and DAMS
ANNEX L HAZARD PLANNING - NATURAL HAZARDS
The following Annex L contains natural hazard specific information and action plans for the following emergencies:
Appendix A Flooding and Dams Appendix B Tornadoes and Severe Storms Appendix C Winter Storms
APPENDIX A: FLOODING and DAMS
I. PURPOSE
Coshocton County’s highest-ranking hazard, regarding frequency of emergencies, is flooding. Flooding could develop from river overflows, flash, small stream, or urban flooding. Ice jam flooding in the winter has also produced problems in certain areas. History shows all types of the above mentioned kinds have occurred in Coshocton County.
II. SITUATION and ASSUMPTION
SITUATION - Coshocton County has seven (7) different waterways. They are the following:
1. Killbuck Creek - (Clark and Bethlehem Twp.) 2. Kokosing River - (New Castle Twp.) 3. Mohican River - (Tiverton and New Castle Twp.) 4. Muskingum River - (Jackson, Tuscarawas, and Franklin Twps.) 5. Tuscarawas River - (Oxford, Lafayette, and Tuscarawas Twps.) 6. Walhonding River - (New Castle, Jefferson, Bethlehem, Keene, Tuscarawas, and Jackson Twps.) 7. Wills Creek - (Linton Twp.)
Several larger creeks in the county have overflowed their banks damaging public and private properties in the area. These creeks include the following:
1. Killbuck Creek - This creek begins in Medina County, passes down through Wayne and Holmes County and pours into the Walhonding River in Coshocton County at the village of Clark near the Holmes and Coshocton county line. This causes significant increase in the water level in the river that runs through Clark and Bethlehem townships and in the Walhonding River, which flows to Coshocton where the water then runs into the Muskingum River. Heavy rainfalls in any of the four (4) counties have an affect on these waterways. Roadways scattered throughout all townships involved that are near this waterway will close at several locations. This includes state, county, and township roads.
2. Doughty Creek - This creek enters Coshocton County from the north near the village of Clark in Clark Township. The Doughty Creek runs into the Killbuck Creek. Melting snow and rainfall north of the county affects this waterway immediately. This creek closes roads in Clark Township.
3. Mill Creek - There are two creeks known as the little and big Mill Creek. Little Mill Creek affects Crawford, Millcreek, and Keene Townships. Big Mill Creek affects Millcreek and Keene Townships. This water eventually goes to the Walhonding River and then the Muskingum River. Both these creeks will overflow and close state, county, and township roadways every time flooding occurs in the county.
Annex L Appendix A: Flooding and Dams 2007 -1- Coshocton County Emergency Operations Plan
FLOODING and DAMS
4. White Eyes Creek - This creek forms from the north in Crawford Township and affects Crawford, White Eyes, and Lafayette Townships. This creek flows into the Tuscarawas River in Lafayette Township.
5. Evans Creek - This creek forms from the north near Bakersville in Adams Township. It then runs into Oxford Township and into the Tuscarawas River in Oxford Township.
6. Wills Creek - This creek enters the county from Guernsey County near Kimbolton. This creek causes great concern for residents in Linton Township and around the village of Plainfield. This creek exits the county at Maysville in Muskingum County.
While these six (6) creeks cause flooding, Coshocton County also has many smaller streams that contribute to the flooding and can cause damage to many roadways in the county. In wet and heavy rain periods, they soon overflow and can create major problems. Often these runs/streams gather debris when water raises that flow into culverts and small bridge structures and back up water with small trees and other debris.
ASSUMPTIONS : It is certain that flooding will always be a problem in Coshocton County. While certain measures, such as keeping streams cleared of debris can be conducted, flooding is a certainty. Heavy, sudden rains, that occur in a short time period, collect as the water concentrates into larger and larger streams.
III. CONCEPT OF OPERATIONS Flooding occurs when normally dry land is inundated with water (or flowing mud). Flooding may arise from bodies of water overflowing their banks, structural failure of dams, or rapid accumulation of runoff or surface water. The most concerning factor of flood planning is the suddenness of onset. In the case of flash flooding and dam failure, the flood elevations in relation to topography and levels of structures are vital concerns.
Another contributing factor to flood damage is the velocity or “energy” of moving waters. The debris carried by the water and the extended duration of floodwaters are also a factor to be considered. Disease and insect problems occur often when waters stay stagnant.
Flooding is known to occur in any given month of the year, predominately in the late winter, due to the frozen ground, melting of snow and early spring storms. Summer and winter flooding, however, is just as threatening.
The fore-mentioned waterways in Coshocton County are all bodies of water that are subject to overflowing no matter the size. The size of the stream is often misleading. Small streams that receive substantial rain or snowmelt, locally or upstream, can overflow their banks. High-velocity, low elevation flooding can be dangerous and damaging. Six (6) inches of moving water can knock a person off their feet. Twelve (12) inches of water, flowing at ten miles per hour, carries the force of a 100 mile per hour wind. Lack of vegetation enhances runoff.
With Coshocton County’s susceptibility to flooding, ice jam floods, and debris jams, another factor plays into the changing patterns of floodways. This change is brought about by building structures in the flood prone areas. Changes in bridges, roadways, and stream banks induce erosion and contribute to changes in the flood patterns.
Coshocton County is a floodplain county. Citizens have access to the National Flood Insurance Program (NFIP), Flood Insurance Rate Maps (FIRM), and Flood Hazard Boundary Maps Annex L Appendix A: Flooding and Dams 2007 -2- Coshocton County Emergency Operations Plan
FLOODING and DAMS
(FHBM). Enforcement of the Floodplain Management Program is performed out of the services of the Coshocton County Development/Regional Planning Department for the county, the Coshocton City Service Director for areas involving the City, and the Village of Warsaw regulates what is located within that city/village boundary.
COSHOCTON DAM CLASSIFICATION
Ohio Dam Safety Laws are contained in portions of Title XV, Chapter 1521 of the Ohio Revised Code, construction of dams, dikes and levees.
Dams are divided into four classes, class I, class II, class III and class IV. Guidelines for classification are divided in 1501:21-13-01 of Revised Code.
Class I dams have storage volume greater than five thousand acre-feet or a height of greater than sixty feet when failure of the dam would result in probable loss of human life or serious hazard to health, serious damage to homes, high-value industrial or commercial properties, or major public utilities.
Class II, III, and IV are downed in feet; forty, twenty-five and fifteen feet respectfully.
For the purposes set forth in section 1521-062 of the Revised Code, the chief of the Division of Water reserves the right to re-classify any dam at any time in the event that said dam becomes a threat or danger to life, health, or property as a result of circumstances not in existence at the time said dam was initially classified pursuant to divisions of this rule. Coshocton County has four (4) class one dams.
Two of these dams are Army Corps of Engineer dams and are dry dams used to prevent and control flooding. They are the Wills Creek Dam and the Mohawk Dam. Neither of these dams was constructed for recreational purposes and both are earthen dams. This means they were not meant to hold back water for a significant period of time. To do so could increase the risk of dam failure.
Coshocton County has four (4) Class I dams:
DAM Township Location Description
Mohawk Dam Jefferson and New Castle Dry dam Wills Creek Dam Franklin Dry dam Montgomery Pond Dam Jackson Privately owned, small size Sunset Lake Dam Jackson Privately owned, small size
The Mohawk and Wills Creek Dams are two flood control dams built in 1938 as a result of the 1913 flood. They are a part of the Muskingum Watershed Conservancy District’s flood control conservation program. These two dams are rolled earthen dams and constructed by the U.S. Corp. of Engineers. Both dams are the responsibility of the Corp of Engineers and are in the Huntington District of the Corp Engineer’s jurisdiction.
Two other class I dams are the Montgomery Pond Dam and the Sunset Lake Dam. Both are located in Jackson Township. However, neither of these two dams is considered a great risk to the county. That is not so say that some emergency could not develop from either of those areas and that some planning regarding these two areas should not be considered. These are both privately owned dams.
Annex L Appendix A: Flooding and Dams 2007 -3- Coshocton County Emergency Operations Plan
FLOODING and DAMS
Flooding occurs frequently in Coshocton County at all times of the year.
Coshocton County is listed under the 100 Year Floodplain with the National Flood Insurance Program. Floodplain management is the responsibility of the Coshocton County Engineer.
IV ORGANIZATION and ASSIGNMENT OF RESPONSIBILITY Refer to Basic Plan, Section 2.8 - Assignment of Responsibilities.
V ADMINISTRATION and LOGISTICS Refer to Basic Plan, Annex A - Direction and Control.
VI PLAN DEVELOPMENT and MAINTENANCE Refer to Basic Plan, Section 2.3 - Plan Development and Maintenance.
VII AUTHORITIES and REFERENCES Refer to Basic Plan, Section 2.5 Authorities and References.
VIII ADDENDUMS Tab 1 - Map showing Major Rivers/Waterways Tab 2 - Flooding / Ice Jam Information and Checklist Tab 3 - Flood Mitigation Tab 4 - Ice Jams Tab 5 - Flood Insurance Tab 6 - Emergency Preparedness Checklist
Annex L Appendix A: Flooding and Dams 2007 -4- Coshocton County Emergency Operations Plan
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Tab 1
MAJOR RIVERS and WATERWAYS
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Annex L Appendix A: Flooding and Dams 2007 -5- Coshocton County Emergency Operations Plan
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Tab 2
FLOODING / ICE JAMS
Types of Flooding :
River Flooding Urban Flooding Flash Flooding Ice Jam Flooding
DEFINITIONS :
RIVER : Flooding along rivers is a natural and inevitable part of life. Some floods occur seasonally when winter or spring rains, coupled with melting snows, fill river basins with too much water, too quickly.
URBAN : As land is converted from fields or woodlands to roads and parking lots, it loses its ability to absorb rainfall. Urbanization increases runoff two to six times over what would occur on natural terrain. During periods of urban flooding, streets can become swift moving waters.
FLASH : A flash flood is a heavy rain that can cause sudden flooding in specific areas, especially where streams, creeks, and flooding is imminent. Flash floods happen very quickly and people should move to higher ground. Look out for water rising rapidly. Nearly half of the flash flood fatalities are vehicle related.
ICE JAMS : Floating ice that can accumulate at a natural or man-made obstruction and stop the flow of water can result in flooding.
FACTS : Water weighs 62.4 lbs. per cubic foot and typically flows downstream at 6 to 12 miles per hour. When a vehicle stalls in water, the water’s momentum is transferred to the car. For each foot the water rises, 500 lbs. of lateral force is applied to the car. But the biggest factor is buoyancy. For each foot the water rises up the side of the car, the car displaces 1,500 lbs. of water. In effect, the car weighs 1,500 lbs. less for each foot the water rises. Two feet of water will carry away most vehicles.
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Tab 3
FLOODING / ICE JAMS
Flooding is the most common, most costly natural calamity known. Floods are an unavoidable fact of life along streams and rivers. Floods occur when streams overflow their banks and spill onto the floodplain. Loss of life and property can result where people have built homes and structures in the flood prone areas.
FLOOD MITIGATION
You cannot prevent floods, so in an effort to reverse the trend of rising flood related problems, local, state, and federal agencies have undertaken various programs such as:
1. Constructing dams, dikes, and levees to reduce flooding. 2. Forecasting floods so that people can be evacuated in a more timely fashion. 3. Mapping land areas subject to future flooding. 4. Establishing regulations limiting unwise floodplain construction.
These programs have the common goal of reducing flood damages through the wise use of floodplains. Floodplain Management Concepts lists the first steps in planning a floodplain management program is to determine the amount of land area that would be inundated by such a flood. The 100-year flood has become the accepted standard. It is a statistically determined event that has a one-percent chance of occurring in any given year, or on the average, once in a 100-year period. This does not mean that if there is such a flood this year, it will not happen again for another 100 years. There have been instances where floods of this size have occurred within 10 years of each other.
FLOODPLAIN REGULATIONS
Coshocton County is a floodplain county. That is where the community floodplain regulations are designed to guide floodplain development to lessen the damaging effects of floods. Floodplain regulations may include zoning, building codes, and subdivision regulations. For most effective management, a combination of the three techniques needs to be used.
For regulatory purposes, the floodplain is further divided into an area in which development controls vary depending upon flood risk. The floodway includes the channel and those parts of the adjoining floodplain that are required to convey the 100-year flood. The floodway is the area where the fastest downstream flow takes place. Since this area must carry floodwaters, no construction or land filling should be permitted. The floodway fringe is that area in the floodplain not required for carrying floodwaters. Construction and development in the floodway fringe will not interfere with the flow of floodwaters and such activities may be undertaken if properly protected to or above the 100-year flood level. Building codes and subdivision regulations provide an efficient means of regulating construction in the floodway fringe.
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Tab 4
ICE JAMS
Ice jam situations rarely cause a major concern. They are a common factor with winter weather and the freezing and thawing out, then freezing again.
However, ice jams have been known to be a problem for Coshocton County. While incidents differ, it is difficult to address an ice jam specifically since where the ice jam is located and the type of weather we are having at the time of the jam, largely reflects on the response needed to deal with the situation.
There are four (4) basic ways of dealing with an ice jam:
1. Leave it alone. 2. Leave it alone, but monitor it by changing conditions. 3. Use equipment to move ice, bust ice, or dig out around ice. 4. Blast ice.
NOTE: ORC 1533.58 INSTREAM BLASTING (ODNR Division of Wildlife)
No person shall use explosives in the waters of the state unless it is for engineering purposes and with the written permission of the Chief of the Division of Wildlife.
To blast ice, please know that it can cause fish kill, damage river structure and bridge structure, and should require a permit from the Ohio Department of Natural Resources through the Divisions of Water or the Wildlife Preserve. Blasting of ice is only effective when conditions are right for the ice and the water, and should only be done by trained blasting contractors.
LOG JAMS
Debris deposition and sedimentation during flood events add to property damage and cleanup costs. Logs and other drift swept along in floodwaters can collapse buildings and cause structural failure of bridges and culverts. Debris lodged in bridge and culvert openings causes flood stages to rise above unobstructed flood levels, resulting in more inundation and property damage than would otherwise occur. Log jams existing in the channel prior to flood events also create backwaters, which prolong the duration of the standing water problems during smaller, more frequent flood events.
Log jam removal is a very complex issue. Contact the Coshocton County Soil and Water Conservation Service in the County Services Building, 724 S. 7th Street for more information regarding removal of log jams.
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Tab 5
FLOOD INSURANCE
Flooding is one of the perils not covered by a standard homeowner’s policy. It is simply impossible for the private insurance sector to spread the potentially huge flood loss payments over large enough numbers of policyholders. To overcome this, the U.S. Congress, in 1968, created the National Flood Insurance Program to provide affordable flood insurance through a federal subsidy. However, Congress specified that such insurance can only be sold in communities that enact the federal government with evidence that such regulations have been adopted.
COSHOCTON COUNTY, CITY OF COSHOCTON, AND THE VILLAGE OF WARSAW ARE AMONG THE LIST OF 01110 COUNTIES AND MUNICIPAL CORPORATIONS THAT HAVE 100-YEAR FLOODPLAINS WITH REFERENCE TO THE NATIONAL FLOOD INSURANCE PROGRAM. THIS PROGRAM IS VOLUNTARY. (This list was taken from an updated March 18, 2003 listing from Ohio Department of Resources — Division of Water.)
For each local floodplain, a manager must be identified. The manager's primary responsibility is the administration and enforcement of community flood damage prevention regulations. These managers need to review proposed activities to ensure that the development is protected from the expected flood risk and to determine that a development will not increase the flood hazard to others.
The following is a checklist of the manager's responsibilities:
• Conduct inspections of development to ensure compliance. • Take enforcement actions to resolve noncompliance development. • Interact in the appeals and variance process to advise applicants and provide technical information to the review board. • Maintain records of development compliance as required by NFIP. • Maintain current floodplain maps and flood data. • Coordinate map appeals and revisions. • Disseminate floodplain management information. • Identify opportunities for reducing flood damage potential.
ROLE OF COSHOCTON COUNTY EMERGENCY MANAGEMENT
The Coshocton County EMA office is responsible for the coordination of local-level emergency preparedness, response, recovery, and mitigation within the jurisdiction and acts as liaison of Ohio EMA when state assistance is required during emergencies. During the disaster preparedness and recovery, opportunities to reduce future potential for flood damage can be identified and implemented.
ROLE OF THE INDIVIDUAL
It is the responsibility of the resident home owner to determine the risk of rising water damage and to obtain adequate insurance if necessary. Home owners can obtain more information by visiting floodsmart.gov for additional information.
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Tab 6
PERSONAL EMERGENCY PREPAREDNESS CHECKLIST
Learn how to protect yourself and cope with disaster by planning ahead. By discussing the ideas below with your family and having the disaster supplies kit assembled, you will be more prepared when a disaster strikes.
FLOOD MITIGATION
• Know your flood risk and elevation above flood stage. Do your local streams or rivers flood easily? If so, be prepared to move to a place of safety. Know your evacuation routes.
• Remember, homeowners’ policies do not cover flood damage. Coshocton County is a floodplain county; therefore, the National Flood Insurance Program is available.
• Make sure your main electric panel is at least 12” above the projected flood elevation for your home.
• Consider elevating all electric outlets (including light switches, sockets, baseboard heaters and wiring) at least 12” above the projected flood elevation.
• Place your washer, dryer, furnace and water heater above potential floodwaters.
• A fuel tank should be secured to the floor. Propane tanks are the property of the propane company, so you will need written permission to anchor them.
• Install a floating floor drain plug at your current drain location.
• To prevent sewage from backing up into your home, have a licensed plumber install an interior or exterior backflow valve.
• Everyone in your household should know how to turn off the gas, water and electricity at the main switches.
• Keep your vehicle fueled. If electric power is cut off, gas stations may not be able to operate pumps for several days.
CREATE A PERSONAL EMERGENCY PLAN
• Meet with household members and discuss the disasters that could happen in your area. Natural hazards in Coshocton County include flooding / ice jams, severe storms / tornadoes, winter storms, and drought. (Contact your local Emergency Management (EMA) office for additional information.)
• Discuss how to respond to each disaster.
• Draw a floor plan of your home and mark two escape routes from each room.
• Pick two meeting places: One near your home in case of fire. One outside your neighborhood in case you cannot return home.
• Choose one out-of-state and one local friend or relative for family members to contact if separated in a disaster.
• Make sure everyone in your household knows how to turn off the water, gas and electricity at main switches.
• Post emergency telephone numbers near telephones.
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FLOODING and DAMS
• Teach children how and when to call 911 and how to make long distance phone calls.
• Learn about emergency plans for your children’s school or day care center.
• Keep family records in a water and fireproof container.
• Make sure everyone knows where to find the Evacuation and Car Kits and Family Records container. Checklists for assembling Emergency Kits are published on the Coshocton EMA web site at www.coshoctonema.com .
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TORNADOES and SEVERE STORMS
ANNEX L HAZARD PLANNING - NATURAL HAZARDS
APPENDIX B TORNADOES and SEVERE STORMS
I. PURPOSE
The purpose of this appendix is to identify response and procedures used in case of a tornado watch, warning, or high wind incident.
II. SITUATION and ASSUMPTIONS
SITUATION
1. Many severe thunderstorms with high wind down drafts have been recorded doing damage and harm to people and property and even causing death. Many destructive severe storms did the damage attributed to tornadoes. Past history in Coshocton County does not record tornadoes.
2. Severe thunderstorms are usually accompanied by lightning. Lightning has killed persons in Coshocton County. Lightning kills people when they fail to take cover.
3. Since tornadoes can occur at any time of the year or time of day, Coshocton County is at risk at any given time.
4. Tornado conditions are common in the spring. Therefore, the majority of the public education on tornado awareness is done in the spring of the year.
5. Annually, a booth is set up at the Coshocton County Fair for seven days. Booth visitors are provided educational and informational materials. The materials describe how to find the safest shelter, what types of buildings provide best shelter and where to take shelter in the building.
6. Preparedness measures are highly encouraged and information is available on how to develop a family plan and what supplies should be contained in a family disaster supplies kit.
7. The EMA web site (www.coshoctonema.com ) offers preparedness information suited to seasons of the year and suggestions for emergency kits for several different conditions.
8. County Sky Warn volunteers are the “eyes for the county” when severe weather threatens. The local REACT is also active, as are the Sheriff’s deputies on patrol, some firemen, and certain individual citizens who have received Sky Warn training. A list of current Sky Warn volunteers is available in the EMA office.
Annex L Appendix B: Tornadoes and Severe Storms 2007 -1- Coshocton County Emergency Operations Plan
TORNADOES and SEVERE STORMS
ASSUMPTIONS
1. The National Weather Service will not always forecast Coshocton County to be in a severe weather situation because of their distance from this county and the limitations of monitoring and forecasting equipment.
2. In the event of that local weather gets severe or when a trained spotter has notified the Sheriff’s Department that severe weather is threatening, the Sheriff's Office will initiate a warning. All notification messages are issued by the Coshocton County Sheriff's Office, which is staffed 24 x 7. This will enable residents time to seek shelter.
3. There is a need to build public consciousness about tornadoes and the effects of severe storms. Coshocton County participates in the Annual Statewide Severe Weather Awareness Week each spring. Both public and private schools hold drills that coincide with the Statewide Tornado Drill. Each school has its own disaster plan and these plans are tested at this drill time.
4. Nursing homes and extended care facilities also participate in this safety week.
5. Public education awareness is made available through news releases to local media (press, radio and television), public service announcements and special speaking engagements.
6. Many people are killed each year by not heeding warnings. These people failed to take shelter and became vulnerable and occasionally become casualties.
7. It is equally important to avoid using electrical appliances. Power surges from lightning can damage electrical appliances or overload the A/C compressor, resulting in a costly repair. Talking on a telephone is dangerous as telephone lines and metal pipes conduct electricity.
III. CONCEPT OF OPERATIONS
1. National Weather Service releases continuous notices when weather conditions become severe. Using radio and television, the public can monitor local conditions.
2. All hazard radios are valuable for receiving weather alerts. All hazard radios have been installed by the EMA office in more than twenty county buildings, all schools, and vital public service departments such as the sheriff, fire and EMS.
3. Trained Sky Warn spotters and Sheriff's deputies begin to monitor and pay special attention to weather conditions.
4. Once there is evidence that a warning is necessary, the sheriff will release a notice using the Emergency Alert System, radio and cable television. Radio is the best media for public source of weather warnings and notification for the public.
IV. ORGANIZATION and ASSIGNMENT OF RESPONSIBILITIES
Refer to Basic Plan, Basic Plan 2.8 Assignment of Responsibilities Annex A - Direction and Control.
Annex L Appendix B: Tornadoes and Severe Storms 2007 -2- Coshocton County Emergency Operations Plan
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V. ADMINISTRATION and LOGISTICS
Refer to Basic Plan, Annex A - Direction and Control.
VI. PLAN DEVELOPMENT and MAINTENANCE
Refer to Basic Plan, Section 2.3.
VII. AUTHORITIES and REFERENCES
Refer to Basic Plan, Section 2.5.
VIII. ADDENDUMS
Tab 1 - Severe Storm / Tornado Information Tab 2 - Severe Thunderstorm Checklist Tab 3 - Tornado Emergency Checklist Tab 4 - Lightning Checklist Tab 5 - Sky Warn Storm Spotters Tab 6 - Hazardous Weather Web Links
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Tab 1 TORNADO / SEVERE STORM INFORMATION
Thunderstorms usually form when the air is moist and warm. The warm air rises, then cools, letting the moisture it contains form clouds. Thunderstorms are built up by huge, gray-black cumulonimbus clouds that can stretch up so high into the atmosphere that water in the highest regions becomes ice crystals. These crystals usually melt to form rain, but when they remain frozen, will fall as hailstones.
A supercell storm is one that has managed to gain control of a large area and keep it to itself, not sharing its fuel (warm, moist surface air) with surrounding storms. The supercell efficiently takes in surface air (its fuel), sucks it high up into the storms structure, “processes” it, and then re-deposits the air and moisture through its downdraft mechanism. Supercells are recognizable by an enormous central column of a cauliflower-shaped cloud. It sucks up air through an uptake or inflow area in its rear (an area usually marked as the “rain free base”, where little or no precipitation is falling). The heated and energized air from the surface screams to the top of the cloud structure, possibly 50,000 feet into the atmosphere and becomes denser than the air around it and then slows down. Condensed moisture forms droplets of rain or ice crystals. Supercells can send down an inch of rain in a mere ten minutes or shower the ground with baseball-sized hailstones. The greater the updraft, the larger the hail will be. Throughout the storm’s mature and dying phases, severe weather - including tornadoes - is possible.
A lot can be learned about the severity of the storm by simply looking at cloud structures. Wall clouds are most likely to produce tornadoes. Wall clouds lurk in the area where updraft and downdraft come together (between the ‘rainy’ areas of the storms and the rain free base). The wall cloud could maintain its position in the downdraft / updraft area for quite some time. The entire wall cloud will likely be moving in a huge circular motion.
A tornado is a violently rotating column of air extending from a thunderstorm to the ground and is capable of destroying homes and vehicles and can cause fatalities. Tornadoes can occur at any time of the year. They may appear nearly transparent until dust and debris are picked up or a cloud forms in the funnel. Tornado behavior is never precisely predictable. The typical tornado moves SW to NE, but can move in any direction. It may or may not touch the ground, touch and vanish, rise and touch again, or even spin in one spot for several minutes. Tornadoes most likely occur between 2 and 10 p.m., but can occur at any time of the day or night. They typically have a loud, continuous roar or rumble that doesn’t fade in a few seconds like thunder. Frequently, small, bright, blue-green to white flashes at ground level are seen due to power lines being snapped. The tornado’s shape can also differ, looking like a long, thin rope or an upside-down bell. The length from the base of the funnel to the tip of its “trunk” can be from 800 to 2,000 feet. Faster upper winds usually blow the top of the funnel more quickly than the lower portion, making the tail seem to drag behind.
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TORNADO / SEVERE STORM INFORMATION
A well-known scale is used to represent the destructiveness of tornadoes. This scale is called the Fujita-Pearson Tornado Scale or the F-scale. The Fujita scale should be used with caution, however. Specific wind speeds are still largely undetermined. Different winds may be needed to cause the same damage depending on how well built a structure is, wind direction, wind duration, battering by flying debris, and other factors. The process of rating the damage is largely a judgment call. Even meteorologists and engineers highly experienced in damage survey techniques may come up with different F-scale ratings for the same damage.
The following table shows the F-scale in more detail:
Estimated F-scale Type of Tornado Intensity Wind Description of Damage Speeds Some damage to chimneys; breaks FO Gale Tornado Weak 40-72 mph tree branches; damage to signboards. Peels shingles off roof; tips over Moderate 73-112 Fl Weak mobile homes and cars; downs trees Tornado mph and power lines. Roofs torn off; mobile homes Significant 113-157 F2 Strong destroyed; trees uprooted; cars Tornado mph blown off roadways. Walls torn down from homes; rural 158-206 F3 Severe Tornado Strong buildings demolished; trains mph overturned; cars thrown. Devastating 207-260 Well-constructed homes leveled; F4 Violent Tornado mph large flying debris; cars twisted. Homes lifted off foundation and carried Incredible 261-318 F5 Violent considerable distances; cars thrown Tornado mph 100 yards. None ever recorded; the wind Inconceivable 31 8-379 speeds are very unlikely. It would be F6 Violent Tornado mph difficult to measure; no objects would be left to study.
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Tab 2 SEVERE THUNDERSTORM CHECKLIST
FACTS — Thunderstorms are intense local storms, averaging 20 miles across and reaching as high as ten (10) miles. They occur anywhere.
A thunderstorm is a storm with lightning caused by changes in the air pressure. Severe thunderstorms can bring heavy rains (that can cause flash flooding), strong winds, hail and tornadoes. At any given moment, nearly 1800 thunderstorms are in progress over the face of the earth.
WHAT SHOULD CITIZENS DO?
• Turn on the local (WTNS) radio station for the latest advisories or weather bulletins.
• Keep an eye of the sky and look for darkening skies, flashes of light, or increasing wind. Listen for thunder.
• If you hear thunder, you are close enough to the storm to be struck by lightning. Go to a safe shelter immediately.
• Keep car windows closed if you are in a car.
• Telephone lines and metal pipes can conduct electricity. Avoid using the telephone or any electrical device or appliance.
• Avoid taking a bath or shower or running water for any other purpose.
• Turn off air conditioners. Power surges from lightning can overload the compressor.
• Draw blinds shades or curtains over windows. If windows break due to objects blown by the wind, the closed blinds or curtains will prevent glass from shattering into your home.
• If you are outside, take shelter under the shortest trees.
• If you are boating or swimming, go to land and find shelter immediately.
• Go to a low-lying, open place away from trees, poles, or metal objects.
• Make sure the place is not flood prone.
• Be a small target and squat low to the ground. Place your hands on your knees with your head between them. Make yourself as small a target as possible.
• Do not lie on the ground. This will make you a larger target.
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THUNDERSTORM INTENSITY LEVEL CHART
LEVEL ESTIMATED PRECIPITATION INTENSITY - RATE PER HOUR
1 Light less than 0.1” 2 Moderate 0.1 to 0.5” 3 Heavy 0.5 to l.0” 4 Very Strong 1.0 to 2.0” 5 Intense 2.0 to 5.0” 6 Extreme more than 5.0”
WIND SPEED ESTIMATIONS CHART:
MPH EVALUATION
0 Smoke rises vertically 1 - 3 Direction shown by smoke drift 4 - 7 Wind felt on face, leaves rustle 8 - 12 Leaves and small twigs in motion, light flags extended 13 - 18 Dust raised, loose paper raised, small branches move 19 - 24 Small leafy-trees move, crested wavelets form on lakes and ponds 25 - 31 Large branches in motion, whistling in telephone wire and wire fences 32 - 38 Whole trees in motion, inconvenience in walking into the wind 59 - 46 Twigs break off; impedes walking 47 - 54 Slight structural damage (chimneys, shingles, etc) 55 - 63 Trees uprooted, widespread structural damage, mainly roofs 64 - 72 Damage to structures major and widespread, roofs and windows damaged 73 - above Major and extreme damage
ESTIMATING HAIL SIZE:
Pea size ¼ inch Marble size ½ inch Dime size ¼ inch Quarter size 1 inch Golf ball size 1 ¼ inches Baseball size 2 ¾ inches
TORNADO TYPES
MINT (snake or rope) 25-75 yards in diameter MEDI (elephant trunk) 1/8 to ¼ mile in diameter MAXI (column) ¼ to 1/2 mile in diameter
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Tab 3 TORNADO EMERGENCY CHECKLIST
TORNADO WATCH :
Code YELLOW means to use caution, a tornado or severe weather is possible.
• Listen to cable TV or regular local television channels for weather updates.
• Listen to WTNS radio, FM 99.3 and AM 1560.
• Watch for bad weather, if it looks bad, start thinking about what to do if a storm enhances.
• Secure loose objects outside (such as trash cans, lawn furniture, etc.)
• Close blinds and curtains.
• Close room-dividing doors.
• Close all exterior and interior doors.
• Designated safe area should be checked to assure that they are ready if needed.
• Important records should be secured.
• 35% of all tornadoes occur without formal warning .
TORNADO WARNING :
Code RED means a funnel cloud has been spotted and to seek shelter immediately.
• All persons should now be moved into designated areas.
• Staff should go to designated areas.
AFTER A TORNADO OR DANGER IS PAST :
Code GREEN is the all clear signal given, if damage has been received to home or building the following checklist should be followed:
1. Never use matches, candles, or cigarettes in the area where tornado damage has occurred since there could be a gas leak.
2. Shut off the main gas line to the damaged building(s).
3. Shut off the main electrical panel if any part of the electrical system is damaged.
4. Assist in evacuation of all persons from damaged buildings.
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5. If you need to evacuate your building see ‘Evacuation Checklist’.
6. Shut off the main water line only if water lines are broken.
7. Watch for fallen power lines.
8. Assign people to keep people away from dangerous areas until emergency crews get there.
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Tab 4 LIGHTNING CHECKLIST
FACTS — Lightning has been known to strike up to 15 miles away from a parent cloud. Nothing else can compare to the instantaneous release of intense energy as lightning. It travels at more than 100,000 miles per second, 3 to 4 miles in length and produces more than 100 million volts at a temperature five times greater than the surface of the sun. There is no other power on earth that matches a lightning bolt.
Lightning strikes about 8 million times each day or about 100 times per second around the circumference of the globe — a rate of discharge that represents about 4 billion kilowatts of continuous power.
Lightning is the atmosphere’s way of balancing the electrical charge between itself and the earth’s surface through thunderstorms. It “looks” for the shortest path to the earth’s surface and is attracted to any object taller than ground level.
The average length of a lightning bolt is 3 to 4 miles. The average diameter of a lightning bolt is 1 to 5 inches. Lightning travels at about 100,000 miles per second.
Despite the false evidence provided by the human eye, lightning leaps NOT from the sky to the earth but from the ground to the cloud.
Lightning is attributed for many structural and forest fires each year.
KNOWING WHAT TO DO IS IMPORTANT WHEN LIGHTENING IS OCCURRING.
Preparedness, before and after electrical storms, can help prevent disasters.
Persons should keep alert to the weather and, when threatening conditions first develop, radio weather updates are the best way to keep up on a storm status.
Keep an eye on the sky. Look for darkening skies, flashes of light, or increasing wind. Listen for the sound of thunder.
If you hear thunder, you are close enough to the storm to be struck by lightning. Go to a safe shelter immediately.
IF SOMEONE IS STRUCK BY LIGHTNING:
People do not carry an electrical charge and can easily be handled safely.
Call for help by calling 911.
The person struck by lightning has received an electrical shock and may be burned both where they were struck and where the electricity left their body. Check for burns in both places.
Give first aid. If breathing has stopped, begin rescue breathing. If the heart has stopped beating, a trained person should give CPR.
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Tab 5 SKYWARN STORM SPOTTERS
SKYWARN is a voluntary program, developed by the National Weather Service, to improve the warning program. SKYWARN volunteers serve as storm spotters for the NWS and local emergency management programs. Volunteers serve as important information gatherers by identifying specific weather conditions as they happen. Current information that is reported to Pittsburg NWS office is used to sharpen the accuracy of the next weather forecast.
Training is held annually with the instruction done by the NWS personnel. The Coshocton County Emergency Management Agency (EMA) office schedules a training opportunity every two (2) years for interested residents.
The training lasts from two to three hours and includes technical weather terms with their meanings explained. Later, spotters receive by mail, a card with a phone ID, to use to call in a weather spotting event.
Some groups, offices, departments or individuals that have radio capability may direct their communications to the Sheriff’s office or weather service. Telephone is many times the only method of communications to the Sheriff’s office or NWS. Collect calls may be made to the NWS.
REPORT SIGHTINGS TO THE SHERIFF’S OFFICE OR THE NWS:
1. What you have seen: cloud, tornado, funnel cloud, heavy rains.
2. Where you saw it: The direction and distance from a known location, e.g., 3 miles south of Coshocton.
3. Make note of the time when observed.
4. Where was it going: Describe the storm’s direction and speed of travel, size and intensity, and destructiveness. Include any amount of uncertainty, as needed, i.e., “funnel cloud; no debris visible at the surface, but too far away to be certain it is not on the ground.”
5. Use your Spotter Identification Code to validate the call.
6. Report: Tornado, hail, size of hail, damaging wind, flooding, rain if greater than an inch per hour.
Annex L Appendix B: Tornadoes and Severe Storms 2007 -11- Coshocton County Emergency Operations Plan
TORNADOES and SEVERE STORMS
Tab 6 Hazardous Weather Web Links
1. Storm Prediction Center (SPC) www.spc.noaa.gov - Convective Outlooks - Mesoscale / Convective Discussions - Storm Reports - Composite National Radar / Watches / Warnings / Outlooks
2. National Web Site www.weather.gov - Access to all web pages in the country - National Overview of watches/warnings and statements
3. Ohio River Forecast Center (OHRFC) www.erh.noaa.gov/ohrfc - Precipitation Forecast (QPF) - Flash Flood Guidance FFG) - Advanced Hydrological Prediction Service (AHPS) - River Forecasts
4. Local Office Links - Cleveland www.erh.noaa.gov/cle - Wilmington www.erh.noaa.gov/iln - Pittsburgh www.erh.noaa.gov/pbz - Charleston www.erh.noaa.gov/rlx - North Webster www.crh.noaa.gov/iwx
5. Hydrometeorological Prediction Center www.hpc.ncep.noaa.gov - Excessive Rain Potential - Flash Flood / Flood Potential - Snowfall Forecasts - National Surface Map (Fronts / Pressure)
6. NOAA Weather Radio www.nws.noaa.gov/nwr
7. NWS Publications www.nws.noaa.gov/om/brochures.shtml
8. Wind Chill Chart www.nws.noaa.gov/om/windchill/index.shtml
9. Heat Index Chart www.crh.noaa.gov/pub/heat.htm
10. National Climate Data Center www.ncdc.noaa.gov Climate Data Archive of National Weather Service Products County Cooperative Observation
Annex L Appendix B: Tornadoes and Severe Storms 2007 -12- Coshocton County Emergency Operations Plan
WINTER STORMS
ANNEX L HAZARD PLANNING - NATURAL HAZARDS
APPENDIX C: WINTER STORMS
I. PURPOSE
The purpose of this appendix is to address winter storms hazards and to provide action plans for residents.
II. SITUATION and ASSUMPTIONS
SITUATION
1. Some degree of winter emergency will affect Coshocton County each year. Winter storms can last several days and be accompanied by high winds, freezing rain or sleet, heavy snowfall, and extreme cold.
2. Severe winter conditions can isolate the public by becoming stranded on roadways or trapped at home without heat or utilities and vital services.
3. Preparing for winter is essential for the citizens of Coshocton County, as well as emergency response groups including sheriff, fire, EMS, public works agencies and departments, utility companies, both public and private, and other emergency volunteer groups.
4. Residents of Coshocton County need to prepare for and expect to receive the following winter conditions: 1. Blizzards and heavy snow 2. Freezing rain 3. Power outages affecting phones, water supplies and heat 4. Impassible road conditions and becoming stranded 5. High winds 6. Ice jams 7. Cold weather exposure 8. Frozen pipes
ASSUMPTIONS
1. There is a need to educate the public to take emergency precautions ahead of the storm. Supplies, water and emergency kits and household plans should be prepared before severe weather arrives.
2. Educational programs on winter preparedness and education are done annually by way of media releases and distribution of brochures and pamphlets.
3. Residents need to know how to winterize their home and characteristics of a safe auxiliary heating source for the home. Home owners need to know how to wrap pipes to assist in keeping them from freezing.
4. Learn how to keep warm in a cold house by layering clothing and by putting blankets over windows and doorways, etc.
Annex L Appendix C: Winter Storms 2007 -1- Coshocton County Emergency Operations Plan
WINTER STORMS
5. See the Emergency Preparedness Checklist on The EMA's web site ( www.coshoctonema.com ) for winter action items.
6. The Sheriff may call a Snow Emergency. This will be accomplished by using the Emergency Alert System and cable television. However, if power is out, only those with the battery-operated radios will hear the advisories. All Hazard Alert Radios can be purchased in department and electronic stores and are backed up by battery.
III. CONCEPT OF OPERATIONS
1. THE CITIZENS OF COSHOCTON COUNTY
• The National Weather Service (NWS) will typically predict an advancing winter storm. Local radio (WTNS), and cable television will relay the approaching storm information and predict duration, snow fall, wind, and temperature.
• Sheriff's deputies on duty monitor local road conditions and advise of dangerous road conditions.
• Avoid unnecessary auto trips. Many times the Sheriff will come on the radio with a message, while we may not be under a Snow Emergency, that unless you “have to travel” it is advised that you stay home.
2. THE EMERGENCY RESPONDER
• Winter storms do not take exception to the emergency responder who has to make the usual number of calls for emergencies due to illness, fires, or complaints. It is escalated due to the weather situation with more calls of sickness, with some weather related. There are more house fires due to people trying to keep warm using unsafe heating practices, and an abundance of accidents due to the icy and snowy roadways.
• The emergency responder also needs to practice and prepare ahead of time, ways and means to lessen their burden in time of severe winter weather. Reliable vehicles with good tires are of utmost importance. Pack extra clothing.
• It is important that the citizens of Coshocton understand that even if they are stranded at home, so may the emergency workers. Departmental SOPs are developed for this type of situation to try to get personnel to work; however, transportation may be impossible.
3. SCHOOLS
• All schools in the county have All Hazard Weather radios. Once the forecast is to such a point, the school has written plans on when to dismiss the children and start sending them home if school is in session. Procedures vary depending upon the school district. If the forecast and weather situation is evident before the school day starts, school will be canceled for that day.
4. SPECIAL NEEDS RESIDENTS
• Special needs persons, such as the elderly who live alone and the handicapped, need special attention in extreme winter weather. When the EOC is activated, emergency Annex L Appendix C: Winter Storms 2007 -2- Coshocton County Emergency Operations Plan
WINTER STORMS
responders will make every effort to arrange assistance for these residents. See the Basic Plan for more details.
IV. ORGANIZATION and ASSIGNMENT OF RESPONSIBILITIES
Refer to Basic Plan, Basic Plan 2.8 - Assignment of Responsibilities Annex A - Direction and Control.
V. ADMINISTRATION and LOGISTICS
In extreme winter weather, when there is significant power outages and blizzard conditions, it is possible that the Emergency Operation Center will be activated to coordinate the relief help.
Refer to Basic Plan, Annex A - Direction and Control .
VI. PLAN DEVELOPMENT and MAINTENANCE
FEMA Policy and Guidelines for Public Assistance www.fema.gov/rrr/pa/9523_1.shtm 9523.1 Snow Assistance Policy
Refer to Basic Plan, Section 2.3.
VII. AUTHORITIES and REFERENCES
Refer to Basic Plan, Section 2.5.
VIII. ADDENDUMS
Tab 1 - Declaration of Restricted Road Use
Annex L Appendix C: Winter Storms 2007 -3- Coshocton County Emergency Operations Plan
WINTER STORMS
Tab 1 Declaration of Restricted Road Use
Section 311.07 of the Ohio Revised Code authorizes the Sheriff to restrict or close normal vehicular travel, excluding emergency and public safety vehicles, on the county and township roads of Coshocton County, Ohio, during times of extreme weather or other emergency situations, so as not to interfere with those work vehicles and crews authorized to combat the emergency and promote public safety.
LEVEL 1 :
Roadways are hazardous with blowing and / or drifting snow. Roads are also icy. Drive very cautiously.
LEVEL 2 :
Roadways are hazardous with blowing and / or drifting snow. Only those who feel it is necessary to drive should be out on the roadways. Contact your employer to see if you should report to work.
LEVEL 3 :
All roadways are closed to non-emergency personnel. No one should be out during these conditions unless it is absolutely necessary to travel. All employees should contact their employer to see if they should report to work. Those traveling unnecessarily on the roadways may subject themselves to arrest.
There will be no enforcement of Level I or 2, unless that particular situation creates a condition that is unsafe to that vehicle or public travel upon that roadway.
There will be enforcement action taken for unnecessary vehicular travel for those found driving under a Level 3 warning, if that driving creates a safety concern or causes a risk of physical harm to authorized users of the roadway, or impedes the movement of those public safety vehicles needing to be on the roadway to combat the emergency weather conditions or to promote public safety.
Source: Coshocton County Sheriff's Office, May 2007
Annex L Appendix C: Winter Storms 2007 -4- Coshocton County Emergency Operations Plan
RADIOLOGICAL
TABLE OF CONTENTS
I. PURPOSE ...... 2 II. SITUATION AND ASSUMPTIONS ...... 2 III. CONCEPT OF OPERATIONS ...... 3 A. General Operations ...... 3 B. National Incident Management System (NIMS) ...... 4 C. Disclaimer ...... 4 D. Specific Concepts ...... 4 E. Exposure Control ...... 5 F. Victim Support ...... 6 G. State Resource Support ...... 6 H Federal Support ...... 7 IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES ...... 7 A. Hazard Assessment ...... 7 B. Assignment of Responsibilities ...... 7 V. DIRECTION AND CONTROL ...... 8 A. Emergency Operations Center ...... 8 B. On-Scene Actions ...... 8 C. Firefighting ...... 9 D. Notifications ...... 10 E. Radiological Assessment ...... 10 F. Decontamination ...... 10 VI. CONTINUITY OF GOVERNMENT ...... 10 VII. ADMINISTRATION AND LOGISTICS ...... 11 A. Training ...... 11 B. Exercises ...... 11 C. Equipment ...... 11 VIII. PLAN DEVELOPMENT AND MAINTENANCE ...... 11 IX. AUTHORITIES AND REFERENCES ...... 11 X. ADDENDA ...... 12 XI. AUTHENTICATION ...... 13 Tab 1 - Emergency Reporting Checklist ...... 14 Tab 2 - Radiological Incident Catagories ...... 15 Tab 3 - Radiological Detection Equipment ...... 16 Tab 4 - Initial Actions for Radiological Incidents ...... 17
Annex L – Appendix D: Radiological 2007 - 1 - Coshocton County Emergency Operations Plan
RADIOLOGICAL
I. PURPOSE
Identify the aspects, concepts, organizational responsibilities, and resources that will be used to reduce the potential impact of radiological or nuclear incidents in Coshocton County.
II. SITUATION AND ASSUMPTIONS 1. Situation a. Radioactive materials may occasionally be discovered in scrap yards, landfills, residences, and other places in the public domain. Such unlicensed materials typically have minimal impact to public safety. b. There may be institutions, facilities, or temporary work sites that use, store or transport licensed radioactive materials within the county. Information about such licensees in Coshocton County can be obtained from the Ohio Department of Health, Bureau of Radiation Protection. 1. While many types of incidents involving radioactive materials could occur, the threat of a transportation accident involving radioactive sources is the primary concern for Coshocton County. a. A checklist of items to be reported following a radiological accident is included as Tab 1 of this Annex, Accident Reporting Checklist. b. Initial response guidance for incidents involving radioactive materials can be obtained in the Department of Transportation (DOT) North American Emergency Response Guidebook (NAERG). c. A decision-making guide for actions to take following a radiological incident is included as Tab 4 of this Annex, Radioactive Materials Accident Flow Chart. 2. Coshocton County could be affected by a terrorism event involving radioactive or nuclear materials. Such events may include Radiological Dispersion Devices (RDD) or Improvised Nuclear Devices (IND).
a. The detonation of an Improvised Nuclear Weapon (IND) or Radiological Dispersion Device (RDD) would cause a significantly larger radiological hazard than a transportation accident in which radioactive materials are involved.
b. It is not possible to predict the size of the event or the specific areas that would be directly affected. The number of devices deployed by terrorists could be one or more.
c. IND detonation preparedness remains a necessary activity as long as stockpiles of nuclear materials exist and the number of nations and/or terrorist organizations with sufficient technological development to produce nuclear weapons continue to grow. d. RDD detonation preparedness remains a necessary activity due to the relative ease for a terrorist to acquire materials and construct such a weapon. The detonation of an IND could yield the following: e. 1 Shock wave (overpressure hazards) e. 2 Thermal pulse (flash effect and fire hazards) e. 3 Radiation pulse (initial gamma and neutron emission hazards) e. 4 Electromagnetic pulse (damage to sensitive electronics)
Annex L – Appendix D: Radiological 2007 - 2 - Coshocton County Emergency Operations Plan
RADIOLOGICAL
e. 5 Radioactive fallout (radiation exposure and particle contamination hazards). f. The detonation of a RDD could yield the following: f. 1 Contamination (localized particulate and downwind plume deposition) f. 2 Ionizing radiation exposure (doses likely non-lethal) f. 3 Public perception (panic based on lack of risk perspective) 3. Radiological incidents will require certain capabilities that are beyond the scope of resources of Coshocton County. 4. Radiological instruments have been issued from the Ohio Emergency Management Agency to Coshocton County EMA Coshocton County EMA has provided such instruments to response organizations See Tab 3, Radiological Equipment Information. 5. Nuclear Power Plant emergency response activities are beyond the scope of this Annex. Such activities are identified in the State of Ohio Plan for Emergencies at Licensed Nuclear Facilities. B. Assumptions 1. Radioactive materials discovered in scrap yards, landfills, residences, and other places in the public domain would likely pose little hazard to people or the environment. Potential hazards may include contamination and exposure. 2. Shipments of limited quantities of radioactive materials occasionally become involved in accidents and could yield a release of contents. However, the potential contamination and/or exposure hazards from such events are assumed to be low. 3. Large quantities of radioactive materials are shipped in special containers designed to withstand severe accident conditions. Such containers can contain amounts of radioactive material that if released due to accident, could cause serious health and safety issues over large areas due to contamination and/or exposure. 4. The detonation of an IND may involve hundreds of thousands of casualties. 5. The detonation of a RDD may involve no casualties, but mass panic. 6. Coshocton County will require assistance in the development of a radiological protection system that adequately addresses preparedness, response, and recovery objectives for any radiological event affecting the county.
III. CONCEPT OF OPERATIONS A. General Operations 1. Notification of response organizations for radiological incidents is documented in the Emergency Resource Catalog . 2. Communications issues are addressed in Annex B, Communications. 3. The discovery of unlicensed radiological sources, transportation incidents, or fixed facility incidents where radiological materials are involved fall within the realm of Hazardous Materials emergency response. Actions should be taken as described in the Hazardous Materials Plan , for Coshocton County. 4. A terrorism event involving radiological nuclear materials falls within the scope of Annex L-Appendix H, Terrorism. Annex L-Appendix D, Radiological, addresses the specific concerns of nuclear or radiological terrorism events.
Annex L – Appendix D: Radiological 2007 - 3 - Coshocton County Emergency Operations Plan
RADIOLOGICAL
a. Peacetime IND and RDD terrorism preparedness should be ongoing during peacetime. The principal elements include plans, procedures, training, equipping, and exercising response forces. b. In the event of a serious threat of an IND or RDD attack against the United States, the Homeland Security Advisory System (HSAS) alert level will be adjusted to reflect the situation. Coshocton County will implement readiness activities according to the HSAS alert level as indicated in Appendix H (Terrorism) to the Coshocton County EOP. c. If an incident involving an IND or RDD actually occurs, the Emergency Operations Center at Ohio EMA will provide information on when state and federal-level emergency actions can be initiated to minimize the radiation danger to emergency services personnel. Coshocton County EMA will activate the Emergency Operations Center to coordinate response activities between the local and state levels. B. National Incident Management System (NIMS)
1. The Incident Command System (ICS) is designed around business practices that provide a common framework for emergency response. ICS system provides a standardized means to command, control, and coordinate the use of resources and personnel at the scene of the emergency. Concepts and principles for ICS include the use of common terminology, modular organization and other vital services for assignments.
2. On February 28, 2003, President Bush issued Homeland Security Presidential Directive-5. HSPD-5 requires all levels of government, first responders, and any employee with emergency-response related responsibilities, which include but are not limited to township trustees, county commissioners; road departments, utilities, etc., to adopt NIMS.
3. Coshocton County has adopted NIMS and the Incident Command System (ICS). All incidents, regardless of type or size will be managed by an Incident Commander in accordance with the provisions of NIMS. NIMS will be incorporated into existing training and exercise programs.
4. The Incident Commander (IC) will be a person from the department, organization or agency responsible to manage the incident. In most situations, the IC will be from fire, law enforcement or emergency medical services, however, some incidents could require a non-emergency response agency or department to take command of the scene and designate the IC.
C. Disclaimer
1. This document was prepared under a grant from the U.S. Department of Homeland Security (DHS) State and Local Government Coordination and Preparedness (SLGCP) office. Points of view or opinions expressed in this document are those of the authors and do not necessarily represent the official position or policies of the U.S. DHS or SLGCP. D. Specific Concepts 1. There is a need for swift, efficient, well-coordinated response from all sources; government (local/state/federal) and private (contractors and carriers) as appropriate.
Annex L – Appendix D: Radiological 2007 - 4 - Coshocton County Emergency Operations Plan
RADIOLOGICAL
2. Responders vary with each incident, depending upon the magnitude of the event, capabilities and limitations. An effective incident command structure is essential between all levels of government and must be maintained at the site and at the EOC/assessment room. a. Local authorities are essential to response, making initial emergency action decisions to include site/area security, evacuations, and emergency medical treatment. b. State agencies may often provide advanced guidance and expertise along with the legal authority to enforce response decisions. c. Private sources may also be involved in a response commitment. Industrial representatives may best understand the characteristics of specific products and equipment, along with handling techniques. d. Federal resources may be necessary for large-scale incidents and/or incidents of national significance. Federal resources are coordinated through the Ohio EMA. 3. The Ohio Department of Health is the radiation protection and licensing authority in Ohio. 4. The Ohio EMA assumes the primary coordinating role for state and federal agencies. E. Exposure Control 1. During any radiological incident, the Coshocton County EMA is the primary agency in the county responsible for coordinating such incidents. a. The agency will coordinate local response and will work with the ODH Radiological Emergency Response Team and the Ohio EMA through the county EOC, making appropriate radiological assessment and assigning suitable means and measures for the protection of the population, emergency workers, and property. b. It will control the distribution of radiological assessment equipment (provided by the State) and assure proper training in the employment of this equipment. c. The Coshocton County EMA will maintain a list of the equipment provided to local response organizations in Tab 3 of this annex. 2. Local agencies receiving assessment equipment will be responsible for maintaining exposure control records for personnel on a 24-hour basis. a. DOT Emergency Response Guidebook can be used to determine initial safe zones and evacuation boundaries. b. A Responder Dose Record form should be used to document dosimeter readings for each individual responder. Ohio EMA can provide this form. c. Record keeping is the responsibility of each department. A copy of the Responder Dose Rate Records shall be forwarded to the county EMA Director for proper disposition and follow-up, if necessary. d. The incident commander is responsible for ensuring that exposure rates remain as low as reasonably achievable. 3. The Ohio EMA Radiological Instrument Maintenance and Calibration Facility (RIM&C) provides radiological detection equipment to each county for use by appropriate local response forces. Guidance for use of radiological instruments is available through Ohio EMA and Ohio Department of Health. 4. Upon completion of emergency assignments, a record of total accumulated dosages and times of exposure will be made for emergency workers.
Annex L – Appendix D: Radiological 2007 - 5 - Coshocton County Emergency Operations Plan
RADIOLOGICAL
a. At a minimum, dosimeters should be read hourly. In areas where elevated exposure rates are encountered, dosimeters should be read more frequently as advised by the Ohio Department of Health. b. On-scene, each department’s safety officer should record all individual dosages. c. These doses should be continually reported to the EOC by the on-scene commander. The EOC will maintain records of these readings. d. The dose received by each individual should be kept within the DHS and EPA guidelines for exposure limits. Rotation of emergency responders will be a consideration if estimated individual exposures are projected to exceed the established limits. e. When lifesaving activities are involved, a maximum limit of 25 REM is considered acceptable. This applies only if the exposure is incurred while directly involved in lifesaving activities and the rescuer is a volunteer who has received complete information about the risks involved. 5. U.S. EPA dose limits for whole-body exposure to radioactive materials are set as follows: Condition Exposure Limit ○ Non-life saving / normal events 5 REM ○ Protection of valuable property 10 REM ○ Lifesaving or protection of large populations 25 REM ○ Lifesaving or protection of large populations > 25 REM (only on a voluntary basis to persons fully aware of the risks involved)
F. Victim Support 1. Medical problems take priority over radiological concerns. 2. The DOT Emergency Response Guidebook recommends that lifesaving actions and medical treatment be provided immediately. 3. Injured persons contaminated by contact with released material are not a serious hazard to health care personnel, equipment, or facilities. 4. Ensure that medical personnel are aware of the material(s) involved, take precautions to protect themselves and prevent spread of contamination. 5. The presence of other hazardous materials involved in the scene, may alter decontamination priorities. 6. Uninjured persons at the scene of a radioactive materials incident who are suspected of being contaminated will be assessed, decontaminated as necessary and transported to a receiving hospital for further medical evaluation / treatment. 7. Vehicles and other equipment will be evaluated on a case-by-case basis and decontaminated as appropriate. 8. The Incident Commander will be responsible for making decisions about appropriate decontamination methods and processes. G. State Resource Support 1. The Ohio Department of Health is the primary state agency for ensuring the health and safety of people and property from radiological incidents in Ohio. a. Additional state agency support is available and may be accessed by request through the Ohio EMA. Annex L – Appendix D: Radiological 2007 - 6 - Coshocton County Emergency Operations Plan
RADIOLOGICAL
b. The additional resources available are identified in the State of Ohio Emergency Operations Plan, Hazardous Materials Plan. H Federal Support 1. Federal Response assets are coordinated through the Ohio EMA in accordance with the State Emergency Operations Plan. 2. Ohio EMA will act as a liaison between the County EMA and federal officials involved in the response to a radiological or nuclear incident.
IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES A. Hazard Assessment 1. Initial radiological assessment is a responsibility of the fire department, acting in concert with other public safety agencies: ○ Hazardous Materials Teams ○ Sheriff and/or Police Departments ○ Health Department and Hospitals ○ Others, as required 2. Ongoing assessment activities may also involve the following: ○ Engineer or City / Village utility representatives ○ Facility representatives 3. Augmentation may be available from other sources: ○ Ohio Department of Health (ODH) ○ Ohio Emergency Management Agency (EMA) ○ Ohio Environmental Protection Agency (OEPA) ○ Public Utilities Commission of Ohio (PUCO) ○ Ohio National Guard (ONG) ○ Ohio Department of Transportation (ODOT) ○ Ohio State Fire Marshal (OSFM) ○ Ohio State Patrol (OSP) B. Assignment of Responsibilities 1. Coshocton County EMA: ○ Support preparation for response to radiological incidents. ○ Sponsor training courses for first responders and medical personnel. ○ Provide reference materials for the development of SOGs. ○ Ensure warning / notification actions. ○ Notify the Ohio Department of Health. ○ Notify Ohio EMA and coordinate requests for state-level technical assistance. ○ Coordinate outside expertise to ensure proper team make-up and capabilities are provided to response forces.
Annex L – Appendix D: Radiological 2007 - 7 - Coshocton County Emergency Operations Plan
RADIOLOGICAL
○ Distribute radiological assessment equipment to law enforcement agencies, fire departments, EMS, public health, hazardous materials team, hospital, and other agencies / sites for emergency use. ○ Prepare damage assessment reports for submission to the State / Federal Government. 2. Law Enforcement Agencies ○ Receive and transmit NAWAS (National Warning System) data (within capabilities). ○ Provide site security. ○ Provide escort or transport support. 3. Local Fire Departments ○ Respond in accordance with the local hazardous materials protocols and the Emergency Response Guidebook. ○ Operate detection and assessment equipment, as available. ○ Ensure appropriate responder training and familiarity with assessment equipment use. 4. Hazardous Materials Team ○ Advise fire, EMS, and other on-scene responders as requested. ○ Conduct advanced containment operations on-scene. ○ Calculate evacuation distances and plume dimensions. ○ Organize and execute decontamination operations. 5. Public Health ○ Coordinate with the county agricultural agencies and veterinarians. ○ Provide recommendations to the EOC on protective actions for the public. ○ Distribution of safety information to the public.
V. DIRECTION AND CONTROL A. Emergency Operations Center 1. Radiological incidents in Coshocton County will be managed through the activated Emergency Operations Center with cooperative efforts of the public health, hazardous materials, fire, law enforcement, and emergency management representatives. 2. See Annex A - Direction and Control for more information on the function of the EOC. B. On-Scene Actions 1. Fire department and law enforcement officials, using an incident command structure, will be the primary responders, until the arrival of special response teams. The following steps are recommended for on-scene responders at a radiological incident: ○ Refer to the Emergency Response Guidebook, Guide 163 for initial information on health, fire or explosion, protective clothing, evacuation, fire, spills or leaks, and first aid. ○ Restrict the area of the Incident
Annex L – Appendix D: Radiological 2007 - 8 - Coshocton County Emergency Operations Plan
RADIOLOGICAL
○ Keep the general public as far as possible / practical from the incident scene ○ Keep upwind of fire/smoke to the maximum extent possible ○ Downwind evacuations should be considered ○ Perform necessary lifesaving measures ○ Using appropriate personal protective equipment (PPE), remove exposed or injured persons from the contaminated area to a safe area ○ Ensure proper decontamination procedures are followed to reduce exposure and limit the spread of contaminates ○ Physicians and/or hospitals shall be notified that patients have been exposed to radiation and may potentially be contaminated ○ This information is to be relayed by the transporting service or local public safety agency C. Firefighting ○ If there is a fire or danger of fire, assistance should be summoned according to department procedures as needed. ○ All potentially contaminated material should be handled with mechanical means, and use protective gear (gloves, suits, air packs, etc.) in order to avoid contact with or inhalation of radioactive materials. ○ Tools used at the scene should be treated as “contaminated” until they have been evaluated and decontaminated if necessary. ○ Clothing should be contained in marked bags and held in an isolated area until such time as it can be safely addressed. ○ With fires, two potential hazards may exist regarding nuclides: destroyed packaging materials containing the radioactive material, and the vaporization of the sources. Although the possibility of either event is remote, it is important that departmental plans and training consider them.
Annex L – Appendix D: Radiological 2007 - 9 - Coshocton County Emergency Operations Plan
RADIOLOGICAL
D. Notifications 1. The following notifications should be made immediately following the discovery of a radiological or nuclear incident:
Notification Matrix
Transportation Terrorism Local Fire, Sheriff will dispatch X X Coshocton County Sheriff 911 EMS Sheriff will dispatch Coshocton City Hazmat Team (740) 622-2555 X X Coshocton Community Memorial Hospital (740) 622-6411 X X Ohio Department of Health (614) 722-7221 X X Ohio Emergency Management Agency (614) 889-7150 X X nd Ohio National Guard, 52 CST (614) 336-6597 X Ohio Environmental Protection Agency (800) 282-9378 X X Public Utilities Commission of Ohio (614) 644-5479 X National Response Center *(if RQ is involved) (800) 424-8802 X*
E. Radiological Assessment 1. Fire departments, the Coshocton County HazMat Team, Hospital, and the EMA office have radiological assessment equipment. Detection and assessment operations should be conducted at any suspected radiological incident. 2. Advanced capability can be provided by the ODH Radiological Bureau of Radiation Protection, Ohio National Guard's Civil Support Team, or the Ohio EMA. 3. Use care to contain runoff from decontamination operations. See the Hazardous Materials Plan for further information. 4. Eating, drinking, smoking, or chewing in the incident area is prohibited. F. Decontamination 1. Contact the Ohio Department of Health, Bureau of Radiation Protection for information on and oversight of decontamination efforts. 2. Radiological assessment should follow each decontamination procedure to determine if further action is required. VI. CONTINUITY OF GOVERNMENT A. Lines of succession for agencies with responsibility for radiological incidents are maintained in the jurisdictional SOGs and in Annex A, Direction and Control.
Annex L – Appendix D: Radiological 2007 - 10 - Coshocton County Emergency Operations Plan
RADIOLOGICAL
B. See Procedures for the Relocation and Safeguarding of Vital Records in the Basic Plan, Section 2.9. Procedures for the Protection of Government Resources, Facilities, and Personnel are found in Annex X, Resource Management. VII. ADMINISTRATION AND LOGISTICS A. Training 1. Radiological awareness training can be requested, as needed, for response agencies in Coshocton County from the Ohio EMA. Operations and Technician-level training courses are available through the U.S Department of Homeland Security's Office of Domestic Preparedness Program (ODP). 2. Annual refresher training will be encouraged for those who have previously completed radiological courses. 3. Ohio EMA is the primary provider of emergency responder radiological training for Coshocton County. However, FEMA and ODP also offer radiological training programs. 4. The Ohio Department of Health is the primary provider of hospital radiological training. B. Exercises 1. Exercises dealing with radiological events may be developed at the request of any response agency or at the discretion of the Coshocton EMA. Ohio EMA can provide assistance in the development and delivery of such exercises. C. Equipment 1. Radiological assessment equipment is located throughout Coshocton County and is rotated and maintained on a bi-annual schedule. See Tab 3 for further equipment information. 2. Fire departments possess structural firefighter’s protective clothing and instrumentation to perform certain tasks in a radiological environment. This may not be disposable and must be subject to decontamination or outright replacement. VIII. PLAN DEVELOPMENT AND MAINTENANCE A. See the Basic Plan Development and Maintenance Section for ongoing document updates. B. Primary response agencies are responsible for reviewing it and submitting new, or updated, information to the Coshocton EMA Director, based upon exercises, actual events, or changes in governmental structure and assignments. C. Organizations with radiological protection duties are responsible for maintaining their own SOGs, mutual aid agreements, 24-hour recall personnel rosters, and resource listings. D. The County Coshocton EMA Director is responsible for printing and distribution of changes, revisions, and updates to this annex to all departments, agencies and organizations retaining a copy of this plan. IX. AUTHORITIES AND REFERENCES A. Authorities 1. 29 CFR 1910.120 2. National Fire Protection Association (NFPA) 472 and 473
Annex L – Appendix D: Radiological 2007 - 11 - Coshocton County Emergency Operations Plan
RADIOLOGICAL
B. References 1. National Council of Radiation Protection (NCRP) – Report #138 (Terrorism Incidents Involving Radioactive Materials) 2. US EPA – Report #400 (Protective Limits) 3. North American Emergency Response Guidebook, 2004 4. CPG 2-1, Radiological Defense Preparedness, Sep 1989 5. Application of Protective Action Guides for Radiological Dispersion Devices and Improvised Nuclear Device Incidents, 2006 6. Target Capabilities List 2.0, Homeland Security, 2005
X. ADDENDUMS Tab 1 - Emergency Reporting Checklist Tab 2 - Radiological Incident Categories Tab 3 - Radiological Detection Equipment Tab 4 - Initial Actions for Radiological Incidents
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RADIOLOGICAL
XI. AUTHENTICATION
______Coshocton County Emergency Management Agency Director Date
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RADIOLOGICAL
Tab 1 EMERGENCY REPORTING CHECKLIST
I. If radiological materials are involved, or suspected to be involved in any incident, ensure that notifications are made to: A. Local emergency response forces (Haz-Mat, fire, law, EMS, and hospital) B. Ohio Department of Health 614.722.7221 C. Ohio Emergency Management Agency at 614-889-7150
II . Below is a guideline for information to be transmitted when requesting assistance or reporting a radiological incident to the proper authority. A. Identify the fact that you are calling about a radioactive materials incident. B. Location and brief nature of the incident, including description of package(s). C. Injured victims? Yes / No 1. Injured victim(s) suspected to be contaminated or exposed? D. Evidence of release of radioactive material(s)? E. Evidence of any other hazardous materials involved? F. Carrier and shipper and/or consignee G. Terrain and weather H. Personnel and equipment on the scene and actions under way I. Your name and call back phone number J. If readily available from shipping papers, labels, or package markings, the following will be of value. (Do not delay your call for assistance to obtain this information, you can always call back.) 1. Shipper’s name 2. Radioisotope(s) 3. Number of curies 4. White I, Yellow II, or Yellow III labels 5. Transport index (TI) of package(s) 6. Physical and chemical form 7. Package identification (specification Type A or B, certification number, exemption number, etc.)
II. If emergency responders have radiation survey meters and have been properly trained in their use, indicate types of instruments used and readings obtained. However, do not delay communications to get this information.
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RADIOLOGICAL
Tab 2 RADIOLOGICAL INCIDENT CATEGORIES
Category Description Example
1a A minor radiological event occurring in the Pipe scale discovered in a scrap yard; I-131 public domain, not immediately associated discovered in a landfill, or other radioactive with a radioactive materials licensee, with no material discovered at a non-licensee’s private radiation fields in excess of 100 mrem/hr at 30 residence or historic material at a formerly cm. utilized site. 1b A radiological event occurring in the public An unshielded Cs-137 sealed source domain, not immediately associated with a discovered at a scrap yard. radioactive materials licensee, with radiation fields greater than 100 mrem/hr at 30 cm, but no activation of a component of the State’s Emergency Operations Plan. 2a A radiological event involving a radioactive Events involving a licensee such as: materials licensee with minor public or worker Lost, damaged, or irretrievable source; health consequences. Minor overexposure; Minor injury with contamination; Equipment failure; Fire, tornado; or other minor events involving the licensee’s facility. 2b An event involving a radioactive materials Events similar to category 2b except with licensee with significant public or worker health significant public or worker health consequences. consequences – usually involving larger quantities of radioactive material or less control by licensee. 3a A radiological event involving Hazardous Any Category 1, 2a, or 2b event that becomes Material resulting in the activation of a elevated to the point where State’s Emergency component the State’s Emergency Operations Operations Plan is activated. Plan. 3b A radiological event involving a Nuclear Power An event involving: Plant resulting in the activation of a component Davis-Besse Nuclear Power Station the State’s Emergency Operations Plan. Perry Nuclear Power Plant Beaver Valley Power Station 3c A radiological event involving a transportation Transport vehicle accident involving: accident resulting in the activation of a Spent fuel, HLW, DUF6, Nuclear Weapon component the State’s Emergency Operations (Involving SST or transport aircraft resulting in Plan. contamination or low order detonation only, no high order detonation) 3d A radiological event involving a criminal Radiological Dispersal Device contamination or exposure in the public Radiological Exposure Device domain resulting in the activation of a component the State’s Emergency Operations Plan. 4 Nuclear Weapon Detonation 5 Hospital Assistance Request A request by a receiving hospital emergency room for Bureau health physics assistance in dealing with radiologically contaminated patients.
Annex L – Appendix D: Radiological 2007 - 15 - Coshocton County Emergency Operations Plan
RADIOLOGICAL
Tab 3 RADIOLOGICAL DETECTION EQUIPMENT
EQUIPMEMT PROCUREMENT
The Ohio Emergency Management Agency (Ohio EMA) supplies radiological detection equipment to all Ohio counties. The equipment is issued to each County Emergency Management Agency (County EMA) for distribution to response organizations within that county. The County EMA is also responsible for the tracking of distributed instruments within their county.
EQUIPMENT MAINTENANCE AND CALIBRATION
The Ohio EMA operates the Radiological Instrumentation Maintenance and Calibration (RIM&C) facility in Columbus. This facility serves to maintain and calibrate equipment supplied to all Ohio counties by Ohio EMA.
Periodically, RIM&C personnel will contact a County EMA and make arrangements to exchange instruments for the purpose of maintenance and calibration. The County EMA is responsible for collecting the instruments from the response organizations and bringing them to a central location for exchange. The instruments will be exchanged on a one-for-one basis unless prior arrangements are made.
The RIM&C facility can also service equipment from other sources. For further information, contact the RIM&C facility at (614) 688-3363.
INSTRUMENT QUANTITY SERIAL CALIBRATION LOCATION CONTA TYPE NUMBER DATE CT
CDV-777-1 1 EMA Office CDV-777-1 1 EMA Vehicle CDV-777-1 4 Hazmat
CDV-718 1 City Fire Dept.
Note: All devices are schedule for exchange June 2008
Annex L – Appendix D: Radiological 2007 - 16 - Coshocton County Emergency Operations Plan
RADIOLOGICAL
Tab 4 INITIAL ACTIONS FOR RADIOLOGICAL INCIDENTS
These guidelines are intended for use by emergency response personnel that are properly trained and equipped to perform functions in accident scenes where radioactive materials are suspected or known to be present. These actions are intended to be guidance for initial actions. Actions beyond the initial response phase will be evaluated and determined by the Incident Commander.
Radioactive PUBLIC SAFETY Material involved in • Consult US DOT ERG, Guide 163 • Initial isolation 75 feet in all directions. accident? • Positive Pressure SCBA and Structural Firefighters clothing recommended. • Priorities for rescue, life-saving, first aid, and fire control, and other hazards are higher than the priority for radiological assessment. YES • Keep unauthorized persons away.
NOTIFICATIONS FIRST AID • Local Law, Fire, EMS, Haz-Mat, Hospital. • Medical problems take priority over radiological concerns. • Use first aid treatment according to the nature of the injury. • County EMA, Health. • Do not delay care or transport of a seriously injured person. • Give artificial respiration if the victim is not breathing. • State: • Administer oxygen if breathing is difficult. Health (614) 722-7221 • In case of contact with substance, immediately flush skin or EMA (614) 889-7150 eyes with running water for 20 minutes. EPA (800) 282-9378 PUCO (614) 644-5479
NO
NO Spill or Fire? Leak? Other Hazardous NO YES Materials Involved? YES SPILL or LEAK
• For large spills, consider an initial evacuation of 330 feet downwind. YES • Do not touch damaged packages or spilled material. • Damp surfaces on packages are seldom an indication of package failure. • The presence of • Cover liquid spill with sand or non-combustible absorbent material. other hazardous • Earthen material can be used to dike liquids. materials or other problems may alter response priorities.
• Response priorities will be evaluated and FIRE established by the • Incident Commander. Evacuation of 1000 feet in all directions may be required if large quantities of radioactive materials are involved. • Stay outside of visible smoke cloud. • Establish access control point. • Do not move damaged packages. • Use dry chemical, CO2, water spray, or regular foam to extinguish • Await the arrival of other fires. responders. • Isolate any individuals involved in the scene for further evaluation. • Document all actions.
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HIGHWAYS and RAILROADS
ANNEX L HAZARD PLANNING - MANMADE HAZARDS
APPENDIX E HIGHWAYS and RAILROADS
I. PURPOSE
The purpose of this annex is to identify response and procedures used in case of a highway or railroad incident.
II. SITUATION and ASSUMPTION
SITUATION
1. There are a total of 203.51 miles of state highway; 353.18 miles of county highway and 623.35 miles of township roads for a total of 1,180.04 miles of roadway.
2. Motor vehicle is the principal mode of transportation in Coshocton County. Eleven (11) Ohio and U.S. highways cross the county. Highways SR 16, US 36, SR 83 and SR 93 are the main routes used for hazardous materials transport by both local haulers and through truckers. See the county map for roadway locations.
3. Ohio Central Railroad (OCR) owns railroads that run through the county. Hazardous materials are transported by rail to area industries and through the county . OCR has had no reportable incident for three (3) years.
ASSUMPTIONS
1. The Ohio Department of Transportation maintains the State Highways, the County Engineer the county highways, and the Township Trustees the township roadways.
III. CONCEPT OF OPERATIONS
1. The Sheriff will receive initial notification of an incident.
2. The first responder / Incident Commander
3. A determination will be made by first responders whether hazardous materials are involved.
• If hazardous materials are involved, the Hazmat Team will be notified. • If hazardous materials are not involved, first responders will continue with site cleanup.
4. A determination will be made by first responders whether human life is a risk.
• If human life is at risk, and hazardous materials are present, the Hazmat Team will evacuate the victims. • If human life is at risk and there are no hazardous materials, EMS will evacuate the victims. • If no human life is at risk, first responders will continue with site cleanup.
5.
Annex L – Appendix E: Highways and Railroads 2007 -1- Coshocton County Emergency Operations Plan
HIGHWAYS and RAILROADS
IV. ORGANIZATION and ASSIGNMENT OF RESPONSIBILITY Refer to Basic Plan, Assignment of Responsibilities.
V. ADMINISTRATION and LOGISTICS Refer to Basic Plan, Annex A - Direction and Control.
VI. PLAN DEVELOPMENT and MAINTENANCE Refer to Basic Plan, Section 2.3 - Plan Development and Maintenance.
VII. AUTHORITIES and REFERENCES Refer to Basic Plan, Section 2.5 Authorities and References.
VIII. ADDENDUMS
none
Contact info
The railroad plan is in the EMA library.
Annex L – Appendix E: Highways and Railroads 2007 -2- Coshocton County Emergency Operations Plan
HIGHWAYS and RAILROADS
IX. AUTHENTICATION
______James T. Van Horn, Director Dated: Coshocton County Emergency Management Agency
Annex L – Appendix E: Highways and Railroads 2007 -3- Coshocton County Emergency Operations Plan
PIPELINES
ANNEX L HAZARD PLANNING - MANMADE HAZARDS
APPENDIX F PIPELINES
I. PURPOSE
The purpose of this appendix is to identify response and procedures used in case of pipeline incident.
II. SITUATION and ASSUMPTION
1. Pipelines from several different companies cross Coshocton County, delivering petroleum and related products, such as natural gas, propane, home heating oil, and diesel fuel. These pipelines run across the county and intrastate.
2. Pipelines are the safest and most economical system of transportation for natural gas, oil, and distillate products. Computer-assisted control centers are capable of detecting and interpreting pressure or flow, changes in a pipeline. Periodic ground patrols also inspect pipeline environment with highly trained maintenance personnel.
3. Since pipelines are buried underground, line markers are used to show their approximate location at numerous points along their routes. These markers list the commodity transported, the name of the operator, and a telephone number where the operator’s representative can be reached at all times. These markers are helpful but do not provide depth or number of pipes that are buried.
4. It is vital that people, who operate drilling equipment, are aware that pipelines are in the area. In 1971, public utilities created the Ohio Utilities Protection Service, (OUPS), recommending that anyone “call before you dig” to be sure a pipeline is not damaged. OUPS contact information is distributed to contractors and heavy equipment rental businesses.
5. The PUCO and the oil and gas companies try to educate the public as to pipeline emergencies and what to do and not to do.
III. CONCEPT OF OPERATIONS
1. RECOGNIZE A PIPELINE LEAK
SIGHT: Most liquid pipeline leaks can be detected visually. A liquid petroleum or product leak might appear as an accumulation of the material on the ground over the pipeline or in the form of a mist. A spot of dead or discolored vegetation in an otherwise green pipeline right-of-way may indicate a leak. If a leaked commodity has ignited, flames in the vicinity would be the most obvious sign of a pipeline emergency.
SOUND: A liquid petroleum pipeline leak may be identified by a hissing or roaring sound, the loudness depends upon the on the size of the leak.
SMELL: One of the first indications of a leak may be the odor of the escaping liquid petroleum or products. Most of the commodities carried in pipelines have a characteristic odor. Therefore, any strange or unusual odor in the area of pipelines might indicate a leak.
Annex L - Appendix F: Pipelines 2007 -1- Coshocton County Emergency Operations Plan
PIPELINES
RESPONSE TO A LEAK
The first concern should be for personal safety and the safety of those around the leak. Avoid creating sparks or sources of heat, which could cause the liquids, or vapor arising from them, to ignite and burn.
For the person finding the leak:
1. Leave the leak area immediately 2. Avoid driving into vapor clouds 3. Avoid creating sparks or sources of heat, which could ignite liquids or vapors. Do not light a match, start an engine, or switch an electric switch on or off. 4. Put out all open flames. 5. When safety is reached, immediately notify the pipeline operator. 6. Provide the following information: Give your name Describe leak and location Advise Emergency by dialing 911, sheriff’s office or jurisdictional fire department 7. Identify the pipeline company that operates in the area of the mishap. 8. Notify the pipeline representative. 9. Size up the condition, considering: Material involved Incident controlled or uncontrolled Location, time and weather 10. Establish a unified command system comprised of representatives from pipeline personnel, fire department, and haz-mat team. 11. Develop tactics to handle the situation.
Specific pipeline locations are recorded in the Controlled and Sensitive Information Document that is available from the EMA director on a need to know basis .
See the Emergency Reference Directory and the Emergency Resource Catalog for pipeline emergency contact name and phone numbers .
IV. ORGANIZATION and ASSIGNMENT OF RESPONSIBILITY Refer to Basic Plan, Assignment of Responsibilities.
V. ADMINISTRATION and LOGISTICS Refer to Basic Plan, Direction and Control.
VI. PLAN DEVELOPMENT and MAINTENANCE Refer to Basic Plan, Plan Development and Maintenance.
VII. AUTHORITIES and REFERENCES Refer to Basic Plan, Authorities and References.
VIII. ADDENDUMS
none
Annex L - Appendix F: Pipelines 2007 -2- Coshocton County Emergency Operations Plan
PIPELINES
IX. AUTHENTICATION
______James T. Van Horn, Director Dated: Coshocton County Emergency Management Agency
Annex L - Appendix F: Pipelines 2007 -3- Coshocton County Emergency Operations Plan
AGRITERRORISM
ANNEX L HAZARD PLANNING - MANMADE HAZARDS
APPENDIX G AGRITERRORISM
I. PURPOSE
The purpose of this page is to provide a resource for response when agriculture is affected by plant or animal diseases.
II. SITUATION
Agriterrorism is the malicious use of plant or animal pathogens to cause devastating disease in the agricultural sector. It may also take the form of hoaxes and threats intended to create public fear of such events.
Biological weapons are not just a threat to human health. A terrorist armed with animal or plant pathogens also threatens the livestock, poultry, and crops and affects agriculture economics. A single individual or small group could bring all U.S. beef or a wheat export to a halt, which underscores the need for increased defense against this threat.
Why Agriterrorism May Be an Attractive Tool for Terrorists
FACTOR DESCRIPTION
Lower physical Disseminating a plant or livestock disease pathogen presents less physical risk risk to the perpetrator than releasing human disease pathogens or lethal chemicals.
Smaller chance Agriterrorism is not likely to create the same kind of backlash as using a of outrage and method of terrorism that kills people. backlash
Similarity to Livestock and crops can be attacked in a way that the disease outbreak natural mimics a natural disease occurrence, complicating epidemiological outbreaks investigation and reducing risk of detection.
Agriterrorism can be carried out easily, using comparatively low-tech means. The cost and the technical / scientific skills and education required to collect, produce, and deliver biological agents against animal agriculture are modest. Pathogens could be isolated from infected animals or diseased crops, and Lower technical small quantities could easily be carried across a customs checkpoint or barriers unregulated border area, or sent through the mail. Then, infection with some pathogens would be simple. (For example, a terrible epidemic could be caused by dropping Newcastle disease-contaminated bird droppings into a feeding trough, or placing tongue scrapings from foot-and-mouth disease- infected animals into the ventilation system of a large hog operation.)
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AGRITERRORISM
Comparative Threat
Animals : Anti-livestock pathogens are of the greatest concern because they can be introduced simply and would spread quickly.
Crops : Some experts believe that pathogens designed to attack existing crops would be less effective weapons because they spread slowly and unreliably and are highly influenced by weather. It would be difficult to cause the widespread destruction of a crop because most crops are not grown in isolation. In addition, they have already been exposed to various pathogens, which has increased their resistance. (There are, however, a few foreign strains against which current crops have no resistance, and some strains are highly resistant to fungicides.)
Seed : The infection of seed may be more likely because much of the seed used in U.S. agriculture is produced overseas, and only a small portion of imported seed is actually tested.
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AGRITERRORISM
ANIMAL DISEASES
The Office International des Epizooties (OlE) 5 is an intergovernmental organization with 155 member countries. The World Trade Organization (WTO) recognizes the OlE as the international body responsible for setting animal health standards on which international trade restrictions are based and calls for the use of standards, guidelines, and recommendations developed under the auspices of the OlE. The OlE maintains two lists of diseases:
○ List A : Transmissible diseases that have the potential for very serious and rapid spread, irrespective of national borders, which are of serious socio-economic or public health Consequence, and which are of major importance in the international trade of animals and animal products.
○ List B : Transmissible diseases that are considered to be of socioeconomic and/or public health importance within countries and which are significant for international trade of animals and animal products.
LIST “A” DISEASES SELECTED LIST “B” DISEASES
African horse sickness Multiple Species: Cattle: African swine fever Bluetongue Anthrax Bovine anaplasmosis
Classical swine fever Aujeszkls disease Bovine babesiosis Contagious bovine Bovine brucellosis Echinococcosislhydatidosis a Heariwater pleuropneumonia Bovine cysticercosis Bovine genital Foot-and-mouth Leptospirosis campylobacteriosis disease New World screwworm Bovine spongiform Highly pathogenic Cochliomyia hominivorax) encephalopathy (BSE) avian influenza Old World screwworm Bovine tuberculosis Lumpy skin disease (Chrysomya bezziana) Dermatophilosis Newcastle disease Paratuberculosis Enzootic bovine leukosis Peste des petits Q Fever Haemorrhagic septicaemia ruminants Rabies Infectious bovine rhinotracheitisl infectious pustular Rift Valley fever Avian: vulvovaginitis ‘ Malignant Rinderpest catarrhal fever Sheep pox and goat Avian infectious bronchitis Theileriosis pox Avian infectious laryngotracheitis a Trichomonosis a Swine vesicular Avian mycoplasmosis (M. Avian Trypanosomosis (tsetse-borne) disease chlamydiosis gallisepticum) a Avian tuberculosis Swi: Duck virus hepatitis a Atrophic rhinitis of swine a Duck virus enteritis Enterovirus encephalomyelitis a Fowl cholera Porcine brucellosis Vesicular stomatitis Fowl pox Porcine cysticercosis Fowl typhoid Porcine reproductive and Infectious bursal disease respiratory syndrome (Gumboro disease) Transmissible gastroenteritis Marek’s disease a Trichinellosis a Pullorum disease
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AGRITERRORISM
Disease Transmission Among Animals
Animal diseases can be spread in three primary ways:
Airborne transmission : Some diseases (e.g., foot-and-mouth (FAM) disease, avian influenza, Newcastle disease) can travel in aerosol form very long distances in the air. (In 1981, FAM broke out in France and traveled 175 miles to Great Britain in 3 days.) Airborne diseases are extremely difficult to contain and thus would present an enormous challenge to emergency responders in the event of an outbreak. These diseases can also be transmitted by direct contact.
Direct contact : Some diseases (e.g., FAM, rinderpest, vesicular stomatitis, hog cholera, African swine fever) can be spread by direct contact among animals, contact with contaminated objects such as feed and water troughs, milking machines and other equipment, and people’s clothes and shoes. This makes biosecunty measures—keeping animal facilities clean and restricting human and vehicle traffic around animals—absolutely critical
Vectors : Some diseases (e.g., vesicular stomatitis, lumpy skin disease, Rift Valley fever, bluetongue, African swine fever) can be spread by other organisms such as mosquitoes and ticks. In these cases, disease control depends on insect control.
Transmission of Animal Diseases to Humans
Some animal viruses are zoonotics. That is, they can be transferred to another species (e.g., humans). Zoonotics usually do not affect humans in the same way they do animals. For example, FAM, vesicular stomatitis, and Newcastle disease can be transmitted to humans, but the resulting illness is mild and not considered dangerous to human health.
However, a few pathogens have been known to seriously harm humans. For example, people have died from avian influenza, and 74 cases of new variant Creutzfeldt-Jakob disease (a fatal neurological disorder) have been linked to ingestion of BSE-infected beef products,
Transmission of Animal Diseases to Humans
Although the threat of Agriterrorism is primarily an economic concern, the emergence of new zoonotics, such as the recent Nipah virus in Malaysia and West Nile virus in New York City, raises serious human health considerations as well.
Animal Diseases of Greatest Concern
The animal diseases of greatest concern to the United States are Foreign Animal Diseases (FADs)—diseases not normally found in this country. These diseases have the potential to spread quickly because U.S. animals have not built up resistance to them.
An outbreak of one of the List A diseases could severely damage the US. Agricultural market because it would be internationally recognized as grounds for export embargo.
Viruses present the greatest agriterrorism threat to livestock. The entire List A animal diseases are viruses, except contagious bovine pleuropneumonia, which is caused by mycoplasma. (For more information on viruses and mycoplasmas, refer to Biological Agents in Appendix A.)
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AGRITERRORISM
The following table summarizes information about List A diseases that primarily affect cattle, swine, and poultry. BSE (“mad cow disease”), included in the table, is not a List A disease, but is of current interest. Other List A diseases include peste des petits ruminants and sheep/goat pox, which affect primarily sheep and goats, and African horse fever, which affects primarily, horses.
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AGRITERRORISM
Animal Diseases of Greatest Concern
List “A” Diseases Affecting Primarily Cattle, Swine, or Poultry
PRIMARY PRIMARY MODES OF VACCINE AFFECT DISEASE ANIMALS LOCATION TRANSMISSION AVAILABLE HUMANS? AFFECTED Airborne aerosols; direct Occasionally, Cloven- or indirect contact (via after prolonged hoofed Asia, Africa, Foot-and mouth human clothing, exposure, animals Y Middle East, disease equipment, vehicles, or humans can (esp. cattle South America through milk or partially develop mild and swine) cooked meat) symptoms Direct contact (i.e., U.S., Mexico, During shared feed and water Cattle Canada, epidemics Vesicular troughs, milking Swine Y Caribbean, humans can get stomatitis machines); insect Horses Central and a version vectors So. America resembling flu Occasional Swine vesicular Ingestion of infected Hong Kong, Swine N cases of flu-like disease meat Japan, Europe illness Direct contact with any Cattle Sheep Rinderpest Africa, Middle animal secretions, Y N (“cattle plague”) East, Asia airborne droplets Goats Contagious Inhalation of droplets of Asia, Central bovine pleuro- infected animal Cattle V Africa, Spain, N pneumonia secretions Portugal Lumpy skin Insect vectors Cattle Y Africa N disease Humans very Insect vectors, esp. susceptible, mosquitoes, direct Sheep disease is Rift Valley fever V Africa contact with blood or Cattle sometimes fatal tissue (human vaccine available) Sheep U.S., Africa, Bluetongue Insect vectors V N Cattle Europe Suspected Bovine Primarily Great precursor to new spongiform Ingestion of foods Britain; some variant of encephalopathy containing infected meat Cattle N cases in W. Creutzfeldt- (“mad cow and bone meal Europe Jakob disease disease”) (fatal) Insect vectors (ticks), ingestion of infected Africa, Iberian African swine meat; direct Swine N Peninsula, N fever contact;,airborne Sardinia aerosols within buildings
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AGRITERRORISM
List “A” Diseases Affecting Primarily Cattle, Swine, or Poultry
PRIMARY MODES PRIMARY VACCINE AFFECT DISEASE OF ANIMALS LOCATION AVAILABLE? HUMANS? TRANSMISSION AFFECTED Affica, Asia, Direct contact with Classical South and animal secretions; swine fever Central indirect contact via Swine Y N (“hog America, shoes, clothing, cholera”) parts equipment of Europe Highly Usually rare, but pathogenic 1997 Hong Kong avian Direct contact; Chickens Y Worldwide epidemic killed 6 influenza airborne aerosols Turkeys with influenza-like (“fowl illness plague”) Direct contact with Occasionally animal causes transitory Newcastle secretions—feces; Poultry Y Worldwide conjunctivitis after disease contaminated feed, Wild birds extensive water, equipment, exposure human clothing, etc.
Crop Diseases
Crop diseases are caused by fungi, viruses, and bacteria. These plant pathogens are transmitted by wind, water, or vectors. The introduction of a pathogen does not necessarily result in widespread infection because it depends on environmental factors (e.g., temperature, humidity, rainfall, sunlight). There are three primary transmission modes of crop diseases:
Airborne : (Fungal Diseases) Fungi produce dry spores that are dispersed on the wind and can travel great distances. After a fungus has infected an area, it is very difficult to eliminate all of the spores. Although fungicides are helpful, fungi can persist in other hosts, allowing the disease to continue infecting plants for a long time.
Vectors : (Viruses and Bacteria) Insects such as aphids are often virus carriers. When an aphid feeds on a leaf, it pierces cell walls and transmits the virus. Although viruses can be extremely damaging to crops, their ability to spread is limited by insect movement. Crop viruses are currently untreatable. Virus control depends on insect control and the use of virus-resistant crop strains. Insects can also transmit bacteria.
Waterborne : (Bacteria) Bacteria require moisture for transmission. Although they cannot be transmitted on the wind, they can travel via wind-driven rain. Splashing rainwater can spread bacteria among individual plants, and irrigation runoff can spread bacteria over entire fields. Although bacteria can cause serious plant diseases, they generally cannot spread over vast area.
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AGRITERRORISM
FEDERAL RESPONSE
The USDA has the major responsibility for protecting the nation’s food supply from agriterrorism. Other agencies that share in this responsibility include:
National Security Council Department of Justice Department of Health and Human Services, the Centers for Disease Control and Prevention
The USDA increased its budget for counterterrorism in 2001 by $39.8 million; it has also requested funding to upgrade its research facility at Plum Island, NY, to Biosafety Level 4 - capable of and dedicated to the study of plant and animal pathogens.
The United States has banned imports of many animal products, live ruminants, and swine from FAM disease-affected countries. Because of the year’s increase in FAM flare-ups around the world, the USDA has assigned additional inspectors and dog teams at airports to check incoming flights and passengers.
The U.S. agricultural economy has in place networks and plans to respond once an attack is detected. Surveillance of crop and animal disease in the United States is extraordinarily sophisticated. Even if a terrorist group managed to deliver a biological agent effectively against a target, the effects of the attack would likely be severely limited by the U.S. response.
DISEASE SURVEILLANCE AND DETECTION
In covert attacks, how quickly a suspicious event is detected and reported will determine how timely and effective the response is. In turn, the timeliness and effectiveness of response will define the ability to reduce illness and death.
Need for surveillance :
Surveillance is the first line of defense against a disease outbreak. U.S. agriculture relies on ground surveillance (plant pathologist and field veterinarians) for disease reporting. The greater the number of human monitors, and the better trained they are to recognize diseases, the better the chance that serious diseases will not become widespread outbreaks. Disease outbreaks in wildlife should also be monitored because they can serve as early warning signs of agricultural outbreaks.
Need for quick diagnosis :
A fast diagnosis is critical in the case of a disease such as FAM, which can spread hundreds of miles during the time lag between when the disease is noticed and when a national lab confirms it. Currently, there are no rapid screening tests for FADs.
State labs do not routinely check for FADs because these diseases are so rare, and in some cases, they do not have the resources to diagnose particular FADs. These samples have to be sent to a national lab. As a result, it could take several days for a FAD to be diagnosed.
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AGRITERRORISM
PROTECTING AGAINST ANIMAL DISEASES
Biosecurity is an important means of preventing the introduction of disease to farms, feedlots, and other livestock and poultry facilities. Biosecurity should include:
• Keeping vehicles and people (e.g., non-business visitors) away from livestock and poultry buildings to prevent introducing or transmitting diseases. • Isolating new animals from the rest of the herd for several days to let potential symptoms appear. (Currently most cattle diseases are introduced through the purchase of infected animals.)
The Animal Agriculture Alliance suggests that farmers take the following measures to protect against terrorism.
STEPS TO PROTECT YOUR FARM FROM TERRORISM
• Talk seriously with your local police, fire and emergency departments . Get to know them and let them know that you are making security a priority at your facility and will report any suspicious activities. • Make sure the appropriate public authorities have copies of maps of your facilities that indicate service shut-off locations, security areas and any other areas of sensitivity or vulnerability. • Evaluate every request for information about your operation . Never agree to an unusual request unless you have verified its validity. Whenever possible, require requests for sensitive information or tours to be in writing. Obtain as much information as possible— name, telephone number, address, reason for request, what the person will be doing with the information, who else has been contacted, etc. If anyone hesitates to cooperate with these requests, do not reveal information about or provide access to your operation.
CONTROL, CONTAINMENT, AND ERADICATION MEASURES
When an outbreak is detected, the disease must be controlled, contained, and eradicated. Typical measures include:
○ Quarantine of infected animal populations ○ Contact tracing to identify potential exposures ○ Herd depopulation (killing infected and exposed animals) ○ Disposal of infected carcasses and products by incineration or burial ○ Decontamination of equipment ○ Movement control (of animals, people, equipment, and products) ○ Vaccination of uninfected animal populations
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AGRITERRORISM
Vaccination of Livestock and Poultry
Vaccines exist for most of the List A diseases, but they are not generally used except to control an emerging outbreak. When a disease is eradicated from a country, the procedure of vaccinating animals is discontinued.
Currently, the only List A disease for which the USDA has a vaccine available is FAM. If there were a FAD outbreak, infected and exposed animals would have to be quarantined. Others in surrounding areas would have to be vaccinated immediately to prevent further spread of the disease. A vaccine shortage could allow a small outbreak to become an epidemic.
Vaccine Facts
Vaccines can keep animals from acquiring diseases, but in most cases they do not keep animals from being carriers (e.g., a cow vaccinated against FAM can carry the disease in her throat tissues for more than 2 years after exposure).
A vaccinated animal cannot be distinguished from an infected one because tests are based on presence of antibodies for the disease (which are produced by both vaccines and exposure). If an FAD outbreak occurred, both infected and vaccinated animals would have to be destroyed to eradicate the pathogen completely.
PROTECTING AGAINST PLANT DISEASES
Biosecurity measures are unrealistic for crops: It would be virtually impossible to restrict people from getting close enough to crops to release or transmit a pathogen. The primary protections against crop diseases include:
Use of disease-resistant strains: Crops can be made resistant to many diseases through genetic selection and mass production of resistant hybrids. Virus-resistant plant varieties reduce the need for insect control as a means of stopping virus transmission.
Herbicides and pesticides: Herbicides can be used to eliminate weeds, and pesticides can be used to control insect pests that may be vectors for diseases.
Crop diversity: Huge areas planted with a single variety are very vulnerable to a new matching strain of a pathogen or insect pest. Therefore, rotating crops and planting a diverse range of plant varieties can help to counter disease and pest risk. These methods do undermine the economy-of-scale benefits of monoculture. However, the more farmers themselves do to guard against diseases and pests, the lower the chance of an outbreak, whether natural, deliberate, local or catastrophic.
USDA DISEASE RESPONSE PROCEDURES
USDA procedures for dealing with disease outbreaks among plants and animals begin at the local level and expand to include national labs and administration if the situation is sufficiently serious.
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If the USDA knew that a disease outbreak was not natural but deliberate, emergency response personnel would have to treat the area as a crime scene, working closely with the FBI. (However, it is unlikely the USDA would know this at the time because the outbreak would only become apparent several days or even weeks after someone released the pathogen.) Even if the USDA knew that an outbreak was deliberate, they would still have to contain it. Thus the USDA’s ability to handle a bioterrorist attack on agriculture hinges on its ability to handle natural outbreaks of disease.
The USDA’s Animal and Plant Health Inspection Service (APHIS) is responsible for handling disease outbreaks among plants or animals with animal disease outbreaks handled by Veterinary Services (VS), and plant disease outbreaks handled by Plant Protection and Quarantine (PPQ).
An overview of the emergency procedures for the two types of outbreaks follows:
Emergency Procedure for Animal Disease Outbreaks
Within 36 hours of a serious disease outbreak, a national USDA team can be mobilized to handle the situation. The following is a summary of what would happen if a FAD broke out:
1. Recognition . A farmer notices a sick animal, or a herd manager of a large production operation notices a higher mortality rate than normal or unique symptoms in a group of animals and calls the local or corporate veterinarian. This recognition could also begin at a port, sale barn, or other place of animal concentration.
2. Diagnosis . The veterinarian either makes a diagnosis of a domestic disease or suspects something abnormal based on clinical signs or epidemiology.
3. Notification . If abnormal, the veterinarian will notify a representative of the state veterinarian or APHIS area veterinarian in charge who will then begin the investigation.
4. Investigation . Within 24 hours, a foreign animal disease diagnostician (FADD) visits the premises and begins an investigation. The FADD may be a state or federal veterinary medical officer. The FADD works with the labs to describe the situation and takes the appropriate samples to confirm the disease.
5. ERT Response . The Early Response Team (ERT) may be called within 24 hours to characterize an unconfirmed or emerging disease or to describe the pathogenesis and epidemiology of the disease. The ERT makes recommendations that may lead to either a return to routine control and surveillance measures or an escalation of response.
6. Containment, Control, and Eradication . If a disease is confirmed, local and State resources are used to contain, control, and eradicate the disease if possible. If those resources are exceeded or the state requests assistance, the Regional Emergency Animal Disease Eradication Organization (READEO) is activated to integrate with the State’s response. The READEO’s role is to give additional technical support, coordinate national communication, and manage national consequences and Federal response resources.
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Emergency Procedure for Plant Disease Outbreaks
PPQ’s Invasive Species and Plant Management (ISPM) section is responsible for plant disease control and eradication. Plant protection includes guarding against foreign diseases as well as against pests which can transmit diseases or do direct damage to crops. Although plant diseases do not usually spread as rapidly as animal diseases, PPQ has procedures in place to control outbreaks very quickly. Below is an outline of the events following a plant disease outbreak.
1. Recognition . A grower recognizes a problem with his/her crops and contacts the local plant health expert (often a plant pathologist associated with a university). Under most circumstances, the grower can simply send a sample of the diseased plant into a local agricultural lab and get a diagnosis. PPQ allows 48 hours from initial report of a disease to confirmation by a qualified taxonomist.
2. Notification . If the lab recognizes the disease as being particularly serious, it will notify the state plant health authority.
3. Emergency Response . If the disease is one for which emergency procedures already exist, the plan is put into action by the ISPM personnel, regional Rapid Response Teams (RRTs), regional and state personnel, and industry groups.
4. Quarantine . A RRT can be at the infection site within 48 hours; the members of this team are prepared to take emergency quarantine action if necessary.
5. Assessment . If the pest is a new one, PPQ calls upon the New Pest Advisory Group to assess the significance of the pest and to determine a response plan. This process takes at most 21 days for pests that are not considered critical, or significantly less for a major pest that is likely to spread quickly and have significant economic or other effects.
IV. PLAN DEVELOPMENT AND MAINTENANCE
Refer to the Basic Plan, Plan Development and Maintenance Section.
V. AUTHORITIES AND REFERENCES
See Basic Plan, Authorities and References Section.
VI. ADDENDUM
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VII. AUTHENTICATION
______James T. Van Horn, Director Dated: Coshocton County Emergency Management Agency
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ANNEX L HAZARD PLANNING - MANMADE HAZARDS
APPENDIX H TERRORISM
I. PURPOSE
The purpose of this Annex is to provide a resource document for response to threat upon Coshocton County residents and their security.
II. SITUATION
Concerns
When dealing with any potential terrorist attack, first secure the area and ascertain the nature and severity of the threat. Consider the possibility of a secondary device being targeted at emergency responders and has perpetrated an armed secondary assault in an attempt to harm or kill rescuers and disrupt emergency operations.
In most cases, both a primary and secondary secured perimeter must be established. A thorough search of these perimeters must be a priority at the onset of the incident.
The second most pressing problem involving Weapons of Mass Destruction (WMD), and a terrorist release of a chemical or biological agent is that of identification. As is the case in most common industrial hazardous-materials accidents, the first priority in the management of the incident involves ascertaining the identity and physical properties of the substance that has been released. It is only after the product identity can be ascertained that an effective outer perimeter can be established, neutralization plans formulated, decontamination procedures entertained, emergency medical treatment plans made, and environmental preservation precautions taken.
In the event of a biological or chemical release, a large downwind area may also need to be rapidly secured and evacuated in order to minimize civilian casualties.
Of most serious consideration by emergency planners is the fact that most civilian emergency service agencies, including specialized hazardous materials teams, currently do not possess the effective testing equipment to help identify sophisticated chemical or biological warfare agents that might be used in a potential terrorist attack. While they may be able to quantify those agents that have civilian counter-parts, i.e., organophosphate pesticides for which they have no testing reagents or detection meters.
Capabilities
For terrorist events in Coshocton County the Coshocton County Sheriff’s Office will take the lead when dealing with the incident. All terrorist incidents will be treated as a criminal incident and proper procedures will be followed to protect evidence. Items related to terrorist groups,
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TERRORISM capabilities, and targets are located in the Homeland Security Assessment that is considered a secure document and not available to the public.
Training
All emergency responders have the appropriate training pertaining to their area of response and any specific need for terror incidents.
Procedures
The purpose of this Response Protocol is to provide general guidelines to first responding personnel to a Weapons of Mass Destruction (WMD) incident in Coshocton County and adjacent communities. The Response Protocol provides general response criteria for first responders from receipt of the initial call through recovery and restoration. This protocol will provide first responders with local resources and professionals to help identify and mitigate WMD incidents.
Terminology
Domestic Terrorism : A premeditated criminal act intended to cause mass public death, injury or destruction of property within the borders of the United States.
WMD : Weapons of Mass Destruction. Often referred to as CBERN.
Chemical : Super toxic chemicals for the purpose of poisoning victims. Generally a liquid, but normally disseminated as an aerosol or gas. Chemicals will immediately produce a victim. They may be an incapacitating or toxic agent. Toxic agents are classified by how they affect people and include choking agents (severely stress respiratory system tissue), blood agents (interfere with the ability of blood to transport oxygen), blister agents (cause severe burns to eyes, skin and tissues of the respiratory tract), and nerve agents (disrupt nerve impulse transmissions). Chemical agents include Sarin (nerve gas), mustard gas (blistering agent), chlorine (choking agent), and hydrogen cyanide (blood agent).
Biological : Living germs, bacteria or viruses that may cause disease and death in humans. Agents can enter the body through inhalation, ingestion through a break in the skin, or through body openings or orifices. Inhalation through the lungs is usually the targeted portal of entry. Multiple victims may unknowingly be affected over a period of 24 hours to 10 days. Includes anthrax, cholera, smallpox, ricin and the plague.
Explosive : A device when detonated is intended to cause blast injuries or may be used to distribute chemical or biological agents. The blast may cause pressure injuries, fragmentation injuries, or thermal injuries.
Radiological : There are two types of radiological hazards. The most common of these is material used in industry and that material is released for malicious purposes. The other is the dispersion of radiological materials by means of an explosion, i.e., dirty bomb.
Nuclear : The hazard may be in the form of a nuclear bomb, but it is more likely to be in the form of a conventional bomb used to disperse readily available radioactive materials.
General Response Criteria:
There are two types of Domestic Terrorism acts:
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• Threats or warnings (hoaxes) • Actual occurrences
Some of the following Response Criteria will apply to a threat or hoax. This document, however, will only address actual Domestic Terrorism incidents.
Incidents involving nuclear, biological, chemical or explosive hazards may be either the result of an accidental nature or a premeditated criminal act. The fire department response to control these types of incidents, whether accidental or intentional, is similar, but there are some important differences. When dealing with a WMD incident, consideration must include:
• A super toxic material • Mass casualties • Mass fatalities • Need to provide for mass decontamination • Preservation of a crime scene and evidence • Need to interact with local, state, and federal agencies • Mass hysteria • Secondary devices designed to kill responders may be present
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Chemical Agents, Type Symptoms and Hazards
Symbol / Common CAS Possible Symptoms Physical Hazard Name Number Agent Characteristics Type
GA (Tabun) 77-81-6 Nerve Pinpointing of the pupils, Colorless to lightly Respiratory GB (Sarin) 107-44-8 dimness of vision, runny colored liquid at effective within GD (Soman) 96-64-0 nose/salivation, tightness of normal seconds to VX 50782-69-9 chest, difficulty breathing, temperature. minutes. twitching or paralysis, tachycardia, vomiting, loss of G-agents slightly Skin dose consciousness, convulsions, less volatile then effective in incontinence, death water. minutes to hours.
V-agents about as Extremely toxic volatile as motor lethal agents. oil.
H 505-60-2 Vesicant Reddening of skin, Oily light yellow to Eye effects may HD 505-60-2 (Blister blisters, eye pain and brown liquids with appear in a few HN 538-07-08 Agent) reddening, eye damage, a strong odor of hours, respiratory (all commonly called coughing, airway irritation garlic. Fishy odor effects and blisters “mustard”) and damage H and HD freeze in 2-24 hours. at 57 degrees F. Can be lethal in All are volatile at large doses. room temperature.
L (Lewisite) 541-25-3 Vesicant Immediate pain or irritation Oily colorless Immediate pain. of skin. Other symptoms liquid with the odor Other symptoms similar to the H-Agents. of geraniums. in about 12 hours. More volatile than Can be lethal in H. large doses.
CX (phosgene oxime) 35274-08-9 Vesicant Immediate burning, A solid below 95 Immediate pain. weal-like skin lesions, degrees F, but Other symptoms eye and airway irritation and vapor can result. shortly thereafter. damage Can be lethal in large doses.
AC (Hydrogen 74-90-8 Blood Cherry red skin or lips, rapid Rapid evaporating Can cause death Cyanide) 506-77-44 breathing, dizziness, liquids in 6-8 minutes OK (Cyanogen nausea, vomiting, headache, chloride) convulsions, death
CG (Phosgene) 75-44-5 Choking Eye and airway irritation, Rapid evaporating In very high Chionne dizziness, tightness of chest, liquid with odor of doses, can result delayed pulmonary edema newly-mown hay. in death after several days. A gas at normal temperature
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Civil Unrest
See the Coshocton County Sheriff’s Civil Disturbance Plan.
School Crisis Plan
See respective jurisdictional School Crisis Plan.
ATTACHMENTS
ATTACHMENT A. Cyberterrorism
EMA support for See/ Say Program.
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IX. AUTHENTICATION
______James T. Van Horn, Director Dated: Coshocton County Emergency Management Agency
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ATTACHMENT A. CYBERTERRORISM
Ours is an age of computers, of automated information systems. We are able to access, distribute, and store incredibly large quantities of information in very little time. It is said that information is power. However, our dependence on automated information systems goes much deeper than power-wielding. Virtually all of the infrastructure and the institutions on which we depend, the government, military, communications systems, transportation, utilities, financial systems, emergency medical services, and more depend on automation. In the financial world, for example, very few transactions actually involve the physical transfer of money; what we transfer is information about money.
As we have harnessed automation and created systems to facilitate and quicken our private, corporate, and governmental transactions, those systems have become increasingly vulnerable. We now face the danger of having our information infrastructures destroyed, altered, or incapacitated. Too often those vulnerabilities go unnoticed until disruption or catastrophe occurs.
Attacks on our information systems may come from a wide range of potential aggressors, from other nations to teenage hackers. One of the greatest threats comes from Cyberterrorism.
WHAT IS CYBERTERRORISM?
Cyberterrorism is the convergence of cyberspace (the computer-based world of information) and terrorism (premeditated, politically motivated violence perpetrated against noncombatant targets by sub-national groups or clandestine agents). What does and what does not constitute an act of cyberterrorism - are variously defined. Here is one definition:
Definition: Cyberterrorism
Unlawful attacks and threats of attack against computers, networks, and the information stored therein when done to intimidate or coerce a government or its people in furtherance of political or social objectives.
Further, to qualify as cyberterrorism, an attack should result in violence against persons or property, or at least cause enough harm to generate fear. Attacks that lead to death or bodily injury, explosions, or severe economic loss would be examples. Serious attacks against critical infrastructures could be acts of cyberterrorism, depending on their impact. Attacks that disrupt nonessential services or that are mainly a costly nuisance would not. 1
1. Denning, Dorothy E., "Cyberterrorism." August 2000. Pre-publication version of a paper that appeared in Global Dialogue, Autumn 2000.
Cyberterrorism is distinct from computer crime, economic espionage, and “hactivism,” although terrorists may employ any of these forms of computer abuse to further their agendas.
The weapons of cyberterrorism - computers - differ from weapons of mass destruction such as biological agents, chemical agents, and radiological agents in that they don’t directly cause death and injury. Acting indirectly, they can cause serious consequences to individuals, businesses, industry, government, and the public at large. Depending on use, they can lead to injury and death.
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TERMS RELATED TO CYBERTERRORISM 2
Anti-terrorism Defensive measures against terrorism.
Counter-terrorism Offensive (proactive) measures against terrorism.
Cybercrime Use of computers to carry out fraud, embezzlement, copyright infringement, scams, and other illegal activities.
Cyber-deterrence Integration of conventional forces, technological exhibitionism, and strategic simulations as a deterrent to enemy aggression.
Cyberterrorism Computer-based, information-oriented terrorism.
Cyberwar Information-oriented warfare waged by formal military forces.
Cybotage Acts of disruption and destruction against information infrastructures; computer sabotage.
Cyboteur One who commits cybotage; anarchistic or nihilistic computer hacker; computer saboteur.
Hacking Breaking into computer networks.
Hactivism Use of hacking by social activists with the intent of disrupting normal operations, but not causing serious damage.
Information When broadly defined, this term refers to the use of technology against technology, warfare to deny some entity the ability to use its own technology and its information. Information warfare may be waged against industries, political spheres of influence, global economic forces, or countries. When narrowly defined, this term refers to military uses of information technology.
Infosphere The totality of all information media, especially those that are interconnected and internetted.
Netwar Information-oriented conflict waged by networks of primarily nonstate actors. (Some authors restrict the definition of netwar to information- related conflict at a grand level between nations or societies. Others broaden it to include attacks on private or corporate systems or a city’s infrastructure.)
2 From “Terrorism Evolves Toward Netwar,” in Rand Review Winter 1998-99 issue; and Denning, Dorothy E., “Activism, Hactivism, and Cyberterrorism: The Internet as a Tool for Influencing Foreign Policy,” in Networks and Netwars: The Future of Terror, Crime, and Militancy. Arquilla, John, and Ronfeldt, David, eds. Rand Corp., 2001. Both accessed at www.rand.orci/publications/randreview/issues/rrwinter98.9/ madness.html.
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WHY CYBERTERRORISM?
Cyberterrorism is the weapon of the weak. It appeals to fringe groups who cannot match the military might of their “oppressors” or perceived enemies. Many terrorist organizations aim to achieve a new “future order” if only by wrecking the present. There are several factors that make cyberterrorism an attractive weapon for terrorists:
• Vulnerability : The very linkages that enable information technology (IT) systems to function also provide vulnerable points that can be exploited by terrorists. Our sheer dependence on the systems’ functioning as planned is a source of great vulnerability.
• Fear Factor : The underlying agenda of terrorism is to generate fear through random, seemingly uncontrollable acts of violence. For many people, technology carries with its own fear factor, stemming from its complexity, incomprehensibility, and seeming uncontrollability. The merger of these two sources of fear is a powerful one.
• Anonymity : Boundaries are blurred in cyberspace. The ordinary distinctions between public and private interests, war and crime, and geography are less clear. Viruses can be imported into the U.S. through information networks, telephone lines, or on disk media. A cyber attack can be conducted remotely and anonymously, allowing the attacker to avoid detection and capture. (It is often difficult or impossible to know if your system is under attack and by whom.) Remote capability also complicates the investigation, pursuit, and judicial processes because of differences in international laws.
• Attention : Cyberterrorism provides a way to assert identity and command attention. If terrorists choose to forego anonymity, an act of cyberterrorism would likely gain extensive media coverage, as well as government and public attention.
• Availability and Low Cost : Availability of the weapons of cyberterrorism and the potential for disruptive effects is rising, while financial and other costs are decreasing. A wide array of easy-to-use software attack tools is readily available without cost from thousands of web sites. For a minimum investment, attacks can be waged that are serious and costly; the terrorists can affect more people at less risk to themselves than with other types of terrorist weapons. “Tomorrow’s terrorist may be able to do more damage with a keyboard than with a bomb.” 3
• Safety : This form of terrorism does not require the handling of explosives or bio-chemical agents or a suicide mission.
• Expertise : In the last few years, many automated attack tools have appeared on the Internet, making it much easier even for ignorant attackers to cause considerable damage. However, new generations of hackers are growing up with ever more digital capability, and hacker networks are already huge. Hackers and insiders might be recruited by terrorists or become self-recruiting cyberterrorists.
• Fewer Taboos : Cyberterrorism can be conducted with minimal loss of human life, and there are no global taboos associated with waging war against machines. (However, some terrorist groups have made it clear that they are not deterred by the potential for human carnage, and it is possible to use cyberterrorism to cause human casualties.)
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These factors make cyberterrorism an appealing weapon and increase the likelihood that cyberterrorism will only increase in the future. U.S. experts are justifiably concerned about our vulnerability to this type of attack. According to the Center for Strategic and International Studies in Washington, DC, “Cyberterrorists, acting for rogue states or groups that have declared holy war against the United States, are known to be plotting America’s demise as a superpower.” 4
3 National Research Council, “Computers at Risk,” National Academy Press, 1991.
4 Global Organized Crime Project, Cybercrime, Cyberterrorism, and Cyberwarfare. Center for Strategic and International Studies, 1998.
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METHODS OF ATTACK
RISK FACTORS
There are three (3) key risk factors related to computer systems: access, integrity, and confidentiality.
The proper functioning of information systems is predicated on restricted access to data and operations, on the integrity (accuracy and timeliness) of the data, and on the confidentiality of information that is intended to remain private.
If unauthorized parties gain access to a system, they can cause damaging actions to occur within the system. If a database is accessed and manipulated, the ripple effect can be enormous; the smallest change in a database can cause huge damage (change one number, and all resulting data becomes unreliable).
If confidentiality is breached, private information may become public and sensitive data may fall into the wrong hands. Theft of passwords and user IDs can enable unauthorized access, and the cycle continues.
The following are some general types of cyberterrorism:
• Data Destruction or Corruption : Using viruses, installation of malicious code, or other means to damage a system from within. This could include destroying or corrupting files, changing data in a database, or corrupting software programs within the system.
• Penetration of a System to Modify its Output : Embedding code (e.g., Trojan horses or “logic bombs”) to perform unauthorized functions at a later time.
• Theft : System penetration with the goal of stealing information or sensitive data (e.g., password cracking and theft, “packet sniffing”).
• Disabling a System : Disruption of information structures (e.g., using e-mail bombings, spamming, denial-of-service attacks, or viruses) to crash or disable a system.
• Taking Control of a System : Taking over a system (e.g., an air traffic system, a manufacturing process control system, a subway or train system, a 911 communications system) to use it as a weapon.
• Website defacement : Hacking into a website and changing its contents to spread misinformation, incite to violence, generate fear, or create chaos.
Terrorist groups also use websites, chat rooms, and encrypted e-mail to plan physical acts of terrorism, raise funds for terrorism, provide instructions to fellow terrorists, provide instructions on how to build bombs, spread hate propaganda, and recruit members.
The following table describes some of the tools that can be used by cyberterrorists to cause disruption and damage.
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Cyberterrorism Tools
TOOL DESCRIPTION
High Energy Radio Frequency Gun. Directs a blast of high energy radio signals at a selected target to disable it, at least temporarily. A HERF Gun can shoot down a HERF Gun computer, cause an entire network to crash, or send a telephone switch into electronic chaos. Any of these effects can create denial-of-service scenarios. A HERF Gun is simple and easy to build.
Electromagnetic Pulse Transformer Bomb. Operates similarly to a HERF Gun, but is many times more powerful and causes permanent damage. According to a 1980 FEMA report 5, the following hardware would be most susceptible to failure from EMP:
• Computers, computer power supplies, and transistorized power supplies. • Semiconductor components terminating long cable runs (especially between sites). EMP/T • Alarm systems and intercom systems. Bomb • Life support system controls. • Telephone equipment. • Transistorized receivers, transmitters, and process control systems. • Power control systems. • Communications links.
Detonated over a dense urban area, EMP/T Bombs could take out all communications and electronic equipment and cause a blackout.
System Unauthorized entry into a system (hacking). Can be used for information gathering, Intrusion information alteration, and sabotage.
Various tools are available for capturing vital information secrets such as passwords or Emissions data. Packet sniffing (below) is one approach. Van Eck emissions enable hackers to Capture capture the contents of computer screens from up to 200 meters away. Devices designed to capture these emissions can be developed at very low cost.
Programs that can attach themselves to legitimate files and propagate, spreading like an infectious disease from computer to computer as files are exchanged between them. Virus The virus hides until a certain criterion is met, then attacks the system by erasing files, destroying hard disk drives, or corrupting databases.
Computer software that operates much like a virus, but can travel along a network on its Worm own.
5 FEMA. EMP Threat and Protective Measures. Report for public distribution. April 1980, p. 11.
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TOOL DESCRIPTION
A program that pretends to be a benign program but is really a program of Trojan Horse destruction. When the user runs the program, it can perform the same kind of destruction as a virus.
E-mail Bombing Flooding a site with so many e-mails that the system becomes paralyzed.
Unauthorized code that creates havoc when a particular event occurs, such as a Logic Bomb certain date.
Installing a software program on a network that monitors packets sent through the Packet Sniffing system and captures those that contain passwords and user IDs.
Spamming Flooding a system with massive numbers of a message.
Sustainable Repeated convergence, re-dispersion, and recombination of small, dispersed, Pulsing intermitted forces against a succession of targets.
Swarming Unleashing multiple attacks on a cyberspace target from all directions at once.
Denial-of- Causing internal damage to a server, or overloading a site with “hits,” to the extent Service Attack that service is denied to authorized users.
Mass convergence on a website to overload the site (e.g., with rapid and repeated Web Sit-in download requests).
POTENTIAL TARGETS OF CYBERTERRORISM
Of greatest concern for emergency planners are terrorist attacks intended to interfere with national life support systems. Systems of greatest priority include:
• Telecommunications • Banking and finance • Electrical power • Oil and gas distribution and storage • Water supply • Transportation • Emergency services • Government services
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Even worse would be the simultaneous occurrence of a physical act of terrorism, such as release of a chemical or biological agent or detonation of a radioactive device, and an act of cyberterrorism that would interfere with response capabilities.
POSSIBLE CYBERTERRORISM SCENARIOS
Many potential scenarios for cyberattacks have been suggested, and there are undoubtedly many more that are equally possible. The following are some of the scenarios that have been discussed in cyberterrorism literature, along with selected examples of actual events that have occurred. Although safeguards are in place that would make some of these scenarios very difficult, the range of potential cyberterrorist scenarios indicates the extent of our vulnerability.
• Power Grid : Attack the computer systems that control a large regional power grid. If the power is lost for a sustained period of time, people may die. Most life support, emergency response, law enforcement, HVAC, and other systems depend on electrical power.) If a nuclear reactor is located in the region, a meltdown may occur, causing a major radiological incident that could cause mass casualties.
Fact: The U.S. power system is divided into four electrical grids supplying Texas, the Eastern States, the Midwestern States, and the Northwestern States. They are all interconnected in Nebraska. A unique aspect of the electrical grids, as with communication grids, is that most built-in computerized security is designed to anticipate no more than two disruptions concurrently. In other words, if a primary line went down, the grid would ideally shut off power to a specific section while it rerouted electricity around that problem area. If it ran into two such problems, however, the grid is designed to shut down altogether. 6
• Air Traffic : Break into an air traffic control system and tamper with the system in such a way that airplanes collide, resulting in mass death; or disable landing systems.
Fact: In one documented incident, someone took control of the computer system at a small U.S. airport and switched off the landing lights. This action could have killed many people.
• Subway / Train System : Take over the operation of a subway or train system, to similar effect.
Fact: In Japan, groups have attacked the computerized control systems for commuter trains, paralyzing major cities for hours.
• Financial and Business Systems : Disrupt banks, international financial transactions, and stock exchanges. Economic systems grind to a halt, the public loses confidence, and destabilization is achieved.
Fact: It costs a billion dollars and takes six weeks to recover from a one-day bank failure. If Wall Street suddenly closed down, the United States would lose hundreds of billions of dollars.
• Communications Systems : Invade public telephone networks, shutting down major switching hubs and disrupting emergency 911 services. Or invade the wireless networks on which we have become increasingly dependent. Extended denial-of-service could paralyze business, government agencies, airports, and some military installations.
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Fact: Hackers have invaded the public phone networks, compromising nearly every category of activity, including switching and operations, administration, maintenance, and provisioning. They have crashed or disrupted signal transfer points, traffic switches, and other network elements. They have planted "time bomb” programs designed to shut down major switching hubs, disrupted emergency 911 services throughout the Eastern seaboard, and boasted that they have the capability to bring down all switches in Manhattan.
• Critical Communications Hubs : Disable telephone company computers that service airports, fire departments, and other communications-dependent services.
Fact: In March 1997, a hacker in Massachusetts penetrated and disabled a telephone company computer that services the Worcester Airport. For 6 hours, service was cut off to the FM control tower, the airport fire department, airport security, the weather service, and several private airfreight companies. The lost service caused financial damages and threatened public health and public safety.
6 Bowman, Stephen. When the Eagle Screams: America’s Vulnerability to Terrorism. New York: Carol Publishing Group, 1994, p. 125. As quoted in Devost, Matthew G. National Security in the Information Age. University of Vermont Masters Thesis, May 1995. Accessed at: www.terrorism.com/documents/devostthesis.t,tml.
• Emergency Alert and Emergency Response : Disable emergency alert systems, preventing the public from being notified of dangerous chemical releases or other emergencies; scramble the software used by emergency services.
Fact: A fired employee hacked into Chevron’s computer systems, reconfiguring them and causing them to crash, and disabling the firm’s alert system. The disabled alert system went undetected until there was a plant emergency involving a noxious release and the system could not be used to notify the adjacent community. Thousands of people in 22 states and areas of Canada were put at risk.
• Utilities : Penetrate the computer systems of utilities to cause “accidents” affecting public health and services, compromise systems monitoring the water supply, change pressure in gas pipelines to cause valve failure, or bring down the system.
Fact: In Australia, someone penetrated a municipal computer system and used radio transmissions to create overflows of raw sewage along the coast.
• Process Control : Take over the process control computers in a manufacturing line (e.g., change the formulation of a pharmaceutical or food product to make it unsafe); trigger oil refinery explosions and fires.
• Military Intrusion : Disrupt military networks. Nearly everything the military does depends on computer-driven civilian information networks.
Fact: The U.S. Department of Defense websites experience about 60 cyberattacks per week.
• Banking Extortion : Attack banking and other financial computer networks. One scenario is to hack into a large bank’s computer system and leave a message threatening the bank with various forms of cyberterrorism (e.g., logic bombs or electromagnetic pulses to
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destroy the bank’s files). Unwilling to reveal their vulnerability to the public, the bank might succumb to extortion.
• Medical Systems : Hack into medical records or pharmacy systems and change vital data, causing dangerous changes in treatments and loss of confidence in the system. Corrupt, disrupt, or crash a hospital’s computer system, putting many human lives at stake.
• Business Information Systems : A successful attack on just a few business information systems could cause a severe lag in the American economy.
POSSIBLE IMPACT
The potential impact of various scenarios has been described above. The vast majority of past cyberattacks have been nuisance attacks, but experts warn that attacks by true terrorists are a matter of “when,” not “if.” If the apparent coordination and patience employed by the September 11 terrorists were applied to a multifaceted cyberterrorist attack, the results could be catastrophic. Matthew Devost paints this hypothetical picture:
“Imagine a well trained team of saboteurs, operating over several years, infiltrating several high technology companies like Microsoft or Novell, a few major automobile manufacturers, or a couple of airlines. Viruses or Trojan horses are timed to detonate on a certain day, rendering computer systems inoperable. A small team of hackers infiltrates large computer, telecommunications, and power centers preparing them for denial of service attacks. Another team constructs several large EMP/T bombs and HERF Guns to be directed at targets like the Federal Reserve and Wall Street. Doomsday arrives, and the country’s electronic blood stops flowing. No transfer of electronic funds, no stock exchange, no communications and power in a majority of locations, no traffic control, no air travel . . . and we have no one to blame.” 7
While this may be an extreme example, it is clear that a cyberattack of much smaller proportions has the potential for serious disruption of local networks and the systems on which emergency management depends.
THE CLIMATE FOR CYBERTERRORISM
Several emerging changes in organization, strategy, and technology typify the climate for cyberterrorism.
• Organization : Terrorists are moving from traditional hierarchical groups toward more flexible network forms or organization—flatter, decentralized designs.
• Strategy : While some terrorist groups are moving toward a war paradigm of attacking U.S. military forces and assets, others are replacing destruction of physical targets with disruption of information infrastructures as their objective.
• Technology : Terrorists are becoming increasingly dependent on advanced information technologies for offensive and defensive purposes and to support their own organizations. While this may make them disinclined to “take down the Net,” which is their own communication tool, they may be more inclined to use it to wreak havoc on “enemy” infrastructures.
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7 Devost, Matthew. National Security in the information Age, p. 35.
NETWAR
This emerging approach to terrorism, which some authorities call netwar, involves using “network forms of organization and related strategies and technologies attuned to the information age. The perpetrators are most likely to consist of small, dispersed groups who communicate, coordinate, and conduct their campaigns in an intermitted manner, without a precise central command.” 8
Organizationally, “net warriors” are likely to be set up as diverse, dispersed “nodes” who share a set of ideas and interests and are arrayed to act in a fully networked manner.
Network Types
There are three (3) basic types of networks, each suited to different conditions and purposes:
1. Chain Network : People, goods, or information move along a line of separated contacts; end- to-end communication must travel through intermediate nodes. Example: Smuggling chain.
2. Star, Hub, or Wheel Network : Members are tied to a central node, and all must go through that node to communicate and coordinate with each other. Example: Terrorist syndicate or cartel.
3. All-channel Network : Every group or node is connected to every other group or node. The design is flat: there is no single, central leadership or command and therefore no precise head that can be targeted. Decision making is decentralized, allowing for local initiative and autonomy. Examples: Collaborative network of militant small groups; the al-Qaida network.
8 The Rand Organization. “Old Madness, New Methods,” in Rand Review Winter 1998-99 issue. Accessed at www. rand .orn/publications/randreview/issueslrrwinter98.9/madness. html.
WHO ARE LIKELY CYBERTERRORISTS?
Various groups appear to be evolving in the direction of netwar and are potential cyberterrorists. General examples include:
• Transnational terrorist groups • Black-market proliferators of weapons of mass destruction • Fundamentalist and ethno nationalist movements • Back-country militias • Militant single-issue groups in the United States • Anarchistic and nihilistic leagues of computer-hacking cyboteurs
Islamic fundamentalist organizations such as Hamas, Osama bin Laden’s Arab Afghan network (al Qaida), Algeria’s Armed Islamic Group, Hezbollah, and the Egyptian Islamic Group are known to be using information technology to further their objectives.
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PROTECTING AGAINST CYBERTERRORISM
In some respects, protection against cyberterrorism is a Federal and international issue. Below are some of the Federal and global actions that have been taken to help protect against cyberterrorism.
The Federal (and Global) Response
1987: The Computer Security Act of 1987 was passed, requiring Federal agencies to identify systems that contain sensitive information and to develop plans to safeguard them.
1996: The President’s Commission on Critical Infrastructure Protection was established to analyze the vulnerabilities of and threats to critical national infrastructures, including telecommunications, electrical power systems, gas and oil storage and transportation, banking and finance, transportation, water supply systems, emergency services (including medical, police, fire, and rescue), and continuity of government. The Executive Order stated that threats include physical threats, as well as threats of electronic, radio-frequency, or computer-based attacks on the information or communications components that control critical infrastructures (‘“cyber threats”) and called for the government and private sector to work together to develop a strategy for protecting them and assuring their continued operation.
1997: The President’s Commission on Critical Infrastructure Protection concluded that the U.S. infrastructure is increasingly vulnerable to attack and that local, State, and Federal officials are not prepared to deal with the problem.
1998: The National Infrastructure Protection Center (NIPC)—a new FBI command center to fight cyberattacks against the nation’s critical computer networks—was established.
1998: National Security Council aide Richard Clarke was appointed head of the new office on infrastructure protection and counterterrorism. A new U.S. initiative was begun to protect telecommunications systems, banks, telephone networks, air traffic control centers, and other public and commercial networks.
2001: The Office of Homeland Security was established to integrate and coordinate counterterrorism efforts in the wake of the September 11 attacks. Its mission includes “efforts to protect critical public and privately owned information systems within the United States from terrorist attack.”
2001: An international cybercrime treaty was signed, uniting countries in the fight against computer criminals.
WHAT CAN BE DONE AT THE STATE AND LOCAL LEVEL?
The issue at the State and local levels is how to protect critical infrastructure systems from intrusion, attack, damage, and disruption by cyberterrorists.
Reducing Vulnerability
In 1996 , the U.S. General Accounting Office (GAO) produced a report 9 on information security and computer attacks at the Department of Defense. Its recommendations for reducing vulnerability to cyberattack include the following steps, which can be effectively applied to all
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1. Policy: Clear and consistent information security policies and procedures.
2. Vulnerability assessment: Vulnerability assessments to identify security weaknesses at individual installations.
3. Correction: Mandatory correction of identified network / system security weaknesses.
4. Reporting: Mandatory reporting of attacks to help better identify and communicate vulnerabilities and necessary corrective actions.
5. Damage assessment: Damage assessments to reestablish the integrity of information compromised by an attacker.
6. Awareness: Awareness training to ensure that computer users understand the security risks associated with networked computers and practice good security.
7. Expertise: Assurance that network managers and system administrators have sufficient time and training to do their jobs.
8. Technical solutions: Prudent use of technical solutions such as firewalls and smartcards.
9. Response capability: An incident response capability to aggressively detect and react to attacks and track and prosecute attackers.
Cyberterrorism should be dealt with as a community matter—that is, through joint cooperative efforts of State and local government, the private sector, and the public.
9 U.S. General Accounting Office. Information Security: Computer Attacks at Department of Defense Pose Increasing Risks. Chapter Report, 5/22/96, GAOIAIMD-96-84. Available at www.fas.org/irp.cwQ.
PROTECTING AGAINST CYBERTERRORISM (CONTINUED)
System Protections
Currently there are no foolproof ways to protect a system. (A completely secure system could never be accessed by anyone.) However, three broad approaches can be used to reduce vulnerability to cyberterrorism: isolation, encryption, and security.
Isolation: Most military declassified information is kept on machines with no outside connection, to prevent unauthorized access to the information. Although this method can protect certain data files, isolation is less effective in protecting a system that by its very nature requires interface with other infospheres.
Another approach that is related to isolation is the use of firewalls. Firewalls are hardware and software components that protect one set of system resources from attack by outside network users by blocking and checking all incoming network traffic. A firewall filters access to a network. It may take the form of a computer, router, or other communications device, or it may
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TERRORISM be a network configuration. A firewall defines the services and access that are permitted to each user. It screens all communications to a system, including e-mail messages (which may carry logic bombs). One firewall method is to screen user requests to check if they come from a previously defined domain or Internet Protocol (IP) address. Another method is to prohibit Telnet access into the system.
Encryption:10 Encryption is software technology that locks computerized information to keep it private. Only those with an “electronic key” can decipher the information. Encryption does not protect the entire system—only the encrypted data. An attack (e.g., a virus) designed to cripple the whole system is unaffected by encryption.
Security Security is the protection of information, systems, and services against disasters, mistakes, and manipulation so that the likelihood and impact of security incidents is minimized. Since full isolation is virtually impossible, and encryption is aimed at protecting specific data, not systems, having a program for system security in place is a vital aspect of protecting critical infrastructures.
10 Note: Because terrorists and other criminals are known to have used encryption to conduct illegal activities while avoiding government monitoring (e.g., the mastermind of the 1993 World Trade Center bombing used encryption technology in his foiled plot to blow up eleven U.S. airliners in the Far East), the government has placed some restrictions on the exportation of encryption software and hardware. The U.S. government and the FBI also favor a system whereby the government can gain the key to an encrypted system after gaining a court order to do so. Terrorists in New York City were plotting to bomb the United Nations building, the Lincoln and Holland Tunnels, and the main Federal building. Court-ordered electronic surveillance enabled the FBI to disrupt the plot, and the evidence obtained was used to convict the conspirators.
Defining the Need
Systems with different requirements need to be secured in different ways. For example:
• A system may not contain confidential data, but must be available 24 hours a day. This system would have low data sensitivity requirements, but high availability requirements. High availability systems always require better confidentiality to prevent denial-of-service attacks.
• For some systems, confidentiality (nondisclosure of information) is more important than integrity.
• For others, the need for integrity (protection against unauthorized modification of information) outweighs confidentiality.
A balance must be found between too much security (very restrictive use, high cost) and too little security (unrestricted use, low visible cost, but high danger). It is important that the value of the information and processes in the system is determined, and the risks identified, so that appropriate countermeasures can be implemented. A cornerstone of countermeasures is risk analysis and security policy.
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Why Develop a Security Policy?
A security policy is a preventive mechanism for protecting important data and processes. It communicates a coherent security standard to users, managers, and technical staff. A policy is important for:
• Measuring the relative security of the current systems
• Defining interfaces to external partners and users
• Ensuring that legal requirements are met regarding protection of client and employee data
VIII. PLAN DEVELOPMENT AND MAINTENANCE
Refer to the Basic Plan, Plan Development and Maintenance Section, pages 23 - 24.
IX. AUTHORITIES AND REFERENCES
See Basic Plan, Authorities and References Section, page 27.
X. ADDENDUM
Tab 1 Security Checklist for Assessing the Security of the System
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Tab 1 Security Checklist for Assessing the Security of the System
SECURITY CHECKLIST YES NO
PHYSICAL SECURITY
1. Is your computing area and equipment physically secured? □ □ 2. Are there procedures in place to prevent terminals from being left in a logged-on □ □ state, however briefly? 3. Are screens automatically locked after 10 minutes idle? □ □ 4. Are modems set to Auto-Answer OFF (not to accept incoming calls)? □ □ 5. Are your PCs inaccessible to unauthorized users (e.g., located away from public □ □ areas)? 6. Do your staff wear ID badges? □ □ 7. Do you check the credentials of external contractors? □ □ 8. Do you have procedures for protecting data during equipment repairs? □ □ 9. Is waste paper binned or shredded? □ □ 10. Do you have procedures for disposing of waste material? □ □ 11. Do your policies for disposing of old computer equipment protect against loss of □ □ data (e.g., by reading old disks and hard drives)? 12. Do you have policies covering laptop security (e.g., cable lock or secure storage)? □ □ 13. Do you have a managed firewall with the ability to block and allow both incoming and outgoing ports to and from your network? □ □
ACCOUNT AND PASSWORD MANAGEMENT
1. Do you ensure that only authorized personnel have access to your computers? □ □ 2. Do you require and enforce appropriate passwords? □ □ 3. Are your passwords secure (not easy to guess, regularly changed, no use of □ □ temporary or default passwords)? 4. Are your computers set up so that staff entering passwords cannot be viewed by □ □ others?
REMOTE ACCESS
1. Do you have rules for remote log-on or support that protect against unauthorized □ □ intrusion? 2. Are employees aware that transmissions over cellular / wireless phones are not □ □ secure? 3. Are dial-up numbers kept confidential? □ □
VIRUS PROTECTION 1. Do you use, and regularly update, anti-virus software? □ □ 2. Do you have a machine dedicated to checking against viruses? □ □ 3. Do you have rules about what can and cannot be sent over e-mail and what may □ □ and may not be downloaded from the Internet or Bulletin Board Services? 4. Is all new software checked for viruses before installation? □ □
DATA BACKUP AND RESTORATION
1. Is individual and department data backed up regularly and after significant changes? □ □ 2. Do you have a system for archiving information? □ □ 3. Are archives kept in a secure environment? □ □
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4. Are restores regularly tested? □ □
OPERATING SYSTEMS YES NO
1. Are your operating systems updated with current security patches? □ □
APPLICATION SOFTWARE 1. Is your software certified for security (e.g., according to the Federal criteria or ISO)? □ □
2. Are your common applications configured for security? □ □
CONFIDENTIALITY OF SENSITIVE DATA
1. Are you exercising responsibility to protective sensitive data under our control? □ □
2. Is your most valuable or sensitive data encrypted? □ □
DISASTER RECOVERY
1. Do you have a current disaster recovery plan? □ □
SECURITY AWARENESS AND EDUCATION
1. Are you providing information about computer security to your staff? □ □ 2. Are employees taught to be alert to possible security breaches? □ □
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