Regular Meeting of the Council Agenda

Regular Council Meeting Agenda - June 15, 2021 - Page 1 of 282

REGULAR MEETING OF THE COUNCIL OF THE VILLAGE OF LIONS BAY HELD ON TUESDAY, JUNE 15, 2021 at 7:00 PM COUNCIL CHAMBERS, 400 CENTRE ROAD, LIONS BAY AND VIA ZOOM VIDEO CONFERENCE

Link to join the meeting: https://us02web.zoom.us/j/81026271963 To join via phone, dial 778-907-2071 – Meeting ID: 810 2627 1963

AGENDA

1. Call to Order

2. Adoption of Agenda

3. Closed Council Meeting (6:00pm) Proposed topics for discussion in the absence of the public: A. Land B. Law Enforcement THAT the meeting be closed to the public on the basis of matters to be considered under the following sections of the Community Charter: 90 (1) A part of a council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following: (e)the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality; (f)law enforcement, if the council considers that disclosure could reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment; (m)a matter that, under another enactment, is such that the public may be excluded from the meeting; n) the consideration of whether a council meeting should be closed under a provision of this subsection or subsection (2);

Council does not anticipate reconvening the open meeting for any purpose other than to adjourn the meeting generally and report out if applicable. [OR] Council anticipates reconvening the open meeting to discuss the following item(s): Regular Council Meeting Agenda - June 15, 2021 - Page 2 of 282 Agenda – Regular Meeting of Council – June 15, 2021 Village of Lions Bay Page 2 of 5

4. Reporting Out from Closed Portion of Meeting

5. Public Participation (2 minutes per person totalling 10 minutes maximum)

6. Public Delegation Requests Accepted by Agenda Deadline (10 minutes maximum) A. Tony Cox, Lions Bay Historical Society – Picture presentation to the Village of Lions Bay to celebrate the 50th Anniversary

B. Craig Doherty - Noise Bylaw Exemption Request (Page 7) Recommendation: THAT Council grant an exception to Noise Bylaw No. 283, 1998 to allow for live amplified music on the patio at the General Store and Cafe on weekends and holidays from June 30, 2021 to September 30, 2021, between the hours of 12p.m. and 9p.m.

7. Review & Approval of Minutes of Prior Meetings A. Regular Council Meeting – May 25, 2021 (Page 11) THAT the Regular Council Meeting Minutes of May 25, 2021, be approved, as circulated.

8. Business Arising from the Minutes

9. Unfinished Business A. Follow-Up Action Items from Previous Meetings

No. Date Item Description Action 207 June 15, 2021 G2 B. Murray, Bears Matter Consulting - Resolution on need for a moratorium on Wolf Hunting in BC 208 June 15, 2021 G14 City of White Rock - Regional Model for Mobile Crisis Response Car Program and Proposed Charges for RCMP Attendance at Hospitals 209 June 15, 2021 G19 Sierra Club - Invitation to Refer to CAC - webinar "Intact Forests, Safe Completed Communities" June 9th 210 June 15, 2021 R1 E. Montgomery - Kayak Storage Mayor McLaughlin to respond 211 June 15, 2021 A. Hackstrom and P. Nelson Councillor Abbott regarding Tree Application 109 to respond 212 June 15, 2021 B. Stoddart and V. O’Keeffe Mayor McLaughlin regarding Tree Application 109 to respond

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B. Help Cities Lead Campaign (Page 27) Climate Action Committee – Recommendation from May 13, 2021 meeting Committee Recommendation: THAT the Climate Action Committee recommends to Council THAT Council supports the Help Cities Lead campaign and THAT Council directs staff to provide a letter of endorsement on behalf of Council for the campaign.

10. Reports A. Staff i. Speed and Traffic Data on Mountain Drive (Page 41) Staff Recommendation: THAT the Information Report, “Speed and Traffic Data on Mountain Drive” be received.

ii. 2020 Annual Report (Page 45) Staff Recommendation: THAT pursuant to section 99 of the Community Charter, Council has considered the Annual Report prepared under section 98 of the Community Charter, and any oral and written submissions and questions from the public.

iii. 2020 Statement of Financial Information (Page 115) Staff Recommendation: THAT Council approve the 2020 Statement of Financial Information for submission to the Ministry of Municipal Affairs; and THAT the 2020 Statement of Financial Information be made available for public inspection.

iv. Portable Toilet and Kiosk Feedback and Action (Page 123) THAT staff be directed to complete a camouflage wrap for the Upper Bayview PRV Kiosk only.

B. Mayor i. Urban Containment Boundary ii. Bear Smart

C. Council

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D. Committees i. Trees, Views and Landscapes Committee – Tree Application #110 – 255 Oceanview Rd. (Page 143) Committee Recommendation: THAT the Trees, Views and Landscapes Committee recommends to Council THAT Council approves the Tree Cutting Permit Application No. 110, subject to the following: a. Cutting, topping and trimming is to be in accordance with the photos and requested work in the application materials; b. The applicant must clean up and remove all associated debris; c. The Tree Committee suggests that the “nesting” by-law that existed at the time of the application should be honored. The removal of these trees has a direct impact on the construction work being carried out by the applicant; d. The tree cutting permit shall be valid for a period of three years subject only to confirmation prior to any cutting, or repeated cutting, within that period of: i. Compliance with the bylaw restrictions regarding bird nesting season, ii. A traffic control plan approved by Public Works, and damage deposit, arborist/contractor’s WorkSafe BC certificate and insurance in compliance with Municipal requirements and any other requirements of the bylaw.

E. Emergency Services

11. Resolutions

12. Bylaws A. Trees, Views and Landscapes Bylaw No. 393, 2007, Amendment Bylaw No. 603, 2021 (Page 153) Staff Recommendation: THAT Trees, Views and Landscapes Bylaw No. 393, 2007, Amendment Bylaw No. 603, 2021 be introduced and read a first, second and third time.

THAT Council set down a Special Meeting for Thursday, June 17, 2021 at 7 pm to consider adoption of Trees, Views and Landscapes Bylaw No. 393, 2007, Amendment Bylaw No. 603, 2021.

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B. Fees Bylaw No. 497, 2016, Amendment Bylaw No. 606, 2021 (Page 181) Staff Recommendation: THAT Fees Bylaw No. 497, 2016, Amendment Bylaw No. 606, 2021 be introduced and read a first, second and third time; and THAT Fees Bylaw No. 497, 2016, Amendment Bylaw No. 606, 2021 be adopted.

13. Correspondence A. List of Correspondence to June 10, 2021 (Page 205) THAT the following actions be taken with respect to the correspondence:

14. New Business A. CAC’s B. Development of Oceanview Road end

15. Public Questions & Comments (2 minutes on any topic discussed in this meeting)

16. Adjournment Regular Council Meeting Agenda - June 15, 2021 - Page 6 of 282

DocuSign Envelope ID: AC2C3A5F-05AA-4632-8EA9-2622708A0B88

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DELEGATION REQUEST FORM *Please forward the Delegation Request Form to the Village Office by 12:00PM, the Thursday prior to the regular Council meeting. Delegations may speak for a maximum of 10 minutes total*

PREFERRED COUNCIL MEETING DATE (Click Here for Calendar) DATE RECEIVED BY OFFICE (Office Use) June 15, 2021

APPLICANT NAME & CONTACT INFORMATION Last Name Doherty First Name Craig Street Address 350 Centre Road Apartment/Unit 1 City Lions Bay Province BC Postal Code V0N2E0 Primary Contact No. 604 396 9555 FAX: N/A Email Address [email protected]

NAME OF PRESENTER(S)/ORGANIZATION

1. Craig Doherty for Broughton & Broughton Inc dba Lions Bay General Store & Cafe

Supporting Documentation (optional): Any visual presentation or supporting material (handouts, notes, etc.) must be submitted by 12pm on the Thursday prior to your requested meeting date.

SUBJECT OF PRESENTATION and REQUESTED ACTION: Providing an exception to By-Law 283 pursuant to Section 6 (m) allowing for amplified music on the patio of the Lions Bay General Store & Cafe in the period June 30, 2021to September 30, 2021 between the hours of 12pm and 9pm.

Page 1 of 2 DocuSign Envelope ID: AC2C3A5F-05AA-4632-8EA9-2622708A0B88

Regular Council Meeting Agenda - June 15, 2021 - Page 8 of 282

COUNCIL DELEGATION INFORMATION

COUNCIL PROCEDURES BYLAW No. 476, 2015, as amended . Council meeting dates can be found by visiting our website (click here) . Subject to Council dispensation, speakers will be limited to the subject matter and to a total of 10 minutes, regardless of the number of speakers . Delegations concerning a bylaw where a public hearing has been held will not be permitted . Subject to Council dispensation, the maximum number of delegations per meeting is three (3) . The Corporate Officer may schedule delegations to another Council meeting or advisory body, as deemed appropriate, according to the subject matter of the delegation . The Corporate Officer may refuse a delegation if the issue is not considered to fall within the jurisdiction of Council

OTHER IMPORTANT REQUIREMENTS

. This application will be published in the agenda - available to the public and on the internet . Please provide the Municipal Coordinator with any relevant notes, if not handed out or published in the agenda . Council may not provide an immediate answer, especially if the subject matter requires further consideration

HELPFUL APPLICATION AND PRESENTATION SUGGESTIONS . Notify the Municipal Coordinator in writing seven days prior to the requested meeting date: [email protected] . Please arrive early. Delegations are scheduled at the start of the meeting . Presentations are directed to Council and communication is made through the Chair (Mayor) . Be concise. It is highly recommended to leave room for questions within the 10 minutes . Support your position with facts and be prepared to answer questions from Council . A respectful approach is appreciated, and debates are generally not permitted during the presentation

SUBMIT APPLICATION BY ONE OF THE FOLLOWING METHODS MAIL: Village of Lions Bay, PO BOX 141, 400 Centre Road, Lions Bay, BC V0N 2E0 IN PERSON: Village of Lions Bay, 400 Centre Road, Lions Bay, BC V0N 2E0 FAX: 604.921.6643 EMAIL: [email protected]

Village Office hours are Monday to Friday, 10:00 a.m. to 4:00 p.m., excluding Wednesdays. General inquiries: 604.921.9333 For more information, contact Karla Duarte, Municipal Coordinator at 604.921.9333 or [email protected]

APPLICANT’S DECLARATION I understand and agree to these procedures for delegations SIGNATURE DATE 6/10/2021

Office Use Only: □ APPROVED for Council meeting on: □ DECLINED

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REGULAR MEETING OF THE COUNCIL OF THE VILLAGE OF LIONS BAY HELD ON TUESDAY, MAY 25, 2021 at 7:00 PM COUNCIL CHAMBERS, 400 CENTRE ROAD, LIONS BAY AND VIA ZOOM VIDEO CONFERENCE

MINUTES

In Attendance:

Council: Mayor Ron McLaughlin Councillor Neville Abbott (via video conference) Councillor Fred Bain (via video conference) Councillor Norm Barmeier (via video conference) Councillor Jaime Cunliffe (via video conference)

Staff: Chief Administrative Officer Peter DeJong Chief Financial Officer Pamela Rooke Public Works Manager Nai Jaffer (via video conference) Municipal Coordinator Karla Duarte (Recorder)

Delegations: 0

Public: 10

1. Call to Order Mayor McLaughlin called the meeting to order at 6:01 p.m.

2. Adoption of Agenda Moved/Seconded (1) THAT item 3 be amended to include section 90(1)(f) from the Community Charter as a reason for closing and that items D. Correspondence and E. Legal Advice be added as proposed topics for discussion; and (2) THAT the agenda be adopted, as amended. CARRIED

3. Closed Council Meeting (6:00 PM) Proposed topics for discussion in the absence of the public: A. Legal Invoices B. Curly Stewart Award C. Personnel Regular Council Meeting Agenda - June 15, 2021 - Page 12 of 282 Agenda – Regular Meeting of Council – May 25, 2021 Village of Lions Bay Page 2 of 16

D. Correspondence E. Legal Advice

Moved/Seconded THAT the meeting be closed to the public on the basis of matters to be considered under the following sections of the Community Charter: 90 (1) A part of a council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following: (a)personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality; (b)personal information about an identifiable individual who is being considered for a municipal award or honour, or who has offered to provide a gift to the municipality on condition of anonymity; (c)labour relations or other employee relations; (f)law enforcement, if the council considers that disclosure could reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment; (i)the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (j)information that is prohibited, or information that if it were presented in a document would be prohibited, from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act; (k)negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public; n) the consideration of whether a council meeting should be closed under a provision of this subsection or subsection (2). CARRIED

The meeting was closed to the public at 6:09 p.m.

The meeting was re-opened to the public at 6:49 p.m.

The Mayor called the open portion of the meeting to order at 7:01 p.m.

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4. Reporting Out from Closed Portion of Meeting (if applicable) Mayor McLaughlin reported that The Curly Memorial Trust Fund Committee recommended an award winner, which was approved and that the CAO’s contract was discussed, and an extension of three years was agreed to by the majority of Council.

5. Public Participation (2 minutes per person totalling 10 minutes maximum) A. Ruth Simons R. Simons commented on the Village’s Greenhouse Gas emissions commitment, noting that when the Village signed on to climate action charter there were three additional commitments that the Village was making: to become carbon neutral in Village’s corporate operations by 2012; to measure and report on community GHG emissions and to create and complete compact energy efficient rural and urban communities. She noted other communities that have become carbon neutral and questioned whether Council was interested in achieving carbon neutrality regarding Corporate Operations.

6. Opportunity for any persons who consider they are affected by proposed Bylaw No. 604, 2021 (see Item 12B of this Agenda) to make representations to Council The Mayor called for any person who deemed themselves affected by the proposed Bylaw 604, 2021 to speak and hearing no one, moved to the next item.

7. Review & Approval of Minutes of Prior Meetings A. Special Council Meeting – April 30, 2021 Moved/Seconded THAT the Special Council Meeting Minutes of April 30, 2021 be approved as circulated. CARRIED

B. Regular Council Meeting – May 4, 2021 Moved/Seconded THAT the Regular Council Meeting Minutes of May 4, 2021 be approved as circulated. CARRIED

C. Special Council Meeting – May 12, 2021 Moved/Seconded THAT the Special Council Meeting Minutes of May 12, 2021 be approved as circulated. CARRIED

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8. Business Arising from the Minutes Councillor Abbott noted that he received additional feedback from neighbours on Mountain Dr. and decision around wrapping the PRVs may change due to information about the cost of the wraps.

Discussion ensued on: - to which point consultation is necessary - Information about the cost was published in the Village Update - additional mail out may be done within a 300 m radius - potential cost savings

Council directed staff to place a mail out regarding the wraps for the 3PRVs.

9. Unfinished Business A. Follow-Up Action Items from Previous Meetings

No. Date Item Description Status 203 May 4, 2021 G12 D Mah Day of Action Against Staff published Anti-Asian Racism information in the Village update- Complete 204 May 4, 2021 R1 C Bradbury re Parking Completed 205 May 4, 2021 R4 F. Azordegan re: Parking at Completed Lower Kelvin Grove 206 May 4, 2021 K. Buhr re: sign project Completed

Moved/Seconded THAT the agenda be amended to consider item 12C be considered prior to item 9B. CARRIED

The order of the agenda was changed

12C. Trees, Views and Landscapes Bylaw No. 393, 2007 CAO DeJong provided an overview of the proposed changes to Bylaw 393, 2007 and noted the following: - steps that a Registered Professional Biologist would take to check for nests during nesting season - Balance of cost and obligations of applicants against obligation to comply with Federal and Provincial acts and regulations - Federal/Provincial legislation does not require specific level of compliance, other than being aware and not to contravene– up to the person to ensure that they comply - Municipal tree assets – not attempting to regulate federally or provincially re. trees Regular Council Meeting Agenda - June 15, 2021 - Page 15 of 282 Agenda – Regular Meeting of Council – May 25, 2021 Village of Lions Bay Page 5 of 16

Discussion ensued on: - No outright prohibition during nesting season in other municipal bylaws - Encourage people to do cutting in fall - Purpose of a tree replacement program - Nesting season, cut trees in winter, nests may be there regardless of the time of year - Arborist: pecuniary interest, not qualified - Nesting season: August 16th, as per federal table for “open” lands in A1 region - Outright prohibition during bird nesting season, plan around it - No need to go back to consult with community - Other proposed changes to the bylaw not related to nesting season - Application may be received noting extenuating circumstances - What constitutes a hardship? - Upcoming applications and encroachment agreements: no cutting during season will impact those - Suggest changing Certified Arborist to Registered Professional Biologist and no cutting during applicable nesting season - Provision of information to residents: put in Village Update

Moved/Seconded THAT Council directs staff to amend Trees, Views and Landscapes Bylaw No. 393, 2007 to prohibit tree cutting during the applicable nesting season with the provision that a person may submit an application in cases of demonstrated hardship; AND FURTHER THAT a person must obtain a Qualified Professional other than a Certified Arborist to inspect the tree during nesting season. CARRIED

Council noted that they do not think public consultation is necessary on the matter and that no other proposed changes are necessary at the moment.

The order of the agenda was resumed.

B. Trees, Views and Landscapes Committee – Tree Application No. 109 – 265 Bayview Road Moved/Seconded THAT the Trees, Views and Landscapes Committee recommends to Council THAT Council approves the Tree Cutting Permit Application No. 109, subject to the following: a. Topping and trimming is to be in accordance with the photos and requested work in the application materials; The group of trees to the north of the driveway to be removed. The next group of trees to the left of the driveway entrance (south) are to be topped to the existing topped Regular Council Meeting Agenda - June 15, 2021 - Page 16 of 282 Agenda – Regular Meeting of Council – May 25, 2021 Village of Lions Bay Page 6 of 16

height, and the large group further south and marked “remove” are to be removed b. The applicant must clean up and remove all associated debris; c. The tree cutting permit shall be valid for a period of three years subject only to confirmation prior to any cutting, or repeated cutting, within that period of: i. Compliance with the bylaw restrictions regarding bird nesting season, ii. A traffic control plan approved by Public Works, and damage deposit, arborist/contractor’s WorkSafe BC certificate and insurance in compliance with Municipal requirements and any other requirements of the bylaw.

Moved/Seconded THAT the motion on the floor be amended to strike section c. i. and substitute: c. i. Permit shall not be effective until August 16th of any year to comply with restrictions regarding bird nesting season.

MAIN MOTION AS AMENDED Moved/Seconded THAT the Trees, Views and Landscapes Committee recommends to Council THAT Council approves the Tree Cutting Permit Application No. 109, subject to the following: a. Topping and trimming is to be in accordance with the photos and requested work in the application materials; The group of trees to the north of the driveway to be removed. The next group of trees to the left of the driveway entrance (south) are to be topped to the existing topped height, and the large group further south and marked “remove” are to be removed b. The applicant must clean up and remove all associated debris; c. The tree cutting permit shall be valid for a period of three years subject only to confirmation prior to any cutting, or repeated cutting, within that period of: i. A traffic control plan approved by Public Works, and damage deposit, arborist/contractor’s WorkSafe BC certificate and insurance in compliance with Municipal requirements and any other requirements of the bylaw; ii. The Permit shall not be effective between March 30 and August 16 of any year of the three-year period to comply with the general nesting season under the Migratory Bird Convention Act and Regulation. CARRIED

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10. Reports A. Staff i. Arts Council Request for Art in the Park Program at Wade Park Moved/Seconded THAT the Lions Bay Arts Council be granted use of 10 chairs and 4 tables on Fridays and Saturdays through July and August 2021 for the Art in the Park Program at Wade Park; AND FURTHER THAT the rental costs for the tables and chairs be waived as an in-kind donation in the amount of $900. CARRIED

ii. AP Listing Follow Up CFO Rooke confirmed the following: - Special features for CAO laptop - Staff always endeavour to obtain good deals through bundling communications agreement and will do the same when contracts are up. - Explanation of the actuarial evaluation - Long-term sick leave not dealt with in the report - No accounting provision to allow you to account for accruing funds to replace an employee, if on long-term sick leave; just a cost of doing business

Moved/Seconded THAT the report “Accounts Payable Cheque Listing – Follow Up” be received for information purposes. CARRIED

iii. Village of Lions Bay GHG Targets, Policies and Actions CAO DeJong provided an overview of the report.

Discussion ensued on: - Discussed more fully at Climate Action Committee

Moved/Seconded THAT the Information Report, “Village of Lions Bay GHG Targets, Policies and Actions” be received. CARRIED

iv. Speed and Traffic Data on Bayview Road at the Community School PWM provided a summary of the report, noting: - 85th percent of drivers doing an average of 34 km/h - Radar sign reader placed well below the PRV Regular Council Meeting Agenda - June 15, 2021 - Page 18 of 282 Agenda – Regular Meeting of Council – May 25, 2021 Village of Lions Bay Page 8 of 16

- PRV repaired May 7th - Obtained ICBC grant for another two machines, coming in three weeks

Discussion ensued on: - Traffic data - Day and time of day details Moved/Seconded THAT the Information Report, “Speed and Traffic Data on Bayview Road at the Community School” be received. CARRIED

v. Update re. Implementation of Parking Plan (Verbal) CAO DeJong provided a verbal update on the parking plan, noting: - Large signage order has been placed, but sign shop is delayed - Location data provided to Parklink for implementation of pay parking - Port-a-potty at Sunset: cleaning once a week; cleaning required just before long weekend

Mayor McLaughlin requested the following, based on resident feedback: - Slow & kids playing signage at Upper Oceanview and Upper Mountain on both sides of the road. - Port-a-potty at school parking lot and signage at or near there advising that it is there - Road calming in front of the school - A second Port-a-potty next to the Lions trail at Sunset and an enhanced cleaning program at all locations starting this weekend. - Initiate garbage pickup on long weekends - At least two signs on the way to the Lions Trail past the school advising of the rest area ahead.

CAO DeJong noted that staff is looking at temporary traffic calming, the cost of cleaning, and that staff are monitoring garbage.

Discussion ensued on: - the need for extra port-a-potties and extra cleaning - Garbage pick-up scheduling and monitoring - The need for data collection prior to traffic calming solutions - rules regarding closing trails - School parking lot: feedback from SAR: CAO DeJong confirmed that signage for on-street pay parking has been ordered.

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vi. 245 Kelvin Grove Way Encroachment Agreement & S. 219 Covenant PWM presented the report noting: - Owners wish to beautify lot and redo their driveway - Current stairs are dangerous. - Application doesn’t consist of any new retaining walls, only issue is that the drainage system has not been investigated and the condition of the drainage culvert is unknown

PWM responded to questions noting: - Village does not know condition of the culvert, and an inventory will be conducted to understand budget request for 2022 - Requirements of the Driveway Crossing Bylaw section 4.1.5 notes the requirements for culvert maintenance and replacement by and at the expense of the Owner - Would be a Council decision to add maintenance of culverts in the agreement. - Approve agreement with understanding that we do not know the condition of the culvert - Owner is aware of this - Liability does not extend to the rest of the culvert, only the piece that is under their driveway - Encroachment agreement just enables the continuation of the applicant’s existing plan

Moved/Seconded (1) THAT the Municipality enter into an Encroachment Agreement and Section 219 Covenant with the Owner(s) of 245 Kelvin Grove Way in substantially the same form as the draft Agreement and Covenant attached to this report; (2) THAT the said Section 219 Covenant be registered against the property at 245 Kelvin Grove Way in the Land Title Office; and (3) THAT the CAO or CFO and Mayor be authorized to execute both the Encroachment Agreement and the Section 219 Covenant. CARRIED

vii. 255 Oceanview Road Encroachment Agreement & S. 219 Covenant PWM Jaffer and CAO DeJong noted: - request for a three-meter buffer between the edge of asphalt and first retaining wall on the west side in keeping with ISL Drainage report for replacement of drainage system. - 3m buffer allows access for equipment Regular Council Meeting Agenda - June 15, 2021 - Page 20 of 282 Agenda – Regular Meeting of Council – May 25, 2021 Village of Lions Bay Page 10 of 16

- Application does not have impact on Board of Variance (BoV) requirement; application will go to BoV regarding setbacks for the carport structure on east side - - Encroachment agreement does not include tree cutting permit, they still must go through the process - Tree work that was already done, was undersized trees

Moved/Seconded (1) THAT the Municipality enter into an Encroachment Agreement and Section 219 Covenant with the Owner of 255 Oceanview Road in substantially the same form as the draft Agreement and Covenant attached to this report; (2) THAT the said Section 219 Covenant be registered against the property at 255 Oceanview Road in the Land Title Office; and (3) THAT the CAO or CFO and Mayor be authorized to execute both the Encroachment Agreement and the Section 219 Covenant. CARRIED

viii. 340 Oceanview Road Encroachment Agreement & S. 219 Covenant PWM Jaffer provided an overview of the encroachment agreement.

Moved/Seconded (1) THAT the Municipality enter into an Encroachment Agreement and Section 219 Covenant with the Owner of 340 Oceanview Road in substantially the same form as the draft Agreement and Covenant attached to this report; (2) THAT the said Section 219 Covenant be registered against the property at 340 Oceanview Road in the Land Title Office; and (3) THAT the CAO or CFO and Mayor be authorized to execute both the Encroachment Agreement and the Section 219 Covenant. CARRIED

B. Mayor None

C. Council i. Councillor Barmeier: Lions Bay ZEV initiative Update Councillor Barmeier presented an update regarding the ZEV initiative, noting: - Scope creep Regular Council Meeting Agenda - June 15, 2021 - Page 21 of 282 Agenda – Regular Meeting of Council – May 25, 2021 Village of Lions Bay Page 11 of 16

- Pass on next grant intake - Would go in front of Climate Action Committee (CAC) to look at other models for next grant intakes - Not looking for turnkey packages - June 22nd grant deadline not realistic to submit on time - Perhaps engage with engineering firm, local and perhaps pro bono

Discussion ensued on: - Original budget was for capital - Up to council to decide how to spend allotted money - Make preparations today: use part of capital budget for working drawings to enhance for project for better day

Councillor Barmeier to discuss with CAC and come back with recommendation to Council.

Recommendation: THAT the Information report, “Lions Bay ZEV initiative – update” be received. CARRIED

D. Committees i. Climate Action Committee – Recommendation from May 13, 2021, meeting Councillor Cunliffe provided an overview of the Help Cities Lead campaign, which advocates for the reduction of carbon from buildings in all levels of government through five policies.

More information to be provided to Council prior to endorsing a letter of support for the campaign.

E. Emergency Services i. RCMP Report for March and April 2021 Mayor McLaughlin noted he would be meeting with the RCMP to understand the report.

Moved/Seconded THAT the March and April 2021 RCMP Report be received. CARRIED

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11. Resolutions A. 2021 Annual Report Moved/Seconded THAT the Annual Report required under section 97 of the Community Charter be available for public inspection at the Village Office and via the Village website on or before June 1, 2021; and THAT the Annual Meeting required under section 99 of the Community Charter be held in conjunction with the regular Council meeting on June 15, 2021; and THAT the notice of the Annual Meeting under section 94 of the Community Charter be by way of: (a) Posting in the public notice posting places; and (b) Publication on the Village website and in the Village Update (Village Update distribution) on June 4 and June 11, 2021, as being reasonably equivalent to notice that would be provided by newspaper publication if it were practicable. CARRIED

Councillor Cunliffe noted that the CAC would like to see publication in the Village Update regarding the anti-idling bylaw. It was noted that staff would have publication in the VU and on the website by May 26, 2021.

Councillor Bain requested that information on green waste be published in the Village update.

B. Block Watch Society Resolution Councillor Bain provided an update regarding the status of the Block Watch membership, noting that a resident has agreed to coordinate the program. The application has been sent to staff.

Mayor McLaughlin requested that an item on the subject be published in the Village Update.

Moved/Seconded THAT Council endorses the 2021 Membership Application for the Block Watch Society of BC; and THAT Council directs staff to process the application; and THAT the Village of Lions Bay Block Watch Program be administered by a local resident Block Watch Coordinator. CARRIED Regular Council Meeting Agenda - June 15, 2021 - Page 23 of 282 Agenda – Regular Meeting of Council – May 25, 2021 Village of Lions Bay Page 13 of 16

12. Bylaws A. Bylaw 592 – Bylaw Notice Enforcement Bylaw Amendment Moved/Seconded (1) THAT Bylaw Notice Enforcement Bylaw No. 385, 2006, Amendment Bylaw No. 592, 2021 be adopted. CARRIED

CAO DeJong noted that he would confirm the changes to the Compliance Agreement in the schedule.

B. Brunswick Beach Road Closure Bylaw No. 604, 2021 CAO DeJong presented Bylaw 604, 2021, noting: - Replacement for Schedule A placed on table, which consists of a proper plan by surveyor - Owners of 3 Brunswick agreed to purchase it; no objections from adjacent owners

Moved/Seconded (1) THAT Road Closure Bylaw No. 604, 2021, as amended, be introduced and given 3 readings; and (2) THAT a certified copy of Road Closure Bylaw No. 604, 2021, as at 3rd reading, be sent to the Minister of Transportation and Infrastructure for approval prior to the bylaw coming back to Council for consideration of adoption. CARRIED

13. Correspondence A. List of Correspondence to May 21, 2021 THAT the following actions be taken with respect to the correspondence: Date Rec'd FROM TOPIC ACTION 3-May-21 G1 City of Campbell River Logging of at-risk old-growth forests in Received Council the Province 3-May-21 G2 B. Murray, Bears Resolution on need for a moratorium on Consider for next Matter Consulting Wolf Hunting in BC meeting 6-May-21 G3 MP Weiler Invitation to budget discussions Received 6-May-21 G4 MP Weiler announcement of Youth Employment Received and Skills Program in agriculture 6-May-21 G5 MP Weiler Granting permanent status to temporary Received workers and international graduates 10-May-21 G6 District of MacKenzie support for suicide prevention hotline - Received 988 Regular Council Meeting Agenda - June 15, 2021 - Page 24 of 282 Agenda – Regular Meeting of Council – May 25, 2021 Village of Lions Bay Page 14 of 16

12-May-21 G8 A Hodgson, Fair Voting Resolution 5: Local Choice Tools to Received BC Improve Representation In Local Government Elections 14-May-21 G9 MP Weiler Canada Healthy Communities Initiative Received 15-May-21 G10 A. Szewchuk Access to public beach areas Received 14-May-21 G11 T. Faganello, Update on the May 2021 Regional Calls Received Assistant Deputy Minister 17-May-21 G12 SPARC BC Access Awareness Day - June 5, 2021 Received 18-May-21 G13 District of Tofino Support for Expedient and Resourced Received Implementation of the Old-Growth Strategic Review 19-May-21 G14 City of White Rock Regional Model for Mobile Crisis Consider for next Response Car Program and Proposed meeting Charges for RCMP Attendance at Hospitals 19-May-21 G15 MP Weiler Budget 2021 Update Received 19-May-21 G16 MP Weiler Announcement of work opportunities Received for young Canadians 20-May-21 G17 Recreation Sites and Trails Strategy for BC - report on findings Received Trails BC 20-May-21 G18 MP Weiler Call for Proposals to support the Canada Received Greener Homes Grant 20-May-21 G19 Sierra Club Invitation to webinar "Intact Forests, Refer to CAC Safe Communities" June 9th 3-May-21 R1 E. Montgomery Kayak Storage Mayor McLaughlin to respond

4-May-21 R2 K. Buhr Signage Project and response Mayor McLaughlin responded

6-May-21 R3 N. Davidowicz TransLink Received

13-May-21 R4 M & J. Trollip Encroachment Agreement and Drainage Received Maintenance 16-May-21 R5 E. French & D. Hotte Parking and speeding Mayor McLaughlin responded

18-May-21 R6 H. van Hoogstraten Speeding Mayor McLaughlin responded Regular Council Meeting Agenda - June 15, 2021 - Page 25 of 282 Agenda – Regular Meeting of Council – May 25, 2021 Village of Lions Bay Page 15 of 16

16-May-21 R7 F. Azordegan Parking in Lower Kelvin Grove Mayor McLaughlin responded 17-May-21 R8 N. Rodgers Thank you for permit only parking Received

18-May-21 R9 R & C David Drone concern Staff responded and placed what to do in the VU 20-May-21 M. Reuter Wood Burning and UCB CAO to request that Metro attend to explain the Urban Containment Boundary; noted that Metro asks that we wait until Metro 2050. various various Responses to previous letters For Information

Councillor Abbott noted that he would respond to A. Hackstrom and P. Nelson and Mayor McLaughlin would respond to B. Stoddart and V. O’Keeffe regarding the additional correspondence that was received for the Tree Application 109 and Tree amendment bylaw.

14. New Business None

15. Public Questions & Comments (2 minutes on any topic discussed in this meeting) None

16. Continuation of Closed Council Meeting (if applicable) Not applicable

17. Reporting Out from Closed Portion of Meeting See above

18. Adjournment Moved/Seconded THAT the meeting be adjourned. CARRIED

Regular Council Meeting Agenda - June 15, 2021 - Page 26 of 282 Agenda – Regular Meeting of Council – May 25, 2021 Village of Lions Bay Page 16 of 16

The meeting was adjourned at 10:04 p.m.

______Mayor Corporate Officer

Date Approved by Council:

Regular Council Meeting Agenda - June 15, 2021 - Page 27 of 282

June XX, 2021

RE: Village of Lions Bay Council Supports the Help Cities Lead Campaign

On behalf of the Council of the Village of Lions Bay, we are writing in support of the Help Cities Lead Campaign. At the June 15, 2021 meeting of Council, Council learned about the campaign and voted to write a letter of support for this collaborative initiative that would help reduce Greenhouse Gas Emissions (GHG) emissions from buildings. Local government leadership is key in helping to address the five key priority policy tools noted by the campaign. The Village of Lions Bay has an active Climate Action Committee, which is currently reviewing the targets, policies and actions related to Greenhouse Gas Emissions noted in the Official Community Plan. Within the targets, the Village identified conversion to alternative renewable energy sources for new buildings. We are happy to endorse the Help Cities Lead Campaign and look forward to collaboration with the Province.

Sincerely,

Councillors Norman Barmeier and Jaime Cunliffe Village of Lions Bay Regular Council Meeting Agenda - June 15, 2021 - Page 28 of 282

HELP CITIES LEAD Enabling Local Government Climate Action

May, 2021 Regular Council Meeting Agenda - June 15, 2021 - Page 29 of 282 Who we are HELP CITIES LEAD is an education and awareness campaign to build support for more focused collaboration between the Province of British Columbia and local governments on building climate policy. The group is a coalition with Climate Caucus.

We have developed and modelled a suite of 5 policies which would have a dramatic impact on GHG emissions related to buildings.

In the last three months we have received formal endorsement from 30 local governments throughout BC from Kitimat to Vancouver. Regular Council Meeting Agenda - June 15, 2021 - Page 30 of 282

Buildings are responsible for 40-60% of community GHG emissions for local governments in BC. Regular Council Meeting Agenda - June 15, 2021 - Page 31 of 282

Local governments in BC have very fe w tools available to significantly reduce GHG emissions in buildings. Regular Council Meeting Agenda - June 15, 2021 - Page 32 of 282 Business -As-Usual Scenario – Building Emissions BC

9,000

8,000

7,000

6,000

5,000 Emissions 2030 Target: 40% Business-as-usual Reduction Target ktCO2e 4,000 Shortfall 2007 GHG emissions

3,000

2,000

2050 Target: 80% 1,000 Reduction

- 2015 2020 2025 2030 2035 2040 2045 2050 Regular Council Meeting Agenda - June 15, 2021 - Page 33 of 282 The 5 Key Policy Tools

1. Regulating GHGs For New Build ings

2. Mandatory Home Energy Labelling

3. Property Assessed Clean Energy (PACE) financing

4. Re g ula ting GHGs For Existing Build ings 5. Building Energy Benchmarking Regular Council Meeting Agenda - June 15, 2021 - Page 34 of 282 Modelled Impacts of Five Key Policy Tools

9,000

8,000

7,000 S1: Benchmarking/Labelling Only

6,000 S2: PACE + Benchmarking/Labeling

S3: Regs for new only + 3 supporting measures 5,000 2030 Target: 40% S4: Regs for new and existing + 3 supporting Reduction ktCO2e 4,000 measures S5: GHG Targets Reached

3,000 Business-as-usual

2,000 2007 GHG emissions

2050 Target: 80% 1,000 Reduction

- 2015 2020 2025 2030 2035 2040 2045 2050 Regular Council Meeting Agenda - June 15, 2021 - Page 35 of 282 Actions Included in Mandate Letters

1. Regulating GHGs For New Build ings

2. Mandatory Home Energy Labelling

3. Property Assessed Clean Energy (PACE) financing Regular Council Meeting Agenda - June 15, 2021 - Page 36 of 282 Actions with No Provincial Policy

4. Regulating GHGs For Existing Build ings 5. Building Energy Benchmarking Regular Council Meeting Agenda - June 15, 2021 - Page 37 of 282 Our request to the Provincial Government

1. Proceed with implementing the three actions included in Mandate Letters as quickly as possible

2. Adopt and announce a policy to include a GHG requirement in the BC Retrofit Code (Minister responsible for Housing)

3. Adopt and announce a policy to enable local governments to require energy benchmarking and support its implementation by local governments Regular Council Meeting Agenda - June 15, 2021 - Page 38 of 282 Local Government Endorsements to Date City of Vancouver Town of Comox City of Port Moody Village of Cumberland City of Fernie City of Courtenay Town of Gibsons Town of Golden District of Oak Bay District of Highlands District of Kitimat Bowen Island Municipality Town of Ladysmith City of Nanaimo Township of Langley Municipality of North Cowichan District of North Saanich City of Maple Ridge District of North Vancouver City of Powell River Town of Sidney City of Rossland District of Saanich Resort Municipality of Whistler District of Summerland City of West Vancouver City of New Westminster Resort Municipality of Ucluelet City of Victoria City of North Vancouver District of Squamish Metro Vanouver With more endorsing soon! Regular Council Meeting Agenda - June 15, 2021 - Page 39 of 282

helpcitieslead.ca Regular Council Meeting Agenda - June 15, 2021 - Page 40 of 282

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Type Information Report Title Speed and Traffic Data on Mountain Drive Author Naizam Jaffer Reviewed By: Peter DeJong Date June 11, 2021 Version Issued for June 15, 2021 Council Meeting

Recommendation: THAT the Information Report, “Speed and Traffic Data on Mountain Drive” be received.

Attachments: none

Key Information: On May 19, 2021, Public Works installed the radar sign reader on Mountain Drive, just south of the tennis courts, to capture traffic data for vehicles on the straightest stretch of Mountain where motorists could attain the highest speeds, as indicated by the yellow highlight in the image to the right. The radar sign reader data was downloaded on June 10, 2021, and over this 23-day period, recorded a total of 9,649 vehicles travelling past its location in both directions. The average speed of vehicles in both directions past the speed reader was 31 km/hr and the maximum speed for both directions was 71 km/hr. The following table summarizes the data and differentiates between northbound and southbound traffic:

Direction Both Directions Southbound Northbound Number of vehicles 9,649 4,725 4,924 Average speed (km/h) 30 31 30 85th percentile (km/h) 39 39 38 Maximum speed (km/h) 71 59 71

Traffic engineering practices rely on the 85th percentile as a guide to set the safe speed of roads as determined by traffic counts and crash data. The 85th percentile is the speed at or below

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which 85 percent of all vehicles are travelling under free-flowing conditions at a monitoring point. Research indicates that drivers do not drive according to the posted speed limit, but account for the visual aspects of the road and a ‘feel’ for the road. Visual factors that influence speeds include:

• Lane and shoulder configurations and widths • Presence of vertical and horizontal curves • Sight distance and obstructions • Presence of surrounding developments to the roadway

In this case, the 85th percentile is 39 km/h. This is at the Municipal-wide speed limit of 40 km/hr. Traffic research further indicates that setting speed limits below the 85th percentile is ineffective and typically results in non-compliance that can only be modified by regular enforcement. Traffic engineers often consider speed an issue if the 85th percentile of traffic is travelling at speeds greater than the posted speed limit by 10 km/h or more.

The following table provides a comparison of the speeds tabulated by the day of the week:

Weekday Average speed 85th Percentile Max Speed Records Monday 30.2 39 54 1,077 Tuesday 31.9 40 52 1,282 Wednesday 32.3 40 59 1,367 Thursday 31.9 40 71 1,507 Friday 30.6 39 56 1,542 Saturday 26.8 37 55 1,698 Sunday 28 38 52 1,176

It should be noted that average speeds were lowest on Saturdays and Sundays and even the 85th percentile dipped a bit on the weekends.

The next chart is telling in that it shows vehicle traffic volumes in both directions at and below the given speeds.

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The data tabulated from this graph indicates that 90% of traffic was travelling at and below 40 km/hr; 67% of traffic was travelling at and below 35 km/hr; and 43% of traffic was travelling at or below 30 km/hr. Based upon the data collected, traffic speeds at this location appear to be within norms and do not appear to be a cause for concern.

Follow Up Action and Communication: Per Council direction.

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Type Report to Council Title 2020 Annual Report Author Karla Duarte Reviewed By: Pamela Rooke Date June 10, 2021 Version - Issued for June 15, 2021 Regular Council Meeting

RECOMMENDATION THAT pursuant to section 99 of the Community Charter, Council has considered the Annual Report prepared under section 98 of the Community Charter, and any oral and written submissions and questions from the public.

ATTACHMENTS • 2020 Annual Report

KEY INFORMATION The Annual Report was made available for public inspection at the Village Office and on the Village website on June 1, 2021 as required under section 97 of the Community Charter. Notice of the Annual Meeting was posted on the Village website and in the Village Update on June 4 and June 11, 2021 as well as in the public posting places as required under section 94 of the Community Charter.

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Photo credit: Kelsey Wright

2020 Annual Report

Village of Lions Bay For the Year Ended December 31, 2020

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Mayor’s Message On behalf of Council

The last year necessitated a significant change in the way we live. We minimized our interaction, resulting in sacrificing time with our loved ones and put off travel of any type to ensure we kept ourselves safe and healthy. For many, going to work did not mean getting in a car, rather walking down the hall to their home office to plug in for the day.

The COVID-19 challenges revealed the best in Lions Bay, identifying acts of altruism and leadership. We were so fortunate that through this trying year, many amazing and involved Villagers stepped forward. These unsung heroes distributed baked bread, delivered pharmaceuticals and groceries, regularly checked in on their neighbors to make sure they were okay, or arranged for Food Trucks to become a new part of our culture. Being part of local Facebook sites became new gathering opportunities. These acts kept us connected and was the foundation of our resilience before a vaccine was distributed.

Our dedicated and hard-working staff, and Lions Bay Fire Department and Search and Rescue quickly adapted and pivoted to meet challenges and rise above the difficulties. They protected themselves while performing at a high level. Long hours were put in and crews were segregated to control the risks of spreading the disease. Their work kept the Village functioning and us safe.

Despite the pandemic, Council and staff remained focused on Lions Bay’s infrastructure needs and how to pay for them:

• Our Infrastructure Gap is the estimated financial difference between where our infrastructure is now, and the cost to replace it at the end of its lifetime. There is an estimated $24.8 million of replacement infrastructure work needing to be done over the next 30 years or so to keep us at our current state of repair.

• The 2020 Capital Expenditure Plan was $3 million. The two largest items were:

o Three pressure reducing valves (PRV stations are required to keep the water pressures at a safe operating level and to ensure adequate fire flows to the Village) costing $981K. Substantial completion occurred in late March 2021.

o The Kelvin Grove Wastewater Treatment Plant, which services 17% of the Village, was rebuilt at a cost of $1.13 million. A Parcel Tax was put in place in 2021 for the users to repay the net construction costs.

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• Our lot in Upper Kelvin Grove did not sell during the year. It subsequently sold in March 2021 for $695K with proceeds to be utilized for future infrastructure spending.

• The Province of BC, under the COVID-19 Safe Restart Grant Program awarded Lions Bay $603K to cover increased operating costs and revenue shortfalls arising from the pandemic. The Village used $235.9K of the funding in 2020 and has a balance of $367.1K to cover COVID-19 related expenses in 2021 and 2022.

All we really know about the future is that tomorrow will be different from today. We are in for more interesting days in 2021, and I am optimistic about Lions Bay’s ability to adapt and create new ways to connect our community.

Stay well and let’s keep standing strong together!

Regards,

Ron McLaughlin Mayor of Lions Bay

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Governance 2018-2022 Council

Mayor Ron McLaughlin Councillor Neville Abbott Councillor Fred Bain

Councillor Norm Barmeier Councillor Jaime Cunliffe

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Portfolios, Committees and External Bodies (2020)

Mayor Ron McLaughlin Porfolio: Strategic Planning; Financial Sustainability; Municipal & Regional District Partnerships | Committees: The Mayor is a member of all Committees of Council | External Bodies: Appointed by Council as Member, TransLink Mayors’ Council and as Director (all Metro Board functions except Sewer & Drainage District and Water District); Appointed by Metro Chair as member of Climate Action Committee, Pacific Parkland Foundation (Metro Parks), Electoral Area A Sub-Committee; and Aboriginal Relations Committee. Appointed by TransLink Mayors’ Council Chair to the Finance and Government Committee

Councillor Neville Abbott Portfolio: Strategic Planning | Committees: Curly Stewart Memorial Award (Chair); Infrastructure; Emergency Planning

Councillor Fred Bain Portfolio: Infrastructure; Emergency Services; Strategic Planning | Committees: Infrastructure (Chair); Emergency Planning

Councillor Norm Barmeier Portfolio: Strategic Planning | Committees: Infrastructure

Councillor Jaime Cunliffe Porfolio: Strategic Planning; Volunteer Liaison

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2020 Council Committees

Curly Stewart Memorial Trust Fund Award Emergency Program Committee

• Neville Abbott (Chair) • Neville Abbott • Rob Baker • Fred Bain • Joan Coert • Ron McLaughlin • Carole Conlin • Andrew Oliver • Kit McLean • Tina Schneider • Hugo Van Hoogstraten • Robert Whitney (Chair) • Peter DeJong, CAO • Nai Jaffer, Public Works Manager

Infrastructure Trees, Views and Landscapes

• Neville Abbott • Jay Barber • Fred Bain (Chair) • Jim Cannell • Karl Buhr • Mike Jury • Norm Barmeier • Ron McLaughlin • Tony Greville • Simon Waterson (Chair) • Ron McLaughlin • Brian Ulrich

Other Statutory Boards (2020) Board of Variance • Morgan Gatto • Ian Mackie (Chair) • Peter Wreglesworth

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Lions Bay Fast Facts

Total Population Median Household Income

1,334 $125,082 Source: 2016 Statistic Canada Source: 2016 Statistic Canada

Total Labour Force Number of Residential Properties

750 554

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Council Priorities

Each of the strategic focus areas with goals and priority actions is outlined below with target timelines set out as: • Short Term – 1-2 years • Medium Term – 2-4 years • Long Term – over 4 years (next Council)

The following tables in each section outline the results of each focus area in 2020.

FINANCES

COMMUNICATION INFRASTRUCTURE

STRONG LIONS BAY

COMMUNITY ORGANIZATION PLANNING

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Infrastructure Objectives GOALS PRIORITY ACTIONS TARGET Where we are at TIMELINE Adequately resource maintenance a. Manage CWWF1-funded Water Short Term Completed. of existing Lions Bay infrastructure Network Project to completion. and infrastructure spending based b. Apply for ICIP grant for a portion Short Term Completed. on the long-range priorities of the of the remainder of the CWWF1 Infrastructure Master Plan. project c. Apply for next round of Short Term Applied for Bayview Identify and meet service infrastructure grant funding DWIP (Drainage standards and best practices Water Infrastructure appropriate to the needs of Lions Project) Bay. d. Progress cell tower project Short Term Completed process. Project not approved. Meet critical standards and e. Implement Phase 1 of Lions Bay Phase 1 - Phase 1 – Complete industry best practices as they Beach Park improvement project, Complete Phase 2 – 1st Grant continue to evolve. using Water-Access Capital Phase 2 – Short to intake unsuccessful; Reserve funds where possible. Medium Term 2nd intake fall 2020. f. Support the UBC long-range Ongoing Ongoing watershed hydrology study g. Kelvin Grove WWTP replacement Short Term Completed. study h. Develop Stormwater Short to Medium Ongoing Management Plan Term

Financial Objectives TARGET Where we are at GOALS PRIORITY ACTIONS TIMELINE Ensure the municipality has a. Apply for all suitable Ongoing Ongoing adequate long-term financial Infrastructure Grants resources to sustain core work and b. Advocate for small Short Term Ongoing strategic priorities. community concessions on gas tax and rural allowances. Pursue a capital reserve policy to c. Complete work on a Short Term Ongoing going meet the requirements of a comprehensive Asset comprehensive Asset Management Plan. Management Plan. d. Complete sale of municipally Short Term Complete Utilize grant and debt funding for owned lot at 52 Brunswick. spending on new and replacement e. Complete sale of municipally Short Term Completed in 2021 assets for future generations, and owned lot in Upper Kelvin eligible funding for operating costs Grove. and addressing the infrastructure f. Support PRV projects under Complete – PRV gap. expanded CWWF through project financed via loans under current Loan Short Term CWWF grant and Authorization bylaw (in MFA loan progress). g. Determine options for Ongoing in 2020 – funding Kelvin Grove WWTP Completed in 2021 Short Term project and implement best with Parcel Tax option. Bylaw

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h. Consider additional sources of revenue (such as expanding the tax base) and Short to Medium what is required to Ongoing Term implement them to address long-term financial sustainability.

Planning Objectives

GOALS PRIORITY ACTIONS TARGET TIMELINE Where we are at

Continue to enhance and a. Adopt a new local Building Bylaw Short Term Reviewing prior to implement the Official complying with new provincial draft bylaw Community Plan (OCP) to Building Act. produce a prosperous, diverse, b. Apply for provincial License of Long Term Future work and vibrant complete Occupation for W2 Water Zones. community, accessible to c. Consider natural hazards Short Term Ongoing review prior residents and welcoming to Development Permits and to bringing forward visitors. associated OCP amendment. d. Complete Community Amenity Short Term Ongoing review prior Contribution (CAC) policy. to bringing forward e. Develop and implement Short Term re: next Continuing to initiatives with SD45 to keep steps promote school Lions Bay School open. enrollment f. Scope the effort to inventory, Short Term Ongoing assess condition and manage trails in Lions Bay. g. Develop a Boulevard Short Term Ongoing review prior Encroachment Bylaw to address to draft bylaw & encroachment and vegetation. consultation h. Further develop the Emergency Short Term Completed – Management Plan. Additional Annexes ongoing i. Negotiate long-term provincial Short Term Ongoing – lease at Upper Brunswick, plan application move of Public Works Yard there, submitted complete community consultation for redevelopment of the existing site. j. Support initiatives protecting Ongoing Glass sponge reefs in glass sponge reefs in Howe Howe Sound are now Sound, establishing Howe Sound protected under as a UNESCO Biosphere Region marine refuge status k. Work with Sea-to-Sky Ongoing Initiative on hold communities towards intra- pending Provincial region transit. government support l. Work with TransLink on service Short Term Obtained improvements to Lions Bay (Advocacy) commitment for service hours expansion – delayed due to Covid

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m.Through advocacy & Short Term Ongoing representation, address high (Advocacy) noise and excessive accident risk on the Sea-to-Sky Hwy. n. Work with developers regarding Short Term Ongoing potentially developable Medium Term properties o. Council Consideration of options Short Term Ongoing review for future of Oceanview Road ROW p. Hire a consultant to do a Housing Needs Assessment (required for grant funding through BC Housing) (UBCM grant for next Short Term Ongoing in 2021 year to meet new statutory requirements per s.585.1-.4 of LGA) q. Start planning for undertaking a major update to the OCP by Short to Medium Ongoing budgeting an amount each year Term over the next 4 years Ongoing – first grant r. Electric Vehicle Charging Station application Project – Proceeding with Short Term unsuccessful – preliminary requirements planning for next pending grant application opportunity ongoing s. Climate Action Initiatives - Councillors Barmeier and Cunliffe offered to co-chair a select committee to review goals, objectives, opportunities, costs, Short Term Ongoing in 2021 resources required and recommend a strategy to address our Climate Action responsibilities t. Wood Smoke Bylaw (Metro) – Ongoing – 7 year Council to consider options for Short Term delay for applicability addressing the objectives of the of full bylaw proposed Metro bylaw u. Urban Containment Boundary (Metro) – Municipality to explore Short Term Ongoing in 2021 options and impacts of urban vs. rural designation

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Communications Objectives GOALS PRIORITY ACTIONS TARGET Where we are at TIMELINE

Facilitate an informed and a. Utilise outside consultants Ongoing Ongoing engaged public by proactive and for select community transparent communication. consultations. b. Promote Website, Village Ongoing Ongoing Update and Lions Bay Alert

c. Develop a Communications Short Term Ongoing Strategy – emphasize “Have Your Say” for more important items

Organizational Objectives GOALS PRIORITY ACTIONS TARGET Where we are at TIMELINE Support a motivated, fulfilled, a. Build staff skills in customer Ongoing Updated Emergency high-functioning and stable staff service, communication, Plans and succeeded organization capable of administration, planning, on grants to assist innovatively meeting the core finance, IT, records increased emergency work and statutory management & emergency response capacity requirements of the management. organization and Council’s b. Hire a part-time emergency Short Term Hired a part-time strategic priorities. planning coordinator. Deputy Emergency Program Coordinator c. Commence strategic planning Short Term for Fire Fire Practice Facility for LBFR service levels. Practice Facility completed and Classroom Medium Term for Trailers complete. LBFR Strategic Planning Ongoing d. Build relationships with local Ongoing Ongoing First Nations

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Message from the CAO

“It was the best of times, it was the worst of times...it was the spring of hope, it was the winter of despair.” (Charles Dickens, A Tale of Two Cities). The year began so promisingly with a fresh slate of projects and a Council and staff desire to accomplish several strategic objectives. And then the world changed for everyone.

It was new, it was scary, and it required staff to soak up the never-ending, often changing, information to rapidly determine what was required to keep staff and the community safe. Municipal operations in all spheres required analysis, policy changes and implementation of new procedures to keep the Village functioning. This included staying on top of a steady stream of advice and recommendations from public health officials, WorkSafe BC, provincial ministries (and a plethora of ministerial orders), insurance and legal advisors, and staying abreast of how our neighbouring communities were handling changes to their own operations.

Online digital meeting platforms became the norm, as evidenced by the increase in website users to the Lions Bay website. The once monthly meetings of Metro CAOs ramped up to weekly Zoom meetings to help each other stay on top of things as they changed regularly. Weekly staff meetings moved online too with some in the office and some working safely from home. The hall was closed, parks were closed, and parking lots were closed, as social and physical distancing became the norm.

As the new reality settled upon us, and health officials recommended getting outside to recreate locally, it soon became evident that many people in the lower mainland determined that the trails and beaches around Lions Bay were local enough for them. We soon faced an onslaught of visitors looking for somewhere to park to enjoy our natural assets as evidenced by the increase in bylaw notice numbers. This created a lot of challenges and compounded issues that were already increasingly problematic. Bylaw staff were hired earlier than normal and were inundated through the year from April through October. We will be challenged in this regard again.

In this environment, we also had a few new employees that had to hit the ground running and deal with all the changes. I am proud to say that all our dedicated employees, whether management, office, outside workers or volunteer firefighters, continually rose to the occasion to ensure the ongoing provision of services to the Village throughout what was a very trying year for everyone. It is good to have 2020 in the rear-view mirror, but we are not yet out of the woods and will undoubtedly need to continue to adapt to changes ahead. The community has shown itself to be resilient and supportive of each other and we will need to continue to “be kind, be calm and be safe” (Dr. Bonnie Henry) through 2021 and beyond.

Peter DeJong Chief Administrative Officer

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Department Overview

Chief Administrative Officer Public Works Manager Chief Financial Officer Fire Chief Peter DeJong Naizam Jaffer Pamela Rooke Andrew Oliver

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Department Overview

Administration The administrative department provides service to the residents of Lions Bay, legislative and administrative support to Council and its Committees; communications; planning and building services; and permits and licensing services.

2020 Highlights • Adjusting all inside and outside operations to deal with COVID-19 • Audio visual facilitation of Council meetings resulting in greater accessibility for the public • LBFR designated as an Interior Operations Level Fire Service • Facilitating safe use of Community Hall, parks, and other assets • Partnered with community members to provide food trucks on a regular basis, including three in the closed Lions Bay Beach parking lot on Canada Day. • Replacement of the Kelvin Grove Wastewater Treatment Plant • Replacement Project for 3 PRVs • Repaving program for several streets • Assisting with other highlights noted throughout this report

2020 Statistics and Key Performance Indicators 2020 2019 2018 2017 Actionable Resolutions passed by Council in an 148 144 181 210 open meeting Bylaws Adopted 18 13 17 24 Policies Adopted 4 4 3 4 Freedom of Information Requests Completed 7 8 3 2 Freedom of Information Request Hours Utilized 14 10 3.5 7 Freedom of Information Billable Hours 0 2.5 0 0 Website – Average Views/Month 7,681 6,458 6,489 3,867 Website – Average Users/Month 2,260 1,566 1,466 755 Village Update – New subscribers* 97 132 58 52 Village Update – Average Open Rate 70% 70% 69% 67% *Village Update – Current Number of Subscribers: 871

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2020 Building Statistics Year # Permits Issued # New Builds # Renovations Construction Value ($) 2016 16 0 16 1,294,999 2017 33 5 28 8,369,174 2018 18 0 18 3,939,850 2019* 28 4 24 8,877,805 2020 22 1 21 2,641,262 *2019 includes $2,711,000 for a Municipal Project

Photo credit: Kelsey Wright

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Finance The Finance Department provides financial services to the municipality and maintains and communicates financial information to the public, council, and staff.

Key responsibilities include: • Accounting Services – accounts payable and receivable, banking, cash management • Payroll Services – bi-weekly payroll processing and remittances, benefits administration, year- end reporting • Revenue and Collections – utility and property tax billing and collection, rate setting, remittance of taxes collected on behalf of other tax authorities, including school tax • Purchasing - procurement and risk management • Financial Reporting – preparation of annual financial statements, quarterly financial reports, monthly grant reporting, annual local government data entry submission (LGDE), annual statement of financial information (SOFI) • Financial Planning – preparation of annual budget and five-year financial plan • Financial Bylaws – Water, Sewer and Solid Waste User Rate Bylaws, Five Year Financial Plan Bylaw, Tax Rates Bylaw

The department is comprised of two staff (1.90 FTE’s): the Chief Financial Officer and the Municipal Accountant, with assistance provided by administration staff.

2020 Highlights • Implemented the online Property Tax Deferment Program • Commenced implementation of the BC Homeowner Grant Centralization Program • Continued the records management project, digitizing the property tax files • Obtained MFA long-term financing for the fabrication and installation of three pressure reducing valve stations • Completed the second phase of the asset management investment plan for the Village • Submitted successful grant applications for: • UBCM Community Wildfire Protection Plan • UBCM Volunteer Fire Department equipment • UBCM ESS and EOC equipment • UBCM Housing Needs Assessment • Railway Safety Improvement Program for railway crossing upgrades

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2021 Objectives • Implement two new modules for the department’s accounting software: Parking Tickets and Fixed Assets • Continue to pursue grant opportunities to help fund infrastructure projects including: • FCM grant application for the third phase of the asset management investment plan • COVID-19 Resilience Infrastructure Program application for the Fire Hall Expansion and Retrofit • An application under the next intake of the Investing in Canada Infrastructure Program expected in the Fall • Infrastructure Planning Grant application for the Upper Bayview Corridor Improvement Plan • Natural Resources Canada application for a Fast EV Charger • Implement additional payment options including debit at the Village Office • Commence implementation of PSAB 3280, a new accounting standard covering asset retirement obligations (ARO) • Continue the records management project, digitizing archived records and improving the internal e-filing system • Continue to work with the Fire Chief to enhance the administrative capacity and efficiency of LBFR

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Photo credit: Aidan Young

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Public Works The Public Works Department is responsible for the operations and maintenance of the Village of Lions Bay’s assets including parks, open and public spaces, foreshore and beaches, roads, bridges, drainage, water, and sewer networks. Public Works is staffed by a complement of six full-time employees and their manager. The Department is predominantly known for the provision of safe, high quality drinking water. This group of well-trained and competent employees provides a broad spectrum of services that contributes to making the Village a safe, well-functioning, and beautiful place to live.

There is no disputing the fact that 2020 was a year like no other in Canada and across the globe. While much of the country and the world slowed down in 2020 because of the COVID-19 Pandemic, Public Works certainly did not. We were faced with many challenges from how we interacted with each other to how we could accomplish our tasks while maintaining worker safety. Public Works staff continued to provide clean drinking water to residents, repair leaks and breaks, maintain parks, install signage, and more.

In 2020, Public Works managed the construction of the Kelvin Grove Wastewater Treatment Plant, a new fixed media secondary treatment plant. This project replaced an aging and dilapidated 40-year- old plant with a new more effective and efficient plant. In addition to this, Public Works completed a variety of projects outside of our core services, some of which included:

• Construction of 50 meters of water main along the foreshore on Brunswick Beach Road • Significant road paving at Upper Bayview Road and Kelvin Grove Way • A new standby emergency generator for the Village Office Complex • Replacement of a crumbling staircase on Oceanview Road • Replacement of a failing septic system at the Dale Klatt Emergency Building

On the operations and maintenance front, Public Works staff did their best to continue with their prescribed annual work program focusing on the key areas of Water, Wastewater, and Parks and Grounds. Unfortunately, an increased visitor presence leading to parking issues resulted in a significant time sink for staff.

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2021 is shaping up to be another unique year with additional parking changes being called for through the 2021 Parking Plan. Planned non-core projects include the construction of 3 new pressure reducing valve stations, bridge maintenance, road repairs, treatment plant upgrades at the Harvey Creek Treatment Plant, improvements to the Timbertop pump station, and a watermain and roadway design project spanning from Centre Road to Upper Bayview Road.

2020 Fun Facts • 139 metric tonnes of garbage collected • 82 metric tonnes of recycling collected • 320 metric tonnes of food & yard waste collected • 623,000 cubic meters of potable drinking water produced • 3 raw water intake blockages

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The hourly distribution of staff labour is represented in the following pie-chart: PUBLIC WORKS 2020 LABOUR DISTRIBUTION

Boulevard Maintenance Water Treatment and 8% Distribution 32% Parks and Grounds 15%

Building and Facilities Maintenance 3% Raw Water Intakes 10%

New Sewer Community (Events Plant and CSR’s) Construction 4% 1%

Sewer System Culverts and Maintenance Drainage 1% 3% Roads Equipment Vehicle Education and Administration Maintenance Winter Salting Maintenance Maintenance Training and Office 7% and Plowing 3% 3% 1% 5% 4%

Percentages represent the portion of total working hours spent at each given activity

Statistics & Key Performance Indicators 2020 2019 2018 2017 Service requests (CSRs) addressed: 378 460 375 206

Leaks addressed (municipal side): 4 2 1 4 Leaks found (private side): 7 9 9 6 BC One-Call Locates: 30 27 25 30

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Lions Bay Fire Rescue

Lions Bay Fire Rescue (LBFR) is responsible for fire protection, rescue services, first responder medical aid and fire prevention in the Village and on Highway 99. LBFR are the first responders to a variety of emergency and non-emergency incidents. They respond not only to fires but also medical emergencies, motor vehicle accidents, technical rescues, forest interface, and much more. They are highly trained and cumulatively volunteer over 2050 hours each month in training, shift weekends, and emergency response. The volunteers train every Wednesday night and one full weekend every month demonstrating a high level of dedication.

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2020 Highlights • Met with both SLRD/CVRD re neighboring communities • Hiked up to the West Lions to raise $15,000 for muscular dystrophy, and managed to be the 4th highest grossing team in all of Canada • Met with North Vancouver District Department to discuss Urban Wildland interface strategies and acquiring a new engine • Purchase new Interface equipment through a grant • Managed to keep the fire department operational throughout the whole year during this pandemic and controlled a proliferation after one member tested positive. Continues training when possible, via Zoom training • Kept up COVID-19 OGs reflecting current restrictions. Broke up department in cohorts to better be able to stop spread should members got infected, and to ensure call response in case of exposure. • Cancelled Firefighter Day due to COVID-19 but managed to canvas for donations via virtual raffle ticket sales and canvassing for donations. • Completed burn building, and performed a few preliminary safety tests • In the process of putting 8 members through officer team leader courses • In the process of revamping all OGs that govern the department • Conducted Fire board meetings quarterly • Ran a successful 10 EVO course for 10 members

2021 Objectives • Continue working on a 5-year strategy for the department, including recruiting residents and adjustments to budget • Continue developing a plan for replacing both Fire engines as they are over 20 years old. • Continue strong culture of training every shift weekend to provide more opportunities for practicing the many skills needed to perform our duties • To complete in depth yearly Auto -Extrication course • Monitor provincial guidelines to figure out in what capacity we can hold our annual Firefighter Day fundraiser. Hold a “Virtual Boot” fundraiser to replace the auction table to solicit funds. • Work and hopefully finish secondary structure at pit dedicated to being an outside gym • See off longstanding member and Deputy Chief Neal Mullen as he moves on to the island • Continue managing a strong taskforce with an all-high total of 35 members • Sign off Team Leads • Guide and help homeowner members finish their Fire education (Exterior Operations)

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Statistics & Key Performance Indicators 2020 2019 2018 2017 Motor Vehicle Accidents: 25 30 32 46 Medical Responses: 18 33 29 38 Structure Fires: 2 4 0 2 Miscellaneous Events: 37 43 50 31 Total Calls for Service: 82 110 111 117 Provincial Emergency Program $10,469 $11,045 $10,110 $16,085 Reimbursements

Police Policing services are provided to the Village by the Sea to Sky RCMP Detachment, located in Squamish. The Village sees an extremely low crime rate, with the highest number of calls for service related to traffic incidents and abandoned 9-1-1 calls.

Statistics & Key Performance Indicators** 2020 2019 2018 2017 Calls for Service 432 416 473 465 Crime Against Person 7 4 4 1 Robbery 1 0 0 0 Domestic Violence – No Assault 3 3 11 1 Assault 8 2 2 4 Property Crime 37 39 50 24 Other Criminal Code* 11 8 13 7 Total Collisions 33 25 33 36 Collisions (Hwy. 99 only) 31 19 29 35 Impaired Drug/Alcohol Infractions 14 11 6 21 *Includes other Criminal Code offences such as Bail Violations, Weapon Charges, and Obstruction etc. ** Statistics include founded reports (investigation determines the incident occurred) and unfounded reports (investigation finds the incident did not occur)

Bylaw Enforcement The municipality’s primary goal is to achieve bylaw compliance through dialogue and education. The Village normally employs two Bylaw Enforcement Officers on a part time, seasonal basis between May and September to address key issues where escalation to enforcement measures is warranted, mostly related to parking, animal control, and noise. In 2020, we employed 5 bylaw officers from April through to October due to the number of visitors we had because of the pandemic.

Type 2020 2019 2018 2017 2016 Warning Tickets Issued 75 8 43 46 77 Bylaw Notices Issued 1104 655 398 377 277 Bylaw Notices Disputed 206 53 81 31 28 Payment Demand Letters Sent 335 238 158 137 95 Referred to Collections Agency 285 222 134 117 23 Parking Fine Revenue $96,134 $22,356 $10,238 $9,667 $8,098 Parking Meter (Net) Revenue $29,648 $35,828 $14,260 $16,246 N/A

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Community Involvement Thank you to our Volunteers and Council Committees!

Volunteer Groups • Lions Bay Community Scholarship Foundation • Lions Bay Bear Smart Program • Lions Bay Fire Rescue • Lions Bay Emergency Social Services • Lions Bay Arts Council • Lions Bay Trailblazers • Lions Bay Native Plant Garden Association • Lions Bay Seniors Social Circle • Lions Bay Block Watch • Lions Bay Historical Society • Lions Bay PAC • Lions Bay Events Committee • Lions Bay Remembrance Day Team • Lions Bay Community Gardeners • Lions Bay Caroling Team • Lions Bay Search and Rescue

Council Committees • Board of Variance (Independent Statutory Board appointed by Council) • Curly Stewart Memorial Trust Fund Award Committee • Emergency Program Committee • Infrastructure Committee • Trees, Views and Landscapes Committee

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Village of Lions Bay Financial Statements For the year ended December 31, 2020

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Village of Lions Bay Financial Statements For the year ended December 31, 2020

Contents

Management’s Responsibility for the Financial Statements 3

Independent Auditor's Report 4

Financial Statements

Statement of Financial Position 6

Statement of Operations 7

Statement of Change in Net Financial Assets 8

Statement of Cash Flows 9

Summary of Significant Accounting Policies 10

Notes to Financial Statements 13

Schedule 1 - Combined Statement of Operations by Segment - 2020 23

Schedule 2 - Combined Statement of Operations by Segment – 2019 24

Schedule 3 - Tangible Capital Assets - 2020 25

Schedule 4 - Tangible Capital Assets - 2019 26

COVID-19 Safe Restart Grant (unaudited) 28

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Tel: 604 688 5421Regular Council MeetingBDO Canada Agenda LLP - June 15, 2021 - Page 76 of 282 Fax: 604 688 5132 Unit 1100 – Royal Centre [email protected] 1055 West Georgia Street www.bdo.ca Vancouver BC V6E 3P3 Canada

Independent Auditor's Report

To the Mayor and Councillors of the Village of Lions Bay Opinion We have audited the financial statements of the Village of Lions Bay (the “Village”) which comprise the Statement of Financial Position as at December 31, 2020 and the Statements Operations, Changes in Net Financial Assets, and Cash Flows for the year then ended, and notes to the financial statements, including a summary of significant accounting policies. In our opinion, the financial statements present fairly, in all material respects, the financial position of the Village as at December 31, 2020 and its results of operations, changes in net financial assets, and cash flows for the year then ended in accordance with Canadian public sector accounting standards. Basis for Opinion We conducted our audit in accordance with Canadian generally-accepted auditing standards. Our responsibilities under those standards are further described in the Auditor's Responsibilities for the Audit of the Financial Statements section of this report. We are independent of the Village in accordance with the ethical requirements that are relevant to our audit of the financial statements in Canada and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion. Responsibilities of Management and Those Charged with Governance for the Financial Statements Management is responsible for the preparation and fair presentation of the financial statements in accordance with Canadian public sector accounting standards, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement whether due to fraud or error. In preparing the financial statements, management is responsible for assessing the Village’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless management either intends to liquidate the Village, or to cease operations, or has no realistic alternative but to do so. Those charged with governance are responsible for overseeing the Village’s financial reporting process. Auditor's Responsibilities for the Audit of the Financial Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with Canadian generally-accepted auditing standards will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. As part of an audit in accordance with Canadian generally-accepted auditing standards we exercise professional judgment and maintain professional skepticism throughout the audit. We also:

BDO Canada LLP, a Canadian limited liability partnership, is a member of BDO International Limited, a UK company limited by guarantee, and forms part of the international BDO network of independent member firms. 30 4

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- Identify and assess the risks of material misstatement of the financial statements whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. - Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Village’s internal control. - Evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates and related disclosures made by management. - Conclude on the appropriateness of management's use of the going concern basis of accounting and, based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may cast significant doubt on the Village’s ability to continue as a going concern. If we conclude that a material uncertainty exists, we are required to draw attention in our auditor's report to the related disclosures in the financial statements or, if such disclosures are inadequate, to modify our opinion. Our conclusions are based on the audit evidence obtained up to the date of our auditor's report. However future events or conditions may cause the Village to cease to continue as a going concern. - Evaluate the overall presentation, structure and content of the ﬁnancial statements, including the disclosures, and whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation. We communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit.

Chartered Professional Accountants

Vancouver, British Columbia May 4, 2021

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Village of Lions Bay Statement of Operations

Financial Plan For the year ended December 31 2020 2020 2019

(Note 9)

Revenue (Schedules 1 & 2) Taxation (Note 6) 1,747,005 1,747,131 1,695,399 Utility user rate 1,191,782 1,170,752 1,118,668 Government transfers 859,809 1,190,059 2,025,628 Sale of services 163,629 270,161 259,359 Other revenues 114,531 133,752 214,912 Gain of sale of asset held for sale (Note 1) 500,000 - 1,810,716 Loss on disposal of tangible capital assets - (25,170) (63,713)

4,576,756 4,486,685 7,060,969

Expenses (Schedules 1 & 2) General departmental expenses 2,891,117 2,532,289 2,324,813 Water system operations 979,395 857,842 781,444 Sewer system operations 159,828 114,566 138,360

4,030,340 3,504,697 3,344,617

Annual Surplus 546,416 981,988 3,816,352 Accumulated Surplus, beginning of year 24,993,960 24,993,960 21,177,608

Accumulated Surplus, end of year 25,540,376 25,975,948 24,993,960

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Village of Lions Bay Statement of Change in Net Financial Assets

Financial Plan For the year ended December 31 2020 2019 2020

(Note 9)

Annual Surplus 546,416 981,988 3,816,352

Change in Tangible Capital Assets Acquisition of tangible capital assets (3,015,524) (1,757,070) (2,532,333) Amortization of tangible capital assets 639,183 612,374 557,046 Loss on disposal of tangible capital assets - 25,170 63,713

(2,376,341) (1,119,526) (1,911,574)

Change in Other Non-Financial Assets Net use (acquisition) of prepaid expenses - 3,481 (4,466)

Change in net financial assets for the year (1,829,925) (134,057) 1,900,312

Net financial assets, beginning of year 2,682,178 2,682,178 781,866

Net financial assets, end of year 852,253 2,548,121 2,682,178

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Village of Lions Bay Statement of Cash Flows

For the year ended December 31 2020 2019

Cash provided by (used in)

Operating transactions Annual surplus 981,988 3,816,352

Items not involving cash Amortization expense 612,374 557,046 Loss on disposal of tangible capital assets 25,170 63,713

Changes in non-cash operating balances Accounts receivable 56,944 (32,570) Grants receivable 751,190 (808,962) Assets held for sale - 85,866 Debt reserve fund (36,195) - Developer deposits (39,000) 36,500 Deferred revenue 2,984 (590,416) Accounts payable 716,350 204,194 Sick, overtime, wellness and vacation payable 17,391 (77,060) Prepaid expenses 3,481 (4,466)

3,092,677 3,250,197

Capital transactions Cash used to acquire tangible capital assets (1,757,070) (2,532,333)

Financing transactions Repayment of equipment financing (15,602) (25,098) Repayment of long-term debt principal (207,582) (192,737) Issue of long-term debt 600,000 380,000

376,816 162,165

Increase in cash and equivalents during the year 1,712,423 880,029

Cash and equivalents, beginning of year 3,780,886 2,900,857

Cash and equivalents, end of year 5,493,309 3,780,886

Supplemental information: Interest paid on long-term debt 78,944 78,343

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Village of Lions Bay Summary of Significant Accounting Policies December 31, 2020

The Village of Lions Bay ("the Village") is a municipality in the province of British Columbia operating under the provisions of the Community Charter. The Village provides a wide range of services to the residents such as parks and recreation, fire and rescue, general government services, solid waste collection, and maintenance of roads, storm drainage, water and sewer infrastructure and facilities. The Village prepares its financial statements in accordance with Canadian public sector accounting standards (“PSAS”) using guidelines developed by the Public Sector Accounting Board of the Chartered Professional Accountants of Canada.

Basis of Accounting The basis of accounting followed in these financial statements is an accrual method and includes revenues in the period in which the transactions or events occurred that gave rise to the revenues and expenses in the period the goods and services are acquired and a liability is incurred.

The financial statements include the accounts of all funds of the Village. Interfund transactions and balances have been eliminated.

Cash and Cash Equivalents Cash and cash equivalents include bank balances and bank term deposits or guaranteed income certificates with duration of less than three months at the time of purchase. All amounts are held at Canadian chartered banks and are denominated in Canadian dollars.

Tangible Capital Assets Tangible capital assets are recorded at cost less accumulated amortization and are classified according to their functional use. Cost includes all costs directly attributable to acquisition or construction of the tangible capital asset including transportation costs, installation costs, design and engineering fees, legal fees and site preparation costs. Amortization is recorded on a straight-line basis over the estimated life of the tangible capital asset commencing once the asset is put into use. Contributed tangible capital assets are recorded at fair value at the time of the contribution.

Estimated useful lives of tangible capital assets are as follows:

Buildings 20 to 50 years Equipment, furniture, and vehicles 5 to 20 years Land improvements 7 to 40 years Infrastructure - water 5 to 80 years Infrastructure - sewer 5 to 100 years Transportation 10 to 60 years Storm sewer 25 to 50 years WIP - general Not amortized until put into use

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Village of Lions Bay Summary of Significant Accounting Policies December 31, 2020

Debt Reserve Fund Under borrowing arrangements with MFA, the Village is required to lodge security by means of demand notes and interest bearing cash deposits based on the amount of the borrowing. As a condition of these borrowings, a portion of the debenture proceeds is withheld by the MFA as a debt reserve fund. These deposits are held by the MFA as security against the possibility of debt repayment default. If the debt is repaid without default, the deposits are refunded to the Village. The balance of the contingent demand notes are not included in the financial statements of the Village.

Revenue Recognition Taxes are recorded when they meet the definition of an asset, have been authorized and the taxable event occurs. Taxes receivable are recognized net of allowance for anticipated uncollectible amounts.

Through the British Columbia Assessments appeal process, taxes may be adjusted by way of supplementary roll adjustments. The effects of these adjustments on taxes are recognized at the time they are awarded. Levies imposed by other taxing authorities, including the Greater Vancouver Regional District, are not included as taxes for municipal purposes.

Charges for sewer, water usage and solid waste collection are recorded as user fees. Connection fee revenues are recognized when the connection has been established.

Government transfers, which include legislative grants, are recognized as revenue in the financial statements when received if the transfer is authorized and any eligibility criteria are met, except to the extent that transfer stipulations give rise to an obligation that meets the definition of a liability. If government transfers contain stipulation liabilities, they are recognized as deferred revenue, and the related revenue is recognized in the statement of operations as the stipulation liabilities are settled.

Sales of service and other revenue is recognized on an accrual basis.

Use of Estimates The preparation of financial statements in accordance with PSAS requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities at the date of the financial statements, and the reported amounts of revenues and expenses during the reporting period. Actual results could differ from management's best estimates as additional information becomes available in the future. A significant area requiring management estimates relates to the useful life of tangible assets for amortization calculations.

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Village of Lions Bay Summary of Significant Accounting Policies December 31, 2020

Financial Instruments The Village's financial instruments consist of cash and cash equivalents, accounts receivable, grants receivable, accounts payable, sick, overtime, wellness and vacation payable, developer deposits, equipment financing and long term debt. Unless otherwise noted, it is management's opinion that the Village is not exposed to significant interest, currency or credit risk arising from these financial instruments.

Deferred Revenue Funds received for specific purposes which are externally restricted by legislation, regulation or agreement and are not available for general municipal purposes are accounted for as deferred revenue on the statement of financial position. The revenue is recognized in the statement of operations in the year in which it is used for the specified purpose.

Contaminated Sites Contaminated sites are a result of contamination being introduced into air, soil, water or sediment of a chemical, organic or radioactive material or live organism that exceeds an environmental standard. Liabilities are recorded net of any expected recoveries.

A liability for remediation of contaminated sites is recognized when all of the following criteria are met:

1. an environmental standard exists; 2. contamination exceeds the environmental standard; 3. the Village is directly responsible or accepts responsibility; 4. it is expected that future economic benefits will be given up; and 5. a reasonable estimate of the amount can be made.

The liability is recognized as management’s estimate of the cost of post- remediation including operation, maintenance and monitoring that are an integral part of the remediation strategy for a contaminated site. There is no liability for contaminated sites recorded as at December 31, 2020 or 2019.

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Village of Lions Bay Notes to Financial Statements December 31, 2020

1. Assets Held for Sale

During 2018, the Village listed a parcel of land as available for sale. The net book value of the land previously classified in tangible capital assets is $273,518. The land sold in March 2021 with a gain on sale of $399,607 to be recorded in the next fiscal year.

2. Deferred Revenue

2020 2019

Contributions for future use 14,209 14,209 Prepaid taxes 35,686 32,702

49,895 46,911

3. Developer Deposits

Bylaw 497 requires an applicant for certain building permits to pay a damage deposit of $1,500 when the work is under $50,000 and $3,000 when the work is over $50,000. The deposit less any costs incurred by the Village in restoring or replacing any damaged works or property will be returned to the applicant. The total cash on deposit of $141,500 (2019 - $180,500) has been reported as a liability because the deposits will be returned to the applicants at the completion of the project. Any portion of these deposits used for replacing damaged works or property will be taken into income by the Village in the period it is determined that restoration or replacement is required.

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Village of Lions Bay Notes to Financial Statements

December 31, 2020

4. Equipment Financing

The Village has entered into obligations for emergency radios with future payment requirements as follows:

2021 18,185 2022 18,185 2023 18,185 2024 18,185 2025 7,271

Total future minimum lease payments 80,011 Less: Imputed interest (at 3%) (5,627)

Present value of minimum lease payments 74,384

5. Long Term Debt

Debt Outstanding Bylaw/Issue Interest Maturity Number Rate Date Issued 2020 2019

353 / 93 5.1% 2025 114,000 34,085 40,403 374 / 104 2.9% 2028 600,000 297,244 328,263 401 / 104 2.9% 2028 800,000 396,326 437,684 104 / 380 2.9% 2028 250,000 123,852 136,776 142 / 508 3.15% 2047 460,900 430,956 441,234 150 / 508 1.99% 2040 600,000 600,000 - MFA Financing (a) 2022 145,000 55,915 85,028 MFA Financing (a) 2024 380,000 236,718 313,290

2,175,096 1,782,678

(a) MFA Financing incurred to acquire equipment has a variable interest rate based on the Canadian Dollar Offered Rate (CDOR) and was 0.95% at December 31, 2020 (2.54% at December 31, 2019).

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Village of Lions Bay Notes to Financial Statements

December 31, 2020

5. Long Term Debt (con’t)

Repayments of debt to the Municipal Finance Authority of BC (MFABC) required in the next five years and thereafter are as follows:

2021 240,082 2022 241,264 2023 216,441 2024 144,550 2025 149,591 Thereafter 1,183,168

2,175,096

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Village of Lions Bay Notes to Financial Statements

December 31, 2020

6. Taxation

Financial Plan 2020 2019 2020

(Note 9)

General purposes 1,736,420 1,736,546 1,684,814 Collections for other tax authorities School Taxes – Province - 888,550 892,062 RCMP - 144,802 145,088 Regional District - 54,100 48,463 Greater Vancouver Transportation Authority - 224,969 212,167 Municipal Finance Authority - 178 190 British Columbia Assessment Authority - 38,135 37,283

1,736,420 3,087,280 3,020,067

Transfers to other tax authorities School Taxes – Province - 888,550 892,062 RCMP - 144,802 145,088 Regional District - 54,100 48,463 Greater Vancouver Transportation Authority - 224,969 212,167 Municipal Finance Authority - 178 190 British Columbia Assessment Authority - 38,135 37,283

- 1,350,734 1,335,253

Available for general purposes 1,736,420 1,736,546 1,684,814 Water utility parcel taxes 10,585 10,585 10,585

1,747,005 1,747,131 1,695,399

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Village of Lions Bay Notes to Financial Statements

December 31, 2020

7. Contingent Liabilities and Contractual Obligations

(i) The Village is responsible as a member of the Greater Vancouver Regional District for its portion of any operating deficits or capital debt related to functions in which it participates.

(ii) The Village is a participant in the Municipal Insurance Association of British Columbia (the “Association”). Should the Association pay out claims in excess of the premiums received, it is possible that the Village, along with the other participants, would be required to contribute towards the deficit. Management does not consider external payments under this contingency to be likely and therefore no amounts have been accrued.

(iii) The Village is a shareholder and member of the Emergency Communications for British Columbia Incorporated (“E-Comm”) whose services provided include: regional 9-1-1 call centre; Wide Area Radio network, dispatch operations; and records management. The Village has 1 Class A Share (Police and Fire) and no Class B Shares (Operations) (of a total of 28 Class A and 23 Class B shares issued and outstanding as at December 31, 2020) recorded at nominal cost. As a Class A shareholder, the Village shares in both funding the future operations and capital obligations of E-Comm (in accordance with a cost sharing formula), including any lease obligations committed to by E-Comm up to the shareholder’s withdrawal date.

(iv) The Village is the subject to litigation in regard to employment matters. In addition, the Village is from time to time involved in other lawsuits. The Village vigorously defends any such claims. At December 31, 2020 there is not sufficient information available to allow the Village to make a reasonable estimate of the potential for loss, if any, resulting from outstanding matters. Accordingly, these financial statements contain no provision for such amounts. Amounts will be recorded in the financial statements in the period in which additional information becomes available that allows a reasonable estimate to be made.

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Village of Lions Bay Notes to Financial Statements

December 31, 2020

8. Contractual Rights

The Village entered into a lease contract for space in a building located at 410 Centre Road which expires in July 2030. In return, the Village receives the following revenues:

2021 25,760 2022 25,760 2023 25,760 2024 25,760 2025 27,102 Thereafter 132,825

9. Financial Plan

Financial plan amounts represent the Financial Plan Bylaw adopted by Council on May 5, 2020 with adjustments for items accounted for differently under PSAS.

The Financial Plan Bylaw anticipated use of surpluses accumulated in previous years to balance against current year expenditures in excess of current year revenues. In addition, the Financial Plan Bylaw anticipated capital expenditures rather than amortization expense and repayment of debt during the year.

The following shows how these amounts were combined:

2020

Financial Plan Balance per Bylaw - Add back: Capital expenditures 3,015,524 Repayment of Debt 189,295 MFA Actuarial Gain on Debt 30,481 Less: Proceeds from Borrowing (600,000) Budgeted transfers from accumulated surplus (1,449,701) Amortization (639,183)

Financial Plan Surplus per PSAS 546,416

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Village of Lions Bay Notes to Financial Statements

December 31, 2020

10. Pension Plan

The employer and its employees contribute to the Municipal Pension Plan (a jointly trusteed pension plan). The board of trustees, representing plan members and employers, is responsible for administering the plan, including investment of assets and administration of benefits. The plan is a multi-employer defined benefit pension plan. Basic pension benefits are based on a formula. As at December 31, 2019, the plan has about 213,000 active members and approximately 106,000 retired members. Active members include approximately 41,000 contributors from local governments.

Every three years, an actuarial valuation is performed to assess the financial position of the plan and adequacy of plan funding. The actuary determines an appropriate combined employer and member contribution rate to fund the plan. The actuary's calculated contribution rate is based on the entry-age normal cost method, which produces the long-term rate of member and employer contributions sufficient to provide benefits for average future entrants to the plan. This rate may be adjusted for the amortization of any actuarial funding surplus and will be adjusted for the amortization of any unfunded actuarial liability.

The most recent actuarial valuation for the Municipal Pension Plan as of December 31, 2018, indicated a $2,866 million funding surplus for basic pension benefits on a going concern basis.

The next valuation will be as at December 31, 2021, with results available in 2022.

Employers participating in the plan record their pension expense as the amount of employer contributions made during the fiscal year (defined contribution pension plan accounting). This is because the plan records accrued liabilities and accrued assets for the plan in aggregate, resulting in no consistent and reliable basis for allocating the obligation, assets and cost to individual employers participating in the plan.

The Village paid $90,486 (2019 - $87,399) for employer contributions while employees contributed $81,464 (2019 - $77,802) to the plan in fiscal 2020.

19 45 Regular Council Meeting Agenda - June 15, 2021 - Page 92 of 282

Village of Lions Bay Notes to Financial Statements

December 31, 2020

11. Accumulated Surplus

The components of accumulated surplus are as follows:

2020 2019

Invested in tangible capital assets 21,162,820 20,420,110 Reserve funds (Note 12) 1,548,309 2,264,396 Unrestricted amounts 3,264,819 2,309,454

25,975,948 24,993,960

12. Reserve Funds

Opening Revenues & Interest Capital Closing Balance Transfers Earned Borrowing Balance

Capital reserves 631,826 - 6,319 - 638,145 Land reserve fund 1,065,748 - 8,283 (950,000) 124,031 Infrastructure fund 145,815 153,464 2,225 - 301,504 Curly stewart fund 8,448 - 84 - 8,532 Gas tax reserve 412,559 59,117 4,421 - 476,097

2,264,396 212,581 21,332 (950,000) 1,548,309

The capital borrowing represents a loan from the restricted land reserve fund to cover a portion of the costs of the new Wastewater Treatment Plant. The loan will be repaid with interest (1.61% per annum) over a ten year term from the proceeds of the sewer parcel tax.

20 46 Regular Council Meeting Agenda - June 15, 2021 - Page 93 of 282

Village of Lions Bay Notes to Financial Statements

December 31, 2020

13. Segmented Information

The Village is a diversified municipal government institution that provides a wide range of services to its residents such as parks and recreation, maintenance of roads, fire and rescue, sewer and water utilities and solid waste collection. Key functional segments have been separately disclosed in Schedule 1. Following is a brief description of these segments and the activities they provide:

General Government

This segment relates to the general administration of the Village. It also includes revenues and expenses such as property tax revenues, legal costs, etc. that cannot be directly attributed to a specific segment.

Protective Services

Protective Services is comprised of fire and rescue services, bylaw enforcement and emergency services. The fire and rescue department is responsible for providing fire suppression service, fire prevention programs, training and education and highway call-out services. The members of the fire department are volunteer fire fighters.

Public Works Operation

Public works is responsible for the maintenance of roads, bridges, storm drainage, street lighting, creeks and drainage, fleet, equipment and snow removal.

Solid Waste Collection

Solid waste collection consists of recycling services and organics and waste collection.

Planning and Development

This segment includes building inspection, zoning and community planning such as land use master plan.

Parks and Recreation

This segment provides services meant to improve the health and development of the residents. They include recreation programs in the community centre, maintenance of trails, parks and beaches and facilities maintenance and management.

Water Utility

This segment is comprised of water treatment, water quality, water storage and water distribution to residents.

21 47 Regular Council Meeting Agenda - June 15, 2021 - Page 94 of 282

Village of Lions Bay Notes to Financial Statements

December 31, 2020

13. Segmented Information (con’t)

Sewer Utility

The sewer utility provides for the operation, maintenance and repair of the sanitary sewer collection and waste water treatment plant.

14. Comparative Figures

Certain figures in the comparative information have been reclassified to conform to the current year presentation.

15. Significant Event

Subsequent to year end, the impact of COVID-19 in Canada and on the global economy continues to be significant. As the impacts of COVID-19 continue, there could be further impact on the Village, its residents, employees, suppliers and other third party business associates that could impact the timing and amounts realized on the Village’s assets and future ability to deliver services and projects. At this time, the full potential impact of COVID-19 on the Village is not known. Given the dynamic nature of these circumstances, the duration of disruption and the related financial impact cannot be reasonably estimated at this time The Village will continue to focus on collecting receivables, managing expenditures, and leveraging existing reserves to ensure it is able to continue providing essential services to its citizens.

22 48 Regular Council Meeting Agenda - June 15, 2021 - Page 95 of 282

Village of Lions Bay Schedule 1 - Combined Statement of Operations by Segment - 2020 For the year ended December 31, 2020

General Fund General Protective Public Works Solid Waste Planning and Parks and Total General Water Sewer 2020 2020 Government Services Operation Collection Development Recreation Fund Utility Utility Actual Financial Plan (Note 9)

Revenues Taxation 1,736,546 - - - - - 1,736,546 10,585 - 1,747,131 1,747,005 Utility user rates - - - 189,395 - - 189,395 910,602 70,755 1,170,752 1,191,782 Government transfers 1,038,937 - - - - 3,650 1,042,587 147,472 - 1,190,059 859,809 Sales of services 19,340 167,668 - 4,425 47,770 10,370 249,573 18,571 2,017 270,161 163,629 Other revenues 83,310 22,636 - - - - 105,946 27,806 - 133,752 114,531 Gain on sale of asset held for sale ------500,000 Loss on disposal of tangible capital assets (25,170) - - - - - (25,170) - - (25,170) - 2,852,963 190,304 - 193,820 47,770 14,020 3,298,877 1,115,036 72,772 4,486,685 4,576,756

Expenses Operating Goods and Services 184,319 234,469 195,912 186,343 9,574 78,604 889,221 255,304 18,870 1,163,395 1,660,021 Labour 680,839 219,541 194,427 - 30,682 163,862 1,289,351 341,481 19,152 1,649,984 1,645,611 Amortization 337,761 - - - - - 337,761 198,069 76,544 612,374 639,183

1,202,919 454,010 390,339 186,343 40,256 242,466 2,516,333 794,854 114,566 3,425,753 3,944,815 Interest - 2,079 13,877 - - - 15,956 62,988 - 78,944 85,525 1,202,919 456,089 404,216 186,343 40,256 242,466 2,532,289 857,842 114,566 3,504,697 4,030,340

Annual surplus (deficiency) 1,650,044 (265,785) (404,216) 7,477 7,514 (228,446) 766,588 257,194 (41,794) 981,988 546,416

49 Regular Council Meeting Agenda - June 15, 2021 - Page 96 of 282

Village of Lions Bay Schedule 2 - Combined Statement of Operations by Segment - 2019 For the year ended December 31, 2019

General Fund General Protective Public Works Solid Waste Planning and Parks and Total General Water Sewer 2019 2019 Government Services Operation Collection Development Recreation Fund Utility Utility Actual Financial Plan

Revenues Taxation 1,684,814 - - - - - 1,684,814 10,585 - 1,695,399 1,695,433 Utility user rates - - - 181,745 - - 181,745 866,175 70,748 1,118,668 1,138,127 Government transfers 418,603 8,674 - - - 650 427,927 1,597,701 - 2,025,628 2,413,179 Sales of services 22,920 98,884 325 4,366 98,048 14,510 239,053 18,289 2,017 259,359 177,723 Other revenues 135,607 42,545 - - - - 178,152 36,760 - 214,912 118,751 Gain on sale of asset held for sale 1,810,716 - - - - - 1,810,716 - - 1,810,716 2,353,539 Loss on disposal of tangible capital assets - - (5,327) - - - (5,327) (58,386) - (63,713) - 4,072,660 150,103 (5002) 186,111 98,048 15,160 4,517,080 2,471,124 72,765 7,060,969 7,896,752

Expenses Operating Goods and Services 161,097 217,062 255,430 183,017 7,864 91,908 916,378 264,706 63,057 1,244,141 1,534,222 Labour 521,476 177,760 185,248 - 31,099 129,106 1,044,689 302,510 17,888 1,365,087 1,541,653 Amortization 342,739 - - - - - 342,739 156,892 57,415 557,046 736,619

1,025,312 394,822 440,678 183,017 38,963 221,014 2,303,806 724,108 138,360 3,166,274 3,812,494 Interest - 2,445 18,562 - - - 21,007 57,336 - 78,343 81,912 1,025,312 397,267 459,240 183,017 38,963 221,014 2,324,813 781,444 138,360 3,244,617 3,894,406

Annual surplus (deficiency) 3,047,348 (247,164) (464,242) 3,094 59,085 (205,854) 2,192,267 1,689,680 (65,595) 3,816,352 4,002,346

50 Regular Council Meeting Agenda - June 15, 2021 - Page 97 of 282

Village of Lions Bay Schedule 3 - Tangible Capital Assets - 2020 For the year ended December 31, 2020

Equipment & Furniture & Land WIP – Land Buildings Vehicles Improvements Water Sewer Transportation Storm Sewer General 2020 Total 2019 Total

Cost, beginning of year 11,695,765 2,242,223 2,423,674 193,206 7,140,830 795,715 4,541,130 101,450 2,393,965 31,527,958 29,239,687

Additions - - 97,399 47,986 - 1,119,259 225,134 - 267,292 1,757,070 2,532,333

Transfers - 94,613 15,159 - 2,319,795 - - (2,429,567) - -

Disposals - - - (43,647) - (467,458) - - - (511,105) (244,062)

Cost, end of year 11,695,765 2,336,836 2,536,232 197,545 9,460,625 1,447,516 4,766,264 101,450 231,690 32,773,923 31,527,958

Accumulated amortization, beginning of year - 890,720 1,442,460 89,456 3,055,177 658,338 3,018,017 81,016 - 9,235,184 8,858,487

Amortization - 57,042 175,828 7,456 198,069 76,544 96,193 1,242 - 612,374 557,046

Disposals - - - (18,477) - (467,458) - - - (485,935) (180,349)

Accumulated amortization, end of year - 947,762 1,618,288 78,435 3,253,246 267,424 3,114,210 82,258 - 9,361,623 9,235,184

Net carrying amount, end of year 11,695,765 1,389,074 917,944 119,110 6,207,379 1,180,092 1,652,054 19,192 231,690 23,412,300 22,292,774

25 51 Regular Council Meeting Agenda - June 15, 2021 - Page 98 of 282

Village of Lions Bay Schedule 4 - Tangible Capital Assets - 2019 For the year ended December 31, 2019

Equipment & Furniture & Land WIP – Land Buildings Vehicles Improvements Water Sewer Transportation Storm Sewer General 2019 Total 2018 Total

Cost, beginning of year 11,695,765 2,215,238 2,147,053 134,978 7,190,170 795,715 4,541,130 101,450 418,188 29,239,687 29,201,112

Additions - 26,985 451,352 58,228 19,991 - - - 1,975,777 2,532,333 398,555

Disposals - - (174,731) - (69,331) - - - - (244,062) (359,980)

Cost, end of year 11,695,765 2,242,223 2,423,674 193,206 7,140,830 795,715 4,541,130 101,450 2,393,965 31,527,958 29,239,687

Accumulated amortization, beginning of year - 834,655 1,445,017 81,119 2,909,230 600,923 2,907,769 79,774 - 8,858,487 8,360,817

Amortization - 56,065 166,847 8,337 156,892 57,415 110,248 1,242 - 557,046 497,670

Disposals - - (169,404) - (10,945) - - - - (180,349) -

Accumulated amortization, end of year - 890,720 1,442,460 89,456 3,055,177 658,338 3,018,017 81,016 - 9,235,184 8,858,487

Net carrying amount, end of year 11,695,765 1,351,503 981,214 103,750 4,085,653 137,377 1,523,113 20,434 2,393,965 22,292,774 20,381,200

26 52 Regular Council Meeting Agenda - June 15, 2021 - Page 99 of 282

COVID-19 BC Safe Restart Grant

The following schedule is unaudited.

27 53 Regular Council Meeting Agenda - June 15, 2021 - Page 100 of 282

COVID-19 BC Safe Restart Grant

In 2020, the Province of British Columbia, under the “COVID-19 Safe Restart Grant Program”, provided the Village of Lions Bay with a grant of $603,000 for increased operating costs and revenue shortfalls arising during the pandemic. The Village recognized the grant as income in 2020 and applied these funds to the programs impacted as follows:

2020

COVID-19 BC Safe Restart Grant received $603,000

Eligible Costs Incurred:

Computer and technology costs to improve (8,496) connectivity and virtual communications Revenue shortfalls (82,177) General government services (87,621) Protective services (31,691) Public works (25,880)

Total 2020 eligible costs incurred (235,865)

Balance, December 31, 2020 $367,135

28 54

Regular Council Meeting Agenda - June 15, 2021 - Page 101 of 282

Supplemental Information

Breakdown of 2020 Revenues Fees, Licenses and Permits (6%) Other Revenues (3%)

Grants (26%)

Taxation (39%) Utility Fees (26%)

Breakdown of 2020 Expenses

Parks, Recreation and Facilities (7%) Planning and Development (1%) Solid Waste (5%) Public Works (12%)

Water Fund (24%) Protective Services (13%)

Sewer Fund (3%)

General Government (35%)

Regular Council Meeting Agenda - June 15, 2021 - Page 102 of 282

Building Permit Statistics Year # of permits issued Value of construction # of new builds # of renovations 2016 16 1,294,999 0 16 2017 33 8,369,174 5 28 2018 18 3,939,850 0 18 2019 28 8,877,805 4 24 2020 22 2,641,262 1 21 *2019 includes $2,711,000 for a Municipal Project

Number of Building Permits Issued

2020 22

2019 28

2018 18

2017 33

2016 16

Year 0

0 5 10 15 20 25 30 35

Value of Construction

2020

2019

2018

2017

2016

Year

$0 $1 $2 $3 $4 $5 $6 $7 $8 $9 $10 Millions

Regular Council Meeting Agenda - June 15, 2021 - Page 103 of 282

Dog Licenses, Tree Permits, Film Permits

Dog Licences Issued by the Village 160

140 140 120 128

100 104 103 99 80

0 2016 2017 2018 2019 2020

Tree Permit Applications Received

10 10 10 8 8 6 6 6 4

0 2016 2017 2018 2019 2020

Regular Council Meeting Agenda - June 15, 2021 - Page 104 of 282

Film Permits issued

2020

2019

2018

2017

2016

0 1 2 3 4 5 6 7 8

Filming Revenue Received

$25,000

$20,000

$15,000

$10,000

$5,000

$0 2016 2017 2018 2019 2020

Regular Council Meeting Agenda - June 15, 2021 - Page 105 of 282

Accounts Payable

Property Assessments Assesssed Value of Residential Property

1,200

1,000

800

Millions 600

400

200

- 2016 2017 2018 2019 2020 1 Source: BC Assessment

2016 2017 2018 2019 2020 Residential Value (millions) 676,122 919,325 982,961 943,344 880,820 Change over previous year: 18.4% 36.0% 6.9% -4.0% -6.6%

Regular Council Meeting Agenda - June 15, 2021 - Page 106 of 282

Property Tax Statistics

Annual Lions Bay Property Taxes $3,500,000

$3,000,000

$2,500,000

$2,000,000

$1,500,000

$1,000,000

$500,000

$0 2016 2017 2018 2019 2020

Municipal School Tax Translink RCMP Regional District BC Assessment Muncipal Finance Authority

2016 2017 2018 2019 2020 Lions Bay Mill Rate 1.9490 1.4842 1.4449 *1.7028 *1.8815 (residential) Average Mill Rate (GVRD) 2.6677 2.0753 1.9506 1.9503 2.1743

* Includes infrastructure levy Source: LGDE Website

Regular Council Meeting Agenda - June 15, 2021 - Page 107 of 282

2020 RESIDENTIAL TAX RATES METRO VANCOUVER MUNICIPALITIES (TAX RATE PER $1,000 ASSESSED VALUE)

3.12820 MAPLE RIDGE 2.86370 PITT MEADOWS 2.73983 NEW WESTMINSTER 2.64750 PORT MOODY 2.62850 PORT COQUITLAM 2.59160 DELTA 2.56924 WHITE ROCK 2.46650 LANGLEY -C 2.27760 COQUITLAM 2.26882 BOWEN ISLAND 2.23940 LANGLEY -D 1.88708 SURREY 1.88150 LIONS BAY 1.87205 NORTH VANCOUVER -C 1.85845 NORTH VANCOUVER -D 1.80065 RICHMOND 1.71737 WEST VANCOUVER 1.70390 BURNABY 1.58076 VANCOUVER 1.50640 ANMORE 1.43025 BELCARRA

Year HOGs Claimed Online Applications Value Additional Regular 2016 372 42 $244,215 143 229 2017 378 67 $247,150 141 237 2018 354 61 $228,400 155 199 2019 374 77 $249,845 164 210 2020 375 137 $249,165 159 216

Number of Home Owner Grants Received

2020 375

2019 374

2018 354

2017 378

2016 372

Year

Regular Council Meeting Agenda - June 15, 2021 - Page 108 of 282

Property Tax Deferrals

Year Applications Value of Property Taxes

2020 103 $569,170

2019 103 $ 554,948

2018 102 $ 456,522

2017 95 $382,394

2016 82 $294,336

Property Tax Deferrals Received

2020

2019

2018

2017

2016

0 20 40 60 80 100 120

Regular Council Meeting Agenda - June 15, 2021 - Page 109 of 282

Accumulated Surplus: 2016 2017 2018 2019 2020 Unrestricted fund 1,158,540 1,245,364 1,588,103 2,309,454 3,264,819 Reserve fund 783,555 848,534 918,804 2,264,396 1,548,309 Capital fund 18,415,256 18,975,666 18,670,701 20,420,110 21,162,820 20,357,351 21,069,564 21,177,608 24,993,960 25,975,948

Accumulated Surplus

2020 3,228,624 1,548,309

2019 2,309,454 2,264,396

2018 1,588,103 918,804

2017 1,245,364 848,534

2016 1,158,540 783,555

Unrestricted fund Reserve fund

Net Financial Assets

2020 2,548,211

2019 2,682,178

2018 781,866

2017 228,252

2016 689,867

Regular Council Meeting Agenda - June 15, 2021 - Page 110 of 282

Census Statistics

Age Distribution by Population

85 years plus 20 80 to 84 years 10 75 to 79 years 35 70 to 74 years 55 65 to 69 years 110 60 to 64 years 135 55 to 59 years 115 50 to 54 years 140 45 to 49 years 130 40 to 44 years 95 35 to 39 years 70 30 to 34 years 40 25 to 29 years 40 20 to 24 years 65 15 to 19 years 75 10 to 14 years 65 5 to 9 years 80 0 to 4 years 45

Population decrease from 2011 census was 1.2%. Provincial increase was 5.6% Source: Statistics Canada, 2016 Census of Population

# of Persons per Household

5 or more persons 45

4 persons 90

3 persons 90

2 persons 210

1 person 60

Average Household size - 2.7 Source: Statistics Canada, 2016 National Household Survey

Regular Council Meeting Agenda - June 15, 2021 - Page 111 of 282

Income

$200,000 and over 125 $150,000 to $199,999 70 $125,000 to $149,999 60 $100,000 to $124,999 55 $90,000 to $99,999 30 $80,000 to $89,999 15 $70,000 to $79,999 30 $60,000 to $69,999 20 $50,000 to $59,999 30 $40,000 to $49,999 20 $30,000 to $39,999 15 $20,000 to $29,999 10 $10,000 to $19,999 10 Under $9,999 5

Source: Statistics Canada, 2016 Census of Population Total household Income in 2015 for private households Education

1020 50 50 100 1525 90 95 170 190 20 40 55 75 2510 100 40 10 280 315 50 60 200

Male Female

Source: Statistics Canada, 2016 Census of Population Total - Highest education level for the population aged 25 – 64

Regular Council Meeting Agenda - June 15, 2021 - Page 112 of 282

Looking Forward

Consolidated Financial Plan 2021 – 2025

2021 2022 2023 2024 2025 Revenues Taxation 1,627,006 1,674,513 1,723,360 1,773,672 1,825,494 Parcel Taxes 111,289 100,704 100,704 100,704 100,704 Infrastructure Levy 158,081 162,823 167,708 172,739 177,921 Utility Fees and Rates 1,228,265 1,263,104 1,298,947 1,335,825 1,373,767 Fees, Licenses and Permits 321,974 268,821 244,560 245,020 245,802 Grants 4,017,862 2,008,628 358,703 2,341,789 361,879 Proceeds from Borrowing 603,458 600,075 - 720,090 - Net Proceeds from Land Sales 398,280 - 4,500,000 - - Other 143,851 128,011 117,978 123,564 129,338 Grand Total 8,610,066 6,206,679 8511,959 6,813,402 4,214,905

Expenditures Amortization 612,690 682,740 833,635 902,635 971,495 General Government 1,058,269 956,834 950,734 974,566 997,949 Fire Services 399,180 373,194 377,418 373,728 377,965 Bylaw Services 109,462 53,666 54,886 56,137 57,414 Public Works 565,804 427,604 437,194 446,793 456,619 Planning and Development 123,188 68,699 70,134 71,603 73,099 Parks, Recreation and Facilities 270,512 266,057 272,019 278,127 284,388 Solid Waste 198,858 204,475 210,260 214,275 218,370 Sewer Fund 68,337 66,673 78,141 69,556 71,003 Water Fund 837,607 775,742 793,312 820,915 839,135 Interest Payments 85,813 95,594 105,661 103,158 118,697 Grand Total 4,329,719 3,971,278 4,183,385 4,311,493 4,446,134 Surplus 4,280,347 2,235,401 4,328,574 2,501,909 (251,229)

Adjustments Required to Balance Financial Plan to Conform with Legislative Requirements Non-cash items included in Annual Surplus (Deficit) Amortization on TCA’s 612,690 682,740 833,635 902,635 971,495 MFA Actuarial Gain on Debt (34,201) (38,561) (43,528) (49,114) (54,888) Cash Surplus 4,858,836 2,879,580 5,118,681 3,355,431 665,378

Cash items NOT included in Annual Surplus Repayment of Debt Principal (216,549) (244,610) (244,246) (176,067) (185,233) Capital Expenditures (5,525,177) (2,725,000) (3,791,600) (2,925,000) (2,574,400) Transfers from Surplus 1,585,650 415,609 3,747,630 84,309 2,438,110 Transfers from (to) Reserves: Gas Tax Fund (59,117) (62,053) (62,053) (65,229) (65,229) Infrastructure Levy (158,081) (162,823) (167,708) (172,739) (177,921) Wastewater Treatment Plant (87,282) (100,704) (100,704) (100,704) (100,704) Land Sales (398,280) - (4,500,000) - -

Financial Plan Balance - - - - -

Regular Council Meeting Agenda - June 15, 2021 - Page 113 of 282

Village of Lions Bay P.O. Box 141 – 400 Centre Road Lions Bay, B.C. V0N 2E0 Tel: (604) 921-9333 Fax: (604) 921-6643 www.lionsbay.ca

Improvements to Trudi's Trail by the Trailblazers Photo Credit: John Dudley Regular Council Meeting Agenda - June 15, 2021 - Page 114 of 282

Regular Council Meeting Agenda - June 15, 2021 - Page 115 of 282

Type Request for Decision Title 2020 Statement of Financial Information Author Pamela Rooke Reviewed By: Peter DeJong Date June 10, 2021 Version Issued for June 14, 2021 Regular Council Meeting

RECOMMENDATION THAT Council approve the 2020 Statement of Financial Information for submission to the Ministry of Municipal Affairs; and THAT the 2020 Statement of Financial Information be made available for public inspection.

ATTACHMENTS • Statement of Financial Information for the fiscal year ended December 31, 2020

KEY INFORMATION All local governments must prepare an annual Statement of Financial Information (SOFI) in accordance with the Financial Information Act. The SOFI must be approved by the CFO and Council and made available for public viewing by June 30 each year.

The SOFI includes: • Schedule of Guarantee and Indemnity Agreements • Schedule of Remuneration • Statement of Severance Agreements • Schedule of Amounts Paid to Suppliers for Goods or Services • Statement of Financial information Approval • 2020 Audited Financial Statements

Page | 1

Regular Council Meeting Agenda - June 15, 2021 - Page 116 of 282

FOLLOW UP ACTION Assuming the Resolution is approved, staff will submit the SOFI to the Ministry of Municipal Affairs by the June 30 deadline and make the report available for public inspection on the Municipal website and at the front counter at the Village Office.

Page | 2

Regular Council Meeting Agenda - June 15, 2021 - Page 117 of 282

SCHEDULE OF GUARANTEE AND INDEMNITY AGREEMENTS FOR THE FISCAL YEAR ENDED DECEMBER 31, 2020 PURSUANT TO THE FINANCIAL INFORMATION ACT

SECTION 5

This organization has not given any guarantees or indemnities under the Guarantees and Indemnities Regulation.

Information on all Contingent Liabilities and Commitments for this organization is included in Note 7 to the Financial Statements.

Pamela Rooke, CFO Ron McLaughlin Chief Financial Officer Mayor

Regular Council Meeting Agenda - June 15, 2021 - Page 118 of 282

THE MUNICIPALITY OF THE VILLAGE OF LIONS BAY

FINANCIAL INFORMATION ACT REPORT Year Ended December 31, 2020

SCHEDULE OF REMUNERATION SECTION 6

Name Position Remuneration* Expenses**

MAYOR & COUNCIL: Neville Abbott Councillor 8,253.35 Fred Bain Councillor 8,253.35 Norman Barmeier Councillor 8,253.35 Jaime Cunliffe Councillor 8,253.35 Ron McLaughlin Mayor 16,506.72

Total Council 49,520.12 -

STAFF: Employees in excess of $75,000:

Garth Begley Public Works Foreman 100,759.16 298.49

Hayley Cook Municipal Accountant 75,665.60 2,222.35

Peter DeJong Chief Administrative Officer 139,869.48 1,911.44

Nai Jaffer Public Works Manager 105,932.53 230.99

Kyle McCallum Public Works Technician 2 85,425.18 6,389.81

Neale Mullen Public Works Technician 1 83,740.09 343.11

Pamela Rooke Chief Financial Officer 111,834.13 2,484.79

Alberto Urrutia Public Works Treatment Plant Operator 1 117,820.66 1,005.00

Aidan Young Public Works Technician 1 87,670.66 1,182.71

Add amounts paid to Employees < $75,000: 444,827.27 3,408.89

Total Staff 1,353,544.76 19,477.58

TOTAL COUNCIL AND STAFF 1,403,064.88 19,477.58

RECONCILIATION OF AMOUNTS PAID: ADD: Benefits & Remittances paid by employer (non taxable) 239,715.79 Difference in Cash/ Accrual 7,203.33 Total $ 1,649,984.00

Total per Schedule 1 of the Financial Statements $ 1,649,984.00

* Remuneration includes taxable benefits and vacation payouts. 2020 included pay for 27 pay periods

** Expenses include travel expenses, memberships, tuition, relocation, vehicle leases, extraordinary hiring expenses, registration fees and similar amounts paid directly to an employee, or to a third party on behalf of the employee, and which has not been included in 'remuneration'.

Pamela Rooke Ron McLaughlin Chief Financial Officer Mayor Regular Council Meeting Agenda - June 15, 2021 - Page 119 of 282

SCHEDULE OF SEVERANCE AGREEMENTS FOR THE FISCAL YEAR ENDED DECEMBER 31, 2020 PURSUANT TO THE FINANCIAL INFORMATION ACT

SECTION 6 (7)

There were no severance agreements made between the Village of Lions Bay and its non-unionized employees during fiscal year 2020.

Prepared under the Financial Information Regulation, Schedule 1, subsection 6(8)

Pamela Rooke Ron McLaughlin Chief Financial Officer Mayor

Regular Council Meeting Agenda - June 15, 2021 - Page 120 of 282

THE MUNICIPALITY OF THE VILLAGE OF LIONS BAY

FINANCIAL INFORMATION ACT REPORT Year Ended December 31, 2020

SCHEDULE OF AMOUNTS PAID TO SUPPLIERS FOR GOODS AND SERVICES SECTION 7

Supplier Accounts Amounts Paid in 2020 Industra Construction Corporation (Water Tank, PRV and WWTP projects) 1,379,186.98 Revenue Canada (Payroll remittances - Tax, CPP, EI; GST remittances) 355,796.44 South Coast BC Transportation Authority *** 224,968.91 Waste Control Services Inc. (Solid Waste, Recycling and Organics Collection) 187,125.09 BA Blacktop Ltd (Road Paving project) 179,543.53 Municipal Pension Plan (Payroll - employee and employer payments) 171,273.97 Metro Vancouver (Debt Repayment) 141,652.57 Municipal Finance Authority (Equipment and Fleet Loan Repayment, tax requisition) 111,983.48 G E Koba Enterprises Inc (Lions Bay Avenue Stairs project) 84,000.00 AON Canada Inc (Insurance) 65,119.00 ISL Engineering and Land Services Ltd. (PRV design and engineering, Oceanview drainage) 54,393.08 Metro Vancouver Regional District *** 54,100.00 BDO Canada LLP (Audit) 51,003.22 Canadian Septic Inc. (Klatt Building Septic Field) 48,241.80 EHD Consulting Ltd. (WWTP project) 47,422.95 Associated Fire Safety Equipment (Fire uniforms, turn out gear, protective equipment) 46,183.63 E-COMM (Fire Department and Public Works Radios) 44,859.00 Sea to Sky Network Solutions (IT Support and Equipment) 42,904.66 BC Hydro (Utilities) 40,160.81 BC Assessment Authority *** 38,135.58 Pacific Blue Cross (Extended Health Benefits - employee and employer payments) 36,489.59 Absolute Power Ltd. (Village Hall generator) 35,648.40 Workers Compensation Board of BC (Payroll - employer remittances) 34,048.04 ICONIX Waterworks LP (Watermain parts) 28,879.57 Your City Solutions Inc. (Asset Management Phase 2 project) 27,243.30

Total for Suppliers Paid > $ 25,000 3,530,363.60

Other Supplier Payments 940,329.55

All Payments 4,470,693.15

*** Other Taxing Authority Payments

The Village prepares the Schedule of Suppliers of Goods and Services based on actual disbursements through the accounts payable system which is on a cash basis. The audited Financial Statements figure is based on an acrrual basis, therefore, this figure will be significantly different. There are also a number of payments included in the Supplier report that are not considered operating expenses in the audited Financial Statements such as capital expenditures, payments made to other authorites for tax requisitions, refunds, and payroll related expenses. Regular Council Meeting Agenda - June 15, 2021 - Page 121 of 282

STATEMENT OF FINANCIAL INFORMATION APPROVAL FOR THE FISCAL YEAR ENDED DECEMBER 31, 2020 PURSUANT TO THE FINANCIAL INFORMATION ACT

SECTION 9 (2)

The undersigned, as authorized by the Financial Information Regulation, Schedule 1, subsection 9(2), approves all the statements and schedules included in this Statement of Financial Information, produced under the Financial Information Act.

______Pamela Rooke Ron McLaughlin Chief Financial Officer Mayor, on behalf of Council Date: June xx, 2021 Date: June xx, 2021

Regular Council Meeting Agenda - June 15, 2021 - Page 122 of 282

MANAGEMENT REPORT FOR THE FISCAL YEAR ENDED DECEMBER 31, 2020 PURSUANT TO THE FINANCIAL INFORMATION ACT SECTION 9

The Financial Statements contained in this Statement of Financial Information under the Financial Information Act have been prepared by management in accordance with generally accepted accounting principles or stated accounting principles, and the integrity and objectivity of these statements are management’s responsibility. Management is also responsible for all the statements and schedules, and for ensuring that this information is consistent, where appropriate, with the information contained in the financial statements.

Management is also responsible for implementing and maintaining a system of internal controls to provide reasonable assurance that reliable financial information is produced.

The Council is responsible for ensuring that management fulfils its responsibilities for financial reporting and internal control and exercises this responsibility through the external auditors. The external auditors have met with Council.

The Council has the responsibility for assessing the management systems and practices of the corporation.

The external auditors, BDO Canada LLP, conduct an independent examination, in accordance with generally accepted auditing standards, and express their opinion on the financial statements. Their examination does not relate to the other schedules and statements required by the Act. Their examination includes a review and evaluation of the corporation's system of internal control and appropriate tests and procedures to provide reasonable assurance that the financial statements are presented fairly. The external auditors have full and free access to the Council and meet with them on an annual basis.

On behalf of the Village of Lions Bay,

Pamela Rooke Chief Financial Officer June xx, 2021

Regular Council Meeting Agenda - June 15, 2021 - Page 123 of 282

Type Request for Decision Title Portable Toilet and Kiosk Feedback and Action Pamela Rooke & Peter Author Nai Jaffer Reviewed By: DeJong Date June 9, 2021 Version Issued for June 15, 2021 Council Meeting

Recommendation: (1) THAT staff be directed to complete a camouflage wrap for the Upper Bayview PRV Kiosk only.

Attachments: (1) PRV Kiosk Letter (2) Portable Toilet Letter (3) Resident Feedback (Redacted)

Key Information:

At the May 4, 2021, Council meeting, Council was presented with a staff report identifying the feedback received in response to a two-week publication in the Village Update requesting feedback from residents in the Village for the potential wrapping of the PRV Kiosks. The results of that engagement were as follows: PRV SITE Respondent Upper Bayview Mountain School Site Address / Location Upper Bayview 1 Camouflage Camouflage Camouflage Upper Bayview 2 Camouflage Camouflage Camouflage Upper Bayview 3 Camouflage Camouflage No Preference Upper Bayview 4 Camouflage No Preference No Preference Upper Bayview 5 Camouflage No Preference No Preference Upper Bayview 6 Camouflage No Preference No Preference Upper Bayview 7 Camouflage No Preference No Preference Upper Bayview 8 Camouflage No Preference None Crosscreek Road 1 Camouflage Camouflage Camouflage Lions Bay Avenue 1 Other Other Other

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Regular Council Meeting Agenda - June 15, 2021 - Page 124 of 282

No feedback was received from residents on Mountain Drive or Bayview near the School. As you can see, of the 10 residents that responded, 8 lived on Upper Bayview and their recommendation for the wrapping of the PRV Kiosk in a camouflage print was unanimous.

Subsequent to this solicitation for feedback, Councillor Abbot, after engagement with several residents on Mountain Drive, suggested staff perform a mail-out to residents in the vicinity of the other two kiosks as a second attempt to solicit feedback. Concurrently, the potential placement of a portable toilet was considered for the Mountain Drive area in order to provide facilities for hikers to use. As a consequence, staff conducted two separate mail outs as follows:

1. Residents with a 300-meter radius of each of the two PRV Kiosks on Bayview by the school and on Mountain Drive were provided with individually addressed letters requesting feedback on the treatment of the PRV Kiosks. A total of 75 letters were mailed out. 2. Residents between 210 and 280 Mountain Drive in respect of the potential placement of a portable toilet at the Mountain Drive PRV site or at the entrance to the tennis courts. A total of 9 individually addressed letters were mailed.

Both letters, attached for information, were mailed out on June 1, 2021. The responses received by June 11, 2021, are as follows:

• PRV Kiosk Wraps: 6 responses from a total of 75 letter mailed out. Responses were as follows: o A resident living near Trudi’s trail requested the kiosk not be wrapped, o A resident on Sunset Drive requesting that both kiosks (presumably) be wrapped in camouflage, and o A resident on Bayview Road requesting that the kiosk not be wrapped but that an arts treatment be applied, o A resident on Stewart Road requesting that both kiosks not be wrapped, o A resident on Sunset requesting that the kiosks not be wrapped, and o Former Mayor Douglas Miller who is opposed to wrapping the kiosks and also noted as follows:

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Regular Council Meeting Agenda - June 15, 2021 - Page 125 of 282

“I have discussed this issue with other residents (including those living in close proximity to the kiosks) while walking the dogs. I have yet to encounter anyone who thinks that this would be an appropriate expenditure of funds.” • Portable Toilet on Mountain Drive: 4 responses out of 9 letters mailed out. All four opposed to the placement of a portable toilet on Mountain Drive.

Any correspondence received between June 11, 2021, and the Regular Council Meeting on June 15, 2021, will be included as on table correspondence.

In respect of the feedback for the PRV Kiosk wraps, staff believe it best to leave the Mountain Drive PRV Kiosk and the Bayview Kiosk by the school in their current state and to only proceed with the wrap of the Mountain Drive Kiosk. This does not preclude us from wrapping the other kiosks at a future date should public sentiment change, nor does it preclude us from sourcing some other form of treatment such as an art installation piece. However, based upon the volume of feedback given the number of direct mail letters, we do not see an urgency to perform any treatment at the present time.

In respect of the portable toilet, it’s clear that the few residents we reached out to along the area where the unit was proposed are overwhelmingly opposed to this idea. In response, staff recommend not installing a second unit in this area.

Staff have increased the cleaning frequency of the existing unit at the Sunset Trailhead from once a week (Tuesdays) to twice per week (Monday and Friday) to alleviate over-use. Should this not prove sufficient, staff will look into the ordering and placement of a second unit in the same location.

Options:

(1) Approve the recommendations set out at the beginning of this report; (2) Amend the recommendations and then approve them; (3) Provide staff with alternate direction.

Preferred Option: Option 1 will see only the Upper Bayview Kiosk wrapped in a camouflage print, leaving the other two as is. Some initial landscaping will be conducted but the

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majority of the planting and upgrades will occur in the fall when the weather is more conducive to planting.

Financial Considerations: The budget for the kiosk wrap is within the project budget for the 3-PRV Station Project.

Legal Considerations: None

Follow Up Action: Staff will proceed with obtaining three quotes and then executing the PRV wrap for the kiosk on Upper Bayview.

Communication Plan: Staff will communicate with the residents who provided their feedback to the porta potty letter to advise of the outcome and to those regarding the Upper Bayview PRV wrap feedback request. Renderings of the wrap for Upper Bayview will be provided, and a design will be selected based in part upon their feedback.

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Regular Council Meeting Agenda - June 15, 2021 - Page 127 of 282

TH E M U N I C I PAL I TY OF TH E VI L L AGE OF L I ON S B AY

May 26, 2021 File: 5600 Water Supply & Distribution Resident Mountain Drive, Bayview Road, and Stewart Road Lions Bay, BC V0N 2E0

Dear Resident:

RE: Pressure Reducing Valve Station Kiosk Wraps

You are receiving this letter because you live within a 300-meter radius of the new pressure reducing valve (PRV) stations across from the school on Bayview Road and across from 220 Mountain Drive. Council has directed staff to perform a more focused outreach to solicit feedback from residents with respect to the final treatment of these two kiosks. Clear feedback was already received regarding the Upper Bayview kiosk from residents in that neighbourhood.

The current plan is to perform some minimal landscaping at each of the locations by adding some low growing native ground cover to green the disturbed areas around the PRV stations so as not to interfere with internal access to the stations. In addition to this, staff are planning to have each kiosk covered in a vinyl wrap using a natural vegetation scene to make them blend into the background. The estimated cost to camouflage wrap the kiosks is approximately $10,000.00 per kiosk.

Please let us know if you would like to see one or more of the kiosks wrapped in a camouflage wrap or if you’d like them to remain in their current state? Please email [email protected] with your response and indicate your address and preference. We would appreciate having your responses before the end of day on June 14, 2021.

Sincerely,

Nai Jaffer, Public Works Manager P.O. Box 141 – 400 Centre Road, Lions Bay, British Columbia, V0N 2E0 Tel: (604) 921-9333 / Fax: (604) 921-6643 www.lionsbay.ca Regular Council Meeting Agenda - June 15, 2021 - Page 128 of 282

TH E M U N I C I PAL I TY OF TH E VI L L AGE OF L I ON S B AY

May 27, 2021 File: 5340 Wastewater

Resident 210 to 280 Mountain Drive

Dear Resident:

RE: Portable Toilet Facility

We have been made aware of several instances whereby hikers have been defecating on trails and even on private residential property within the Village. In one instance, an individual hiker was caught in the act adjacent to a resident’s hot tub. Given this objectionable activity, Council is considering the placement of a couple of additional portable toilets in the following areas:

1. At gravel school parking lot adjacent to the trail head, and 2. On Mountain Drive adjacent to the PRV or near the entrance to Trudi’s trail.

Because you reside adjacent to one of these locations, we are reaching out to obtain your thoughts on this issue. If you strongly feel one way or the other, please email [email protected] so we may record your position. Please note that email responses to the [email protected] account is subject to being included in Council Correspondence.

Sincerely,

Naizam(Nai) Jaffer, Public Works Manager

P.O. Box 141 – 400 Centre Road, Lions Bay, British Columbia, V0N 2E0 Tel: (604) 921-9333 / Fax: (604) 921-6643 www.lionsbay.ca Regular Council Meeting Agenda - June 15, 2021 - Page 129 of 282 Regular Council Meeting Agenda - June 15, 2021 - Page 130 of 282 Regular Council Meeting Agenda - June 15, 2021 - Page 131 of 282

From: To: Lions Bay Feedback Subject: Portable Toilet Facility Date: Friday, June 4, 2021 12:08:41 PM

Hi, I am responding to the letter received re placing portable toilets at the school parking lot and on Mountain drive adjacent to the PRV or near the entrance to Trudi's trail. While I support the one at the school parking lot, I am strongly opposed to the one on Mountain. I absolutely do NOT want it across the street from our house.

It's bad enough that Mountain Dr residents have to deal with parking, and traffic issues, not to mention impacts on the side of Mountain where cars park, but we now have to have an unsightly toilet (and smell) on our street? No thank you. This seems very unfair. When are Mountain Dr. residents going to see a benefit from being the village's parking lot (and future revenue source if street pay parking goes into effect)?

I would suggest that the second portable toilet go next to the one at the Sunset trailhead OR at the top of the Sunset trailhead off the Sunset cul de sac.

While I recognize that we do need additional toilet facilities, I hope that council is looking at other measures (signage, education, joint activities with other levels of government, permanent washrooms, etc.) and not just installing additional portable toilets.

Thank you. Rebecca Caspersen Regular Council Meeting Agenda - June 15, 2021 - Page 132 of 282

From: To: Lions Bay Feedback Subject: Valve nation feedback Date: Friday, June 4, 2021 5:09:47 PM

Re: Valve station feedback

We are glad to read that those areas are being fixed up because, as they stand now, they are terribly unsightly. I am not sure if "minimal landscaping" will improve it. Is there money in the budget to pay for the wraps or will this be added to our taxes? We prefer the camouflage wraps.

Thank you,

Sunset Dr. Regular Council Meeting Agenda - June 15, 2021 - Page 133 of 282

From: To: Lions Bay Feedback Subject: Kiosk wraps Date: Sunday, June 6, 2021 11:00:06 AM

I, mortaza darvazehban, live at bayview road, and drive by the valve often as I live a few houses down from it. I disagree with the cost of the wraps for the kiosks and also feel the look is more appropriate for the city, where lions bay is a village that wants to embrace artists and support local businesses. There are many great artists that would appreciate the work and do it for a much less cost. For example, in squamish there is a well known artist that does west coast murals of orcas and eagles and the howe sound . As well, the kiosks are chemical plastic that peels in the sun; we have too much plastic in the world and let's try and keep the village green and environmentally friendly, while supporting local businesses and artists at a much lower cost. We can put some planters and plants and art with colour; much friendlier and nicer. Thank you, that's my opinion Morey Here's some examples of his art Regular Council Meeting Agenda - June 15, 2021 - Page 134 of 282

From: To: Lions Bay Feedback Cc: Lions Bay Office Subject: Feedback As Requested: Portable Toilet installation proposal Date: Sunday, June 6, 2021 9:29:51 PM

Hello Nai and Council,

Thank you for the opportunity to provide feedback on your proposal to install portable toilet facilities at the trail head by the school parking lot and/or on Mountain Drive. Please see below our family’s response:

Short response: 1. We do NOT support the proposal to locate a portable toilet near the entrance to Trudi’s Trail on Mountain Drive, nor adjacent to the PVR station on Mountain Drive. 2. We conditionally support the location of portable toilets at key trail heads in the Village. 3. We propose two alternative solutions.

Long(er) response: As a family of avid hikers, we appreciate and live by the Centre for Outdoor Ethics’ “leave no trace” principles that outline how to behave in the outdoors to minimize human impact on the environment. https://lnt.org/why/7-principles/ Three of these principles: Plan ahead, Dispose of Waste Properly, and Be Considerate of Others … must be considered not only at the beginning and end of a day or longer (overnight) hike that starts in our Village, but also while on the trails. By providing portal toilets without providing education on these principles and how to action them, we question if Lions Bay will be seen as “protecting” only our own properties without consideration of the surrounding lands and streams, including our watershed. Installation of portable toilets at trail heads without signage or other education about what to do if “nature calls” while on the trails serves to only “move” the problem away from our residential properties onto the trails.

We propose two alternative, in our view, better solutions to the problem:

Our preferred solution: 1. No installation of portable toilets. Rather, investment in educational signage at Village trail heads, at the Village General Store, on our Village website, accompanied by a social media campaign. This is a cheaper alternative than portable toilet installation and maintenance, and it demonstrates that Lions Bay residents are not only concerned with our own personal property, but that we also care about our watershed and the environment in general.

A second option: 2. A combination of i. well-maintained portable toilets at strategic locations and ii. Education, signage, and digital promotion, as outlined in #1 above about “how to go to the bathroom in the woods”.

The second option requires that any portable toilets installed by the Village must be well- maintained. The toilet at the north entrance to the Lions Trail often has toilet paper strewn outside Regular Council Meeting Agenda - June 15, 2021 - Page 135 of 282 the facility and the door was recently off the hinges. If toilets can be well-maintained, strategic locations would be those that are in locations with the most foot traffic, i.e., at the northern trail head on Sunset Drive and, as suggested, at the trail head off the school parking lot; perhaps also near the Village Store at the start of the Centennial Trail; installing a second toilet at the Sunset Drive trail head may be helpful if one is “out of order” and to address peak usage times.

We welcome the opportunity for further dialogue on this issue, including support to action the education and social media campaign suggestions.

Sincerely,

Lena Cuthbertson & Family

Regular Council Meeting Agenda - June 15, 2021 - Page 136 of 282

Regular Council Meeting Agenda - June 15, 2021 - Page 137 of 282

From: To: Lions Bay Feedback Subject: Portable Toilet Facility Date: Monday, June 7, 2021 1:26:04 PM

Attention: Naizam Jefferson

In reference to your May 31 Correspondence thank you for opportunity to provide feedback on above topic.

We are aware of hikers showing disrespect for our village, by littering, very loud talking early in the morning and changing clothing in public in an unacceptable manner. We have no evidence of them defecating on private property but evidently it does happen.

We at Mountain Drive object to a portable toilet being placed in any residential area in Lions Bay especially on Mountain Drive adjacent to private dwellings. We agree to one or two being placed at the parking lot by the school plus an additional one at Sunset Drive. These should be maintained on a regular basis.

As an alternative to installing portable toilet facilities, the village should consider posting its expectations (etiquette) for visitors/hikers as to how to conduct themselves on village property including trails. These could be posted on signs in strategic locations in the village.

Look forward to hearing of Council’s final decision on this matter.

Marie Barreto Alexandra Brown

Sent from my iPhone Regular Council Meeting Agenda - June 15, 2021 - Page 138 of 282

From: To: Lions Bay Feedback Subject: PRV kiosks Date: Thursday, June 10, 2021 9:19:19 AM

Good morning Nai

I personally think that the Village has more important uses for the $30,000 being proposed for “decorating” the kiosks.

I have discussed this issue with other residents (including those living in close proximity to the kiosks) while walking the dogs. I have yet to encounter anyone who thinks that this would be an appropriate expenditure of funds. douglas

Douglas Miller Regular Council Meeting Agenda - June 15, 2021 - Page 139 of 282

From: To: Lions Bay Feedback Subject: Pressure Reducing Valve Staion Kiosk Wraps - Bayview/Mountain Date: Friday, June 11, 2021 9:57:49 AM

Hello Public Works,

I have reviewed your letter re: the PRV stations.

I like the idea of minimal landscaping at each box, that will help it blend into the background.

I do NOT think it is worth spending that kind of money to "camouflage wrap" the box. I don't think the camo does anything other than draw attention to the boxes. I expect all the boxes will end up with some sort of graffiti on them and the wrap would make it harder to remove or paint over. $10K is far too much to spend on this!

Thanks, Nancy Resident Stewart Road Regular Council Meeting Agenda - June 15, 2021 - Page 140 of 282

From: To: Naizam Jaffer; Lions Bay Feedback Cc: Neville Abbott; Fred Bain; Jaime Cunliffe; Norman Barmeier Subject: PRV kiosk wraps Date: Friday, June 11, 2021 11:32:22 AM

Hi Nai,

Thank you for the letter requesting input on the above. I drive or walk by two of these eyesores every time I leave my house: the ones on Mountain and Bayview.

I really believe residents should have been consulted on the aesthetic aspects of the PRVs when the designs were first considered during the previous council term, and before the additional design for the third was decided in 2019. This would have avoided changing the look of some of our neighbourhoods forever. I hope future designs will consider the rural character of our village and residents' wishes, which I hope will mean no more of these ugly boxes in Lions Bay.

Quick question: how many times per year, under normal circumstances, do staff have to enter each structure?

Getting to the current question as to which colour lipstick to put on the pig: we received our property tax bill last week. Our house is an averagely assessed property and the amount we will pay into village coffers this year (the General Municipal line item) is just over $2,500. This means the cash we PLUS three other households pay to the village this year will cover the cost of one vinyl wrap. It would take 12 similar households' payments to cover the cost of three wraps... that's the whole of my street (Sunset south) paying taxes this year just for wraps! Clearly this is not wise use of tax dollars.

Even if we spend this money, no matter what we do in an attempt to lessen the visual impact of these PRVs, it won't really hide the kiosks in any case.

In my view, screening with indigenous vegetation, including shrubs - which would hopefully conceal the concrete bases and soften the look of the industrial-style PRV kiosks - is the best option. I don't know what this is going to cost, but something has to be done. I think a matte coating would have been a better choice than the high- gloss green we now have, but I guess it's too late for that now.

There are also bollards around the PRVs which look out of place and stick out like sore thumbs (literally - they're white poles with a "bandaid" ring of red around the top ;-).

The truth is, the damage is done. Many of us pay the taxes and costs of living in Lions Bay, because we want this rural lifestyle, close to nature. Had we had the choice up front, paying the extra staff hours it would take to access underground PRVs on the infrequent occasions it is required would have been worth it to avoid what we're now stuck with. It may even have been the cheaper option, given that there'd likely be less aboveground maintenance of the kiosk and/or vegetation?

Unfortunately, this decision was made without consulting those most impacted AND footing the bill: us residents. It truly is just too, too bad. Regular Council Meeting Agenda - June 15, 2021 - Page 141 of 282

Thanks for listening.

Penny Regular Council Meeting Agenda - June 15, 2021 - Page 142 of 282

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TREES, VIEWS & LANDSCAPES COMMITTEE MEETING OF THE VILLAGE OF LIONS BAY HELD ON THURSDAY, May 27th, 2021 at 9:30 AM ON SITE: 255 OCEANVIEW ROAD

MINUTES

In Attendance: Simon Waterson (Chair), Jim Cannell, Mike Jury & Jay Barber

1. Call to Order The Chair called the meeting to order at 09:31

2. Appointment of Recorder Simon was appointed as the recorder.

3. Approval of the Agenda Moved/Seconded THAT the agenda be approved, as circulated.

4. Public Questions & Comments none

5. Approval of Minutes Moved/Seconded THAT the Trees, Views and Landscapes Committee approves the April 30th, 2021 Trees, Views and Landscapes Committee minutes, as distributed.

6. Business Arising from the Minutes None

7. Unfinished Business None

8. New Business A. Tree Cutting Application #110 – 255 Oceanview Road Moved/Seconded THAT the Trees, Views and Landscapes Committee recommends to Council THAT Council approves the Tree Cutting Permit Application No. 110, subject to the following: a. Cutting, topping and trimming is to be in accordance with the photos and requested work in the application materials; b. The applicant must clean up and remove all associated debris; c. The Tree Committee suggests that the “nesting” by-law that existed at the time of the application should be honored. The removal of these trees has a direct impact on the construction work being carried out by the applicant; Regular Council Meeting Agenda - June 15, 2021 - Page 152 of 282 Minutes – Trees, Views, and Landscapes Committee – May 27th, 2021 Village of Lions Bay Page 2 of 2

d. The tree cutting permit shall be valid for a period of three years subject only to confirmation prior to any cutting, or repeated cutting, within that period of: i. Compliance with the bylaw restrictions regarding bird nesting season, ii. A traffic control plan approved by Public Works, and damage deposit, arborist/contractor’s WorkSafe BC certificate and insurance in compliance with Municipal requirements and any other requirements of the bylaw. CARRIED

9. Public Questions & Comments None

10. Adjournment Moved/Seconded THAT the Trees, Views and Landscapes Committee meeting be adjourned.

Time Adjourned: 09:48

Date approved by Committee: Regular Council Meeting Agenda - June 15, 2021 - Page 153 of 282

Type Request for Decision Trees, Views and Landscapes Bylaw No. 393, 2007, Amendment Bylaw No. Title 603, 2021 Author Peter DeJong Reviewed By: Nai Jaffer; Karla Duarte Date June 10, 2021 Version Issued for June 15, 2021 Regular Council meeting

Recommendation:

1. THAT Trees, Views and Landscapes Bylaw No. 393, 2007, Amendment Bylaw No. 603, 2021 be introduced and read a first, second and third time.

2. THAT Council set down a Special Meeting for Thursday, June 17, 2021 at 7 pm to consider adoption of Trees, Views and Landscapes Bylaw No. 393, 2007, Amendment Bylaw No. 603, 2021.

Attachments:

(1) Trees, Views and Landscapes Bylaw No. 393, 2007, Amendment Bylaw No. 603, 2021 (2) Draft Consolidation of Trees, Views and Landscapes Bylaw No. 393, 2007

Key Information:

At the Council meeting on May 25, 2021, Council, after discussing the nesting protection provisions of the BC Wildlife Act and the Canada Migratory Birds Convention Act and Migratory Bird Regulation, passed the following resolution:

THAT Council directs staff to amend Trees, Views and Landscapes Bylaw No. 393, 2007 to prohibit tree cutting during the applicable nesting season with the provision that a person may submit an application in cases of demonstrated hardship;

AND FURTHER THAT a person must obtain a Qualified Professional other than a Certified Arborist to inspect the tree during nesting season.

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Regular Council Meeting Agenda - June 15, 2021 - Page 154 of 282

The attached amending bylaw provides for the forgoing direction via amendments to the definitions section of the tree bylaw and some parameters for consideration of exceptions, including incorporation of the federal nesting calendar for our region, which includes distinctions between levels of activity throughout the relevant period.

There are several building permits with construction values in the several millions of dollars, as well as other processes, including two of the Encroachment Agreements Council approved at the last meeting (one of which is on this agenda), which will be affected by the amendments in Bylaw 603. Tree cutting applications are pending on these shortly.

It should also be noted that there is nothing the Municipality can do to prevent an owner from clear-cutting their lot (eg: in preparation for constructing a new home or undertaking an extensive landscaping project); yet that undertaking can be thwarted by preventing access to the lot for construction by prohibiting the removal of a few trees on the adjacent municipal boulevard. These are matters the Council will need to take into consideration on future tree cutting permit applications and requests for exceptions to the nesting provision.

The existing Schedule E to the bylaw, which sets unattainable levels of Municipal service, thereby setting up the Municipality for liability, is also deleted. Staff will continue to work on a new policy in respect of inspections for Municipal trees, as well as exploring further amendments to the tree bylaw after consultation with the tree committee.

Options:

(1) Approve the recommendation; (2) Amend the draft bylaw and then approve the recommendation; (3) Direct staff otherwise.

Preferred Option: Option 1.

Follow Up Action: Bring the bylaw back for adoption at the next regular meeting, or sooner.

Communication Plan: Give notice in the Village Update and on every building or development permit inquiry of the need to plan ahead for tree removal, if required, outside of the nesting period.

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Regular Council Meeting Agenda - June 15, 2021 - Page 155 of 282

Village of Lions Bay Trees, Views and Landscapes Bylaw No. 393, 2007, Amendment Bylaw No. 603, 2021

Adopted:

PO Box 141, 400 Centre Road, Lions Bay, BC V0N 2E0 Phone: 604-921-9333 Fax: 604-921-6643 Email: [email protected] Web: www.lionsbay.ca Regular Council Meeting Agenda - June 15, 2021 - Page 156 of 282 Village of Lions Bay Trees, Views and Landscapes Bylaw No. 393, 2007, Amendment Bylaw No. 518, 2017 Page 2

Village of Lions Bay Trees, Views and Landscapes Bylaw No. 393, 2007, Amendment Bylaw No. 603, 2021

The Council of the Village of Lions Bay, in open meeting assembled, enacts as follows:

1. This Bylaw may be cited for all purposes as "Village of Lions Bay Trees, Views and Landscapes Bylaw No. 393, 2007, Amendment Bylaw No. 603, 2021".

2. Schedule E of Village of Lions Bay Trees, Views and Landscapes Bylaw No. 393, 2007 is hereby deleted.

3. The definitions in section 2 of Village of Lions Bay Trees, Views and Landscapes Bylaw No. 393, 2007 are hereby amended as follows:

(a) The definition of Hazardous Tree is deleted and replaced with the following:

“Hazardous Tree” means any tree which, due to its location, condition or any other circumstance, has been determined, by the Administrator, on advice from a Certified Arborist, the Works Manager or the Tree Committee, to present an unacceptable risk to existing or planned Municipal infrastructure or the safety of persons, private property or any other tree(s).”

(b) The following definition is added after the definition of Pruning:

“Registered Professional Biologist” means a person authorized by the College of Applied Biology to practice in the Province of British Columbia.”

3. Section 3.4.8 of Village of Lions Bay Trees, Views and Landscapes Bylaw No. 393, 2007 is deleted and replaced with the following:

“3.4.8 In order to protect nesting birds, no tree cutting may be carried out between March 26th and August 16th in any given year, unless:

3.4.8.1 the cutting is required to deal with a Hazardous Tree;

3.4.8.2 the cutting is approved by the Council as an exception where the application is connected to a building permit or other process which, if delayed, the Council considers would Regular Council Meeting Agenda - June 15, 2021 - Page 157 of 282 Village of Lions Bay Trees, Views and Landscapes Bylaw No. 393, 2007, Amendment Bylaw No. 518, 2017 Page 3

result in hardship to the applicant and the Council may consider:

3.4.8.2.1 the circumstances of the applicant;

3.4.8.2.2 the scope and location of the application;

3.4.8.2.3 the timing of the cutting in relation to the nesting calendar attached as Schedule “E” to this bylaw;

3.4.8.2.4 the requirement for a nesting survey by a Registered Professional Biologist.

READ A FIRST TIME this day of , 2021 READ A SECOND TIME this day of , 2021 READ A THIRD TIME this day of , 2021

ADOPTED this day of , 2021

Mayor

Corporate Officer

Certified a true copy of Bylaw No. 603, 2021 as adopted.

Corporate Officer

Regular Council Meeting Agenda - June 15, 2021 - Page 158 of 282

SCHEDULE “E”

NESTING ZONES AND CALENDARS

Legend for calendars: Number of species in percentage (Blue markers show extreme dates predicted for some atypical parts of the nesting zone where nesting could be earlier or later).

The legend provides the colour scheme for nesting calendars in zone A broken down into the following six categories: 0 percent, less than 5 percent, 6 to 10 percent, 11 to 20 percent, 21 to 40 percent, 41 to 60 percent and 61 to 100 percent. In addition, markers show extreme dates predicted for some atypical parts of the nesting zone where nesting could occur earlier or later. The rest of the calendar dates are zero percent. Regular Council Meeting Agenda - June 15, 2021 - Page 159 of 282

For nesting zone A1, within the species used, there are 55 species known to nest in forest habitats. The percentages of species actively nesting are:

• less than 5 percent from o March 26 to 30 and from August 8 to 9, • 6 to 10 percent from o March 31 to April 1 and from August 5 to 7, • 11 to 20 percent from o April 2 to 13 and from August 1 to 4, • 21 to 40 percent from o April 14 to 24 and from July 28 to 31, • 41 to 60 percent from o April 25 to May 5 and from July 20 to 27, • 61 to 100 percent from o May 6 to July 19.

The extreme date markers are on March 12 and August 11. The rest of the calendar dates are zero percent.

For nesting zone A1, within the species used, there are 75 species known to nest in open habitats. The percentages of species actively nesting are:

• less than 5 percent from o March 30 to April 1 and from August 13 to 16, • 6 to 10 percent from o April 2 to 9 and from August 8 to 12, • 11 to 20 percent from o April 10 to 17 and from August 1 to 7, • 21 to 40 percent from o April 18 to May 1 and from July 28 to 31, • 41 to 60 percent from o May 2 to 12 and from July 22 to 27, • 61 to 100 percent from May 13 to July 21.

The markers are on March 16 and August 17. The rest of the calendar dates are zero percent.

Regular Council Meeting Agenda - June 15, 2021 - Page 160 of 282

Village of Lions Bay Trees, Views and Landscapes Bylaw No. 393, 2007 Office Consolidation

This document is an office consolidation of Village of Lions Bay Trees, Views and Landscapes Bylaw No. 393, 2007 (formerly Village of Lions Bay Tree Bylaw No. 393, 2007) with subsequent amendments adopted by the Village of Lions Bay.

All persons making use of this consolidation are reminded that it has no Council sanction, that amendments have been incorporated only for convenience of reference, and that for all purposes of interpretation and application, the original bylaws should be consulted. The Village of Lions Bay will, in no event, be liable or responsible for damages of any kind arising out of the use of this consolidation.

This is not the official version of Village of Lions Bay Trees, Views and Landscapes Bylaw No. 393, 2007, as amended, nor is it admissible in a court of law. For such purposes, official certified copies of the original bylaws can be obtained from the Village Office or by contacting us at: [email protected]

List of Amending Bylaws

Bylaw No. Section Description Adopted 465 3.1(9) Amends s.3.4.1.4 September 2, 2014 491 All Various amendments to text and schedules July 19, 2016 497 3.4.1.4 Amend references to previous bylaw number January 1, 2017 518 All Various amendments to text and schedules April 4, 2017 Regular Council Meeting Agenda - June 15, 2021 - Page 161 of 282

VILLAGE OF LIONS BAY BYLAW No. 393, 2007

TREES, VIEWS AND LANDSCAPES BYLAW

A Bylaw to manage the preservation and replacement of, and to regulate the pruning and removal of, trees on municipally owned lands, for the safety and enjoyment of the residents of the Village of Lions Bay.

WHEREAS the Council wishes to manage trees on municipal lands in order to protect the natural environment of Lions Bay for the future of the Village, while at the same time taking into account the need to protect public safety, as well as wherever feasible the preservation of scenic views and landscapes;

AND WHEREAS, given the conflict that may at times arise between individual interest and the public good on issues concerning the management of trees on municipal lands, it is desirable that a consistent approach be articulated;

AND WHEREAS the Community Charter gives Council the authority, by Bylaw, to preserve trees, regulate the pruning and removal of trees, charge a fee for a permit to allow the cutting and removal of trees and require the replacement of trees cut down;

NOW THEREFORE the Council of the Village of Lions Bay, in open meeting assembled, enacts as follows: CITATION

1. This Bylaw may be cited for all purposes as “Village of Lions Bay Trees, Views and Landscapes Bylaw No. 393, 2007”.

PART I DEFINITIONS

2. In this Bylaw:

“Administrator” means the person appointed by Council as the Administrator for the Village. Regular Council Meeting Agenda - June 15, 2021 - Page 162 of 282

“Affected Property Owner” means any adjacent property owner and any property owner whose line of sight or proximate enjoyment, including but not limited to shade and aesthetics, may be affected if an application is approved. [Amended by Bylaw No. 518]

“Bylaw Enforcement Officer” means an individual appointed from time to time by Council to enforce Village Bylaws.

“Certified Arborist” means a person certified by the International Society of Arboriculture or the National Arborist Association as an arborist.

“Council” means the elected Council of the Village.

“Cut” means to cut down or remove a tree by any means and includes the cutting of a tree trunk, the topping of a tree, or the removal of a tree branch where the branch has a diameter of 7 centimetres or greater.

“Drip Line” means the outermost perimeter of the canopy of a tree, seen as a line on the ground around the trunk of a tree directly beneath the ends of the outermost twigs and branches.

“Hazardous Tree” means any tree which, due to its location, condition or any other circumstance, has been determined, by a Certified Arborist or the Administrator, on advice from a Certified Arborist, the Works Manager and/or the Tree Committee, to present a hazardan unacceptable risk to existing or planned Municipal infrastructure or the safety the safety of persons, private property or any other tree(s).

“Lot” is defined as a parcel of land registered in the Land Title Office.

“Municipal Lands” means all lands within the boundaries of the Village of Lions Bay that are owned by the Village, including all Village parks.

“Owner” has the same meaning as in the Community Charter. [Amended by Bylaw No. 518] “Pruning” means the trimming of living or dead parts from a tree in order to reduce size or to maintain the shape and health of the tree.

“Registered Professional Biologist” means a person authorized by the College of Applied Biology to practice in the Province of British Columbia.

“Replacement Tree” means any tree, regardless of size, that is shown on a Tree Cutting and Replacement Plan as a replacement for a tree which has been cut down. Regular Council Meeting Agenda - June 15, 2021 - Page 163 of 282

“Significant Tree“ means any tree that is of particular significance to the Village, due to size, age, landmark value, cultural, ecological or social import, trees planted by the Village on boulevards, and any tree that is protected as wildlife habitat for an egg or a nest under Section 34 of the Wildlife Act. (See Schedule C.)

“Tree” means any woody plant of any species where the diameter of the trunk when measured 1.4 metres above natural grade is greater than 20 centimetres, or in the case of Arbutus (Arbutus menziesii), Pacific Dogwood (Cornus nuttallii), and Western Yew (Taxus brevifolia) trees, where the diameter of the trunk when measured 1.4 metres above level grade is greater than 10 centimetres. The diameter of a tree shall be determined by dividing the circumference of the trunk measured 1.4 metres above the ground by 3.142. The diameter of a tree having multiple trunks 1.4 metres above the ground shall be the sum of 100 per cent of the diameter of the largest trunk and 60 per cent of the diameters of each additional trunk.

“Tree Cutting Permit” means a permit issued by the Administrator in accordance with this Bylaw, which will allow cutting of trees under conditions stipulated in the Bylaw. An example of the permit is contained in Schedule B. A permit is only a permission pursuant to this Bylaw, and does not relieve the permit holder from complying with all other laws, regulations and requirements of any public authority having jurisdiction, nor relieve the holder from complying with civil, common law or contractual obligations.

“Tree Cutting and Replacement Plan” means a plan which shows the trees proposed to be cut and the location, size (height and diameter) and species of replacement trees to be planted upon a subject site.

“Tree removal” means the cutting down of the entire tree.

“Tree Survey” means a plan of a subject site showing the location, species and trunk diameter of all existing trees as defined by this Bylaw.

“Tree Topping” means the removal of the top of a tree to leave the trunk level with lateral branches.

“Trees, Views and Landscapes Committee” means an advisory Committee appointed from time to time by the Council to provide advice on the application of this Bylaw and to make recommendations to Council on applications that are made for permission to Regular Council Meeting Agenda - June 15, 2021 - Page 164 of 282

cut or prune trees. The Terms of Reference and General Guidelines for this Committee are contained in Schedule D.

“Village” means the Municipality of the Village of Lions Bay.

“Works Manager” means the Manager of Public Works and Services for the Village.

PART II

APPLICATION OF BYLAW

3.1. This Bylaw applies to all municipal lands within the Village.

3.2. No person shall obstruct or attempt to obstruct any Bylaw Enforcement Officer, official, employee or agent of the Village in the exercise of any of that person’s duties under this Bylaw.

TREE CUTTING PERMIT

3.3. No person may cut, prune or remove a tree on municipal land without first having applied for and having obtained a Tree Cutting Permit, an example of which is appended as Schedule B.

3.4. An application in writing for a Tree Cutting Permit, appended as Schedule A, shall be made to the Village Office.

3.4.1 The application will include the following:

3.4.1.1 A detailed description of the proposed work including a statement of purpose and rationale.

3.4.1.2 A description of the species of tree to be cut, including location and height of tree, and amount to be cut. A clearly labelled photograph must be provided, and if pruning is required, a line must be drawn on the photograph indicating the extent of the proposed pruning; the subject tree must also bear a ribbon marker. Regular Council Meeting Agenda - June 15, 2021 - Page 165 of 282

3.4.1.3 If relevant, a proposed replanting plan indicating: location, species and size of tree, bush and shrub that is to be planted to replace the removed tree. The tree, bush or shrub may be planted in the same location or in another area agreed upon by the Village on the advice of the Tree Committee.

3.4.1.4 A non-refundable permit application fee in accordance with Schedule 2 of Fees and Charges Bylaw No. 497, 2016, as amended, paid prior to the issuance of a permit. [Amended by Bylaw 465] [Amended by Fees Bylaw No. 497, 2016]

3.4.1.5. The name of the tree cutting contractor, if applicable, together with the date and time of the planned work.

3.4.1.6. A plan for tree planting if applicable. The Village will not allow to be planted on municipal land trees that will grow to a height that could impede utilities and signage visibility, safety and the enjoyment of views, or interfere with any municipal infrastructure in the ground.

3.4.1.7 Confirmation that Affected Property Owners in the area of the proposed tree pruning or cutting have been specifically consulted and any opinions expressed, verbally or in writing, are included with or attached to the application. [Amended by Bylaw 518]

3.4.2. Each application will be forwarded by the Village Office to the Public Works Department and then to the Trees, Views and Landscapes Committee with any comments from Public Works.

3.4.2.1 The Trees, Views and Landscapes Committee, acting in accordance with the Terms of Reference appended as Schedule D and forming a part of this bylaw, will determine a date and time for a Committee meeting to consider the application, which shall be held at or near the site of the proposed permit location. Regular Council Meeting Agenda - June 15, 2021 - Page 166 of 282

3.4.2.2 The Trees, Views and Landscapes Committee Chair will notify the Village Office at least 8 clear days in advance of the Committee meeting date and the Village will publish Notice of the Trees, Views and Landscapes Committee Meeting to the Public Notice Posting Places as defined in Council Procedures Bylaw No. 476, 2015, and in the Village Update newsletter. [Amended by Bylaw 518]

3.4.2.3 Members of the public may attend the onsite Committee meeting or submit comments via the Village Office.

3.4.3. The Trees, Views and Landscapes Committee will,

3.4.3.1 acting in accordance with its Terms of Reference in Schedule D, convene its open meeting at the appointed place, date and time and, after hearing from the applicant, if in attendance, will provide any member of the public who is present an opportunity to be heard verbally or in writing; and

3.4.3.2 duly take minutes of the meeting and will provide those draft minutes and its recommendation to the Village Office for inclusion on the Agenda of the next available Council meeting.

3.4.4. As a general practice requests by residents for the removal or cutting of any Significant Tree shall only be allowed by special exemption, and when no other compromise can be found. The Council will review each request on its merits. Exceptions can also be made in cases where such cutting or pruning is unavoidably required for reasons of safety or through exceptional circumstances such as the installation of roads or services. However, all trees on municipal property, including Significant Trees listed in Schedule C, shall be included in the Village’s routine of tree maintenance.

3.4.5. All Tree Cutting Permits are valid only for a period of one (1) year from the date the Permit is approved by Council, subject to such longer period as may be determined by Council.

3.4.6. The Tree Cutting Permit applicant must hire a certified arborist or professional tree cutting contractor and will be responsible for all costs associated with Regular Council Meeting Agenda - June 15, 2021 - Page 167 of 282

cutting and clean up of the tree for which the Permit was taken out. Clean up will be done to the satisfaction of the Village before the damage deposit required in section 3.4.9 will be returned to the applicant.

3.4.7. Any expense of an inspection by a Certified Arborist for tree evaluation will be borne by the Tree Cutting Permit applicant.

3.4.8 In order to protect nesting birds, no tree cutting may be carried out between March 1st and July 31st March 26th and August 16th in any given year, unless: an arborist 3.4.8.1 the cutting is required to deal with a Hazardous Tree; or

3.4.8.2 the cutting is approved by the Council as an exception where the application is connected to a building permit or other process which, if delayed, the Council considers would result in hardship to the applicant and the Council may consider:

3.4.8.2.1 the circumstances of the applicant; 3.4.8.2.2 the scope and location of the application; 3.4.8.2.3 the timing of the cutting in relation to the nesting calendar attached as Schedule “E” to this bylaw; 3.4.8.2.4 the requirement for a nesting survey by a Registered Professional Biologist. certifies that there are no bird nests in the subject tree or trees.

3.4.83.4.9 Prior to the issuance of a tree cutting permit, an applicant shall provide a damage deposit of $500 and the applicant, or his/her designated arborist or contractor, is required to be in good standing with WorkSafe BC and obtain and maintain at all times during the validity of the tree cutting permit, public liability insurance in the amount of $5,000,000 in connection with the obligations under this bylaw, which insurance policies shall include deductibles and terms satisfactory to the Village, shall name the Village as an “Additional Named Insured”, and shall provide that the insurer shall notify the Village in writing at least 30 days prior to cancellation of the policy. The applicant shall deliver a certified copy of the policy to the Village upon demand and evidence of coverage shall be provided in the form of an insurance certificate prior to the commencement of any work.

Regular Council Meeting Agenda - June 15, 2021 - Page 168 of 282

TREE DAMAGING ACTIVITIES

3.5. No person shall carry out any of the following tree damaging activities in respect to any tree to which this Bylaw applies unless a permit is first obtained and the activity is carried out strictly in accordance with the permit:

3.5.1 Cutting, damaging or undermining the roots growing inside the drip line of a tree;

3.5.2. Placing fill, building materials or structure upon land inside the drip line of a tree;

3.5.3. Operating trucks, backhoes, excavators or other heavy equipment over the roots of a tree inside the drip line;

3.5.4. Denting, gouging or damaging the trunk of a tree;

3.5.5. Removing bark from a tree;

3.5.6. Sabotaging a tree with intent to kill it, including but not limited to using chemical or mechanical means.

EXEMPTIONS

3.6. The following are general exemptions from this Bylaw:

3.6.1. Removal or pruning by acceptable arboriculture practices of dead, diseased or damaged trees as identified by a Certified Arborist or the Works Manager in consultation with the Tree Committee;

3.6.2. Emergency removal by acceptable arboriculture practices of hazardous trees and branches, as identified by a Certified Arborist or the Works Manager in consultation with the Tree Committee;

3.6.3. Cutting or pruning of brush and trees under 20 centimetres in diameter (excepting the species mentioned under the definition “Tree”) on Village property by owners between their residential property line and the road. Removal of cuttings and clean up is the responsibility of the individual or individuals who undertake(s) the work;

Regular Council Meeting Agenda - June 15, 2021 - Page 169 of 282

3.6.4. Cutting of trees by the Village, through its employees, agents or contractors for safety or any other reasons, including but not limited to visibility of hydrants and signs, traffic sights lines, accessibility for emergency vehicles and to facilitate parking;

3.6.5. Regular maintenance to manage tree growth on a schedule created and executed by the Works Manager in consultation with the Tree Committee and other expert advice as from time to time deemed advisable and approved by Council.

3.7. Pruning for utility wire clearance is the responsibility of the utility company concerned, in concert with a representative of the Tree Committee, utilizing standard arboriculture practices.

CONTRAVENTION OF BYLAW

3.8. Where a tree is cut in contravention of this Bylaw or conditions of a permit are breached:

3.8.1. An offence or bylaw contravention is committed under this Bylaw, and

3.8.2. The cutting of each tree shall constitute a separate offence or bylaw contravention.

3.9. Any person who contravenes any provision of this Bylaw, or who wilfully damages or cuts a tree on municipal property, contrary to or without a Tree Cutting Permit,

3.9.1 Is guilty of an offence or bylaw contravention and is liable to the penalties imposed under Bylaw Notice Enforcement Bylaw No. 385, 2006, as amended, or, at the election of the Village, the penalties imposed by this Bylaw as follows:

3.9.1.1 The minimum penalty for each tree which is not a Significant Tree as defined in Schedule C is a fine of (a) $1,000 for the first tree cut without a permit, and (b) $3,000 for each subsequent tree cut without a permit. [Amended by Bylaw 518]

Regular Council Meeting Agenda - June 15, 2021 - Page 170 of 282

3.9.1.2 The minimum penalty for each tree which is a Significant Tree as defined in Schedule C is a fine of not less than (a) $4,000 for the first tree cut without a permit, and (b) $6,000 for each subsequent tree cut without a permit. [Amended by Bylaw 518]

3.9.2 And will be required to undertake the following remedial measures:

3.9.2.1 Present a replacement plan for any trees that were cut in contravention of this bylaw;

3.9.2.2 Replace trees that were cut with replacement trees in accordance with good arboriculture practice as determined by a qualified person approved by Council;

3.9.2.3 Ensure that replacement trees are of a minimum size approved by Council.

REGULATIONS AND ENFORCEMENT

3.10. Any law enforcement officer, Bylaw Enforcement Officer, or authorized agent appointed by the Village, may enforce this bylaw by way of:

3.10.1 summary prosecution under the Offence Act; 3.10.2 if applicable, issuance of a municipal ticket under a valid municipal ticket information bylaw; 3.10.3 Bylaw Notice Enforcement Bylaw No. 385, 2006, as amended.

3.11. In the event the Village elects enforcement under the Bylaw Notice Enforcement Bylaw No. 385, 2006, as amended, the bylaw contraventions listed in sections 3.8 and 3.9 of Village of Lions Bay Tree Bylaw No. 393, 2007, as amended, shall not constitute the creation of an offence or offences, notwithstanding the wording to the contrary within sections 3.8 and 3.9 and the issuance of a bylaw notice shall not constitute the charging of a person with the commission of an offence.

READ A FIRST TIME this 17th day of September, 2007

READ A SECOND TIME this 17th day of September, 2007.

READ A THIRD TIME this 17th day of September, 2007.

Regular Council Meeting Agenda - June 15, 2021 - Page 171 of 282

ADOPTED this 20th day of September, 2007.

Mayor

Administrator

Certified a true copy of Bylaw No. 393 as adopted.

Administrator Regular Council Meeting Agenda - June 15, 2021 - Page 172 of 282

Schedule “A”

Tree Cutting Application Form

All fields must be completed

Applicant’s Full Name: Address: Phone: Email: Arborist/Contractor Name: Phone: Email:

Office Use Only Tree Application Number:

Received by: Date:

Amount Paid: Cash or Cheque:

Application Complete? (Y/N) If no, reason:

Date referred to Public Works: Date returned by Public Works: (See attached comments) Date Application to Tree Ctte: Meeting Date:

Agenda forwarded to Tree Ctte: Minutes received from Tree Ctte:

Council Agenda Date: Council Decision:

Parties Notified: Date of Letter Notifying Applicant of Decision: Received Damage Deposit: Name of Arborist/Contractor:

(March 1-July 31: Arborist Certification Required) Proof of WorkSafe Certificate: Proof of Insurance ($5 mil/VoLB Add’l Insured):

Permit Issued: Post-work check by Public Works:

Damage Deposit Returned: If not, reason: Regular Council Meeting Agenda - June 15, 2021 - Page 173 of 282

Species/Description of Tree(s):

Location of Tree(s):

*Trees must be clearly marked with marking tape in time for the Trees, Views and Landscapes Committee’s site visit.

Reason for Removal: ϒ Too close to property (foundation, ϒ Interfering with infrastructure (roads, garage, fence, etc.) sidewalks, etc.) ϒ Dead, dying or diseased ϒ Leaves causing problems ϒ Unattractive ϒ Blocking site access ϒ Blocking sunlight ϒ Affecting house value ϒ Attracting wildlife ϒ Hazardous ϒ Interfering with view Please provide additional comments which may be useful:

Replanting Plan, if any (please include anticipated timeframe for completion): Regular Council Meeting Agenda - June 15, 2021 - Page 174 of 282

I have attached a colour photograph or colour photocopy of the subject tree(s) with descriptive notes or markings if applicable.

I have verified the information contained within this application is correct. No cutting of Significant Trees, as defined by Schedule “C” to Village of Lions Bay Tree Bylaw No. 393, 2007, as amended, is contemplated by this application or, if it is, this fact is clearly and explicitly set out in the application along with supporting rationale.

I acknowledge that responsibility for bylaw compliance rests with me as the applicant. I will indemnify and save harmless the Village of Lions Bay, its officials, employees and agents against claims, liabilities and expenses of every kind, in respect of anything done or not done pursuant to this application or ensuing permit, if issued, including negligence and/or failure to observe all bylaws, conditions, acts or regulations.

I understand that, should this application be approved, all work performed must comply with any and all conditions of approval incorporated in the Council resolution, and that failure to comply with such conditions may result in fines, penalties and/or legal action.

Name of Applicant (Please Print) Signature Date Signed Regular Council Meeting Agenda - June 15, 2021 - Page 175 of 282

SCHEDULE “B”

Permit for Tree Cutting

TREE CUTTING PERMIT NO.

This Permit is hereby issued to:

(name of applicant - the Permittee) for tree cutting on municipal property near:

(insert legal description)

(insert municipal address) in accordance with the resolution passed by Council on under Agenda Item Number .

All work must be undertaken strictly in accordance with Village of Lions Bay Trees, Views and Landscapes Bylaw No. 393, 2007, as amended and all plans and specifications attached hereto as part of this Permit and as approved by Council.

Prior to the issuance of a tree cutting permit, an applicant shall provide a damage deposit of $500 and the applicant, or his/her designated arborist or contractor, is required to be in good standing with WorkSafe BC and obtain and maintain at all times during the validity of the tree cutting permit, public liability insurance in the amount of $5,000,000 in connection with the obligations under this bylaw, which insurance policies shall include deductibles and terms satisfactory to the Village, shall name the Village as an “Additional Named Insured”, and shall provide that the insurer shall notify the Village in writing at least 30 days prior to cancellation of the policy. The applicant shall deliver a certified copy of the policy to the Village upon demand and evidence of coverage shall be provided in the form of an insurance certificate prior to the commencement of any work.

Where tree cutting work will result in vehicles or machinery blocking a roadway, in whole or in part, or may result in any portion of the tree falling on the roadway, the company or persons performing the work must provide cautionary roadway signage on both sides of the location and a minimum of one flag person to control traffic, and must contact the Village Office prior to undertaking the work.

INDEMNIFICATION Without limiting any other obligation of the Permittee under this Permit or otherwise, the Permittee hereby agrees to Indemnify and Save Harmless the Village of Lions Bay (the “Village”), its elected officials, officers, employees, servants, agents and others for whom the Village is in law responsible, Regular Council Meeting Agenda - June 15, 2021 - Page 176 of 282

from and against any liability, loss, claims, demands, damages, fines and penalties, costs and expenses (including consulting fees), investigatory and legal expenses, and any other actions or causes of actions, suits, caused by or attributed to any willful or negligent act, omission, delay, or allegations thereof on the part of the Permittee, its officers, employees, subcontractors, agents, licensees, assignees, invitees or other persons engaged in the performance, non-performance or attempted performance of the work pursuant to this Permit or anyone else for whom the Contractor is in law responsible.

THIS PERMIT EXPIRES ON:

(Date)

CAO/Village Manager

Dated this day of , 20 . Regular Council Meeting Agenda - June 15, 2021 - Page 177 of 282

SCHEDULE “C”

Significant Tree Categories

The following trees are designated Significant Trees in the meaning and spirit of this Bylaw:

NATIVE TREE SPECIES

Pseudotsuga menziesii Douglas Fir, exceeding 70 cm diameter Picea sitchensis Sitka Spruce, exceeding 70 cm diameter Abies grandis Grand Fir, exceeding 60 cm diameter Thuja plicata Western Red Cedar, exceeding 70 cm diameter Tsuga heterophylla Western Hemlock, exceeding 70 cm diameter Arbutus menziesii Arbutus, exceeding 10 cm diameter Taxus brevifolia Western Yew, exceeding 10 cm diameter Cornus nuttallii Pacific Dogwood, exceeding 10 cm diameter Acer macrophyllum Big Leaf Maple, exceeding 70 cm diameter Alnus rubra Red Alder, exceeding 60 cm diameter Acer circinatum Vine Maple, exceeding 10 cm diameter

MEMORIAL TREES

The memorial dogwood tree planted at the centre of Wade Park; The memorial oak tree planted at Marjorie Meadows; Any other tree designated by the Trees, Views and Landscapes Committee as a memorial tree, or of other social or cultural significance.

ORNAMENTAL TREES

Any trees that have been or will be planted to ornament Municipal lands, including boulevards.

SPECIMEN TREES

Any unusual specimen tree as designated and registered by a Certified Arborist upon inspection.

ANCIENT GROWTH TREES

Trees greater than 90 centimetres in diameter are considered ancient growth and should be protected under any circumstances unless they become a hazard to life, homes or services. Regular Council Meeting Agenda - June 15, 2021 - Page 178 of 282

SCHEDULE “D:

Trees, Views and Landscapes Committee

Terms of Reference

The purpose of the Trees Views and Landscapes Committee is to act in an advisory capacity to Council on matters related to the development, interpretation, enforcement and future direction of tree management in the Village of Lions Bay. It is the first point of reference for Tree-Cutting Permit applications under the Tree Bylaw, and is expected to provide balanced and objective advice to Council on these applications.

The Trees, Views and Landscapes Committee is an advisory committee of Council. It consists of four residents of Lions Bay, appointed by Council, one of whom is Chair, plus one member of Council. Quorum consists of any 3 members being present at an open meeting and any member may be elected as Chair by the Committee. Appointed members will preferably have special knowledge or expertise in tree management, and be willing and able to take an impartial and objective view of applications that come before them. On each application, the recommendation recorded and forwarded to Council will be that of the majority of the members present at a duly constituted meeting of the Committee. The appointments are for a four year term and are renewable at the pleasure of Council.

General Guidelines

While it is understood that the specifics of each application for pruning or tree removal under the Bylaw will be different, the following general considerations should apply:

1. The natural character in the area of the Village in which an application is made. Differentiation among the various distinct neighbourhoods should be allowed for. The nature of Village parkland and the need to protect it for future generations should also be a factor. Environmental arguments, such as the value of the contribution made by trees to air quality and the “greenness” of the planet, deserve consideration, but, given the immediate proximity of dense forest wilderness, should not carry undue weight.

2. The effect on neighbours. Lions Bay residents are consistently divided between those for whom a distant view is most important, and those for whom the trees and forest take precedence. Both have viable, legitimate claims, which should be respected. The resident who bought his or her home for the view and has seen that view slowly Regular Council Meeting Agenda - June 15, 2021 - Page 179 of 282

disappear because of maturing trees on municipal property has reasonable cause to seek a remedy. However, the simple fact that, over time, trees grow should not be ignored. It is also important to give appropriate weight to expressed concerns. For instance, persons who enjoy the sight of a stand of trees as they pass on their daily commute might be thought to have less say in the matter than those whose home overlooks the same trees, and whose enjoyment of a view is impacted by them. However, while a view of Howe Sound will be given serious consideration in the decision-making process, this consideration will be in the context of other factors such as the overall Village environment and appearance, the number of trees in the vicinity, and the value of the trees themselves as part of our environmental heritage.

3. In contentious situations it is important to consider options other than wholesale removal, providing always that retention of large trees does not endanger property, create a fire hazard or compromise the safety of utility lines. A number of compromise alternatives exist for opening up our woodland to light, air and views. Such opportunities include:

• thinning out trees to open the view and enhance the aesthetic value of the remaining trees, • selectively limbing up trees by removing lower branches to improve both light and view, always providing that views enjoyed by residents at higher elevations or to the rear of the subject lot are not compromised, • spiralling – that is, thinning out branches, with approximately alternate ones removed, circling the tree • windowing – removing several branches from a given area along the trunk, providing a window through which to see a distant view • topping – while this is not considered a preferred treatment of tall trees, it should remain an option, where appropriate, for consideration by the Trees, Views and Landscapes Committee. Previously topped trees may be re-topped, if on the advice of a Certified Arborist or the Trees, Views and Landscapes Committee, the re- topping is considered a suitable prescription.

4. In cases involving unresolved conflict, all parties will have the opportunity to present their views directly to Council, which may request additional information and meetings, including the advice of a Certified Arborist, in the process of reaching common ground and making its final decision. Regular Council Meeting Agenda - June 15, 2021 - Page 180 of 282

SCHEDULE “E”

Tree Care and Maintenance Policy

TRIMMING PROGRAM

The Public Works Department follows a flexible Tree Maintenance Program. Subject to current budget and labour allocations, all of the municipal trees in the Village will be inspected annually and receive routine care and attention, including trimming, as appropriate.

EMERGENCY WORK

Subject to current budget and labour allocations, in the event of an emergency situation, the Public Works Department personnel will perform emergency trimming and removals of downed trees providing it is safe to do so. Brush pickup, trimming, and removals are conducted on a rotational basis following the end of the emergency.

TREE REPLACEMENT

Subject to current budget and labour allocations, the Department of Public Works replaces municipal trees that are lost through accident, disease, or other causes. Every effort is made to replace each tree; however, a variety of factors - standards of spacing with regard to existing trees, driveways, fire hydrants, proximity to street intersections, underground utilities, etc. – can prohibit replacement.

TREE PRUNING

Subject to current budget and labour allocations, trees will be pruned, if it is found to be necessary, by the Department of Public Works, in conformity with standard arborist practice. Pruning may occur for purposes of public safety, road access, sign visibility or other concerns as defined by the manager of Public Works. Residents are asked to inform the Village if a tree dies or appears to be in poor health so that corrective action can be taken.

TREE TRIMMING BY PRIVATE PARTY

The maintenance of trees on private property is the responsibility of the land owner. Municipal trees will be maintained by the Department of Public Works.

If you have any further questions, please feel free to contact the Department of Public Works at 604-921-9833. Regular Council Meeting Agenda - June 15, 2021 - Page 181 of 282

Type Request for Decision Title Fees Bylaw No. 497, 2016 – Amendment Bylaw No. 606, 2021 Author Karla Duarte Reviewed By: Peter DeJong Date June 10, 2021 Version Issued for June 15, 2021 Regular Council Meeting

Recommendation: (1) THAT Fees Bylaw No. 497, 2016, Amendment Bylaw No. 606, 2021 be introduced and read a first, second and third time; (2) THAT Fees Bylaw No. 497, 2016, Amendment Bylaw No. 606, 2021 be adopted.

Attachments: (1) Draft Amendment Bylaw No. 606, 2021 (2) Draft Fees Bylaw No. 497, 2016 (Consolidation)

Key Information: The Village sells Lions Bay flags at cost to the public. Under the current version of the Fees Bylaw, the price for Lions Bay flags is $100.00. Our current inventory of flags needs to be replenished, and the cost for us to purchase new flags is now $110.00. An amendment to the Fees Bylaw is required to reflect the new cost.

Options: (1) Give first, second and third reading and adoption to Bylaw No. 606, 2021. (2) Provide alternate direction to staff.

Preferred Option: Option 1 is the preferred option.

Legal Considerations: Fees bylaw amendments can be adopted with first three readings under Ministerial Order 192.

Follow Up Action: Staff will purchase more Lions Bay flags and they will be sold to the public for $110.

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Regular Council Meeting Agenda - June 15, 2021 - Page 182 of 282

Fees Bylaw No. 497, 2016 Amendment Bylaw No. 606, 2021

Adopted:, 2021

PO Box 141, 400 Centre Road, Lions Bay, BC V0N 2E0 Phone: 604-921-9333 Fax: 604-921-6643 Email: [email protected] Web: www.lionsbay.ca Regular Council Meeting Agenda - June 15, 2021 - Page 183 of 282

Fees Bylaw No. 497, 2016 Amendment Bylaw No. 606, 2021 The Council of the Village of Lions Bay, in open meeting assembled, enacts as follows:

1. This bylaw may be cited for all purposes as “Fees Bylaw No. 497, 2016, Amendment Bylaw No. 606, 2021”.

2. Fees Bylaw No. 497, 2016, Amendment Bylaw No. 606, 2021 is hereby amended as follows:

(b) In Schedule 1 – General Administration, under Lions Bay Flag (i) Strike the fee $100 and substitute the fee $110;

3. This bylaw shall come into force and take effect upon adoption.

READ A FIRST TIME READ A SECOND TIME READ A THIRD TIME

ADOPTED

Mayor

Corporate Officer

Certified a true copy of Fees Bylaw No. 497, 2016, Amendment Bylaw No. 606, 2021 as adopted.

Corporate Officer Regular Council Meeting Agenda - June 15, 2021 - Page 184 of 282

Fees Bylaw No. 497, 2016 Office Consolidation

This document is an office consolidation of Fees Bylaw No. 497, 2016 with subsequent amendments adopted by the Village of Lions Bay.

All persons making use of this consolidation are reminded that it has no Council sanction, and that amendments have been incorporated only for convenience of reference, and that for all purposes of interpretation and application, the original bylaws should be consulted. The Village of Lions Bay will, in no event, be liable or responsible for damages of any kind arising out of the use of this consolidation.

This is not the official version of Fees Bylaw No. 497, 2016, as amended, nor is it admissible in a court of law. For such purposes, official certified copies of the original bylaws can be obtained from the Village Office or by contacting us at: [email protected]

List of Amending Bylaws

Bylaw No. Section Description Adopted 519 3 Deletes section 5.1.13 April 4, 2017 526 2.1 Amends schedule 1 May 5, 2017 530 2(a) Adds metered parking fees to schedule 5 July 4, 2017 534 2.1 Replaces Schedules 1-10 December 19, 2017 544 2(a) Adds soil deposit and removal fees in schedule May 11, 2018 2(b) 2 Amends parking meter rates in schedule 5 547 2(a)-(c) Amends text in Schedules 2 and 5 June 5, 2018 551 2(a)-(d) Amends birthday party rental fees and non- September 18, profit rental fees in schedule 6 2018 3 Deletes insurance costs from the table Regular Council Meeting Agenda - June 15, 2021 - Page 185 of 282 Fees Bylaw No. 497, 2016 Page 2

554 2(a)-(f) Amends text and fees in schedules 1, 2, 3, 5, 6 December 18, 2018 and 7 563 2(a)-(b) Amends Extra Annual Parking Permit May 14, 2019 description and Parking Meters Fees in schedule 5 567 2(a)-(h) Amends schedules 1-8 December 17, 2019 3 Punctuational changes 584 2 & 5 Amends text in Schedule 2 July 28, 2020 Amends fees in Schedule 5 for Sunset Trailhead 585 Part 5 & Amends text in Part 5, section 4A December 15, 2020 Schedule Amends text in Schedule 1 1, 5 & 6 Amends text in Schedule 5 Amends text and fees in Schedule 6 590 Schedule Amends the cost of Biodegradable Organics February 9, 2021 1 Bags 599 Schedule Adds fees for paid on street parking April 13, 2021 5 606 Schedule Change fee for Lions Bay Flags 1

Regular Council Meeting Agenda - June 15, 2021 - Page 186 of 282 Fees Bylaw No. 497, 2016 Page 3

Fees Bylaw No. 497, 2016

A bylaw to provide for the imposition of fees.

WHEREAS, pursuant to the provision of the Community Charter and the Local Government Act, the Village of Lions Bay may impose municipal fees in respect of all or part of a service of the municipality, the use of municipal property, the exercise of authority to regulate, prohibit or impose requirements, or in respect of such other matters permitted by an enactment;

NOW THEREFORE the Council of the Village of Lions Bay in open meeting assembled enacts as follows:

Part 1 – CITATION:

1.1 This Bylaw may be cited for all purposes as "Fees Bylaw No. 497, 2016".

Part 2 – SEVERABILITY:

2.1 If a portion of this bylaw is held invalid by a Court of competent jurisdiction, then the invalid portion must be severed and the remainder of this bylaw is deemed to have been adopted without the severed section, subsection, paragraph, subparagraph, clause or phrase.

Part 3 – FEES AND CHARGES

3.1 The municipality hereby imposes the fees for the provision of services and information as specified in Schedules 1 to 10 inclusive, which are attached hereto and form part of this bylaw.

Schedules Schedule 1: General Administration Schedule 2: Development, Land and Building Services Schedule 3: Engineering and Public Works Schedule 4: Animal Control & Licencing Schedule 5: Traffic & Parking Fees Schedule 6: Community Facility Rentals Schedule 7: Filming Schedule 8: Fire Rescue / Emergency Permits & Fees Schedule 9: Memorials and Dedications Schedule 10: General Regular Council Meeting Agenda - June 15, 2021 - Page 187 of 282 Fees Bylaw No. 497, 2016 Page 4

3.2 Fees imposed under this bylaw for the provision of services or information apply instead of any fees imposed under other bylaws for the same services or information, in the event of any conflict between this bylaw and any other bylaw.

Part 4 – REPEAL

4.1 The following bylaws are hereby repealed:

1. Security Alarm System Regulation Bylaw No. 272, 1997; 2. Fees and Charges Bylaw No. 462, 2014; 3. Repeal of Prior Fees and Charges Bylaw No. 465, 2014; 4. Fees and Charges Amendment Bylaw No. 480, 2014; and 5. Fees and Charges Amendment Bylaw No. 490, 2015.

Part 5 – CONSEQUENTIAL AMENDMENTS

5.1 The following bylaws are hereby amended as follows:

1. Water Rates and Regulation Bylaw No. 2, 1971, as amended: (a) Section 4 is amended to read: “Fees for services that may be or are provided under this Bylaw shall be payable as set out in Fees Bylaw No. 497, 2016, as amended”; and (b) Schedule A is amended by deleting section 2, Connection Charges.

2. Village of Lions Bay Sewer Bylaw #101, 1984, as amended: (a) Section 3 is amended by striking the heading and substituting therefore the heading “Fees”; (b) Section 3 is further amended by deleting the existing wording and substituting therefore: ”Fees for services that may be or are provided under this Bylaw shall be payable as set out in Fees Bylaw No. 497, 2016, as amended”; (c) Section 17 is hereby renumbered as Section 18; and (d) The following is hereby inserted as Section 17: “17. The tie-in of the building sewer shall be made into a wye at the property line. The owner shall be required to install this wye. A plug shall be inserted into the upper end of the wye to prevent any flow into the sewer system. After the acceptance of the house plumbing by the building inspector and after the building sewer from the wye to the house has been tested successfully, the plug shall be removed in the presence of a representative of the Village. The wye branch shall then be plugged and the excavation backfilled with suitable material. Under no Regular Council Meeting Agenda - June 15, 2021 - Page 188 of 282 Fees Bylaw No. 497, 2016 Page 5

circumstances shall the building sewer be used for drainage purposes during construction. (e) Schedule A is hereby deleted.

3. Subdivision Bylaw No. 141, 1985, as amended: (a) Section 5 is amended to read: “Fees for services that may be or are provided under this Bylaw or Development Application Procedures and Fees Bylaw No. 431, 2011, as amended, shall be payable as set out in Fees Bylaw No. 497, 2016, as amended. These fees shall be in addition to any fees prescribed under the Land Title Act, RSBC 1996, Chapter 250”.

4. Lions Bay Soil and Material Deposit Bylaw No. 157, 1987: [Bylaw 157 repealed] [Amended by Bylaw No. 585]

5. Village of Lions Bay Blasting Bylaw No. 170, 1988: (a) Section 5 is amended to read: “Fees for services that may be or are provided under this Bylaw shall be payable as set out in Fees Bylaw No. 497, 2016, as amended”.

6. Building Regulation Bylaw 234, 1994: (a) The heading for Section 21 is hereby amended by adding the words: “and Fees” to the word: “Schedules”; (b) The existing Section 21 is hereby renumbered as Section 21(b); (c) The following shall be inserted as Section 21(a): “Fees for services that may be or are provided under this Bylaw shall be payable as set out in Fees Bylaw No. 497, 2016, as amended”; and (d) Schedule D, Village of Lions Bay Permit Fees, is hereby deleted.

7. Animal Control and Licencing Bylaw No. 461, 2014: (a) All references in Sections 5, 11 and 12 to Village of Lions Bay Fees and Charges Bylaw No. 462, 2014 are hereby deleted and replaced with references to Fees Bylaw No. 497, 2016, as amended.

8. Village of Lions Bay Trees, Views and Landscapes Bylaw No. 393, 2007, as amended: (a) The reference in Section 3.4.1.4 to Fees and Charges Bylaw No. 462, 2014 is hereby replaced with a reference to Fees Bylaw No. 497, 2016, as amended.

9. Traffic and Parking Bylaw No. 413, 2009, as amended: (a) The following is inserted as Section 35: “Fees for services that may be or are provided under this Bylaw shall be payable as set out in Fees Bylaw No. 497, 2016, as amended”. Regular Council Meeting Agenda - June 15, 2021 - Page 189 of 282 Fees Bylaw No. 497, 2016 Page 6

10. Fire Bylaw No. 428, 2011, as amended: (a) Section 53 is hereby renumbered as Section 54; (b) The following is hereby inserted as Section 53: “Additional fees for services that may be or are provided under this Bylaw shall be payable as set out in Fees Bylaw No. 497, 2016, as amended”. (c) Appendix B is hereby deleted.

11. Development Application Procedures and Fees Bylaw No. 431, 2011, as amended: (a) All references in Sections 3 and 12 to Village of Lions Bay Fees and Charges Bylaw No. 462, 2014 are hereby deleted and replaced with references to Fees Bylaw No. 497, 2016, as amended.

12. Village of Lions Bay Outdoor Water Use Bylaw No. 484, 2015: (a) The reference in Section 4 of Schedule B to the Village of Lions Bay Fees and Charges Bylaw is hereby deleted and replaced with a reference to Fees Bylaw No. 497, 2016, as amended.

Part 6 – EFFECTIVE DATE

6.1 This bylaw shall come into force and take effect on January 1, 2017.

READ A FIRST TIME December 15, 2015 READ A SECOND TIME December 15, 2015 READ A THIRD TIME December 6, 2016 ADOPTED December 20, 2016

Mayor

Corporate Officer

Certified a true copy of Fees Bylaw No. 497, 2016 as adopted.

Corporate Officer

Regular Council Meeting Agenda - June 15, 2021 - Page 190 of 282 Fees Bylaw No. 497, 2016 Page 7

SCHEDULE 1 – GENERAL ADMINISTRATION Description Fee Freedom of Information and Protection of Privacy Act As per Freedom of Information and Protection of Fees payable for requests made under the Freedom of Privacy Act and Regulation, Schedule of Maximum Information and Protection of Privacy Act and Fees.* Regulation *Note: For commercial applicants, for each service listed, the actual cost to the public body of providing that service shall be determined at the rate of $10.00 per ¼ hour. Locating, retrieving, producing or preparing records for $7.50 per ¼ hour disclosure Photocopying / printing / scanning documents (Fee $0.25 per page (black & white) applies to 8 pages and more) $1.00 per page (colour) Copy of house plans $75 plus actual costs of printing copy

Property Tax and Utility Information:

Property Tax Certificate $30 (no charge to owners) Reprinted Property Tax/Utility Fee Notice $20 (no charge to owners) Property Title Search from Land Title Office $25 Property Ownership Transfer Tax on tax sale properties As per Land Title Office fees Property Tax Sale, registration and removal of Liens As per Land Title Office fees Lions Bay Flag $100$110

Lions Bay Historical Society Booklet $10

Lions Bay stickers $2

Community Garden $25 per plot annually

Biodegradable Organics Bags At Cost + GST

[Amended by Bylaw No. 554] [Amended by Bylaw No. 567] [Amended by Bylaw No. 585] [Amended by Bylaw No. 590] [Amended by Bylaw No. 606]

Regular Council Meeting Agenda - June 15, 2021 - Page 191 of 282 Fees Bylaw No. 497, 2016 Page 8

SCHEDULE 2 – DEVELOPMENT, LAND AND BUILDING SERVICES Description Fee Official Community Plan Amendment (Residential) $2,500 or $3,000 if combined with rezoning application, plus actual advertising cost, plus 10% thereof, with $700 refunded if no public hearing.

Zoning Bylaw Amendment (Residential) $2,500, plus actual advertising cost, plus 10% thereof, with $700 refunded if no public hearing.

OCP or Zoning Amendment (Non-Residential) $2,500 for first 465 m2 of building area plus $500 for each additional 100 m2 or part thereof. Request for Preliminary Review of Development $250 Application Proposal (Initial Meeting) Request for Preliminary Review of Development $2,000 plus $300 for each additional lot after first Application Proposal for Subdivision, Rezoning or lot created. OCP Amendment (Preliminary Review Process) Additional expenses may apply per Bylaw No. 431, as amended. Land Subdivision (Final Approval) Application $1,000 plus $200 for each additional lot or strata lot after first lot or strata lot created Development Permit $1,200 Development Variance Permit $750 Temporary Use Permit Application Fee (non- $250 refundable) Inspection fee for Temporary Use Permit for Short $250 – Includes initial inspection plus one Term Rentals additional inspection. Each additional inspection $75/hour Temporary Use Permit $1,000 plus $750 for renewal application Board of Variance (non-refundable) $500 Building Permit Application Fee (non-refundable) $100 Pre-Building Permit Application Consultation Fee $75 per hour Building Permits (based on value of construction):

Minimum fee (<$1,000) $150 • $1,000-$9,999 $150 plus $12 per $1,000 • $10,000-$49,999 $250 plus $11 per $1,000 • $50,000-$99,999 $300 plus $10 per $1,000 • $100,000 and greater $400 plus $9 per $1,000

The minimum fee for a building permit for a new Building permits are valid for a maximum of two dwelling shall be not less than the fee for a building years, at which time they expire. A permit may be having a value of $300,000 ($3,100.00). renewed once only in accordance with Building Bylaw No. 234, 1994, as amended. Regular Council Meeting Agenda - June 15, 2021 - Page 192 of 282 Fees Bylaw No. 497, 2016 Page 9

Permit renewals 75% of current Building Permit Fee at time of A building permit is valid for a maximum of two renewal years, at which time it expires. A permit may be renewed only once in accordance with Building Bylaw No. 234, 1994, as amended. A Damage Deposit is required when taking out a Building Permit, or a Demolition Permit, or when performing other works requiring an engineer’s certificate, heavy machinery or materials on Village highways, & without limitation, such as may be relevant to a Soil Deposit/Removal/ Land Alteration Permit. Damage Deposit (Building Permit): • Up to $10,000 $500 • Up to $50,000 $1,500 • Up to $250,000 $3,000 • Greater than $250,000 $5,000

Damage Deposit (Demolition Permit) $3,000 (deposit will be rolled over to cost of Building Permit, once inspection by Public Works has been completed) Portion of a Building Fee is proportional to the fee for complete demolition, up to demolition of 74% of a building; full fee payable for demolition of 75% or more of Other works requiring an engineer’s certificate or $3,000 b ildi heavy machinery or materials on Village Highways

Return of a Damage Deposit requires inspection and approval by the Public Works Manager and, in the case of a Building Permit, an Occupancy Certificate from the Building Inspector.

Demolition Permit fees: Accessory building or structure $100 per building All other buildings $1,000 per building A portion of a building Fee is proportional to the fee for complete demolition, up to demolition of 74% of a building; full fee payable for demolition of 75% or more of a building. Change of Address $500 Blasting permit application fee $250

Secondary suite surcharge 40% of Annual Utility Billing

Secondary suite inspection fee Initial inspection plus one additional inspection free. Each additional inspection $75/hour Tree cutting permit applications $75 (non-refundable) Lawn sprinkling permit application $40 Driveway Crossing Permit $100 Plumbing Fee $100 plus $25 for each fixture Regular Council Meeting Agenda - June 15, 2021 - Page 193 of 282 Fees Bylaw No. 497, 2016 Page 10

Fire Sprinkler Permit: New construction $125 plus $2.50 per sprinkler head

Renovations requiring sprinkling $250 plus $2.50 per sprinkler head Alternate Solutions: Building Inspector (additional charge if required on $75 per hour ($225 minimum) more involved issues per Building Bylaw) Code Professional (additional charge if required on Actual cost plus 10% more involved issues per Building Bylaw) Extra Inspections (after second inspection) $100 per inspection Pre-inspection of a building being moved within the $500 per structure Village When a permit is surrendered and cancelled before 50% of the building permit fee paid and 100% of any construction begins and the owner has provided the deposit shall be refunded to the property written notification that the project will not be owner. undertaken.

Plan review for building design modifications $75 per hour Transfer of building permit $125 Unregistered Encroachment Agreement $400 Review & registration of Section 219 covenant placed $400 according to the Land Title Act For discharge of Section 219 covenant placed $100 according to the Land Title Act An application for the soil deposit or removal of $100 (non-refundable) more than 27 cubic meters (m3) and up to 45 m3 of in any one year.

Any application for the soil deposit or removal of $200 (non-refundable) more than 45 m3 and up to 90 m3 in any one year.

Any application for the soil deposit or removal of $400 (non-refundable) more than 90 m3 and up to 180 m3 in any one year.

Any application for the soil deposit or removal of $600 (non-refundable) more than 180 m3 in any one year.

*NOTE: All permits include one inspection. All security deposits are refunded, less costs incurred, after Final Inspection

[Amended by Bylaw No. 547] [Amended by Bylaw No. 554] [Amended by Bylaw No. 567] [Amended by Bylaw No. 584]

Regular Council Meeting Agenda - June 15, 2021 - Page 194 of 282 Fees Bylaw No. 497, 2016 Page 11

SCHEDULE 3 – ENGINEERING & PUBLIC WORKS Description Fee Water service connection fees $600 plus actual costs Sewer service connection fees $600 plus actual costs Locate water leak / water shutoff valve on private Regular hours (7 am to 3 pm): $75 per hour or property / turn water on or off portion, plus equipment costs

After hours: $115 per hour (3 hour minimum) Locate Sewer Pipes / Connection Regular hours (7 am to 3 pm): $75 per hour or portion, plus equipment costs

After hours: $115 per hour (3 hour minimum)

Public Works hourly rate per worker (regular business $75 per hour hours) Emergency after hours call-out $115 per hour (3 hour minimum)

[Amended by Bylaw No. 554] [Amended by Bylaw No. 567]

Regular Council Meeting Agenda - June 15, 2021 - Page 195 of 282 Fees Bylaw No. 497, 2016 Page 12

SCHEDULE 4 – ANIMAL CONTROL & LICENCING Description Fee Annual licence for altered dog $30 if paid before February 28th or within 30 days of becoming a new resident or obtaining a new dog

$45 thereafter

Annual licence for unaltered dog $60 if paid before February 28th or within 30 days of becoming a new resident or obtaining a new dog

$90 thereafter

Rebate of annual licence fee for dog altered subsequent to $30 licence being paid Tag replacement $10

[Amended by Bylaw No. 567]

Regular Council Meeting Agenda - June 15, 2021 - Page 196 of 282 Fees Bylaw No. 497, 2016 Page 13

SCHEDULE 5 – TRAFFIC & PARKING FEES FEES FOR PERMITS Description Fee Extra resident parking permit – obtainable by a resident, allows $40 parking in “permit parking” zones (1 free permit for each Lions Bay Fire Rescue member, Search and Rescue member, Non-Resident Volunteer member of a Lions Bay committee, and Village staff member, not otherwise receiving free permits with a property tax notice, and two free permits within 30 days of becoming a new property owner) Worksite parking permit for building-site workers for three $40 for three months months – obtainable by homeowners or construction managers on projects, allows parking in “permit parking” zones

Film company parking Film worker’s personal vehicle Refer to Schedule 7: Filming Film company truck Daily parking permit – obtainable by residents, allows parking $0 per vehicle for one day for guests

Operating a vehicle or combination of vehicles in excess of $35 per vehicle load 63,500 kgs licensed gross vehicle weight on highway Monthly fee for parking of extraordinary vehicle or trailer on Village property, with permission of Council Extraordinary Vehicle or trailer 6.1- 6.5 metres in length $80 per month/$960 per year Extraordinary Vehicle or trailer 6.6-7.7 metres in length $110 per month/$1,320 per year Extraordinary Vehicle or trailer over 7.7 metres in length $135 per month/$1,620 per year

Upon approval of the Public Works Manager, daily fee for $35 per day temporary placement of a moving container, a disposal container or construction material on a highway

Upon approval of Council, placement on a highway of an office $300 per month trailer, storage container or other similar chattel reasonably required in respect of a building permit

Where work is performed by the Village in cleaning up spills or deposits on a highway, or remediating damage to a highway, fees per hour of work will be charged as shown below, to cover staff time plus use of Village equipment. Actual extra costs to the Village for items such as fuel, materials, turf, plants, storage in commercial premises, and equipment rentals required for clean-up or remediation work, will also be charged, based on invoices or receipts for materials or equipment. If work is performed by a commercial contractor under contract to the Village, the actual cost of the contract will be charged, in addition to a $150 flat fee for Village administration time. Regular Council Meeting Agenda - June 15, 2021 - Page 197 of 282 Fees Bylaw No. 497, 2016 Page 14

Clean-up of spills or deposits on highway Regular hours (7 am to 3 pm): $75 per person per hour or portion, plus equipment costs After hours: $115 per hour (3 hour minimum) Remediation of damage to highway Regular hours (7 am to 3 pm): $75 per person per hour or portion, plus equipment costs After hours: $115 per hour (3 hour minimum)

FEES FOR REMOVALS FROM HIGHWAY Where vehicles, obstructions and chattels are removed from a highway, fees per hour of work are charged for removals and towing. If these items are not claimed and must subsequently be advertised and sold at auction, a flat fee is charged to cover the cost of storage, administration time and advertising. Removal of chattels, obstructions and things Regular hours (7 am to 3 pm): $75 per hour or portion, seized from highway plus equipment costs After hours: $115 per hour (3 hour minimum) plus $50 per day fee for storage Towing of vehicle Actual cost plus Regular hours (7 am to 3 pm): $75 per person per hour or portion, plus equipment costs After hours: $115 per person per hour (3 hour minimum) Sale of chattels, obstructions and things seized $1,000 flat fee from highway

FEES FOR METERED PARKING Description Fee

Lions Bay Beach Park Lot (adjacent to train tracks) $4/hour or portion thereof up to a *Permit holders NOT exempt from fee. maximum of $32 within a calendar day

Kelvin Grove Beach Park Lot $3/hour or portion thereof up to a *Permit holders exempt from fee. maximum of $24 within a calendar day

Sunset Trailhead Lot $3/hour or portion thereof up to a *Permit holders exempt from fee. maximum of $24 within a calendar day

FEES FOR ON STREET PARKING Description Fee

Paid on-street parking $2/hour or portion thereof up to a maximum of $16 within a calendar day [Amended by Bylaw No. 530] [Amended by Bylaw No. 544] [Amended by Bylaw No. 547] [Amended by Bylaw No. 554] [Amended by Bylaw No. 563] [Amended by Bylaw No. 567] [Amended by Bylaw No. 584] [Amended by Bylaw No. 585] [Amended by Bylaw 599] Regular Council Meeting Agenda - June 15, 2021 - Page 198 of 282 Fees Bylaw No. 497, 2016 Page 15

SCHEDULE 6 – COMMUNITY FACILITY RENTALS Rental fee includes use of kitchen, tables, chairs and music player. Description Fee* Hall Rental for private events: Examples of use: dances, weddings, ceremonies, etc. $125 if liquor being served $110 if no liquor being served Prior day hall rental set-up fee (subject to availability): $55

If event occurs over multiple days, the rate above applies per day Hall Rental for children’s Birthday parties $50 per event (maximum 4 hours)

Hall Rental for program use: Examples of use: programs run by an instructor for a fee 20% of revenue per session, or minimum payment amount of $40.00 per month, whichever is greater.

Hall Rental for non-profit groups: Community group activities, meeting a maximum of once per $25 per month week to a maximum of 12 hours per month. Example of use: badminton, volleyball for community members $25 per event Additional fee for events exceeding the maximum $25 per event Non-profit community groups (single event) Example of use: strata/ board meetings This is the fee rate applicable to requests for fee waivers under the Municipal Grant program. Youth must be supervised by an adult while using Village facilities. Meeting Room Rental (accommodates up to 10 persons): Council Chambers (former library) or another room upstairs $10 per hour (2 hour minimum)

Rental of Tennis Courts for Program Use 20% of revenue per session or minimum (max 2 hours per day) payment amount of $40.00 per month, whichever is greater. Cancellation Fee: Refer to policy: POL-1408 Refunds & Cancellations Staff Assistance (assemble &disassemble equipment on-site – $50 set up excluding stage): $50 take down

Stage (assemble &disassemble): $100

Sound System: $50

No offsite rental for stage and sound equipment. Regular Council Meeting Agenda - June 15, 2021 - Page 199 of 282 Fees Bylaw No. 497, 2016 Page 16

Equipment Rental Rates (for off-site use): Table rental $10 each Chair rental (No outside use of chairs without explicit written $1 each ($10 minimum) authorization)

Equipment not returned within 72 hours will result in forfeiture of deposit. Deposit for facility / equipment rental: $100 / $150 if alcohol being served or sold Refundable in accordance with policy POL- 1407 Community Facility Rentals. Note: Liability for damage or loss is not limited to the deposit amount.

*plus deposit [Amended by Bylaw No. 551] [Amended by Bylaw No. 554] [Amended by Bylaw No. 567] [Amended by Bylaw No. 585]

Regular Council Meeting Agenda - June 15, 2021 - Page 200 of 282 Fees Bylaw No. 497, 2016 Page 17

SCHEDULE 7 – FILMING [to be reviewed with filming policy] Description Fee Filming application fee (non-refundable) $300 Filming fees (per day): Residential Zone $1,000 Commercial Zone $500 Additional Location Fees (per day): Undeveloped Municipal Land $500 Tennis Courts, Wade Park, Trails (eg: Centennial, Pride, $750 Marjorie Meadows) Lions Bay Beach Park, Kelvin Grove Beach Park, $1,000 Brunswick Beach Park/Esplanade

Broughton Hall $500 Council Chambers $250 Fire Hall (Requires at least one member of LBFR present $100/hour - Interruptions possible) LBFR Training Facility (Requires LBFR personnel on site – $100/hour per person minimum number depends on filming activity) Temporary closure of road (total blockages generally $80/hour (plus costs of certified traffic control no more than 10 minutes at a time) company at applicant’s expense) Pyrotechnics Permit (per day) $500

Parking fees: Car $30/day (Completely Electric Vehicles $0/day) Truck (includes generator) $120/day (Solar/Battery Generators $0/day) Filming Liaison $80/hour (regular hours) Public Works Services $80/hour per person (regular hours) Village Manager $160/hour (regular hours) Lions Bay Fire Rescue Services (LBFR) $500/hour

Extraordinary Services (Municipal staff call outs outside Hourly rate x 1.5 or regular hours or requirement to hire contractor) contractor’s costs x 1.25 Fire Hydrant Use (only to be operated by Municipal $80 per hour - regular hours (7am – 3pm) employees) $120 per hour (3 hours minimum) outside regular hours Damage deposit $10,000 (refundable) [Amended by Bylaw No. 554] [Amended by Bylaw No. 567] Regular Council Meeting Agenda - June 15, 2021 - Page 201 of 282 Fees Bylaw No. 497, 2016 Page 18

SCHEDULE 8 – FIRE RESCUE / EMERGENCY PERMITS & FEES Description Fee Fire investigation $200 per person per hour or portion plus actual site security costs Fire Safety Plan Review $100 Inspection of buildings other than routine inspections $100 (after 2nd inspection) under the Fire Services Act Inspection of buildings other than routine inspections $200 (after 3rd and subsequent inspection) under the Fire Services Act

Inspections – special request $150 Special events fire permit/inspection $100 per person per hour or portion thereof Fireworks Permit (valid only Oct 31 & New Year’s Eve) $50 Cost recovery for work performed in removal or $100 per person per hour or portion thereof to remediation of a fire hazard at or around a building or cover time plus use of municipal equipment. premises Actual extra costs for items such as equipment rentals required for clean up or remediation work will also be charged, based on invoices or receipts for materials or equipment.

Actual costs of a commercial contractor under contract to the municipality will be charged in addition to a flat fee of $150 for municipal administration. *Note: all permits include one inspection

[Amended by Bylaw No. 567]

Regular Council Meeting Agenda - June 15, 2021 - Page 202 of 282 Fees Bylaw No. 497, 2016 Page 19

SCHEDULE 9 – MEMORIALS AND DEDICATIONS Description Fee $1,500 - $1,750 includes cost and installation of Bench Dedication bench, cost and installation of plaque and ongoing maintenance.

Regular Council Meeting Agenda - June 15, 2021 - Page 203 of 282 Fees Bylaw No. 497, 2016 Page 20

SCHEDULE 10 – GENERAL Description Fee Boat space rental permit at Lions Bay Beach Park $125 per calendar year if paid by March 31st $150 if paid after March 31st, but before May 31st (after May 31st, boat will be seized and removed)

*If a new boat space is obtained after March 31st, the $150 permit fee shall be prorated based on the number of months left in the year. No refunds will be issued for permits terminated during the year.

Seizure and removal of boat from boat space rental area $100 plus $20/day for storage for failure to pay annual fee by June 1st.

Sale of seized boat if unclaimed for 120 days after $500 flat fee seizure.

Regular Council Meeting Agenda - June 15, 2021 - Page 204 of 282

Regular Council Meeting Agenda - June 15, 2021 - Page 205 of 282

FOR JUNE 15, 2021 REGULAR COUNCIL MEETING General Correspondence: Date Rec'd FROM TOPIC ACTION Page No. 21-May-21 G1 South Fraser Community results of the South Fraser Transit For Information 1 Rail Society Survey 1-Jun-21 G2 District of Saanich resolutions regarding Climate Action For Information 16 Revenue Incentive Program(CARIP)

1-Jun-21 G3 MP Weiler Food Waste Reduction Challenge For Information 29

1-Jun-21 G4 MP Weiler Free Tax Clinics For Information 30

2-Jun-21 G5 City of Prince George Four resolutions for UBCM For Information 31

3-Jun-21 G6 R. Kandola HandyDart Transit Program Requesting that 34 Council advocate for maintaining services

4-Jun-21 G7 MP Weiler Canada recovery Hiring Program For Information 45

4-Jun-21 G8 C. Peters Human Trafficking For Information 47 9-Jun-21 G9 Ministry of Environment Climate Preparedness and Adaptation For Information 49 and Climate Change Strategy Strategy

10-Jun-21 G10 MP Weiler Enabling Accessibility Fund For Information 54 Resident Correspondence: Date Rec'd FROM TOPIC ACTION Page No. 27-May-21 R1 A. Bradshaw Port-a-Potties For Information 55

28-May-21 R2 U. Philips Thank you from Lions Bay Arts For Information 57

3-Jun-21 R3 M. Clark Green Bins For Information 58

4-Jun-21 R4 R. O'Dwyer Parking feedback For Information 66

7-Jun-21 R5 V O'Dwyer Sewage Odour For Information 68

8-Jun-21 R6 I. Wray Fire risk on trails For Information 71

9-Jun-21 R7 O. Ganske Wood Burning Bylaw For Information 72

25-May-21 R8 E. Langford Human Waste and Watershed to Tunnel For Information 74 Bluffs various various Response to previous correspondence For Information 76 Regular Council Meeting Agenda - June 15, 2021 - Page 206 of 282 IRIECfE �\?IE [D) MAY 2 1 2021 South Fraser Community RaillSociietJ ------______"Bringing you Hydrogen Passenger Rail to the Fraser Valley" #connect the valley 1 May 20 \ 2021 @ Alstom/Rene Frompe ...... /R/[$/£JM�(C)f!i,. Important - BREAKING NEWS! __...._ NEW South of Fraser Transit Survey just released!

TO: Premier John Horgan Members of the Executive Council South of Fraser NDP MLAs FVRD Directors S. of Fraser. Mun. Council Members B.C. Transit Directors Translink Board Dir. FVIT&D Study Executive Leader FVIT&D Consultants Translink Mayors Council Members To all concerned: As most of you are aware, the South of Fraser Community Rail Society and its predecessors have lobbied for the reactivation of the Interurban corridor for over two decades. What makes this a reality for today? A few very-significant changes, not the least of which is the 2009 renewal of the Master Agreement covering passenger rights at no cost on the joint section through the Langleys and the full corridor. That, coupled with the advent and introduction of Hydrail (Canadian) Technology in active paid operation throughout the world including a line under construction in California, plus the Global Climate Change challenge have all contributed to this PRICELESS opportunity. We have known anecdotally for years the support in our communities; what we did not have until now was the proof necessary for all involved - those making our transit decisions. We now have that proof, with unprecedented support! The top-level statement? - 9 in 10 respondents (88%) are in support of the proposed Hydra ii project, 7% oppose. Support by community? -Abbotsford 93%, Chilliwack 89%, North Delta 85%, North Surrey 83%, Township of Langley 82%, and the City of Langley 76%! An inescapable very high level of support! There are a number of other highly informative facts in this survey, such as? reasons for respondents support? if the line were to be reactivated, would you use it? need for a convenient, cost effective and environmentally friendly Interregional Transit option aside from highway widening? and public opinion of the current Express Bus service between the City of Chilliwack and the Langley Carvolth Exchange. We are pleased to be able to supply you with a copy of the ResearchCo Report including the supporting tabley.v e urge you to review this study and to move forward with the integration of this Hydra ii Line intdouJ Lowe Mainland Transit network, a much more viable transit option, in our post Covid reality.

W. _ fcl<) §!:e'€n, President SFCRS (Cell 604 866-5752) (email [email protected]) Specialj,\dvisors-BillVander Zalm (former B.C. Premier), UBC Professor Patrick Condon, Darryl Plecas (former MLA) SFCRS Directors-Brittany Gardner, Lee Lockwood, Roy Mufford, Scott Thompson, Peter Holt, Gery Warner For detailed information on this project & Video go to www.southfrasercommunityrail.ca

Page 1 Regular Council Meeting Agenda - June 15, 2021 - Page 207 of 282 ,l

PRESS RELEASE I South of the Fraser Communities

v1 tho, olo i Com un ti ndor o 1th r as r mumty 11 oJec.t Results are based on an Almost four-in-five residents say they are likely to rely on the service online study conducted for work or leisure, including 81 % of those who drive a vehicle. from May 5 to May 8, 2021, among a representative sample of 800 adults in Vancouver, BC [May 20, 2021] -A proposal to reactivate a rail North Delta, North Surrey, corridor for daily passenger service using hydrogen powered trains City of Langley, Township of is very popular among residents of six British Columbia Langley, Abbotsford and municipalities, a new Research Co. poll conducted on behalf of Chilliwack. The data has the South Fraser Community Rail Society has found. been statistically weighted according to Canadian In the online survey of a representative sample of residents of six census figures for age, provincial communities, 88% of respondents say they support the gender and region. The margin of error-which South Fraser Community Rail project. measures sample variability-is+/- 3.5 At least three-in-four respondents in each community are in favour percentage points, of the project, including 93% in Abbotsford, 89% in Chilliwack, 85% nineteen times out of in North Delta, 83% in North Surrey, 82% in the Township of Langley twenty. and 76% in the City of Langley.

From what you have just The South Fraser Community Rail project would rely on a publicly seen, read and heard about owned 99 km operating corridor (known as the Interurban the South Fraser Communit> Corridor) available with passenger rights saved and protected by Rail project, do you support a previous provincial government at no cost for its use between or oppose it? the Pattullo Bridge SkyTrain Station and the City of Chilliwack. Support -88% Oppose-7% The South Fraser Community Rail project would connect 16 cities Not sure -4% and communities, eight First Nations communities, 14 post secondary Institutions, Industrial Parks and the Abbotsford If the South Fraser International Airport. Community Rail project is reactivated to connect 16 Almost four-in-five respondents in the six communities (78%) say cities and communities they are "very likely" or "moderately likely" to rely on the se1vice eight First Nations once it becomes operational-including 88% of those who communities. 14 post commute using public transit and 81 % of those who drive to secondary lnstitutrons, Industrial Parks and the school or work. Abbotsford International Airport. how likely are you In the survey, only 32% of respondents think the Express Bus being to use it, either for work or used on the Highway l corridor from Chilliwack to the Carvolth leisure? Exchange in Langley fits the needs of the community and no other public transit alternative is required at this time. Very likely I Moderately likely -78% Nine-in-ten respondents who have taken the Express Bus on Not too likely I Not likely at Highway 1 (90%) support the South Fraser Community Rail project. a/1-16% Not sure -6%

More than half of respondents say they are more likely to support the project because it will be good for the environment since it

Page 2 Regular Council Meeting Agenda - June 15, 2021 - Page 208 of 282

PRESS RELEASE I South of the Fraser Communities

relies on a Hydrogen propulsion system, with zero greenhouse gas emissions (56%) and because it would allow for a commute time of 90 minutes from Chilliwack to the Pattulo Bridge-a significantly quicker commute time than the 135 minutes plus transfer time to cover the same distance with existing transit services (53%). Practically half of respondents say they are more likely to support the project because one South Fraser Community Rail train would potentially remove 160 vehicles from Highway 1 (49%) and because the project will take three years to implement-a significantly quicker delivery timeframe than any other potential option (also 49%). More than two-in-five respondents (44%) say they are more likely to support the project because it will cost an estimated $1.38 billion for 99 km -significantly less expensive than any other Inter regional transit option. Almost nine-in-ten respondents (87%) believe there must be a reactivated environmentally friendly Interurban passenger rail transit option while Highway 1 is currently being widened in stages. ==30== r' About Research Co.

Simply put, we are curious about what people think and the decisions they will make. Some call it public opinion, others call it polling or public affairs. We never compromise facts for profit. Our agenda is the truth.

We have a global network of partners in the qualitative, data collection and data visualization specialities. ==30== Media contact: Mario Canseco, President, Research Co. (c] 778.929.0490 [e] [email protected] ==30==

2 0 0 rnario.canseco mario_canseco 778.929.0490 Mario Cans co @researchco.ca Page 3 Regular Council Meeting Agenda - June 15, 2021 - Page 209 of 282

Have you ever taken the ExpressBus being used on the Highway l corridor between Chilliwackand the CarvolthExchange in Langley having to transferbeyond that point to destinations within Langley or points west?

South Fraser Yes 49% 50% 47% 65% 49% 13% 55% 45% 64% 46% 45% 38% 53% 65% 100% 0% No S1% 50% 53% 35% 51% 87% 45% 55% 36% 54% 55% 62% 47% 35% 0% 100%

Page 4 Regular Council Meeting Agenda - June 15, 2021 - Page 210 of 282

Which of the followingstatements best describes your view on the ExpressBus being used on the Highway1 corridor from Chilliwackto the Carvolth Exchangein Langley?

South Fraser The ExpressBus fitsthe needs of the community-no other public transit alternative Is required at this time 32% 35% 29% 41% 26% 27% 41% 36% 31% 31% 29% 9% 31% 39% 39% 25% The Express Bus does notfit the needs of the community-residents need anotherpublic transit alternative 46% 49% 43% 44¾ 54% 35% 40¾ 40% 58% 48% 47% 58% 48% 49% 55% 37%

Not sure 22% 16% 28% 15% 21% 39% 19% 25% 12% 21% 24% 32% 21% 12% 6% 38%

Page 5 Regular Council Meeting Agenda - June 15, 2021 - Page 211 of 282

Are you aware that there is a publicly owned 99 km operating Rail corridor (known asthe Interurban Corridor) availablewith passengerrights saved and protected by a previous provincial government at no cost forits use between the Pattullo Bridge SkyTrain Station and the City ofChilliwack?

South Fraser Yes 41% 46% 36% 48% 36% 37% 56% 35% 51% 41% 38% 24% 40% 52% 55% 28% No 59% 54% 64% 52% 64% 63% 44% 65% 49% 59% 62% 76% 60% 48% 45% 72%

Page 6 Regular Council Meeting Agenda - June 15, 2021 - Page 212 of 282

There is a proposal to reactivate this rail corridor fordaily passenger service every half hour with state-of-the-artHydrogen-powered trains. The project is known as South Fraser Community·Rail and would connect 16 cities and communities, eight First Nations communities, 14 post-secondary Institutions, Industrial Parks and the Abbotsford InternationalAirport. Similar services are currently in active use in the United Kingdom, Germany,Austria, the Netherlands, Italy and being constructed in Southern California Note: Thefollowing video depicts what is now available in new technology. Therail line exists and is operational, the population centers and population numbers are factualand current,the station locations with park 'n rides adjacent are only proposed.

t the South Fraser Community Rail project, do you support or oppose it?

South Fraser Strongly support 44% 48% 41% 31% 46% 67% 38% 45% 34% 49% 55% 48% 44% 45% 39% 50% Moderately support 44% 42% 47% 53% 42% 30% 47% 48% 42% 43% 38% 41% 46% 47% 51% 37% Moderately oppose 5% 6% 4% 7% 5% 1% 8% 4% 10% 0% 4% 3% 4% 4% 6% 4% Strongly oppose 2% 2% 3% 3% 3% 1% 4% 1% 6% 2% 1% 1% 2% 2% 2% 3% Not sure 4% 3% 5% 6% 4% 2% 3% 2% 8% 7% 2% 7% 4% 2% 2% 6%

Page 7 Regular Council Meeting Agenda - June 15, 2021 - Page 213 of 282

South Fraser Yes 49% 50% 47% 65% 49% 13% 55% 45% 64% 46% 45% 38% 53% 65% 100% 0% No S1% 50% 53% 35% 51% 87% 45% 55% 36% 54% 55% 62% 47% 35% 0% 100%

Page 8 Regular Council Meeting Agenda - June 15, 2021 - Page 214 of 282

Which of the followingstatements best describes your view on the ExpressBus being used on the Highway1 corridor from Chilliwackto the Carvolth Exchangein Langley?

Not sure 22% 16% 28% 15% 21% 39% 19% 25% 12% 21% 24% 32% 21% 12% 6% 38%

Page 9 Regular Council Meeting Agenda - June 15, 2021 - Page 215 of 282

South Fraser Yes 41% 46% 36% 48% 36% 37% 56% 35% 51% 41% 38% 24% 40% 52% 55% 28% No 59% 54% 64% 52% 64% 63% 44% 65% 49% 59% 62% 76% 60% 48% 45% 72%

Page 10 Regular Council Meeting Agenda - June 15, 2021 - Page 216 of 282

t the South Fraser Community Rail project, do you support or oppose it?

Page 11 Regular Council Meeting Agenda - June 15, 2021 - Page 217 of 282

...... - Would anyof the followingmake yo u more likely,justas likelyor less likelyto supportthe SouthFraser Community Rail project?

South Fraser 7he project will take three yearsto implement-a significantlyquicker delivery timeframethan any other potential option. More likelyto supportthe project 49% 53% 45% 40% 53% 58% 46% 47% 38% 47% 60% 56% 52% 44% 48% 49% Justas likely to supportthe project 37% 35% 39% 38% 38% 34% 38% 38% 39% 42% 33% 34% 36% 38% 39% 36% Less likelyto support the project 8% 8% 8% 14% 4% 4% 10% 9% 14% 6% 2% 3% 6% 13% 10% 6% Not sure 6% 4% 8% 8% 5% 5% 6% 6% 9% 5% 4% 7% 6% 6% 3% 9%

7he project will cost on estimated$1.38 billion far99 KMs -significantlyless expensivethan any other Inter-regional transit optian. More likelyto supportthe project 44% 49% 40% 40% 45% 52% 42% 45% 41% 39% 51% 45% 47% 44% 44% 44% Just aslikely to supportthe project 36% 34% 38% 33% 38% 37% 36% 36% 31% 48% 33% 36% 33% 37% 34% 38% Less likely to supportthe project 11% 11% 11% 14% 11% 3% 14% 10% 19% 5% 8% 7% 11% 11% 14% 8% Not sure 9% 6% 12% 13% 6% 8% 9% 9% 9% 8% 8% 13% 9% 8% 7% 11%

7heproject will be good farthe environment since it relies on a Hydrogen propulsion system,with zero greenhouse gas emissions. More likelyto supportthe project 56% 57% 56% 48% 60% 66% 43% 62% 45% 63% 68% 57% 57% 58% 54% 58% Just as likelyto support the project 29% 27% 30% 28% 29% 29% 38% 26% 32% 23% 23% 26% 28% 29% 31% 26% Less likelyto supportthe project 9% 11% 6% 14% 7% 2% 12% 8% 13% 9% 4% 7% 9% 7% 9% 8% 5% 4% 5% Not sure 6% 8% 10% 3% 7% 4% 10% 5% 6% 10% 7% 5% 7% 7he project would allow fara commute time of 90 minutesfrom Chilliwack to the Pattulo Bridge-a significantly quicker cam mute time than the 135 minutes plus transfertime to caver the same distance with existingtransit services. More likelytosupportthe project 53% 53% 53% 50% 54% 58% 43% 56% 43% 50% 68% 58% 55% 55% 50% 56% Justas likelytosupport the project 33% 34% 32% 31% 34% 33% 36% 32% 34% 40% 24% 31% 31% 30% 36% 30% Less likelyto supportthe project 6% 7% 5% 9% 5% 2% 10% 7% 9% 0% 2% 3% 5% 8% 7% 5% Not sure 8% 6% 10% 11% 6% 7% 10% 5% 13% 10% 6% 8% 8% 7% 6% 10%

One5auth FraserCommunity Rail train would potentially remove 160 vehicles fromHighway 1. More likelyto supportthe project 49% 49% 50% 42% 54% 55% 41% 56% 33% 51% 60% 51% 51% 50% 49% 50% Justas likely to support the project 37% 37% 36% 35% 37% 38% 39% 34% 44% 35% 32% 39% 37% 35% 38% 35% Less likelyto support the project 8% 9% 6% 13% 5% 3% 12% 4% 18% 5% 4% 3% 5% 10% 9% 7% Not sure 6% 5% 8% 10% 5% 4% 8% 6% 5% 9% 4% 6% 7% 6% 5% 8%

Page 12 Regular Council Meeting Agenda - June 15, 2021 - Page 218 of 282

...... - Would anyof the followingmake yo u more likely,justas likelyor less likelyto supportthe SouthFraser Community Rail project?

Page 13 Regular Council Meeting Agenda - June 15, 2021 - Page 219 of 282

'• .. -, ..._ .. If the South Fraser Community Rail project is reactivated to connect 16 cities and communities, eight First Nations communities, 14 post-secondary Institutions, Industrial Parks and the Abbotsford International Airport, how likely are you to useit, either forwork or leisure?

South Fraser Verylikely 35% 41% 30% 31% 39% 38% 33% 32% 34% 27% 48% 39% 36% 45% 44% 27% Moderately likely 43% 40% 47% 51% 41% 32% 45% 47% 44% 48% 38% 31% 45% 43% 46% 41% Not too likely 11% 12% 10% 11% 8% 14% 11% 10% 12% 12% 12% 7% 9% 6% 8% 14% Not likely at all 5% 3% 6% 3% 5% 7% 4% 6% 7% 3% 0% 10% 6% 1% 1% 8% 4% 8% 6% 8% 7% 2% 5% 5% Not sure 6% 4% 5% 3% 10% 12% 1% 10%

Page 14 Regular Council Meeting Agenda - June 15, 2021 - Page 220 of 282

.. . .. Do you agree or disagree with the followingstatement? -"While Highway l is currently being widened in stages (South a/the Fraser) there must be a reactivated environmentallyfriendly Interurban passenger rail transit option provided foraffordable interregional transiton the existing operational rail corridorbetween the Pattu//o BridgeSkyTrain station and the City a/Chilliwack."

South Fraser Strongly agree 41% 44% 38% 36% 39% 54% 34% 39% 39% 41% 52% 45% 42% 40% 40% 41% Moderately agree 46% 45% 47% 48% 50% 35% 53% 49% 41% 50% 38% 39% 48% 45% 50% 42% Moderately disagree 6% 7% 5% 10% 4% 3% 6% 7% 10% 2% 5% 5% 4% 8% 6% 7% Strongly disagree 2% 3% 2% 1% 3% 2% 4% 1% 4% 2% 1% 1% 2% 2% 2% 3% Not sure 5% 2% 8% 6% 3% 6% 4% 4% 5% 6% 3% 9% 4% 5% 2% 8%

Page 15 Regular Council Meeting Agenda - June 15, 2021 - Page 221 of 282

The Corporation of the District of Saanich | Mayor’s Office 770 Vernon Avenue Victoria BC V8X 2W7 | T 250-475-5510 | F 250-475-5440 | www.saanich.ca

Sent via email

June 1, 2021

British Columbia Elected Officials BC Chief Administrative Officers

Re: British Columbia Climate Action Revenue Incentive Program (CARIP) Ending

This letter will confirm that Council, at their meeting held May 17, 2021, considered a staff report on the end of the Climate Action Revenue Incentive Program (CARIP) and resolved as follows: “That Council: 1. Receive for information the report of the Director of Planning dated May 13, 2021. 2. Direct the Mayor to send a letter to the Premier, the Minister of Municipal Affairs; the Minister of Environment and Climate Change Strategy; the Minister of Finance, and the Union of British Columbia Municipalities (UBCM) based upon the draft provided, detailing the impact of cancelling the Climate Action Revenue Incentive Program (CARIP) and the need for a swift replacement that provides consistent, non-application funding to allow the District of Saanich and other municipalities to continue their work at a scale that can deliver on the Provincial CleanBC Plan and Municipal Climate Plans. 3. Direct staff to draft a resolution to UBCM on a replacement CARIP program and present this to Council for consideration prior to the June 30, 2021 submission deadline. 4. Share this report and attachments with the Capital Regional District Board of Directors, other BC municipal elected officials and Chief Administrative Officers in advance of the UBCM Conference in September, 2021.” A copy of the report and draft meeting minutes are attached for information.

Sincerely,

Fred Haynes Mayor Enclosures cc: Saanich Council Sharon Hvozdanski, Director of Planning, District of Saanich Valla Tinney, Director of Finance, District of Saanich

Page 16 ljOO-tA:> � Regular Council Meeting Agenda - June 15, 2021 - Page 222 of 282

The Corporation of the District of Saanich

Report rR1�©��[QJ To: Mayor and Council MAY 1 3 2021 Sharon Hvozdanski, Director of Planning From: LEGISLATIVE DIVISION Date: May 13, 2021 DISTRICT OF SAANICH Subject: Ending the B.C. Climate Action Revenue Incentive Program (CARIP) File: 1300-50 • Provincial Governments

RECOMMENDATION

1. That Council receive this report for information.

2. That Council send a letter to: Premier John Horgan; the Minister of Municipal Affairs; the Minister of Environment and Climate Change Strategy; and the Union of B.C. Municipalities (UBCM) based upon the draft provided in Attachment 2, detailing the impact of cancelling the Climate Action Revenue Incentive Program (CARIP) and the need for a swift replacement that provides consistent, non-application funding to allow the District of Saanich and other municipalities to continue their work at a scale that can deliver on the Provincial CleanBC Plan and Municipal Climate Plans.

3. That Council direct staff to draft a resolution to the Union of B.C. Municipalities on a Replacement CARIP Program and present this to Council for consideration prior to the June 30, 2021 submission deadline.

4. That Council share this report and attachments with the Capital Regional District Board of Directors, other B.C. municipal elected officials and Chief Administrative Officers in advance of the Union of B.C. Municipalities Conference in September, 2021.

PURPOSE

The purpose of this report is to provide Council with information regarding:

• The announced end to the Provincial Climate Action Revenue Incentive Program (CARIP); • The implications this has for District of Saanich climate action; and • Proposed next steps.

DISCUSSION

Provincial Announcement - Climate Action Revenue Incentive Program (CARIP) In terms of background, the Climate Action Revenue Incentive Program (CARIP) is a conditional grant program that provides funding to local governments that have signed the B.C. Climate

Page 1 of 6 Page 17 Regular Council Meeting Agenda - June 15, 2021 - Page 223 of 282 1300-50 May 13, 2021

Action Charter. This funding equals 100% of the carbon taxes a local government pays to support their operations.

The program requires local governments to report annually on their greenhouse gas (GHG) emissions and encourages investment in climate action to help the Province deliver on its commitment to carbon neutrality. Since the Climate Charter was launched in 2007, 187 of 190 municipalities, regional districts and the Islands Trust have signed up, providing the Province with a comprehensive database of municipal corporate emissions inventories and corporate and community climate actions implemented at the local level.

On May 11, 2021 the Deputy Minister, and Assistant Deputy Minister for the Local Government Division of the Ministry of Municipal Affairs called a meeting with all Municipal and Regional District Chief Administrative Officers (CAO) to announce the end of the Climate Action Revenue Incentive Program. It was indicated that this decision was a direct result of the recently introduced Provincial Budget. A follow up e-mail was then issued that includes information shared at the meeting (see Attachment 1).

The Province has outlined that 2020 will be the final year for reporting,with the final grant paid to local governments in 2021. They indicated that at this stage no replacement program with unconditional funding is planned and future programs would be application based. They aim to work with local governments through UBCM and the Green Communities Committee on further supporting the Cleanse goals.

In light of the Federal government's renewed climate commitments prior to the United Nations Climate Change Conference (COP26), the withdrawal of this consistent provincial funding source for climate action was extremely unexpected and it is clear that local governments have not been engaged in this decision.

Implications

Loss of Consistent Funding The District of Saanich has participated in the CARIP program since signing the Climate Charter in 2007 and has benefited from more than $1.3 million over the last 1O years, with approximately $150,000 annually in recent years.

This funding has been used within the Sustainability Division of the Planning Department to support staff wages, implement community climate mitigation and adaptation projects and to leverage larger climate related grant applications, which often require a substantial contribution from the local government partner.

Examples of projects supported by CARIP funding include, but are not limited to:

• Feasibility analysis, design and installation of multiple rounds of public Electric Vehicle (EV) charging stations; • Communications campaigns for home energy efficiency upgrades, the Oil to Heat Pump program and Better Home BC rebates; • Municipal top-ups to provincial rebates for home energy retrofits;

Page 2of 6 Page 18 Regular Council Meeting Agenda - June 15, 2021 - Page 224 of 282 1300-50 May 13, 2021

• Analysis and engagement to support the introduction of the Saanich Greener Garbage program and the BC Energy Step Code; • Funding for the B.C. Sustainable Energy Association (BCSEA) Coollt! School climate leadership education program; • Installation and maintenance of Bike kitchens at Saanich facilities; • Support for engagement and analysis related to electric mobility and development of the Electric Mobility Strategy; and • Workshops on local food production and processing.

Until approval of the 2021 Budget in May of this year, CARIP has been the main source of sustained and consistent funding for community focused climate action at the District of Saanich, with the Carbon Fund used for corporate climate action projects. While Council has committed to multiple one-time resource requests to support climate action where opportunities arose or costs exceeded CARIP funding, this approach does not provide the reliability afforded by the CARIP program. As such, CARIP has been instrumental in the development of a District of Saanich Sustainability Division and the hiring and retention of sustainability staff. Many other B.C. municipalities will have sustainability staff that are still resourced through CARIP funding.

Therefore, the clear lack of a replacement program that provides a consistent and reliable funding source for municipal climate action and the shift towards solely competitive funding streams and programs is of major concern.

Competitive funding programs and grants require significant effort, staff time and, often, financial resources to fund the analysis needed for an application with no guarantee of success. They also take substantial time and resources for evaluation by the decision making body. We regularly hear that grant programs and competitive funding streams are highly competitive and over-subscribed. In addition, they rely on match funding or financial contributions from the local government partner.

In the absence of either the CARIP program or a similar source of consistent funding, many municipalities will be limited in their ability to apply for such competitive programs or grants and f it will be extremely dificult to develop work plans and implement climate programs that span multiple years based upon this competitive funding approach. This change is being implemented in a time of particular uncertainty when there is an overwhelming demand for municipal tax dollars to support core municipal services and local governments have limited ability to pivot on budget decisions. Removing dedicated climate action funding will create a shortfall that is unlikely to be met by many local governments through the municipal tax base.

Loss of Coordinated Reporting & Data Saanich has recently committed to developing a comprehensive annual climate reportcard that aligns with the goals and actions outlined in the Climate Plan and Electric Mobility Strategy. Further, we report on community-wide GHG emissions through the Carbon Disclosure Project (CDP) using the globally recognized Global Protocol for Community Scale GHG Emissions Inventories (GPC Basic+). However, there are only a limited number of B.C. municipalities that are providing this level of climate reporting.

Page 3of 6 Page 19 Regular Council Meeting Agenda - June 15, 2021 - Page 225 of 282 1300-50 May 13, 2021

The CARIP program established a consistent climate reporting template for all B.C. local governments that had signed onto the Climate Charter and represents over a decade of publicly accessible data on municipal climate action. This is a true example of global best practice in coordinated climate reporting. Local government have spent significant effort building internal capacity and restructuring reporting systems to align with CARIP and the process has, in many municipalities, supported the development of strategic plans for climate action, monitoring and reporting on progress and the regular cross-departmental collaboration necessary to identify opportunities for climate related projects and programs.

Proposed Next Steps Some amendments to the CARIP process and report template would be valuable and local governments can provide important insight moving forward. For instance, as Saanich and other municipalities move towards our corporate GHG reduction targets and increase our requirements for contractor climate responsibilities, we will pay less carbon tax as a result. While this should be addressed by an increase in the carbon tax in the short term, as we get close to our zero carbon targets, the CARIP funding will be reduced. In addition, funding based on fossil fuel consumption may be perceived as rewarding a lack of progress. As such, changes to the program could include the move from a carbon tax refund based upon fossil fuel consumption to one based on municipal population. However, there remains considerable benefit to continuing with a climate program that provides consistent funding tied to the delivery of a simple annual climate report.

A draft letter to: Premier John Horgan; the Ministry of Municipal Affairs; the Minster of Environment and Climate Change Strategy; and the Union of B.C. Municipalities (UBCM) is included as Attachment 2 for Council's consideration.

This letter outlines the value of the CARIP program and associated funding to the District of Saanich and the considerable implications for the program's end. It advocates for the Province to engage local governments in the design and implementation of a replacement program that offers consistent funding that is comparable to or greater than that is currently provided by CARIP. Program funding should be used for climate action (mitigation and adaptation), tied to a requirement for annual reporting on progress towards climate goals and should be in place for the first payments to be received by municipalities in 2022. It is recommended that Council sends this letter to the Provincial officials listed above.

In addition, there is the opportunity for Council to submit an endorsed resolution directly to UBCM prior to June 30, 2021 that would address the impact of ending the CARIP program and propose the swift development of a suitable replacement. It is recommended that Council direct staff to draft such a UBCM resolution for their consideration.

Finally, it is recommended that this Council report and attachments be shared with the CAD Board, other B.C. municipal elected officials and Chief Administrative Officers in support of an additional coordinated response and discussion at the UBCM Conference in September 2021.

Page 4 of 6 Page 20 Regular Council Meeting Agenda - June 15, 2021 - Page 226 of 282 1300-50 May 13, 2021

ALTERNATIVES

1. That Council approve the recommendations as outlined in this report. 2. That Council reject the recommendations as outlined in this report. 3. That Council provide alternate direction to staff.

FINANCIAL IMPLICATIONS

The District of Saanich has participatedin the CARI P program since signing the Climate Charter in 2007 and has benefited from more than $1.3 million from the program over the last 1 O years. In 2020, CARIP funding amounted to $154,072. This forms a substantial portion of the Sustainability Division's budget. Should a similar Provincial program that provides consistent funding for municipal climate action not be developed to replace CARIP by 2022, then staff will need to bring forwarda resource request to Council as part of the 2022 budget to ensure the required sustained funding necessary, to effectively deliver on the Climate Plan actions and goals. As always, staff will continue to apply for senior government and other sources of external funding. That said, the time spent seeking out and applying for external funding draws valuable staff resources away from work on corporate and community GHG initiatives.

STRATEGIC PLAN IMPLICATIONS

The 2021 Council Budget requests and Sustainability Division and Planning Department work plans have been developed on the understanding that the CARIP program will continue. As such, removal of this funding without a suitable and consistent replacement impacts the ability to deliver on the 2019-2023 Council Strategic Plan Goal: 'Climate Action and Environmental Leadership', most notably the initiative to implement Saanich's Climate Plan.

CONCLUSION

CARIP has been a valuable source of consistent and dedicated funding over the last decade, allowing municipalities to take action on climate change by resourcing staff, undertaking key emissions reduction projects and leveraging larger climate related grants. It is a true example of global best practice in coordinated and consistent climate reporting by local governments at the provincial level.

On May 11, 2021 the Ministry of Municipal Affairs announced the end of the CARIP program, with the final grant paid to local governments in 2021. This amounts to a loss of approximately $150,000 in consistent annual funding to the District of Saanich, which is used to address climate change.

In light of the Provincial commitment to climate action outlined in CleanBC and the Federal government's renewed climate commitments prior to COP26, the end of the CARIP program and withdrawal of this consistent provincial funding source was extremely unexpected and it is clear that local governments have not been engaged in the decision. The absence of a replacement program and shift towards competitive funding applications has considerable implications for dedicated municipal staffing and actions on climate change and jeopardises a decade's worth of work monitoring and reporting on local government GHG emissions and progress.

Page 5 of 6 Page 21 Regular Council Meeting Agenda - June 15, 2021 - Page 227 of 282 1300-50 May 13, 2021

As such, staff are recommending that Council advocate to the Province via letter to the Premier, appropriate Ministries and UBCM, for a swift replacement of the CARIP program with consistent, non-application based funding, tied to annual climate reporting and that this be followed by a Council endorsed resolution submitted to UBCM addressing the same. This will allow municipalities to continue their work at a scale necessary to address the Climate Emergency and deliver on CleanBC and Municipal Climate Plan goals.

Prepared by: Rebecca Newlove, Manager of Sustainability

Approved by:

Sharon Hvozdanski, Director of Planning

RN/jsp

Attachments: 1. E-mail from Province of BC, Ministryof Municipal Affairs Re: CARIP Reporting 2020, May 11, 2021 2. Draft Letter to Premier John Horgan, the Minister of Municipal Affairs, the Minster of Environment and Climate Change Strategy and the Union of B.C. Municipalities (UBCM) cc: Valla Tinney, Director of Finance

ADMINISTRATOR'S COMMENTS:

Paul Thorkelsson, Chief Administrative Officer

Page 6 of 6 Page 22 Regular Council Meeting Agenda - June 15, 2021 - Page 228 of 282

Jon Poole

From: Rebecca Newlove Sent Wednesday, May 12, 2021 11:11 AM To: Rebecca Newlove Subject: Re: Climate Action Revenue Incentive Program (CARIP) Reporting2020

From: INFRA MUNl:EX Sent: Tuesday, May 11, 2021 12:40 PM To: INFRA MUNl:EX < > Subject: (External Email) Re: Climate Action Revenue Incentive Program (CARIP) Reporting 2020

This email sent from outside the District of Saanich. Use caution if message is unexpected or sender is not known to you.

To: All Municipal and Regional District Chief Administrative Officers and Chief Financial Officers

Re: Climate Action RevenueIncentive Program (CARIP) Reporting2020

Many thanks to all who joined Deputy Minister Okenge Yuma Morisho and me on today's call about the Climate Action Revenue Incentive Program (CARIP), please accept our apologies for the technical difficulties on the call that some experienced. This email includes the information that was shared during the call. We want to emphasize that local governments throughout British Columbia have shown great leadership on climate action. The province is committed to working with local governments to reach our climate goals and make life better for people across British Columbia.

For those who were unable to attend or hear due to some technical difficulties on the call, I wish to inform you and your staff that the CARIP will be wrapping up in the 2021/22 fiscal year. During this final program year, local governments will be required to complete and submit the 2020 Carbon Tax Calculation Form. This will be the only reportingrequirement.

All program information is available on the Ministry of Municipal Affairs' CARIP webpage. In particular, we encourage you to review the CARIP Program Guide for 2020 prior to completing the 2020 Carbon Tax Calculation Form.

CARIP ReportingRequirement

1. 2020 Carbon Tax Calculation Form (submission deadline: August 6, 2021) Complete and submit a signed electronic version of the form to I . This form requires Financial Officercertification.

The end of the CARIP program should not be interpreted as the Province pulling back from the productive relationship we have and we look forward to working with UBCM, through the Green Communities Committee, to support the goals of the Climate Action Charter.

Under Cleanse, the Province of British Columbia has put a priority on reducing pollution, boosting energy efficient solutions and building a low-carbon economy. Local governments will continue to be a key partner in

1 Page 23 Regular Council Meeting Agenda - June 15, 2021 - Page 229 of 282 our collective efforts to address the challenges of a changing climate, playing a specific and important role in British Columbia's climate goals.

Just as local governments' actions on climate solutions have evolved in the past decade, our government is responding to support you with tools and funding programs such as: • Updating the BC Action Climate Toolkit and the Green Communities Committee Carbon Neutral Framework. • Investing $110 million in combined provincial and federal funding to help local governments and Indigenous communities develop energy efficiency and clean energy projects through the Investing in Canada Infrastructure Program CleanBC Communities Fund. • Working with the federal government to assess the climate impacts of all major infrastructure being funded under the Investing in Canada Infrastructure Program to reduce GHG emissions and increase resilience to climate change, which benefits communities and creates jobs. • Boosting active transportation infrastructure with $18 million through the Ministry of Transportation and Infrastructure. • Making sure commuters can get out of their cars with historic investments in public transit, such as the Broadway Subway Line, and free transit for kids 12 and under starting this September.

Budget 2021 commits $11 million in new funding to help local governments plan for compact, energy- efficient communities, directly supporting the Climate Action Charter's commitment to create complete, compact, energy-efficient rural and urban communities. We look forward to working with all local governments through UBCM and the Green Communities Committee on how to support greener and more livable communities.

Building on record investments in CleanBC, the Province will continue to strengthen our work with local governments and support the Climate Action Charter.

If you have any questions, please contact the Ministry of Municipal Affairs at or

Kind regards,

Tara Faganello Assistant Deputy Minister, Local Government Division Ministry of Municipal Affairs

2 Page 24 Regular Council Meeting Agenda - June 15, 2021 - Page 230 of 282 District of Saanich Legislative Services Division t. 250-475-5501 770 Vernon Ave. f. 250-475-5440 Victoria BC V8X 2W7 saanich.ca

May , 2021

The Honourable John Horgan, MLA Premier of British Columbia Office of the Premier PO Box 9041 Stn. Prov. Govt. Victoria BC V8W 9E1

The Honourable Josie Osborne, MLA Minister of Municipal Affairs PO Box 9056 Stn. Prov. Govt. Victoria BC V8W 9E2

The Honourable George Heyman, MLA Minister of Environment and Climate Change Strategy PO Box 9047 Stn. Prov. Gov. Victoria BC V8W 9E2

Councillor Brian Frenkel President, Union of B.C. Municipalities Local Government House 525 Government Street Victoria BC V8V 0A8

Dear Premier John Horgan:

Re: B.C. Climate Action Revenue Incentive Program (CARIP) Ending

This letter will confirm that Council, at their meeting held May 17, 2021, considered a staff report on the end of the Climate Action Revenue Incentive Program (CARIP) (see attached) and resolved as follows:

“That Council send a letter to: Premier John Horgan; the Minister of Municipal Affairs; the Minister of Environment and Climate Change Strategy; and the Union of B.C. Municipalities (UBCM) based upon the draft provided in Attachment 2, detailing the impact of cancelling the Climate Action Revenue Incentive Program (CARIP) and the need for a swift replacement that provides consistent, non-application funding to allow the District of Saanich and other municipalities to continue their work at a scale that can deliver on the Provincial CleanBC Plan and Municipal Climate Plans;

That Council direct staff to draft a resolution to the Union of B.C. Municipalities on a Replacement CARIP Program and present this to Council for consideration prior to the June 30, 2021 submission deadline; and

That Council share this report and attachments with the Capital Regional District Board of Directors, other B.C. municipal elected officials and Chief Administrative Officers in advance of the Union of B.C. Municipalities Conference in September, 2021.”

PagePage 125 of 3 Regular Council Meeting Agenda - June 15, 2021 - Page 231 of 282

On May 11 2021, the District of Saanich was made aware of the end to the Climate Action Revenue Incentive Program (CARIP) through an announcement made by the Ministry of Municipal Affairs.

In light of the Provincial commitment to climate action outlined in CleanBC and the Federal government’s renewed climate commitments prior to the United Nations Climate Change Conference (COP26), the end of the CARIP program and withdrawal of this provincial funding source for climate action was extremely unexpected and it is clear that local governments have not been engaged in the decision.

CARIP has been a critical source of consistent and dedicated funding over the years, allowing municipalities to take action on climate change by resourcing staff, funding key emissions reduction projects and leveraging larger climate related grants. It is a true example of global best practice in coordinated and consistent climate reporting, representing over a decade of data on climate action at the municipal level.

The District of Saanich has delivered a considerable number of high impact actions using CARIP funding, ranging from multiple rounds of public electric vehicle charging stations, to the analysis and engagement required to support adoption of the BC Energy Step Code. Additional examples are provided in the attached Council Report. Further, CARIP funding has been instrumental in the development of a Sustainability Division and the hiring and retention of sustainability staff, which, until 2021, were still partly resourced via CARIP funding. Many other municipalities will have staff delivering on climate action that are still resourced through the CARIP carbon tax refund.

Given this, the clear lack of a replacement program that provides a consistent and reliable funding source for municipal climate action and the shift towards solely competitive funding streams and programs is of major concern. Such programs require significant effort, staff time and, often, financial resources to fund the analysis needed for an application with no guarantee of success. They also take substantial time and resources for evaluation by the decision making body and we regularly hear that grant programs and competitive funding streams are over-subscribed. In addition, they rely on match funding or financial contributions from the local government partner. In the absence of either the CARIP program or a similar source of consistent funding, many municipalities will be limited in their ability to apply for such competitive programs. Further, this level of uncertainty makes it extremely difficult to plan for and implement climate actions that span multiple years.

While some amendments to the CARIP process and report template would be valuable, for example, the move from a carbon tax refund based upon fossil fuel consumption to one based on municipal population, there remains considerable benefit to continuing with a program that provides consistent funding tied to the delivery of a simple annual climate report.

This change is being implemented in a time of particular uncertainty when there is an overwhelming demand for municipal tax dollars to support core municipal services and local governments have limited ability to pivot on budget decisions. Removing dedicated climate action funding will create a shortfall that is unlikely to be met by many local governments through the municipal tax base.

saanich.ca District of Saanich Page 2 of 3 Page 26 Regular Council Meeting Agenda - June 15, 2021 - Page 232 of 282

As such, Council requests that the Province engage local governments on the swift replacement of CARIP with a program that provides consistent, non-application based funding, tied to annual climate reporting and with first payments received by local governments in 2022. This will allow municipalities to continue their work at a scale necessary to address the Climate Emergency and deliver on CleanBC and Municipal Climate Plan goals.

Sincerely,

Angila Bains, B.A., CMC, Manager, Legislative Services

RN/

Enclosures: Council Report: cc. Mayor and Council Paul Thorkelsson, Chief Administrative Officer, District of Saanich Sharon Hvozdanski, Director of Planning, District of Saanich Valla Tinney, Director of Finance, District of Saanich Tara Faganello, Assistant Deputy Minister, Local Government Division, Ministry of Municipal Affairs

saanich.ca District of Saanich Page 3 of 3 Page 27 Regular Council Meeting Agenda - June 15, 2021 - Page 233 of 282 SPECIAL COUNCIL MEETING MINUTES May 17, 2021

2560-50 ENDING THE BC CLIMATE ACTION REVENUE INCENTIVE PROGRAM Climate Action (CARIP) Report of the Director of Planning dated May 13, 2021. To provide Council with information regarding: The announced end to the Provincial Climate Action Revenue Incentive Program (CARIP); The implications this has for the District of Saanich Climate Action; and Proposed next steps.

The Manager of Sustainability provided an overiew of the termination of the BC Climate Action Revenue Incentive Program.

MOVED by Councillor Chambers and Seconded by Councillor Plant: “That Council: 1. Receive for information the report of thehe DirectorDirD of Planning dated May 13, 2021; 2. Direct the Mayor to write a letter too the Premier,Pre thet Minister of Municipal Affairs, the Minister of the Environment,ronmentronm , MinisterMin ofo Finance and Climate Change Strategy, and the Union of British CoColumbia Municipalities based upon the draft provovided,ided, detailing the impact of cancelling the Climate Action Revenueue Incentivencentive PProgram (CARIP) and the need for a swift replacement thatat providesides consistconsistent,c en non-application funding to allow the District of Saanich and oother municipalities to continue their work at a scale thatat can deliver on the Provincial CleanBC Plan and Municipal Climatemate Plans;ans; 3. Direct stafff to draft a resolutionreresoluti to the Union of British Columbia Municipalitiesalities on a replacemreplareplacement CARIP program and present this to Councilcilil for consideration prior to the June 30, 2021 submission deadline;dline;e; and 4.Share this reporeport and attachments with the Capital Regional District Board of Directors,Director other BC municipal elected officials and the Chief Administrative OfficersO in advance of the Union of British Columbia MunicipalitiesMunicipalitie cconference in September 2021.” Councilil discusdiscussionDRAFT ensued with the following comments: - The cutsuts to funding are disappointing.

The Motion was then Put and CARRIED

Page 28 Regular Council Meeting Agenda - June 15, 2021 - Page 234 of 282

HOUSE OF COMMONS CHAMBRE DES COMMUNES CANADA Patrick Weiler Member of Parliament West Vancouver-Sunshine Coast-Sea to Sky Country

June 1, 2021 Dear Friends & Neighbours,

Last week, the Minister of Agriculture and Agri-Food, the Honourable Marie-Claude Bibeau, and the Member of Parliament for Burnaby North–Seymour, Terry Beech, hosted a virtual event to launch the novel technology streams of Canada's Food Waste Reduction Challenge, an initiative under the Food Policy for Canada. Every year, over half of Canada's food supply is wasted, and nearly $50 billion of that wasted food is avoidable. To help spark new ideas and engage diverse perspectives, the Government of Canada launched the $20- million Food Waste Reduction Challenge in November 2020, calling for innovators to deliver game- changing solutions to this long-standing and complex issue. The Challenge's novel technology streams (Streams C and D) are now open for concept applications with a closing date of August 31, 2021. Up to $6.5 million in prize funding will be awarded to innovators with novel technologies that can extend the life of food or transform food that would otherwise be lost or wasted. To learn more, including how to apply, visit the Food Waste Reduction Challenge website. The Government of Canada is committed to reducing the amount of food wasted across Canada through a wide variety of initiatives and investments. If you have any questions, please do not hesitate to reach out to our office. We stand ready to help your application in any way that we can. Sincerely,

Patrick Weiler, MP West Vancouver-Sunshine Coast-Sea to Sky Country

Page 29 Regular Council Meeting Agenda - June 15, 2021 - Page 235 of 282

HOUSE OF COMMONS CHAMBRE DES COMMUNES CANADA Patrick Weiler Member of Parliament West Vancouver-Sunshine Coast-Sea to Sky Country

June 1, 2021 Dear Friends & Neighbours,

The CRA is now accepting grant applications from eligible community organizations that host free tax clinics. From May 1 until June 30, 2021, the Canada Revenue Agency (CRA) will accept grant applications from community organizations that offered free tax clinics in 2021 through the Community Volunteer Income Tax Program (CVITP). The CVITP grant will help organizations offset some the costs of running tax clinics and provide financial support based on the number of returns filed. Non-profits, charities or community groups can apply for the grants and may receive up to $10,000. To assess an organization’s eligibility and determine the funding amount, the CRA will review information collected in their program registration and grant application. If an organization hosted free tax clinics between February 22, 2021, and May 31, 2021, they are encouraged to apply to receive CVITP grant funding in 2021. The CRA will review applications and determine funding on a first come, first served basis within each province and territory. You can find more information about the grant program, including eligibility criteria and how to apply, by visiting this webpage. If you are interested in hosting a free tax clinic, please see this webpage. Organizations that host free tax clinics from June 1, 2021, to May 31, 2022 will be eligible for 2022 grant funding. With more organizations offering this service, more Canadians will have the support they need to access the benefits and credits to which they are entitled. We encourage all interested organizations to apply, and if you have any questions, please feel free to reach out to our office. Sincerely,

Patrick Weiler, MP West Vancouver-Sunshine Coast-Sea to Sky Country

Page 30 Regular Council Meeting Agenda - June 15, 2021 - Page 236 of 282

From: Lions Bay Reception To: Agenda Cc: Peter DeJong; Lions Bay Office Subject: FW: City of Prince George Resolutions Submitted to the 2021 UBCM Convention Date: Wednesday, June 2, 2021 2:12:39 PM Attachments: image001.png 2021_UBCM_Resolutions (Four).pdf

From: [email protected] Sent: Wednesday, June 2, 2021 1:59 PM To: Kent ; Keremeos ; Kimberley ; Kitimat ; Ladysmith ; Lake Country ; Lake Cowichan ; Langford ; Langley ; Lantzville ; Lilloeet ; Lions Bay Reception ; Lytton ; Mackenzie ; Maple Ridge ; McBride ; Merritt ; RDKB ; RDKS ; TOL ; VOM Subject: City of Prince George Resolutions Submitted to the 2021 UBCM Convention

Good afternoon,

At the May 10, 2021 and May 31, 2021 regular Council meetings, the City of Prince George Council endorsed the four (4) resolutions for submission to the 2021 UBCM Convention. Those resolutions are attached for your review and consideration to support at the 2021 UBCM Convention.

1. Increased Capacity at the National Forensic Lab Services; 2. Improved Efficiencies in the Prosecution of Criminal Offences; and 3. Comprehensive Training Model for RCMP Members; 4. Increasing Capacity in Provincial Court Systems through Alternative Coordinated Initiatives.

Thank you, Leslie

Leslie Kellett Legislative Coordinator, Legislative Services Division 1100 Patricia Blvd, Prince George, BC V2L 3V9 Phone: 250-561-7655 [email protected] www.princegeorge.ca

Page 31 Regular Council Meeting Agenda - June 15, 2021 - Page 237 of 282

Schedule “A”

City of Prince George 2021 UBCM Resolutions

1. Increased Capacity at the National Forensic Lab Services

WHEREAS the RCMP are tasked to preserve and organize information and evidence collected in the course of their investigation, in consideration of the Crown’s obligation to disclose and in recognition of the benefits of early disclosure,

AND WHEREAS in accordance with the Crown Counsel Act, Crown Counsel is required to “examine all relevant information and documents and, following the examination, to approve for prosecution any offence or offences that he or she considers appropriate”;

AND WHEREAS the demand for and backlog of biological and other forensic service at the National Forensic Lab Services negatively impacts the efficiency and effectiveness of an investigation and ability to proceed with the laying of charges;

THEREFORE BE IT RESOLVED that UBCM petition the provincial and federal governments to increase working capacity within the National Forensic Lab Services for the provision of forensic services in biology, firearms, toxicology, and trace evidence in order to better meet the necessary timelines of RCMP investigations across Canada.

2. Improved Efficiencies in the Prosecution of Criminal Offences

WHEREAS the BC Crown Counsel Policy Manual’s guidelines regarding charge assessment states that unless impracticable to do so, police will lay an Information charging a person with an offence only after approval of charges by Crown Counsel has been given;

AND WHEREAS police responsibilities regarding disclosure in criminal and regulatory offence proceedings is defined in the Disclosure Memorandum of Understanding between the BC Prosecution Service, the Public Prosecution Service of Canada (BC) and all BC police agencies, Crown Counsel’s responsibility in accordance with the Crown Counsel Act, is to “examine all relevant information and documents and, following the examination, to approve for prosecution any offence or offences that he or she considers appropriate”;

AND WHEREAS the costs and hours required to prepare a fulsome disclosure before charges are approved by Crown Counsel, can result in delays in charges being laid;

THEREFORE BE IT RESOLVED that UBCM petition the BC Prosecution Service to work with all police agencies in British Columbia to improve efficiencies in disclosure and information management practices in order to reduce delays in charges being laid for the prosecution of criminal offences.

Document Number: 588081 Page 32 Regular Council Meeting Agenda - June 15, 2021 - Page 238 of 282

3. Comprehensive Training Model for RCMP Members

WHEREAS RCMP costs are borne by local governments, as well as the provincial and federal governments;

AND WHEREAS the Municipal Police Services Agreement between BC and Canada includes costs for RCMP training;

AND WHEREAS local governments have different policing and training needs based on factors such as crime rates and patterns, population size, and cultural, social and economic circumstances;

AND WHEREAS law enforcement officers have increased needs for specialized training to safely respond to complex and challenging situations in multi-cultural urban and rural environments;

THEREFORE BE IT RESOLVED that UBCM request that both the provincial and federal governments increase funding and training specific to the provision of mental health resources (such as Health IM app) and the development of a comprehensive training model for RCMP members that includes components applicable to a detachment’s service region and/or local government.

4. Increasing Capacity in Provincial Court Systems through Alternative Coordinated Initiatives

WHEREAS Provincial Crown Counsel prosecutes offences and appeals in British Columbia that arise under Canada’s Criminal Code and British Columbia statutes;

AND WHEREAS collaborative approaches that address root causes of crime, such as mental illness and addictions, create effective and targeted responses by providing offenders with supports, services and ties to their community to promote rehabilitation and a crime-free lifestyle;

AND WHEREAS the provincial government, through the implementation of coordinated initiatives such as community/integrated court and addiction treatment centres, First Nation’s Health Councils and Integrated Case Assessment Teams, recognizes social and economic factors and the negative effects of reliance on established measures within the mainstream justice system;

THEREFORE BE IT RESOLVED that UBCM ask the Attorney General to improve capacity in the provincial court system by funding, province-wide, coordinated and collaborative alternatives to the court system.

Document Number: 588081 Page 33 Regular Council Meeting Agenda - June 15, 2021 - Page 239 of 282

From: Ron McLaughlin To: Agenda Subject: Fw: Opposed - Proposed Changes to the HandyDart (Disabled Transit) Program Date: Thursday, June 3, 2021 9:59:43 AM Attachments: Write Call or Speak to Vancouver Council Support the Keeping HandyDART Accessible to People Living with Disabilities motion.pdf

Hi Karla, please place this item in correspondence for our next meeting. Thank you,

Ron McLaughlin Mayor

The Village of Lions Bay PO Box 141, 400 Centre Road, Lions Bay, BC V0N 2E0, Canada Tel: (604) 921-9333 | Cell: (604) 353-7138 | www.lionsbay.ca

This email is intended only for the persons addressed and may contain confidential or privileged information. If you received this email in error, it'd be appreciated if you'd notify the sender and delete it. Statements and opinions herein are made by their authors in a personal capacity, and are not binding on the Municipality of the Village of Lions Bay ("Municipality") until contracted. This email is the property of the Municipality and may not be reproduced or further disseminated in whole or part without the Municipality's consent. It may be exempt from disclosure under the British Columbia Freedom of Information and Protection of Privacy Act and other freedom of information or privacy legislation, and no admissible disclosure of this email can be made without the consent of the Municipality.

Page 34 Regular Council Meeting Agenda - June 15, 2021 - Page 240 of 282 afpc.com>; [email protected] ; Chris Aylward ; Submissions Subject: Opposed - Proposed Changes to the HandyDart (Disabled Transit) Program

Attn: Premier Hon. John Horgan, MLA Minister of Health, Hon. Adrian Dix, MLA Minister of Transport, Hon. Rob Fleming, MLA Minister of State for Translink, Hon. Bowinn Ma, MLA Minister of Social Development, Hon. Nicolas Simons, MLA Minister Responsible for Translink, Hon. George Heyman, MLA Parliamentary Secretary for Persons with Disabilities, Dan Coulter, MLA

Sav Dhaliwal, Chair, Metro Vancouver Regional District Mayor Kennedy Stewart, Mayor, Vancouver Mike Hurle, Mayor, Burnaby Malcolm Brodie, Mayor, Richmond Jonathan Coté, Mayor, New Westminster

Mary-Ann Booth, Mayor, West Vancouver Linda Buchanan, Mayor, North Vancouver Ron McLaughlin, Mayor, Lions Bay

Doug McCallum, Mayor, Surrey George Harvie, Mayor, Delta Darryl Walker, Mayor, White Rock Jack Froese, Mayor, Langley Township Val van den Broek, Mayor, Langley City

Richard Stewart, Mayor, Coquitlam Robert Vagramov, Mayor, Port Moody Brad West, Mayor, Port Coquitlam Jamie Ross, Mayor, Belcarra John McEwen, Mayor, Anmore

Bill Dingwall, Mayor, Pitt Meadows Mike Morden, Mayor, Maple Ridge ——————————

Dear Premier, Ministers, Mayors, and Councillors,

I am writing to strong ask that you, as the elected officials, please intervene to stop translink from radically changing the much needed HandDART program and leave it as is. Translink’s approach is short sighted and out of touch with the lived experience and reality of the disabled - Translink wants to make it harder and more regressive for an already marginalized disabled community, to qualify for HandyDart services. This is wrong and must stop - the disabled community needs more support and more funding, instead of a regressive system that puts the bureaucrats in charge. The existing approach to recognized HandyDart users works fine as it exists.

This matter is informed by the key points from the HandyDart Riders Alliance:

Instead of being denied service, people with disabilities need help to access expensive mobility equipment like mobility scooters and to learn how best to navigate our largely inaccessible

Page 35 Regular Council Meeting Agenda - June 15, 2021 - Page 241 of 282

region and transit system. This is the same invasive screening process TransLink proposed in 2011, which was cancelled after many objections. People with disabilities and transit operators are the real experts, not medical professionals without first hand experience. HandyDART service must be increased to meet the increasing demand with our aging population, rather than denying service to the most vulnerable to reduce costs.

As another point, in the current era of de-colonization, equity, access, diversity & inclusion, it can no longer be the case that bureaucrats and accountants are making decisions on public services where the goal should be removing barriers and removing red tape. The disabled community do not need paternalistic attitudes to be treated as “wards of the state” and instead demand an equal standing at the table where our needs are met. This is analogous to how the baby boomers had society constructed to meet their interests on the public dime with cheap education, housing, jobs, and the like. Under an equity lens, respecting the dignity of the disabled community, many of whom are racialized, poverty level sustenance, and otherwise marginalized, would mean that regressive programs such as that considered by translink must be prevented now, instead of even going forward to any further discussion, as it would create further stress to an already vulnerable group.

Please help the disabled community and do the right thing. Please oppose changes proposed by Translink and send a message that this type of paternalistic attitude must be stopped. Instead, please expand translink services and put under government control so that the needs of the disabled can be done in a public sector approach. Finally, even though Translink is “consulting” no one feels this is a consultation in true form but merely window dressing to make changes that are heavily opposed by the disabled community during times of Covid19.

Please see this motion by Vancouver city councillor Jean Swanson and support similar motions in your areas of jurisdiction: https://council.vancouver.ca/20210608/documents/b7.pdf

I would pleased to provide an in person or Zoom call on this matter so that the disabled community can properly advocate for this matter.

Kindly provide a response at your earliest convenience.

Thank you.

Best regards, Raj Kandola Vancouver, BC

Begin forwarded message:

From: HandyDART Riders' Alliance Subject: HRA News – Help Out, Don’t Screen Out, HandyDART Riders!

Page 36 Regular Council Meeting Agenda - June 15, 2021 - Page 242 of 282

Date: April 9, 2021 at 7:44:20 AM PDT To:- Reply-To: <�[email protected]>

HandyDART Riders' Alliance news:

View this email in your browser

Translink is doing consultation on what they call the "HandyDART Modernization Program." Translink's proposal is that their 'medical professionals' could deny access to HandyDART after an interview.

The intention of this invasive interview process is to refuse service to some applicants, instead of expanding service to meet demand. (They are also proposing other changes like accepting Compass Cards that could be OK.)

The outcome of the new registration process could be a decision that an

Page 37 Regular Council Meeting Agenda - June 15, 2021 - Page 243 of 282 applicant is not eligible for HandyDART. At first, this willonly apply to new riders. But if this new system is put in place it will likely be applied to existing HandyDART riders later.

Translink states that the process "would be similar to the current registration process in communities served by BC Transit." BC Transit's interview processes are primarily about denying service to reduce costs, and they have contracted much of the work out to large medical businesses.

This is not the first time Translink has proposed a screening out process. In 2011 the City of Vancouver's Persons with Disabilities Advisory Committee (PWDAC) opposed invasive processes to screen HandyDART applicants as a way of reducing costs, asserting that:

"The process they are contemplating is an invasive, time-consuming, and upsetting process, which would discourage many people, especially persons with language issues, developmental disabilities, persons who are older, frail or confused, from applying for HandyDART. In essence, it solves the problem of not enough HandyDART rides by eliminating the most vulnerable of users."

TransLink's current proposal seems to be the same as their proposal a decade ago for "eliminating the most vulnerable of users"to reduce costs. Instead, TransLink should be cooperating with other agencies to help out people with disabilities rather than trying to screen out those they can get away with excluding.

Please write or call:

• Translink public engagement [email protected] I 604.953.3648, • And your mayor (numbers and emails below) please copy the Trans link Mayors' Council at [email protected] if you are writing an email.

Some points you may want to include:

• Instead of being denied service, people with disabilities need help to access expensive mobility equipment like mobility scooters and to learn how best to navigate our largely inaccessible region and transit system. • This is the same invasive screening process Translink proposed in 2011,

Page 38 Regular Council Meeting Agenda - June 15, 2021 - Page 244 of 282

which was cancelled after many objections. • People with disabilities and transit operators are the real experts, not medical professionals without first hand experience. • HandyDART service must be increased to meet the increasing demand with our aging population, rather than denying service to the most vulnerable to reduce costs.

Translink also has public engagement events and a LONG survey you can fill out (the question about the proposed registration process is on page 11 ). Find out more at www.translink.ca/hdm

As always, writing a letter to the editor of a paper is also a great way to get your message out too!

Mayors' Contact Info: 925- West Vancouver Mary-Ann Booth ��6� [email protected] . 604-276- Richmond Malcolm Brodie [email protected] 4000 North . 604- 8 - Lmda Buchanan 9 5 [email protected] Vancouver 7761 New 1- Jonathan Cote �� 52 [email protected] Westminster � 604-46 - Pitt Meadows Bill Dingwall 5 [email protected] 5454 Langley 604- 34- Jack Froese 5 jfroese@tol ca Township 3211 Val van den 604- 14- Langley City 5 [email protected] Broek 2800 604- 46- Delta George Harvie 9 [email protected] 4141 604- 4- Burnaby Mike Hurley 29 [email protected] 7944 604-591- Surrey Doug Mccallum mayor@surrey ca 4011 604-46 - Anmore John McEwen 9 [email protected] 9877 604- 1- Lions Bay Ron McLaughrn 92 [email protected] I 9333 604-463- Maple Ridge Mike Morden [email protected] 5221 778-980- Belcarra Jamie Ross jross@belcarra ca 2501 Kennedy 604-873- Vancouver [email protected] Stewart 7011 604- 27- Coquitlam Rchard Stewart 9 [email protected] I 3000 Robert 604-469-

Page 39 Regular Council Meeting Agenda - June 15, 2021 - Page 245 of 282

Port Moody [email protected] Vagramov 4500 604-541- White Rock Darryl Walker dwalker@wbiterockcity ca 2122 604-927- Port Coquitlam Brad West [email protected] 5411

[g [g

Our mailing address is: HandyDART Riders' Alliance #1801 - 9304 Salish Court Burnaby, BC V3J 7C5 Canada

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Page 40 Regular Council Meeting Agenda - June 15, 2021 - Page 246 of 282

From: HandyDART Riders' Alliance [email protected] Subject: Write, Call or Speak to Vancouver Council – Support the Keeping HandyDART Accessible to People Living with Disabilities motion! Date: June 2, 2021 at 4:32 PM To: [email protected]

Please support Vancouver City Councillor Jean Swanson’s motion - Keeping HandyDART Accessible to People Living with Disabilities

HandyDART Riders' Alliance news:

View this email in your browser

Please consider writing, calling or speaking in support of the motion Keeping HandyDART Accessible to People Living with Disabilities, which will be discussed at the Tuesday June 8 Vancouver City Council meeting.

TransLink is proposing an invasive and adversarial interview process to refuse service to some applicants, instead of expanding service to meet demand. The outcome of the new registration process could be a decision that an applicant is not eligible for HandyDART, rather than further assistance for those who need it. At ﬁrst, this will only apply to new riders. But if this new system is put in place it will likely be applied to existing HandyDART riders later.

TransLink states that the process “would be similar to the current registration process in communities served by BC Transit.” BC Transit’s interview

Page 41 Regular Council Meeting Agenda - June 15, 2021 - Page 247 of 282 process in communities served by BC Transit.” BC Transit’s interview processes are primarily about denying service to reduce costs, and they have contracted much of the work out to massive medical companies.

This is not the ﬁrst time TransLink has proposed a screening out process. In 2011 the City of Vancouver’s Persons with Disabilities Advisory Committee (PWDAC) opposed invasive processes to screen HandyDART applicants as a way of reducing costs:

“Access Transit (TransLink) has been contemplating a new process to deal with increasing demand for HandyDART without increasing funding to meet the need. The process they are contemplating is an invasive, time-consuming, and upsetting process, which would discourage many people, especially persons with language issues, developmental disabilities, persons who are older, frail or confused, from applying for HandyDART. In essence, it solves the problem of not enough HandyDART rides by eliminating the most vulnerable of users.”

TransLink’s current proposal seems to be the same as their proposal a decade ago for “eliminating the most vulnerable of users” to reduce costs. Instead, TransLink should be expanding their voluntary Travel Training for people with disabilities as well as increasing HandyDART service to meet the increasing need.

Please support Vancouver City Councillor Jean Swanson’s motion B7 - Keeping HandyDART Accessible to People Living with Disabilities that: 1. City Council directs the Mayor to urge TransLink to maintain HandyDART’s current, accessible application process; and to ensure that the proposed in person interview is not mandatory; and 2. City Council directs the Mayor to urge TransLink to provide information about accessible transportation options to HandyDART users and to their public healthcare providers so everyone involved is aware of options to HandyDART including taxi’s, buses with ramps, the Sky trains and the Seabus. Take action: Write an email to Mayor Kennedy Stewart and Vancouver City Councillors using these emails - [email protected]; [email protected], [email protected], [email protected], [email protected], [email protected], Page 42 Regular Council Meeting Agenda - June 15, 2021 - Page 248 of 282

[email protected], [email protected], [email protected], [email protected], CLRkirby- [email protected], [email protected], [email protected]

Phone City Councillors before June 8 – Numbers listed below (leave a message if you get voice mail).

Speak to City Council by phone on June 8 - https://vancouver.ca/your- government/request-to-speak-at-meeting-form-1.aspx (for more information on speaking to council by phone see https://vancouver.ca/your- government/speak-at-city-council-meetings.aspx#prepare )

Writing a letter to the editor of a paper is also a great way to get your message out! Phone contacts Mayor Kennedy Stewart No number listed Councillor Rebecca Bligh 604-873-7249 Councillor Christine Boyle 604-873-7242 Councillor Adriane Carr 604-873-7245 Councillor Melissa De Genova 604-873-7244 Councillor Lisa Dominato 604-873-7248 Councillor Pete Fry 604-873-7246 Councillor Colleen Hardwick 604-873-7240 Councillor Sarah Kirby-Yung 604-873-7247 Councillor Jean Swanson 604-873-7243 Councillor Michael Wiebe 604-873-7241

Page 43 Regular Council Meeting Agenda - June 15, 2021 - Page 249 of 282

Our mailing address is: HandyDART Riders' Alliance #1801 – 9304 Salish Court Burnaby, BC V3J 7C5 Canada

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Page 44 Regular Council Meeting Agenda - June 15, 2021 - Page 250 of 282

HOUSE OF COMMONS CHAMBRE DES COMMUNES CANADA Patrick Weiler Member of Parliament West Vancouver-Sunshine Coast-Sea to Sky Country

June 4, 2021 Dear Friends & Neighbours,

This week, Deputy Prime Minister and Minister of Finance, the Honourable Chrystia Freeland, and the Minister of Small Business, Export Promotion and International Trade, the Honourable Mary Ng, announced that the new Canada Recovery Hiring Program, would be available retroactively to June 6, 2021. The proposed Canada Recovery Hiring Program would help hard-hit businesses hire the workers they need to recover and grow as local economies reopen. The program would provide a subsidy of up to 50 per cent of eligible salary or wages. It would be available to eligible employers who have experienced qualifying revenue declines so they can hire more workers, increase workers’ hours, or increase wages. This support would afford businesses with certainty that they can take on the extra costs needed to rehire and be ready to return to growth. Like with the Canada Emergency Wage Subsidy and Canada Emergency Rent Subsidy, businesses would be able to access the program through the Canada Revenue Agency (CRA). Support would be available retroactively to this Sunday, June 6, 2021, and businesses would be able to hire workers as their local economy reopens, or as they are ready. The Deputy Prime Minister and the Minister of Small Business also detailed the proposed extension of business support programs that have served as a lifeline to Canadian businesses through the pandemic. This includes the proposed extension of the Wage Subsidy, Rent Subsidy, and Lockdown Support until September 25, 2021. These programs are currently set to expire this month. Both the Hiring Program and proposed extensions are part of Bill C-30, the Budget Implementation Act, which is currently before Parliament. The Hiring Program is designed to interact with the Wage Subsidy. The programs overlap so that, as Wage Subsidy rates gradually decline, eligible employers would still be able to receive the maximum support from the Hiring Program this summer if they hire more workers or increase workers’ hours or wages. This will make it easy for businesses to quickly hire new workers and do so at a pace that works best for them, as different jurisdictions reopen their economies at different paces. The Deputy Prime Minister and the Minister of Small Business also announced that the Business Credit Availability Program and Highly Affected Sectors Credit Availability Program are being extended to December 31, 2021. Both programs were set to expire on June 30, 2021. This will ensure, with economies reopening and a path to recovery ahead, businesses will have the liquidity support they need to invest in their recovery.

1/2 1 1/2 Page 45 Regular Council Meeting Agenda - June 15, 2021 - Page 251 of 282 -2-

Through these programs, the government is ensuring that businesses can continue to get the support they need and enabling them to invest in their longer-term prosperity, including businesses in hard-hit sectors like tourism and hospitality, hotels, arts and entertainment. For more information about the Canada Recovery Hiring Program, please see the backgrounder here and for details on the extension of pandemic business support programs, please visit this webpage. As always, if you have any questions, please do not hesitate to reach out to our office. Sincerely,

Patrick Weiler, MP West Vancouver-Sunshine Coast-Sea to Sky Country

2/2 Page 46 Regular Council Meeting Agenda - June 15, 2021 - Page 252 of 282

From: Lions Bay Reception To: Agenda Subject: FW: Kamloops and Update on Human Sex Trafficking in BC and How To Stop It Date: Friday, June 4, 2021 3:46:38 PM Attachments: Books and Videos on Sexual Exploitation 2018.docx

From: [email protected] Sent: Friday, June 4, 2021 3:23 PM To: Lions Bay Reception Subject: Kamloops and Update on Human Sex Trafficking in BC and How To Stop It

Dear Mayor Ron McLaughlin and Council, The Kamloops Residential School tragedy is horrific. It exemplifies the intergenerational trauma of the Indigenous peoples.

In the meantime, 54% involved in the sex industry are Indigenous women and children. Higher numbers in urban centres. While the average age of recruitment into the sex industry is 13 years old (10-12 years old in Vancouver and Toronto), it is much younger for Indigenous girls. Indigenous women and girls are severely over-represented in the sex industry. This is the worst form of systemic racism in our country and history. It must stop.

The normalizaton, commercialization, institutionalization (similar to the Netherlands, Germany, Thailand and Nevada) of the sex industry must not happen in Canada. First casualties would be Indigenous women and girls (followed by new migrants).

I have been raising awareness about this issue for the last 3 months to City Councils and Regional Districts in BC; to almost 100 communities in BC. Thank you for the opportunity. I will continue with presentations in the Fall.

FOR EDUCATION ON HUMAN TRAFFICKING AND SEXUAL EXPLOITATION: Conference: The National Coalition on Sexual Exploitation (NCOSE) out of Washington, DC will be running a 4 day free virtual conference on July 20-24. CESE Summit 2021- Coalition to End Sexual Exploitation Online Global Summit. Global experts will be presenting. It is the largest global conference of its kind. Please attend if you can.

Prevention Education Programs: Children of the Street (PLEA) Fraser Health Forensic Nursing course SexualExploitionEducation by Tiana Sharifi OCTIP- Office to Combat Trafficking in Persons online course BRAVE Prevention Education by Kelly Schuler (National) ROOTS of Character Program by Gloria Garvie (Vancouver Island)

Page 47 Regular Council Meeting Agenda - June 15, 2021 - Page 253 of 282

Books and Videos: Attached.

Recent Documentaries: Fight for the Soul of Seattle- the impact of homelessness, drug use, prostitution, human trafficking on a city Childhood 2.0- impact of Social Media on today's youth

ASK: please write the Provincial Premier and Solicitor General that this crime is a priority in BC and there needs to be considerable funding/training for Provincial law enforcement and a Provincial Awareness Campaign. BC needs an inter-agency Human Sex Trafficking Task Force similar to what is availbabe for drugs and gangs.

Please contact me if you need more information. Sincerely, Cathy Peters BC anti-human trafficking educator, speaker, advocate 1101-2785 Library Lane, North Vancouver, BC V7J 0C3 604-828-2689

Page 48 Regular Council Meeting Agenda - June 15, 2021 - Page 254 of 282

From: Agenda To: Lions Bay Office Subject: Introducing: BC"s draft Climate Preparedness and Adaptation Strategy Date: Thursday, June 10, 2021 12:17:53 PM Attachments: CPAS Leaflets 2021-LocalGovernment.pdf Climate Preparedness and Adaptation Strategy Summary.pdf

From: Climate Ready BC ENV:EX Sent: June 9, 2021 2:39 PM Subject: Introducing: BC's draft Climate Preparedness and Adaptation Strategy

Good afternoon, Today the Province released B.C.’s draft Climate Preparedness and Adaptation Strategy which strengthens our capacity to anticipate and respond to impacts from climate change. The draft strategy highlights the actions we’re taking in 2021-22 and presents a suite of proposed actions for 2022-25. Actions fall under four key pathways that work to strengthen our foundations, enhance community climate resilience, foster resilience of species and ecosystems, and advance a climate-ready economy and infrastructure. A set of six draft principles have helped guide the choice of actions in the strategy and will continue to inform work going forward.

Share your thoughts We are inviting you and/or your organization to provide input on the proposed actions for 2022-25 and the draft guiding principles. The comment period will be open until August 12, 2021. Input will be used to inform the next phase of the strategy, expected to be released in 2022. Email your comments to: [email protected] For more information visit: engage.gov.bc.ca/climatereadybc/

Upcoming Webinars Learn more about the strategy by attending one of the following webinars: Webinar 1: Tuesday, June 29, 2021 from 10:00 to 12:00 PM PST or Webinar 2: Monday, July 5, 2021 from 1:00 to 3:00 PM PST Register here: https://www.eventbrite.ca/e/working-together-for-climate-ready-bc-tickets- 158330694369

Thank you for your ongoing support, and we look forward to hearing from you.

Yours truly, Jeremy Hewitt Assistant Deputy Minister Ministry of Environment and Climate Change Strategy I acknowledge, with gratitude and respect, the Lək̓ʷəŋən peoples on whose traditional territory I live and work, and recognize the Songhees, Esquimalt (Xwsepsum), and W̱SÁNEĆ Nations whose deep connections with this land continue to this day.

Page 49 Regular Council Meeting Agenda - June 15, 2021 - Page 255 of 282 Climate Ready BC: Preparing Together for Local Governments

BC’S CLIMATE IS ALREADY 30˚ CHANGING Less snow and Fewer Hottest days Less More extreme Sea level receding glaciers frost days getting hotter summer rain precipitation rise events

Research shows that the benefits of investing in climate preparedness outweigh the costs by a ratio of 6:1

It costs less to invest in asset management and adaptation measures than to restore infrastructure damaged by changing climate conditions

Inaction carries financial risks and threatens the wellbeing of our communities, MANAGING natural spaces and economy CLIMATE RISKS PAYS OFF Taking action to prepare for a changing climate has additional benefits like generating employment, improving air and water quality, reducing energy costs, FOR COMMUNITIES and enhancing community wellbeing and equity

WHAT CAN LOCAL GOVERNMENTS DO?

INCLUDE FUTURE CLIMATE CONSIDERATIONS AND NATURE-BASED SOLUTIONS in existing projects and plans for issues like rainwater management, flooding and water supply Wildfire and flood risk Water scarcity IDENTIFY KEY CLIMATE RISKS for your community, and integrate these into OCPs and other community plans

IDENTIFY SHOVEL-READY PROJECTS to be prepared for when funding comes available

BUILD COMMUNITY-WIDE RESILIENCE Global, regional by including those who will be disproportionately and local economic Infrastructure disruption damage impacted in the planning process CLIMATE IMPACTS FOR ACT decisively based on the best information we have, COMMUNITIES LEARN continually and PLAN for uncertainty

ENGAGE and EDUCATE the public and interest groups to better understand the value and benefits of investing in preparedness Physical and mental Loss of species and health impacts traditional foods BRING A CLIMATE LENS TO ASSET MANAGEMENT to ensure that future climate risk is being mitigated Page 50 B.C. COMMUNITIES LEADING THE WAY Regular Council Meeting Agenda - June 15, 2021 - Page 256 of 282 IN PREPARING FOR CLIMATE CHANGE

Prince George has been planning for the impacts of climate change since 2009. Climate change adaptation was integrated into the City’s OCP in 2012. Since then they have implemented actions, including an updated set of adaptation strategies, to address key vulnerabilities such as flood, forest management, transportation, freeze-thaw cycles and ecosystems.

Squamish has taken big steps to integrate climate adaptation into its hazard planning and OCP. Council passed a Climate Emergency Resolution in 2019, directing staff to develop DID YOU KNOW… municipal budgets and 5-year financial plans that reflect the Healthy wetlands can reduce flood damage costs to urgency of climate change and prioritize taking action, and buildings by 40% create a climate action plan.

Severe weather caused $1.3 billion in insured damage Campbell River is facing rising sea levels during a time where across Canada in 2019, with 8 of the top 10 highest loss population and development are growing. In 2018 they initiated years on record taking place since 2010 the Rising Seas project to meet this challenge. Their award- winning Sea Level Rise Adaptation Plan was passed by Council in 2020. Every dollar invested in reducing natural hazard risk saves $3 to $5 in recovery costs

B.C.’S CLIMATE PREPAREDNESS AND ADAPTATION STRATEGY is working to help local governments build climate resilient communities WONDERING WHERE TO START?

REGIONAL CLIMATE CHANGE DATA AND IMPACTS Climate Atlas of Canada Plan2Adapt.ca

Strengthen Enhance CLIMATE PREPAREDNESS TOOLS AND RESOURCES our foundations community resilience Climate Retooling Website Preparedness Climate Action Toolkit and Adaptation PRACTICAL IDEAS FOR OCP AND ASSET MANAGEMENT Strategy Columbia Basin Trust’s Official Community Plan Policies Supporting Climate Resilience

Advance a Foster Asset Management BC’s Climate Change Primer climate-ready economy resilient species and and infrastructure ecosystems

For more information visit: www.gov.bc.ca/BC-Adapts Page 51 Regular Council Meeting Agenda - June 15, 2021 - Page 257 of 282 Climate Preparedness and Adaptation Strategy Draft Strategy and Phase 1 Actions for 2021-2022

B.C.’s draft Climate Preparedness and Adaptation Strategy strengthens our capacity to anticipate and respond to impacts from climate change. These include sudden events like wildfires, floods and heatwaves, as well as changes that happen more slowly like loss of habitat, changes in growing seasons and rising sea levels.

The strategy builds on the substantial work already underway in B.C. to prepare for climate change, lower long-term costs of impacts and help keep our communities safe. It draws on the 2019 Preliminary Strategic Climate Risk Assessment, which examined some of the greatest risks to B.C. as a result of climate change. And it outlines actions needed to prepare for these risks.

PATHWAYS AND ACTIONS The strategy highlights actions the Province is taking in 2021-22 and presents a suite of proposed actions for 2022-25. These actions fall under four key pathways:

1. Strengthen foundations for success, including expanding data, monitoring, education and partnerships; 2. Enhance community climate resilience; 3. Foster resilience of species and ecosystems in a changing climate; and 4. Advance a climate-ready economy and infrastructure.

SHARE YOUR THOUGHTS The public is invited to provide input on the proposed actions for 2022-25 and draft guiding principles. The comment period will be open until August 12, 2021. Input will be used to inform the next phase of the strategy, which is expected to be released in 2022. Learn more at: engage.gov.bc.ca/climatereadybc Email your comments to: [email protected]

The draft Climate Preparedness and Adaptation Strategy works to protect people in B.C. from the impacts of climate change while also caring for the ecosystems we all depend on.

BC’S CLIMATE 30˚ IS ALREADY CHANGING Less snow and Fewer Hottest days Less More extreme Sea level receding glaciers frost days getting hotter summer rain precipitation rise eventsPage 52 Regular Council Meeting Agenda - June 15, 2021 - Page 258 of 282

Some of the actions the Province is moving forward with in 2021 include: Conducting initial work on a B.C. Flood Strategy; Improving the provincial response to extreme heat and wildfire smoke for unhoused and housing insecure populations; Identifying opportunities for using nature-based solutions for climate adaptation and greenhouse gas emissions reductions; Promoting reliable transportation infrastructure; and Increasing understanding of climate risks through improved data, monitoring and forecasting.

The strategy also presents a comprehensive set of proposed actions for 2022-25, including initiatives that work toward:

Integrating the changing climate into governance and decision-making; Expanding education on climate impacts and adaptation; Supporting resilient community planning and disaster risk management; Strengthening individual and community health and wellness in a changing climate; Promoting watershed security and strengthening marine resilience; Enhancing tools and approaches for managing ecosystems, parks and protected areas; Increasing the resilience of our buildings and infrastructure; and Supporting business and industry to respond to climate risks.

These actions were developed together with people and organizations throughout B.C. including Indigenous Nations, communities and organizations. A set of six draft principles have helped guide the choice of actions in the strategy and will continue to inform work going forward.

The Province’s CleanBC plan provides a pathway to reduce our greenhouse gas emissions and build a cleaner future for everyone in B.C. But reducing emissions is only part of addressing climate change. This is because elevated levels of greenhouse gases already in the atmosphere will continue to cause changes for many years to come. While we can’t undo the past and avoid the effects of climate change, we can be better prepared to reduce their impacts and strengthen the resilience of our communities, ecosystems and economy.

Climate Preparedness and Adaptation Strategy | 2

For more information visit: www.gov.bc.ca/BC-Adapts Page 53 Regular Council Meeting Agenda - June 15, 2021 - Page 259 of 282

HOUSE OF COMMONS CHAMBRE DES COMMUNES CANADA Patrick Weiler Member of Parliament West Vancouver-Sunshine Coast-Sea to Sky Country

June 10, 2021 Dear Friends & Neighbours, Last week, the Honourable Carla Qualtrough, Minister of Employment, Workforce Development and Disability Inclusion, announced the launch of two new calls for proposals under Enabling Accessibility Fund’s Mid-sized projects and Youth Innovation Components. The Enabling Accessibility Fund provides financial support for projects that make communities and workplaces more accessible for persons with disabilities with the aim of creating more opportunities for persons with disabilities to participate in community activities, programs and services or to access employment. As of June 4, organizations can now start applying for funding of up to $1 million to support retrofit, renovation or construction projects in places that increase social participation and job opportunities for Canadians with disabilities through the following two streams: 1. The Mid-sized projects component provides contributions of up to $1 million to support larger retrofit, renovation or construction projects in facilities that house programs and services that help increase social participation and labour market opportunities for persons with disabilities in Canada. The application deadline is July 29, 2021 at 2:00pm PST. 2. The Youth Innovation component seeks to engage and challenge youth between 15 and 30 years of age, to volunteer and collaborate with local organizations in their communities to secure funding of up to $10,000 for accessibility projects. The application deadline is October 29, 2021 at 2:00 pm PST. For more information about the Enabling Accessibility Fund, please visit this webpage and visit the pages linked above for more information about the two streams now open for applications. As always, if you have any questions, please do not hesitate to reach out to our office. We stand ready to support your application in any way that we can. Sincerely,

Patrick Weiler, MP West Vancouver-Sunshine Coast-Sea to Sky Country

1/2 1 Page 54 Regular Council Meeting Agenda - June 15, 2021 - Page 260 of 282

From: Peter DeJong To: Ron McLaughlin; Council Cc: Naizam Jaffer; Pam Rooke Subject: RE: Proposed porta potties Date: Thursday, May 27, 2021 2:04:37 PM

Hello Andrea:

I’m not sure if you caught the comment in the meeting but we will be sending a letter to all residents within the vicinity of the Mountain Drive PRV (and the Bayview one by the school) re. additional questions on PRV wraps, AND we’ll be adding a request for feedback to the one for the Mountain Drive residents on the suggestion that there be a porta potty in the vicinity of that PRV (due to people parking there and going up Trudi’s Trail instead of past Sunset Trailhead). You may see that in your mailbox this weekend or early next week so please feel free to add to your comments below if you like, which have been noted in any event. Thank you.

Peter DeJong, BA, LLB, CRM Chief Administrative Officer

The Municipality of the Village of Lions Bay www.lionsbay.ca PO Box 141, 400 Centre Road, Lions Bay, BC V0N 2E0 , Canada Village Office (604) 921-9333 | Fax (604) 921-6643

This email is intended only for the persons addressed and may contain confidential or privileged information. If you received this email in error, it'd be appreciated if you notify the sender and delete it. Statements and opinions herein are made by their authors in a personal capacity, and are not binding on the Municipality of the Village of Lions Bay until contracted. Be aware that this email is the property of the Municipality and may not be disseminated in whole or part without consent. This email may be exempt from disclosure under the British Columbia Freedom of Information and Protection of Privacy Act and other freedom of information or privacy legislation, and no admissible disclosure of this email can be made without the consent of the Municipality. Conversely, be aware that any response to the sender may be subject to disclosure under a freedom of information request.

From: Ron McLaughlin Sent: May 27, 2021 1:52 PM To: Peter DeJong ; Naizam Jaffer ; Pam Rooke Subject: Fw: Proposed porta potties

FYI

Ron McLaughlin

Mayor

The Village of Lions Bay

Page 55 Regular Council Meeting Agenda - June 15, 2021 - Page 261 of 282

PO Box 141, 400 Centre Road, Lions Bay, BC V0N 2E0, Canada Tel: (604) 921-9333 | Cell: (604) 353-7138 | www.lionsbay.ca

From: Andrea B < Sent: Thursday, May 27, 2021 1:45 PM To: Council Subject: Proposed porta potties

Hi there,

I was listening to the council meeting the other day, and I was very pleased with the way the council is approaching and looking for ways to deal with the hygiene issues the village is facing. But, I was absolutely appalled at the suggestion of placing a porta potty by the PVR on Mountain Dr! First off I feel I have dealt with enough, with the PVR construction and all that entailed, and the loss of parking on my side of the street due to it...place a clap board directing people to the porta potties at the trail head (and possibly at the school, as discussed) but there is no reason, that the residents should have to deal with one right across from their houses!

Sincerely,

Andrea Bradshaw

Get Outlook for Android

Page 56 Regular Council Meeting Agenda - June 15, 2021 - Page 262 of 282

From: [email protected] To: Council Cc:

Subject: �Art Program Date: Friday, May 28, 2021 4:40:36 PM Importance: High

On behalf of Lions Bay ArtsI would like to express a big thank you for your generosity in providing the equipment needed to run this program. We really appreciate your support! Best regards, Ute Philips

Ute Philips, President Lions Bay Arts Council [email protected] www.lionsbayarts.ca

Page 57 Regular Council Meeting Agenda - June 15, 2021 - Page 263 of 282

From: Ron McLaughlin To: Cc: Peter DeJong; Agenda Subject: Fw: Bear Resistant Residential Waste Carts Date: Thursday, June 3, 2021 1:45:10 PM Attachments: GMT Cart brochure.pdf SSI B Series Brochure.pdf

Good afternoon Mandy.

Per our discussion, I am forwarding your email for inclusion in the correspondence section of Council's next regularly scheduled meeting on June 15th at 7 PM.

My recommendation is that you take the opportunity to participate in the public engagement portion of the meeting that will begin shortly after the meeting begins. Each speaker has 2 minutes to address a topic of their choice. In this case you will be drawing Council's attention to your correspondence, and mentioning why you think it's a good idea, and what you think should be done. I would also recommend that you ask that this opportunity to protect the bears via these cans also appear in the Village Update.

We are very proud that we are a bear smart community. This fits very nicely into that.

Regards,

Ron McLaughlin Mayor

The Village of Lions Bay PO Box 141, 400 Centre Road, Lions Bay, BC V0N 2E0, Canada Tel: (604) 921-9333 | Cell: (604) 353-7138 | www.lionsbay.ca

From: Miranda Clark

Page 58 Regular Council Meeting Agenda - June 15, 2021 - Page 264 of 282

Sent: Monday, May 31, 2021 9:53 AM To: Ron McLaughlin Subject: Fwd: Bear Resistant Residential Waste Carts

Would love to table this on next council meeting.

Cheers!

Mandy Sent from my iPhone

Begin forwarded message:

From: Sandra Seymour Date: May 31, 2021 at 8:26:45 AM PDT To: Subject: FW: Bear Resistant Residential Waste Carts

Hi Miranda, So sorry, It appears that I had an incorrect email address when I originally sent this. Please use the pricing below for budgeting purposes only. Should you wish to move forward, we can explore cart pricing and quantities. Thank you.

Kind regards, Sandra Seymour Inside Sales & Customer Service – Container Division

Rollins Machinery Ltd. 21869 56th Ave, Langley, BC V2Y 2M9 [email protected] T: 604.533.0048

From: Sandra Seymour Sent: Thursday, May 13, 2021 2:45 PM To: Subject: Bear Resistant Residential Waste Carts

Hi Mandy,

Page 59 Regular Council Meeting Agenda - June 15, 2021 - Page 265 of 282

Sorry for the delay. I have attached a brochure for both types of carts. Please note: we are unable to install the bear kits on the USDB 35 gallon cart or the GMT 360L

USDB carts (photo bear cart attached) 95 gallon with bear resistant kit installed @ $200.00 each 65 gallon with bear resistant kit installed @ 175.00 each

GMT carts 240 Litre with bear resistant kit installed @ $175.00 each 120 Litre with bear resistant kit installed @ $165.00 each

Prices above do not include taxes and are FOB Rollins, Langley Please let me know if you need anything further.

Kind regards, Sandra Seymour Inside Sales & Customer Service – Container Division

Rollins Machinery Ltd. 21869 56th Ave, Langley, BC V2Y 2M9 [email protected] T: 604.533.0048

Page 60 Regular Council Meeting Agenda - June 15, 2021 - Page 266 of 282

Page 61 ------■ Regular Council Meeting Agenda - June 15, 2021 - Page 267 of 282

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Rubber wheels on solid steel axles Page 63 Regular Council Meeting Agenda - June 15, 2021 - Page 269 of 282

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Proud supporters of: www.schaeferwaste.com Schaefer Systems International, Inc. 10021 Westlake Drive Charlotte, NC 28273 Phone 855-900-CART Page 65 Regular Council Meeting Agenda - June 15, 2021 - Page 271 of 282

From: Ron McLaughlin To: Agenda Subject: Re: Thank You Date: Friday, June 4, 2021 4:08:46 PM

Hi Ron. Thank you very much for writing to Council. I greatly appreciated the conversation we had after you wrote to us. Your views are appreciated. Please give our regards to Vaike.

Keep well,

Ron McLaughlin Mayor

The Village of Lions Bay PO Box 141, 400 Centre Road, Lions Bay, BC V0N 2E0, Canada Tel: (604) 921-9333 | Cell: (604) 353-7138 | www.lionsbay.ca

From: Ron O'Dwyer Sent: Monday, May 24, 2021 4:56 PM To: Council Subject: Thank You

Lions Bay Council,

Recently I read an email to a Kelvin Grove resident and I wanted to say thanks.

On the weekend of May 14th both my wife and I mentioned to each other what great weekend it was. Families at KG beach laughing and enjoying themselves, people at the public garden. There is always some noise that is not great but that happens. Anytime there are any problems the LB BLO seem to be on top of the issues. On the long weekend CN Police were on hand and were doing what they could.

Leaving the parking lot open was the right move, closing it just causes more issues in other areas. We do not live next to the parking lot so we do not see the issues there but leaving it open is the correct move. We do not need LB residents harassing or abusing visitors to our beautiful village and they should be reported to the RCMP.

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Again, thank you for your efforts.

Rwgards

-- Ron O'Dwyer

Page 67 Regular Council Meeting Agenda - June 15, 2021 - Page 273 of 282

From: Public Works To: Lions Bay Office Subject: KG WWTP Sewer Odour Issue Date: Monday, June 7, 2021 2:54:36 PM

See below.

All the best,

Naizam (Nai) Jaffer Public Works Manager | Village of Lions Bay Box 141, 400 Centre Road, Lions Bay, BC V0N 2E0 Public Works Yard (604) 921-9833 | www.lionsbay.ca This email is intended only for the persons addressed and may contain confidential or privileged information If you received this email in error, it'd be appreciated if you notify the sender and delete it Statements and opinions herein are made by their authors in a personal capacity, and are not binding on the Municipality of the Village of Lions Bay until contracted Be aware that this email is the property of the Municipality and may not be disseminated in whole or part without consent This email may be exempt from disclosure under the British Columbia Freedom of Information and Protection of Privacy Act and other freedom of information or privacy legislation, and no admissible disclosure of this email can be made without the consent of the Municipality Conversely, be aware that any response to the sender may be subject to disclosure under a freedom of information request

From: Lions Bay Reception Sent: Monday, June 7, 2021 1:18 PM To: Public Works Subject: FW: Form submission from: Feedback Form

To you Nai.

Shawna Driscoll Administrative Assistant

The Village of Lions Bay PO Box 141, 400 Centre Road, Lions Bay, BC V0N 2E0, Canada Tel: (604) 921-9333 | Fax: (604) 921-6643 | www.lionsbay.ca

From: The Village of Lions Bay Sent: Monday, June 7, 2021 1:13 PM To: Lions Bay Reception Subject: Form submission from: Feedback Form

SUBMITTED ON MONDAY, JUNE 7, 2021 - 13:12

SUBMITTED BY ANONYMOUS USER:

SUBMITTED VALUES ARE:

FULL NAME VAIKE O'DWYER EMAIL ADDRESS YOUR FEEDBACK

Page 68 Regular Council Meeting Agenda - June 15, 2021 - Page 274 of 282

HELLO,

AS PER INSTRUCTION FROM VILLAGE OFFICE, I'M PROVIDING FEEDBACK VIA THIS VLB FORM ON THE 'WASTE WATER TREATMENT FACILITY ODOUR SITUATION'.

AFTER THE SYSTEM WAS EMPTIED BY SEVERAL MCRAE WASTE TRUCKS APRIL 12TH, 2021, THE SEWAGE ODOUR THAT HAD PREVIOUSLY AND PERIODICALLY WAFTED THROUGH THE SHORELINE AREA, AND ABOVE THE RAILWAY TRACKS (DEPENDENT ON WIND DIRECTION AND AIR TEMPERATURES) - WAS ELIMINATED. OUR FAMILY, USERS OF THE BEACH TRAIL, AND PERSONS WORKING THEIR GARDEN PATCH, FIGURED THE SYSTEM HAD CHEMICALLY GONE 'OUT OF SYNC', NEEDED A RESET (VIA EMPTYING), AND THAT NOW WITH PROPER MONITORING, SHOULD STAY THIS WAY - ODOUR FREE.

UNFORTUNATELY, THE WAFTING SEWAGE ODOUR RETURNED ON/OFF ABOUT A MONTH LATER. LATELY, WE HAD A BAD 5 DAY STINT MAY 24 - MAY 28, WHEN THE ODOUR SIMPLY HUNG IN THE HOT AIR AROUND THE FACILITY, THE GARDENS, AND THE SE THIRD OF OUR PROPERTY, ALL DAY LONG. WE ASSUMED THE VLBPW STAFF IN CHARGE OF MONITORING THE SYSTEM ON A WEEKLY BASIS, WOULD SMELL AND CORRECT THE SITUATION (YOU REALLY COULD NOT MISS IT); AND SURE ENOUGH THE ODOUR DID DISSIPATE - WHETHER IT WAS DUE TO ANYTHING THEY DID, OR SIMPLY GIVEN TIME AND LOAD REDUCTION - WE DON'T KNOW.

ONE OF THE BEACH TRAIL USERS TOLD US THEY HAD ASKED A PW WORKER SERVICING THE TANKS WHY THERE WERE ONLY 4 EXHAUSTS VENTS ON TOP OF THE TANKS, LEAVING 4 HOLES UNCOVERED, AND WAS THIS THE CAUSE OF THE BAD ODOURS THEY WERE SMELLING? THEY WERE TOLD THE EXHAUST VENTS WERE ON ORDER, BUT WERE GIVEN NO FURTHER EXPLANATION OR CAUSE. SINCE WE HEARD THIS STATEMENT 3RD HAND, WE ARE NOT SURE OF ITS VALIDITY, AND WOULD LIKE VLBPW AND/OR COUNCIL TO VERIFY AND EXPLAIN?

YESTERDAY (SUN JUNE 6TH, 2021), WE HAD FRIENDS (A COUPLE THAT LIVE IN LB) ASK TO VIEW OUR NEW LANDSCAPING. THEY ARRIVED ROUGHLY AT NOON AND TOURED OUR YARD FOR THE NEXT 20MINS. THE TOUR WOULD HAVE BEEN LONGER, BUT EMBARRASSINGLY NEITHER THEY (NOR WE) WANTED TO WANDER UP THROUGH OUR SE BEDS AND LAWN AREA DUE TO THE HORRID SEWAGE ODOUR THAT

Page 69 Regular Council Meeting Agenda - June 15, 2021 - Page 275 of 282

HAD DECIDED TO MAKE ITS PRESENCE KNOWN. THIS LEVEL OF ODOUR WAS AS BAD AS WE HAD EVER SMELT, AND IS WHAT HAS PROMPTED THIS EMAIL NOTIFICATION TO VLBPW AS WELL AS VLB COUNCIL. WE WOULD LIKE THE RESIDENCE LIVING IN LOWER KELVIN GROVE, PLUS USERS OF BOTH THE BEACH AND COMMUNITY GARDENS, TO BE GIVEN ANSWERS, AS TO WHY THE ODOUR IS STILL SO BAD, AND WHAT IS BEING DONE TO CORRECT IT?

WE FEEL THAT WE HAVE BEEN VERY PATIENT, GIVEN OUR RESIDENCE PROXIMITY TO THE WASTE WATER TREATMENT PLANT, AND THE PERIODIC ODOURS WE HAVE HAD TO PUT UP WITH, SO AS TO GIVE VLBPW PLENTY OF TIME TO LEARN THE SYSTEM, HOW TO TEST, MONITOR, AND CONTROL THE SYSTEM'S AFFLUENT AND ODOUR. WE WERE TOLD BY 'THE INDUSTRA GROUP' SUPERINTENDENT, WHO'S COMPANY INSTALLED THE TANKS MANUFACTURED BY 'HANNAH ENVIRONMENTAL', THAT WHEN THE SYSTEM IS RUNNING CORRECTLY THERE IS NO ODOUR TO THE SURROUNDING VICINITY, AND THAT WHAT WE ARE EXPERIENCING SHOULD CLEAR UP GIVEN TIME, TRAINING AND PROFICIENCY IN ITS CONTROL BY THE VLBPW STAFF.

IT'S NOW BEEN 8 MONTHS SINCE THE TANKS WERE INSTALLED AND ARE PATIENCE IS RUNNING THIN. WE WANT THIS EXPULSION OF SEWAGE ODOUR TO STOP, AS WE ARE BECOMING QUITE SICKENED BY ITS REGULAR INHALATION.

WE THANK YOU ADVANCE FOR YOUR INVESTIGATIONS INTO THIS ISSUE, WE ARE LOOKING FORWARD TO YOUR FOLLOW UP EXPLANATION OF WHAT IS BEING DONE, AND MOST IMPORTANTLY WHEN WE CAN EXPECT THE ISSUE TO BE RESOLVED.

REGARDS, VAIKE AND RON O'DWYER LIONS BAY PLEASE LET US KNOW IF THIS IS FOR STAFF CONSIDERATION OR FOR COUNCIL CORRESPONDENCE: THIS FEEDBACK IS FOR COUNCIL AND I WOULD LIKE IT TO APPEAR ON THE AGENDA

Page 70 Regular Council Meeting Agenda - June 15, 2021 - Page 276 of 282

From: To: Cc: Peter DeJong Subject: Letter to Mayor and Council Date: Tuesday, June 8, 20211:32:35 PM

Good Morning Mayor and Council members, I am writing to you on the subject of trail use and concernsregarding fire safety.

Whilst both my husband Andrew and I are suppo1iive forthe various initiatives this council have put in place to make trails accessible to visitors and indeed thankful for accommodation of both residents and non residents in regard to parking we are ve1y much aware of the large number of regular hikers destined for Tunnel Bluffs and concerns associated with this .

Setting aside issues of illegal parking that I know have come to your attention (a mechanism being in place to deal with that) there are a couple of other problems.

I recognize the flood gates are open now forthe ve1y manageable hike to Tunnel Bluffs and believe at this stage we should be attempting to mitigate potential fire risk. Can you advise me at which governmentlevel we need to appeal to restrict fires or an all out ban on camp fires in the Tunnel Bluff area? As I am sure you are aware there have been many camp fires at this location and people are also camping over night. Whilst most avid, experience outdoor hikers and campers might deal with firessafely many of the hikers frequentingthese trails now do so ve1y ill prepared in both clothing and footwear choices and so clearly have ve1y little expe1iise. If a fire was to lose control up there logistics for fighting it would be difficultand there could be grave consequences both for the hikers in the area and our village below.

I understand that even with signage on the Bluffs and at the beginning of the trail it would not ensure compliance and indeed enforcement would be difficult but I think it would be remiss not to at least give people the opportunityto do the right thing.

Lastly the issue of increased garbage, perhaps some brief signage at the base of the trail with a large caption such as For those of you who are hiking these trails please cany out any garbage or personal sanitation refuse as there are no bins provided and leave this lovely place so all can enjoy. Include the message on same sign that NO CAMP FIRES ALLOWED ( either between ce1iain dates or whatever is decided as safe)

Respectfully,

Ingrid

Page 71 Regular Council Meeting Agenda - June 15, 2021 - Page 277 of 282

From: Ron McLaughlin To: Peter DeJong; Agenda Subject: Fw: The Restrictive Residential Wood Burning Bylaw and the Urban Containment Boundary Date: Wednesday, June 9, 2021 7:20:27 PM

Good evening Karla. For correspondence in our next meeting please.

Regards,

Ron McLaughlin Mayor

The Village of Lions Bay PO Box 141, 400 Centre Road, Lions Bay, BC V0N 2E0, Canada Tel: (604) 921-9333 | Cell: (604) 353-7138 | www.lionsbay.ca

From: [email protected] Sent: Wednesday, June 9, 2021 7:01 PM To: Norman Barmeier ; Fred Bain ; Neville Abbott ; Ron McLaughlin ; Jaime Cunliffe Subject: The Restrictive Residential Wood Burning Bylaw and the Urban Containment Boundary

Honourable Mayor and Council,

I am writing to you to express my unhappiness with the Residential Wood Burning Bylaw which was recently imposed on Lions Bay residents. As an owner of a wood burning fireplace at my home this bylaw presents a significant reduction in the quality of life, as I will be forced to remove this feature of my home once the grace period has come to an end.

The freedom to use a wood burning fireplace has been one of the attractions which influenced my choice to purchase a home here. Another is the associated rural feel of the village which in the past has offered a decidedly different set of surroundings and standards from those found in the urban centers next to us. We do not have the same amenities be they natural gas, sewage lines (largely anyways) or the kind of densities that would provide an incentive to bring a Skytrain spur our way. The recent Translink 2050 maps leave the Howe Sound area well clear of Skytrain expansion plans. Instead we have incredible views of nature, islands and the everchanging magic of the ocean beyond. We have a small general store and not even a gas station or a traffic light. It is both what we have and what we don’t have that defines us.

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I look to Lions Bay as a retreat form the city, a view also shared by many of my neighbors. We like the fact that our village feels rural.

I understand that this bylaw is not of our own making but is instead the product of Metro Vancouver looking to address air quality issues within its urban containment boundary. I also understand that our air quality was tested in recent years and that the quality of our air, even during the winter period when most wood is being burned, was not deemed wanting.

Interestingly, Belcarra and Anmore two communities that share many attributes with Lions Bay and are considered rural will not have to surrender their fireplaces. And even though they are geographically closer they are not inside the urban containment boundary.

All three communities are part of Metro Vancouver. Why are we inside the boundary when they are not?

Looking beyond the immediate issue of having to abandon our fireplaces, what else may we need to give up in the future because we are sitting on the wrong side of this line. What other policies that are meant to address urban problems will be imposed upon this community? Surely it is hard to say. But does it make sense to continue to expose residents to the risk of these kinds of consequences when our setting and our lived experiences are so different?

May I therefore appeal to you to review our need to remain within Metro Vancouver’s urban containment boundary and to provide relief from the hardship of losing our fireplaces as a consequence of Metro’s Residential Wood Burning Bylaw.

Respectfully,

Oliver Ganske

Page 73 Regular Council Meeting Agenda - June 15, 2021 - Page 279 of 282

From: To: Neville Abbott Cc: Naizam Jaffer; Council; Peter DeJong Subject: RE: Human waste and Watershed to Tunnel Bluffs Date: Tuesday, May 25, 2021 6:43:25 PM

Hello All,

As a follow up to the notes below and based on volumes of hikers encountered this past weekend I attached a very generalized mark up to the area raised as concern. SAR conducted two rescues on Saturday. One Group had summitted mt Brunswick, as such they transited through the Magnesia Creek watershed along with the hoards of others going to Tunnel Bluffs. The other group went to the Summit of Mt Harvey , which drains into both Magnesia creeks and Harvey creek.

The real issue is the trapsing through the Magnesia creek, this is somewhat alleviated by a wood log bridge, but suffice it to say people are regularly in the creek. The attached photo- zoom in mid photo at dirt to creek – there is a grey dog in the creek , one of several witnessed on the JANUARY day that the photo was taken. On a hot summer day what better way to cool down than by taking the socks off and put the aching feet in a cool stream. Washing the mud off the pooch that’s been in tow, having a little bath, or maybe as innocuous as just drinking from the stream.

As a minimum a good dose of signage should be deployed in the area .

Happy to provide a guided tour if needed.

Regards Ed Langford

From: Neville Abbott Sent: May 24, 2021 7:24 PM To: Cc: Naizam Jaffer ; Council ; Edward Langford

Subject: Human waste and Watershed to Tunnel Bluffs

Hi Rebecca, as you are aware I have been monitoring the 60 or so FB comments about hiker behaviour going up to Tunnel Bluffs. I have resisted answering the questions as it leads to interpretations and I do not get to speak for the Village or Council without consulting.

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One question you asked deserves an accurate response that could be shared, so I have copied PW manager Nai, you asked: “has anyone looked into the impact on our watershed?” This question in particular I didn’t want to answer on FB, as regardless of how I did it would seem I was either being unnecessarily alarmist or overly minimizing the concern.

The answer to my knowledge is no, but I am not sure of the risk. Our water is closely and regularly monitored as is required by regulations and if there was a concern it would be dealt with.

That doesn’t however alleviate the thought of what one is drinking.

I have also copied Ed Langford, LB SAR who knows the trails better than most, to confirm my next statements. I will confess it has been a while, before Yukon passed, since I was up there.

The catchment area for our water traversed by this hike, would be anything between anything above the Magnesia water tank intake, that is the chainlink fence & gate two switch backs past the watertank, and when you go down hill again after the log crossing on Magnesia Creek.

The view spot everyone seeks out, as best I understand, is on the other side of M.Creek (not an abbreviation of Magnesia) so runoff water there should not get back to the Magnesia intake.

Not sure if this helps, Regards,

Neville Abbott Councillor

The Village of Lions Bay PO Box 141, 400 Centre Road, Lions Bay, BC V0N 2E0, Canada Tel: (604) 921-9333 | Cell: (604) 363-2667 | www.lionsbay.ca

Page 75 Regular Council Meeting Agenda - June 15, 2021 - Page 281 of 282

From: Ron McLaughlin To: Agenda Subject: Re: upcoming meeting --- kayak racks Date: Friday, June 4, 2021 3:57:12 PM

Good afternoon Emilie. I hope you and your family are keeping well and in good spirits.

As you know, we have re-applied for another grant to do the whole beach park. The results should be known in the late summer. This is the best deal the community can get in terms of the number of items paid for with the least of our dollars spent. Fundraising for the Lions Bay Beach Park was specific to playground features in memory of Erin Moore and 2 years ago we taxed for the new kayak racks. The washroom facility and other improvements are rolled up in our +$1 million beach park grant re-submission so cannot be acted upon in the interim. Plan B is that if we are unsuccessful, we will turn on our heel and use the dollars allocated for our portion of the grant to rebuild the washrooms. The kayak rack and the playscape will be done at the same time if not sooner. One way or another the current washroom will be replaced for summer 2022 along with the other items being built. Unfortunately, in the interim, the old racks will remain in place, with their inherent problems.

Your update on the demand for the racks is appreciated. I will likely reconvene the Beach Committee to review and make recommendations on the racks and playscape so that we are good to go from a planning standpoint in the Summer. We will use the washrooms over the Summer with a demo party mid- September. I am hopeful we will begin construction of everything in the Fall.

Regards and keep well,

Ron McLaughlin Mayor

The Village of Lions Bay PO Box 141, 400 Centre Road, Lions Bay, BC V0N 2E0, Canada Tel: (604) 921-9333 | Cell: (604) 353-7138 | www.lionsbay.ca

This email is intended only for the persons addressed and may contain confidential or privileged information. If you received this email in error, it'd be

Page 76 Regular Council Meeting Agenda - June 15, 2021 - Page 282 of 282 appreciated if you'd notify the sender and delete it. Statements and opinions herein are made by their authors in a personal capacity, and are not binding on the Municipality of the Village of Lions Bay ("Municipality") until contracted. This email is the property of the Municipality and may not be reproduced or further disseminated in whole or part without the Municipality's consent. It may be exempt from disclosure under the British Columbia Freedom of Information and Protection of Privacy Act and other freedom of information or privacy legislation, and no admissible disclosure of this email can be made without the consent of the Municipality.

From: emilie montgomery < Sent: Monday, May 3, 2021 5:05 PM To: Council ; Agenda Subject: upcoming meeting

There seems to be increased demand for kayak storage. My understanding is that there are at least 12 families on a wait list for a kayak slip. If there is the room then could the Village build more slips. The cost of which could be covered by monthly rents and also a rent hike. Rather than waiting for grant money that may or may not materialize. Cheers Emilie Montgomery

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