VPRD Annex 2 Page 18 VPRD Report to Executive Committee 1 April 2010
Annex 2: Fund Raising Unit Report to Executive Committee Meeting 01 April 2010 Reporting Period (October 2009 - March 2010)
Strategy 2013 Theme: #1 Internationality as a Regional Network Institute
No. Date Activity Result (Expected/Achieved) Matters to follow up (who/how) 1 10th October Meeting with Ambassador of The discussions focused on the possible establishment of an AIT Centre in ERCO/Schools/ 2009 Pakistan to Germany. President Pakistan under a triple-helix concept wherein a local reputed academic Extension. together with Dr. Naveed Anwar counterpart, a government agency and a private sector company could establish and Mr Sanjeev Jayasinghe met a collaborative research / educational and capacity building platform. with H.E. Mr. Shahid Kamal, Ambassador Kamal stated that this type of collaboration would not only benefit Ambassador of the Islamic Republic Pakistan but also provide a window through which students from neighboring of Pakistan to the Federal Republic countries could be attracted as well. of Germany at the Dusit Thani Hotel. Considering the needs of Pakistan for knowledge and expertise in the areas of Dr. Naveed and environment, climate change and agriculture, Ambassador Kamal expressed that ERCO. it would be a very useful and timely for AIT to begin programs in these areas in Pakistan. The proposed joint center would seek to provide both research and training programs. It was agreed that by the 2nd week of November 2009, AIT would send the first draft of the concept note to Ambassador Kamal indicating the strengths of AIT in the field of environment and agriculture as core strength and how AIT could help contribute to Pakistan in the development of these areas. Ambassador Kamal stated that he would assist in forwarding the concept note to the relevant ministries in Pakistan as well as potential academic and private sector companies who could be interested to work closely with AIT under the triple-helix partnership. Earlier in the week on 6 October, Ambassador had earlier visited AIT in 2006 and he expressed his delighted to Ambassador Kamal visited AIT know that the Higher Education Commission’s (HEC) and AIT will be working along with Mr. Ahmed Amjad Ali, towards establishing an AIT Center in Pakistan. He mentioned that Pakistan has Charge d’Affaires Embassy of the many talented young people and the challenge today in the country is how to Islamic Republic of Pakistan, leverage this huge population of talented youth. Thus, institutions like AIT can Bangkok, Thailand where he was help in providing the knowledge and training required to the young people and to welcomed by Dr. Pritam K. prepare them to be in par with the global competition. Ambassador added that he Shrestha, Head-ERCO along with will do what he can in his capacity to support in the process of the establishment Dr. Naveed Anwar, Mr. Jayasinghe, of the Center in Pakistan. Mrs. Naina Shakya-Coordinator for Partner Relations & Development, ERCO and Mr. Faisal Bukhari- President of the AIT Pakistan Student Association. VPRD Annex 2 Page 19 VPRD Report to Executive Committee 1 April 2010
No. Date Activity Result (Expected/Achieved) Matters to follow up (who/how)
2 7th December Visit to Sri Lanka. Director The Chairman agreed on the proposed structure and tuition fees, and stressed Dr. Oleg and Mr. 2009 Fundraising met with Chairman, that the AIT program must be distinct in order to attract the participants from the Sanjeev. Central Environmental Agency industry sector as well as staff of CEA. The Chairman also informed Mr. (CEA), Sri Lanka to finalize on Jayasinghe that funding for this program consisting of 15 participants per batch behalf of SERD, the proposal on the will be sought through the Sri Lankan external resources department, as well as 1-year Professional Masters degree obtain funding from UNDP, World Bank and other sources. in Environmental Management to be The Memorandum of Agreement will be arranged in first quarter of 2010, in Mr. Sanjeev. offered at the joint CEA/AIT center Colombo which AIT President will sign on behalf of AIT, and CEA Chairman will to be housed in the CEA premises in sign, witnessed by the Hon. Minister of Environment and Natural Resources. Colombo. Tentative starting date for the first batch of participants will be July 2010. CEA has allocated space in their main office for this center, and costs for all office structures, and facilities will be met by CEA. 3 30th Update on Sri Lanka The meeting was a result of the earlier communications that Dr Rajatheva and December Partnership. Associate Dean SET Mr. Jayasinghe had with the Chairman and Director / CEO of the Arthur C Clarke 2009 and Field of Study Coordinator for Institute (ACCIMT), as they had mentioned that in Sri Lanka there is a potential Telecommunications, and Director for a tailor made Professional Program to fit the needs of the TC/ICT industry in Fundraising met with Prof Tissa Sri Lanka, and offering of this AIT degree would be welcomed in this niche Vitarana, Hon Minister of Science market. and Technology in Colombo to The Hon Minister mentioned that his ministry will fully support such a venture Dr. Rajatheva and discuss the proposed 1 year AIT and it was decided that ACCIMT would in early February arrange under the Mr. Sanjeev. Later Professional Masters in TC/ICT in auspices of the Hon Minister for Science and Technology a stakeholders meeting / to be handled collaboration with the Arthur C workshop where industry and universities interested to join this program will be directly by SET. Clarke Institute for Modern invited to meet with the AIT faculty and Dean SET to fine-tune the type of Technologies. Also present at the courses that would be required by the market and also to discuss the tuition fees meeting were Prof K.K.Y.W. Perera, and other associated costs of the program to be offered in the premises of Chairman ACCIMT, and Eng. Sanath ACCIMT. Panawennage, Director and CEO ACCIMT. 4 28th January Meeting with Program Director, President informed Dr. Terry that we are in the process of opening a Center of VPRD office in 2010 University of South Australia Excellence in Water Resources under the umbrella of Center for Sustainable establishing the (UniSA). President along with Vice Development in the Context of Climate Change (SDCC), since water is one of the contact and then President for Research and Director 6 themes of SDCC. Possible areas of research collaboration; staff or faculty transfer ownership Fundraising, met with, Dr. Terry exchange programs through intensive courses; student exchange programs of the project to Lucke to discuss the possibilities of through joint or double degree programs were discussed at the meeting. Dr. WEM collaboration between the two Terry who is also a Program Director in International Centre of Excellence in coordinator/SET. institutions. Water Resources Management (ICEWaRM), with whom AIT have a MoU, mentioned that he would get in touch with CEO of ICEWaRM and explore the possibilities of funding for the above mentioned programs, through the ICEWaRM link as UniSA is on the Board of ICEWaRM. Dr. Terry along with Professor Simon Beecham, Director South Australia Water Centre for Water Management and Use, is planning to visit AIT during the 3rd week of April 2010 and during this visit to
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No. Date Activity Result (Expected/Achieved) Matters to follow up (who/how)
have more time and interact with the faculty and students from Water Engineering and Management (WEM), School of Engineering and Technology (SET) and Environmental Engineering and Management (EEM), School of Environment, Resource and Development (SERD), field of study and as well as give a seminar on a topic of interest. Dr. Terry also met with Dr. Noppadol Phien-wej, Associate Dean and Associate Professor, Geotechnical and Geoenvironmental Engineering (GTE), SET, Dr. Mukand Singh Babel field of study coordinator WEM, SET and Prof. Dennis T. Bergado, Professor in GTE, SET and discussed further on the common areas of interest that would be pursued by individual faculty members with Dr. Terry. 5 6-8th February AIT Mission to Sri Lanka. The At the meeting with the Secretary, Ministry of Science and Technology (MOST), Mr. Sanjeev. 2010 Dean SET led an AIT delegation to also participating was the Chairman, as well as CEO/MD of Arthur C. Clark Sri Lanka to follow up on the Institute for Modern Technologies (ACCIMT), and Chair National Science activities and initiatives that SET is Foundation. This meeting was a result of the December 2009 meeting Mr. undertaking. Jayasinghe along with Dr Nandana Rajatheva Associate Dean SET, had with Hon Minister of Science and Technology. ACCIMT is keen to receive a proposal from AIT on a Masters Degree as well as Professional Masters in the fields of TC, Electronics, and Space Technology Applications and will therefore seek avenues to bring in partners and funding to make this idea feasible. Dean Nitin took the opportunity to inform the Director General, External Mr. Sanjeev Resources Department on the meetings and outcomes with MOST and ACCIMT. together with Dr. DG confirmed rendering his assistance in facilitating the approval process. During Rajatheva and once the meeting with Additional Director General (Technical), SLLRDC, informed the proposal approved, AIT delegation that the project concept document together with the technical transfer ownership report on “Development of the Parliament Lake in Kotte to Extract Water for to SET. Drinking Purposes” was sent to National Planning Department (NPD) and awaiting their response.
Strategy 2013 Theme: # 2 Excellence and Relevance in Education Research and Outreach
No. Date Activity Result (Expected/Achieved) Matters to follow up (who/how) 1 28th October Visit of Hon. Mr. Gitanjana The Hon Minister informed AIT that according to Hon Mr. Basil Rajapaksa M.P. 2009 Gunawardena Minister of Senior advisor to His Excellency the President of Sri Lanka, the Sri Lankan Housing and Common and Government has delegated authority to AIT trustee, the Ambassador of Sri Lanka Common Amenities Sri Lanka. to Thailand, to sign the new AIT Charter, on behalf of the Sri Lankan Upon AIT’s invitation, the Hon. Mr. government.
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Gitanjana Gunawardena Minister of The Minister mentioned that it would be beneficial for Sri Lanka if AIT has a Housing and Common Amenities Sri permanent AIT centre in Colombo backed by the Sri Lankan government focusing Lanka along with Mr. Upul E. on specific needs that are important to the Governments national plan of Kulasinghe Advisor to the Minister development and has requested AIT to send a brief concept note on the proposed visited AIT for discussions on the AIT center, once the charter is signed. implementation of the MoU between AIT and the Ministry of Housing and The Hon Minister was also informed at the meeting that as a follow up of VPRD Dr. Oleg & Mr. Common Amenities, to jointly lead visit to Sri Lanka from 28th – 30th September 2009, the Dean SERD Sanjeev. submit proposals together with AIT’s accompanied by a faculty member from EEM field of study will visit Sri Lanka on Habitech Centre and Center for 16th of November 2009 to meet with the Chairman of the Central Environment Housing Planning and Building Authority (CEA) and discuss further possibilities of opening a training centre (CHPB) of the Ministry, to different affiliated to AIT that would offer short term training as well as a one-year funding agencies for the rebuilding professional masters program geared towards the industrial sector in Sri Lanka, schools, communities, health in pertinent fields related to the environmental impact of the industrial sector. centers etc in post Nargis The Hon Minister was informed that the proposal for Ministry of Fisheries of Dr. Amara & Mr. settlements of Myanmar, towards Aquatic Resources will be send to Hon Mr. Basil next week and President plan to Sanjeev providing affordable and efficient finalize the proposal and discuss the funding mechanisms with Hon Mr. Basil interlocking brick technology, and during his next visit to Sri Lanka during the end of November 2009 or early also to explore further possibilities December 2009. of jointly working with AIT. In the afternoon of the same day, the Minister and delegation visited the AIT AIT Habitech Habitech Center, during which the Minister was provided a detailed overview of Center. The Minister met with Vice President the Center, its mission and strategies, the building system and the projects for Research, Senior Executive undertaken by it. The Minister suggested bilateral discussions between the Advisor to the President, the 3 Habitech Center and CHPB and also exploration of possible funding mechanism schools Deans, Coordinator Habitech for a joint project. Center and representative from the fundraising office. 2 16th – 17th Outcomes of SERD Visit to Sri Dean Weerakorn and Dr Shipin discussed with the Chairman on the modalities of Dr. Oleg, Dean November Lanka. Dean SERD, Associate such an AIT Center, and the Chairman was very keen that it should be SERD/ Mr. Sanjeev. 2009 Professor and Coordinator, EEM, established soon, as there is a growing demand for specialized short term and 1 SERD and Director Fundraising upon year professional masters programs on topics that are useful and relevant to the the invitation of Chairman Central industry sector. The Chairman also showed the AIT delegation the space that has Environmental Authority (CEA), been allocated for this venture, and Dean Weerakorn was satisfied with the visited CEA, Colombo. The visit was location and Chairman agreed that all fittings, office, classrooms, telephone and a result of the initial discussions internet connections, as well as marketing costs for the programs etc. will be VPRD and director Fundraising had done by CEA at no cost to AIT. The funding mechanism for the programs was in early October with the Chairman also discussed and the Chairman also briefed the Hon Minister of Environment on the proposed establishment of a regarding the AIT / CEA Center and he is supportive of the idea, and has also joint AIT/CEA center to cater to the stated that he will work in obtaining Sri Lankan Government funding, along with needs of the industrial sector a foreign donor, and from the AIT side Dean Weerakorn mentioned that the cost especially pertaining to the of the 1 year Professional Masters program is already being subsidized as a
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No. Date Activity Result (Expected/Achieved) Matters to follow up (who/how)
environmental aspects of its special offer to CEA. The Deputy Director General (HRD, Administration and operations. Finance), CEA, and also joining the meeting were the Assistant Resident Representative of UNDP, Sri Lanka, who was also favorable regarding the proposed centre and will explore the possibility of UNDP contributions towards the training programs. It was agreed that before the end of November 2009, Dean Weerakorn will send the Chairman a detailed proposal with the costs. On 17 November, Dean Weerakorn and Dr Shipin were invited to visit the CEA Kandy branch and meet with the Director, as it was discussed that those industrialists residing in the upland regions would also have the chance of attending the AIT programs through online mode from the CEA Kandy branch which will be connected to the CEA central office, where the programs will be delivered. Mr Jayasinghe was invited on 17 November, by the Hon Mr Gitanjana Gunawardena, Minister of Housing and Common Amenities to the Parliament wherein Mr. Jayasinghe informed him that upon the request of the Sri Lankan Minister of Foreign Affairs as approved by H.E. President of Sri Lanka, the Sri Lankan Ambassador to Thailand has been requested to formally sign on behalf of the Sri Lankan government as a signatory of the new AIT charter, and was informed that the Ambassador had subsequently visited the Thai Ministry of Foreign Affairs on 16 November regarding this. Mr Jayasinghe also met with Mr Neomal Perera, Hon Deputy Minister of Fisheries Dr. Amara & Mr. and Aquatic Resources and discussed the proposed AIT outreach program with Sanjeev/AARM/SERD respect to the detailed training activities and budgets that AIT faculty experts in . SERD will be sending to Hon Deputy Minister for his comments and considerations. 3 8th December Meeting with the Hon Deputy Mr Jayasinghe was informed by the Deputy Minister that Hon. Basil has already Dr. Amara/AARM. 2009 Minister of Fisheries and Aquatic allocated USD$ 1 Million for this project from government funds to be Resources. Director fundraising implemented by AIT and the relevant line agencies in the Ministry of Fisheries met with the Hon Deputy Minister of and they are waiting for the final budget proposals from AIT, in order for Hon Fisheries and Aquatic Resources on Basil to make the decision. the AIT pre-proposal that was sent On 9-10th December, upon the request of the Deputy Minister a technical Dr. Amara/ Dr. to the Deputy Minister on the meeting, cum site visit was arranged for Dr. Amararatne Yakupitiyage, Associate Gallardo/AARM/SERD development of aquaculture Professor from SERD, to meet with the senior high ranking officials of the two line . especially pertaining to sea bass, agencies that AIT will be working closely with on this project. Dr. Yakupitiyage sea cucumber and seaweed to be discussed in detail the facilities that are necessary for the training to take place developed in the North/Eastern part and to get a better idea on the needs and budgets that AIT will prepare. Also of Sri Lanka as per the request of present on 9th December meeting was the Director General of Ministry of Nation Hon. Basil Rajapakse, Senior Building who was representing Hon. Basil office, and he mentioned that the Advisor to H.E. President of Sri funding for this project will be channeled through this ministry upon the final Lanka and in charge of all approval from Hon. Basil. development activities in The agreement on this initial 1-year AIT Aqua-outreach program for the Mr. Sanjeev.
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No. Date Activity Result (Expected/Achieved) Matters to follow up (who/how)
North/Eastern part. North/Eastern part of Sri Lanka will be finalized for signing in the end of 1st quarter of 2010. President will be signing on behalf of AIT with the relevant Ministry. 4 20 – 22nd Director Fundraising meets with In the follow up to the meeting with the Secretary Ministry of Fisheries on 22nd January 2010 Secretary Ministry of Fisheries January 2010, Mr. Jayasinghe met with, Mr. J. H. J. Jayamaha, Director General, and Aquatic Resources in External Resources Department (ERD) Ministry of Finance and Planning, as a Colombo. To follow up on the AIT result of the communiqué sent to President from Mr. Lalith Weeratunga, Project Proposal to the Ministry of Secretary to H.E. President of Sri Lanka on the above proposal and the Fisheries and Aquatic Resources procedural process that needs to be followed in securing the Government funding entitled "A Framework for Capacity for this livelihood/capacity development project. Development in Coastal Aquaculture Mr. Jayasinghe meeting with Director General, ERD proved useful in updating him Mr. Sanjeev. in the Northern and Eastern on the various developments that have already taken place which has resulted in Provinces in Sri Lanka". the AIT proposal and budget, and sought his advice on the proper course of action that AIT needs to follow to get the project approved. Mr. Jayasinghe also met with the Director General, Northern Region Development Division, Ministry of Nation Building, to ascertain how the funding allocation will be done in 2010, as the internal government money will be channeled to this Ministry through which the Fisheries Ministry needs to make a formal request to National Planning Department, Ministry of Finance and Planning to request the transfer of US$1 million to the Fisheries Ministry which will be used for this AIT project, together with the relevant line agencies in the Ministry. As a result of the meetings DG ERD agreed to hasten up the process by officially writing to Secretary, Ministry of Fisheries explaining to him the next steps that need to be done from his side. On 22nd January 2010, Mr. Jayasinghe met Mr. G. Piyasena, Secretary, Fisheries A formal and explained to him in detail what had taken place and requested his support to acknowledgement follow up on the letters he will receive from DG, ERD, and to keep Secretary, to Secretary, Ministry of Nation Building also informed since the money will be transferred from Fisheries has been this ministry to Fisheries ministry. Secretary assured that he will send the sent by AIT required letters after the elections. President for the support rendered by his ministry.
Strategy 2013 Theme: # 3 Positioning and Branding
No. Date Activity Result (Expected/Achieved) Matters to follow up (who/how) 1 17th Thai-Sri Lanka Chamber of President along with Director Fundraising had the pleasure of meeting Hon. Mr. Mr. Sanjeev to December Commerce reception. President Dharmadasa Banda, Minister of Supplementary Plantation Crops Development, follow up with Dean 2009 was invited to a member’s who was on an official visit to Thailand to meet with sugar plantations SERD. reception at the Royal Bangkok industrialist, as Sri Lanka would like to set up additional sugar plantations Sports Club by Mr Suresh Ellawala, factories, and is seeking potential investors. He wanted to know if AIT could help
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President Sri Lanka-Thai Chamber the Ministry by carrying out research on sugar plantation, looking at yields, by- of Commerce, where H.E. Prof J. B. products/wastes that can be cogenerated into energy etc. Dissanayaka, Ambassador of Sri Lanka was also present. 2 25th January Presentation by Executive Her presentation was divided into two parts. The first part of the presentation VPRD office. 2010 Director Asia – Pacific, Council entitled as “The Role of the Academic Leader in Fundraising”, where she for Advancement & Support of addressed the role of the top management in providing the support to undertake Education (CASE). Upon the a major capital campaign. She mentioned that fundraising is a combination of invitation of VPRD Ms. Krista Slade arts and science and reinforced the important role AIT fundraising office can play visited AIT and made a as an integral part of the institute. She also mentioned the important role the top presentation at the President’s management can play in explaining to the institute the specific nature of the Advisory Council (PAC) meeting. fundraising office and the need to have unified long term structured approach. She mentioned that the approach has to start from the very top. She further went on to state that fundraisers need to understand the concepts and techniques of how to solicit a prospective client and when to ask for funds. This takes time and excellent public relations / human relation skills in order to develop the bond of trust with the prospect as eventually the goal is to ask for funds. Therefore, it is vital that the fundraisers are people oriented, passionate, dedicated and loyal to the Institute. The second part of her presentation entitled “International Perspectives on Educational Philanthropy”, where she mentioned about the key challenges and the concerns ahead by region. She also presented by example the top ranked universities by region, where the percentage of the Asia Pacific region is getting better. In this part of her presentation Ms. Krista also mentioned that the philanthropy on education in Asia & Pacific region is also growing. She also mentioned that the strong points of an Institute should be considered, worked on and put forward while fundraising Dr. Gregory L.F. Chiu, Field of Study Coordinator OTM, SET, stepped forward to VPRD office. initiate the internal fundraising campaign by pledging US$ 5000 at the meeting. 3 5th February Visit of Dr. Rachid Bouzennoun, Attendees discussed about the possibilities of informing the AIT community on VPRD office 2010 Representative of Algeria to Algeria and thereby enabling to start a dialogue with the Algeria in the future. It together with Thailand. President along with was decided that in mid March, AIT would have an Algeria day at AIT, where Dr Student Union. Director Fundraising had a luncheon Rachid will send AIT a very famous Algerian movie to be shown at AITCC, meeting with Dr. Rachid together with Algerian music, pictures and a dinner featuring Algerian food. Bouzennoun, Representative of This would be an opportunity to showcase Algeria and also to invite other VPRD office Algeria to Thailand. diplomats to AIT, and to witness the launch of the AIT-Algeria pin. It was also together with discussed on the possibility of AIT to be a neutral platform to invite Student Affairs representatives from the private sector/industry etc to talk about their religious office. beliefs and how to live and work with each other despite differences in religions, and tradition. Thus would be a platform for students and interested persons to ask questions from the panel of professionals, with their own religious
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perspective to talk on how to live harmoniously despite our religious affiliations.
Strategy 2013 Theme: # 4 Development and Resources Generation
No. Date Activity Result (Expected/Achieved) Matters to follow up (who/how) 1 26th October VPRD and Director of At Penn State, on 2 November 2009, the AIT delegation was met by Mr. Roger – 6th Fundraising Visit four Williams, Associate Vice President who briefed them about their management of November Universities in the US. VPRD and alumni relationships, especially on fundraising mechanisms. The delegation 2009 Director Fundraising attended an learned that while the Alumni Association focuses on building relations with intensive one week workshop on the alumni, fund raising was done in close collaboration between the university and "Principles and Techniques of the Alumni Association. The delegation were also briefed by Dr Peter Forster, Fundraising" organized by Indiana Director of Penn State World Campus on their development of distant education University’s Center on Philanthropy, for working professionals, and have extended an invitation for AIT as a possible in Chicago. The workshop was partner. They had a lunch meeting with Mr. David Lieb, Associate Vice President followed by visits to learn of the for Development, who briefed them about the present Penn State 7-year structure and the execution of Campaign under the theme “For the Future” with a goal to raise US$ 1.65 fundraising activities at four major Billion. Finally, they met with Dr. Shaun Keister, Associate Vice President for universities including Pennsylvania University Development, whose office handles the Annual Giving, Corporate and State University (Penn State), The Foundation Relations, Development Communications, Donor Relations, Gift University of Texas at Austin, Texas Planning, Leadership gifts, and Research and Prospect Development. A&M University, and Stanford On 4 November, at Texas Austin, Carolyn Connerat, Executive Director and University. Campaign Manager, Office of Vice President for Development, informed the delegation about the present capital campaign which is in its 3rd year under the campaign theme “We change people; they change the World”. On 5 November, at Texas A&M, Don Birkelbach Senior Director of Texas A&M Foundation briefed the delegation on the joint operations between the Alumni Association and the University via the Texas A&M Foundation to raise funds, including faculty fellowships for career development, endowed professorial chairs, endowment, and naming of programs and buildings. On 6 November, at Stanford, the AIT team visited Ms. Kathy Ku, Director of the Office of Technology Licensing, to learn about its mission to transfer Stanford technology for society’s use and benefit while generating unrestricted income to support research and education. They also met with Laura Breyfogle, Senior Associate Dean for External Relations, School of Engineering (SOE), who has embarked on a 5-year major capital campaign, to raise US$ 3.5 Billion. Stanford has a separate Alumni Association, but it works very closely with university. The
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team then met Dr. Andy DiPaolo, Executive Director, Stanford Center for Professional Development, and Paul Marca, the Deputy Director. This center serves as the outreach arm and delivers education to the industry specific needs, mainly in engineering, management, etc and falls under the SOE. They are interested in partnering with AIT in our future e-learning programs. Finally they met with Dr Desmond Low-Kum, of Stanford Management Company (SMC) to learn how Stanford manages the investment of their endowment funds. 2 3rd December Outcomes of Vice President or VPRD briefed Ms. Slade on his recent visit to US, and welcomed advice from Ms. Ms. Slade presented 2009 Resource Development (VPRD) Slade from her extensive experience from an Asian perspective as well. Ms. Slade on fundraising on and Team’s Visit to Singapore. has been invited by many universities in the region to give presentations on 25th January 2010 VPRD and Director Fundraising met strategic planning on institute advancement in higher education. The primary at a special PAC. with Ms Krista Slade, Executive core of institute advancement entails fundraising, alumni relations, marketing Director, Asia Pacific, Council for and communications. Ms. Slade also confirmed the fact that embarking on a Advancement and Support for structured fundraising strategy takes time as it needs to be planned out well Education (CASE), in their taking into account all of AIT’s constituencies and can provide substantial results Singapore office. to the institute over time. Ms. Slade has kindly agreed to visit AIT in mid January 2010 to give a presentation on fundraising and the critical success factors in institute advancement to the members of the President’s advisory council. On 3 December, the AIT delegation also met with Ms Marina Tan Harper, Director of Development, Nanyang Technological University (NTU). Ms. Harper has worked for many top universities in the US before she was recruited by NTU to kick start their fundraising efforts. She provided the AIT delegation with many useful insights from a practical and Asian perspective on how to identify and cultivate prospects and move them up the fundraising pyramid. She also discussed the role of alumni as the base of the fundraising pyramid and the importance of having a solid base and from their working up to cultivate the big donors be it foundations, corporate, and individuals. The same afternoon, the AIT delegation met with Ms Chua Beng Hwee, Deputy Director and Ms Irene See Meng Hong, Associate Director Office of Alumni Relations, National University of Singapore (NUS). The alumni office basically maintains relationships with the alumni, has social gatherings, arranges special events, reunions etc, but they do not do the fundraising which is done by NUS development office. The alumni house which was constructed by a huge donation received from the Shaw Foundation provides excellent venue for alumni returning to NUS to be greeted, and they can make use of its many facilities free of charge. The main objective of the Shaw Foundation Alumni House, according to Ms Chua, is to nurture a strong sense of identity and pride-of-belonging among alumni, and under its roof NUS alumni and friends will have a singular meeting point, where they can strengthen social or professional ties, and participate in alumni activities that help them remain connected to their alma mater. 3 17th Meeting with Mr. Kee Book Hee Mr. Kee informed that he will donate USD 100,000 for top ranked UMP students VPRD office.
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December Chairman of the AITAA Malaysia to pursue their Masters in AIT. President appreciated this very much and 2009 Chapter Fundraising Committee informed Mr. Kee that AIT will contribute a 25% fellowship along with his and Dr. Chainarong Na Lamphun donation. These are exclusive of the registration, accommodation and bursary, Advisor to the AITAA Mother which will have to be borne either by the respective Masters students or by UMP. Chapter. President along with Mr. Kee also informed that the overseas Ph.D. placement for the faculty members VPRD, Associate Professor, FoS of Malaysian Universities generally is funded by the Malaysian Government. Coordinator OTM, SET and Director Therefore, President requested Mr. Kee to discuss with the Vice Chancellor of Fundraising met with Dr. UMP on the possibilities of them matching AIT’s 25% contribution with the same Chainarong and Mr. Kee to discuss; amount by utilizing government funds for Ph.D. programs. UMP is also interested 1. Mr. Kee’s donation of USD in receiving AIT faculty members to UMP for a short period of teaching and also 100,000 to University Malaysia carry out some research / Post Doctoral work in UMP during the AIT inter Pahang (UMP); 2. Possibilities of semester break. Mr. Kee also informed that the Vice Chancellor of UMP is keen to collaboration with UMP; and 3. How work with AIT and would like to visit AIT early next year. Mr. Kee will also the Alumni can help in upgrading arrange road shows for AIT student recruitment activities for prospective the AIT infrastructure. Malaysian students to target the August 2010 intake. Dr. Chainarong and Mr. Kee also proposed the concept of an alternative funding VPRD office. model for upgrading AIT infrastructure based on the build – operate – transfer (BOT) concept. In order for them to prepare a detailed concept note on the Alumni model for this purpose they require further information on pertinent detailed figures. After having received the information Dr. Chainarong and Mr. Kee along with the other few Alumni will come up with an alternative funding model. 4 6-8th Meeting with South Asian During the visit the AIT team had further discussions with SAITM Chairman and Dean SET. February Institute of Technology and its management and it seems very likely that we will start with a second batch of 2010 Management (SAITM) and 80 or more students in November 2010 who are interested in the University of Vocational Mechatronics/ICT program. SAITM also would like AIT to broaden the scope of Technology, Sri Lanka. The Dean offerings in Sri Lanka in the areas of IT and Civil Engineering. of SET led an AIT delegation to Sri During the discussion with the Vice Chancellor University of Vocational Dean SET. Lanka to follow up on the main Technology, which is a newly established university on vocational training activities and initiatives that SET is established under an act of Parliament, Vice Chancellor informed that he has undertaking in Sri Lanka. received ADB part funding to train his faculty in 2010, and plans to send applications for 5 staff to SET, 3 SOM and 3 SERD for August 2010 intake. 5 9th February First Meeting of Steering AIT is now in the process of setting up a concrete plan of action as a way to VPRD office. 2010 Committee on the organization achieve her long-term sustainability for the second half of AIT’s century. of “AIT Day 2010”. President Specifically, an endowment fund is proposed as an option, with the aim to chaired the first meeting of the generate sufficient fund so its earning can be used to award top students all over Steering Committee to discuss the Asia to study at AIT. Initially, Her Royal Highness Princess Maha Chakri organization of “AIT Day 2010”. Sirindhorn had earlier indicated her strong support of the endowment fund, as HRH has graciously provided the seed fund of 1 million Baht for this purpose in Apart from the internal members of 2008.
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No. Date Activity Result (Expected/Achieved) Matters to follow up (who/how)
the steering committee, also Thus the kickoff of an endowment fund campaign is scheduled to be officially attended by Mr. Chaovalit Ekabut, announced on the 51st anniversary of AIT. President requested VPRD to come up President AITAA Mother Chapter, with a plan to organize “AIT Day 2010”. The one-day event, tentatively a day Dr. Chainarong Na Lamphun and Mr. between September 6-8, 2010, will include the following activities: (a) Thanin Bumrungsap Advisors to inauguration of “AIT Foundation” to support the kickoff of the AIT Endowment AITAA Mother Chapter, Dr. Dacha Campaign, (b) An Open House for Alumni Home-Coming, and (c) Inauguration of Luangpitakchumpol, Public Relations AIT Hall of Fame, to which selected AIT alumni with an outstanding career Officer (Representative of President, achievement and other personalities significantly contributing the development of AITAA Thai Chapter), Dr. Kanchit AIT, will be inducted. The meeting agreed to invite HRH Maha Chakri Sirindhorn Malaiwong, AIT Alumnus & Former to preside over this event. Faculty member. 6 22nd – 23rd Taiwan Mission. VPRD and On 22nd of February 2010 VPRD over a dinner meeting presented the proposed VPRD office. February Director Fundraising met with the activities on the AIT Day 2010, the kick off of the AIT Endowment Fund 2010 AITAA Taiwan Chapter executive Campaign, AIT Foundation and AIT Hall of Fame and the important role the committee, along with senior alumni alumni can play towards the campaign. The attendees wholeheartedly supported and the friends of alumni during the proposed activities and mentioned that they will support in whichever way their 2 day visit to Taiwan. they can. On 23rd of February 2010 the AIT delegation was met by His Excellency Former Vice Minister, Ministry of Transportation & Communications (M.O.T.C.) Dr. George S. Y. Chen, who is also AIT Alumnus (CRD 1972), along with senior AIT alumnus, the senior management of Taiwan Railways Administration M.O.T.C, where there was a presentation on the Taiwan Railways Department. The delegation also visited Kaohsiung and met with Mr. Huang Kua-Ying Deputy Director General Kaohsiung Harbor Bureau, M.O.T.C. together with his senior management They mentioned that they are interested if AIT could offer a short term training program in logistics / supply chain management especially pertaining to port activities. In the afternoon of 23rd February 2010 the delegation met with Mr. B. C. Yen President Kaohsiung Rapid Transit Corporation and senior management. Kaohsiung Rapid Transit Corporation is a build-operate-transfer (BOT) project, which will be for 30 years, after which the Kaohsiung Rapid Transit project will be taken over by the Kaohsiung City Government. The senior management of Kaohsiung Rapid Transit corp. mentioned that they will contact AIT if there are any short term training opportunities for their staff in the near future. 7 4th March Meeting with Alumni on AIT Day The agenda of the AITAA 2nd Executive Committee meeting included a VPRD office and 2010 2010 and Establishment of AIT presentation to the members by VPRD on AIT Day 2010 and the Establishment of AITAA Mother Endowment Fund Campaign the AIT Endowment Fund Campaign (2010-2016). Prof. Worsak explained the Chapter. (2010-2017). President, AITAA reasons as to why AIT needs to embark on this campaign, and the need to keep Mother Chapter on behalf of the the campaign independent and transparent which will give the donors the trust to AITAA Mother Chapter Executive contribute to the campaign. He further gave details on the proposed objectives Committee invited AIT VPRD to the and establishment of the Fund with a view in seeking permission to have the fund
VPRD Annex 2 Page 29 VPRD Report to Executive Committee 1 April 2010
No. Date Activity Result (Expected/Achieved) Matters to follow up (who/how)
AITAA Executive Committee as a totally separate entity from AIT books in the form of a Foundation under the meeting. Director Fundraising also Royal Patronage of Her Royal Highness Princess (HRH) Maha Chakri Sirindhorn, joined the meeting. under a Foundation Board. Prof Worsak mentioned the main objectives of the Foundation and the two main purposes towards which the money raised will be used. He further discussed the role the alumni can play as a major constituency in the list of potential prospects for AIT.
The AITAA Mother Chapter President after the presentation mentioned that he and his Executive Committee members would fully support this campaign and send information to all the AITAA Chapter Presidents to encourage them to support this campaign and also inform the respective alumni members as well. Mr. Chaovalit also supported the idea of Prof Worsak and AIT Director Fundraising visiting all the AITAA National Chapters to personally meet and give presentations on the campaign and activities. Mr. Chaovalit will also try and accompany the AIT delegation during the visits to the National Chapters and as a show of solidarity and support towards this campaign. I would like to thank Prof Worsak and his team for their hard work and efforts and encourage our AIT family to wholeheartedly support this important campaign.