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Grants Process, As Are an Staff Untold Number of Private-Sector Businesses, Companies, and Conglom- Martin Masiuk Erates Business Office Editor’s Notes 517 Benfield Road, Suite 303 By James D. Hessman, Editor in Chief Severna Park, MD 21146 USA www.DomesticPreparedness.com Many federal, state, and local agencies, organizations, and foundations (410) 518-6900 are deeply involved, in various ways, in the grants process, as are an Staff untold number of private-sector businesses, companies, and conglom- Martin Masiuk erates. As the 18 authors who contributed to this special “Grants Issue” Publisher of the DomPrep Journal point out, grants of one type or another, and of [email protected] varying amounts, have already been awarded to thousands of success- James D. Hessman ful grant applicants. Editor in Chief [email protected] Regardless of whether grant funding is increasing or decreasing, there are four key John Morton concepts to keep in mind. Strategic Advisor [email protected] (1) Plan – Before applying for grants or developing a grant program, the priorities of Susan Collins a federal, state, or local entity must be to review internal goals and necessities. Decide Creative Director what is needed now or in the future and develop a plan on how to achieve those goals. [email protected] Catherine Feinman (2) Manage – Grant funds received must be spent wisely. Managing those funds as well Customer Service Representative as non-grant funds will help sustain current operating procedures and keep the public [email protected] safe under many adverse conditions. Carole Parker Database Manager (3) Think – Nobody knows what the future holds. Every agency and organization must [email protected] think about its own resiliency plans and try to make the best possible decisions, not just for itself, but for all citizens throughout the community who rely on the organization to Advertisers in This Issue: keep them safe. AVON Protection Booz Allen Hamilton (4) Strategize – Develop a strategy of networking within and among jurisdictions, building coalitions, and aligning products and services to make the best use of the grant Bruker Detection funding provided. Environics FLIR Systems Inc. By planning, managing, thinking, and strategizing, individual agencies and FRI (Fire Rescue International) 2011 organizations, and the nation as a whole, will be able to sustain the services and Idaho Technology Inc. products the nation needs, protect the general public, and still be better prepared PROENGIN Inc. for a terrorist attack – or a new pandemic, or an earthquake or tsunami, or a Katrina- Remploy Frontline sized hurricane. Statband Upp Technology Inc. FYI: In planning this special printable issue of DomPrep Journal, Publisher Martin (Marty) Masiuk and Associate Editor Catherine Feinman asked the 18 distinguished © Copyright 2011, by IMR Group, Inc.; reproduction authors of the broad spectrum of topics covered to contribute their personal (but also of any part of this publication without express written permission is strictly prohibited. highly professional) views on various aspects of the overall grantsmaking/review/ DomPrep Journal is electronically delivered by the awards process from the earliest stages of planning and preparation through test, vali- IMR Group, Inc., 517 Benfield Road, Suite 303, dation, and implementation to the follow-up reports and recommendations that also are Severna Park, MD 21146, USA; phone: 410-518- 6900; fax: 410-518-6020; also available at www. essential to continued progress. The entire staff thanks them for their knowledgeable DomPrep.com and extremely valuable contributions. Articles are written by professional practitioners in homeland security, domestic preparedness, and related fields. Manuscripts are original work, About the Cover: Is a puzzlement! That famous Yul Brynner line from “The King and I” aptly describes previously unpublished and not simultaneously the myriad, sometimes confounding, and frequently frustrating intricacies of the current U.S. grant-seeking submitted to another publisher. Text is the opinion and awards process. But patience, planning, and careful preparation -- plus a few prayers on occasion -- of the author; publisher holds no liability for its use eventually pay off. or interpretation. PLEASE NOTE: Every effort has been made to ensure that the grant-source lists and related information on pages 43-59 of this issue are as complete and as comprehensive as possible. Please email revisions, additions, and other recommended changes to: [email protected] Copyright © 2011, DomesticPreparedness.com, DPJ Weekly Brief, and DomPrep Journal are publications of the IMR Group, Inc. Page 3 Contributors Now Hiring: Grant Seekers May Apply By Catherine Feinman, Associate Editor First Responders Kay Goss Coalition building, interagency integration, and grant alignments seem to Emergency Management be the main themes when discussing the future of grants. This year has Joseph Cahill marked a turning point for many organizations and jurisdictions as U.S. EMS federal agencies reevaluate their grant programs. Although many grant Glen Rudner recipients already have solid resiliency plans for previously spent Fire/HazMat grant funds, others may have to reevaluate their past, current, and future spending Steven Grainer to ensure that their plans do not weigh heavily on the receipt of future grants. The Fire/HazMat federal government is aligning grant funds to continue providing necessary aid to the highest-risk areas of the nation; grant recipients must therefore also align their Joseph Trindal Law Enforcement plans and funds to do the same for their jurisdictions. Rodrigo (Roddy) Moscoso Law Enforcement Funding for many existing grant programs may have decreased, but opportunities still exist for grant seekers who know what type of funding they need, where Richard Schoeberl to find announcements, how to write proposals, when to submit applications, Law Enforcement and why planning is so important to effective grantsmanship. Becoming Medical Response familiar with current laws, thoroughly reviewing guidelines, collaborating with Michael Allswede others, and taking the time needed to properly formulate a plan will increase the Public Health chances of a successful outcome. Applying for grants is much like applying for Raphael Barishansky a job – a grantor has a “task” or “project” it wants to get done (e.g., training, Public Health research, interoperability, personal protective equipment, medical surge response); Bruce Clements grant applicants therefore must market themselves to prove that they are best suited Public Health for the “position.” Craig DeAtley Public Health Some agencies hire outside professional grant writers or consultants to improve their odds of receiving the funds needed, while others have internal grant offices, Theodore (Ted) Tully or individual experts, assigned to the task. Whoever or whatever the agency Health Systems or jurisdiction chooses, the individual or agency selected must have a basic Government understanding of the different components of a grant, a general idea of the steps in Corey Ranslem the grant process, and be familiar with a few key concepts for success. Coast Guard Dennis Schrader The Common Anatomy of Grant Proposals DRS International LLC Grantors determine grant requirements, which can vary significantly among different Adam McLaughlin grant programs, so it is critical that applicants read all instructions carefully, and State Homeland News thoroughly address all necessary aspects of the proposal. Failing to provide all required information, in the format requested, could spell disaster. Following Infrastructure Neil Livingstone are the common sections that make up a typical grant proposal. Please note that ExecutiveAction some funding agencies may have special forms that applicants will be required to use, and the agencies’ own special names for each of the sections or components Industry itemized below. Diana Hopkins Standards Cover Letter – Applicants need to make a good first impression in the cover letter. By understanding the funding agency’s mission and tying the proposal to that agency’s plans and goals, the applicant can satisfy the needs of the agency – and of those who review the proposal. Applicants should emphasize the special qualifications and areas of expertise that will enable them to meet the needs specified in the grant. Copyright © 2011, DomesticPreparedness.com, DPJ Weekly Brief, and DomPrep Journal are publications of the IMR Group, Inc. Page 5 Executive Summary or Abstract – The grant application additional funding possibilities and other assets that will or should begin with a brief overview summarizing the en- might be required by the applicant, and expense management closed proposal. and accountability, as well as sustainability plans. Statement of Need or Problem Statement – This section Conclusion – At the end of the grant packet, summarize the describes a program or project that offers a entire proposal. No new information should be provided in the recommended solution to a known problem or need conclusion, but the most important key points mentioned earlier that can be fulfilled through the grant. Also necessary can and should be reiterated. for inclusion is an explanation of why the project is needed and how the applicants will use their own special To grab the attention of reviewers and encourage them to experience, research capabilities, and read further into a grant proposal, ap- professional expertise to address the plications need to be well organized and needs postulated. Opportunities still exist meet all of the numerous
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