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TMA-Board-Packet-7-2 AGENDA DOWNTOWN FORT LAUDERDALE TRANSPORTATION MANAGEMENT ASSOCIATION (TMA) Executive Board of Directors Monthly Meeting | Wednesday, July 22, 2020 @ 9:00AM IMPORTANT NOTE: The meeting will NOT be taking place in-person. Log in to Zoom Meetings https://us02web.zoom.us/j/5829202975 Meeting ID 582 920 2975 and use computer audio or call (929) 205-6099 TMA Mission: We inspire moments of fun, spark economic vitality, and support our local community by providing nostalgic and charming transportation options where and when they are desired by residents and guests throughout Greater Fort Lauderdale. TMA Vision: To be the top-of-mind transportation choice with a reputation for strong regional connectivity, forward-leaning technology, and fun experiences. REGULAR ITEMS • Call to Order & Roll Call R-1 • Approval of Agenda R-2 •Approval of Minutes R-3 •June 24, 2020 TMA Executive Board Meeting (pg. 3 - 7) • Public Comments R-4 • Comments from the Chair R-5 • EXECUTIVE DIRECTOR'S REPORT • Arts and Transportation Rapid Response grant results R-6 • Grant Pursuit Task Force (pg. 8 - 12) • Current budget standing ACTION ITEMS •MOTION TO ELECT Vice-Chair of the Downtown Fort Lauderdale TMA (pg. 13 - 24) A-1 •MOTION TO RETROACTIVELY AUTHORIZE the TMA Executive Director to apply for the Economic Injury Disaster Loan (EIDL) and accept a forgivable advance in the A-2 amount of $3,000 (pg. 25) •MOTION TO APPROVE Amendment No. 6 to the TMA-City of Fort Lauderdale Inter Local Agreement to eliminate fare box collections, sponsorships, and the Wave 'n' Ride option, pending legal approval (pg 26 - 40) [Amendment document A-3 forthcoming] Page 1 of 47 NON-ACTION ITEMS • Fiscal Year 2021 Strategic Plan N-1 N-2 • Vehicle procurement INFORMATIONAL REPORTS • Financial Statements (forthcoming) I-1 • Ridership (pg. 41 - 47) I-2 • Farebox Revenue (none) I-3 • Contracts (none) I-4 • Legal Matters (none) I-5 OTHER • Member Comments O-1 • Motion to Adjourn O-2 NEXT MEETING: Wednesday, August 26, 2020 The TMA encourages public participation. Advertised Executive Board Meetings are always open to the public, and the public may comment on any item at the end of the meeting (maximum two minutes total), unless a member of the public is formally addressed by the Board during the course of the meeting. Page 2 of 47 MEETING MINUTES DFLTMA EXECUTIVE BOARD OF DIRECTORS Wednesday, June 24, 2020, 9:00 AM Meeting Held Via GoToMeeting Videoconference In Attendance Members: Greg Stuart, Chair; Steve Lucas, Vice Chair; Joey Epstein, Treasurer; Broward County Commissioner Lamar Fisher; Mabel Hurtado, Alternate for Broward County Commissioner Lamar Fisher; Jason Kruszka, Alternate for Broward County Commissioner Tim Ryan; Juan Saavedra, Alternate for Fort Lauderdale Commissioner Ben Sorensen; Pratima Raju, Alternate for Fort Lauderdale Commissioner Steven Glassman; Jayne Pietrowski, FDOT; Newton Wilson, Alternate, FDOT; Elizabeth Van Zandt, DDA; Loraine Cargill, SFRTA; Jessica Vargas-Astaiza, Alternate, SFRTA; Dan Barnett, BID; Melissa Milroy; Dana Pollitt; Roosevelt Walters TMA Staff: Robyn Chiarelli, Executive Director; Mindy Drath, Bookkeeper City Staff: Ben Rogers, Director of Transportation and Mobility; Lisa Marie Glover, Transportation Manager; Nina Verzosa, Transportation Planner Broward Staff: Barney McCoy, Transit Director; Angela Wallace, Broward County Attorney’s Office; Sherley Mathurin, BCT Contract/Grants Administrator Also Present: Craig Garcia, First Transit; Darci Mayer, Broward MPO Senior City Transportation Planner; Cindy Calvert, Keefe McCullough; Jamie Opperlee, Recording Secretary, Prototype, Inc. Regular Items R-1 Call to Order Chair Stuart called the meeting to order at 9:05 a.m. R-2 Approval of Agenda Mr. Walters made a motion, seconded by Mr. Epstein, to accept. Motion passed unanimously. R-3 Approval of Minutes • May 27, 2020 TMA Executive Board Meeting Page 3 of 47 DFLTMA Executive Board of Directors June 24, 2020 Mr. Walters made a motion, seconded by Vice Chair Lucas, to approve. Motion passed unanimously. R-4 Public Comments None. R-5 Comments from the Chair Chair Stuart advised that the Governor of Florida has extended permission for local governments to hold virtual meetings through August 1, 2020. R-6 Executive Director’s Report • Operational Detours Related to Public Demonstrations Ms. Chiarelli stated that in response to a number of public demonstrations in the Downtown Fort Lauderdale area, the TMA has followed designated detours and all drivers remain on high alert. Passengers and property have remained safe at all times. • Current Status of Operations Related to COVID-19 The Northwest Community and Neighborhood Links continue to operate according to full-service schedules, while the Downtown Link follows half of its schedule, the Beach Link one-third of its schedule, and the Las Olas Link roughly 25% of its schedule. Water Trolley and Seabreeze Tram services remain temporarily suspended. • Grant Pursuit Task Force Ms. Chiarelli reported that Nina Verzosa of City Staff and Darci Mayer of Broward MPO Staff have worked closely with her to develop a spreadsheet reflecting the TMA’s ongoing grant pursuit efforts. • Sun-Sentinel Coverage; Driver Recognition The entire First Transit driver team is recognized during the month of June 2020. Ms. Chiarelli shared the media article that was published in the Sun-Sentinel newspaper that highlighted the Sun Trolley drivers and their tenacity during the ongoing COVID-19 crisis. Action Items A-1 MOTION TO ACCEPT Fiscal Year 2019 Third-Party Audit Page 4 of 47 DFLTMA Executive Board of Directors June 24, 2020 Cindy Calvert of Keefe McCullough presented the fiscal year (FY) 2019 third-party audit, stating that an unmodified opinion was issued. All appropriate accounting policies were described in the document, with no new policies adopted. All significant transactions were recognized in the financial statement. No disagreements arose during the course of the audit. Commissioner Fisher made a motion, seconded by Mr. Walters, to approve. Motion passed unanimously. Non-Action Items N-1 Community Shuttle Program – Communication from City of Fort Lauderdale to Broward County The TMA received a copy of a letter from Fort Lauderdale City Staff to Broward County which acknowledges that the County is withholding reimbursement of funds to Fort Lauderdale until a number of items are addressed. The items include: • Conversion from “wave and ride” to fixed bus stop service • Discontinuation of revenue-generating activities, including farebox and sponsorships • Developing a complaint system that meets federal standards • Ensuring that any third-party contracting meets federal standards • Amending the delivery method by which transit services are provided Ben Rogers, Director of Transportation and Mobility for Fort Lauderdale, explained that since fall 2019, the City has worked to address concerns related to gaps in its inter-local agreements. The letter outlines efforts that have been made to date, provides a timeline for the achievement of next steps, and addresses a number of historical issues and discussions which will be reflected in the City’s agreement with the TMA going forward. Chair Stuart noted that the City is responding to the request of Broward County Transit (BCT). This has led to significant changes from the activity of the TMA during the past 20 years. Vice Chair Lucas recalled that at the May 2020 meeting, Ms. Pietrowski had characterized the TMA as a partner agency rather than a subcontractor. He recommended that the Board memorialize these comments prior to an upcoming City Staff presentation to the Fort Lauderdale City Commission. Vice Chair Lucas made a motion, seconded by Mr. Walters, to memorialize this discussion and direct the Executive Director to provide a written response to the City regarding the City’s letter to the County, and then further to also direct the Executive Director to provide any supporting documentation to the City of Fort Lauderdale to help educate the decision-makers on the role of the TMA in the provision of transit and the partnership they have forged over the years. Page 5 of 47 DFLTMA Executive Board of Directors June 24, 2020 Vice Chair Lucas further clarified that this letter would also be copied to the Broward County Board of County Commissioners and the Fort Lauderdale City Commission. Motion passed 13-0. (Ms. Raju abstained from voting.) N-2 Items to Monitor: • Vehicle Procurement Mr. Rogers reported that this is one of the issues being worked through by City and County Staffs. There have been discussions of using surtax funding to purchase cutaway buses from the County. Staff is evaluating ridership and determining the routes on which these vehicles would be likely to work. No decision has been made at this time. Ms. Pietrowski commented that the type of vehicle used will be critical to this service, and that cutaways were likely to diminish the unique character of transit in Fort Lauderdale. Barney McCoy, Transit Director for Broward County Transit (BCT), stated that the County discussed the types of vehicles with both the Deputy City Manager of Fort Lauderdale and Mr. Rogers of Transportation and Mobility. The City indicated that they were seeking immediate relief by procurement of vehicles. The County’s position was that if there is still a need for more vehicles by July 7, 2020, BCT may take the issue to the Board of County Commissioners in August 2020. While the City has favored trolley operations in the past, the community shuttle program is based on cutaway vehicles. Angela Wallace, representing the Broward County Attorney’s Office, advised that the issue with the federal funds was their reimbursable nature: funds would have to be expended up-front for the purchase of vehicles and reimbursed at a later time. Chair Stuart pointed out that this reimbursement happens very quickly. Ms. Pietrowski noted that the Florida Department of Transportation (FDOT) makes resources available for technical support in relation to grant management. This will be a permanent function of FDOT’s transit group.
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