Minutes of the Regular Meeting of April 17, 2019

The Board of Education of Community Unit School District No. 1, Coles and Cumberland Counties, Illinois met in regular session on Wednesday, April 17, 2019 at the Administration Building – 410 West Polk Avenue, Charleston, Illinois 61920

At 6:30pm, President Coe called the meeting to order and asked for roll call.

The following members were present: Jason Coe, President Scott Clarke, Vice President Susan Daniels, Secretary Kelly Miller, Treasurer Brian Gough Eva Ritchey Matt Titus

The following staff members were present: Todd J. Vilardo, Superintendent of Schools Chad Burgett, Assistant Superintendent for Business Services Kristen Holly, Assistant Superintendent for Student Services

Visitors 68 and 1 Member of the Press

Under Focus on Students and Good News reports, Mr. Vilardo acknowledged the art work display provided by the students of Ashmore Elementary School, Mark Twain Elementary School, and Charleston Middle School. Mandy White is the art teacher.

Mr. Vilardo presented Certificates of Recognition to the following groups and individuals:

2018-19 CHS Girls’ Team CHS Principal Trevor Doughty recognized the 2018-19 CHS Girls’ Basketball Team for completing the first undefeated regular season in school history at 27-0. The Lady Trojans finished the season with a 29-1 record, which was the most wins in school history. They were Charleston Holiday Tournament Champions, Apollo Conference Champions, and Regional Champions. Team members: Annie Crowder, Regan Bollant, Elizabeth Buescher, Bailey Crites, Bernie Jackson, Sydnie Littleford, Hannah Buescher, Shae Littleford, Baley Myerscough, Jasmin Stacey, Ellie Long, Addy Logsdon, and Adalyn Wood. Student assistants: Jasmin Lenox and Shekinah Moore. Jeff Miller is the Head Coach and is assisted by Amy Jackson, Haley Sparks, and Ceci Brinker.

CHS Student – Regan Bollant Mr. Doughty also recognized CHS student Regan Bollant for advancing to the Final Four of the Class 3A Country Companies Three Point Showdown this past season.

Mr. Vilardo welcomed the EIU students in attendance from Joe Gisoni’s journalism class. He stated that, prior going into closed session, the Board of Education would reserve 5 minutes for interview questions from the class.

Under Public, Staff Comments or Questions, Written Communications, Mr. Vilardo stated that no requests had been received to address the Board of Education.

At that time, Mr. Coe asked if there were any requests from the Board of Education to remove any of the consent agenda items or addendum items for discussion. There were no requests received.

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Mr. Vilardo reviewed the items under Consent Agenda. Consent Agenda: Standard Items  Approve the minutes of the Regular Board Meeting of March 20, 2019.  Approve the bills and payrolls for the month of March 2019.  Approve the Activity Fund Accounts for the CUSD #1 attendance centers, period ending March 2019.  Approve the summary of revenues and expenditures year to date for the period ending March 2019, as presented by Assistant Superintendent Chad Burgett.

Consent Agenda: Old Business Consent Agenda: New Business  Grant authorization for the district to work with Mid-State Collection Solutions, Inc. of Champaign, Illinois to assist in the recovery of the 2018-2019 non-payment of student registration fees and overdue balances of student meal accounts.  Grant permission for Sterling Stowell, a Junior at Charleston High School to graduate at the end of the 2018-2019 school year, contingent that all graduation requirements from the State of Illinois and Charleston CUSD #1 at met.  Declare referenced inventory from the Charleston Middle School Boys’ Basketball program as surplus and available to donate to the Trojan Booster Club.  Grant the authority for the District to contract transportation service between his/her residence and the student’s (student #81132) attendance center, contingent that this service remains marked on the Individual Education Plan.

Consent Agenda: Employment  Consistent with board policies, grant a Family Medical Leave of Absence to Denise Titus, Principal for Mark Twain Elementary School.  Consistent with board policies, grant an intermittent Family Medical Leave of Absence to Melissa Lahr, a paraprofessional at Jefferson Elementary School.  Accept a letter of resignation from Ashley Fisher, CUSD #1 Human Resources secretary, effective at the end of the work day on May 31, 2019.  Accept a letter of resignation from Sara Kramer, a Guidance Counselor at Charleston High School, effective at the end of the 2018-19 school year.  Accept a letter of resignation from Justin Tomaska as a Physical Education teacher and Head Girls’ Track Coach at Charleston High School, effective at the end of the 2018-19 school year.  Accept a letter of resignation from Laney Cruit as a Music teacher and Band Director at Charleston High School, Charleston Middle School, and Mark Twain Elementary School, effective at the end of the 2018-19 school year.  Accept a letter of resignation from Cristen Kimery as a 2nd grade teacher at Carl Sandburg Elementary School, effective at the end of the 2018-19 school year.  Accept a letter of resignation from Laura Deutschmann as a Band Instructor at Jefferson Elementary School and Music teacher at Ashmore Elementary School, effective at the end of the 2018-19 school year.  Accept a letter of resignation from Keith Walton as a Music teacher at Jefferson Elementary School, effective at the end of the 2018-19 school year.  Contingent upon finding a suitable replacement, accept a letter of resignation from Nathan Hinote from his extra-curricular assignment as the Head Speech Coach for both Individual and Group Interpretation at Charleston High School, effective at the end of the 2018-19 school year.  Accept a letter of resignation from Haley Sparks from her extra-curricular assignment as an Assistant Girls’ Basketball Coach at Charleston High School, effective immediately.

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 Accept a letter of resignation from Chelsie Doughty as the sponsor for the Classroom Courier at Charleston Middle School, effective at the end of the 2018-19 school year.  Approve the employment of Noel Young as a part time Transitional Program of Instruction (TPI) for the District, effective April 18, 2019. This employment was contingent upon the receipt of all information required for employment.  Approve the employment of Courtney Spencer to serve in the position as Education Data Systems Specialist for Charleston CUSD #1, effective April 22, 2019. This employment was contingent upon the receipt of all information required for employment.  Approve the employment of the individuals listed to teach in the 2019 Summer School program: Justin Tomaska, Drivers’ Education for classroom portion Randy Harpster, Drivers’ Education for driving portion Danielle Camp, APEX Teacher Lynn Oliver, APEX Paraprofessional Anne Wend, APEX Paraprofessional  Approve the transfer of Mandy White into the position as an Art teacher at Jefferson Elementary School, effective for the 2019-20 school year.  Approve the transfer of Alicia Carlson into the position as a 1st grade teacher at Carl Sandburg Elementary School, effective for the 2019-20 school year.  Approve the employment of Ben Oakley as a full time Agriculture teacher and FFA Advisor at Charleston High School, beginning with the 2019-20 school year. This employment was contingent upon the receipt of all information required for employment.  Approve the employment of Ashley Arvidson as a full time Kindergarten teacher at Mark Twain Elementary School, beginning with the 2019-20 school year. This employment was contingent upon the receipt of all information required for employment.  Approve the appointment of Tiffany Oakley to serve as Head Teacher at Ashmore Elementary School, effective for the 2019-20 school year.  Approve the following individuals to serve as volunteer coaches at Charleston High School during the 2018-19 school year, contingent upon the receipt of all required paperwork: Liz McPherson, and Theresa Gowin, .  Approve the employment of the following individuals in the extra-curricular assignments as noted: Steve Pamperin – Head Coach; Scott Dow – Head Coach; Todd Keating- Assistant Golf Coach. Employments contingent upon the receipt of all required paperwork for employment.  Approve the employment of the following individuals in the extra-curricular assignments as noted at Charleston High School for the 2019-20 school year. Employments contingent upon the receipt of all required paperwork for employment. Josh Garrett – Head Boys’ Soccer Coach Geoffrey Atsali – Assistant Boys’ Soccer Coach John McInerney - Boys’ & Girls’ Cross Country Coach (split salary) Greg Rogers - Boys’ & Girls’ Cross Country Coach (split salary) Tyler Hanner – Assistant Football Coach Jerry Payne – Assistant Football Coach Cobi Christiansen – Assistant Volleyball Coach Eric Selstad – Head Girls’ Tennis Coach Eva Higgins - Cheer Coach (split salary) Devanne Lawson – Cheer Coach (split salary) Mary Buchar – Dance Coach John Hansen – Wrestling Jeff Miller – Head Girls’ Basketball Coach Amy Jackson – Assistant Girls’ Basketball Coach Cecilia Brinker – Freshmen Girls’ Basketball Coach

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Blain Mayhall – Head Boys’ Basketball Coach Randy Harpster – Assistant Boys’ Basketball Coach Jeremy Hudson – Freshmen Boys’ Basketball Coach Dwight & Kristin Pentzien – Volunteer Girls’ Coach Brian Bower – Volunteer Boys’ Swimming Coach Anne Kidwell – Scholastic Bowl Coach Juliane Sharp – Chorus Director Angel Warman – Flag Corps Charlie Jaques – Student Council Janice Barger – Yearbook Sponsor

 Approve the employment of the following individuals in the extra-curricular assignments as noted at Charleston High School for the 2019-20 school year. Employments contingent upon the receipt of all required paperwork for employment. Blain Mayhall – Softball Coach Bill Standerfer – 8th Grade Girls’ Basketball Coach Larry Sigler – 8th Grade Boys’ Basketball Coach Brad Oakley – 7th Grade Boys’ Basketball Coach Abby Schmitz – Student Council Kayla Jones – Sponsor Laura Jones – Scholastic Bowl Megan McDevitt – Chorus Megan McDevitt – Musical Jon Hanner – Coach Cobi Christiansen – 7th Grade Volleyball Coach Taylor Wiechec - Pom & Dance Squad

President Coe recommended that the Board of Education approve items under V through VIII inclusive on the Consent Agenda. Mrs. Ritchey moved and Dr. Clarke seconded the motion.

On roll call vote: AYE: Ritchey, Clarke, Gough, K. Miller, Titus, Daniels, Coe NAY: none Abstain: none Motion carried

Under the Superintendent’s Report, Competency Based Education At the November 18, 2018 regular meeting, the Board of Education granted authorization to participate in a Competency-Based Pilot Program. Competency-based instruction is designed around personalized learning that allows students to advance by demonstrating mastery of academic content, regardless of seat time, place, or whole-class instructional pacing. Through a power point presentation Assistant Superintendent for Student Services Kristen Holly provided the Board with an update on the Competency-Based Pilot, (presentation located in official board book).

Mrs. Holly provided an overview of the year at a glance, school visits taken, and leadership team activities. She stated that the K-12 math teachers were already developing mapping curriculum, developing competencies and learning targets by creating a tight alignment from Kindergarten to High School. Next steps will be implementation of K-12 Pilot, communication with the community, school visits continued and leadership team meetings.

Excellence in Education Foundation Grant Recipients Mr. Vilardo reported that the Excellence in Education Foundation will recognize the CUSD #1 grant recipients during the August 13 All Staff Institute Day at Charleston High School. He reported that the Foundation awarded $17,368.41 in grants this year. He extended appreciation to the Excellence in Education Foundation for their continued support.

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Staff Recognition/Appreciation Reception The annual Staff Recognition and Appreciation Reception will be held on Thursday, May 9, 2019 from 3:45 – 4:30pm in the board room at Central Office. Staff members who have 15, 20, 25, and 30 years of service to the district, as well as staff who will be retiring at the end of the school year, will be recognized. A listing of individuals that will receive appreciation gifts and recognition was provided to board members. Mr. Vilardo extended an invitation for board members to attend this reception.

CHS Senior Week/Commencement Exercises Mr. Vilardo reported that the last day for the CHS senior class is Tuesday, May 7, 2019. Commencement will be held at 8:00pm on Friday, May 10 in Lantz Arena at Eastern Illinois University with a required practice for Commencement being held at noon. Second semester final exams will be held May 23 and 24.

End of the 2018-19 School Year Schedule Looking toward the end of the 2018-19 school year, the following attendance schedule will be utilized: May 24 – last full day of student attendance May 28 – Institute Day, no student attendance

Workload Plan for Special Educators Pursuant to administrative regulations promulgated by the Illinois State Board of Education, Mr. Vilardo reported that all school districts are required to adopt a Workload Plan for special educators to be reviewed annually to ensure that all services required under students’ IEPs can be provided at the requisite level of intensity. He announced that Special Education Coordinator Robert Lynn and a review team will meet on April 26 to review the current Workload Plan for Special Educators.

Mr. Gough moved and Mr. Titus seconded a motion that the Superintendent’s Report was received by the Board of Education.

On roll call vote: AYE: Gough, Titus, Clarke, Miller, Ritchey, Daniels, Coe NAY: none Abstain: none Motion carried

Under Old Business: Adopt/Job Description/Education Data Systems Specialist The job description for the position of Education Data Systems Specialist has been on file for the required layover period. It was the recommendation of the superintendent that the Board of Education adopt the job description for the position of Education Data Systems Specialist as presented. Dr. Clarke moved and Mrs. Miller seconded the motion.

On roll call vote: AYE: Clarke, Miller, Gough, Ritchey, Titus, Daniels, Coe NAY: none Abstain: none Motion carried

Adopt/Job Description/Dean of Students The job description for the position of Dean of Students has been on file for the required layover period. It was the recommendation of the superintendent that the Board of Education adopt the job description for the position of Dean of Students as presented. Mr. Titus moved and Mrs. Ritchey seconded the motion.

On roll call vote: AYE: Titus, Ritchey, Clarke, Gough, Miller, Daniels, Coe NAY: none Abstain: none Motion carried

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Adopt/Revised School Board Policies The following School Board Policies and Administrative Procedures have been on file for the required layover period. 2:70 Vacancies on the School Board – Filling Vacancies 2:80 Board Member Oath and Conduct 2:120 Board Member Development 2:150 Committees 2:260 Uniform Grievance Procedure 3:40 Superintendent 4:15 Identity Protection 4:45 Insufficient Fund Checks and Debt Recovery 4:130 Free and Reduced-Price Food Services 4:170 Safety 5:10 Equal Employment Opportunity and Minority Recruitment 5:20 Workplace Harassment Prohibited 5:30 Hiring Process and Criteria 5:60 Expenses 5:100 Staff Development Program 5:190 Teacher Qualifications 5:200 Terms and Conditions of Employment and Dismissal 5:220 Substitute Teachers 5:230 Maintaining Student Discipline 5:300 Schedules and Employment Year 6:20 School Year Calendar and Day 6:50 School Wellness 6:60 Curriculum Content 6:310 High School Credit for Non-District Experiences; Course Substitutions; re- Entering Students 7:70 Attendance and Truancy 7:100 Health, Eye, and Dental Examinations; Immunizations; and Exclusion of Students 7:190 Student Behavior 7:200 Suspension Procedures 7:250 Student Support Services 7:260 Exemption from Physical Education 7:290 Suicide and Depression Awareness and Prevention 7:305 Student Athlete Concussions and Head Injuries

It was the recommendation of the superintendent that the Board of Education adopt the Board Policies, as listed. Mr. Titus moved and Mr. Gough seconded the motion.

On roll call vote: AYE: Titus, Gough, Clarke, Miller, Ritchey, Daniels, Coe NAY: none Abstain: none Motion carried

New Business: Special Education Emotional Disability (ED) Program Proposal – Phase 2 During the 2018-19 school year, the District implemented Phase 1 of the Transition Emotional Disabilities Program, which was to create a Transition Room for students with Emotional Disabilities at Carl Sandburg and Jefferson Elementary Schools. The Transition Room at Carl Sandburg serves students in Kindergarten through 3rd grade, and at Jefferson it serves students in 4th grade through 6th grade. Through a power point presentation, Special Education Coordinator Robert Lynn outlined historical data of Emotional Disability Services, an evaluation of Phase 1 of the program, and outlined

Regular Meeting Minutes of 4/17/2019 Page 6 steps to implement Phase ll of the Transition Emotional Disabilities Program. Phase ll of the Program would move forward with creating a Transition Room at Charleston Middle School that would complete our Kindergarten through 12th grade continuum for students with emotional disabilities.

Based on the recommendation of Special Education Coordinator Robert Lynn, the superintendent recommended that the Board of Education approve implementation of Phase ll of the Transition Emotional Disabilities Program to create a Transition Room at Charleston Middle School beginning with the 2019-20 school year. Mr. Titus moved and Dr. Clarke seconded the motion.

On roll call vote: AYE: Titus, Clarke, Gough, Miller, Ritchey, Daniels, Coe NAY: none Abstain: none Motion carried

Adopt/Consolidated District Plan The Illinois State Board of Education now requires that a Consolidated District Plan be approved by local Boards of Education. The new plan combines multiple grant-related plans into one with an aim to allow school districts to answer one set of questions and align all funds for twelve federal grants. Assistant Superintendent of Student Services Kristen Holly provided additional information about the Consolidated District Plan, which she had available for the Board’s review.

It was the recommendation of the superintendent that the Board of Education approve the Consolidated District Plan to be submitted to the Illinois State Board of Education. Dr. Clarke moved and Mrs. Ritchey seconded the motion.

On roll call vote: AYE: Clarke, Ritchey, Gough, Miller, Titus, Daniels, Coe NAY: none Abstain: none Motion carried

Memorandum of Agreement Mr. Vilardo reported that Assistant Superintendent for Student Services Kristen Holly has been working with the Charleston Educational Support Professional Association (CESPA) officers to reach an agreement about a change in the 3-year calendar approved by the Board of Education at the January 16, 2019 meeting. The Memorandum of Agreement would eliminate the reference to a teacher institute day that falls on the day immediately prior to winter break under Article X, Section A of the Charleston Educational Support Professional Association. Mrs. Holly reported that because that institute day does not exist on the approved district calendar, district paraprofessionals, instead, would not work on the October Parent-Teacher Conference day. This would ensure that the required 179 work days are scheduled in accordance with the CESPA Professional Negotiations Agreement.

It was the recommendation of the superintendent that the Board of Education adopt the Memorandum of Agreement between the Charleston Educational Professional Association, IEA/NEA and Charleston Board of Education in reference to Article X, Section A, Work Year/Work Day. Mr. Titus moved and Mrs. Miller seconded the motion.

On roll call vote: AYE: Titus, Miller, Clarke, Gough, Ritchey, Daniels, Coe NAY: none Abstain: none Motion carried

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2019 Summer School Program, Grades 7-8 – Establish Schedule As part of the Title 1 grant, summer school will be offered to incoming 7th and 8th grade students that are eligible for Title 1 services. The program will be held at Charleston Middle School beginning June 3 – June 28, 2019 from 8:00am – 10:00am on Monday through Thursday. Summer school will be offered at no cost to the students. Transportation will not be provided by CUSD #1. It was the recommendation of the superintendent that the Board of Education approve the 2019 Summer School program for students eligible for Title 1 services in grades 7 – 8. Mrs. Ritchey moved and Mr. Gough seconded the motion.

On roll call vote: AYE: Ritchey, Gough, Clarke, Miller, Titus, Daniels, Coe NAY: none Abstain: none Motion carried

Award Bid Proposal for CHS Yearbook (2-Year Contract) 2019- 2021 The contract for the CHS Yearbook account expires at the end of the 2018-2019 school year. Charleston CUSD #1 accepted bid proposals for the Charleston High School yearbook on April 8, 2019. It was the recommendation of the superintendent that the Board of Education award the Charleston High School yearbook bid to incumbent provider, Walworth Yearbooks for the 2019-2020 and 2020-2021 school years as outlined in the bid specifications. Mr. Titus moved and Mrs. Ritchey seconded the motion.

On roll call vote: AYE: Titus, Ritchey, Clarke, Gough, Miller, Daniels, Coe NAY: none Abstain: none Motion carried

Award Renewal of Contract for CHS Senior Items (2-Year Contract) 2019- 2021 The contract for the Charleston High School Senior Items account expires at the end of the 2018-2019 school year. Charleston CUSD #1 accepted a 2-year renewal proposal from the incumbent provider, Jostens. Assistant Superintendent for Business Services Chad Burgett indicated that in the proposal presented, there will be no increase in fees through the end of the 2020-2021 school year, which is a price freeze for five years. It was the recommendation of the superintendent that the Board of Education award the Charleston High School Senior Items renewal proposal to Jostens, for the 2019-2020 and 2020-2021 school years as outlined in the bid specifications. Dr. Clarke moved and Mr. Titus seconded the motion.

On roll call vote: AYE: Clarke, Titus, Gough, Miller, Ritchey, Daniels, Coe NAY: none Abstain: none Motion carried

Award Renewal of Contract for Student Photography (2-Year Contract) 2019- 2021 The contract for student photography services expires at the end of the 2018-2019 school year. Assistant Superintendent for Business Services Chad Burgett met with Lifetouch representative Kris Elliott and negotiated a renewal proposal with no increase in photography or yearbook service for the 2019-2020 and 2020-2021 school years. He noted that in the proposal, one of the packages families may choose from will decrease $5.00.

It was the recommendation of the superintendent that the Board of Education award the Student Photography renewal to Lifetouch School Portraits for the 2019-2020 and 2020-2021 school years with no increase in service. Dr. Clarke moved and Mrs. Ritchey seconded the motion.

On roll call vote: AYE: Clarke, Ritchey, Gough, Miller, Titus, Daniels, Coe NAY: none Abstain: none Motion carried

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Employment/CMS Dean of Students It was the recommendation of the superintendent that the Board of Education approve the employment of Blain Mayhall in the position as Dean of Students for Charleston Middle School beginning with the 2019-2020 school year. Mr. Gough moved and Dr. Clarke seconded the motion.

On roll call vote: AYE: Gough, Clarke, Miller, Ritchey, Titus, Daniels, Coe NAY: none Abstain: none Motion carried

At 8:08pm, President Coe recommended that the Board of Education adjourn into closed session regarding security procedures, school building safety and security, and the use of personnel and equipment to respond to an actual, a threatened, or a reasonably potential danger to the safety of employees, students, staff, the public or public property. Dr. Clarke moved and Mr. Gough seconded the motion.

On roll call vote: AYE Clarke, Gough, Miller, Ritchey, Titus, Daniels, Coe NAY: none Abstain: none Motion carried

At 9:00pm, Dr. Clarke made a motion to reconvene from closed session. Mr. Gough seconded the motion.

On roll call vote: AYE: Clarke, Gough, Miller, Ritchey, Titus, Daniels, Coe NAY: none Abstain: none Motion carried

At 9:01pm, Dr. Clarke moved to adjourn from the board meeting. Mr. Gough seconded the motion.

On roll call vote: AYE: Clarke, Gough, Miller, Ritchey, Titus, Daniels, Coe NAY: none Abstain: none Motion carried

Jason Coe President, Board of Education

Susan Daniels Secretary, Board of Education

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