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Kabarole District Local Government Performance Assessment Kabarole District (Vote Code: 513) Assessment Scores Crosscutting Minimum Conditions 88% Education Minimum Conditions 100% Health Minimum Conditions 80% Water & Environment Minimum Conditions 90% Micro-scale Irrigation Minimum Conditions 0% Crosscutting Performance Measures 82% Educational Performance Measures 97% Health Performance Measures 88% Water & Environment Performance Measures 84% Micro-scale Irrigation Performance Measures 0% 513 Crosscutting Performance Kabarole Measures 2020 District Summary of Definition of No. Compliance justification Score requirements compliance Local Government Service Delivery Results 1 4 Service Delivery • Evidence that The infrastructure projects implemented using DDEG funding Outcomes of DDEG infrastructure during FY 2019/2020 were found completed and were investments projects functional and utilized as per the purpose intended. Out of the implemented using seven projects implemented, the team sampled and visited Maximum 4 points on DDEG funding are three projects to check on their functionality and the following this performance functional and observations were made: 1. Extension of power to Kiko-Mburu measure utilized as per the power line (Phase 1) and completion of Rurama power line. purpose of the The power line was built to completion (Phase 1) from Kiko project(s): Town Council to Mburu with a transformer fixed. It was however noted that connection to residences planned for • If so: Score 4 or Phase II had not started yet and power itself had not been else 0 switched on. The District explained that they were waiting for completion of stage II of the project being implemented during the current FY 2020/2021. 2. Completion of Bukuku Community Secondary School. This is “O” Level Secondary School found in Bukuku Sub-county. The project was about completion of one classroom and an office. It was all about plastering the walls, fixing in the window frames and glasses, fixing doors, works on the veranda around and fixing the floor. The team however, noted the shoddy works done on the floor as it was already full of cracks. Otherwise students were found using the facility already. They looked happy with it. 3. Renovation of the District HQ Administration Block. The following works had been done on the building: Painting of the external walls, painting the inner walls of the ground floor, replacing the damaged doors, fixing the suspended ceiling of the council chambers, e.t.c. The block received a facelift. 2 Annual performance assessment is yet to roll out 0 Service Delivery a. If the average Performance score in the overall LLG performance Maximum 6 points on assessment this performance increased from measure previous assessment : o by more than 10%: Score 3 o 5-10% increase: Score 2 o Below 5 % Score 0 2 3 Service Delivery b. Evidence that Total number of investment projects funded under DDEG in the Performance the DDEG funded Approved Annual Work Plan (AWP) for FY 2019/2020 was investment projects seven. Total number of completed projects as per Project Maximum 6 points on implemented in the Supervision Report was seven. Project completion rate was this performance previous FY were 7/7*100 = 100% measure completed as per performance There projects were: 1. Renovation of District HQ contract (with Administration Block on page 11 of the AWP, 2. Construction AWP) by end of the of Kabende S/C Administration Block on page 16 of the AWP FY. 3. Completion of Harugongo S/C Administration Block on page 16 of the AWP, 4. Classroom renovation at Mugusu P/S on • If 100% the page 128 of the AWP, 5. Classroom renovation at Kiguma P/S projects were on page 128 of the AWP, 6. Completion of a classroom Block completed : Score at Bukuku Community Seed Secondary School on page 128 of 3 the AWP and 7. Extension of power to Kiko-Mburu (Phase 1) and completion of Rurama power line, on page 128 of the • If 80-99%: Score AWP 2 • If below 80%: 0 3 2 Investment a. If the LG All the four projects implemented were eligible as grants, Performance budgeted and budget and implementation guidelines as noted on page 16-18 spent all the DDEG of the Guidelines issued by the MoLG. The projects were in the Maximum 4 points on for the previous FY AWP and Budget for FY 2019/2020 as follows: this performance on eligible measure projects/activities • Renovation of District HQ Administration Block at sh.27m/=, as per the DDEG • Construction of Kabende S/C Administration Block at 40m/= grant, budget, and implementation • Completion of Harugongo S/C Administration Block at 40m/=, guidelines: • Classroom renovation at Mugusu P/S at 10m/=, Score 2 or else score 0. • Classroom renovation at Kiguma P/S at 10m/=, • Completion of a classroom Block at Bukuku Community Seed Secondary School at 15m/= and, • Extension of power to Kiko-Mburu (Phase 1) and completion of Rurama power line, at sh.60/=. 3 2 Investment b. If the variations The LG engineers price variations were as MoWT range of +/- Performance in the contract price 20% as witnessed below; for sample of Maximum 4 points on DDEG funded • Construction of Kabende S/C Administration Block, Contract this performance infrastructure price was shs.40,439,721, total cost was shs.40439,721, measure investments for the variation was zero. previous FY are • Renovation of District HQ Administration Block, contract price within +/-20% of the was 26,853,000, total cost was 26,853,000, and variation was LG Engineers zero. estimates, • Extension of power to Kiko-Mburu, contract price was score 2 or else shs.28,314,3000, total cost was shs.28,314,300 and variation score 0 was zero. • The extension of electricity project from Kiko to Mburo cell, Ref, Kabr513/wrks/ 2019-20/ 00024 was contracted to Musana electrical ltd. at a sum of 28,314,300. The planned budget for this project was 30,000,000. Therefore, the variation was 30,000,000- 28,314,300= 1,685,700. Then 1,685,700/30,000,000x100= 5.6% • The construction of Kabende s/c headquarters (completion) Ref. Kabr513/WRKS/19-20/00009 contracted to Kagu constructors’ ltd, at 26, 853,000. The engineer’s estimate as budgeted was 27,000,000. Therefore, the variation was 27,000,000-26, 853,000=147,000. Then 147,000/27,000,000x100= 0.5% • The completion of construction works at Harugongo s/c Ref. Kabr513/WRKS/2019-20/00010 was contracted to Kumwe investments at 39,775,617, while the engineers’ estimates was 40,000,000. The variation was 40,000,000-39,775,617=224383. Then 224,383/40,000,000x100= 0.6%. In summary therefore the LG engineer estimates in the planned budget were accurate within the acceptable MoWT range. Performance Reporting and Performance Improvement 4 2 Accuracy of reported a. Evidence that There was evidence that the information on the positions filled information information on the in LLG was accurate. The information in the three sampled positions filled in Sub counties was as follows; Maximum 4 points on LLGs as per this Performance minimum staffing • Harugongo had 6 staff on the attendance lists Measure standards is • Busoro had 10 staff on the attendance list accurate, • Mugusu Town council had 18 staff on the attendance list score 2 or else score 0 All above positions from Sampled sub counties were accurate as per staff list obtained from HR office. 4 2 Accuracy of reported b. Evidence that As noted on page 89 of the 4th Quarter Budget Performance information infrastructure Report for FY 2019/2020, all the seven planned activities as constructed using per the AWP for the same period, were implemented and were Maximum 4 points on the DDEG is in in place. i.e. 7/7*100 = 100% completion. this Performance place as per Measure reports produced by the LG: • If 100 % in place: Score 2, else score 0. Note: if there are no reports produced to review: Score 0 5 0 Reporting and a. Evidence that LLGs performance assessment was not conducted Performance the LG conducted a Improvement credible assessment of Maximum 8 points on LLGs as verified this Performance during the National Measure Local Government Performance Assessment Exercise; If there is no difference in the assessment results of the LG and national assessment in all LLGs score 4 or else 0 5 0 Reporting and b. The District/ LLGs performance assessment was not conducted Performance Municipality has Improvement developed performance Maximum 8 points on improvement plans this Performance for at least 30% of Measure the lowest performing LLGs for the current FY, based on the previous assessment results. Score: 2 or else score 0 5 0 Reporting and c. The District/ LLGs performance assessment was not conducted Performance Municipality has Improvement implemented the PIP for the 30 % Maximum 8 points on lowest performing this Performance LLGs in the Measure previous FY: Score 2 or else score 0 Human Resource Management and Development 6 2 Budgeting for and a. Evidence that Kabarole DLG via letter Ref. No. CR/156/5 of 28th May, 2020 actual recruitment and the LG has submitted to MoPS staffing requirements for FY 2021/22 and deployment of staff consolidated and MoPS on 29th May 2020 received the letter and acknowledged submitted the by date-stamping. Maximum 2 points on staffing this Performance requirements for Measure the coming FY to the MoPS by September 30th, with copy to the respective MDAs and MoFPED. Score 2 or else score 0 7 2 Performance a. Evidence that The analysis report on daily attendance to duty for the month of management the February 2020 dated 5th March 2020 was in place signed by District/Municipality Deputy CAO.
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