Local Government Performance Assessment
Kabarole District
(Vote Code: 513)
Assessment Scores
Crosscutting Minimum Conditions 88%
Education Minimum Conditions 100%
Health Minimum Conditions 80%
Water & Environment Minimum Conditions 90%
Micro-scale Irrigation Minimum Conditions 0%
Crosscutting Performance Measures 82%
Educational Performance Measures 97%
Health Performance Measures 88%
Water & Environment Performance Measures 84%
Micro-scale Irrigation Performance Measures 0% 513 Crosscutting Performance Kabarole Measures 2020 District
Summary of Definition of No. Compliance justification Score requirements compliance Local Government Service Delivery Results 1 4 Service Delivery • Evidence that The infrastructure projects implemented using DDEG funding Outcomes of DDEG infrastructure during FY 2019/2020 were found completed and were investments projects functional and utilized as per the purpose intended. Out of the implemented using seven projects implemented, the team sampled and visited Maximum 4 points on DDEG funding are three projects to check on their functionality and the following this performance functional and observations were made: 1. Extension of power to Kiko-Mburu measure utilized as per the power line (Phase 1) and completion of Rurama power line. purpose of the The power line was built to completion (Phase 1) from Kiko project(s): Town Council to Mburu with a transformer fixed. It was however noted that connection to residences planned for • If so: Score 4 or Phase II had not started yet and power itself had not been else 0 switched on. The District explained that they were waiting for completion of stage II of the project being implemented during the current FY 2020/2021. 2. Completion of Bukuku Community Secondary School. This is “O” Level Secondary School found in Bukuku Sub-county. The project was about completion of one classroom and an office. It was all about plastering the walls, fixing in the window frames and glasses, fixing doors, works on the veranda around and fixing the floor. The team however, noted the shoddy works done on the floor as it was already full of cracks. Otherwise students were found using the facility already. They looked happy with it. 3. Renovation of the District HQ Administration Block. The following works had been done on the building: Painting of the external walls, painting the inner walls of the ground floor, replacing the damaged doors, fixing the suspended ceiling of the council chambers, e.t.c. The block received a facelift.
2 Annual performance assessment is yet to roll out 0 Service Delivery a. If the average Performance score in the overall LLG performance Maximum 6 points on assessment this performance increased from measure previous assessment :
o by more than 10%: Score 3
o 5-10% increase: Score 2
o Below 5 % Score 0 2 3 Service Delivery b. Evidence that Total number of investment projects funded under DDEG in the Performance the DDEG funded Approved Annual Work Plan (AWP) for FY 2019/2020 was investment projects seven. Total number of completed projects as per Project Maximum 6 points on implemented in the Supervision Report was seven. Project completion rate was this performance previous FY were 7/7*100 = 100% measure completed as per performance There projects were: 1. Renovation of District HQ contract (with Administration Block on page 11 of the AWP, 2. Construction AWP) by end of the of Kabende S/C Administration Block on page 16 of the AWP FY. 3. Completion of Harugongo S/C Administration Block on page 16 of the AWP, 4. Classroom renovation at Mugusu P/S on • If 100% the page 128 of the AWP, 5. Classroom renovation at Kiguma P/S projects were on page 128 of the AWP, 6. Completion of a classroom Block completed : Score at Bukuku Community Seed Secondary School on page 128 of 3 the AWP and 7. Extension of power to Kiko-Mburu (Phase 1) and completion of Rurama power line, on page 128 of the • If 80-99%: Score AWP 2
• If below 80%: 0
3 2 Investment a. If the LG All the four projects implemented were eligible as grants, Performance budgeted and budget and implementation guidelines as noted on page 16-18 spent all the DDEG of the Guidelines issued by the MoLG. The projects were in the Maximum 4 points on for the previous FY AWP and Budget for FY 2019/2020 as follows: this performance on eligible measure projects/activities • Renovation of District HQ Administration Block at sh.27m/=, as per the DDEG • Construction of Kabende S/C Administration Block at 40m/= grant, budget, and implementation • Completion of Harugongo S/C Administration Block at 40m/=, guidelines: • Classroom renovation at Mugusu P/S at 10m/=, Score 2 or else score 0. • Classroom renovation at Kiguma P/S at 10m/=,
• Completion of a classroom Block at Bukuku Community Seed Secondary School at 15m/= and,
• Extension of power to Kiko-Mburu (Phase 1) and completion of Rurama power line, at sh.60/=. 3 2 Investment b. If the variations The LG engineers price variations were as MoWT range of +/- Performance in the contract price 20% as witnessed below; for sample of Maximum 4 points on DDEG funded • Construction of Kabende S/C Administration Block, Contract this performance infrastructure price was shs.40,439,721, total cost was shs.40439,721, measure investments for the variation was zero. previous FY are • Renovation of District HQ Administration Block, contract price within +/-20% of the was 26,853,000, total cost was 26,853,000, and variation was LG Engineers zero. estimates, • Extension of power to Kiko-Mburu, contract price was score 2 or else shs.28,314,3000, total cost was shs.28,314,300 and variation score 0 was zero.
• The extension of electricity project from Kiko to Mburo cell, Ref, Kabr513/wrks/ 2019-20/ 00024 was contracted to Musana electrical ltd. at a sum of 28,314,300. The planned budget for this project was 30,000,000.
Therefore, the variation was 30,000,000- 28,314,300= 1,685,700. Then 1,685,700/30,000,000x100= 5.6%
• The construction of Kabende s/c headquarters (completion) Ref. Kabr513/WRKS/19-20/00009 contracted to Kagu constructors’ ltd, at 26, 853,000. The engineer’s estimate as budgeted was 27,000,000.
Therefore, the variation was 27,000,000-26, 853,000=147,000. Then 147,000/27,000,000x100= 0.5%
• The completion of construction works at Harugongo s/c Ref. Kabr513/WRKS/2019-20/00010 was contracted to Kumwe investments at 39,775,617, while the engineers’ estimates was 40,000,000.
The variation was 40,000,000-39,775,617=224383. Then 224,383/40,000,000x100= 0.6%.
In summary therefore the LG engineer estimates in the planned budget were accurate within the acceptable MoWT range.
Performance Reporting and Performance Improvement 4 2 Accuracy of reported a. Evidence that There was evidence that the information on the positions filled information information on the in LLG was accurate. The information in the three sampled positions filled in Sub counties was as follows; Maximum 4 points on LLGs as per this Performance minimum staffing • Harugongo had 6 staff on the attendance lists Measure standards is • Busoro had 10 staff on the attendance list accurate, • Mugusu Town council had 18 staff on the attendance list score 2 or else score 0 All above positions from Sampled sub counties were accurate as per staff list obtained from HR office. 4 2 Accuracy of reported b. Evidence that As noted on page 89 of the 4th Quarter Budget Performance information infrastructure Report for FY 2019/2020, all the seven planned activities as constructed using per the AWP for the same period, were implemented and were Maximum 4 points on the DDEG is in in place. i.e. 7/7*100 = 100% completion. this Performance place as per Measure reports produced by the LG:
• If 100 % in place: Score 2, else score 0.
Note: if there are no reports produced to review: Score 0
5 0 Reporting and a. Evidence that LLGs performance assessment was not conducted Performance the LG conducted a Improvement credible assessment of Maximum 8 points on LLGs as verified this Performance during the National Measure Local Government Performance Assessment Exercise;
If there is no difference in the assessment results of the LG and national assessment in all LLGs
score 4 or else 0
5 0 Reporting and b. The District/ LLGs performance assessment was not conducted Performance Municipality has Improvement developed performance Maximum 8 points on improvement plans this Performance for at least 30% of Measure the lowest performing LLGs for the current FY, based on the previous assessment results.
Score: 2 or else score 0 5 0 Reporting and c. The District/ LLGs performance assessment was not conducted Performance Municipality has Improvement implemented the PIP for the 30 % Maximum 8 points on lowest performing this Performance LLGs in the Measure previous FY:
Score 2 or else score 0
Human Resource Management and Development 6 2 Budgeting for and a. Evidence that Kabarole DLG via letter Ref. No. CR/156/5 of 28th May, 2020 actual recruitment and the LG has submitted to MoPS staffing requirements for FY 2021/22 and deployment of staff consolidated and MoPS on 29th May 2020 received the letter and acknowledged submitted the by date-stamping. Maximum 2 points on staffing this Performance requirements for Measure the coming FY to the MoPS by September 30th, with copy to the respective MDAs and MoFPED.
Score 2 or else score 0
7 2 Performance a. Evidence that The analysis report on daily attendance to duty for the month of management the February 2020 dated 5th March 2020 was in place signed by District/Municipality Deputy CAO. Maximum 5 points on has conducted a this Performance tracking and The analysis report on daily attendance to duty for the month of Measure analysis of staff January 2020 signed by Deputy CAO on 6/2/2020 was attendance (as presented for assessment. It indicated that 52.2% attended the guided by Ministry office while 35% were absent in the month of January and 10% of Public Service had asked for leave. CSI):
Score 2 or else score 0 7 1 Performance i. Evidence that the There was evidence of HoDs appraisal for the performance of management LG has conducted FY 2019/20 by the CAO Ms Sanyu Phiona as indicated below; an appraisal with Maximum 5 points on the following • Ruyonga Godfrey Miya the Natural Resource office was this Performance features: appraised on 3rd July 2020. Measure HODs have been • Abigaba Salvatory the Veterinary officer was appraised on appraised as per 3/8/2020. guidelines issued • Wakataama Stephen the District Engineer on 30/8/2019. by MoPS during the previous • Kato Patrick Samuel Bashabomwe was appraised on 3/8/2020. FY: Score 1 or else 0 • Monday Christopher the DCDO was appraised on 3/8/2020.
• Mugahi Robert CFO was appraised on 28/8/2020, and
• Rwakaikara Patrick the DEO was appraised on 30/08/2020.
7 1 Performance ii. (in addition to “a” • Kamanyire Peter enrolled mid wife Kabende HC III was management above) has also sanctioned for absenteeism from duty without permission, implemented lateness for duty. He was reprimanded by DSC. Maximum 5 points on administrative this Performance rewards and • Ariho Ivan Godwin Askari (Kaswa HC III) abandoned duty Measure sanctions on time and was warned by the CAO and salary was suspended to as provided for in recover what he earned without working. the guidelines:
Score 1 or else 0
7 1 Performance iii. Has established On Thursday 27/Feb/2020 the Consultative Committee for staff management a Consultative grievance redress held a meeting which was attended by Committee (CC) for Monday Chris DCDO /chair, Kanyiginya Eunice member, Maximum 5 points on staff grievance Businge Sam Human resource officer/Secretary. this Performance redress which is Measure functional.
Score 1 or else 0
8 1 Payroll management a. Evidence that Due to the decentralized payroll handling, there was 100% 100% of the staff payroll access by the 40 recruited staff during the FY under Maximum 1 point on recruited during the review for instance; this Performance previous FY have Measure or else score accessed the • Kyaritorana Dickson IPPS No. 1067134 was recruited as 0 salary payroll not Assistant education officer on 4th May, 020 accessed on June later than two 2020. months after • Masereka Gerald IPPS No. 1067155 A Library officer was appointment: recruited on 4th May, 2020 and accessed the June 2020 Score 1. payroll. • Muhanda Fortunate an education officer IPPS No. 1067155 was recruited on 4th May, 2020 and accessed June, 2020. 9 1 Pension Payroll a. Evidence that There was evidence that all staff who retired in previous FY management 100% of staff that accessed the pension payroll within two months for instance; retired during the Maximum 1 point on previous FY have • Frank Manyindo a Head teacher, No. 56/3973 retired on 15th this Performance accessed the April, 2020 and received his first pension in June 2020 Measure or else score pension payroll not • Joseph Baguma a health educator No.748220 retired on 27th 0 later than two August, 2019 and accessed his first pension in September months after 2019. retirement: • Mathias Mutsobe 563935 retired on 14-september-2019 Score 1. accessed October 2019
Management, Monitoring and Supervision of Services. 10 2 Effective Planning, a. If direct transfers Basing on the direct DDEG transfer schedules endorsed by Budgeting and (DDEG) to LLGs CAO, all the 11 Sub-counties and 4 Town Councils executed Transfer of Funds for were executed in their projects in line with the budget requirements as follows: Service Delivery accordance with the requirements of On 3rd September, 2019, 1st quarter disbarment was made Maximum 6 points on the budget in where by all the sub-counties received shs.114,844,999 and this Performance previous FY: town councils shs.20,355,999 each. The total per quarter was Measure shs.135,200,998. Score 2 or else score 0 The total budget of shs.405,602,994 was divided into three equal transfers and the same amounts were received in 2nd and 3rd quarters on 4th November, 2019 and 24th January, 2020 respectively.
10 2 Effective Planning, b. If the LG did The Accounting Officer made and submitted the warrants for Budgeting and timely warranting/ direct DDEG transfers to LLGs for FY 2019/2020 for the four Transfer of Funds for verification of direct quarters as follows: 1st quarter on 1st August, 2019, 2nd Service Delivery DDEG transfers to quarter on 14th October, 2019, 3rd quarter on 16th January, LLGs for the last 2020, and 4th quarter on 15th April, 2020, However, the Maximum 6 points on FY, in accordance timeliness of warranting the DDEG could not be established this Performance to the requirements because, dates tend to a raze off from the IFMS when cash Measure of the budget: limits are entered on the system and it’s only the month that remains. Score: 2 or else score 0
10 2 Effective Planning, c. If the LG invoiced Disappearance of the dates from the system, made it a Budgeting and and communicated challenge for the Team to establish whether communication of Transfer of Funds for all DDEG transfers DDEG transfers were made timely. However, letters Service Delivery for the previous FY communicating transfers to the LLGs were made as follows: to LLGs within 5 1st quarter on 3rd September, 2019, 2nd quarter on 4th Maximum 6 points on working days from November, 2019 and 3rd and final quarter on 24th January, this Performance the date of funds 2020. Measure release in each quarter:
Score 2 or else score 0 11 2 Routine oversight and a. Evidence that There was evidence in form quarterly mentoring reports monitoring the indicating that the activity was conducted quarterly to all LLGs District/Municipality as below: 1st quarter mentoring was done between 15-19 July, Maximum 4 points on has supervised or 2019 and report produced on 22nd July, 2019. 2 quarter this Performance mentored all LLGs mentoring conducted on 8th January, 2020 and the report was Measure in the District produced on 16th January, 2020.3rd and 4th mentoring reports /Municipality at were produced on 28th February, 2020 and 30th September, least once per 2020 respectively. However mentoring dates for the 3rd and quarter consistent 4th quarters were not captured in the reports availed to the with guidelines: team.
Score 2 or else All the reports were compiled and addressed to CAO by the score 0 Senior Planner and Principal Assistant Secretary.
11 2 Routine oversight and b. Evidence that The monitoring reports were tabled and discussed by the monitoring the results/reports District Technical Planning Committee and recommendations of support for corrective actions made and followed up. In their meeting Maximum 4 points on supervision and held on 28th February, 2020, TPC under this Performance monitoring visits Min.14/02/KAB/DTPC/2020 discussed 3rd quarter report. And Measure were discussed in on 30th September, 2020, under Min.7/09/KAB/DTPC/2020 the TPC, used by discussed the 4th quarter report of FY 2019/2020. In their the District/ meetings on the subject, the TPC made recommendations Municipality to such as: make recommendations • The Senior Engineer should routinely supervise and monitor for corrective the construction works at Kabende S/C to avoid shoddy work. actions and • Construction of Kiko power line should be speeded up to followed-up: ensure that money is not returned to the National Treasury by Score 2 or else the end of the FY 2019/2020. score 0 • Senior Engineer should officially notify CAO and user Departments that there was additional work required at Harugongo S/C Administration Block
Investment Management 12 2 Planning and a. Evidence that The District had an up-dated Manual asset register which was budgeting for the tabled before the Assessment Team. It had sections for various investments is District/Municipality categories of assets e.g. Land, Buildings, Motor vehicles, conducted effectively maintains an up- Motorcycles, office equipment including computers, dated assets photocopies, printers, e.t.c. and office furniture, among others. Maximum 12 points on register covering this Performance details on Each category with several columns for details e.g. Vote Code, Measure buildings, vehicle, Tag Number, Location, Cost Date of Purchase, Condition, etc. as per format in User Name, User Title. The copy reviewed by the Team was the accounting endorsed by the District CFO. manual:
Score 2 or else score 0
Note: the assets covered must include, but not limited to: land, buildings, vehicles and infrastructure. If those core assets are missing score 0
12 1 Planning and b. Evidence that The District had in place the Annual Board of Survey Report budgeting for the for the FY under review. It was endorsed by the Board investments is District/Municipality members and forwarded to CAO who received it on 21st conducted effectively has used the Board August 2020. of Survey Report of Maximum 12 points on the previous FY to The report was used to make asset management decisions this Performance make Assets e.g. Their Treasury Form 46 endorsed on 11th May 2020 Measure Management addressed to CAO had a recommendation of Boarding off the decisions including following vehicles: i) Tipper Lorry NO. procurement of LG 0005-14, ii) Generator marked LG 0101-14, iii) Dump Truck new assets, UG 1077M, iv) Double Cabin Pick-up LG 0055M. maintenance of existing assets and disposal of assets:
Score 1 or else 0 12 0 Planning and c. Evidence that The District had in place a Physical Planning Committee with budgeting for District/Municipality designated offices as follows: 1) The CFO-Chairperson, 2) investments is has a functional Physical Planner-Secretary, 3. Staff Surveyor, 4) Road conducted effectively physical planning Engineer, 5) District Education Officer, 6) Agricultural Officer, committee in place 7) Water Engineer, 8) Health Officer, 9) Community Maximum 12 points on which has Development Officer, 10) The 4 Town Clerks, 11) Environment this Performance submitted at least 4 Officer, 12) natural Resources Officer, 13) All Physical Measure sets of minutes of Planners of Town Councils. Physical Planning Committee to the Noted absent on Committee was a Physical Planner from MoLHUD. If so Private Practice without who the committee is regarded not full Score 2. Otherwise according to the law in force. Score 0. Secondly, although the committee met every quarter and had minutes recorded, only one set of the minutes was submitted to the MoLHUD on 2nd October, 2019 under letter ref. CR/214/2 contrary to all being filed.
12 2 Planning and d.For DDEG There was evidence that the District conducted desk appraisal budgeting for financed projects; for the projects in the Development plan and the budget for FY investments is 2019/2020. The exercise was under taken on 19th August, conducted effectively Evidence that the 2019 and 16th December, 2019 respectively. The projects District/Municipality were: Maximum 12 points on has conducted a this Performance desk appraisal for • Construction of Kabende S/C Administration Block seen on Measure all projects in the page 16 of the LG DP at a cost of shs.40,000,000 budget - to establish whether • Completion of Harugongo S/C Administration Block as seen the prioritized on page 16 of LG DP at a cost of shs.40,000,000 investments are: (i) • Renovation of District Headquarter Administration Block as derived from the LG seen on page 11 of the LG DP at a cost of shs. 27,000,000 Development Plan; (ii) eligible for • Classroom renovation at Mugusu P/S as seen on page 128 of expenditure as per the LG DP at a cost of 10,000,000 sector guidelines and funding source • Classroom renovation at Kiguma P/S as noted on page 128 (e.g. DDEG). If of the LG DP at a cost of 10,000,000 desk appraisal is conducted and if all • Completion of a classroom Block at Bukuku Community projects are Seed SS as noted on page 128 at a cost of 15,000,000 derived from the • Extension of a power line to Kiko-Mburu as noted on page LGDP: 128 at a cost of shs.60,000,000. Score 2 or else score 0 12 2 Planning and For DDEG The District conducted field appraisal for the projects in the budgeting for financed projects: Development plan and the budget for FY 2019/2020. The investments is exercise was under taken on 30th August, 2019 and 8th conducted effectively e. Evidence that LG January, 2020 respectively. All the projects (as listed in 12 (d) conducted field above) are found viable as some of the structures were in sorry Maximum 12 points on appraisal to check state and others were urgently required by the communities. this Performance for (i) technical Measure feasibility, (ii) Environmental and social acceptability and (iii) customized design for investment projects of the previous FY:
Score 2 or else score 0
12 1 Planning and f. Evidence that Project profiles with costing as per DDEG Work Plan for FFY budgeting for project profiles with 2020/2021 forwarded to CAO on 27th August, 2020 by the investments is costing have been District Planner were developed and were as follows: conducted effectively developed and discussed by TPC • Completion of Kabende S/C Headquarters at shs.50,000,000, Maximum 12 points on for all investments • Procurement of Biometric identification equipment at this Performance in the AWP for the shs.6,000,000 Measure current FY, as per LG Planning • Building of a General Ward at Kaswa HC III at guideline and shs.100,000,000 DDEG guidelines: • Land Management Services (Service easing and title Score 1 or else management) at 20,000,000 score 0. • Energy installation (completion of Kiko-Mburu line) at shs. 20,000,000
The project profiles were presented and discussed by the District TPC in their meeting held on 17th August, 2020under Min. 06/08/KAB/DTPC/2020
All were in line with the Local Government Planning Guidelines of 2020/2012 as noted on page 29 to 33. 12 2 Planning and g. Evidence that There was evidence the LG conducted appraisals and had budgeting for the LG has screened for the current FY for example; investments is screened for conducted effectively environmental and Construction of a two-classroom block at Bwanika primary social risks/impact school in Kicwamba sub county. Maximum 12 points on and put mitigation • Screening form was seen dated 14th September, 2020 this Performance measures where signed by the Eunice the environment officer and Christopher Measure required before the DCDO. being approved for construction using • Construction of a Kicwamba seed secondary school in checklists: Kicwamba sub county.
Score 2 or else • Screening form seen dated 14th September, 2020 signed by score 0 the environment officer and CDO.
• Construction of a two-classroom block at Kyantambara primary school in Kasenda sub county.
Screening seen dated 28th August, 2020 signed by the environment officer and DCDO.
13 1 Procurement, contract a. Evidence that all The evidence that was availed indicated that DDEG projects management/execution infrastructure were incorporated in the LG procurement plan FY 2019/20. projects for the Beneficiary sub counties included Mugusu, Kalenda, Kiko, Maximum 8 points on current FY to be Rutete, Bukuku, Hakibale, Kasenda and Kirangura. this Performance implemented using Measure the DDEG were incorporated in the LG approved procurement plan
Score 1 or else score 0 13 1 Procurement, contract b. Evidence that all All infrastructure projects under DDEG were approved by management/execution infrastructure contracts committee as indicated in the sample below: projects to be Maximum 8 points on implemented in the • The extension of power from Kiko to Mburo cell, Ref. this Performance current FY using Kabr513/WRKS/19-20/00024 was contracted to Musana Measure DDEG were electrical ltd, at 28,314,300. approved by the • The evaluation of bids and methods of procurement was held Contracts on13th Jan, 2020, while the approval of contract by CC was Committee before held on 15th Jan, 2020, under Min. KDGLCC/080/01/20 commencement of construction: Score • The construction of Kabende s/c headquarters, Ref. 1 or else score 0 Kabr513/WRKS/2019-20/00009 to Kagu constructor’s ltd was evaluated as best bidder on 23rd Oct, 2019. The CC approved the award on 8th Nov, 2019, under Min. KDLGCC30/11/19
• The completion of construction works at Harugongo s/c headquarters Ref. Kabr/WRKS/19-20/00010 amount 39,775,617 was award to Kumwe investments ltd. The bids and method of procurement were discussed and evaluated on 23rd Oct, 2019; while the approval by CC was passed on 11th Nov 2019, under Min. KDLGCC/32/11/19 13 1 Procurement, contract c. Evidence that the There was evidence of lists of members for the project management/execution LG has properly implementation team that were availed for assessment. established the Maximum 8 points on Project • The CAO appointed PIT on 8th May, 2020 for the renovation this Performance Implementation of a classroom at Bukuku sec sch. Measure team as specified The list of evidence sampled included: in the sector guidelines: 1. District engineer as project manager
Score 1 or else 0 2. DEO as chairperson
3. Senior engineer as supervisor
4. Head teacher as a member.
• The construction project of Kabende sub county headquarters FY 2019/20 saw the formation and appointment of PIT by CAO on 21st Dec, 2019.
The list of names included DE - Project manager,
Senior engineer- Project supervisor
CDO and EO – in charge of Social and environmental issue
SAS – Kabende s/c as a member
• On 17th April, 2020 the CAO appointed PIT for the renovation of a classroom block at Kiguma p/s, the team was comprised of:
- DEO as chairperson
- DE as project manager
- Senior engineer as project supervisor
- Head teacher as a member.
13 1 Procurement, contract d. Evidence that all There was observation of the technical standard designs for management/execution infrastructure projects implemented under DDEG as showed below; projects Maximum 8 points on implemented using • The construction and completion of works at Nyantabooma this Performance DDEG followed the H/c III; The contactor followed the MoH standard technical Measure standard technical designs as was provided by the engineer. designs provided The assessor visited Nyantabooma H/c III in Harugongo s/c by the LG and visibly saw the paint on the outside wall had orange color Engineer: skirt at the bottom and cream on upper outside wall, with blue Score 1 or else roofing. score 0 • The post-natal ward measured (6.97x 6.97) meters, against planed design (6.95x6.95) meters. The windows were standard all round by (1.1x1.4) meters, against the planned design of (1.2x1.5) meters.
The paint on the outside walls had orange skirt color and cream on upper wall, with blue roofing as appeared in the MoH plan. 13 2 Procurement, contract e. Evidence that There was evidence of reports indicating that the relevant management/execution the LG has technical officer i.e CDO, EO supervised and monitored DDEG provided projects in the previous FY 2019/20. For example, a report Maximum 8 points on supervision by the dated 22nd June 2020, on the inspection for the construction 4 this Performance relevant technical stance latrine was co-signed by both the CDO and EO. Measure officers of each infrastructure project prior to verification and certification of works in previous FY. Score 2 or else score 0
13 1 Procurement, contract f. The LG has The LG initiated and effected payments to contractors within management/execution verified works two months as indicated below; (certified) and Maximum 8 points on initiated payments • The renovation of Kabarole district headquarters under the this Performance of contractors general special condition of contract report (17.1) indicated Measure within specified completion of contract and claim was logged in on 1st Jan, timeframes as per 2020 and payments done on 21st Jan 2020. contract (within 2 • The construction of three stance latrine at Kalambi H/c III, months if no contracted to Kagu construction ltd. The payments claims were agreement): approved by CAO on 12th June, 2020 and payments vouchers Score 1 or else indicated 14th July 2020. score 0 Therefore, the LG was compliant to the time frames of within 2months
13 1 Procurement, contract g. The LG has a The reviewed procurement files contained the key documents management/execution complete of a complete procurement file as per the examples below; procurement file in Maximum 8 points on place for each • The extension of power from Kiko to Mburo cell, Ref. this Performance contract with all Kabr513/WRKS/19-20/00024 was contracted to Musana Measure records as required electrical ltd, at 28,314,300. by the PPDA Law: The evaluation of bids and methods of procurement was held Score 1 or else 0 on 13th Jan, 2020, while the approval of contract by Contracts Committee was held on 15th Jan, 2020, under Min. KDGLCC/080/01/20.
• The Renovation of Kabende s/c headquarters, Ref. Kabr513/WRKS/2019-20/00009 to Kagu constructor’s ltd was evaluated as best bidder on 23rd Oct, 2019. The Contracts Ccommittee approved the award on 8th Nov, 2019, under Min. KDLGCC30/11/1.
• The completion of construction works at Harugongo s/c Ref Kabr/WRKS/19-20/00010 amount 39,775,617 was award to M/s Kumwe investments ltd. The bids and method of procurement was discussed and evaluated on 23rd Oct, 2019; while the approval by CC was passed on 11th Nov 2019, under Min. KDLGCC/32/11/19.
Environment and Social Safeguards 14 2 Grievance redress a. Evidence that There was evidence that the district designated a person to mechanism the coordinate response to feed back; operational. District/Municipality has i) designated a Monday Christopher the DCDO was appointed as the Maximum 5 points on person to ChairPerson in charge of handling community grievances on this performance coordinate 7th January, 2020 by CAO Madam Sanyu Phiona via letter: measure response to feed- CR/161/1. back (grievance A seven members Grievance Redress committee comprising /complaints) and ii) of Monday Christopher, Kanyiginya Eunice, Basoona established a Naome,Ainganiza Stephen, Businge Sam, Tukahirwa Anna centralized and Mutembuzi William was appointed on 7th January, 2020 Grievance Redress via letter; CR/16/1.. Committee (GRC), with optional co- option of relevant departmental heads/staff as relevant.
Score: 2 or else score 0
14 2 Grievance redress b. The LG has There was evidence the LG had a system for recording and mechanism specified a system responding to grievances for example on 10th May, 2020 the operational. for recording, committee discussed on workers complaints over delayed investigating and payments for the project of Nyabweya seed secondary school. Maximum 5 points on responding to this performance grievances, which measure includes a centralized complaints log with clear information and reference for onward action (a defined complaints referral path), and public display of information at district/municipal offices.
If so: Score 2 or else 0
14 1 Grievance redress c. There was evidence that the local government had publicized mechanism District/Municipality the grievance redress mechanisms on the notice board dated operational. has publicized the 24th January, 2020 signed by the CAO. grievance redress Maximum 5 points on mechanisms so this performance that aggrieved measure parties know where to report and get redress.
If so: Score 1 or else 0 15 1 Safeguards for service a. Evidence that Environment, Social and Climate change interventions were delivery of investments Environment, integrated into LG Development Plans, annual work plans and effectively handled. Social and Climate budgets ; for instance: Conduct quarterly support supervision change and mentoring to the Child Protection Committees at UGX Maximum 11 points on interventions have 11,280,000 that was to be funded by UNICEF page 262 of this performance been integrated LGDP. measure into LG Development Under Production and Marketing on page 18 of the LG Plans, annual work Aprroved Budget estimates, output 251501, Environment plans and budgets Impact Assessment was allocated UShs 1M. complied with: Score 1 or else score 0
15 1 Safeguards for service b. Evidence that The visit to the LLGs; Harugongo, Busoro and Mugusu Town delivery of investments LGs have Council discovered the physical presence of the DDEG effectively handled. disseminated to guidelines for FY 2020/21 which emphasized tree planting on LLGs the enhanced page 34 under Community Livelihood Improvement Maximum 11 points on DDEG guidelines Component. At Mugusu Town Council, the was tree planting in this performance (strengthened to the Compound as the guidelines require. measure include environment, climate change mitigation (green infrastructures, waste management equipment and infrastructures) and adaptation and social risk management
score 1 or else 0 15 3 Safeguards for service (For investments There was evidence of incorporation of ESMPs into BoQs for delivery of investments financed from the example; effectively handled. DDEG other than health, education, • Procurement No Kabr513/Wrks/19-20/00010 was for Maximum 11 points on water, and Completion of Harugongo Headquarters BoQs item No 8 this performance irrigation): indicated supply and installation of 5000litre capacity water measure tank for rain water harvesting at UGX 1,600,000. c. Evidence that the LG incorporated • Procurement No Kabr513/Wrks/19-20/00008 was for costed Construction of Kabende sub county BoQ item 8.02 indicated Environment and planting of trees as wind breakers at UGX 520,000. Social Management Plans (ESMPs) into designs, BoQs, bidding and contractual documents for DDEG infrastructure projects of the previous FY, where necessary:
score 3 or else score 0
15 3 Safeguards for service d. Examples of There was evidence of projects with costing of the additional delivery of investments projects with impact from climate change for example; Mugusu Town effectively handled. costing of the Council, the was tree planting in the Compound covered additional impact technical backstopping, sensitization and compliance Maximum 11 points on from climate inspections at a cost of UGX 20,728, 000 Sector Development this performance change. Non wage on page 18 of the LG Approved Performance measure Contract FY 2020/21. Score 3 or else score 0
15 1 Safeguards for service e. Evidence that all There was evidence of land ownership where the projects delivery of investments projects are were implemented for example; effectively handled. implemented on land where the LG Land title for Kabarole district headquarters issued on 17th Maximum 11 points on has proof of November, 2006 plot 0.404 hectare. this performance ownership, access, measure and availability (e.g. a land title, agreement; Formal Consent, MoUs, etc.), without any encumbrances:
Score 1 or else score 0 15 1 Safeguards for service f. Evidence that There was evidence of monthly monitoring reports prepared delivery of investments environmental and compiled by the Environment officer and CDO for effectively handled. officer and CDO example; conducts support Maximum 11 points on supervision and • Completion of Harugongo Sub County had reports dated 15th this performance monitoring to January, 2020 and 18th June, 2020 signed by the Environment measure ascertain officer and CDO. compliance with • Construction of Kabende Sub County had a report dated 11th ESMPs; and May, 2020 signed by the Environment officer and CDO. provide monthly reports:
Score 1 or else score 0
15 1 Safeguards for service g. Evidence that There was evidence the Environment officer and CDO certified delivery of investments E&S compliance before payments were done for example; effectively handled. Certification forms are completed and • Completion of Harugongo Headquarters in Harugongo Sub Maximum 11 points on signed by County was certified on 181th June, 20202 by Environmental this performance Environmental officer and CDO. measure Officer and CDO • Construction of Kabende Sub County was certified by the prior to payments of Environment officer and CDO on 18th June, 2020. contractors’ invoices/certificates at interim and final stages of projects:
Score 1 or else score 0
Financial management 16 2 LG makes monthly a. Evidence that Kabarole DLG operated IFMS and through a module, the Bank reconciliations the LG makes system handled its bank reconciliations. The General Ledger monthly bank Reconciliation Summary and TSA Reconciliation Reports for Maximum 2 points on reconciliations and the period up to 30th June, 2019 revealed that the following this Performance are up to-date at reconciled balance in three of the sampled Bank Accounts as Measure the point of time of follows: General Fund Account at Adjusted Bank Statement the assessment: Balance shs.101850. Kabarole District YLP Projects at shs.11,225,940 and Kabarole District Global Fund Account Score 2 or else UShs.12,652,038. score 0 For the period July, August and September 2020 reconciliations had been done. For example, the General Fund Accounts had been reconciled as follows: on 31st July at shs.89,775, on 31st August at shs.77,700
and on 30th September at shs.65,625. 17 2 LG executes the a. Evidence that LG There was evidence that Kabarole DLG produced all the four Internal Audit function has produced all quarterly internal audit (IA) reports for the previous in accordance with the quarterly internal FY2019/2020 as follows; LGA Section 90 audit (IA) reports for the previous FY. • 1st quarter report produced and submitted on 26/10/2019 via Maximum 4 points on a letter ref. AUD/251/3 this performance Score 2 or else measure score 0 • 2nd quarter report produced and submitted on 27/01/2020 via letter ref. AUD/251/3.
• 3rd quarter report produced and submitted on 23/4/2020 via letter ref. AUD/251/3,
• 4th quarter report produced and submitted on 20/7/2020 via letter ref. AUD/251/3.
There were quarterly audit meetings conducted between the auditors and the auditees and the minutes recorded.
The quarterly internal audit meetings were held as follows: 1st quarter on 29/7/2019, 2nd quarter on 8/10/2019, 3rd quarter on 10/2/2020 and 4th quarter on 26/4/2020
17 1 LG executes the b. Evidence that There was evidence that LG provided information to Council Internal Audit function the LG has Chairperson and LG PAC on the status of implementation of in accordance with the provided internal audit findings through reports submitted as follows: LGA Section 90 information to the Council/ 1st quarter report submitted on 26/10/2019, 2nd quarter on Maximum 4 points on chairperson and 27/10/2019, 3rd quarter on 23/4/2020 and 4th quarter on this performance the LG PAC on the 20/7/2020. measure status of implementation of internal audit findings for the previous FY i.e. information on follow up on audit queries from all quarterly audit reports.
Score 1 or else score 0
17 0 LG executes the c. Evidence that Although PAC received all the four quarterly internal audit Internal Audit function internal audit reports for the FY under review, the Committee met only once in accordance with the reports for the on 24-25 March, 2020 to discuss quarter 1 report. There was LGA Section 90 previous FY were no official report on minutes for that meeting. It was explained submitted to LG that because of Covid-19 pandemic, during the last half of the Maximum 4 points on Accounting Officer, FY, no further business was conducted in this direction this performance LG PAC and that measure LG PAC has reviewed them and followed-up:
Score 1 or else score 0
Local Revenues 18 0 LG has collected local a. If revenue Local revenue budgeted for during FY 2019/2020 revenues as per collection ratio (the shs.405,000,000 (as noted on page 1 of the Approved budget (collection ratio) percentage of local Budgetary Estimates). The revenue actually collected in the revenue collected same period, was shs.461,336, 048 (noted on page 19 of the Maximum 2 points on against planned for Draft Financial Statements for FY 2019/2020). The collection this performance the previous FY ratio therefore was (461,336,048/405,000,000)*100 = 113.9% measure (budget realization) i.e. +13.9%. The ratio was not within the expected range of +/- is within +/- 10 %: 10% then score 2 or else score 0.
19 0 The LG has increased a. If increase in From the audited financial statements for FY 2018/2019 page LG own source OSR (excluding 27, OSR collected was shs.779,145,327 less one off revenues in the last one/off, e.g. sale of contribution of shs.311,775,090 from Uganda Wildlife financial year assets, but Authority) =467,370,237. compared to the one including arrears before the previous collected in the On the other hand, from the Draft Financial Statements for FY financial year (last FY year) from previous 2019/2020 OSR collected was shs. 461,336,048. year but one) FY but one to There was therefore a reduction in the collections of previous FY Maximum 2 points on (467,370,237-461,336,048) = shs. 6,034,189. this Performance • If more than 10 %: The reduction in revenue collections was attributed to the Measure. score 2. Covid-19 pandemic which resulted into closure of markets, • If the increase is shops and other revenue sources. from 5% -10 %: score 1.
• If the increase is less than 5 %: score 0.
20 2 Local revenue a. If the LG remitted Local revenue that was shared between DLG and its LLGs administration, the mandatory LLG was shs.78,613,198 as noted on page 19 of the Draft Financial allocation, and share of local Statements. transparency revenues during the previous FY: The actual transfers to the 14 LLGs was shs.33,022,953 as per Maximum 2 points on score 2 or else payment vouchers dated 11th December, 2019 PLUS this performance score 0 (shs.19,562,0310 unremitted deductions as per Annex 2 of measure. Internal Audit Report and a Letter ref. CR 251/3 dated 25th November, 2019 signed by CAO (33,022,953 +19,562,031) = 52,584,984.
Therefore, mandatory share transfers to the LLGs was (52,584,984/78,613,198) * 100 =66.8%. This percentage of performance was above the 65% set in the law.
Transparency and Accountability 21 2 LG shares information a. Evidence that There was evidence that the LG procurement unit publicized with citizens the procurement the Procurement Plan and best evaluated bidders on notice plan and awarded boards for public viewers on 15th July 2020. Maximum 6 points on contracts and all this Performance amounts are Measure published: Score 2 or else score 0
21 2 LG shares information b. Evidence that The District performance results for FY 2018/2019 were with citizens the LG published through a Memo issued by the CAO and pinned on performance the main Notice Board at the Assessment time. It indicated the Maximum 6 points on assessment results following scores by the District this Performance and implications Measure are published e.g. Crosscutting Performance Measures 76%, Accountability on the budget Requirements 67%, Education Performance Measures 75%, website for the Health Performance Measures 55% and Water Performance previous year: Measures 78%, among others. Score 2 or else score 0
21 1 LG shares information c. Evidence that the A number of radio programs were conducted by the District with citizens LG during the officials and local politicians hosted by various Radio Stations previous FY in Fort-Portal Municipality then e.g. Voice of Toro and Jubilee Maximum 6 points on conducted FM. At the end of each show, reports were compiled by this Performance discussions (e.g. panelists e.g. on 23rd March, 2020a program on World TB Day Measure municipal urban was aired, on 24th March, 2020a program on Agriculture fora, barazas, radio Cluster Development Project and on 17th September 2019a programmes etc.) program on Status of recovery of Youth Livelihood program in with the public to the District was aired. provide feed-back on status of activity Another interaction was on 13th June, 2020 where Rwenzori implementation: Anti-corruption Coalition organized a meeting with key Score 1 or else stakeholders from the District. In attendance were Heads of score 0 department, Deputy RDC, Political leaders in the District, civil servants in the District.
21 1 LG shares information d. Evidence that Approved Imputation Values for FY 2019/2020dated 3rd July, with citizens the LG has made 2019 endorsed by CAO was publically availed. It showed publicly available approved tax rates e.g. Hawkers Licenses shs.13,000, market Maximum 6 points on information on i) tax dues shs.2,000, Cattle traders License UShs. 100,000 e.t.c. this Performance rates, ii) collection Measure procedures, and iii) On collection procedures same sources were tendered out e.g. procedures for markets while from the rest direct collections were made. appeal: If all i, ii, iii Appeals on tax matters was handle locally by the LLGs, the complied with: collection agents. However, documentation on the procedures Score 1 or else was weak. score 0 22 1 Reporting to IGG a. LG has prepared The IGG report for FY 2019/2020 was produced dated 12th an IGG report October, 2020 addressed to The IGG and endorsed by one Maximum 1 point on which will include a Kisembo Micheal and copied to the District Chairman and this Performance list of cases of RDC, Kabarole. There were six cases reported on along with Measure alleged fraud and actions taken on each, e.g. corruption and their status incl. • The headmaster of Kiamara Primary School for failure to administrative and account for shs.32,448,000. The funds were later fully action taken/being accounted for and the audit verification was done. taken, and the • None payment of pension to Estate of the Late Solomon report has been Kajoro B. Bishaka. Action taken was that sums of presented and shs.6,738,000 and 2,000,000 were effected discussed in the council and other • Alleged failure to enhance salaries of medical records fora. Score 1 or assistants. Action was that the officers were requested to avail else score 0 a circular to the effect.
513 Education Performance Kabarole Measures 2020 District
Summary of No. Definition of compliance Compliance justification Score requirements Local Government Service Delivery Results 1 4 Learning Outcomes: a) The LG PLE pass rate has School Year 2018 The LG has improved improved between the previous PLE and USE pass school year but one and the • Total No. of Candidates registered = 3841 rates. previous year • Total absentees = 83 Maximum 7 points on • If improvement by more than 5% • Total Grades (1, 2 & 3) = 3385 this performance score 4 measure • Pass rate = 3385 X 100 • Between 1 and 5% score 2 (3841-83) • No improvement score 0 = 71.14%
School Year 2019
• Total No. of Candidates registered = 4121
• Total absentees = 71
• Total Grades (1, 2 & 3) = 3775
• Pass rate = 3775 X 100
4050
= 93.21%
The PLE pass rate increased by (93.21- 71.14) = 22.1% 1 3 Learning Outcomes: b) The LG UCE pass rate has School Year 2018 The LG has improved improved between the previous PLE and USE pass school year but one and the • Total No. of Candidates = 685 rates. previous year • Total Grades (1, 2 & 3) = 251 Maximum 7 points on • If improvement by more than 5% • Pass rate = 251 X 100 this performance score 3 measure 685 • Between 1 and 5% score 2 = 36.6% • No improvement score 0 School Year 2019
• Total No. of Candidates = 735
• Total absentees = 4
• Total Grades (1, 2 & 3) = 312
• Pass rate = 312 X 100
(735-4)
= 42.7%
The UCE pass rate improved by 6.08% from 36.6% to 42.7%
2 0 Service Delivery a) Average score in the education Was not applicable because LLGs were not Performance: Increase LLG performance has improved assessed in the average score in between the previous year but one the education LLG and the previous year performance assessment. • If improvement by more than 5% score 2 Maximum 2 points • Between 1 and 5% score 1
• No improvement score 0
3 2 Investment a) If the education development The Education development grant was used Performance: The LG grant has been used on eligible on eligible activities as it was presented in has managed activities as defined in the sector the budget performance report FY 2019/20. education projects as guidelines: score 2; Else score 0 For example: per guidelines • Classrooms constructed at Kibyo Hill, St. Maximum 8 points on Kizito and Kyaitamba Primary Schools as this performance output 078180at UGX 318,457,000 on page measure 61.
• Primary schools receiving at least 20 three- seater desks each marked as output 078183 at UGX 12,000,000 on page 62.
• Completion of the construction of Nyabweya Seed School in Kasenda Sub county at UGX 1,006,336,000 on page 64 marked as output 078280 3 2 Investment b) If the DEO, Environment Officer There was evidence of certification of works Performance: The LG and CDO certified works on by the Environment officer and the CDO has managed Education construction projects before payment was made as showed below; education projects as implemented in the previous FY per guidelines before the LG made payments to the • M/S KAGU Construction Co. Ltd on 1st contractors score 2 or else score 0 November, 2019 claimed payment of UGX Maximum 8 points on 49,522,035 for construction of a two- this performance classroom block at St. Kizito P/S. The measure Environment officer, Eunice Kanyiginya and CDO, Mbabazi Ruth verified the works and recommended payment on 19th December, 2019 and the payment was made on 19th December, 2019.
• M/S NAMAGO INVESTMENT LIMITED requested to be paid UGX 37,103,106 for works completion of a two-classroom block classroom construction at Kibyo Hill P/S on 10th February, 2019. The Environment officer, Eunice Kanyiginya and CDO, Mbabazi Ruth together with other members of the Project Implementation Team verified the works and recommended payment on 12th February, 2020 and the payment was made on 9th March, 2020 as per the Contractor’s payment receipt No. 017 of 9th March, 2020.
• M/S CORNERSTONE CIVIL WORKS on 30th January, 2020 claimed balance payment of UGX 1,327,000. The Environment officer, Eunice Kanyiginya and CDO, Mbabazi Ruth verified the works and recommended payment on 12th February, 2020 and the payment was made on 6th March, 2020 and the contractor via receipt No. 013 of 16th March, 2020 acknowledged the payment. 3 2 Investment c) If the variations in the contract The LG engineers price variations for projects Performance: The LG price are within +/-20% of the MoWT under education were within MoWT range of has managed estimates score 2 or else score 0 +/- 20% as witnessed below; education projects as per guidelines • The construction of 2 classroom block at st. Kizito p/s in Rutete s/c Ref. Maximum 8 points on Kabr513/WRKS/19-20/00002 with a contract this performance sum Ugx. 76,880,916, while the engineer’s measure estimates in the budget were at 80,000,000.
Computed variation was
80,000,000-76,880,916 X 100= 3.9%
80,000,000
• The construction of two classroom block at Kyeitamba p/s in Kijura T/c Ref. Kabr 513/WRKS/19-2-/ 00003 was contracted to Sharp Ug ltd at Ugx. 79,868,922 while the engineer’s estimate in the budget was at 80,000,000. Therefore, variation was 80,000,000- 79,868,922= 131,078/80,000,000x100= 0.16%
• The construction works of Harugongo s/c headquarters was contracted to Kumwe investments ltd at Ugx. 39,775,617 while the planned and budgeted cost was 40,000,000. Therefore, the variation was 40,000,000- 39,775,617= 224383. Then 224383/40,000,000x100= 0.56%
The engineer was in the accuracy range of MoWT of -/+20%.
3 2 Investment d) Evidence that education projects The LG education sector procurement work Performance: The LG were completed as per the work plan plan for education projects for FY 2019/20 has managed in the previous FY earmarked 10 projects to be implemented that education projects as included; construction of latrines and per guidelines • If 100% score 2 classrooms, supplies of desks to schools.
Maximum 8 points on • Between 80 – 99% score 1 The annual budget performance report for this performance quarter 4 FY 2019/2020 page 62 indicated • Below 80% score 0 measure that the education sector had executed all its projects and had paid budget on capital development to a tune of 99%. The unpaid money was for retention.
That implied that the implementation of the earmarked projects was 100%. 4 3 Achievement of a) Evidence that the LG has The LG Teacher’s staff ceiling was 809 and standards: The LG has recruited primary school teachers as all were in post though six were battling met prescribed school per the prescribed MoES staffing sickness and were about to be retired and staffing and guidelines immediate will be done according to the infrastructure standards DEO. • If 100%: score 3 Maximum 6 points on This implied that the LG was 100% compliant this performance • If 80 - 99%: score 2 with the MoES staffing guidelines of one measure teacher per class. • If 70 – 79% score: 1
• Below 70% score 0
4 3 Achievement of b) Percent of schools in LG that meet The total number of UPE registered Schools standards: The LG has basic requirements and minimum were 63 met prescribed school standards set out in the DES staffing and guidelines, The total number of USE registered schools infrastructure standards were 6 • If above 70% score: 3 Maximum 6 points on Number of UPE Schools that submitted this performance • If between 60 - 69%, score: 2 Assets register to DEO were 63 measure • If between 50 - 59%, score: 1 Number of USE Schools that submitted Assets register to DEO were 6 • Below 50 score: 0 Percentage of Schools that met DES guidelines was
69 X 100
69
= 100%
Performance Reporting and Performance Improvement 5 2 Accuracy of reported a) Evidence that the LG has The LG accurately reported on teachers and information: The LG accurately reported on teachers and the respective schools where they were has accurately reported where they are deployed. posted and serving. From the three visited on teaching staff in Schools of Kasiisi, Mpumbu and Butebe, the place, school • If the accuracy of information is assessment verified from the teacher’s arrival infrastructure, and 100% score 2 books, the displayed teachers’ list and the service performance. duty roster the actual presence of the • Else score: 0 teachers as per the deployment list at the Maximum 4 points on DEO’s office. The assessment further verified this performance from the physical roll calling of the Primary measure Seven teachers that were forum on ground for instance;
• At Mpumbu Primary School, Mwesige Richard the Head Teacher and teachers; Kihika Betty, Mugisa Dominic, Kansiime Juliet and Kabahenda Topista were present. On review of the duty roster and teachers staff list both posted on the walls of the Head teachers’ officer against the deployment list at the DEO’s office with a total of 15 teachers deployed to that school, the assessment found them tallying well.
• While at Kasiisi Primary School, Head teacher Musinguzi Moses and nine teachers; Kobusinge Sarah, Birungi Charles, Musimenta Monica, Rwigamba Sheila, Gaba EdsonKabagada Christine, Sanyu Deo, Tugeme Samuel and Asiimwe Stanislas were present. The DEO’s deployment list had 19 teachers posted to Kasiisi and this was proved by the reviewed Staff list and duty roster for Term I, 2020 that were found posted on the walls of the Head teacher’s office.
• At Butebe Primary School, Ms Robbinah Babinyaga the Head teacher together with Bamuhiiga Annet, Kabatambuzi Teopista, Tom Muhingu and Kirungi Oliver were present on the assessment day. The DEO’s deployment list had 20 teachers posted to Butebe and this was proved by the reviewed Staff list and duty roster for Term I, 2020 that were found posted on the walls of the Head teacher’s office. 5 2 Accuracy of reported b) Evidence that LG has a school The Consolidated School Asset register at information: The LG asset register accurately reporting the office of the DEO submitted to MoES on has accurately reported on the infrastructure in all registered 24th July, 2020 indicated accurate reporting on teaching staff in primary schools. on the primary school assets. This was place, school verified from the three schools visited for infrastructure, and • If the accuracy of information is example; service performance. 100% score 2 • In the Consolidated Assets register under Maximum 4 points on • Else score: 0 item No. 1, it was reported that Kasiisi this performance Primary School had; 14 classrooms, 16 pit measure latrines and 210 desks with no staff houses, Library and Laboratory. When the assessment team visited the school, similar assets statistics was presented by the Head teacher.
• In the Consolidated Assets register under item No. 13, it was reported that Butebe Primary School had; 8 classrooms, 6 pit latrines, 228 desks with no staff houses, Library and Laboratory. When the assessment team visited the school, similar assets statistics was presented by the Head teacher.
• In the Consolidated Assets register, it was reported under item No. 56 that Mpumbu Primary School had; 8 classrooms, 4 pit latrines, 0 staff quarters and 240 desks with no Library and Laboratory. When the assessment team visited the school, similar assets statistics was presented by the Head teacher. 6 4 School compliance a) The LG has ensured that all The percentage of schools in LG that and performance registered primary schools have complied with MoES annual budgeting and improvement: complied with MoES annual reporting guidelines and that they have budgeting and reporting guidelines submitted reports were 100% Maximum 12 points on and that they have submitted reports this performance (signed by the head teacher and • The LG had a total of 63 UPE schools. The measure chair of the SMC) to the DEO by Assessment Team sampled Schools; January 30. Reports should include Mpumbu Primary School, Kasiisi Primary among others, i) highlights of school School and Butebe Primary School had their performance, ii) a reconciled cash annual reports filed with the office of the DEO flow statement, iii) an annual budget The Assessment team further reviewed the and expenditure report, and iv) an 3rd Term/Annual reports at the office of the asset register: DEO which indicated that all the sixty-three • If 100% school submission to LG, GoU Schools had filed their Term III 2019 score: 4 School year. which translated to 100%
• Between 80 – 99% score: 2 It was also discovered that the reports included sections of; summary of school • Below 80% score 0 performance, Asset registers, reconciled cash flow statement and an annual budget and expenditure report. The DEO informed the assessment team that the reports on financial matters are filed at the Internal Auditors’ office. This was verified on the visit to the IA office and the DEO was advised to always make copies and append them on to the annual reports.
6 4 School compliance b) UPE schools supported to There was evidence that the LG supported and performance prepare and implement SIPs in line Schools to implement the SIPs; improvement: with inspection recommendations: The timely release of School Capitation Maximum 12 points on • If 50% score: 4 Grants by the DEO was noted as one of the this performance ways the LG assisted Schools in measure • Between 30– 49% score: 2 implementing their SIPs for instance on 3rd February, 2020, Mwesige Richard the Head • Below 30% score 0 teacher of Mpumbu Primary School received the 3rd Qtr FY 2019/20 Capitation funds worth UGX 3,066,000. He then called the School Finance Committee to appropriate the funds in line with the SIPs on 6th February, 2020.
Other ways of supporting Schools to implement SIPs included; support supervision by stakeholders like CAO, DEO, DIS, CCT, the Archdiocese Bishop. 6 4 School compliance c) If the LG has collected and The LG had collected and compiled OTIMS and performance compiled EMIS return forms for all return forms for all registered schools from the improvement: registered schools from the previous previous FY. The registered schools; 63 UPE FY year: and 6 USE. OTIMS report was compiled on Maximum 12 points on 29th June, 2020. this performance • If 100% score: 4: measure The UPE Schools enrolment was 35281 and • Between 90 – 99% score 2 USE was 4600 on page 60 to 62
• Below 90% score 0
Human Resource Management and Development 7 4 Budgeting for and a) Evidence that the LG has The LG Approved Performance Contract actual recruitment and budgeted for a head teacher and a page 15 indicated that UGX 8,033,034,000 deployment of staff: LG minimum of 7 teachers per school or was allocated as wage for Education has substantively a minimum of one teacher per class department for 810 UPE teachers and 121 recruited all primary for schools with less than P.7 for the USE teachers. school teachers where current FY: there is a wage bill provision Score 4 or else, score: 0
Maximum 8 points on this performance measure
7 3 Budgeting for and b) Evidence that the LG has From the three sampled Schools of Kasiisi, actual recruitment and deployed teachers as per sector Butebe and Mpumbu Primary Schools, the deployment of staff: LG guidelines in the current FY, names and number of teachers as displayed has substantively in the HT office matched perfectly with what recruited all primary Score 3 else score: 0 was on the List in the DEO’s office. school teachers where there is a wage bill For example; Kasiisi had 19, Butebe had 20 provision and Mpumbu had 15 teachers respectively. At the assessment time, the Primary seven Maximum 8 points on teachers for example at Kasiisi; Asiimwe this performance Stanlus, Musinguzi Moses, Tugume Samuel, measure Mbabazi Dorothy and Birungi Charles were found present.
It should be noted however that because of the Covid 19 lockdown, non-candidate teachers were not at station. 7 1 Budgeting for and c) If teacher deployment data has The DEO had posted the Teacher’s list at the actual recruitment and been disseminated or publicized on Education Notice Board at the District on 9th deployment of staff: LG LG and or school notice board, July, 2020 and the Head teachers of the has substantively visited schools; Kasiisi, Butebe and Mpumbu recruited all primary score: 1 else, score: 0 had posted their respective teacher’s lists at school teachers where the receptions of the Head Teacher’s office. there is a wage bill provision
Maximum 8 points on this performance measure
8 2 Performance a) If all primary school head teachers There was evidence of Head teacher’s management: have been appraised with evidence appraisal by the respective Senior Assistant Appraisals have been of appraisal reports submitted to Secretaries and Town Clerks from the three conducted for all HRM with copt to DEO/MEO sampled schools. For example; education management staff, Score: 2 or else, score: 0 • Babinyaga Robinah the Head teacher head teachers in the Butebe P/s was appraised by Kahunde Stella registered primary and the SAS Karambi Sub county on 20th secondary schools, December, 2019, and training conducted • Mwesige Richard the Head teacher to address identified Mpumbu P/s was appraised by Kato Saad the capacity gaps. SAS Busoro Sub county on 10th December, Maximum 8 points on 2019 this performance • Musinguzi Moses the Head teacher Kasiisi measure P/s was appraised by Ruyonga Kenneth the SAS/Town Clerk of Kiko Town Council 26th November, 2019. 8 2 Performance b) If all secondary school head There was evidence of Secondary Head management: teachers have been appraised with teacher’s appraisal by the Deputy CAO. Appraisals have been evidence of appraisal reports respective Senior Assistant Secretaries and conducted for all submitted by D/CAO (or Chair BoG) Town Clerks from the three sampled schools. education to HRM For example; management staff, head teachers in the Score: 2 or else, score: 0 • The Head teachers of Rusekere and registered primary and Kabayo Secondary School were appraised secondary schools, on 20th December, 2019, and training conducted • On 11th December, 2019, the Deputy CAO to address identified appraised the Head teachers of Kahinju, capacity gaps. Bukuuku Community, Nyakasura School, Maximum 8 points on Ibaale and Rutete Secondary Schools. this performance • Mukopuuli Stella the Head teacher Bukuuku measure was appraised on 4th December,2019
• Atukunda Winnie the Head reacher of Kaboyo was appraised on 30/10/2020
• Katanoga Stephen Mugumya was appraised on 12th February, 2020
• Baluku Patrick was appraised on 12/2/2019
• Rwaheru Charles was appraised on 4/12/2019 8 2 Performance c) If all staff in the LG Education There was evidence of appraising the management: department have been appraised Education department staff for their Appraisals have been against their performance plans performance for FY 2019/20 as showed conducted for all below; education score: 2. Else, score: 0 management staff, • The DEO, Rwakaikara Patrick was head teachers in the appraised by the CAO on 30th August, 2020 registered primary and • Rujumba Joseph the DIS was appraised by secondary schools, PAS Kahunde Stella on 3rd July, 2020 and training conducted to address identified • Angwena Harriet the Education officer capacity gaps. (SNE) was appraised by PAS Kahunde Stella on 8th July, 2020 Maximum 8 points on this performance • Kasenene K Elizabeth, the Senior measure Education Officer/Deputy DEO was appraised by PAS Kahunde Stella on 8th July, 2020
• Mutembuzi William the Inspector of Schools was appraised by PAS Stella Kahunde on 8th July, 2020
• Matama Norah Kyota, Education Officer Guidance and Counselling was appraised by PAS Kahunde Stella on 7th July, 2020
• Sports Officer, Tumuhairwe Theopista was appraised by Stella Kahunde the PAS on 10th July, 2020.
8 2 Performance d) The LG has prepared a training The DEO prepared the School’s Capacity management: plan to address identified staff training Plan for FY 2020/21 and a Copy was Appraisals have been capacity gaps at the school and LG submitted to CAO on 6th July, 2020 by letter conducted for all level, Educ/158/2. The topics of training included; education Training of P. 6 and P. 7 teachers in handling management staff, score: 2 Else, score: 0 Mathematics and Science subjects. The head teachers in the target teachers were 150 to be trained by registered primary and July, 2021 at a budget of UGX 1,340,000. secondary schools, and training conducted At LG level, the LG Capacity Building Plan to address identified contained the Education Sector training plan capacity gaps. on page 8.
Maximum 8 points on this performance measure
Management, Monitoring and Supervision of Services. 9 2 Planning, Budgeting, a) The LG has confirmed in writing The LG had confirmed in writing the list of and Transfer of Funds the list of schools, their enrolment, schools, their enrolment and budget for Service Delivery: and budget allocation in the allocation in the Programme Budgeting The Local Government Programme Budgeting System System (PBS) on 29th April, 2020 during the has allocated and (PBS) by December 15th annually. presentation of the 3rd Qtr performance spent funds for service report. For example, Buhara P/s had an delivery as prescribed If 100% compliance, score:2 or else, allocation of 5,142,000 in the sector score: 0 guidelines.
Maximum 8 points on this performance measure
9 2 Planning, Budgeting, b) Evidence that the LG made Kabarole Education department made and Transfer of Funds allocations to inspection and allocations of UShs 43,736,232 to inspection for Service Delivery: monitoring functions in line with the and monitoring functions in line with sector The Local Government sector guidelines. guidelines (page 12 of the guidelines) which has allocated and call for a minimum allocation of UShs 4 spent funds for service If 100% compliance, score:2 else, million per LG, plus UShs 336,000 (6 delivery as prescribed score: 0 inspections at UShs 56,000) per school for in the sector the 3 terms. guidelines.
Maximum 8 points on this performance measure
9 2 Planning, Budgeting, c) Evidence that LG submitted There was declaration of sector funds for 3rd and Transfer of Funds warrants for school’s capitation Qtr FY 2019/20 on 3rd February, 2020. The for Service Delivery: within 5 days for the last 3 quarters interaction with the CFO however revealed The Local Government that the IFMIS only shows the month and not has allocated and If 100% compliance, score: 2 else the actual date when the money is released spent funds for service score: 0 hence making it difficult to establish whether delivery as prescribed it was within 5 working days. in the sector guidelines.
Maximum 8 points on this performance measure 9 2 Planning, Budgeting, d) Evidence that the LG has invoiced There was evidence that the DEO and and Transfer of Funds and the DEO/ MEO has communicated releases of the UPE for Service Delivery: communicated/ publicized capitation Capitation release to schools for instance on The Local Government releases to schools within three 3rd February, 2020 for the 3rd Qtr release. It has allocated and working days of release from was however had to establish whether this spent funds for service MoFPED. was within three working days from when delivery as prescribed MoFPED had released the money on the in the sector If 100% compliance, score: 2 else, District BoU Account because the IFMIS only guidelines. score: 0 shows the month and not the actual date when the money is released. Maximum 8 points on this performance measure
10 2 Routine oversight and a) Evidence that the LG Education The Inspection work plan worth UShs monitoring department has prepared an 36,096,000 for FY 2019/20 was in place. It inspection plan and meetings was endorsed by the DIS, DEO, CFO and Maximum 10 points on conducted to plan for school CAO on 8th July, 2019. It had clear funds this performance inspections. appropriation of UShs 12,032,000 per measure Quarter. • If 100% compliance, score: 2, else score: 0 A meeting was held to review the plan crafted by the DIS on 8th July, 2019 and prior to inspections, the Education Department held meetings for instance on 16th December, 2019.
10 2 Routine oversight and b) Percent of registered UPE The inspection Plan had clear distribution of monitoring schools that have been inspected schools to be inspected per term including and monitored, and findings UPE and USE plus private Schools. The Maximum 10 points on compiled in the DEO/MEO’s reviewed inspection reports indicated; this performance monitoring report: measure • Term I, 35 Schools were inspected that • If 100% score: 2 included 29 UPE Schools
• Between 80 – 99% score 1 • Term II, 35 Schools were inspected that included 30 UPE Schools • Below 80%: score 0 • Term III had 18 Schools inspected that included 10 UPE Schools.
There was therefore 100% inspection of UPE Schools at the end of the School year
The DEO and RDC conducted monitoring of the Schools on 4th November, 2019 at Butebe Primary School.
The CCT from Canon Apollo Core Primary Teacher’s College also carried out School inspections like on 23rd July, 2019, Matete Irene inspected Butebe P/s. 10 2 Routine oversight and c) Evidence that inspection reports There was of discussion of inspection monitoring have been discussed and used to findings for example on 19th January, 2020 recommend corrective actions, and under Min. No. 03/EDUC/JAN/2020-3, the Maximum 10 points on that those actions have report for inspection of 16th December, 2019 this performance subsequently been followed-up, was discussed. The report had observed measure limited supervision of teachers. The meeting Score: 2 or else, score: 0 recommended that the Head teachers should establish the lesson accountability chats and introduce teacher’s arrival books.
The reviewed visitors’ books at the visited indicated that the DIS followed up the implementation of the inspection findings for example the visitor’s book indicated that DIS Joseph Rujumba on 17th March, 2020 visited Butebe Primary School to follow up on the recommendation of the teacher’s arrival and this was found in place.
10 2 Routine oversight and d) Evidence that the DIS and DEO The school visits at Mpumbu, Butebe and monitoring have presented findings from Kasiisi indicated that Inspection reports were inspection and monitoring results to availed to the Head teachers for instance the Maximum 10 points on respective schools and submitted report for 19th July, 2019 was on file at this performance these reports to the Directorate of Butebe measure Education Standards (DES) in the Ministry of Education and Sports The DES Matrix for submission of inspection (MoES): Score 2 or else score: 0 Work plans, Reports and Accountabilities for 2019 indicated that Kabarole DLG had submitted the inspection reports for the three terms of School Year 2019.
The DIS had Acknowledgement letters for submission of the reports with;
• Term I report submitted on 28th October, 2019 and received on 30th October, 2019 by date-stamping
• Term II report submitted on 17th January, 2020 and date-stamped received
• Term III report submitted on 27th April, 2020 and date-stamped received on the same day. 10 2 Routine oversight and e) Evidence that the council There was evidence that the issues of monitoring committee responsible for education Education department were presented to and met and discussed service delivery discussed for example; Maximum 10 points on issues including inspection and this performance monitoring findings, performance • On 28th June, 2020 vide minute Min. measure assessment results, LG PAC reports 12/6/SEC/2020, the committee discussed etc. during the previous FY: score 2 teacher’s absenteeism and it was resolved or else score: 0 that Head teachers get more strict on the teacher’s arrival book and introducing the lesson accountability chats
• On 7th April, 2020, the committee discussed the PLE released results and congratulated the Students for the improved performance. During the same meeting, the report on the poor works at Kibyo P/s was discussed, the work plan for the education sector was discussed also.
• Other meetings were held on 13th February, 2020 and under minute 3/2/2020 (1), the Education sector report was discussed.
More meetings were held on 13th December, 2019 and 22nd October, 2019
11 2 Mobilization of parents Evidence that the LG Education There was evidence of activities done to to attract learners department has conducted activities mobilize, attract and retain children at to mobilize, attract and retain Schools in Kabarole DLG. These included; Maximum 2 points on children at school, this performance • Staff from the LG attending PTA and SMC measure score: 2 or else score: 0 meetings during which they sensitized parents and other stakeholders on the importance of education for on 7th February, 2020.., the DEO attended a meeting at Mpumbu and under minute No. 05. the HT called upon parents to pack food for their children because it was observed that hunger was deterring pupils from attending afternoon lessons.
• Group monitoring of Executive LC III, LC V Chairperson, RDC, Woman MP, Executive Busoro Sub County, District Council, DCDO at Mpumbu on 6th March, 2019. They addressed the learners and encouraged them to take education as their future.Improving the School environment to make attractive through beautification and greening by planting trees and flowers plus having a talking compound with inspirational messages like Educate a girl child.
Investment Management 12 2 Planning and a) Evidence that there is an up-to- The Education department Consolidated budgeting for date LG asset register which sets out Assets register was in place. The LG asset investments school facilities and equipment register incorporated all the School assets for relative to basic standards, score: 2, instance; Maximum 4 points on else score: 0 this performance • As item No. 1, Kasiisi EMIS No. 002788 in measure Kiko Town Council had 14 classrooms, 16 latrine stances, 210 desks with no Staff house
• As item No. 13, Butebe EMIS No. 002767 in Busoro Sub county had 14 classrooms, 4 latrine stances, 228 desks with no Staff house
• As item No. 56 Mpumbu EMIS No. 002754 in Karambi Sub county had 8 classrooms, 4 latrine stances, 240 desks with no Staff house
12 1 Planning and b) Evidence that the LG has There was evidence of Desk appraisal for the budgeting for conducted a desk appraisal for all Education sector implemented projects FY investments sector projects in the budget to 2019/2020. The sector projects were well establish whether the prioritized captured on pages 251 to 253 and under Maximum 4 points on investment is: (i) derived from the annex 1.6 of the LGDP 2015/16 to 2019/20 this performance LGDP; (ii) eligible for expenditure for example construction of classrooms and measure under sector guidelines and funding staff quarters and provision of furniture in P/S source (e.g. sector development and Secondary Schools at UShs 600M grant, DDEG). If appraisals were conducted for all projects that were planned in the previous FY, score: 1 or else, score: 0
12 1 Planning and c) Evidence that the LG has There was evidence of environmental and budgeting for conducted field Appraisal for (i) social screening forms for projects investments technical feasibility; (ii) implemented under the Education sector; environmental and social Maximum 4 points on acceptability; and (iii) customized • Construction of a Kicwamba seed this performance designs over the previous FY, score secondary school in Kicwamba sub county. measure 1 else score: 0 Screening form seen dated 14th September, 2020 signed by the environment officer and CDO.
• Construction of a two-classroom block at Kyantambara primary school in Kasenda sub county. Screening seen dated 28th August, 2020 signed by the environment officer and DCDO
13 1 Procurement, contract a) If the LG Education department The education sector projects planned for FY management/execution has budgeted for and ensured that 2020/21 were incorporated in the LG budget, planned sector infrastructure and procurement plan approved by council Maximum 9 points on projects have been approved and on 15th May, 2020, under Min this performance incorporated into the procurement KABCOU/24/5/2020 and submitted to PPDA measure plan, score: 1, else score: 0 on 15th June, 2020, indicated 11 projects including construction of latrines and classrooms, supplies of desks to schools. 13 1 Procurement, contract b) Evidence that the school There was evidence for the Contracts management/execution infrastructure was approved by the committee approving the works; Contracts Committee and cleared by Maximum 9 points on the Solicitor General (where above The construction of SEED sec sch at this performance the threshold) before the Nyabweya Ref. MoES-UGIFT/WRKS/18- measure commencement of construction, 19/00119 was awarded to Prutaz construction score: 1, else score: 0 ltd at Ugx. 1,949,557,600.
The evaluation of bids and method report was dated 28th Feb, 2019, and approval of award was held on 5th March, 2019 under Min.KDLGCC/05/03/19, while approval and clearance by solicitor general on 21st Mar, 2019; and the contract agreement was signed on 15th April, 2019.
The construction of 2 classroom block at St. Kizito p/s in Butete s/c Ref. Kabr513/WRKS/19-20/00002 with a contract sum Ugx. 76,880,916, was contracted to Kagu constructions ltd. The evaluation report about the best evaluated bidder was dated 8th Aug, 2019. The CC approved and awarded contract on 28th Aug, 2019, under Min. KDLGCC010/08/10; and the agreement was signed on16th Sept, 2019.
The construction of two classroom block at Kyeitamba p/s in Kijura T/c Ref. Kabr 513/WRKS/19-2-/ 00003 was contracted to Sharp Ug ltd at Ugx. 79,868,922, and was contracted to Kagu construction ltd. The report on the best evaluated bidder and method of procurement was dated 8th Aug, 2019. The approval and award of contract by CC was held on 28th Aug 2019; and the contract was signed on 19th Sept 2019
13 1 Procurement, contract c) Evidence that the LG established There was evidence availed on the presence management/execution a Project Implementation Team (PIT) of a project implementation team for works, for school construction projects for example: Maximum 9 points on constructed within the last FY as per this performance the guidelines. score: 1, else score: On 8th May 2020, and 17th April, 2020 the measure 0 CAO appointed PIT to oversee the Renovation of Bukuku sec sch, Kiguma p/s, respectively.
The team included;
The DEO as chairperson,
District engineer as project manager,
Senior engineer as project supervisor
The head teachers as members 13 1 Procurement, contract d) Evidence that the school The assessment team visited St. Kizito and management/execution infrastructure followed the standard found out that the constructed 2-classroom technical designs provided by the block conformed to the standard technical Maximum 9 points on MoES design for example each classroom was 7 by this performance 7 metres in size. measure Score: 1, else, score: 0
13 0 Procurement, contract e) Evidence that monthly site There was no evidence that the LG sector management/execution meetings were conducted for all held monthly site meetings for all projects sector infrastructure projects under education. There was only one set of Maximum 9 points on planned in the previous FY score: 1, site meeting report for Nyabweya seed school this performance else score: 0 measure
13 1 Procurement, contract f) If there’s evidence that during There was evidence about supervising management/execution critical stages of construction of projects during critical stages, for FY 2019/20. planned sector infrastructure For example; at Nyabweya Seed school, the Maximum 9 points on projects in the previous FY, at least relevant technical officers like EO, CDO, and this performance 1 monthly joint technical supervision District engineer participated in supervision. measure involving engineers, environment officers, CDOs etc .., has been Also, there was wide extensive monitoring, conducted score: 1, else score: 0 supervision and reporting on projects in the LLGs under their jurisdictions on 28th Feb, and 30th Mar, 2020 and the findings were presented at DTPC. The projects included constructions and renovations of schools, Latrines, Roads, water points, health facilities, powers supply, administration infrastructures, OWEC, among others 13 1 Procurement, contract g) If sector infrastructure projects The execution of the projects was proper and management/execution have been properly executed and payment to contractors effected within the payments to contractors made within specified time as seen below; Maximum 9 points on specified timeframes within the this performance contract, score: 1, else score: 0 • M/S KAGU Construction Co. Ltd on 1st measure November, 2019 claimed payment of UGX 49,522,035 for construction of a two- classroom block at St. Kizito P/S. The Environment officer, Eunice Kanyiginya and CDO, Mbabazi Ruth verified the works and recommended payment on 19th December, 2019 and the payment was made on 19th December, 2019.
• M/S NAMAGO INVESTMENT LIMITED requested to be paid UGX 37,103,106 for works completion of a two-classroom block classroom construction at Kibyo Hill P/S on 10th February, 2019. The Environment officer, Eunice Kanyiginya and CDO, Mbabazi Ruth together with other members of the Project Implementation Team verified the works and recommended payment on 12th February, 2020 and the payment was made on 9th March, 2020 as per the Contractor’s payment receipt No. 017 of 9th March, 2020.
• M/S CORNERSTONE CIVIL WORKS on 30th January, 2020 claimed balance payment of UGX 1,327,000. The Environment officer, Eunice Kanyiginya and CDO, Mbabazi Ruth verified the works and recommended payment on 12th February, 2020 and the payment was made on 6th March, 2020 and the contractor via receipt No. 013 of 16th March, 2020 acknowledged the payment
Therefore, the above evidence indicates that the contractors were paid in time
13 1 Procurement, contract h) If the LG Education department The LG education sector submitted its management/execution timely submitted a procurement plan procurement plan to PDU for incorporation in accordance with the PPDA into the LG procurement plan on 30th April, Maximum 9 points on requirements to the procurement unit 2020. this performance by April 30, score: 1, else, score: 0 measure 13 1 Procurement, contract i) Evidence that the LG has a The construction of seed sec sch at management/execution complete procurement file for each Nyabweya Ref. MoES-UGIFT/WRKS/18- school infrastructure contract with all 19/00119 was awarded to Prutaz construction Maximum 9 points on records as required by the PPDA ltd at Ugx. 1,949,557,600. this performance Law score 1 or else score 0 measure The evaluation of bids and method report was dated 28th Feb, 2019, and approval of award was held on 5th March, 2019 under Min.KDLGCC/05/03/19, while approval and clearance by solicitor general on 21st Mar, 2019; and the contract agreement was signed on 15th April, 2019.
The construction of 2 classroom block at st. Kizito p/s in Rutete s/c Ref. Kabr513/WRKS/19-20/00002 with a contract sum Ugx. 76,880,916, was contracted to Kagu constructions ltd. The evaluation report about the best evaluated bidder was dated 8th Aug, 2019. The CC approved and awarded contract on 28th Aug, 2019, under Min. KDLGCC010/08/10; and the agreement was signed on16th Sept, 2019.
The construction of two classroom block at Kyeitamba p/s in Kijura T/c Ref. Kabr 513/WRKS/19-2-/ 00003 was contracted to Sharp Ug ltd at Ugx. 79,868,922, and was contracted to Kagu construction ltd. The report on the best evaluated bidder and method of procurement was dated 8th Aug, 2019. The approval and award of contract by CC was held on 28th Aug 2019; and the contract was signed on 19th Sept 2019
Environment and Social Safeguards 14 3 Grievance redress: LG Evidence that grievances have been There was evidence of a grievance log in Education grievances recorded, investigated, responded to form of a book where complaints were have been recorded, and recorded in line with the recorded and responded to in Education investigated, and grievance redress framework, score: sector For example there was a complaint responded to in line 3, else score: 0 over delayed payments of casual workers at with the LG grievance Nyabweya seed secondary school in redress framework. Kasenda sub county dated 10th May, 2020.
Maximum 3 points on this performance measure 15 3 Safeguards for service Evidence that LG has disseminated The team visited Schools; Mpumbu, Kasiisi delivery. the Education guidelines to provide and Butebe and found the physical existence for access to land (without of Education sector guidelines and while at Maximum 3 points on encumbrance), proper siting of the Schools, the team saw emphasis on this performance schools, ‘green’ schools, and energy greening of schools exhibited by sign posts measure and water conservation telling pupils not to step into the planted grasses. At Kasiisi there was also planting of Score: 3, or else score: 0 trees on the sides of the playing field.
16 2 Safeguards in the a) LG has in place a costed ESMP There was evidence of incorporation of delivery of investments and this is incorporated within the Environment and Social Management Plans BoQs and contractual documents, into the BoQs for example; Maximum 6 points on score: 2, else score: 0 this performance • Procurement No KABR/513/Wrks/19- measure 20/00002 bid document was for Construction of a 2-classroom block at St. Kizito primary school indicated that BOQ item No K was for Environment impact assessment at UGX 200,000. And item 6.01, 6.02, 6.03 was for Environment concerns at 25000, 200,000 and 500,000 page 10 of the bid document.
• Procurement No KABR/513/Wrks/19- 20/00001 was for Construction of a 2- classroom block at Kibyo primary school indicated that BoQ item K was for Environment impact assessment at 200,000.
16 1 Safeguards in the b) If there is proof of land ownership, There was evidence of land ownership where delivery of investments access of school construction the projects were implemented for instance; projects, score: 1, else score:0 Maximum 6 points on MoU between DLG and Catholic Diocese of this performance Fort portal signed on 4th April, 2019 measure concisely giving out 5 acres of land for construction of St. Pauls’ Nyabweya seed secondary school in Kasenda Sub county.
16 2 Safeguards in the c) Evidence that the Environment There was evidence of monitoring monthly delivery of investments Officer and CDO conducted support reports signed by the Environment officer and supervision and monitoring (with the CDO for example; Maximum 6 points on technical team) to ascertain this performance compliance with ESMPs including • Kibyo primary school in Karangura sub measure follow up on recommended county had reports dated 20th November, corrective actions; and prepared 2019, 16th December, 2019 and 22nd monthly monitoring reports, score: 2, January, 2020. else score:0 • St. kizito primary school in Ruteete sub county had a report dated 4th November, 2019 and 5th December, 2019 signed by the Environment officer and CDO. 16 1 Safeguards in the d) If the E&S certifications were There was evidence of works certification by delivery of investments approved and signed by the the Environment officer and CDO before environmental officer and CDO prior payments for example; Maximum 6 points on to executing the project contractor this performance payments • Construction of a two-classroom block at St. measure Kizito primary school in Ruteete Sub County Score: 1, else score:0 was certified on 18th December, 2019 by the Environment officer and CDO.
• Construction of a two-classroom block at Kyaitamba primary school in Kijura Town council was certified on 24th March, 2020 by the Environment officer and CDO.
513 Health Performance Kabarole Measures 2020 District
Summary of No. Definition of compliance Compliance justification Score requirements Local Government Service Delivery Results 1 0 Outcome: The LG has a. If the LG registered Increased Health Unit annual reports (HMIS 107) of registered higher utilization of Health Care financial years 2018/2019 and 2019/2020 of the percentage of the Services (focus on total OPD sampled health facilities were not available for population accessing attendance, and deliveries. review. health care services. • By 20% or more, score 2 However, the Biostatistician had calculated the Maximum 2 points on annual OPD attendance and deliveries for health this performance • Less than 20%, score 0 facilities using the monthly reports (HMIS105). measure The summaries for the 3 sampled health facilities were as follows:
1. Bukuku HC IV:
FY 2018/2019 OPD = 22022 cases,
FY 2019/2020 OPD: 14756 cases
Percentage utilization = -33%
FY 2018/2019 Deliveries = 1083
FY 2019/2020 Deliveries = 969
Percentage utilization = -10%
2. Karambi HC III:
FY 2018/2019 OPD = 9210 cases,
FY 2019/2020 OPD: 9868 cases,
Percentage utilization = 7%
FY 2018/2019 Deliveries = 307 cases
FY 2019/2020 Deliveries = 240
Percentage utilization = -21.8%
3. Rubingo HC II:
FY 2018/2019 OPD = 3990 cases,
FY 2019/2020 OPD: 3370 cases,
Percentage utilization = -16%
Therefore, total percentage utilization of health care services in the LG was as follows:
OPD: -33+7%+-16% = -42%
Deliveries: -10.5%+-21.8% = -32.3%
Each of them (OPD and Deliveries) was below the required 20% as per the manual. The reduced percentage in utilization of health services was attributed to lockdown and restricted movement during the COVID-19 pandemic crisis. 2 LLG Performance had not taken course 0 Service Delivery a. If the average score in Health Performance: Average for LLG performance score in the Health LLG assessment is: performance assessment. • Above 70%; score 2
Maximum 4 points on • 50 – 69% score 1 this performance • Below 50%; score 0 measure
Note: To have zero wait for year one
2 2 Service Delivery b. If the average score in the The district started receiving RBF funds in the Performance: Average RBF quarterly quality facility current FY (2020/2021), and therefore did not score in the Health LLG assessment for HC IIIs and IVs have reports for the last quarter of FY 2019/2020. performance is: However, the health facility RBF assessment assessment. scores for quarter 1, FY 2020/2020 were as • Above 75%; score 2 follows: Maximum 4 points on this performance • 65 – 74%; score 1 Rutete HC III = 92.5% measure • Below 65% ; score 0 Kagote HC III = 94.6% Note: To have zero wait for year one Nkuruba HC III = 94.6%
Kaswa HC III = 91.1%
Mugusu HC III = 90%
Katara HC IV = 83.8%
Kijura HC III = 87.5%
Nyantabooma HC III = 84.3%
Bukuku HC IV = 95.5%
The average score = total score
No of RBF facilities
813.9 = 94.4%
9
3 2 Investment a. If the LG budgeted and spent The report on page 15 indicated that the Sector performance: The LG all the health development grant Development Grant was UGX 677,464,000. has managed health for the previous FY on eligible projects as per activities as per the health grant The cumulative outturn was 837,642,000 guidelines. and budget guidelines, score 2 inclusive of carried forward funds and 124% was or else score 0. spent on eligible activities like the supply and Maximum 8 points on installation of chain link fence at Nyantabooma this performance H/CIII measure 3 2 Investment b. If the DHO/MMOH, LG There was evidence that the CDO, DE, and EO performance: The LG Engineer, Environment Officer certified health works before payment were has managed health and CDO certified works on made. The construction of 3 stance latrine at projects as per health projects before the LG Karambi HC III was certified by the EO, CDO, DE guidelines. made payments to the on 17th June, 2020. contractors/ suppliers score 2 or Maximum 8 points on else score 0 this performance measure
3 2 Investment c. If the variations in the contract The LG Engineers price variations were as performance: The LG price of sampled health MoWT range of +/- 20% as witnessed below; has managed health infrastructure investments are projects as per within +/-20% of the MoWT • The construction of 3-stance latrine at Kalambi guidelines. Engineers estimates, score 2 or HC III, Ref. Kabr 513/WRKS/2019-20/00040, at else score 0 Ugx. 16,559,700 contracted to M/s Kagu Maximum 8 points on construction ltd. The planned budget was at this performance 16,704,686. measure Therefore, the variation was 16,704,686- 16,559,700= 144,986.
then 144,986/16,704,686 x100= 0.87%
• The supply and installation of chain link fence at Nyantabooma H/CIII, Ref. Kabr 513/WRKS/2019- 20/00039, contracted to Bamuhumbu constructions ltd at Ugx. 13,970,492. The planned budget was 14,042,769.
Therefore, variations were 14,042,769- 13,970,492= 72,277.
Then72,277/14,042769x100= 0.5%
• The construction works at Harugongo s/c headquarters was contracted to Kumwe investments ltd at Ugx. 39,775,617 while the planned and budgeted cost was 40,000,000.
Therefore, the variation was 40,000,000- 39,775,617= 224383.
Then 224383/40,000,000x100= 0.56%
The engineer was in the accuracy range of MoWT of -/+20%. 3 1 Investment d. Evidence that the health The sector procurement work plan for health performance: The LG sector investment projects projects for FY 2019/20 indicated projects that has managed health implemented in the previous FY included construction works for latrines and projects as per were completed as per work health centers, and supplies of materials with guidelines. plan by end of the FY total budget of 117,041,000.
Maximum 8 points on • If 100 % Score 2 However, evidence from the LG budget this performance performance report for quarter 4 FY 2019/2020 measure • Between 80 and 99% score 1 page 15, signed by CAO on 6th June, 2020 indicated the extent health sector executed its • less than 80 %: Score 0 budget spending on capital development by 97%.
4 1 Achievement of a. Evidence that the LG has Number filed X 100 Standards: The LG has recruited staff for all HCIIIs and met health staffing and HCIVs as per staffing structure total sum infrastructure facility 1380 X 100 standards • If above 90% score 2 1761 Maximum 4 points on • If 75% - 90%: score 1 this performance • Below 75 %: score 0 =78% measure
4 2 Achievement of b. Evidence that the LG health There was adherence to established MoH Standards: The LG has infrastructure construction designs during the construction of the HCs as met health staffing and projects meet the approved noted below; infrastructure facility MoH Facility Infrastructure standards Designs. The construction and completion of works at Nyantabooma HC III; The contactor followed the Maximum 4 points on • If 100 % score 2 or else score MoH standard technical designs as was provided this performance 0 by the engineer as indicated below; measure • The assessor visited Nyantabooma HC III in Harugongo S/C and visibly saw the paint on the outside wall had orange color skirt at the bottom and cream on upper outside wall, with blue roofing.
• The post-natal ward measured (6.97x 6.97) meters, against planed design (6.95x6.95) meters. The windows were standard all round by (1.1x1.4) meters, against the planned design of (1.2x1.5) meters. The paint on the outside walls had orange skirt and cream on upper wall, with blue roofing as appeared in the MoH Plan.
Performance Reporting and Performance Improvement 5 2 Accuracy of Reported a. Evidence that information on According the staff list from HRO, dated 10th Information: The LG positions of health workers filled November 2020, there was evidence that maintains and reports is accurate: Score 2 or else 0 information on positions of health workers filled is accurate information accurate. The staffing lists at the health facilities indicated the following: Maximum 4 points on this performance 1. Bukuku HC IV: 56 staff measure 2. Karambi HC III: 18 staff
3. Rubingo HC II: 06 staff
The positions of health workers filled tallied with those on the staff list from HRO.
5 2 Accuracy of Reported b. Evidence that information on From the DHO, it was established that there was Information: The LG health facilities upgraded or only one health facility i. e Nyakitokoli HC II that maintains and reports constructed and functional is was upgraded from HC II to HC III. This was accurate information accurate: Score 2 or else 0 compared with the list of upgraded facilities in the annual PBS report (quarter 4), page 58. Maximum 4 points on this performance From the above, there was evidence that the measure information on health facilities upgraded or constructed and functional was accurate.
6 2 Health Facility a) Health facilities prepared and The annual work plans and budgets for Compliance to the submitted Annual Workplans & 2019/2020 for the 3 sampled health facilities Budget and Grant budgets to the DHO/MMOH by were reviewed and the submissions were as Guidelines, Result March 31st of the previous FY follows: Based Financing and as per the LG Planning Performance Guidelines for Health Sector: 1. Bukuku HC IV: submitted on 6th March 2020 Improvement: LG has 2. Karambi HC III: 6th March 2020 enforced Health Facility • Score 2 or else 0 Compliance, Result 3. Rubingo HC II: 9th March 2020 Based Financing and implemented The health facility plans were all submitted before Performance 31st March in the previous FY as Planning Improvement support. Guidelines for the Health Sector.
Maximum 14 points on this performance measure 6 2 Health Facility b) Health facilities prepared and There was evidence of submission of Annual Compliance to the submitted to the DHO/MMOH Budget Performance Reports by the health Budget and Grant Annual Budget Performance facilities. Guidelines, Result Reports for the previous FY by Based Financing and July 15th of the previous FY as The Assessment Team reviewed the reports from Performance per the Budget and Grant the 3 sampled health facilities (Bukuku HC IV, Improvement: LG has Guidelines : Mugusu HC III and Kihembo HC III) and establish enforced Health Facility the following: Compliance, Result • Score 2 or else 0 1. Kabarole Hospital submitted on 4th July, 2020 Based Financing and implemented 2. Bukuku HC IV: submitted on 7th July 2020 Performance Improvement support. 3. Mugusu HC III submitted on 5th July, 2020
Maximum 14 points on 4. Kihembo HC III submitted on 7th July, 2020 this performance measure The reports indicated highlights of performance, annual expenditure and budget, an asset register among others and were in conformity with the prescribed format as per the Budget and Grant Guidelines.
6 2 Health Facility a) Health facilities have There was evidence that the health facilities Compliance to the developed and reported on developed and reported on implementation of Budget and Grant implementation of facility facility improvement plans that incorporate Guidelines, Result improvement plans that performance issues identified in monitoring and Based Financing and incorporate performance issues assessment reports. Performance identified in monitoring and Improvement: LG has assessment reports For instance, the PIP for Bukuku HC IV, dated 6th enforced Health Facility March 2020 (section 4.0, table 3 – page number Compliance, Result • Score 2 or else 0 not indicated), incorporated challenges identified Based Financing and during the quarter 1 support supervision (report implemented dated 10th October 2019). The challenge Performance identified was drug stock out of essential drugs Improvement support. for treating children. The facility planned to procure these drugs by timely compilation and Maximum 14 points on submission of monthly status stock out reports. this performance measure 6 0 Health Facility d) Evidence that health facilities There was no evidence that health facilities Compliance to the submitted up to date monthly submitted up to date monthly and quarterly HMIS Budget and Grant and quarterly HMIS reports reports timely. The Assessment Team sampled 3 Guidelines, Result timely (7 days following the end health facilities and reviewed all the monthly and Based Financing and of each month and quarter) If quarterly HMIS reports (HMIS105 and HMIS106a Performance 100%, respectively) for the FY 2019/2020 as follows: Improvement: LG has enforced Health Facility • score 2 or else score 0 The submissions of the 3 sampled health Compliance, Result facilities were reviewed as follows: Based Financing and 1. Bukuku HC IV: implemented Performance HMIS 105: report for July, September, August, Improvement support. October, November, and December 2019 were not available. Reports for March and April 2020 Maximum 14 points on were not dated. The reports for other months this performance were timely submitted. measure HMIS 106a: reports for quarter 2 and 4 were submitted late on 9th January 2020 and 9th July 2020 respectively. Reports for quarters 1 and 3 were not available.
2. Karambi HC III:
HMIS105: report for July, September, October, November, December 2019 and April, May and June 2020 were not available. Reports for January and March 2020 were not dated. The rest were timely submitted.
HMIS 106a: Only quarter 4 report dated 7th July 20202 was available. Reports for quarters 2, 3 and 4 were not available.
3. Rubingo HC II:
HMIS 105: All the reports for July, September, October and November 2019 and June 2020 were not available. Report for January 2020 was submitted late on 14th February 2020. The rest were timely submitted. HMIS 106a: All the 4 quarterly reports were not available. 6 0 Health Facility e) Evidence that Health facilities The evidence available revealed that the health Compliance to the submitted RBF invoices timely facilities submitted RBF invoices late (after the Budget and Grant (by 15th of the month following 15th July 2020 following the end of the quarter). Guidelines, Result end of the quarter). If 100%, Rubingo HC II was not considered because Based Financing and score 2 or else score 0 HCIIs were not among the RBF facilities. Performance Therefore, Assessment Team considered Kagote Improvement: LG has Note: Municipalities submit to HC III. The Assessment Team reviewed the enforced Health Facility districts submissions of quarter 1 FY 2020/2021 for the 3 Compliance, Result sampled health facilities and the submissions Based Financing and dates were as follows: implemented Performance 1. Bukuku HC IV: Improvement support. 16th October 2020 Maximum 14 points on 2. Karambi HC III: this performance measure 16th October 2020
3. Kagote HC III:
21st October 2020
6 1 Health Facility f) If the LG timely (by end of 3rd The district started receiving RBF funds in the Compliance to the week of the month following end current FY (2020/2021), and therefore had not Budget and Grant of the quarter) verified, compiled submitted any facility RBF invoices to MOH at the Guidelines, Result and submitted to MOH facility time of assessment. Based Financing and RBF invoices for all RBF Health Performance Facilities, if 100%, score 1 or According to the MOH Facility RBF submission Improvement: LG has else score 0 register, Kabarole DLG submitted grant enforced Health Facility agreements for 4th November 2019 Compliance, Result Based Financing and implemented Performance Improvement support.
Maximum 14 points on this performance measure 6 1 Health Facility g) If the LG timely (by end of the Evidence was provided to confirm that the LG Compliance to the first month of the following health department submitted quarterly budget Budget and Grant quarter) compiled and submitted performance reports to the planner as per the Guidelines, Result all quarterly (4) Budget dates below; Based Financing and Performance Reports. If 100%, Performance score 1 or else score 0 Quarter 1 submitted on 18th November, 2019 Improvement: LG has Quarter 2 submitted on 6th February, 2020 enforced Health Facility Compliance, Result Quarter 1 submitted on 28th April, 2020 Based Financing and implemented Quarter 1 submitted on 26/th July, 2020 Performance Improvement support.
Maximum 14 points on this performance measure
6 1 Health Facility h) Evidence that the LG has: There was evidence that the LG developed an Compliance to the approved Performance Improvement Plan for the Budget and Grant i. Developed an approved weakest performing health facilities. The Guidelines, Result Performance Improvement Plan Assessment Team reviewed the Performance Based Financing and for the weakest performing Improvement Plan prepared by the DHO (Dr. Performance health facilities, score 1 or else Solomon Asiimwe) and approved by the DTPC Improvement: LG has 0 on 28th February 2020. Among the identified enforced Health Facility performance issues was non-functionality of the Compliance, Result quality improvement management system. Based Financing and implemented Performance Improvement support.
Maximum 14 points on this performance measure
6 1 Health Facility ii. Implemented Performance To address the previously identified gap in Compliance to the Improvement Plan for weakest quality improvement system, the Ag. DHO wrote Budget and Grant performing facilities, score 1 or a letter dated 14th October, 2020 (Ref. HEA/214) Guidelines, Result else 0 to CAO proposing the names to co-opt for the Based Financing and District Quality Improvement Committee (DQIC). Performance Improvement: LG has In his letter dated 2nd November 2020 (Ref. enforced Health Facility CR/161/1), the CAO appointed members of the Compliance, Result DQIC with the DHO (Dr. Mugani) Richard as the Based Financing and Chairperson. implemented Performance Improvement support.
Maximum 14 points on this performance measure Human Resource Management and Development 7 2 Budgeting for, actual a) Evidence that the LG has: According to the wage bill analysis, the district recruitment and wage allocation for the health department for FY deployment of staff: The i. Budgeted for health workers 2020/2021 was UGX 3,667,091,000. The wage Local Government has as per guidelines/in accordance for health workers (330 health workers) in post for budgeted for, recruited with the staffing norms score 2 FY 2020/2021 was UGX 3,216,198,456 with a and deployed staff as or else 0 surplus of UGX 450,892,544. The LG had a per guidelines staffing norm of 353 health workers, as per the approved structure. Hence, there was evidence Maximum 9 points on that the LG budgeted for health workers in this performance accordance with the staffing norms. measure
7 2 Budgeting for, actual a) Evidence that the LG has: From the sampled health facilities, it was recruitment and established that health workers were deployed as deployment of staff: The ii. Deployed health workers as per the guidelines in accordance with the staffing Local Government has per guidelines (all the health norms. budgeted for, recruited facilities to have at least 75% of and deployed staff as staff required) in accordance The 3 sampled health facilities were as follows: per guidelines with the staffing norms score 2 or else 0 1. Bukuku HC IV had 56 staff out of 48 staffing Maximum 9 points on norm = 116.7% this performance 2. Karambi HC III had 18 staff out 19 staffing norm measure = 94.7%
3. Rubingo HC II had 06 staff out of 09 staffing norm = 66.7%
Therefore, the average staffing of the sampled faculties is 116.7+94.7+66.7 = 203. 278.1/3= 92.7%. This is above the required 75%, hence a score of 2.
7 3 Budgeting for, actual b) Evidence that health workers The Assessment Team reviewed the health recruitment and are working in health facilities workers’ deployment list for FY 2020/2021 from deployment of staff: The where they are deployed, score the DHO’s office and checked the duty rosters Local Government has 3 or else score 0 and work attendance registers at each of the 3 budgeted for, recruited sampled health facilities that were visited. The and deployed staff as health workers at the health facilities were as per guidelines follows:
Maximum 9 points on 1. Bukuku HC IV: 56 staff this performance measure 2. Karambi HC III: 18 staff
3. Rubingo HC II: 06 staff
The health workers’ deployment list was in tandem with records of staff working at each of the visited health facilities. 7 2 Budgeting for, actual c) Evidence that the LG has There was evidence that the LG had publicized recruitment and publicized health workers health worker’s deployment and disseminated as deployment of staff: The deployment and disseminated evidenced by the display of the list of deployed Local Government has by, among others, posting on health workers on health facilities’ notice boards. budgeted for, recruited facility notice boards, for the The displayed list indicated the name of the and deployed staff as current FY score 2 or else score facility, name of the staff, cadre, gender among per guidelines 0 others. The list that was displayed at each of the visited health facilities (Bukuku HC IV, Karambi Maximum 9 points on HC III and Rubingo HC II) was in tandem with the this performance deployment list from the DHO’s office, dated 9th measure November 2020.
8 1 Performance a) Evidence that the There was evidence of appraisal for the HC In- management: The LG DHO/MMOHs has: charges by the respective SAS as seen below; has appraised, taken corrective action and i. Conducted annual • Kabahenda Norah senior clinical officer was trained Health Workers. performance appraisal of all appraised on 20/June/2020 by Kato Saad SAS. Health facility In-charges Maximum 6 points on against the agreed performance • Nyakoojo Franscis Laboratory Assistant was this performance plans and submitted a copy to appraised by Mbabazi Jacinta SAS on measure HRO during the previous FY 15/05/2020 score 1 or else 0 • Tuhaise Priscilla was appraised by Kasaija Charles on 29/08/2019 SAS.
• Evans Amara Senior Clinical officer was appraised by Lillian Kajumba J. SAS on 7/7/2019.
• Magezi Jackson Nyakoojo SeniorClinical officer was appraised by Dr. Assimwe Solomon medical officer on 29/6/2020.
• Rusoka George william clinical officer was appraised by Tusiime Daniel SAS on 16/6/2020.
• Kangoobe Hildah Assistant nursing officer was appraised by Nyakoojo Franklyn SAS on 11/07/2020.
• Mugisa Thomas clinical officer was appraised by Katima Joselyne SAS on 26/6/2020
• Gumusiriza Moses enrolled Nurse was appraised by Kugonza Agnes SAS on 22/6/2020
• Natukunda Paul Senior clinical Officer was appraised by Mwirumubi Moses Town clerk on 04/7/2020. 8 1 Performance ii. Ensured that Health Facility The HC in-charges appraised their staff as management: The LG In-charges conducted showed below; has appraised, taken performance appraisal of all corrective action and health facility workers against • Nabaggala Janet Clinical officer was appraised trained Health Workers. the agreed performance plans by Evans Amara Senior Clinical officer on and submitted a copy through 30/6/2020. Maximum 6 points on DHO/MMOH to HRO during the • Kabasumbi Joan Enrolled Nurse was appraised this performance previous FY score 1 or else 0 measure by Evans Amara Senior clinical officer on 30/06/2020.
• Tusiime Lillian Enrolled mid wife was appraised by Amara Evans senior clinical officer on 30/6/2020.
• Kaboyo Yamia enrolled nurse was appraised by Kyalisima Christine clinical officer. 20/06/2020
• Rusoke Patrick Porter was appraised by Kaboyo Yamin enrolled Nurse on 16/6/2020.
• Katusiime Juliet midwife was appraised by medical clinical officer Akugizibwe Ivan on 12/06/2002.
• Atuhaire Lillian enrolled Nurse was appraised by Muhumuza Josephine Assistant nursing officer on 08/6/2020.
• Nyakaisiki Florence enrolled Nurse was appraised by Akugizibwe medical clinical officer on 19/6/2020.
• Kemigisa Janet enrolled Nurse was appraised by Muhumuza Josephine Assistant nursing officer on 10/06/2020.
8 2 Performance iii. Taken corrective actions The staff appraisal reports reviewed never management: The LG based on the appraisal reports, contained issues that would call for corrective has appraised, taken score 2 or else 0 measures. Most of the appraised averagely met corrective action and their set targets and worked as per the trained Health Workers. performance agreement.
Maximum 6 points on this performance measure 8 1 Performance b) Evidence that the LG: The Assessment Team reviewed the training management: The LG plan for the Health department, dated 28th has appraised, taken i. conducted training of health August 2019. Seven CPD sessions in different corrective action and workers (Continuous thematic areas (for example, family planning, trained Health Workers. Professional Development) in waste management and infection prevention and accordance to the training plans control, drug safety, emergency obstetric care Maximum 6 points on at District/MC level, score 1 or among others). This was also evidenced in the this performance else 0 training reports, for example, the training report measure (dated 17th September 2019) on Infection Prevention and Control training (IPC) by IPC Focal Person, conducted from 11th September to 12th September 2019.
Therefore, there was evidence that the LG conducted training of health workers in accordance to the training plan.
8 1 Performance ii. Documented training From the review of the training records for the management: The LG activities in the training/CPD health department, it was evidenced that the has appraised, taken database, score 1 or else score training activities were conducted and corrective action and 0 documented in the training database. For trained Health Workers. instance, the training database for FY 2019/2020 dated 28th August showed the topic covered, Maximum 6 points on cadre targeted, time frame/duration of training this performance and the sponsor. measure
Management, Monitoring and Supervision of Services. 9 2 Planning, budgeting, a. Evidence that the CAO/Town The submission was done online. T and transfer of funds for Clerk confirmed the list of service delivery: The Health facilities (GoU and Kabarole DLG Health facilities were functional Local Government has PNFP receiving PHC NWR and submit HMIS reports. The facilities that budgeted, used and grants) and notified the MOH in received PHC NWR funds (the hospital, HCIV, disseminated funds for writing by September 30th if a and HCIIIs). service delivery as per health facility had been listed There was no wrongly listed or missed facility in guidelines. incorrectly or missed in the FY2019/20. Therefore, there was no need for previous FY, score 2 or else CAO to write to MOH. Maximum 9 points on score 0 this performance measure 9 2 Planning, budgeting, b. Evidence that the LG made The assessment team reviewed the 4th quarter and transfer of funds for allocations towards monitoring report for FY 2019/2010 and established that the service delivery: The service delivery and allocations towards monitoring service delivery Local Government has management of District health and management of District Health services was budgeted, used and services in line with the health 39%, above 15% in line with the health sector disseminated funds for sector grant guidelines (15% of grant guidelines. service delivery as per the PHC NWR Grant for LLHF guidelines. allocation made for Total allocation towards monitoring and DHO/MMOH), score 2 or else management of health care services was UGX Maximum 9 points on score 0. 225,000,000 (page 60 of the Annual Budget this performance Performance report, FY 2019/2020). The total measure PHC NWR Grant was UGX 576,795,000 (page 15 of the Annual Budget Performance report)
The percentage allocation =
225,000,000 X 100
576,795,000
= 39%
9 2 Planning, budgeting, c. If the LG made timely The DHO communicated to the HC in-charges on and transfer of funds for warranting/verification of direct the funds received for the FY under review four service delivery: The grant transfers to health facilities quarters as follows: 1st quarter on 1st August, Local Government has for the last FY, in accordance to 2019, 2nd quarter on 14th October, 2019, 3rd budgeted, used and the requirements of the budget quarter on 16th January, 2020, and 4th quarter on disseminated funds for score 2 or else score 0 15th April, 2020, However, the timeliness of service delivery as per warranting the Sector grants could not be guidelines. established because, dates tend to disappear from the IFMS when cash limits are entered on Maximum 9 points on the system and it’s only the month that remains. this performance measure
9 2 Planning, budgeting, d. If the LG invoiced and Disappearance of the dates from the system, and transfer of funds for communicated all PHC NWR made it a challenge for the Team to establish service delivery: The Grant transfers for the previous whether communication of transfers were made Local Government has FY to health facilities within 5 timely. However, letters communicating transfers budgeted, used and working days from the day of to the LLGs were made as follows: 1st quarter on disseminated funds for funds release in each quarter, 3rd September, 2019, 2nd quarter on 4th service delivery as per score 2 or else score 0 November, 2019 and 3rd and final quarter on guidelines. 24th January, 2020.
Maximum 9 points on this performance measure 9 1 Planning, budgeting, e. Evidence that the LG has The LG had publicized the quarterly releases and transfer of funds for publicized all the quarterly (Quarter1 and 2) to the health facilities for the FY service delivery: The financial releases to all health 2020/2021 on the LG and Health Department Local Government has facilities within 5 working days notice boards, signed and stamped by the COA. budgeted, used and from the date of receipt of the For instance, quarter 2 was displayed on 5th disseminated funds for expenditure limits from October, 2020 and the total for that quarter was service delivery as per MoFPED- e.g. through posting UGX 57,117,500 for DLG (23health facilities) and guidelines. on public notice boards: score 1 83,224,250 for Fort Portal City (6 health facilities) or else score 0 Maximum 9 points on this performance measure
10 2 Routine oversight and a. Evidence that the LG health On 11th February 2020, at Fort Breeze Hotel, the monitoring: The LG department implemented DHMT held a quarterly performance review monitored, provided action(s) recommended by the meeting and a recommendation was made for the hands -on support DHMT Quarterly performance Gender-Based Violence (GBV) Focal Person to supervision to health review meeting (s) held during conduct a CPD and mentorship to all lower level facilities. the previous FY, score 2 or else health facilities (page 17). score 0 Maximum 7 points on A report dated 30th June 2020 by the GBV Focal this performance Person to the DHO (received on 7th July 2020) measure on GBV quality assurance and mentorship for lower level health facilities was evidence that LG health department implemented action(s) recommended by the DHMT Quarterly performance review meetings.
10 1 Routine oversight and b. If the LG quarterly The Assessment Team reviewed the minutes of monitoring: The LG performance review meetings the quarterly performance review meetings and monitored, provided involve all health facilities in the attendance lists from the DHO’s office. hands -on support charges, implementing partners, supervision to health DHMTs, key LG departments For instance, the attendance lists of the review facilities. e.g. WASH, Community meeting for quarter 3, FY 2019/2020, held on Development, Education 24th April at Fort Breeze Hotel, showed that the Maximum 7 points on department, score 1 or else 0 meeting involved health facilities in charges, this performance RDC, Representative Kabarole Regional measure Referral Hospital, Baylor Head – Kabarole Cluster, DHMT among others. 10 1 Routine oversight and c. If the LG supervised 100% of The Assessment Team reviewed the supervision monitoring: The LG HC IVs and General hospitals reports for all the quarters for FY 2019/2020. All monitored, provided (including PNFPs receiving the HC IVs and General hospitals (Bukuku HC hands -on support PHC grant) at least once every IV, Kataraka HC IV, Kabarole and Virika supervision to health quarter in the previous FY Hospitals – PNFPs) were not 100% supervised. facilities. (where applicable) : score 1 or else, score 0 The supervision as follows: Maximum 7 points on this performance If not applicable, provide the Quarter 1: 31st September 2019 measure score Quarter 2: 15th – 31st December 2019
Quarter 3: 3rd March 2020
Quarter 4: report dated 18th May 2020, supervision conducted from 11th May to 15th May 2020
10 1 Routine oversight and d. Evidence that DHT/MHT There was evidence that DHT ensured that monitoring: The LG ensured that Health Sub HSDs carried out support supervision of lower monitored, provided Districts (HSDs) carried out level health facilities. From the supervision and hands -on support support supervision of lower monitoring reports for the FY 2019/2020 by the supervision to health level health facilities within the HSD, the Assessment Team established that all facilities. previous FY (where applicable), the 3 sampled health facilities (Karambi HC III, score 1 or else score 0 Rutete HC III and Rubingo HC II) were Maximum 7 points on supervised as follows: this performance • If not applicable, provide the measure score • Quarter 1: report dated 16th October 2019
• Quarter 2: report dated 8th January 2020
• Quarter 3: report dated 16th May 2020
Quarter 4: report dated 20th July 2020
10 1 Routine oversight and e. Evidence that the LG used During the 1st quarter technical support monitoring: The LG results/reports from discussion supervision, the supervision team found out that monitored, provided of the support supervision and Rutete HC III had no laboratory personnel and hands -on support monitoring visits, to make recommended that the DHO identifies a facility supervision to health recommendations for specific with an extra laboratory personnel and deploys facilities. corrective actions and that him/her to Rutete HC III. implementation of these were Maximum 7 points on followed up during the previous A proposal for transfer was made by the DHO this performance FY, score 1 or else score 0 and a Laboratory Assistant was transferred from measure Kijura HC III to Rutete HC III as per DHO’s letter to CAO, dated 26 November 2019 (Ref. Health/161/1), and received by the CAO on 27th November 2019.
More so, there was a report to CAO dated 10th October 2019 on the actions taken on the findings during the integrated support supervision, by DHO (Dr. Asiimwe Solomon) 10 1 Routine oversight and f. Evidence that the LG provided There was evidence that the LG provided support monitoring: The LG support to all health facilities in to all health facilities in the management of monitored, provided the management of medicines medicines and health supplies. For instance, the hands -on support and health supplies, during the Technical Support Supervision report, dated supervision to health previous FY: score 1 or else, 22nd June 2020, revealed that Rurama HC III facilities. score 0 had incomplete documentation in the dispensing log. The supervision team mentored health Maximum 7 points on workers on documentation in the dispensing log this performance and recommended that a continuous professional measure education on the same be conducted.
11 0 Health promotion, a. If the LG allocated at least According to the Annual Budget Performance disease prevention and 30% of District / Municipal report, FY 2019/2020, the LG allocated UGX social mobilization: The Health Office budget to health 187,311,000 to Public Health Promotion (vote LG Health department promotion and prevention 088101, page 53). The total budget for the District conducted Health activities, Score 2 or else score Health Office was UGX 5,276,771,000 (page 15). promotion, disease 0 prevention and social 187,311,000 X 100 = 3.5% mobilization activities 5,276,771,000 Maximum 4 points on this performance measure
11 1 Health promotion, b. Evidence of DHT/MHT led There was evidence that the DHT led health disease prevention and health promotion, disease promotion, disease prevention and social social mobilization: The prevention and social mobilization activities. LG Health department mobilization activities as per conducted Health ToRs for DHTs, during the The review of the minutes of performance review promotion, disease previous FY score 1 or else meeting held on 11th February 2020 at Fort prevention and social score 0 Breeze, the DHT noted that the Differentiated mobilization activities Service Delivery Model (DSDM) was not functional. To address this gap, the DHT agreed Maximum 4 points on to take action by mobilizing and engaging the this performance district and sub-county leadership, including the measure youth and women representatives and Village Health Teams (VHTs). 11 1 Health promotion, c. Evidence of follow-up actions There was evidence of follow—up actions taken disease prevention and taken by the DHT/MHT on by the DHT on health promotion and disease social mobilization: The health promotion and disease prevention issues. LG Health department prevention issues in their conducted Health minutes and reports: score 1 or The evidence was established in a report dated promotion, disease else score 0 17th June 2020 by the Senior Health Educator on prevention and social engagement and sensitization of key mobilization activities stakeholders at village level. The following were mobilized and sensitized on the Differentiated Maximum 4 points on Service Delivery Model; the sub-county Aid this performance representative, LC1 secretary for youth, secretary measure for women and children affairs, VHT sub-county coordinator among others.
Investment Management 12 1 Planning and a. Evidence that the LG has an There was evidence that the LG had an updated Budgeting for updated Asset register which Asset register for 2019/2020 (dated 12th October Investments: The LG sets out health facilities and 2020) which sets out health facilities and has carried out equipment relative to basic equipment relative to basic standards. For Planning and standards: Score 1 or else 0 instance, the register indicated the following: Budgeting for health health facility, item, quantity, functional status investments as per among others. guidelines.
Maximum 4 points on this performance measure
12 1 Planning and b. Evidence that the prioritized There was evidence of Desk appraisal for the Budgeting for investments in the health sector Education sector implemented projects FY Investments: The LG for the previous FY were: (i) 2019/2020. The sector projects were well has carried out derived from the LG captured on pages 240 to 246 of the LGDP and Planning and Development Plan; (ii) desk on pages 52 to 63 of the Annual Work Plan Budgeting for health appraisal by the LG; and (iii) investments as per eligible for expenditure under guidelines. sector guidelines and funding source (e.g. sector development Maximum 4 points on grant, Discretionary this performance Development Equalization measure Grant (DDEG)): score 1 or else score 0 12 1 Planning and c. Evidence that the LG There was evidence of Environmental and social Budgeting for screening forms signed by the Environment Investments: The LG has conducted field Appraisal to officer and CDO. has carried out check for: (i) technical feasibility; Planning and (ii) environment and social For example, the upgrading of Nyakitokoli HC II Budgeting for health acceptability; and (iii) to HC III in Karangura sub county had a investments as per customized designs to site screening form dated 27th February, 2019 the guidelines. conditions: score 1 or else score project was in phases 0 Maximum 4 points on The projects were implemented using standard this performance designs from MoH which were strictly adhered to. measure
12 1 Planning and d. Evidence that the health There was evidence of site reports prepared by Budgeting for facility investments were the Environment officer and CDO for example; Investments: The LG screened for environmental and has carried out social risks and mitigation Upgrade of Nyabuswa HC II to HC III in Mugusu Planning and measures put in place before sub county had a report dated 10th September, Budgeting for health being approved for construction 2020 investments as per using the checklist: score 1 or Upgrade of Kituule HC II to HC III in Hakibale sub guidelines. else score 0 county had a report dated 8th September, 2020 Maximum 4 points on this performance measure
13 1 Procurement, contract a. Evidence that the LG health The submission of health sector plan to PDU was management/execution: department timely (by April 30 done in time on 30th April 2020, indicating 12 The LG procured and for the current FY ) submitted all projects that included constructions of health managed health its infrastructure and other facilities, latrines, staff houses, and purchase of contracts as per procurement requests to PDU assorted equipment. guidelines for incorporation into the approved LG annual work plan, Maximum 10 points on budget and procurement plans: this performance score 1 or else score 0 measure
13 1 Procurement, contract b. If the LG Health department The LG health sector submitted its procurement management/execution: submitted procurement request requests in time to PDU in the 1st quarter of FY The LG procured and form (Form PP5) to the PDU by 2020/2021, on 17th May, 2020 managed health 1st Quarter of the current FY: contracts as per score 1 or else, score 0 guidelines
Maximum 10 points on this performance measure 13 1 Procurement, contract c. Evidence that the health All infrastructure projects for health were management/execution: infrastructure investments for the approved by contracts committee before The LG procured and previous FY was approved by commencement as seen below; managed health the Contracts Committee and contracts as per cleared by the Solicitor General • The construction of upgrade of Nyakitokoli H/C guidelines (where above the threshold), II to III, Ref.MoH-UGIFT/WRKS/2019-20/001216, before commencement of Lot 12, was contracted to Build Base Associates Maximum 10 points on construction: score 1 or else ltd, at Ugx.640, 632,560. this performance score 0 measure The evaluation approval report was dated on13th Sept, 2019.
The approval of contract was by delegated procurement of Kabarole DLG CC held on 12TH Nov, 2019, under Min. 06/DCC/2019.
The solicitor General approved and cleared the commencement of the project on 23rd, Dec, 2019.
• The construction of Three stance latrine at Kalambi H/C III Ref. Kabr513/ WRKS/2019- 20/00040 was contracted TO Kagu constructions ltd at Ugx. 16,559,700.
The evaluation report was signed on 5th May, 2020, and approved by CC on29th May 2020.
13 1 Procurement, contract d. Evidence that the LG properly The LG appointed and established a PIT for management/execution: established a Project management of projects. The team comprised of; The LG procured and Implementation team for all managed health health projects composed of: (i) : • Project manager – District engineer contracts as per score 1 or else score 0 • Project managers from user departments- DHO guidelines If there is no project, provide the Members – EO, and CDO, all under the Maximum 10 points on score chairmanship of CAO who was appointed it on this performance 15th July, 2019. measure
13 1 Procurement, contract e. Evidence that the health The contactor followed the MoH standard management/execution: infrastructure followed the technical designs as was provided by the The LG procured and standard technical designs engineer. The assessor visited Nyantabooma H/c managed health provided by the MoH: score 1 or III in Harugongo s/c and visibly saw the paint on contracts as per else score 0 the outside wall had orange skirt at the bottom guidelines and cream on upper outside wall, with blue If there is no project, provide the roofing. Maximum 10 points on score this performance The post-natal ward measured (6.97x 6.97) measure meters, against planed design (6.95x6.95) meters. The windows were standard all round by (1.1x1.4) meters, against the planned design of (1.2x1.5) meters the paint on the outside walls had orange skirt and cream on upper wall, with blue roofing as appeared in the MoH plan. 13 1 Procurement, contract f. Evidence that the Clerk of The monthly meetings reviewed in the District management/execution: Works maintains daily records Engineers’ office indicated that clerk of works The LG procured and that are consolidated weekly to consolidated all weekly activities on site into the managed health the District Engineer in copy to monthly report, as was witnessed in the contracts as per the DHO, for each health progressive report for the project of upgrading of guidelines infrastructure project: score 1 or Nyakitokoli HC II to HC III in Karangura sub else score 0 county. Maximum 10 points on this performance If there is no project, provide the measure score
13 1 Procurement, contract g. Evidence that the LG held The assessor witnessed progressive reports of management/execution: monthly site meetings by project onsite meetings chaired by the CAO for the The LG procured and site committee: chaired by the upgrading of Nyakitokolo HC II to III. For example managed health CAO/Town Clerk and on 4th February, 2020 contracts as per comprised of the Sub-county guidelines Chief (SAS), the designated contract and project managers, Maximum 10 points on chairperson of the HUMC, in- this performance charge for beneficiary facility , measure the Community Development and Environmental officers: score 1 or else score 0
If there is no project, provide the score
13 1 Procurement, contract h. Evidence that the LG carried The LG technical officers with CAOs office had management/execution: out technical supervision of extensive wide monitoring, supervision and The LG procured and works at all health infrastructure reporting on projects for example on 28th Feb, managed health projects at least monthly, by the and 30th Mar,2020 in the LLGs under their contracts as per relevant officers including the jurisdictions, and presented the findings at guidelines Engineers, Environment DTPC. The evidence indicated projects to officers, CDOs, at critical stages include: constructions and renovations of Maximum 10 points on of construction: score 1, or else schools, Latrines, Roads, water points, health this performance score 0 facilities, powers supply, administration measure infrastructures, OWEC, among others. If there is no project, provide the score
13 1 Procurement, contract i. Evidence that the DHO/MMOH The completed works were timely verified and management/execution: verified works and initiated payment effected within specified timelines for The LG procured and payments of contractors within instance; managed health specified timeframes (within 2 contracts as per weeks or 10 working days), The upgrading of Nyakitokoli HC II to HC III in guidelines score 1 or else score 0 Karangura sub county. The contractor raised the payment claim on 10rd June, 2020 and the Maximum 10 points on relevant authorities like the DE and DHO verified this performance on 16th June, 2020 and payment was effected on measure 20th June, 2020 13 1 Procurement, contract j. Evidence that the LG has a The LG health sector had complete procurement management/execution: complete procurement file for infrastructure projects file which includes The LG procured and each health infrastructure evaluation reports, CC approvals of awards, and managed health contract with all records as with minutes as seen below; contracts as per required by the PPDA Law guidelines score 1 or else score 0 • The construction for the upgrading of Nyakitokoli HC II to HC III in Karangura sub Maximum 10 points on county, Ref.MoH-UGIFT/WRKS/2019-20/001216, this performance Lot 12, was contracted to M/S Build Base measure Associates ltd, at Ugx.640, 632,560.
• The evaluation approval report was dated on13th Sept, 2019.
• The approval of contract was by delegated procurement of Kabarole DLG CC held on 12TH Nov, 2019, under Min. 06/DCC/2019.
• The solicitor General approved and cleared the commencement of the project on 23rd, Dec,
Environment and Social Safeguards 14 2 Grievance redress: The a. Evidence that the Local There was evidence of log of grievances inform LG has established a Government has recorded, of a file. The assessment noted that the projects mechanism of investigated, responded and implemented under the Health did not attract any addressing health reported in line with the LG grievances and therefore were not reported and sector grievances in grievance redress framework recorded line with the LG score 2 or else 0 grievance redress framework
Maximum 2 points on this performance measure
15 2 Safeguards for service a. Evidence that the LG has There was evidence of guidelines disseminated delivery: LG Health disseminated guidelines on on waste management for example Solid waste Department ensures health care / medical waste management guidelines for a clean, safe safeguards for service management to health facilities : attractive urban environment July 2010 and delivery score 2 points or else score 0 Approaches to Health care waste management on 28th June, 2019. Maximum 5 points on this performance measure 15 2 Safeguards for service b. Evidence that the LG has in There was evidence of a functional system for delivery: LG Health place a functional system for medical waste management and a registered Department ensures Medical waste management or waste management service provider for example; safeguards for service central infrastructures for delivery managing medical waste (either There was an incinerator at Bukuuku HC IV and an incinerator or Registered Virika hospital and Green label services limited Maximum 5 points on waste management service which collects and takes to Nakasongola for this performance provider): score 2 or else score incineration. measure 0
15 1 Safeguards for service c. Evidence that the LG has There was evidence of training conducted and delivery: LG Health conducted training (s) and awareness created in health care waste Department ensures created awareness in management conducted at Kabarole General safeguards for service healthcare waste management Hospital on 10th January, 2020. delivery score 1 or else score 0
Maximum 5 points on this performance measure
16 2 Safeguards in the a. Evidence that a costed ESMP There was evidence of incorporation of Delivery of Investment was incorporated into designs, Environment and social management plans into Management: LG BoQs, bidding and contractual the BoQs for example; Procurement No MOH- Health infrastructure documents for health ugIFT/WRKS/2019-20/00012-lot 12 bid projects incorporate infrastructure projects of the documents were for Upgrading of Nyakitokoli HC Environment and Social previous FY: score 2 or else II to HC III indicated that BoQ item No F was for Safeguards in the score 0 compliance with NEMA Regulations and the delivery of the Environment Impact Assessment at UGX 400,000 investments page 29 of the Bid document.
Maximum 8 points on this performance measure
16 2 Safeguards in the b. Evidence that all health There was evidence of land ownership where the Delivery of Investment sector projects are implemented projects were implemented for example; Management: LG on land where the LG has proof Health infrastructure of ownership, access and Survey of Mugusu HC III land at Nyabuswa projects incorporate availability (e.g. a land title, signed by Kugonza Simon peter the surveyor on Environment and Social agreement; Formal Consent, 20th May, 2019. Safeguards in the MoUs, etc.), without any delivery of the encumbrances: score 2 or else, investments score 0
Maximum 8 points on this performance measure 16 2 Safeguards in the c. Evidence that the LG There was evidence of monthly monitoring Delivery of Investment Environment Officer and CDO reports prepared by the Environment officer and Management: LG conducted support supervision CDO for example Upgrade of Nyakitokoli HC II to Health infrastructure and monitoring of health HC III had reports dated 18th June, 2020 and projects incorporate projects to ascertain compliance 18th August, 2020. Environment and Social with ESMPs; and provide Safeguards in the monthly reports: score 2 or else delivery of the score 0. investments
Maximum 8 points on this performance measure
16 2 Safeguards in the d. Evidence that Environment There was evidence of a payment certificate Delivery of Investment and Social Certification forms signed by Environment officer and CDO for the Management: LG were completed and signed by Upgrade of Nyakitokoli HC II to HC III dated 18th Health infrastructure the LG Environment Officer and June, 2020. projects incorporate CDO, prior to payments of Environment and Social contractor invoices/certificates Safeguards in the at interim and final stages of all delivery of the health infrastructure projects investments score 2 or else score 0
Maximum 8 points on this performance measure
513 Water & Environment Kabarole Performance Measures 2020 District
Summary of No. Definition of compliance Compliance justification Score requirements Local Government Service Delivery Results 1 1 Water & Environment a. % of rural water sources that are The % rural water sources that were Outcomes: The LG has functional. functional as presented in the MIS registered high Data FY2019/2020 was 82% functionality of water If the district rural water source functionality sources and as per the sector MIS is: management o 90 - 100%: score 2 committees o 80-89%: score 1 Maximum 4 points on this performance o Below 80%: 0 measure
1 0 Water & Environment b. % of facilities with functional water & As per MIS data, FY 2019/2020 Outcomes: The LG has sanitation committees (documented water registered high user fee collection records and utilization -Number of established WSCs was functionality of water with the approval of the WSCs). If the 360 sources and district WSS facilities that have functional - Number of managed WSCs was 252 management WSCs is: committees (252/360) *100= 70% o 90 - 100%: score 2 Maximum 4 points on this performance o 80-89%: score 1 measure o Below 80%: 0
2 The indicator was not applicable 0 Service Delivery a. The LG average score in the water and because the Sub county water and Performance: Average environment LLGs performance environment performance assessment score in the water and assessment for the current. FY. was not conducted during FY environment LLGs 2029/2020 performance If LG average scores is assessment a. Above 80% score 2 Maximum 8 points on b. 60 -80%: 1 this performance measure c. Below 60: 0
(Only applicable when LLG assessment starts) 2 1 Service Delivery b. % of budgeted water projects District safe coverage was at 78%. Performance: Average implemented in the sub-counties with safe From the approved budget estimates score in the water and water coverage below the district average water, page 3 showed 7 S/Cs were environment LLGs in the previous FY. considered for water projects performance implementation. However out of assessment o If 100 % of water projects are these, only 4 have S/Cs have safe implemented in the targeted S/Cs: Score 2 water coverage below 78%. Maximum 8 points on this performance o If 80-99%: Score 1 . Example; measure o If below 80 %: Score 0 -Karungura S/C at 38%,
-Kasenda S/C at 68%,
-Karambi S/S at 73%
-Kabande S/C at 73%.
All the four Sub counties below the District safe water coverage were considered during the Budgeting and Planning for FY 2020/21 at a cost of the; (UGX 103,000,000 (for rehabilitation and repair of rural water sources) + UGX 9,328,000 (monitoring and supervision) + 466,848,000) which was UGX 569,848,000 of the as seen on pages, 41, 42 and 43 of the LG Approved Budget Estimates FY 2020/21 of the Total Budget of UGX 589,176,000
Percentage Budget allocation
= 579,176,000 X 100
589,176,000
= 98.3% 2 2 Service Delivery c. If variations in the contract price of From the sampled contracts, evidence Performance: Average sampled WSS infrastructure investments for showed that all projects had variation score in the water and the previous FY are within +/- 20% of within +/-20%. For example; environment LLGs engineer’s estimates performance • Extension of water to Bukuku S/C assessment o If within +/-20% score 2 Engineers estimate at 32,500,000 Maximum 8 points on o If not score 0 and contract sum 29,992,450 this performance Variation= measure (32,500,000-29,992,450) *100
32,500,000
= 7.7%
• Isunga water supply system
Engineers estimate was 76,000,000 while Contract sum 72,715,788
Variation =
(76,000,000-72,715,188) *100
76,000,000
= +4.3%
• Mugusu S/C water extension
The Engineers estimate was 80,000,000 while Contract sum was 75,547,000
Variation=
(80,000,000-75,547,000) *100
80,000,000
=+5.6%
Generally, all the contract prices of sampled WSS infrastructure investments of previous FY were within +/- 20% 2 2 Service Delivery d. % of WSS infrastructure projects All the WSS infrastructure projects Performance: Average completed as per annual work plan by end were completed as per the Annual score in the water and of FY. work plan by end of FY 2019/2020. environment LLGs For example; performance o If 100% projects completed: score 2 assessment • The Extension of piped water in o If 80-99% projects completed: score 1 Nyakalima-Nyenga project in Karambi Maximum 8 points on S/C was planned to be completed by o If projects completed are below 80%: 0 this performance 12th June 2020, and progress or measure completion reports shows completion on the 2nd June 2020.
• Extension of GFS pipes to areas of Nyabuswa,Baranga, Kyakijara and Burungu in Mugusu S/C .
• The Extension of water to Sunga from Kyambara to Isunga parish in Kasenda S/C was completed on 21st February 2020
Planned and executed WSS infrastructure projects in FY 2019/2020
(7/7)*100= 100%
3 0 Achievement of a. If there is an increase in the % of water • Functionality FY 2019/2020 was Standards: The LG has supply facilities that are functioning 82% met WSS infrastructure facility standards o If there is an increase: score 2 • Functionality FY 2018/2019 was 82% Maximum 4 points on o If no increase: score 0. this performance Difference 82%-82% =0 measure No increase noticed
3 1 Achievement of b. If there is an Increase in % of facilities - % of Functional water user Standards: The LG has with functional water & sanitation committees FY 2019/2020 was 70% met WSS infrastructure committees (with documented water user facility standards fee collection records and utilization with - In FY 2018/2019 Number of the approval of the WSCs). established WSCs was 360 & 252 Maximum 4 points on managed this performance o If increase is more than 5%: score 2 measure (252/360) *100= 70% o If increase is between 0-5%: score 1 Difference 70%-70%=0 o If there is no increase: score 0.
Performance Reporting and Performance Improvement 4 3 Accuracy of Reported The DWO has accurately reported on WSS The Annual performance report dated Information: The LG has facilities constructed in the previous FY and 30th July 2020, signed by the CAO on accurately reported on performance of the facilities is as reported: the 13th August 2020 and received by constructed WSS Score: 3 MoWE on the 14th August 2020 infrastructure projects showed that the projects were and service completed, fully paid and operational. performance This is shown on page 5 of the Annual performance report. Maximum 3 points on this performance From the field samples, measure 1) Water extension in Nyakaina- Njenga Karambi S/C where 3 tap stands were visited in the observed in the villages of Nyakaina the tap stands were operational with constant clear water flow.
2) Water extension to Mugusu S/C. Out of the 16no. Tap stands constructed, was able to visit 3no. The sampled ones included – Nsungwa tap stand, Bubandi Lower Tap stand and Nyakojoj Tap stand. In all, the water was clear and constant flow.
3) Water supply to Isunga GFS in Kasende S/C, Phase 1.
In regards to scope of work, all that’s was planned in phase 1 was constructed. This included; -3 Source protection, construction of underground reservoir tank (60,000 Liters), Construction of distribution tank (40,000 Litres) and fencing source, Ecosan toilet and both pump & generator house were constructed.
5 2 Reporting and a. Evidence that the LG Water Office For FY 2019/2020, Kabarole LG performance collects and compiles quarterly information Water Office Collected and compiled improvement: The LG on sub-county water supply and sanitation, all quarterly information on sub-county compiles, updates WSS functionality of facilities and WSCs, safe water supply and sanitation, information and water collection and storage and functionality of facilities and WSCs, supports LLGs to community involvement): Score 2 safe water collection and storage and improve their community involvement as below: performance Quarter One dated 12th October 2019 Maximum 7 points on this performance Quarter Two dated 12th January measure 2020
Quarter Three dated 9th April 2020
Quarter Four dated 8th July 2020
5 3 Reporting and b. Evidence that the LG Water Office There was evidence of an updated performance updates the MIS (WSS data) quarterly with data collection file (Purple Tech File). improvement: The LG water supply and sanitation information It showed data submission report on compiles, updates WSS (new facilities, population served, dated 15/05/2020 in S/C of Mugusu, information and functionality of WSCs and WSS facilities, Karambi , Hakibaale & Bukuku FY supports LLGs to etc.) and uses compiled information for 2019/2020. improve their planning purposes: Score 3 or else 0 performance - exhibited the WUCs formed & trained Maximum 7 points on this performance -Noted failure of members to pay measure WSS facility user fees
-Laxity of members attending water meetings
- Functionality status of WSS reported about, signed by CDO – Water Jamie Kakunguru & DWO Bruno Basudde.
5 0 Reporting and c. Evidence that DWO has supported the Was not applicable because no performance 25% lowest performing LLGs in the Assessment of Lower local improvement: The LG previous FY LLG assessment to develop Governments was conducted compiles, updates WSS and implement performance improvement information and plans: Score 2 or else 0 supports LLGs to improve their Note: Only applicable from the assessment performance where there has been a previous assessment of the LLGs’ performance. In Maximum 7 points on case there is no previous assessment score this performance 0. measure
Human Resource Management and Development 6 2 Budgeting for Water & a. Evidence that the DWO has budgeted for The sector catered for all staff under Sanitation and the following Water & Sanitation staff: 1 general salaries which was generated Environment & Natural Civil Engineer(Water); 2 Assistant Water on 23/06/2020. The amount was Resources: The Local Officers (1 for mobilization and 1 for UShs. 32,090,000 Government has sanitation & hygiene); 1 Engineering budgeted for staff Assistant (Water) & 1 Borehole Maintenance Technician: Score 2 Maximum 4 points on this performance measure 6 2 Budgeting for Water & b. Evidence that the Environment and The Natural resource officer Sanitation and Natural Resources Officer has budgeted for incorporated the budget for critical Environment & Natural the following Environment & Natural staff under general staff salaries Resources: The Local Resources staff: 1 Natural Resources which was UShs 200,874,000. Government has Officer; 1 Environment Officer; 1 Forestry budgeted for staff Officer: Score 2
Maximum 4 points on this performance measure
7 3 Performance a. The DWO has appraised District Water Basude Bruno the District Water Management: The LG Office staff against the agreed performance Officer appraised the water officer appraised staff and plans during the previous FY: Score 3 staff Mugabe Pius the Senior conducted trainings in Engineer Water on 3rd /August, 2020. line with the district training plans.
Maximum 6 points on this performance measure
7 3 Performance b. The District Water Office has identified There was evidence that DWO staff Management: The LG capacity needs of staff from the were trained. Training report Ref wks appraised staff and performance appraisal process and 112/3 dated 6th November 2019, conducted trainings in ensured that training activities have been Hand pump mechanics underwent line with the district conducted in adherence to the training training under HPMA (Hand Pump training plans. plans at district level and documented in Mechanics Association) aimed at the training database : Score 3 Capacity building to restore Maximum 6 points on Rehabilitation & shallow wells works. this performance Trainees included; - Balyabuga measure Stephen SEC HMPA, outgoing Chairperson – Kabyanga Vicent, In coming Chairperson Basliza James, Katesigwa Silvester Treasurer& Kato Esau as member.
This report signed by both DWO – Basudde Bruno & CDO water - Jamie Kakungulu.
Management, Monitoring and Supervision of Services. 8 2 Planning, Budgeting a) Evidence that the DWO has The safe water coverage was 78%. and Transfer of Funds prioritized budget allocations to sub- There was evidence that the DWO for service delivery: The counties that have safe water prioritized budget allocations to S/Cs Local Government has coverage below that of the district: below district safe water coverage allocated and spent shown below; funds for service • If 100 % of the budget allocation for delivery as prescribed the current FY is allocated to S/Cs -Harugongo S/C– 50% in the sector guidelines. below the district average coverage: -Kichwamba – 67 % Score 3 Maximum 6 points on • If 80-99%: Score 2 - Kasenda S/C- 68% this performance • If 60-79: Score 1 measure • If below 60 %: Score 0 -Karugura S/C – 38%
-Karambi S/C – 73%
The total number of S/Cs below 78% safe coverage was 7.
All the seven Sub counties below the District safe water coverage were considered during the Budgeting and Planning for FY 2020/21 at a cost of the; (UGX 103,000,000 (for rehabilitation and repair of rural water sources) + UGX 9,328,000 (monitoring and supervision) + 466,848,000) which was UGX 569,848,000 of the as seen on pages, 41, 42 and 43 of the LG Approved Budget Estimates FY 2020/21 of the Total Budget of UGX 589,176,000
Percentage Budget allocation
= 579,176,000 X 100
589,176,000
= 98.3%
8 3 Planning, Budgeting b) Evidence that the DWO communicated to -The Evidence was availed under the and Transfer of Funds the LLGs their respective allocations per Annual Planning and Advocacy for service delivery: The source to be constructed in the current FY: meeting held on the 1/10/2020 at the Local Government has Score 3 Kitumba HQTS under Min. No. allocated and spent 04/ADV/10/2020, the water sector funds for service presented Budget allocations to the delivery as prescribed LLGs FY 2020/2021 in the sector guidelines. Minutes signed by CDO & CAO. Maximum 6 points on this performance measure 9 4 Routine Oversight and a. Evidence that the district Water Office It was evidenced from the Monitoring Monitoring: The LG has has monitored each of WSS facilities at reports that the DWO conducted monitored WSS least quarterly (key areas to include monitoring to WSS projects. facilities and provided functionality of Water supply and public follow up support. sanitation facilities, environment, and social - On the report 15th October 2019, he safeguards, etc.) reported that project signing by the Maximum 8 points on contractors had just taken off, & this performance • If more than 95% of the WSS facilities contractors were mobilizing. measure monitored quarterly: score 4 - Its was evident that monitored the • If 80-99% of the WSS facilities monitored WSS projects on the 20th January quarterly: score 2 2020, were all going on well for example, Extension of piped water to • If less than 80% of the WSS facilities Masongora B Village was at 40% monitored quarterly: Score 0 work progress.
- On the 12th May 2020, all (13) projects were reported completed and contractors’ final certificates of payment submitted.
No. of WSS monitored*100
No. WSS implemented
(13/13)*100 = 100%
- Monitoring was done more than 95%.
List of projects FY 2019/2020
From the sampled, projects, it’s evident that they were monitored at least monthly but dependent on the contract duration
9 2 Routine Oversight and b. Evidence that the DWO conducted There was evidence that DWO Monitoring: The LG has quarterly DWSCC meetings and among conducted quarterly DWSCC monitored WSS other agenda items, key issues identified meetings on the 19th May 2020. facilities and provided from quarterly monitoring of WSS facilities Under minute 12/CDN/05/2020, under follow up support. were discussed and remedial actions action plans no.4) there was plan for incorporated in the current FY AWP. Score extension of water to Harugongo S/C Maximum 8 points on 2 in the FY 2020/2021. This was this performance captured in the current budget when measure the DWO considered extension of water to Harugongo S/C of 150 million, page 43 of Approved budget.
9 2 Routine Oversight and c. The District Water Officer publicizes There was evidence of publicity of Monitoring: The LG has budget allocations for the current FY to budget allocations on the sampled monitored WSS LLGs with safe water coverage below the S/Cs of Mugusu, Karambi & Kasende facilities and provided LG average to all sub-counties: Score 2 for the FY 2020/2021dated 1st follow up support. October 2020
Maximum 8 points on this performance measure 10 3 Mobilization for WSS is a. For previous FY, the DWO allocated a From the sector grant non-wage the conducted minimum of 40% of the NWR rural water District received Ugx 32,000,000 and and sanitation budget as per sector was evident from the AWP, that the Maximum 6 points on guidelines towards mobilization activities: District used 18,887,888 of NWR this performance towards mobilization as per sector measure • If funds were allocated score 3 guidelines.
• If not score 0 18,877,600 *100= 58%
32,000,000
58% implied that more that 40% was spent towards mobilization.
10 3 Mobilization for WSS is b. For the previous FY, the District Water There was evidence that bot the conducted Officer in liaison with the Community DWP& CDO worked as a team during Development Officer trained WSCs on their the implementation of software Maximum 6 points on roles on O&M of WSS facilities: Score 3. activities. For example, during the this performance formation of WUCs dated 29th April measure 2020 in Karambi, Mugusu & Kibaale S/Cs under minute 4. In attendance was both the DWO& CDO and the training report dated 21st May 2020, both CDO & DWO were facilitators and both owned the report by signing.
Sample of WUCs, one was found active In Karambi S/C whereby they collect 1000 Ushs per month for 50 Households. They used the money to carryout minimum repairs.
Investment Management 11 4 Planning and a. Existence of an up-to-date LG asset There was evidence of an up to date Budgeting for register which sets out water supply and assets register in place (Blue file A-Z Investments is sanitation facilities by location and LLG: spring type). It had a list of water conducted effectively points, new and old, their functionality Score 4 or else 0 status, location, source type and Maximum 14 points on name per S/C. This was endorsed by this performance the DWO Bruno Basudde measure 11 Was not applicable because 0 Planning and b. Evidence that the LG DWO has Performance Assessment was not Budgeting for conducted a desk appraisal for all WSS done Investments is projects in the budget to establish whether conducted effectively the prioritized investments were derived from the approved district development Maximum 14 points on plans and are eligible for expenditure under this performance sector guidelines (prioritize investments for measure sub-counties with safe water coverage below the district average and rehabilitation of non-functional facilities) and funding source (e.g. sector development grant, DDEG). If desk appraisal was conducted and if all projects are derived from the LGDP and are eligible:
Score 4 or else score 0.
11 2 Planning and c. All budgeted investments for current FY There was a community application Budgeting for have completed applications from file. A report dated 7th July 2020, ref Investments is beneficiary communities: Score 2 WKS/112/2 conducted effectively Showed approved applications from Maximum 14 points on communities is that needed water this performance extension & A list of applicants per measure S/C was submitted for consideration in the FY 2020/2021, for Example in Ruteete S/C,in Kyamusa & Kyehundwa village, Ntahanyeka a Shallow well was recommended for consideration for Rehabilitation. Signed by CDO.
11 2 Planning and d. Evidence that the LG has conducted field A feasibility report dated 18th Budgeting for appraisal to check for: (i) technical September 2020; a topographic Investments is feasibility; (ii) environmental social survey map of 4 S/Cs was drawn. It conducted effectively acceptability; and (iii) customized designs showed S/Cs of Mugusu, Harugongo, for WSS projects for current FY. Score 2 & Mugusu T/C. Maximum 14 points on this performance - It included inspection of Nyabweya measure water source
- A topographic survey map generated.
Signed by CAO & submitted to MWE for approval. 11 2 Planning and e. Evidence that all water infrastructure There was evidence of environment Budgeting for projects for the current FY were screened and social screening conducted for Investments is for environmental and social risks/ impacts water projects for the current FY for conducted effectively and ESIA/ESMPs prepared before being example Extension of piped water to approved for construction - costed ESMPs Kyantambala was screened on 5th Maximum 14 points on incorporated into designs, BoQs, bidding December, 2019. this performance and contract documents. Score 2 measure
12 2 Procurement and a. Evidence that the water infrastructure The water sector submitted a Contract investments were incorporated in the LG procurement infrastructure work plan Management/execution: approved: Score 2 or else 0 for FY 2020/2021 on 21st May, 2020 The LG has effectively highlighting 8 projects for example; managed the WSS The construction of piped water and procurements rehabilitation of GFS and boreholes.
Maximum 14 points on this performance measure
.
12 2 Procurement and b. Evidence that the water supply and All water sector projects were Contract public sanitation infrastructure for the approved by the contracts committee Management/execution: previous FY was approved by the Contracts before commencement; for example; The LG has effectively Committee before commencement of managed the WSS construction Score 2: 1. The extension of piped water to procurements areas of kyatambara, Isunga parish, Kasenda s/c. Ref. Kabr Maximum 14 points on 513/wrks/2019-20/ 00007, contracted this performance to Rubrima Africa ltd. at Ugx. measure 72,715,188; Evaluation report dated 8th Aug,2019; and approved by . contracts committee on 28th Aug, 2019; and contract agreement was signed on15th April, 2020, under min. KDLGCC/014/08/19
2. The rehabilitation of shallow well at Hakibaale s/c Kabr513/works/2019- 20/00011, contracted to S&S general supplies ltd at Ugx. 15,900,000. The evaluation committee report was dated on 23rd Oct, 2019; and approved by Contracts committee 1st Nov, 2019 under min. KDLGCC/41/11/2019; and finally, contract signed for commencement on 29th Nov, 2019. 12 2 Procurement and c. Evidence that the District Water Officer The CAO established a Project Contract properly established the Project implementation team for every project Management/execution: Implementation team as specified in the that was implemented for example; The LG has effectively Water sector guidelines Score 2: managed the WSS • The completion of Rweitera Water procurements project, the PIT was appointed on 12th October, 2019 and the Maximum 14 points on membership was, the District this performance Engineer, DWO, DCDO and the measure Environmental Officer.
. The same team was appointed on the same to implement the project of extension of water to Burungu and Kyakijara villages.
12 2 Procurement and d. Evidence that water and public sanitation The construction of the water and Contract infrastructure sampled were constructed as public sanitation designs conformed Management/execution: per the standard technical designs provided to the standard designs provided by The LG has effectively by the DWO: Score 2 the MoWE for the completion of managed the WSS Rweitera Water project procurements
Maximum 14 points on this performance measure
.
12 2 Procurement and e. Evidence that the relevant technical The mentioned reports mentioned Contract officers carry out monthly technical below verified the supervision of WSS Management/execution: supervision of WSS infrastructure projects: infrastructure projects by the relevant The LG has effectively Score 2 technical officers managed the WSS procurements The supervision and sites reports dated 17th/Feb/2020, 31st /3/2020, Maximum 14 points on 15th /5/2020 and 24th/6/2020 forthe this performance completion of Rweitera Water project measure The supervision report for extension . of water to Burungu and Kyakijara villages. dated 4th June 2020, 12 2 Procurement and f. For the sampled contracts, there is The completed works were timely Contract evidence that the DWO has verified works verified and payment effected within Management/execution: and initiated payments of contractors within specified timelines for instance; The LG has effectively specified timeframes in the contracts managed the WSS Extension of piped water from procurements o If 100 % contracts paid on time: Score 2 Kyabwire to Kazigobe Mukyeya in Bukuuku Sub County. The contractor Maximum 14 points on o If not score 0 raised the payment claim on 13th this performance June, 2020, the DWO verified the measure works on 23rd April, 2020 and payment was effected on 27th April, . 2020.
The completion of Rweitera Water project and the extension of water to Burungu and Kyakijara villages had proper certification and payments as per the contractual terms.
12 2 Procurement and g. Evidence that a complete procurement The water sector had complete water Contract file for water infrastructure investments is in procurement files as was witnessed Management/execution: place for each contract with all records as below; The LG has effectively required by the PPDA Law: managed the WSS The extension of piped water from procurements Score 2, If not score 0 Masongola- Kabende s/c Ref. Kabr513/wrks/2019-20/00011; Maximum 14 points on Contracted to Bamuhumbu this performance constructions ltd at 3,578,180. The measure project evaluation report was on 13th Mar, 20220 and Agreement was . signed on 15th April 2020.
Environment and Social Requirements 13 3 Grievance Redress: Evidence that the DWO in liaison with the There was evidence the LG had a The LG has established District Grievances Redress Committee grievance log inform of a book where a mechanism of recorded, investigated, responded to and complaints were being recorded and addressing WSS reported on water and environment responded to for example On 17th related grievances in grievances as per the LG grievance redress February, 2020 Gamukama Gideon line with the LG framework: and two others claimed that there was grievance redress encroachment on their land which framework Score 3, If not score 0 was a result of grading of Rwenkuba- Mukonomura road in Karambi – Maximum 3 points this Kicwamba sub county. performance measure 14 3 Safeguards for service Evidence that the DWO and the There was evidence the Environment delivery Environment Officer have disseminated and DWO officer disseminated guidelines on water source & catchment guidelines on water source protection Maximum 3 points on protection and natural resource for example; this performance management to CDOs: measure In a meeting held on 24th June, 2020 Score 3, If not score 0 under Minute No 21/EXTN/06/2020 the DWO and Environment officer disseminated guidelines on water source protection and their importance.
15 3 Safeguards in the a. Evidence that water source protection There was evidence of water source Delivery of Investments plans & natural resource management protection plans and natural resource plans for WSS facilities constructed in the management plans prepared by the Maximum 10 points on previous FY were prepared and Environment officer and CDO for this performance implemented: Score 3, If not score 0 example; measure • Extension of piped water to Nyakaina- Njenga in Karambi Sub County was dated 8th May, 2020 signed the Environment officer and CDO.
• Extension of piped water from Kyantambara to Isunga parish in Kasenda Sub County was dated 5th December, 2020 signed by the Environment officer and CDO. 15 3 Safeguards in the b. Evidence that all WSS projects are One MoU was presented between Delivery of Investments implemented on land where the LG has Kasenda S/C and Kabarole DLG proof of consent (e.g. a land title, dated 19th Janauary 2019 in Isunga Maximum 10 points on agreement; Formal Consent, MoUs, etc.), Village Kasenda S/C. Land lords of this performance without any encumbrances: Kasenda S/C were represented by the measure S/C chief with the purpose of Score 3, If not score 0 confirming availability of land area (20 *20m) to accommodate pump house to the DLG.
Signatories included
1) Land owner – Turyamubone Rahisui
2) LC1 Chairperson, Masongora ,Kabende S/C – Mubangizi Reus
3) LC111 – Kabende S/c Katushabe James
4) S/C chief- Mbabazi Jacinta
5) Rubirima Africa Ltd
6) DWO – Bruno Basuude
15 2 Safeguards in the c. Evidence that E&S Certification forms are There was evidence that the Delivery of Investments completed and signed by Environmental Environment officer and CDO certified Officer and CDO prior to payments of projects before payments were done Maximum 10 points on contractor invoices/certificates at interim for example; this performance and final stages of projects: measure • Extension of piped water from Score 2, If not score 0 Kyabwire to Kazigobe Mukyeya in Bukuuku Sub County was dated 23rd April, 2020.
• Extension of piped water to Nyabuswa –Baranga- Kyakijara- Burungu in Mugusu Sub County was dated 2nd December, 2020.
• Extension of piped water to Mansogola parish in Kabende Sub County was dated19th May, 2020.
15 2 Safeguards in the d. Evidence that the CDO and environment There was evidence of monitoring Delivery of Investments Officers undertakes monitoring to ascertain monthly reports prepared by the compliance with ESMPs; and provide Environment officer and DCDO for the Maximum 10 points on monthly reports: projects for instance Extension of this performance piped water to Nyakaina – Njenga in measure Score 2, If not score 0 Karambi sub county and Extension of piped water to Masongola parish in Kabende sub county was 28th May, 2020 and 28th April, 2020 respectively.
513 Micro-scale irrigation Kabarole performance measures District
Summary of Compliance No. Definition of compliance Score requirements justification Local Government Service Delivery Results 1 Not 0 Outcome: The LG has a) Evidence that the LG has up to-date data on irrigated land for the applicable increased acreage of last two FYs disaggregated between micro-scale irrigation grant newly irrigated land beneficiaries and non-beneficiaries – score 2 or else 0
Maximum score 4
Maximum 20 points for this performance area
1 0 Outcome: The LG has b) Evidence that the LG has increased acreage of newly irrigated Not increased acreage of land in the previous FY as compared to previous FY but one: applicable newly irrigated land • By more than 5% score 2 Maximum score 4 • Between 1% and 4% score 1 Maximum 20 points for this performance area • If no increase score 0
2 0 Service Delivery a) Evidence that the average score in the micro-scale irrigation for Not Performance: Average LLG performance assessment is: applicable score in the micro-scale irrigation for the LLG • Above 70%; score 4 performance • 60 – 69%; score 2 assessment. Maximum score 4 • Below 60%; score 0
Maximum score 4
3 0 Investment Performance: a) Evidence that the development component of micro-scale Not The LG has managed the irrigation grant has been used on eligible activities (procurement applicable supply and installation of and installation of irrigation equipment, including accompanying micro-scale irrigations supplier manuals and training): Score 2 or else score 0 equipment as per guidelines
Maximum score 6 3 0 Investment Performance: b) Evidence that the approved farmer signed an Acceptance Form Not The LG has managed the confirming that equipment is working well, before the LG made applicable supply and installation of payments to the suppliers: Score 1 or else score 0 micro-scale irrigations equipment as per guidelines
Maximum score 6
3 0 Investment Performance: Evidence that the variations in the contract price are within +/-20% Not The LG has managed the of the Agriculture Engineers estimates: Score 1 or else score 0 applicable supply and installation of micro-scale irrigations equipment as per guidelines
Maximum score 6
3 0 Investment Performance: d) Evidence that micro-scale irrigation equipment where contracts Not The LG has managed the were signed during the previous FY were installed/completed applicable supply and installation of within the previous FY micro-scale irrigations equipment as per • If 100% score 2 guidelines • Between 80 – 99% score 1 Maximum score 6 • Below 80% score 0
4 0 Achievement of a) Evidence that the LG has recruited LLG extension workers as per Not standards: The LG has staffing structure applicable met staffing and micro- scale irrigation standards • If 100% score 2
Maximum score 6 • If 75 – 99% score 1 • If below 75% score 0
4 0 Achievement of b) Evidence that the micro-scale irrigation equipment meets Not standards: The LG has standards as defined by MAAIF applicable met staffing and micro- scale irrigation standards • If 100% score 2 or else score 0
Maximum score 6 4 0 Achievement of b) Evidence that the installed micro-scale irrigation systems during Not standards: The LG has last FY are functional applicable met staffing and micro- scale irrigation standards • If 100% are functional score 2 or else score 0
Maximum score 6
Performance Reporting and Performance Improvement 5 0 Accuracy of reported a) Evidence that information on position of extension workers filled Not information: The LG has is accurate: Score 2 or else 0 applicable reported accurate information
Maximum score 4
5 0 Accuracy of reported b) Evidence that information on micro-scale irrigation system Not information: The LG has installed and functioning is accurate: Score 2 or else 0 applicable reported accurate information
Maximum score 4
6 0 Reporting and a) Evidence that information is collected quarterly on newly Not Performance irrigated land, functionality of irrigation equipment installed; applicable Improvement: The LG provision of complementary services and farmer Expression of has collected and Interest: Score 2 or else 0 entered information into MIS, and developed and implemented performance improvement plans
Maximum score 6
6 0 Reporting and b) Evidence that the LG has entered up to-date LLG information into Not Performance MIS: Score 1 or else 0 applicable Improvement: The LG has collected and entered information into MIS, and developed and implemented performance improvement plans
Maximum score 6 6 0 Reporting and c.Evidence that the LG has prepared a quarterly report using Not Performance information compiled from LLGs in the MIS: Score 1 or else 0 applicable Improvement: The LG has collected and entered information into MIS, and developed and implemented performance improvement plans
Maximum score 6
6 0 Reporting and d) Evidence that the LG has: Not Performance applicable Improvement: The LG i. Developed an approved Performance Improvement Plan for the has collected and lowest performing LLGs score 1 or else 0 entered information into MIS, and developed and implemented performance improvement plans
Maximum score 6
6 0 Reporting and ii. Implemented Performance Improvement Plan for lowest Not Performance performing LLGs: Score 1 or else 0 applicable Improvement: The LG has collected and entered information into MIS, and developed and implemented performance improvement plans
Maximum score 6
Human Resource Management and Development 7 0 Budgeting for, actual a) Evidence that the LG has: Not recruitment and applicable deployment of staff: The i. Budgeted for extension workers as per guidelines/in accordance Local Government has with the staffing norms score 1 or else 0 budgeted, actually recruited and deployed staff as per guidelines
Maximum score 6 7 0 Budgeting for, actual ii Deployed extension workers as per guidelines score 1 or else 0 Not recruitment and applicable deployment of staff: The Local Government has budgeted, actually recruited and deployed staff as per guidelines
Maximum score 6
7 0 Budgeting for, actual b) Evidence that extension workers are working in LLGs where they Not recruitment and are deployed: Score 2 or else 0 applicable deployment of staff: The Local Government has budgeted, actually recruited and deployed staff as per guidelines
Maximum score 6
7 0 Budgeting for, actual c) Evidence that extension workers deployment has been Not recruitment and publicized and disseminated to LLGs by among others displaying applicable deployment of staff: The staff list on the LLG notice board. Score 2 or else 0 Local Government has budgeted, actually recruited and deployed staff as per guidelines
Maximum score 6
8 0 Performance a) Evidence that the District Production Coordinator has: Not management: The LG applicable has appraised, taken i. Conducted annual performance appraisal of all Extension corrective action and Workers against the agreed performance plans and has submitted trained Extension a copy to HRO during the previous FY: Score 1 else 0 Workers
Maximum score 4
8 0 Performance a) Evidence that the District Production Coordinator has; Not management: The LG applicable has appraised, taken Taken corrective actions: Score 1 or else 0 corrective action and trained Extension Workers
Maximum score 4 8 0 Performance b) Evidence that: Not management: The LG applicable has appraised, taken i. Training activities were conducted in accordance to the training corrective action and plans at District level: Score 1 or else 0 trained Extension Workers
Maximum score 4
8 0 Performance ii Evidence that training activities were documented in the training Not management: The LG database: Score 1 or else 0 applicable has appraised, taken corrective action and trained Extension Workers
Maximum score 4
Management, Monitoring and Supervision of Services. 9 0 Planning, budgeting and a) Evidence that the LG has appropriately allocated the micro scale Not transfer of funds for irrigation grant between (i) capital development (micro scale applicable service delivery: The irrigation equipment); and (ii) complementary services (in FY Local Government has 2020/21 100% to complementary services; starting from FY budgeted, used and 2021/22 – 75% capital development; and 25% complementary disseminated funds for services): Score 2 or else 0 service delivery as per guidelines.
Maximum score 10
9 0 Planning, budgeting and b) Evidence that budget allocations have been made towards Not transfer of funds for complementary services in line with the sector guidelines i.e. (i) applicable service delivery: The maximum 25% for enhancing LG capacity to support irrigated Local Government has agriculture (of which maximum 15% awareness raising of local budgeted, used and leaders and maximum 10% procurement, Monitoring and disseminated funds for Supervision); and (ii) minimum 75% for enhancing farmer capacity service delivery as per for uptake of micro scale irrigation (Awareness raising of farmers, guidelines. Farm visit, Demonstrations, Farmer Field Schools): Score 2 or else score 0 Maximum score 10 9 0 Planning, budgeting and c) Evidence that the co-funding is reflected in the LG Budget and Not transfer of funds for allocated as per guidelines: Score 2 or else 0 applicable service delivery: The Local Government has budgeted, used and disseminated funds for service delivery as per guidelines.
Maximum score 10
9 0 Planning, budgeting and d) Evidence that the LG has used the farmer co-funding following Not transfer of funds for the same rules applicable to the micro scale irrigation grant: Score applicable service delivery: The 2 or else 0 Local Government has budgeted, used and disseminated funds for service delivery as per guidelines.
Maximum score 10
9 0 Planning, budgeting and e) Evidence that the LG has disseminated information on use of the Not transfer of funds for farmer co-funding: Score 2 or else 0 applicable service delivery: The Local Government has budgeted, used and disseminated funds for service delivery as per guidelines.
Maximum score 10
10 0 Routine oversight and a) Evidence that the DPO has monitored on a monthly basis Not monitoring: The LG installed micro-scale irrigation equipment (key areas to include applicable monitored, provided functionality of equipment, environment and social safeguards hands-on support and including adequacy of water source, efficiency of micro irrigation ran farmer field schools equipment in terms of water conservation, etc.) as per guidelines • If more than 90% of the micro-irrigation equipment monitored: Maximum score 8 Score 2
• 70-89% monitored score 1
Less than 70% score 0 10 0 Routine oversight and b. Evidence that the LG has overseen technical training & support Not monitoring: The LG to the Approved Farmer to achieve servicing and maintenance applicable monitored, provided during the warranty period: Score 2 or else 0 hands-on support and ran farmer field schools as per guidelines
Maximum score 8
10 0 Routine oversight and c) Evidence that the LG has provided hands-on support to the LLG Not monitoring: The LG extension workers during the implementation of complementary applicable monitored, provided services within the previous FY as per guidelines score 2 or else 0 hands-on support and ran farmer field schools as per guidelines
Maximum score 8
10 0 Routine oversight and d) Evidence that the LG has established and run farmer field Not monitoring: The LG schools as per guidelines: Score 2 or else 0 applicable monitored, provided hands-on support and ran farmer field schools as per guidelines
Maximum score 8
11 0 Mobilization of farmers: a) Evidence that the LG has conducted activities to mobilize Not The LG has conducted farmers as per guidelines: Score 2 or else 0 applicable activities to mobilize farmers to participate in irrigation and irrigated agriculture.
Maximum score 4
11 0 Mobilization of farmers: b) Evidence that the District has trained staff and political leaders at Not The LG has conducted District and LLG levels: Score 2 or else 0 applicable activities to mobilize farmers to participate in irrigation and irrigated agriculture.
Maximum score 4
Investment Management 12 0 Planning and budgeting a) Evidence that the LG has an updated register of micro-scale Not for investments: The LG irrigation equipment supplied to farmers in the previous FY as per applicable has selected farmers and the format: Score 2 or else 0 budgeted for micro-scale irrigation as per guidelines
Maximum score 8
12 0 Planning and budgeting b) Evidence that the LG keeps an up-to-date database of Not for investments: The LG applications at the time of the assessment: Score 2 or else 0 applicable has selected farmers and budgeted for micro-scale irrigation as per guidelines
Maximum score 8
12 0 Planning and budgeting c) Evidence that the District has carried out farm visits to farmers Not for investments: The LG that submitted complete Expressions of Interest (EOI): Score 2 or applicable has selected farmers and else 0 budgeted for micro-scale irrigation as per guidelines
Maximum score 8
12 0 Planning and budgeting d) For DDEG financed projects: Not for investments: The LG applicable has selected farmers and Evidence that the LG District Agricultural Engineer (as Secretariat) budgeted for micro-scale publicized the eligible farmers that they have been approved by irrigation as per posting on the District and LLG noticeboards: Score 2 or else 0 guidelines
Maximum score 8
13 0 Procurement, contract a) Evidence that the micro-scale irrigation systems were Not management/execution: incorporated in the LG approved procurement plan for the current applicable The LG procured and FY: Score 1 or else score 0. managed micro-scale irrigation contracts as per guidelines
Maximum score 18 13 0 Procurement, contract b) Evidence that the LG requested for quotation from irrigation Not management/execution: equipment suppliers pre-qualified by the Ministry of Agriculture, applicable The LG procured and Animal Industry and Fisheries (MAAIF): Score 2 or else 0 managed micro-scale irrigation contracts as per guidelines
Maximum score 18
13 0 Procurement, contract c) Evidence that the LG concluded the selection of the irrigation Not management/execution: equipment supplier based on the set criteria: Score 2 or else 0 applicable The LG procured and managed micro-scale irrigation contracts as per guidelines
Maximum score 18
13 0 Procurement, contract d) Evidence that the micro-scale irrigation systems was approved Not management/execution: by the Contracts Committee: Score 1 or else 0 applicable The LG procured and managed micro-scale irrigation contracts as per guidelines
Maximum score 18
13 0 Procurement, contract e. Evidence that the LG signed the contract with the lowest priced Not management/execution: technically responsive irrigation equipment supplier for the farmer applicable The LG procured and with a farmer as a witness before commencement of installation managed micro-scale score 2 or else 0 irrigation contracts as per guidelines
Maximum score 18
13 0 Procurement, contract f)Evidence that the micro-scale irrigation equipment installed is in Not management/execution: line with the design output sheet (generated by IrriTrack App): applicable The LG procured and Score 2 or else 0 managed micro-scale irrigation contracts as per guidelines
Maximum score 18 13 0 Procurement, contract g) Evidence that the LG have conducted regular technical Not management/execution: supervision of micro-scale irrigation projects by the relevant applicable The LG procured and technical officers (District Agricultural Engineer or Contracted staff): managed micro-scale Score 2 or else 0 irrigation contracts as per guidelines
Maximum score 18
13 0 Procurement, contract h) Evidence that the LG has overseen the irrigation equipment Not management/execution: supplier during: applicable The LG procured and managed micro-scale i. Testing the functionality of the installed equipment: Score 1 or irrigation contracts as per else 0 guidelines
Maximum score 18
13 0 Procurement, contract ii. Hand-over of the equipment to the Approved Farmer (delivery Not management/execution: note by the supplies and goods received note by the approved applicable The LG procured and farmer): Score 1 or 0 managed micro-scale irrigation contracts as per guidelines
Maximum score 18
13 0 Procurement, contract i) Evidence that the Local Government has made payment of the Not management/execution: supplier within specified timeframes subject to the presence of the applicable The LG procured and Approved farmer’s signed acceptance form: Score 2 or else 0 managed micro-scale irrigation contracts as per guidelines
Maximum score 18
13 0 Procurement, contract j) Evidence that the LG has a complete procurement file for each Not management/execution: contract and with all records required by the PPDA Law: Score 2 or applicable The LG procured and else 0 managed micro-scale irrigation contracts as per guidelines
Maximum score 18
Environment and Social Safeguards 14 0 Grievance redress: The a) Evidence that the Local Government has displayed details of the Not LG has established a nature and avenues to address grievance prominently in multiple applicable mechanism of public areas: Score 2 or else 0 addressing micro-scale irrigation grievances in line with the LG grievance redress framework
Maximum score 6
14 0 Grievance redress: The b) Micro-scale irrigation grievances have been: Not LG has established a applicable mechanism of i). Recorded score 1 or else 0 addressing micro-scale ii). Investigated score 1 or else 0 irrigation grievances in line with the LG iii). Responded to score 1 or else 0 grievance redress framework iv). Reported on in line with LG grievance redress framework score 1 or else 0 Maximum score 6
14 0 Grievance redress: The b) Micro-scale irrigation grievances have been: Not LG has established a applicable mechanism of ii. Investigated score 1 or else 0 addressing micro-scale iii. Responded to score 1 or else 0 irrigation grievances in line with the LG iv. Reported on in line with LG grievance redress framework score grievance redress 1 or else 0 framework
Maximum score 6
14 0 Grievance redress: The b) Micro-scale irrigation grievances have been: Not LG has established a applicable mechanism of iii. Responded to score 1 or else 0 addressing micro-scale iv. Reported on in line with LG grievance redress framework score irrigation grievances in 1 or else 0 line with the LG grievance redress framework
Maximum score 6 14 0 Grievance redress: The b) Micro-scale irrigation grievances have been: Not LG has established a applicable mechanism of iv. Reported on in line with LG grievance redress framework score addressing micro-scale 1 or else 0 irrigation grievances in line with the LG grievance redress framework
Maximum score 6
Environment and Social Requirements 15 0 Safeguards in the a) Evidence that LGs have disseminated Micro- irrigation Not delivery of investments guidelines to provide for proper siting, land access (without applicable encumbrance), proper use of agrochemicals and safe disposal of Maximum score 6 chemical waste containers etc.
score 2 or else 0
15 0 Safeguards in the b) Evidence that Environmental, Social and Climate Change Not delivery of investments screening have been carried out and where required, ESMPs applicable developed, prior to installation of irrigation equipment. Maximum score 6 i. Costed ESMP were incorporated into designs, BoQs, bidding and contractual documents score 1 or else 0
15 0 Safeguards in the ii. Monitoring of irrigation impacts e.g. adequacy of water source Not delivery of investments (quality & quantity), efficiency of system in terms of water applicable conservation, use of agro-chemicals & management of resultant Maximum score 6 chemical waste containers score 1 or else 0
15 0 Safeguards in the iii. E&S Certification forms are completed and signed by Not delivery of investments Environmental Officer prior to payments of contractor applicable invoices/certificates at interim and final stages of projects score 1 or Maximum score 6 else 0
15 0 Safeguards in the iv. E&S Certification forms are completed and signed by CDO prior Not delivery of investments to payments of contractor invoices/certificates at interim and final applicable stages of projects score 1 or else 0 Maximum score 6
513 Micro-scale irrigation minimum conditions Kabarole District
Compliance No. Summary of requirements Definition of compliance Score justification Human Resource Management and Development 1 0 Evidence that the LG has recruited or requested for If the LG has recruited the Not secondment of staff for all critical positions in the District Senior Agriculture Engineer applicable Production Office responsible for micro-scale irrigation score 70 or else 0.
Maximum score is 70
Environment and Social Requirements 2 0 Evidence that the LG has carried out Environmental, Social If the LG: Not and Climate Change screening have been carried out for applicable potential investments and where required costed ESMPs a. Carried out Environmental, developed. Social and Climate Change screening, score 15 or else 0. Maximum score is 30
2 0 Evidence that the LG has carried out Environmental, Social b. Carried out Social Impact Not and Climate Change screening have been carried out for Assessments (ESIAs) where applicable potential investments and where required costed ESMPs required, score 15 or else 0. developed.
Maximum score is 30
513 Water & environment minimum conditions Kabarole District
Definition of Compliance No. Summary of requirements Score compliance justification Human Resource Management and Development 1 15 Evidence that the LG has recruited or formally requested for If the LG has recruited: Basudde Bruno was secondment of staff for all critical positions. appointed on a. 1 Civil Engineer promotion on (Water), score 15 or 12/April/2018 by letter else 0. Ref. CR/156/5 as was directed by minute no. 31/2018 from Assistant water officer to Civil Engineer.
1 The position was 0 Evidence that the LG has recruited or formally requested for b. 1 Assistant Water vacant secondment of staff for all critical positions. Officer for mobilization, score 10 or else 0.
1 10 Evidence that the LG has recruited or formally requested for c. 1 Borehole Mugenyi Manyiharo secondment of staff for all critical positions. Maintenance Joshua was offered Technician/Assistant appointment on Engineering Officer, probation for 6 months score 10 or else 0. as Assistant Engineering officer by letter CR/156/5 of 13/April/2018 as was directed by minute no 33/2018.
Mugenyi Manyiharo Joshua was confirmed in service on 17th June, 2019 vide letter Ref. CR/D/12219
1 15 Evidence that the LG has recruited or formally requested for d. 1 Natural Resources Ruyonga Godfrey secondment of staff for all critical positions. Officer , score 15 or Miya was offered else 0. accelerated promotion from the post of senior Environment to District Natural Resources officer on 20/May/2015 under minute no. 13/2015. 1 10 Evidence that the LG has recruited or formally requested for e. 1 Environment Kanyiginya Eunice secondment of staff for all critical positions. Officer, score 10 or else was offered 0. appointment on probation for 6months as Environment Officer on 13/4/2018 as was directed by DSC minute no.39/2018.
Kanyiginya Eunice was confirmed in service on 24th April, 2019 vide letter Ref. CR/159/1
1 10 Evidence that the LG has recruited or formally requested for f. Forestry Officer, score Muhairwe Timothy secondment of staff for all critical positions. 10 or else 0. was appointed by letter Ref. CR/156/5 on 11/01/2012 as was directed by DSC minute number 255/2011
Environment and Social Requirements 2 10 Evidence that the LG has carried out Environmental. Social If the LG: There was evidence and Climate Change screening/Environment and Social Environmental and Impact Assessment (ESIAs) (including child protection a. Carried out Social screening was plans) where applicable, and abstraction permits have Environmental, Social carried out for water been issued to contractors by the Directorate of Water and Climate Change projects and forms Resources Management (DWRM) prior to commencement screening/Environment, signed by of all civil works on all water sector projects score 10 or else 0. Environment officer CDO;
• Extension of piped water from Kyabwire to Kazigobe – Mukyeya Bukuuku Sub County dated 20th January, 2020.
• Extension of piped water to Nyabuswa – Baranga – Kyakijura – Burungu in Mugusu Sub County dated 27th September, 2019.
• Extension of piped water to Masongola in Kabende sub county parish dated 10th February, 2020.
• Extension of piped water to Nyakaina – Njenga in Karambi Sub County dated 8th May, 2020.
• Extension of piped water from Kyantambara to Isunga parish in Kasenda Sub County dated 5th December, 2019. 2 10 Evidence that the LG has carried out Environmental. Social b. Carried out Social There was evidence of and Climate Change screening/Environment and Social Impact Assessments ESIAs reports were Impact Assessment (ESIAs) (including child protection (ESIAs) , score 10 or signed by the plans) where applicable, and abstraction permits have else 0. Environment officer been issued to contractors by the Directorate of Water and CDO for example; Resources Management (DWRM) prior to commencement of all civil works on all water sector projects • Extension of piped water from Kyabwire to Kazigobe – Mukyeya report was dated 20th January, 2020.
• Extension of piped water from Kyantambara to Isunga parish report was dated 5th December, 2019.
• Extension of piped water to Nyakaina – Njenga report was dated 8th May, 2020.
2 10 Evidence that the LG has carried out Environmental. Social c. Ensured that The projects did not and Climate Change screening/Environment and Social contractors got call for abstraction Impact Assessment (ESIAs) (including child protection abstraction permits permits since they plans) where applicable, and abstraction permits have issued by DWRM, were for mega and big been issued to contractors by the Directorate of Water score 10 or else 0. projects which were Resources Management (DWRM) prior to commencement not available at the of all civil works on all water sector projects district.
513 Health minimum conditions Kabarole District
No. Summary of requirements Definition of compliance Compliance justification Score Human Resource Management and Development 1 10 Evidence that the District has If the LG has substantively Dr. Mugahi Richard was offered substantively recruited or formally recruited or formally appointment on accelerated promotion requested for secondment of staff for all requested for secondment to DHO on 8/june/2020 as was critical positions. of: directed by District Service Commission ( DSC) under minute No. Applicable to Districts only. a. District Health Officer, 65/2020 score 10 or else 0. Maximum score is 70
1 10 Evidence that the District has b. Assistant District Health Tukahirwa Anna was offered substantively recruited or formally Officer Maternal, Child appointment on accelerated promotion requested for secondment of staff for all Health and Nursing, score to Assistant District Health officer critical positions. 10 or else 0 (maternal child) on 8th June, 2020 as was directed by District Service Applicable to Districts only. Commission ( DSC) minute No. 66/2020 Maximum score is 70
1 0 Evidence that the District has c. Assistant District Health The position was Vacant. The position substantively recruited or formally Officer Environmental had been advertised and didn’t attract requested for secondment of staff for all Health, score 10 or else 0. applicants critical positions.
Applicable to Districts only.
Maximum score is 70
1 0 Evidence that the District has d. Principal Health The position was not provided for in substantively recruited or formally Inspector (Senior the LG approved Staff structure and requested for secondment of staff for all Environment Officer) , score there it was not applicable to be critical positions. 10 or else 0. assessed.
Applicable to Districts only.
Maximum score is 70 1 10 Evidence that the District has e. Senior Health Educator, Kemigabo Catherine was appointed substantively recruited or formally score 10 or else 0. Senior Health Educator on requested for secondment of staff for all 28/06/2018 as was directed by DSC critical positions. minute no. 75/2018.
Applicable to Districts only.
Maximum score is 70
1 10 Evidence that the District has f. Biostatistician, score 10 Byaruhanga Christopher was substantively recruited or formally or 0. appointed as the LG Biostatistician requested for secondment of staff for all under DSC minute no. 34/2015 on critical positions. 5/05/2015.
Applicable to Districts only.
Maximum score is 70
1 10 Evidence that the District has g. District Cold Chain Rugumayo Edward was appointed substantively recruited or formally Technician, score 10 or District Cold Chain Technician under requested for secondment of staff for all else 0. minute no. 28/2009 on critical positions.
Applicable to Districts only.
Maximum score is 70
1 Evidence that the Municipality has in h. If the MC has in place or place or formally requested for formally requested for secondment of staff for all critical secondment of Medical positions. Officer of Health Services /Principal Medical Officer, Applicable to MCs only. score 30 or else 0. Maximum score is 70
1 Evidence that the Municipality has in i. If the MC has in place or place or formally requested for formally requested for secondment of staff for all critical secondment of Principal positions. Health Inspector, score 20 or else 0. Applicable to MCs only.
Maximum score is 70 1 Evidence that the Municipality has in j. If the MC has in place or place or formally requested for formally requested for secondment of staff for all critical secondment of Health positions. Educator, score 20 or else 0. Applicable to MCs only.
Maximum score is 70
Environment and Social Requirements 2 15 Evidence that prior to commencement If the LG carried out: There was evidence of Environmental of all civil works for all Health sector and social screening forms signed by projects, the LG has carried out: a. Environmental, Social the Environment officer and CDO for Environmental, Social and Climate and Climate Change all civil works. Change screening/Environment Social screening/Environment, Impact Assessments (ESIAs) score 15 or else 0. For example, the upgrading of Nyakitokoli HC II to HC III in Maximum score is 30 Karangura sub county had a screening form dated 27th February, 2019 the project was in phases
2 15 Evidence that prior to commencement b. Social Impact There was evidence of ESIAs report of all civil works for all Health sector Assessments (ESIAs) , being signed by the Environment projects, the LG has carried out: score 15 or else 0. officer and CDO for the project that Environmental, Social and Climate was screened and qualified for ESIA Change screening/Environment Social for on 27th February, 2019 for Impact Assessments (ESIAs) upgrading of Nyakitokoli HC II to HC III. Maximum score is 30
513 Education minimum conditions Kabarole District
Definition of No. Summary of requirements Compliance justification Score compliance Human Resource Management and Development 1 30 Evidence that the LG has substantively If the LG has Rwakaikara Patrick was appointed recruited or formally requested for substantively recruited on 5th August, 2011 by letter Ref. secondment of staff for all critical positions in or formally requested CR/156/5 as was directed by DSC the District/Municipal Education Office for secondment of: Min. No. 168/2011. namely: a) District Education The maximum score is 70 Officer/ Principal Education Officer, score 30 or else 0.
1 40 Evidence that the LG has substantively If the LG has • Rujumba Joseph the DIS was recruited or formally requested for substantively recruited appointed on on transfer of service secondment of staff for all critical positions in or formally requested from MoES on 18th March, 2010 by the District/Municipal Education Office for secondment of: letter Ref. CR/156/5 as was directed namely: by DSC Min. No. 35/2010. b) All District/Municipal The maximum score is 70 Inspector of Schools, • Mutembuzi William the Inspector of score 40 or else 0. Schools was appointed on 12th April, 2018 as was directed by DSC minute No. 48/2018.
Environment and Social Requirements 2 15 Evidence that prior to commencement of all If the LG carried out: There was evidence of civil works for all Education sector projects Environmental and social screening the LG has carried out: Environmental, a. Environmental, forms signed by Environment officer Social and Climate Change Social and Climate and the CDO for the projects for screening/Environment Social Impact Change instance; Assessments (ESIAs) screening/Environment, score 15 or else 0. • Construction of a two-classroom block at St. Kizito primary school in Ruteete Sub County was seen dated The Maximum score is 30 23rd September, 2019.
• Construction of a two-classroom block at Kibyo primary school in Karangura Sub County was seen dated 2nd October, 2019.
• Construction of a two-classroom block at Kyaitamba primary school in Kijura Town council was seen dated 28th November, 2020.
• Construction of a library at Noble Mayombo Memorial seed school in Kijura Town council was seen dated 28th November, 2020.
2 15 Evidence that prior to commencement of all If the LG carried out: There was evidence Environment civil works for all Education sector projects and social impact assessment the LG has carried out: Environmental, b. Social Impact reports were carried out for the Social and Climate Change Assessments (ESIAs) , projects for example; screening/Environment Social Impact score 15 or else 0. Assessments (ESIAs) • Construction of a two-classroom block at St. Kizito primary school in Ruteete sub county had a report dated 24th September, 2019 signed The Maximum score is 30 the Eunice the environment officer and Christopher the DCDO.
• Construction of a library block at Noble Mayombo Memorial seed school in Kijura Town council had a report dated 2nd December, 2020 signed by the Environment officer and DCDO.
• Construction of two classroom block at Kibyo primary school in Karangura Sub County had a report dated 4th October, 2019 signed by the environment officer and DCDO.
• Construction of a two-classroom block in Kyaitamba primary school in Kijura Town council had a report dated 2nd December, 20219.
513 Crosscutting minimum conditions Kabarole District
Definition of No. Summary of requirements Compliance justification Score compliance Human Resource Management and Development 1 3 Evidence that the LG has recruited or a. Chief Finance Nkojo Robert the CFO was recruited formally requested for secondment of staff Officer/Principal by Kabarole district LG on 14th for all critical positions in the Finance Officer, score February, 2007 as was directed by District/Municipal Council departments. 3 or else 0 DSC Min. No. 07/2007
Maximum score is 37.
1 3 Evidence that the LG has recruited or b. District Patrick Samuel Bashabomwe was formally requested for secondment of staff Planner/Senior appointed on 8th June, 2020 as was for all critical positions in the Planner, score directed by DSC Min. No. 67/2020 District/Municipal Council departments. 3 or else 0 Maximum score is 37.
1 3 Evidence that the LG has recruited or c. District Wakatama Stephen the DE was formally requested for secondment of staff Engineer/Principal appointed on 7th June, 2006 as was for all critical positions in the Engineer, directed by DSC Min. No. 330/2006 District/Municipal Council departments. score 3 or else 0 Maximum score is 37.
1 3 Evidence that the LG has recruited or d. District Natural Ruyonga Godfrey Miya the DNRO was formally requested for secondment of staff Resources appointed on 20th May, 2015 as for all critical positions in the Officer/Senior directed by DSC 13/2015. District/Municipal Council departments. Environment Officer,
Maximum score is 37. score 3 or else 0
1 3 Evidence that the LG has recruited or e. District Production Abigaba Salvatory was appointed on formally requested for secondment of staff Officer/Senior 14th June, 2019 as was directed by for all critical positions in the Veterinary Officer, DSC Min. No. 104/2019 District/Municipal Council departments. score 3 or else 0 Maximum score is 37. 1 3 Evidence that the LG has recruited or f. District Community DCDO Monday Christopher was formally requested for secondment of staff Development Officer/ appointed on 16th April, 2020 as for all critical positions in the Principal CDO, directed by DSC Min. No. 53/2020 District/Municipal Council departments. score 3 or else 0 Maximum score is 37.
1 3 Evidence that the LG has recruited or g. District Commercial Musinguzi Patrick Danny was formally requested for secondment of staff Officer/Principal appointed on 16-April-2020 as for all critical positions in the Commercial Officer, directed by DSC Min. No. 52/2020. District/Municipal Council departments. score 3 or else 0 Maximum score is 37.
1 2 Evidence that the LG has recruited or other critical staff Kabanyaka Christine was appointed formally requested for secondment of staff on 11th May, 2017 as directed by DSC for all critical positions in the Min. No. 48/2017 District/Municipal Council departments. h (i). A Senior Procurement Officer Maximum score is 37. (Municipal: Procurement Officer)
score 2 or else 0.
1 2 Evidence that the LG has recruited or h(ii). Procurement Byaruhanga Robert was offered formally requested for secondment of staff Officer (Municipal appointment on transfer of service from for all critical positions in the Assistant Procurement Fort Portal Municipal Council to District/Municipal Council departments. Officer), Procurement officer on 4th January, 2019 via letter Ref. CR156/5 as was Maximum score is 37. score 2 or else 0 directed by DSC Min. No. 164/2018
1 2 Evidence that the LG has recruited or i. Principal Human Kamuhenda Gideon was appointed on formally requested for secondment of staff Resource Officer, 17th November, 2010 as was directed for all critical positions in the by DSC Min. No. 170/2010 District/Municipal Council departments. score 2 or else 0
Maximum score is 37.
1 0 Evidence that the LG has recruited or j. A Senior Position was vacant formally requested for secondment of staff Environment Officer, for all critical positions in the District/Municipal Council departments. score 2 or else 0
Maximum score is 37. 1 2 Evidence that the LG has recruited or k. Senior Land Alinda Peter was appointed on 29th formally requested for secondment of staff Management Officer, May, 2013 as was directed by DSC for all critical positions in the score 2 or else 0 Min. No. 86/2013 District/Municipal Council departments.
Maximum score is 37.
1 2 Evidence that the LG has recruited or l. A Senior Accountant, Kalinzi Brian a Senior Finance Officer formally requested for secondment of staff was on 5th October, 2005 retained in for all critical positions in the score 2 or else 0 service. This was according to the District/Municipal Council departments. approved and costed structure Arc/135/306 on 22nd September, 2017 Maximum score is 37. which post was equivalent to Senior Accountant in Kabarole DLG. Kalinzi Brian was appointed as Senior Finance Officer on 4th February, 2003 as was directed by DSC Min. No 05/2003
1 2 Evidence that the LG has recruited or m. Principal Internal Ndibalema Rwabuhoro Charles was formally requested for secondment of staff Auditor for Districts and offered appointment on transfer of for all critical positions in the Senior Internal Auditor service from Kyenjojo DLG to District/Municipal Council departments. for MCs, Kabarole on promotion as District Internal Auditor on 4/10/2006 as was Maximum score is 37. score 2 or else 0 directed by DSC Min. No. 338/2006
1 2 Evidence that the LG has recruited or n. Principal Human Mwirumubi Elizabeth was appointed formally requested for secondment of staff Resource Officer on 24/05/2017 as directed by DSC for all critical positions in the (Secretary DSC), score minute No. 67/2017 District/Municipal Council departments. 2 or else 0
Maximum score is 37. 2 5 Evidence that the LG has recruited or If LG has recruited or There was evidence that Senior formally requested for secondment of staff requested for Assistant secretaries were appointed for all essential positions in every LLG secondment of: as indicated below;
Maximum score is 15 a. Senior Assistant • Kato Saad Basamba, SAS Bukuku Secretaries in all S/c CR/D/11379 was appointed on 7th LLGS, July, 2006 as was directed by DSC Min. No. 322/2006. score 5 or else 0 • Kugonza Agnes CR/156/5, the SAS Mugusu Sub county as appointed on 28th June, 2018 as directed by DSC Min. No. 07/2018.
• Mbabazi Jacinta CR/156/5, SAS Kabenda Sub county was appointed on 13th June, 2018 as was directed by DSC minute No. 43/2018
• Mugarra Marvin was appointed on 13/7/2020 as directed by DSC minute no. 95/2020 as SAS in Kasende Subcounty.
• Kajumba Lilian T CR/D/1138 the SAS Busoro Sub county was appointed on 29th May, 2013 as was directed by DSC minute No. 90/2013.
• Katima Joselyn CR/156/5 the SAS Rutete was appointed on 28th April, 2016 as was directed by DSC minute No. 63/2016.
• Kisembo Micheal on 28th April 2006 as was directed Min 63/2016 as SAS on probation for 6 months. He was confirmed in service on 29th November, 2006 vide letter Ref. CR/156/2 2 5 Evidence that the LG has recruited or If LG has recruited or Kabarole DLG had recruited the formally requested for secondment of staff requested for following CDOs; for all essential positions in every LLG secondment of: • Kanyunyuzi Stella CR/D/11018 was Maximum score is 15 b. A Community appointed on 2nd April 2011 by DSC Development Officer or Min. No. 4/2011 in Karangi subcounty Senior CDO in case of Town Councils, in all • Mutegeki Kenneth CR/156/5 was LLGS appointed on 6th March, 2020 as directed by DSC 27/2020. score 5 or else 0. • Mirembe Cliff Richard CR/156/5 CDO Harugomgo S/c was appointed on 24/06/2013 as directed by DSC Min. No. 101/2013.
• Tusabe Betty CR/156/5 was appointed on 24/06/2013 as directed by DSC Min. No. 101/2013 and was CDO Hakibaale sub county during assessment.
• Tusiime Daniel CR/156/5 was appointed on 28/03/2019 under minute no. 36(b) 2019 and duty station during was subcounty.
• Kajumba Maureen CR/156/5 was appointed on 10th October, 2015 under DSC minute no. 153/2015.
• Kabarangira Immaculate CR/156/5 was appointed on 10th September, 2015 under DSC minute no. 153/2015. 2 5 Evidence that the LG has recruited or If LG has recruited or There was evidence that Senior formally requested for secondment of staff requested for Accounts Assistants in all LLGs were for all essential positions in every LLG secondment of: recruited as follows;
Maximum score is 15 c. A Senior Accounts 1. Bonabaana Hilda CR/D/10288 was Assistant or an appointed on 26/10/2005 under DSC Accounts Assistant in Min. No. 118/2005 and duty station all LLGS, was Karambi subcounty.
score 5 or else 0. 2. Ruhweza Patrick, CR/156/5 was appointed on 02/11/2011 under DSC minute no. 240/2011 and duty station was Kiko town council.
3. Tusiime Laurence CR/D/12018 was appointed under minute no. 48/2020 on 16/4/2020
4. Senkumba James was appointed on 16th June, 2017 as directed by DSC Min. No 38/2017 (h)
5. Kirungi Lydia was appointed on 16th June, 2017 as directed by DSC Min. No. 38/2017 (g)
6. Alitwamu Thomas was appointed on 16th June, 2017 as directed by DSC Min. No 38/2017 (e)
7. Kirungi Robinah was appointed on 16th June, 2017 as directed by DSC Min. No 38/2017 (c)
8. Nyakahuma Albert was appointed on 16th June, 2017 as directed by DSC Min. No 38/2017 (a)
9. Twongirwe Cossy was appointed on 16th June, 2017 as directed by DSC Min. No 38/2017 (d)
Environment and Social Requirements 3 2 Evidence that the LG has released all funds If the LG has released • Budget UGX 274,983,923 budget. allocated for the implementation of 100% of funds environmental and social safeguards in the allocated in the • Warrants by June 30th 2020 UGX previous FY. previous FY to: 210,774,379 and
Maximum score is 4 a. Natural Resources • Actual received was 210,769,491 department, from the Statement of Appropriation Account and all was spent score 2 or else 0 3 2 Evidence that the LG has released all funds If the LG has released • Budget UGX 595,389,363 allocated for the implementation of 100% of funds environmental and social safeguards in the allocated in the • Warrant UGX 506,786,301 previous FY. previous FY to: • Actual receipt UGX 506,786,301 and Maximum score is 4 b. Community Based all was spent Services department.
score 2 or else 0.
4 4 Evidence that the LG has carried out a. If the LG has carried There was evidence Environment and Environmental, Social and Climate Change out Environmental, social screening was carried out for screening/Environment and Social Impact Social and Climate the DDEG projects that required it Assessments (ESIAs) and developed Change screening, signed by the Environment officer and costed Environment and Social CDO. Management Plans (ESMPs) (including score 4 or else 0 child protection plans) where applicable, Out of the seven projects that were prior to commencement of all civil works. implemented only two required screening for example; Maximum score is 12 • Completion of Harugongo Headquarters in Harugongo Sub County dated 12th December, 2019 signed by the Environment officer and CDO.
• Construction of Kabende Sub County dated 10th December, 2019 signed by the Environment officer and CDO.
4 4 Evidence that the LG has carried out b. If the LG has carried There was evidence Environment and Environmental, Social and Climate Change out Environment and social impact assessment was carried screening/Environment and Social Impact Social Impact out for the screened projects for Assessments (ESIAs) and developed Assessments (ESIAs) example; costed Environment and Social prior to commencement Management Plans (ESMPs) (including of all civil works for all • In a report dated 12th December, child protection plans) where applicable, projects implemented 2019 was for the Completion of prior to commencement of all civil works. using the Discretionary Harugongo Headquarters in Development Harugongo Sub County signed by the Maximum score is 12 Equalization Grant Environment officer and CDO. (DDEG), • In a report dated 10th December, score 4 or 0 2019 was for the Construction of Kabende sub county signed by the Environment officer and CDO. 4 4 Evidence that the LG has carried out c. If the LG has a There was evidence the LG had Environmental, Social and Climate Change Costed ESMPs for all costed ESMPs for all the projects at screening/Environment and Social Impact projects implemented UGX 2,770,000. Assessments (ESIAs) and developed using the Discretionary costed Environment and Social Development Management Plans (ESMPs) (including Equalization Grant child protection plans) where applicable, (DDEG);; prior to commencement of all civil works. score 4 or 0 Maximum score is 12
Financial management and reporting 5 0 Evidence that the LG does not have an If a LG has a clean Awaits for the audit opinion from OAG adverse or disclaimer audit opinion for the audit opinion, score 10; on the Financial Statements for FY previous FY. 2019/2020 due by end of December, If a LG has a qualified 2020 Maximum score is 10 audit opinion, score 5
If a LG has an adverse or disclaimer audit opinion for the previous FY, score 0
6 10 Evidence that the LG has provided If the LG has provided The LG provided information to the information to the PS/ST on the status of information to the PS/ST on the status of implementation implementation of Internal Auditor General PS/ST on the status of of Internal Auditor General’s findings and Auditor General findings for the implementation of for financial year 2018/2019 on 25th previous financial year by end of February Internal Auditor November, 2019. (PFMA s. 11 2g). This statement includes General and Auditor issues, recommendations, and actions General findings for the Likewise, the District provided against all findings where the Internal previous financial year information to the PS/ST on the status Auditor and Auditor General recommended by end of February of implementation of Auditor General’s the Accounting Officer to act (PFM Act (PFMA s. 11 2g), findings for the same FY 2018/2019 on 2015). 17th February, 2020. score 10 or else 0. maximum score is 10 Since both submissions were made before end of February, 2020 as required by PFMA s.11 2g, the District was compliant.
7 4 Evidence that the LG has submitted an If the LG has submitted The District submitted its annual annual performance contract by August an annual performance performance contract for FY 31st of the current FY contract by August 31st 2020/2021 on 30th June, 2020 under of the current FY, ref. 213/1 to the MoFPED and was Maximum Score 4 acknowledged by the Office of the score 4 or else 0. Commissioner Budget on 7th July, 2020by stamping on a copy retained in the LG. The submission was within the acceptable time frame of before 31st August and for this reason it was compliant. 8 4 Evidence that the LG has submitted the If the LG has submitted The LG submitted online the Annual Annual Performance Report for the the Annual Performance Report for FY 2019/2020 previous FY on or before August 31, of the Performance Report for to MoFPED on 6th August, 2020. The current Financial Year the previous FY on or submission was made before 31st before August 31, of August since the District was maximum score 4 or else 0 the current Financial compliant with the time frame set in the Year, Manual.
score 4 or else 0.
9 4 Evidence that the LG has submitted If the LG has submitted The District LG submitted PBS all the Quarterly Budget Performance Reports Quarterly Budget four Quarterly Performance Reports for (QBPRs) for all the four quarters of the Performance Reports FY 2019/2020 as follows: 1st Quarter previous FY by August 31, of the current (QBPRs) for all the four on 16th December, 2019, 2nd Quarter Financial Year quarters of the previous on 31stst January, 2020, 3rd Quarter FY by August 31, of the on 29th April, 2020 and 4th Quarter on Maximum score is 4 current Financial Year, 6th August, 2020.
score 4 or else 0. Since all the submissions were made before 31st August, 2020, the District was compliant in this area.