City Commission 10/26/18

City Manager and City Attorney Reviews October 26, 2018

The Lakeland City Commission met in the City Commission Conference Room to conduct the annual review of the City Manager and City Attorney. Mayor Bill Mutz and Commissioners Bill Read, Justin Troller, Stephanie Madden, Phillip Walker, and Scott Franklin were present. City Manager Tony Delgado, Deputy City Manager Shawn Sherrouse, City Attorney Tim McCausland, Communications Director Kevin Cook, and Deputy City Clerk Debbie Cason were present along with the consultant Dr. Larry Ross.

Mayor Bill Mutz called the meeting to order at 8:30 a.m. and introduced Larry Ross.

City Attorney’s Review

Larry Ross started with the City Attorney. This was Tim McCausland’s 17th review as the city attorney.

Larry Ross had spent time briefing the new commissioners on the process. This review period reduced the opportunity for year to year comparisons, because it was the first year for four of them.

There were seven areas of performance. All seven areas showed improvements. In all seven areas of performance, he scored at or above 4.4. Most of the comments made were complimentary. Tim’s total average score was 4.57, up from prior years. This was his highest score in 17 years.

Larry Ross noted there was a mid-year informal review done last year. They did not do it this year, due to the new commissioners just taking office.

Commission Comments:

Commissioner Phillip Walker stated he had seen improvement over the years.

Commissioner Justin Troller liked the comment about succession planning. It may be time to expand the staff in the attorney's office. It may reduce outside legal fees.

Mayor Bill Mutz appreciated Tim. He had worked with many attorneys over the years. He highly applauded Tim’s expertise and the way he worked with the Commission.

Tim McCausland stated he was very proud and humbled to be the city attorney in his hometown. He took having 4 new commissioners very seriously. He took it to heart to educate them. He was proud to have the chance to guide them through choppy waters.

Larry Ross was open to any suggestions for improvements to the process.

2 CA & CM Review October 26, 2018

Commissioner Bill Read stated the comments from the other commissioners helped him to gain some insight on their different perspectives.

Commissioner Phillip Walker thought the midyear review was very beneficial.

Tony Delgado stated the midyear review had really helped him, especially if there were some course corrections needed.

City Manager's Review

This was Tony Delgado’s 3rd formal written review. In all seven areas of performance, Tony scored 4.4 or higher. Three quarters of his individual scores exceeded expectations. Two thirds of the commission comments were positive. Tony’s overall average score was 4.58. That was up slightly from the previous year.

Commission Comments:

Commissioner Justin Troller appreciated Tony’s leadership. He thought Tony and his staff did a fantastic job on constituent services. He would like to see a public records department dedicated to filling public records requests.

Commissioner Phillip Walker had seen a change in the overall atmosphere. He appreciated Tony’s efforts to include all stakeholders. He liked how Tony interacted with the employees, as well.

Commissioner Scott Franklin went through the Florida League of Cities training and learned of mistakes made with public records requests. He appreciated Commissioner Justin Troller’s comments regarding public records. He would like to see more one on ones.

Mayor Bill Mutz appreciated Tony and the trust that had been built. He thought Tony was a compassionate leader.

Tony Delgado was honored and humbled to be city manager. Three and a half years ago he was not sure if this job was for him. He was a tool for the Commission, as policy makers.

Commissioner Scott Franklin was curious about Commissioner Justin Troller's grading methodology.

Commissioner Justin Troller thought the scale was skewed. He thought it was expected performance. A 4 or 5 was hard to get.

Mayor Bill Mutz noted that we have a well-run city.

Larry Ross noted this was a formal communication process with your employee. 3 CA & CM Review October 26, 2018

Commissioner Stephanie Madden stated being a new commissioner, a lot of things were above her expectations. She thanked Tony and Tim for the trust and preparation they gave to the commission.

Tony Delgado asked the commission to consider his and Tim McCausland’s compensation at the next Commission meeting.

Commissioner Justin Troller and Commissioner Phillip Walker stated the salary adjustment should be retroactive to October 1, 2018. No one objected.

Commissioner Bill Read appreciated Shawn Sherrouse as well. He felt Tony made a good choice by promoting Shawn.

Tony Delgado informed the group that Don Selvage would be at the agenda study on Friday.

Tim McCausland explained that did not have to happen at a public meeting. He can be sworn in at any time before the Agenda Study Session.

The meeting adjourned at 9:27 a.m.

LAKELAND CITY COMMISSION

Agenda Study Session November 2, 2018

The Lakeland City Commission met for the Agenda Study Session in the City Commission Conference Room. Mayor Bill Mutz and Commissioners Bill Read, Stephanie Madden, Justin Troller, Scott Franklin, Phillip Walker, and Don Selvage were present. City Manager Tony Delgado, Economic & Community Development Director Nicole Travis, Finance Director Mike Brossart, City Attorney Tim McCausland, and City Clerk Kelly Koos were present.

Mayor Bill Mutz called the meeting to order at 8 a.m.

The Commission reviewed the Consent Agenda and added item VI-C-2, agreement with DLT Solutions, LLC.

Tony Delgado reviewed the City Manager’s agenda.

Karen Lukhaub reviewed the two insurance items.

Mayor Bill Mutz thanked Commissioner Don Selvage for filling in as an interim commissioner.

Tony Delgado offered a verbal report on the Floodplain Management Annual Progress Report. Cole Edwards gave the presentation, a copy of which is on file in the City’s Clerk’s Office. 934 homes in Lakeland had flood insurance. The consensus was to allow staff to file the necessary reports.

Tim McCausland and Tom Wodrich presented the ordinances for public hearings. • PO 18-054, 18-055, and 18-056 all related to Bonnet Springs Park. Other developments were being planned because of this upcoming park development. There were conditional uses permitted within each zoning category. So those type complimentary uses would be permitted. • PO 18-060 Lakeland Engineering Standards Manual

Palmer Davis explained the CRA Tax Increment Deal. This was a standard tax increment agreement for Wesley Beck’s project on the north side of Lake Mirror. Parking would be under the building. The property owner makes improvements to their property and the difference in tax revenue is deposited into the CRA trust fund. The property owner gets 50% back over five years.

City Attorney’s agenda – Ordinances for First Reading

PO18-061 conditional use for a private school at 1736 New Jersey Road. It was a relatively small school. Schools were common in residential areas. 2 Agenda Study & Workshops November 2-5, 2018

The Commission discussed: • Noise – Games and lighting • The car line for drop-off/pickup • Requiring the turn lane earlier in the project • The neighbors were concerned about traffic. • Conflicting start times for conflicting car pools of surrounding schools. • The cul-de-sac becoming a default turn around for parents.

Resolutions: • PR 18-083 Lots Cleaning and Clearing • PR 18-084 Calling for the special election to fill the District C Commissioner seat. The Commission discussed consolidating polling locations. It was important to get word out to the public about the change. The Commission unanimously supported the 12 polling locations. • PR18-085 Non-Utility ROW Use Policy and Fee Structure

Miscellaneous Reports • Legal Fees • DLT Solution LLC was added to the Consent Agenda. • Amendment to Interlocal for increases in the RP Funding Center Renovations. The increases were a result of increased construction costs.

Utility Committee Agenda • PO 18-062 made adjustments to the residential demand rate. There would be a presentation at the Utility Committee meeting. • Research America Inc. would conduct customer satisfaction surveys. • TEAMWORKnet, Inc. would perform construction management and engineering services at McIntosh Unit 3.

The Commission discussed the increased RP Funding Center construction costs.

The Commission discussed the City do something for the World Series Champions. Chris Sale and Steve Pearce were from Lakeland.

Commissioner Don Selvage reviewed the upcoming Veterans Week events.

The Agenda Study session adjourned at 9:31 a.m.

Policy Workshop

The Lakeland City Commission met for the Policy Workshop in the City Commission Conference Room. Mayor Bill Mutz and Commissioners Bill Read, Stephanie Madden, Justin Troller, Scott Franklin, Phillip Walker, and Don Selvage were present. City Manager Tony Delgado, Economic & Community Development Director Nicole Travis, 3 Agenda Study & Workshops November 2-5, 2018

Finance Director Mike Brossart, City Attorney Tim McCausland, and City Clerk Kelly Koos were present.

The purpose of the meeting was to discuss Red Light Camera surplus monies.

Mayor Bill Mutz called the meeting to order at 9:41 a.m.

Revenue Guarantee for Commercial Service

The consultant emphasized that the guarantee should not come from the City alone. Community partner support would bring potential airlines to the table more quickly.

The LEDC and the Chamber were in support of a revenue guarantee. The City’s funds would be matched. If the City reached farther than $1 Million, then the other partners will have to do less.

Consensus: Set aside $1 Million toward the Revenue Guarantee for Commercial Service.

Homelessness Initiative

The Mayor distributed his request for the project in writing. The new ask was $190,000.

The Commission discussed: • Starting a project with one-time funds that may need additional funds in the future. • The opportunity to make measurable differences without spending tax payer money. • Homelessness cannot be resolved through enforcement alone. Other cities have made measurable progress with similar programs. • The Homeless Coalition was behind this effort as well as the service providers. • Keeping tabs on who the program helped. • There was a group of citizens that were adamantly against city money for this program. Saving some of the money rather than spending it all. • The community was already bearing much of the expense without realizing.

Action: Commissioner Phillip Walker moved to use $190,000 of RLC Funds for the Homeless Initiative. Commissioner Justin Troller seconded and the motion carried 4-3.

Broadband

The Commission discussed removing this project from the funding list because the consultant would not finish their work until closer to the start of the new budget cycle.

Action: Commissioner Phillip Walker moved to include $50,000 for Broadband. Commissioner Justin Troller seconded and the motion carried unanimously.

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Special Election

Action: The Commission consensus was to include $130,000 for the January 15, 2019 Special Election.

Age Friendly/Cultural Center

There would be a presentation on this project on Monday, November 5, 2019.

Action: Commissioner Stephanie Madden moved to set aside $100,000 for Age Friendly/Cultural Center. Commissioner Phillip Walker seconded and the motion carried 5-2.

Confederate Monument

Mayor Bill Mutz distributed a written motion to use RLC funds to move the monument. The City should give those who have contributed an opportunity to get a refund. The Commission could get the statue moved by Jan 31 for a not to exceed price of $225,000. Staff anticipated being able to move the confederate monument for less than $225,000. The RLC funds kept them from using tax payer money.

The Commission discussed: • A potential donor of $10,000 with conditions. • Using RLC Funds may dampen donations. • The cities of Tampa and Orlando paid to relocate or remove their monuments. • Some citizens were concerned about being tied to moving the monument through their donation. • The lack of financial support was a good indication that the community did not support moving the monument. • This would set a precedence. If the private funds have been slow that might prove the majority of folks do not want to move the statue. It was important to have skin in the game from those who felt passionate about moving the statue. • Many people have given small amounts of money. • Most church participation has been from the northwest district. • The decision to move the monument to Veterans’ Park was a compromise. There were veterans and African Americans who do not want the statue in that park. • Neither side is exactly right or exactly wrong. • Security was included in the $225,000 as well as insurance and repair.

Action: The motion was to move the confederate monument with RLC Funds up to $225,000 less the private donations. The motion carried 4-3 with Commissioners Franklin, Read, and Madden voting nay.

The workshop adjourned at 11:30 a.m.

5 Agenda Study & Workshops November 2-5, 2018

Age Friendly Lakeland & Rath Center Initiative Update November 5, 2018

The Lakeland City Commission met for the workshop in the City Commission Conference Room. Mayor Bill Mutz and Commissioners Bill Read, Stephanie Madden, Justin Troller, Scott Franklin, Phillip Walker, and Don Selvage were present. Cindy Sternlicht, Ellen Simms, Jane Hammond, Barbara Cage, Liz Craven, Jeanne Hebert, Laura Rodriguez, Craig Collins, Gail Bagley, Angie Ellison, Teresa Martinez, and Cory Skeates were present. City Manager Tony Delgado, Economic & Community Development Director Nicole Travis, Parks & Recreation Director Bob Donahay, Assistant City Attorney Palmer Davis and City Clerk Kelly Koos were present along with the media.

Commissioner Phillip Walker called the meeting to order at 11:32 a.m.

Liz Craven presented. The issue brought a lot of people together who have not worked together before. Their vision was to collaboratively create a space that promotes active community engagement for citizens of ALL walks of life regardless of age, ethnicity or economic status.

Dr. Sallie Brisbane-Stone: There are people providing resources but the community is having a hard time finding them. It was common for organizations to work in silos. Bringing these organizations together creates opportunity. Lakeland needed a cultural enrichment center because our futures are tied together. Culture is more complex than just race. Our Lakeland written by Yvonne M. McShay, M.S. There is a place at the table for everyone. Today the Commission will be of the mind that the community can do better together.

Liz Craven: What is Age Friendly Lakeland (AFL)? An age friendly city allows older people to stay healthy and active and provides additional support when needed. Opening the door to intergenerational engagement. They were working to connect people to the services that are already available in the community. AFL is a committee of Lakeland Vision.

Craig Collins Wrapping It Up

The Nation today is polarized. To make significant change, it will have to begin at the local level. The tapestry of community is woven thru a diversity of elements. The strength of community is how those elements coordinate resources. The solution is found in seeking a location that would allow for a myriad of demographics to come together naturally. We all have biases that we are not even aware of. They needed a location where people come together naturally.

Collaboration - April 2019

6 Agenda Study & Workshops November 2-5, 2018

The Committee on Social and Communal Benefit commit a partner from higher education, partners from the community (lead gifts), and a Vision (programing). The Vision would provide needed requirements.

The Committee asked that the Commission find favor with the proposal and initiate a feasibility Study to determine the viability of a location with preliminary analysis and suitability for development. They thought they needed 5,000 sq. ft. They were considering 3 spaces; Lake Mirror Center (add on space), Sears Town Complex, and the three acres on the north west side of the RP Funding Center to build a new facility (preferred).

Success in Exile by Teresa Martinez

The group discussed: • This had to be a strong P3 initiative. • The cost of the feasibility study. That depended upon the City and if staff could do it in-house. • The Committee would look at securing financial partners and would have program details. • Seniors could provide docents and volunteers for the cultural center. • The Chamber needed the entrepreneur center. Combining the 3 could help mitigate costs. • Staff could work on this and there may be other sites to consider. • Age Friendly Lakeland, The Cultural Center, and the Chamber’s Entrepreneur Center would be more near 20,000 sq. ft. 5,000 sq. ft. would be for the Seniors/Cultural Center. • This was a natural collaboration between seniors and the cultural center. Seniors brought a lot to the community that is largely ignored. There was a natural fit for all three. • The feasibility study would say if the three organizations together was feasible. • AFL's mission on the ground was not to take over programs already in place. They wanted to serve as a facilitator. They would schedule Silver Sneakers and Dave Ramsey classes etc. • The three organizations together would save by building only once. They would share collaborative space.

Action: Commissioner Stephanie Madden moved to do the feasibility study. Mayor Bill Mutz seconded and the motion carried unanimously.

The workshop adjourned at 12:32 p.m.

LAKELAND CITY COMMISSION

Regular Session November 5, 2018

The Lakeland City Commission met in Regular Session in the City Commission Chamber. Mayor Bill Mutz and Commissioners Bill Read, Justin Troller, Stephanie Madden, Phillip Walker, Don Selvage, and Scott Franklin were present. City Manager Tony Delgado, Assistant City Attorney Palmer Davis, Finance Director Mike Brossart, and City Clerk Kelly Koos were present.

CALL TO ORDER - 3:03 P.M.

PRESENTATIONS

New Innovations for Citizen Engagement (Terry Brigman, Director of Information Technology and Eric Vaughn, IT Sr. Project Manager)

Environmental Excellence Award for Se7en Wetlands (Scott D. Graf, President and Bruce Hasbrouck, Parliamentarian of Tampa Bay Association of Environmental Professionals)

2018 Healthy Weight Community Champion Award (Dr. Joy Jackson, Director of the Florida Department of Health in Polk County)

International Charter for Walking (Tom Wodrich, Chief Planner)

Beautification Awards (Connie Haynes) • Residential: 1122 Hallamwood Court – George Calhoun • Commercial: 1350 E. Main St. – Family Worship Center

PROCLAMATIONS

GIS Day – Geographic Information System Day President Angela Garcia Falconetti Inauguration Day The Salvation Army Red Kettle Kick Off Day

COMMITTEE REPORTS AND RELATED ITEMS - None

APPROVAL OF CONSENT AGENDA All items listed with an asterisk (*) were considered routine by the City Commission and were enacted by one motion following an opportunity for public comment. There was no separate discussion of these items unless a City Commissioner or Citizen so requested, in which event the item was removed from the consent agenda and considered in its normal sequence.

2 Regular Session November 5, 2018

Motion: Commissioner Justin Troller moved to approve the Consent Agenda. Commissioner Phillip Walker seconded.

Mayor Bill Mutz asked for comments from the Commission and the audience. There were no comments.

Action: Mayor Bill Mutz called for the vote and the motion carried unanimously.

APPROVAL OF MINUTES (with any amendments)

∗ City Commission Minutes 10/12/18 – 10/15/18 ∗ City Commission Minutes 10/26/18

EQUALIZATION HEARINGS

Recess/convene: The City Commission recessed the Regular Session and convened as the Equalization Board.

Palmer Davis explained the City Commission just recessed in their legislative capacity as the City Commission and convened as the Equalization Board. The City on occasion had to clean and clear lots or demolish buildings on private property. The City imposed a lien for that work. The Equalization Board decided if the liens imposed were appropriate and fair. Anyone present concerning these liens would have an opportunity to speak. He then presented the assessments to the Equalization Board.

Lots Cleaning and Clearing

Motion: Commissioner Phillip Walker moved to approve the assessments. Commissioner Don Selvage seconded.

Mayor Bill Mutz asked for comments from the Commission and the audience. There were no comments.

Action: Mayor Bill Mutz called for the vote and the motion carried unanimously.

Adjourn/reconvene: The Equalization Board adjourned and the City Commission reconvened in Regular Session.

PUBLIC HEARINGS

Ordinances (Second Reading)

Ordinance 5747; Proposed 18-054; Large Scale Amendment #LUL 18-001 to the Future Land Use Map to Change 163.43 Acres of Mixed Commercial Corridor 3 Regular Session November 5, 2018

(MCC), Business Park (BP) and Residential Medium (RM) to Recreation (R) on Land Generally Located South of Memorial Boulevard, North of George Jenkins Boulevard and West of Kathleen Road (1st Rdg. 10-01-18)

AN ORDINANCE RELATING TO LOCAL GOVERNMENT COMPREHENSIVE PLANNING; PROVIDING FOR LARGE SCALE AMENDMENT #LUL18-001 TO THE FUTURE LAND USE MAP OF THE CITY OF LAKELAND COMPREHENSIVE PLAN TO CHANGE 163.43 ACRES OF MIXED COMMERCIAL CORRIDOR (MCC), BUSINESS PARK (BP) AND RESIDENTIAL MEDIUM (RM) TO RECREATION (R) ON PROPERTY LOCATED SOUTH OF MEMORIAL BOULEVARD, NORTH OF GEORGE JENKINS BOULEVARD AND WEST OF KATHLEEN ROAD; PROVIDING AN EFFECTIVE DATE.

Palmer Davis read the short title.

Motion: Commissioner Phillip Walker moved to approve the ordinance. Commissioner Justin Troller seconded.

Mayor Bill Mutz asked for comments from the Commission and the audience. There were no comments.

Action: Upon roll call vote Commissioners Bill Read, Justin Troller, Stephanie Madden, Phillip Walker, Don Selvage, Scott Franklin, and Mayor Bill Mutz voted aye. Ayes – seven. Nays – zero. The motion carried unanimously.

Ordinance 5748; Proposed 18-055; Modifying Zoning Classification from RA-4 (Single-Family) and I-2 (Medium Industrial) to LD (Limited Development on 163.43 Acres Generally Located South of Memorial Boulevard, North of George Jenkins Boulevard and West of Kathleen Road (1st Rdg. 10-01-18)

AN ORDINANCE RELATING TO ZONING; PROVIDING FOR A CHANGE IN ZONING CLASSIFICATION FROM RA-4 (SINGLE-FAMILY) AND I-2 (MEDIUM INDUSTRIAL) TO LD (LIMITED DEVELOPMENT) ON 163.43 ACRES LOCATED SOUTH OF MEMORIAL BOULEVARD, NORTH OF GEORGE JENKINS BOULEVARD AND WEST OF KATHLEEN ROAD; PROVIDING CONDITIONS; FINDING CONFORMITY WITH THE COMPREHENSIVE PLAN; PROVIDING AN EFFECTIVE DATE.

Palmer Davis read the short title.

Motion: Commissioner Phillip Walker moved to approve the ordinance. Commissioner Scott Franklin seconded.

Mayor Bill Mutz asked for comments from the Commission and the audience. There were no comments.

4 Regular Session November 5, 2018

Action: Upon roll call vote Commissioners Scott Franklin, Don Selvage, Phillip Walker, Stephanie Madden, Justin Troller, Bill Read, and Mayor Bill Mutz voted aye. Ayes- seven. Nays-zero. The motion carried unanimously.

Ordinance 5749; Proposed 18-056; Approving a Conditional Use to Allow a Regional Park on 163.43 Acres Generally Located South of Memorial Boulevard, North of George Jenkins Boulevard and West of Kathleen Road (1st Rdg. 10-01- 18)

AN ORDINANCE RELATING TO ZONING; APPROVING A CONDITIONAL USE TO ALLOW A REGIONAL PARK ON 163.43 ACRES LOCATED SOUTH OF MEMORIAL BOULEVARD, NORTH OF GEORGE JENKINS BOULEVARD AND WEST OF KATHLEEN ROAD; FINDING CONFORMITY WITH THE COMPREHENSIVE PLAN; MAKING FINDINGS; PROVIDING AN EFFECTIVE DATE.

Palmer Davis read the short title.

Motion: Commissioner Phillip Walker moved to approve the ordinance. Commissioner Stephanie Madden seconded.

Mayor Bill Mutz asked for comments from the Commission and the audience. There were no comments.

Ordinance 5750; Proposed 18-060; Amending the City of Lakeland Engineering Standards Manual (1st Rdg. 10-15-18)

AN ORDINANCE RELATING TO ENGINEERING STANDARDS; MAKING FINDINGS; AMENDING VOLUME 2 OF THE CITY OF LAKELAND ENGINEERING STANDARDS MANUAL GOVERNING THE CONSTRUCTION OF INFRASTRUCTURE ASSOCIATED WITH REAL PROPERTY DEVELOPMENT WITHIN THE CITY OF LAKELAND; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE.

Palmer Davis read the short title.

Motion: Commissioner Phillip Walker moved to approve the ordinance. Commissioner Don Selvage seconded.

Mayor Bill Mutz asked for comments from the Commission and the audience. There were no comments.

5 Regular Session November 5, 2018

COMMUNITY REDEVELOPMENT AGENCY

Tax Increment Financing Agreement with Lake Mirror Holdings, LLC - 632 E. Main Street

This was a Tax Increment Financing (TIF) Agreement with Lake Mirror Holdings, LLC for improvements to 626 and 632 East Main Street, located on the north side of Lake Mirror immediately to the east of the Amtrak Station property. The 0.43-acre property is currently vacant.

Lake Mirror Holdings (Developer) planned to construct a new three-story office building on the property totaling 16,770 square feet of usable space, with the bottom floor dedicated to covered parking. The building would be divided into 5 condominium units. The current assessed value of the property was $146,166 and total project costs were estimated to be $3,400,000. Renderings and plans were attached to the Agreement for reference and plans were ready for submission to the Building Division for permitting.

Under the TIF Agreement, the Property Appraiser would reassess the property in the year following the year in which construction was completed. Tax increment revenue would result from application of the millage rates of the various taxing authorities to the difference between the pre-construction assessed value of the property and the post- construction assessed value. This additional tax revenue would be deposited into the Downtown CRA Trust Fund. The CRA would then calculate an amount equal to 50% of the tax increment generated in the first year following completion of the project and rebate that amount to the Developer on an annual basis for a period of five years, conditioned upon proof of payment of property taxes. Based upon estimated project costs, TIF payments under the Agreement were projected to be $15,400.82 per year, totaling $77,004.10 for the five-year duration of the Agreement. The TIF benefit would be assignable on a pro rata basis to the initial purchaser of each condominium unit, but would not be assignable to subsequent purchasers.

The CRA Advisory Board had reviewed the request and recommended approval. Staff recommended that the City Commission, acting as the City’s Community Redevelopment Agency, approve the Tax Increment Financing Agreement with Lake Mirror Holdings, LLC and authorize the appropriate CRA officials to execute the Agreement.

Palmer Davis presented this item to the Commission.

Motion: Commissioner Scott Franklin moved to approve the recommendation. Commissioner Don Selvage seconded.

6 Regular Session November 5, 2018

Mayor Bill Mutz asked for comments from the Commission and the audience. There were no comments.

Action: Mayor Bill Mutz called for the vote and the motion carried unanimously.

CITY MANAGER

Recommendation re: Lake Crago Park Phase II Construction Management at Risk Services

Lake Crago Park was a 119-acre park located at 525 Lake Crago Drive in north east Lakeland. The park currently has a dog park and boat ramp which were constructed in Phase I of the project and opened to the public in 2014. Phase II of the project would include design and construction of the Lake Crago Outdoor Recreation Center. The recreation center would feature water based recreational opportunities including kayaking, canoeing, fishing and sailing. Lake Cargo Park was bounded by Lake Crago, Hour Glass Lake, Lake Parker, Little Lake Parker and Lake Crago Canal making it an ideal site to explore our Lakeland lakes. Ultimately the park would include three soccer fields, two baseball fields and t-ball field in future phases.

The City’s Purchasing Division issued RFQ No. 8274 on August 30, 2018 to obtain qualification submittals from firms experienced in professional construction management with guaranteed maximum price for the construction of Lake Crago Park Phase II. The firms were expected to demonstrate qualifications and experience with the following construction areas: parks of 15 + acres constructed in Central Florida, municipal building of 12,000 square feet or larger, competitive sports field construction, sports field lighting, concession/restroom facilities, boardwalk/dock experience, and trails.

Two submittals were received: Henkelman Construction and Rodda Construction, Inc. The selection committee comprised of city staff from Public Works, Parks & Recreation and KCMH the architect of record, met on October 9, 2018 and evaluated and ranked the firms as follows:

1. Rodda Construction, Inc. – Lakeland FL 2. Henkelman Construction – Lakeland FL

A Notice of Intent to Award to the highest ranked firm was issued on October 10, 2018 by Purchasing and the subsequent Protest Period expired on October 24, 2018.

Funds for construction of Phase II were currently budgeted in the FY 2019 Public Improvement Fund. The project budget was $7,448,012 with $3,653,300 funding from District 1 P&R Impact Fees.

Staff recommended that the City Commission authorize the appropriate City staff to approve the ranking of firms as listed above, and authorize the appropriate City Officials 7 Regular Session November 5, 2018

to commence contract negotiations with Rodda Construction for a not to exceed price of $7,448,012 to complete Phase II of Lake Crago Park.

Tony Delgado presented this item to the Commission.

Motion: Commissioner Phillip Walker moved to approve the recommendation. Commissioner Don Selvage seconded.

Mayor Bill Mutz asked for comments from the Commission and the audience.

Commissioner Bill Read asked to see photos of the project.

Commissioner Phillip Walker responded that the renderings may still be available at Simpson Park from the previous public meeting. The public was invited to stop by and look them over.

Bob Donahay reported it would take about a year to complete the project. There were plans to connect Lake Crago Park to Simpson Park as part of the Lakeland Area Analysis.

Commissioner Bill Read thanked Bob Donahay for planning for lighted fields in this project. He encouraged people to go and checkout the property.

Action: Mayor Bill Mutz called for the vote and the motion carried unanimously.

Recommendation re: Award of Solid Waste Annual Supply of Front-End Loader and Roll-off Containers (Bid No. 8257) to Iron Container, LLC

On August 30, 2018, the City of Lakeland issued a Request for Proposals for Solid Waste Annual Supply of Front-End Loader and Roll-Off Containers. Proposals from three (3) vendors were received on September 14, 2018.

The most responsive bidder would enter into a three (3) year contract with two (2) one (1) year renewals (by letter of agreement). The Public Works Solid Waste Division utilized this contract to purchase and replace steel front-end loader dumpsters and steel roll-off containers that had reached the end of their useful service. New dumpsters and roll-off containers were purchased throughout the fiscal year on an as-needed-basis, and added to the current inventory to maintain an adequate supply for prompt and efficient replacement.

A sample order based on container quantities, dumpster and roll-off sizes and types, advertised in the bid, were taken to determine the most responsive bidder. The City’s Purchasing Department reviewed and approved the pricing evaluation methodology.

8 Regular Session November 5, 2018

City staff evaluated the bids based on this methodology and ranked the bidders by the lowest price outcome shown below (*that is not reflective of the total cost of the contract), and determined Iron Container LLC to be the most responsive bidder.

1. Iron Container LLC, Lake Alfred, FL $ 80,507.00* 2. IES Sales and Services LLC, Opalocka, FL $ 80,510.00* 3. Wastequip Manufacturing Co, Lakeland, FL $ 85,511.00*

Subsequently, a Notice of Intent to Award was sent out on October 3, 2018.

Funding was provided for in the FY 2019 Solid Waste Equipment Capital and Equipment Non-Capital Commercial Service budget line items.

Staff recommended that the City Commission authorize the award of Bid No. 8257 for Annual Supply of Front-End Loader and Roll-off Containers to Iron Container, LLC, in an amount not-to-exceed $135,000, per year, over the term of the contract and authorize the appropriate City officials to execute the agreement.

Tony Delgado presented this item to the Commission.

Motion: Commissioner Phillip Walker moved to approve the recommendation. Commissioner Don Selvage seconded.

Mayor Bill Mutz asked for comments from the Commission and the audience. There were no comments.

Action: Mayor Bill Mutz called for the vote and the motion carried unanimously.

Recommendation re: Award of Long Term Disability Plan (RFP #8144) to Lincoln National Life Insurance Company

Guardian Life Insurance Company of America, New York, NY, was our current carrier for Long Term Disability (LTD). The current contract would expire December 31, 2018, making it necessary for the City to solicit a Request for Proposal (RFP). Gallagher Benefit Services, the City of Lakeland’s Broker of Record, assisted in reviewing and evaluating LTD for competitive options and pricing objectives.

Long-term disability insurance protects an employee's family income in the event they were unable to work past the 180-day waiting period. LTD benefit covered all full or part-time regular employees who may be injured or have a serious illness. The LTD insurance carrier approved through application, and if approved, the employee would receive 60% (sixty percent) of their salary, not to exceed $5,000 per month. The monthly disability payment period for one’s occupation could be up to 24 months, and after that period, if the individual was still considered disabled for any occupation, the disability payment period could be extended through their Social Security Normal Retirement Age (SSNRA). This benefit was fully paid for by the City. 9 Regular Session November 5, 2018

Two companies submitted proposals in response to RFP#8144 for the LTD benefit Lincoln National Life Insurance Company, Ft. Wayne Indiana, and Unum Life Insurance Company of America, New York, NY. The incumbent, Guardian did not submit a proposal or a renewal option. Gallagher Benefit Services completed a comprehensive analysis of the proposals and provided to the City for use in the interview and evaluation process. A selection Committee comprised of COLAR, Employee Association, Payroll, DoIT, Benefit and Risk Management representatives attended interviews, evaluated and ranked the vendor submissions. The selection Committee determined Lincoln National Life Insurance Company was the most responsive responsible respondent to the City’s RFP#8144.

Lincoln National Life Insurance Company proposed a rate of $.22 per $100 of covered payroll, and Unum Life Insurance Company of America proposed a rate of $.32 per $100 of covered payroll. It should be noted that the rate proposed by Lincoln National Life Insurance Company represents a reduction of 8% from our current carrier rate ($.28 per $100 of covered payroll), for an annual savings of $70,078. The benefit structure proposed by Lincoln National Life Insurance Company was equal to our current coverage and benefit structure. Cost reduction to the City over the three-year contract period due to a rate guarantee would be approximately $210,234.

Staff recommended the City Commission authorize the appropriate City Officials to negotiate and execute an agreement with Lincoln National Life Insurance Company, to be in effect January 1, 2019 and remain in effect for a three-year contract through December 31, 2021, with two one-year renewal options.

Tony Delgado presented this item to the Commission.

Motion: Commissioner Scott Franklin moved to approve the recommendation. Commissioner Don Selvage seconded.

Mayor Bill Mutz asked for comments from the Commission and the audience. There were no comments.

Action: Mayor Bill Mutz called for the vote and the motion carried unanimously.

Recommendation re: Renewal of City Health Plan’s Stop Loss Reinsurance Coverage

Gallagher Benefit Services, the City of Lakeland’s Broker of Record, provided a renewal opportunity for the City’s Stop Loss Reinsurance coverage on October 17, 2018. The Stop Loss Reinsurance provided reimbursement to the City on any health claim that exceeds $435,000 during a calendar year. Reimbursement to the plan was on an “as paid” basis regardless of when the claim was incurred.

Below is a summary of claims versus premiums paid, over the past two years and the current period:

10 Regular Session November 5, 2018

Number of Deductible Claims Stop Stop Loss Premium Stop Loss Difference Year Loss Paid Deductible Reimbursed 2016 3 $400,000 $1,016,588 $128,416 $888,172 2017 4 $425,000 $1,038,996 $1,001,750 $37,246 2018 4 $435,000 $1,060,382 est $523,276 TBD

At the present time, the City Health Plan currently had sixty (60) claims which exceeded $50,000. Four of those claims were ongoing and now exceeded the Stop Loss of $435,000, where the City was receiving reimbursement. We anticipate those claims would raise the stop loss reimbursement significantly.

Based on the City’s ongoing claims history, Symetra proposed a 9.9% premium increase for calendar year 2019. This equates to a rate of $36.38 per member per month, with an enrollment of 2,600, or an annual premium of $1,135,056.

Staff recommended the City Commission authorize the appropriate City Officials to renew the annual Health Plan Stop Loss Reinsurance Policy with Symetra, effective January 1, 2019, while retaining the deductible at $435,000 per claim with a composite premium of $36.38 per member per month.

Tony Delgado presented this item to the Commission.

Motion: Commissioner Scott Franklin moved to approve the recommendation. Commissioner Don Selvage seconded.

Mayor Bill Mutz asked for comments from the Commission and the audience. There were no comments.

Action: Mayor Bill Mutz called for the vote and the motion carried unanimously.

CITY ATTORNEY

Ordinances (First Reading)

Proposed 18-061; Approving a Conditional Use to Allow a Private School on Property Located at 1736 New Jersey Road

AN ORDINANCE RELATING TO ZONING; APPROVING A CONDITIONAL USE TO ALLOW A PRIVATE SCHOOL FOR GRADES K4-12 WITH A MAXIMUM OF 250 STUDENTS ON PROPERTY LOCATED AT 1736 NEW JERSEY ROAD; FINDING CONFORMITY WITH THE COMPREHENSIVE PLAN; MAKING FINDINGS; PROVIDING AN EFFECTIVE DATE.

11 Regular Session November 5, 2018

The foregoing is the title of an ordinance read for the first time by short title only. The Commission will hold the second reading and public hearing on November 19, 2018.

Resolutions

Resolution 5496; Proposed 18-083; Lots Cleaning and Clearing

A RESOLUTION RELATING TO ASSESSMENTS; DETERMINING THE NECESSITY FOR HAVING CLEANED AND CLEARED CERTAIN PROPERTY WITHIN THE CITY OF LAKELAND; PROVIDING FOR THE ASSESSMENT OF LIENS AGAINST SUCH PROPERTY FOR EXPENSES INCURRED IN THE CLEANING AND CLEARING THEREOF; PROVIDING AN EFFECTIVE DATE.

Palmer Davis read the short title.

Motion: Commissioner Phillip Walker moved to approve the resolution. Commissioner Don Selvage seconded.

Mayor Bill Mutz asked for comments from the Commission and the audience. There were no comments.

Resolution 5497; Proposed 18-084; A Resolution of the City Commission of the City of Lakeland, Florida, Calling a Special Election

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAKELAND, FLORIDA, RELATED TO A SPECIAL ELECTION; FINDING THAT A VACANCY EXISTS ON THE LAKELAND CITY COMMISSION; FINDING THAT ALL APPLICABLE PROCEDURES AND REQUIREMENTS OF A SPECIAL ELECTION HAVE BEEN SATISFIED; CALLING A SPECIAL ELECTION FOR JANUARY 15, 2019, AND A RUNOFF ELECTION, IF NECESSARY FOR FEBRUARY 12, 2019; MAKING FINDINGS; PROVIDING AN EFFECTIVE DATE.

Palmer Davis read the short title.

Tony Delgado explained the Clerk Office’s selected three polling locations in each district for a total of 12 polling locations. The City will mail postcards to all households with voters detailing their polling locations. Qualifying was Nov 26-30, 2019. Interested individuals should contact the City Clerk’s Office.

Motion: Commissioner Phillip Walker moved to approve the resolution. Commissioner Don Selvage seconded.

Mayor Bill Mutz asked for comments from the Commission and the audience. 12 Regular Session November 5, 2018

The election was January 15, 2019 and the runoff would be February 12, 2019.

Resolution 5498; Proposed 18-085; Adopting Non-Utility Right-of-Way Use Permit Policy and Fee Structure

A RESOLUTION RELATING TO PUBLIC RIGHT-OF-WAY; MAKING FINDINGS; ADOPTING A POLICY FOR THE USE OF CITY-MAINTAINED PUBLIC RIGHT-OF- WAY BY ALL USERS OTHER THAN UTILITY PROVIDERS; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE.

Palmer Davis read the short title.

Motion: Commissioner Scott Franklin moved to approve the resolution. Commissioner Stephanie Madden seconded.

Mayor Bill Mutz asked for comments from the Commission and the audience. There were no comments.

Miscellaneous Reports

Memo re: Legal Fee Report

Following are legal fees and expenses paid to outside law firms July – September 2018 along with a comparison from the same time frame for 2017 and a comparison of this fiscal year to previous years.

Allen, Norton & Blue P.A. PERC Matters $1,659.22 Boswell & Dunlap LLD Civil Service Representation and Litigation, Misc. $11,592.19 Employee Matters Edward P. Brant, Esq. Miscellaneous Municipal Ordinance Defense $300.00 Gail Cheatwood, Esq. Miscellaneous Municipal Ordinance Defense $450.00 Constangy, Brooks & Smith Counsel Relating to Union and Labor Matters- $60,708.56 LLC Arbitrations; Negotiations; Gray Robinson Eminent Domain-Federal and State Court Litigation- $155,983.80 Kidd v COL / Mursch v COL John & Hengerer General Gas Matter $9,586.75 Holland & Knight LLP Bond Matters $57,972.50 Hopping, Green & Sams CCR Rule Applicability – McIntosh Power Plant $4,112.00 Lewis Longman & Walker P.A. Counsel Relating to Miscellaneous Pension Matters $632.50 13 Regular Session November 5, 2018

Oertel Fernandez Bryant & Water Supply Issues $100,278.51 Atkinson PA Peterson & Myers P.A. Red Light Camera Appeals – Hearing Officer $787.50 Sugarman & Susskind Counsel Relating to Employee Pension Plan Matters $3,315.00 – Pension Board Valenti, Campbell, Trohn, Tamayo Personal Injury Defense $46,011.50 & Aranda Vecchio, Carrier & Feldman P.A. Miscellaneous Workers Comp Defense $93,722.13 Total 547,112.16

JULY - SEPTEMBER 2018 TOTAL $ 547,112.16 JULY - SEPTEMBER 2017 TOTAL 257,473.46

FY 2013-2014 (Oct – Sept) $1,716,279.21 FY 2014-2015 (Oct – Sept) $1,586,563.94 FY 2015-2016 (Oct – Sept) $1,101,988.70 FY 2016-2017 (Oct – Sept) $1,054,525.04 FY 2017-2018 (Oct – Sept) $1,335,873.51

The Commission took no action on this item.

∗ Memo re: Agreement with DLT Solutions, LLC for the Purchase of Database Management Software and Maintenance Services

This was a proposed Agreement with DLT Solutions, LLC (DLT) for the purchase of database management software and maintenance services. This database management software (also referred to as TOAD for Oracle), manufactured by Quest Software Inc. (Quest), was used by database developers, database administrators and data analysts to automate processes, minimize risk and cut delivery times throughout various City Departments.

In May 2018, Quest notified the City of its intent to conduct a routine software compliance audit. The software audit conducted by Quest concluded that the City had some software that was not licensed and therefore in need of procuring additional software licenses to comply with the terms/conditions set forth in Quest’s software licensing agreement. Accordingly, the City’s Purchasing Department approved DLT as a vendor under General Services Administration (GSA) Contract Number GS-35F-267DA, to procure the data management software and related maintenance services from Quest.

The term of this Agreement, effective upon approval by the City Commission, would be for a period of three (3) years. The total cost for software and related maintenance services during the three (3) year term was $130,108.24, which would be covered by carryover funding from DoIT’s FY18 budget subject to City Commission approval. All terms/conditions for this purchase would be governed by GSA Contract Number GS- 35F-267DA, Quest’s Software Transaction Agreement, and the Addendum.

14 Regular Session November 5, 2018

Pursuant to the Agreement with DLT, the purchase of the software would ensure that the City was in compliance with its current licensing agreement. This purchase would also provide benefits such as a single contract for software/related maintenance, deployment flexibility, guaranteed compliance during the software license period, improved asset management/tracking, price protection and savings for the initial term and no license and renewal costs for any additional licenses during the initial three (3) year term.

Staff recommended that the Commission authorize the appropriate City officials to execute this Agreement with DLT for the purchase of software and related maintenance services.

Action: The Commission approved this item on the Consent Agenda.

Memo re: First Amendment to Interlocal Agreement with Polk County for Tourist Development Tax Funding for Renovation of the RP Funding Center

This was the First Amendment to the City’s existing Interlocal Agreement with Polk County for tourist development tax funding of the RP Funding Center Renovation Project. The original Agreement went into effect December 13, 2016. Because of rising construction costs, the cost of the project has increased by $2,747,670.37. No significant changes to the scope of the project have occurred.

Pursuant to the First Amendment to the Interlocal Agreement, the City will fund $1,997,670.37 of the additional costs and the County will fund $750,000.00 of those costs. The County’s maximum contribution to the Project as a result of this change will increase to $10,130,242.73.

Staff recommended that the City Commission approve the First Amendment to the Interlocal Agreement with Polk County and authorize the appropriate City officials to execute the Amendment.

Palmer Davis presented this item to the Commission.

Motion: Commissioner Phillip Walker moved to approve the amendment. Commissioner Don Selvage seconded.

Mayor Bill Mutz asked for comments from the Commission and the audience. There were no comments.

Action: Mayor Bill Mutz called for the vote and the motion carried unanimously.

FINANCE DIRECTOR

∗ Appropriation and Increase in Estimated Revenues - Fleet Management Funds and Transportation Fund 15 Regular Session November 5, 2018

A concrete truck assigned to Public Works Construction & Maintenance, was in need of replacement prior to the end of its useful life. The concrete plant portion of the vehicle had become uneconomical to repair. Based on its current condition, it was no longer feasible to defer the Unit’s replacement to FY20.

A replacement quote for the Unit was obtained from the Florida Sheriffs Association Contract in the amount of $311,522.

Staff requested that the City Commission authorize an appropriation and increase in estimated revenues from the following funds to the Fleet Management Operations Fund for the purchase of the concrete truck.

• Fleet Management Vehicle Replacement Fund - $244,376 • Transportation Fund - $67,146

Action: The Commission approved this item on the Consent Agenda.

∗ Budget Carryover

As the Finance Department closes one Fiscal Year and opens another, a list of carryover projects and supplemental appropriations is compiled and submitted for approval by the City Commission. Approval of the list would provide budgets for continuing projects which overlap Fiscal Years.

The Finance and the City Manager’s Office has approved the list of carryover accounts / projects. The balances are preliminary and would be finalized after all year-end accounting adjustments were posted. The list is on file in the city clerk’s office.

Staff requested that estimated revenues be also increased where applicable and that funding for the accounts / projects as listed be appropriated retroactive to October 1, 2018.

Action: The Commission approved this item on the Consent Agenda.

∗ Appropriation and Increase in Estimated Revenues - General Fund

Parks and Recreation had renewed its Child Care Food Program administered by the Florida Department of Health for FY 2019. The Grant provided reimbursement to feed children in the after-school program located at the Simpson Park Recreation Center. The grant provided reimbursement of $.91 per child per snack and/or meal of eligible food purchases for the program up to $11,132.

Staff recommended that the City Commission authorize an appropriation of $11,132 and an increase in estimated revenues for $11,132 in the General Fund.

16 Regular Session November 5, 2018

Action: The Commission approved this item on the Consent Agenda.

UTILITY

Ordinances (First Reading)

Proposed 18-062; Amending Ordinance 5736 Related to Electric Rates; Providing Corrections

AN ORDINANCE RELATING TO THE ELECTRIC UTILITY; AMENDING ORDINANCE 5736; PROVIDING CORRECTIONS TO PREVIOUSLY ADOPTED RATES FOR MISCELLANEOUS FEES AND CHARGES; MAKING FINDINGS; PROVIDING AN EFFECTIVE DATE.

The foregoing is the title of an ordinance read for the first time by short title only. The Commission will hold the second reading and public hearing on November 19, 2018.

Miscellaneous

Memo re: Agreement with Research America, Inc. for a Lakeland Electric Customer Satisfaction Survey

This was a proposed Customer Satisfaction Survey Service Agreement with Research America, Inc. (Research America). In September 2013, the City contracted with Metrix Matrix (now known as Research America) to conduct customer satisfaction surveys of residential and commercial utility customers. That contract expires on November 30, 2018.

Accordingly, on August 13, 2018, the City issued Request for Proposal No. 8248 seeking qualified vendors to assist Lakeland Electric in developing and administering 2,250 customer satisfaction surveys per year. The following seven (7) firms submitted proposals:

Location Cost

1. Marketing Strategies Livonia, MI $114,166 2. The Melior Group Philadelphia, PA $46,000 3. Opinion Dynamics Waltham, MA $105,060 4. Priority Metrics Roebuck, SC $78,492 5. Pro Survey Solutions Doxbury, MA $56,208 6. Research America Newton Sq, PA $41,883 7. SDS Research Centerville, UT $43,300

Upon evaluation of the proposals, Lakeland Electric staff selected Research America as the most responsive, responsible respondent with the lowest price. Pursuant to this Agreement, Research America would secure feedback on customer interaction with 17 Regular Session November 5, 2018

Lakeland Electric’s Customer Service division. Specifically, Research America would measure customer satisfaction related to business transactions, reliability of service, price and employee professionalism.

The following types of surveys, identified below, would also identify drivers of satisfaction through statistical analysis and correlation of findings.

• Customer Transaction Surveys – 100 completed residential and/or small commercial customer responses per month • Large Commercial Customer Surveys – 50 largest customers (as determined by revenue); 25 in the Spring and 25 in the Fall • Random Residential & Commercial Customer Surveys – 400 completed surveys in the Spring and 400 completed surveys in the Fall

Research America would report results to Lakeland Electric via a web-based tool and Lakeland Electric staff would be able to utilize real-time e-mail notification processes to address customer concerns requiring follow-up responses. The Agreement would be for an initial three (3) year term, effective December 1, 2018, subject to City Commission approval, and contains two (2) additional one (1) year options of renewal upon mutual written agreement of the parties. If exercised, the two (2) additional renewal terms would be subject to a 3.5% annual price increase. The total cost of the three (3) year initial term was $125,650 and was included in Lakeland Electric’s FY19 budget.

Staff recommended that the Commission authorize the appropriate City officials be to execute this Agreement with Research America for this Customer Satisfaction Survey.

Palmer David presented this item to the Commission.

Motion: Commissioner Phillip Walker moved to approve the recommendation. Commissioner Don Selvage seconded.

Mayor Bill Mutz asked for comments from the Commission and the audience.

There were multiple surveys for commercial and residential each year. The surveys will measure customer satisfaction, employee professionalism and ways to improve customer service.

Action: Mayor Bill Mutz called for the vote and the motion carried unanimously.

Memo re: Task Authorization with TEAMWORKnet, Inc. for Construction Management and Engineering Services at McIntosh Unit 3

This was a Task Authorization with TEAMWORKnet, Inc. (Teamwork) for construction management and engineering services to upgrade the 480 Volt electrical equipment at McIntosh Unit 3. This upgrade of equipment encompassed a three (3) year capital project of $5.5 million dollars with funding distributed over years 2018, 2019 and 2020. 18 Regular Session November 5, 2018

Phase 1 of the project was completed in the Spring of 2018. The work pursuant to this Task Authorization represented Phase 2 of the project, which was planned to occur during the Spring of 2019. Phase 3, the final phase of the project, would occur during the Unit 3’s Spring 2020 outage.

Pursuant to this Task Authorization, Teamwork would install eight (8) motor control centers and eight (8) large metal clad power circuit breakers. Upon approval by the City Commission, work would be performed from December 15, 2018 through May 1, 2019, with the majority of the work being accomplished during Unit 3’s Spring outage scheduled for February 9, 2019 through March 30, 2019.

All services pursuant to this Task Authorization would be performed in accordance with the terms and conditions contained in the City’s Continuing Contract for Electrical Power Engineering with Teamwork approved by the City Commission on October 1, 2017 and the Teamwork proposal dated October 15, 2018. All reimbursable expenses shall be paid in accordance with the City’s Consultant Expense Reimbursement Policy. The total cost of the work is $124,880 and was included in Lakeland Electric’s FY2019 budget.

Staff recommended that the Commission authorize the appropriate City officials to execute this Task Authorization with Teamwork for construction management and engineering services in support of the upgrade of the 480-volt motor control centers and electrical switchgear at McIntosh Unit 3.

Palmer David presented this item to the Commission.

Motion: Commissioner Phillip Walker moved to approve the recommendation. Commissioner Don Selvage seconded.

Mayor Bill Mutz asked for comments from the Commission and the audience. There were no comments.

Action: Mayor Bill Mutz called for the vote and the motion carried unanimously.

CITY ATTORNEY - continued

Ordinances (First Reading)

Proposed 18-061; Approving a Conditional Use to Allow a Private School on Property Located at 1736 New Jersey Road

The Commission discussed: • Geneva Academy had 160 students at their current location. The requirement of 175 students allowed them a little time to get up and running before requiring the northbound right turn lane. • Staff wanted to study the actual traffic before requiring the turn lane. The Land Development Code required a right turn lane when traffic would generate 80 right 19 Regular Session November 5, 2018

turns during a peak hour. Based on the model, the school would only generate 60 right turns. • The most critical was the southbound dedicated left turn lane. That would provide the most traffic relief. • The school would have 900 to 1,000 ft. of queuing space before reaching New Jersey Road. That was substantial. • The 175th student would trigger the study. The actual improvement would be triggered by queuing reaching New Jersey Road. At that time, the school could implement other relief options. • The 3-way stop at Sylvester governed the traffic volume and speed on that corridor. The volumes do not quite reach the threshold for a traffic signal. • Staff would check each semester to ensure the school had not met the threshold.

The Commission continued to debate the immediate need for traffic relief and staggered start times. Staff would look at their concerns before the public hearing.

MAYOR AND MEMBERS OF THE CITY COMMISSION

City Attorney and City Manager FY2019 Compensation

Motion: Commissioner Justin Troller moved to pay the city attorney and city manager the same increase as other employees 1.5% cost of living and 2.5% merit increase. Commissioner Phillip Walker seconded.

Mayor Bill Mutz asked for comments from the Commission and the audience. There were no comments.

Action: Mayor Bill Mutz called for the vote and the motion carried unanimously.

AUDIENCE

David McAllister of Save Southern Heritage spoke against moving the monument and using RLC Funds. He wanted the issue on the ballot.

Judy Smith spoke about the confederate monument. The citizens should have been given the opportunity to vote on the issue. A copy of her comments are on file in the agenda packet.

Terry Honan commended the City Commission for their work on the confederate monument. Everyone has had a chance to voice their opinion. Everyone did not agree but it was a civil process.

Pablo Sologaistoa supported the Commission's decision to use RLC funds to move the confederate monument.

20 Regular Session November 5, 2018

Ed Wright stated the City of Lakeland had a nice Veterans' Park. He supported moving the statue to Veterans' Park but he objected to using the public's money to move it. He wanted the supporters to pay to have it moved.

Becky Abel thanked the Commission for honoring the intent of the 2017 Commission. She appreciated the compromise . Jeffrey Brown, Historian, express concern about the threat against the confederate monument and all veteran’s monuments.

Michael Schmidt spoke re Congressional Act of March 1906 Honoring Fallen Ancestors recognizing fallen confederate soldiers equal to union soldiers, including grave markers and burial benefits.

Howard Wiggs opposed moving the monument from Munn Park and using RLC funds. The Commission was rationalizing their decision and they would lose the public trust. A copy of his comments are on file in the agenda packet.

Eden Valatick did not believe it was appropriate to use City funds for moving the monument. The low funding indicated that the statue should remain in Munn Park. He did not want the statue moved.

Linda Bagley Wiggs was surprised the Commission had already voted on spending the money during the Agenda Study Session.

Wade Gardner opposed using RLC Funds to move the confederate monument. He suggested a vote from the citizens on the issue.

Commissioner Justin Troller clarified that the idea of a citizen's vote and the former City Commission did not support that route. There was a compromise on both sides of this issue. To say we should reject a minority opinion on an issue is ludicrous. The Commission is here to support everyone. You want the supporters to pay for it. What if we said that those that wanted a new fire station had to pay for it. The 4 folks that wanted the statue reviewed the compromises. RLC funds were from those who lived in Lakeland and some from folks just driving through. The dollars are being used to unify the community. No one is considering destroying the monument.

Commissioner Phillip Walker asked Palmer Davis if there would be an appropriation for the money to move the monument. Lastly, he was doing what he thought was best for Lakeland. That is where he will always land.

Mayor Bill Mutz stated, in a responsible republic you always work to honor the feelings of everyone and that is what this City Commission is doing.

MAYOR AND MEMBERS OF THE CITY COMMISSION

21 Regular Session November 5, 2018

Commissioner Bill Read • Lakeland is in the play offs this weekend., 4 schools in Polk County are in the playoffs. • Vote tomorrow.

Commissioner Phillip Walker • Gladys Leggett passed away yesterday at the age of 98. Local community activist for many years. Services Saturday Nov 10.

Commissioner Don Selvage • Veterans Week coming up. • Nov 8 SEU Football Game POW/MIA Chair • Nov 9 Lakeland Rotary Club Annual Tribute to Veterans Breakfast • Nov 10, Marine Corps 233 Birthday Celebration in Veterans Park • Recognize James Henry Mills, the only Polk County resident to receive a Medal of Honor. • Nov 11 Dr. Craig Collins, Polk Theatre 2:30 p.m. Symposium recognizing Military Families. • Nov 16 the Magic will honor our heroes. Veterans will get in free. • Nov 19 City will honor Home Depot employees who work to spruce up Veterans Park. • He was honored to serve on the Commission. • Commissioner Stephanie Madden • Oct 31 United Way Chili Cook Off. She tied for 4th Place. She encouraged other business to raise funds for United Way. • Nov 2 excited to see the tapestries that will be hanging throughout Lakeland. • Publicly apologized for the Rock Horror Picture Show at the Polk Theatre. That was not typical of Lakeland or the beautiful historic Polk Theatre. • Lakeland is playing in the regional finals • Kathleen playing Harmony • LCS playing Tampa Catholic • have a bye week. • Veterans Day parade Nov 10 • Red Ribbon Run coming up Nov 10

Commissioner Scott Franklin • SEU Nov 8 dedicating POW/MIA memorial. • In hind sight, they could have handled the funding a little better.

Mayor Bill Mutz encouraged everyone to attend the symposium on Nov 11 at 2:30 p.m. at the Polk Theatre.

CALL FOR ADJOURNMENT – 5:31 p.m.