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Committed to Maintaining Public Trust in Honest and Fair Elections

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Committed to Maintaining Public Trust in Honest and Fair Elections BUCKS COUNTY BOARD OF ELECTIONS VOTER REGISTRATION VOTING MACHINES committed to maintaining public trust in honest and fair elections DELIVERY OF SUPPLIES Saturday through Sunday • Verify the white supply box and 2 poll bags are for your district. • Do not sign the receipt until you verify all supplies are in your possession. • Check contents of box. PRIOR TO ELECTION DAY Visit your polling place to verify Voting Machine Numbers and Check Electrical Outlets HIGH SCHOOL STUDENTS permitted to work as Clerks or Machine Inspectors • 17 years of age • U. S. Citizen and Resident of Bucks County • Enrolled in a secondary educational institution • Written approval of school representative • Written consent of parent or guardian • Two students per precinct ELECTION DAY CONSTABLES • Appointed by municipal Constable and approved by Judge of Common Pleas. • Arrive at 6:30 a.m. and remain at the poll until the last elector votes. • Keep peace throughout the day. • Clear a pathway for voters to enter and exit the poll. • Must work entire day to get paid. • Close poll at 8:00 p.m. START OF THE DAY •Set up voting machines • Arrange tables and set up privacy screens • Lay out all polling materials and hang Referendums in 3 conspicuous places • Hand out ID Badges • Judge of Elections Administer Oaths • Fill out and sign pay sheets • Judges explain procedures to Officials • Be prepared to have polls open at 7:00 a.m. CAGE CONTENTS BALLOT BAGS SCANNERS BLANK BALLOTS ADA CANVASS SHEETS (Filling out Certificate #1) STEP ACTION 1 Wait for the Power On report, Zero report and Polls Open report to print 2 Keep all three tapes intact and cut them off of the machine Record the Protective Counter number from the Polls Open report onto 3 Certificate #1 on the canvass sheets 4 Have all parties present sign when Certificate #1 is complete Poll Book Page REMEMBER, INACTIVE Voters must be permitted to vote, but only after they confirm their address, or Voter provide a new address, by MUST completing the complete Affirmation of Elector Affirmation Form Applied for Absentee First Time Voter Voter’s Election Number Officials Initials Voter Assistance Recorded Affirmation of Elector • If a registered elector has moved, the voter should inform polling place officials of the address A change by completing Sections A and C of an Affirmation of Elector form. • If voter has moved out of Bucks County, their voting record will be cancelled here and transferred to their new county in Pennsylvania. B Complete Sections A and C of AOE C form. • If voter has not moved, they should check Sections B and C of AOE form. • Form must be signed by Voter and Judge of Election (section C). FIRST TIME VOTERS Photo I.D. Non-Photo I.D. Driver’s License Voter Registration card Department of Commonwealth or U.S. Transportation I.D. Government agency Commonwealth I.D. Firearm permit U.S. Government I.D. Current utility bill U.S. Passport Current bank statement Student/employee I.D. Paycheck Military I.D. Government check If the box says “ID Required” this voter is voting in that precinct for the first time. Federal and State laws require that first time voters provide identification before voting. Assistance: If voter requires assistance operating the voting machine This form is for any voter Voting Assistance Procedures being assisted to vote for the first time. Check poll book to determine if voter is eligible for assistance. If OT appears in poll book then the voter is entitled to voting assistance. If OT does not appear in poll book, voter must complete an Assist Declaration form. No person shall be entitled to voting assistance unless it is indicated in the poll book. (OT would be showing) A voter shall be permitted to select a person of their choice to enter the voting machine to assist him/her in voting, Except Judge of Elections, Employer, or Union Representative may assist a voter All voters receiving assistance MUST be recorded on this list Signature of Judge of Elections _________________________________ Judge of Elections NUMBERED LIST OF VOTERS PLEASE DO NOT SPLIT YOUR NUMBERED LIST MAKE SURE VOTERS NUMBER IS WRITTEN IN POLL BOOK IN PRIMARY ELECTIONS ONLY, INDICATE PARTY INITIAL PLEASE BE SURE TO USE BLACK OR BLUE INK. PRINT LEGIBLY Fail Safe Voters •If a voter has failed to change their address with Voter Registration, he or she may vote one last time at old polling place, no matter when the voter moved. •Voter must be registered and name must be in poll book. Categories of Fail-safe Voters are outlined in the Election Official Manual Fail Safe Voting Procedures 1. Confirm the voter is in your poll book. If they are not call Voter Registration. 2. Complete the Affirmation of Elector to update voter record for the future. 2. Record Name on the List of Voters Tablet and Number in the Poll Book. 3. Voter signs Poll Book. 4. Voter votes on the Machine. Name Change Affidavit and Change of Address To be used only for ACTIVE registered voters Voter MUST be moving within the SAME (Bucks County) Voting district. Must be signed in order to update voter’s record. Cancellation And Deceased Notices Must be signed by a family member of the deceased. Must be signed by voter. Fleeing Voter •If a voter leaves without casting their ballot Spoil the ballot and indicate FLEEING VOTER, put the ballot in the Spoiled Ballot Envelope. •Write the names of the fleeing voters on the cover of the poll book. REMEMBER •All voters must sign the poll book before voting. •Voters not registered in your district must return to his or her district to vote. CALL US •Record all voter numbers in with questions the poll book. Voter Check-In Procedure STEP ACTION Voter states their name to the poll worker with the numbered list 1 of voters and alpha listing. Verify the voter is in the alpha listing, write their name on the 2 numbered list of voters. Transfer their name and voter number to the name slip. 3 Send the voter to the table with their correct poll book. Take the name slip from the voter and verify they are in the poll 4 book. 5 Announce the voter's name. 6 Have the voter sign the poll book. 7 Write their voter number and your initials in the poll book. Give the voter their paper ballot. (Make sure the party is correct 8 during Primaries.) The machine inspector will give them a privacy folder and direct 9 the voter to the voting area. Once finished, the machine inspector will direct the voter to the 10 scanner. A date in this column indicates the ballot has been returned These voters will be listed in a SEPARATE section of the poll book. They will NOT be found in the regular poll book. Voters whose ballots have been marked as “Ballot Returned” have already cast their ballots and are NOT PERMITTED to cast an additional ballot at the polls. These voters can be found in the additional section in the poll book with the watermark BALLOT CAST/NOT ELIGIBLE. A date in this column indicates the ballot has been returned If the there is no date indicated in the “Ballot Returned” column: Forfeit their Mail-in/Absentee ballot AND envelopes to the Judge of Elections to be spoiled, then vote on the machine. Spoiled ballots can be returned in spoiled ballot envelope with your supplies. Vote Provisionally. This is to ensure that their ballot was not returned in the time between the printing of the listing and Election Day. Please call our office prior to issuing a provisional ballot. We can check to see whether or not the ballot was returned. REMITTING A MAIL-IN or ABSENTEE BALLOT • If the voter chooses to remit their mail-in or absentee ballot to the Judge of Elections, they MUST fill out this form. • Place the signed form AND the ballot, along with it’s envelopes, into the Spoiled Ballot Envelope • The voter can then sign the poll book and vote conventionally “Passive Electioneering” • Individual voters who appear at the polling place to exercise their right to vote are permitted to wear clothing, buttons or hats that demonstrate their support for particular candidates. However, voters who are in the polling place to vote should not campaign for their chosen candidates, and Judges of Election should ask those voters to refrain from doing so while in the polling place. • Under no circumstances will any poll watcher or election official be permitted to wear apparel, pins or any other display favoring a candidate, political party or position on a referendum. RULES FOR WATCHERS 1- Show Watcher Certificate to Judge of Elections. 2- Certificate remains with Watcher. 3- One Watcher for each candidate or political party in poll at a time. 4- Permitted to remain after close of poll outside of enclosed space. This means your “personal space” 5- No political material while inside of poll. 6- Watchers keep their own list of voters. End of the Day • Close polls at 8:00 p.m. (All voters in line at 8:00 p.m. MUST vote) • Close down Voting Machines • Record votes on the Return Sheets • Complete the Certificate of Votes Cast • Discard posters and straighten area used • Return machines to their cases and put back in cage along with all unused ballots. Lock cage. • Return ALL scanner USB’s, voted ballot bags and supplies to the Courthouse or the Lower Bucks Government Services Center CANVASS SHEETS (Transferring vote totals to the return sheets.) STEP ACTION Once the tapes have been printed, assign a "reader" and at least two "writers" 1 - Readers will call out the totals from the machine tapes - Writers will be writing down the totals onto the Canvass sheets - At least 3 Canvass sheets must be filled out The reader will call out
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