email download app for pc Set up email in the Mail app for Windows 10. If you log on to Windows 10 using a Microsoft account with an Outlook.com, Live, Hotmail, or MSN address, that account is added to the Mail and Calendar apps. You can add that and many other email accounts to the Mail and Calendar apps to start sending and receiving email and creating and managing events. Seeing a message that your account is out of date? You probably need to update your account settings. See Fixing an out-of-date account for more information. Did you set up your email, but you don't see your messages? Change your mailbox sync settings. Add a new email account. Open the Mail app by clicking the Windows Start menu and choosing Mail . If this is the first time you've opened the Mail app, you’ll see a Welcome page. Select Add account to get started. If you've used the Mail app before, at the bottom of the left navigation pane, select Settings , and then choose Manage Accounts . Note: On a phone or tablet, tap the three dots at the bottom of the page to access Settings . Select Add account . Choose the type of the account you want to add. You may need to scroll down the Add an account dialog box to view all options. If you choose Google , you’ll need to sign in to your Google account, enter your 2-step verification code if you’ve enabled that security feature, and give Windows permission to access your information. Click Allow and your account will be created. If you choose another email account, you'll need to follow the special instructions under Special instructions for other accounts below. Enter the required information and click Sign in . For most accounts, this is your email address, password, and the account name. The account name is what you'll see in both the left pane of Mail for Windows 10 as well as the Manage Accounts pane. Note: If you receive the message “We couldn’t find info for that account. Make sure that the email address is correct and then try again,” you’ll need to click Try again three times before the button changes to Advanced . Click Advanced and follow the steps in the next section to add your account. Click Done . Your data will start syncing as soon as your account is set up. Note: It may take a few minutes for your account to synchronize. During this time, you may see "Not synced yet" in the message pane. If this message persists, see Resolve sync issues in Mail and Calendar apps in Windows 10. Add an account using advanced setup. There are two ways you can access the Advanced setup options for your email account. Click Advanced setup if your automatic email setup fails in Step 3 above. Click Advanced setup from the Choose an account window in Step 2 above. The Advanced setup option is the last option on the list, and you may have to scroll to see it. You can choose an Exchange ActiveSync account or an Internet email account. Unless your administrator has instructed you to use Exchange ActiveSync, click Internet email . Enter the following information in the Advanced setup window. Email address This is the name you'll see in the left pane of the Mail app. User name This is your full email address. Password Enter your email account password. Account name This is the name that you'll see in the left pane of Mail for Windows 10, as well as in the Manage Accounts pane. You can choose any name you want. Send your messages using this name Enter the name you want recipients to see when they receive your message. Incoming email server You can get this information from your ISP or administrator. Usually, an incoming mail server address is in the format of mail.contoso.com or imap.google.com . For many email accounts, you can find this information in our POP and IMAP server name reference. Account type Choose POP3 or IMAP4. Most email accounts use IMAP4. If you don't know which one to choose, contact your ISP. Outgoing (SMTP) email server You can get this information from your ISP or administrator. Usually, an outgoing email server address is in the format of mail.contoso.com or smtp.contoso.com . By default, all four checkboxes at the bottom of the window will be selected. Most email accounts don't require any changes to these options. Your email provider can give you the settings you need to fill in the Advanced setup but you can also go to the POP and IMAP server name reference we've provided for the most popular email providers. After you've entered the required information, click Sign in > Done . Note: If you're adding an account other than Gmail, see Special instructions for other accounts. Troubleshooting. If you're having problems setting up your account, try the following. If you upgraded to Windows 10, you will need to re-add your accounts to Mail for Windows 10. Make sure your email address and password are correct. Passwords are case-sensitive. If you see your most recent messages but no older messages, you probably need to change your email sync duration. If you see a message that your account is out-of-date, you probably need to either update your password, your incoming or outgoing servers, or your SSL settings. See Fixing an out-of-date account for more information. Special instructions for other accounts. If you've enabled two-factor authentication on your iCloud account, you'll need to generate an app-specific password to add your iCloud account to the Mail app. Select Generate Password below App-Specific Passwords. Follow the instructions on your screen. Microsoft has added OAuth support for Yahoo! accounts in the Windows 10 Creators update. To install the Creators Update now, go to the software download site, and select Update now . For more information about the update, see Windows 10 Creators Update is here. If you have a Japanese Yahoo! email account you will need to do the following: You'll need to add your Yahoo! account as an IMAP account. To do this, follow the steps in Add an account using advanced setup using imap.mail.yahoo.co.jp for your incoming mail server and smtp.mail.yahoo.co.jp for your outgoing mail server. To sync your QQ mailbox with the Mail and Calendar apps, you need to enable IMAP on QQ. Sign in to your QQ account. Select Settings > Account > POP3/IMAP/SMTP/Exchange/CardDAV/CalDAV Service > Find IMAP/SMTP Service > Open . You might need to send a text message to enable this service. After you select Open in step 2, a dialog might appear prompting you to use your phone to send a message to the displayed phone number. After the text message is sent, QQ will open a new dialog with an authorization code. Copy the authorization code as you'll need this to add your QQ mail account in the Mail and Calendar apps. In the Mail and Calendar apps, remove your QQ account and add it again using the authorization code. Your QQ account should now sync automatically. When you try to connect your GMX.de or WEB.de account to the Mail and Calendar apps, you'll receive an email in your GMX.de or WEB.de mailbox with instructions about how to enable access. In a web browser, sign in to your GMX.de or WEB.de account. Find the email message with instructions about how to connect your account to the Mail and Calendar apps, and follow the instructions. Your account should now sync with the Mail and Calendar apps automatically. Set up email in the Mail app for Windows 10. If you log on to Windows 10 using a Microsoft account with an Outlook.com, Live, Hotmail, or MSN address, that account is added to the Mail and Calendar apps. You can add that and many other email accounts to the Mail and Calendar apps to start sending and receiving email and creating and managing events. Seeing a message that your account is out of date? You probably need to update your account settings. See Fixing an out-of-date account for more information. Did you set up your email, but you don't see your messages? Change your mailbox sync settings. Add a new email account. Open the Mail app by clicking the Windows Start menu and choosing Mail . If this is the first time you've opened the Mail app, you’ll see a Welcome page. Select Add account to get started. If you've used the Mail app before, at the bottom of the left navigation pane, select Settings , and then choose Manage Accounts . Note: On a phone or tablet, tap the three dots at the bottom of the page to access Settings . Select Add account . Choose the type of the account you want to add. You may need to scroll down the Add an account dialog box to view all options. If you choose Google , you’ll need to sign in to your Google account, enter your 2-step verification code if you’ve enabled that security feature, and give Windows permission to access your information. Click Allow and your account will be created. If you choose another email account, you'll need to follow the special instructions under Special instructions for other accounts below. Enter the required information and click Sign in . For most accounts, this is your email address, password, and the account name. The account name is what you'll see in both the left pane of Mail for Windows 10 as well as the Manage Accounts pane. Note: If you receive the message “We couldn’t find info for that account. Make sure that the email address is correct and then try again,” you’ll need to click Try again three times before the button changes to Advanced . Click Advanced and follow the steps in the next section to add your account. Click Done . Your data will start syncing as soon as your account is set up. Note: It may take a few minutes for your account to synchronize. During this time, you may see "Not synced yet" in the message pane. If this message persists, see Resolve sync issues in Mail and Calendar apps in Windows 10. Add an account using advanced setup. There are two ways you can access the Advanced setup options for your email account. Click Advanced setup if your automatic email setup fails in Step 3 above. Click Advanced setup from the Choose an account window in Step 2 above. The Advanced setup option is the last option on the list, and you may have to scroll to see it. You can choose an Exchange ActiveSync account or an Internet email account. Unless your administrator has instructed you to use Exchange ActiveSync, click Internet email . Enter the following information in the Advanced setup window. Email address This is the name you'll see in the left pane of the Mail app. User name This is your full email address. Password Enter your email account password. Account name This is the name that you'll see in the left pane of Mail for Windows 10, as well as in the Manage Accounts pane. You can choose any name you want. Send your messages using this name Enter the name you want recipients to see when they receive your message. Incoming email server You can get this information from your ISP or administrator. Usually, an incoming mail server address is in the format of mail.contoso.com or imap.google.com . For many email accounts, you can find this information in our POP and IMAP server name reference. Account type Choose POP3 or IMAP4. Most email accounts use IMAP4. If you don't know which one to choose, contact your ISP. Outgoing (SMTP) email server You can get this information from your ISP or administrator. Usually, an outgoing email server address is in the format of mail.contoso.com or smtp.contoso.com . By default, all four checkboxes at the bottom of the window will be selected. Most email accounts don't require any changes to these options. Your email provider can give you the settings you need to fill in the Advanced setup but you can also go to the POP and IMAP server name reference we've provided for the most popular email providers. After you've entered the required information, click Sign in > Done . Note: If you're adding an account other than Gmail, see Special instructions for other accounts. Troubleshooting. If you're having problems setting up your account, try the following. If you upgraded to Windows 10, you will need to re-add your accounts to Mail for Windows 10. Make sure your email address and password are correct. Passwords are case-sensitive. If you see your most recent messages but no older messages, you probably need to change your email sync duration. If you see a message that your account is out-of-date, you probably need to either update your password, your incoming or outgoing servers, or your SSL settings. See Fixing an out-of-date account for more information. Special instructions for other accounts. If you've enabled two-factor authentication on your iCloud account, you'll need to generate an app-specific password to add your iCloud account to the Mail app. Select Generate Password below App-Specific Passwords. Follow the instructions on your screen. Microsoft has added OAuth support for Yahoo! accounts in the Windows 10 Creators update. To install the Creators Update now, go to the software download site, and select Update now . For more information about the update, see Windows 10 Creators Update is here. If you have a Japanese Yahoo! email account you will need to do the following: You'll need to add your Yahoo! account as an IMAP account. To do this, follow the steps in Add an account using advanced setup using imap.mail.yahoo.co.jp for your incoming mail server and smtp.mail.yahoo.co.jp for your outgoing mail server. To sync your QQ mailbox with the Mail and Calendar apps, you need to enable IMAP on QQ. Sign in to your QQ account. Select Settings > Account > POP3/IMAP/SMTP/Exchange/CardDAV/CalDAV Service > Find IMAP/SMTP Service > Open . You might need to send a text message to enable this service. After you select Open in step 2, a dialog might appear prompting you to use your phone to send a message to the displayed phone number. After the text message is sent, QQ will open a new dialog with an authorization code. Copy the authorization code as you'll need this to add your QQ mail account in the Mail and Calendar apps. In the Mail and Calendar apps, remove your QQ account and add it again using the authorization code. Your QQ account should now sync automatically. When you try to connect your GMX.de or WEB.de account to the Mail and Calendar apps, you'll receive an email in your GMX.de or WEB.de mailbox with instructions about how to enable access. In a web browser, sign in to your GMX.de or WEB.de account. Find the email message with instructions about how to connect your account to the Mail and Calendar apps, and follow the instructions. Your account should now sync with the Mail and Calendar apps automatically. Best email apps in 2021. The best email apps deliver more than just immediate access to everything that's in your inbox. You can also use a good email client to manage the messages you get, organizing all that incoming mail, so that you're not snowed under by an avalanche of virtual missives. As you should know by now, not all email apps are created equal. From general purpose email app replacements to ones offering customization options, and smart assistance powered by artificial intelligence, we've found 14 email apps you might want to try. Do more with the best productivity apps for your phone. Depending on what you're looking for in a mail manager, these are the best email apps for your phone. The best email apps you can download right now. 1. Microsoft Outlook (Android, iOS: Free) Microsoft acquired the excellent mobile email app Accompli in 2014, extensively reworking and rebranding it into the mobile version of Microsoft Outlook. The resulting Outlook mobile app remains a mobile productivity powerhouse, bringing your email, attachments, contacts and calendars into easy reach. Outlook's built-in analytic engine automatically surfaces important email (across multiple accounts) based on your communications. Quick swipe controls allow you to easily triage your email. It's a great mobile email app, and works with Exchange, Office 365, Outlook.com, Gmail, Yahoo Mail and iCloud email accounts. Over the years, Microsoft has enhanced the Outlook mobile app with new features, such as new Do Not Disturb settings on iOS, which helps keep it at the top of our best email app list. Download Microsoft Outlook: Android , iOS. 2. Gmail (Android, iOS: Free) Google's Gmail is available by default on most Android devices — you can download it for iOS, too, and even make it your default email app if you're running iOS 14. If you're already a heavy user of the search titan's web mail service, Gmail may very well do everything you need. The Gmail app supports multiple accounts and notifications, while also offering particularly handy tools for organizing your emails. Automatic filters can sort out social notifications and spam mail, and users can get really get down to the nitty-gritty, setting rules for tagging incoming mail by sender and automatically shunting them into folders. In addition to Gmail, the app also supports a variety of IMAP and POP email accounts and Exchange. Like Microsoft with Outlook, Google constantly updates Gmail, adding such features as an Undo Send feature, customizable priority notifications, and the option to turn off the conversation view mode. The app now includes Google's video chat features as well. Download Gmail: Android , iOS. 3. Aquamail (Android: Free) Aqua Mail is a freemium Android email app that offers easy setup for a variety of email services such as Gmail, Hotmail and Yahoo; the app also supports email accounts hosted by Google Apps, Office 365, Exchange Online, with calendar and contacts sync for Office 365 and Exchange. Another neat feature is Aqua Mail's integration with a variety of popular Android apps such as Light Flow, Apex Launcher, and Tasker. A rich text editor, widgets, and theme customizations are among the many usability features. Aqua Mail is free, with a $19.99 in-app purchase unlocking premium features like push mail for Exchange servers and Office 365, support for multiple accounts, and removing the Aqua Mail promo signature and advertising. Download Aqua Mail: Android. 4. ProtonMail (Android, iOS: Free) ProtonMail offers its users a free, end-to-end encrypted email solution designed to make sure that nobody but you and your intended recipients can decrypt and read your messages. The service uses open source implementations of AES, RSA, and OpenPGP to help maximize security and privacy, and the app has the additional advantage of being ad-free. While anyone can sign up for a free ProtonMail account and email address, premium tiers offer more organizational features and cloud storage. Download ProtonMail: Android , iOS. 5. Tutanota (Android, iOS: Free) Tutanota offers encrypted mobile and webmail clients for users looking for a little bit of extra security in their emails. The service uses AES 128 and RSA 2048 systems in its end-to-end encryption, with optional two-factor authentication as an additional layer. Free users of this best email app can create their own Tutanota email address, complete with 1GB of encrypted storage. Users looking for a little bit more can subscribe to premium tiers that allow for custom domains, expanded search, and inbox rules, as well as the option for unlimited storage. If you’re already dependent on your existing webmail or email provider, though, Tutanota’s probably not for you. Download Tutanota: Android , iOS. 6. Newton Mail (Android, iOS: $50/year) sIt's been an up-and-down ride for Newton Mail, a very well-regarded, feature-rich email app aimed at pro users that's hit a few rough patches over the years. Newton Mail's original developers were planning on shutting the app down in 2018, only for it to be rescued by phone maker Essential. When Essential went out of business, it seemed like the end had arrived for Newton Mail, too, but a pair of the app's fans have acquired Newton Mail, with an eye toward returning the app to its glory days. It's easy to understand why users are so passionate about keeping Newton Mail around. The app includes a number of time-saving features for managing your inbox, shuffling off newsletters and other distractions to different folders so you can concentrate on your most important emails. Read receipts let you know when your email's been read, and you can also snooze some messages to you can deal with them at a more convenient time. Best of all, Newton Mail integrates with other apps, letting you save messages to places like Todoist, Evernote, OneNote and more. You can try Newton Mail free for 14 days before you're required to subscribe to the app for $50 per year. To ensure that Newton Mail sticks around for the long haul, its new owners are working to make Newton Mail open source so that it can continue to be available even if the third time around for this app doesn't prove to be a charm. Download Newton Mail: Android , iOS. 7. Nine (Android, iOS: $14.99, with 14-day free trial) Nine is an Android email app that's a bit more tightly focused than other generic email clients, as it's built around security and support for Exchange's Active Sync. Nine supports Exchange, Office 365, Hotmail, Outlook, and Google Apps accounts. It also features Active Sync, so you connect straight to your mail server, rather than having any of your data stored or indexed through any cloud or third-party server. Previously an Android exclusive, Nine has since launched an iOS version of the app. The app includes Android Wear support, widgets, an unread mail badge on select launchers, and other features. While the app isn't free, users can try it out during a 14-day free trial. Download Nine: Android , iOS. 8. Airmail (iOS: $4.99) Airmail is a powerhouse email client on macOS that has jumped to iPhones and iPads, delivering a rich set of features as well as interface elements designed with the latest version of iOS in mind. In fact, you can even select Airmail as your default mail client in iOS 14. The app provides support for Gmail, Exchange EWS, IMAP and POP3 systems, with gesture controls, single or threaded message views, labels, filtered search and more, all synced between your Mac and iPhone. Airmail also plays well with other services, supporting document import from OneDrive, Google Drive or Dropbox and letting you open links in many different browsers; it also features “send to” support for apps and services such as Trello, Evernote, and Pocket. Download Airmail: iOS. 9. Edison Mail (Android, iOS: Free) Edison Mail is an all-in one mobile email app that supports a variety of email providers while also bundling in a handy smart assistant and numerous helpful email management features you'd demand from one of the best email apps. The app features configurable swipe controls, auto-sorting of email by categories, and a handy bulk unsubscribe feature to help you get off spammy mailing lists. Edison Mail’s built-in AI assistant offers a wealth of helpful features, such as real-time travel notifications for flight delays and gate changes, package tracking and receipt organization. Edison's app supports Gmail, Yahoo Mail, Exchange, Outlook, Office 365, Hotmail, AOL, and IMAP accounts. Download Edison Mail: Android , iOS. 10. Boxer - Workspace ONE (Android, iOS: $4.99) Since its acquisition by VMware Airwatch, Boxer has grown into an all-in-one mobile email app, combining email, calendar and contacts into a single experience, while maintaining Boxer's fast, gesture-powered interface. Swipes allow you to quickly throw mail into archives, trash, or spam, while menus provide more options like starring mails, adding labels, marking a message as read, and more. Corporate users get more utility out of the app with VMware's Workspace ONE platform for managing access, security features, mobile workflows and app integrations. Download Boxer: Android , iOS. 11. Missive (Android, iOS: Free) Missive is designed for small businesses and teams that have to work with a shared email account and email collaboration. Tools such as a built-in chat, shared labels, task assignment, filter rules and collaborative drafting mean you can share the workload and make sure everyone is on the same page as far as tasks are concerned. Users can create canned responses, schedule messages, and share content to other apps. The free tier of Missive offers a 15-day history limit and 3-team member limit for collaboration, with premium subscriptions removing history limits and adding app integrations and other productivity features. Download Missive: Android , iOS. 12. Spike (Android, iOS: Free) Formerly known as Hop, Spike takes a more conversational approach to emails, displaying your emails in a chat format with messenger-like flourishes such as GIFs, voice notes, location sharing, calls, and drawing tools. The idea is to give your mail client a more natural conversation feel. In addition to the chat-style emails, Spike offers automatic inbox sorting, a unified inbox for your email accounts, calendars, read receipts, attachment previews, and bulk actions. Spike features compatibility with Gmail, Outlook, Exchange, Yahoo, iCloud, and IMAP email accounts. Download Spike: Android , iOS. 13. TypeApp (Android, iOS: Free) TypeApp is a slick mobile email app that features clean design and support for a wide variety of email protocols and services such as Gmail, Yahoo, iCloud, Exchange and Yandex, as well as IMAP and POP3. The app supports an unlimited number of mail accounts with quick switching and customizable push notifications for each account. There's also a neat "cluster" feature that intelligently bundles together related emails for viewing and batch actions. TypeApp comes with numerous features, such as quick filters, configurable swipe controls, mobile printing, and Android Wear support, all wrapped up in a neat Material design package. Download TypeApp: Android , iOS. 14. Spark (Android, iOS: Free) Spark is a nimble email app by Readdle that intelligently sorts incoming emails into quick categories, such as personal, notifications, and newsletters for easy sorting. Gesture controls let you quickly sort through your mail, and you can also pin important messages, create one button quick replies, or snooze messages for later attention. Spark features integration with a variety of apps and services, and emails can be saved as PDFs for reference. There’s also a nice set of collaboration features for teams to privately share and discuss emails, with shared commenting, drafts and delegation. The app supports iCloud, Gmail, Hotmail, Yahoo, Exchange, and other popular email providers. The 7 best email clients for Windows in 2021. Five hours. That's how long we spend checking both our business and personal email at work each day. Can we be more productive with our email? Yep. With a desktop email client, you can bring all your accounts under one app roof, deploy a range of productivity tools, and integrate your other favorite apps. They're easy to install and generally offer more power than web apps. If you are a die-hard Windows user, a Windows email app is the way to go. To help you understand what's out there, we researched and reviewed almost two dozen Windows email clients. Here we'll share the eight best— but first, here's how we evaluated the platforms and made our decisions. Need to get your inbox under control? Learn how to tame your email with automation using Zapier. What makes a great email client for Windows? It shouldn't matter what web email service you currently use (Gmail, Yahoo!, Outlook, AOL, or anything else): desktop email clients should work with most providers. That was the starting point for our search—apps that played well with a variety of email services. From there, we looked at the most important elements of user experience: ease of setup, ease of use, and customization options. All of our picks were easy to get started on—generally under five minutes to start sending emails. Each email client on this list has some degree of customization to get the experience you're looking for, which is part of what makes a desktop app worthwhile to begin with. Finally, we looked at features that made each app different. Productivity features like automated email routing, chat, templates, and filtering can help you claw back more time in your day. And having your most-used third-party apps connected inside your inbox makes for a more efficient work experience, especially if you're spending much of your day on email. The 7 best email apps for Windows. Thunderbird for a free email client. Mailbird for people who live in their inbox. Microsoft Outlook for email with a robust business platform. Kiwi for Gmail for Gmail power users. The Bat! for security and encryption. Best Windows email client for customization. eM Client's intuitive, modern UI makes it a pleasure to use, but it may not be to everyone's liking. Fortunately, you get several dozen themes and the ability to customize nearly every aspect of the UI to make it your very own. To start, pick your layout: messages on bottom, to the right, or turn them off. Common actions such as reply, forward, archive, and others are conveniently located at the top of your inbox, but you can add, delete, and rearrange what's shown here by right-clicking on any of the actions. On the right side, you'll get a list of previous emails with that address to make finding past conversations simple. For most of the UI fine-tuning, go to Settings > Appearance > Themes . Click on your theme, and select Theme Editor . Want to change hovered- over buttons from your theme's blue to purple? No problem. Spinning wheels, progress bars, links, and other elements can be changed with a few clicks too. The handy sidebar shows contact details, past conversations, your agenda, your calendar, and any invitations you may have. These items can also be rearranged and removed. If you need to add a task to your agenda, click the checkmark icon in the sidebar, type in a task note, and select a due date with reminders. If you send a lot of emails with the same message, the Quick Text feature lets you create templates to populate the email body with a click. Perhaps eM Client's Achilles heel is the absence of a mobile app. But if you use a different mobile app, eM can automatically sync to that app so that your emails are always up to date. eM Client Pricing : Free license available for two accounts; $49.95 one-time payment for the Pro version that includes VIP support, unlimited accounts, and commercial use. Best free Windows email client. With Thunderbird, you can specify where your email is stored locally, schedule backups, and manage server settings. It also provides some security features like end-to-end encryption that aren't found in other clients. Because it's open source, Thunderbird has a catalog of add-ons by various developers to help enhance the user experience. And it's all free. It doesn't have the most modern UI—it's modeled after Mozilla's browser, Firefox, and uses a tab system—but you wouldn't choose Thunderbird for its style points anyway. Still, you have options. To see them, click on the hamburger menu at the top right. From here, you'll be able to customize the look of the app, select privacy settings, and choose basic functions like email composition options. Themes such as Suave, Dark Fox, and Two Little Birds (shown above) provide different looks for your inbox. Compared to other email clients we tested, Thunderbird was noticeably a little slower to push sent emails out and receive replies. For example, the same three emails, which arrived at the same time to eM Client, took another five minutes to show up in Thunderbird. Click Tools > Add-on Options to see the extensions available to get more out of Thunderbird. Smart templates and Quicktext let you create email templates for quick responses. Send Later lets you schedule future times to send emails or send messages repeatedly using rules such as "every two days." Thunderbird Pricing : Free. Best Windows email client for people who live in their inbox. One of the more modern and user-friendly email clients tested, Mailbird's array of third-party integrations makes managing both email and your most-used apps easy. When connected, the integrations share the UI with your inbox, which makes Mailbird attractive for users who don't want to leave. Slack, Trello, Google Drive, Dropbox, and Twitter are just some of the apps with native integrations. To get started, download the client, add your email (or connect to an existing client), and you're ready to go. As your emails sync, you'll be asked to select a layout and connect third-party apps. To connect, click on your app, sign in, and you're ready to go without leaving your inbox. Each app you add appears as an icon in the sidebar for one-click access. With my Slack account connected, I just had to glance at the sidebar to see activity and quickly respond to messages. One way to use your inbox without resorting to other tools is the Snooze feature. If you want to be reminded of an event such as a webinar, right- click the email, pick a date and time, and the email will appear back in your box at that moment. It will also be stored in your Snooze folder to let you see what's coming up. With the unified mailbox feature, you can add multiple email accounts and manage all emails and folders from your one inbox. Mailbird Pricing : From $39 a year for Mailbird Personal or a one-time $79. The Business plan ($59 annually) adds priority and Exchange support and unlimited email tracking. Best Windows email client for simplicity. I've used Windows Mail regularly since the '90s and continue to use it as a secondary email account because it's both free and simple to use. Click the settings wheel to find all your available options, from personalization to notifications. You can create a signature and set up basic automatic replies. Personalization lets you create a few different themes with accent and background colors. One feature I like is the Focused inbox—a filter that learns which emails you read regularly and places these in a separate inbox. All other emails are put in the Other inbox. You can specify Other emails to be moved to the Focused inbox by right-clicking and selecting Move to Focused . There's also a Microsoft To Do add-on that lets you schedule tasks and create repeatable to-do lists with a few clicks from the taskbar. You won't really find many bells or whistles here—which, for plenty of people, is perfect for your inbox. Windows Mail Pricing : Free. Best Windows email client with a robust business platform. Since the '90s, Microsoft Outlook has been the go-to email client for businesses large and small. It's a sophisticated platform with many advanced features, but it's still relatively easy to use. And when bundled with Microsoft Office 365—a suite of several dozen productivity apps including Word, Excel, PowerPoint, and SharePoint, among others—it makes for a powerful platform. For any business that wants to buy one email client and never look back, Outlook is that platform. Once downloaded, click Info > Options to access your settings. To start, you get a handful of themes and seemingly limitless options for organizing all of the functions within the UI. That includes customizing the horizontal top menu (the Ribbon), which contains all your commands for performing tasks. You can add any of hundreds of command options for quick access based on your preferences. Also within the email client are pre-made templates, built-in dictation, read-aloud text, and rules for managing emails with keywords, flags, sender name, to/from field, and more. And there are hundreds of third-party integrations (called Add-Ins) to customize your experience. Microsoft Outlook Pricing : You need to purchase or own a Microsoft Office license to use Outlook (after a free trial). Office 365 Business Standard is $12.50/user/month. Note that Business Basic does not include the desktop client. Best Windows email client for Gmail power users. If you want your Gmail experience replicated in an email client, Kiwi for Gmail brings that—and then some. Not only does it provide the same Gmail UI you're used to, but it also lets you work on all your Google apps without leaving the client—no opening files in new browser windows. Once you connect, your Google Workspace is automatically loaded into the UI on the left sidebar next to your familiar Gmail inbox. From there, it's just a click to open Docs, Sheets, and Slides. Your new window "floats" in the client by default, meaning you can drag it anywhere on your screen without having to perform another step (in Gmail, you have to press Shift + → ). By pressing Control + Alt + Windows + M (these are all essentially right together), you can open a compose window from anywhere you are on your computer. If you need to quickly access a closed document, click on File > Recently Closed Docs. Because it's designed to mirror the Gmail experience, Kiwi doesn't provide many additional productivity tools or customization options, but they do offer integrations with Zoom, Grammarly, Boomerang, and a handful of others. Kiwi for Gmail Pricing : From $9 yearly for a Basic license supporting one account; $34 yearly for a Premium license supporting six accounts. Best Windows email client for security and encryption. The Bat! is a highly secure email client and also one with tools to help you become more productive. It has more features than any other email client with the exception of Outlook, so learning what each does will take some time. But I found many of the common features, like setting up filters, folders, and rules, were self-explanatory. For the harder bits, the company's support and forum section is excellent. "On-the-fly encryption" lets you set a master password when you first launch The Bat! Then all your data (messages, address books, configuration files) will be sent and stored encrypted. You'll get a warning if an attachment has a double extension (for example, photo.jpg.exe), and executable files cannot be opened. The Bat! feels more utilitarian than some other clients (and similar to Thunderbird), but it gives you control over the layout. You can select a light or dark theme and from there, fine-tune the UI's menu and toolbar to include only what you want. Format what appears, such as commands, the font, and the colors in messages. You can change almost any field or box you're in by right-clicking and selecting Preferences in the menu. This will take you to options for that area/field. The Bat! also comes with some nice-to-have, fun features. The MailTicker provides a running stock-like ticker on your screen for all unread emails. The ticker's speed and colors can be customized, and you can drag (or hide) it anywhere on your screen. SmartBat lets you make notes on simple text files like a digital notepad or diary. And the QR code generator lets you quickly generate a code from text, emails, and about anything else within an email. The Bat! Pricing : $49.99 for the Home version; $59.99 for the Professional version. Which Windows email client should you choose? The best advice I can offer is to download a bunch of these and try them out—they all have free trials, and they're all easy to set up. Since you'll spend a lot of time in the app you choose, you want to be sure it's the right one. This article was originally published in March 2019 by Joseph Yaker. Spark. The best personal email client. Revolutionary email for teams. Take control of your inbox. Intelligent email prioritization, noise reduction, and the most advanced email tools at your disposal. Reach Inbox Zero for the first time. Focus on important emails. Spark intelligently prioritizes your email. It bubbles important messages from real people to the top. Pin and reply to those, and batch archive the rest. Distraction-free email. Spark reduces the noise by only notifying you about emails from people that you know. Reclaim your space for creativity and get peace of mind. Gain Email Superpowers. Fly through your inbox using cutting-edge email tools and reach Inbox Zero for the first time. Send email later. Follow up reminders. Spark is a fast, smart way to manage your email. Spark for Teams. A revolutionary collaborative experience in your Inbox. We do our best work as part of a team. Spark allows you to create, discuss, and share email with your colleagues. Take your team collaboration to the next level. Shared Inboxes. Handle an inbox together with your team. Perfect for info@, support@, contact@, or sales@. Create email together. Collaborate with your teammates using real-time editor to compose professional emails. It's also customizable and has a design that's both minimalist and fresh — not an easy feat for an email app. Discuss email privately. Invite teammates to discuss specific email and threads. Ask questions, get answers, and keep everyone in the loop. The new Spark feels like the first product that may finally solve email communication and assignments for the MacStories team. Email Templates for Teams. Save time when you regularly send similar email messages to people. Use templates yourself and share with the team. Secure and private email. We believe privacy is a fundamental human right. That's why at Spark, we don’t sell or unlawfully share your personal data with third parties. Spark is free for individual users, yet it makes money by offering Premium plans for teams. Spark is fully GDPR compliant, and to make everything as safe as possible, we encrypt all your data and rely on the secure cloud infrastructure provided by Google Cloud. Learn more. By clicking on "Notify me" I agree to the Privacy Policy. The Future of Email. Email is how we get things done. It has to be reinvented. This is how we are going to do it. Read the full story.