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A G E N D a RENO-TAHOE AIRPORT AUTHORITY MEETING of the BOARD of TRUSTEES March 13, 2014 9:00 A.M

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A G E N D a RENO-TAHOE AIRPORT AUTHORITY MEETING of the BOARD of TRUSTEES March 13, 2014 9:00 A.M BOARD OF TRUSTEES PRESIDENT/CEO Adam Mayberry, Chair Marily M. Mora, A.A.E. Nat Carasali, Vice-Chair EXECUTIVE VICE-PRESIDENT/COO Rick Murdock, Secretary Dean E. Schultz, A.A.E. Dr. Kosta Arger, Treasurer GENERAL COUNSEL Bill Eck Ann Morgan, Fennemore Craig Jones Vargas Jerry Hall CLERK OF THE BOARD Steve Katzmann Jessica Olives Bob Larkin Andy Wirth A G E N D A RENO-TAHOE AIRPORT AUTHORITY MEETING OF THE BOARD OF TRUSTEES March 13, 2014 9:00 a.m. Board Room, Administrative Offices Second Floor, Main Terminal Building Reno-Tahoe International Airport Reno, Nevada Items V, VI, VIII, IX, and XII are action items for the Board to consider. The Board may discuss a matter when it is brought up, but no action may be taken on it unless it has been specifically included on an agenda as an action item. Public comment at the Board meeting will be allowed on agenda items as well as non-agenda items. Persons are invited to submit comments in writing on agenda items and/or attend and make comment on that item at the Board meeting. Requests to speak on a particular item should be submitted to the Clerk of the Board before the item is called by the Chairman. I. PLEDGE OF ALLEGIANCE II. ROLL CALL III. PRESENTATIONS AND AWARDS A. Employee, Tenant and Special Recognition B. Introduction of New, Promoted and Retired Employees C. Tenant Communication IV. PUBLIC COMMENT if any – Limited to three minutes per person V. APPROVAL OF MINUTES – February 13, 2014 Board Meeting Minutes VI. APPROVAL OF AGENDA VII. COMMITTEE AND LIAISON REPORTS A. Finance and Business Development Committee B. Planning and Construction Committee C. Airport Noise Advisory Panel (ANAP) D. Community Outreach Committee (COC) E. Stead Liaison F. RSCVA Board G. Reno-Tahoe Air Service Task Force Board Agenda March 13, 2014 Board Meeting Page 2 H. The Chamber Reno Sparks Northern Nevada I. Reno-Tahoe International Airport Users Committee J. Compensation Committee VIII. CONSENT ITEMS FOR BOARD ACTION A. #14(03)-10 Appointment of new Member to the Community Outreach Committee – Rick La May B. #14(03)-11 Authorization for the President/CEO to award Bid 13/14-08 for one Caterpillar 966M Loader with one plow and two buckets for the Reno-Tahoe International Airport, to Cashman Equipment Company, in the amount of $432,579 C. #14(03)-12 Approval of a modification to the Reno-Tahoe International Airport Users Committee Guidelines, that allows the Committee to function beyond June 2014 IX. ITEMS FOR BOARD INFORMATION, DISCUSSION AND POSSIBLE ACTION A. #14(03)-13 Recommendation for change in Fiscal Year 2013-14 Financial Performance criteria and goals for Reno-Tahoe Airport Authority President/CEO based on Mid-Year budget review B. #14(03)-14 Authorization for the President/CEO to release eight aircraft storage T- Hangars (Phase II) for lease located at General Aviation West at the Reno- Tahoe International Airport and increase the FY 2013-14 Capital Projects budget by $88,000 to rehabilitate and repair associated pavement and T- Hangars X. ITEMS FOR BOARD INFORMATION AND DISCUSSION A. Presentation a. Regional Marketing Committee Presentation b. Presentation on the Airport Police K-9 Program B. Board Meeting Schedule 1. April 8, 2014 9:00 a.m. Finance & Business Development Committee Meeting 2. April 8, 2014 10:00 a.m. Planning & Construction Committee Meeting 3. April 10, 2014 9:00 a.m. Board of Trustees Meeting 4. April 10, 2014 11:00 a.m. Budget Workshop 5. May 12, 2014 4:30 p.m. Reno-Tahoe International Airport Users Committee Meeting 6. May 13, 2014 9:00 a.m. Finance & Business Development Committee Meeting 7. May 13, 2014 10:00 a.m. Planning & Construction Committee Meeting 8. May 15, 2014 9:00 a.m. Board of Trustees Meeting C. President/CEO’s Report D. General Board comments, questions, and items for future Board meetings XI. PUBLIC COMMENT, if any – Limited to three minutes per person Board Agenda March 13, 2014 Board Meeting Page 3 XII. ADJOURNMENT Items will not necessarily be considered in the sequence listed. This meeting may be continued if all of the items are not covered in the time allowed. If the meeting is to be continued, the time and place will be announced at the end of the portion of the meeting to be continued. SUPPORTING MATERIAL: The designated contact to obtain supporting material is the Clerk of the Board, Jessica Olives, P.O. Box 12490, Reno, NV, 89510 or 775-328-6410. Supporting material is also available at the Reno-Tahoe Airport (Administrative Offices) and at the scheduled meeting. Members of the public who are disabled and require special accommodations or assistance at the meeting are requested to notify the Clerk of the Board in writing at P.O. Box 12490, Reno, Nevada 89510 or by calling (775) 328-6410 prior to the meeting date. THIS AGENDA HAS BEEN POSTED AT THE FOLLOWING LOCATIONS: 1. Airport Authority Administrative Offices – 2001 E. Plumb Lane, Reno 3. Reno City Hall – One East First Street, Reno 2. Washoe County Administrative Offices – 1001 E. 9th Street, Reno 4. Sparks City Hall – 431 Prater Way, Sparks *** These draft minutes have not yet been approved and are subject to revision at the next regularly scheduled meeting. *** RENO-TAHOE AIRPORT AUTHORITY BRIEF OF MINUTES MEETING OF THE BOARD OF TRUSTEES February 13, 2014 9:00 a.m. MEMBERS PRESENT ALSO PRESENT Adam Mayberry, Chair Marily M. Mora, A.A.E. Nat Carasali, Vice Chair President/CEO Rick Murdock, Secretary Dean Schultz, A.A.E Dr. Kosta Arger, Treasurer Executive Vice-President/COO Bill Eck Ann Morgan Jerry Hall General Counsel Steve Katzmann Jessica Olives Bob Larkin Clerk of the Board Andy Wirth MEMBERS ABSENT/EXCUSED None. The Board of Trustees met in the Board Room, Airport Authority Administrative Offices, Reno- Tahoe International Airport, Reno, Nevada. Chair Adam Mayberry called the meeting to order. The Pledge of Allegiance was recited. Roll was called. III. PRESENTATIONS AND AWARDS A. Employee, Tenant and Special Recognition Heidi Jared, Manager of Public Affairs and Customer Service provided background information on the Airport Authority’s Partner in Education, Swope Middle School’s annual Gingerbread House fundraiser. Ms. Jared announced that the fundraiser generated $1,073.76 in donations and that the school has chosen to donate $700 of the proceeds to the Down Syndrome Network of Northern Nevada. B. Introduction of New, Promoted and Retired Employees Dean Schultz, Executive Vice President/COO, announced the promotion of Kim Zbikowski, from Building Maintenance Electrician to Facilities Supervisor. Mr. Schultz also announced the retirement of Facilities Supervisor, Tim Squier. Additionally, Mr. Schultz mentioned that Cindy Riddell, Human Resources Administrative Assistant, will temporarily serve as Clerk of the Board while Jessica Olives is on leave. C. Tenant Communications None. Meeting of the Board of Trustees February 13, 2014 Brief of Minutes Page 2 of 5 IV. PUBLIC COMMENT None. V. APPROVAL OF MINUTES On motion by Trustee Larkin, seconded by Trustee Murdock, which motion duly carried by unanimous vote, the Board approved the minutes from the Board meeting of January 16, 2014. VI. APPROVAL OF AGENDA On motion by Trustee Hall, seconded by Trustee Larkin, which motion duly carried by unanimous vote, the Board approved the February 13, 2014 Board of Trustees’ meeting agenda. VII. COMMITTEE/LIAISON REPORTS Committee/Liaison reports were given by: Finance/Business Development Committee–Trustee Kosta Arger Planning/Construction Committee – Trustee Jerry Hall Airport Noise Advisory Panel – Trustee Bob Larkin Community Outreach Committee – Trustee Nat Carasali Stead Liaison – Trustee Steve Katzmann RSCVA Board – Trustee Jerry Hall Reno-Tahoe Air Service Task Force – Trustee Rick Murdock The Chamber Reno Sparks Northern NV – Marily Mora, President/CEO RTIA User Committee – Trustee Bill Eck VIII. CONSENT ITEMS FOR BOARD ACTION A. #14(02)-07 AUTHORIZATION FOR THE PRESIDENT/CEO TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT FOR DESIGN WORK AND PAVEMENT INSPECTIONS FOR THE 2014 AIRFIELD AND LANDSIDE PAVEMENT MANAGEMENT SYSTEM PROGRAM AT RENO-TAHOE INTERNATIONAL AIRPORT AND RENO-STEAD AIRPORT, WITH STANTEC, IN THE AMOUNT OF $190,500 On motion by Trustee Hall, seconded by Trustee Larkin, which motion duly carried by unanimous vote, the Board approved Agenda Item #14(02)-07 as follows: Authorized the President/CEO to execute a Professional Services Agreement for the design work and pavement inspections for the 2014 Airfield and Landside Pavement Management Program at Reno-Tahoe International Airport and Reno- Stead Airport, with Stantec, for $190,500, and authorized the President/CEO, or her designee, to sign. IX. ITEMS FOR BOARD INFORMATION, DISCUSSION AND POSSIBLE ACTION A. #14(02)-08 ADOPTION OF RESOLUTION NO. 516; AMENDING RESOLUTION NO. 500 – A RESOLUTION ADOPTING POLICY NO. 600-007 TO PROVIDE FINANCIAL INCENTIVES/INDUCEMENTS TO SCHEDULED PASSENGER Meeting of the Board of Trustees February 13, 2014 Brief of Minutes Page 3 of 5 AIRLINE CARRIERS TO REVISE THE POLICY AND INCLUDE INCENTIVES FOR NEW AIR CARGO CARRIERS Questions raised by committee members at the Finance and Business Development Committee meeting prompted staff to revise the Board Memorandum to address those discussion points. On motion by Trustee Carasali, seconded by Trustee Larkin, which motion was duly carried by unanimous vote, the Board approved Agenda Item #14(02)-08 as follows: Adopted Resolution No. 516; amending Resolution No. 500 – adopting Policy No. 600-007 providing financial incentives/inducements to Scheduled
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