Stakeholder Engagement and Public Consultation under the Indonesian VPA (particularly during the negotiation and implementation phase)

Information about public consultations, including stakeholders meeting in Indonesia, conferences, expert groups, hearings, policy forums, public consultations, seminars, surveys and workshops (cells not coloured) and formal meetings between the EU and Indonesia since the start of negotiations (cells in yellow). The table lacks a number of events, in particular events within stakeholder groups and activities by Indonesia outside its country.

No Date Meeting Main Objectives Participants Main Outcome X. Early phase Timber Verification System Development 1 2003 Early stage on the The stakeholder begun to develop TNC, TELAPAK, LEI, IPB, The first draft Standard version 1.0 as the results of Development of the legality definition and standard of Sucofindo, APHI, WW, and collaborative meeting-workshop and tested the draft of Standard timber legality right after the IDN-UK Ministry of Forestry (MoF). standard in East Kalimantan. Government signed MOU on Combating Illegal Logging. 2 30 May 2005, Bogor Public Consultation To review Standard Development The small task group represent A Recommendation made by small task group: 1) the version 1.0 the TNC, TELAPAK, LEI, IPB, process of Standard Development and its Sucofindo, APHI,WWF, Ministry institutionalized need to be involved wider participants of Forestry, and local NGO in and stakeholder, 2) LEI have been pointed to continue East Kalimantan. the process in improving the standard. 3 September 2005 Workshop on timber Workshop on Harmonizing the draft TNC, TELAPAK, LEI, IPB, Harmonized Draft on Standard Development was legality standard of standard development: to Sucofindo, APHI, WWF, and agreeing and need to be improved as more draft, incorporate inputs from the group of Ministry of Forestry), comprehensive Standard Development. stakeholder and MOF. This workshop conducted by DFID – the Ministry of Forestry

4 End of September Workshop on timber To study the “harmonized draft of TNC, TELAPAK, LEI, IPB, Outcome: 2005 legality standard Standard Development” in relation Sucofindo, APHI, WWF, Ministry • The draft Timber Legality Standard (TLS) version with the draft of verification standards of Forestry, local NGOs 2.0 for timber product sources made by • The task force was formed to work on the MOF. description on the draft verification standards and The Workshop conducted by The procedures based on TLS version 2.0 Indonesia Ecolabelling Institute (LEI), • The Steering Committee was formed MFP1-DFID. • Representatives of government, businesses, NGOs, practitioners and academicians were proposed as members of the task force (MoF, APHI, TNC, TFF, LEI, Telapak, IPB, Sucofindo) • The Ministry of Forestry Decree No 70/2006 on Standard development was issued. 5 8 June 2006 Technical meeting To Improve and composed the TLS TNC, TELAPAK, LEI, IPB, • Participants agreed to bring both draft to public between Steering version 2.0 to be more simple and Sucofindo, APHI, WWF, Ministry consultation forums for further improvements Committee and Task consistent with substances to of Forestry, local NGOs (deliberation of drafts version 2.0 and version 3.1) Force generate the draft of the 3.1 version

6 15 June 2006, Public consultation To re-formulate and composed TNC, TELAPAK, LEI, IPB, • The forum agreed on the reformulation which Jakarta- Indonesia timber legality standards version 3.2 Sucofindo, APHI, WWF, Ministry divided the standards based on timber origins, of Forestry, local NGOs timber transports, processing, trade and timber-transfer/transport. • The draft of Timber Legality Standard version 3.2 composed and ready for testing.

7 2 August 2006, Workshop on timber To inform local stakeholder include TNC, TELAPAK, LEI, IPB, Pontianak and legality standard management unit about the Timber Sucofindo, APHI, WWF, Ministry • Inputs gathered from the to workshops: the need Samarinda-East Legality Standard version 3.2 and of Forestry, local NGOs, Private for clear verification techniques in order to Kalimantan plan to test the draft. Sector/Forest Management achieve target on field testing effectively Units • A Suggestion to add member of forum from local communities and BRIK. • This proposal was approved on 15 June. 8 10 August – 4 Testing of Timber To conduct series of field tests on TNC, TELAPAK, LEI, IPB, November, 2006 Legality Standard Sanggau management unit (HTI Sucofindo, APHI, WWF, Ministry • The test revealed overlapping indicators and it version 3.2 forest), Balikpapan (HTI), Maliau of Forestry, local NGOs, Private was concluded that the standards needed to be (natural forest), Tarakan (primary Sector/Forest Management simplified industry), Central Java (CBFM), Units • Some clauses in standard version 3.2 were Bogor (secondary industry), removed, while new one were added, resulting Lampung (community forest), version 3.3 Surabaya (primary and secondary • General verification guideline and assessment industries) norms were drafted from standards version 3.3. • The guidelines for field verification was scale up to become a main training material for verification officers 9 12 December 2006 Submission the draft The task force was reporting results TNC, TELAPAK, LEI, IPB, • The Final Draft of Timber Legality Verification Timber Legality from the Task on 1) Field test, and 2) Sucofindo, APHI, WWF, Ministry System was consists of standards, institutional Verification System public consultancies of Forestry, local NGOs, Private and procedural components. to National Steering Sector/Forest Management • The Verification and Assessment Norm Committee Units; the National Steering Guidelines were drafted to provide guidelines for Committee (SC), The field verification for all standards verifiers. Directorate general for Forestry Businesses and the Center for Forestry Standardization and Environment (Pustanling) 10 10 January 2007 Final Workshop on To complete the Final Draft of MoF, The National Steering the Timber Legality Standard Timber Legality Verification Committee, DFID, TNC, • Inputs from the workshop were used as materials Verification System System Telapak, Walhi, CIFOR, to complete the Final Version of the standards Greenpeace, FWI, AMAN, • Stakeholder’s recommendation: to discuss the Arupa, KAIL, Yascita, Paramitra, institutional aspect of the Timber Legality Smartwood, FLEGT Support Verification System by representatives of the Project, IHAS, APHI, APKINDO, government, NGO, the public, academicians and ISWA, BRIK, IPB, ICRAF, businesses. HUMA, PERSPSI, YLL, LEI, Regioncal Communication Forum (FKD) of Jambi, Central Java and Riau. No Date Meeting Notes (Objectives/Results) Participants Main Outcome Y. Early phase SVLK Regulation Socialization 11 19-22 November Regional Workshop, To introduce the process local government from 6 • Participants were aware the SVLK regulation 2008, Makasar, supported by MFP development of SVLK Regulation provinces: North Sulawesi, development and FLEGT VPA negotiation process. South Sulawesi MoF and Sulawesi and conduct information sharing on South Sulawesi,Gorontalo, • The follow up agenda/planning from representatives Community FLEGT VPA negotiation process Southeast Sulawesi, West of provincial government and NGOs. Foundation between IDN-EU. Sulawesi dan South Sulawesi. Also participants from community foundation Java Learning Center, SSS-Pundi Sumatera and SAMANTA- Nusatenggara

12 28-30 January 2009 Regional Workshop To introduce the process Participant around 100: local • Participants were aware the SVLK regulation supported by MFP development of SVLK Regulation government representatives on development and FLEGT VPA negotiation process. MoF and collaboration and conduct information sharing on Forestry District Office (FDO) on • Follow up action: similar activities continued as with SAMANTA FLEGT VPA negotiation process West Nusatenggara, FDO west Seminar in Dishutbun West Lombok (March7) and in Community between IDN-EU. Lombok, Central Lombok, East Dishutbun East Lombok (April 23) Foundation conduct Lombok, Police Dept, regional workshop Community Forest of Sesaot.

13 18-19 March 2009, Timber Verification To introduce the process Participant around 30: Forest • Participants were aware the SVLK regulation Hard Rock Hotel System Workshop development of SVLK Regulation District Office from Bali, East development and FLEGT VPA negotiation process. Bali Campaign support by and conduct information sharing on Nusa Tenggara, West Nusa • The follow up agenda/planning from representatives MFPII and FLEGT FLEGT VPA negotiation process Tenggara, Sulawesi Kalimantan, of provincial government and NGOs. Support Project between IDN-EU. Papua and West Papua, and 1 NGO (SAMANTHA community foundation); MoFinance, MoF, MoFA,

Key note speaker: Dr. Hadi Daryanto (MOF) Mr. Thibaut Protevin (EU Delegation), Sulaiman, Ministry of Foreign Affair, J. Tobing Ministry of Finance , and Taufik Alimi Forest National Council (DKN) 14 15 July 2009, MoF, Signing MOU for MoF to gave mandate to KAN to , Stepi Hakim, FLEGT Support MOU umbrella MoF-KAN to allow KAN conducts Jakarta Accreditation conduct accreditation process for the Project and Haris Wicaksono accreditation process to CABs. Process to the CABS LV’ s to implement the Permenhut Sucofindo (CABs). 38/2009 15 21 July 2009, Workshop on Workshop on the socialization of Participant around 50: Forest • Feedback and Input for improvement on the Mercure Hotel Bali Socialization and SVLK Regulation P38/2009 and Provincial/District Offices, implementation phase of SVLK Regulation Stakeholder conduct information sharing on NGOs, Custom, Ministry of P38/2009 Consultation of FLEGT VPA negotiation process Trade, Ministry of Industry, • The follow up agenda/planning from representatives Permenhut38/2009 between IDN-EU. Timber Association of provincial government, NGOs and Private Sectors (SVLK Regulation) for Eastern Province (Bali, NTT, NTB, Maluku, Papua) 16 27 July 2009, Workshop on Workshop on the socialization of Participant around: 75 from • Feedback and Input for improvement on the Jogjakarta Plaza Socialization and SVLK Regulation P38/2009 and Private Sector, NGOs, implementation phase of SVLK Regulation Hotel, Jogjakarta Stakeholder conduct information sharing on Academician, KAN, MoF. P38/2009 Consultation of FLEGT VPA negotiation process Association, and timber • The follow up agenda/planning from representatives Permenhut38/2009 between IDN-EU. Industries in Java Provinces of provincial government, NGOs and Private Sectors (SVLK Regulation) for Java Province 17 10 August 2009, Workshop on Workshop on the socialization of Participant around 150: • Feedback and Input for improvement on the Peninsula Hotel, Socialization and SVLK Regulation P38/2009 and District/Provincial Offices, implementation phase of SVLK Regulation Jakarta Stakeholder conduct information sharing on NGO’s, Indonesia Custom from P38/2009 Consultation of FLEGT VPA negotiation process North Sumatera, South • The follow up agenda/planning from representatives Permenhut38/2009 between IDN-EU. Sumatera, West Sumatera, of provincial government, NGOs and Private Sectors (SVLK Regulation) Lampung, Riau, Sucofindo, KAN for Sumatera and EU Delegation. Province 18 19-20 August 2009, Workshop on Workshop on the socialization of Participants around 600 from Feedback and Input for improvement on the JW Marriot Hotel, Socialization and SVLK Regulation P38/2009 and Forest District office and local implementation phase of SVLK Regulation P38/2009 Surabaya Stakeholder conduct information sharing on government in Kalimantan, Consultation of FLEGT VPA negotiation process Sulawesi and other stakeholder Permenhut38/2009 between IDN-EU. from provinces of Jawa and (SVLK Regulation) Maluku; representatives NGOs, for Sulawesi, Maluku Academicians, Association, and Kalimantan) Private Sector. 19 8-28 January 2010, Regional Workshop Workshop on the socialization of Participant around 130: Forest • Input on the implementation phase of SVLK Sulawesi conduct by MFP in SVLK Regulation P38/2009 and District Offices, Local Regulation P38/2009 collaboration with conduct information sharing on government, and NGO’s from 6 • The follow up agenda/planning from representatives MoF, LEI and FLEGT VPA negotiation process provinces of Sulawesi. of provincial government, NGOs and Private Sulawesi Community between IDN-EU. Sectors. Foundation • The series of workshop were held on: North Sulawesi (8January), South Sulawesi (11 January Gorontalo (20 January), Southeast Sulawesi (22 January), 24 Januari West Sulawesi dan South Sulawesi (28 January).

A. Negotiation phase of IDN-EU FLEGT VPA No Date Meeting Main Objectives Participants Main Outcome 20 29 March 2006 PRE-WORKSHOP Part of the EU consultancy to 35 people from various parties • Participants agreed to conduct a national ON FLEGT VPA FOR prepare Indonesia for a FLEGT VPA including the private sector workshop to define IDN’s position on a LFEGT INDONESIA by Alexander Hinrichs and Azis (concession holders, wood VPA, and the multi-stakeholder structure of the Khan. During that consultancy, main industry associations, forester approach. stakeholders were visited individually association), government (MoF • Participants raised that the VPA should be to explain the VPA concept and its VPA focal point understood as a negotiation process, in which the members, MoFi-Customs, partner country does have a strong position. MoTransp-Hubla, local government and its staff (Kabupaten Sintang, West Kalimantan); civil society organization (TNC, KAIL, LEI, TFT, TFF), and donors 21 12 April 2006 NATIONAL Part of the EU consultancy to 75 participants from government • MoEF (SecGen Dr Purnama) expressed that it is WORKSHOP ON prepare Indonesia for a FLEGT VPA (Ministry of Forestry and its VPA in IDNs public interest to respond positively to the FLEGT VPA FOR by Alexander Hinrichs and Azis Khan focal point, Ministry of Finance VPA concept. Dr Hadi Daryanto expressed that INDONESIA (Customs), Ministry of Trans- the Presidential Instruction for Combating Illegal portation, Ministry of Trade, Logging (INPRES No. 4/2005) is a clear Ministry of Foreign Affairs, indication of GoIs commitment and can be seen Police and local government as an response to the FLEGT Action Plan, since representatives from Kabupaten both are dealing with the same concern, spirit and Sintang, West Kalimantan; interest: to combat illegal logging and trade in private sector organizations illegally harvested timber. (concession holders, wood • Stakeholders identified their positions, all positive industry associations, forester to move ahead and explore to start VPA association); civil society negotiations organizations (TNC, WWF- • Stakeholders listed a long lists of reciprocal Indonesia, FWI, KAIL, LEI, TFT, obligations for the EU TFF, URS, Forest Labour • The meeting agreed on a series of multi- Union); the EU Del; technical stakeholder national and regional VPA meetings assistance projects (IDN-UK to prepare IDN for VPA negotiations. MoU Project, IDN-EU FLEGT Support Project, ASEAN-GTZ Forestry Programme, Asia FLEG initiative) and ASEAN Sec. 22 8 January 2007, IDN-EU Joint To begin bilateral cooperation on Representatives of GoI (MoF, • Both parties had committed to follow up the Brussels, Belgium Statement on FLEGT FLEGT VPA officially between MoFA) and the representative of meeting in ministerial level VPA Indonesia and EU EU (Mr. MS. Kaban, Stravos • Intensive communication to set up bilateral Dimas and Louis Michel) cooperation and agenda • IDN-EU released Joint Statement on the bilateral cooperation on FLEGT-VPA 23 29-30 March 2007, 1st Senior Official To discuss the agenda: 1) The Representatives of GoI (MoF, Common understanding on bilateral cooperation for Jakarta (MoF), Meeting (SOM) of Principle of VPA for bilateral MoFA) led by Dr. Hadi S. FLEGT VPA Negotiation and agreed agenda on the Indonesia FLEGT-VPA cooperation; 2) The Development of Pasaribu from the DG of negotiation process/phase. (Negotiation on 2 Working Groups on Standard and Production Forest Management FLEGT Voluntary System of Timber Verification of the Ministry of Forestry. Partnership System and Capacity Building; 3) The representatives of European Agreement) Develop Legality Definition based on Community delegation was led The Indonesia Legislation and Legal by HE Jean Bretèchè Framework; 3. Reciprocity principle (Ambassador of European from both parties. Commission Delegation in Indonesia).

24 11-13 June 2007, 2nd Senior Official To discuss the follow up agenda on Participant around 15: • Both parties agreed on the principles of the Brussels, Belgium Meeting (SOM) of the FLEGT VPA negotiation process Representatives of GOI led by cooperation and the phased of negotiation FLEGT-VPA from the SOM1 Mr. Eddy Pratomo (DG for Legal • Agreed agenda to begin the Technical working Affairs and International Treaties, Department of Foreign Group Affairs), MoFA, MoF, KBRI Belgia) Private Sector (ISWA), CSO (TNC, WWF, Telapak, LEI) The European Commission Delegation was led by Ms Soledad Blanco (Director for International Affairs and LIFE, DG Environment, European Commission). 25 April 2008, Jakarta, 1st Technical Preparation on technical works to Participant around 15: MoFA, Both parties agreed on the agenda of preparation Indonesia Working Group assess the compatibilities and gaps MoF, KBRI Belgia) Private works to support JEM (TWG) between on IDN timber Sector (ISWA), CSO (TNC, administration/timber legality system WWF, Telapak, LEI) with the FLEGT license.

26 21 July 2009, Technical Workshop To discuss the development of work Participants around 25: MoF • The Forestry Training Center (Puslitbang) Santika Hotel, Bali for Capacity Building plan and agenda on national SVLK (BUK, Forestry Training Center), appointed as the coordinator of the Capacity Working Group training for Conformity Assessment MFP2, and FLEGT Support Building Working Group stipulated on the SK Body. Project 221/2009 from the Dirjen Forest Production-MOF • Follow up action: developed training material and conducted the series of training by Puslitbang Kehutanan (the first SVLK training was held in Bogor 29 October 2009) 27 10 September, 1st Joint Expert To assess the gaps and Participant around 20: MoF The first JEM were signed by both parties to conduct 2009, Jakarta, Meeting (JEM) compatibilities between Indonesia's Telapak, MFP2, TNC,FLEGT follow up technical meetings by IDN and EU expertise Indonesia new timber legality verification Support Project, and KAN. system (SVLK) and the EU The first JEM chaired by Dr. expectations for the FLEGT Timber Bambang Sukmananto Legality Assurance System (TLAS). representative of Indonesian expert team and Jussi Lounasvuori and EU Expert team,

28 29 September, The Launch of To ensure CSO’s involvement in The MOF: Bambang Edi • MoF enacted the SK 221 to launch the Kelompok 2009, MoF Jakarta Working Group reviewing the Permenhut 38/2009 Purwanto (Setditjen BPK), A. Edi Pemantau Legalitas Kayu /KPLK (Timber Legality Monitoring for SVLK and Perdirjen BPK P6/2009 to Nugroho, Nurcahyo Adi, Diah Monitoring Group) to support SVLK provided feedbacks for improvement. Suradireja, Agus Justianto implementation. (MFP2); Sudirman (FLEGT • The KPLK had officially declared as forest Support Project) monitor and proposed to MoF a set of mechanism, procedures and organization set up and work plan for Independent monitor for SVLK • Socialization to CSO and public about the role of KPLK (Forest monitor) on Public Discussion with Telapak, Indonesian Corruption Watch, KEHATI, Institute Law of Natural Resources (IHSA); KARSA and DFID UK (Hugh Spechly) .

29 15-17 October The Working Group Technical meeting to develop work Participants around 35: from Four Work-plans and agenda to ensure its working 2009, Century Atlet Technical Meeting plan for each working group to foster MoF, KAN, Sucofindo, TII, LEI, group (Capacity building, Forest monitors, Hotel, Jakarta SVLK implementation to the TNC that divided into four (4) communication and outreach and socialization) stakeholder nation wide. working groups: WG Capacity conduct program and in collaborative efforts to Building; WG Monitors, WG implement SVLK. Communication and Outreach and WG Socialization,

30 November 2009, The Working Group The meeting aimed to develop Participants around 25: from First simulation in Jambi implemented, and the lessons Santika Hotel Technical Meeting guidelines for implementation the MoF, KAN, Sucofindo, TII, LEI, learned materialized to improve the guidelines standard and the plan development TNC for the first Simulation in Jambi. 31 December 2009, The Working Group The meeting aimed to discuss and Participants around 25: from Guideline for monitor and verification concluded Papyrus Hotel, Technical Meeting analysis the result from the MoF, KAN, Sucofindo, TII, LEI, Bogor simulation in Jambi to improve the TNC guideline for assessment on Forest Management Unit 32 1-2 December 2nd Technical Meeting to discuss the agenda: 1) Participant around 35: MoF, Minutes of meeting agreed by both parties, and next 2009, Jakarta Working Group Overview of the VPA/SVLK; 2) MoFA, KAN, TII, MFP2, FLEGT agenda and recommendation for the experts on JEM. (MoF), Indonesia (TWG) Exchange views of legality definition, Support Projects, Telapak, TNC, Licensing Authority, Independent APHI, Sucofindo, BRIK, EU Monitor; 3) Update from EU: Due Commission, EU Delegation, diligence legislation, VPA process in DFID, Media. other countries, Cooperation with third country, Public Procurement Policy, Introduction of VPA legal text; Chair person Mr. Hadi Daryanto (DG of Production Forest 4) Available and Potential Funding Management, MoF), and HE Support for SVLK implementation Julian Wilson (Ambassador of from EU’s donors. EU Delegation in Indonesia).

33 5-6 January 2010, Stakeholder The meeting aimed to present the The participants were from MoF, Agreed agenda and task force to be involved in Menara Peninsula consultation draft of guidelines and consultation KAN, Sucofindo, TII, LEI, TNC, second simulation on Samarinda, East Kalimantan Hotel, Jakarta with stakeholder from the working and Ministry of Industry, groups and develop plan for second Telapak. simulation in Balikpapan East Kalimantan. 34 7-9 January, 2010 CSO Workshop The workshop aimed to develop Participant around 15: Studio Draft of training modules and syllabus materialised Bandung training modules of Forest Drya Media (facilitators) Independent Monitors. Telapak, OCSP, Forest Watch North Sumatera, Sulawesi Community Foundation, Indonesia Working Group on Forest Finance, MoF (Pusdiklat and BUK) 35 11-15 January The 2nd Simulation of The field test/simulation on standard Participant around: 30 consists Field Report from the field visit team submitted to the 2010, PT Bintang Standard and and guidelines (use SVLK standard, of 5 auditor companies FMU of team of standard/system Fajar Indonesia, Guidelines especially for annex 2 and 4) in PT. Bintang Fajar Indonesia Penajam District, Forest Management Unit and East Kalimantan, Legal Aid Balikpapan East Industry. Agency of East Kalimantan, Kalimantan OCSP Project, TELAPAK, TNC, MFP2, FLEGT support project, TFT, LEI 36 15 January 2010, 2nd Joint Expert The objective of JEM2 is 1) to Participant around 15: MoF, Minutes summarised the notes of JEM2 and a full Jakarta (MoF), Meeting (JEM) provide further clarifications on Sucofindo, MoI, MoT, TFT, TNC, technical report is annexed Indonesia specific elements of the SVLK/TLAS MFP2, EU Side: EU Delegation and relevant regulations, and (2) to office, EFI expert team. recommend how to further develop the system, with particular reference to FLEGT licensing and independent Monitoring. .

37 16-17 January Workshop of the The workshop is to discuss the Participants around 30, consists: • Recommendation to improve Standard 2010, Blue sky Simulation Result results from the assessment at PT. 5 auditor companies; the • Pointed task force for develop Hotel, Balikpapan BFI and stakeholder provide inputs tp Director of PT. Bintang Fajar improve the Standard for Forest Indonesia East Kalimantan, Management Unit Legal Aid Agency of East Kalimantan, OCSP Project, TELAPAK, TNC, MFP2, FLEGT support project, TFT,Mulawarwan University, Natural Resource Law Institute lHSA-Balikpapan, MoF and LEI. 38 18 January 2010, Workshop SVLK To Introduce and inform the SVLK Participant around 83 consists: 8 • Input on the implementation phase of SVLK Surabaya Socialization to Regulation (Permenhut 28/2009) District Police Departments, Regulation P38/2009 Police, Custom Police Department and Custom on Headqurter of Police Dept • The follow up agenda/planning the Police Officers the SVLK implementation. (Mabes POLRI), The Indonesian Department and Custom Custom Surabaya, MoT, MoFA and MoF 39 20-21 January Chatham House To up date the report on combating Dr. Agus Justianto, Diah Reports and recommendation for MoF to take part on 2010, London, UK illegal logging related to the timber Suradireja (MFP) and Maidiward the Chatam House to up date the progress on SVLK trade on the (MoF) Development and FLEGT VPA negotiation.

40 21-24 January Technical Workshop To improve Standard, Criteria and The participants were from MoF, The draft final from this technical meeting submitted to 2010, Aston Hotel on Standard Procedures for the field assessment KAN, Sucofindo, TII, LEI, TNC, DG of Forest Production Agency-MoF for approval on Bandung Revision of the timber industry and Ministry of Industry, end of January 2010. Telapak, APHI

41 1-2 March 2010, 3rd Technical To discuss the agenda: 1) Participant around 25 consists: • Minutes of meeting on TWG and Jakarta (MoF), Working Group Independent monitoring; 2) Licensing MoF, Telapak, TNC, Sucofindo, recommendation for next Joint Expert works Indonesia (TWG) scheme; 3) Verification and MFP, MoFA, MoI, MoT, APHI • IDN-EU conducted Joint Press Release enforcement responsibilities; 4) The TWG3 meeting chaired by Control of supply chain; 5) Link Mr. Agus Sarsito (IDN) and Mr. between SFM to legality verification Hugo Maria Schally (EU). standard. IDN side: .

42 6-11 May 2010, 3rd Joint Expert The objective of JEM3 is to discuss Participant around 20: MoF, Minutes of meeting on JEM3 and follow up agenda for Jakarta (MoF), Meeting (JEM) 1) to provide further clarifications on Telapak, TNC, Sucofindo, MFP, TWG4 Indonesia both EU regulatory mechanisms and MoFA, MoI, MoT, APHI, Indonesia specific elements of the EFI/TFT, DFID SVLK and relevant regulations, in particular: Independent Monitoring / Periodic Evaluation / Periodic Review, Linkage between SFM and legality verification standards, Verification and enforcement responsibilities, 2) Licensing scheme, 3) Control of supply chain, 4) EU regulatory and market mechanisms (e.g. proposed Due Diligence Regulation, EU ecolabel scheme, Customs mechanisms, communication within EU member states). 43 12-13 June 2010, Regional Workshop To inform the SVLK Regulation Participant around 120 consists: • Input on the implementation phase of SVLK Nangroe Aceh on SVLK P38/2009 and conduct information Impact Environment Regulation P38/2009 sharing on FLEGT VPA negotiation Darussalam socialization Assessment Body of Aceh, • Road map of SVLK implementation plan in Aceh process between IDN-EU. Department of Forestry and (the workshop is part of the visibility study for SVLK Plantation, Aceh Green Institute implementation in Aceh, conduct by Aceh Green (Organizer), local government, Institute) academician, local NGO’s and Head of villages

44 21-22 June 2010, 4th Technical To discuss the agenda: 1) the Participants around 25: MoF, • Minutes of meeting agreed by both parties, and Brussels (DG Working Group principle of SVLK/TLAS and FLEGT Telapak, TNC, Sucofindo, MFP, next agenda and recommendation for the experts Environment, (TWG) License and the expectation of VPA MoFA, MoI, MoT, Coordinating on JEM4 Beaulieu), Belgium 2) Independent Monitoring / Periodic Ministry for Economy, Mutu • Both IDN-EU agreed the road-map of VPA Evaluation / Periodic Review, Hijau Indonesia (LV), EFI/TFT, negotiation, through Joint Expert Meeting (JEM) Linkage between SFM and legality EU Delegation. as the body for technical-matter. verification standards, Verification and enforcement responsibilities, 3) Licensing scheme, 4) Control of supply chain, 4) EU regulatory and market mechanisms (e.g. proposed Due Diligence Regulation, EU eco- label scheme, Customs mechanisms, communication within EU member states).

45 11-20 August 2010, 4th Joint Expert The objective of JEM4 are: 1) to Participants around 20: MoF, • Members of JEM4 visited two companies to Jakarta, Indonesia Meeting (JEM) carry out an assessment of the Telapak, TNC, Sucofindo, MFP, assess existing control systems to PT. Sarpatim existing supply chain controls and to MoFA, MoI, MoT, APHI, (Central Kalimantan) for the supply chain within a develop a draft of the relevant VPA TFT/EFI, EU Delegation forest concession and PT. KLI (Central Java) for annexes on supply chain controls the timber flows within a mill site and; 2) to develop a draft VPA annex • The JEM4 drafted a description of the supply on Periodic Evaluation. chain controls for timber from state-owned lands within production forest zones. The draft description covers control measures from the forest inventory until the point of export

46 28 October - 3 5th Joint Expert The JEM5 was tasked to 1) produce Participants around 20: • Minutes of meeting agreed by both parties, and November 2010, Meeting (JEM) the final draft of the terms of MoF,Telapak, TNC, Sucofindo, next agenda and recommendation for the TWG5 Jakarta, Indonesia reference for the Periodic Evaluation MFP, MoFA, MoI, MoT, APHI, • Both drafts VPA annexes related supply control of the VPA implementation, 2) further TFT,EFI, EU Delegation chain and Periodic Evaluation materialized and develop the description of the timber ready to be submitted in TWG5. supply chain controls, 3) draft FLEGT

licensing procedures and 4) draft and finalize the legality definition for the VPA. All the previous outcomes will be submitted for review by the TWG5. 47 25-26 November 5th Technical The objective is to discussed the Participant around 25: MoF, • Minutes of meeting agreed by both parties, and 2010, Jakarta, Working Group agenda: 1) Update on SVLK Telapak, TNC, Sucofindo, MFP, next agenda and recommendation for the experts Indonesia (TWG) Implementation; 2) Discussion on MoFA, MoI, MoT, APHI, BRIK on JEM6 Community Imports Procedures Chair person Dr. Agus Sarsito, • Agreed upon draft of Road Map on VPA (Annex3); 3) Discussion on Head of the Centre of negotiation Dec2010-April 2011 & status of Indonesian LIU in the text; 4) International Cooperation-MoF; annexes on TWG5 Discussion on FLEGT Licensing Dr. Hugo Maria Schally, Head of (annex4); 5) Redrafting Annex 6 to Unit, Multilateral Environmental included Independent monitoring and Affairs and Trade, DG Comprehensive Evaluation for SVLK, Environment, European beside PE and IMM; Discussion on Commission. supply chain control (annex5); 6) Discussion on Annex 10;

48 10-14 January 6th Joint Expert The objective of JEM6 is to draft a Participants around 20:: MoF, Minutes of meeting agreed by both parties, and next 2011, Bandung, Meeting (JEM) full description of the TLAS (Annex V Telapak, TNC, Sucofindo, MFP, agenda and recommendation for the continuous West Java of the VPA) on the basis of the MoFA, MoI, MoT, TFT, APHI meeting experts on JEM7 outcomes of the previous JEMs, also to establish the linkage between Annex V, VI, and VII. In addition, the EU Side: Jussi Jounasvouri, TWG5 authorized the JEM6 to work Dejan Lewis (EFI), Andy Robby on the following VPA Annexes: (UKCCU) Annex I: Product coverage; Annex II: Legality Definition; Annex III: EU customs procedures and information exchange; Annex IV: Technical specifications of the FLEGT license.

49 8-9 February 2011, 7th Joint Expert The JEM7 discussion was focus on Participants around 20: MoF, Minutes of meeting agreed by both parties, and next Solo (Central Java), Meeting (JEM) the VPA Annex V (TLAS). Telapak, TNC, Sucofindo, MFP, agenda and recommendation for the next TWG6 Indonesia MoFA, MoI, MoT, TFT, APHI meeting

EU Side: Jussi Jounasvouri, Dejan Lewis (EFI), Andy Robby (UKCCU) 50 14-15 February 6th Technical The meeting objective is to give an Participants around 35: All the outputs from: 2011, Jakarta, Working Group overview on progress of the SVLK MoF,Telapak, TNC, Sucofindo, implementation and update on the • JEM6 (VPA Annexes: Annex I: Product Indonesia (TWG) MFP, MoFA, MoI, MoT, TFT, coverage; Annex II: Legality Definition; Annex III: EU Timber Regulation and the status APHI of other VPA's around the world; and EU customs procedures and information Reporting on the Annex 5, VPA Text Chair person Dr. Agus Sarsito exchange; Annex IV: Technical specifications of revision as a result from JEM7 and Ministry of Forestry) & Dr. Hugo the FLEGT license) & Ex-change of information on Maria Schally (Head of Unit, • JEM 7 (VPA annex V) materialised and discussed ratification processes in Indonesia Multilateral Environmental in TWG6 and EU. Affairs and Trade, DG Environment, EC.

51 3 March 2011, IDN-EU Video The objective of VC is to prepare the The participants around 20: Both parties agreed on the revision on annexes I, III, Jakarta, Indonesia Conference (VC) on revision on VPA text and Annexes for MoF, MoT, MoI, MoFA, Custom, IV and X to be submitted at the final roundtable JWG7 and Brussels, Legal Scrubbing on final round table of JWG7, Telapak, MFP2 Belgium VPA text The VC 1 discussed Annexes I,III,IV, and X 52 10 March 2011, The High Level The High Level Market Dialogue MoF, MoT, MoI, Embassies, The Indonesian Business Group Declare their Hotel Sultan Market Dialogue Between Indonesia, EU, US and Private Sectors, KAN Commitment to SVLK/FLEGT VPA and submit the Jakarta-Indonesia Japan. Chart of Declaration to the Ministry of Forestry. 53 11 March 2011, IDN-EU VC on Legal The objective of VC2 is to prepare The participants around 20: Both parties agreed on the revision on annexes V, VII, Jakarta, Indonesia Scrubbing on VPA the revision on VPA text and MoF, MoT, MoI, MoFA, Custom, and X to be submitted at the final roundtable JWG7 and Brussels, text Annexes for final round table of Telapak as representative of Belgium JWG7. V, VII, and X. CSO

54 22 March 2011, IDN-EU VC on Legal The objective of VC4 is to prepare The participants around 20: Both parties agreed on the revision on annexes tIV, VII Jakarta, Indonesia Scrubbing on VPA and discussed the revision on VPA MoF, MoT, MoI, MoFA, Custom, and X to be submitted at the final roundtable JWG7 and Brussels, text text and Annexes IV, VII, and X for Telapak Belgium final round table of JWG7.

55 1 April 2011, IDN-EU VC on Legal The objective of VC5 is to prepare The participants around 20: Both parties agreed on the revision on annexes V and Jakarta, Indonesia Scrubbing on VPA the revision on VPA text and MoF, MoT, MoI, MoFA, Custom, IX to be submitted at the final roundtable JWG7 and Brussels, text Annexes V and IX for final round Telapak Belgium table of JWG7.

56 6 April 2011, IDN-EU VC on Legal The objective of VC6 is to prepare The participants around 20: Both parties agreed on the revision on annexes II, III, Jakarta, Indonesia Scrubbing on VPA the revision on VPA text and MoF, MoT, MoI, MoFA, Custom, and V to be submitted at the final roundtable JWG7 and Brussels, text Annexes II, III, and V for final round Telapak Belgium table of JWG7.

57 12-14 April 2011, 7th Technical Meeting to discuss agenda: 1) Participant around 25: MoF, MoI, • The document of VPA text concluded and ready DG Environment, Working Group Exchange information and MoT, MoFA, including from to submitted to SOM3 meeting Beaulieu, Brussels (TWG) clarification on the process of signing private sector (ISWA), Sucofindo • The document VPA legal text with 9 annexes and ratification of VPA and the (CABs) and Telapak, MFP2, signed and submitted to SOM3 discussion on Initialing VPA text Document on EU Trade Commissioner De Guhts visit to Chaire person by Dr. Agus Indonesia early May 2011; 2) Sarsito (IDN) and Mr. Maria Discussion on the preparation for the Hugo Schally EU). implementation VPA until entry into force; prepare the measures for SOM and the establishment of a Joint Preparatory Committee; 3) Reviewed, Revised and agreed of the Legal Text and Annexes of the VPA, and discussion the modalities of legal scrubbing.

58 15 April 2011,DG 3rd Senior Official Agenda: 1) Opening; 2) Adoption of Participant around 30: MoF, MoI, Document of VPA text concluded and officially initialed Environment, Meeting Agenda: 3) Report of TWG 7 (14 MoT, MoFA, including from by IDN and EU. Beaulieu, Brussels, April 2011); 4) Final Review Legal private sector (ISWA), Sucofindo Belgium Text Indonesia-EU FLEGT-VPA (CABs) and Telapak, MFP2, Preparation of initialing in May 2011; DFID, EU Commission. 5) Adoption and Signing of Minutes of Discussion SOM3; 6) Closing The SOM3 was opened by Mr. Remarks. Timo Makela (Director for International Affairs and LIFE of DG Environment of European Commission) and co-chaired by Imam Santoso (DG for Forest Utilization of the Ministry of Forestry)

59 4 May 2011, Jakarta VPA Initialing IDN-EU initialing the VPA document MoF, MoI, MoT, MoFA, • VPA text had initialed by high level officers of (Kempinski), Ceremony by Mr. Hadi Daryanto (IDN) and Mr . MoFinance, Custom, EU IDN-EU Indonesia Julian Wilson (EU), witnessed by HE Delegation and EU Embassies • Both parties released Joint Statement Zulkifli Hasan (IDN Minister for (Germany, Netherland, Italy, Forestry) and Karel De Gutch (EU UK), US Embassy, Japan Trade Commisioner). Embassy, South Korea Embassy, Media, and NGO’s

60 20-21 June 2011, Chatham House To Inform international audience Participant around 100: EU • IDN updated the audience on progress in SVLK London, UK about progress on VPA negotiation NGOs, EU PS, Asia-Africa implementation and remaining challenges, (mainly after VPA concluded process Student on Forest Governance presented by Dr. Imam Santoso (DG Forest and SVLK implementation especially Training-Wolverhampton Univ; Production and Marketing-MoF) and Diah on Independent Forest Monitoring UK Academicians, UK timber Suradiredja on Independent Forest Monitor trade federation, EIA, Malaysia • MoF hold limited discussion with DFID Timber Association, Government of Ghana and Liberia, DFID

61 5-7 July, 2011, National Public The objective of the National Participants around 200 are • Inputs from the regional public consultations in Menara Peninsula Consultation on Consultation Workshop is to revise involved: NGO’s, Academicians, the region Kalimantan, Regio Sumatera Hotel, Jakarta SVLK Regulation and improvement of SVLK MoF, KAN, LVs, MoT, MoI, Sulawesi, Maluku, Papua, Regio Jawa Bali (P38/2009) Regulation (P38/2009) Custom Nusatenggara were being discussed at the workshop • The draft of highlighted point for revisions is submitted to the MOF 62 10-12 August 2011, Workshop The objective is to inform the Participants around 30: • MFP2 updated the Journalist group about SVLK Novotel, Solo Socialization for journalist about SVLK Journalists from Papua, implementation by invite them for field visit to Journalist implementation Sulawesi, Nusatenggara, community forest, Industry. Sumatera, Kalimantan, Jawa • Support journalist with fellowship scheme for and Bali reporting SVLK implementation on the media. • Journalist reports on SVLK implementation from provinces were published. 63 12-13 September The Technical The objective of meeting is to Participants around 10: consists Both parties agreed on the final editing of VPA text. 2011, Brussels DG Working Group on finalized the process of legal of representative of MoFA, MoF, Environment, Legal Scrubbing scrubbing of VPA text by IDN-EU. MoT, MFP2, UKCCU, The Beaulieu, Belgium Meeting Indonesia Embassy office- Brussels. EU side: DG Environment

64 November 2011, The Joint To Establish and agreeing upon the Participants around 20: MoF, • Document of the Joint Implementation Strategy Jakarta-Indonesia Preparatory Joint Implementation Strategy MoFA, MoI, MoT, APHI, agreed Committee Document for the operation on Custom, Telapak, EU • Road map for VPA Singing and FLEGT License SVLK, Roadmap for VPA signing and Delegation, UK Embassy, DFID, agreed FLEGT License. Agus Sarsito and Dr. Hugo Maria Scally led the JPC meeting. 65 28-29 March 2012, Stock Taking To check and stocktaking the Participant around 35 from the Follow up agenda to facilitated training and Nangro Aceh Meeting with Aceh readiness of SVLK implementation representatives of NGO, socialization in Aceh materialized and submitted to Darussalam Stakeholder for stakeholder in Aceh Province/District Forestry Office MFP2 and MoF and Private Sector. EU Side: EFI 66 24-28 May 2012, Stock Taking To check and stocktaking the Participant around 40: NGO, • Follow up agenda to facilitated training and Jayapura, Papua Meeting & Training readiness of SVLK implementation Province/District Forestry Office socialization in Papua materialized and submitted with Papua for SFM in Papua. and Private Sector were attend to MFP2 and MoF the meeting Stakeholder • MFP and MoF conducted training facilitator for SVLK in Papua. 67 29 May, 2012, Workshop SVLK To inform SVLK Development and 29 participants attended the MoF updated the Forestry District office and local Manokwari, West Socialization implementation to Forestry District workshop. NGO’s about SVLK implementation. Papua office and local NGOs. 68 18 July 2012, Seminar & Hearing Seminar to introduce SVLK Participants around 150 • MoF updated the accountant public about the (Athlete Hotel) implementation to the association of accountant publics attended this SVLK implementation. Jakarta Public Accountant related to the audit Seminar. • MOU MoF and Public Accountant signed for process to the timber/forest industry. possible further cooperation and collaboration to endorse SVLK as a pre-condition in audit process. 69 1 August 2012, The Launch of To Launch the Sistem Informasi Participant around 500: Ministry • The SILK/ LIU system officially operations and Jakarta (MoF), Licensing Legalitas Kayu (Legality Information offices (MoF, MoI, MoT, MoFA, running for V-Legal Document (FLEGT License) Indonesia Information Unit Unit) MoFinance, Custom, issuance. (LIU) Coordinating Ministry on • New office and Staff of SILK/LIU office developed Economic) Forestry District and operation. Offices, Conformity Assessment Body, Private Sector and Associations, Academician, Journalist, NGO’s, EU Embassy and EU member state include the other Embassy Offices (Japan, US, Korea) 70 14 August 2012, Workshop on To discuss marketing communication Participants around 30: MoT, Draft action plan for developing SVLK Brand for global Hotel Santika Marketing and “SVLK/ The Indonesian Legal MoF, MoI, MoFA, NGOs, IM, market Jakarta Communication and Wood” brand for global market. and communication consultants SVLK Brand 71 11-12 September Regional Workshop, To strengthen the strategy SVLK Participant around 40: local Participants were aware about the regulation and links 2012, Manado, conducted by Implementation related with VPA and government, forest district with trade export to EU North Sulawesi Sulawesi Community EU Timber Regulation. offices, Trade & SME district Foundation office, Academicians, SMEs and NGOs 72 17 September 2012, Coordination MFP and MoF conducted Participants around 51: MoF, Road map and agenda for Trial Shipment materialized Jakarta Meeting stakeholder meeting to prepare the MoT, MoI, MoFA, Custom, CABs and agreed by stakeholder agenda and plan development (Sucofindo, Tuv Rheinhard, towards Trial Shipment. Mutu Hijau Indonesia, BRIK QS, Equality), NGOs, Association (APKINDO, APP, APKI).

73 17-23 September Socialization SVLK Update information of SVLK and 42 participants were attended • Lessons learned captured by Indonesian 2012, Brussels to the Indonesian SILK for the Attache of Indonesia this meeting stakeholder Embassy (Diplomat Embassy in EU country. MoF • Indonesia Embassy informed the progress of and Attache) in EU collaboration with Indonesian countries Embassy in Belgium. FLEGT VPA negaotiation

74 1 October 2012, Indonesia Business To encourage the Timber Trader Participant around 45: • HE Mr. Julian Wilson and Dr. Agus Sarsito Menara Kadin, Chamber (KADIN) from UK, AUS and USA towards the Association of importers from delivered presentation about the progress of both Jakarta Timber Trade Forum Indonesia’s readiness for SVLK UK, AUS and USA, member of IDN-EU towards VPA full implementation. implementation and FLEGT License KADIN, MoF, MoT, EU • MFP2 hold a technical discussion with KADIN Delegation, UKCCU, MFP2, and reps of UK, AUS and USA importers related Sucofindo, Journalists, with SVLK brand and marketing communication.

75 10-11 October SVLK Workshop to To inform the development of SVLK Participant around 65 consist: 11 • Awareness to policeman to ensure they role in 2012, Aryaduta Police Offices on implementation to Indonesian Police Province/District Police Office supporting SVLK implementation Hotel, Medan, North Sumatera Provinces Offices (50 active police officers), MoF, • Input and feedback from policeman to strengthen Sumatera Sucofindo, KEHATI, MFP2 the status of Permenhut SVLK regulation as Keynote speaker: Agus Sarsito, Perpu (Government Regulation) Dwi Sudartho Directore BUK, MS Sembiring (KEHATI), M Haris Wicaksono (Sucofindo), Dr. Darodi Dirjen PHKA, Ms Listyani (MOF)

76 23 October 2012, Trial Shipment To launch first Trial Shipment of the Participants around 100: MoF, • The trial shipment using “V-Legal Document” Kendal Central V-Legal Document on timber export MoT, MoI, MoFA, Local held for the period October-November 2012 Java, Indonesia to EU Countries. Government, Custom, CABs • 17 exporters involved on the shipment to the (Sucofindo, Tuv Rheinhard, Belgium, Netherland, Italy, France, Spain, Mutu Hijau Indonesia, BRIK QS, German, UK, Poland from Tanjung Priok, the Equality), NGOs, Association Indonesia harbor: Tanjung Priok-Jakarta, Tanjung (APKINDO, APP, APKI, KLI, Emas-Semarang, Tanjung Perak, Surabaya and APHI), Academicians, EU Belawan Medan. Delegation, Journalist, • The Vice Minister of Trade, Dr. Bayu Krisnamurti and HE Mr. Julian Wilson (EU) held the press conference on the PT Kayu Lapis Indonesia in Kendal after ceremony

77 1 November 2012, SVLK Workshop to To inform the development of SVLK Participant around 40 consist 9 • Awareness to policeman to ensure they role in Sanur Beach hotel Police Offices on implementation to Indonesian Police Province/District Police Office supporting SVLK implementation Bali Jawa-Bali, Offices were attended the workshop • Input and feedback from policeman to strengthen Nusatenggara (consists 35 active police the police roles need to be involved in SVLK Province officers). training and network Keynote speaker: Agus Sarsito, • Sucofindo offered their network and or expertise MS Sembiring (KEHATI), Dwi to the police office to combat illegal trade Sudartho, Directore BUK, M activities. Haris Wicaksono (Sucofindo), Dr. Tony Suhartono Pusdal Regio Jawa-MoF, Ms Listyani (MOF). 78 21-23 November Inter-Ministries To complete editing and Legal Participants around 25: MoF, Draft revision of VPA Text materialized ready to be 2012, Jakarta offices Meeting Scrubbing on VPA Text and MoT, MoI, Cabinet Secretary, submitted to EU DG Environment EC. preparation for JPC/SOM December. Association, KAN, CABs. 79 November 2012, Business to To strengthen Dialogue between 10 importers from EU attended. Lessons learned captured by Indonesian stakeholder Paris, France Business Dialogue Indonesia Business/Timber exporters The Indonesian delegation “with EU importers/ EU PS towards consisted MoF, MoT, JPIK, FLEGT License Trade Regulation” Private Sector 80 4 December 2012, Interactive Market To strengthen Dialogue between Participant around 40: MoF, Lessons learned captured by Indonesian stakeholder Paris, France Dialogue Indonesia Business/Timber exporters MoT, MoI); Private Sectors “with EU importers/ EU PS towards (APP-Sinar Mas, PT Kayu Lapis FLEGT License Trade Regulation” Indonesia), Association APKJ; AWKMI) and Conformity Assessment Body (Sucofindo) Mr. Andy Roby and A. Edi Nugroho conducted the dialogue. 81 5 December 2012, Joint Preparatory The meeting objective discussed and MoF, MoT, MoMoFA, MFP2, EU Road map and agenda of JPC agreed by both parties Brussels, Belgium Committee prepared the institutional set up and DG Environment role of JPC

82 13 December 2012, Witnessing the first To witnesses the first shipment wood Participant around 10: • The Indonesia Ambassador for Belgium, Antwrep, Belgium shipment of “V-Legal product with V-Legal Document Indonesia Ambassador for Luxemburg and EU, HE Dr. Arief Oegroseno, EU Document” arrival in entering EU Countries. Belgium, Luxemburg, EU Custom, DG Environment EU- Mr. John Bazil EU Custom, DG Environment EU, were coming at the ceremony at the Altripan NV Altripan NV, EU Competent the biggest timber warehouse in Belgium. Authority • The Indonesia Ambassador for Belgium, Luxemburg diplomatic released

83 17-19 December Inter-Ministry The meeting objectives is to The stakeholder of this meeting The Final draft materialized and ready to submit to EU 2012, Jakarta Meeting continues works: Inter-ministry MoF, MoT, MoI, Cabinet Commission at the International Market Dialog at meeting on Legal Scrubbing on VPA Secretary, Association, KAN, Belgium Text and preparation for JPC/SOM CABs December..

84 1 February – 23 Pre-Assessment of Pre-Assessment is to prepare Participant around 20: Equality, • 1-4 February: Planning and Methodology March 2013 SVLK Indonesia Stakeholder before the Sucofindo, BRIK, SGS, Development agreed by CABs implementation implementation of IDN-EU Joint Mutuagung lestari (MAL), • 6-20 February: Field visit to IUIPHHK, IUI di Assessment. Transtamada, Sarbi, TUV, Sulawesi-Kalimantan-Bali-West Java, Riau, Ayamaru, Mutu Hijau Indonesia, Central Java, East Java, covered Sumalindo MOF, MFP and Consultant Hutani Jaya, Surya Hutani, Alfa Moulding, Tirta Mahakam, Katingan Timber Celebes, Harapan Utama, Koperasi Bersama Indonesia, Taru Sakti Utama. • 18 March: Reporting to MoF and representatives of stakeholder.

85 4 February, 2013 International Market To strengthen business dialogue Participant around 100: MoF, • The Indonesia Ambassador for UK Mr. TM Indonesian Dialogue between Indonesia Business/Timber MoT (GoI), Sucofindo (CAB), Hamzah Tayeb was officially open the meeting Embassy Office- exporters “with EU importers/ EU PS JPIK, Telapak, MFP2 (CSO) , • ISWA and PT KLI presented the readiness of Grosvenor, London towards FLEGT License Trade APKJ, AWKMI (Association and SVLK implementation in Indonesia UK Regulation” SME’s) and Private Sector (ISWA and PT KLI). More than 60 importers from UK Timber Association, EIA attended this meeting

86 5 February 2013, Business to To strengthen business dialogue Participant around 75: MoF, • Bussines dialog between Indonesia exporters – Gent, Brussels, Business Forum between Indonesia Business/Timber MoFA, APKJ, AWKMI EU importers Belgium exporters “with EU importers/ EU PS (Association and SME’s) and • Business meeting facilitated by Ambassador HE towards FLEGT License Trade Private Sector Dr. Arif Havas Oegroseno for Indonesian Regulation” exporter (ISWA and PT KLI) EU timber importers in Gent, Brussels

87 6 February, 2013, International Market To strengthen business dialogue participants around 50: • HE. Dr. Arif Havas Oegroseno, Ambassador for Brussels Belgium Dialogue between Indonesia Business/Timber importers, EU Commissions, Belgium, Luxemburg and EU hosted the meeting exporters “with EU importers/ EU PS Competent authority, NGOs • The Head of LIU (SILK) Ms. Mariana Lubis towards FLEGT License (Green Peace, EIA and JPIK) presented the operations of the License organization and association, Information Unit (SILK) which will connect the MoF, MoT, MoI (GOI), PT KLI, competent authority in the EU to check the V-

(private sectors) APKJ, AWKMI, Legal document through web based ISWA (association) Sucofindo • The Indonesia ambassador submitted officially (CAB). the final draft of the VPA Legal Text (as a result from the intensive process of legal scrubbing andrevision) to the representative of EU DG Environment.

88 7-8 February 2013, Chatham House “21st To Inform international audience Participant around 100: EU • Mr. Zainuri Hasyim (JPIK) presented the London, UK Stakeholder Update about the readiness on VPA NGOs, EU PS, UK timber trade readiness of the IM on the SVLK implementations on illegal logging ratification and formal operations of federation, EIA, Malaysia Timber towards VPA/FLEGT License. FLEGT License. Council, DFID Sucofindo, • Dr. Agus Sarsito representatives of GoI also Telapak, JPIK, MFP2 presented the readiness of SVLK implementation and the progress of the SVLK development towards FLEGT License. 89 15 April and 14 May Joint Assessment The objective is to discuss work plan Participant around 15: MoF, Agreed TOR, agenda and methodology of joint 2013 First Phase of Joint Assessment phase I consists MFP2 and IDN-EU independent Assessment of two elements: 1) Planning and consultant Evaluation Methodology development; 2) The analysis of compliant between assessment criteria and TLAS component. 90 14 May 2013, Interactive Market To strengthen Dialogue between Participant around 70: Vice of • The discussion was focus on the implementation Congress Centrum Dialogue Indonesia Business/Timber exporters Ambassador RI Dr. Siswo of SVLK and the progress of negotiation process Nord, Kohln “with EU importers/ EU PS towards Pramono; Dr. Dwi Sudharto and the implememtation of export licensing Germany FLEGT License Trade Regulation” (MoF), Diah Suradireja, Laksmi • IDN hold business meeting with the President of Banowati Arbi Valentinus (MFPII The European Timber Trade Federation, Mr. Kehati), Zulfikar Adil (PT. BRIK Andreas Von Moeller to deliver support towards Quality Services), Jimmy the signing of the FLEGT VPA. Chandra (PT. Jaya Cemerlang • ETTF suggested for the clarity connection of the Industry/ISWA), dan Abu SVLK scheme with any voluntary scheme (such Meridian (JPIK); ETTF, SIPO, as FSC and PEFC. EU PS.

91 10 June – 23 July Joint Assessment The objective is to collect data and Participant around 50 from the The result presentation to get input from the Second Phase information to Province/District stakeholder: Province/District representatives of IDN-EU Stakeholder on 23 July in Forestry Office, Custom, Unit Forestry Office, Custom, Unit Jakarta Management, Timber Industry, CABs Management, Timber Industry, Community Forest, SME and CABs Community Forest, SME Independent Monitor in Riau, East and Independent Monitor Kalimantan Papua, Jogjakarta and Central Jawa,

92 22-23 August 2013, Joint Assessment To present the result of Joint Participant around 45: MoF, • Joint Assessment team was presenting the result Santika Hotel, Workshop Assessment of the SVLK operations. MoT, MoFA, CABs (Equality, to IDN stakeholder Jakarta Sucofindo, BRIK, SGS, MAL, • Follow up agenda to visit Surabaya for additional Transtamada, Sarbi, TUV, data collection Ayamaru, Mutu Hijau Indonesia), CSOs (Telapak, JPIK), Association and Private Sector (APHI, APP, KLI), UKCCU, MFP2 93 27-28 August 2013, Joint Assessment The objective is to collect data and Participant around 20 of key Final Draft report of Joint Assessment submitted to Surabaya Field Visit information to Province/District actor of SVLK in Surabaya, east MoF Forestry Office, Custom, Unit Java Management, Timber Industry, CABs Community Forest, SME to Surabaya, East Java 94 30 August 2013, Focus Group To review strategic plan development Participants around 30: MoF, Follow up agenda materialized and agreed Jogjakarta Discussion on VPA towards VPA signing and the FLEGT MoI, MoT, MoFA, ISWA, signing preparation VPA implementation APKINDO, MHI, Sucofindo, SMF 95 5 September 2013, Meeting To strengthen coordination and Participants around 30: MoF, Agenda preparation on VPA Signing well adopted to MoF, Jakarta Coordination on VPA preparation among Ministry Office MoI, MoT, MoFA ISWA, the related ministry office and ready for signing preparation towards VPA signing. APKINDO, MHI, Sucofindo, implementation. SMF, Corinthian Indonesia (PR Agency) 96 6-10 September Joint Assessment To present the result of the Participants around 72: MoF, Consultant presented the final report of Joint 2013, Santika Hotel, Workshop assessment of the SVLK operations. MoFA, MoT, MoI, National Assessment SVLK Operation Jakarta Statistic Bureau, MFP, UE Delegation, Ayamaru, Forest Citra Sejahtera, SGS Indonesia, TUV Rheinland, Trustindo, Sucofindo, Mutu Agung Lestari, BRIK. 97 11 September 2013, IDN-EU Joint To complete the final report with Participant around 25: MoF, The follow up meeting for the Result of Joint Jakarta Assessment inputs gathered from stakeholder MoT, MoFA, EU Delegation, Assessment held in MoF, Jakarta on 1 October 2014. Informal Meeting CABs, CSO and Independent Monitors 98 20-21 September The 3rd High Level To promote Indonesian Legal Timber • Importers and exporters gained and exchange 2013, Sultan Hotel, Market Dialogue on to global market information about timber trade in the era of Jakarta The Seminar “ The Indonesia Legal wood New Era of Indonesian Legal Timber to Meet the Global Market Europe • Private sector/Association support to GoI towards - USA - Japan - China SVLK development and the FLEGT VPA and Australia” Negotiation

99 30 September 2013, VPA Signing To officially signing VPA to allow Mr. Zulkifli Hasan (Minister of Document of VPA Signed by both countries Brussels, Belgium ratification process in both parliament Forestry) and Mr. Janez Potonik (European Committee for Environment) and Mr. Valentinas Mazurnis (Lithuanian Ministry of Environment) signed the VPA

B. IDN-EU FLEGT-VPA phase after the VPA Signed 100 26 November 2013 1st Joint Preparatory The objective is to discuss the The participant from IDN-EU MoM and RoD agreed by both parties and manage by Grand Tropic Hotel, Committee Meeting agenda: 1) Joint Assessment Report; side: MoF, MoI, MoFA, Private JIC Secretariat Jakarta, Indonesia (JPC1) 2) Review and agreement of draft Sector, CABs, EFI, action matrix on joint assessment result and action plan; 3) Exchange of Information on the progress of Dr. Agus Sarsito and Deputy ratification process; 4) Next JPC Ambassador UE, Colin Crooks meeting and AOB. co-chaired the JPC1 meeting 101 28 November 2013, Joint Expert Meeting The objective is to discuss agenda: The participant from IDN-EU MoM and RoD agreed by both parties and next Jakarta, Indonesia 1) Ratification and operation of the side: MoF, MoI, MoFA, APKI, meeting agenda manage by JIC Secretariat VPA process; 2) VPA Joint Sucofindo; ASMINDO; UKCCU, Assessment; 3) Next step. EFI. Dr. I.B Putera Parthama (Senior Adviser to the MoF on Economic Affair and International Trade) Mr. Olof Skoog (EU Ambassador to Indonesia) chaired the JEM

102 29 January 2014, 2nd Joint Preparatory The objective is to discuss agenda: The JPC2 meeting chaired by MoM and RoD agreed by both parties and manage by Jakarta, Indonesia Committee Meeting 1) Ratification and operation of the Dr. Putera Parthama (Minister JIC Secretariat (JPC2) VPA process; 2) Rule and Expert on Economy and The Results for JPC2: procedures JIC 3) Action Plan, 4) International Trade for MOEF) Analysis development on timber and HE. Olof Skoog (Head of 1. IDN delegation targeted that FLEGT-VPA ratification market analysis, 5) study on the EU Delegation for Indonesia, process will be concluded on February 2014 by the communication development Brunei Darussalam and GoI; between the EU competent ASEAN). IDN side was 2. EU delegation targeted that FLEGT-VPA ratification authorities and Indonesia towards including representative of IDN process will be concluded on March 2014 by EC; FLEGT licensing, 6) Independent stakeholder (including from 3. Rules of Procedure JIC will be discussed in the Forest Monitors private sector and CSO). JEM, April 2014; 4. Update the time table on Action Plan; 5. Plan development on timber market analysis from the MFP; 6. Plan development on the study on communication development between the EU competent authorities and Indonesia towards FLEGT licensing; 7. Future work on informal joint technical meeting on 18 March 2014 for Action Plan; 8. Tentative plan on the next JEM/JPC on 28 April 2014 and JIC on 23 June 2014; 9. DG BUK will developed coordination with the NGO/independent forest monitors. 103 17-18 February Regional Public To inform the follow up JPC2 Governments, private IDN stakeholder informed the development and work 2014, Medan (North Consultation (as the meeting with Indonesian stakeholder sectors/business associations, plan towards FLEGT License processes Sumatra), Indonesia JPC follow up) at region of Sumatera (western of academician, NGOs/CSOs, 25-26 February IDN), Java and Bali (Eastern of IDN) KAN, CABs 2014, Yogyakarta, Indonesia 4-5 March 2015, Denpasar (Bali), Indonesia 104 19 March 2014, National Public National public with stakeholder Governments, private IDN stakeholder informed the development and work Jakarta, Indonesia Consultation (as the sectors/business associations, plan towards FLEGT License processes JPC follow up) academician, NGOs/CSOs, KAN, CABs 105 April 1-2, 2015, JPIK capacity To provide basic training for IM Participant around: 10 from the NGOs gained information about IM methodology, and North Kalimantan building organization and to initiated the JPIK local NGOs. knowelgede about Permenhut and SVLK Development node in North Kalimantan C. IDN-EU FLEGT-VPA after VPA Ratification (entry into force per 1 May 2014) 106 24 September 2014, 1st Joint Agenda: 1) JIC Rules of procedures; Participant around : 25. MoEF, The JIC1 results: To endorse joint communication Jakarta, Indonesia Implementation 2) JIC Secretariat; 3) Stage 2 of the MoFA, MoT, MoTThe JIC1 co- strategy (“friendly email”); To Develop JIC secretariat Committee (JIC) joint assessment of SVLK; 4) Joint chaired by, Dr. Putera Parthama to support JIC activities; Agreed on to conduct the meeting communication strategy for the JIC; (MOEF) and Mr. HE. Olof Skoog Independent Market Monitoring by ITTO; Agreed on 5) VPA annex review; 6) VPA (Head of the EU Delegation for the revision of the annex FLEGT-VPA to be reviewed Monitoring; 7) Civil Society Indonesia, Brunei Darussalam on the JEM; Agreed to conduct the Joint Assessment Statement. and ASEAN). phased II.

107 23 September - 31 Joint Assessment JA stage2 (JA2) fieldwork took place The conclusion on JA2: There are significant progress October 2014, Riau stage 2 (JA2) in Riau (Sumatra), East Kalimantan, on SVLK implementation and related regulations, (Sumatra), East Yogyakarta-Central Java-East Java however the improvement on information system Kalimantan, (Java), and Papua. management needed. Yogyakarta-Central Java-East Java (Java), and Papua, Indonesia 108 17 November 2014, Joint Expert Meeting Agenda: 1) Agreement on Final Co-chair of the JEM are Dr. The IDN-EU on Solo JEM agreed on the results of the Solo (Central Java), version of the Joint SVLK Agus Sarsito (IDN) and Mr. Colin Joint Assessment Phase II, annexes FLEGT-VPA Indonesia Assessment stage II report; 2) Crooks (EU) revision, and will follow up the study on impact Identification of open issues, leading monitoring, independent market monitoring, and the to the development of a revised IDN- Joint Assessment follow up. EU Action Plan on VPA The meeting was followed by a implementation;3) Update on VPA full day workshop to develop the annex review; 4) Up date on JIC revised action plan. EFI co- Work; 5) Update on VPA monitoring shared the event. instruments; 6) Date of next JIC meeting; 7) Other matters.

109 29 January 2015, Joint Expert Meeting Agenda: 1) Update on SVLK Participant around 20: MoEF, The JEM endorsed a Record of Discussion of the Jakarta, Indonesia regulation (Permenlkh & MoT, MoI, MoFA, APHI, previous Joint Expert Meeting (JEM) held in Solo, Permendag); 2) Agreement on Ayamaru, EFI, EU Delegation Central Java. second IDN-EU Action Plan on Results: advancement of FLEGT-VPA Implementation; 3) Establishment of The JEM meeting was co- I. Updating the revision of the Annex I, II, V; JWG on Action Plan chaired by Dr. Agus Sarsito II. Agreed on there will be no more Joint Immplementation; 4) Update on the (IDN) and Mr. Colin Crooks Assessment however will developed the (EU). revision of Annexes I,II,V, and Next Joint Working Group (JWG) to monitor and Step; 5) Rules of Procedures and review the progress of the Action Plan; Rules of Arbitration of the JIC; 6) III. Endorsing the Rules of Procedure (RoP) but FLEGT-VPA Monitoring and not yet agree on the Rule of Arbitration Evaluation; 7) Joint Communication; 8) JIC Agenda for 12th February (RoA); 2015; 8) Other matters. IV. Finalizing the concept note for Impact Monitoring on 30 January 2015; V. Agreed on the communication protocols, all the material will be prepare and support by the JIC Secretariat; VI. Agreed on the next second JIC on 12 February 2015; VII. Informed that EU will be conducting FLEGT Week 2015 in Brussels.

110 12 February 2015, 2nd Joint Agenda: 1) Annex Revisions; 2) The The JIC2 meeting was co- The results are: ( Jakarta, Indonesia Implementation Rules of Procedures and Rules of chaired by Dr. Putera Prathama I. The revision of Annexes I, II and V were Committee (JIC) Arbitration; 3) Update progess on (IDN) and Mr. Colin Crooks agreed and will be adopted with the Second IDN-EU Action Plan on (EU). advancement of FLEGT-VPA amendment VPA by both parties.The Implementation including the Briefing paper as introduction of the operational of the Joint Working amendment also will be endorsed. The Group; 4) Update Progress on Communicatio; 5) Update Progress process of amendment in UE will taking time of FLEGT-VPA Monitoring and for 4 months; Evaluation; 6) AOB. II. Agreed on the RoP of the implementation of FLEGT VPA; III. (iii) RoA: regarding the budget allocation for the arbitrase, there are not agree yet and will be discussed further by both parties; IV. (iv) The conclusion of the Joint Assessment phase II: in general SVLK have been implemented well without any major findings; V. (v) The Joint Working Group (JWG) Indonesia - UE was developed with the members from inter-ministrial, associations, and NGO, to convey the follow up of the Joint Assessment (SK Dirjen BUK Nomor: SK.1/VI-BPPHH/2015); VI. (vi) The Joint Secretariat IDN-EU will prepare and support the materials and publication related to the FLEGT-VPA; VII. (vii) The four monitoring activities: 1) Independent Monitoring by NGOs/CSOs have already conducted, 2) Impact Monitoring on the preparation, 3) Periodic Evaluation on the preparation, 4) Independent Market Monitoring by ITTO will be funded by the UE and will be conducted after the operationalization of the FLEGT License.

111 13 February 2015, 1nd Joint Working The JWG1 meeting discussed on Participant around 25: MoEF, • The meeting served as the first meeting of The Jakarta, Indonesia Group (JWG) JA2 recommendation and Action MoT, MoI, MoFA, APHI, JPIK, Joint Working Group which discussed the Plans for JWG. Both parties agreed Kemitraan, progress of Indonesia-EU FLEGT-VPA action to develop measure the progress of EFI, EU Delegation The meeting plan. the action plan; Indicative was co-chaired by Mr. Agus • RoD, MoM agreed by both parties data/information needed were Sarsito and Mr. Collin Crooks. explored, and agenda for next JWG, JEM and JIC.

112 24 March 2015, 2nd Joint Working The objective is to discuss the Participant around 25: MoEF, • The JWG2 meeting agreed to share responsible Jakarta, Indonesia Group (JWG) agenda: 1) Annex Revisions; 2) The MoT, MoI, MoFA, APHI, JPIK, and tasks upon the Action Plan. Rules of Protocols (RoP) and Rules Kemitraan, EFI, EU Delegation • RoD, MoM agreed by both parties of Arbitration (RoA); 3) Update Progress on Second IDN-EU Plan on advancement of FLEGT-VPA Chairman of meeting: Dr Putera Implementation including the Prathama representing the operational of the Joint Working Government of Indonesia and Group (JWG); 4) Update Progress on Mr Colin Crooks from the Communication; 5) Update Progress European Union Delegation of FELGT-VPA monitoring and evaluation; 6) AOB

113 26 March 2015, Joint Expert Meeting The objective is to discuss the Participant around 35: MoEF, • The results: The JWG field work will be Jakarta, Indonesia agenda : 1) Progress of the Joint MoT, MoI, MoFA, APHI, conducted on May 2015 for possible options Java Working Group (JWG); 2) the status Ayamaru, Cabinet Secretariat, (Magelang, Purworejo) and 1 location outside of VPA Annex revision after Custom, JPIK, Kemitraan, EFI, Java (Sumatera, Papua Barat, Kalimantan preliminary JIC endorsement; 3) JIC EU Delegation Tengah); Rules of Arbitration; 4) Progress on • Both parties reemphasized their expectation to VPA Impact Monitoring;5) Progress launch the full implementation of the FLEGT VPA on Periodic Evaluation; 6) Joint The JEM was co-chaired by Dr. at the soonest date possible. Communication; 7) Other matters. Agus Sarsito (IDN) and Mr. Colin • RoD, MoM agreed by both parties Crooks (EU).

114 30 April 2015 The 3rd Joint Working The objective is to discuss the Participant around 35: MOEF, • EU requested additional topics (to be included in Jakarta, Indonesia Group agenda: 1) Preparation of JWG field MoT, MFA, Custom, APHI, JPIK, the meeting agendas), namely data access, work; 2) .Update on Data Collection Ayamaru, Kemitraan, Cabinet independent monitor and transparency on VPA Implementation; 3) Update Secretariat, WWF, EFI. information. on the Join Action Plan The meeting was co-chaired by • RoD, MoM agreed by both parties Implementation; 4) Preparation for Mr. Dwi Sudharto (IDN) and Mr. Joint Expert Meeting; 5) Other Giovanni Serritella (EU). matters.

115 2-6 May 2015, JWG fieldwork in The JWG field visit is to collect data The JWG field work team • The findings reported in Joint Expert Meeting on Central Java and Central Java and and information on DKP (Supplier’s consists of: MOEF, MoFA, May 7. Yogyakarta, Yogyakarta Declaration of Conformity/SDoC in IM/CSO, EFI, MFP3. • RoD, MoM agreed by both parties Indonesia Central Java (Magelang, • Both sides engaged experts to conduct the field Temanggung, Purworejo, Bantul) work and Yogjakarta with focus).

116 7 May 2015, Joint Expert Meeting The objective is to discuss the Participant around 35: MOEF, • The meeting shared of the acceleration of SVLK Jakarta, Indonesia agenda : 1.) Progress on Joint MoT, MFA, Custom, APHI, JPIK, certification of timber-products exporting Working Group; 2) The status VPA Ayamaru, Kemitraan, Cabinet industries through group certification in 19 Annex revision and justification paper Secretariat, WWF, EFI. provinces throughout Indonesia. after JIC endorsement; 3) JIC Rules The JEM was co-chaired by Dr. • The acceleration emphasized the seriousness of of Arbitration; 4) Progress on Impact Agus Sarsito (Indonesia) and the GoI in combating illegal logging through Monitoring; Progress on Periodic Mr. Colin Crooks (European SVLK. Evaluation; 5) Joint Communication; Union). 6) Other matters.

117 8 May 2015, Public The objective of the public Participant around 100: the Importers gained the procedure of import regulation Rimbawan Room- Consultation/Hearing consultation is to inform the import association and CABs,MOF, MWB, Jakarta regulation of legal timber on the MOT. Mr. Dwi Sudartho SVLK system presented the MoF program in advancing the SME and its support to timber legality certification and Mr, M. Yamin 118 7-12 May 2015, JWG fieldwork in The JWG visited Central Kalimantan The JWG fieldwork team in Data collection gained as based to improve national Central Kalimantan, Central Kalimantan focus on IPK. Central Kalimantan consists of: data reconcile in MoEF to completed agreed action Indonesia MOEF, MoT, MoFA, IM, EFI, plan on SVLK roll out MFP3. 119 17-20 May 2015, JWG fieldwork in The JWG visited East Java focus on The JWG fieldwork team in East Data collection gained as based to improve national East Java, East Java SDoC and supply from other Java consists of: MOEF, MoFA, data reconcile in MoEF to completed agreed action Indonesia provinces (such as from Papua). Cabinet Secretariat, EFI, MFP3. plan on SVLK roll out 120 21-23 May 2015, JWG fieldwork in The JWG visited West Papua The JWG fieldwork team in West Data collection gained as based to improve national West Papua, West Papua (Manokwari and Sorong) focus on Papua consists of: MOEF (West data reconcile in MoEF to completed agreed action Indonesia the SVLK implementation in the far Papua BP2HP), EFI, MFP3 plan on SVLK roll out province.. 121 25-26 May 2015, JWG fieldwork in The JWG visited the LIU, CABs (PT The JWG fieldwork team in Data collection gained as based to improve national Jakarta and Bogor, Jakarta-Bogor area MAL and PT Trustindo) and IM Jakarta-Bogor area consists of data reconcile in MoEF to completed agreed action Indonesia network (JPIK). MOEF, EFI, MFP3. plan on SVLK roll out 122 21-22 May 2015, CSO Consultation 4 network IM organizations: JPIK, A total of 30 participants The results were: Bogor forum for APIKS, Anti Forestry Mafia Coalition, representing 21 organisations. • Set up of 4 working groups on security of Independent Monitor Eyes on the Forest. IMOs, • The methodology of monitoring, access to information and sustainable funding. • Agreement to draft new regulations/articles on IM to be integrated into Ministerial Decrees on SVLK • Continues worked on 27 in MFP3 offices with coordinator of each working groups set- up in Bogor meeting facilitated by ICEL continues works on: 1)Draft regulation on IM; 2) Pointers on road map for IM to be presented to Director of BPPHH

123 28 May 2015, CSO/IM and MoEF . Coordinators of each working The result of this meeting: Jakarta consolidation forum group and members, Director of • IMOs expressed some challenges in IM, BPPHH, MFP3 Co-Directors, relating to security, access to information PMU Team, and advisers, and funding SubDirectorate Head • Agreement on way forward of drafting regulation of IM and alternative actions on security and sustainable funding • Agreement on access to information to be limited to data/information relevant to the monitoring

124 27 May 2015, 4th Joint Working The objective of meeting: to present Participant around 25: MoF, • Follow up JWG meeting on 30 April 2015 which Jakarta, Indonesia Group the finding based on Action Plan field MoFA, APHI, JPIK, MFP3, agreeing for further cover data collection on works to the JWG and to provide Ayamaru, BRIK, WWF and EFI, implementation or roll out of the SVLK system via feedbacks as a basis for the final fieldwork to complete data compilation process. assessment report for further • The JWG fieldwork team was cover meetings and The JWG4 was co-chaired by discussion on JWG meeting. data collection from industry (including IPK in oil- Dr. Mariana Lubis (IDN) with Mr. palm operation and in mining company, SMEs, Edi Nugroho (MFP3) assisted forestry regional offices (BP2HP), forestry her in facilitating the discussion. provincial/district offices, LIU/SILK, CABs, and independent monitors network.

125 4 June, 2015, Hotel Meeting on Legal To review and revision made to VPA Participant aroun 10: consist The revision of VPA annexes materiliased Santika, Jakarta Review and Revision annexes MoF, MoAF, MoT, EFI of VPA annexes 126 10 June, 2015, Meeting on To review, analysis and document Participant around 25: consists Recommendation to provide guidelines for implement Jakarta Evaluation of FLEGT the progress of FLEGT Action Plan MOF, MOFA, MOT, PS, NGO and achieve the Action Plan. VPA Action Plan

127 16 June 2015, CSO/IM technical To finalise the draft regulation on IM Participant around 20: Jakarta- • Final draft of Rules of IM have submitted to MoEF Santika Hotel, meeting to be integrated into revised based IM networks and • The progress have been reported to JWG and Bogor Ministerial decree on SVLK organisations: JPIK, Anti JEM during June 2015 Forestry Mafia. APIKs, Eyes of The earth, WWF, Auriga

128 17 June 2015, Meeting on Data To complete filling the data Participant around 10: MOF, • Draft on Data compilation developed Jakarta Compilation compilation based on the action plan MFP and EFI

129 25 June 2015, Chatham House To Inform international audience Participant around 100: EU • Dr. Agus Sarsito attend the Chatham House London about progress on FLEGT License NGOs, EU PS; UK meeting to present the progress on SVLK started go alive Academicians, UK timber trade 2009 and what have been achieved federation, EIA, Malaysia Timber • IDN have technical meeting with Ghana towards Council, Government of Ghana, the FLEGT License UKAID, EFI 130 26 June 2015 National Public To review and consult the revision of Participant around 110: MoF, Final draft of Revision Permenhut of SVLK Consultation on the draft Permenhut of SVLK MoT, MoI, PS, NGO, materialised Revision of Association, EFI, Permenhut (MoEF Bill) 131 29 June 2015 Focus Group To prepare presentation on IMD by Participant around: 10 consist Material for Presentation materialised Discussion on IMD PT Hatfield for reporting in the JGW MFP3, The task force team, Hatfield and IDEAS

132 29 June 2015, Hotel Meeting on Public To review and discuss the Participant around: 20 consist of The recommendation of IM Safeguard is materialised Santika, Jakarta Disclosure and development of Safeguard for IM MoF, NGO and MFP3 and developed Security for IM related with the public disclosure issues

133 30 June 2015, 5th Joint Working The objective is to discuss the Participant around 25: MoF, • RoD/MoM agreed by both parties and next Jakarta (MOEF), Group agenda: 1. Endorsement of the MoFA, MoT, Custom, APHI, meeting agenda manage by JIC Secretariat Indonesia report from JWG field finding and JPIK, MFP3, Ayamaru, BRIK, • Task force for Impact monitoring, JWG-Joint update of the Joint Action Plan (a. WWF, MFP and EFI Action Plan continuous the plan The report from JWG field findings, The JWG5 meeting was co- • JIC took care the complete of VPA Annexes, and b. Update of the Joint Action chaired by Mr. Agus Justianto RoP, RoA and Joint Communication Plan); 2. Independent Monitoring; 3. (IDN) and Mr. Franck Viault (EU Revision of the SVLK regulation Delegation). (comparison table); 4. VPA Impact Monitoring & Periodic Evaluation; 5. Status of revised VPA Annexes, RoP, ROA; 6. EU Preparation for the reception of FLEGT License; 7. Joint Communication; 8. Operationalization of FLEGT licensing; 9. Other Matters 134 2 July 2015, Stakeholder meeting The objective is to discuss Participants around 15: DG SFM Inputs from JWG representative have been taking by Jakarta, Indonesia on Communication communication strategy towards the and LIU of MOEF, MFP3 and Sandra McGuire (EFI) and Tom ter Horst (EFI Asia) for Strategy towards FLEGT License with the JWG UKCCU, ICEL, Kemitraan and further implementation FLEGT License representatives. EFI

135 3 July 2015, Joint Expert Meeting The objective is to discuss the Participant around 25: MoEF, • RoD/MoM agreed by both parties and next Jakarta (MOEF), agenda: 1) Endorsement of the MoT, MoI, MoFA, APHI, BRIK, meeting agenda manage by JIC Secretariat Indonesia report from JWG field findings and JPIK, MFP3, ICEL, EU, • Task force for Impact monitoring, update of the Joint Action Plan; 2) Delegation, EFI • JIC took care the complete of VPA Annexes, Independent Monitoring; 3) Revision RoP, RoA and Joint Communication of the SVLK regulation; 4) VPA • Both parties endorse the Joint Action Plan Impact Monitoring & Periodic The JEM was co-chaired by Dr. Evaluation; 5.) Status of revised VPA Agus Justianto (IDN) and Mr. progress development, Annexes, RoP, RoA; 6) EU Colin Crooks (EU). • JEM welcome to team Joint Communication to preparation for the reception of assist in developing FLEGT VPA Communication FLEGT licenses; 7) Joint Strategy communication; 8) Operationalization of FLEGT licensing; 9) Other Matters. 136 7 July, 2015 Hotel High Level National To Discuss the performance of Participant around 15 consists: Recommendation and note is developed to be Borobudur Consolidation export of forest product towards the MoF, MoT, MoI, MoFA, PS reported in 3rd JIC Meeting Meeting FLEGT License

137 8 July 2015, Jakarta 3rd Joint The objective is to discuss the Participant around 35: MoEF, • Both parties completed the agenda for JIC (MOEF), Indonesia Implementation agenda:1) Endorsement of the MoT, MoI, MoFA, APHI, BRIK, meeting by endorsing the update of: Joint Action Committee meeting update Joint Action Plan; 2) WWF, JPIK, MFP3, ICEL, EU, Plan, IM, Revision of SVLK Regulation, Annual (and its prep Independent Monitoring; 3) The Delegation, EFI and EU Report, Recommendation on FLEGT licensing meeting) revision of the SVLK regulation; 4) Embassy, Journalists and the revision of the JIC joint press release. Formal decision on revised VPA • IDN and EU agreed on Joint Action Plan, annexes, RoP, and RoA Revision of SVLK Regulation, JIC Annual Report, The Preparatory Joint Recommendation on FLEGT licensing Implementation Meeting was co- • JIC adopted the Joint Action Plan, IM, Revision of JIC joint press release and friendly chaired by Dr. Agus Justianto SVLK Regulation, Annual Report email, dates for next meetings. (IDN) and Mr. Colin Crooks (EU Delegation). • Joint press release conducted

The JIC meeting was co-chaired by Mr. IB Putera Prathama and Mr. Colin Crooks. 138 28 July, 2015 Meeting on Selection To review and solicit the proposal of Participant around 10, consists Present the findings and recommendations on of Proposal of PE candidates MFP3, The Task Force team measures to be undertaken to address gaps and Periodic Evaluation (includes EFI) and MoF system weaknesses identified by the evaluation.

139 4 August, 2015, Regional Workshop To conduct regional workshop with Participants around 100 consists • Continuous regional workshop in Saraminda, Jogjakarta, Jepara for Impact SVLK stakeholder for for stock taking of reps. form Local government East Kalimantan and Riau on September 2015 and Surabaya Monitoring Design input for using in designing impact (MoF, MoT, MoI, Association, • Presentation the progress of IDN works to IDN- monitoring system in Jogjakarta, NGO and academicians), MFP EU on 21 Sept before JWG (18.09) and JEM Jepara and Surabaya. and EFI session (22.09) • Report and draft on design

140 6 August, 2015, Meeting on Revision To discuss and complete the revision Participants around 15 consists • Final draft of import regulation on due diligent Jakarta of Perdirjen PHPL on Perdierjen PHPL on import MoF, MoT, MoI, PS, Association mechanism of imported timber developed regulation • Continuous meeting on import regulation in harmonizing with the Permendag 78 (24.08.2015) 141 26-27 August, 2015, Workshop on To train svlk auditor, custom, forest Participant around 25: all CABs, CABs have trained to recognize 29 commercial timber Bogor information transfer industry and staff of national park to custom, police, forest industry specimen (out of 34.300 specimen collected on the and training for identify commercial timber from their and staff of national park are Forest R&D agency) commercial timber specimen collection to ensure CABs involved understand/ recognized the type of timber to prevent illegal trade.

142 28-29 August, 2015 Focus Group To develop line of coordination of IM Participant around: 10 consists • Workplan of IM develop Blue Sky Hotel, Discussion of IM networks, and develop of JPIK, ICEL, Eye on Earth, • Draft of the methodology of monitor, standard and recommendation rule and Jakarta MFP, APIKS verification for reporting procedures of IM to be proposed on the PerDirjen • Draft of recommendation the rules of IM for Perdirjen developed

143 31 August 2015, Meeting on Data To complete data compilation based Participant around 25, consists • Format of data compilation developed on Action Plan through data Hotel Santika, Compilation with CABs (LVs), EFI and MFP3 • Process of data input is in progress to bu gathering from CABs Bogor CABs summarized at the table of data compilation

144 13-14 September IM Advance Training, Capacity building for the IM that Participant around 15: consists • Capacity empowerment of skills of monitors in 2015, 2013, Hotel conduct by JPIK already have experience do monitor of the members of JPIK reporting Aryaduta, Jakarta

145 15 September, Multi stakeholder To share information and progress Participant around 80: consists • MoF sharing the progress about access data that Hotel Aryaduta, workshop: The on the SVLK Development towards MoEF, MoI, MoT, JPIK, APIKS, already follow up to BP2HP FLEGT License Jakarta development and TNC, CABs, APHI, UKCCU, • MoF also sharing the progress the Bupati’s challenges of FLEGT APKINDO, Sucofindo, EFI regulation on incentives for industries at local VPA level • TNC sharing their support to SME about the implementation of SVLK and its regulation • JPIK share concern about illegal logging activities to Malaysia • UKCCU share concern of SVLK implementation especially for Papua

146 18 September, The 6th Joint The objective is to discuss agenda: Participant around 20: MoEF, • Both parties agreed to report data compilation on 2015, Santika Hotel Working Group 1) Up date collection on MoFA, FWI, APHI, WWF, JPIK, JEM implementation progress; 2) Update Jakarta MFP3, ICEL, Auriga, Custom, • Annual Report published on issuance of new IDN legislation; EFI, UKCCU • IDN Regulation english version ready to 3) Up date on implementation action published on LIU website with refer that the plan, 4) Up date on Publications, original text is in Bahasa version Translation, websites; 5) Update on The meeting was co-chaired by Impact Monitoring & PE; 6) Dr Agus Sarsito and Dr • IMD progress materialized at this stages Independent Market Monitoring; 7) Alexander Hinrichs (EFI) • Discussion on Independent market Monitoring Progress on Implementation of dan progress of EUTR EUTR • Agenda for JEM agreed by both parties 147 22 September, 2015 The Join Expert The objective is to discuss agenda: Participat around 30: MoF, • MoM JEM meeting 1) Up date collection on Jakarta Meeting MoFA, MoI, Hatfield, WWF, • Next agenda for JWG and JEM on November implementation progress; 2) Update ICEL, Kemitraan, BRIKS, 2015 on issuance of new IDN legislation; UKCCU, EFI, EU, • Update and note taking the progress on data 3) Up date on implementation action compilation and follow up action to completed plan, 4) Up date on Publications, Translation, websites; 5) Update on The JEM was co-chaired by Dr. • IDN sharing data related export declaration went Impact Monitoring & PE; 6) Agus Justianto (IDN) and Mr. to EU countries Independent Market Monitoring; 7) Franck Viault (EU Delegation). Progress on Implementation of EUTR 148 21-23 September The training on IM To scale up the capacity and Participant around: 15 consist: • Synergizing agendas of IM organization with the 2015, Surabaya conducted by MFP3 coordination among IM networks in APIKs, JPIK, Auriga, ICEL, SVLK regulation Indonesia PPLH Mangkubumi, Eyes on • Final work plan of IM organization developed Earth, LSPP, YCHI • Map of distribution of working areas develop • Role of the game in monitoring materialized

149 30 September 2015, Socialization the due To disseminate information about Participant around 80 consists: • Opening speech from Minister EF Senior new regulation regarding import Star Hotel, diligence for exporters/association, MoEF, Advisor Semarang-Central Importers as regulation and the progress of Forestry District Office, Industry implementing SVLK • Seminar on Import Regulation with resource Java Regulation no and Trade District office, MoT, person from MoEF , MOT and APKI 7/SET/-9/2015 MoI, APKI, BP2HP • Simulation and exercises on the web application in registering timber product import in SILK system conduct by PT EDI and Staf from SILK

150 1 October 2015, Socialization the due To disseminate information about Participant around 96 consists: • Opening speech from Forestry District Office new regulation regarding import Surabaya Suite diligence for exporters/association, MoEF, • Seminar on Import Regulation with resource regulation and the progress of Hotel, Surabaya- Importers as Forestry District Office, Industry person from MoEF, MoT and APKI implementing SVLK East Java Regulation no and Trade District Office, MoT, • Simulation and exercises on the web application 7/SET/-9/2015 MoI, APKI, BP2HP, MFP3 in registering timber product import in SILK system conduct by PT EDI and Staf from SILK

151 2 October 2015, Socialization the due To disseminate information about Participant around 185 consists: • Opening remarks from Minister EF Senior Ciputra Hotel, diligence for new regulation regarding import exporters/association around Advisor, regulation and the progress of Jakarta Importers as DKI Jakarta, Banten and West • Seminar on Import Regulation with resource implementing SVLK Regulation no Java, MoEF, Forestry District person from MoEF, MoT and APKI 7/SET/-9/2015 Office, MoT, MoI, APKI, BP2HP, • Simulation on and exercises on the web Ministry of Agriculture, Ministry application in registering timber product import in of Marine & Fisheries, New SILK system conduct by PT EDI and Staf from Zealand Embassy, Canada SILK Embassy

152 8 October 2015, at Meeting of data To complete data compilation based Participant around 25, consists • Data compilation presented on the JWG 13 Century Park, compilation from on Action Plan through data CABs (LVs), EFI and MFP3 November 2015 as part of the closure report. Jakarta CABs gathering from CABs

153 11-14 October Independent Forest To consolidate the works of IMF Participant around 10 consists • Develop strategic monitor in focusing data group in PAPUA 2015, Monitor meeting of: AURIGA, JASOIL, JERAT, collection on transport document in West Papua Papua MFP

154 26-27 October Focus Group To get input from the expertise on Participant around 25 consists • 2015, Athlete Hotel Discussion on Trial design system/ gender, and to of: Kemitraan, MoEF, DKN, Jakarta Impact Monitoring specific target audience represent Bogor Agricultural Institute, Design the multi stakeholder MFP3, Ideas, PT Hatfield, Univ. of Indonesia, JPIK,

155 6 November 2015 Meeting on Import To discuss import regulation and to Participant around 10 consist of: • Draft revision of import regulation composed and prepare the electronic application MWB, Jakarta Regulation. MoEF, MFP3, PT EDII, Sinar discussed (business process) of import APP, EFI procedures in SILK 156 13 November 2015, The 7th Joint The objective is to discuss agenda: Participant around 15 consists • Data timber flows compilation progress by MoEF, Jakarta Working Group 1) Up date collection on of: MoEF, MoFA, APHI, WWF, MFP3 and EFI as part of the closure reports implementation progress; 2) Update Meeting MFP3, Ayamaru, ICEL, Custom, • Progress Report of IMD development by MFP3 on issuance of new IDN legislation; EFI, UKCCU • Agenda for JEM concluded and agreed 3) Up date on implementation action plan, 4) Up date on Publications, Translation, websites; 5) Update on Impact Monitoring & PE; 6) Independent Market Monitoring; 157 19 November 2015, The Joint Expert The objective is to discuss agenda: Participant around 20 consists • Data compilation presented by MoEF as part of Jakarta Meeting 1) Up date collection on of: MoEF, MoFA, MoT, APHI, the closure reports implementation progress; 2) Update BRIKS, WWF, JPIK, MFP3, • IMD document concluded and materialized for the on issuance of new IDN legislation; Ayamaru, ICEL, Custom, EFI, trial meeting and internal socialization in MoEF 3) Up date on implementation action UKCCU, EU Del staffs and officially submitted to MoEF plan, 4) Up date on Publications, • SVLK regulation on website improved Translation, websites; 5) Update on Ms. Mariana Lubis (MoEF) and • PE still in progress of administration reviewed Impact Monitoring & PE; 6) Mr. Giovanni S chaired the Independent Market Monitoring; meeting. 158 20 November 2015 Endorsement To deliver the Final Draft of IMD and Participant around 10 consist of: • IMD document concluded and officially submitted meeting IMD to proposing for the hand over process PT Hatfield, Ideas, MFP3, EFI, to MoEF Director of PPHH to MoEF and internalization in the MoEF related divisions 159 19-20 November Independent Forest To consolidate the works of IMF Participant around 30 consist of: • Work plan and strategic direction for forest 2015, Banjar Baru Monitor meeting group especially to convey the monitor networks in Sumatera developed process of revision on Perdirjen YCHI, SUMPIT, LPMA, YCI, South Kalimantan Kalimantan • Quote of conducts and ethics for IFM developed Regulation KAHARINGAN Institute, YBB, STABIL, GAPETA, LINGKAR and agreed among monitors BORNEO, JPI, MFP • Capacity building strategy for IFM and networking developed

160 21 November 2015, Meeting on the To discuss and complete the process Participant around 20 consist of: • Draft revision of import regulation composed and Hotel Permata, revision on SVLK of SVLK regulation MoEF, MFP3, Ayamaru, EFI discussed Bogor Regulation (Perdirjen PHPL)

161 1 December, 2015, Meeting on the To discuss and complete the process Participant around 20 consist of: • Draft revision of import regulation composed and Grand Tropic Suites revision on SVLK of SVLK regulation MoEF, MFP3, Ayamaru, EFI discussed (continued process) Hotel, Jakarta regulation (Perdirjen PHPL)

162 11-13 December Independent Forest To consolidate the works of IMF Participant around 20 consist of: • Work plan and strategic direction for forest 2015, Hotel Daviena Monitor meeting group especially to convey the APIKS, JPIK, Eye of the earth, monitor networks in Sumatera developed process of revision on Perdirjen Batam Sumatera MFP3, PHBI, YLBHL, Yayasan • Quote of conducts and ethics for IFM developed Regulation Elang, Auriga, Kabut,YKWS, and agreed among monitors KPHSU • Capacity building strategy for IFM and networking developed

163 22 December 2015, Socialization/ MoEF was conducting socialization Participant around 26 consist of: • PT Hatfield was presenting the result of IMD MWB Jakarta internalization IMD on Impact Monitoring with internal MoEF (Division DG SFM, Center development and recommendation to the from Hatfield to the staff of MoEF to develop preparation of Information, SILK), PT audiences. PPHH and to implement IM. This internal Hatfield, Ideas, MFP3 meeting was opened by Ibu Mariana Information Center • The outputs of this process was covered some MoEF Lubis, and Dr. Justianto the Director further action such as to identify and compose the of PPHH. action plan for internal process to implement Impact Monitoring on March/April 2016. 164 28 December 2015 Meeting on Revision To discuss Perdirjen PHPL (No. Participant around 10 consist of: • Draft revision of import regulation composed and on SVL Regulation P7/PHPL-SET/2015) for due diligent MoEF, MFP3, PT EDII, Sinar discussed (continued process) (Perdirjen PHPL ) procedures Mas/APP, EFI

165 12 January 2016, Focus Group To present the new MEA target for Participant around 15 consists • Focus Group Discussion regarding the New MEA Bidakara Hotel, Discussion on 2025 among other related with of: MoFA, MoT, MoEF, Target 2025. forestry sector, and to get input the Jakarta Certification of Sucofindo, EFI • updating the progress of FLEGT VPA from progress on FLEGT-VPA from timber legality in the various stakeholder to MoFA. Strategic Plan on the various stakeholder ASEAN Ministers of Agriculture and Forestry (conducted by DG Economic Cooperation MoFA)

166 15 January 2016, Meeting on Revision Continued meeting on revision of Participant around 10 consist of: • Draft revision of No. P7/PHPL-SET/2015 Perdirjen PHPL (No. P7/PHPL- MWB, Jakarta on Perdirjen PHPL MoEF, MFP3, PT EDII,APP, EFI concluded and ready to be submitted to Law and SET/2015) for due diligent Regulation bureau of MoEF by January 16, 2016. procedures •

167 21 January 2016, Preparation JWG IDN Updating on matrix closure report Participant around 20: MoEF, • Updated matrix closure report from IDN side MWB Jakarta Meeting MoT, MoI, MoFA, Cutoms-MoF, MFP3, PT BRIK, PT Ayamaru, Chairman: Dr. Ir. Rufi’ie MSc.

168 22 January 2016, Preparation Road Input from stakeholders on the road Participants around 30: MoFA, • To include schedule to meet LA show preparation MoFA Jakarta Show on SVLK MoEF APKINDO, ISWA, • Interact with private sector during the visit promotion ASMINDO, APKINDO, APKI, • Participation association on road show Customs-MoF, WWF, APHI, • Auriga

Chairman: Dewi G. Tobing

169 26 January 2016, SVLK for Procurement To promote SVLK as government BAPPENAS, MOEF, MFP, • Bappenas agreed to include material with SVLK Hotel Aston Jakarta Policy, procurement policy through LKPP- Media certificate on the e Catalog for procurement policy Bappenas 170 26 January 2016, Discussion of Following up on Plan for Kick off Participants around 10: MoEF, • Kick off meeting on 29 January’16 meeting, contract clarification, input MoEF, Jakarta Inception Report PE MFP3, ICEL, EFI • Format inception report follow Sucofindo’s on Inception report Chairman: Dr. Ir. Rufi’ie MSc. standard format, input will be followed • Contract to be discussed with MFP 3 Finance team specially on no cost extension

171 27 January 2016, The 8th Joint Progress on the activities on: Participants around 30: • Decision to prioritize on FLEGT license MWB, Jakarta Working Group • Recollection of outstanding MoEF, ,MoT, MoFA, , Cutoms- preparation and short term and long term actions actions incld. By ID on recent MoF , State Secretariat, EU, developments (P89, SVLK MFP3, ICEL, EFI, PT BRIK, PT regulations) Ayamaru, JPIK, Kemitraan • Technical preparation for FLEGT licensing Chairman: Dr. Ir. Rufi’ie Publication MSc.and Giovanni Serritella 172 29 January 2016, EFI visit LIU office to Looking to the current LIU system Participants aournd 10: EFI & • Understanding on current running LIU system MWB, Jakarta see how Due diligence running MoEF regulation submitted by Importers and checked by Gov’t

173 29 January 2016, Kick off meeting for Participants around 20: MoEF, • ToR PE Final, any changes will be included in MWB, Jakarta Assessing PE To learn and provide input for PE MFP3, EFI, ICEL, APHI, PT contract addendum Workplan workplan Sucofindo • Report provide in Indonesia & English version, also executive summary • Mailing provide by PT Sucofindo for easy communication • PT Sucofindo will facilitate all meetings and field trips, minutes, and Berita Acara • PT Sucofindo facilitate Tim Pendamping PE accordance to budget approved • PT Sucofindo will sign a deed of confidentiality/pakta integritas both for primary and seconder data • MoEF to submit report on joint assessment I, II and Closure report as reference 174 1 February 2016, Delegation China Study visit to learn SVLK Participants around 40: Shared learning visit materialized implementation in Indonesia MWB, Jakarta Academy of Forestry MoEF, ,InFIT, GEI, LTS visit International, CAF, Kemitraan, Agro Indonesia, TRIHITA, DFID

Chairman: Dr. Ir. Rufi’ie MSc. 175 1 February 2016, IDN JEM preparation Update on matrix closure report Participants around 10: MoEF, Proposal Action Plan completed MFP3, Jakarta MFP3 Chairman: Dr. Ir. Rufi’ie MSc

176 2 February 2016, Joint Expert Meeting • Report on Action plan closure Participants around 40: MoEF, • Action Plan as of Feb 2016 completed MWB, Jakarta report and oustandiing actions MoT, Customs-MoF, MoFA, by JWG JPIK, ICEL, Ayamaru, Auriga, • Technical preparation for Kemitraan, EFI, EU, UKCCU, PT FLEGT licensing BRIK, MFP3, Kemitraan, WWF • Progress on EUTR and FLEGT VPA Chairman: Dr. Agus Sarsito and • Progress on National Charles-Michel Geurts Procurement Policy • Joint Communication Publication and other business 177 2-4 February 2016, Training on Forest Collaboration training on forest • monitor, participatory mapping and Sorong, West Monitor for Youth of papua Papua public information lead by JPIK, FWI and JKPP 178 4 February 2016, Communication Communication Strategy on Product Participants around 20: MFP3, • The scenario on communication towards FLEGT MoEF, Jakarta Strategy on FLEGT market FLEGT licensing preparation WWF Indonesia, JPIK, EFI, License Materialized VPA Implementation APKINDO, ISWA, Kemitraan Asmindo, UKCCU, Forwahut, APKI, APHI, Auriga

Chairman: Sandra McGuire

179 9 February 2016, Study Analysis of To present the study on finance Participants around 15: MFP3, • Input from MFP3 for improvement concluded MFP, Jakarta SVLK implementation /cost-benefit analysis by consultant UKCCU, MoEF, CSF (Mubariq Ahmad) • Draft of Study submitted

Chairman: Smita Notosusanto

180 10 February 2016, Discussion on MoU To discuss the draft of MoU Participants around 15: MoEF, • To follow up the discussion with Canada MFP office, Jakarta Indonesia – Canada MFP3 on logging Import Chairman: Dr. Ir. Rufi’ie and Ir. Nining M.

181 11 February 2016, PHPL data integration To design directory system Participants around 10: MFP3 • Design of Directory system developed MWB, Jakarta design Chairman: Fazrin

182 12 February 2016, Presentation of Discussion and follow up on the Participants around 15: MoEF, • Feedback from Tim Pendamping on the inception MWB, Jakarta Inception Report from inception report MFP3, EFI, ICEL, APHI, PT report expecting on 16 February 2016 PT Sucofindo Sucofindo • Revision on inception report should be submitted on 20 February 2016 • Finalisation inception report on 26 February 2016 Chairman: Mariana Lubis

183 17 February, 2016, Working Dinner Discussion on SVLK and related Participants around 6: MoEF, • Introduction between Director PPHH & Dir Hotel Borobudur, between MoT and regulation MFP3, MoT eksport Jakarta MoEF • Consolidation between MoT and MoEF • Planning next discussion to include talking point Chairman: Dr. Ir. Rufi’ie MSc on related SVLK implementation of V-legal use of the furniture

184 20 – 21 February Meeting on the To review a draft of revision on SVLK Participants around 15: MoEF, • New draft revision with two version developed 2016, Hotel revision of Icel, MFP3 Padjadjaran Suite, PermenLHK Bogor Chairman: Dr. Ir. Rufi’ie MSc . 185 22 February 2016, Material preparation Prepare material for the the road Participants around 10: MoEF, • Material: movie, handsout, and souvenir will be MWB, Jakarta on SVLK Road Show show MoFA, EFI, MFP3 prepared by communications team and further presentation within this week Chairman: Agus Sarsito

186 26 February 2016, Progress meeting for Finalization on PE inception report Participants around 15: MoEF, • Final inception report completed MWB, Jakarta PE inception report MFP3, EFI, ICEL, APHI, PT Sucofindo

Chairman: Mariana Lubis

187 1-3, Maret 2016 Training IFM conduct To train Monitoring for community Dozen youth from 4 kabupaten • Training conducted Jambi by JPIK in Jambi (district) in Jambi • New youth forest monitor trained 188 10 Maret 2016, JPIK-FWI-EIA press To present the investigation report Dozen ofmedia reporters, FWI, Investigation report launched regarding the Permendag 98. Cikini jakarta conference JPIK,EIA Press Conference (IND/ENG) transmitted • Dozen medias coveraged

189 11 Maret 2016, Regular Coordinating Update dokumen PP & RoD/MoM, Participants: EFI, MFP3 , JIC • Updated & follow up outstanding works and data MoEF Meeting annual report, VPA unpacked and Secretariat progress activity

190 16 Maret 2016, PE inception report Final input/comment from Tim Particpants around: 20 (MFP3, • Final inception report MWB Jakarta finalization Pendamping PE Sucofindo, MOEF) • Public consultation to be held on 28 March Chairman: Mariana Lubis

191 17 Maret 2016, Preparation meeting Update workplan and presentation Participants: 8 (MoEF, MFP3) • Final presentation and updated workplan on the MFP office, Jakarta on Integration System on 21 March system PHPL+ (SI PHPL+) 192 17 Maret 2016, Preparation on SVLK To discuss progress on SVLK Participants: 6 (MoEF, MoFA, EU support to urge the process FLEGT VPA license Nelayan implementation and implementation in Indonesia and the MoT, MoI) Restaurant, Jakarta the readiness of readiness towards FLEGT VPA Chairman: Bapak Ida Bagus FLEGT license /FLEGT License go alive Putera Parthama 193 21 Maret 2016, Presentation Update progress on the work of Participants around 20 (MFP3, Understanding of integration system of PHPL and next MWB jakarta Integration System on integration system PHPL MoEF) step planning is developed PHPL progress & development Chairman: Sigit Sarju development 194 22 Maret 2016, Evaluation of Wood To evaluate the implementation of Participants around 15 Lessons learned had been taking for improvement the MWB Jakarta Due Diligence and Due Diligence and Regulation frame implementation Wood Import Products of Wood Import Products Chairman: Mariana Lubis 195 23 Maret 2016, Notes on annex To discuss and following up the Participants around 10 (MFP, Revision of closure report has been competed MWB Jakarta revision closure report improvement of closure report MoEF)

Chairman: 196 29 Maret 2016, Courtesy Call Introducing PE team Sucofindo and Participants around 6 DG understand, and progress activity of PE MWB, Jakrta Task Force to DG Chairman: Mariana Lubis 197 29 Maret 2016, Internal Pre JWG Update progress on action plan Participants: 7 (MFP3, MOEF Updated progress on action plan IDN EU and follow up MWB, Jakarta Closure Report and member JWG) necessary action Chairman: Edi Nugroho 198 30 Maret 2016, IDN JWG Update progress on action plan Participants: 25 (MFP3. MoEF Updated progress on action plan IDN EU and follow up MWB, Jakarta Closure report and member JWG) necessary action Chairman: Rufi’ie 199 31 Maret 2016, Meeting with LVLKs To ensure LVLK submit data as Participants around 40 (MFP3, LV data submission extension deadline to 5 April 2016 MWB Jakarta required to complete action plan MOEF, LVLK) Chairman: Rufi’ie 200 5 April 2016, MWB Coordinating meeting To ensure related stakeholder in Participants: Pak Agus Agreed on information access available for IM Jakarta to ensure the good co-operation providing forestry Justianto, Kepala Biro Humas, Availability Information information Pak Rufi’ie, Sekditjen, for IM with High Level RPBBI

201 5 April 2016, MWB Coordinating meeting To ensure information accessible for Participants: 15 (MFP3, MoEF, Understanding related stakeholder to provide Jakarta to ensure the IM Asociation,) information available for IM Availability Information Chairman: Mariana Lubis for IM within PHPL

202 6 April 2016, MWB, Availability Information Information accessible for IM Participants: 25 MoEF commit to provide the data and information Jakarta for IM Chairman: Head of General access for IM and to improve it for SVLK credibility. Public Affair

203 7 April 2016, MWB, Coordination meeting Progress on Road show preparation Participants: 20 • MoFA has made contacted with Indonesia Jakarta on SVLK Roadshow to by stakeholder Chairman: Rufi’ie embassy at London, Paris, Hamburg, Denhaag, EU country Brussel. They are ready, while Frankfurt still preparation pending because less on preparation. • Program rundown in detal, and almost fixed, and 5 key messages need to be understood by audience, moderator need to be provided • Administration process start to proceed i.e. sponsor letter, visa, etc. 204 7 April 2016, MFP Meeting with Progress on the system built and its Participants: 8 SI PHPL+ equipped with timber chain of custody Dipo Tower developer team PHPL relation to the existing systems in DG MFP (COC) and community forests management supported Integration System SPFM the RPBBI.

Chairman: Usman 205 7 April 2016, MFP Meeting on IM Making diagram for IM in process of Participants: 5 Diagram created and ready to be shared to IM office/MWB Jakarta guideline data request Chairman: Mariana Lubis

206 8 April 2016, MWB Socializaion and To share and institutionalised of Participants: 20 (MFP3, Input from participant to be followed up Jakarta information sharing on impact monitoring design within Harfield, MoEF) Design Impact MoEF Chairman: Rufi’ie Monitoring 207 8 April 2016, MWB Public Consultation on Gathering input from related Participants: 80 (MFP3, MOEF, Input from relevant multistakeholder participants will Jakarta draft Per Dirjen stakeholder on the draft regulation of Association, NGO) comply to draft PerDirjen including input from MoT DG SPFM on SVLK Chairman: Rufi’ie 208 12 April 2016, Technical meeting Updating the status of action plan Participants: 10 Updated action plan and progress are MWB, Jakarta JWG IDN EU MoEF, EU, EFI, MFP noted/concluded

Chairman: Rufi’ie 209 12 April 2016, VCon with Brussel on To prepare SVLK roadshow in EU Participant : 20 Inputs from Indonesian Embassy and Consulates MoFA Road Show countries Chairman : Rufi’ie regarding agenda and logistics is materialized. preparation

210 13 April 2016, EU VCon FLEGT License • To update current status of joint Participant : 7 (MFP2, MOEF, EU will draft joint statement on Indonesia-EU FLEGT- office action plan, including revision of EFI) VPA implementation for Indonesia and EU President MoT Regulation, and follow up Chairman: Deputi Ambassador during their meeting in Brussel and highlight follow up action toward IDN EU FLEGT license action. of EU Delegation. • To prepare action on joint statement IDN EU towards FLEGT license

211 15 April 2016, MFP Meeting progress on Progress on the system built and its Participants: around 10 SI PHPL+ equipped with timber chain of custody Dipo Office, Jakarta PHPL Integration relation to the existing systems in DG MoEF, MFP (COC) and community forests management supported System SPFM SIPUHH online (sistem integrasi Penatausahaan Hasil Hutan) Chairman: Usman 212 19 April 2016, MWB Regular Coordination To have progress on the activities Participants: 4 Updated progress on outstanding works Jakarta meeting with EFI under JIC MFP & EFI 213 22 April 2016, Roadmap SVLK To compile aspects that need to Participant 10: consultants, DKN having clear aspects on SVLK road mapping in Arjuna Hotel discussion strengthen roadmap of SVLK KARSA, MFP3 the future for SVLK strengthening and sustainability Jagjakarta 214 26 April 2016, MWB Coordinating meeting To anticipate on public reaction on Participants: around 10 To prepare pers conference in corporation with MoEF, Jakarta to anticipate on re- Permendag 25 issuance MoEF, MFP MoT, MoI, and MoFA action of Permendag 25 Chairman: Rufi’ie 215 27 April 2016, MWB Coordinating meeting To update Pustanling on a GPP Participants: around 10 To seek a possibility to speed up a GPP Jakarta on Green Procurement progress and to seek a possibility to MoEF, MFP Policy (GPP)with work with Pustanling Pustanling Chairman: Head of Pustanling 216 27 April 2016, MFP Progress on PHPL Progress on the system built and its Participants: around 10 Progress reported to MoEF 3 Dipo office, Integration System relation to the existing systems in DG MoEF, MFP Jakarta SPFM 217 29 April 2016 (am), SVLK Road Show To have internal input on the Participants: around 10 Edited on movie, revised presentation based on the MWB Jakarta preparation materials prepared before presenting MoEF, MFP input, tasks sharing among team, updated agenda externally 218 29 April 2016 (pm), SVLK Road Show To discuss material on road show Participants: around 20 Draf final agenda, and presentation material for road MoEF preparation preparation MoEF, MoFA, MoI, MoT, MFP, show APHI, APKINDO

219 9 – 20 Mei 2016, SVLK Road Show • To promote and introduce SVLK Participants: around 20 from • Updated status of new trade regulation regarding London, Paris, as a credible timber legality MoEF, MoT, MoFA, MoI, APHI, the VLK certification Hamburg, Den assurance system APKINDO, APKI, MFP • Promoting the readiness of Indonesian Timber Haag, Brussel • To communicate Indonesia’s Industry towards FLEGT License go alive readiness to implement SVLK • Business meeting with importers & trade media and FLEGT VPA • Consolidation meeting with Competent Authority • To introduce Indonesian timber in London, Paris product exporters with SVLK • Courtesy meeting with Ministry of Economy, certification Seaport authority in Hamburg • To develop communication strategy towards FLEGT license go alive

220 10 Mei 2016, MWB Presentation to To have feedback from other PHPL Participants: around 30 To synchronize all input in the system Jakarta SekDitjen PHPL on on system Disbuilt MoEF, MFP progress of PHPL Integration System +

221 12 Mei 2016, Press conference joint To encourage the readiness of Participants: around 130 • Inter Ministry offices joint statement is completed Nelayan restaurant, statement of MoEF, Indonesia Government in participants Jakarta MoT, MoI and MoFA implementing SVLK and FLEGT MoEF, MoT, MoI, MoFA, EU, on SVLK propels license MFP, Kemitraaan, Asmindo, Indonesia to attain BRIK, Viva.co.id, world’s first FLEGT Foresthints.News, Media license Indonesia, Kontan, Verta Tv, Metro TV, YH TV, NET, CNN Indonesia, Inprogresif.acom, Nusa Bangsa, Bloomberg, DAAI TV, NHK, The Jakarta Post, Mainichi Shinbun, Antara, OP Digital, Info PDN, Satu Harapan, Puan Pertiwi, Radio Sonora, Liputan 6, Okezone, Sindonews, Inacraftmagz.com, Jakarta Globe, Jurnal Ibukota, BI, RRI, Detik, Jawapos.com, Harian Nasional, MNC TV, TVRI, Kompas, Tempo, AFP, Xinhua, Ren Pel Ekonomi Hijau, Koran Jakarta, Bisnis Indonesia, Republika, Puan Pertiwi, Berita Buana.com, Inilah.com, Majalah TRIAS, Radio KBR, Kabar Okec.com, Merdeka.com, SWD.co.id, Pos Kota, Inews, ANTV

222 16 Mei 2016, MWB, Discussion on Detail To have feedback from tim Participants; around 10 from Completed the detail design based on the feedback Jakarta Design Phase of pendamping PE on detail design MoEF, EFI, ICEL, APHI, MFP from Tim Pendamping Periodic Evaluation 223 17 Mei 2016, MFP3 Coordination meeting Update activities list and documents Participants: 3 Updated activities list and regulation in SILK office Manggala, regulation related to SVLK EFI, MFP Jakarta