TERMS OF REFERENCE ROADS AND AVIATION PROJECT (SIRAP) PACIFIC AVIATION INVESTMENT PROGRAM (PAIP) AIRPORT TERMINAL CONCEPT DESIGN – MUNDA Contract Ref. SI-A10 1. INTRODUCTION

1.1 The Solomon Islands Roads and Aviation Project (SIRAP) is currently being prepared by the Government of the Solomon Islands (SIG) and The World Bank and will be supported through a Project Preparation Advance. SIRAP will form part of the regional Pacific Aviation Investment Program (PAIP) being implemented respectively in Kiribati, Tonga, Tuvalu, Samoa and Vanuatu. PAIP has a development objective to (i) improve the safety, security, efficiency, management, and environmental sustainability of airports; and (ii) improve regional harmonization of aviation safety standards. The program recognizes the key role air transport plays in the economic and social development of each participating country and the need to strengthen the efficiency and viability of this sector.

1.2 The Executing Agency is the Ministry of Finance and Treasury (MOFT), who will lead the project via the Ministry of Communication and Aviation (MCA) and the Ministry of Infrastructure Development (MID) as Implementing Agencies. A Project Support Team (PST) will be recruited and will be responsible for day-to-day project management, with support from the PAIP Technical and Fiduciary Services Unit (TFSU) who provides regional program implementation support across the PAIP program. The Civil Aviation Authority of Solomon Islands (CAASI) and other line ministries are also involved in supporting project implementation, providing inputs, and performing roles within their respective mandates.

1.3 SIRAP will be financed by approximately US$51 million (including contingencies), which is a blend of national IDA financing of US$27 million and regional IDA financing of US$24 million. The project consists of the following components: (i) Component A: and Munda Airports Infrastructure Investments; (ii) Component B: Road Improvement and Maintenance Program; (iii) Component C: Institutional Strengthening; (iv) Component D: Project Implementation Support; and, (iv) Component E: Contingent Emergency Response. Details for each component are provided below.

Component A: Honiara and Munda Airports Infrastructure Investments (est. US$32.85 million1)

(a) Subcomponent A1: Honiara Airport Investment Program (US$18.8 million). This activity would include: (i) 5 cm overlay of existing runway (including drainage improvements); (ii) installation of airfield ground lighting for runway (AGL); (iii) construction and equipage of new air traffic control (ATC) tower; (iv) construction of rescue fire service (RFS) vehicle station; (v) installation of Automatic Weather Observation System (AWOS); (vi) installation of Very Small Aperture Terminal (VSAT) communications systems; (vii) installation of Automatic Dependent Surveillance- Broadcast (ADS-B) ground stations and aircraft equipage; and, (viii) provision of equipment for improved power supply. The investments would also include consulting services for design and supervision for runway works, AGL, ATC tower and the RFS station.2

1 All costs include contingencies but exclude taxes. Any taxes on the project will be financed by the SIG as counterpart financing. 2 There will be one consulting assignment so the same consultant will also supervise Munda, as well as design and supervise the road works.

1 December 2018 (b) Subcomponent A2: Munda Airport Investment Program (US$13.9 million). To enable Munda to receive international flights, the following investments are anticipated: (i) 2.5 cm overlay of existing runway; (ii) construction of a new terminal building, cargo facilities with an integrated flight service tower; (iii) installation of VSAT communications systems; (iv) installation of ADS-B ground stations; (v) procurement of passenger handling equipment; and, (vi) installation of Automatic Weather Observation System (AWOS). In addition, the investments would include the consulting services for the concept design for the terminal building.

(c) Subcomponent A3: UXO Surveys (US$ 0.15 million). The presence of unexploded ordinance (UXO) from the second world war is a risk at both airports3. The activities include: (i) UXO Specialist to develop technical requirements for UXO survey and removal, undertake technical reviews of all UXO Contractor pre-project documentation, and oversee the work of the UXO Contractor; and, (ii) UXO Contractor to conduct UXO survey and removal of any identified UXO as required at Honiara and Munda airports.

Component B: Malaita Road Improvement and Maintenance Program (est. US$13 million). The proposed investments include: (i) resealing the existing sealed roads in Malaita (approx. 17 km); (ii) upgrading of three existing bridges (two log bridges and one steel truss bridge) on the Auki–Dala section (possibly to modular bridges with geosynthetic reinforced soil abutments); (iii) upgrading the Auki–Dala gravel road section to the third replacement bridge with a sealed surface (approx. 7 km); (iv) spot upgrading to address climate vulnerability4; (v) multi-year grading and regravelling of unpaved road sections (approx. 210 km); (vi) multi-year routine maintenance5 for all the main roads on Malaita; and, (vi) road safety improvements. The activities would also include road surveys (mobile mapping survey, pavement structure and drainage investigations), and design and supervision of road work (including geotechnical investigations). All civil works will consider the need to provide climate resilient infrastructure solutions that are fit-for-purpose and have appropriate road safety enhancements. There will be specific project activities to create opportunities for women (e.g., improved facilities at Dala market, improved access and basic washing facilities at the locations of the three new bridges, and employment opportunities for women in the multi-year maintenance contracts). Component C: Institutional Strengthening (est. US$2.85 million) (a) Subcomponent C1: Aviation Sector Support (US$1.55 million). This includes: (i) Training Needs Analysis; (ii) Airport Operational Training; (iii) Airport Regulatory Training; (iv) preparation of a strategic plan for the sustainability of Solomon Airlines (i.e., Airline Strategy Review); (v) Airport Master Planning Studies for both Honiara and Munda Airports; (vi) preparation of an Aviation Sector Strategy; and, (vii) Technical Support to CAASI.

(b) Subcomponent C2: Road Sector Support (US$1.20 million). This includes: (i) Training Needs Analysis; (ii) improvements to the existing asset management systems; (iii) improvement of road safety; (iv) activities to address gender based violence (GBV); and, (v) establishment and capacity building of an MID office in Malaita.

3 When NZMFAT undertook pavement works at Munda, the UXO survey was reported to have removed 4,260 UXO of a size greater than a 20-mm projectile from the 47.2-hectare site, as well as 6,511 rounds of small arms ammunition—i.e. just over 225 UXO per hectare. 4 This spot upgrading may be to the road carriageway, adjacent drains, slopes, as well as coastal or river training protection. For example, it may include paving of steep sections of gravel roads with associated drainage improvements. 5 Routine maintenance includes regular clearing of drainage ditches, culverts, and bridges, cutting vegetation along the road, removing small landslides (<10m3), repairing the road shoulder, repairing unsealed road surface (potholes, ruts, rills), repairing sealed road surfaces (sealing cracks, joints, potholes), and repairing dry-stone and gabion retaining walls.

2 December 2018

(c) Subcomponent C3: Preparation for Auki Gwaunaru’u Airport Infrastructure Investments (US$0.10 million). There is a clear need for an all-weather airstrip at Auki Gwaunaru’u Airport, however, the airport was closed for some years due to a land dispute and was reopened just recently. This activity would finance key preparation activities to lay the foundation for future paving, including undertaking of stakeholder engagement and consultations as well as preparation of safeguards documents, and preliminary design (once land issues have been resolved). It is anticipated that once the land situation is resolved, additional financing would be requested for the project to pave the runway and provide other airport improvements. Component D: Project Implementation Support (est. US$2.35 million). A Project Support Team (PST) would be located in the MCA, providing support to both MCA and MID for project preparation and implementation. In addition, the existing PAIP Technical and Fiduciary Services Unit (TFSU) will provide support to the PST for procurement, financial management, safeguards, contract management, and technical guidance, particularly for aviation matters. Component E: Contingent Emergency Response (US$0 million). This zero-dollar contingent emergency response component (CERC) is designed to provide swift response in the event of an Eligible Crisis or Emergency,6 by enabling the government to request the Bank to reallocate project funds to support emergency response and reconstruction.

1.4 The Solomon Islands is the Pacific’s largest archipelagic nation, extending some 1,500 km from east to west and consisting of nearly 1,000 islands, the largest of which include , Malaita, and New Georgia (in Western Province). Over 70% of the country’s population, dispersed across some 90 inhabited islands, is residing in , Guadalcanal Province, Western Province, and Capital Territory of Honiara. The country relies on marine and terrestrial resources for food, transport, medicine and shelter. Most of the islands are mostly mountainous and are naturally covered with tropical moist rainforests.

1.5 In achieving its objective, the Project will ensure that investments and activities included under the project’s components comply with the World Bank and Solomon Islands Government’s safeguards policies and regulations. The main SIG’s legislation relevant to the proposed Project are: (i) The Environment Act 1998 and Environmental Regulations 2008, (ii) Protected Areas Act 2010 and Protected Areas Regulations 2012, (iii) Land and Titles Act 1988, amended in 1996, (iv) Planning and Development Act 1980, and (v) Labour Act 1996. These regulations provide a comprehensive framework to ensure sustainability of development projects. It also supports the integration of safeguards considerations into the project decision-making process. On environmental side, the regulatory system is generally in line with the World Bank safeguards policies. It also includes consultation requirements where development projects are obliged to conduct meaningful consultation with affected people and ensure their views and concerns are fully integrated into the decision-making process.

1.6 The Ministry of Environment, Climate Change, Disaster Management and Meteorology (MECDM) is mandated to administer the Environment Act 1998 and is required to fulfill four key functions: (i) policy and legislation functions, (ii) enforcement of environmental standards and regulations, (iii) advocacy, coordination, capacity development and funding, and (iv) service provision and program implementation. In fulfilling their mandates, the Environment and Conservation Division (ECD) was established.

6 Defined as “an event that has caused, or is likely to imminently cause, a major adverse economic and/or social impact associated with natural or man-made crises or disasters”, OP/BP 8.00, Rapid Response to Crises and Emergencies.

3 December 2018 The ECD is staffed with 17 qualified core staffs, with 5 staffs dedicated specifically for Environmental Assessments (EAs) reviews. The in-country capacity for safeguards implementation is limited. However – lessons learned from previous projects funded by the World Bank – the Government has demonstrated an effective ability to manage environmental and social safeguards.

1.7 The day to day implementation of SIRAP will be led by the Project Manager and supported by MCA, MID and TFSU.

1.8 Figure 1 shows the TFSU and PST staffing:

Figure 1: TFSU and PST Staffing

2. OBJECTIVE

The main objective of this assignment is to develop a concept design for the airport terminal building at Munda Airport. This is expected to draw heavily on the concepts developed under other projects of the Pacific Aviation Investment Program (PAIP), in particular, the Vanuatu Aviation Investment Project (VAIP), the Tuvalu Aviation Investment Project (TvAIP) and the Kiribati Aviation Investment Project (KAIP).

3. SCOPE OF SERVICES In undertaking this assignment, the Consultant shall undertake all work in accordance with standards and recommended practices (SARPs) established by the International Civil Aviation Organization (ICAO), NZCAA, Solomon Islands CAASI and IATA Level of Service as per the IATA Airport Development Reference Manual as appropriate.

The Consulting Services shall involve the following activities:

4 December 2018 A. The Consultant shall review any existing aviation sector strategies or airport master plan, as well as any existing terminal designs for Munda Airport (MUN). An aviation sector strategy and airport master plan is scheduled to be undertaken as part of the SIRAP project, however these are likely to be in early stages of implementation as this assignment progresses. Accordingly, the Consultant will be expected to liaise with the Consultants undertaking these separate assignments to ensure as much alignment as possible with their developing recommendations.

B. The Consultant shall also review other Pacific Aviation Investment Program (PAIP) terminal designs (Tuvalu, Kiribati and Vanuatu) and is expected to draw on these concepts heavily in ensuring that the concept design developed is fit for purpose, and reflects appropriate building practises and context of the Solomon Islands and the Pacific.

C. Based on the Consultant’s review per part (A) above, the Consultant shall develop a Concept Design and associated Cost Estimate. In undertaking this, the Consultant shall:

 Ensure that the conceptual designs are aligned with the general development focus of the Aviation Sector Strategy and Airport Master Plans for Munda Airport, and other government policies (such as tourism/regional development) using demand forecasting (if available) to confirm size and passenger level of service and to ensure that the concept designs are fit for purpose. It is anticipated that the concept design should include baggage facilities for inbound and outbound flights and will need to plan for future investment and expansion such as potential for cold storage for export of fresh fish. It should also include the Air Traffic Control (ATC) Tower;  Undertake a value engineering / Value Analysis (VE/VA) among other assessment on the terminal design to incorporate green design elements to minimise its environmental footprint and careful consideration to ongoing running/maintenance costs which shall also be minimised.

D. Formulation of TOR for the Tender Documentation for a Design/Build for the two terminals.  In conjunction with the VPMU and the TFSU, prepare TOR for the Tender Documentation for the procurement of a Design/Build contract for the two terminals.  The TOR should include the following: i. Objectives; ii. Scope of works; iii. Deliverables; iv. Schedule of construction and manpower, and payment; v. Responsibilities of parties including risk allocation; vi. Qualifications of contractor including key personal vii. Minimum performance specifications and standards, and criteria and method of evaluation

4. REPORTING & INSTITUTIONAL ARRANGEMENTS The Consultant will report directly to the SIRAP Project Manager (currently under recruitment). The Consultant shall work in close consultation with MCA and MID and ensure that both organisations are fully appraised and included in all aspects of this assignment (e.g. participation in meetings, copy of deliverables etc.). Contractual oversight and administration will be managed by SIRAP with the support of the PAIP TFSU who supports SIRAP in implementing the project; these parties shall be copied into all correspondence with the Client. Key stakeholders include MCA, MID, PAIP TFSU, the World Bank, and other

5 December 2018 development partners, all of whom shall be consulted in the course of this assignment and who will review and comment on all deliverables.

The Consultant shall ensure that this assignment is implemented in due consideration of the need to have clear and frequent communication with all key stakeholders in order to facilitate understanding and acceptance of the approach and delivery of this assignment.

The content and format of the update reports shall be agreed with the IA at the onset of the project. All reports shall be provided in hard and soft copies and in editable format.

The Consultant will be engaged by the MCA and MID, working in close association with the SIRAP team, to undertake the above services. The SIRAP team has project management responsibilities for the Client; PAIP TFSU will provide oversight of the contract and MCA/MID shall be consulted in every aspect of this assignment 5. EXPERTISE REQUIREMENTS The consultant will be a qualified architect and have a background in airport passenger terminal design with experience in Australia, New Zealand and Pacific Island environments. The consultant will be able to demonstrate a range of projects undertaken that are of similar size and scope. 6. LEVEL OF EFFORT AND SCHEDULE

The assignment will be implemented over an estimated 14 week period starting as soon as possible expected o/a Q1 2019. The Consultant shall mobilise within 1 week of contract award with the kick-start visit in-country with the Client.

It is anticipated that this assignment will be on a lump-sum basis with a total cost for services and contract ceiling agreed on the basis of an agreed daily rate and costs for any in- country travel. A total of 9 weeks’ input over the 14 week contract duration is expected to fulfil this assignment, inclusive of two 3-4 day in-country inputs, one at the commencement of the assignment, and the second to discuss the draft concept designs and seek stakeholder direction before finalization (draft design workshop/consultation). The Consultant will be expected to propose a realistic level of inputs based on their experience, in order to achieve the objectives of the consultancy and the scope of the assignment. The Consultant will be expected to approach this assignment in careful consideration of the Client and include consideration on how the assignment shall be managed so that appropriate frequency and levels of Client engagement are met. The Consultant will need to work closely with several key stakeholders in undertaking this assignment, including the Client, VPMU, AVL, the PAIP TFSU and the World Bank. 7. PAYMENT MILESTONES & DELIVERABLES A lump sum contract will be signed with payment against acceptance of deliverables. The Consultant will provide the following deliverables in response to this scope with associated payment milestones, as follows: Milestone Deliverable Description Due Format D1 Draft Concept Design Report Week 6 3 x hard copies Inclusive of draft concept designs, and couriered to SIRAP associated cost estimates and responding PMU. to the full scope of the assignment. Soft copy in editable The report shall detail what documents format including any were reviewed, and the approach taken drawings (CAD regarding levels of service, green design, format) and value engineering/assessments in order to develop the recommend designs. D1A Workshop to discuss draft concept designs, Approx. Stakeholder

6 December 2018 including the consultant’s approach to Week 6 engagement ensuring ‘fit for purpose’ and other design workshop run by the considerations are clear and agreed (i.e. Consultant (costs of green design, ongoing the workshop to be operational/maintenance costs, value met by the SIRAP engineering, level of service considerations, PMU) future expansion/investment requirements) D2 Final Design Report Week 3 x hard copies  Inclusive of final concept designs and 10 couriered to SIRAP cost estimates as per D1, a comments PMU. matrix detailing Client/Stakeholder Soft copy in editable comments received and the format including any Consultant’s response acceptable to drawings (CAD the Client. format) D3 Terms of Reference and associated inputs Week 3 x hard copies to support development of a design and 14 couriered to SIRAP build tender for the terminal buildings, PMU. based on the agreed concept design. Soft copy in editable format including any drawings (CAD format)

8. SERVICES AND FACILITIES TO BE PROVIDED BY THE CLIENT The consultant will be provided with: i. Access to a national phone line and internet when in-country; ii. Copies of relevant government documentation, the Project Appraisal Document (PAD) for SIRAP, any deliverables developed under the SIRAP funded Aviation Sector Strategy and Airport Master Plan (both under procurement/development); access to terminal designs developed through other PAIP projects. Other data requirements as may be reasonably required to perform the Services; iii. A Focal Contact person/s within SIRAP and MCA/MID; iv. Costs of holding the workshop will be met by SIRAP (catering and venue costs).

Technical and Fiduciary Services Unit (TFSU)

“Gateway to Excellence through our People working in true partnership, communicating and delivering high quality and innovative technical and fiduciary development solutions” Values

Respect Courtesy Fun & Enjoyment Openness Teamwork Fair Responsibility Confidence

7 December 2018