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Abm Hrm /08/05/2019 Abm Hrm/12/12/2018 ABM HRM /08/05/2019 Compendium of Issued Circular & Policies-Version 0.8 Policy No.: ABM HR/2019/May ABOUT EMPLOYEE HANDBOOK This compendium is collated with all issued circulars and policies. The information provided herein will be amended, modified or withdrawn at the company’s discretion. The Table of Contents on the next page can be referred to locate appropriate policies. The compendium will be revised on periodical basis. For any queries on the below policies you may write to [email protected] ABM HRM/12/12/2018 Frontrunners in e-Governance | www.abmindia.com 1 ABM HRM /08/05/2019 Contents 1 Standard of Conduct .................................................................................................................... 5 1.1 Attendance and Punctuality ......................................................................................................... 11 1.2 Compliance with processes and standards- MCGM project team .................................................. 11 1.3 Policy on Flexi working hours, compensatory off & late coming and travelling allowance and weekly off…………………………………………………………………………………………………………15 1.3.1 Policy for ABM house……………………………………………………………………….14 1.3.2 Policy for MAINet team and Bhopal………………………………………………………..15 1.3.3 Policy for MHO & WDC……………………………………………………………………17 1.3.4 Late Sitting Post 12 midnight………………………………………………………………..19 1.3.5 Policy on Late sitting and travelling allowance……………………………………………..21 1.3.6 Policy on Compensatory OFF:……………………………………………………………... 22 1.3.7 Weekly Off at ABM Knowledgeware Ltd……………………………………………….… 23 1.3.8 ABM Holiday list:…………………………………………………………………….……. 24 1.4 Usage of official E – mail ID ........................................................................................................ 25 1.5 Employees to be marked in Bcc for mass mails ............................................................................ 25 2 Dress code policy .......................................................................................................................... 26 3 Transfer Policy .............................................................................................................................. 27 4 No Smoking Policy ....................................................................................................................... 29 5 Vigil Mechanism / Whistle Blower Policy ..................................................................................... 30 5.1 Guiding Principles ........................................................................................................................ 33 5.2 Receipt and Disposal of protected disclosures .............................................................................. 33 5.3 Investigation ................................................................................................................................ 34 5.4 Decision ....................................................................................................................................... 35 5.5 Confidentiality & Protection......................................................................................................... 35 5.6 Grievance ..................................................................................................................................... 36 6 Wellness Room Policy..……..…………………………………………………………………….. 37 7 Code of conduct for prevention of insider trading .......................................................................... 38 7.1 Prohibition to buy / sell securities of the company ......................................................................... 40 7.2 Restriction to buy / sell securities .................................................................................................. 40 7.3 Pre – clearance of trades ................................................................................................................ 41 7.4 Other Restrictions ......................................................................................................................... 42 ABM HRM/12/12/2018 Frontrunners in e-Governance | www.abmindia.com 2 ABM HRM /08/05/2019 7.5 Reporting requirement for transaction in securities ......................................................................... 42 7.6 Penalty ........................................................................................................................................... 43 8 Women’s Safety ............................................................................................................................. 44 9 Prevention of sexual harassment policy (POSH) at work place ....................................................... 45 9.1 Constitution of complaints committee ............................................................................................ 47 9.2 Redressal procedure and mechanism .............................................................................................. 48 9.3 Conciliation and informal complaint redressal procedure ............................................................... 49 9.4 Relief to complainant during pendency of inquiry .......................................................................... 50 9.5 Formal complaint redressal procedure and manner of inquiry ......................................................... 51 9.6 Inquiry Report ................................................................................................................................ 52 9.7 Disciplinary actions and compensation ........................................................................................... 52 9.8 Manner of taking action against the complainant ............................................................................ 54 10 Leave Policy ................................................................................................................................... 55 10.1Leave Entitlement per Year ........................................................................................................... 55 10.2 Unplanned Leaves ........................................................................................................................ 57 10.3 Leave without Pay (LWP) ............................................................................................................ 57 10.4 Cancellation of Leave ................................................................................................................... 58 11 Benefits ........................................................................................................................................ 58 11.1 Salary Structure ............................................................................................................................ 58 11.2 Birthday Allowance ..................................................................................................................... 58 11.3 Marriage Allowance ..................................................................................................................... 58 11.4 Performance Bonus ...................................................................................................................... 59 11.5 Mobile Expenses Reimbursement ................................................................................................. 60 11.6 Mediclaim Policy ......................................................................................................................... 61 12 Travel Policy ................................................................................................................................. 68 12.1Travel policy for general staff ....................................................................................................... 70 12.1.1 Grades:…………………………………………………………………………………………... 70 12.1.2Official Overnight Travel outside Mumbai:……………………………………………………... 70 12.2 Travel policy for Bihar & IPRD Project ...................................................................................... 74 12.3 Travel policy for cantonment board project ................................................................................. 79 12.4 Travel Policy for MP Project ....................................................................................................... 83 12.5 Travel policy for SUDA Project .................................................................................................. 86 ABM HRM/12/12/2018 Frontrunners in e-Governance | www.abmindia.com 3 ABM HRM /08/05/2019 12.7 MAINet Implementation staff- Maharashtra…………………………………...………..91 12.6.1 Grades .......................................................................................................................... 91 12.6.2 Approved rates: ....................................................................................................... 92 12.6.3 Voucher Process: ..................................................................................................... 92 12.6.4 Daily Allowance ..................................................................................................... 93 12.6.5 Accommodation: ..................................................................................................... 95 12.6.6 Travel mode: ........................................................................................................... 97 12.8 Travelling reimbursement to MCGM primary project staff………………………………98 13. Separation Process…………………………………………………………………………98
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