SPREYDON/HEATHCOTE COMMUNITY BOARD AGENDA
6 MAY 2014
AT 5PM
IN THE BOARDROOM, BECKENHAM SERVICE CENTRE, 66 COLOMBO STREET, BECKENHAM
Community Board: Paul McMahon (Chairperson), Phil Clearwater, Melanie Coker, Helene Mautner, Karolin Potter, Tim Scandrett, and Rik Tindall
Community Board Adviser Faye Collins Phone 941 5108 DDI Email: [email protected]
PART A - MATTERS REQUIRING A COUNCIL DECISION PART B - REPORTS FOR INFORMATION PART C - DELEGATED DECISIONS
INDEX PG NO
PART C 1. APOLOGIES 1
PART B 2. DECLARATION OF INTEREST 1
PART C 3. CONFIRMATION OF MINUTES – 15 APRIL 2014 1
PART B 4. DEPUTATIONS BY APPOINTMENT 9 4.1 Pipeyards Reserve - Hunter Terrace and Sloan Terrace Roadway Improvements - Al Crawford 4.2 The Just Dirt Trust – Selwyn Eagle 4.3 Mediation Services/Resolve Agency
PART B 5. PETITIONS 9
PART B 6. NOTICES OF MOTION 9 6.1 Brougham –Selwyn Street Intersection 6.2 Addington - Resident Permit Parking System
PART B 7. CORRESPONDENCE 9
PART B 8. BRIEFINGS 10 8.1 Briefing on Facilities Rebuild heritage projects by the Project Manager Richie Moyle.
PART C 9. APPLICATION TO SPREYDON/HEATHCOTE COMMUNITY BOARD 2013/14 11 DISCRETIONARY RESPONSE FUND
PART C 10. APPLICATION TO THE SPREYDON HEATHCOTE COMMUNITY BOARD’S YOUTH 14 ACHIEVEMENT FUND – ANOUSHKA CHISWELL
PART C 11. APPLICATION TO THE SPREYDON HEATHCOTE COMMUNITY BOARD’S YOUTH 16 ACHIEVEMENT FUND – ANNALIESE ELLIOTT AND SOPHIE HARRISON
PART C 12. FACILITIES REBUILD PLAN: OPTIONS FOR THE REBUILD OF A COMMUNITY 18 FACILITY IN THE SPREYDON - HEATHCOTE WARD
PART B 13. COMMUNITY BOARD ADVISER’S UPDATE 24
PART B 14. ELECTED MEMBERS’ INFORMATION EXCHANGE 24
PART B 15. QUESTIONS UNDER STANDING ORDERS 24
1. APOLOGIES
2. DECLARATION OF INTEREST
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
3. CONFIRMATION OF MEETING MINUTES –15 APRIL 2014
The minutes of the Board’s Ordinary Meeting of 15 April 2014 is attached.
CHAIRPERSON’S RECOMMENDATION
That the minutes of the Board’s Ordinary Meeting of 15 April be confirmed.
ATTACHMENT TO CLAUSE 3
SPREYDON/HEATHCOTE COMMUNITY BOARD 15 APRIL 2014
Minutes of a meeting of the Spreydon/Heathcote Community Board held on Tuesday 15 April 2014 at 5pm in the Board Room, Beckenham Service Centre, 66 Colombo Street, Beckenham
PRESENT: Phil Clearwater, Melanie Coker, Paul McMahon, Helene Mautner, Karolin Potter, Tim Scandrett and Rik Tindall
APOLOGIES: Apologies for early departure were received and accepted from Helene Mautner and Karolin Potter who departed at 7pm and were absent for part of Clause 7.
The Board reports that:
PART B - REPORTS FOR INFORMATION
1. DEPUTATIONS BY APPOINTMENT
1.1 BRUCE HARDING - CASHMERE VILLAGE GREEN
Bruce Harding was in attendance and addressed the Board in relation to enhancing legal protection of the Cashmere Village Green and its special character for the long term future. He discussed the Management Plan and Tree Protection Regime and also raised the possibility of the Board investigating the matter of additional legal protection to recognise the special character of the village green.
In particular, Mr Harding thought consideration could be given to a covenant over the area or dual reserve classification to include historic reserve status to acknowledge Maori heritage associated with the area.
The Chair thanked Mr Harding for his deputation.
1.2 NATALIE SWEETAPPLE - CASHMERE VILLAGE GREEN
Natalie Sweetapple attended the meeting and discussed the Cashmere Village Green. She brought to the Board’s attention her concerns regarding the damage to trees on the reserve caused by vehicular parking, and her belief that this was an illegal activity.
Ms Sweetapple produced a copy of the Cashmere Management plan and asked for clarification of the status of this document and of the legal status of the Green area that she understands to be recreation reserve under the Reserves Act 1977. The plan drawn up in 2001 recognises the issue of vehicles parking on the Green she said.
Ms Sweetapple would like to see the Green inaccessible to vehicles.
The Chair thanked Ms Sweetapple for her deputation.
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ATTACHMENT TO CLAUSE 3
1.3 ARTHUR MCKEE, BRENT GEORGE AND GILLIAN PARR – CASHMERE VILLAGE GREEN
Arthur McKee, Brent George and Gillian Parr brought a deputation on the issue of vehicles parking on the Village Green.
Mr George indicated that he is a registered surveyor and confirmed for the Board that there is an area of legal road that extends 10 metres from the boundary of the houses adjacent to the green and incorporates part of the grassed area to beyond the tree line. His property adjoins the green and he opposes the introduction of any barriers to parking. Mr George maintained that any such action would be illegal as an obstruction of a legal road.
Mrs Parr also lives near to the green and told the Board that she is happy for parking to continue on the grassed area within the legal road as this safe place to park particularly for pickup and drop offs at nearby Cashmere Primary School. She considers that the trees are still generally healthy.
Mr McKee told the Board that both he and his son own properties adjacent to the Green and to access the house with a trailer necessitates driving onto the grassed area. He considers the area provides a safer parking option than Dyers Pass Road.
The Chair thanked Mrs Parr and Messrs George and McKee for their deputation.
Refer Clause 11 for the decision on this matter.
1.4 AGE CONCERN CANTERBURY
Ms Yvonne Palmer, Project Coordinator for Age Concern Canterbury was in attendance at the meeting and gave the Board an update on current community programmes for the elderly that Age Concern is involved in.
The Chair thanked Mrs Palmer for her presentation.
2. PETITIONS
Nil.
3. NOTICES OF MOTION
Nil.
4. CORRESPONDENCE
The Board received correspondence circulated to Board members prior to the meeting from Penny O’Connell regarding Cashmere Village Green voicing her support for the maintenance of the status quo with regard to parking on the Green.
5. BRIEFINGS
Nil.
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ATTACHMENT TO CLAUSE 3 6. COMMUNITY BOARD ADVISER’S UPDATE
The Board received information on the following:
An Information Memorandum from staff regarding consultation on the Proposed Night Time Road Access Restrictions on Antisocial Road Users that was circulated to members. The next Combined Board Seminar is to be held on 28 April 2014.
7. ELECTED MEMBERS’ INFORMATION EXCHANGE
Mention was made of the following matters:
Investigation into a Resident permit parking system Opportunities for Awards for older people in the community Community service awards Brougham Street/Selwyn Street intersection, the need for right turning arrows Progress around Barrington issues.
PART C - REPORT ON DELEGATED DECISIONS TAKEN BY THE BOARD
8. CONFIRMATION OF MINUTES – 1 APRIL 2014
The Board resolved that the minutes of the Board’s ordinary meeting of Tuesday 1 April 2014 be confirmed.
9. PROPOSED NO STOPPING RESTRICTIONS – CHAPMANS ROAD RAILWAY LEVEL CROSSING
The Board considered a report seeking approval of No Stopping Restrictions at the Chapmans Road railway level crossing.
The Spreydon/Heathcote Community Board resolved to:
9.1 Approve that all existing parking and stopping restrictions on the western side of Chapmans Road commencing at a point 352 metres north of its intersection with Brightlings Road, and extending in a northerly direction for a distance of 24 metres to the centre of the railway corridor be revoked.
9.2 Approve that the stopping of vehicles be prohibited at any time on the western side of Chapmans Road commencing at a point 352 metres north of its intersection with Brightlings Road, and extending in a northerly direction for a distance of 24 metres to the centre of the railway corridor.
10. 60 MINUTE PARKING RESTRICTION ON BROUGHAM STREET
The Spreydon/Heathcote Community Board considered a report seeking approval for a P60 parking restriction from Monday to Friday outside number 381 Brougham Street.
The Spreydon/Heathcote Community Board resolved to:
10.1 Approve that the parking of vehicles be restricted to a maximum period of 60 minutes Monday to Friday on the northern side of Brougham Street commencing at a point 30 metres west of its intersection with Brisbane Street and extending in a westerly direction for a distance of 30 metres.
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ATTACHMENT TO CLAUSE 3
11. CASHMERE VILLAGE GREEN – VEHICLE ACCESS FROM THE LANEWAY
The Spreydon/Heathcote Community Board considered a report on whether or not it is appropriate to install vehicle stopping barriers along the Cashmere Village Green laneway.
The Spreydon/Heathcote Community Board resolved to:
11.1 Decline the request to install vehicle barriers and leave Cashmere Village Green as it is. That Council maintenance programmes for the Cashmere Village Green trees and grounds to continue.
(Note: Rik Tindall requested that his vote against this resolution be recorded).
12. JERROLD STREET RESERVE – PROPOSED RELOVATION OF RESERVE STATUS
The Spreydon/Heathcote Board considered a procedural report initiated by staff following the conclusion that Council no longer needs to retain the area of land off Jerrold Street for recreation purposes.
STAFF RECOMMENDATION
It is recommended that the Spreydon/Heathcote Community Board:
12.1 Approve the revocation of the reservation as recreation reserve, of Jerrold Street Reserve comprising the land as shown bordered yellow on the plan at Attachment 1 subject to;
12.1.1 Public Notification as prescribed by Section 119 of the Reserves Act 1977 and no sustainable objections being received.
12.1.2 The consent of the Minister of Conservation pursuant to Section 24 of the Reserves Act 1977.
BOARD CONSIDERATION AND RECOMMEDATION
Given the Board’s priority which focuses on need for social housing as a priority, it would like to strongly recommend that the resolution include consideration of this aspect as a future use for the land.
The Spreydon/Heathcote Community Board resolved to:
12.2 Approve the revocation of the reservation as recreation reserve, of Jerrold Street Reserve comprising the land as shown bordered yellow on the plan at Attachment 1 subject to;
12.2.1 Public Notification as prescribed by Section 119 of the Reserves Act 1977 and no sustainable objections being received.
12.2.2 The consent of the Minister of Conservation pursuant to Section 24 of the Reserves Act 1977.
12.3. That Board strongly recommends that the land be used for the provision of social or affordable housing by the Christchurch City Council.
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ATTACHMENT TO CLAUSE 3 13. COMMUNITY BOARD ADVISER’S UPDATE (CONTINUED)
Board Submission to Draft Annual Plan The Board resolved to adopt its Submission to the Draft Annual Plan, subject to the following changes:
i) 2.1 Waltham Lido Pool and Memorial Gates - wording change in point b. Armistice Day 2018 to Anzac Day 2015. ii) 3.4 Community Facilities – that the delayed items, include the Town Hall (Item c.), excluding the Auditorium and the James Hay Theatre. iii) 3.5 Service Level Changes – additional point (f.), include Board opposed to the introduction of user pays. iv) The addition of footnotes and cross referencing to the document.
Governance over Easter Due to both the Chair and deputy chair being absent from the ward for the period 16 April to 26 April 2014, the Board resolved that Helene Mautner be appointed Acting Chair for this period.
(Note: Rik Tindall requested that his vote against this resolution be recorded).
The meeting concluded at 7.02pm.
CONFIRMED THIS 6 DAY OF MAY 2014
PAUL MCMAHON CHAIRPERSON
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4. DEPUTATIONS BY APPOINTMENT
4.1 PUMP TRACK DEVELOPMENT
Mr Al Crawford will address the Board regarding building a pump /BMX track on Council land. This use is compatible with existing plans for the area currently on hold. It will be a fun kids' bike option that doesn't require cars to get to and is a facility not currently available in this area of Christchurch.
4.2 THE JUST DIRT TRUST
Selwyn Eagle will address the Board regarding The Just Dirt Trust. The Trust aims to set up community gardens in schools and other community areas, are hoping this will include potential sites in red zone areas.
4.3 MEDIATION SERVICES/RESOLVE AGENCY
Tracey Scott will address the Board regarding the above agency, which is the longest running Community Mediation Service in New Zealand.
5. PETITIONS
6. NOTICES OF MOTION
6.1 The following notice of motion was submitted by Paul McMahon:
6.1.1 The Board request:
6.1.1.1 A safety audit of the Brougham-Selwyn Street Intersection 6.1.1.2 That the report includes an analysis of the potential safety benefits of right- turning arrows being introduced for traffic turning across Brougham St (both ways). 6.1.1.3 That the Board writes to NZTA asking for urgent consideration of this safety issue and for a collaborative approach to dealing with safety issues.
Explanation: Currently the community feels that this intersection is unsafe for vehicles, bikes, and pedestrians. This has been a long-running issue, but with increased traffic flows and congestion it has become more serious. The intersection is NZTA's responsibility, but the Council is responsible to the community to advocate for their safety.
6.2 The following notice of motion was submitted by Karolin Potter:
That the Spreydon Heathcote Community Board requests urgent advice from staff on the implementation of a resident permit parking system that provides parking permits for residents (particularly in this ward Addington residents) who, post earthquake, have no parking for their own vehicles outside their homes and /or have regular visiting caregivers.
7. CORRESPONDENCE
7.1 Correspondence has been received from Megan Woods, MP for Wigram, regarding the need for a bus shelter in Athelstan Street. This letter has been separately circulated to members.
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8. BRIEFINGS
8.1 HERITAGE FACILITIES REBUILD
Richie Moyle, Senior Project Manager, will address the Board on the Heritage Facilities Rebuild, including the Sign of the Takahe, Victoria Park Information Centre, the Old Stone House, the Risingholme buildings and the Halswell Quarry Buildings.
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9. APPLICATION TO SPREYDON/HEATHCOTE COMMUNITY BOARD 2013/14 DISCRETIONARY RESPONSE FUND
General Manager responsible: General Manager, Community Services Group, DDI 941-8607 Officer responsible: Community Support Unit Manager Assessment undertaken by: Jay Sepie, Strengthening Communities Advisor Y 941 5102
1. PURPOSE AND ORIGIN OF REPORT
1.1 The purpose of this report is for the Spreydon/Heathcote Community Board to consider the Spreydon Youth Community Trust application for the Intermediates project for the amount of $4,850 for funding from its 2013/14 Discretionary Response Fund.
2. EXECUTIVE SUMMARY
2.1 Not applicable
3. BACKGROUND
3.1 The purpose of the Fund is to assist community groups where the project and funding request falls outside other Council funding criteria and/or closing dates. This fund is also for emergency funding for unforeseen situations.
3.2 At the Council meeting of 22 April 2010, Council resolved to change the criteria and delegations around the local Discretionary Response Fund.
3.3 The change in criteria limited the items that the local Discretionary Response Fund does not cover to only:
(a) Legal challenges or Environment Court challenges against the Council, Council Controlled Organisations or Community Boards decisions;
(b) Projects or initiatives that change the scope of a Council project; and
(c) Projects or initiatives that will lead to ongoing operational costs to the Council.
Council also made a note that: "Community Boards can recommend to the Council for consideration grants under (b) and (c)."
4. COMMENT
4.1 In 2013/14, the total budget available for allocation in the Spreydon/Heathcote Discretionary Response Fund is $51,197. The Discretionary Response Fund opens each year on 1 July and closes on 30 June the following year, or when all funds are expended.
4.2 Based on the above criteria, the application from Spreydon Youth Community Trust is eligible for funding.
4.3 Detailed information on the application and staff comments are included in the attached Decision Matrix (Attachment 1).
5. FINANCIAL IMPLICATIONS
5.1 There is currently $22,397 remaining in the Board’s 2013/14 Discretionary Response Fund.
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9. Cont’d
5.2 Current recommendations align with the 2013-16 Three Year Plan pages 227 regarding community grants schemes including Board funding.
6. STAFF RECOMMENDATION
It is recommended that the Spreydon/Heathcote Community Board:
6.1 Approves a grant of $3,000 from its 2013/14 Discretionary Response Fund to Spreydon Youth Community Trust for the Intermediates project.
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Spreydon/Heathcote Community Board 6 May 2014 Agenda
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10. APPLICATION TO THE SPREYDON HEATHCOTE COMMUNITY BOARD’S YOUTH ACHIEVEMENT FUND – ANOUSHKA CHISWELL
Contact Contact Details General Manager responsible: General Manager Community Services N Officer responsible: Unit Manager Community Support N Author: Strengthening Community Adviser Y Linda Hall 941-5116
1. PURPOSE OF REPORT
1.1 The purpose of this report is to seek approval for an application for funding from the Community Board’s 2013/14 Youth Achievement Fund.
2. COMMENT
2.1 Anoushka is 12 years of age and lives in the Spreydon Heathcote ward. She attends St Margaret’s College as a Year 8 student and is part of the St Margaret’s Future Problem Solving Programme (FPS). The team competed and won the year 7-8 division in the National Finals and now will represent New Zealand in the International Finals in June this year in Iowa, United States of America.
2.2 Future Problem Solving Program International involves thousands of students annually from Australia, Hong Kong, India, Japan, Korea, Malaysia, New Zealand, Portugal, Singapore, Turkey, United Kingdom, and the United States. The topic for 2014 is Space.
2.3 Being a member of the FPS team requires Anoushka to do extra study beyond her normal classes by herself and as part of the team. Since the national finals last year, the team have been studying towards the international finals which entails 3-4 nights of research and problem solving every week. During the April school holidays they will be attending a 3 day workshop and by the time they leave for the US they will have been working towards this for over 6 months.
2.4 Outside of this programme, Anoushka is involved in sport, particularly hockey and athletics, and has represented Canterbury in both sports for the last three years. She is currently training for the Canterbury Athletics Championships and is aiming to make the Canterbury Team for the National Interprovincial Championships this April. Anoushka has played the violin for seven years and she is in her second year with the St Margaret’s string orchestra.
2.5 This application aligns with the Council’s Youth Strategy and local Community Board objectives.
3. FINANCIAL IMPLICATIONS
3.1 The total cost per person to attend the programme is $4,734.
Expense Amount ($) Airfares 2,984 Accommodation 1,190 Meals 300 Transport 260 Total $4,734
3.2 This is the first time the applicant has applied to the Spreydon/Heathcote Community Board for financial support.
3.3 There is currently $2,700 remaining in this fund.
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10. Cont’d
4. STAFF RECOMMENDATION
4.1 It is recommended that the Board allocate Anoushka Chiswell $500 from the 2013/14 Youth Achievement Scheme fund to compete at the International Finals in Iowa, United States if America in June this year.
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11. APPLICATION TO THE SPREYDON HEATHCOTE COMMUNITY BOARD’S YOUTH ACHIEVEMENT FUND – ANNALIESE ELLIOTT AND SOPHIE HARRISON
Contact Contact Details General Manager responsible: General Manager Community Services N Officer responsible: Unit Manager Recreation and Sports N Author: Community Recreation Adviser Y Anna Sheen 941-5107
1. PURPOSE OF REPORT
1.1 The purpose of this report is to seek approval for an application for funding from the Community Board’s 2013/14 Youth Achievement Fund.
2. COMMENT
ANNALIESE ELLIOT
2.1 Annaliese is 16 years of age and attends Cashmere High School as a Year 12 student. She lives in Beckenham. Annaliese is competing in the National Secondary Schools Hillary Challenge at Mount Tongariro, 12 - 16 May as part of the Cashmere High School Team.
2.2 Recently, Annaliese was a member of a four person team which took part in a twelve hour adventure race. Her team was placed second in the girls section.
2.3 Over the past two years Annaliese has been a member of the Cashmere High School Get 2 Go Challenge Team. This team won the National title in 2012.
2.4 Annaliese is a member the Cashmere Technical Under 17 Football team. She is also heavily involved in adventure racing and outdoor sports including mountain biking, running, kayaking, rock climbing and orienteering.
2.5 At school, Annaliese is a member of the school’s Executive Council and Sports Council. To date, Annaliese has raised $200 to help subsidise her trip through a quiz night, selling bacon, a sausage sizzle and gardening.
2.6 This application aligns with the Council’s Youth Strategy and local Community Board objectives.
SOPHIE HARRISON
2.7 Sophie is 16 years of age and attends Cashmere High School as a Year 12 student. She lives in Huntsbury. Sophie is competing in the National Secondary Schools Hillary Challenge at Mount Tongariro, 12 - 16 May as part of the Cashmere High School Team.
2.8 Recently, Sophie was a member of a four person team which took part in a twelve hour adventure race. Her team was placed second in the girls section.
2.9 Over the past two years Sophie has been a member of the Cashmere High School Get 2 Go Challenge Team. This team won the National title in 2012.
2.10 Sophie’s goal is to be selected to represent New Zealand at the Under 20 Junior World Orienteering Championships in Bulgaria later this year.
2.11 A keen football, Sophie plays both the indoor and outdoor versions of the game. She is a member the Cashmere High School Girls First XI team which has won the Canterbury Schools Championships for the past two years.
2.12 Sophie volunteers her time to coach juniors at the athletics club where she is a member. She also helps at her orienteering club’s events. Other interests of Sophie’s include playing the clarinet, painting, drawing and babysitting for family friends.
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11. Cont’d
2.13 To date, Sophie has raised $200 to help subsidise her trip through a quiz night, raffles, selling bacon, a sausage sizzle and gardening.
2.14 This application aligns with the Council’s Youth Strategy and local Community Board objectives.
3. FINANCIAL IMPLICATIONS
3.1 The total cost per person to attend the programme is $1,537
Expense Amount ($) Airfares 210 Food 50 Entry Fees 737 Transport (including van rental, fuel, trailer, 539 ferry) Total $1,537 each
3.2 This is the second time both applicants have applied to the Spreydon/Heathcote Community Board for financial support (previously in 2012)
3.3 There is currently $2,700.00 remaining in this fund.
4. STAFF RECOMMENDATION
4.1 It is recommended that the Board allocate Annaliese Elliott $250 and Sophie Harrison $250 from the 2013/14 Youth Achievement Scheme fund to compete in the National Secondary Schools Hillary Challenge at Mount Tongariro, 12 - 16 May as part of the Cashmere High School Team.
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12. FACILITIES REBUILD PLAN: OPTIONS FOR THE REBUILD OF A COMMUNITY FACILITY IN THE SPREYDON - HEATHCOTE WARD
Contact Contact Details General Manager responsible: General Manager N Community Services Officer responsible: Facilities Rebuild N Portfolio Manager Author: Lucy Brown, Project Y 941 8326 Manager
1. PURPOSE AND ORIGIN OF REPORT
1.1 The purpose of this report is to recommend that the Spreydon – Heathcote Community Board.
1.2 Agree to the building of a facility in the Spreydon – Heathcote ward on the site of the former Voluntary Library at 122 Wilsons Road to accommodate the St Martins / Opawa Voluntary Library, the St Martins / Opawa Toy Library and community space. Stage one includes: planning, conceptual design, scheduling, cost estimating and community consultation.
1.3 Requests staff reports back their findings at the conclusion of stage one.
1.4 Agrees that Council officers provide regular progress updates to the Spreydon –Heathcote Community Board. 1.5 Agrees that the remaining insurance proceeds from the existing voluntary library building are used in the building of the proposed new facility at 122 Wilsons Road (Option 1).
2. EXECUTIVE SUMMARY
2.1 On the 2nd December 2013 it was resolved that the Council:
a) Agree to the demolition of the remainder of the St Martins/Opawa Voluntary Library
b) Agree in principle to ring-fence the insurance proceeds for a future community facility that includes space for a voluntary library
2.1.1 On the 7th October 2013 it was resolved that the Council approve the demolition of the St Martins / Opawa Toy Library building
2.1.2 On the 12th of December 2013 it was resolved that the Council put a stay on the demolition of the St Martins /Opawa Toy Library building
2.2 Damage has occurred to both the St Martins/Opawa Toy Library building located at 65 Sandwich Road, and the St Martins/Opawa Voluntary Library, located at 122 Wilsons Road, following the series of Canterbury earthquakes.
2.3 The St Martins/ Opawa Voluntary Library at 122 Wilsons Road is considered a total constructive loss via the insurers Statement of Position dated 6th June 2013 and demolition has partially occurred with the remainder due for demolition. This building was insured for $610,236
2.4 The Toy Library building at 65 Sandwich Road received mainly cosmetic damage. These repairs have been completed, however the building is at 8% of the new building standard and requires significant strengthening before it is safe to re-open and occupy. It has been estimated to cost $359,000 + GST to strengthen the building to 67% of the new building standard (NBS). Due to the work required, the cost to strengthen to 34% and 67% of the new building standard is the same (refer to paragraph 2.1.2)
2.5 It is proposed that a new, combined community facility be built on the former voluntary library site at 122 Wilsons Road which would incorporate the voluntary library service, toy library service, and space for community groups to book on a casual basis
2.6 Five options have been considered for the proposed community facility. These are detailed at paragraph 3.3
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12. Cont’d
2.7 Council officers estimate the floor area of a new facility could be in the region of 324 square metres at an approximate cost of $3,500 per square metre, providing an indicative build price of $1,134,000. This is an estimate only.
2.8 The St Martins/Opawa Toy Library building is insured for $344,707. The damage that occurred to this building was cosmetic in nature, totalling $30,162. Council’s insurers confirmed their support of the scope of works on the 31st March 2011 and the repairs were completed in December 2011. Therefore, there is no additional insurance money in relation to this building claimable towards the construction of a new community facility.
2.9 It is expected that the insurance proceeds from the demolished St Martins/Opawa Voluntary Library would be allocated to the new project.
2.10 The Council’s 2013 – 16 Three Year Plan included $500,000 for the provision of a re-locatable metropolitan facility at Beckenham or other agreed site, for community groups to be funded through borrowing.
2.11 Staff will report back to the Spreydon – Heathcote Community Board, Community Committee and Council once concept plans, cost estimates and a consultation summary are completed.
3 BACKGROUND
3.1 As outlined in paragraph 2.2, earthquake damage has occurred to two separate Council owned facilities in the Spreydon – Heathcote Ward. An opportunity has arisen to combine the separate facilities into one multi-use community facility. It is proposed that the services of the below groups are incorporated into the new facility.
3.1.1 The St Martins Voluntary Library group is a community organisation providing a service external to, but compatible with, the Council libraries and information network; this service is run by volunteers. This group occupied a 265 square metre building located at 122 Wilsons Road. This building experienced significant damage in the earthquakes and was partially demolished under a CERA Section 38 notice in July 2011. Approximately 80 square meters of the building remains, but it is closed due to the extent of damage and is approved to be demolished with this work likely to occur during winter 2014. Currently, The Voluntary Library community group is temporarily located at the St Martins New World Supermarket.
3.1.2 The St Martins/Opawa Toy Library was constructed in 1931 and houses a service run by volunteers providing the community with a range of toys, puzzles and games for the benefit of the children within the community. The 154 square metre building experienced earthquake damage, mainly cosmetic in nature.
3.1.3 Following a detailed engineering assessment, the St Martins/ Opawa Toy Library building was closed as it was assessed as being 8% of the new building standard and the service was temporarily located in a squash court at the Hereford street YMCA. The low strength assessed is the result of the unreinforced brick that the building has been constructed from as opposed to earthquake damage.
3.1.4 Engineers have advised that the Toy Library has a potential brittle collapse risk, and although Council’s occupancy approach has been revised, this building must remain closed due to its risk of collapse.
3.1.5 On the 7th of October 2013 it was resolved that Council approve the demolition of the St Martins/Opawa Toy Library building. Due to the estimated strengthening costs and ongoing maintenance costs the building was considered uneconomical to repair. On the 12th of December 2013 it was resolved that the Council put a stay on the demolition of the building due to questions over the level of work required to open the building and interest in historic architectural features. The building currently remains closed while a decision is made on how to proceed. It is estimated to cost $25,000 - $35,000 to demolish the building.
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12. Cont’d
3.2 Due to the low operational hours of both the Toy Library and Voluntary Library, and the low and sporadic operational needs of the community, each group does not require its own individual building and it is proposed that the services of each of the groups are combined to create one multi purpose facility.
3.2.1 The Voluntary Library is open Monday to Friday 2 - 4.30pm; Tuesday, Thursday and Saturday 10-12noon. A purpose designed space will be required to accommodate some books, a small desk for issuing as well as some space for tables and chairs and storage. This space could be configured in a lockable area.
3.2.2 The Toy Library was operating pre earthquake for 11 hours per week; 2 evenings for 2½ hours and 1 day for 6 hours. The Toy Library operation requires a large amount of storage shelving. Due to the nature of their operation it is difficult for the area to be used by other organisations when not open as a toy library.
3.2.3 The community groups require multi-use facilities that can be used for light recreational activities or meetings both small and medium sized in nature for up to approximately 50 people. Examples of usage include yoga, pilates, ante-natal classes, community meetings and a range of other community focused events
3.3 Different options have been investigated for the proposed new community facility. See options below:
3.3.1 Option 1 Rebuild at 122 Wilsons Road (former Voluntary Library site): The building that previously occupied the site was significantly damaged in the earthquakes and will be demolished. This gives Council a clear site for redevelopment. Staff have been working with Council planners to better understand the requirements of the site. The 668 square metre corner site allows for a building of approximately 324 square metres footprint, 1 accessibility car park and 3 standard sized car parks. The Land has been classified as green zone, technical category 2 (TC2). This is the preferred site for the construction of the proposed community centre:
3.3.2 Option 2 Rebuild at 65 Sandwich Road (Toy Library site): Quantity surveyors have estimated that it will cost $595,000 + GST to rebuild a like for like facility on this site (154 square metres). Although the building is not listed with the New Zealand Historic Places Trust, or listed as historic on the Christchurch City Plan, the building does have points of historic interest. On the 7th October 2013 it was resolved that Council approve the demolition of the St Martins/Opawa Toy Library building as is was considered uneconomical to repair. On the 12th of December 2013 it was resolved that the Council put a stay on the demolition of the building due to questions over the level of work required to open the building and interest in historic architectural features. The building currently remains closed while a decision is made on how to proceed. It is estimated to cost $25,000 - $35,000 to demolish the building. The Land has been classified as green zone, technical category 3 (TC3)
3.3.3 Option 3 Repair of 65 Sandwich Road: Council appointed engineers carried out a qualitative engineering evaluation (DEE) assessment dated 24th January 2013 and identified that large parts of the building comprise of unreinforced brick masonry, which provides a potential brittle collapse risk. The appointed engineers also identified that the cavity brick wall system is considered to have a low capacity for lateral resistance and brittle failure is likely. Consequently, it was calculated as being 8% of the new building standard and the building was closed. Council’s occupancy approach has been revised, but as the building is considered to provide a brittle collapse risk it must remain closed unless/until it is strengthened. The strengthening options for the building have been assessed by engineers. Due to the type of construction, there are very few engineering methods to strengthen the building to 67 per cent or 100 per cent of the new Building Standard (NBS). The estimated cost to strengthen the building to 67 per cent or 100 per cent is the same - $359,000 + GST. Council’s Asset Management Team have advised that for a building of this age, the maintenance anticipated over the next 10 years (reactive) totals approximately
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12. Cont’d $100,000 ($10,000 per annum). The anticipated preventative maintenance over the next 10 years is approximately $100,000 ($10,000 per annum) also
3.3.4 Option 4 Demolition and / or sale of the site at 65 Sandwich Road: Staff met with The Ministry of Education in April 2014, who advised that they are interested in purchasing this site to incorporate into Beckenham School. If this option was supported by Council then the funds from the sale could be allocated to the proposed new building, or another development within the Spreydon - Heathcote ward. At this stage, no other suitable groups have been identified that require this facility or site. Further discussions on this option are required with the Community Board. Demolition of the building is estimated to cost between $25,000 and $35,000
3.3.5 Option 5 Rebuild in car park of the Council Distribution Centre at 54 Colombo Street: The Distribution Centre is a Council owned, single storey warehouse with a large car parking area. The building has been used as a storage facility and a place to distribute Council newspapers, flyers etc from. The site has a number of constraints in regards to land condition. The neighbouring South Library has had a geotechnical report conducted which has highlighted key issues around flood plain levels and liquefiable layer at 6.5 meters deep. Information also suggests that there is an old land fill onsite which would require environmental monitoring, and remediation, through any land works on site. There are also significant Water and Waste systems underground limiting the amount of available building space
3.3.6 Option 6 Conversion of the Council Distribution Centre at 54 Colombo Street: The Council owned Distribution Centre located at 54 Colombo Street is 17.9 meters wide and 36.9 meters long, with a ceiling height differing between 5.8 meters and 8.16 meters. This option has been discarded as this building is considered too large to accommodate the Voluntary Library group and Toy Library Group. In addition to this the Voluntary Library is not best situated adjacent to the much larger, sophisticated and well equipped South Library. This option was originally considered when twelve offices were required for the use of Non-Government Organisations in addition to the space required by the Toy Library and Voluntary Library. These needs have since been met elsewhere and the proposed St Martins/Opawa Community Facility no longer needs to accommodate the Non-Government Organisations
3.4 Comparison of costs and options
COST OF COST TO OPTION DEMOLITION REPAIR/BUILD Rebuild a new community facility at 122 Wilsons Option road (includes facilities for toy library, voluntary $10,000 $1,134,000 One library and hireable meeting space). Rebuild Toy Library at 65 Sandwich Road “Like for Option like” (does not allow the Voluntary Library or $25,000–$35,000 $595,000 Two bookable meeting space) $359,000 + Option Repair Toy Library at 65 Sandwich Road (space for maintenance (to 67% or NA Three toy library only). 100% NBS) Refer paragraph 2.3 Option Toy Library demolish and sell or sell site and Assessment of land $25,000–$35,000 Four building value underway
Option Rebuild multi purpose Community Facility in car No consideration given NA Five park of the Council Distribution Centre due to site conditions No consideration given Option Conversion of the Council Distribution Centre to a NA due to appropriateness Six multi purpose Community Facility of the option. * Staff estimates based on the buildings anticipated site coverage multiplied by $3500 per square meter.
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12. Cont’d
4 FINANCIAL IMPLICATIONS
4.1 The voluntary library building located at 122 Wilsons Road building is insured for $610,236
4.2 Council insurers agreed that voluntary library building was a constructive loss via Statement of Position on 6th June 2013
4.3 The earthquake damage that occurred to the St Martins/Opawa Toy Library at 65 Sandwich Road was cosmetic in nature. The damage was captured by City Care Ltd at $30,162. The Council’s insurers confirmed their support of this scope of works and the work was completed December 2011. Therefore, there are no insurance funds from this building to contribute to either the strengthening of this building or the construction of a new community centre 4.4 Currently $51,475 worth of costs have been incurred on the Voluntary Library Building at 122 Wilsons Road. Included within the incurred costs is the CERA section 38 partial demolition, site fencing and professional fees
4.5 It is expected to cost an additional $10,000 to demolish the remainder of the St Martin’s Voluntary Library building at 122 Wilsons Road
4.6 The estimated cost to demolish the St Martins / Opawa Toy Library is between $25,000 and $35,000. This cost will not be covered by insurance as the demolition in not as a result of earthquake damage
4.7 The Council’s 2013 – 16 Three Year Plan included $500,000 for the provision of a re-locatable Metropolitan facility at Beckenham or other agreed site, for community groups to be funded through borrowing
Table 1 –New Build Funding:
Rebuild of a Community Centre in the Spreydon – Heathcote ward
Total Sum Insured (Voluntary Library) $610,236 Estimated demolition cost (Voluntary Library) $10,000 Estimated costs incurred to date (Voluntary $51,475 Library)
Potential surplus available for Rebuild $548,761 2013-16 Three Year Plan contribution $500,000 Total $1,548,761
Estimated cost to build a new community facility $1,134,000 housing the Voluntary Library, Toy Library and Community Space at 122 Wilsons Road
Note: The above table does not include the potential strengthening of the Toy Library which is estimated to cost in the vicinity of $359,000.00. The earthquake damage to the building was assessed as cosmetic in nature and insurance has been settled. Other issues with this building whereby strengthening work is required at considerable cost before it could be reopened are not covered by insurance
4.8 Refer to Table 1. At an approximate cost of $3,500 per square metre, a new 324 square metre community facility located on the 122 Wilsons Road site is estimated to cost $1,134,000
4.9 $500,000 from the Three Year Plan Capital Endowment Fund is available for immediate use, if required, for the provision of a relocatable metropolitan facility at Beckenham or other agreed site, for community groups.
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12. Cont’d
4.10 If the Toy Library building is demolished and land sold, or the building and site sold as one then the additional funds could be used towards offsetting the 2013 – 16 Three Year Plan contribution towards the proposed new Facility. A land valuation is currently being prepared
5 RECOMMENDATIONS
It is recommended that the Community Board:
5.1 Agree to the building of a facility in the Spreydon – Heathcote ward on the site of the former Voluntary Library at 122 Wilsons Road to accommodate the St Martins / Opawa Voluntary Library, the St Martins / Opawa Toy Library and community space. Stage one includes: planning, conceptual design, scheduling, cost estimating and community consultation
5.2 Requests staff report back their findings at the conclusion of stage one
5.3 Agrees that Council officers provide regular progress updates to the Spreydon – Heathcote Community Board
5.4 Agrees that the remaining insurance proceeds from the existing voluntary library building are used in the building of the proposed new facility at 122 Wilsons Road (Option 1), together with funding available from the 2013 – 16 Three Year Plan as detailed in section 4.7 of this report.
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12. COMMUNITY BOARD ADVISER’S UPDATE
13. ELECTED MEMBERS’ INFORMATION EXCHANGE
14. MEMBERS’ QUESTIONS UNDER STANDING ORDERS
Spreydon/Heathcote Community Board 6 May 2014 Agenda