COUNCIL 3. 10. 2013

COMMUNITY, RECREATION AND CULTURE COMMITTEE THURSDAY 26 SEPTEMBER 2013 (RECONVENED FROM 3 SEPTEMBER 2013)

A meeting of the Community, Recreation and Culture Committee was held in Committee Room 1 on 26 September 2013 at 1.30pm.

PRESENT: Councillor Yani Johansen (Chairperson), Councillors Peter Beck, Helen Broughton, Tim Carter, Barry Corbett, Jimmy Chen and Glenn Livingstone (Deputy Chairperson).

APOLOGIES: Councillor Jamie Gough and Councillor Carter for lateness. Councillor Broughton for the beginning of the meeting and clauses 7, 8, 9, 11 and 12 and Councillor Corbett for part of clause 12.

The Committee reports that:

PART A - MATTERS REQUIRING A COUNCIL DECISION

1. DEMOLITION OF ST MARTINS TOY LIBRARY BUILDING (RECONVENED FROM ADJOURNED MEETING OF 3 SEPTEMBER 2013)

Refer to item 6 on the agenda for the Committee’s meeting on 3 September 2013.

At this meeting the Committee resolved to lie this item on the table in order to gain feedback from the local community.

The /Heathcote Community Board considered this report at its meeting on 3 September 2013 and decided to advise the Committee that it supports the demolition of the Opawa/St Martins Plunket Toy Library building. Further the Board supports engagement with the Toy Library and the St Martins Volunteer Library about future venue for them in the area.

General Manager responsible: General Manager Community Services, DDI 941-8607 Officer responsible: Project Manager Author: Peter Donovan, Project Manager

PURPOSE OF REPORT

1. The purpose of this report is to seek approval for the demolition of the Council-owned St Martins Opawa Toy Library Building located at 65 Sandwich Road, Beckenham, . Refer Figure 1.

EXECUTIVE SUMMARY

2. Refer Figure 2. The 154 metres squared building is a single storey unreinforced load bearing brick structure. The building has a red placard and both safety fencing and temporary propping has been put in place.

3. The St Martins Opawa Toy Library Building received minor damage as a result of the earthquakes. This damage was assessed by City Care Ltd and a repair calculated at $26,010. The Loss Adjustment Team (LAT) confirmed its support of this by way of a Statement of Position (SOP). COUNCIL 3. 10. 2013 COMMUNITY, RECREATION AND CULTURE COMMITTEE 26. 9. 2013 - 2 -

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4. The building has been assessed by engineering consultants. Due to the type of construction, there are very few methods to strengthen the building to 67 per cent or 100 per cent of the National Building Standard (NBS).

5. The cost estimate to strengthen the building to 67 per cent or 100 per cent NBS is the same - $359,000 plus GST.

6. The estimated cost to rebuild a like-for-like facility is $595,000. This report seeks approval for demolition only.

7. Canterbury Earthquake Recovery Authority (CERA) will be asked to obtain three demolition quotes to carry out the demolition work and removal and disposal of materials from site. Based on previous demolition projects, it is estimated that the cost to demolish this site will be between $25,000 and $35,000. The approved contractor will be required to meet CERA’s demolition standards.

8. The Council’s agreement is sought for the demolition of the St Martins Opawa Voluntary Library. Discussion around a replacement facility in this community is ongoing.

9. The Asset Management Team recommend that due to the cost of strengthening and ongoing maintenance costs, this building is uneconomic to retain.

 81 year old building  City Care re-roofed and new spouting in August 2011 at a cost of $58,000  City Care earthquake repair works in August 2011 $30,162

Future maintenance:

 Strengthening building to 67 per cent or 100 per cent NBS $359,000  Maintenance anticipated over the next 10 years approximately (reactive) $100,000  Maintenance anticipated over the next 10 years approximately (preventative) $100,000  Total $559,000

10. The Community Support Unit has indicated that the previous occupant, the Opawa St Martins Toy Library, has alternative temporary accommodation. The school has expressed interest in purchasing the site should it become available. The cost of demolition for St Martins Toy Library (if approved) will be met from the Community Facilities Renewals and Replacements budget.

FINANCIAL IMPLICATIONS

11. The cost of demolition and the removal of the demolition debris will be met by the Community Facilities Renewals and Replacement budget.

12. To summarise from above, the estimated cost for demolition and site clearance is between $25,000 and $35,000 plus GST.

DO THE RECOMMENDATIONS OF THIS REPORT ALIGN WITH 2013-16 THREE YEAR PLAN BUDGETS?

13. As the recommendations are a consequence of the earthquake events, this issue is not addressed in the Three Year Plan (TYP). COUNCIL 3. 10. 2013 COMMUNITY, RECREATION AND CULTURE COMMITTEE 26. 9. 2013 - 3 -

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LEGAL CONSIDERATIONS

14. Consent is not required for demolition.

HAVE YOU CONSIDERED THE LEGAL IMPLICATIONS OF THE ISSUE UNDER CONSIDERATION?

15. Not applicable.

ALIGNMENT WITH THREE YEAR PLAN AND ACTIVITY MANAGEMENT PLANS

16. As the recommendations are a consequence of the earthquake events, this issue is not addressed in the TYP.

Do the recommendations of this report support a level of service or project in the 2013-16 TYP?

17. Not applicable.

ALIGNMENT WITH STRATEGIES

18. Due to the exigencies of the Earthquake Recovery process, this recommended action is outside of ‘normal’ strategic process.

Do the recommendations align with the Council’s strategies?

19. Not applicable.

CONSULTATION FULFILMENT

20. Consultation is not required.

STAFF AND COMMITTEE RECOMMENDATION

That the Council approve the demolition of the St Martins Opawa Toy Library Building.

Continued over (images)… COUNCIL 3. 10. 2013 COMMUNITY, RECREATION AND CULTURE COMMITTEE 26. 9. 2013 - 4 -

Figure 1 - St Martins Opawa Toy Library Building North facing aerial view.

Figure 2 - St Martins Opawa Toy Library Building South Elevation. COUNCIL 3. 10. 2013 COMMUNITY, RECREATION AND CULTURE COMMITTEE 26. 9. 2013 - 5 -

2. HERITAGE GRANT APPROVAL – ACLAND HOUSE, 85 ROAD, MERIVALE

General Manager responsible: General Manager Strategy and Planning, DDI 941-8281 Officer responsible: Natural Environment and Heritage Unit Manager Author: Brendan Smyth, Heritage, Architecture and Urban Design

PURPOSE OF REPORT

1. The purpose of this report is for Council approval for a Heritage Incentive Grant for Acland House, 85 Papanui Road, Merivale, Christchurch, also known as the Christchurch Girls’ High School (CGHS) Hostel.

EXECUTIVE SUMMARY

2. Eighty-five Papanui Road is the home of the CGHS Boarding Hostel which is a series of facilities centred on the historic Acland House. This category three building was built in 1893 and the original owner was John Rutland who named the building Wardington. It was renamed Craigie Lea by a subsequent owner, Robert Struthers. The estate was sold to Canterbury University College in 1922, and this was the College that administered Christchurch Girls and Boys High Schools. It was purchased specifically as a hostel for female boarders and was renamed again after Henry Acland, the Chairman of Canterbury University College (refer to the Statement of Heritage Significance in Attachment 1).

3. Acland House is a large two-storey weatherboard Victorian Building with a double height verandah on the northern side. Timber balustrades and fretwork decorate the verandah. The roof of the house is comprised of twin gables with a hipped roof at the front and a conical turret roof at the north-eastern corner. A Celtic cross adorns the apex of the turret roof. There are a number of original architectural features such as Welsh slate roofing, balustrades, spindles, arches, bay windows, a central wooden staircase and extensive plaster work. The building originally included a number of ornate brick chimneys, but these have been lost during the 2010-2011 earthquakes and have been replaced with modern replicas.

4. Wardington was originally one of a number of large, late Victorian houses built for wealthy owners. The scale of the building and lavishness of detail was intended to convey the high social standing of its owners. It can therefore provide an insight into the way of life for wealthy Cantabrians in the late 19th century. The attractive street aspect of the house has been maintained and it can be viewed from Papanui Road.

5. The role of Acland House changed substantially when it became a school hostel. As a hostel it has immense social significance for the large number of girls who have boarded there at different times during the past 90 years. They lived together, dined together and socialised together. Lifelong friendships were fostered at Acland House. It also provided an important link between girls coming from outside of the city to attend CGHS. COUNCIL 3. 10. 2013 COMMUNITY, RECREATION AND CULTURE COMMITTEE 26. 9. 2013 - 6 -

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6. The building was significantly damaged in the 2010-2011 series of earthquakes. The damage included the loss of all of the ornate brick chimneys and significant damage to the internal plasterwork. The building is currently closed as a Detailed Engineering Assessment report (Opus Consultants) confirmed that the building’s structural rating at 18 per cent is well less than 34 per cent required of the current New Zealand Building Code Standard (NBS). The building will require repair of damaged piles, new pad and strip foundations, portal frames, diaphragm ceiling, replaced/upgraded bracing, pumping out of the basement and filling, and significant additional strengthening work. The owners not only plan to fully repair this significant building but to also refurnish its fittings and to modernise its services for the next 50 years. The owners also intend to encourage public and community use of the building as opportunities permit.

7. The building at 85 Papanui Road is listed in group three of the Christchurch City Council’s City Plan. The building is not registered by the New Zealand Historic Places Trust Pouhere Taonga (NZHPT).

8. The building has been the subject of a previous Council Heritage Incentive Grant of $27,876 for exterior repainting in 2009. A Limited Conservation Covenant associated with this work was agreed. An earlier grant of $18,000 was made in 2001 to allow upgrade and repair works at that time. The Operational Guidelines allow for additional applications to be made within the normally restricted five year period:

Essential works necessitated by events such as fire, earthquakes or natural events; additional Grants may be approved within the five year period. (Terms & Conditions of Grant, Section 3, Multiple Grants).

9. With the completion of the works outlined above, the building will meet the Building Code requirements and the owner is committed to the reuse and maintenance of the building. The intention is to achieve 100 per cent of current code for seismic performance. The building is insured for earthquake damage to only the 34 per cent threshold of the code. The claim has yet to be settled but after the reduction of the policy excess, payment is expected to be of the range $200-$300,000. There is no cover for improvement/maintenance or any strengthening above 34 per cent of code.

10. The building is owned by the Board of Trustees of Christchurch Girls’ High School. This building was sold to CGHS by the Crown in 1994. Subsequently Acland House does not receive funding from any Crown entity and is totally reliant on boarding fees for building maintenance and repair. The work that the applicant is seeking grant support for will ensure the future protection and ongoing use of this significant heritage building. The application meets all the criteria for a grant as provided in the Heritage Incentive Grants Policy – Operational Guidelines.

SCOPE OF WORK

11. The total budget for Acland House repair and refurbishment is $2,699,281 plus GST (July 2013).

12. A summary of conservation and maintenance works include:

(a) demolition work (as a direct consequence of the proposed strengthening work) (b) new concrete footings (also due to strengthening) (c) new internal fire doors (fire protection) (d) a proportion of the interior linings (strengthening for wall/ceiling bracing) (e) structural steel (strengthening) (f) plaster work that is a consequence of the strengthening works (g) replacement of the floor coverings as a consequence of the strengthening (h) stopping and painting internally for the bracing elements (i) sprinklers (fire protection) (j) applicable engineering, architectural, resource consent and quantity surveying fees. COUNCIL 3. 10. 2013 COMMUNITY, RECREATION AND CULTURE COMMITTEE 26. 9. 2013 - 7 -

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For clarification, work excluded from the grant application includes site works, access control, roof and underfloor insulation, stair relocation, new external windows and doors upgrade, Hardiglaze and Seratone linings to wet areas, new carpets and other floor coverings, new sliding internal windows, new external double glazed windows, new toilet/shower cubicles, new joinery, fixtures, fittings and some new doors and services (electrical, plumbing, drainage, gas and mechanical services).

13. Costs for conservation, including code compliance and maintenance, works are outlined in the table below based on a proportional cost of the whole budget (Compiled by Davis Langdon Quantity Surveyors, all excluding GST):

Particulars Costs (GST exclusive) Demolition, carpentry & concrete $491,925 Roofing $55,000 Glazing $10,000 Stopping & Painting $47,648 Structural steel $60,259 Plaster work $42,760 Fire Alarms & Sprinkler Systems $70,210 Preliminary and general $116,670 Contractors margin (6 per cent) $53,668 Engineers, Architects, Quantity Surveyor, fees $128,256 Total $1,076,396 less Insurance ($205,824) Total of conservation and restoration related work $870,072

HERITAGE INCENTIVE GRANTS POLICY

14. The Operational Guidelines for the Policy provide for a grant of up to 50 per cent of the total heritage related costs for a Group 4 heritage structure.

Proposed heritage grant (50 per cent of cost of works) $435,036

FINANCIAL IMPLICATIONS

15. 2013/14 Annual Budget for the Heritage Incentive Grant (HIG) fund $763,684 Funds remaining from 2012/13 financial year $416,197 Balance of 13/14 funds $1,179,881 Approved grant to 381 Montreal Street $112,873 Approved grant to 26 Park Terrace, St Saviours Church $143,431 Approved grant to 27-29 New Regent Street $7,068 Approved grant to 10, 12, 13 & 24 New Regent Street $33,864 Approved grant to 290 Riverlaw Terrace $3,478 Approved grant to 28 New Regent Street $18,211 Approved grant to 18 Rue Balguerie, Akaroa $47,145 Approved grant to 49 Oxford Street, Lyttelton $27,240 Approved grant to 39 Holmwood Road stone bridge $3,324 Proposed grant to 85 Papanui Road $435,036 Total Available Funds 2013/2014 $348,211

Do the Recommendations of this Report Align with the TYP budgets?

16. Yes. The Heritage Incentive Grant budget is an annual fund provided for in the TYP. COUNCIL 3. 10. 2013 COMMUNITY, RECREATION AND CULTURE COMMITTEE 26. 9. 2013 - 8 -

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LEGAL CONSIDERATIONS

17. Limited conservation covenants are required under the Heritage Conservation Operational Guidelines for properties receiving Heritage Incentive Grants of $15,000 to $149,999. A full covenant is required for grants of $150,000 or more. These figures were amended in February 2013 from those previously used for Heritage Incentive Grants.

Have you considered the legal implications of the issue under consideration?

18. Yes. Covenants generally are a more comprehensive form of protection of the buildings because they are registered against the property title, ensuring that the Council’s investment is protected. As the grant will be above $150,000 there is a requirement for a full conservation covenant on this property title.

ALIGNMENT WITH TYP AND ACTIVITY MANAGEMENT PLANS

19. The Heritage Incentive Grants Scheme is aligned to the Community Outcomes ‘The city’s heritage and taonga are conserved for future generations’ and ‘The central city has a distinctive character and identity’. Heritage Incentive Grants contribute towards the number of protected heritage buildings, sites and objects, which is a measure for these outcomes.

20. The Heritage Protection activity includes the provision of advice, the heritage grants schemes, heritage recovery policy, and heritage education and advocacy. The Council aims to maintain and protect built, cultural and natural heritage items, areas and values which contribute to a unique city, community identity, character and sense of place and provide links to the past. The Council promotes heritage as a valuable educational and interpretation resource which also contributes to the tourism industry and provides an economic benefit to the city.

21. Heritage Incentive Grants and conservation covenants provide financial assistance for the maintenance and enhancement of heritage areas and buildings.

Do the recommendations of this report support a level of service or project in the 2013-16 TYP?

22. Yes.

ALIGNMENT WITH STRATEGIES

23. Alignment of the requirement for Heritage Incentive Grants and Conservation Covenants stems from the Heritage Conservation Policy which in turn is relevant to:

24. Christchurch Recovery Strategy This Recovery Strategy is the key reference document that guides and coordinates the programmes of work, including Recovery Plans, under the Canterbury Earthquake Recovery Act. Retention and conservation of restorable heritage buildings, places, archaeological sites and places of cultural significance, and restoration of access to heritage collections, will help recreate that distinctive sense of place and identity that has defined the region and contributed to its economic development. COUNCIL 3. 10. 2013 COMMUNITY, RECREATION AND CULTURE COMMITTEE 26. 9. 2013 - 9 -

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25. Christchurch City Plan Heritage redevelopment projects are consistent with the Heritage provisions of the City Plan: Volume 2, Section 4, City Identity, Objective 4.3 Heritage Protection provides for objectives and policies in relation to Heritage protection. It recognises that Christchurch is a cultural and tourist centre, a role mainly dependent on its architectural, historic and scenic attractions. Much of its distinctive character is derived from buildings, natural features, other places and objects which have over time, become an accepted part of the cityscape and valued features of the City’s identity. Protection of heritage places includes cultural, architectural, areas of character, intrinsic or amenity value, visual appeal or of special significance to the Tangata Whenua, for spiritual, cultural or historical reasons. This protection may extend to include land around that place or feature to ensure its protection and reasonable enjoyment. A heritage item may include land, sites, areas, buildings, monuments, objects, archaeological sites, sacred sites, landscape or ecological features in public or private ownership.

26. Heritage Conservation Policy The Heritage Incentive Grants are provided for under section eight of the Heritage Conservation Policy. The Heritage Conservation Policy aligns with the Community Outcomes outlined above.

27. The Heritage Grants Policy is aligned with the International Council on Monuments and Sites (ICOMOS) New Zealand Charter 1993 for the Conservation of Places of Cultural Heritage Value, which the Council has adopted. The concept of places incorporates landscape, buildings, archaeological sites, sacred places, gardens and other objects. ICOMOS considers that countries have a “general responsibility towards humanity” to safeguard their heritage for present and future generations.

28. Greater Christchurch Urban Development Strategy (UDS) Heritage development projects provide opportunities for increased commercial and residential activity in the City while at the same time enhancing the heritage townscape. The UDS considers heritage as an integral part of Christchurch and an aspect of growth management provided for is through the protection, maintenance and enhancement of heritage.

29. New Zealand Urban Design Protocol Heritage projects improve the quality and design of the urban environment by protecting the heritage of the city, which is stated in the Protocol as being an attribute of successful towns and cities. Heritage Incentive Grants will contribute towards the implementation of the New Zealand Urban Design Protocol of March 2005 of which the Council is a signatory body.

Do the recommendations align with the Council’s strategies?

30. Yes.

CONSULTATION FULFILMENT

31. There is no requirement for community consultation for Heritage Incentive Grants or covenants.

STAFF AND COMMITTEE RECOMMENDATION

That the Council approve:

(a) A Heritage Incentive Grant of up to $435,036 for conservation and maintenance work for the protected heritage building Acland House at 85 Papanui Road subject to compliance with the agreed scope of works and certification of the works upon completion.

(b) That payment of this grant is subject to the applicants entering a full conservation covenant with the signed covenant having the Council seal affixed prior to registration against the property title. COUNCIL 3. 10. 2013 COMMUNITY, RECREATION AND CULTURE COMMITTEE 26. 9. 2013 - 10 -

3. COMMUNITY CENTRE BUILDING REPAIR

General Manager responsible: General Manager Community Services, DDI 941-8607 Officer responsible: Darren Moses, Facilities Rebuild Portfolio Manager Author: Peter Donovan, Facilities Rebuild Project Manager

PURPOSE OF REPORT

1. To seek approval to repair the Hei Hei Community Centre to 100 per cent New Building Standard (NBS) and to obtain delegated authority to undertake the subsequent repairs funded from the Building and Infrastructure Improvement Allowance.

EXECUTIVE SUMMARY

2. As part of the Facilities Rebuild Programme TOP 30 Project, an investigation was undertaken on the long term options available for the Community Centre located at 12 Wycola Avenue, Hei Hei, Christchurch.

3. This work was undertaken in conjunction with the investigation of earthquake damage and resolution of the insurance position.

4. The Hei Hei Community Centre suffered structural damage in the earthquakes and has stepped cracking along block work mortar lines in several locations around the building. The current NBS percentage for Hei Hei Community Centre is one per cent.

5. The building has a total sum insured of $1,305,879.

6. The insurance entitlement remains disputed. An amount of $7,120 has been supported by way of a Statement of Position from insurers. Staff will continue to negotiate this figure during the project.

7. Due to the repair method proposed by the structural engineer there is no material or cost difference between repairing the building to 67 per cent NBS or 100 per cent NBS.

8. The current estimate to strengthen and repair the building to 67 per cent NBS, in line with Council’s Earthquake Prone Building Policy, is $553,000 (excluding GST). Due to the nature of the repair the current estimate to repair the building to 100 per cent NBS is also $553,000 (excluding GST).

9. Proceeding with the repairs does not alter the basis for insurance recovery. The risk protection wording in place at the time the damaged occurred informs the level of recovery. COUNCIL 3. 10. 2013 COMMUNITY, RECREATION AND CULTURE COMMITTEE 26. 9. 2013 - 11 -

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10. Staff request that the Council approve the strengthening and repair of Hei Hei Community Centre and seek funding from the Building and Infrastructure Improvement Allowance.

BACKGROUND

11. Hei Hei Community Centre is located at 12 Wycola Avenue, bordered by Wycola Avenue to the South and Wycola Recreational Park to the North. Within the local area population growth through to 2031 is anticipated to be between 1000 and 2000 based on information compiled by the Strategy and Planning Group in March 2012. In the greater Hei Hei and Hornby areas more significant population growth through new subdivisions - to the North and East is anticipated with high proportions of elderly residents. The community has been active in promoting the repair of the Community Centre and have great desire to see it re-opened.

12. The Community Centre was built in 1961 and had minor alterations carried out in 1992. The building consists of a main hall with two ‘lean-to’ facilities on the East and West of the hall. At the Southern end of the building there are toilets and a mezzanine. The building has a total floor area of 630 metres squared. The building was previously used for various community activities, including dance, theatre and general meeting space.

13. Of the previous regular users, Council staff have indicated possibly five or six may return immediately, however staff will contact the previous users to more accurately gauge interest.

14. The following information has been ascertained after being put through the cost of consumption model with information gathered from Council databases (SAP), within the Detailed Engineering Evaluation (DEE) and on site inspections. Included in this analysis is the cost of strengthening and cosmetics but with only an estimate on the insurance recovery.

15. Major works to the value of $104,000 have been undertaken within the last ten years:

(a) new roof and guttering (b) kitchen renewal (c) bathrooms renewal (d) interior decorating.

16. Planned and reactive maintenance carried out over the last ten years average out at $17,000 per year and will reduce slightly after repairs have been done.

17. Under the cost of consumption no major repairs or maintenance would be required for at least 10 years other than an investigation into the condition of the service drainage systems.

18. To maintain this building into the future retaining suitable funds to rebuild at the expiry of its life cycle requires a yearly income of $42,550.

SUMMARY OF WORK

19. A safe access plan and associated works are required before anyone can enter the building to complete the damage assessment and to complete detailed repair design work for further evaluation.

20. The basis of the conceptual repair design to both 67 per cent NBS and 100 per cent NBS is to remove unreinforced block masonry walls and replace new reinforced block walls. The scheme also involves removing existing reinforced columns and replacing with new reinforced columns, adding cross-bracing between the steel portal and gable ends and adding steel purlins to the underside of the mezzanine level.

21. An allowance must also be included for possible upgrades required by the consent submission, these may include fire egress alterations or accessibility changes and upgrades. COUNCIL 3. 10. 2013 COMMUNITY, RECREATION AND CULTURE COMMITTEE 26. 9. 2013 - 12 -

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PROGRAMME

22. 1. Council approval to proceed with October 2013 repairs 2. Design and Documentation 10 weeks Mid December 2013 3. Consent and Tendering 8 weeks March 2014 4. Construction Works Period 6 months September 2014 5. Opening September 2014

FINANCIAL IMPLICATIONS

23. The recommended funding source is the Building and Infrastructure Improvement Allowance. The work is required to maintain a level of service for the Council and the work does not form part of the asset’s normal renewal or maintenance cycle.

24. The following table summarises the latest financial position for this Project based on repairing the building to 100 per cent NBS, to meet Code. Note: The floor area of the Hei Hei Community Centre is 630 metres squared.

Repair Cost Estimates

25. Description Area Total Cost Strengthening Estimate to 100% NBS 630m2 $553,000 Allowance for upgrades required by Building $30,000 Consent submission, (ie, fire and access changes) Subtotal $583,000 Insurance Proceed Estimate (supported by ($7,120) SOP)

Funding Shortfall Estimate $575,880

26. The table below shows other new build projects and their associated budgets for new builds. The Hei Hei Community Centre floor area is 630 metres squared. If the Community Centre was to be demolished and rebuilt at a rate of $5,500 per square metre (see below), the estimated cost to rebuild would be in the region of $3,465,000.

Rebuild Cost Estimates

27. Area Rate per sq metre Total Rough order Cost Estimate Aranui Library 500m² $7,392 Kaiapoi Library 1,879 m² $5,912 Library 3,192 m² $5,565 Lincoln Library 715 m² $5,154 Aranui Wainoni Community 976 m² $5,800 Centre Hei Hei Community Centre 630m² $5,500 Average $3,465,000 Rebuild Estimate

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28. The recommendations of this report require the Council to proceed with the repairs and replacement understanding the risk of not having a finalised insurance settlement. Proceeding with repairs does not alter the basis for insurance recovery. The risk protection wording in place at the time the damage occurred informs the level of recovery. The approval of the recommendations of this report does not constitute a decision to authorise an insurance settlement. Receipts of insurance settlements would be returned to the Building and Infrastructure Allowance.

Do the Recommendations of this Report Align with TYP budgets?

29. Yes. The Facilities Rebuild Programme is included in the Three Year Plan.

LEGAL CONSIDERATIONS

Have you considered the legal implications of the issue under consideration?

30. Yes. One key legal consideration - the ongoing process of securing what is properly payable under the Council’s Risk Protection Cover.

ALIGNMENT WITH TYP AND ACTIVITY MANAGEMENT PLANS

31. Yes, as per item 33 below.

Do the recommendations of this report support a level of service or project in the TYP?

32. The recommendations are consistent with the Council 2013–16 Three Year Plan Community Outcomes and Community Support Activity Management Plans.

ALIGNMENT WITH STRATEGIES

33. The Plan is consistent with relevant strategies, including:

 The Strengthening Communities Strategy 2007  Community Facilities Network Plan 2013 (Draft)  Council 2013-2016 Three Year Plan  Community Support Unit Plan on a Page  Open Spaces Strategy (2008)  CCC CDEM strategy to support community driven Civil Defence responses  CERA Recovery Strategy and Land Use Recovery Plan (LURP).

Do the recommendations align with the Council’s strategies?

34. Yes. As per paragraph 33.

CONSULTATION FULFILMENT

35. Not applicable. COUNCIL 3. 10. 2013 COMMUNITY, RECREATION AND CULTURE COMMITTEE 26. 9. 2013 - 14 -

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STAFF RECOMMENDATION

That the Council:

(a) In line with Facilities Rebuild Plan delegations, confirm the repair and strengthening or Hei Hei Community Centre to 100 per cent of the New Building Standard, in advance of the insurance settlement.

(b) Allocate $575,880 from the Building and Infrastructure Improvement Allowance to the project with the understanding that an insurance claim has not been settled

(c) Authorise the Chief Executive to award a contract for the repair of the Hei Hei Community Centre up to a value of $575,880.

(d) Note that this is not an authorisation for insurance settlement on this asset.

(e) Resolve that all proceeds of insurance relating to the Hei Hei Community Centre are applied to the Building and Infrastructure Allowance.

COMMITTEE RECOMMENDATION

That the Council adopt the Staff Recommendation with the addition of:

(f) Request staff to engage with Gilberthorpes Estate Residents Association, the Riccarton/ Community Board and the Hei Hei community before the repair takes place.

(g) Report back on any sustainable and environmental enhancement opportunities as part of the repair.

PART B - REPORTS FOR INFORMATION

4. DEPUTATIONS BY APPOINTMENT

4.1 Pam Richardson, Chair of the Akaroa/Wairewa Community Board, addressed the Committee regarding the Facilities Rebuild, specifically with regard to the Akaroa Museum and its upcoming anniversary on 5 December 2014 and the town’s 175th anniversary of European settlement in 2015.

COMMITTEE CONSIDERATION

The Committee requested that staff be made aware of these upcoming anniversaries.

4.2 Mark Gerrard, Chair Historic Places Canterbury, to thank the Committee and Council staff for their work this term in connection with heritage issues. COUNCIL 3. 10. 2013 COMMUNITY, RECREATION AND CULTURE COMMITTEE 26. 9. 2013 - 15 -

5. CHAIRPERSON’S REPORT (RECONVENED FROM ADJOURNED MEETING OF 3 SEPTEMBER 2013)

COMMITTEE RECOMMENDATION

That the Committee receive the memo.

COMMITTEE CONSIDERATION

The Committee requested staff to continue to work with the Textile and Fibre Arts Network to look at possible locations for accommodation.

6. NEW ZEALAND MEN’S OPEN GOLF CHAMPIONSHIP (RECONVENED FROM ADJOURNED MEETING OF 3 SEPTEMBER 2013)

STAFF RECOMMENDATION

It is recommended that the Committee note the contents of this report as a written update on the New Zealand Men’s Golf Open 2013.

COMMITTEE RECOMMENDATION

That staff bring a full report on the Council’s investment into golf tournaments in Christchurch, including any economic analysis, event performance and satisfaction surveys, and the report comes back no later than June 2014.

7. YOUTH REPORT

STAFF RECOMMENDATION

That the Committee receive the report.

COMMITTEE RECOMMENDATION

That the Committee:

(a) Receive the report.

(b) Ask staff to report back to the incoming Council on the current Youth Policy and Strategy and engagement plans, actions undertaken to give effect to them and how that is monitored.

(c) Request staff to formalise the relationship with the Christchurch Youth Council through a Memorandum of Understanding that highlights how the Council will work in partnership, funding, use of Council facilities and active participation in Council decision making.

COMMITTEE CONSIDERATION

The Committee noted that it has an engagement strategy to proactively engage with the youth in Christchurch and the organisations that represent them, wider than the Christchurch Youth Council. COUNCIL 3. 10. 2013 COMMUNITY, RECREATION AND CULTURE COMMITTEE 26. 9. 2013 - 16 -

8. VOLUNTEER LIBRARIES REVIEW

STAFF RECOMMENDATION

That the Committee endorse the review recommendations outlined under point seven in the report.

“7. Review recommendations:

(a) consult with the Voluntary Library committees on options going forward, with priority to be given to those with damaged or demolished facilities

(b) council staff from Facilities Rebuild Programme, Libraries and Information and Community Support units to undertake tactical planning to develop options for voluntary library spaces within multipurpose community facilities with regards to suitable location, size and projected community use

(c) bring recommendations back to the Council on a case by case basis for approval and funding through the Facilities Rebuild Programme.”

COMMITTEE RECOMMENDATION

That staff:

(a) Update content and recommendations to reflect current Council resolutions and proposed Master Plans and an estimated timeline of the projects.

(b) Provide any feedback from the Volunteer Library Committees on the proposed recommendations as part of the report to Council.

9. SCARBOROUGH PADDLING POOL

COMMITTEE RECOMMENDATION

That a report on this issue be brought to the Council next week with information on how the rebuild of the Scarborough Paddling Pool can be funded with indicative costs and timeframe in support of the community recommendations.

COMMITTEE CONSIDERATION

The Committee noted that this is a top priority project and is committed to seeing it completed as soon as possible. COUNCIL 3. 10. 2013 COMMUNITY, RECREATION AND CULTURE COMMITTEE 26. 9. 2013 - 17 -

PART C – DELEGATED DECISIONS

10. RESOLUTION TO BE PASSED – SUPPLEMENTARY REPORTS

STAFF RECOMMENDATION

That the reports be received and considered at the meeting of the Community, Recreation and Culture Committee on 26 September 2013:

 Heritage Grant Approval, Acland House, 85 Papanui Road  Youth Report  Volunteer Libraries Review  Scarborough Paddling Pool  Hei-Hei Community Centre Building Repair  Aranui Community Centre Rebuild (New Report - Public Excluded).

COMMITTEE RECOMMENDATION

(a) That the Staff Recommendation be adopted.

(b) That a memo be prepared for the Council’s meeting next week regarding the Community Network Plan 2030 in relation to the facilities rebuild process.

11. RESOLUTION TO EXCLUDE THE PUBLIC

STAFF RECOMMENDATION

That the resolution to exclude the public as set out on pages 67-69 of the agenda be adopted.

COMMITTEE RECOMMENDATION

That the Committee discuss this item in Public Excluded but that the Committee request staff to separate the sensitive information as the report to Council with the substance being discussed in public.

The meeting concluded at 4.29pm.

CONSIDERED THIS 3RD DAY OF OCTOBER 2013

MAYOR