CITY OF NORTH BATTLEFORD
AGENDA
for
COUNCIL MEETING
No. 54/19 Monday, April 22, 2019 6:15 p.m.
North Battle f ord COUNCIL MEETING NO. 54/19 COUNCIL CHAMBERS. CITY HALL MONDAY 22 APRIL 2019 6:15 P.M.
AGENDA
AGENDA : Approval
MINUTES : Council Meeting No. 53/19 dated April 8, 2019
PUBLIC NOTICE
PUBLIC HEARING ZONING BYLAW AMENDMENT Re: Rezone from CS District to R2 District
PRESENTATION
DELEGATIONS S/SGT DARCYWOOLFITT, RCMP Re: Statistical Data First Quarter and Activity Report
CORRESPONDENCE
REFERRALS TO COMMITTEES
ANNOUNCEMENTS/INQUIRIES PROCLAMATIONS
REPORTS DIRECTOR OF PROTECTIVE SERVICES/FIRE CHIEF Re: Fire Fighting Activities - March, 2019 Re: Fire Prevention Activities - March, 2019
DIRECTOR OF PLANNING AND DEVELOPMENT Re: Building Permits - March, 2019 Re: Business Licenses - March, 2019
DIRECTOR OF UTILITY SERVICES Re: Utility Services - March, 2019 Re: Infrastructure Services - March, 2019
DIRECTOR OF LEISURE SERVICES Re: Leisure Services Highlights - March, 2019
COMMITTEE MEETING MINUTES - UNADOPTED Re: Planning Committee Mtg. #21/19
UNFINISHED BUSINESS
NEW BUSINESS DIRECTOR OF PLANNING AND DEVELOPMENT Re: 2019 Capital Works Projects- Underground Utilities- Contract 2 Council Meeting No. 54/19
: DIRECTOR OF LEISURE SERVICES Re: Curling Rink Summer Ice - Partnership to Purchase Larger Condenser Re: Membership Compensation Plan - Partial Shutdown of Aquatic Centre Due to Mechanical Failure Re: Reinstatement of the River Valley Committee and Appointment of Representatives
: DIRECTOR OF LEGISLATIVE SERVICES Re: Potential Changes to The Cities Act - Request for Feedback
BYLAWS
NOTICE OF MOTION
ADJOURNMENT COUNCIL MEETING NO. 53/19
Minutes of Council Meeting No. 53/19 held Monday, April 8, 2019, Council Chambers, City Hall, commencing at 6:15 p.m.
MEMBERS PRESENT: Mayor: R. Bater
Councillors: D. Buglas
K. Hawtin
G. Lightfoot
K. Lindgren
K. Steinborn
L. Taylor
ADMINISTRATION PRESENT: City Clerk Director of Finance Director of Leisure Services Director of Planning and Development Director of Utility Services Director of Protective Services/Fire Chief
His Worship Mayor R. Bater in the Chair.
AGENDA
876) BE IT RESOLVED that the Agenda as presented for April 8, 2019, be approved.
Moved by Coun. K. Lindgren and K. Steinborn, CARRIED.
MINUTES
877) BE IT RESOLVED that minutes of Council Meeting No. 52/19 dated March 25, 2019, be adopted as circulated.
Moved by Coun. K. Steinborn and D. Buglas, CARRIED.
PUBLIC NOTICE
None Council Mtg. #53 April 8. 2019 2
PUBLIC HEARING
None
PRESENTATION
None
DELEGATIONS
None
CORRESPONDENCE
"F" DIVISION RCMP - OPERATIONS STRATEGY BRANCH Re: Changes to Numbers of Police Member Resources
878) BE IT RESOLVED that correspondence from RCMP "F" Division Operations Strategy Branch dated March 21, 2019, regarding the Municipal Police Services Agreement and member resource requirements, be received.
Moved by Coun. K. Lindgren and K. Steinborn, CARRIED.
REFERRALS TO COMMITTEES
None
ANNOUNCEMENTS/INQUIRIES
Coun. Taylor Attended the Twin Rivers Curling Club awards night and advised of the 5-year agreement with Curl Sask. for summer curling camps.
Coun. Lindgren Asked if the City cleanup with the Downtown BID was being done again.
Dir of P & D Was not aware of any plans this year but will confirm.
Coun. Hawtin Asked if any changes to our bylaws were planned to accommodate ride share operations like UBER and LIFT.
Dir of P & D Not anticipating these types of businesses but will monitor. Council Mtg. #53 April 8. 2019 3
Coun. Taylor Asked if fall protection strips for the outside steps at the CUplex were planned to be installed.
Dir of Leisure Serv. Not aware of any but will consult with Facilities Manager.
REPORTS
879) BE IT RESOLVED that the following reports be received:
DIRECTOR OF PLANNING AND DEVELOPMENT Re: Snow Angels Program
DIRECTOR OF UTILITY SERVICES Re: Street Cleaning Re: Household Hazardous Waste Day
SUPERVISORY CSO Re: CSO Activity Report - February, 2019
COMMITTEE MEETING MINUTES - UNADOPTED Re: Leisure Services Advisory Committee Mtg. #20/19
Moved by Coun. K. Steinborn and D. Buglas, CARRIED.
Snow angel - Andy Bonneau.
UNFINISHED BUSINESS
None
NEW BUSINESS
CORRESPONDENCE 1) RUSS BROWN, CHAIR, BATTLEFORDS TOURISM AND CONVENTION ASSOCIATION INC. Re: Request for Additional Appointee to Board of Directors
Mayor R. Bater declared a conflict of interest and left Council Chambers. Reason for leaving - his employer is a member of the Association requesting the Board appointment.
Deputy Mayor L. Taylor assumed the Chair. Council Mtg. #53 April 8. 2019 4 _
880) BE IT RESOLVED that correspondence from Russ Brown, Chairperson, Battlefords Tourism and Convention Association Inc. dated March 29, 2019, regarding a request for additional City representation to the Board of Directors, be received.
Moved by Coun. K. Lindgren and K. Steinborn, CARRIED.
881) BE IT RESOLVED that the appointment of Jennifer Niesink as the second representative for the City of North Battleford to the Board of Directors of Battlefords Tourism and Convention Association Inc. for a two-year term expiring December 31, 2020, be approved.
Moved by Coun. K. Lindgren and K. Steinborn, CARRIED.
Following the vote, Mayor R. Bater returned to Council Chambers and resumed as Chair.
DIRECTOR OF UTILITY SERVICES Re: Signing of the New Building Canada Fund Agreement
882) BE IT RESOLVED that the Mayor and City Clerk representing the City of North Battleford be authorized to enter into an agreement with Her Majesty the Queen in Right of Canada as represented by the Ministry of Infrastructure and Communities (Canada), under the New Building Canada Fund, to begin the Primary Sanitary Sewer Trunk Upgrades Project.
Moved by Coun. D. Buglas and K. Steinborn, CARRIED.
DIRECTOR OF LEISURE SERVICES Re: Location Reguest - Emergency Evacuation - BUH
883) BE IT RESOLVED that the City commits the usage of the NationsWest Fieldhouse as the primary emergency evacuation location for the Battlefords Union Hospital and that the Don Ross Centre Complex as the secondary location, with the commitment made for 2019 and 2020.
Moved by Coun. K. Steinborn and K. Lindgren, CARRIED. Council Mtg. #53 April 8. 2019 5
Re: ASUPCA Board of Directors - Appointees to the Board
884) BE IT RESOLVED that the appointment of two City representatives to the Association of Saskatchewan Urban Parks and Conservation Agencies (ASUPCA) for a three-year term effective June 1, 2019, be approved.
Moved by Coun. L. Taylor and K. Hawtin, CARRIED.
DIRECTOR OF PROTECTIVE SERVICES/FIRE CHIEF Re: Request for Reallocation of Excess Capital Funds
885) BE IT RESOLVED that the transfer of excess funds from the Extractor Capital Project to the Generator Capital Project in the amount of $3,988.34 be approved with the remaining funds required to be expended from the building maintenance operating budget.
Moved by Coun. G. Lightfoot and L. Taylor, CARRIED.
DIRECTOR OF PLANNING AND DEVELOPMENT Re: 2019 Capital Works Projects - CIPP Sewer Lining - Contract 1
886) BE IT RESOLVED that the 2019 Capital Works Projects - Cured In Place Pipe (CIPP) Sewer Lining - Contract 1 be awarded to Insituform Technologies Ltd. for the bid price of $428,748.60 plus GST and PST.
Moved by Coun. L. Taylor and K. Hawtin, CARRIED.
DIRECTOR OF FINANCE Re: Outstanding Parking and Enforcement Tickets
887) BE IT RESOLVED that the memorandum from the Director of Finance regarding the enforcement of outstanding parking and other violation tickets be received.
Moved by Coun. L. Taylor and G. Lightfoot, CARRIED. Council Mtg. #53 April 8. 2019 6
Re: Curb Stop Management
888) BE IT RESOLVED that Administration be authorized to communicate with landlords of North Battleford prope r ties regarding the potential changes to having utility accounts for rentals placed in the owner's names, with those discussion points to be brought back to Council for consideration and direction.
Moved by Coun. K. Hawtin and L. Taylor, CARRIED.
BYLAWS
None
NOTICE OF MOTION
None
ADJOURNMENT
889) BE IT RESOLVED that the meeting do adjourn.
Moved by Coun. L. Taylor, CARRIED.
MAYOR
CITY CLERK North City of North Battleford North Battleford PH: (306)445-1700 1291 - 101st Street Saskatchewan FAX: (306)445-1739
Bat leford P.O. Box 460 Canada S9A 2Y6
PUBLIC NOTICE CITY OF NORTH BATTLEFORD
Public notice is hereby given, Pursuant to Section 207 of the Planning and Development Act, 2007 that the City of North Battleford intends to pass a bylaw to amend the Zoning Bylaw No. 1971 as hereinafter provided.
It is proposed to amend the Zoning District Map, which forms part of Bylaw Number 1971, as follows:
Intent
Rezone from CS- Community Service Dist r ict to R2 - Low Density Residential District, legally described as Lots 15-20, Block 21, Plan C24, North Battleford, Saskatchewan as shown within the bold dashed line in Sketch "A" below.
Sketch "A,
20 : r*i . 1 . 18th Avenue ÿ
Reason
The purpose of the rezoning is to accommodate the built environment.
Bylaw Inspection
Any interested person may inspect the bylaw at City Hall, 1291-101=, Street, North Battleford, SK Monday through Friday, between the hours of 9:00 a.m. to 4:30 p.m. Copies are available to persons through the Office of the City Clerk.
Public Hearing
Representations respecting the Bylaw will be considered by the Council on the 22nd day of April, in the Council Chambers at City Hall at 6:15 p.m. Council shall hear any person or group of persons or person acting on their behalf, who wish to make a representation. Council will also consider written comments received at the hearing or delivered to the undersigned at City Hall before the hearing.
Issued at North Battleford this 4th day of April 2019.
Debbie Wohlberg, City Clerk Security Classification I Designation » \T/, # "r Classification I designation s t eu r itaire Royal Gendarmerie Canadian royale Mounted du Police Canada Your file Votre r&Serence Battlefords RCMP Detachment 1052 - 101st Street
NORTH BATTLEFORD, Saskatchewan Our file Notre reference S9A 0Z3 128-2.1
Ap r il 17,2019
His Worship the Mayor City of North Battleford Box 450,1291 - 101®1 Street North Battleford, Saskatchewan, S9A 2Y6
Your Worship: ,
Re: Statistics - City of North Battleford
Attached as Appendix "A" is a Statistical Data sheet showing current and previous 1®1 quarter and year-to-date offences.
A brief overview of the numbers shown in the 1S1 quarter report indicates the total calls for service have decreased slightly during the same reporting pe r iod when compared to calls for service in 2018. Person and Property offences are showing a decrease when compared to 15( quarter calls for service in 2018.
The Battlefords Detachment RCMP are finding that in all communities we deal with, much of the c r ime being committed has its roots in social issues such as addictions, pover t y, housing and food secu r ity. On March 11,2019, the Detachment held its Annual Performance Planning Luncheon. Based on community feedback, the following objectives have been identified for our Annual Performance Plan: Enhanced Road Safety - Impaired Operations (Drugs and Alcohol), Cont r ibute to Safety of the Community and CP/VS-Crime Reduction/Education/Awareness/Relationships. In order to reduce crime overall, we continue to develop yearly plans based on crime analysis to target specific areas to have an impact on our c r ime trends. We also continue to work with our partner agencies to direct persons to alternative social processes to deal with the root causes of their problems which are not entirely criminogenic. Our influence to address issues, bring about necessary system changes and access necessary resources will increase if we continue working together.
The remedy for social/addictions issues are often times complex and require more than a police response. However we serve as the common link across communities as the current solution to address these matters and direct the persons in need to those resources. In doing so we anticipate a reduction in police intervention resulting in the incarceration of individuals with addictions and mental health issues.
Canada City of North Battleford Page 2 April 17,2019
The remedy for social/addictions issues are o f ten times complex and require more than a police response. However we serve as the common link across communities as the current solution to address these matters and direct the persons in need to those resources. In doing so we anticipate a reduction in police intervention resulting in the incarceration of individuals with addictions and 'h mental health issues. On December 12 , 2018, the Police and Crisis Team (PACT) began working in the Battlefords to deal with first response with persons suffering from mental health and addictions crisis situations. This team demonstrates how we are working cooperatively with other support agencies in our communities to address these issues. During the 1®1 quarter of the year, there 71 calls saving approximately 142 hours which would have been spent awaiting medical assistance with the affected individual.
Our work operates in parallel to the Provincial Enforcement initiatives involving the Crime Reduction Team (CRT) as well as the Provincial Response Team (PRT). The CRT conducts work assignments within the Battlefords on a periodic basis which is tied directly to the analysis of crime trends and criminal intelligence. The analysis dictates where the team deploys as they then conduct high visibility patrols, track prolific offenders, deal with gang related crimes and execute outstanding arrest warrants on high risk offenders. A review of the work they have conducted has shown their work has had the intended impact on criminal activity in the areas that they have been deployed. We are fortunate to have this team work in our area.
Targeted crime suppression patrols and initiatives continue and the Detachment is developing a long-term strategy. This strategy will target those persons identified as prolific offenders who require more police attention to curb their criminal activities. This work will run in parallel to the Provincial Enforcement initiatives.
Battlefords RCMP Detachment /lmk Enclosures
Canada Battlefords City Detachment 1®T Quarter - January to March STATISTICAL DATA
CRIME TYPE January to January to 2018 2019 March 2018 March 2019 YTD YTD Person Offences - Robbery, Assault, Sex Assaults, Harassing 280 254 280 254 phone Calls, forcible confinement. 1 tterine Threats'. Break & Enter - Business 7 16 7 16 Break & Enter - 30 46 30 46 Residence
Property Offences - Thefts, Mischief, Fraud, 664 613 664 613 Possession of Stolen Goods Criminal Code Offences
- Disturbing the peace, Fail to 411 428 411 428 Comply with Court Conditions, Weapons Offences, Indecent Acts; Drug Offences 41 24 41 24
Liquor Acts 63 45 63 45
Motor Vehicle Collisions 70 76 70 76
Provincial Traffic
Offences 231 257 231 257
Impaired Op.- Motor 44 Vehicle 45 44 45 Municipal Bylaws 29 15 29 15
False Alarms 48 88 48 88
Assistance - Other Police Agencies, Property Checks, Assist 391 415 391 415 General Public Missing persons 37 31 37 31
Total Calls f or Serv.w 57 93 mmam WB3M **The figures highlighted represent a snap shot of areas of interest as opposed to the total calls for service attended.
Canada Proclamation
WHEREAS, World Wish Week is the global celebration of wish granting, celebrating the day Chris Greicius received his wish to be a police officer for the day, inspiring the creation of Make-A-Wish and the organization's global wish-granting movement; and
WHEREAS, since 1980, more than 480,000 children around the world have had their fondest wishes fulfilled by Make-A-Wish; and
WHEREAS, Every 17 minutes, Make-A-Wish grants the wish of a child with a life-threatening medical condition somewhere in the world; and
WHEREAS, Each year, beginning April 1S1, Make-A-Wish launches a global campaign to celebrate the organization's anniversary and raise funds to make even more wishes come true;
NOW THEREFORE, by the powers vested in me, I, Ryan Bater, Mayor of the City of North Battleford, do hereby declare April 23 - 30, 2019, as World Wish Week in the City of North Battleford.
Ryan Bater, Mayor Proclamation
WHEREAS Early Childhood Intervention Programs provide families with the information, tools and strategies needed to assist their child in developing to his/her full potential, and to advocate for their child's needs; and
WHEREAS Early Childhood Intervention Programs help the families access other programs and services, as well as connect with others to build a network of mutual support, and
WHEREAS Early Childhood Intervention Programs help families to ensure a successful transition into school and other centre-based programs by assessing each child's strengths and challenges to build developmental and educational plans that meet the needs of the child and to help the families develop an effective working relationship with educators and other professionals in the community, and
WHEREAS Early Childhood Intervention Programs believe that children are our most cherished and valuable resource in Saskatchewan, and that we need to continue to invest in them and celebrate their accomplishments;
NOW THEREFORE, I, Ryan Bater, Mayor of North Battleford, do hereby proclaim May 51h to May 111h , 2019, as Early Childhood Intervention Programs Week in the City of North Battleford.
m Bater; Mayor Proclamation
WHEREAS being in good health means more than feeling physically well; it also means feeling mentally well; and
WHEREAS life is full of change, risks and challenges. Good mental health helps us find our balance and stay in control, even during turbulent times; and
WHEREAS mental health promotion is key to building overall health and well- being for individuals, families and communities; and
WHEREAS prevention is critical to reducing the burden of mental illness, and
early prevention enables those with mental illness to recover and lead full, productive lives; and
WHEREAS too many people live in silence and struggle to access the help they need; and
WHEREAS Mental Health Week is an opportunity to affirm our shared commitment to building public awareness and understanding of the effects of mental illness and substance abuse, and the importance of promoting mental wellness, supporting prevention, and access to high-quality services and support; and
WHEREAS Mental Health Week helps us stand together to support those who are struggling so they know they are not alone;
NOW THEREFORE by the powers vested in me, I, Ryan Bater, Mayor of the
City of North Battleford, do hereby proclaim May 6 to May 12, 2019, as Mental Health Week in the City of North Battleford.
Ryan Bater, Mayor North Battleford For Information Only MEETING DATE: MEETING:
TO: Randy Patrick, City Manager FROM: Lindsay Holm, Deputy Fire Chief SUBJECT: MONTHLY FIRE FIGHTING ACTIVITIES REPORT FOR MARCH, 2019
Background and Explanation: FIRE FIGHTING ACTIVITIES 2019 2018 JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT. NOV. DEC. YTD ÿ Ground Cover 1 0 2 0 Unauthorized Burn 0 0 0 0 0 Unapproved Fire&it 0 0 1 1 0 Structural Fire - residential 0 1 0 1 3
-residential minor cooking fire/ 0 0 0 0 0
- commercial 0 0 0 0 0
- Institutional 0 0 0 0 0
- industrial 0 0 0 0 0 Vehicle Fires 0 3 1 4 0 Personal Assistance 0 1 2 3 3 Investigative strange odors/post fires i 0 1 1 1 2 12 Garbage/Dumpster fires 0 0 2 2 0 MVC - Extraction 0 0 1 1 1 MVC - Clean up/Traffic 0 4 0 4 17 MVC - Assistance 0 0 0 0 0 MVC - Medcare 0 0 1 10 1 < C MVC Standb\ 1 3 2 o O MVC - cancelled enroute 0 0 0 0 2 Dangerous Goods Calls 0 0 0 0 0 Needle Pickup 3 1 37 41 I 11 ! Carbon Monoxide Alarms - c/o detected 0 0 0 0 2 Carbon Monoxide Alarms - no c/o detected 1 2 1 4 | 4 Rescue Calls 0 0 0 I 1 0 | 0 I Medical Assistance. 0 0 0 0 0 Fire Alarms - faulty alarms 3 0 4 7 4 - false alarms 1 2 7 5 - smoke in building - no fire 1 0 2 1 - accidental 0 2 2 ! 4 4 - visual misunderstanding 2 0 0 2 0 - malicious 1 1 1 3 3 - power outage 0 0 0 0 0 - working in area 2 1 1 4 1 -cancelled en route (unknown) 1 2 4 7 4 TOTALS 17 27 64 0 0 0 0 0 o o 0 0 108 85 2018 Totals 30 22 33 54 70 50 51 51 35 57 25 28
, BREAKDOWN OF R.M. RESPONSES JAN ÿEB APR MAY JUN JUL AUG SEPT NOV Q6? 2019 201S Ground Cover 1 C 0 1 0 Structural Fire - residential 0 0 0 0 1
- commercial 0 0 0 0 0
- institutional 0 0 0 0 0
- industrial 0 0 1 1 0 Vehicle Fires 0 0 0 0 0 Smoke Report / Alarms 0 0 0 0 0 Investigative 0 0 0 0 1 MVC - Extraction 0 0 0 0 0 MVC - Clean Ur;/Traffic 0 0 0 0 0 MVC - Medcare/Assist. 0 0 2 2 1 MVC - Standb, 0 1 0 1 1 0 MVC - Cancelled enroute 0 0 0 0 0 Dangerous Goods Calls 0 0 0 0 0 Carbon Monoxide Alarms 0 0 0 0 0 Rescue Calls 0 0 0 0 1 Medical Assistance 0 0 0 0 0 Fi Alarms - faul:v alarms 0 0 0 0 0 - accidental 0 0 0 0 0 | - false alarm 2 ° I 0 2 0 - visual misunderstanding 0 1 0 1 0 - malicious 0 1 0 1 0 - power outage 0 0 0 0 0 -cancelled en route unknown, 1 0 , 0 1 0 TOTALS 4 3 I 3 I 1 L°JÿuL° 0 0 oj 0 0 10 2018 Totals 3 MIDI 5 1 ITÿ 1 1 1 4 GRAND TOTAL for 2019 21 30 II 67 I1 o ° 1HHI o 0 Po_ 0 0 118 GRAND TOTAL FOR 2018 33 23 33 55 75 sol 53 52 37 58 26 29 0 524
Respectfully submitted,
Lindsay Holm Deputy Fire Chief
Approvals: Director: Date:
Date: A North Battleford For Information Only MEETING DATE: MEETING: TO: Randy Patrick, City Manager FROM: Lindsay Holm, Deputy Fire Chief
SUBJECT: MONTHLY FIRE FIGHTING ACTIVITIES REPORT FOR MARCH, 2019
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC YTD YTD Fire Prevention Orders Issued 0 0 0 0 0 Fire Investigations 0 0 0 0 2 Sets of Plans Examined 0 0 1 1 0 Other Prevention Programs 0 1 1 2 4 Public Education/Extinguisher Training 0 0 0 0 0 Public Education/Fire Dept. Tours 0 2 1 3 0 Public Education/School Visits 0 0 0 0 2 Public Education/Safety Information Booth 0 0 0 0 1 Public Education/Fire Safety Seminar 3 0 1 4 5 Home Inspections 0 0 0 0 0 Annual Fire Prevention Inspections 13 35 38 86 118 Re-Inspections 12 13 13 38 10 Smoke Alarm Program - Installs 0 0 0 0 1 Eyes That Care Program - Installs 0 0 3 3 8 Approved Home Inspections 0 0 0 0 0 Wood burning pits/stove fireplace insp 0 0 0 0 0 Consultations & Advisories 0 1 4 5 4 Fire Prevention Warning / Violation Tickets 0 0 0 0 0 TOTAL 28 52 62 0 0 0 0 0 0 0 0 0 142 155 2018 Totals 36 38 81 61 40 83 37 20 31 54 28 10
Respectfully submitted,
Lindsay Holm ' Deputy Fire Chief
Approvals: Director:
_ Date:_ City Manager: 1 Date: Hfrf North i Needle Responses Average Battleford ÿ Response Time / # Needle Responses 1" NEIGHBORHOOD NEEDLE _ _ Average 2nd Response Time I # 3" 1=1 RESPONSE MAP 2019 _ _ 2nd u» North Ba t leford 1 NEIGHBORHOOD FIRE RESPONSE MAP 2019 MAKCrt
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SV\. V\c>*o,Aa\ T\w\e. - W *-3 CITY OF NORTH BATTLEFORD n/ . North Building Permit Statistics / ÿ Battleford March, 2019
2019 Current Month 2018 Current Month
107 - Residential Alter 105 1 permit $50,000.00 30.12% - Basement Suite D 1 permit $50,000.00 6.20%
202 - Commercial Alter 2 permits $82,000.00 49.40% 106 - New Garage 1 permit $25,000.00 3.10%
402 - Institutional Alter 107 1 permit $30,000.00 18.07% - Residential Altera 1 permit $50,000.00 6.20%
502 - - Sign 1 permit $4,000.00 2.41% 202 Commercial Alter 2 permits $594,000.00 73.61%
Grand Total 5 permits $166,000.00 501 - Demolition/Remo 2 permits $52,000.00 6.44%
502 - Sign 1 permit $36,000.00 4.46%
Grand Total 8 permits $807,000.00
2019 Year To Date 2018 Year To Date
- 107 Residential Altera 6 permits $152,500.00 30.68% - 105 Basement Suite D 1 permit $50,000.00 4.72%
202 - Commercial Alter 48.69% 5 permits $242,000.00 - 106 New Garage 2 permits $45,000.00 4.25%
402 - Institutional Alter 1 permit $30,000.00 6.04% 107 - Residential Altera 5 permits $131,500.00 12.41%
501 - Demolition/Remo 1 permit $5,000.00 1.01% 202 - Commercial Alter 3 permits $644,000.00 60.75% 502 - Sign 6 permits $67,500.00 13.58%
- 501 Demolition/Remo 3 permits $58,500.00 5.52% Grand Total 19 permits $497,000.00 502 -Sign 2 permits $131,000.00 12.36%
Grand Total 1f permits $1,060,000.00
Respectfully Submitted,
Permit Clerk, Planning and Development
April 1, 2019 CITY OF NORTH BATTLEFORD BUSINESS LICENCE REPORT MARCH, 2019 Current Previous Total Fees Previous Total Month Total to Date Collected Total to Date
Renewals: Resident 45 588 633 $ 7 815.00 97,955.00 , $ $ 105,770.00 Non-Resident 5 83 88 1 595.00 35,155.00 $ , $ $ 36,750.00
New Application: Resident 5 20 25 $ 1 000.00 3 885.00 4 885.00 , $ , $ , Non-Resident 1 13 14 $ 400.00 $ 6 555.00 6 955.00 , $ ,
Direct Sellers 0 2 2 $ - $ 50.00 $ 50.00 Transfers 3 2 5 $ 75.00 $ 50.00 $ 125.00
TOTALS 59 708 767 $ 10,885.00 $ 143,650.00 $ 154,535.00
MARCH, 2018
Current Previous Total Fees Previous Total Month Total to Date Collected Total to Date
Renewals: Resident 32 595 627 $ 6 045.00 $ 101,940.00 , $ 107,985.00 Non-Resident 7 79 86 2 $ ,535.00 $ 34,805.00 $ 37,340.00
New Application: Resident 9 14 23 $ 1 845.00 $ 2 805.00 $ 4 650.00 , , , Non-Resident 3 4 7 $ 1 005.00 1 530.00 2 535.00 , $ , $ ,
Direct Sellers 0 4 4 $ - $ 180.00 $ 180.00 Transfers 1 2 3 $ 25.00 $ 50.00 $ 75.00
TOTALS 52 698 750 $ 11 455.00 $ 141 310.00 $ 152 765.00 , , ,
Respectfully submitted,
Debbie Gallop Permit Clerk, Planning & Development North ÿ ÿ Battleford For Information Only MEETING DATE: April 22, 2019
MEETING: Council Meeting X Public _ In Camera
TO: Randy Patrick, City Manager
FROM: Stewart Schafer , Director of Utilities
SUBJECT: March 2019 Utility Report _ __
WATER WORKS
The Waterworks Department staff were involved with the following:
. Maintenance on 1.1 Km's of sewer mains.
. Conducted televising on 19 sanitary sewer main segments. . Thawed a frozen sewer main at a dead end in Riverview @ 104th Street & Railway.
. Repaired 2 catch basin.
. Repaired 1 storm sewer manhole.
. Pump 4 ditches or manholes.
. Thaw 12 catch basins or culverts.
. 3 charge out Cleaning for sewer.
. Thawed 4 frozen sewer laterals. . Replaced 11 water meters.
. Hydro-Vac 1 curb stop to replace service rod and service box.
. Thawed 20 frozen water services.
. Repaired 1 homeowner service leak.
. Turned off 5 water service for plumbers.
. Repaired 3 hydrant.
. 1 Hydrant was replaced by a contractor. . Generated 96 work orders for work completed
. 250 residents on the cut off list.
. 84 home owners on cut off list.
. 162 tenants on cut off list.
. 43 Waterworks staff hours for cut off.
. Staff completed re-painting the south half of the Waterworks shop. Page 2
Crews opened a plugged culvert on Poundmaker Trail
WATER TREATMENT PLANTS
. Total amount of water produced at Water Treatment Plant #1(WTP#1) was 119,651 cubic meters.
. At FE Holliday Water Treatment Plant (FEH WTP), 3,687 cubic meters were pumped out to City and 1,021 cubic meters to Saskatchewan Hospital reservoir. . The staff continue to conduct preventative maintenance at WTP#1 including painting of pipes and pumps to protect them from corrosion.
. Anderson Pump House completed decommissioning of Wells 11, 12, and 13. . At FEH Filters #3 & #4 were out of service for several days due to failed actuator for inlet valve and a broken differential pressure sensing nipple. . At FEH WTP , the river level is rising causing annual sand plugging issues. Close attention is being taken to monitor sand issues.
. WSA inspection was done by Bruce Dahl on March 201h and 21&t. The only area of concern was the leaking roof at the FEH water treatment plant. Replacement of the roof is in the capital budget and is scheduled for this year.
WASTEWATER TREATMENT PLANT (WWTP)
529 cubic meters. . Total sewage treated for March 2019 was 154,
. Total bio fertilizer produced in March was 441.2 cubic meters.
. Safety equipment was recertified.
. Rockwell Industries were here checking parts in inventory. . The IT staff continued to be training with MPE engineering on understanding the Water and Wastewater SCADA systems. The IT staff was also sent to a chlorine awareness course and H2S alive course. Page 3
. Quarterly river samples were collected and sent for analysis. . Ammonia levels are down this spring in the WWTP effluent which is attributed to the usage of natural additive in the plant this spring.
. Staff continue with routine maintenance. Staff have also begun scheduling maintenance projects for the spring and summer months.
. Operations are normal and within WSA permit to operate.
WASTE MANAGEMENT FACILITY (WMF)
The WMF staff continue to trap skunks and have our CSO"s come out and dispose
of them. The skunk problem started last fall. At that time, staff started trapping the skunks and have continued over the winter. Coarse wood chip from the WMF wood pile are being mixed with dirt and being hauled to the main pit to be used as cover. The WMF staff are trying this mixture instead of using straight dirt. A photo eye was put on the lien-to lights to keep them on at night for safety. The WMF conducted the final burn of the clean wood pile while there was still snow on the ground. The mechanic continues to come out weekly to check and service our equipment. In March, the compactor was out of service for a few days due to maintenance
issues. During that time, the D6T dozer was used to spread and compact the solid waste. A surveillance camera quit at the scale house and will requiring replacement. The camera has been ordered and the camera will be replaced as soon as possible.
In addition to the cameras being replaced, a new thermostat was installed, and the furnace were serviced in the scale house. In March, scale house staff had two people verbally abuse them. Although the first person calmed down and apologies for their actions, the second person did not and has been banned from using the WMF for one year. To try to curb the
incidents of public verbal abuse to the staff, better signage will be installed at the scale house entrance warning either verbal or physical abuse will not be tolerated. In March, we saw a contractor obtain crushed concrete for project they were involved with. The WMF staff expect to see more crushed concrete being used as construction season approaches. Staff annual reviews were completed on all WMF employees. There has been a lot of inquiries about trying to divert usable items from the recycle piles and landfill to be resold. Such items include but not limited to good clean lumber and metal products like bicycles. Staff will try this year to see if it is economically feasible. Final details are being done to the ECO Centre. It is planned that the ECO Center will be open in April. The ECO Centre will also be able to accept larger quantities of oil than previously. 3aqe 4 March 2019 2018 2017 2016 2015 2014
Material Month YTD Month YTD Month YTD Month YTD Month YTD Month YTD Household garbage 202.97 570.5 189.52 526.81 198.80 569.28 203.91 547.16 190.84 535.44 316.01 875.01 Main Pit 552.00 1761.71 985.52 2 709.79 1 057.53 2 965.33 1 2 824.73 1 , , , ,012.86 , ,121.88 3,066.87 974.84 3,046.40
15.44 15.44 0 - - compost 17.25 11.55 51.70 0.10 224.90 0.02 0.02 clean wood 28.09 53.45 21.06 72.08 32.36 82.30 44.64 94.21 31.39 65.09 25.70 69.03
concrete - 49.42 . 1.24 81 9 23.63 39.48 446.37 200.17 2.45 20.00 33.56 302.63 16.13 asphalt 12.66 12.66 1.40 15.96
7.18 15.9 9. 11.71 . 96 22.63 25.76 6 60 2. metal pile 22.06 5.38 10.88 88 11.37
Totals* inbound 889.55 2766.1 1370.99 3 798.98 1 485.41 4 089.41 1 565.66 3 881.63 1 399.07 3 927.21 1 , , , , , , , ,661.10 5,636.55
Totals* - inbound includes all of the above and other material accepted at the WMF (soil, sumpage from WWTP, etc.)
Loraas Recycling collected 47.52 tonnes from the curbside recycling while approximately 1.79 tonnes of recyclable material was collected at the WMF.
Respectfully,
Stewart SbchaftefTP-Enc , H-tng. Director of City Operations
Director: Date: March 15. 2019
City Manager: Date: ApM North Battleford For Information Only MEETING DATE: April 22, 2019
MEETING: Council Meeting X Public In Camera
TO: Randy Patrick, City Manager
FROM: Stewart Schafer, Director of Utilities
SUBJECT: March 2019 Infrastructure Report
PARKS AND FORESTRY
Numerous meetings with contractors and user groups. Began dismantling outdoor rinks Arborist crews completed raising heights and Dead wooding Elms on 96th street Playground maintenance and inspections. Continued numerous work orders regarding trees.
CEMETERIES During the month of March, the cemeteries interned:
Woodlawn, 1 casket, 0 cremains. City, 3 caskets, 1 cremain.
PUBLIC WORKS
Tasks Performed Total Man- Hours Pot hole repairs 328
Grading gravel roads & alley's 76
Traffic sign installation & repairs 168
Routine litter pick-up 36
Street snow plowing 116
Sidewalk snow plowing 24
Street snow removal 584
Street sanding 68
Clean alley approaches (winter & summer) 24
Touch up dig sites 30
Storm sewer maintenance 48
Picked up asphalt in Saskatoon 16
Picked up wheel stops at the new theatre 28 Crews are installing "spring mixture" asphalt in the pothole Clean trucks for safety Inspections 12 Page 2
FLEET
. Preformed 4 small engine services.
. Performed 10 truck services.
. Performed 2 heavy equipment services.
. Put over 100 units through the shop for various maintenance requests.
. Dealt with some DOT concerns in regards to inspections of equipment. Staff have developed a Maintenance program for the trucks over 22,000kg's to satisfy the DOT.
. Completed weekly landfill equipment inspections.
Respectfully,
Stewart Schafer, P-Eng. Director of Utilities
Director: Date: March 15, 2019
City Manager: Date: < 5T//f North Battleford
To: Randy Patrick, City Manager and Council Prepared by: Cheryl DeNeire, Director of Leisure Services
Report Date: April 22, 2019
Subject: MARCH 2019 LEISURE SERVICES HIGHLIGHTS
LEISURE SERVICES
Highlight #1: New Bleachers at the Don Ross Centre
The bleachers were actually installed in February. They replaced the old wooden bleachers that no longer met safety codes and were too heavy to move.
The new bleachers fold into the wall when not in use and come with a portable lift to move them to the location needed.
Highlight # 2: Battleford's Alpha Lacrosse League (BALL)
Battleford,s Alpha Lacrosse League began on March 6th at the Field House. There are 67 youth ages 5-13 registered for the league that will run until April 17th with a game being played that day. North # Battleford
LEISURE SERVICES
Highlight # 3: Indoor Block Parties
The Field House was host to 4 indoor block parties this month! This idea was formed with CPTED and Community Safety and was added to the Field House as an option this Winter. These parties have recently started to catch on and we hope to build the momentum into Fall.
mtm
Respectfully submitted,
Cheryl DeNeire Director of Leisure Services
Director: Date: April 12,2019
Date: _ AfJ <6 In " m£m\* 31 ÿ r?£?: W.L EGGSTRAVAGANZA
Wednesday, April 24th, 2019
FUN & Prizes!! MASSIVE 200 Prizes Available EGG HINT!
BBQ on Patio! (extra charge)
Regular Admission Applies - Field House Prices! For more information please call 306-445-1745 or come see us in person. PLANNING COMMITTEE MEETING NO. 21/19
Minutes of Planning Committee Meeting No. 21/19 held Monday, April 15, 2019, Council Chambers, City Hall, commencing at 6:00 p.m.
MEMBERS PRESENT: Mayor R. Bater
Councillors D. Buglas
K. Hawtin
G. Lightfoot
K. Lindgrerÿ
K. Steint
L. Taylc
ADMINISTRATION PRESENT: City Manage CityClerjj Directc Director of LSÿjre Services
DjJKitcJl"pf Planwng and Development of Utility Services r of Protective Services/Fire Chief t Director of Utility Services CC f clex'Manager Flÿt and Maintenance Manager O Supervisor
Deputy Mayor Coun. L. Ta
An addition under N discuss the partial shutdown of the Aquatic Centre due to Mechan f el Fa the compensation to patrons, was requested.
AGEN
ESOLVED that Agenda No. 21/19 for April 15, 2019, be approved as amended.
Moved by Coun. D. Buglas, CARRIED.
Councillor K. Hawtin entered Council Chambers.
MINUTES
118) BE IT RESOLVED that minutes of Planning Committee Meeting No. 20/19 held March 18, 2019, be adopted.
Moved by Coun. G. Lightfoot, CARRIED. Planning Committee Mtg. No. 21/19 April 15. 2019 2 _
DELEGATIONS
None
CORRESPONDENCE
None
REPORTS
119) BE IT RESOLVED that the following reports be recejj
DIRECTOR OF UTILITY SERVICES Re: Residential Waste Audit
SUPERVISORY CSO Re: CSO Activity Report - March, 2019
Moved by Co, CARRIED CSO - Calls for service haveiareamincreaÿd. Report to reflect what the calls for service downtown are specifically time is spent on calls for service downtown in relation to the total time 9®nt on ÿUs for service.
UNFINISHED
None
F FINANCE Purchasing Policy
Committee discussed the policy and the reasons for the changes. Direction to bring forward the policy to next meeting of Council.
CITY MANAGER Re: Amendments to The Cities Act - Discussion
Deadline to provide feedback to the Ministry is May 15, 2019. The list of draft amendments to be placed on the next two Council agendas to provide opportunity for Council members to suggest changes for support or objection to any of the amendments. Planning Committee Mtg. No. 21/19 April 15. 2019 3 _
ADDITION
DIRECTOR OF LEISURE SERVICES Re: Partial Shutdown of Aquatic Centre Due to Mechanical Failure
With the pump system that operates the wave pool, lazy man river and the waterslides not in operation because of mechanical failure, proposed options for compensation of members and reduced fees to charge patrons was discussed.
A follow up memorandum to come forward to Council for resolve.
INQUIRIES
Coun. Hawtin Asked for followup to the down courier delivery issue that was brought to council b
Dir of P & D Advised an entire parkij; downtown is being conducted which will address thi* irements.
Coun. Taylor Questioned whet back door delivery was common place or just with a f need to refocus our actions. Also ask if thÿe courk re still being ticketed for double parking.
Coun. Steinborn AddecUÿaHÿ Saskatoon - couriers double parked, put on their««zards, ade their deliveries and continued on business.
City Manager kets issued are municipal or provincial level.
Coun. Buglas wWFTed tFiat allowing double parking could compromise traffic safety
ÿÿan%ppen the city to liability.
21, 2019
FREEDOM OF INFORMATION & PROTECTION OF PRIVACY ACT Part III Exemptions
120) BE IT RESOLVED that pursuant to Section 5(c) & (d) of Part III of the Freedom of Information & Protection of Privacy Act, Committee meet in camera.
Moved by Coun. K. Lindgren, CARRIED. Planning Committee Mtg. No. 21/19 Ap r il 15 2019
__
Session commenced at 7:22 p.m.
Session adjourned at 9:50 p.m.
ADJOURNMENT
121) BE IT RESOLVED that the meeting do adjourn.
Moved by Coun. D. Buglas, CARRIED.
SECRETARY v North /ÿr Battleford For Council Resolve
MEETING DATE: April 22, 2019 MEETING: Council
TO: Jennifer Niesink , Director of Planning and Development
FROM: Bob Anthony, P.Eng, City Engineer
SUBJECT: 2019 Capital Works Projects - Underground Utilities - Contract 2
Tender Analysis
The City received four bids on April 16, 2019 for the 2019 Capital Works Projects - Underground Utilities - Contract 2. This contract includes the underground utilities portion of the 2019 UPAR projects, as well as other capital projects with underground utilities components. The bids received are summarized in the following table:
Bid Price Contractor Location (GST Excluded, PST Included) Unicon Pipeline Ltd. North Battleford, SK $ 478,509.97 Sanburn Construction Ltd. Battleford, SK $ 493,562.50 Tollifson Cable Service Ltd. Moose Jaw, SK $ 740,077.96 Gee Bee Construction Co. Ltd Kipling, SK $ 916,062.60
The low bid price, as shown in the table above, is $ 478,509.97 from Unicon Pipeline Ltd. of North Battleford, Saskatchewan. The required Bid Bond, and Consent of Surety were enclosed with the bid.
The bids have all been reviewed with a few minor errors noted. The governing bid prices shown in the table above reflect the application of Part II - Clause 3.1.5 of the bid conditions, correcting errors made on the bid form.
Budget Issues
Schedules A, &C include the underground utility components of the UPAR projects. The low bid price is within the budgeted amount for these schedules. A fu r ther analysis of the bid pricing versus the budget for the UPAR projects will be provided once the roadways contract has been tendered. The bid amount for Schedule D , Hydrant Replacement Program is $88,867.75 versus the budget amount of $75,000. The tendered scope of work includes the replacement of 4 hydrants. In order to meet budget the scope could be reduced from 4 hydrants to 3.
Recommendation
It is the recommendation of the City Engineer to award the 2019 Capital Works Projects - Underground Utilities - Contract 2 to Unicon Pipeline Ltd. for their low bid price of $478,509.97 plus GST.
Respectfully submitted,
Bob Anthony, P.Eng. City Engineer
Approvals: (signatures required prior to presentation to Council) North Battleford For Council Resolve
MEETING DATE: April 22, 2019 MEETING: Council
TO: Cheryl DeNeire, Director of Leisure Services
FROM: Seton Winterholt, Fleet and Maintenance Manager
SUBJECT: Curling Rink Summer Ice - Partnership to Purchase Larger Condenser
Background Information
Twin Rivers Curling Club has committed to hosting the New Holland Prairieland Curling Camp at the Northland Power Curling Centre August 7th through 10th. This comes with a requirement to start making ice on July 20, 2019. The ice plant at the curling rink was not built for summer ice installation. The risk is that the outside air temperature will be so high that the condenser of the ice plant will not be able to maintain cooling needs which will result in the plant overheating and the slab/ice surface not freezing.
Twin Rivers Curling Club successfully opened August 18, 2018, for high performance team access, several clinics and courses and a mixed doubles event August 31st to September 3rd. We were aware of the plant limitations but were optimistic that the weather conditions would be cool enough for the plant to run. The weather conditions were above normal which caused the plant to overheat. Mitigating measures were to continuously run water via a sprinkler on the condenser to assist in cooling the plant. This process allowed the plant to run but still shut down due to overheating that had to be closely monitored. The sprinkler fix, as it will be discussed further, is an undesirable solution as it is very wasteful of water and can result in damage to the system. In the interest of protecting the asset of the mechanical system, steps were taken to find a proper solution
Strategic Goal(s)
. Community Wellness and Safety o There are approximately 200 spots for young curlers between the age of 12 and 17 to participate at a cost of $400.00 per curler. o The event is sanctioned and sponsored by Curl Sask . Infrastructure o An investment in the infrastructure allows for future ice events in the summer months for many years to come. The previous venue hosted this particular camp for 9 consecutive years. o Investment in the right infrastructure prevents costly re-do projects and/or the need to utilize mitigating or temporary solutions. Discussion and Comment
. The current ice plant condenser can provide cooling up to outside temperatures of 80 degrees Fahrenheit or 26.7 degrees Celsius. . Through discussions with Twin Rivers Curling Club and refrigeration mechanics at J&J
Air Conditioning, the most advantageous remedy is to replace the existing 80-degree Fahrenheit or 26.7-degree Celsius air condenser with a larger 95-degree Fahrenheit or 35-degree Celsius air condenser. The larger condenser will fit on the condenser stand with little to no modification. There is no operational cost increase but there are no energy efficient savings either. The old 80-degree condenser could be sold for some cost recovery.
. Time is of the essence. In order to replace the air cooled condenser with a larger air cooled condenser the equipment would need to be ordered before the end of April 2019 to arrive in time to finish the work before ice needs to be made. . The summer curling camp is a multi-year commitment that will bring around 200 young curlers and their parents to the City resulting in substantial economic spin off.
Options
1.) Council approves Administration to enter into a partnership with the Twin Rivers Curling Club to replace the existing condenser with a larger condenser with a higher heat release capacity as quoted by J & J Air Conditioning. This work will need to be sole sourced to J & J Air Conditioning due to the restricted time frame for completion. As well, J & J Air Conditioning is a trusted local company. The cost would be shared with the Twin Rivers Curling Club providing $50,000.00 and the City financially responsible for the remainder of the costs. 2.) Council suggests an alternative direction.
3.) Maintain the status quo resulting in the City absorbing the short and long term costs of mitigating action required to keep the plant operational - if possible.
Budget Issues
There are substantial budget implications as the City would be responsible for the finances for the entire project. The total cost is $99,720.00 plus taxes, licenses and permits. With the payment of $50,000.00 from the Twin Rivers Curling Club and the sale of the existing condenser estimated at $25,000.00, the City should expect to pay $35,000 to $45,000.00
Public Notice and Communication
Public notice and communication should be considered as celebratory in recognition of the partnership between the City and the Twin Rivers Curling Club working together to elevate the curling opportunities in North Battleford. Recommendation(s)
Administration recommends option 1 as noted above. Recognizing that the New Holland Prairieland Curling Camp is an excellent opportunity for the Twin Rivers Curling Club and the community as a whole, the City enter into a partnership with Twin Rivers Curling Club to replace the existing condenser with a larger condenser as previously presented. The Twin Rivers Curling Club will provide a $50,000.00 cash payment to the City. The City would project manage the installation as solely quoted by J & J Air Conditioning, utilizing this company due to the short timelines required to complete this project. The City would be responsible for the remaining cost of the project, approximately $61,000.00 and would retain the proceeds of the sale of the existing condenser, per the signed agreement from the Twin Rivers Curling Club.
Respectfully submitted,
Seton Winterholt Fleet and Maintenance Manager City Operations
Approvals: (signatures required prior to presentation to Council)
Director:
City Manager:
North Battleford For Council Resolve
MEETING DATE: April 22, 2019
MEETING: Council X Public In Camera
TO: Randy Patrick, City Manager
FROM: Cheryl DeNeire, Director of Leisure Services
SUBJECT: Membership Compensation Plan due to Partial Shutdown Due to Mechanical Failure
Background Information
Wave pool, lazy river and waterslide will be unavailable due to a pump system failure. During lessons, pool rental, swim club and synchronized swim club, the lane pool will be closed to the public. The lane pool, hot tub and steam room will be available to public for public or lane swimming as per revised schedule, (see attached revised schedule)
Eggstravaganza and Tim Hortons sponsored free swim would take place during this period. This is historically the busiest revenue month of the year, 2018 showed $33,500 in revenue from leisure swim. (Update: Tim Hortons has agreed to move the free swim to a time when we are open and Eggstravaganza is going to be modified to an on~deck egg hunt)
This pump system is responsible for the filtration and flow of the wave pool, waterslides, spray features and lazy river. The impeller failed in 2016 due to turbidity and oscillation. The current issue includes the impeller, pump, pipe and baffle.
Strategic Goal(s)
The services and Programs Sp3 Community Safety SP4 Infastructure Recreation and Framework of Canada - Recreation Capacity
Discussion and Comment
1. Current Action - The issue is being reviewed by Building Maintenance; parts and repairs are being sourced from Precision Machining in Saskatoon.
2. Repairs/ Replacements
- Main pump, baffling, outside ring of impeller
- Address the ongoing issue causing the turbidity and oscillation. If this issue is not addressed system issues will continue. Preventative maintenance plan development and follow through is imperative.
3. Repair Costs - conservative cost for parts $15,000 - $20,000 this does not include installation or labour.
4. Time frame - unknown, 2016 repairs took 7 weeks for delivery from US. 5. Potential revenue loss - 50-60%* based on 2018 revenue figures. (2016 loss was $60,000) *The percentage of loss could be lower than 2016 due timing and the ability to salvage programming with schools, rentals and sport users.
6. Compensation plan
a. Drop-ins - discounted to Field house admission rates (effective April 11/19 and will continue until the pool is fully functional)
User Type Discount Discount Amount Percentage Adult $9 to $6.25 $3.25/day 30.56% Senior $6.50 to $4.50 $2/day 30.76% Child 6-12 $5.25 to $4 $1.25/day 23.80% Child 3-5 $4 to $3.50 $0.50/day 12.5% Student $6.50 to $5 $1,50/day 23.07% Family of 4 $21 to $16 $5/day 23.80% 6 $24 to $19 8 $27 to $22
b. Memberships
i. All members may request a full hold be put onto their membership for the duration of the partial shutdown. If "on hold" members access the facility during this period, they would pay the discounted admission rate (see above chart).
ii. All members continuing to utilize their membership will receive a pro-rated per day compensation credit on their account equivalent to the discounted admission rates, (see chart above) Example: Based on 2-week closure and coming 4 times per week. Adult $3.25/day x 8 days = $26.00 credit to account
Budget Issues
See above.
Public Notice and Communication
City news release, Facebook, City website, signage, point of sale contact, phone messaging system.
Recommendation(s)
Be it resolved that Council of the City of North Battleford approve the temporary compensation plan for the Coop Aquatic Centre as presented by Administration.
Respectfully submitted, C Cheryl DeNeire Director of Leisure Services Approvals: Director: C _ Date: tjOuJ /£?//?
*? City Manager: "- Date: -I ?// - North Battlefbrd For Council Resolve
MEETING DATE: April 22, 2019
MEETING: Council X Public In Camera
TO: Randy Patrick, City Manager
FROM: Cheryl DeNeire, Director of Leisure Services
SUBJECT: Reinstatement of the River Valley Committee and Appointment of Representatives
Background Information
The River Valley Committee was formed between the City of North Battleford, the Town of Battleford and the Province due to a funding agreement with the provincial government to develop and maintain the Battleford's River Valley area. The funding agreement included City and Town funds (amount based on population) and provincial funding. The committee met regularly to discuss projects, maintenance and the future development of the valley.
In 2015 the provincial government cancelled all agreements and discontinued the funding program
Although the province was no longer a partner, he City and Town agreed to continue to allocate funds to the river valley account. The City allocates $68,000/year.
The current funds are used for maintenance (50% of costs reimbursed from the funds allocated based on submitted receipts) and some direct costs (100% recovery)- external contract for the clearing of the North Battleford trail twice per season and minor inventory replacements (benches, signage, etc.). No new plans have been developed for upgrades, expansion or future projects.
The committee stopped meeting on a regular basis in 2016 and has not met for some time.
Strategic Goal(s)
. To foster economic, social and environmental wellbeing . To provide wise stewardship of public assets . S3 Visitors: A regional destination that is welcoming and offers exciting and compelling services
. Recreation Framework in Canada: Connecting People and Nature, Active Living, Supportive Environments. Discussion and Comment
The River Valley Committee played an important role in the stewardship of the Battleford's River Valley. The City of North Battleford and the Town of Battleford are still unofficially partnering in the development and maintenance of the River Valley. It is an important component of our region and an active committee is integral to providing focused and wise stewardship of the valley.
Since the provincial agreement has been cancelled, this newly active committee will need to develop a new mandate and partnership agreement. The Town of Battleford recognizes Mayor Leslie, Councilor Laing and their Recreation Director Jordan Schechtel as members of the River Valley Committee.
The City of North Battleford's administration requests the appointment of two members of Council and a City representative to sit on the River Valley Committee. Administration would appreciate that said appointments be finalized as soon as they can be arranged.
*
Budget Issues n/a
Public Notice and Communication
City news release, City website
Recommendation(s)
Be it resolved that Council of the City of North Battleford approve the appointment of two members of City Council and one City administration representative to sit on the River Valley Committee.
Respectfully submitted,
Cheryl DeNeire Director of Leisure Services
Approvals:
Director: Date: April 18,2019
City Manager: Debbie Wohlberg
Subject: FW: Potential Cities Act changes
consultations.pdf
From: Campbell, Anthony GR f mailto:anthony.campbell(5)gov.sk.c 1 Sent: April 02, 2019 2:58 PM To: Campbell, Anthony GR < [email protected] > ASuttbajechctm: ePontes:n tial Cities Act changeDsrafting instruction for cities.docx; Potential Cities Act changes - April 2 Good afternoon all,
The ministry is continuing its consultations regarding potential amendments to the three municipal Acts: The Cities Act (CA), The Municipalities Act (MA) and the Northern Municipalities Act, 2010 (NMA) for the fall 2019 legislative session.
Thank you for your comments and suggestions to the early amendment proposals last fall. These have been significantly revised as a result of discussion with stakeholders and further internal review.
The substantive changes from the proposals sent last November are summarized below. Most notable is removal of the ministerial authority additions to the early sections of all three Acts.
Attached are revised side-by-sides for possible amendments. These include a number of suggestions received from stakeholders. Again, most changes are being considered for all three Acts for consistency, while some are unique to one or two of the Acts.
Please note that these continue to be draft proposals. Government has not yet committed to or approved any specific changes.
We are requesting your input on these drafts by or before May 15, 2019.
Key changes from the November 2018 drafts sent to stakeholders include:
PROPOSALS REMOVED:
. Provisions regarding ministerial authority to oversee municipalities and disallow or amend a decision, resolution, bylaw, fee or agreement are removed (former sections 3.1, 8.1).
. Limitation on natural person powers proposed as new subsection 4(3.1) is removed.
. Discretionary authority for cities to tender tax licenses is removed - CA 9(6).
, . No rewordint, or reordering of existing provisions regarding mill rate factors.
PROPOSALS MODIFIED
. Provisions stating administrators are responsible for hiring, suspension and dismissal of municipal employees will add' unless otherwise providedf or by council' to allow councils to continue to be involved in these matters if they so decide - MA 111(3), NMA 127(3).
. Provisions for the appointment, suspension or dismissal of a fall time solicitor will retain current requirements for the majority of council to approve, while adding ability for council to delegate this to the administrator or city manager - CA 87, 101, MA 114, 127, NMA 130, 145.
PROPOSALS MODIFIED continued
l . Existing ministe r ial autho r ity to issue directives and act will add investigations under The Saskatchewan Employment
Act and the Privacy Commissioner and ensure the subject of a directive (council, council member, administrator) is given notice and the ability to make representation regarding the directive/action - CA 356, MA 399, NMA 420. . Clari f ication that RM division reviews may be done internally by staff or committee and may use other population
figures; all RMs must review divisions every 12 years and make results public, but are not required to alter division boundaries at this time - MA 49.1. . References to ' /« council's opinion' retained in road maintenance agreement provisions - MA 22, NMA 22.
ADDITIONAL PROPOSALS
" "
. Clarifying that fees for regulating the activity include costs of enforcing the regulatory scheme - CA 8(4), MA 8(4), NMA 8(5). . Clarifying municipalities may enter agreements with persons outside the municipality to deliver services with author ization of the other municipality - CA 33, MA 42, NMA 63. . Discretionary authority for leave of absence policies for council members under which members would not need specific autho r ization - CA 120(1), MA 147(1), NMA 165(1). . Clarification that a board of revision decision changing an assessment is to be made on the assessment roll unless the decision is further appealed - CA 211, MA 241, NMA 262.
. Board of revision timelines to decide all appeals in MA and NMA to be consistent with CA at 180 days, regardless of whether a revaluation year - MA240(4), NMA 261(5).
. Cla r i f ying the application of partial tax payments - CA 243, MA 273, NMA 294. . Discretionary authority to develop programs for energy ef f iciency and green energy improvements to properties by '
adding the costs of improvements to the owner s property taxes under agreement with the property owner - CA 281.3, MA 317.3, NMA 336.1. . Discretionary authority to add the costs of custom work to a property owner,s taxes over multiple years by agreement with the owner - CA 361.1, MA 405.1, NMA 441.1.
. Ensuring the RM council is consulted when an organized hamlet requests being made its own division - MA 49(3). . Potential incentives and additional autho r ity for municipal dist r icts; this could be for all or individual municipal districts and would be set in regulations - MA 51.1 (6) . Allowing city councils to authorize their wards commissions to use alternate population f igures for the purposes of determining wards - CA 59. . Discretion for a rural municipality to allow a City to enforce its dangerous animals bylaw where property is owned or controlled by the City and located in the RM - MA 380.2.
. Clarifying for consistency the ability for animal bylaws to deal with the number, type and harbouring of animals and persons harbouring or owning animals - CA 327.1, MA 380.1. . Clear authority for the minister to use and release materials submitted to the minister for purposes consistent with its preparation - CA 355.1, MA 398.1, NMA 419.1.
PROPOSALS CONTINUED - proposals from previous drafts that continue to be advanced include:
Protection from reprisal for municipal employees: . Protection from reprisal for municipal employees who report wrongdoing to a person or authority with power to
investigate the wrongdoing CA 87.1, MA 114.1, NMA 130.1.
Administrative Efficiencies for Municipalities
. Amending interpretation provisions to give more flexibility regarding publishing notice, sending by electronic means and collecting contact information - CA 2, MA 2, NMA 2.
. Cla r ifying bylaws may set out the means of sending notices of violation and bylaw contravention, including sending parking tickets by regular mail - CA 8, MA 8, NMA 8.
. Cla r ifying bylaws may set out mediation and dispute resolution - CA 8, MA 8, NMA 8. . Changing the requirements to keep tax and assessment rolls from permanently to be for at least 10 years or any longer a council considers appropriate - CA 90, MA 116, NMA 132. . Cla r ifying that va r iable or other flexible interest rate terms may be set out in a borrowing bylaw as opposed to a specif ic rate of interest - CA 134, MA 169, NMA 191.
2 . Ensuring councils designate a position for calling meetings in the event of a temporary absence/unavailability of a clerk/administrator - CA 55.1, MA 81.1, NMA 100.1. . Rewording deemed service provisions to focus only on those documents needing to be 'served' under the Acts (vs sent, filed or given) - CA 347, MA 390, NMA 411. 2 . Allowing special service areas in times other than during a restructuring - MA 49. .
. Flexibility in adding custom work costs to the tax roll - CA 3 61, MA 405, NMA 441.
Strengthening local governance, administration & accountability . Allowing councils to declare a seat/of f ice vacant if a member does not resign due to disquali f ication - the member may apply to the court to be reinstated - CA 121, MA 148 - this provision is currently in the NMA and is being extended to the CA and MA.
.1 . Formalizing the mill rate survey submitted annually - CA 260 , MA 290.1, NMA 311.1. . Setting maximum timeframes a council may go without holding a meeting (60 days) and without appointing an acting administrator (30 days) - MA 110.1, 122, NMA 126.1,140. . Making the disquali f ication period for unauthorized expenditures the same as for other disquali f ication matters (12 years) - CA 162, MA 192, NMA 214. . Removing population threshold to hire quali f ied administrators - all municipalities will be required to have a quali f ied administrator - NMA 126, consequential to UMAA 18.
. Allowing RMs to hold at large elections, instead of election by division - MA 49.1, 89.
. Clarifying the role and expenditures of organized hamlet boards - MA 68, 72.
. Clarifying petition for financial or management audit provisions - MA 140.1
. Providing for alternate criteria to incorporate northern hamlets - NMA 71.
. Ministerial ability to request wind up of municipal development corporations - NMA 56.
Property Assessment and Taxation improvements . Clarifying the definition of travel trailers used as a cottage or living quarters to circumvent property assessment/taxation or licensing/permitting - CA 2, MA 2, NMA 2. . Requiring boards of revision be appointed when the assessment roll is prepared to help expedite the appeal process - CA 192, MA 220, NMA 241. . Ensure assessment notices refer to any fees required to appeal and provide the name and address of the board of revision secretary - CA 185, MA 215, NMA 236.
. Ensuring no municipal employees sit on boards of revision - CA 192, MA 220.
. Clarify secretaries of appeal boards must explain de f iciencies in a notice of appeal - CA 198, 199, 217, MA 226, 247, NMA 247,268. . Requiring property owners be noti f ied of assessment agreements and appeal decisions if they are not party to the
agreement or appeal - CA 204,210,226, MA 228,240, 256, NMA 249,261,277. . Clarify that appeal decisions apply to the balance of the revaluation period and do not extend into or apply to the next
revaluation - CA 211, 227, MA 241, 257, NMA 262, 278. . Ensure any revenue/payments received in connection with the taxes on a property is apportioned to other taxing authorities - CA 243.1, MA 273.1, NMA 294.1.
. Removing farm dwelling exemption in unorganized hamlets, making the treatment of residences in these hamlets consistent with those in organized hamlets and special service areas - MA 293(2)(e).
Added regulation making authority for future flexibility . Authority is proposed in several areas for future improvements and clari f ication to be made by regulation regarding prescribed amounts, timelines, de f initions and interpretation. This would occur after further review and consultation with stakeholders. These areas include: o Conflict of interest rules for Organized Hamlet board members o Minimum tax and base tax o Road maintenance agreement de f initions o Adding unpaid amounts to property taxes
o Board of revision members, timelines and secretaries, district/regional appeal boards o Thresholds for simpli f ied appeals, o Assessment and resource production rules and de f initions 3 o Serv'ce and 'nspect'on of documents prov's'ons NOTE: the m'n'stry w''' fo''ow 'ts regu'ar consu'tat'on processes on any regu'at'on amendments that may be proposed for these areas for cons'derat'on by government. Regu'at'on amendments, 'f any, wou'd be deve'oped and consu'ted on after the 'eg's'at've amendments ('f 'ntroduced) are assented to (ant'c'pated 'n Spr'ng 2020).
Thank you for tak'ng the t'me to rev'ew the proposa's and prov'd'ng your 'nput. Fee' free to share these drafts w'th members of your assoc'at'on, e'ected off'c'a's and adm'n'strat'on.
Once aga'n, we apprec'ate and requ're your response by May 15, 2019 to 'nform government's cons'derat'on of the proposa's 'n June.
The m'n'stry w''' cont'nue to keep stakeho'ders appr'sed of government's d'rect'ons. Th's 's ant'c'pated to occur over Summer 2019.
S,ncere,y, R . A,,an La,rd Sen,or Leg,s,at,ve Ana,yst Po,,cy and Program Serv,ces Branch M,n,stry of Government Re,at,ons 1540 - 1855 V,ctor,a Ave. Reg,na, SK S4P 3T2 Ph: (306)787-1604 Fax: 787-5822 a,,anJa,rdCa g ov.sk. cu
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4 April 2, 2019 Potential Changes to The Cities Act - Draft for discussion purposes Current wordinq Potential change Reason Stakeholder comments Interpretation In subsection 2(1) replacing (d)(i) and CA 2, MA 2, NMA 2 (1) In this Act: (ii) with: The amendment will clarify that a municipality can assess a trailer as a building if it is being occupied and in the municipality for longer than 30 days. (d) "building" means any structure used or Alternatively, the municipality could license the occupied or intended for supporting or trailer as an alternative to taxation. sheltering any use or occupancy and includes a trailer, mobile home or portable shack that: This amendment addresses situations where (i) is used as living quarters; travel trailers, which are exempt from assessment (i) is situated within the city for a period of and taxation, are placed on land and used for a more than 30 days; and (ii) is situated within the municipality for a period of more than 30 consecutive days; cottage or living quarters, possibly to circumvent prope r ty taxation or licensing/permitting. (ii) is not: and (iii) is not: (A) in storage; (A)in storage (B) a travel trailer (B) a travel trailer; or
Add after clause 2(g): "Contact information" is being added as a definition because the Act includes a number of "contact information" means the name different iterations of address, phone number, fax of a person and methods deemed most number, etc., when referring to contacting a effective by the sender of contacting that person. In many cases, an email address is the person, including but not limited to: most effective way of reaching a person, while a (a) mailing address; fax number is now rarely used. Those references (b) email address; will be replaced with "contact information," which (c) telephone number; allows for the most appropriate means of contact (d) fax number. information for that situation. This is further supported by the definition of mail, that now
1 April 2, 2019 Potential Changes to The Cities Act - Draft for discussion purposes Current wording Potential change Reason Stakeholder comments includes email and electronic submission (see below)
The following references will also be amended: 98(1 )(c)" ordinary mail, telephone or voice mail, fax or email at the number or address" 175(b) the name and mailing address of the assessed person" 177(3)" a mailing address" 185(1 )(d)" the name and address" 186(3)" the mailing address of the assessed person; or (b) if requested by an assessed person, by fax or email at the number or address provided by the person" 186(4)" mailing address" 197(6)(e)" the mailing address and fax number" 199(3)(a)" mailing address or fax number" 199(3)(b)" mailing address or fax number" 234(1 )(b)" name and mailing address" 238(1 )(a)" mailing address" 238(1 )(b)" fax or email at the number or address" 238(2)" mailing address" 240(2)" fax or email" add new clause after (q):
"mail" includes email or other means of Adding this definition of "mail" will allow more electronic transmission, if the email flexibility to sending and receiving documents address has been provided by the person electronically, which can be much more efficient. receiving the mail, and that person has Many stakeholders have asked for the ability to consented to receiving the document email documents or use electronic portals. electronically, except where the Act requires a document to be sent by registered mail or served pursuant to section 347.
2 April 2, 2019 Potential Changes to The Cities Act - Draft for discussion purposes Current wording Potential chanqe Reason Stakeholder comments
2 (2) Where this Act requires notice of a matter to be published in a newspaper, Replace subsection (2) with the following: " " A number of stakeholders have asked that public means a publication or local newspaper notice requirements be modernized to account for periodical that is distributed at least weekly in "(2) Where this Act requires notice of a electronic means. While newspaper advertising a city or area that is affected by the matter, but matter to be published in a newspaper, has long been an official 'public record' of notice does not include a publication primarily for "newspaper" means: being given, the ministry has indicated it will look advertising or an advertising supplement to or (a) a publication or local periodical that at these requirements as Acts are amended. contained in a newspaper; is distributed at least weekly in a city or area that is affected by the This proposed amendment is consistent with matter, but does not include a those proposed in 2018-19 to The Local publication primarily for advertising Government Election Act, 2015. They allow those or an advertising supplement to or municipalities in which there may not be a local or contained in a newspaper; or other newspaper having circulation in the if a council is of the opinion that the municipality to decide on other means of notice - requirements to publish in a newspaper including posting on a municipal or other website, are not feasible or practicable, the council social media, municipal newsletters, etc. may decide on other means of publishing or otherwise providing notice, including Of key importance is that it is a council's decision notice on a website or notice by other as to what means are best able or most likely to electronic means as long as notice is bring the notice to the attention of residents. given within the same time frame and frequency required by this Act and the means are set out in the public notice policy adopted by bylaw.
Jurisdiction to pass bylaws Add after clause 2(k): CA 8, MA 8, NMA 8 8(2) A city has the power to make bylaws
3 April 2, 2019 Potential Changes to The Cities Act - Dra f t for discussion purposes Current wordinq Potential change Reason Stakeholder comments respecting the enforcement of
bylaws made pursuant to this or any other Act, including any or all of the following: (a) creating offences, including continuing offences;
(b) for each offence committed by an individual, imposing a fine not exceeding $10,000 or providing for imprisonment for not more than one year, or both;
" (k) subject to section 335.1, providing for (I) providing for or requiring dispute New clause 8(2)(l) addresses a SARM resolution the seizing, impounding, immobilizing, resolution or mediation be undertaken prior requesting mediation services in cases of dispute selling or otherwise dealing with or to appealing orders to remedy bylaw regarding Orders to Remedy and other bylaw disposing of vehicles to enforce and contraventions to the city or prior to the city contravention and to encourage mediation before collect: remedying contraventions of bylaws; initiating court actions.
(i) fines for parking offences, including any Currently legislation would not prohibit mediation processes to be put in place by municipalities as charge the city may impose for late and payment of fines; and part of their existing authority to make and enforce bylaws. For example, they could include some (ii) costs incurred by the city in enforcing form of dispute resolution prior to the municipality and collecting fines for parking offences. serving a formal order to remedy or other notice of bylaw violation or contravention, as serving this notice or order is generally the trigger for an appeal to an appeal body of the courts.
The Ministry of Justice has an Office of Dispute Resolution offering mediation services and training on how to mediate or resolve conflict that also may be of use.
4 April 2, 2019 Potential Changes to The Cities Act - Draft for discussion purposes Current wording Potential chanqe Reason Stakeholder comments
(m) providing for the sending of notices of New clause 8(2)(m) is intended to clarify violation or contravention of bylaws, municipalities have the authority to determine the including but not limited to parking appropriate manner of sending notice of bylaw offenses, by ordinary mail, electronic or violations and contraventions, including parking other means and determining the address tickets, unless the Act specifically requires a or addresses to which notices are sent. certain method (e.g. formally served by registered mail, in person, etc.).
There has been some misinterpretation that municipalities cannot, for example, send parking tickets by regular mail.
The province's key interest is to ensure documents requiring more immediate action or attention such as an order to remedy a nuisance or attend an appeal hearing be 'served' by the methods outlined in the Service of Documents provisions in the Act (in person, by posting or by registered mail) so there is a record of delivery and receipt.
Notices of contraventions, violations, unpaid fees, fines and penalties should be able to be sent by ordinary mail or other more cost effective means. Wording changes are also being made to the Service of Documents provisions to ensure the interests of a person issued a notice are protected in terms of when a notice is deemed sent and deemed received.
5 April 2, 2019 Potential Changes to The Cities Act - Draft for discussion purposes Current wordinq Potential change Reason Stakeholder comments
This addition clarifies that costs of "regulating the (4) Any fee that may be established pursuant Replace clause (4)(a) with: activity" include the costs of enforcement of the to subclause (3)(c)(i) for a licence, inspection, regulatory scheme. This was suggested by the permit or approval must not exceed the cost to (a) administering and regulating the City of Regina the city of: activity and enforcing the regulatory (a) administering and regulating the scheme for which the licence, inspection, activity for which the licence, inspection, permit or approval is required; permit or approval is required; and (b) enforcing payment of the licence, inspection, permit or approval fee.
Providing services outside city Add after clause (1)(b): CA 33, MA 42, NMA 63
33(1) A city may provide any service or thing (c) to any person outside the city, by The first amendment to this section allows the that it provides in all or part of the city: agreement with that person and that is municipality to enter into an agreement with any (a) in another municipality with the authorized by the municipality within person for the provision of services outside the agreement of that other municipality; or which that person resides. municipality, as long as permission is sought from the neighbouring municipality. (1.1) Any agreement pursuant to clause (1)(b) or clause (2)(c) must New subsection (1.1) ensures that dispute (b) on behalf of an Indian band with the include a dispute resolution resolution is always included in agreements with agreement of that Indian band. mechanism. persons or Indian bands. The Act already has provisions for dispute resolution for agreements between municipalities. (3) On the request of the city that provided a service mentioned in subsection (2) to a The change in subsection (3) gives the person, the council of the other municipality in In subsection (3) add ".within 12 months municipality a longer period in which to act if it " which the service was received may provide of the service provided in subsection (2), chooses to add the unpaid amount to the tax roll. " " for assessing and levying the cost of the after the words added to the taxes . This is helpful if the service is provided near the service, and any amount so levied that end of the year, which leaves only a very short remains unpaid at the end of the year in which window for recovering the amount by adding it to 6 April 2, 2019 Potential Changes to The Cities Act - Draft for discussion purposes Current wordinq Potential change Reason Stakeholder comments the service was provided may be added to the the tax roll before the opportunity is gone. taxes on any property owned by the person and collected in the same manner as taxes.
Procedures at meetings Replace clause (2)(e) with: CA55.1, MA 81.1, NMA 100.1
55.1(1) Subject to the regulations, a council Currently, the administrator is required to call a shall, by bylaw, establish general procedures special meeting if directed to do so by the mayor to be followed in conducting business at or majority of councilors, and is required to council meetings. provide notice of when and where the special meeting is to be held. (2) Without limiting the matters that may be addressed in a bylaw passed pursuant to There may be situations, however, when the clerk subsection (1), the bylaw must include: (e) the procedures for calling a special position is vacant or otherwise unable to act. The meeting of the council pursuant to section proposed amendment is intended to address this 97, including designating a person to call situation by allowing council to designate a person a special meeting when the position of to act in place of the administrator for the purposes (e) the procedures for calling a special clerk is vacant or the clerk is unable to of calling a special meeting of council in these meeting of the council pursuant to section 97; act; situations. (f) rules and procedures respecting the closing of all or part of a meeting;
Remuneration Subsection (2) is repealed. CA 56, MA 82, NMA 92, NMA 101
56 (2) One-third of the total remuneration paid to a member of council is deemed to be paid This provision has been made redundant with with respect to general expenses incurred that changes to federal income tax legislation in 2017 are incidental to the discharge of the duties of that is now in force. The federal changes make all a member of council. remuneration taxable.
Establishing boundaries Add after subsection (4): The ministry regularly receives requests from the cities to authorize the use of alternate population
7 April 2, 2019 Potential Changes to The Cities Act - Draft for discussion purposes
_ Current wordinq Potential change Reason Stakeholder comments 59(1) Unless the city is already divided into data (such as from Saskatchewan Health or a wards, within four months after the date of its city's own planning department) forward (5) Notwithstanding 2(1 )(y), a council may appointment, the municipal wards commission boundary reviews. The ministry has never denied authorize the use of population data other shall establish boundaries for the number of such requests. than the latest census taken pursuant to wards into which the city is to be divided. the Statistics Act (Canada) for the (2) Subject to subsections (3) and (4), each purposes of determining ward This amendment allows council to authorize the ward of the city must have, as nearly as is boundaries. use of population data other than census data for reasonably practicable, the same population. the review and development of ward boundaries. (3) The municipal wards commission shall establish a quotient for each ward in the city by dividing the total population of the city by the number of wards into which the city is to be divided.
(4) When establishing boundaries for wards pursuant to this section, the municipal wards commission shall ensure that the population of each ward at the time the boundaries are established does not vary by more than 10% from the quotient obtained pursuant to subsection (3).
Appointment, suspension and revocation Replace subsection (1) with the following: CA 87, MA 114, NMA 130
87(1) The appointment of a person to the (1) The appointment of a person to the This amendment provides discretion for councils position of commissioner or manager, clerk or position of: regarding the appointment, suspension and as a full-time city solicitor may be made, (a) commissioner, manager or clerk dismissal of a full time solicitor, which is not a suspended or revoked only if the majority of the may be made, suspended or statutory position. Council may choose to council vote to do so. revoked only if the majority of the continue to be involved or to delegate. council vote to do so; (2) A council shall not dismiss an official or (b) full-time city solicitor may be It has been requested by cities that council have employee of the city appointed by it except: made, suspended or revoked only if the ability to delegate the authority to hire or (a) for cause; or the majority of council vote to do so, dismiss the city solicitor to the city manager.
8 April 2, 2019 Potential Changes to The Cities Act - Draft for discussion purposes _ Current wording Potential change Reason Stakeholder comments (b) on reasonable notice, or the unless otherwise delegated by payment of compensation in lieu of council. Subsection (2) is repealed as it is unnecessary reasonable notice or pursuant to the and it is not in the other two municipal Acts. terms of an employment contract. Repeal subsection (2). These requirements are covered under The Saskatchewan Employment Act.
New Add after section 87: CA 87.1, MA 114.1, ÿ 130.1
Protection from reprisal This section provides protection from reprisal 87.1(1) In this section: for a municipal employee who discloses a wrongdoing to an authority or person (a) "reprisal" means any of the following measures taken by any person against an authorized to deal with wrongdoing. employee of the city: The provisions are intended to complement (i) a reprimand or any other disciplinary the processes already in place in provincial measure; and federal legislation that currently provide (ii) a dismissal, layoff, suspension, for the reporting of wrongdoing and would not demotion or transfer, change in job replace or undermine those processes. duties or responsibilities that could represent a demotion or transfer, Subsection (1) defines the two key terms discontinuation or elimination of a job important to providing protection from reprisal: including termination of a contractual relationship, change of a job location, . " " is defined similar to The reduction in wages, or change in hours reprisal of work; Public Interest Disclosure Act (PIDA) that applies to the provincial public (iii) any measure that adversely affects service, and includes a range of his or her employment or working conditions or obstructs the actions intended to punish or penalize performance of his or her duties; an employee, including any discriminatory actions as defined in (iv) a discriminatory action as defined in The Saskatchewan Employment Act; The Saskatchewan Employment Act, and and (v) a threat to take any of the measures 9 April 2, 2019 Potential Changes to The Cities Act - Draft for discussion purposes Current wording Potential change Reason Stakeholder comments referred to in subclauses (i) to (iv). . 'wrongdoing' is defined similar to The (b) "wrongdoing" includes any of the Public Interest Disclosure Act (PIDA) following committed by a city council, and includes contraventions of councilor or city employee: legislation, bylaws, a municipality's code of ethics, etc. i) contraventions of any federal or provincial legislation; (ii) contraventions of any municipal bylaw or policy; (iii) contraventions of the code of ethics, rules of conduct and procedures applicable to every member of council imposed by this and any other Act and by council; (iv) acts or omissions that create substantial and specific danger to life, health, safety or the environment; (v) gross mismanagement of public funds or a public asset; and (vi) knowingly directing or counselling someone to commit a wrongdoing of these kinds.
Subsection (2) p r ovides explicit protection from (2) No person shall reprise against an reprisal for employees who have repo r ted or employee of the city who, in good faith, disclosed to an entity or person authorized to deal has made a disclosure or participated in a with contraventions and wrongdoings and include review or investigation of a wrongdoing, any internal reporting, disclosure and investigation declined to participate in a wrongdoing or processes a municipality may establish. It would sought advice about making a disclosure not protect against allegations of wrongdoing to of wrongdoing to: media or other audiences.
(i) any person designated by the city in 10 April 2,2019 Potential Changes to The Cities Act - Draft for discussion purposes Current wording Potential chanqe Reason Stakeholder comments its employee code of conduct or otherwise to deal with the disclosure of wrongdoing;
(ii) any person directly or indirectly responsible for supervising the employee(s);
(iii) the Ombudsman, in accordance with The Ombudsman Act, 2012;
(iv) any person responsible for enforcing employment standards or occupational health and safety standards in accordance with The Saskatchewan Employment Act,
(v) any person designated by the minister pursuant to this or any Act with respect to a matter within his or her power to review, audit, inspect or investigate;
(vi) any person whose duties include enforcement of another Act or Act of the Parliament of Canada with respect to an offence within his or her power to investigate;
(vi) any police or law enforcement agency with respect to an offence within its power to investigate.
ll April 2, 2019 Potential Changes to The Cities Act - Dra f t for discussion purposes _ Current wording Potential change Reason Stakeholder comments (3) Every person who contravenes Subsection (3) provides for offences for reprisal subsection (2) is guilty of an offence and with amounts that are consistent with the general is liable on summary conviction to: offence and penalty provisions in municipal legislation. (a) in the case of an individual, a fine of not more than $10,000, or imprisonment for not more than one year, or to both; (b) in the case of a corporation, a fine of not more than $25,000; and (c) in the case of a continuing offence, to a maximum daily fine of not more than $2,500 for each day or part of a day during which the offence continues.
(4) A member of council who knowingly Subsection (4) includes a penalty for councillors votes for a resolution authorizing any of voting for a resolution that reprises or obstructs. the measures or action in clause (1)(a) is This would be in addition to any penalty levied subject to liability in accordance with against the municipality as a corporation. clause (3)(a). Subsection (5) is intended to ensure that an (5) Nothing in this section shall be employee's rights under other bylaws, policies, interpreted to limit any right that any legislation and law related to disclosure of municipal employee may have under wrongdoing continue. bylaws or policies under this Act or any other Act or otherwise at law to disclose information about wrongdoing to a lawful authority and/or to seek protection from or redress for damages resulting from reprisal as a result of such disclosure.
(6) Nothing in this section shall be Subsection (6) is added to ensure these provisions are not interpreted as providing interpreted to provide protection for an 12 April 2, 2019 Potential Changes to The Cities Act - Draft for discussion purposes Current wordinq Potential chanqe Reason Stakeholder comments employee of the city for his or her protection for an employee's own wrongdoing. wrongdoing.
Regulation making authority is added in case it is needed to clarification the interpretation or (7) The Lieutenant Governor in Council application of these provisions.. may make regulations respecting any matter or thing that the Lieutenant Governor in Council considers necessary to carry out the intent of this section.
Preservation of public documents Repeal clause 2(c) CA 90, MA 116, NMA132
90(1) A council shall establish a records Add the following after section (2): This amendment removes tax and assessment retention and disposal schedule, and all rolls from the list of records that need to be kept documents of the city must be dealt with in permanently and provides for them to be kept for accordance with that schedule. (2.1) Tax and assessment rolls are to be at least ten years or longer if a council considers it preserved for a minimum often years or appropriate. (2) Notwithstanding subsection (1), the any longer period established by council following documents must be preserved in its records retention and disposal Municipal associations have noted these permanently: schedule. documents can take up a significant amount of (a) bylaws, other than repealed storage space and the information is seldom bylaws, and minutes; called upon for reference purposes. (b) annual financial statements; Only BC and Newfoundland require this (c) tax and assessment rolls; information be kept permanently. Alberta and (d) minister"s orders; and Manitoba require it be kept for ten years; in Ontario and Nova Scotia, councils may determine (e) cemetery records. their own retention periods. (3) The documents mentioned in this section may, with the consent of the Provincial Archives of Saskatchewan, be deposited with
13 April 2, 2019 Potential Changes to The Cities Act - Dra f t for discussion purposes Current wordinq Potential chanqe Reason Stakeholder comments the Provincial Archives of Saskatchewan for preservation in the archives.
Inspection of municipal documents CA91, MA 117, NMA 133 Add after (1)(e): 91(1) Any person is entitled at any time during Regulation-making authority is added to allow for regular business hours to inspect and obtain (f) any other prescribed report or future clarification what is and is not available for copies of: document. public inspection. (a) any contract approved by the council, any bylaw or resolution and any account Add after subsection (3): paid by the council relating to the city; (4) The Lieutenant Governor in Council may make regulations further describing (3) For the purposes of subsection (2), the fee types of documents included in set by council must not exceed the reasonable subsection (1). costs incurred by the city in furnishing the copies. Meetings to be in public, exceptions This amendment makes section 94 consistent with section 93, which provides that no 94(1) Subject to subsections (2), (3) and (4), proceedings of council are valid unless authorized councils and council committees are required at a public meeting of council. The current to conduct their meetings in public. wording may imply that a resolution could be passed at a closed meeting.
(4) Every council may meet in meetings closed This amendment is to create consistency in this to the public for the purpose of long-range or section with section 120 of the MA and section strategic planning, but no business may be 138 of the NMA. transacted at that meeting. (5) When a meeting is closed to the public, no Subsection (5) is repealed. bylaws may be passed at the meeting.
14 April 2, 2019 Potential Changes to The Cities Act - Draft for discussion purposes Current wordinq Potential change Reason Stakeholder comments Matters that must be dealt with by council CA 101, MA 127, 145 In clause 1 (q) remove the words "or a person acting in a full-time capacity as a This amendment supports the amendment to 101(1) No council shall delegate: " city solicitor section 87 that allows council to delegate the authority to hire or dismiss a full-time municipal (q) its power to appoint, suspend, or dismiss a solicitor. This amendment is required to support commissioner or manager, a clerk or a person the delegation of staffing this position. acting in a full-time capacity as a city solicitor
Petition for referendum This amendment makes it clear that the petition In subsection (1) add the following after may only cover matters within the jurisdiction of 106(1) If a council receives a petition signed by "jurisdiction of the council". council under the Act. Other matters such as the number of electors equal to 10% of the planning and development or local improvement population of the city requesting a referendum "pursuant to this Act" legislation fall within their own public engagement for a bylaw or resolution on any matter within framework. the jurisdiction of the council, the council shall submit the request to a vote of the electors in a This wording is consistent with the MA and NMA referendum held in accordance with this section and sections 107 to 112. (2) Only electors of the city are eligible to be petitioners. (3) Electors may petition a bylaw or resolution on any matter within the jurisdiction of the council pursuant to this Act except for the following: (a) the adoption of an operating budget; (b) the adoption of a capital budget; (c) the annual general property taxation bylaw.
15 April 2,2019 Potential Changes to The Cities Act - Draft for discussion purposes
_ Current wordinq Potential change Reason Stakeholder comments Reasons for disqualification CA 120, MA 147, NMA 165 Replace clause (1)(c) with: 120(1) A member of council is disqualified (c) is absent from all regular council This amendment is intended to allow council to from council if the member: meetings held during any period of three approve leaves of absence based on policy, consecutive months during which at least rather than passing a resolution each time for (c) is absent from all regular council meetings two meetings of the council have been each member seeking a leave. Leaves such as held during any period of three consecutive held, starting with the date that the first parental, bereavement, critical illness, etc., are months, starting with the date that the first meeting is missed, unless the absence is better dealt with by established policies, so that meeting is missed, unless the absence is authorized by: personal details do not need to be publicly aired authorized by a resolution of council; through resolutions. (i) a resolution of council; or (ii) a leave of absence policy in its (e) contravenes: council procedures bylaw or (i) a bylaw passed pursuant to section 34 of otherwise; The Local Government Election Act, 2015; or Add the following after subclause For consistency, reasons for disqualification will (ii) section 116 or 117 of this Act; (1)(e)(ii): be expanded to include the new "Protection from (iii) subsection 87.1(2) of this Act; Reprisal" section, and the existing "Civil Liability of (iv) section 162(5) members of council," where the disqualification period is being aligned to be 12 years.
Enforcement of disqualification Repeal subsection (2) and replace with the CA 121, MA 148 following: 121(1) A member of council who is The amendments proposed give council the disquali f ied must resign immediately. (2) "If a member of council does not resign ability to declare a member's seat vacant who (2) If a member of council does not resign as as required by subsection (1): has been disqualified, but refuses to resign. required by subsection (1), the council or an (a) the council may, by resolution, This authority is already in the NMA, and it is elector may apply to a judge of the court for: declare the person's office vacant proposed to add it to the MA and CA for (a) an order determining whether the because the person has become consistency. person was never quali f ied to be or has disqualified pursuant to this Act f rom ceased to be quali f ied to remain a member holding of f ice as a member of council; In the proposed amendment, it is the of council; or (b) the council or a voter may apply to disqualified council member who must go to (b) an order declaring the person to be a judge of the Court in the prescribed court for a ruling if the member feels wronged,
16 April 2, 2019 Potential Changes to The Cities Act - Dra f t for discussion purposes Current wording Potential chanqe Reason Stakeholder comments disqualified from council. manner, for: rather than putting the onus on the council or (3) An elector who applies to the court shall: (i) an order determining whether a voter. the person was never qualified to be (a) file an affidavit showing reasonable or has ceased to be qualified to grounds for believing that the person who is remain a member of council; or the subject of the application never was or has ceased to be qualified as a member of (ii) an order declaring the person to council; and be disquali f ied f rom council". (b) pay into court the sum of $500 as Add: security for costs. "(2.1) The person whose o f f ice has been declared vacant pursuant to clause (2)(a) may, within 10 business days after the (7) If a judge declares a person disqualified passing of the resolution by council, because of a failure to disclose a conflict of appeal the resolution to a judge of the interest contrary to section 117 and the judge Court in the prescribed manner". finds that the contravention has resulted in personal financial gain, the judge may require (2.2) After hearing an application pursuant the person to pay an amount equal to the amount to subsection (3) and any evidence, either of that gain to: oral or by afidavit, that is required, the judge of the Court, as the case may be, (a) the city; or (b) any person who, in the judge's opinion, is may: appropriate. (a) con f irm the disqualification resolution; or (b) set aside the disqualification "
resolution . Borrowing bylaw Replace clause (b) with: CA 134, MA 169, NMA 191
134(1) A city may only borrow moneys if the (b) the rate or rates of interest or how the This amendment allows for variable interest rates borrowing is authorized by a borrowing bylaw. rate of interest is calculated, the term or other flexible interest rate terms and methods and the terms of repayment of the of calculation to be specified in borrowing bylaw (2) A borrowing bylaw for the creation of long- borrowing; as opposed to a specific rate of interest. term debt must contain details of:
17 April 2, 2019 Potential Changes to The Cities Act - Draft for discussion purposes Current wording Potential chanqe Reason Stakeholder comments (a) the amount of money to be This amendment was requested by the City of borrowed and, in general terms, the Regina. purpose for which the money is being borrowed; (b) the rate or rates of interest, the term and the terms of repayment of the borrowing; and (c) the source or sources of money to be used to pay the principal and interest owing under the borrowing.
Public accounts This change aligns the public accounts provisions in the Act with amendments made to the public 156(1) On or before September 1 in each accounts provisions in the regulations in 2010 year, a city shall cause to be prepared and presented to the council the city"s public accounts for the preceding financial year. (2) Subject to the regulations, the public accounts prepared pursuant to subsection (1) must:
(v) expenditures for travel and other In subclause 156(2)(b)(v) remove the expenses incurred by the employees, words "the employees". council members and board members described in subclauses (i) to (iv); (vi) expenditures pursuant to any contract; and (vii) grants and contributions of goods and services.
Civil liability of members of council CA 162, MA 192, NMA 214
162(1) A member of council who knowingly This amendment aligns this section with other makes an expenditure that is not authorized disqualification provisions in the Act, for a
18 April 2, 2019 Potential Changes to The Cities Act - Draft for discussion purposes Current wordinq Potential change Reason Stakeholder comments pursuant to section 131 is liable to the city for consistent period of twelve years. the expenditure or amount spent. (2) A member of council who knowingly votes for a bylaw authorizing any of the following borrowings, loans or guarantees is liable to the city for the amount borrowed, loaned or guaranteed: (a) a bylaw authorizing the city to make a borrowing in excess of its debt limit, if that borrowing has not been approved by the Saskatchewan Municipal Board; (b) a bylaw authorizing the city to make a loan, or guaranteeing the repayment of a loan, if that loan or guarantee Repeal subsection (5) and replace with: causes the city to exceed its debt limit. (5) A person who is found liable pursuant (5) A person who is found liable pursuant to to subsection (1) or (2) is, in addition to subsection (1) or (2) is, in addition to any other any other penalty or consequence, penalty or consequence, disqualified from disqualified from holding office in any city holding office in any city or in any other or in any other municipality for twelve municipality for a period of three years after years after the date of the finding of the date of the finding of liability. liability.
Assessment rules re resource production Replace "September 1" with "July 1" CA 169, MA 199, NMA 221 equipment Amend the reporting date for shut in wells from 169(4) Resource production equipment that is September 1 to July 1. This change was used in association with a petroleum oil or gas previously made for subsections (8) and (8.1) of well at which there has been no production in the following section, but this section was the 12-month period ending September 1 of overlooked. the previous year, other than production during testing, is to be assessed at only a nominal amount for the current year.
19 April 2, 2019 Potential Changes to The Cities Act - Draft for discussion purposes Current wordinq Potential chanqe Reason Stakeholder comments
Provision of information to assessor CA 171, MA 201, NMA 222 In subsection (7.1) add "unless requested 171(1) For assessment purposes, the assessor by the assessor" after the word The amendment ensures that railway companies may, at any time, request any information or "subsection provide the assessor with certified statements document that relates to or might relate to the when requested. Although there may be no value of any property from any person who changes to the certified statements during the owns, uses, occupies, manages or disposes of assessment cycle, this amendment gives the the property. assessor the flexibility to request the statements. (2) Every year, the assessor may request the owner of property to provide information respecting: (a) the persons who are carrying on business on the property; and (b) the nature of the business being carried on.
(7.1) Notwithstanding subsection (7), a railway company is not required to furnish the assessor with the certified statement mentioned in that subsection if there has been no change in the information provided by the railway company in its last certified statement pursuant to that subsection.
Recording assessed persons In subsection (2.1) replace "house CA 177, MA 207, 1A 228 177 trailer" wherever it appears with "trailer or mobile home" This amendment provides for consistent (2.1) Notwithstanding clause (2)(b), if the terminology regarding trailers and mobile improvement is a house trailer, the assessed homes. The term "house trailer" is currently person is the owner of the house trailer. used and defined for sections 324-335 (CA 287-299, NMA 342-354), and these
20 April 2, 2019 Potential Changes to The Cities Act - Draft for discussion purposes Current wording Potential chanqe Reason Stakeholder comments references would also be changed.
Trailers and mobile homes are defined as buildings and assessed or licensed; travel trailers typically are not. The amendment is consistent with the terminology in the sections on permits for trailers and mobile homes.
Contents of assessment notice Replace clause (1)(d) with the following: CA 185, MA 215, VIA 236
185(1) An assessment notice or an amended (d) the contact information for the Amendments are proposed to this section for assessment notice must contain all of the Secretary of the Board of Revision and clarity surrounding existing processes. A notice of following: any other designated officer with whom appeal is to be sent to the Secretary of the Board (a) the same information that is an appeal is required to be filed; of Revision, as set out on the published notice required to be shown on the form. In some cases, appeals are being sent to assessment roll; municipality offices, and are not forwarded to the Add clause after (1)(d): (d.1) any appeal Board of Revision, which causes delays. fees set by a city pursuant to section 196; (d) the name and address of the Secondly, appeal fees would be specified in the designated officer with whom an notice, so that appellants are aware of these fees appeal is required to be filed; from the beginning of the process. (e) any other information considered appropriate by the city. Establishment of board of revision Replace subsection (2): CA 192, MA 220, NMA241 (2) The following persons are not eligible 192(1) A council shall appoint not less than to sit as a member of the board of Currently only the NMA prevents employees from three persons to constitute the board of revision for the city: being on a board of revision (other than the revision for the city. (a) a member of council; assessor, who cannot be the secretary). It is (b) a member of the board of proposed to make the three Acts consistent in this (2) No member of the council or the board of education of any school division respect. education of any school division situated situated wholly or pa r tly in the city; wholly or partly in the city, or in which the city (c) an employee of the city. is wholly or partly situated, is eligible to sit as a member of the board of revision for the city. Replace subsection (12) with the
21 April 2, 2019 Potential Changes to The Cities Act - Draft for discussion purposes Current wording Potential change Reason Stakeholder comments following: Regulation-making authority is also added (12) The Lieutenant Governor in Council concerning members of boards of revision and may make regulations: their appointment, to allow for future (a) prescribing rules of procedure for improvements such as qualifications and training. boards of revision; Government is currently reviewing the (b) concerning members and the assessment and appeal system with stakeholders. appointment of members of boards of revision. Secretary Add the following after subsection (2): CA 193, MA 221.NMA 242
193(1) The council shall: (3) The Lieutenant Governor in Council Regulation-making authority is added concerning (a) appoint a secretary of the board of may make regulations concerning the secretaries of boards of revision to allow for future revision; and appointment of secretaries of boards of improvements. Government is currently reviewing (b) prescribe the term of office, the revision and their remuneration and the assessment and appeal system with remuneration, and duties of the duties. stakeholders. secretary of the board of revision. (2) An assessor is not eligible to be the secretary of the board of revision for the city in which he or she is the assessor. District board of revision Add the following after subsection (4): CA 194, MA 222, NMA 243
194(1) A council may agree with the council of (5) The Lieutenant Governor in Council Regulation-making authority is added concerning any other municipality to establish jointly a may make regulations concerning district district boards of revision to allow for future district board of revision to have jurisdiction in or other board of revisions. improvements. Government is currently reviewing their municipalities. the assessment and appeal system with stakeholders.
Simplified appeals In subsection (1) replace clause (b) with CA 195, MA 223, NMA 244 the following: 195(1) This section applies, at the option of Ideally, property value thresholds should be the appellant, to an appeal concerning the (b) any property that has a total prescribed in the regulations, making it more assessment of: assessment in the prescribed amount or efficient and easier to make changes for (a) a single family residential prope r ty less. revaluation years. regardless of the total assessment: or Add the following after subsection (5): (b) any property that has a total 22 April 2, 2019
Potential Changes to The Cities Act - Draft for discussion purposes _ Current wording Potential chanqe Reason Stakeholder comments assessment of $250,000 or less. The Lieutenant Governor in Council may make regulations prescribing amounts for the purposes of subsection (1) for different types of properties Filing notice of appeal Add the following after subsection (1.1): CA 198, CA 199, MA 226, NMA 247 198 (1.2) Subsection (1.1) does not apply to This addition is consistent with the amendment to (1.1) Notwithstanding clauses (1)(a) and (b), in an amended assessment notice or a "Contents of Assessment Notice." the year of a revaluation pursuant to The notice of supplementary assessment. Assessment Management Agency Act, a notice of appeal must be filed, together with any fee set by the council pursuant to section 196, within 60 days after the date mentioned in those clauses.
Notice of hearing Replacing clause (6)(a): CA 198, CA 199, MA 226, NMA 247 199 (6) If, in the opinion of the secretary of the (a) notify the appellant explaining the These amendments ensure that appeal board board of revision, the notice of appeal deficiencies in the notice of appeal; secretaries (of Boards of Revision and the SMB does not comply with section 197, the Assessment Appeals Committee) indicate and secretary shall: explain to appellants any deficiencies in their (a) notify the appellant of the deficiencies in notices of appeal that they may have filed as the notice of appeal; and opposed to just notifying them the notice is (b) grant the appellant one 14-day extension deficient. to perfect the notice of appeal. This amendment was suggested by the SMB.
Agreement to adjust assessment CA 204, MA 228, NMA 249 Add the following after subsection (2): 204(1) The parties to an appeal may agree to a The amendment proposed ensures that the owner new valuation or classification of a property, or (2.1) If the owner is not party to the will be notified when a new valuation or to changing the taxable or exempt status of a appeal, the owner must be notified of the classification occurs. The existing wording makes property, if, during the appeal period but before agreement pursuant to subsection (1). it possible for a new valuation or classification to the appeal is heard by the board of revision, all occur without the knowledge of the owner. parties to the appeal agree:
23 April 2, 2019 Potential Changes to The Cities Act - Draft for discussion purposes _ Current wordinq Potential change Reason Stakeholder comments (a) to a valuation or classification other than the valuation or classification stated on the notice of assessment; or (b) to a change in the taxable or exempt status of a property from that shown on the assessment roll. (2) An agreement pursuant to subsection (1) must be in writing.
Decisions of board of revision CA 210, MA 240, NMA 261 210(1) After hearing an appeal, a board of Add the following after subsection (5): revision or, if the appeal is heard by a panel, The next amendment proposed ensures that the the panel may, as the circumstances require (6) If the owner is not party to the appeal, owner will be notified when the decision to a new and as the board or panel considers just and the owner must be notified of the decision valuation or classification occurs. The existing expedient: pursuant to subsection (1). wording makes it possible for a new valuation or classification to occur without the knowledge of (a) confirm the assessment; or the owner. (b) change the assessment and direct a revision of the assessment roll accordingly; (i) subject to subsection (3), by increasing or decreasing the assessment of the subject property; (ii) by changing the liability to taxation or the classification of the subject property; or (iii) by changing both the assessed value of the subject property and its liability to taxation or its classification.
24 April 2, 2019 Potential Changes to The Cities Act - Draft for discussion purposes Current wordinq Potential chanqe Reason Stakeholder comments (5) After a decision is made pursuant to subsection (1), the secretary of the board of revision shall send by registered mail or personally deliver to each party: (a) a copy of the decision together with written reasons for the decision; and (b) a statement informing the party of the rights of appeal available pursuant to section 216 and the procedure to be followed on appeal. Amendment of assessment roll Repeal 211 and substitute: CA211, MA 241, NMA262
211(1) Subject to section 227, the Subsection (1) clarifies that a board of revision 211 The assessor shall make any changes to assessor shall make any changes to its decision applies unless a further appeal or its assessment roll that are necessary to reflect assessment roll that are necessary to agreement is made. the decision of a board of revision. reflect the decision of a board of revision, unless the decision is further appealed.
(2) The changes to the assessment roll Subsection (2) amendment clarifies that a revised mentioned in subsection (1) shall apply assessment as a result of an appeal only applies only within the revaluation period in which to the current revaluation period, and cannot be it was made. applied to previous years before that period.
Notice of appeal CA 217, MA 247, NMA 268 In clause (3)(b) replace 217 (3) The appellant shall serve the notice of "or neglect" with "neglect or refusal". This amendment is consistent with the previous appeal mentioned in subsection (1): one in "Filing Notice of Appeal" that ensure the (a) within 30 days after being served Replace clause (5.1 )(a) with: deficiencies in a notice of appeal are explained. with a written notice of the decision of (a) notify the appellant explaining the the board of revision; or deficiencies in the notice of appeal; (b) in the case of the omission or neglect of the board of revision to hear or decide an appeal, at any time within
25 April 2, 2019 Potential Changes to The Cities Act - Draft for discussion purposes Current wordinq Potential change Reason Stakeholder comments the calendar year for which the assessment was prepared.
(5.1) If, in the opinion of the secretary of the appeal board, the notice of appeal does not comply with this section, the secretary shall: (a) notify the appellant of the deficiencies in the notice of appeal; and (b) grant the appellant one 14-day extension to perfect the notice of appeal Transmittal of board of revision record Add clause (g) after clause(f): CA 220, MA 250, NMA271 220 On the request of the secretary of the appeal board, the secretary of the board of "(g) the board of revision shall provide In order to improve efficiencies with the appeal revision shall, with respect to each appeal to the appeal board all the materials process it is necessary to impose a set time frame the appeal board, send to the appeal board: stated in (a) to (f) within 14 days from for the board of revision to provide the appeal the request of the appeal board". board with the complete record. (a) the notice of appeal to the board of revision; Currently, it is the appeal board policy that the (b) materials filed with the board of board of revision is required to provide the revision before the hearing; "record" within 14 days of the request of the (c) any exhibits entered at the board of appeal board. revision hearing; It is the experience of the appeal board that the (d) the minutes of the board of " " policy time frame is not working consistently. In revision, including a copy of any order addition, there are no formal repercussions when made pursuant to section 209; the 'record" is delivered late, other than fu r ther (e) any written decision of the board of delays to the appeal proceedings. revision; and (f) the transcript, if any, of the SAMA"s Legal and Legislative Review Committee proceedings before the board of meeting February 12, 2019 supported the revision. proposed amendment.
26 April 2, 2019 Potential Changes to The Cities Act - Dra f t for discussion purposes Current wording Potential change Reason Stakeholder comments Decisions Add the following after subsection (4): CA 226. MA 256. NMA 277 226(1) After hearing an appeal, the appeal board may: (4.1) If the owner is not party to the (a) confirm the decision of the board of appeal, the owner must be notified of the This amendment proposed ensures that the revision; decision pursuant to subsection (1). owner will be notified when the appeal decision (b) modify the decision of the board of occurs, in case the owner was not the one who revision to ensure that: (i) errors in and omissions from the made the appeal. assessment roll are corrected; and (ii) an accurate, fair and equitable assessment for the property is placed on the assessment roll; or (c) set aside the assessment and remit the matter to the assessor to ensure that: (i) errors in and omissions from the assessment roll are corrected; and (ii) an accurate, fair and equitable assessment for the property is placed on the assessment roll.
(4) After a decision is made pursuant to subsection (1), the secretary of the appeal board shall, by ordinary mail, send a copy of the decision together with written reasons, if any, for the decision to each party in the appeal.
Application of decisions CA 227, MA 257, NMA 278 Add the following a f ter subsection (3): 227(1) A decision made by a board of revision The addition of this subsection clarifies that a or the appeal board on an appeal of an (4) A decision pursuant to subsection (1) revised assessment as a result of an appeal assessment of any property applies, to the applies only to the remainder of the only applies to the current revaluation period, extent that it relates, to any assessment placed revaluation cycle in which the appeal was and cannot be applied to previous years on the assessment roll for the property after the made. before that period.
27 April 2, 2019 Potential Changes to The Cities Act - Dra f t for discussion purposes Current wordinq Potential chanqe Reason Stakeholder comments appeal is initiated but before the decision is made , without the need for any further appeal This amendment is intended to clarify where being initiated with respect to the assessment. the decision on appeal from a previous revaluation cycle is not being made until the (2) If the parties to an appeal cannot agree as current revaluation cycle, but is being carried to whether or to what extent subsection (1) forward into the current revaluation cycle. applies in their circumstances, any party to the This does not take into account changes appeal may apply to the board that issued the made to calculations that occur from one decision to issue a ruling on the matter. revaluation cycle to the next.
(3) On an application pursuant to subsection (2), the board may make any ruling that it considers appropriate and that ruling is subject to appeal in the same manner as any other decision issued by that board.
Application of tax payment Replace subsection (1) with: CA 243, MA 273, NMA 294 243(1) If a person pays only a portion of the taxes owing by him or her with respect to any (1) If a person pays only a portion of the This section is amended for clarity, since a property, a designated officer shall: taxes owing with respect to a property, a person could be paying taxes on behalf of (a) first apply the amount in payment designated officer shall apportion the another person. of any arrears of taxes due from the amount between the municipality and any The current wording could be misinterpreted person with respect to the property; and other taxing authorities on whose behalf as that taxes only need to be appo r tioned if a (b) apportion the amount paid between the municipality levies taxes, in shares person is paying their own taxes. Any the city and any other taxing authorities corresponding to their respective tax rates, payment of taxes by anyone needs to be on whose behalf the city levies taxes in applied in the following order: apportioned among all the taxing authorities. shares corresponding to their respective (a) payment of any arrears of taxes tax rates for current taxes and to the due with respect to the property; amount of taxes in arrears owed by the (b) any remaining amount shall be person. apportioned between the city and (2) If a person does not indicate to which any other taxing authorities on taxable property a tax payment is to be whose behalf the city levies taxes
28 April 2, 2019 Potential Changes to The Cities Act - Draft for discussion purposes Current wordinq Potential change Reason Stakeholder comments applied, a designated officer shall decide to in shares corresponding to their which taxable property or properties owned by respective tax rates for current the taxpayer the payment is to be applied. taxes.
NEW Add after section 243: The proposed amendments will enhance the protection to the taxpayers and other taxing City to pay proportionate amount to authorities if a city chooses to hire a collection other taxing authorities agency to enforce taxes, some of whom use methods like factoring and discounting. This is 243.1(1) Notwithstanding any other Act consistent with section 12 of The Tax or law, if a city receives an amount of Enforcement Regulations money equal to all or any part of taxes owing with respect to a property, whether from the person who owes the taxes or any other person, and whether as a pre-payment or an advance or an amount based on the tax indebtedness or otherwise, the city shall pay to all other taxing authorities on whose behalf it levies taxes the proportionate amount that the city is obligated to pay to the other taxing authorities as if the taxes had been paid. (2) Section 243 and subsection (1) apply whether or not the payment received by the city is characterized as taxes.
Tax rates Section 255 amended CA 255, MA 284, NMA 305
255 This ensures that regulation-making authority (b) respecting mill rate factors, minimum applies to minimum tax and base tax, as with mill (6) The Lieutenant Governor in Council may tax and base tax that may be set by a rate factors. make regulations: council; (a) setting classes of assessment of (c) prescribing classes of assessment of 29 April 2, 2019 Potential Changes to The Cities Act - Draft for discussion purposes
_ Current wording Potential change Reason Stakeholder comments property for the purposes of this section; property for which a mill rate factor, (b) respecting limits on mill rate factors that minimum tax and base tax may not be may be set by a council; set. (c) prescribing classes of assessment of property for which a mill rate factor may not be set. (7) A regulation made pursuant to subsection (6) may be made retroactive to a day not earlier than the day on which this section came into force. NEW Mill rate survey return: CA 260.1, MA 290.1, NMA311.1
260.1(1) A city shall submit information This provision codifies the mill rate survey return respecting tax tools, tax rates and any currently submitted by municipalities annually that other taxes and rates levied or proposed the ministry requires and utilizes to check to be levied pursuant to this Part to the compliance with mill rate factor (MRF) ratios and minister by August 15 of the current year. effective mill rate (EMR) ratios.
(2) The information submitted pursuant to Wording is similar to current requirements for subsection (1) shall be in the form and financial statement information. The inclusion of manner directed by the minister. the reference to 'this Part' ensures the survey/return may request any information related to a municipality's property tax levy (such as base taxes, minimum taxes, exemptions, etc.)
The ministry has good compliance with the current return, and the legislated requirement is not expected change this. At the same time, legislating the deadline and that the return be in the form and manner directed by the minister provides greater transparency and ability to tie compliance to other ministry enforcement measures if needed. Exemptions from taxation Replace clause (d) with: CA 262, MA 292, NMA 313 (d) property occupied by an Indian band 30 April 2, 2019 Potential Changes to The Cities Act - Draft for discussion purposes Current wordinq Potential change Reason Stakeholder comments 262(1) The following are exempt from taxation: and used for the purposes of a school: This amendment makes minor adjustments to the (i) that is owned by: wording to ensure First Nations have the same (d) buildings or any portion of a building (A) an Indian band; property taxation exemptions that exist for other occupied by an Indian band and used for the (B) a school division; school divisions. purposes of a school, together with any land (C) any person, society or used in conjunction with those buildings or organization whose property is Currently, buildings and land occupied by an that portion of the building, if the land and exempt from taxation pursuant to Indian band for the purposes of a school are buildings are owned by: this or any other Act; or exempt, but those for ancillary purposes, such as (i) an Indian band; (D) any other prescribed entity; office buildings or storage/maintenance buildings, (ii) that consists of buildings or are not exempt. (ii) a school division; or any portion of a building used for (iii) any person, society or organization the purposes of a school, Adding "any other prescribed entity" under whose property is exempt from taxation including: subclause (i) allows for other First Nations bodies pursuant to this or any other Act (A) office buildings; that might own schools, such as Tribal Councils or (B) buildings used for storage Educational Authorities to be included in the (f) property owned and occupied by a school and maintenance purposes; exemption if they do not fall under paragraph division or the conseil scolaire and consisting (C) any land used in conjunction with (d)(i)(C). of: those buildings or that portion of the building; (i) office buildings and the land used in connection with those buildings; (iii) but does not include any part of those buildings or any portion of a (ii) buildings used for storage and building used as a dwelling and the maintenance purposes and the land used land used in connection with a in connection with those buildings; dwelling; (iii) buildings used for the purposes of a school and the land used in connection with those buildings; except any part of those buildings used as a dwelling and the land used in connection with it;
Exemptions from taxation This minor change is for consistency with the In 262(1 >(e)(i)(A) replace "and" with "or". wording in the MA and NMA.
31 April 2, 2019 Potential Changes to The Cities Act - Draft for discussion purposes Current wording Potential change Reason Stakeholder comments 262(1) The following are exempt from taxation: (e) every place of public worship and the land used in connection with a place of public worship subject to the following limits: (i) the maximum amount of land that is exempt pursuant to this clause is the greater of: (A) 0.81 hectares; and (B) 10 square metres of land for every one square metre of occupied building space used as a place of public worship;
Indian Act exemption Replace the word 'council' with 'city' CA271, MA 307, N MA 326 everywhere it appears 271 If, pursuant to the Indian Act (Canada), Amended for clarity; it is the municipality that property becomes exempt from taxation apportions and rebates and abates taxes, not the during the year: council directly. (a) any taxes payable to that date with respect to the property are to be apportioned between the council and the other taxing authorities on whose behalf the city levies taxes, in shares corresponding to their respective tax rates; (b) any taxes paid in excess of the taxes
payable to that date with respect to the - property are to be rebated to the previous owner of the property by the council and the other taxing authorities on whose behalf the city levies taxes, in shares corresponding to their respective tax
32 April 2, 2019 Potential Changes to The Cities Act - Draft for discussion purposes
_ Current wordinq Potential change Reason Stakeholder comments rates; and (c) any taxes that would have been due after that date with respect to the property are abated between the council and the other taxing authorities on whose behalf the city levies taxes, in shares corresponding to their respective tax rates.
NEW Provisions for financing clean energy CA281.3, MA 317.3, NMA 336.1 improvements 281.3 (1) A council may by bylaw This amendment provides authority for clean establish a program designed to energy programs that would allow local encourage energy efficient and renewable governments to assist property owners with energy improvements for properties in the energy efficient and renewable energy municipality. improvements by adding the costs to their (2) A program referred to in subsection property taxes under an agreement. (1) may provide for the municipality and property owner to ag ree that the cost of For example, the program could be used to improvements will be added to the purchase solar panels to be installed on ' owner s property taxes. businesses and homes, and the cost would be (3) The amount due with respect to added to the owner's property tax, likely over subsection (2) is lien on the land on which several years. the improvement was made. (4) The agreements mentioned in This proposal was made by the City of Saskatoon. subsection (2) is not to be considered a loan or guarantee. (5) The agreement may provide for any of the matters set out in sections 279-282. (6) The Lieutenant Governor in Council may make regulations respecting a programs bylaw or any other matter necessary to facilitate or meet the purposes of this section.(3) The amount
33 April 2, 2019 Potential Changes to The Cities Act - Draft for discussion purposes
_ Current wordinq Potential change Reason Stakeholder comments due with respect to subsection (2) is lien on the land on which the improvement was made. (4) The agreements mentioned in subsection (2) is not to be considered a loan or guarantee. (5) The agreement may provide for any of the matters set out in sections 249-252. (6) The Lieutenant Governor in Council may make regulations respecting a programs bylaw or any other matter necessary to facilitate or meet the purposes of this section. NEW Bylaws concerning animal control CA 327.1, i/IA 380.1 327.1 (1) Without limiting the generality of clause 8(1 )(k), a council may pass a This section makes it explicit that animal bylaws bylaw respecting any or all of the may regulate a variety of matters with respect to following matters: animal control including the number and type of (a) persons who own or harbour animals that may be harboured, the person animals; harbouring animals, etc. (b) the number or type of animals owned or harboured by any person; This provision already exists in the NMA, and is (c) the being at large of animals; being added to the CA and MA for consistency. (d) persons who permit animals to be at large; (e) the seizing, impounding, destruction or other disposition of animals found at large. Adding amounts to tax roll Add after clause (1)(f): CA 333, MA 369, NMA 389
333(1) A council may add the following The ministry has received a number of requests amounts to the tax roll of a parcel of land: relating to adding other amounts owing to (a) unpaid costs relating to service municipalities to the tax roll. To allow more connections of a public utility that are (g) any prescribed amount. flexibility with responding to these requests, after owing with respect to the parcel; further consideration additional types can be
34 April 2, 2019 Potential Changes to The Cities Act - Draft for discussion purposes Current wordinq Potential change Reason Stakeholder comments added to the regulations. (f) any other amount that may be added to the tax roll pursuant to an Act. Service of documents Section 347 is repealed and replaced CA 347, MA 390, NMA411 with: 347(1) Except where otherwise provided in this The amendments to this section are intended to Act, any notice, order or other document Deemed Service of Documents clear up confusion over the use of "served" or required by this Act or the regulations to be 390 (1) Any notice, order or document "given" and provisions that have allowed given or served may be served: required by this Act to be served is to be documents to be "served" by ordinary mail. served: (a) personally; (a) personally; The language is changed from "given or served" (b) by registered mail to the last known (b) mailed by registered mail to to "served" only. Throughout the Act, any address of the person being served; the last known address of the references to a document being "given" will be person being served; removed; some will change to "filed" if related to (c) by hand delivering a copy of the " " assessment and appeals, and some to served if notice, order or document to the last (c) by hand delivering a copy of the notice, order or document to that is what is intended. Thus, this section now known address of the person being the last known address of the only deals with the instances where documents served; or person being served; must be served. (d) by posting a copy of the notice, (d) by posting a copy of the notice, order or document at the land, building order or document at the land, Further changes are to simplify the wording and or structure or on a vehicle to which building or structure or on a eliminate repetition. the notice, order or document relates vehicle to which the notice, order or document relates; or (2) A notice, order or document served in (e) by any other prescribed accordance with clause (1)(b) is deemed to means. have been served on the tenth business day after the date of its mailing. (2) A notice, order or document served in accordance with clause (1)(b) is deemed (3) Notwithstanding subsection (2), if the city or to have been served: other person serving a notice, order or (a) on the delivery date shown on document in accordance with clause (1 )(b) has the signed post office receipt card; received a signed post office receipt card and: or (a) the delivery date shown on the (c) if no signed post office receipt signed post office receipt card is a date card is received, on the tenth earlier than the tenth business day after business day after the date of its mailing. 35 April 2, 2019 Potential Changes to The Cities Act - Draft for discussion purposes Current wordinq Potential change Reason Stakeholder comments the date of its mailing, the notice, order or document is deemed to have been (3) A notice, order or document served in served on the delivery date; or accordance with clause (1)(c) or (d) is deemed to have been served on the (b) the delivery date is not shown on the business day after the date of its delivery signed post office receipt card but the or posting. signed post office receipt card is returned to the city or other person on a (4) If service cannot be effected in date earlier than the tenth day after the accordance with subsection (1), the date of its mailing, the notice, order or notice, order or other document may be document is deemed to have been published in a newspaper for at least two served on the day on which the signed successive issues, with the last issue at post office receipt card is returned to the least three days before any action is city or other person. taken with respect to the matter to which (4) A notice, order or document served in the notice, order or document relates. accordance with clause (1)(c) or (d) is deemed to have been served on the business day after (5) Irregularity in the service of a notice, the date of its delivery or posting. order or document does not affect the validity of an otherwise valid notice, (5) If service cannot be effected in accordance order or document relating to the notice, with subsection (1): order or document. (a) the notice, order or other document may be served by publishing it in two (6) If the person to whom the notice, order issues of a newspaper circulating in the or other document was sent establishes city; and that, through no fault of his or her own, (b) for the purposes of clause (a), the the person did not receive the notice, order or other document or received it at second publication must appear at least a later date. three business days before any action is taken with respect to the matter to which the notice, order or document (7) The Lieutenant Governor in Council relates. may make regulations concerning any matter required to carry out the intent of (6) Except where otherwise provided in this this section. Existing subsection (6) is removed, because a Act, any notice, order or other document that document may not be served by ordinary mail. is given or served by ordinary mail pursuant to Those instances listed in existing subsection (8),
36 April 2, 2019 Potential Changes to The Cities Act - Dra f t for discussion purposes Current wordinq Potential change Reason Stakeholder comments this Act or the regulations is deemed to have concerning assessment and taxation, will be been given or served on the tenth business amended such that documents that can be sent day after the date of its mailing, unless the by ordinary mail are referred to as being 'sent' person to whom the notice, order or other rather than served.. document was sent establishes that, through no fault of his or her own, the person did not receive the notice, order or other document or received it at a later date.
(7) No defect, error, omission or irregularity in the form or substance of a notice, order or other document, or in its service, transmission or receipt, invalidates an otherwise valid notice, order or document or any subsequent proceedings relating to the notice, order or document.
(8) Notwithstanding subsections (2) and (6), if a notice, order or other document deals with an appeal, any dispute resolution or the collection of tax arrears and the notice, order or other document is given or served by registered or ordinary mail, the notice, order or other document is deemed to have been given or served on the fifth business day after the date of its mailing, unless: (a) the person to whom the notice, order or other document was sent establishes that, through no fault of his or her own, the person did not receive the notice, order or other document or received it at a later date; or
(b) the city or other person who served
37 April 2, 2019 Potential Changes to The Cities Act - Dra f t for discussion purposes Current wordinq Potential chanqe Reason Stakeholder comments the notice, order or document by registered mail received a signed post office receipt card and: (i) the delivery date shown on the signed post office receipt card is a date earlier than the fif th business day after the date of its mailing, in which case the notice, order or document is deemed to have been served on the delivery date; or (ii) the delivery date is not shown on the signed post office receipt card but the signed post office receipt card is returned to the city or other person on a date earlier than the fifth business day after the date of its mailing, in which case the notice, order or document is deemed to have been served on the day on which the signed post office receipt card is received by the city or other person.
NEW Use of information CA 355.1, MA 398.1, NMA 419.1 355.1 Notwithstanding any other Act or regulation, the minister may make use of This new section provides clear authority to use and release any information, statement, and release information that is submitted to the bylaw, return or document that: ministry, such as mill rate and education property
38 April 2, 2019 Potential Changes to The Cities Act - Draft for discussion purposes Current wording Potential chanqe Reason Stakeholder comments tax returns and financial statements. (a) is required to be submitted to the minister under this or any other Act For example, the ministry aggregates and or regulation; publishes mill rate data on its website, and (b) has been made available by the financial indicators reports. municipality publicly or otherwise; or (c) is otherwise in the possession or This would not include confidential or personal under the control of the minister; and information.
in the opinion of the minister, the use or release of the material is consistent with the purpose for which it is prepared, required and submitted or otherwise in the public interest, and does not constitute an unreasonable invasion of privacy or improper disclosure. Minister's power to issue directions and Add the following after clause (1)(a): CA 356. MA 399. NMA420 dismiss (a.1) a report pursuant to section 160; 356(1) In this section, 'official examination' The list of what is considered an official means: Add the following after clause (1)(d): examination for the purposes of ministerial (a) an audit pursuant to section 352; directives is being augmented. Investigations, (b) an inspection pursuant to section (e) an investigation, review, report or reviews, reports and findings issued by authorities 353; recommendation by or from any person under The Saskatchewan Employment Act (e.g. whose duties include the enforcement of (c) an inquiry pursuant to section 354; Employment Standards and Occupational Health The Saskatchewan Employment Act with or and Safety investigations) is being added to respect to an offence within his or her support the protection from reprisal for municipal (d) an investigation, review, report or power to investigate; recommendation by or from the employees, by providing for the minister to act on Ombudsman pursuant to The (h) an investigation, review, report or findings of wrongdoing. This is similar to when a Ombudsman Act, 2012. recommendation by or from the report or investigation of the Provincial Information and Privacy Commissioner Ombudsman was added in 2015 when conflict of pursuant to The Local Authority Freedom interest provisions were strengthened. of Information and Protection of Privacy
39 April 2, 2019 Potential Changes to The Cities Act - Draft for discussion purposes _ Current wording Potential change Reason Stakeholder comments Act.
In addition, the auditor's report is being added to the list in the CA and NMA, to be consistent with what is already in the MA. Subsection (2.1) is repealed and the following substituted: Amendments to subsection (2.1) specify the (2.1) The order mentioned in subsection matters that may be addressed in an order or (1.1) may include a direction to remove, directive made pursuant to this section. ]n repeal, alter, amend or rescind a bylaw, addition to the authority for the minister to resolution approval or fee or charge of the remove, repeal, alter, amend, rescind or municipality or imposed by the implement a bylaw, resolution, approval, fee or municipality or grant any licences, charge (which currently exists in legislation), the permits, inspections or approvals, minister will also have the same authority to grant withheld by or on behalf of a municipality, any licences, permits, inspections or approvals in accordance with any terms and conditions the minister considers where appropriate. appropriate.
The following subsection is added New subsections (2.2) to (2.4) require the minister after (2.1): to serve notice on the council, administrator or (2.2) Before undertaking an order designated officer. Included in the notice are the pursuant to this section, the minister shall reasons an action or actions will be taken and the provide notice to the council, a member of ability for the party to appeal to the minister. council, administrator or designated officer: (a) setting out the facts and * circumstances that, in the minister s Following the appeal, the minister may choose to opinion, render the council, a member uphold the action(s) to be taken, revise any or of council, administrator or designated action(s) or determine no action(s) is warranted. officer liable to an action; (b) specify any other action that the minister considers appropriate in the The minister shall provide notification of his/her circumstances; and 40 April 2, 2019 Potential Changes to The Cities Act - Draft for discussion purposes _ Current wording Potential change Reason Stakeholder comments (c) the council, member of council, decision in writing to the party or parties that administrator or designated officer may made representation. make representation, in the form, manner and timeframe the minister considers appropriate, respecting whether the minister's actions, directions or dismissal should be taken.
(2.3) A f ter considering any representations, the minister may: (a) assess the action as set out in the notice and set a date by which the action is to be undertaken; (b) revise the action and set a date by which the revised action is to be undertaken; or (c) determine that no action is to be undertaken.
(2.4) The minister shall serve a copy of the decision pursuant to subsection (2.3), with reasons, on the council, member of council, administrator or designated officer who made the representations. New subsection (6) provides authority for the The following subsection is added minister to consult with associations such as after subsection (5): SUMA, SARM or New No r th before issuing an order pursuant to this section (6) The minister may consult with any association or organization before issuing an order pursuant to this section Regulation-making authority is added in case (7) The Lieutenant Governor in Council clarification of meaning or process is required in may make regulations: the future.
41 April 2, 2019 Potential Changes to The Cities Act - Draft for discussion purposes
_ Current wordinq Potential change Reason Stakeholder comments (a) defining, enlarging or restricting the meaning of any word or expression used in this section; (b) concerning any other matter or thing considered necessary to carry out the intent of this section. Amounts owing for work or services by CA 361, MA 405, NMA 441 city In subsection (3)replace "At the end of the year in" with "Within twelve months The amendment gives the municipality a longer 361(1) The amount due with respect to any of' period in which to act if it chooses to add the work or service performed by a city pursuant unpaid amount to the tax roll. This is helpful if the to an agreement with any person is a lien on work is completed near the end of the year, which any land owned by the person for whom the leaves only a very short window for recovering the work or service was performed amount by adding it to the tax roll before the opportunity is gone. (3) At the end of a year in which work or services mentioned in subsection (1) were performed, the city may: (a) add to any arrears of taxes on land owned by a person in the city any amount with respect to that work or services performed for that person that remains unpaid at the end of the year; or (b) provide that the amount mentioned in clause (a) is to be added to, and thereby form part of, the taxes owed on the land.
4) Sections 249 to 252 apply, with any necessary modification, to the amounts that are added to unpaid taxes pursuant to subsection (3).
42 April 2, 2019 Potential Changes to The Cities Act - Draft for discussion purposes Current wordinq Potential change Reason Stakeholder comments NEW Property Owner Assistance Program CA 361.1, MA 405.1, NMA 441.1
361.1(1) Where a municipality enters into an This new section allows municipalities to establish agreement with any person to do any work or a program to assist property owners for custom ' service for that person on land owned by that work done by the municipality on the owner s person, the city and that person may agree property. The cost for the work could be added to that the unpaid amounts for the work or the property owner>s taxes over multiple years by agreement with the property owner. services performed for that person be added to the tax roll for the parcel of land that is the For example, the City of Regina would like to have subject of the agreement over multiple tax the option to enter into agreements with property years. owners to have the city remove the lead pipe, (2) Where there is an agreement to add the particularly for low income property owners. unpaid amounts over multiple years, a municipality may cause an interest based on the agreement made pursuant to this section to be registered in the Land Titles Registry against the title to the land that is the subject of the agreement. (3) If an interest is registered pursuant to subsection (2), the interest runs with the land and is binding on the owner and any subsequent owners. (4) The municipality shall cause an interest that is registered pursuant to subsection (2) to be discharged when the full amount of the cost of the work or services has been paid. (5) Where an agreement is made pursuant to subsection (1), a municipality may specify in that agreement the conditions in which sections 249 to 252 will or will not apply to
43 April 2, 2019 Potential Changes to The Cities Act - Draft for discussion purposes Current wording Potential chanqe Reason Stakeholder comments the amounts that are added to the taxes pursuant to subsection (1).
(6) An agreement made pursuant to this section is not considered a loan within the meaning of Division 8 and does not require a city to follow the processes outlined in Division 8.
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