TABLE OF CONTENTS TABLE OF CONTENTS ...... 1 FOREWORD ...... 2 ABOUT NORTHERN NSW FOOTBALL ...... 3 HIGH PERFORMANCE ...... 7 FOOTBALL COACHING COURSES ...... 9 NORTHERN NSW FOOTBALL REFEREES ...... 16 FFA ...... 17 OPTUS SMALL SIDED FOOTBALL 2012 ...... 17 FFA SCHOOLS 5-A-SIDE ...... 18 FIRST TOUCH FOOTBALL SUPPLIES ...... 19 PLAYER REGISTRATION FEES ...... 21 INSURANCE ...... 23 SPECIAL COMPETITIONS ...... 29 COACHING CLINICS ...... 30 CLUB ADMINISTRATION ROLES ...... 32 CLUB MEETING PROCEDURES ...... 34 THE ANNUAL GENERAL MEETING ...... 38 MATCH DAY CHECKLIST ...... 39 CLUB DISCIPLINARY PROCEDURES ...... 44 RISK MANAGEMENT ...... 45 GOALPOST SAFETY ...... 46 FIXED AND PORTABLE GOALPOST SAFETY ...... 47 PORTABLE GOALPOST SAFETY REMINDER ...... 49 THE LAW AND FUNDRAISING ACTIVITIES ...... 50 SUN SAFETY ...... 54 PREGNANCY ...... 55 ALCOHOL ...... 56 FOOD ...... 57 GOOD SPORTS ...... 59 VOLUNTEER...... 60 CODES OF CONDUCT ...... 62 FFA SPECTATOR CODE OF BEHAVIOUR...... 64 SPORTS RAGE ...... 66 FFA NATIONAL POLICIES ...... 67 WORKING WITH CHILDREN CHECK ...... 68 GOVERNMENT GRANTS ...... 71 GRANTS ...... 71 CLUB NOTES ...... 75
1 2012 Club Resource and Information Manual
FOREWORD Welcome to the seventh edition of the Northern NSW Football, Club Resource and Information Manual.
The Manual was developed to assist club administrators and volunteers to manage their club with efficiency and effectiveness, ensuring compliance with Incorporation, FFA, Northern NSW Football and State Government regulations.
The Manual provides an overview of the structure and management of Northern NSW Football and encompasses many topics related to the operations of a volunteer sporting organisation.
We trust that you will find the information in this manual beneficial to your needs as a club administrator and welcome you to contact Northern NSW Football should you require any further support or assistance on 4964 8922.
On behalf of Northern NSW Football I would like to take this opportunity to thank all the volunteers who have provided countless hours of their own time to help make Northern NSW Football the strong and viable organisation that it is today.
Alan Nisbet Operations Manager
DISCLAIMER The information in this Club Resource and Information Manual is general in nature and should not be relied upon as legal advice. Club Officials should seek their own independent advice in matters relating to legislation.
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ABOUT NORTHERN NSW FOOTBALL Northern NSW Football has developed into the single largest participation sport in the region with approximately 52,500 registered players, 242 incorporated clubs, 3220 teams and thousands of volunteers.
Encompassing an area from Morisset in the South to Tweed Heads in the North and as far inland as Lightning Ridge, Northern NSW Football is governed by a Board of Directors with a workforce of thirteen full time employees and up to fifty casual employees at any given time.
Northern NSW Football is divided into seven regional zones with each zone responsible for the day to day administration of football within their region and the management of approximately 7500 registered players.
Three Standing Committees, (NBN State League, NEWFM 1st Division and the Referees) complete the Membership of Northern NSW Football.
REGIONAL ZONES Please refer to the map of Northern NSW on the inside front cover for Zone locations and key centres.
FOOTBALL FAR NORTH COAST
FOOTBALL MID NORTH COAST
HUNTER VALLEY FOOTBALL
MACQUARIE FOOTBALL
NEWCASTLE FOOTBALL
NORTH COAST FOOTBALL
NORTHERN INLAND FOOTBALL
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GOVERNANCE The Australian Sports Commission identifies three key issues in relationship to governance: 1. How an organisation develops strategic goals and direction. 2. How the Board of an organisation monitors the performance of the organisation to ensure it achieves its strategic goals, has effective systems in place and complies with legal and regulatory obligations. 3. Ensures that the Board acts in the best interests of members. In accordance with these principles, Northern NSW Football has developed an Operational Plan which clearly articulates Northern NSW Football’s:
VISION Football will be the undisputed number one sport throughout Northern NSW.
MISSION Northern NSW Football will provide to our members and the football community, strong leadership, sound communication, clear direction, quality support services and innovative programs facilitating maximum participation, effectively administered zones, successful competitions, highly competitive representative teams and strong national representation.
CORE VALUES TRUST AND INTEGRITY We are committed to operate with trust, transparency and integrity with each other, our members and the community.
CUSTOMER FOCUS We will appreciate the interests and passion of our members and the broader football community including participants, parents of young players, fans and talented athletes and aim to exceed their expectations.
TEAM WORK We recognise the superior strength and efficiencies of good team work in achieving our vision.
INNOVATION We are a can do organisation which strives for best practice through innovation and a willingness to embrace change for the benefit of the Sport.
COMMUNICATION We will listen to our members, customers and the broader community and communicate in an effective, transparent and respectful manner.
LEADERSHIP We take our leadership position seriously and will provide a clear strategic direction for the Sport in Northern NSW and encourage our members’ commitment to this direction.
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STRATEGIC PRINCIPLES Within the Operational Plan Northern NSW Football has identified six strategic goals which clearly identify what we are striving for and how our progress can be monitored and evaluated.
Each strategic goal is underpinned by a number of strategic objectives and key activities which will be implemented by Northern NSW Football Management in 2012.
STRATEGIC GOALS GOVERNANCE AND LEADERSHIP To be recognised and acknowledged as a responsible, progressive and effective peak organisation, which acts in the best interests of our members and stakeholders and provides a clear strategic direction for the sport of Football throughout Northern NSW.
COMMUNITY FOOTBALL In collaboration with our members and other stakeholders implement sustainable programs of excellence which aim to optimise the participation and enjoyment of players, coaches, referees and volunteers at the grassroots of the Sport throughout Northern NSW.
HIGH PERFORMANCE To deliver professional, integrated and clear elite development pathways and programs for players and coaches throughout Northern NSW complimented with National and International competition which produce National representative players and coaches.
OPERATIONS Professional management practices, which facilitate the conduct of successful competitions, special events and the adoption of best practice administration procedures within member Zones, Clubs, Referee and Futsal structures throughout Northern NSW.
MARKETING AND COMMUNICATION A professional structure that embraces quality marketing of Northern NSW Football across the key areas of sponsorship, media, advertising, promotions and public relations, providing sustainable enhancement of all aspects of the organisation’s activities, with resultant recognition as a vibrant partner of football in Australia.
BUSINESS Implementation of performance driven business practices, which facilitate compliance with relevant legislation, regulations and standards which are aligned with the organisation’s strategic goals with an emphasis on new initiatives and continuous improvement in the delivery of quality support services to all stakeholders.
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Standing Committees
Marketing / Communications Manager
Marketing Co-ordinator
Web Content Coordinator
League Correspondents
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NORTHERN NSW FOOTBALL HIGH PERFORMANCE
Northern NSW Football High Performance area works in conjunction with the seven zones in our Federation.
The High Performance area is run under the management of the Technical Director, David Smith, who works closely with the seven zone appointed technical staff.
Football Far North Coast – Victor Stokes North Coast Football – Richard Evans Northern Inland Football – Howards Stubbs Football Mid North Coast Football – Larry Budgen Hunter Valley Football – David Willoughby Newcastle Football – Richard Hartley Macquarie Football – Leon Davis
Also in the High Performance area is the Northern NSW Institute of Sport Program headed by Wayne O’Sullivan and an FFA Skilleroos program run by Andre Gumprecht.
All of the above run programs are aimed at developing to develop elite players and coaches under the Football Federation Australia National Curriculum program
Overviews of the programs involved are:
Teams that compete at FFA National Championships Girls 13 State Team Girls 14 State Team Girls 15 State Team
Boys 13 Country Team Boys 14 Country Team Boys 13 Metro Team Boys 14 Metro Team
Boys NNSWIS Team which competes at the Institute challenge.Plans are proceeding for a girls institute challenge in 2012 also.
Boys State Championships Teams from all zones in the 11 and 12 age groups
Girls State Championships Teams from all Zones in the 12 and 14 age groups
Centres of Excellence Nine centres targeting Under 11 and 12 players from October to March including a live in camp in January.
State Youth League Competitions Zones enter teams in either the regional or metropolitan State Youth Leagues from Under 11 through to 15 age groups (FFNC play in Qld league) .
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Representative teams High Performance area runs in the Hunter Region teams in the following age groups playing in Northern NSW run competitions
NNSWIS Boys – NBN Under 19 Competition Junior NNSWIS Boys NBN Under 17 competition NNSWIS Under 18 Girls – Boys Under 15 Youth League Youth Under 15 Girls – Boys Under 13 SYL Junior Under 13 Girls – Boys Under 11 SYL Skilleroos 13 Boys – Inter-district 14 Boys Skill Development 12 Boys – Boys Under 13 SYL Skill Development 11 Boys – Boys Under 12 SYL Skill Development 10 Boys – Boys Under 11 SYL
Tours NNSW Football participates in two overseas tournaments a year both in Japan
April - Under 14 Boys July - Under 12 Boys
Plans are to increase tours both within and outside Australia in 2012
Coach Education The High Performance Area is responsible for delivering the AFC licence C and B Courses. I plan to run two C Licence courses in 2012.
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FOOTBALL COACHING COURSES
ADVANCED COACHING COURSES FFA conduct advanced coaching courses with information available at Football Federation Australia’s website (www.footballfederationaustralia.com.au).
Northern NSW Football is responsible for providing a state coaching seminar and regular coaching updates throughout our region.
COMMUNITY COACH EDUCATION Community Coach Education (CE) courses in Australia have been reviewed and updated by FFA.
HORIZONTAL STRUCTURE OF COMMUNITY CE COURSES Historically, Community CE has been a vertical, progressive pathway. The numbers of coaches actually progressing all the way through the pathway have been relatively small. Consequently, the number of coaches accredited with the Senior Licence every year is about 200. When you consider that the number of teams in the Senior (U/16 and over) category is 8,500.
In 2012, a coach simply has to know what age-group he or she is coaching and apply for the appropriate age-specific course. Furthermore, the Youth and Senior courses have been divided into two parts. The content has been designed specifically so that a coach at the grassroots level can attend just the first part and have the basic understanding of how to work with his/her players.
Coaches who wish to continue and register for the second part will have a greater understanding. Both parts are attendance-only, non assessment courses. To gain a Licence, after attending both parts, a coach must request and pass an assessment. This qualifies them to a higher level.
This allows three levels of accreditation to be used in Youth and Senior Community football; Certificate Part I, Certificate Part II and Licence levels. A diagram illustrating the new course structure is shown overleaf.
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COMMUNITY COURSE RESOURCES After a lengthy period of negotiation and planning, we are now able to announce that a one year licence for the international online coaching tool, s2s, will be issued to every coach who attends an FFA CE course (except Grassroots Football Certificate).
The tool has over 1600 practices, covering every aspect of the game, and also allows coaches to plan, record and print training sessions. There is also the capacity to design and store their own practices, amongst many other features.
This licence replaces the old books and/or DVD’s previously issued. It also means the end of the anachronistic and time-consuming process of ordering, distributing, unpacking, re-distributing, etc, of the coaching books.
In the new system, course paperwork will be downloadable, bringing the logistics of course delivery into the 21st Century.
Member Federation CE staff will be trained by FFA to understand the s2s tool and its functionality.
FEE STRUCTURE FOR COMMUNITY CE COURSES In 2012 the fees for coaching courses have reduced across all Certificates with a standard fee of $68 applying for each certificate. In addition to this Northern NSW Football will be offering 2 free Junior Licence Courses and 1 free Youth Licence Course in each zone before the commencement of next season. Numbers will be limited to 20 participants per course with initially 2 coaches maximum from each club per course:
Grassroots Licence Certificate – FREE Junior Coaching Licence - $68 Youth Certificate I - $68 Youth Certificate II + Licence - $68 Senior Certificate I - $68 Senior Certificate II + Licence - $68 Junior Goal Keeping Licence - $68
COMMUNITY RE-ACCREDITATION Accreditation lasts four years. To re-accredit a Licence, the coach simply has to be assessed by an approved assessor to see if they still demonstrates the same competencies as when the Licence was gained. To re-accredit a Certificate, the coach must attend the course again.
COMMUNITY PRESENTER TRAINING Member Federations will be given the tools with which to conduct ongoing training of Community Presenters as and when necessary. The future model will see Community Courses and Coach Reassessments taking place at the local level, conducted by local people who have been trained by the Member Federation, following FFA guidelines.
In the medium term, we are also aiming for a structure with a Zone/Association Technical Director (TD) and Club TDs, who will complete the chain that originates with the National TD and the State TD, with a particular emphasis on the delivery of coach education.
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HOW DOES IT AFFECT NORTHERN NSW FOOTBALL AND ITS MEMBERS?
The new community coaching structure provides for our members a much improved coaching program, which includes: Structure for coaches to attend a course most suited to the team they are coaching; No need to complete all components of the new courses. You can complete stages as you like i.e. you may just chose to complete certificate 1 and 2 and not the assessment Licence criteria in Senior or Youth Coaching Courses; Courses modular driven and as such if you miss a day/module on a course you can complete on another course without having to complete whole course thus allowing much greater freedom in delivery of the course; New delivery methodology and content aligned to National Curriculum provides for improved course content; Standardised course structure and delivery methodology throughout Australia; Aligning identified courses to the new coach education resource s2s online web based resource, provides all participants with a easy accessible coaching tool with over 1600 sessions; All accredited coaches will receive free 1 year subscription to s2s resource; Easier re-accreditation process; Course costs reduced to participants; More opportunities for local coaches to deliver courses in own area; Instructors no longer need to be advanced coaches, as an example, a Youth licence coach if trained as an instructor will be able to deliver a Youth certificate – Licence course;
SUMMARY The advent of the horizontal Community Coach Education structure is the change that many involved with coach education have been advocating for a number of years, it will be challenging as with most new initiatives.
With course content linked to the National Curriculum and a completely different delivery methodology, we are aware that your club coaches will require further information.
If any are brought to your attention that you do not feel comfortable in answering, can you please send through by email and we will be happy to try provide answers. If we cannot provide the answers, we will seek advice from Football Australia and respond accordingly.
Should you require any further information please email [email protected]
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COMMUNITY FOOTBALL PROGRAMS Northern NSW Football in conjunction with FFA provides community football programs, with the emphasis in 2012 on participation through Optus Small-Sided Football. Resources to supplement the implementation of Optus Small-Sided Football are available through the FFA and Northern NSW Football websites.
FFA has continued to fund the employment of a Participation Officer based in Northern NSW. We have also appointed a fulltime Female Participation Officer. They will assist with the delivery and implementation of Small Sided Football as well as other initiatives relating to FFA’s Football Development Plan and can be contacted through Northern NSW Football office on 4964 8922.
NEWCASTLE UNITED JETS COMMUNITY ENGAGEMENT PROGRAMS
The partnership between the Newcastle Jets and Northern NSW Football will encompass the following programs.
School Visitations Primary School Sport Programs Volunteer of the Month Program Volunteer Recognition Day
NEWCASTLE UNITED JETS SCHOOL VISITATION PROGRAM
Northern NSW Football is responsible for the delivery of the Newcastle United Jets School Visitation Program throughout Northern NSW. The program is based on the delivery of fun football activities focusing on individual skill development with each school visited receiving a Football Kit as well as a Small-Sided football resource pack.
In 2012 School Development Officers will visit 140 schools with approximately 21,000 students invited to participate in the program.
This program focuses on recruiting new players, retaining existing players, promoting the sport and developing junior players through enjoyable skills based activities. This program also promotes a positive health and nutrition message for children.
The target age group is primary school age and Schools can book a visitation through Northern NSW Football office.
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REFEREE ACCREDITATION COURSES Northern NSW Football is responsible for the delivery of Referee Accreditation courses. Northern NSW Football are able to facilitate the running of all refereeing courses starting at the “Laws of the Game” referee course which is the first step on the refereeing pathway.
These courses are FFA approved and presented and assessed by accredited course presenters. Minimum numbers of participants are required in order for these courses to run so for more information or to register your place on a course contact your local referee branch.
VOLUNTEER RECOGNITION PROGRAM In 2011 Northern NSW Football introduced a state wide recognition program for volunteers. Clubs were asked to nominate their hard working volunteers each month between April and September and a volunteer of the month was selected within each zone.
From all the monthly winners a Zone Volunteer of the Year was selected and recognised with the overall Northern NSW Football volunteer of the year being announced at the annual awards event.
SCHOOL FUTSAL PROGRAMS Northern NSW Football will continue to conduct both Regional and State Futsal Championships for school students in 2012. These championships are aimed at giving students an opportunity to try futsal whilst representing their school in competitive sport.
The school futsal program is open to all players both registered and unregistered and is conducted in each area with support from our Northern NSW Futsal members. For more information please contact the Northern NSW Football office.
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SPECIAL EVENTS – 2012
FFA NATIONAL CHAMPIONSHIPS Northern NSW Football will once again host the FFA National Youth Championships for Boys and Girls at the BCU International Stadium, Coffs Harbour in 2012. Northern NSW Football last year was granted a further 3 year tenure by FFA to host these championships.
The Championships are an integral part of the FFA national youth development and identification process providing a showcase for the best girls (14’s and 15’s) and boys (13’s and 14’s) players from all states. The girls Championships will be conducted in July with the boys scheduled for October.
STATE CHAMPIONSHIPS Northern NSW Football will host a State Championships for boys which will be conducted at the BCU International Stadium, Coffs Harbour during the June long weekend and a girls championship will be held in the September school holidays. The Championships involve representative teams from all seven Northern NSW Zones and are utilised as part of the Northern NSW identification process for the FFA National Youth Championships in 2013.
STATE CUP Northern NSW Football extends an invitation for member clubs to compete in the 2012 State Cup.
The state-wide knockout competition is open to all men’s NNSWF Premier Competition Clubs and Senior Zone Member Clubs.
Following on from the success of the 2011 Solo Cup, clubs from all divisions will once again be given the opportunity to test their ability in the cauldron of a knockout competition whilst competing for a prize purse totalling $10,000.
Due to travel distances and time restraints, the competition will be divided into two pools, the Northern Pool and the Southern Pool, to determine Final Series participants.
The Northern Pool will comprise of club teams from Football Mid North Coast, North Coast Football, Northern Inland Football and Football Far North Coast. From these club teams, the last remaining four will participate in the Finals Series representing the Northern Pool.
The Southern Pool will be split into two further sub-pools, the first comprising of NBN State League and NewFM 1st Division club teams and the second comprising of club teams from Newcastle Football, Macquarie Football and Hunter Valley Football. From each of these two sub-pools, the last remaining two club teams will participate in the Finals Series representing the Southern Pool.
Round One of the State Cup will commence in March, with the format to be determined based on the number of nominations received.
The Entry fee for the State Cup is $250 and all clubs are encouraged to participate in and support this prestigious state wide competition.
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NORTHERN NSW FOOTBALL REFEREES
The Northern NSW Football Referees Standing Committee is responsible for matters relating to the management and development of Referees within our region.
Working in conjunction with Northern NSW Football senior management, the Referees Standing Committee coordinates and implements policies and procedures for the continued development, retention and recruitment of Referees.
New initiatives were implemented in 2010 to help promote the retention and recruitment of referees throughout NNSW. These initiatives will continue in 2012 with an enhanced marketing campaign to be rolled out in February focusing on increasing referee membership and the retention of current members.
The introduction of Instructing Referees into Small Sided Football now provides an avenue for recruitment and development of younger members into the referee’s ranks with Instructing Referees bibs utilised to provide awareness, protection and support for our junior members.
The continuation of a “Thanks Ref Day” in 2011 was a huge success. This initiative will continue in 2012 across the weekend of 23rd, 24th & 25th June. This will provide further opportunity for clubs to recognise and thank referees for their contribution to the game in NNSW.
NNSW Football Referees continue to be recognised at the highest level, with strong performances at FFA National Championships events and representation on the FFA National Panel. NNSW Football currently has four female and eight male representatives on the FFA National A League and Youth League panels.
Members wishing to become a match official should contact their local Football Zone or Referees branch. Referees courses are conducted in February/March each year prior to the commencement of the football season.
Football Far North Coast 6625 1444 Newcastle Football 4964 8985 Football Mid North Coast 6585 0351 North Coast Football 6651 2159 Hunter Valley Football 4990 4354 Northern Inland Football 6766 6335 Macquarie Football 4953 0800
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FFA OPTUS SMALL SIDED FOOTBALL 2012 Optus Small Sided Football is a modified form of 11-a-side football, designed to meet the needs of players between the under 6 and 11 age groups, who have very different developmental characteristics and needs compared to adult players. The philosophy of Optus Small Sided Football focuses on enjoyment and freedom of expression with limited emphasis on coaching per se, particularly in the formative years of a player’s development.
Almost without exception, young players in the major footballing nations of the world are introduced to the game through Small Sided Football. Brazil, France, England, Scotland, Ireland, The Netherlands, Germany, Japan, USA and Korea all introduce their young players to the game using this approach. Considerable research has been conducted into the benefits of Small Sided Football in many of these countries. Overwhelmingly, the findings have shown that Small Sided Football are enjoyed more by children and are a more effective method of improving their technical ability as footballers (compared to 11- a-side football).
The FFA National Curriculum aims to provide national guidance and an integrated and consistent approach to the development of players and coaches throughout the country. As a result of a combination of the release of the National Curriculum and feedback from the football community, including Member Federations, Associations, Zones, Clubs, parents and players, the Optus Small-Sided Football Formats have been adjusted to be implemented at the commencement of the 2012 season and beyond.
The Optus Small-Sided Football Formats for the season commencing 2012 and beyond are summarised in the following table with key explanations below:
Playing Format Under 6 & 7 Under 8 & 9 Under 10 & 11 Numbers 4 v 4 7 v 7 9 v 9 ¼ Full Size Pitch ½ Full Size Pitch Length: 30m Field Size Length: 40m - 50m Length: 60m - 70m Width: 20m Width: 30m - 40m Width: 40m - 50m Field Markings Markers or line markings Markers or line markings Markers or line markings Penalty Area Nil 5m depth x 12m width 5m depth x 12m width Width: 1.5m – 2.0m Width: 2.5m - 3.0m Width: 4.5m - 5.0m Goal Size Height: 0.9m x 1.0m Height: 1.8m - 2.0m Height: 1.8m - 2.0m Goal Type Goals, Poles or Markers Goals, Poles or Markers Goals, Poles or Markers Ball Size Size 3 Size 3 Size 4 Goalkeeper No Yes Yes 2 x 15 minutes or Playing Time 2 x 20 minutes 2 x 25 minutes 2 x 20 minutes Half Time Break 5 minutes 5 minutes 7.5 minutes Referee Game Leader Instructing Referee Instructing Referee Point’s Table & Finals No No No
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FFA SCHOOLS 5-A-SIDE
FFA Schools 5-a-Side is a schools based program implemented by Football Federation Australia (FFA) and State Federations. Cottee’s Schools 5-a-side provides school students from years 3 and 4 the opportunity to experience football in a fun and relaxed environment.
The FFA Schools 5-a-Side concept is an extremely simple one that is replicated across Australia. Invitations are sent out to a cluster of schools in an area where the gala day is held. Up to 8 schools are able to take part in any one day with each school supplying a girls’ team, a boys’ team and a mixed team. This gives each school an opportunity to include a whole class in the day’s activities. Each team will have 8 children with the mixed team having 4 girls and 4 boys.
A school attending an FFA Schools 5-a-Side will play a minimum of 5 games in a round robin format. The simplified rules make the main focus of the day all about participation and enjoyment. This ensures that boys and girls of any ability are able to be included in teams and able to enjoy a day of football. The simplified rules allow teachers or older students who do not have any football experience to oversee the games and act as the Game Leaders. For more information in regards to FFA 5-a-Side events contact Northern New South Wales Football on 4964 8922 or email [email protected].
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FIRST TOUCH FOOTBALL SUPPLIES
MAKE YOUR FIRST TOUCH IN SEASON 2012 A POSITIVE ONE FOR YOUR CLUB…
First Touch Football Supplies is Northern NSW Football’s club merchandise arm and our second largest revenue stream. Our merchandise activity has been in place for over seven years and as a result of continued growth, it was given its own unique identity in October 2010. First Touch Football Supplies was formed and despite the new name, one thing remains the same - revenue generated through the sale of merchandise will enable Northern NSW Football to invest further in programs and services which aim to grow, develop and promote our sport whilst also helping to keep player registration costs to a minimum.
2012 will see the introduction of some exciting new suppliers – Covo, Patrick, Summit and Bodyscience Compression Wear – as well as increased lines from our well established suppliers such as Hummel, #10 Teamwear, SSI, Nike, Lotto, Bocini and Goodbuddy.
Dealing direct with our suppliers means that there are no “middle man” expenses, which allows us to provide a top quality range of apparel and equipment, whilst remaining competitive in today’s market place.
First Touch Football Supplies provides a one stop shop; ensuring members are secure in the knowledge that by dealing with Northern NSW Football, we are committed to working for them to provide benefits for their club and the game of Football in Northern NSW.
Contact: Julie Taylor Email: [email protected] Address: 235 Old Maitland Road Hexham NSW 2322 Phone: 49640777 Fax: 49648921 Website: www.northernnswfootball.com.au
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FOOTBALL AS A BUSINESS – LET MARKETING SCORE GOALS FOR YOU OFF THE PARK!
Today more than ever all sport, including football, is a business.
At every level of sporting activity - administration, players, clubs and associations, a sound business orientation and particularly marketing have become a key element of success.
If you consider your club as a ‘product’, it’s easy to see that by enhancing the ‘quality’ of your product and the perception of your ‘brand’, the product becomes a more attractive item.
Put simply, the more professional at every level you make your presence in the sporting marketplace, the easier it will be to secure sponsorship, attract new players/members, enlist the support of volunteers and ultimately make your club a greater success.
There are so many alternatives and distractions out there for players - particularly young players and in order to attract them, and importantly for your clubs longevity to ‘retain’ them; you need to ensure that as a product your club is something they want to be a part of.
For example, the most visible part of any club in the community is its club logo and brand. It’s on the team strips as they take to the park, it’s on stationery and posters that are distributed throughout the community and it’s possibly over the gate or on signage at the local field.
What does your logo say about your team, your club and its members?
What if a potential sponsor, a parent or a player were to see it? Would they want to invest their corporate sponsorship dollars into the club? Would they want their son or daughter to be a member and wear the team strip? As a player, would they be proud to wear the logo and acknowledge their place as a member of that team?
To prepare your clubs promotional material and strips, do you have your logo on disc? Is it in a number of file formats to allow printers, screen printers and others to reproduce it professionally?
When you communicate with your sponsors or players, do you have an electronic version of your letterhead that can be emailed? Do you have a centralised club email address for all correspondence?
These are just simple things but when you are trying to secure sponsorship, business support, new club members or volunteers, how professionally you conduct your club is a big part of the decision making process for these groups as they weigh up the alternatives within their local community. Remember... you will not be the only club, sporting body or community group seeking their sponsorship support! What will make your club stand out ahead of the rest?
Developing a professional looking logo and club brand isn’t all your marketing issues resolved...but it’s a start!
Contact your local Zone or Northern NSW Football’s marketing team for further information
Email [email protected]
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PLAYER REGISTRATION FEES
It is a requirement of Football Federation Australia that player registration fees are listed, outlining levies imposed by FFA, State Members, Regional Zones and Clubs. The information listed below can be utilised by clubs to provide parents and players with a better understanding of the costs associated with registrations fees.
With approximately 52,000 registered players, a region spread from Newcastle to Queensland and as far inland as Lightning Ridge, there are many costs associated with the administration of football in Northern NSW.
In today’s society, volunteers in most sports have become much harder to find and as a result many Zones and Clubs have been forced to professionalise their operation and employ personnel to do the work previously carried out by volunteers.
Whilst the game cannot succeed without volunteers, consumer demand in today’s environment exceeds volunteer capacity and more clubs are moving towards a ‘user pays’ system to satisfy this demand.
In football, the operational structure flows down from FIFA, the world governing body, to FFA, to State Members, to Regional Zones and ultimately to Clubs at grassroots level.
Registration fees in Northern NSW vary due to the fee component imposed by individual Zones and Clubs, together with Match Official fees. For instance some Clubs include Match Official fees in their registration fee whilst other Clubs charge Match Official fees on the day.
Unlike season 2011, registrations have been divided up into four (4) categories to coincide with the structure of Small Sided Football. In modifying our registration categories the price of entry and junior level football has been reduced for season 2012 through a more appropriate distribution of insurance premiums across the different age groups reflective of claims history.
As with prior years, the FFA levy has increased slightly on season 2011.
Listed below are the registration levies imposed by Northern NSW Football for 2012. These fees do not include the individual Zone or Club levies:
FFA NNSWF + Category GST Total Levy Insurance Entry (5 – 7 years) $10.91 $10.00 $2.09 $23.00 Junior (8 – 11 years) $10.91 $20.00 $3.09 $34.00 Youth (12 – 18 years) $10.91 $29.28 $4.02 $44.21 Senior (18 years +) $21.82 $98.00 $11.98 $131.80 Team Official - $8.00 $0.80 $8.80
Registration category is determined by the player’s age as at 31 December 2012 (not the competition in which the player participates).
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Registration fees provide funding for: Structured management and leadership Development programs and initiatives Sports Injury Insurance cover for players Insurance cover for all volunteers / officials Public Liability Insurance Professional Indemnity Insurance Membership to Incorporated Football Club Structured weekly competitions Structured weekly training sessions Elite player pathways/representative football
Over the past few years NNSWF has been working in conjunction with FFA in preparation for the implementation of Online Player Registration.
Following a pilot of the system in 2011 by Newcastle Football Zone and all Premier competitions conducted by NNSWF and secure in the knowledge that most teething problems have now been ironed out, NNSWF in 2012 will commence its rollout of online player registration within the Macquarie, Hunter Valley, Northern Inland & part of the Football Mid North Coast and North Coast Football Zones.
Online player registration will then continue to be rolled out across all NNSWF members zones in 2013 and onwards.
Further to online player registration, NNSWF is also currently working with its member zones to implement a generic competition management system throughout NNSW.
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INSURANCE
In the interest of our Members we have put together a Sport Accident Support Program and Liability Insurance Scheme specifically tailored to meet the requirements of our sport. Club administrators need to make themselves familiar with the coverage’s and communicate this with their club members.
The Northern NSW Program is designed to assist those who would otherwise not receive assistance after injury or accident. To make the program as fair and as wide reaching as possible, benefits are provided for those most exposed to injury. To keep the cost of Membership as low as possible, while maintaining a wide reaching cover, not all situations can be covered.
Loss of income cover is only applicable to senior registration categories. Junior players wishing to obtain Income Protection Insurance can do so directly from Northern NSW Football contact 4964 8922. This additional coverage incurs a premium cost that is assessed annually.
Your Accident Support Program protects you whilst participating in sanctioned trialling, training and playing throughout the normal course of preparations and major competitions under the control of Northern NSW Football.
Exclusions (unless permission is specifically granted by Northern NSW Football) include:
Professional Training Camps and Clinics Competitions conducted outside Northern NSW Football’s normal season.
If in doubt about your situation, do not go ahead until you have contacted Northern NSW Football.
It is recommended that all players have their own private medical and health insurance cover over and above this insurance scheme.
Members should also be aware that the loss of income component of this program, due to the cost constraints is limited to $300 per week with an excess period of 14 days and proof of work status at time of injury. For further clarification contact Northern NSW Football on 4964 8922. Additional cover is available from BJS Insurance Brokers or through your own contacts.
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NNSWF ACCIDENT SUPPORT PROGRAM: BENEFITS SUMMARY (to be read in conjunction with Product Disclosure Statement)
Player Registration Fees provide all players with access to NNSWF’s Accident Support Program and public liability insurance. Furthermore, insurance premiums paid by players provide all clubs and Zones with public liability insurance and volunteers and officials with Accident Support. The following is only a summary of the primary benefits. The Product Disclosure Statement (PDS) is enclosed within NNSWF’s Information Handbook which has been provided to all club secretaries and is also available on the following website: www.northernnswfootball.com.au.
1. Non-Medicare Medical Expenses Reimbursement of up to 85% of non-Medicare medical expenses (net of any recoveries from private health insurance) up to a limit of $5000. Claimable expenses include physiotherapy, chiropractic, osteopathy, massage, acupuncture (all following doctor referral), ambulance, dental, private hospital (accommodation/theatre fees), prosthesis and orthotics prescribed by a surgeon following surgery. An excess of $50 applies to those who are not privately insured. A limit of $350 per injury applies to physiotherapy expenses if no surgery is involved. Members need to be aware that by Federal Government law this scheme is prevented from assisting with any Medicare expenses.
2. Loss of Income Wage earners suffering Temporary Total Disablement may be eligible for a payment of $300 per week (or 85% of average weekly wage whichever is the less) payable for a period of up to 52 weeks following a 14 day excess. Junior players (under 18) are not eligible for Loss of Income benefit; however, cover for junior wage earners can be secured by way of an increased premium through NNSWF. Additional cover for wage earners is available only on a “team” basis through our insurance broker, BJS Insurance Brokers Pty. Ltd.
3. Household Help Allowance Reimburses non-wage earners 85% of expenses incurred for home help and child minding up to $300 a week for a maximum of 52 weeks following a 7 day excess. Medical certificates are required.
4. Parent’s Inconvenience Allowance Parents of full-time students under the age of 18 who are Hospitalised may be eligible for benefits totaling up to $1500 to offset costs of visitation. Excess of 24 hours applies and payment is limited to $25 a day.
5. Student Assistance Benefit Reimbursement of 85% of expenses for up to 52 weeks incurred for bonafide home tutorial by a qualified tutor up to $300 per week for students who are unable to attend normal place of education following a 7 day excess.
6. Death and Disablement The PDS outlines the full schedule of benefits payable in the event of many disablements. Some of the more notable include: Total and permanent disablement: 100% of capital benefit Loss of sight — 1 or both eyes: 100% of capital benefit Loss of hearing — 1 ear: 50% of capital benefit Loss of hearing — 2 ears: 100% of capital benefit Accidental Death benefit: 100% of capital benefit (limit $20,000 for insured persons under the age of 18 years) CAPITAL BENEFIT $100,000 *In addition to the above the benefit payable for paraplegia or quadriplegia has been increased to $250,000 for 2012.
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7. Lifestyle Modification Benefit If an insured person is paid a Capital benefit under any of the payable conditions 2, 4, 5 or 7 (of the Capital benefits section of the policy) we will also pay for the cost necessarily incurred by the insured person in modification of their motor vehicle, their home or in relocation to a suitable home, up to a maximum of $20,000.
PLEASE NOTE: DISABLEMENTS RESULTING DIRECTLY FROM ANY INJURY, MEDICAL CONDITION, INFIRMITY OR WEAKNESS KNOWN TO HAVE EXISTED PRIOR TO THE COMMENCEMENT OF THIS POLICY ARE NOT COVERED.
QBE Insurance (Aust) Ltd does not take responsibility for this advice. The advice in this brochure is general advice only and has been prepared without taking account of your specific needs. So as to ensure the coverage is specific for your needs you should read the Product Disclosure Statement for this product which has been provided to all club secretaries and is available on www.northernswfootball.com.au.
Accident Support Program: Claim Procedure The following procedure is to be completed by any insured person wishing to submit an Accident Support Program claim.
1. Report the injury immediately to your club’s insurance officer who will issue you with a Claim form/Physician’s Statement Sheet. (Also available on www.northernnswfootball.com.au) These forms are to be fully completed and returned within 90 days of the injury.
2. If you are claiming Loss of Income Benefits, have your employer complete the relevant section on the reverse side of the claim form, regarding period of your incapacity and employment details. Failure to fully complete this section may jeopardise the claim and will cause unnecessary delays in processing. Self employed persons must complete employment details onto a Statutory Declaration, and supply any other requested information relevant to the claim. Loss of Income Benefits Cover is only available to certain registration categories. For verification players need their club to contact Northern NSW Football Office. On-going Loss of Income Benefits require new medical certificates every 14 days.
3. The Physician’s Statement is to be completed by your physician only (chiropractors and physiotherapists are not permitted to complete this form). All individuals must consult a doctor immediately after injury.
4. Have your club’s insurance officer or secretary complete the club’s section of the form and return the claim form and Physician’s Statement, together with any paid NON-MEDICARE receipts to QBE Insurance within 90 days:
Address: QBE Insurance (Australia) Limited, GPO Box 4108, Sydney 2001
A copy of page 1 of this form must also be sent to Northern NSW Football Office for verification of registration.
MEDICARE ITEMS AND MEDICARE GAP* are not covered at all by this scheme due to restrictions under Federal legislation.
Medicare Items include, but are not limited to, accounts from doctors, surgeons, anaesthetists, x-ray, pathology, MRI’s etc.
*Medicare Gap is the difference between the amount charged by a Medicare provider, and the amount refunded by Medicare.
DO NOT FORWARD MEDICARE ACCOUNTS/RECEIPTS 5. If you are in a Private Health fund receipts should be submitted to your fund firstly for reimbursement. Any amount not covered should be submitted to QBE together with your rebate statement for consideration. THIS INCLUDES AMBULANCE EXPENSES.
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NB The policy only responds to paid receipts (no exceptions). Please do not submit unpaid accounts.
If there are no receipts available initially, please send the receipts in after the claim has been lodged. Following this procedure will ensure the maximum benefits and prompt response.
Expenses incurred more than 52 weeks after date of injury are not claimable.
Accident Support – Income Benefit Public Liability
Public Liability covers your Club and its Members in the event of a claim for personal injury or property damage made by Members of the public. Insurance is limited to $25,000,000 for any claim.
Public Liability covers claims made against the Insured worldwide.
The following is a list of the cover of this insurance: Liability for bodily injury to Members of the public; Liability for property damage; Legal costs and expenses; Member to member, excluding the event of deliberate violence; Coaches, referees, officials and volunteers. Goods and products sold; Cross Liability; Tenants Liability – up to $25,000,000 is provided. A Certificate of Currency is available upon request if required by your local council. Car Parks; Lease Liabilities.
Property damage claims are subject to a $1,000 policy excess.
Exclusions
Please note that certain exclusions are made from the Public Liability cover. A full list of exclusions, conditions and definitions can be found in the Liability Policy Wording section of the policy disclosure document found at www.northernnswfootball.com.au. The following are important exclusions of which to be aware: Employer’s Liability; Contractual Liability; Directors and Officers Liability.
Professional Indemnity
Anyone who gives to another person advice and/or services of a skilful character according to an established discipline might be regarded as a ‘professional’.
The law requires a professional to exercise their skill at an appropriate level expected of that profession. But professionals are only human and mistakes do happen. Any financial loss arising from a mistake or failure by that professional to do so may result in an award in favour of a third party. A professional may also be held to be liable for a mistake even though there was no negligence (i.e. breach of the Trade Practices Act).
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A Professional Indemnity policy is designed to protect the personal assets of a professional against damages awarded against them by a court, or resulting from an approved negotiated settlement, in relation to an act, error or omission committed by the professional during the conduct of their professional business activities. Northern NSW policy covers all registered coaches and referees to a limit of $10,000,000. An Excess of $1500 applies to each claim. Directors and Officers Liability
Decisions made by individual office bearers and directors may incur liabilities as they could be held responsible at law.
Directors and Officers Insurance is designed to protect the personal assets of Directors and Officers of an incorporated entity, providing indemnity for loss arising from a claim as a result of a “wrongful act”, whilst carrying out their duties and responsibilities as a director or officer.
This insurance policy is compulsory for qualifying entities – to qualify the following criteria must be met: Entity must be incorporated. Must be solely a ‘Football Club, Zone or State Governing Body’. Multiple Sporting entity such as Sports Unions, Schools, Sports Clubs and Registered Clubs are Excluded from policy. Must be affiliated to Northern NSW Football through Zones Structure or direct to Northern NSW Football.
Premiums are paid separately to Sports Accident Program on an annual basis – with policy limit to $2,000,000. An excess applies – for more information contact Northern NSW Football.
Workers Compensation/PAYG/Superannuation
Where an organisation is deemed to employ individuals to carry out tasks, the responsibility of performing necessary tasks including collection of PAYG, payment of superannuation and compliant Workers Compensation Insurance Policy rests with the employer.
Maintenance of appropriate tax forms – including Statement by Supplier for not supplying an ABN (for Hobby reasons) is considered an option where appropriate.
Employee related responsibilities are quite technical by nature and depending upon circumstance advice may be different for seemingly similar cases.
Where payment to individuals including any players, coaches, referees or other volunteers it is strongly advised independent legal advice is sought by the organisation.
Within Northern NSW Football, referees and players in the NBN State League, NEWFM 1st Division and Herald Premier League, are exempt from Workers Compensation Insurance obligations by way of contributions to the NSW Sporting Injury Fund.
Forms
The following forms can be downloaded from www.northernnswfootball.com.au.
1. QBE Sports Injury Claim Form 2. Insurance Handbook and Policy Disclosure Statement 3. Accident Support Program – Summary Leaflet 4. Certificate of Currency for Public Liability Insurance
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Football Federation Australia (FFA) is a member of Fédération Internationale de Football Association (FIFA), the international governing body for football. Information regarding FIFA is available at www.fifa.com.
While FIFA has the FFA and more than 205 other national associations as its members, it also recognises six confederations. Each FIFA member is also a member of a confederation. FFA is a member of the Asian Football Confederation, having joined that body on 1 January 2006. Information regarding the Asian Football Confederation is available at www.the-afc.com.
FFA is the governing body for football in Australia. Therefore, FFA is responsible for governance of the game in Australia, ensuring the world’s most popular sport is conducted to the highest of standards and continuing the growth and development of the game.
Politically, Australia is a federation of sovereign States and Territories. The membership of FFA broadly follows this structure and includes representatives of governing bodies of the Australian Capital Territory, New South Wales, Northern New South Wales, Northern Territory, Queensland, South Australia, Queensland, Victoria, Western Australia and Tasmania. Each of these governing bodies has a commitment to comply with the FFA constitution, applicable statutes, by-laws and regulations and is responsible for the game within their respective geographic regions.
In 2005, FFA launched a new domestic national competition, known as the Hyundai A-League, with 8 participating clubs located in Auckland (New Zealand)*, Adelaide (South Australia), Brisbane (Queensland), Central Coast (New South Wales), Melbourne (Victoria), Newcastle (New South Wales), Perth (Western Australia) and Sydney (New South Wales). In 2007, the New Zealand based team moved to the nation’s capital Wellington. In 2008 two new licences were granted to Gold Coast (Queensland) and North Queensland (Queensland), to participate in the 5th season of the competition. FFA membership also includes a representative of the clubs participating in the Hyundai A-League and representatives of FFA standing committees.
In 2008, the FFA also launched two new domestic national competitions, known as the Westfield W- League (WWL) and the National Youth League (NYL). Both competitions are based around the Hyundai A- League teams, the WWL provides a top level competition for the best women’s players in the country and the NYL the opportunity for the best young players to have a legitimate pathway towards a professional contract in the Hyundai A-League.
Management of FFA is the responsibility of a board comprising up to 6 directors elected by the members (including the Chairman, who is also the President) and up to 2 directors appointed by the board. The board appoints the Chief executive Officer, who is also the General Secretary of FFA. FFA’s mission statement is to be one of the top football nations, both on and off the field, within the Asia-Pacific region, by: preparing, presenting and leveraging national teams of which all Australians can be proud; managing a highly popular National Football Competition as a distinctive and innovative entertainment proposition for Australia; building a very inclusive, mutually valuable relationship between FFA and the Australian Football Community; delivering significant, mutually rewarding relationships between Football Australia and other Football bodies in our region; operating in a way that entrenches financial viability and stability for FFA and Australian Football; providing the leadership to foster a unifying new Football culture which embraces success, diversity, professionalism, integrity and the universal appeal of the Game.
© Copyright, Football Federation Australia
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SPECIAL COMPETITIONS
All competitions held outside of the recognised ‘regular’ football season are classified as Special Competitions and require Northern NSW Football approval. Any club interested in conducting a Special Competition MUST seek approval from NNSWF.
To seek approval for a Special Competition, a club must complete and submit a Special Competition Application Form, prior to the commencement of the proposed competition. Of note, only clubs conducting their own Special Competition, with all funds raised by the Special Competition used solely for the development of the club and its members, will be granted approval.
Notification of an approved Special Competition will be received by a club via email. This approval email will provide further instructions for compliance including due dates for the submission of a complete Player Register and a Reconciliation Form and Fees.
Once approved, NNSWF can void its approval of any Special Competition if a club fails to comply with the conditions of approval. In this instance, club administrators would be rendered liable in the event of player injury or public liability claims.
The registration fees for Special Competitions will be confirmed for the 2012-13 period at end of NNSWF’s financial year in September. Please be aware that current fees may be subject to change at this time.
To download a Special Competition Application Form please visit the Northern NSW Football website at www.northernnswfootball.com.au
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COACHING CLINICS
Clubs that wish to conduct a Coaching Clinic or out of season training program, MUST seek approval from Northern NSW Football to ensure insurance coverage in the event of player injury or public liability claims.
In order for approval to be granted for a Coaching Clinic, clubs must complete and submit a Coaching Clinic Application Form (see page 31) prior to the commencement of the proposed clinic. Please note approval will only be granted for clubs conducting their own clinics with all funds raised used solely for the development of the club and its members. Also, once approved, Northern NSW Football can void its endorsement of any Coaching Clinic if clubs fail to comply with the conditions of approval. In this instance, club administrators would be rendered liable in the event of player injury or public liability claims.
Coaching Clinic Application Forms are available for download from the Northern NSW Football website www.northernnswfootball.com.au
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COACHING CLINICS – APPLICATION FORM
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CLUB ADMINISTRATION ROLES
PRESIDENT/CHAIRPERSON A President/Chairperson leads but does not direct, although he/she controls procedure, he/she is in charge of the meetings that are conducted for the benefit of the Members.
The President’s role and responsibilities include: Attending all meetings convened in accordance with the constitution and rules of the club Chairing and conducting all meetings he/she attends under the rules of the club Having the right to exercise his/her vote as a member and shall have the casting vote Ensuring that all members are made aware of the objectives of the club Using his/her best endeavours to achieve the objectives of the club Exercising a watching brief over the whole of the administration of the club Being responsible for the good order and discipline of the club
MEETING HINTS FOR THE PRESIDENT/CHAIRPERSON Chairing all meetings of the organisation (unless directed otherwise in Constitution) The Chairperson must appreciate the purpose of the meeting Plan - determine prior to the meeting what should be accomplished, know what the meeting is all about. Know the Constitution and standing orders for the conduct of meeting. Start on time. Follow the agenda strictly, unless directed otherwise by the meeting. Know the order of the agenda. An effective president/chairperson ensures there is fair discussion on each issue, and that all points are expressed before the meeting is called upon to reach a decision. Keep the meeting moving in the desired direction, be firm but tactful on Members deviating from the point under discussion, ask the discussion be ‘kept to the point’ Help the meeting to come to agreement Ensures the wishes of the meeting are carried out Maintains order, but not so as to restrict constructive debate Ensures legal formalities are observed Be impartial - be there for the benefit of the meeting - be a leader Rules on 'Point of Order' Listen attentively and keep a concise summary of proceedings. May impose a time limit Directs the order of speaking - mover first then others Attempt to get all Members to contribute to the meeting. After adequate discussion it is essential that they summarise the points of view expressed, both for and against to make sure Members know clearly on what they will be voting. Controls the meeting - stand and address meeting Has the power of temporary adjournment, even power of ejection May ask the substantive motions to be submitted in writing May have a casting vote (whatever is in the Constitution) Arise, and leave the chair, at the end of the meeting. Once the meeting is closed, anything forgotten must be left till the next meeting.
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SECRETARY A club Secretary is responsible for administering the affairs of the club as directed by the Executive or Management Committee, or members as the club rules direct. He/she is the key point of contact for all correspondence to and from their Zone and Northern NSW Football.
The Secretary’s role and responsibilities include: Keeping the records of the organisation (other than financial) Dealing with all incoming and outgoing correspondence. Highlighting any correspondence which requires immediate attention. Prompt circulation of all correspondence, both written and electronically. Compiling meeting agenda in consultation with president/chairperson. Attending all meetings convened in accordance with the rules of the club. Keeping accurate minutes of the meeting and organising distribution to committee Members. Recording motions and amendments of the meetings. Listing people responsible for implementing action. Maintaining a correspondence list. Maintaining a register of Members, if the organisation is incorporated. Keeping copies of all current information about the Club/Zone e.g. fixtures, social functions, contact lists (Local Governments, Sport and Recreation, Parent Body). Making sure all records of the organisation are kept in order and up to date. Ensuring the Club complies with all legal obligations. Being fully aware of the rules of the organisation. Forwarding any changes to the Constitution to the Office of Fair Trading. Reporting to the committee on any unfulfilled resolutions.
TREASURER Responsibility for an organisation’s finances and maintaining and presenting financial records rests with the Treasurer, who occupies an important position within the organisation. The task is an exacting one which, for the sake of both the organisation and the individual concerned, needs to be performed conscientiously and diligently. For the new Treasurer with no accounting experience, the task may seem daunting but need not be if accepted financial procedures are understood and followed carefully. While some bookkeeping experience is desirable, it is certainly not essential. A person with little previous accounting experience can often make a very effective treasurer.
The Treasurer’s role and responsibilities include: Collection and receipt of all monies due to the organisation and payment of all outstanding accounts authorised by the organisation. Maintenance of correct financial records, showing the financial affairs of the organisation with full details of all receipts and expenditure. These records should be accessible to the Members for inspection. The procedures for operating the organisation’s banking accounts are usually documented in the rules or constitution. Prepare a budget and monitor it carefully Keep the Club’s books up to date. Keep a proper record of all payments and money received. Make sure accurate financial reports are available and understood at all committee meetings. Show evidence that money received is banked and documentation provided for all money paid out. Ensure that information for an audit is prepared each year (if rules require accounts to be audited).
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CLUB MEETING PROCEDURES
A VALID MEETING Must be convened in accordance with your Constitution A quorum must be present in the terms of your Constitution An individual entitled to be present must be included Those attending the meeting must intend it as a meeting
WHO MAY CONVENE A MEETING? Your Constitution will provide what steps are to be taken to convene the meeting (such rules must be observed). The procedure varies between different types of meetings (committee meetings, special meetings and annual general meetings).
WHO MAY ATTEND A MEETING? Persons who are not Members have no right to attend (but may be invited to do so) Some Members may not be entitled to attend (Junior Members) Reporters have no right to attend unless it is a public meeting or a notice has been published by which visitors are welcome.
NOTICE OF MEETING Fundamental principle: no valid notice = no valid meeting Members who have the right to attend - have an absolute right to be notified Meeting will be invalid for lack of notice If omission is accidental - check your Constitution (rules generally provide that in those circumstances the notice is valid) If your Constitution does not set a time - reasonable time (rules or legislation will generally prescribe time, e.g. special resolution (21 days) AGM (14 days) Notice of meeting should include, date, time, venue and the objects of the meeting
QUORUM Quorum means, the number of persons specified in the rules to be in attendance either, (a) at the commencement of business; or (b) at all times throughout the meeting.
Check your Constitution and see if Quorum must be present for just the beginning of a meeting or at all times throughout the meeting.
CALL THE MEETING TO ORDER To start on time is essential.
OPEN THE MEETING Declare the meeting officially open. This is important as the business of the meeting is recorded from this point on. Always identify the meeting by quoting specific title and class of it, e.g. make the opening a firm statement – “I declare this meeting of **(CLUB NAME)** open”.
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ATTENDANCE AND APOLOGIES Record all Members present. Introduce visitors. Introduce special guests, by name and qualification. Formally welcome all visitors to the meeting. Call for apologies, with a formal motion for acceptance of apologies.
Note: The distinction between “accepted apologies” and “received apologies”; the latter does not count as absence on reasonable cause.
MINUTES The sole purpose of confirming or adopting minutes is to ensure their accuracy. Reading lengthy minutes in detail is unnecessary, boring and destructive to a meeting.
MATTERS ARISING FROM THE MINUTES Have matters to be decided listed on the agenda. Discussion should be confined strictly to the minutes that will not be covered in the reports. Matters arising from the minutes are usually confined to specific questions, or actions.
CORRESPONDENCE The chairperson should ask the secretary to present a list of inward and outward correspondence, in chronological order, and put it to the meeting. The chairperson should request a formal motion: “That all inward correspondence be received” and “That outward correspondence be approved”. No discussion should be allowed before the motion is presented. Any member may request the whole context of a letter be read to the meeting.
REPORTS THE TREASURER The chairperson calls on the treasurer for the regular financial report. The chairperson asks for any discussion arising from the report: “The report is now open for discussion”. A formal motion is needed for a list of all accounts for payment to be paid, as it is a legal requirement for audit (if Rules require an audit). A formal motion is needed to adopt the report, “That the report be adopted”.
SUB COMMITTEE These should be brief. The committee chairperson should present them before (in writing), and during the meeting, so that they can be incorporated into the minutes. Discussion and action may follow each report. Each report must be adopted after presentation and discussion. “That the report be received”. No seconder is required.
OTHER REPORTS These should be brief and deal with specific topics.
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DISCUSSION ON MOTIONS The Constitution should lay down how much notice to give the chairperson of business to be discussed at the meeting. These motions must be placed on the agenda. Any motions proposed without sufficient notice may be rejected by the chairperson, but are accepted as notice of motions for the next meeting. See motions and amendments where motions and amendments are discussed and voted and ruled upon.
GENERAL BUSINESS The chairperson can decide whether a point should be discussed or not, although only relatively minor points can be brought up. Notice of motion for next meeting may be brought up with a written copy of the motion, signed and dated, being handed to the secretary. The chairperson should restrict discussion to the interest of the meeting.
NEXT MEETING Discuss the time, date, and venue for the next meeting, to ensure everyone knows the details.
CLOSURE This is the signal to say that no further business is being conducted at the meeting. The time to wind up proceedings is up to the chairperson. The chairperson should close the meeting when there is no further business. Continuing would serve no worthwhile purpose. The normal way of closing is for the chairperson to rise, thank Members for their co-operation, thank visitors, wait for silence and announce: “I declare this meeting closed”. The chairperson should emphasise that the meeting is over, by leaving the chair as soon as possible, and that further discussion is unofficial and leaderless.
MOTIONS AND AMENDMENTS All items of business requiring a decision must come before the meeting by way of motion, and if passed, become resolutions.
A motion should be proposed before the chairperson allows any debate or discussion on the subject. This promotes order in the discussion.
Once a motion has been moved, the chairperson should make sure discussion does not depart from the point.
The motions should be simple, precise, clear and unambiguous.
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THE SECONDER This implies there is support for the motion. The speaker must introduce his support by: “I second that motion”.
The seconder, who has no right of reply, may speak as he seconds the motion, or reserve his speech until after further debate.
If there is no seconder, the motion should lapse.
Immediately a motion has been proposed and seconded the chairperson can save time, and cut out repetition by declaring: “Does anyone wish to speak against the motion?”
If no, the motion may be put to the vote. If yes, the order of debate should be speaker against, then for (i.e. alternatively), with no speaker (except the seconder’s reserved speech and mover’s right of reply, point of order or personal explanation e.g. correcting a misquote) speaking more than once.
AMENDMENTS Are introduced by words such as “I would like to move an amendment that…” Must be clear and precise. An amendment must not negate or contradict the motion. A competent amendment may: Add to the motion. Subtract from the motion. Substitute words within the motion. Alter the wording. Neither the mover nor the seconder to the original motion or prior amendments may move or second an amendment. Amendments should be placed before the meeting one at a time (taken in the order which they affect the terms of the original motion). When amendment is raised, all who have spoken previously may speak again including the original mover. Before any vote is taken, the chairperson should make sure the meeting knows the points for and against, and the actual wording of the amendment. When an amendment is carried, it is incorporated in the motion, which can be further discussed or amended.
ADVICE ON AMENDMENTS To avoid confusion, amendments to amendments are not advised. Each amendment must be relevant. Insist that amendments be handed in writing to the secretary before voting. Before Members are asked to vote, the amendment is read to the meeting. Amendments should be discussed and ratified one at a time.
CLOSURE OF DEBATE The chairperson should decide when the vote should be put. The mover of the original motion should then be offered his/her right of reply. The motion or amendment to be ratified must be read out to the Members, so that they all clearly understand it. The chairperson could also summarise the proceedings for and against.
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THE ANNUAL GENERAL MEETING Clubs incorporated in NSW are required to conduct an Annual General Meeting each calendar year and within six months of the end of the clubs financial year to: (a) provide members with an opportunity to review the performance of the club over the previous 12 months. (b) vote on changes to the constitution (c) appoint the financial officer (d) elect Board of Directors or Management Committee. The way in which the AGM is conducted will be specified in the constitution of the club and all members should be aware of these rules. For further information regarding Incorporation, clubs can purchase a copy of Incorporation (an explanation of the Association Incorporation Act) by phoning 0292112599. The Office of Fair Trading also publish Model rules for Incorporated Associations. Free copies are available by phoning Fair Trading Centres on 133220. ANNUAL GENERAL MEETING CHECKLIST FREQUENCY An AGM must be held at least once each calendar year and within six months of the end of the clubs financial year. AT A BOARD MEETING PRIOR TO THE AGM i. Appoint a Returning Officer at a Board /Committee meeting prior to the AGM. ii. Formulate any resolutions for the AGM at the Board meeting prior and ensure that the resolutions are sent out with the Notice of AGM. iii. Check rules of constitution regarding intended amendments to the constitution. AT LEAST 14 DAYS PRIOR TO AGM SEND OUT: i. Notice of the AGM ii. Nomination forms for Board/Committee membership. iii. A voting proxy form for members (if applicable) SEVEN DAYS PRIOR TO AGM i. Closing date for Board nominations ii. Returning officer must be informed of names of nominees iii. If number of nominations equals the number of vacancies the candidates are taken to be elected and poll declared closed iv. if insufficient nominations are received to fill all vacancies the candidates are taken to be elected and further nominations can be received (from the floor) at the AGM If there continue to be vacancies, these are taken to be casual vacancies. v. If the number of nominations exceeds the vacancies, a ballot must be held. vi. The Returning Officer should prepare a ballot paper and distribute to members AT THE AGM i. Distribute the AGM Agenda ii. Ensure a quorum is present iii. Present Annual Report and Presidents Report iv. Present Treasurers Report v. Election of Board Members/Declaration of Poll WITHIN ONE MONTH OF THE AGM i. Notify NSW Office of Fair Trading of any changes to the Public Officer and Secretary. ii. Also send Annual Report, including financial statement to NSW Office of Fair Trading and members not present at the AGM.
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MATCH DAY CHECKLIST As part of a clubs “Duty of Care”, Club Administrators should complete a match day checklist to help ensure where possible, the safety of all players, officials, volunteers and spectators prior to the first match of the day. The check list should be completed by a responsible adult who has been appointed by the club to carry out this specific task. The check list should be designed to identify possible hazards or safety concerns which could have the potential to harm or injure participants on the day. Clubs should retain the checklists for future reference in the event of an insurance claim against the club.
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CHECKLIST FOR INCOMING COMMITTEE PLEASE COMPLETE AND KEEP IN A SAFE PLACE (Suggestion – attach to Association’s Minutes)
INCORPORATED ASSOCIATION:
Name:
Incorporation Number:
Public Officer:
Authorised Signatories:
End of Financial Year Date:
LOCATION OF:
Incorporation Certificate:
Constitution:
Minutes:
Member Register:
Committee Register:
Disclosed Interest Register:
Signatories Register:
Common Seal (optional):
ANNUAL OBLIGATIONS: Annual General Meeting Annual Financial Return
CONTACT THE REGISTRY TO: Lodge Annual Return Change Constitution Change Name Wind up / Cancellation
For information and help on incorporated associations contact Registry of Co-operatives & Associations PO Box 22 BATHURST NSW 2795 Freecall 1800 502 042
Visit our website for details www.fairtrading.nsw.gov.au
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CLUB DISCIPLINARY PROCEDURES
A Club is responsible for the conduct and behaviour of its spectators and retains primary responsibility for the conduct and behaviour of its Players, Team Officials and Club Officials.
It is fundamental for the proper discharge of the power of a club to scrutinise the conduct of its members and to discipline them when required within the principles of natural justice and FFA regulations.
The FFA Code of Conduct applies to FFA, State Federations, District Zones, Club, Players and Officials
A person will be deemed to have engaged in conduct or behaviour:
a) regardless of whether or not it was committed deliberately or negligently b) if that person has attempted, offered or encouraged others, to engage in that conduct or behaviour; or c) where that person knowingly takes part in the conduct or behaviour
It is the responsibility of club officials to make themselves aware and fully conversant with the FFA Code of Conduct and also FFA Grievance Regulations
CONCLUSION Adherence to the code of conduct will ultimately promote administrative efficiency and integrity due to the greater satisfaction and fewer grievances that result from good management procedures. As a club administrator you should ensure that sporting justice is administered and natural justice prevails in all instances.
NEED SOME HELP WITH CONFLICT RESOLUTION? Visit www.crnhq.org – conflict resolution network – 12 skills summary.
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RISK MANAGEMENT - IT’S YOUR RESPONSIBILITY Risk management is the course of action you take to reduce potential legal liability. It seeks to address potential problems before they occur.
Risk management aims to be pro-active rather than reactive - creating a safer environment and legally safer operational procedures. A common mistake clubs make is to view risk management as a program in isolation. It is really an ongoing process that should be applied to all your club’s policies and procedures.
BENEFITS OF RISK MANAGEMENT Potential benefits and opportunities for implementing effective risk management procedures are: better sporting or recreational outcomes improved safety for participants, officials, spectators and volunteers lower costs and increased budget certainty more effective management of assets, events, programs and activities improved compliance with the law, regulations and other formal requirements enhanced image and reputation.
RISKS FACING SPORT AND RECREATION ORGANISATIONS The inherent nature of sport and recreation means that risk areas are broad. Some general risks that could apply to your sports club include: unsafe equipment and facilities no emergency medical plan inadequate or inappropriate insurance the club is not incorporated the club does not require participants to sign a waiver or release form prior to participating.
RISK MANAGEMENT CHECKLIST Appoint a risk manager - responsible for the risk management process Identify ‘key’ people (i.e. head coach, event manager, finance director) who will be involved in managing risk Determine the club’s risk management context Identify risks – what can happen, why and how? Analyse risks Evaluate risks Design a risk elimination and reduction plan Implement the plan Develop and implement a clear communication strategy on risk management Communicate the strategies to all appropriate levels of the club Ensure the board addresses risk management periodically as a meeting agenda item Monitor and review strategies at least annually and report to the board through the risk manager Ensure the board has adopted and implemented a risk management policy. For further assistance on Risk Management check out the following websites: NSW Government Department Communities Sport and Recreation: www.dsr.nsw.gov.au/sportsclubs/ryc_risk.asp Standards Australia 4360 (Risk Culture Management): www.standards.org.au
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GOALPOST SAFETY
GRASSROOTS SOCCER - PRECAUTIONS AND MEASURES FOR FIXED AND PORTABLE GOALPOSTS
The information contained in this document is based in part on the Standards Australia International Ltd (“Standards Australia”) publication Playing Field Equipment – Soccer Goals – Safety Aspects AS4866.1- 2007.
Permission to reprint information produced by Standards Australia has been given by SAI Global Ltd. The complete Standards Australia handbook can be purchased online at http://www.sai-global.com or by writing to the Customer Service Centre, SAI Global Ltd., 286 Sussex Street, Sydney NSW 2000.
INTRODUCTION Australia as a nation loves all sports, both in a participatory and spectator capacity. Soccer’s popularity at grassroots level is unrivalled and unique in its attraction to all ages. As such, both players and spectators have every right to expect that the equipment used in the game is of an appropriate standard of safety and suitability.
However, in recent times there have been injuries and fatalities, which have occurred as a result of unsafe or incorrect use of fixed and portable goalposts. In order to ensure that the game remains enjoyable for all, Northern NSW Football would like to draw your attention to the following guidelines for the safe use of both fixed and portable goalposts. These guidelines are in association with, and further to, the FIFA regulations as covered by Law 1 advised in FIFA circular number 593 on 10 July 1996. Law 1 States that:
“For safety reasons, goals (including those which are portable and not installed permanently at a playing pitch or practice field) must always be anchored securely to the ground. Portable goalposts must be made of lightweight material. Particular attention is drawn to the fact that if not properly constructed, portable goalposts may tip over and cause injury or even death. Portable goals should not be left in place after use, but should be dismantled, removed, tied together face-to-face or secured to a permanent structure such as a fence.”
Safety is always of paramount importance and everyone involved in soccer must play their part and ensure that the following guidelines are adhered to in order to prevent similar incidents occurring in the future. Northern NSW Football is committed to making safety a top priority in the game at all levels.
These guidelines are designed to attract as much attention as possible at local levels, to the potential dangers of using goalposts if the necessary checks and precautions are not made and taken.
Whether played at school, in a park or for a club, soccer should be fun, enjoyable and most importantly, safe! By raising this awareness, Northern NSW Football aims to create a safer environment for all.
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FIXED AND PORTABLE GOALPOST SAFETY 1. DEFINITIONS a. A portable goalpost can be defined as any freestanding soccer goal designed to be moved at any point in time, both on and off a field. These goals can be either full size, used outdoors for adult football games and training, or smaller goals used outside for junior games and training. The smaller goals are also used for the purposes of indoor soccer games. A fixed goalpost can be defined as a permanent fixture which remains in one position. 2. COMPONENTS AND DESIGN AND CONSTRUCTION b. Goalposts should be constructed of aluminium, steel tubing, a combination of both materials, or of polyvinyl chloride (PVC) plastic tubing. Timber frames are not recommended as they tend to be less durable. Goalposts which are ‘home-made’ or which have been altered from their original size or construction should never be used. They do not have the built-in safety features and may be particularly hazardous for younger players. c. All portable goalposts should be in good condition and properly constructed according to good engineering practice. d. A rear ground bar which connects the two side supports, should form part of the portable goal at all times. This will ensure that weight is added to the rear of the structure, increasing its stability and reducing the risk of the goal overbalancing. Particular attention is drawn to the fact that if not properly assembled and secured, portable goalposts may topple over. The rear ground bar is an effective anchor on which to secure the goalpost. e. As defined by Standards Australia, with the exception of netting, the materials used in the construction of portable goalposts “should be designed to maintain their structural integrity for outdoor use for at least a period of five years, but preferably longer, depending on whether the goal is stored indoors or outdoors. f. Any materials used in the construction of the portable goalposts should be protected against corrosion. 3. STABILITY, SUPPORT AND FIXTURE g. For safety reasons, goalposts of any size must always be anchored securely to the ground. h. Portable goalposts must be pinned or weighted down by the use of chain anchors or appropriate anchor weights to prevent them from overbalancing. If possible, this equipment should be permanently and securely attached to the goal frame and can be in any of the formats as identified below: OUTDOOR GOALPOSTS i. Steel pegs – stake or ‘J’ Hook style. Varying in lengths and diameters of 250mm (10 inch) to 600mm (24 inch) for the stake style and ensuring that a ‘J’ hook has a curved top which is designed to fit over the side or rear ground bar. Sufficient stakes are required to support each goal, taking the size of that goal into consideration. The ‘J’ hook should be angled toward the front of the goal, driven fully into the ground, but clearly visible to prevent anybody potentially tripping. ii. Anchors can fit over a ground bar with staking holes for steel pegs or spiral styled screws, which secure fully into the ground. iii. A semi-permanent anchor requires that the main support is a permanently secured base that is buried underground. A semi-permanent anchor connects the underground base to the goals by means of two tethers, or utilises a buried anchor tube with a threaded opening at ground level. The goal is positioned over the buried tube and the bolt is passed through the goal ground shoes and rear ground shoe and screwed into the threaded hole of the buried tube. INDOOR AND OUTDOOR GOALPOSTS iv. For both indoor goals and those located outside where the ground surface cannot be penetrated, sandbags or counterweights may be utilised. The number of bags required to support the structure should be adequate and relative to the size of the goal. Indoor goals can also be secured by bolting the frame to the playing surface and/or to the rear wall of the venue.
c) Ground conditions can affect the stability of goals and it is therefore important to take into consideration weather patterns and the geography of the land. d) Ideally, portable goalposts should not be left in place after use – they should be dismantled and removed to a place of secure storage.
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e) It is strongly recommended that nets should only be secured by plastic hooks and tape, and not by metal hooks. Any metal hooks should be removed and replaced. Net pegs should not be used to anchor the goal structure. 4. TESTING a) Before use, organisers should test the structure to ensure that they are stable by exerting a downward pressure on the crossbar, backward and forward force on both upright posts. It is essential that the structure’s security has been established prior to commencing usage. b) Goalposts should be of correct dimension, with imperative stability and crossbar strength requirements. Condition of the goalposts together with the adequate fixture of netting, is paramount to general safety. Should any components of the goal be damaged or missing, replacements should be sought immediately to provide optimum protection to all.
5. SAFETY a) Under no circumstances should children or adults to include players, officials or spectators use the goalposts and/or the goal netting as gymnastics equipment. Climbing, swinging or playing on, or around the structure and/or any of its supports is not endorsed and should not be permitted at any time as it may cause severe bodily harm, permanent injury or even death. 6. INSURANCE a) Safety and the successful implementation of these guidelines has an effect upon both personal accident and public liability insurance provided by Northern NSW Football. Any potential reduction of premiums that may result from the continual implementation of these guidelines will improve the safety standards of the code, and in turn will clearly be beneficial to all parties concerned. 7. CONCLUSION AND IMPLEMENTATIONS a) Both indoor and outdoor goalposts are to be inspected once every six (6) months in conjunction with the issue of these guidelines. Steel components showing signs of rusting or warping should be replaced, as should any other component which needs repair or replacement. Should goalposts be owned, and therefore maintained by the local Council, please ensure that they are informed in writing of the repairs required. In the meantime, the goalpost should be removed and stored in a secure area. b) All portable goalposts are to be securely anchored to the ground at all times during usage. If the goal post can be disassembled and stored, it should be stored in a place where children cannot gain access. Goalposts which are not secured are not to be used. c) Always ensure that adequate personnel are available to move a portable goalpost taking into consideration the weight and assuring that the correct lifting technique is utilised at all times. This also applies to the hanging of goal nets – under no circumstances should any person attempt to jump up in order to secure the netting. A stepladder or other stable object should be provided to elevate a person to the correct height whereby goal nets can be hung and removed from the goalposts safely. An acceptable alternative is the use of a specially constructed extendable pole to avoid overreaching from the ground level. d) All portable goalposts should be fixed securely to the ground to prevent any overbalancing. e) Goalposts are to be used for their intended purpose. It is essential that steps are taken to ensure that both children and adults do not climb, swing on, or play with the netting and structures of the goalposts. f) Ownership of the goalposts should be clearly determined and defined and placed in writing. This formal record must be retained by the club at all times. If the equipment is hired, or leased, record of ownership should also be kept in writing. g) Records need to be maintained, clearly identifying all user groups of the goalposts.
Bibliography: 1. Standards Australia International Ltd. Playing Field Equipment – Soccer Goals – Safety Aspects AS4866.1-2007. 2. The Football Association. (2001/2002). London.
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PORTABLE GOALPOST SAFETY REMINDER
Clubs, Associations, officials and participants involved are reminded of the importance of securing portable goalposts and the dangers associated with children climbing and swinging on goalposts.
Northern NSW Football requires that all existing medium and full size portable goalposts are affixed with yellow Warning stickers alerting of the dangers of playing and climbing on goalposts. Stickers are available upon request from Northern NSW Football by phoning 49648922.
The Australian Standard also requires that all newly manufactured portable goalposts are constructed in accordance with manufacturing standards and must also display the same Warning notice.
Since 1986 there have been 8 deaths in Australia from falling goalposts and since 1979 there have been 35 deaths in the USA, mostly involving children.
It is vital that all clubs conduct regular safety checks on all goalposts and monitor their safe use and safe storage during the summer season.
If you club has medium or full size portable goalposts that are not affixed with warning stickers email your club details and contact information to Northern NSW Football or phone 49648922 and we will arrange for a supply of stickers to be sent to your club.
For more information on Goalpost Safety, Standards and Regulations, please visit NSW Office of Fair Trading Goalpost Safety Information.
www.fairtrading.nsw.gov.au/Consumers/Product_and_service_safety/Childrens_products/Soccer_goalposts.html
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THE LAW AND FUNDRAISING ACTIVITIES
Fundraising for sporting Clubs is regulated in NSW by the Lotteries and Art Union Act 1901 and the Charitable Fundraising Act 1991.
As a general rule, sport is not classified as a charitable activity as it does not provide a wider community benefit or have an impact on social welfare.
The Quick Facts reference list below will provide Clubs with some general information regarding fundraising for their club. For further information and up to date regulations please contact NSW Office of Liquor, Gaming and Racing www.olgr.nsw.gov.au
ART UNIONS An art union is a lottery where the total value of prizes exceeds $25,000. Prizes are distributed by a draw of tickets or marbles from a barrel or other receptacle, or by an electronic device (often called a random number generator). If the total retail value of prizes is $25,000 or less, treat as a Raffle. • A permit is required • Total retail value of prizes must exceed $25,000 • Total value of money prizes capped at $25,000 • Spending money with a travel prize capped at 20% of the value of the prize • Expenses (including prizes) capped at 70% of the gross proceeds • Further information: http://www.olgr.nsw.gov.au/pdfs/gofc_fs_art_unions.pdf
RAFFLES A raffle is a lottery where the total value of prizes does not exceed $25,000. Prizes are determined by a draw of tickets or marbles from a barrel or other receptacle, or by an electronic device (often called a random number generator). • No permit is required • Total retail value of prizes capped at $25,000 • Total value of money prizes capped at $25,000 • Spending money with a travel prize capped at 20% of the value of the prize • Tickets must be numbered consecutively • Expenses (including prizes) capped at 60% of the gross proceeds • Further information: http://www.olgr.nsw.gov.au/pdfs/gofc_fs_rraffles.pdf
SCRATCH AND BREAK-OPEN LOTTERIES (NO-DRAW LOTTERIES) A no-draw lottery is a lottery in which the tickets contain a hidden symbol or a number of hidden symbols, which can be exposed by removing or scratching a covering of paper or other opaque material. They may be called a break-open or scratch lottery. • No permit required. • Not more than one no-draw lottery may be conducted at the one time. • Cost to enter cannot exceed $2. • Total value of prizes capped at $5,000. • Spending money with a travel prize capped at 20% of the value of the prize. • Not more than 3,000 tickets may be produced in each series. • Expenses capped at 60% of the gross proceeds. • Further information: http://www.olgr.nsw.gov.au/pdfs/gofc_fs_no_draw_lotteries.pdf
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MINI NUMBERS LOTTERY (LOTTO STYLE LOTTERIES) Mini-numbers describes a lottery in which subscribers choose a smaller set of numbers from a larger set of numbers with the chance of winning prizes. It may go by other names including - mini-lotto, lion-ball, kick-a- ball. A player pays a small amount and selects six numbers from a maximum of twenty numbers. Six numbers are drawn. If the player gets all six numbers he or she wins. If no one gets the six numbers, the prize jackpots until the next time. • The benefiting organisation must receive at least 40% of the gross proceeds. • A permit is not required. • The cost to enter cannot exceed $2. • Not more than one mini-numbers lottery may be conducted for the benefit of an organisation at any one time and in any period of 7 days. • Not more than one mini-numbers lottery may be conducted on the premises of a registered club or hotel at any one time. • The total value of prizes must be at least 50% of the gross proceeds, and cannot exceed $10,000. • Total value of money prizes capped at $5,000. • Spending money with a travel prize cannot be more than 20% of the value of the prize. • Expenses cannot exceed 10% of the gross proceeds. • No commissions, fees or other benefits may be paid. • Persons under 18 years must not take part in a mini-numbers lottery. • Persons involved in the conduct and management of the benefiting organization and the lottery cannot play a mini-numbers lottery. • Further information: http://www.olgr.nsw.gov.au/pdfs/gofc_fs_mini_numbers.pdf
CHARITY HOUSIE Charity Housie is a game played with tickets or cards bearing numbered squares; a number may be marked on the card or ticket when an announcer calls that number which is selected at random by a device; a win is constituted if the player is able to mark certain squares on the card or ticket. Housie includes housie-housie, bingo and games of a similar kind, such as Alphy and hoi. • A permit is required. • Cash prizes are permitted. • Prizes are to be a maximum of 75% of the gross proceeds of a housie session, subject to no single prize exceeding $150 in an ordinary game. • The benefiting charity must receive at least 12.5% of the gross proceeds. • Expenses, excluding prizes, cannot exceed 12.5% of the gross proceeds. • Further information: http://www.olgr.nsw.gov.au/pdfs/gofc_fs_charity_housie.pdf
CHOCOLATE WHEELS AND LUCKY ENVELOPES Chocolate wheels are games of chance where participants are sold numbered tickets. A wheel which has numbers corresponding with those on the tickets is spun. After the wheel comes to rest on a specific number, the participant holding the numbered ticket corresponding with the number on the wheel receives a prize. Lucky envelopes are games of chance in which participants win a prize if they expose a hidden number that is the same as a winning number displayed on a chart at the point of sale. They are not to be confused with break-open or scratch type lotteries. • Permit required. • Prizes capped at $500 with chocolate wheels. Ticket cost determines prize value with lucky envelopes — $4, $10 or $20. • Liquor prizes cannot exceed 20 litres of the total prize pool. • Tickets for liquor prizes cannot be sold by or to a person under 18. Also a person under 18 cannot give or collect a liquor prize. • The charity must receive at least 40% of the gross proceeds. • Expenses cannot exceed 60% of the gross proceeds. • Further information: http://www.olgr.nsw.gov.au/pdfs/gofc_fs_lucky_envelopes.pdf
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TIPPING COMPETITIONS A tipping competition is where participants predict or forecast the outcome or results of a sporting or other contingency and points are awarded for successful predictions or forecasts. The prize pool is distributed to the participant who accumulates the most points over a stipulated period, and periodical prizes may be awarded in accordance with the rules of the competition. • No authorising permit required unless total amount of sales is more than $20,000. • Total value of money prizes capped at $5,000. • Spending money with a travel prize capped at 20% of the value of the prize. • No salary, wage, fee, commission, percentage or benefit can be paid. • No payment or other benefit can be sought for the right to enter the place where the tipping competition, or the sporting or other contingency, is conducted. • Rights to participate in a tipping competition cannot be sold after the closing date for the receipt of entry in the tipping competition. • Further information: http://www.olgr.nsw.gov.au/pdfs/gofc_fs_tipping_competitions.pdf
FOOTBALL DOUBLES A football double involves the purchase of sealed tickets that have certain numbers printed on them. The winner is determined by the ticket holder’s numbers corresponding with the football jersey numbers of the scorers of the first two try scorers in a particular football match. Variations are Football Triples, Final Score and Points Margin. • No permit required. • Not more than one football double lottery may be conducted at the one time. • Cost to enter cannot exceed $2. • Total value of prizes capped at $5,000. • Spending money with a travel prize capped at 20% of the value of the prize. • Not more than 3,000 tickets may be produced in each series. • Expenses capped at 60% of the gross proceeds. • Further information: http://www.olgr.nsw.gov.au/pdfs/gofc_fs_football_doubles.pdf
PROGRESSIVE LOTTERIES A progressive lottery is a lottery or game of chance in which a number of draws may be conducted on various dates over a stipulated period of time. It includes a ‘hundred club’, ‘silver circles’ or any other lottery or game of chance conducted along substantially similar lines. A hundred club is usually conducted on the basis that participants purchase the right to a certain number in a series of draws, with those rights limited (for example, 100, 200). A prize is allocated to the person holding the winning number drawn for a particular week. • No authorising permit required unless total amount of sales is more than $20,000. • Total value of money prizes capped at $5,000. • Spending money with a travel prize capped at 20% of the value of the prize. • No salary, wage, fee, commission, percentage or benefit can be paid. • No payment or other benefit can be sought for the right to enter the place where the progressive lottery is conducted. • Rights to participate in a progressive lottery cannot be sold after the closing time and date for the first draw. • Further Information: http://www.olgr.nsw.gov.au/pdfs/gofc_fs_progressive_lotteries.pdf
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SOCIAL HOUSIE Social housie is a game played with tickets or cards bearing numbered squares or symbols; a number or symbol is marked or covered on the ticket or card when an announcer calls that number or symbol which is selected at random by a device; a win is constituted if the player is able to mark or cover certain squares on the ticket or card. Housie includes housie-housie, bingo and games of a similar kind such as alphy and hoi. Cannot be conducted on the premises of a registered club or on licensed premises. Total value of ordinary prizes in a game cannot exceed $30. Total value of jackpot prizes in a session of games cannot exceed $150. No salary, wage, fee, commission, percentage or benefit can be paid. No payment or other benefit can be sought for the right to enter the place where the game is conducted. Further information: http://www.olgr.nsw.gov.au/pdfs/gofc_fs_social_housie.pdf
SWEEPS AND CALCUTTAS A sweep is a game in which a person buys a ticket for a chance to win, by lot, a participant (horse or other) in an approved event. The prize pool, which comprises the total amount of ticket sales (less expenses and, if applicable, the amount of money raised for the benefiting organisation), is distributed to the players who hold the successful participants in the approved event. A calcutta follows the same method as a sweep up to the completion of the draw. On completion of the draw, an auction takes place at which all ticket purchasers are entitled to bid for each participant as it is offered. Players who were successful in the draw may choose between selling the participant and receiving half of the proceeds of the sale, or retaining the participant by making (and paying half of) the highest bid. The prize pool, which comprises ticket sales and net auction proceeds (less expenses and, if applicable, an amount of money that was raised for the benefiting organisation), is distributed to the ultimate holders of the successful participants in the event. • Permit required if the total value of tickets to be sold is more than $20,000. • Can only be conducted in conjunction with an approved event. • Wages or remuneration cannot be paid unless the sweep or calcutta is authorised under a permit. • No commission on, or percentage of, or fee for, bets or winnings may be paid. • No payment or other benefit may be given or sought for the right to enter any place where the sweep or calcutta is conducted. • Person under 16 are not allowed to play or assist in the conduct of a sweep or calcutta. • Further information: http://www.olgr.nsw.gov.au/pdfs/gofc_fs_sweeps_calcuttas.pdf
GRATUITOUS LOTTERIES A gratuitous lottery is a lottery or game of chance in which entry or participation in the lottery or game is free. It includes such lotteries or games of chance known as ‘lucky door’ or ‘lucky seat’ prizes. A gratuitous lottery is conducted under section 4G of the Lotteries and Art Unions Act 1901. • No entry or participation fee must be charged in connection with the lottery • No authorising permit needed • Total value of prizes in the lottery capped at $25,000 • Money prizes prohibited • The lottery cannot be conducted for the purposes of promoting any trade or business • Further Information: http://www.olgr.nsw.gov.au/pdfs/gofc_fs_gratuitous_lotteries.pdf
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SUN SAFETY Australians love being outdoors and playing sport. With our great climate and open spaces, sport and recreation is part of our way of life. But on a clear summer day in NSW, it can take just 15 minutes to get sunburnt. It's important that sporting organisations protect players and spectators from the sun.
As a sporting organisation, you probably have rules and policies relating to the safety and conduct of your members and supporters to ensure that certain standards are met. For sport and recreational organisations, a sun protection policy is one of the best ways to ensure your organisation is fulfilling its duty of care with regard to sun protection. By developing and implementing a policy, you will provide your members and supporters with guidelines to improve their protection from the sun.
GETTING STARTED There are many ways to develop a sun protection policy. Here are a few ideas: Start by raising awareness in your organisation about the dangers of sun exposure and the need for a sun protection policy. Try to involve key people in developing your policy, including players, coaches, referees/umpires, officials, parents and supporters. Provide information – the more informed people are about skin cancer and the need for the policy, the more likely they are to take notice. You might need to allocate some money to implement the policy, such as for education/training, equipment, uniforms and shade cloth. Review the policy annually. The policy should be a simple document for people to follow but one that adapts/changes in response to organisational needs.
WHAT SHOULD THE POLICY COVER? A sun protection policy doesn't have to be a weighty, detailed document. Basically, it needs to set out your organisation's commitment to sun protection and cover key issues, such as: Outdoor games and training are scheduled wherever possible outside of peak UV times. Sun safety is promoted when the UV Index is 3 or above. Players, officials and spectators are encouraged to use shade from trees and buildings. The organisation provides shade structures, and individuals are also encouraged to bring their own shade, e.g., umbrellas. The organisation provides or promotes sun protection items such as hats and sunscreen.
IMPLEMENTING YOUR POLICY When implementing your policy, try to: Make a list of ideas about your sun protection needs, and how they can be met. For example, you might decide your home field needs more shade for spectators and players. Develop a plan and timeframe for achieving your ideas, keeping in mind your budget/resources. Monitor your progress – document your successes, challenges, barriers and solutions. You may need to change your plans as you go along. When implementing a policy, think about how to encourage compliance. Set a realistic timeframe to implement the policy.
REVIEW AND EVALUATE It is important to review the policy and its implementation on a yearly basis. Try to identify problems or issues that need to be addressed and develop strategies to overcome them. The most important thing is to keep your sporting community informed and involved.
For further information go to www.cancercouncil.com.au/sunsmart
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PREGNANCY While many sporting activities are safe for pregnant women, there may be particular risks that apply to some women during pregnancy. Pregnant women should be aware that their own health and wellbeing, and that of their unborn children, should be of utmost importance in their decision making about the way they participate in our sport.
FFA and Northern NSW Football recommend that pregnant women wanting to participate in our sport consult with their medical advisers, make themselves aware of the facts about pregnancy in sport, and ensure that they make informed decisions about participation.
All sporting organisations owe a duty of care to pregnant players participating in their sport. A document formulated by the Australian Sports Commission (ASC) entitled ‘Pregnancy in Sport – Guidelines for the Australian Sporting Industry’, is available at: http://www.ausport.gov.au/participating/women/resources/pregnancy
This publication is intended as an information source for the Australian sporting industry, its administrators, coaches, officials and other staff, employed or voluntary. It is not intended as, nor is it suitable to be used as, advice to sports participants. Pregnancy in sport is essentially a medical issue, and it is therefore vital that pregnant women who wish to participate in sport obtain medical advice before doing so.
A checklist has been developed to assist all clubs and associations in dealing with the issue prior to, and post notification of player pregnancy and advises that: • Continued participation in football during pregnancy poses theoretical risks to them and to their unborn child. Under no circumstances should you advise, issue guidelines or discuss those theoretical health risks of continued participation in soccer, but rather direct the player to the general concept. Providing advice or issuing guidelines of this type is potentially dangerous, as you then become potentially liable for their correctness. • Pregnant players should always seek advice from an appropriately qualified medical practitioner as to the risks involved in participating in soccer and related activities while pregnant and whether it is safe for them to continue participating in football while pregnant and, if so, for how long should they continue to participate. This advice should be given by the player’s own doctor to avoid further liability.
If you are aware that the player either has not obtained appropriate medical advice or is ignoring such medical advice, there is a duty of care to take positive steps to protect both the mother and the unborn child. These steps may include arranging for the player to see an appropriately qualified medical practitioner (not associated to the club or association) or to provide counselling to cease competing of her own accord, or out of regard to the unborn child.
Please ensure that your players are directed to the QBE insurance policy (copy located on the Northern NSW website) and that they pay particular attention to the exclusions contained therein.
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ALCOHOL
Below is a list of the Top 10 liquor laws for Football Clubs:
If your club sells liquor it MUST hold a liquor licence All staff/volunteers/committee persons involved in the sale or supply of liquor MUST hold an RSA certificate issued by an approved training provider All RSA certificates MUST be kept in an RSA register which MUST be produced to police or an inspector upon request Your club or an individual MUST NOT sell or supply liquor to a minor Your club or an individual MUST NOT sell or supply liquor to an intoxicated person All liquor MUST be sold on the licensed premises of the club All liquor sold by the club MUST be consumed on the approved licensed premises only All liquor sold by the club MUST be supplied in open containers The club MUST submit a list of dates annually (games, club functions, presentations) to the Casino Liquor and Gaming Control Authority for approval. You can only sell liquor on these approved dates The Club MUST display the required statutory signage at all bars where liquor is sold and supplied
For further information about what you need to know about NSW Liquor Laws including:
LIMITED LICENCE (FOR MULTIPLE FUNCTIONS) UNDERAGE DRINKING LAWS APPLYING FOR A LIQUOR LICENCE LICENCE CHECKLIST LIQUOR PROMOTION GUIDELINES INTOXICATION GUIDELINES EXCLUSION FROM LICENSED PREMISES
visit the NSW Office of Liquor Gaming and Racing’s website at:
www.olgr.nsw.gov.au
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FOOD
What is the Food Authority doing to help charities that provide food? The NSW Food Authority and NSW Government recognise the valuable work charities, organisations and volunteers do in providing or selling food for charitable purposes. This includes providing food free of charge during emergencies like bush fires or other natural disasters. These activities cover the legion of volunteers who support organisations like the Rural Fire Service and State Emergency Service. To help make sure these organisations can continue their valuable work in the community, their special role has been recognised in our food regulations and certain exemptions may apply to their activities.
What if the charity provides food for free? The regulations applying to commercial food businesses, including those which require notification and/or licensing, do not apply to anyone providing food free of charge.
Examples include: • Making food for volunteer fire fighters during the bush fire season. • A free sausage-sizzle for the junior soccer players.
Providing free food in these types of circumstances is not regulated by the Food Authority – nor does the Food Authority require notification or licensing.
What if the charity sells food for a fundraising event? Anyone who sells food at a fund raising event for community or charitable causes is not required to notify the Food Authority - provided the food does not pose a possible health risk, or is eaten immediately after thorough cooking.
Examples include: School fetes where the proceeds are donated to a charitable organisation. A sausage-sizzle to raise funds for the junior soccer players club. A lamington drive to raise money for the victims of a natural disaster like the South-East Asian Tsunami. Selling chocolates to raise money for the Red Cross
What about training for people preparing food? People who are preparing food that is sold to raise money for charitable purposes do not require any formal skills or knowledge providing the food does not potentially pose a health risk, or is eaten immediately after thorough cooking.
Examples of food that could potentially pose a health risk: Cooking a large amount of a meat-based food that will be stored and transported prior to reheating and serving; Ready to eat foods that would normally be refrigerated to keep them safe such as raw shellfish, cooked meats or cooked rice; Dairy or egg based desserts. These sorts of meals have more potential for public health problems than a vegemite sandwich or pack of dried biscuits.
57 2012 Administration Resource Manual There are significant food safety issues, such as temperature control, cross-contamination and storage that need to be considered by food handlers.
What do volunteers need to know? Food handlers should have knowledge and skills appropriate to the type of food they are preparing, particularly if it is potentially hazardous or is not going to be thoroughly cooked immediately prior to consumption For instance, a volunteer making vegemite sandwiches would not require any formal training. Whereas a volunteer who was making a large number of hot meals with numerous ingredients would need to understand temperature control and how to avoid cross contamination. This is to protect public health.
So when does a charity need to notify the Food Authority about fundraising events? Any organisation selling food for a community or charitable purpose needs to notify the Food Authority only if it is selling potentially hazardous food or food that is not thoroughly cooked immediately before consumption. Notification allows the Food Authority to trace the source of a possible food-borne illness outbreak to protect public health and make sure it doesn’t happen again.
For further information about what you need to know about NSW Food safety guidelines visit the website at: www.foodauthority.nsw.gov.au
58 2012 Administration Resource Manual GOOD SPORTS Alcohol and sport are historically closely linked in Australia. Most major sporting competitions and teams promote and advertise alcohol consumption and many sports clubs have a tradition of heavy drinking. A large number of clubs depend on revenue from alcohol to finance club activities. The Good Sports program is an initiative of the Australian Drug Foundation (ADF) to develop safer and healthier communities. The program helps sporting clubs manage alcohol responsibly and reduce alcohol related problems such as binge and underage drinking.
Good Sports is recognised in the community health sector for its extensive research. The program is evidence-based and evaluation continues on an on-going basis.
Displaying the Good Sports logo sends an important message to club members and the community. It confirms that the club promotes a responsible attitude towards alcohol and that it provides a safe environment for players, members, families and supporters.
HOW DOES THE PROGRAM WORK? The key strategy of Good Sports is the accreditation program. The three level accreditation criteria consist of a set of alcohol management standards for clubs that serve and consume alcohol. Clubs are required to move through the levels in a set amount of time (maximum 5 years), maintaining all the criteria from previous levels as they do so.
One of the key benefits to clubs of registering in the free program is the support that they receive in changing culture. A Good Sports Project Officer assists club committee members through the entire process.
Level 1: Liquor license Bar management (RSA training) Smoke-free
Level 2: Maintenance of Level 1 criteria Enhanced bar management (RSA training, etc.) Food and drink (low and non alcoholic) options Safe transport policy Diverse revenue generation
Level 3: Maintenance of Level 1 & 2 criteria Alcohol management policy
At each level, the club must promote their involvement in the program to their members. Clubs that do not serve or consume alcohol may apply for Level 0:
Level 0: Alcohol-free facilities Smoke-free Diverse revenue generation Promotion (Good Sports program) Safe transport policy Alcohol management policy
59 2012 Administration Resource Manual Good Sports has been adopted by a diverse range of community sports clubs. It is currently operating in the majority of states in Australia (and the Northern Territory) with a total of over 2900 clubs involved.
Evidence, gathered over the past two decades, demonstrates that community-based sports clubs contribute to alcohol problems by accepting and promoting excessive drinking and providing inappropriate role models for young people.
Research has been conducted over a number of years to gauge the size of the issue and how Good Sports, over time, is supporting clubs to change their culture.
A study of more than 500 young people found: more than 30% of 13-17 year olds had participated in unsupervised drinking at a sports club... 71% of these had never been asked for proof of age.
Another survey among sporting club members found: 51% of drinkers at sports clubs are consuming alcohol at harmful or hazardous levels.
A study of community football clubs in 2000 showed: 13% of 18-20 year olds drank 13 or more standard drinks each time they visited the club 83% left the club as the driver of a vehicle. 70% of males (30% of females) believe drinking is an important tradition at their club.
Further, more recent research conducted in community sports clubs across Australia found: 20% of men aged 18-30 consume 10 or more standard drinks each time they visit the club.
CONGRATULATIONS GO TO THE 70 NORTHERN NSW FOOTBALL CLUBS WHO HAVE JOINED THE GOOD SPORTS PROGRAM TO DATE
www.goodsports.com.au
60 2012 Administration Resource Manual VOLUNTEER The involvement of sport Volunteers is the key to the success and long term sustainability of sport clubs, sport organisations and sport events. Without volunteers, the sport system could not operate and there is growing cognisance of the need to better manage and nurture volunteers.
The commitment volunteers make in terms of their time is substantial. Volunteers are vital to the successful running of your club. Often many volunteers feel their dedication and commitment goes unrecognised. This lack of appreciation is a key consideration for clubs who want to recruit and retain good volunteers.
Without successful leadership, people become uninspired, not happy with their role and may lack commitment. The quality of leadership is a key to the success of any sporting organisation and underpins good practice in volunteer management.
Clubs rely on volunteers to take an active interest in the future of their organisation and their specific roles within it.
If the volunteers in the Club are viewed and managed as creative, motivated people who seek responsibility, then they are likely to exhibit high levels of performance.
WHAT IS GOOD PRACTICE? Because volunteers are such an integral part of sport and recreation organisations it is important that they are managed in ways which make them feel valued and part of organisations – this is the essence of good practice in volunteer management. Volunteers who feel that they have made a worthwhile contribution to their organisation, have been appropriately rewarded and recognised, and feel respected are more likely to contribute to that organisation again. Many organisations argue that it is difficult to recruit and retain volunteers and often seem to assume that the problem is somehow the volunteer’s. However, such organisations need to examine their volunteer management practices in order to determine the extent to which they do make volunteers feel valued and a worthwhile part of the organisation.
There is no agreed upon set of volunteer management activities that will guarantee positive outcomes for volunteers. Approaches may vary to suit each organisation’s particular circumstances. However, the ‘bottom line’ is the same – motivated and committed volunteers. This is the yardstick for what constitutes good practice.
Further information is available from http://www.ausport.gov.au/participating/volunteers
NORTHERN NSW FOOTBALL WOULD LIKE TO ACKNOWLEDGE AND THANK ALL CLUB VOLUNTEERS FOR THEIR VALUED CONTRIBUTION TO FOOTBALL IN OUR REGION.
61 2012 Administration Resource Manual CODES OF CONDUCT
FFA FOOTBALL CODE OF CONDUCT
The National Code of Conduct applies to all Members and governs: (a) bringing FFA or football into Disrepute, including through discriminatory behaviour, offensive behaviour and incitement of hatred or violence; (b) liability for spectator and supporter conduct; (c) betting, match-fixing and corruption; and (d) disparaging public or media statements.
PLAYER
1. Play by the rules 2. Never argue with an official. If you disagree, have your captain, coach or manager respectfully and politely approach the official during the break at the appropriate time. 3. Control your temper. Verbal abuse of officials or other players, deliberately distracting or provoking an opponent is not acceptable or permitted in any sport. 4. Work equally hard for yourself and your team. Your team’s performance will benefit and so will yours. 5. Be a good sport. Applaud all good play whether it is from your team or the opposition. 6. Treat all players, as you would like to be treated. Do not interfere with, bully of take unfair advantage of any other player. 7. Co-operate with your team coach, team-mates and opponents. Without them there would be no game. 8. Play the game for the fun of it, not just to please parents and coaches.
COACH
1. Remember children participate for their enjoyment. Winning is only a part of the fun. 2. Never ridicule or yell at a child for making a mistake or losing. 3. Be reasonable in your demands on young player’s time, energy and enthusiasm. 4. Teach your players to follow rules. 5. Whenever possible, group players to ensure that everyone has a reasonable amount of success. 6. Ensure that equipment and facilities meet safety standards and are appropriate to the age and ability of your players. 7. Avoid overplaying the talented players. The average players need & deserve equal time. 8. Develop team respect for ability of opponents and for the judgement or officials and opposing coaches. 9. Follow the advice of a physician when determining when an injured player is ready to recommence training or competition. 10. Keep up to date with the latest coaching practices and the principles of growth and development of the child.
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PARENT
1. Respect the rights, dignity and worth of others. 2. Remember that your child participates in sport for their own enjoyment, not yours. 3. Focus on your child’s efforts and performance rather than winning or losing. 4. Never ridicule or yell at children for making a mistake or losing a game. 5. Applaud good performance and effort by all players. When watching a game congratulate both teams upon their performance regardless of the outcome. 6. Show respect for your team’s coach, the referee and opponents. Without them there would be no game. 7. Demonstrate appropriate behaviour by not using foul language and not harassing administrators, coaches, players or referees. Condemn the use of violence at all times. 8. Teach your child that an honest effort is as important as victory so that the result of each game is accepted without undue disappointment. 9. Be a model of good behaviour for children to copy. 10. Respect officials’ decisions and teach children to do likewise. 11. Do not physically or verbally abuse or harass anyone associated with the sport.
IT’S JUST A GAME
ADMINISTRATOR
1. Involve young people in planning, leadership, evaluation and decision making related to the activity. 2. Give all young people equal opportunity to participate. 3. Create pathways for young people to participate in sport not just as a player but as a coach, referee, administrator etc. 4. Ensure that rules, equipment, length of games and training schedules are modified to suit age, ability and maturity level of young players. 5. Provide quality supervision and instruction for junior players. 6. Ensure that everyone involved in junior games emphasises fair play and not winning at all costs. 7. Help coaches and officials highlight appropriate behaviour and skill development, and help improve the standards of coaching and officiating. 8. Make it clear that abusing young people in any way is unacceptable and will result in disciplinary action. 9. Remember, you set an example. Your behaviour and comments should always be positive and supportive.
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DIRECTOR
This code whilst specific to Board Members of Clubs/Zones incorporated under the Companies Act, may apply equally to the rate of Committee Members of Clubs/Zones incorporated under the Associations Incorporation Act.
1. A Director must act honestly, in good faith and in the best interests of the company as a whole. 2. A Director has a duty to use due care and diligence in fulfilling the functions of office and exercising the powers attached to that office. 3. A Director must use the powers of office for a proper purpose, in the best interests of the company as a whole. 4. A Director must recognise that the primary responsibility is to the company, but should, where appropriate, have regard for the interests of all stakeholders. 5. A Director must not make improper use of information acquired as a Director. 6. A Director must not take improper advantage of the position of Director. 7. A Director must not allow personal interests or the interests of any associated person, to conflict with the interests of the company. 8. A Director has an obligation to be independent in judgement and actions and to take reasonable steps to be satisfied as to the soundness of all decisions taken by the Board. 9. Confidential information received by a Director in the course of the exercise of Directorial duties remains the property of the company from which it was obtained and it is improper to disclose it, or allow it to be disclosed, unless that disclosure has been authorised by the company, or the person from whom the information is provided, or is required by law. 10. A Director should not engage in conduct likely to bring discredit upon the company. 11. A Director has an obligation, at all times, to comply with the spirit, as well as the letter of the law.
FOR A GREAT RANGE OF BAGS CALL FIRST TOUCH FOOTBALL SUPPLIES ON 49640777 OR EMAIL: [email protected] More styles available – see our 2012 First Touch Merchandise Catalogue or visit our website at www.northernnswfootball.com.au
64 2012 Administration Resource Manual FFA SPECTATOR CODE OF BEHAVIOUR
A spectator at a Match or otherwise involved in any activity sanctioned or staged by, or held under the auspices of FFA, a Member Federation, a District Association or a Club must:
(a) respect the decisions of Match Officials and teach children to do the same; (b) never ridicule or unduly scold a child for making a mistake; (c) respect the rights, dignity and worth of every person regardless of their gender, ability, race, colour, religion, language, politics, national or ethnic origin; (d) not use violence in any form, whether it is against other spectators, Team Officials (including coaches), Match Officials or Players; (e) not engage in discrimination, harassment or abuse in any form, including the use of obscene or offensive language or gestures, the incitement of hatred or violence or partaking in indecent or racist chanting; (f) comply with any terms of entry of a venue, including bag inspections, prohibited and restricted items such as flares, missiles, dangerous articles and items that have the potential to cause injury or public nuisance; (g) not, and must not attempt to, bring into a venue national or political flags or emblems (except for the recognised national flags of any of the competing teams) or offensive or inappropriate banners, whether written in English or a foreign language; (h) not throw missiles (including on to the field of play or at other spectators) and must not enter the field of play or its surrounds without lawful authority; and (i) conduct themselves in a manner that enhances, rather than injures, the reputation and goodwill of FFA and football generally.
Any person who does not comply with the Spectator Code of Behaviour or who otherwise causes a disturbance may be evicted from a venue and banned from attending future Matches.
These Code of Conducts are supplementary to the mandated National Code Policies available at the Policy section of this manual.
65 2012 Administration Resource Manual SPORTS RAGE
Sport rage is any violence, foul language, harassment, abuse or bad behaviour in sport. Sport rage is bad for sport - reducing enjoyment, risking safety and tarnishing club reputations.
The impact of sport rage on officials The Australian Bureau of Statistics released data in January 2002 indicating that there had been a 26% decline in the number of officials participating in sport between 1997 and 2001.
In addition, national research conducted by the Australian Sports Commission (ASC) in March 2002 indicated that lack of respect for, and abuse of officials, significantly contributed to the decline.
The research shows the most common reasons for an official quitting are the high level of abuse they receive and the lack of respect for their role in sport.
As a result, the industry faces a major challenge in the recruitment and retention of officials.
The impact of sport rage on clubs, in addition to officials quitting their posts, is also reflecting badly on clubs involved. In many cases this is resulting in: An unsafe environment for players, officials, coaches, spectators and volunteers A decrease in levels of player participation Withdrawal of much needed financial support from sponsors An increased risk of litigation against the club.
Sports Rage Prevention Kits are available free of charge to all Clubs. For more information visit:
www.dsr.nsw.gov.au/sportrage
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FFA NATIONAL POLICIES
MEMBER PROTECTION POLICY The Football Federation Australia Member Protection Policy aims to ensure that core values, good reputation and positive behaviours are maintained. It assists us in ensuring that every person involved in our sport is treated with respect and dignity and is safe and protected from abuse.
This policy also provides the procedures that support our commitment to eliminating discrimination, harassment, child abuse and other forms of inappropriate behaviour.
This Member Protection Policy is an essential part of an organisations proactive and preventative approach to tackling inappropriate behaviour.
For further information visit www.footballaustralia.com.au
PRIVACY POLICY Football Federation Australia recognises that privacy is important and that an individual has a right to control his or her personal information.
This Privacy Policy is based on national privacy principles in the Privacy Act 1988 and governs how FFA handles the personal information it collects/uses/discloses and stores.
This policy relates to personal information on constituents.
For further information visit www.footballaustralia.com.au
ANTI DOPING POLICY FFA condemns the use of prohibited substances and methods in sports and in particular football. The use of prohibited substances and methods is contrary to the ethics of sport and potentially harmful to the health of athletes.
For further information visit www.footballaustralia.com.au
67 2012 Administration Resource Manual WORKING WITH CHILDREN CHECK
Every day children and young people around NSW are involved in child care, schooling, health treatments, refuges, clubs, church groups and other places where adults are employed to work with them.
Most adults do a great job in helping kids grow and develop safely in these environments. However there are always risks when you take responsibility for the wellbeing of children and young people. Being a Child- safe and Child- friendly employer or organisation and the Working with Children Check helps manage these risks.
The Working with Children Check consists of three elements: Building Child-safe and Child-friendly organisations Excluding people with convictions for serious sex and violence crimes against children Background checking for preferred applicants for primary child-related employment.
It is a responsibility of all Northern NSW Football Club Administrators to ensure that their volunteers complete a Prohibited Declaration Form (see following pages) prior to the commencement of each season. It is an offence to engage anyone in paid or unpaid child-related employment without requiring them to do this. A copy of the completed forms should be retained by club administrators.
To find out more about your responsibilities under the Working with Children Check, please visit the Working with Children Website www.kids.nsw.gov.au/kids/check.cfm
The Working with Children Prohibited Employment Declaration is available on the following pages.
https://check.kids.nsw.gov.au/volunteer-declaration.php
68 2012 Administration Resource Manual 6.4 Prohibited Employment Declaration
THE COMMISSION FOR CHILDREN AND YOUNG PEOPLE ACT 1998 MAKES IT AN OFFENCE FOR A PROHIBITED PERSON (A PERSON CONVICTED OF A SERIOUS SEX OFFENCE, THE MURDER OF A CHILD OR A CHILD-RELATED PERSONAL VIOLENCE OFFENCE, AS WELL AS A REGISTRABLE PERSON UNDER THE CHILD PROTECTION (OFFENDERS REGISTRATION) ACT 2000) TO APPLY FOR OR OTHERWISE ATTEMPT TO OBTAIN, UNDERTAKE OR REMAIN IN, CHILD-RELATED EMPLOYMENT. IT DOES NOT APPLY IF AN ORDER FROM THE INDUSTRIAL RELATIONS COMMISSION, ADMINISTRATIVE DECISIONS TRIBUNAL OR COMMISSION FOR CHILDREN AND YOUNG PEOPLE, DECLARES THAT THE ACT DOES NOT APPLY TO A PERSON IN RESPECT OF A SPECIFIC OFFENCE.
For further information on what is child-related employment, see the Working with Children Employers Guidelines on www.kids.nsw.gov.au.
Section 33B of the Commission for Children and Young People Act 1998 defines a serious sex offence as: an offence involving sexual activity or acts of indecency committed in New South Wales and that was punishable by penal servitude or imprisonment for 12 months or more; or an offence involving sexual activity or acts of indecency committed elsewhere and that would have been an offence punishable by penal servitude or imprisonment for 12 months or more, if it had been committed in New South Wales; or an offence under section 80D or 80E (sexual servitude) of the Crimes Act 1900, committed against a child; or an offence under Sections 91D-91G (child prostitution, other than if committed by a child prostitute) of the Crimes Act 1900 or a similar offence under a law other than a law of New South Wales; or an offence under Section 91H, 578B or 578C (2A) (child pornography) of the Crimes Act 1900 or a similar offence under a law other than a law of New South Wales; or an offence of attempting, or of conspiracy or incitement, to commit an offence referred to in the preceding paragraphs; or any other offence, whether under the law of New South Wales or elsewhere, prescribed by the regulations.
Note: A conviction for carnal knowledge is classified as a serious sex offence under this legislation.
Section 33B of the Commission for Children and Young People Act 1998 defines a child-related personal violence offence as an offence committed by an adult: involving intentionally wounding or causing grievous bodily harm to a child; or of attempting, or of conspiracy or incitement, to commit such an offence.
Under Commission for Children and Young People Act 1998: it is an offence for a Prohibited Person to apply for, or otherwise attempt to obtain, undertake or remain in child related employment; employers must ask existing employees, both paid and unpaid, and preferred applicants for child- related employment to declare if they are a Prohibited Person or not; all people in child-related employment must inform their employers if they are a Prohibited Person or remove themselves from child-related employment; and penalties are imposed for non compliance.
69 2012 Administration Resource Manual I am aware that I am ineligible to apply for or otherwise attempt to obtain, undertake or remain in, child related employment if I have been convicted of a serious sex offence or child-related personal violence offence as defined in the Commission for Children and Young People Act 1998, or if I am a Registrable Person under the Child Protection (Offenders Registration) Act 2000.
I have read and understood the above information in relation to the Commission for Children and Young People Act 1998. I am aware that it is an offence to make a false statement on this form.
I consent to a check of my relevant criminal records, to verify the statements I have made here, being undertaken by the NSW Commission for Children and Young People for monitoring and auditing purposes in accordance with Section 36 (1) (f) of the Commission for Children and Young People Act 1998.
I declare that I am not a person prohibited by the Act from seeking, obtaining, undertaking or remaining in child related employment.
I understand that this information may be referred to the Commission for Children and Young People and/or to NSW Police for law enforcement purposes and for monitoring and auditing compliance with the procedures and standards for the Working With Children Check in accordance with Section 36 (1) (f) of the Commission for Children and Young People Act 1998.
All fields must be completed. Please use block letters.
Name:
Aliases (previous/other names)
Date of Birth
Signature:
Date: Contact Telephone Number
Contact Email:
Note: Seek legal advice if you are unsure of your status as a Prohibited Person.
THIS FORM IS TO BE RETURNED TO YOUR EMPLOYER
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GOVERNMENT GRANTS Each year a number of State Government grants are available to sporting organisations in NSW.
Many Northern NSW Football Clubs have been the recipients of these grants over the years and Club administrators should be aware of the opportunities existing for financial support to help further develop their Club.
Grants are a valuable source of finance for activities, events and facilities. There are a number of organisations both in New South Wales and Australia that offer grants to sport and recreation clubs. For further information visit www.dsr.nsw.gov.au/grants
GRANTS Financial assistance and grants are available to sport and recreation groups and individuals through a number of sources, including the Sport and Recreation Grant Program.
SPORT AND RECREATION PARTICIPATION PROGRAM The primary focus of the program is on increasing regular and on-going participation opportunities.
DISABILITY SPORT ASSISTANCE PROGRAM To improve opportunities for people with a disability to participate in sport and physical activity.
INTERNATIONAL SPORTING EVENTS PROGRAM To assist in attracting and supporting international sporting events in NSW in an effort to provide high level competition opportunities for NSW athletes, coaches and officials.
SPORT AND ATHLETE DEVELOPMENT PROGRAM The primary focus of the Sport and Athlete Development Program is to invest in the industry to provide increased opportunities for participation in sport and recreation.
SPORT AND RECREATION FACILITY GRANT PROGRAM To assist with the funding for the development of local and regional level sport and recreation facilities in NSW.
For great opportunities for your club visit www.northernnswfootball.com.au
71 2012 Administration Resource Manual APPLYING FOR A GRANT
Grant funding is generally for specific projects. Be clear about what type of project you want to undertake. Then find an appropriate grant to apply for. To help you successfully apply for a grant, follow these steps:
GUIDELINES AND FORMS Carefully read all the guidelines and application forms before you start to fill them out. Make sure your project fits the guidelines.
DISCUSS REQUIREMENTS Talk to the funding body about the requirements. Check the program target group and whether there are any new or expanded services available.
CANVASS SUPPORT Get support from other organisations and explore local political support if necessary.
DEADLINES Be aware of, and adhere to the application deadline. Double check your application – have you attached all relevant supporting material?
CONFIRMATION
72 2012 Administration Resource Manual CONTACTS
NORTHERN NSW FOOTBALL CAPITAL FOOTBALL P: 4964 8922 P: 02 6260 4000 E: [email protected] E: [email protected] W: www.northernnswfootball.com.au W: www.capitalfootball.com.au
FOOTBALL FAR NORTH COAST FOOTBALL FEDERATION P: 6625 1444 NORTHERN TERRITORY E: [email protected] P: 08 8941 2444 W: www.footballfarnorthcoast.com.au E: [email protected] W: www.footballnt.com.au FOOTBALL MID NORTH COAST P: 6585 0351 FOOTBALL FEDERATION SOUTH AUSTRALIA E: [email protected] P: 08 8340 3088 W: www.footballmidnorthcoast.com.au E: [email protected] W: www.ffsa.com.au HUNTER VALLEY FOOTBALL P: 4990 4354 FOOTBALL FEDERATION TASMANIA E: [email protected] P: 03 6273 3299 W: www.huntervalleyfootball.com.au E: [email protected] W: www.footballfedtas.com.au MACQUARIE FOOTBALL P: 4953 0800 FOOTBALL FEDERATION VICTORIA E: [email protected] P: 03 9474 1800 W: www.macquariefootball.com.au E: [email protected] W: www.footballfedvic.com.au NEWCASTLE FOOTBALL P: 4964 8985 FOOTBALL NSW E: [email protected] P: 8814 4400 W: www.newcastlefootball.com.au E: [email protected] W: www.footballnsw.com.au NORTH COAST FOOTBALL P: 6651 2159 FOOTBALL QUEENSLAND E: [email protected] P: 07 3420 5866 W: www.northcoastfootball.com.au E: [email protected] W: www.footballqueensland.com.au NORTHERN INLAND FOOTBALL P: 6766 6335 FOOTBALL WEST E: [email protected] P: 08 9422 6900 W: www.northerninlandfootball.com.au E: [email protected] W: www.footballwest.com.au FOOTBALL FEDERATION AUSTRALIA P: 02 8020 4000 NEWCASTLE JETS FC E: [email protected] P: 4907 8700 W: www.footballaustralia.com.au E: [email protected] W: www.newcastlejets.com.au
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NSW SPORT & RECREATION NSW INSTITUTE OF SPORT P: 9006 3700 P: 9763 0222 E: [email protected] E: [email protected] W: www.dsr.nsw.gov.au W: www.nswis.com.au
NSW OFFICE OF LIQUOR, GAMING AND AUSTRALIAN INSTITUTE OF SPORT RACING P: 6214 1111 P: 9995 0300 E: [email protected] E: [email protected] W: www.ausport.gov.au W: www.olgr.nsw.gov.au
CHILD PROTECTION HOTLINE NSW OFFICE OF FAIR TRADING P: 13 13 02 P: 13 32 20 E: [email protected] W: www.fairtrading.nsw.gov.au W: www.dsr.nsw.gov.au/children
THE CANCER COUNCIL AUSTRALIA AUSTRALIAN SPORTS COMMISSION P: 13 11 20 P: 6214 1111 E: [email protected] E: [email protected] W: www.cancer.org.au W: www.ausport.gov.au
CANCER COUNCIL NSW P: 9334 1900 W: www.nswcc.org.au
For a great range of Gloves and Shin Pads contact Julie on 49640777
74 2012 Administration Resource Manual CLUB NOTES
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Northern NSW Football wish to thank the following organisations for their continued support …
Copies of this Resource and Information Booklet are available for members via email in PDF format upon request to Northern NSW Football.
76 2012 Administration Resource Manual