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TABLE OF CONTENTS TABLE OF CONTENTS ................................................................................................................. 1 FOREWORD .................................................................................................................................. 2 ABOUT NORTHERN NSW FOOTBALL ........................................................................................ 3 HIGH PERFORMANCE .................................................................................................................. 7 FOOTBALL COACHING COURSES ............................................................................................. 9 NORTHERN NSW FOOTBALL REFEREES ................................................................................ 16 FFA .............................................................................................................................................. 17 OPTUS SMALL SIDED FOOTBALL 2012 ................................................................................... 17 FFA SCHOOLS 5-A-SIDE ............................................................................................................ 18 FIRST TOUCH FOOTBALL SUPPLIES ....................................................................................... 19 PLAYER REGISTRATION FEES ................................................................................................. 21 INSURANCE ................................................................................................................................ 23 SPECIAL COMPETITIONS .......................................................................................................... 29 COACHING CLINICS ................................................................................................................... 30 CLUB ADMINISTRATION ROLES ............................................................................................... 32 CLUB MEETING PROCEDURES ................................................................................................. 34 THE ANNUAL GENERAL MEETING ........................................................................................... 38 MATCH DAY CHECKLIST ........................................................................................................... 39 CLUB DISCIPLINARY PROCEDURES ........................................................................................ 44 RISK MANAGEMENT .................................................................................................................. 45 GOALPOST SAFETY ................................................................................................................... 46 FIXED AND PORTABLE GOALPOST SAFETY .......................................................................... 47 PORTABLE GOALPOST SAFETY REMINDER .......................................................................... 49 THE LAW AND FUNDRAISING ACTIVITIES ............................................................................... 50 SUN SAFETY ............................................................................................................................... 54 PREGNANCY ............................................................................................................................... 55 ALCOHOL .................................................................................................................................... 56 FOOD ........................................................................................................................................... 57 GOOD SPORTS ........................................................................................................................... 59 VOLUNTEER................................................................................................................................ 60 CODES OF CONDUCT ................................................................................................................ 62 FFA SPECTATOR CODE OF BEHAVIOUR................................................................................. 64 SPORTS RAGE ............................................................................................................................ 66 FFA NATIONAL POLICIES .......................................................................................................... 67 WORKING WITH CHILDREN CHECK ......................................................................................... 68 GOVERNMENT GRANTS ............................................................................................................ 71 GRANTS ...................................................................................................................................... 71 CLUB NOTES .............................................................................................................................. 75 1 2012 Club Resource and Information Manual FOREWORD Welcome to the seventh edition of the Northern NSW Football, Club Resource and Information Manual. The Manual was developed to assist club administrators and volunteers to manage their club with efficiency and effectiveness, ensuring compliance with Incorporation, FFA, Northern NSW Football and State Government regulations. The Manual provides an overview of the structure and management of Northern NSW Football and encompasses many topics related to the operations of a volunteer sporting organisation. We trust that you will find the information in this manual beneficial to your needs as a club administrator and welcome you to contact Northern NSW Football should you require any further support or assistance on 4964 8922. On behalf of Northern NSW Football I would like to take this opportunity to thank all the volunteers who have provided countless hours of their own time to help make Northern NSW Football the strong and viable organisation that it is today. Alan Nisbet Operations Manager DISCLAIMER The information in this Club Resource and Information Manual is general in nature and should not be relied upon as legal advice. Club Officials should seek their own independent advice in matters relating to legislation. 2 2012 Club Resource and Information Manual ABOUT NORTHERN NSW FOOTBALL Northern NSW Football has developed into the single largest participation sport in the region with approximately 52,500 registered players, 242 incorporated clubs, 3220 teams and thousands of volunteers. Encompassing an area from Morisset in the South to Tweed Heads in the North and as far inland as Lightning Ridge, Northern NSW Football is governed by a Board of Directors with a workforce of thirteen full time employees and up to fifty casual employees at any given time. Northern NSW Football is divided into seven regional zones with each zone responsible for the day to day administration of football within their region and the management of approximately 7500 registered players. Three Standing Committees, (NBN State League, NEWFM 1st Division and the Referees) complete the Membership of Northern NSW Football. REGIONAL ZONES Please refer to the map of Northern NSW on the inside front cover for Zone locations and key centres. FOOTBALL FAR NORTH COAST FOOTBALL MID NORTH COAST HUNTER VALLEY FOOTBALL MACQUARIE FOOTBALL NEWCASTLE FOOTBALL NORTH COAST FOOTBALL NORTHERN INLAND FOOTBALL 3 2012 Club Resource and Information Manual GOVERNANCE The Australian Sports Commission identifies three key issues in relationship to governance: 1. How an organisation develops strategic goals and direction. 2. How the Board of an organisation monitors the performance of the organisation to ensure it achieves its strategic goals, has effective systems in place and complies with legal and regulatory obligations. 3. Ensures that the Board acts in the best interests of members. In accordance with these principles, Northern NSW Football has developed an Operational Plan which clearly articulates Northern NSW Football’s: VISION Football will be the undisputed number one sport throughout Northern NSW. MISSION Northern NSW Football will provide to our members and the football community, strong leadership, sound communication, clear direction, quality support services and innovative programs facilitating maximum participation, effectively administered zones, successful competitions, highly competitive representative teams and strong national representation. CORE VALUES TRUST AND INTEGRITY We are committed to operate with trust, transparency and integrity with each other, our members and the community. CUSTOMER FOCUS We will appreciate the interests and passion of our members and the broader football community including participants, parents of young players, fans and talented athletes and aim to exceed their expectations. TEAM WORK We recognise the superior strength and efficiencies of good team work in achieving our vision. INNOVATION We are a can do organisation which strives for best practice through innovation and a willingness to embrace change for the benefit of the Sport. COMMUNICATION We will listen to our members, customers and the broader community and communicate in an effective, transparent and respectful manner. LEADERSHIP We take our leadership position seriously and will provide a clear strategic direction for the Sport in Northern NSW and encourage our members’ commitment to this direction. 4 2012 Club Resource and Information Manual STRATEGIC PRINCIPLES Within the Operational Plan Northern NSW Football has