Council Meeting November 22-23, 2013 the Courtyard Toronto

ONTARIO ASSOCIATION OF CERTIFIED ENGINEERING TECHNICIANS AND TECHNOLOGISTS

Council Meeting November 22-23, 2013 The Courtyard Toronto Brampton Ontario Association of Certified Engineering Technicians and Technologists President’s Report November 22-23, 2013 REPORT TO COUNCIL

Since our last council meeting, there have been a few items that have kept me busy. It is my pleasure to outline them in this report and would be happy to discuss any points further or answer any questions.

My wife and I had the opportunity to have dinner with David Thomson, Sam DiGiandomenico and his wife and George and Carole Fletcher. During the dinner, George was presented with his 50 year certificate, a presentation that was a couple of years late due to difficulties in scheduling the dinner. George spoke about the early years for OACETT and the work that went into the formation of our association.

On the weekend of September 28-29, I was in Edmonton for a TPC LC meeting and to celebrate ASET’s 50th anniversary at their awards Gala. A report on TPC will come later in the agenda. The anniversary and Awards Gala showed the many accomplishments of ASET over the years and the pride that Albertans have in their profession.

The Strategic plan was finalized and will be discussed later in the agenda. Thank you to all who were involved and especially to Kim Pickett, Erin Booth and Chris Ellerton for their time in the numerous meetings.

I was asked to join two conference calls for National Engineering Month (NEM) in preparation for the upcoming planning and events for NEM 2014. Engineers without Borders (EWB) led the meetings and a slide presentation was given to each group of chapter representatives. A number of questions were asked and I have seen a couple of emails from chapters since the meetings looking for suggestions for NEM events in the chapter areas. I was able to welcome the participants at each meeting with opening comments but unfortunately was not able to stay for the entire meetings due to a time difference and other commitments/meetings.

I was able to attend the National Skills Summit hosted by the Association of Canadian Community Colleges in Ottawa on October 21. The summit began with two speakers on the evening of the 20th, which unfortunately I could not make it in time for. Dr. Rick Miner presented his report on People Without Jobs, Jobs Without People and economist Don Drummond presented on the topic of Skills Shortage or Not. These presentations set the stage for the Monday sessions which were led by regional representatives, industry groups, company representatives (from small to large organizations) and student groups. I found it interesting that much of the conversation was similar to the conversations we have regularly around our Council table.

Respectfully submitted,

Stephen Morley C.E.T., C.I.M. President Ontario Association of Certified Engineering Technicians and Technologists Chief Executive Officer’s Report November 22-23, 2013 REPORT TO COUNCIL

• Supported the work of OACETT’s Elliot Lake Working Group, chaired by Greg Miller, charged with developing OACETT’s position before the Elliot Lake Inquiry Roundtable; which is seeking the advice of regulatory associations such as OACETT, PEO, and OAA to prevent similar tragedies from occurring again. Hard work by all members (Joshua Culp, Council member; Adrian Drozdowski , Seneca faculty; Mark Boyd, Fanshawe faculty; Jim Witmer, City of Kitchener). Formal presentation with Q&A carried out in Ottawa last week led by Greg Miller.

• Martine and I met with chair of NCDoT regarding mediation to resolve NTB issues, with Martine making presentation to NCDoT on TAC. Subsequent activity developing proposal for TPC consideration and implementation.

• Manage a reshuffling of senior staff in the wake of Sharron’ medical leave with Barbara Chappell assuming Executive Director of TAC, and Melissa moving to A/Director. Bill Climie, a contract employee has resigned with duties transferred to Richard and Trishia. There has and will be impacts on workload and appreciate both staffs’ efforts in picking up additional work, and the boards recognizing some things won’t get done.

• Stakeholder activities including PEO/OACETT president meetings, Colleges Ontario, OBOA, ASET AGM, chapter events, HOT meetings, CCEO meetings, meeting with strategic partners.

• There seems to be an usually heavy administrative and operational workload undertaken by staff, including:

o Renovations o Pension and benefits reviews o Website development o Bursary development o Ryerson negotiations/contract reviews o By-laws

• Prepared performance assessment of 2013 goals and objectives and meeting with Human Resources committee, chaired by Rod MacLeod, to discuss.

D. Thomson, CEO November 13, 2013 DRAFT

Minutes of the Council meeting of the Ontario Association of Certified Engineering Technicians and Technologists (OACETT) held at The Courtyard Toronto Brampton on September 20-21, 2013.

Present: Stephen Morley, C.E.T. President Bob van den Berg, C.E.T. President-Elect Rod MacLeod, C.E.T. Past-President Kim Pickett, C.E.T. Vice-President, PASB Greg Miller, C.E.T. Vice-President, IETO Mark Gatenby, C.E.T. PASB Councillor, Central Region Patrick Ng, C.E.T. IETO Councillor, Central Region Chris Ellerton, A.Sc.T. PASB Councillor, Eastern Region Ron Walker, C.E.T. IETO Councillor, Eastern Region Ken Browne, C.E.T. PASB Councillor, Horseshoe Region Erin Booth, C.E.T., IETO Councillor, Horseshoe Region Andy Dryland, C.E.T. PASB Councillor, Northern Region André Tardif, C.E.T. IETO Councillor, Northern Region Steve Barnes, C.E.T. PASB Councillor, Toronto Region Ed Prillo, C.E.T. IETO Councillor, Toronto Region Christopher van Dop, C.E.T. PASB Councillor, Western Region Vince Le Faive, C.E.T., CBET(c) IETO Councillor, Western Region Christine Bradaric-Baus Heads of Technology Representative Martine Band Public Representative Andre Sherman, C.E.T. OAA Representative Changiz Sadr, P.Eng. PEO Representative Joshua Culp Student Representative David Thomson Chief Executive Officer Hillary Tedoldi, CAE Secretary-Treasurer and Chief Administrative Officer Sam DiGiandomenico Registrar and Director, IETO Gordon Masters (Friday only) Director of Government Affairs Melissa Wood Marketing & Communications Manager Alla Bondarenko Executive Assistant Caroline Boone Corporate Resource Specialist Debbie Drainville Manager of Board Affairs / Recording Secretary Guests: Salvadore Ingraldi, C.Tech. Regional Secretary-Treasurer, Horseshoe Region

Regrets: Sharron Leonard Director, Professional Affairs & Services

PRESIDENT’S OPENING REMARKS AND CALL TO ORDER

Mr. Morley called the meeting to order at 1:00 p.m. and welcomed Council and noted that the meeting was being recorded for accuracy of minutes.

Approval of the Agenda (Appendix Tab 1)

5379 Moved by Chris Ellerton, Seconded by Greg Miller and Carried. Resolved that the Council Agenda of September 20-21, 2013 is hereby approved as presented / amended.

Nominating Committee Report (Appendix Tab 2)

Mr. MacLeod gave some background on the selection of a student representative on Council. Mr. Morley noted that the PEO representative was an appointment from PEO.

5380 Moved by Andy Dryland, Seconded by Ken Browne and Carried. Resolved that Council hereby appoints Joshua Culp as OACETT’s Student Representative on Council without voting privileges until the 2014 Annual General Meeting. OACETT Council Meeting September 20-21, 2013 Page 2 of 5

5381 Moved by Ron Walker, Seconded by Chris Ellerton and Carried. Resolved that Council hereby appoints Changiz Sadr, P.Eng. as PEO Representative on OACETT Council until the 2015 Annual General Meeting.

Mr. Culp and Mr. Sadr joined the meeting and were sworn in by Mr. DiGiandomenico.

ADMINISTRATION

Adoption of Council Minutes (Appendix Tab 3)

5382 Moved by Rod MacLeod, Seconded by Ed Prillo and Carried. Resolved that the minutes of the Outgoing Council meeting of May 30, 2013 are hereby approved as presented / amended.

5383 Moved by Patrick Ng, Seconded by Mark Gatenby and Carried. Resolved that the minutes of the Incoming Council meeting of May 30, 2013 are hereby approved as presented / amended.

A list of motions from the Council meetings was presented for information.

OACETT Administration Board (OAB) Minutes

Minutes and a list of motions from the OAB meeting held on August 29, 2013 were presented for information.

Ms. Band joined the meeting.

Strategic Plan (Appendix Tab 4)

Mr. Morley introduced Ms. Jackie Schach, Principal, Delta Consulting Group and Dr. Rick Miner of Miner + Miner. Ms. Schach then presented a PowerPoint presentation on the final draft of the Strategic Plan 2014-2019 for discussion and consideration by Council. The Vision and Mission Statements were discussed and the consensus was that both were to be returned to the Steering Committee to be re-crafted and brought to the Council meeting in November.

ACTION ITEM: STRATEGIC PLANNING STEERING COMMITTEE

5384 Moved by Greg Miller, Seconded by Chris Ellerton and Carried. Resolved that the Strategic Plan 2014-2019, dated September 20, 2013 and as amended by Council on that date, is hereby ratified by Council to serve as the basis for business planning for fiscal year 2014 and ongoing.

President’s Report (Appendix Tab 5)

Mr. Morley summarized his report as presented.

Chief Executive Officer’s Report (Appendix Tab 6)

Mr. Thomson presented his report and recapped the highlights.

PASB Councillor Reports (Appendix Tab 7)

Updates were provided by each PASB Councillor highlighting their written reports as presented.

• Central Region – Mr. Gatenby • Eastern Region – Mr. Ellerton • Horseshoe Region – Mr. Browne • Northern Region – Mr. Dryland • Toronto Region – Mr. Barnes • Western Region – Mr. van Dop OACETT Council Meeting September 20-21, 2013 Page 3 of 5

FINANCE (Appendix Tab 8)

Secretary-Treasurer’s Report

Mrs. Tedoldi summarized the Secretary-Treasurer’s Report and membership statistics presented.

5385 Moved by Vince Le Faive, Seconded by Erin Booth and Carried. Resolved that Council hereby receives the Financial Statements with Year-end Forecast and Cash Flow as at August 30, 2013 as presented.

Mrs. Tedoldi summarized the Financial Statements and Cash Flow as presented noting that the year-end forecast projects a surplus of approximately $124,000.

5386 Moved by Ed Prillo, Seconded by Ron Walker and Carried. Resolved that Council hereby authorizes additional funding in the following accounts as listed below with the understanding that the additional funding will come from the 2013 year-end surplus:

Technology Professionals Canada $10,000 Councillor/OAB Professional Development $15,000 Governance Review/Strategic Planning $10,000 Other Association Expense $ 4,000 Outreach $ 6,000 Credit Card Charges $10,000 Legal Expenses $45,000

REPORTS (Appendix Tab 9)

Updates were provided on the following highlighting their written reports as presented.

• Ms. Pickett recapped the PASB Report • Mr. Miller summarized the IETO Report • Mr. DiGiandomenico recapped the Registrar’s Report • Mr. Miller reviewed the Government Relations Report

The meeting adjourned for the day at 4:50 p.m. and reconvened Saturday, September 21 at 9:00 a.m.

Mr. Jeffrey Leibel, Vice President and Director from RBC Dominion Securities gave Council a presentation on investments.

POLICY (Appendix Tab 10)

ONCA

Mrs. Tedoldi explained that there are changes to the Ontario Not-for-Profit Corporations Act that become effective in the spring of 2014 that will have an impact on OACETT but it is likely that we have until March 31, 2017 to make changes. A summary from our lawyers was presented along with a briefing note suggesting that we hold off on undertaking the proposed amendments to the by-laws tabled at the last AGM in order to undertake a comprehensive re-write of the by-laws within the next two years.

TAC

Ms. Band summarized to Council the background of TAC as documented in the papers presented.

Mr. Walker, Ms. Band and Mrs. Bradaric-Baus declared a conflict of interest and abstained from voting on the following motion.

OACETT Council Meeting September 20-21, 2013 Page 4 of 5

5387 Moved by Vince Le Faive, Seconded by Kim Pickett and Carried. Resolved that Council hereby approves the TAC By-law No. 1, Unanimous Member Agreement and incorporation documents as presented, and the filing of incorporation documents for TAC, subject to: 1. Undertaking housekeeping amendments to clarify definitions, dates and other matters; and 2. OACETT’s TPC representatives and Chief Executive Officer being given authority to negotiate with TPC members amending By-law No. 1 and U.M.A. to achieve the following objective – identify educational institutions and industry as the two voting public representatives in By-law No. 1.

Appointed Representative Reports / Updates (Appendix Tab 11)

Verbal updates were provided on the following: • Heads of Technology - Mrs. Bradaric-Baus • OAA - Mr. Sherman • PEO - Mr. Sadr

UPDATES (Appendix Tab 12)

Updates were provided on the following: • TPC – Mr. Morley • L.E.T. – Mr. Morley • Ryerson/OACETT Certificate Program – Mr. Browne and Mr. Prillo • Ontario Human Rights Commission Decision – Mr. DiGiandomenico • Elliot Lake Inquiry Roundtable – Mr. DiGiandomenico • Fletcher Foundation – Mr. Thomson • NICET – Mr. DiGiandomenico • AGM Assessment – Mrs. Wood

New Business / Adjournment

As there was no new business brought forward, the Council meeting adjourned at 12:15 p.m.

………………………………………………. ……………………………………………… President Secretary

OACETT Council Meeting September 20-21, 2013 Page 5 of 5

ACTION ITEM

STRATEGIC PLANNING STEERING COMMITTEE – To revise and bring back to November 2013 Council OACETT’s Vision and Mission Statements.

LIST OF COUNCIL MOTIONS

Council Meeting September 20-21, 2013

5379 Moved by Chris Ellerton, Seconded by Greg Miller and Carried. Resolved that the Council Agenda of September 20-21, 2013 is hereby approved as presented / amended.

5382 Moved by Rod MacLeod, Seconded by Ed Prillo and Carried. Resolved that the minutes of the Outgoing Council meeting of May 30, 2013 are hereby approved as presented / amended.

5383 Moved by Patrick Ng, Seconded by Mark Gatenby and Carried. Resolved that the minutes of the Incoming Council meeting of May 30, 2013 are hereby approved as presented / amended.

Ontario Association of Certified Engineering Technicians and Technologists

SECRETARY-TREASURER November 22 - 23, 2013 REPORT TO COUNCIL

Membership Statistics

• A comparison of 2013 and 2012 active members at the end of October 31, 2013 shows an increase of: o 191 members over last October bringing the number of active members to 24,647 o 452 certified members over last year at this time, bringing the total number of certified members to 17,212 and 70% of active members o 142 members paying retired dues bringing the total number of retired members paying dues to 1,298 • College students are slightly lower by 39 students compared to the same time last year

Statistics for Calls to Resigned Members

• Three telephone campaigns to members resigned for non payment have been completed for 2013. The next campaign will begin in November • From members who were contacted, 37% of certified members and 21% of associate members have paid their membership dues • A total of 222 members have renewed their membership • Revenue generated from the 2013 campaigns to date is over $45,000

IT Projects

The File Review Process (Admissions Committee) • Programming in the reviewers’ area of the database is close to completion • A beta site was set up for testing by specific IETO staff • The test phase is now in progress and should be completed by the end of November • Issues from initial testing are fixed • Any additional programming identified in November will be completed prior to the end of December • The File Review Process will be ready for IETO to use the beginning of January 2014 from a programming perspective

OACETT’s Website – A New Look • The new website is moving along well • All staff, and in particular IT staff, have been involved in providing input and testing the functionality of the new website • Some of the content has been updated and streamlined; however, this will be an on-going process after the site goes live, given the time commitment needed to do this work • By the time you receive this report, we expect all councilors would have received the new website and asked to provide feedback • There will be a presentation of the new website at the Council meeting • Once this process is complete, our expectation is that the new website will be live by the end of November and possibly before if all goes well

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Secretary Treasurer’s Report to Council November 22 – 23, 2013

2013 Financial Position

• Financial statements as at September 30, 2013 including an updated year-end forecast, are included with your Council documents

• Senior staff went through a detailed review of all revenue and expense lines in late October that resulted in a projected year-end surplus of approximately $295,000 (this does not include gains on long-term investments)

• The projected surplus is a reasonably conservative projection and will most likely be higher: a) given the gains on long-term investments (approximately $172,500 at the end of October); and b) if forecasted expenses and additional funding approved by Council during the year are not spent in 2013

• Cash in the bank was $401,000 at the end of October -- we are expecting reimbursement from the landlord in the amount of $148,000 to cover the cost of office renovations this year

• The market value of the Association’s long-term investment portfolio on October 31st was $4,585,139 (the portfolio was valued at $4,047,000 on October 31, 2012 -- $300,000 was added to the portfolio from the Association’s cash account in April of this year)

Credit Card Fees

• There is a report on credit card fees included that will provide additional information • At its November 6th meeting, the OAB endorsed charging a 2% convenience fee for credit card payments and based on confirmation by our lawyers that the terms of our merchant agreement allow the Association to charge a convenience fee, Council will be asked to approve a 2% convenience fee for credit card payments, effective February 1, 2014

Defined Benefit Pension Plan

• You will find a report in this section providing information on the Defined Benefit Pension Plan valuation due in January 2014 • A motion to contribute up to $300,000 of the year-end surplus to offset the solvency deficit projected by the Association’s actuaries was endorsed by the OAB at its November 6th meeting and Council will be asked to approve the motion at this meeting

Employee Group Benefits/ Health Care Spending Account/Team Building Event

• Benefit Partners Inc., a company that provides administrative services for group benefit plans for consulting engineering companies using a pooled approach, was hired in the summer to review OACETT’s group benefits program as they assured us that Industrial Alliance could provide similar coverage at a lower premium

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Secretary Treasurer’s Report to Council November 22 – 23, 2013

• Industrial Alliance (IA) presented a quote that is approximately $24,000 lower per year for group benefits that are comparable to the benefits provided by the current insurance provider • The decision was made to change group benefit providers to Industrial Alliance, effective January 1, 2014 and to use a portion of the savings to set up a Health Care Spending account of $500 per year for each employee • The remaining $16,000 in savings will go towards offsetting OACETT expenses • At the end of October, a team building event was organized for all staff at a local culinary arts school. There were six groups (each group was made up of staff members from all departments) who prepared parts of a meal that we enjoyed as a group afterwards. The event was a great success with many positive comments from staff

Respectfully submitted,

Hillary Tedoldi, CAE Secretary-Treasurer & CAO

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Comparison of 2013 and 2012 by Month

Membership Category Oct 31, 2013 Oct 31, 2012 Difference Applied Science Technologist 1,513 1,626 (113) Associate Member - Full Dues 4,028 3,986 42 Associate Member - Partial Dues 1,877 1,908 (31) Certified Engineering Technician 2,961 3,060 (99) Certified Engineering Technologist 8,326 7,996 330 Certified Technician 3,495 3,139 356 Graduate Technician - Full Dues 110 129 (19) Graduate Technician - Partial Dues 2 - 2 Graduate Technologist - Full Dues 397 463 (66) Graduate Technologist - Partial Dues 6 6 - Technical Specialist - Full Dues 1,003 1,193 (190) Technical Specialist - Partial Dues 12 11 1 Honorary Member (No Dues) 25 26 (1) Senior Engineering Technician 892 913 (21)

Total Active Members 24,647 24,456 191

*Retired - No Dues 2,182 2,211 (29) *Retired - Dues 1,298 1,156 142 *College Students 1,659 1,698 (39) *College Students in 2013 (1,250 goal) 976 1,028 (52) *Upgrade to Certified Membership in 2013 679 566 113

Total Certified Members 17,212 16,760 452 Total Associate Members 7,435 7,696 (261) % Certified of Total Membership 70% 69% 1%

*These numbers are already included in the above membership categories and the total active members

Financial Statement Summary Unaudited September 30, 2013

September 2012 Comparison Revenue Summary % of Revenue % of Revenue Description Year-To-Date Budget Over/(Under) Budget Against Budget Over/(Under) Budget Against Budget Dues Revenue $ 3,971,941 $ 4,035,943 $ (64,002) 98% $ (112,844) 97% Other Revenue $ 1,265,933 $ 1,414,650 $ (148,717) 89% $ (75,003) 94% Total Revenue $ 5,237,874 $ 5,450,593 $ (212,719) 96% $ (187,847) 96%

Expense Summary % of Expenses % of Expenses Description Year-To-Date Budget (Over)/Under Budget Against Budget (Over)/Under Budget Against Budget Common Expenses $ 586,261 $ 743,100 $ 156,839 79% $ 204,128 74% IETO Expenses $ 895,760 $ 1,411,089 $ 515,329 63% $ 372,266 68% Services Expenses $ 826,276 $ 1,352,321 $ 526,045 61% $ 349,350 71% Finance &Admin Expenses $ 1,507,012 $ 1,943,452 $ 436,440 78% $ 609,425 70% Total Expenses $ 3,815,309 $ 5,449,962 $ 1,634,652 70% $ 1,535,170 71%

Page 1 of 7 OACETT Balance Sheet As At September 30, 2013

ASSETS

Current Assets Cash 451,233 Accounts Receivable 131,848 Inventory 9,020 Prepaid Expenses 35,028

Total Current Assets 627,129

Long-Term Assets Capital Assets 499,258 Long Term Investments 4,452,857 Pension Fund Asset 986,046

Total Long Term Assets 5,938,162

TOTAL ASSETS 6,565,291

LIABILITIES AND ACCUMULATED SURPLUS

Current Liabilities Accounts Payable & Accrued Liabilities 307,232

Total Current Liabilities 307,232

Long Term Liabilities Deferred Revenue 1,117,509 Deposits 1,545

Total Long Term Liabilities 1,119,054

Total Liabilities 1,426,285

Accumulated Surplus Capital Assets 284,083 Reserve/Contingency Fund 2,147,277 Legal Fund 75,000 Unappropriated Accumulated Surplus 1,169,856 Net Income Year-to-Date 1,462,789

Total Accumulated Surplus 5,139,005

TOTAL LIABILITIES AND ACCUMULATED SURPLUS 6,565,291

Page 2 of 7 OACETT Statement of Revenue and Expenses Period Ending September 30, 2013

Current Year-to-Date Annual Variance Variance Description Month Actual Budget Y-T-D to Budget % Forecast

DUES REVENUE

Revenue Collected - Certified 56,723 2,666,559 2,670,139 (3,580) 0% 2,708,139 Revenue Collected - Associate 30,640 1,178,470 1,242,791 (64,321) -5% 1,249,791 Revenue Collected - Student - - - - 0% - Annual Dues Revenue Received 87,364 3,845,028 3,912,930 (67,902) -2% 3,957,930

Previous Year Dues Paid after Resign - 10,332 - Present Year Dues Paid after Resign - 9,519 - Cert Rev from Past Year Notice - - - Assoc Rev From Past Year Notice - - - Cert Rev from Cancelled Notice - 54,283 - Assoc Rev From Past Year Notice - 52,778 - Annual Dues Collected After Resigned - 126,912 123,013 3,899 3% 127,013

Present Year Remission - Certified - - - Get a Member Promotion - - - Prev Year Bad Debt - Dues - - - Total Remission/Bad Debt - Annual Dues - - - -

TOTAL DUES REVENUE 87,364 3,971,941 4,035,943 (64,002) -2% 4,084,943

OTHER REVENUE Late Payment Fee 5,418 52,673 70,000 (17,327) -25% 68,000 Application and Certificate Fee 14,456 160,751 239,000 (78,249) -33% 212,000 MTO Designation App Fee 540 8,206 9,000 (794) -9% 10,000 Reinstatement Fee 1,957 22,660 22,000 660 3% 25,000 CEO Rent 3,735 33,476 44,274 (10,799) -24% 44,680 Interest Income 155 1,802 1,800 2 0% 2,400 Advertising - The Ontario Technologist - 37,409 45,000 (7,592) -17% 53,000 Reclassification Within Certified Fee - 1,236 1,800 (564) -31% 1,800 Technology Ring Revenue 197 1,952 2,500 (548) -22% 3,500 PPE Revenue 29,046 127,491 165,000 (37,510) -23% 165,000 PPE Seminar - Classroom - 1,800 4,000 (2,200) -55% 4,000 PPE Seminar - On-Line 5,450 29,850 25,000 4,850 19% 40,000 PPE Manual Revenue 18,176 109,077 135,000 (25,923) -19% 140,000 Technical Exam Revenue 814 8,287 7,500 787 10% 12,000 CTEN Revenue 10,408 98,390 150,000 (51,610) -34% 130,000 Miscellaneous Income 8,318 89,534 109,276 (19,742) -18% 115,000 Sponsorship Income 3,235 427,033 325,000 102,033 31% 490,000 Strategic Partners Program Revenue 995 17,910 30,000 (12,090) -40% 22,000 Tech Report Writing Seminar 939 34,403 25,000 9,403 38% 43,000 Membership Stamp Revenue 193 1,994 3,500 (1,506) -43% 3,500 TOTAL OTHER REVENUE 104,031 1,265,933 1,414,650 (148,717) -11% 1,584,880

TOTAL REVENUE 191,394 5,237,874 5,450,593 (212,719) -4% 5,669,823

Page 3 of 7 OACETT Statement of Revenue and Expenses Period Ending September 30, 2013

Current Year-to-Date Annual Variance Variance Description Month Actual Budget Y-T-D to Budget % Forecast

OPERATING EXPENSES Rent & Parking 25,736 230,408 305,800 75,392 -25% 317,600 Insurance 726 6,562 9,000 2,438 -27% 8,800 Equipment Leases and Rentals 1,003 9,976 14,000 4,024 -29% 14,000 Telephone - Equipment 584 8,312 10,000 1,688 -17% 11,500 Office expense 2,251 11,610 20,000 8,390 -42% 20,000 Electronic Comm/internet 2,652 29,437 51,000 21,563 -42% 49,000 Pension Expense 1,667 15,058 23,000 7,942 -35% 23,000 Promotional Items - - 1,000 1,000 -100% 1,000 Technology Professionals Canada (12) 184,700 175,000 (9,700) 6% 185,000 Total Corporate Expenses 34,609 496,063 608,800 112,737 -19% 629,900 Depreciation/Amortization 10,326 90,198 128,300 38,102 -30% 128,000 Contingency Fund - - 6,000 6,000 -100% 6,000 Total Common Expenses 44,935 586,261 743,100 156,839 -21% 763,900 Total Divisional Operating Expenses 323,464 3,229,048 4,706,862 1,477,814 -31% 4,611,051

TOTAL EXPENSES 368,399 3,815,309 5,449,962 1,634,652 -30% 5,374,951

Net Income from Operations (177,004) 1,422,564 631 1,421,933 294,872

Realized Gain or (Loss) - - - - - Unrealized Gain or (Loss) 37,476 40,225 - 40,225 -

NET INCOME (139,529) 1,462,789 631 1,462,158 294,872

Page 4 of 7 IETO Statement of Expenses Period Ending September 30, 2013

Description Current Year-to-Date Annual Left to % Left to Month Actuals Budget Spend Spend Forecast Communications Outreach - 1,151 4,000 2,849 -71% 3,000 Total Communications - 1,151 4,000 2,849 -71% 3,000

Office Expenses Misc. Accounts - 1,093 1,500 407 -27% 1,500 Office Supplies 638 1,516 3,500 1,984 -57% 3,000 Photocopy Supplies 283 1,674 4,000 2,326 -58% 2,500 Postage/Couriers 113 1,709 10,000 8,291 -83% 3,000 Printing & Stationery - 1,334 5,000 3,666 -73% 5,000 Telephone - other 467 3,625 6,500 2,875 -44% 6,500 Total Office Expenses 1,501 10,950 30,500 19,550 -64% 21,500

IETO Board and Committees Complaints and Discipline Committee 314 5,038 15,000 9,962 -66% 8,000 Certificates 637 4,944 14,000 9,056 -65% 9,000 Technical Exam Expense 568 6,959 8,500 1,541 -18% 8,500 Prof. Practice Exam Expense 12,825 67,785 100,000 32,215 -32% 100,000 Admissions Committee Travel 113 1,725 6,000 4,275 -71% 5,000 Admissions Committee Fees 1,130 13,319 16,000 2,681 -17% 17,500 Admissions Committee Food 128 1,988 3,000 1,012 -34% 3,000 IETO Board Travel 341 4,587 10,000 5,413 -54% 10,000 IETO Board Other 1,529 2,078 6,000 3,922 -65% 6,000 Admissions 2nd Review Cttee - - 1,000 1,000 -100% 500 Education & Examination Cttee - - 500 500 -100% - MTO Expenses 60 252 1,500 1,248 -83% 500 Total IETO Board and Committees 17,643 108,675 181,500 72,825 -40% 168,000

Operating Priorities Fairness Commission Audit 49 605 9,000 8,395 -93% 1,500 Certification/NTB - 4,994 20,000 15,006 -75% 13,000 PP On-Line Seminars 1,866 10,835 13,500 2,665 -20% 13,500 Accreditation/PLAR/Course - 200 1,500 1,300 -87% 1,300 PPE Re-Write 9,488 23,429 30,000 6,571 -22% 35,000 Document Scanning 360 12,482 25,000 12,518 -50% 25,000 Dept. Process Review - - 45,000 45,000 -100% 45,000 Three & Six Rule and Student Associate - - 20,000 20,000 -100% - IAD - 1,280 11,000 9,720 -88% 3,500 College Outreach 1,978 11,369 15,000 3,631 -24% 15,000 Fellow Designation 414 8,643 5,000 (3,643) 73% 8,700 Total Operating Priorities 14,155 73,838 195,000 121,162 -62% 161,500

Services Purchased Staff Association Dues 57 1,703 1,500 (203) 14% 2,000 Admission Packages Outsourced 1,385 15,911 25,000 9,089 -36% 25,000 Contract/Consulting Services 8,784 76,650 65,594 (11,056) 17% 65,594 Total Services Purchased 10,226 94,265 92,094 (2,170) 2% 92,594

Staff Expenses Staff 65,756 597,354 884,994 287,640 -33% 884,944 Travel - 5,486 7,000 1,514 -22% 7,000 Staff Development 125 4,041 16,000 11,959 -75% 16,000 Total Staff Expenses 65,880 606,882 907,994 301,113 -33% 907,944

TOTAL IETO EXPENSES 109,406 895,760 1,411,089 515,329 -37% 1,354,538

Page 5 of 7 Professional Affairs & Services Statement of Expenses Period Ending September 30, 2013

Description Current Year-to-Date Annual Left to % Left to Month Actuals Budget Spend Spend Forecast Communications Brochures - 9,258 15,000 5,742 -38% 15,000 The Ontario Technologist - 99,032 154,000 54,968 -36% 150,000 Member Survey - 313 1,500 1,187 -79% 500 Postage - Publications 46 48,210 78,000 29,790 -38% 72,000 Recruitment - 6,158 15,000 8,842 -59% 8,000 Publications - 459 2,000 1,541 -77% 1,000 Total Communications 46 163,430 265,500 102,070 -38% 246,500

Council and Committees Chapters - Operating Grants - 59,072 64,000 4,928 -8% 59,072 Special Funding for Regions - 3,410 12,000 8,590 -72% 6,000 Special Projects - - 2,000 2,000 -100% 1,000 Professional Affairs & Services Board 1,005 4,548 8,000 3,452 -43% 8,000 Regional Councils- All 2,588 54,262 61,000 6,738 -11% 58,000 Business Development - - 3,000 3,000 -100% - National Engineering Month 70 17,208 22,000 4,792 -22% 22,000 Salary Survey/Provincial Awards 236 9,189 40,000 30,812 -77% 27,000 Total Council and Committees 3,899 147,688 212,000 64,312 -30% 181,072

Operating Priorities Outreach Priority 2,141 11,342 63,000 51,658 -82% 20,000 Advertising 56 12,140 15,000 2,860 -19% 15,000 Women in Technology - 55 2,500 2,445 -98% 150 Skills Canada - 25,000 25,000 - 0% 25,000 Social Media 2,363 6,263 30,000 23,737 -79% 22,000 Chapter Training - - 10,000 10,000 -100% 6,000 Total Operating Priorities 4,559 54,800 145,500 90,700 -62% 88,150

Office Expense Misc. Accounts 207 2,439 3,500 1,061 -30% 3,500 Office Supplies 692 1,922 3,500 1,578 -45% 3,500 Photocopy Supplies 107 944 3,500 2,556 -73% 2,000 Postage - Corporate/Couriers 136 2,547 4,000 1,453 -36% 4,000 Printing & Stationery - 2,149 6,000 3,851 -64% 4,000 Telephone - other 357 2,064 5,000 2,936 -59% 4,000 Total Office Expense 1,499 12,065 25,500 13,435 -53% 21,000

Services Purchased CTEN Technical Employment - - 5,000 5,000 -100% 3,000 Contract/Consulting Services 4,677 39,089 80,000 40,911 -51% 50,000 Staff Association Dues 389 627 2,000 1,373 -69% 1,000 Total Services Purchased 5,066 39,716 87,000 47,284 -54% 54,000

Staff Expense Staff 50,092 405,577 593,821 188,244 -32% 593,821 Travel 130 502 7,000 6,498 -93% 7,000 Staff Development 1,903 2,498 16,000 13,502 -84% 16,000 Total Staff Expense 52,124 408,577 616,821 208,244 -34% 616,821

TOTAL SERVICES EXPENSES 67,194 826,276 1,352,321 526,045 -39% 1,207,543

Page 6 of 7 Finance and Administration Statement of Expenses Period Ending September 30, 2013

Description Current Year-to-Date Annual Left to % Left to Month Actuals Budget Spend Spend Forecast Council and Committees Annual Meeting 122 112,026 115,000 2,974 -3% 113,000 Council 3,693 23,905 65,000 41,095 -63% 65,000 Council/OAB Professional Dev - 19,091 10,000 (9,091) 91% 25,000 Governance Review/Srat.Planning 13,065 45,123 30,000 (15,123) 50% 46,000 Administrative Board 5,761 18,850 15,000 (3,850) 26% 22,000 Executive Officers 158 1,463 6,000 4,537 -76% 4,000 Elections - 8,856 10,000 1,144 -11% 8,856 Nominating - 31 - (31) 0% 200 Total Council and Committees 22,799 229,345 251,000 21,655 -9% 284,056

Other Committees Other Associations Expense 341 18,618 18,000 (618) 3% 22,000 Outreach 73 16,091 12,000 (4,091) 34% 18,000 Joint Executive Board Meetings - - 1,000 1,000 -100% - Total Other Committees 413 34,709 31,000 (3,709) 12% 40,000

Operating Priorities Govt Affairs Priority 271 28,531 40,000 11,469 -29% 40,000 Regulatory Task Group - 114 - (114) 0% 114 Retention/On-Boarding - 16,785 25,000 8,215 -33% 26,000 Research Study - 28,348 30,000 1,652 -6% 28,348 Total Operating Priorities 271 73,778 95,000 21,222 -22% 94,462

Office Expense Payroll Charges 319 3,205 4,700 1,495 -32% 4,700 Telephone - other 920 6,558 10,000 3,442 -34% 10,000 Office Supplies 512 3,640 4,000 360 -9% 4,500 Computer Supplies 833 4,474 5,000 526 -11% 7,000 Bank Charges 420 4,913 8,000 3,087 -39% 7,000 Credit Card charges 7,490 76,999 88,000 11,001 -13% 98,000 Membership Cards 7 4,111 5,000 889 -18% 5,000 Misc. Accounts/Renovations 2,420 19,494 2,500 (16,994) 680% 22,500 Photocopy Supplies 294 1,789 4,500 2,711 -60% 3,000 Repairs & Maintenance 565 1,256 1,000 (256) 26% 1,500 Printing & Stationery (Finance) 1,784 13,087 20,000 6,913 -35% 20,000 Postage/Couriers 1,439 19,171 17,000 (2,171) 13% 25,000 Hardware Maintenance 2,240 21,303 28,000 6,697 -24% 28,000 Software Maintenance 2,106 21,099 27,000 5,901 -22% 28,000 C & G Fletcher Foundation 171 9,398 25,000 15,602 -62% 15,000 Total Office Expense 21,518 210,497 249,700 39,203 -16% 279,200

Services Purchased Accounting 2,625 12,843 31,500 18,657 -59% 21,000 Staff Association Dues 78 1,422 2,000 578 -29% 2,000 Legal - 31,793 20,000 (11,793) 59% 65,000 Contract/Consulting Services 6,200 72,058 100,000 27,942 -28% 100,000 Total Services Purchased 8,903 118,116 153,500 35,384 -23% 188,000

Staff Expense Staff 90,669 828,856 1,140,252 311,396 -27% 1,140,252 Travel 134 1,698 7,000 5,302 -76% 7,000 Staff Development 2,157 10,012 16,000 5,988 -37% 16,000 Total Staff Expense 92,960 840,566 1,163,252 322,686 -28% 1,163,252

TOTAL FIN/ADM EXPENSES 146,864 1,507,012 1,943,452 436,440 -22% 2,048,970

Page 7 of 7 Cash Flow For 2013

2013 2013 2013 2013 2013 2013 2013 2013 2013 2013 2013 2013 2013 Jan Feb March April May June July Aug Sep Oct Nov Dec Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual YTD Opening Cash 519.0 539.8 591.1 728.6 748.0 853.6 815.7 502.7 564.6 451.2 401.0 401.0 519.0

Receipts Dues 444.4 433.8 432.8 436.8 353.5 236.7 270.4 258.7 300.0 331.3 3498.4 Other 177.7 99.6 142.3 462.1 71.0 66.4 151.7 32.3 79.8 196.0 1478.9 Short-term Investments 0.0 0.0 0.0 0.0 0.0 0.0 5.0 0.0 0.0 0.0 5.0 Cash Flow in 622.1 533.4 575.1 898.9 424.5 303.1 427.1 291.0 379.9 527.3 0.0 0.0 4982.3

Disbursements Payments 596.4 465.4 418.9 564.8 298.9 322.7 687.7 122.8 439.7 544.7 4462.1 Capital Assets 4.8 16.8 18.7 14.7 19.9 18.3 52.3 106.4 53.5 32.8 338.2 Investments Purchased 0.0 0.0 0.0 300.0 0.0 0.0 0.0 0.0 0.0 0.0 300.0 Cash Flow out 601.2 482.2 437.6 879.5 318.9 341.0 740.0 229.2 493.2 577.6 0.0 0.0 5100.3

Net Cash Flow 20.8 51.2 137.5 19.4 105.6 -37.9 -313.0 61.8 -113.3 -50.3 0.0 0.0 -118.0

Bank Bal. & Cash 539.8 591.1 728.6 748.0 853.6 815.7 502.7 564.6 451.2 401.0 401.0 401.0 401.0

Opening LT Investments 4112.7 4188.5 4281.1 4294.6 4605.1 4627.0 4471.9 4519.4 4415.4 4452.8 4585.1 4585.1 4112.7 Purchases 0.0 0.0 0.0 300.0 0.0 0.0 0.0 0.0 0.0 0.0 300.0 Market Value Changes 75.8 92.6 13.6 10.5 21.9 -155.1 47.4 -104.0 37.5 132.3 172.5 Sub-total 4188.5 4281.1 4294.6 4605.1 4627.0 4471.9 4519.4 4415.4 4452.8 4585.1 4585.1 4585.1 4585.1

Investments Cashed 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 Closing LT Investments 4188.5 4281.1 4294.6 4605.1 4627.0 4471.9 4519.4 4415.4 4452.8 4585.1 4585.1 4585.1 4585.1

Total Bank & LT Inv 4728.3 4872.1 5023.2 5353.1 5480.6 5287.6 5022.1 4979.9 4904.1 4986.1 4986.1 4986.1 4986.1

Oct 31, 2013 Market Value Long Term Investments: RBC Dominion Securities

$4,585,139 CREDIT CARD FEES

Council Meeting November 22 – 23, 2013

• Over the past several years, members and employers have used credit cards increasingly to pay for membership dues, application fees, examination fees, etc.

• The rates charged to OACETT when payments are made by credit card are as follows: AMEX at 3.25%; Visa at 2.38%; and Master Card at 2.41% of the value of the transaction. More recently, rates for debit transactions that were lower previously have increased to 2.25%

• The cost to OACETT for payments made by credit cards is expected to be approximately $100,000 next year or 1.8% of projected revenue

• Our analysis shows the increase in credit card usage over the past three years as follows:

2013 est. 2012 2011 Increase in Credit Card Usage 6% 8% 15%

• In discussions with our auditors, we have learned that credit card fees paid by similar- sized organizations are higher than OACETT’s fees, as follows:

INDUSTRY OACETT Actuals Per BDO 2012 2011 2010 2009 2008 A B C Total revenue 5,356,569 2,465,982 504,986 5,410,221 5,215,021 4,913,855 4,687,934 4,583,575 Total Credit card chgs 290,931 180,951 11,314 96,853 87,821 104,610 68,184 71,240 5.4% 7.3% 2.2% 1.8% 1.7% 2.1% 1.5% 1.6%

Note A & B & C A & B are similar to OACETT in that they have individual members. C is more corporate membership fees but often paid by credit card but would have a higher mix that would be paid by corporate cheque. Credit Card Fees November 22 – 23, 2013 Page 2

• Finance staff have worked with current service providers to try to lower credit card fees but understand the fees charged are standard to all users

• We have checked with other service providers and found there would be little or no savings to change to another credit card service provider and a change would require expensive changes to our existing programming

CONVENIENCE FEE

• Some companies charge a convenience fee for using credit cards to offset their cost

• There is a recommendation included in your Council reports to endorse charging a convenience fee of 2% starting February 1, 2014. For a Certified/Associate member paying by credit card, membership dues would increase as follows:

2013 2013 2014 2014 2014 2% Certified Certified 1% CPI Certified Convenience Total Paid via Dues HST Dues Increase Dues Fee Credit Card 204.68 26.61 231.29 2.31 233.60 4.67 238.27

• Implementation of a 2% convenience fee would offset the Association’s expense by approximately $60,000 in 2014, lowering the budget to $40,000 for the year instead of $100,000

• Council will be asked to approve a 2% convenience fee for credit card payments at this meeting

Defined Benefit (DB) Pension Plan for OACETT Employees

Council Meeting on November 22 – 23, 2013

• As many of you will know in accordance with FSCO regulations, OACETT must submit a valuation of the defined benefit pension plan every three years

• The next valuation is due in January 2014 and as a part of the 2014 budget process, we asked our actuaries to provide us with an estimate of the results anticipated in the 2014 valuation

• Their estimate based on rates at the end of September 2013, indicated that the plan would be in a surplus position on a Going Concern basis but in a deficit position on a Solvency basis

• The additional contributions OACETT made to the DB pension fund over the past few years has paid off on a Going Concern basis and that is projected to have a surplus of $375,000

• On a Solvency basis however, the pension fund is expected to be in a deficit position of approximately $630,000 and that amount will have to be paid into the fund by OACETT over the next five years

• It is hard to believe but OACETT’s DB plan is in a better position than most according to our actuaries. FSCO recently issued a report on pension plans in Canada and it shows that the OACETT pension fund is doing better than the average plan across Canada

• The 2014 valuation could also be impacted by revised mortality tables (we are all living longer) and the new tables are expected to be ready in 2014

Defined Benefit Pension Plan for OACETT Employees November 22 – 23, 2013 Page 2

• If the revised tables are ready when the 2014 valuation is being prepared, the deficit may increase by another $250,000

• The Solvency deficit is due primarily to lower than expected interest rates and significantly lower returns on pension fund investments

• A bit of good news in all this is the return on pension fund investments – first quarter gains were up to over 10% annualized after the investments were transferred to Desjardins in July

• The biggest concern for OACETT is keeping the solvency ratio at 85% or higher to avoid doing valuations annually and having to top up transfers

• The actuaries recommended filing an Interim Cost Certificate with CRA on the solvency portion of the plan to allow OACETT to contribute additional funds to the pension fund this year, prior to doing the 2014 valuation

• By contributing additional funds in 2013, the hope is the solvency ratio will remain at 85% or higher when the 2014 valuation is prepared and to avoid annual valuations that would cost between $15,000 to $20,000; and also lower the solvency deficit that would in turn, lower the Association’s payments to the fund over the next five years

• Based on the above, the OAB endorsed bringing a motion to Council to approve a contribution of up to $300,000 to the DB pension fund before the end of this year with funds from the forecasted 2013 surplus

OACETT Statement of Revenue and Expenses 2014 Proposed Budget with Current, Prior Years' Actual, Budget and Forecast

Actual 2014 Sep 30/13 2013 2013 2012 Proposed GL# Description YTD Budget Forecast Actual Budget

DUES REVENUE

0-7233 Revenue Collected - Certified 2,666,559 2,670,139 2,708,139 2,634,102 2,778,144 0-7234 Revenue Collected - Associate 1,178,470 1,242,791 1,249,791 1,219,923 1,235,255 0-7235 Revenue Collected - Student - - - - Annual Dues Revenue Received 3,845,028 3,912,930 3,957,930 3,854,025 4,013,399

0-7221 Previous Year Dues Paid after Resign 10,332 9,735 0-7222 Present Year Dues Paid after Resign 9,519 8,525 0-7260 Cert Rev from Past Year Notice - - 0-7261 Assoc Rev From Past Year Notice - - 0-7263 Cert Rev from Cancelled Notice 54,283 49,301 64,440 0-7264 Assoc Rev From Past Year Notice 52,778 53,725 63,741 Annual Dues Collected After Resigned 126,912 123,013 127,013 121,286 128,181

0-7230 Present Year Remission - Certified - - - 0-7237 Get a Member Promotion - - (0) 0-7238 Prev Year Bad Debt - Dues - - (421) Total Remission/Bad Debt - Annual Dues - - - (422) -

TOTAL DUES REVENUE 3,971,941 4,035,943 4,084,943 3,974,889 4,141,580

OTHER REVENUE 0-7217 Late Payment Fee 52,673 70,000 68,000 64,090 70,000 0-7201 Application and Certificate Fee 160,751 239,000 212,000 212,879 216,000 0-7241 MTO Designation App Fee 8,206 9,000 10,000 10,620 9,500 0-7206 Reinstatement Fee 22,660 22,000 25,000 25,635 28,000 0-7223 CEO Rent 33,476 44,274 44,680 44,522 44,814 0-7214 Interest Income 1,802 1,800 2,400 1,507 1,800 0-7220 Advertising - The Ontario Technologist 37,409 45,000 53,000 68,683 53,000 0-7204 Reclassification Within Certified Fee 1,236 1,800 1,800 1,906 1,800 0-7209 Technology Ring Revenue 1,952 2,500 3,500 4,156 2,500 0-7215 PPE Revenue 127,491 165,000 165,000 174,388 165,000 0-7224 PPE Seminar - Classroom 1,800 4,000 4,000 4,450 2,000 0-7265 PPE Seminar - On-Line 29,850 25,000 40,000 35,055 40,000 0-7213 PPE Manual Revenue 109,077 135,000 140,000 143,780 140,000 0-7216 Technical Exam Revenue 8,287 7,500 12,000 12,204 10,000 0-7239 CTEN Revenue 98,390 150,000 130,000 171,745 130,000 0-7218 Miscellaneous Income 89,534 109,276 115,000 85,681 98,000 0-7247 Sponsorship Income 427,033 325,000 490,000 315,140 445,000 0-7246 Strategic Partners Program Revenue 17,910 30,000 22,000 19,900 25,000 0-7256 Tech Report Writing Seminar 34,403 25,000 43,000 35,248 35,000 0-7211 Membership Stamp Revenue 1,994 3,500 3,500 3,743 3,500 TOTAL OTHER REVENUE 1,265,933 1,414,650 1,584,880 1,435,331 1,520,914

TOTAL REVENUE 5,237,874 5,450,593 5,669,823 5,410,221 5,662,494

Page 1 of 5 OACETT Statement of Revenue and Expenses 2014 Proposed Budget with Current, Prior Years' Actual, Budget and Forecast

Actual 2014 Sep 30/13 2013 2013 2012 Proposed GL# Description YTD Budget Forecast Actual Budget

OPERATING EXPENSES Rent & Parking 230,408 305,800 317,600 294,330 307,000 0-7316 Insurance 6,562 9,000 8,800 8,770 9,000 0-7317 Equipment Leases and Rentals 9,976 14,000 14,000 15,502 13,500 0-7314 Telephone - Equipment 8,312 10,000 11,500 8,094 10,000 0-7306 Office expense 11,610 20,000 20,000 17,901 20,000 0-7338 Electronic Comm/internet 29,437 51,000 49,000 52,270 60,000 0-7332 Pension Expense 15,058 23,000 23,000 - 158,000 0-7342 Promotional Items - 1,000 1,000 - 1,000 0-7383 Technology Professionals Canada 184,700 175,000 185,000 181,603 175,000 Total Corporate Expenses 496,063 608,800 629,900 578,469 753,500 Depreciation/Amortization 90,198 128,300 128,000 108,298 144,000 0-7346 Contingency Fund - 6,000 6,000 - Total Common Expenses 586,261 743,100 763,900 686,767 897,500 Total Divisional Operating Expenses 3,229,048 4,706,862 4,611,051 4,210,742 4,470,410

TOTAL EXPENSES 3,815,309 5,449,962 5,374,951 4,897,509 5,367,910

Net Income from Operations 1,422,564 631 294,872 512,712 294,584

0-7245 Realized Gain or (Loss) - - - - 0-7400 Unrealized Gain or (Loss) 40,225 - - 199,392

NET INCOME 1,462,789 631 294,872 712,104 294,584

Page 2 of 5 IETO Statement of Expenses 2014 Proposed Budget with Current, Prior Years' Actual, Budget and Forecast

Actual 2014 Sep 30/13 2013 2013 2012 Proposed GL# Description YTD Budget Forecast Actuals Budget

Communications 1-7343 Outreach 1,151 4,000 3,000 2,670 4,000 Total Communications 1,151 4,000 3,000 2,670 4,000

Office Expenses 1-7319 Misc. Accounts 1,093 1,500 1,500 1,631 2,000 1-7308 Office Supplies 1,516 3,500 3,000 3,141 3,500 1-7322 Photocopy Supplies 1,674 4,000 2,500 3,873 3,000 1-7351 Postage/Couriers 1,709 10,000 3,000 3,744 5,000 1-7321 Printing & Stationery 1,334 5,000 5,000 4,143 5,000 1-7307 Telephone - other 3,625 6,500 6,500 5,472 7,500 Total Office Expenses 10,950 30,500 21,500 22,004 26,000

IETO Board and Committees 1-7359 Complaints and Discipline Committee 5,038 15,000 8,000 9,010 10,000 1-7349 Certificates 4,944 14,000 9,000 10,799 10,000 1-7383 Technical Exam Expense 6,959 8,500 8,500 8,829 11,000 1-7384 Prof. Practice Exam Expense 67,785 100,000 100,000 90,141 110,000 1-7372 Admissions Committee Travel 1,725 6,000 5,000 4,263 4,000 1-7373 Admissions Committee Fees 13,319 16,000 17,500 20,116 20,000 1-7374 Admissions Committee Food 1,988 3,000 3,000 2,856 1,500 1-7369 IETO Board Travel 4,587 10,000 10,000 8,059 10,000 1-7370 IETO Board Other 2,078 6,000 6,000 6,949 6,000 1-7398 Licensing (TL/LL/LET) - - - 20 500 1-7451 Admissions 2nd Review Cttee - 1,000 500 130 1,000 1-7463 Education & Examination Cttee - 500 - 31 500 1-7327 MTO Expenses 252 1,500 500 1,198 1,500 Total IETO Board and Committees 108,675 181,500 168,000 162,400 186,000

Operating Priorities 1-7366 Fairness Commission Audit 605 9,000 1,500 4,195 9,000 1-7367 Certification/NTB 4,994 20,000 13,000 363 10,000 1-7375 PP On-Line Seminars 10,835 13,500 13,500 12,192 14,500 1-7465 Accreditation/PLAR/Course 200 1,500 1,300 799 1,500 1-7358 PPE Re-Write 23,429 30,000 35,000 102,786 20,000 1-7368 Document Scanning 12,482 25,000 25,000 - 15,000 1-7393 Dept. Process Review - 45,000 45,000 - - 1-7394 Three & Six Rule and Student Associate - 20,000 - - 24,000 1-7395 IAD 1,280 11,000 3,500 - 3,500 1-7396 College Outreach 11,369 15,000 15,000 - 17,500 1-7399 Fellow Designation 8,643 5,000 8,700 - 10,000 Total Operating Priorities 73,838 195,000 161,500 120,335 125,000

Services Purchased 1-7467 Staff Association Dues 1,703 1,500 2,000 974 1,700 1-7336 Admission Packages Outsourced 15,911 25,000 25,000 16,096 25,000 1-7302 Contract/Consulting Services 76,650 65,594 65,594 139,145 65,083 Total Services Purchased 94,265 92,094 92,594 156,215 91,783

Staff Expenses 1-7300 Staff 597,354 884,994 884,944 711,684 886,691 1-7304 Travel 5,486 7,000 7,000 7,003 5,000 1-7425 Staff Development 4,041 16,000 16,000 11,781 12,000 Total Staff Expenses 606,882 907,994 907,944 730,468 903,691

TOTAL IETO EXPENSES 895,760 1,411,089 1,354,538 1,194,091 1,336,474

Page 3 of 5 Professional Affairs & Services Statement of Expenses 2014 Proposed Budget with Current, Prior Years' Actual, Budget and Forecast

Actual 2014 Sep 30/13 2013 2013 2012 Proposed GL# Description YTD Budget Forecast Actuals Budget

Communications 2-7335 Brochures 9,258 15,000 15,000 9,703 15,000 2-7325 The Ontario Technologist 99,032 154,000 150,000 134,211 154,000 2-7345 Member Survey 313 1,500 500 3,833 1,500 2-7353 Postage - Publications 48,210 78,000 72,000 70,894 78,000 2-7365 Recruitment 6,158 15,000 8,000 15,892 15,000 2-7334 Publications 459 2,000 1,000 1,329 2,000 2-7459 Trade Shows - - - 281 Total Communications 163,430 265,500 246,500 236,142 265,500

Council and Committees 2-7366 Chapters - Operating Grants 59,072 64,000 59,072 59,429 64,000 2-7367 Special Funding for Regions 3,410 12,000 6,000 2,740 12,000 2-7340 Special Projects - 2,000 1,000 - 2,000 2-7389 Professional Affairs & Services Board 4,548 8,000 8,000 3,981 8,000 2-7472 Regional Councils- All 54,262 61,000 58,000 65,078 61,000 2-7364 Business Development - 3,000 - - 3,000 2-7331 National Engineering Month 17,208 22,000 22,000 5,142 22,000 2-7394 NEWOSC-Meeting Expenses - - - 7 2-7396 NEWOSC-Annual Founders Fees - - - (1,000) 2-7396 Salary Survey/Provincial Awards 9,189 40,000 27,000 32,897 40,000 Total Council and Committees 147,688 212,000 181,072 168,274 212,000

Operating Priorities 2-7363 Outreach Priority 11,342 63,000 20,000 39,401 40,000 2-7398 Advertising 12,140 15,000 15,000 4,976 15,000 2-7404 Women in Technology 55 2,500 150 237 2,500 2-7337 Skills Canada 25,000 25,000 25,000 25,100 25,000 2-7479 Social Media 6,263 30,000 22,000 1,950 30,000 2-7478 Chapter Training - 10,000 6,000 9,410 10,000 Total Operating Priorities 54,800 145,500 88,150 81,075 122,500

Office Expense 2-7319 Misc. Accounts 2,439 3,500 3,500 2,573 3,500 2-7308 Office Supplies 1,922 3,500 3,500 3,050 3,500 2-7322 Photocopy Supplies 944 3,500 2,000 2,909 2,000 2-7351 Postage - Corporate/Couriers 2,547 4,000 4,000 2,488 4,000 2-7321 Printing & Stationery 2,149 6,000 4,000 6,427 6,000 2-7307 Telephone - other 2,064 5,000 4,000 3,790 5,000 Total Office Expense 12,065 25,500 21,000 21,238 24,000

Services Purchased 2-7301 CTEN Technical Employment - 5,000 3,000 - 4,000 2-7302 Contract/Consulting Services 39,089 80,000 50,000 75,705 40,000 2-7467 Staff Association Dues 627 2,000 1,000 59 1,000 Total Services Purchased 39,716 87,000 54,000 75,764 45,000

Staff Expense 2-7300 Staff 405,577 593,821 593,821 501,108 624,255 2-7304 Travel 502 7,000 7,000 3,408 5,000 2-7425 Staff Development 2,498 16,000 16,000 7,874 12,000 Total Staff Expense 408,577 616,821 616,821 512,390 641,255

TOTAL SERVICES EXPENSES 826,276 1,352,321 1,207,543 1,094,883 1,310,255

Page 4 of 5 Finance and Administration Statement of Expenses 2014 Proposed Budget with Current, Prior Years' Actual, Budget and Forecast

Actual 2014 Sep 30/13 2013 2013 2012 Proposed GL# Description YTD Budget Forecast Actual Budget

Council and Committees 3-7360 Annual Meeting 112,026 115,000 113,000 135,634 112,000 3-7355 Council 23,905 65,000 65,000 56,498 65,000 3-7354 Council/OAB Professional Dev 19,091 10,000 25,000 10,010 12,000 3-7445 Governance Review/Srat.Planning 45,123 30,000 46,000 - - 3-7356 Administrative Board 18,850 15,000 22,000 12,386 16,000 3-7357 Executive Officers 1,463 6,000 4,000 5,950 3,000 3-7472 Elections 8,856 10,000 8,856 - - 3-7361 Nominating 31 - 200 4,011 4,000 Total Council and Committees 229,345 251,000 284,056 224,490 212,000

Other Committees 3-7388 Other Associations Expense 18,618 18,000 22,000 15,615 20,000 3-7459 Outreach 16,091 12,000 18,000 12,277 18,000 3-7458 Joint Executive Board Meetings - 1,000 - - 1,000 Total Other Committees 34,709 31,000 40,000 27,893 39,000

Operating Priorities 3-7362 Govt Affairs Priority 28,531 40,000 40,000 33,354 30,000 3-7369 Regulatory Task Group 114 - 114 51,687 - 3-7345 Policy Committee - - - - 2,500 3-7370 Retention/On-Boarding 16,785 25,000 26,000 24,179 25,000 3-7371 Research Study 28,348 30,000 28,348 - - Total Operating Priorities 73,778 95,000 94,462 109,220 57,500

Office Expense 3-7305 Payroll Charges 3,205 4,700 4,700 4,933 4,700 3-7307 Telephone - other 6,558 10,000 10,000 9,166 10,000 3-7308 Office Supplies 3,640 4,000 4,500 5,937 5,000 3-7309 Computer Supplies 4,474 5,000 7,000 5,126 7,000 3-7315 Bank Charges 4,913 8,000 7,000 9,242 7,000 3-7316 Credit Card charges 76,999 88,000 98,000 96,853 40,000 3-7318 Membership Cards 4,111 5,000 5,000 4,721 5,000 3-7319 Misc. Accounts/Renovations 19,494 2,500 22,500 2,407 3,000 3-7322 Photocopy Supplies 1,789 4,500 3,000 3,558 3,500 3-7323 Repairs & Maintenance 1,256 1,000 1,500 1,025 1,000 3-7330 Printing & Stationery (Finance) 13,087 20,000 20,000 22,092 20,000 3-7351 Postage/Couriers 19,171 17,000 25,000 21,124 25,000 3-7385 Hardware Maintenance 21,303 28,000 28,000 32,725 28,000 3-7386 Software Maintenance 21,099 27,000 28,000 26,584 31,000 3-7380 C & G Fletcher Foundation 9,398 25,000 15,000 11,729 10,000 3-7382 Fletcher Endowment Donations - - - 65,000 - Total Office Expense 210,497 249,700 279,200 322,222 200,200

Services Purchased 3-7312 Accounting 12,843 31,500 21,000 30,000 31,500 3-7467 Staff Association Dues 1,422 2,000 2,000 888 2,000 3-7310 Legal 31,793 20,000 65,000 37,676 35,000 3-7302 Contract/Consulting Services 72,058 100,000 100,000 100,160 101,097 Total Services Purchased 118,116 153,500 188,000 168,725 169,597

Staff Expense 3-7300 Staff 828,856 1,140,252 1,140,252 1,043,320 1,128,384 3-7304 Travel 1,698 7,000 7,000 2,014 5,000 3-7425 Staff Development 10,012 16,000 16,000 23,885 12,000 Total Staff Expense 840,566 1,163,252 1,163,252 1,069,219 1,145,384

TOTAL FIN/ADM EXPENSES 1,507,012 1,943,452 2,048,970 1,921,768 1,823,681

Page 5 of 5 Ontario Association of Certified Engineering Technicians and Technologists

2014 DRAFT BUDGET November 22 - 23, 2013

REPORT TO COUNCIL

• The 2014 Draft Budget is being recommended to Council for approval. The OACETT Administration Board passed a motion endorsing the Draft Budget on November 6th.

• The 2014 Draft Budget was developed based on 2013 activity and any new information that would impact revenue and expenses next year.

• As in recent years, the base budget covers day to day operations and includes ongoing projects approved by the OAB and Council

• The base budget reflects a surplus of $294,584. The OAB and CEO are expected to make recommendations on the allocation of the surplus at the Council meeting in February 2014

• The membership dues revenue projection is based on active members in the OACETT database in October 2013 and growth in new members similar to growth this year

• Other Revenue is similar to the 2013 year-end forecast

• Divisional (IETO, PASB, Finance & Administration) operating budgets were developed by the finance committees of each board and have been endorsed by their respective boards. Common/Operating expense budgets were developed by staff based on 2013 activity and any known increases/decreases expected in 2014

• Permanent staff lines are projected at approximately 46% of revenue which is an acceptable ratio in professional associations of our size

• As in the past, the 2014 Draft Budget is a reasonably conservative budget. If you have any questions, I would be pleased to answer them before or at the Council Meeting

• A Five Year Forecast is also included and it is based on 2% growth in revenue and 2% increase in expenses each year along with any activities or expenditures over the next five years that we are aware of at this time

Respectfully submitted,

Hillary Tedoldi, CAE Secretary-Treasurer & CAO OACETT 5 Year Forecast 2014 through 2018

% increase 2%

Forecast Budget Forecast 2013 2014 2015 2016 2017 2018 REVENUE Membership Dues/Fees 4,152,943 4,211,580 4,295,812 4,381,728 4,469,362 4,558,750 73.2% 74.4% 74.4% 74.4% 74.4% 74.4% Non-Dues Revenue 1,516,880 1,450,914 1,479,932 1,509,531 1,539,722 1,570,516 26.8% 25.6% 25.6% 25.6% 25.6% 25.6%

Total Revenue 5,669,823 5,662,494 5,775,744 5,891,259 6,009,084 6,129,266 Net change year over year 3.8% -0.1% 2.0% 2.0% 2.0% 2.0%

EXPENDITURES Operating Expenses 612,900 595,500 607,410 619,558 631,949 644,588 11.4% 11.4% 11.3% 11.4% 11.4% 11.5% Program Expenses 1,190,392 1,168,500 1,215,274 1,215,707 1,264,371 1,264,822 22.1% 22.3% 22.7% 22.4% 22.8% 22.5% Staff Expenses 2,688,017 2,690,330 2,744,137 2,799,019 2,855,000 2,912,100 50.0% 51.4% 51.3% 51.6% 51.4% 51.8% Office Expenses 421,048 325,200 331,704 338,338 345,105 352,007 7.8% 6.2% 6.2% 6.2% 6.2% 6.3% Depreciation 128,000 144,000 142,000 136,000 132,000 121,000 2.4% 2.8% 2.7% 2.5% 2.4% 2.2% Service Purchased 334,594 306,380 312,508 318,758 325,133 331,636 6.2% 5.9% 5.8% 5.9% 5.9% 5.9%

Total Expenditures 5,374,951 5,229,910 5,353,032 5,427,381 5,553,558 5,626,153 Net change year over year 16.5% -2.7% 2.4% 1.4% 2.3% 1.3%

Total Revenue over Expenditures 294,872 432,584 422,712 463,878 455,526 503,113

Pension Solvency Deficit - (138,000) (150,000) (150,000) (150,000) (150,000)

Net Revenue over Expenditures 294,872 294,584 272,712 313,878 305,526 353,113 ASSUMPTIONS

Based forecast for 2015 to 2018 on 2014 budgeted amounts.

Membership Dues Not anticipating any kind of growth that would offset the increased number of existing members paying retired dues over the next 5 years. Increase dues budget (2014) by 2% each year over the previous year with the assumption that the 2014 dues budget projected will be met.

Other Revenue and Expenses 2% increase year over year.

Election Occurs every other year. Base amt per 2013 budget increased 2%/yr. Separated program expense from election to calculate overall increases per year. Calc election separately and add election years.

Budget 2013 10,000 Budget 2014 0 Forecast 2015 10,404 Forecast 2016 0 Forecast 2017 10,824 Forecast 2018 0

AGM Live streaming and technical presentation. Expenses occur in 2014, 2016 and 2018.

Budget 2013 0 Forecast 2014 13,000 Forecast 2015 0 Forecast 2016 13,525 Forecast 2017 0 Forecast 2018 14,072

Depreciation Computer HW IT Projects Capital expenditures per year: 2014 15,000 60,000 2015 12,000 70,000 2016 12,000 70,000 2017 12,000 70,000 2018 12,000 70,000

The above represents ongoing work each year to enhance our database and maintain our systems.

Depreciation is calculated straight-line over the following useful lives:

Computer HW and SW 36 months Furniture & Equipment 120 months Membership DB & IT Projects 60 months Leasehold Improvements over remaining lease term (10 year term began 2012)

Pension Anticipated pension solvency deficit for years 2014 onwards. The next pension valuation will be done January 2014.

Staff Expenses 1 additional staff (IETO) for 2014.

Ontario Association of Certified Engineering Technicians and Technologists

Government Relations Committee

Report to Council - November 2013 GR Plan & Development Strategies 2014

The 2013/14 Government Relations Committee held its annual face-to-face meeting August 11th, 2013. A topic of discussion included, among other things, the commencement of developing a GR plan for 2014. The GR Committee held its second meeting via conference call on October 8th. The agenda included finalizing the 2014 GR plan for presentation to Council.

The Government Relations Committee proposes the following plan for 2014:

Priority: Government Outreach:

• Establish meetings with the 11 key ministries previously identified, to inform them of the important work OACETT does, past successes working with groups such as Ministry of Transportation (MTO) and the Fairness Commission. Follow- up contact with the 11 ministries by December 2014. • Develop a relationship with the Ontario College of Trades (OCOT) with the intent to inform them of our members’ qualifications, and capabilities and work to achieve Qualified Person (QP) status where required.

Priority: Legislative Issues:

• Monitor and respond to qualified person’s issues in support of our members as they arise and follow up on information required and common areas of interest. • Communicate to membership and seek feedback on QP issues; consider utilizing an upcoming member advocacy survey. • Continue to pursue the Building Code Identification Number (BCIN) QP issue with the Ministry of Municipal Affairs and Housing (MMAH). Work to gain support on this issue with the Ontario Building Officials Association (OBOA).

Priority: Grass Roots:

• Continue to recruit and train members for the MPP Link Initiative. Deliver minimum of 2 additional webinars in the spring of 2014. • Develop training plan specifically for chapters and consider creating the position of GLP, Government Liaison Person as a member of the chapter executive. • Monitor success and provide on-going support for current members of the MPP Link Initiative. • Encourage Members of Council to become engaged in MPP Link Initiative. Other Activities

• Prepare GR Articles for issues of Ontario Technologist. • Attend MPP events and follow up on information required and common areas of interest. • Invite MPPs to OACETT events.

Measurable Targets for 2014

1. Set up meetings with the 11 identified ministries by December 2014. 2. Develop working relationship with OCOT and encourage support for our members as “qualified persons”. 3. Ongoing monitoring and responding to Qualified Person issues, utilizing an upcoming member advocacy survey. 4. Continue to identify, recruit, and train OACETT member advocates to deliver local grass roots plan throughout 2014. 5. Government relations article for every issue of Ontario Technologist. 6. Attend MPP events for key ministries (Liberal) and critics (PC & NDP), and invite same to OACETT events.

Ontario Association of Certified Engineering Technicians and Technologists National Engineering Month Report November 22, 2013 REPORT TO COUNCIL

Record of Achievement 2013 Report – Key Results

• Focused on NEM 2013 goals including delivering the right engineering and technology message, building capacity for doing powerful outreach, creating social media super connections and lateral relationships, strengthening fiscal management and engaging sponsors. • 142 events were hosted by OACETT, PEO and EWB and other organizations. • OACETT chapters hosted 10 events and collaborated with PEO on six of these events. • NEM events attracted over 25,600 children, teens and adults across the province. • Social media campaign pays off with more than 250,000 people connected to NEM Ontario through Twitter and other online engagement. • Events all received funding support and/or resources from NEM Ontario. • Financially one of the most successful to date with $150,000 in sponsorship and ad revenue. A total of 24 sponsors (13 sponsors from 2012 returned and 11 new sponsors joined the campaign). • The future sustainability of the campaign through rebuilding the financial reserve looks promising. Approximately $34,000 added to the reserve fund, which now totals $64,000. • Total revenue is now $212,000 (includes sponsorship, ad sales, founders fees, chapter contributions and other sources of revenue).

Record of Achievement 2013 Report - Recommendations

• Deliver the right engineering and technology message: Messaging tools to be distributed along with offerings to boost their use. A survey to measure messaging effectiveness will be distributed to participants at events.

• Build capacity for doing powerful outreach in our volunteer communities: Processes to be held constant, same logistical support to be provided, along with additional support to remove barriers to participation and make the event co-ordination experience easier. More organizations invited. More events.

• Engage sponsors in our themes: Continue sharing relevant materials on our social media platforms and website; more themed sponsor content and promote option to prospective sponsors.

• Continue to demonstrate a wide marketing reach for prospective sponsors while encouraging them to get involved more meaningfully as a mission partner.

• To grow the size and impact of the NEM campaign beyond what it is today, new partnerships should be formed and methods of engaging youth, professionals and the public must be innovative.

• Use reserve funds to smooth cash flow gaps and invest in the future stability and momentum of the campaign.

• Continue with same sponsorship provider (OSPE), start campaign earlier, implement innovations to sponsorship opportunities and repeat offer of ad campaign to sponsors. This will also confirm the availability of funds to produce promotional items.

• Leverage social media as a key part of online strategy for NEM 2014. Investigate other social media platforms which will enhance our reach in an effective and intelligent way.

NEM Ontario 2014 - Current Status

• Introduction to NEM 2014 webinars delivered on October 10 and October 17. The webinars were led by Erica Lee Garcia, from the NEM co-ordination team. A total of 18 chapter chairs, college liaisons and chapter directors from 15 chapters participated in webinars that focused on:

- The innovations introduced to the 2013 program that can be used in 2014 - What you need to know about running an event - Simple steps to apply and receive funding for events

• NEM Ontario College Student Challenge is a new initiative that invites engineering technology students from across Ontario to host events or activities related to National Engineering Month 2014. OACETT is promoting the Challenge to the Heads of Technology, college engineering technology students, chapter chairs and college liaisons. The event or activity will be judged and one winner will be selected. The winning team will receive complimentary OACETT student memberships and a $2,500 grand prize.

• The NEM co-ordination team has launched an NEM Ontario newsletter. The new monthly subscription-based newsletter features best practices and outreach successes.

• Regular and Outreach Innovation Funding applications were sent to OACETT chapter chairs in October. The deadline to submit an application closed on November 15. We are tracking ahead of the applications received at this time last year.

• NEMOSC is working on a scorecard system to replace the existing post-event report. The scorecard will enable NEMOSC to track the success of NEM Ontario events each year. The scorecard will be filled out by event organizers and will provide an indication on whether or not NEM Ontario is making a difference.

• Contract with PEO and EWB to be renewed. Currently reviewing a three-year contract agreement with EWB, our NEM service-provider. OACETT’s contribution is $21,000 for this year’s program.

• A first draft of the NEM Ontario 2014 Memorandum of Understanding is being reviewed by NEM committee members. The final draft will be signed by presidents from OACETT, PEO, EWB and OSPE.

Respectfully submitted by: Tara Welbourn, C.E.T. OACETT Representative on NEMOSC Ontario Association of Certified Engineering Technicians and Technologists

Report Central Regional Councillor E-Association Region: Central Region, Mark Gatenby GovernmentAffairs SuccessionPlanning

Date: November 7, 2013 Corp/CollegeOutreach ProfessionalDevelopment Complianceand Standards

Introduction Chapter: Georgian Bay Golf Tournament 1 1 Colts Hockey 1 Curling Funspiel 1 Bridge Building Competition 1 Attend Simcoe-Muskoka Chapter PEO Meetings 1 1 Invigilate PPE at Georgian College 1 1 1 1 Fund raising and award ceremonies for Georgian College Scholarships 1 1 Maintain chapter's section of OACETT website 1 1 Prepare and submit InfOACETT submissions to the Ontario Technologist 1 1 Partnership with Georgian College Tech Report projects 1 1

Durham Meet and Greet October 17 1 1 Hockey Night 1 1 Curling Funspiel 1

York Muskoka boat cruise on October 12th 1 1 Chapter Picnic 1 1

Strategic Priorities totals E-association 1 Professional Development 4 Succession Planning 11 Corporate Outreach 8 Compliance and Standards 4 Government Affairs 0

Georgian Bay Chapter Report Page 1 of 1 Ontario Association of Certified Engineering Technicians and Technologists

Report to Council

Region: Eastern Region, Chris Ellerton E-Association

Date: November 10th 2013 Government Affairs Succession Planning Succession Corp/College Outreach Corp/College Professional Development Compliance and Standards Introduction Peterbourorgh Past Chair Eugene Springer is in paliative care, and I would like for everyone to keep Eugene and his family in there thoughts and prayers. I have attended Events in Peterborough, Quinte, and attended a meeting in Kingston. I am planning on attending the other chapter events once informed of there events.

Chapter: Cornwall Chapter meetings 1 1 1 1 1 1

Pre- planning AGM for Apr 26 2014 1 1 1 1

Chapter: Kingston Chapter Meetings 1 1 1 1 1 1 Fish Fry – Frontenac SS – Cafeteria 1 1 1 1 SLC Bridge Building Contest 1 1 1 1 Awards Dinner 1 1 1 1 1 Pre Planning plant tour for 2014 1 1 1 1 1 1

Chapter: Lanark-Leeds-Grenville No information at this time,

Chapter: Ottawa Chapter Meetings 1 1 1 1 1 1 Social Pool Night 1 1 1 1 Pre planning ACM & Awards Night for Feb 8 2014

Regional Councillor Report Page 1 of 2 Ontario Association of Certified Engineering Technicians and Technologists

Report to Council E-Association Government Affairs Succession Planning Succession Corp/College Outreach Corp/College Professional Development Chapter: Pembroke Compliance and Standards Chapter Meetings 1 1 1 1 1 1

Chapter: Peterborough Chapter Meetings 1 1 1 1 1 1 Water Plant Tour 1 1 1 1

Peterbourough Speedway group Event with PEO 1 1 1 1 1 Engineering Symposium with PEO and IEEE 1 1 1 1 Planning a GE lab tour for 2014 1 1 1 1 1 1

Chapter: Quinte Plant Tour of Noramapac 1 1 1 1 1 1 Chapter Meetings 1 1 1 1 1 1 Plant tour of Paxair 1 1 1 1 1 Executive Dinner for December 1 1 1 1 1 Loyalist college outreach 1 1 1 1 1 1 2014 Planning 1 1 1 1 1 1 Strategic Priorities totals

E-association 12 Professional Development 21 Succession Planning 21 Corporate Outreach 20 Compliance and Standards 20 Government Affairs 16

Regional Councillor Report Page 2 of 2 Ontario Association of Certified Engineering Technicians and Technologists

Report to Council E-Association Region: Horseshoe Region, Ken Browne, C.E.T. Government Affairs Government SuccessionPlanning Date: Council November 22 - 23 , 2013 Corp/CollegeOutreach ProfessionalDevelopment Compliance and Standards and Compliance

Introduction The Horseshoe Regions of Peel, Hamilton and Niagara continues to communicate with each other to explore events, seminars and ideas that would benefit each of their memberships.

Chapter: Peel Monthly Chapter Meeting 1 1 Revolving Trophy Project Science Fair (Ongoing) 1 1 1 1 1 1 Employment Law Seminar 1 1 Stress Seminar and Workshop 1 1

Chapter: Hamilton Membership 25/40/50 Year Presentations 1 1 Women in Technology Seminar 1 1 1 1 Monthly Chapter Meeting 1 1 Mohawk College Continuing Education Discussion 1 1 Puddicombe Farms Family Day 1 1 Mohawk College Meet The Grad Night 1 1 1

Chapter: Niagara Annual Golf Tournament Hunters Point 1 1 John Alton Memorial Hockey Tournament 1 1 1 Construction Program Awards Ceremony Welland Niagara Campus 1 1 1 Monthly Chapter Meeting 1 1

Strategic Priorities totals E-association 5 Professional Development 13 Succession Planning 9 Corporate Outreach 6 Compliance and Standards 3 Government Affairs 1

Regional Councillor Report Page 1 of 1 Ontario Association of Certified Engineering Technicians and Technologists

Report to Council

Region: Northern Region

Nov E-Association Wm. Andrew R. Dryland, C.E.T. Member Outreach Member

22/13 Affairs Government Succession Planning Succession Community Outreach Community Corp/CollegeOutreach ProfessionalDevelopment Introduction Complianceand Standards

Northern Region Chapter activities typically increase as summer comes to an end and we move into fall. This fall is no exception. Activity plans for the near future and longer terms are on the table. As well, scheduled events are underway. A sampling of these plans and events include:

Chapter: Near North

Chapter Meetings 1 1 1 1 Northern Region Fall Meeting in Sudbury 1 1 1 1 National Engineering Week, Planning Stages 1 1

Chapter: Sault Ste. Marie

Chapter Meetings 1 1 1 1 Northern Region Fall Meeting in Sudbury 1 1 1 1 National Engineering Week, Planning Stages 1 1 1 1

Chapter: Temiskaming

Chapter Meetings 1 1 1 1

Regional Councillor Report Page 1 of 2 Ontario Association of Certified Engineering Technicians and Technologists

Chapter: Timmins

Northern Region Fall Meeting in Sudbury 1 1 1 1 Chapter Meetings 1 1 1 1 National Engineering Week, Planning Stages 1 1 1 1

Chapter: Sudbury

Northern Region Fall Meeting in Sudbury 1 1 1 1 Chapter Meetings 1 1 1 1 National Engineering Week, Planning Stages 1 1 1 1

Chapter: Thunder Bay

Northern Region Fall Meeting in Sudbury 1 1 1 1 Chapter Meetings 1 1 1 1 National Engineering Week, Planning Stages 1 1 1 1

Chapter Voluntary Priority Totals Member Outreach 4 Community Outreach 4

Strategic Priorities totals E-association 11 Professional Development 5 Succession Planning 11 Corporate Outreach 11 Compliance and Standards 16 Government Affairs 0

Regional Councillor Report Page 2 of 2 Ontario Association of Certified Engineering Technicians and Technologists

Report to Council

Region: Western Region, Christopher van Dop, C.E.T. Councillor Date: 22-Nov-13 E-Association Government Affairs Government Introduction Planning Succession The Chapters have started planning for the new year. Our Regional meeting is slated for Outreach Corp/College Professional Development Professional Compliance and Standards and Compliance the mid January.

Chapter: Chatham-Kent Sep OACETT PPE Info Session at U of Guelph ( Ridgetown) 1 1 Nov Annual PEO/OACETT Curling Bonspiel 1 1 Dec Annual Christmmas Lunch 1

Chapter: Essex Social Media Support - Facebook, Linkedin, Twitter, Webpage, 4 1 4 4 Sep Innovation Station-Engineering Your Life 2013 OACETT/PEO 1 1 Oct PSI precast Industrial tour 1 1 Oct Food and Drink of Windsor Essex OACETT/PEO 1 1 Oct OACETT Certification Information Session with Bill Climie 1 1 1 Nov St Clair College Meeting 1 1 1 Nov Tailgate party with PEO 1 1 Nov Presence at OLE electrical show 1 1 1 Dec Chapter Holiday Gathering 25, 40, &50 year awards presentation 1 1 1 Jan DJ Galvanizing tour 1 1 1 Feb Night with the Spitfires OHL game 1 1 1 Planned Technical Q&A/Workshops - Essex County Engineering 1 1 1 1

Chapter: Grand Valley Social Media Support - Facebook, Linkedin, Twitter, Webpage, 4 1 4 4 Sep Roadside clearance 1 1 Oct OACETT Certification Information Session with Bill Climie 1 1 Nov Career Education Council Career fair in Guelph with PEO. 1 1 Dec Chapter Holiday Gathering 1 Jan John A Alton Hockey Tournament 1 Feb OHL Hockey night with PEO 1 Mar Curling Bonspiiel 1 2014 ATS tour, Brick Brewing tour, IHSA Speaker 2 3

Regional Councillor Report Page 1 of 2 Ontario Association of Certified Engineering Technicians and Technologists

Report to Council E-Association Government Affairs Government Succession Planning Succession Corp/College Outreach Corp/College Professional Development Professional Chapter: Grey-Bruce Standards and Compliance Social media support - Facebook 1 1 1 Sep Tech Tour Clear water/biodigestive tour 1 1 1 Nov 25, 40 & 50 Awards presentation dinner 1

Chapter: Lambton Sep OACETT PEO Golf tournament 1 1 Nov Chapter Holiday Gathering 1

Chapter: London Sep Presenting tech awards to 8 high schools 1 1 Sep OACETT Candidate mentoring with Bill Climie 1 1 1 1 Oct Presenting tech awards to 10 high schools 1 1 Nov Chapter Holiday Gathering 1 Feb Night with the Nights OHL Hockey night 1 1 1 Mar GETSET activities 1 1 1

Strategic Priorities totals

E-association 8 Professional Development 13 Succession Planning 40 Corporate Outreach 29 Compliance and Standards 3 Government Affairs 0

Regional Councillor Report Page 2 of 2

STRATEGIC PLAN 2014-2019

I. VISION

Advancing the engineering and applied science technology profession … … in Ontario, in Canada and world-wide

II. MISSION

OACETT is Ontario’s independent certifying body for engineering and applied science technicians and technologists. The Association provides exceptional member certification, benefits and services. In so doing, OACETT meets the needs of its members, creates a visible and globally-recognized professional standard, and serves the public interest.

FINAL VERSION – edits endorsed by Steering Committee – Oct 8, 2013 1 III. PLANNING CONTEXT OACETT displays success and strength as an association – a financially sound organization led by over 350 volunteers representing more than 24,000 members employed in over 6,000 organizations. The designations provided through the Association are recognized and valued by business, industry and the public sector. Productive strategic relationships with government, other associations, colleges and industry acknowledge OACETT’s leadership in the engineering and applied science technology profession. These achievements over the decades demonstrate OACETT’s important role in responding to and representing their members’ profession. OACETT’s Council and Senior Staff are committed to building on that success by enhancing and growing the Association. Through the strategic planning process, several significant trends and issues have been identified. Both local and global, with some specific to the profession, they signal changes and opportunities on OACETT’s horizon.

Trends and Issues Implications Global pressures on Canadian industry 1. Continued focus on Canada’s ability . Persistent focus on innovation and innovation lag in Canadian to be globally competitive, business and industry especially regarding human capital . Ongoing emphasis on the need for continuous learning / work- 2. Growing need to address national integrated learning within the labour force and international labour market . Shifts in world economic power / influence (e.g., BRICS nations) mobility . Impact of temporary foreign workers and broader immigration 3. Increased use of international policy shifts workers . Decline in Ontario’s economic strength with a shift of Canada’s economic focus to the West ‘Fluid’ professional environment 4. Consider evolving profession and . Continuing pressure to define and clarify work done by professional roles/relationships technicians and technologists relative to that traditionally done 5. Recognize impact on certification by engineers from an increasingly ‘crowded field’ . Emergence of national and global influences re: professional and the need to establish OACETT certification (both within our professions and beyond) credentials as valuable . Increased presence of third-party and/or independent qualifications certification 6. Differentiate value of certification Changing members’ needs and expectations . Continued impact of e-learning as a source of credentials and professional development 7. Enhance understanding of . Rise of social media and its increasing importance in member members’ needs and expectations communication and information dissemination 8. Increasing pressure for . Increasing need among the membership for non-technical responsiveness and adaptability in training and development member programs and services . Demographic shifts (aging population; ethnic/cultural diversity), in terms of both the general population and association membership

FINAL VERSION – edits endorsed by Steering Committee – Oct 8, 2013 2

These trends and issues create circumstances over which the Association has little direct control. However, by identifying them and considering their potential effects, OACETT has laid the groundwork to mitigate the susceptibility to decline that some long-standing organizations face when confronted with unforeseen impacts. The Association has used its understanding of the external environment, coupled with an assessment of Association strengths and vulnerabilities, to cultivate a responsive, proactive mindset among the volunteer and administrative leadership. This, in turn, has contributed to the core content of Strategic Plan 2014-2019. In fact, the implications cited in the preceding chart are the drivers of the plan’s Strategic Priorities and Action Objectives. Through the strategic planning process, the Association has enhanced its capacity for strategic thinking – a capacity that will facilitate its ability to build on past success to ensure ongoing progress for OACETT and those it serves.

FINAL VERSION – edits endorsed by Steering Committee – Oct 8, 2013 3 IV. STRATEGIC PRIORITIES

The core of OACETT’s purpose is, through registration and certification processes, to grant membership to those who meet the standards of the Association. Beyond the symbolic importance of a level of professional achievement, designations granted by OACETT hold value for members only in as much as the designations are known, understood and valued by key stakeholders (e.g., employers, government ministries and agencies) and, thus, bring some benefit to those holding the designations. This logic model has been coupled with several of the trends already cited (regarding continuous learning and professional development) as the impetus for the strategic direction and priorities in Strategic Plan 2014-2019. Specifically, as OACETT looks ahead over the next 5 years and beyond, the Association recognizes that key stakeholders not only need to be aware of and value what OACETT does but also develop a greater understanding of why certification and professional development add value to those individuals who achieve them and … perhaps more importantly … to the industries and organizations in which they work.

Member Opportunity, Development & Professionalism

ADVANCING THE PROFESSION Unique Communication Value & Proposition Outreach

FINAL VERSION – edits endorsed by Steering Committee – Oct 8, 2013 4

V. ACTION OBJECTIVES

Strategic Priority: Unique Value Proposition

OACETT’s certification and accreditation processes, when coupled with the Association’s dedication to excellence and relevancy, are the foundation for its unique value proposition within the engineering and applied science technology profession. Clear positioning of the association based on its commitment to advancing the profession must be a priority.

Action Objectives

1. Create a distinctive profile for the Association to convey OACETT’s purpose, relevance and the value of certification amongst industry, academia, government and the public

2. Maintain excellent certification processes, along with continued efforts to increase the overall proportion of certified members

3. Use accreditation to expand the reach of the association and add value to the membership and the profession

4. Continue and strengthen OACETT’s national and international focus and partnerships with other associations, educational institutions and industry

FINAL VERSION – edits endorsed by Steering Committee – Oct 8, 2013 5

Strategic Priority: Communication & Outreach

OACETT must have a thorough and considered approach to developing partnerships and relationships. In addition, OACETT requires a comprehensive communication plan to reach target audiences using a variety of methods and channels. This set of action objectives should also be executed in a way that supports the other strategic priorities in this Strategic Plan.

Action Objectives

5. Build on current interactions with industry leaders and employers to advance the value of OACETT’s certifications and the benefits of OACETT membership

6. Work with colleges to:

a. increase access to students for membership purposes,

b. expand accreditation engagement, and

c. help align their programs with professional requirements

7. Target government relations activities in support of OACETT’s “qualified persons” priority and other relevant strategic and operational objectives

8. Develop and use new media to expand the reach and impact of Association communications

FINAL VERSION – edits endorsed by Steering Committee – Oct 8, 2013 6

Strategic Priority: Member Opportunities, Development & Professionalism

An active, engaged, certified membership base is key to OACETT’s success. Focusing specific action objectives on member recruitment, retention, member services and professional development is critical to the association’s long-term growth, reputation, and value.

Action Objectives

9. Expand OACETT’s member base via regular, ongoing recruitment efforts, alone and in collaboration with colleges and employers, and through the provision of new types of membership opportunities

10. Sustain OACETT’s existing member base using retention practices based on members’ needs assessment

11. Enrich and increase members’ professional development opportunities through collaboration with industry, education and other associations

FINAL VERSION – edits endorsed by Steering Committee – Oct 8, 2013 7

Ontario Association of Certified Engineering Technicians and Technologists TPC Report November 22-23, 2013 REPORT TO COUNCIL

On September 28th, TPC LC met face to face in Edmonton. Items of interest from this meeting are; 1. This was the first meeting with Robin Dunn as moderator. Having Robin chair the meeting was very helpful in keeping the meeting flowing and allowed each president to concentrate on the items at hand. 2. An update on TAC was provided by Martine Band by phone. Questions on the by-laws, UMA and Incorporation documents raised by each province’s Council were discussed and appropriate changes were made to the satisfaction of each province. The key changes were in line with OACETT’s concerns with having the appropriate representation spelled out in the by-laws and with the definition used in the Incorporation documents. 3. We discussed the fact that attempts to communicate with the rest of the provinces as a follow up to our President’s meeting earlier in the year have not resulted in responses and we feel that the fact that we have reached out shows a willingness to get along. 4. The four provinces have agreed to communicate to colleges, NCDOT and CTAB that the 2012 NTB will be the standard we will use for certification and accreditation purposes. This came as a result of hearing that CTTAM (Manitoba) and CCTT were re-writing the NTB. Their process has not been transparent and gives us little confidence in their acceptability. We want one set of standards and are willing to take the lead in maintaining those standards. 5. We have agreed on a TPC Finances, Expense Policy that includes staffing and annual fees requirements for TPC. The annual fees will be held at $10 per member for the year 2014. 6. We discussed the need for a national project to review certification practices and develop best practices. All ten provinces will be asked to participate.

Respectfully submitted,

Stephen Morley C.E.T., C.I.M. President

November 7, 2013

MEMO TO: Grant Nicol, President, CTTAM Newton Pritchett, President, AETTNL Bryan Burt, President, ITP Eric Jury, President, TechNova Jean‐Luc Michaud, President, NBSCETT

FROM: Dave Rutherford, President, ASTTBC Kevin Harrison, President, ASET Stephen Morley, President, OACETT Steve Oszust, President, SASTT

RE: PROPOSED MEDIATION TO MAINTAIN ONE NATIONAL TECHNOLOGY BENCHMARK

Dear Colleagues, As provincial presidents, regardless of our differences of opinion concerning national structures, we have a responsibility to support and maintain one national technology standard for both accreditation of college programs and certification/registration of our members. We are concerned, as are the colleges, that two standards are rapidly emerging. Certainly from our perspective, and that of NCDoT, we need to “fix this problem” and bridge our differences with respect to financing, supporting and maintaining only one standard. There may well be two national institutions (CCTT and TPC) and two national accreditation bodies (CTAB and TAC) but there needs to be only one standard that has the resource commitment to ensure they remain current and leading edge. To this end, we support a mediation process with an independent mediator, to establish consensus on one national technology standard. We are prepared to provide some seed funding to retain an independent mediator, who would report back to the ten provincial presidents with findings and recommendations by, say, March, 2014. One possible candidate would be Dr. Rick Miner, former President of Seneca College, who is a very well respected academic and consultant familiar with our industry and the colleges. There are others and we would be prepared to discuss and reach agreement on the appropriate individual. We would propose a two stage process. The four of us suggest that we each call a president from the five provinces affiliated with CCTT and CTAB to discuss the merits of reaching a national agreement on standards using an independent mediator. You in turn could talk amongst yourselves, including involving CCTT , CTAB, and NCDoT as you deem appropriate. Based on an interest to proceed, we could discuss candidates for an independent mediator, terms of reference, timelines, and a smaller group to conduct the negotiations. The mediator findings and recommendations would be submitted to the ten provincial presidents and chair of NCDoT. We would strive to reach a consensus and agreement on recommendations and next steps, if any. We will each be calling a provincial president shortly to discuss the merits of initiating a productive dialogue to move the profession forward. Sincerely,

Dave Rutherford, A.Sc.T., BCLS, CLS Kevin Harrison, P.Tech. (Eng.), P.L. Eng. President, ASTTBC President, ASET

Stephen Morley, C.E.T. Steve Oszust, C.Tech. President, OACETT President, SASTT

cc Henry Reiser, Chair, NCDoT Robin Dunn, Moderator TPC Louis Lebel, Chair, CCTT Martine Band, Chair, TAC Cathy Cardy, Chair, CTAB Alain Bernier, President, OTPQ

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Ontario Association of Certified Engineering Technicians and Technologists Ryerson / OACETT Business and Communications Partnership November 22-23, 2013 REPORT TO COUNCIL

• Ryerson and OACETT have reached agreement on an MOU and work plan for the introduction of a business and communications PD program targeting engineering technician/technologists and engineers. The target group is professionals interested in advancing into sales and service and management.

• Two part initiative: 1) Ryerson will develop and offer 2-day or 3-day workshops in the following subjects: Contract Management & Procurement; HR Management Foundations; Finance and Accounting Management Foundations; Marketing Foundations; Health & Safety’s Legislative and Regulatory Frameworks; Risk Management.

• OACETT’s strategic partners have recommended to Ryerson that the following two courses be prepared first for delivery in the Spring, 2014 – Contract Management & Procurement and Finance and Accounting Management Foundations.

• Ryerson agrees that if market demand is sufficient it will commit to a full six course certificate program that will earn the graduate a Ryerson certificate.

• OACETT’s commitment is as follows: 1) three year exclusivity agreement that prohibits us from engaging in other partnerships to offer similar program; no financial outlay but in-kind support with marketing and best efforts to appoint experts to assist in curriculum; OACETT members will receive a discount in pricing and advanced seating.

• Ryerson has agreed that colleges can partake in offering the courses and providing faculty with university credit recognition, subject to sufficient market demand, particularly for offerings outside the GTA.

• Consulting Engineers of Ontario and OSPE withdrew from negotiations. Recently, OSPE indicated that they would like to rejoin negotiations. Ryerson proposed, and we agreed, to proceed with a bi-lateral negotiation to expedite things. A determination of readmitting OSPE and others will be made in the future.

Recommendation: Resolved that Council hereby authorizes the Chief Executive Officer to sign a Memorandum of Understanding which commits OACETT to a three year partnership at no cost to OACETT to deliver a business and communications course (short and certificate program) to members. Further, that the CEO and President be given the authority during this period to sign supplementary agreements that permit other associations to join the partnership.

K. Browne, E. Prillo November 13, 2013

Ontario Association of Certified Engineering Technicians and Technologists

PROFESSIONAL AFFAIRS AND SERVICES BOARD REPORT TO COUNCIL November 7, 2013

INTRODUCTION

The Professional Affairs and Services Board (PASB) Report to Council is a review of PASB activities since the September Council meeting. It is respectfully submitted to OACETT Council for their review and information. The Board met on November 16, 2013 and will be pleased to answer any questions.

Priority: Communication & Outreach

To date, we have 23 strategic partners. We have participated in several employer outreach activities which includes strategic partnership renewals, new partnership presentations, lunch and learn sessions and meeting with members of targeted companies. We held information sessions in Kitchener, Essex and Guelph and held the Technology Report Writing Seminar in Essex.

We are in the initial planning stages for an Employer Exchange Breakfast similar to what was held in the fall of 2012.

Presentations to Internationally Educated Professionals (IEPs) are ongoing and these are secured through relationships with the various settlement/community agencies. We have delivered two presentations to 34 participants in the past two months

The partnership with Skills Canada is in place and presentations to elementary and secondary school students are ongoing.

We are looking into programs that can help us build templates for our emails to members. These programs will allow us to have a consistent look and feel to all of our communications and we will be able to track open and click through rates.

Priority: Member Opportunities, Development & Professionalism

Monitor the Chapter Metrics Program to ensure that chapter activities are aligned with the strategic priorities of the association. Review the program quarterly and incorporate enhancements as necessary.

The PASB Is in the process of rolling out the chapter volunteer recognition program. This program is modeled after the program used in the Horseshoe Region which has shown to be very successful. The program will potentially be managed through the Regional Secretary Treasurer in order to have them more involved in Regional activities.

The Women in Technology Committee presented a revised business plan to PASB for 2013/2014 and the co-chairs are currently taking applications for the task force members.

At the 2013 AGM/Conference we heard presentations from Sean Wise, Professor of Entrepreneurship and author of “Hot or Not”, Sal Alajek, Engineers without Borders Canada and Cheryl Pounder, Olympic Gold Medalist, Canadian Women’s Hockey Team. A post AGM/Conference survey revealed that all speakers were rated good to excellent by over 90% or those in attendance.

The PASB held a PD session at its meeting on November 16 entitled Management 101: Understanding Your Management Style. The intent of PASB training sessions is for the Councillors to transfer the knowledge to their chapters and provide them with the training materials.

1 We are also looking into having past PD sessions recorded to video and posted on the OACETT website for members to access.

Participation on our social media sites continues to grow, as of November the following outlines the number of users:

LinkedIn Group members 2607 Facebook Likes 564 Twitter followers 890 Tweets 2515

These sites are monitored on a regular basis and inquiries responded to. We will be working with an outside consultant to assist us in developing a social media marketing plan and to develop internal policies to assist us in maximizing the capabilities of social media and member engagement.

Deliver the 2013 Provincial Awards Gala

The 2013 Provincial Awards Gala was held on Friday, October 4, 2013 at the Liberty Grand in Toronto. 27 award recipients in nine different categories were honoured and 170 people attended the event.

Sponsorship activities for this event brought in $15,500, a slight increase over 2011.

The festivities were videotaped and we are working with a supplier video clips for the web.

2014 Annual General Meeting and Conference

We are in the initial planning stages to have a technical program similar to the one we had at the 2012 AGM.

Manage the activities of National Engineering Month (NEM) on behalf of OACETT and execute the 2013 plan. This includes working with chapters, served as ongoing liaison with the service provider and attending committee meetings throughout the year.

We held two webinars to encourage chapter involvement in NEM 2014. 17 chapters participated in the calls which reviewed the funding model, plans for NEM 2014 and the process involved in organizing an event.

Continue to promote the current member programs of CTEN, Technology Report Writing Seminar, Sponsorships and Affinity Programs to our members/non-members and continuously look for opportunities to maintain and increase non-dues revenue.

The sponsorship campaign for the 2013 AGM and Conference totaled $45,200 and the Awards Gala is $15,560 for a total of $60,700 in sponsorship revenue for 2013.

We have held ten Technology Report Writing Seminars with a total of 164 participants. We have one more scheduled before the end of the year. This marks the highest number of participants in the last three years.

Advertising revenue and administration revenue have exceeded the budget for 2013. However, revenue for CTEN has decreased significantly when compared to last year. We will be looking into ways to improve CTEN and increase usage in 2014.

2 Prepare and distribute an RFP for The Ontario Technologist which includes editorial support, art direction, production and distribution in 2nd quarter 2013.

After reviewing the RFPs and meeting with the two companies who responded, we have decided to remain with our current provider, Annex Publishing. We will be moving to a new digital format and advertising sales will now be handled by them.

Other PASB Activities

Ontario Technologist—Published Bi-Monthly

-sourcing, editing, and writing of articles -managing the production and distribution of the magazine -following up on potential articles with members and outside sources -setting editorial lineup -development of media kit -sourcing photos

Press Releases-As Required

-writing and distribution for strategic partners, incoming President, awards gala, etc.

E-Tech News-Published Monthly

-manage relationship with Meltwater News -select, write news items -committee management for Editorial Board -Produces survey

Videos

-working with supplier to edit Awards video -posting and promotion of videos

E-Blasts - As required

-writing, editing and distribution to membership-AGM Highlights, Council updates, etc.

Social Media-Daily

-regular monitoring of Facebook, LinkedIn and Twitter -write responses by editor or other executives -sourcing news for tweets -ongoing meetings with consultant to enhance social media.

Scripts, PowerPoint Presentations - As Required

-researching topics -meeting with executives, preparing scripts, editing, -preparing power point presentations, AGM, Gala, NEM, other

Member Recognition

-Co-ordination and production of 25,40,50 year Member Certificates -Co-ordination and production of Chapter Recognition Certificates

3 Committee Support/Management

-agendas, minutes, follow up -Women in Technology, Provincial Awards, PASB, Editorial Board, National Engineering Month -Internal committee representation: website, labour force, wellness, office redesign

Operations

-development of marketing materials -development of ads for various publications -manage TR seminars, marketing and operations -manage ring and stamp program, marketing and operations -manage reduced membership fee program -training and cross training of staff -Technology Accreditation Canada (TAC) activities

The Institute of Engineering Technology of Ontario (IETO)

IETO REPORT TO COUNCIL November 22-23, 2013

I am pleased to submit this report on behalf of the IETO Board to OACETT Council. Here are some of the salient issues discussed by IETO at its recent meeting of November 2.

Professional Practice Examination: This is a three year project with the planned roll-out in summer 2014. Some of the actions that need to be undertaken to meet this timeline include: final edit of study manual; additional exam questions need to be written; rewrite/redesign of online seminar including practice exams; arrange for those who have postponed or failed the exam and have the current study materials to rewrite; and member notification of new exam and delivery method.

The Board passed a motion approving that: study materials will be provided in e-book format; exam delivery will be asynchronous (on demand); the exam will be written at a suitable location such as a member’s home or office, using the services of an online proctor agency chosen by IETO.

Candidates will no longer need to travel to an examination centre to write the PPE.

AMSoft On-Line File Review: IETO has committed to implementing this by April 2014 assuming no programming or systems issues. Some activities will still be manual such as the member’s exam program, the handling of the Technology Report and proposals and the road construction designation program. It is anticipated that some of these will be worked on in 2014 assuming I.T. has the resources. Senior staff are testing the system and soon examiners will be asked to test as well from their home. Their feedback will assist in sorting any bugs out of the system. We will need to change the experience worksheet to comply with the Ontario Human Rights Commission ruling on the Canadian work experience requirement. This will involve additional programming. An “ad” has been posted in the OT inviting applications for online file reviewers, and once selected; all reviewers will need training on the system. Reviewers will be able to do file assessments from home.

Ontario Human Rights Commission (OHRC) Ruling: Council was briefed on this at the last meeting and we now have an interpretation from our lawyers. In brief, there are three tests that must be met for a regulator to ask for what may be considered a discriminatory standard (such as requiring Canadian work experience). The first two tests (the requirement is directly related to safety and that the requirement was established in good faith) should be fairly easy to prove. However, the third test, that “no further accommodation is possible without imposing undue hardship on the regulator”, is more difficult to prove. This requires IETO to investigate other avenues by which this requirement can be met. Each other avenue will in turn need to meet the three tests described above.

IETO has struck a committee to investigate and make recommendations on how best to deal with the OHRC ruling. The committee is chaired by IETO Councillor Erin Booth and will include members

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from industry as well as academia and report at its next meeting in January 2014. Councillor Patrick Ng is also on the committee. The Office of the Fairness Commissioner which has been tasked with monitoring the regulators’ progress on this issue will be kept informed.

Office of Fairness Commissioner (OFC): There are nine requirements that must be implemented by June 2014. The action plan must be submitted to the OFC by December 23, 2013.

On November 11, World Education Services (WES) was contracted to deliver an all day seminar on how to evaluate academic documents from India, China, Pakistan, and the Philippines. This was attended by staff, Admissions Committee members and some IETO Councillors. This activity was strongly encouraged by the OFC.

IETO Department Review: The consultants have met with all staff, the CEO, the Deputy Registrar and Registrar and the Manager, Web and Information Systems. They have also met with the programmer who is assisting with developing the online file review system. They have indicated that a draft report will be available end of November.

3 and 6 Year Rule and Associate Student project: After the strategic planning session held in August, it was decided to also survey the Associate Student members to determine their reasons for resigning. This delayed the project in that a new quote was required for the additional work. Although the consultant has been selected, staff involvement is still required and this project has not been started due to the secondment of the Deputy Registrar to the TAC position. Given the other projects currently on IETO’s plate, it was agreed that this project can be postponed to the 2014 year. This change is reflected in the IETO Financial Statements.

Elliott Lake Inquiry: We are participating in Roundtable 3 on November 20 and 21st in Ottawa and I will be representing OACETT with our CEO’s assistance. We (a small committee has been set up to assist with our responses) have been given 11 questions to answer and have submitted five recommendations pertaining to protecting the public interest in these situations.

CTAB Accreditations: IETO has been asked by President Morley to look at whether or not we should continue to recognize CTAB accreditations. As this Council is aware, ASET has already indicated that they no longer recognize CTAB accreditations and ASTTBC is contemplating a similar move.

Although there is some willingness to show solidarity with our TPC colleagues, we must also deal fairly with our colleges who have invested in accreditations thinking that these would be honoured by OACETT. IETO has recently completed an accreditation of the Mechanical Technology program at Algonquin College with CTAB. The program was granted accreditation. We are currently participating in an accreditation at Niagara College. The application was submitted in December 2012 for the Civil Technician program. The Technologist program has already been accredited.

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IETO discussed the following:

1. Do we recognize past CTAB accreditations? Yes. When OACETT left CCTT, we told Ontario colleges that we would still recognize CTAB accreditations. We should honour what we said we would do.

2. Do we recognize the one we are now doing at Niagara College? Yes, as it would be difficult to participate and then not recognize it.

3. Do we participate in CTAB triennial reviews? Yes. If triennial reviews are not done, then the program cannot maintain accredited status. TAC should be up and running by middle of next year and at that time IETO should consider severing all relationships with CTAB.

4. Do we participate in future CTAB accreditations? IETO recommends that should a college indicate they want a CTAB accreditation, we state at that time that we are not participating as opposed to going forward now with that statement as it may antagonize the colleges needlessly. IETO also recommends that our CEO can inform the colleges at HOT meetings as well.

Operations and Statistics: New applications (excluding Student) total 713, up slightly from the same time last year. To date staff have handled 331 TR proposals and 273 TRs which are both higher than at the same time last year. We are estimating that 1,330 members will write the PPE this year, slightly higher than last year. 262 members have taken the PPE seminar which is higher than the 249 from last year at the same time. Seventeen members have paid for extensions to the seminar. This activity is encouraging as it shows that members are continuing to certification.

IETO is very pleased that Barbara Chappell, our Deputy Registrar, has been seconded to the position of Executive Director of TAC and we wish her well.

Respectfully submitted,

Greg Miller, C.E.T. Vice-President, IETO

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The Institute of Engineering Technology of Ontario (IETO)

REGISTRAR’S REPORT TO COUNCIL November 22-23, 2013

I have received a duly constituted complaint against a former member and even though we can take action against former members, the misconduct had to have occurred while the person was a member in good standing with OACETT. In this case close to six years had lapsed from when he was a member and the time he committed the alleged misconduct. Legal counsel agreed that OACETT had no jurisdiction over this person and that therefore no action could be taken against him. He was however misusing the C.E.T. title and he was issued a cease and desist letter. His file has been flagged in case he decides to reinstate. Should he decide to do so, IETO can place restrictions on his re-admission.

To date we have dealt with 13 misuse of title cases compared to 24 for all of last year.

I have received a recent communication from NICET regarding our proposed Reciprocity Agreement and unfortunately it is not good news. NICET has completed a review of the Engineering and Applied Science diploma earned in Canada with the Bachelor of Science in Engineering Technology degree earned by technologists in the United States and they have concluded that our diploma is more equivalent to their Associate degrees in technology and therefore more equivalent to technician recognition than technologist. In a follow up discussion with NICET, they stated that they would still like some recognition with OACETT and are working on a scaled-back agreement and that they would like to attend our AGM with some of their Board members. NICET will also be revisiting their agreement with CCTT as our draft agreement was an extension of theirs. We will also be following up with our own evaluation of their degree to determine equivalency to an Ontario-specific diploma.

Another form of membership is being offered by CCTT and further clouding issues. This time it’s a Business Associate Membership and it is open to all members of the ten provincial associations. It is not clear whether an applicant needs to be certified or not to belong. OACETT (and the other TPC provinces) are not participating in this program nor in the International Engineering Technologist (IntET) also offered by CCTT.

The Council of Registrars (COR) continues to meet, however the emergence of a Manitoba edited version of the technician NTB is starting to strain relationships with the CCTT registrars wanting to hold a meeting to approve these and the TPC registrars suggesting delaying this as the BC/HRSDC project, also an edit for consistency and standardization of verbs is nearing completion. It should be noted that the Manitoba initiative was conducted unilaterally, whereas the BC/HRSDC version has been dealt with in an open and transparent fashion and all provinces were invited to participate.

Other activities include: - Meeting with the College of Trades with Gordon Masters - Member on the Provisional Board of Technology Accreditations Canada (TAC). - As Director IETO, plan and assist with Board activities with the VP IETO - Set up committee with Chair to deal with OHRC ruling - Deal and liaise with PEO on LET questions and concerns - Liaise with TPC Registrars Page 1 of 2

I am very pleased that Barbara Chappell, our Deputy Registrar, has been seconded to the position of Executive Director of TAC. We know she will do an excellent job and wish her well in this very important task. Barbara will carry on with some of her duties in IETO; however her secondment will leave a void and strain resources in the department which will need to be addressed.

I would be pleased to answer any questions.

Respectfully submitted,

Sam DiGiandomenico Registrar and Director, IETO

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Ontario Association of Certified Engineering Technicians and Technologists

November 22-23, 2013 REPORT TO COUNCIL

OACETT/PEO President’s Meeting – Overview of Discussion

1. NEM: General support to continue our partnership with EWB and OSPE. We discussed but did not make a final decision on the EWB proposal for three year funding agreement.

2. OHRC Decision re: Canadian Experience: PEO is participating in a study financed by the B.C. government examining the Canadian work experience requirement; they don’t think the ruling will be enforced anytime soon (2 years) and, hence, are taking a careful review, including potential implications for labour mobility. IETO has established a working group to evaluate the implications and preparing a policy recommendation.

3. Elliot Lake Inquiry: we have consistent positions on a number of points. PEO was particularly interested in our views on mandatory professional development and the creation of an Office of Provincial Engineer.

4. National Licensing Framework: PEO is keeping apprised of developments but not particularly supportive of some of the directions Engineers Canada is driving towards, including a national licensing body for professional engineers. OACETT continues to monitor developments.

5. E-learning/Social media: Like us, PEO is paying closer attention. President Bergeron twitters routinely about PEO activities.

6. Licensed Engineering Technologists (L.E.T.): PEO indicated that the omnibus regulation, which the L.E.T. is part of, will be considered at the February or March, 2014 Council meeting. They offered the explanation that some outstanding issues unrelated to the L.E.T. were holding up the process.

D. Thomson November 13, 2014

ROUNDTABLE 3 - ROLE OF PROFESSIONALS and OTHER BUILDING CONSULTANTS

WEDNESDAY NOVEMBER 20, 2013 – THURSDAY NOVEMBER 21, 2013

Moderator: Bruce Carr-Harris

CONFIRMED PARTICIPANTS: • Professional Engineers of Ontario (PEO) CONFIRMED NAME TO FOLLOW • Paul Acchione , President, Ontario Society of Professional Engineers • J. William (Bill) Birdsell, President, Ontario Association of Architects • Gregory (Greg) Miller, C.E.T., CBCO, Vice President on OACETT (Ontario Association of Certified Engineering Technicians and Technologists) Council and is Manager, Building and By-Law services and Chief Building Official for the Town of the Blue Mountains • Dale Craig, Chairman of J.L. Richards and Associates Ltd. • Prof. Jag Humar, Carleton University

1) Should the term “prime consultant” be defined and the roles and responsibilities clearly enunciated?

Agreed, the roles, responsibilities and accountability of the prime consultant needs to be clearly enunciated with the need for a “playbook” or script to provide the prime consultant with criteria, check lists and performance criteria in preparing, undertaking and finalizing the work.

OACETT maintains the position that the “prime consultant” need not only be restricted to a license holder but may include other qualified professionals (e.g. OACETT certified members) with the technical and management capabilities to ensure a team comprised of professionals including licensed professionals, perform the work to high standards.

2) Should Consultants, including engineers, architects and building inspection companies, be required to clarify the scope of their expertise to their clients and to clearly establish which elements of the building they are qualified to provide an opinion on and which elements of the building they will not be inspecting or addressing due to lack of sufficient expertise.

Yes, it should be a requirement for the vendor to disclose their professional competencies and limitations to a client.

3) Should the PEO, the OAA and the OACETT provide guidelines with clearer standards for the inspection of an existing building, including best practices to

OACETT supports PEO’s recommendation that a Practice bulletin entitled “Structural Engineering Assessments of Existing Buildings” be enacted as the performance standard under the authority of the Professional Engineering Act (PEA). And, that the resulting work flowing from this standard be called the “Structural Adequacy Report”. Establishing a provincial standard for inspection processes and reporting would be a “best practice”; the elements of this “best practice” guideline are articulate in the Commission’s subsequent list of questions.

o establish clear terminology to ensure that clients and regulators understand the scope of work, defining the scope of work expected in various types of inspections (for example, opening up concealed areas to examine connections or measuring corrosion) and ensuring that the engineer has sufficient resources, and a sufficient retainer, to be able to complete the required work;

Agreed

o clarify which documents should be reviewed prior to the inspection; Agreed

o clarify which questions must be asked of the on-site owner representative, including a request for production of previous structural engineering reports;

Agreed

o identify the critical areas and determining the appropriate number of samples on which to draw credible conclusions;

Agreed

o document the inspected areas, including photographs, measurements, samples and notes.

Agreed

o clarify and define terms such as ‘visual’ inspection’, ‘condition assessment’, ‘detailed condition assessment’, ‘structural assessment report’, ‘structural elements’ etc.

Agreed that greater clarity and definition is a principle to support, it should remain the responsibility of the professional regulators to determine appropriate definitions based on industry practices and terms.

o prohibit the use of statements in reports such as “All beams inspected had little loss of section and we would consider the members still structurally sound” where the location of those beams or structural elements on which that opinion was based has not been identified within the report;

Agreed

o establish a baseline of what is deemed to be an appropriate representative sample of the structural system and its components, including joints and connections, and structural steel to be inspected before the professional inspecting the building can confidently confirm that a building is ‘structurally sound.’

Agreed

o set out the minimum standards for inspection by the professional inspecting the building to determine whether there has been ‘section loss’ of structural elements. In particular whether actual measurement is required where corrosion has been identified or that a ‘visual assessment’ of the degree of corrosion is sufficient?

Agreed

o define what the professional inspecting the building must include in their reports in relation to which elements of the building have and have not been inspected. Should the Guidelines require that a review of structural steel must include an inspection of and report on the condition of the connections, failing which the structural review is not complete?

Agreed. Whether the inspection report must include a review of structural steel connections, including the removal of facing, will largely be determined by the use and class of building and the professional’s assessment of the risk of exposure of such connections to water, etc.

o specify when the professional conducting the inspection should include a warning in their report to the client of the potential risks of failing to follow the recommendations in the report where significant or potentially unsafe deficiencies in the building have been identified and recommendations have been made for the repairs;

Agreed

o set out when it is appropriate to make changes to a draft report based on client feedback;

Agreed, with financial audits an example of appropriate practice, whereby an auditor meets with the client to review the findings and provides the client with the opportunity to offer comments on the auditor’s findings and report. It needs to be stated that during client feedback, the client cannot expect, nor can the professional undertaking the inspection, materially alter the significant findings of the report based on sound engineering principles,

o set out when copies of the reports for the buildings which have been inspected in the past should be retained;

Agreed, with the requirement that for certain classes of buildings considered high risk, the inspection reports need to be on file with the CBO and available to all interested parties.

o establish an obligation to create and maintain a searchable database within their respective offices (locally and nationally) which would allow the professional conducting the inspection to search to see if their respective companies have inspected a particular building in the past (for any reason) and to review the previous files and reports prior to taking on a new retainer, or conducting a further inspection of the building; and

Access to historical inspection reports and any follow-up remedial action are important. Yet the capacity of say, the office of a CBO – particularly in smaller communities – is limited to managing the files. It would appear appropriate that for certain classes of high risk buildings (e.g. exposed parking garages over occupied space), that reports are required to be submitted to the CBO for file and review. For other buildings of lesser risk, regulatory requirements would require the owner to maintain an inspection report registry that would be transferred with title.

o clarify the procedure to be followed when signing a report prepared by a graduate professional in training, a C.E.T. or an unlicensed engineer. Agreed

4) Should there be a requirement on engineers and architects to advise clients (past and present?) of the suspension or revocation of their license?

Yes. OACETT also maintains a publicly available searchable database to identify individuals who are OACETT members and their certification standing.

5) Although architects and engineers currently have a duty to report a building which poses a threat to the safety and security of the public, should a guideline be issued by the PEO, OAA and/or the OACETT which provides: a. a standard of when the professional is to report the unsafe conditions (i.e. degree of risk;

Agreed with a provincial standardized format for reporting.

b. that public safety should be the primary consideration;

Agreed

c. to whom the professional is to report the unsafe condition (i.e. professional organization, CBO of the municipality in which the unsafe building is located, owner, etc.); and

The professional has an obligation to report the unsafe condition to the owner. There is the need, however, to also consider a “trigger”, including a clear policy with legislative support, were in the opinion of the professional there is an immediate clear and present danger to the public in which case there is an obligation by the professional to report the findings immediately to both the owner and the CBO for appropriate action.

d. whether the professional (architect, engineer, C.E.T.) reporting the unsafe building should be afforded immunity from liability where the building has been reported in good faith.

Agreed, including members of the general public who may file a complaint.

5A) The Algo Centre Mall included an open air parking lot over occupied space. Are you aware of other commercial buildings in Canada of similar design and construction? Are there problems with this kind of structure which need to be addressed by consultants?

It is in OACETT’s estimation that there are a considerable number of buildings of similar design to the Algo Centre mall throughout Ontario and Canada. The extent to which there are problems with these buildings is unknown.

6) Should the concept of a “provincial engineer” be adopted in Ontario?

In OACETT’s opinion, providing there is regulatory authority to give the municipality upon complaint the required authority to “order to uncover”, particularly with respect to existing buildings, to permit inspection for structural integrity and require remediation, there is no compelling reason to establish the office of a provincial engineer.

7) In the past, engineers had specialties that were identified on their seals. Should the PEO, in the case of structural engineering at least, revert to that approach, including specific training and mandatory continuing professional education components for engineers practicing and holding themselves out to the public as “structural engineers”?

OACETT holds the view that this matter is best left to the regulatory responsibilities of the PEO, but with one provision that if introduced it becomes a mandatory designation. We agree that in case of professionals involved in work which might affect public safety i.e. structural designers and inspectors additional certification qualifications will be beneficial.

8) Should Professional Engineers Ontario adopt a system of mandatory continuing education similar to other professions in the province and like other professional engineering licensing bodies in several other provinces?

Agreed

9) Should PEO adopt guidelines for structural engineering practice and independent documented structural engineering review similar to those now published by APEGBC and which resulted from the inquiry into the Station Square collapse in Burnaby, B.C. in 1988?

Agreed

10) What is the general state of knowledge in the engineering profession of corrosion, and particularly what conditions affect the rate of corrosion of structural steel and what is the impact of corrosion on the anticipated life of a building’s structural integrity? Is there continuing education in this area and, if not, should there be?

Yes, more training and education on corrosion and its impact would be advisable. College graduates in the civil discipline following two and three year diplomas receive a general introduction to corrosion but not extensive training. Traditionally, through work experience technicians and technologists gain a better understanding of the subject. While enhanced professional development in general is recommended, the complexity of corrosion on structural integrity in particular may require the involvement of specialists in high risk situations.

11) Considering the information you have gleaned from the proceedings of the Elliot Lake Commission of Inquiry, can you provide your top five recommendations as to what should be done to ensure that a similar tragedy does not occur again in Ontario or Canada? If possible, identify the sort of buildings or occupancies which should be the highest priority?

Recommendation One

That legislation be enacted with the following provisions: a. Protection from penalty or civil litigation for any member of the public, who in good faith, reports to the municipality conditions where ongoing water infiltration or a suspicion of a serious structural issue in a public building may be evident (similar to the Good Samaritan Law). b. Which gives the municipality (Building Department, Property standards, etc.) the authority to conduct its own initial investigation into the complaint. c. Which gives the municipality (Building Department, Property standards, etc.) clear authority to issue an Order to Uncover, particularly for existing buildings, and to require a full structural review and report from a professional structural engineer.

Rationale

The history of the failings that led to the Algo Mall collapse are well documented: many people knew the roof leaked “salt water” including structural engineers, the public and others and despite numerous parties making complaints or raising concerns, no thorough inspections were ever approved and undertaken including removing coverings that would have permitted a thorough enough inspection to uncover the most serious structural problems.

Recommendation Two

That legislation be introduced to enforce at a minimum of once every five years, thorough structural inspections of a high risk building (e.g. roof top parking structure and occupied space below).

Rationale

It is estimated that there are a considerable number of buildings of similar design to the Algo Centre Mall throughout Ontario and Canada. There are no assurances that similar neglect as what happened at the Algo Mall and the corresponding threat to public safety won’t be repeated. While there are hundreds of thousands of buildings, the identification of high risk facilities (e.g. parking garages located above occupied space exposed to the corrosive affects of water and salt) for regular inspections currently undertaken in some other jurisdictions would appear to be a reasonable balanced approach to identifying potential or real problems – recognizing that the cost of which would be borne by the owner which in turn has the capability to recover costs.

Recommendation Three

That Minimum Maintenance Standards for Existing Buildings be made into regulation. That buildings by virtue of their type and use (types of structures and inspection frequency to be determined) be required to be inspected and maintained to ensure the structural integrity of the building for its’ intended use.

Rationale

Historically there has been no maintenance provisions for buildings enacted in law that would ensure buildings are maintained to a minimum standard. In light of this many municipalities have created minimum property standards by-laws to address this gap but there is limited consistency in their application. Further, there is often no authority to address access and inspection of critical elements which upon their failure could lead to an incident as experienced in Elliot Lake.

The Building Code Act however, does provide the legislative authority to create these standards. Therefore if standards for buildings which can be adversely affected by the infiltration of water leading to deterioration of supporting elements are created, then municipalities could require existing buildings with visible and/or evidence of structural deficiencies to be brought up to that minimum standard.

Recommendation Four

That PEO’s proposed Structural Practice Bulletin, entitled “Structural Engineering Assessments of Existing Buildings” is enacted by regulation.

Rationale

The practice bulletin could provide the frame work for consistent criteria and standardized reporting so that the practitioner and the building owner would be made aware of their respective obligations and the extent by which they could be applied to ensure that the minimum level of due diligence was achieved.

Recommendation Five

That municipal repositories be created and maintained for the purpose of storing information for any high risk structure so identified (e.g. parking structures over occupied space) where a permit has been issued for work required to preserve its structural adequacy. The information referred to above may include: as-built structural drawings; structural inspections/reports; structural adequacy reports; structural drawings and reports related to the remedial work performed, etc. Further, that all structural inspection reports shall be maintained by the owner by regulation and that they are transferred with title.

Rationale

In order that the appropriate history on the condition of the high risk buildings are maintained the records would provide owners, agents and other professionals (e.g. fire marshal) access to the information which may assist in determining previous/and present condition of the building and its’ structural adequacy.

If possible, identify the sort of buildings or occupancies which should be the highest priority?

OACETT maintains that immediate focus should be on multi-level garages on top of occupied space.

Submitted on behalf of OACETT by:

Mark Boyd, P.Eng., Faculty of Technology, Fanshawe College Joshua Culp, Student & OACETT Council member, Loyalist College Adrian Drozdowski, Faculty of Technology, Seneca College Greg Miller, CBO, C.E.T., Vice-President OACETT (Chair) Jim Witmer, C.E.T., City of Kitchener David Thomson, CEO, OACETT

November 20, 2013

ROUNDTABLE 1 – INCREASING PUBLIC SAFETY

MONDAY, NOVEMBER 18, 2013

Moderator: Peter Doody

CONFIRMED PARTICIPANTS: • Randal Froebelius is BOMA Canada’s Secretary-Treasurer and also the Principal of Equity ICI Real Estate Services. • Association of Ontario Municipalities, Stuart Huxley, Senior Legal Counsel, City of Ottawa • Dean Findlay, Ontario Building Officials Association • Warwick Perrin, Ontario Association of Property Standards Officers • Ministry of Labor - Wayne DeL’Orme, Director – Mining Health and Safety Review • Ministry of Municipal Affairs and Housing - Brenda Lewis, Director of the Building and Development Branch • Ann Borooah, Chief Building Inspector, City of Toronto • Peter Sharpe, former CEO, Cadillac-Fairview

1) Should there be mandatory periodic inspection of all buildings? If so, by whom (province, municipality or building owner)? How often? What kinds of buildings?

2) Should there be mandatory minimum property standards for all buildings? If so, who should establish them (province or municipality?) How should they be enforced?

3) Should those who have responsibility for public safety in buildings (municipalities, MOL etc.) have the power, or be required, to force owners to retain a professional (engineer or architect) to approve proposed repairs or maintenance to existing buildings? Should a record be kept of all remedial actions undertaken by the owners?

4) Should clear guidelines be established in the regulations governing the Chief Building Official in cases where public safety may be at risk based on the degree and imminence of the threat and the response of the owner, making it clear that in cases where an owner is either unwilling or unable to take steps necessary to avoid risks to human safety that (a) an order be promptly issued; (b) a clear period of time be allowed for compliance; (c) at the end of that time, the city must take further enforcement steps to prosecute, conduct the work at the owner’s expense or to close and condemn the structure. 5) Is the training for building officials, in particular, for property standards officers, sufficient? Should there be mandatory training, competency qualifications and certification of property standards officers? What degree of independence should property standards officers have from other municipal officials? Should building officials, including property standards officers, be regulated as a profession?

6) Considering the information you have gleaned from the proceedings of the Elliot Lake Commission of Inquiry, can you provide your top five recommendations as to what should be done to ensure that a similar tragedy does not occur again in Ontario or Canada? If possible, identify the sort of buildings or occupancies which should be the highest priority?

ROUNDTABLE 2 – IMPROVED SHARING OF REPORTS AND INFORMATION

TUESDAY NOVEMBER 19, 2013

Moderator: Mark Wallace

CONFIRMED PARTICIPANTS:

• Randal Froebelius is BOMA Canada’s Secretary-Treasurer and also the Principal of Equity ICI Real Estate Services. • Ministry of Labour - Vivien Wharton-Szatan, the Provincial Coordinator for the Industrial Health and Safety Program • Ministry of Municipal Affairs and Housing, Brenda Lewis, Director of the Building and Development Branch • Ryan Stein, Director, Policy, Insurance Bureau of Canada • Ann Borooah, Chief Building Inspector, City of Toronto • Alan Shaw, Ontario Building Officials Association

1) Should the Owner of a building be required to keep a secure record of and provide the information relating to the condition of a building (all private, as well as public, documents and information dealing with the condition of those buildings over their lifetime, including information on the nature and extent of the services provided by an engineer and an architect, the name, identity and contact information of those professionals and any remedial actions taken as a result of inspections)

a. to any purchaser or other person seeking to acquire an interest in the building, financial or otherwise b. to any person or agency conducting or supervising any inspection, assessment, repair or renovation of a building before any such inspection, assessment, repair or renovation begins c. To the municipality whenever a building permit is required for repairs and renovations? d. to a provincial agency

2) Should the Owner of a building (and perhaps those who prepared the building information?) be required to register the information (i.e. Reports) relating to the condition of a building on the title to the property?

3) If so, should the availability of this information apply to all buildings or just commercial buildings?

4) If there is no requirement to register the information (i.e. Reports) relating to the condition of a building on title to the property, should the information be made accessible to the public by some other means such as a central registry? Or should they at least be filed with the Chief Building Official?

5) Should the building owner be required to complete an Affidavit as mandatory closing document that states at a minimum the following: 1. The owner has disclosed all engineering reports that have been conducted while the building has been owned by the present owner. 2. That the owner has undertaken appropriate inquiry in order to obtain the history of all engineering reports on the property and there are stated here. 3. There are no report or document that the owner is aware of with respect to this real property that deal in any way with the structural assessment or condition of this building that has not been disclosed to the purchaser.

6) Should any and all engineers and architects who have provided services to an owner of a building make available all information in their possession to successor engineers or architects requesting such information?

7) Should municipal governments be required to document all oral and written complaints, even if the person wishes to remain anonymous? Should municipal governments be required to keep a public registry of all property standards bylaw violations that deal with the safety and soundness of a building structure, including any follow up action taken by the municipality and remedial action taken by the owner or municipality?

8) The Occupational Health and Safety Act (sections 51 and 52) currently provides for certain obligations on employers to provide notice to the Ministry of Labour where a person is critically injured or killed at a workplace or a person is disabled from performing his/her work or requires medical attention because of an accident, explosion, fire at a workplace. Should these notice obligations be expanded to include situation of imminent danger, accident or injury? In addition, should an employer be required to report to the Ministry of Labour any health and safety recommendation made by a joint committee or a health and safety representative which is not followed and may lead to critical injury?

9) Considering the information you have gleaned from the proceedings of the Elliot Lake Commission of Inquiry, can you provide your top five recommendations as to what should be done to ensure that a similar tragedy does not occur again in Ontario or Canada? If possible, identify the sort of buildings or occupancies which should be the highest priority?

ROUNDTABLE 3 - ROLE OF PROFESSIONALS and OTHER BUILDING CONSULTANTS

WEDNESDAY NOVEMBER 20, 2013 – THURSDAY NOVEMBER 21, 2013

Moderator: Bruce Carr-Harris

1) Should the term “prime consultant” be defined and the roles and responsibilities clearly enunciated?

Agreed, the roles, responsibilities and accountability of the prime consultant needs to be clearly enunciated with the need for a “playbook” to provide the prime consultant with criteria, check lists and performance criteria in preparing, undertaking and finalizing the work.

Yes, it should be a requirement for the vendor to disclose their professional competencies and limitations to a client. This should be part of a “best practices” guideline”.

3) Should the PEO, the OAA and the OACETT provide guidelines with clearer standards for the inspection of an existing building, including best practices to

Agreed

o clarify which documents should be reviewed prior to the inspection; Agreed

o clarify which questions must be asked of the on-site owner representative, including a request for production of previous structural engineering reports;

Agreed

o identify the critical areas and determining the appropriate number of samples on which to draw credible conclusions;

Agreed

o document the inspected areas, including photographs, measurements, samples and notes.

Agreed

o clarify and define terms such as ‘visual’ inspection’, ‘condition assessment’, ‘detailed condition assessment’, ‘structural assessment report’, ‘structural elements’ etc.

Agreed,

Agreed

Agreed. Whether the inspection report must include a review of structural steel connections, including the removal of facing, will largely be determined by the use and class of building and the professional’s assessmentprofessional’s assessment of the risk of exposure of such connections to water, etc.

Agreed

o set out when it is appropriate to make changes to a draft report based on client feedback;

Agreed with financial audits an example of appropriate practices, whereby an auditor meets with the client to review the findings and provides the client with the opportunity to offer comments

6 on the auditor’s findings and report. A “best practices” guideline could provide the extent to which a professional could modify the findings and report based on client input.

o set out when copies of the reports for the buildings which have been inspected in the past should be retained;

Agreed with the requirement that for certain classes of buildings considered high risk, the inspection reports be on file with the CBO and available to all interested parties.

o clarify the procedure to be followed when signing a report prepared by a graduate professional in training, a C.E.T. or an unlicensed engineer.

Non licensed professionals (e.g Engineer in Training, C.E.T. or unlicensed engineers) routinely undertake inspections, subject to sign-off by a licensed professional. There is a general acceptance that the profession self-regulates to a large degree to ensure these professionals generally have appropriate technical training, follow company protocols and understand their ethical obligations. There are legislative provisions available in the respective regulatory authorities such as PEO and OACETT to discipline members who fail to uphold standards. It would be appropriate that as part of a “best practices” guideline that provisions are provided to the licensed professional regarding appropriate oversight. Recently, the PEO has developed such supervision standards.

Agreed

4) Should there be a requirement on engineers and architects to advise clients (past and present?) of the suspension or revocation of their license?

Yes. OACETT also maintains a publicly available searchable database to identify individuals who are OACETT members and their certification standing.

Agreed with a provincial standardized form as a “best practice”.

b. that public safety should be the primary consideration;

Agreed

c. to whom the professional is to report the unsafe condition (i.e. professional organization, CBO of the municipality in which the unsafe building is located, owner, etc.); and

The professional has an obligation to report the unsafe condition to the owner. In a case with the high risk buildings, the report would also be filed with the CBO. There is the need, however, to also consider a “trigger” were in the opinion of the professional there is an immediate clear and present danger to the public in which case there is an obligation by the professional to report the findings immediately to both the owner and the CBO for appropriate action.

d. whether the professional (architect, engineer, C.E.T.) reporting the unsafe building should be afforded immunity from liability where the building has been reported in good faith.

Agreed, including members of the general public who may file a complaint.

6) Should the concept of a “provincial engineer” be adopted in Ontario?

In OACETT’s opinion, providing there is regulatory authority to give the municipality upon complaint the required authority to “order to uncover” to permit inspectionpermit inspection for structural integrity and require remediation, there is no compelling reason to establish the office of a provincial engineer.

engineers practicing and holding themselves out to the public as “structural engineers”?

From OACETT’s perspective, a structural designation is not a homogenous category rather there are specializations with wood, concrete, steel and/or other building products. There are risks associated with too many designations. While some jurisdictions have extensive requirements to qualify for a special designation such as the state of Michigan and the province of British Columbia, others do not. OACETT holds the view that this matter is best left to the regulatory responsibilities of the PEO, but with one provision that if introduced it becomes a mandatory designation. We agree that in case of professionals involved in work which might affect public safety i.e. structural designers and inspectors additional certification qualifications will be beneficial.

If the Commission decides that it is compelled to set standards for “who is qualified” and “what are the qualifications”, including special structural designations for license holders, OACETT would encourage the Commission to broaden its consideration for similar treatment to other professions, including the significant number of OACETT members employed in this industry. To this end, OACETT operates for the government a mandatory road construction designation, separate from OACETT certification, requiring engineering technician and technologists working on provincial highways to meet additional certification requirements, including re- qualifying every five years. This action was taken to address public safety with the authority delegated to a third party – OACETT. Currently there are over 1,000 road construction certified members. A similar program could be established for engineering technicians and technologists working in the building industry.

OACETT members involved in the building industry are required by provincial law to apply for mandatory BCIN qualifications and to re-qualify regularly. OACETT supports in the discipline of structural building design and maintainencemaintenance, the requirement for ongoing professional development

Agreed

College graduates in the civil discipline following two and three year diplomas receive a general introduction to corrosion but not extensive training. Traditionally, through work experience technicians and technologists gain a better understanding of the subject. While professional development may be assistance, the subject likely requires the involvement of specialists.

Recommendation One Formatted: Font color: Red

That legislation beis enacted with the following provisions: Formatted: Font color: Red

a. Protection from penalty or civil litigation for any member of the public, who in good faith, reports to the municipality conditions where ongoing water infiltration or a suspicion of a serious structural issue in a public building may be evident (similar to the Good Samaritan Law). b. Which gives the municipality (Building Department, Property standards, etc.) the authority to conduct its own initial investigation into the complaint. c. Which gives the municipality (Building Department, Property standards, etc.) the authority to issue an Order to Uncover, and to require a full structural review and report from a professional, structural engineer. d. Which gives the municipality (Building Department, Property Standards, etc.) the authority to close the building in whole or in part, until repairs are completed and have been signed off by the structural engineer and the municipality.

?? OBOA argues we already have authority to deal with “c” and “d” – “unsafe order”, “occupancy Formatted: Font color: Red provision – we hold view that not clear – how do we want to deal with this?!

Rationale

Recommendation Two

That legislation be introduced to enforce at a minimum of once every five years, thorough structural inspections of parking facilities whereby residential or commercial property of a high risk building (e.g. Formatted: Font color: Red roof top parking structure and occupied space below). Mandatory provisions to permit the closure of Formatted: Font color: Red the structure, in whole or in part, until all required repairs are carried out and approved by a licensed engineer and the municipality.

?????OBOA has no issue with this recommendation other than too narrow description of at risk Formatted: Font color: Red buildings!

Rationale

Recommendation Three

That Minimum Maintenance Standards for Existing Buildings be made into regulation. in the Building Code and, That buildings by virtue of their type and use (types of structures and inspection frequency to be determined) be required to be inspected and maintained to ensure the structural integrity of the building for its’ intended use.

????OBOA does not support existing buildings being incorporated into the Building Code. Does OACETT care so long as the provision is reflected in some legislation/regulation?!!

Rationale

11 existing buildings with visible and/or evidence of structural deficiencies to be brought up to that minimum standard.

Recommendation Four

That PEO’s proposed Structural Practice Bulletin, entitled “Structural Engineering Assessments of Existing Buildings” is enacted by regulation.

Rationale Formatted: Font color: Red

Rationale

Recommendation Five

Formatted: Font color: Red

That municipal repositories be created and maintained for the storage of all information that relates to the structural adequacy of any structure referred to in Division A, Part 1, clause 1.1.2.2 of the Building Code. Information referred to above may include: as-built structural drawings; structural inspections/reports; structural adequacy reports; structural drawings and reports related to any remedial work performed, etc.

Rationale

In order that the appropriate history on the condition of the high risk buildings areis maintained the records would provide owners, agents and other design professionals (e.g. fire marshal) access to the information which may assist in determining previous/and present condition of the building and its’ structural adequacy.

???????OBOA focused attention on the need to ensure tech/technologists don’t get negatively impacted by any changes – in fact, they strong encourage regulatory reform to secure self-regulation. While we

12 embedded some of this in the Q&A, the fact that special structural designation for license holders did not make our “Top Five” list we have not included mention of this in the recommendations.

In answering the question of the type of buildings and occupancy which poses the greatest risk to public safety, OACETT maintains that immediate focus should be on multi-level garages on top of occupied space.

Submitted on behalf of OACETT by:

Mark Boyd, P.Eng., Faculty of Technology, Fanshawe College Joshua Culp, Student & OACETT Council member, Loyalist College Adrian Drozdowski, Faculty of Technology, Seneca College Greg Miller, CBO, C.E.T.,Vice-President OACETT (Chair) Jim Witmer, C.E.T., City of Kitchener David Thomson, CEO, OACETT

November 1, 2013

If possible, identify the sort of buildings or occupancies which should be the highest priority?

Multi-level parking garages exposed to water and salt with or without connection to occupancy buildings. Multi-level buildings with high occupancy in confined, small spaces e.g. night clubs

Carole and George Fletcher Foundation 25 for 25 Building Forward Campaign Update November 14, 2013

Mission:

To award a $1,000 bursary annually at 25 colleges across Ontario

Strategy:

Create a $40,000 endowment fund at each college, which generates a minimum $1,000 in interest, used to award the annual bursary

25 for 25 Building Forward Campaign Goal: $1 million

Funds Endowed to Date: $840,343

Endowment Funds: 23 (15 full and 8 partial)

Fletcher Foundation Donations

• Donations at October 31/13 totaled $24,739, an increase of 281% from the October 31/12 total of $6,491 • Includes $10,000 from Daryl Keys, C.E.T., $1,300 from Georgian Bay chapter, $1,000 from AMEC

Recent Activities

• With the funds currently endowed at the colleges and the substantial increase in member donations, the Fletcher Foundation will award 25 bursaries at 25 colleges in the 2013/2014 academic year • Bob Jameson, C.E.T., Fellow OACETT, and Farsad Kiani, C.E.T., have each pledged $10,000 meeting the “$5,000 Member Challenge” issued by Daryl Keys. As such, Daryl has contributed a second $5,000 donation. • Bob Jameson’s donation, along with a donation from Ron Walker, C.E.T., OACETT’s $10,000 leadership gift and $15,000 from Fleming College will establish a $40,000 fund at Fleming • Farsad Kiani’s donation along with OACETT’s leadership gift will establish a $20,000 fund at RCC Institute of Technology • Daryl Keys’ donation along with OACETT’s leadership gift will establish a $20,000 fund at St. Clair College • James Roy, Associate Member and recent graduate of Georgian College, was presented on October 22nd at a Georgian Bay chapter meeting the Fletcher Child/Grandchild of a Member Award. James’ father Rob Roy, C.E.T., has been a member for over 25 years. • 2013 Fletcher bursaries will being awarded in November at St. Lawrence College, Fanshawe College, Georgian College, Lambton College, Algonquin College and Loyalist College Upcoming Activities

1. Continued discussions with Sault and Mohawk to secure matching funds 2. Announcement of new endowment funds at St. Clair, Fleming and RCC in upcoming The Ontario Technologist and on 25 for 25 web-site 3. Member campaign – email blast mid November to promote “$5,000 Member Challenge”