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TOWN OF BANFF ORDER OF BUSINESS Regular Council Meeting Town of Banff Council Chambers Monday, December 9, 2013 at 2:00 p.m. 1.0 CALL TO ORDER 2.0 APPROVAL OF AGENDA 2.1 Regular Meeting Agenda Recommendation: That council approve the agenda for the December 9, 2013 regular meeting of council. 2.2 For Information: 2013 Council Priorities and Workplan 3.0 ADOPTION OF PREVIOUS COUNCIL MINUTES 3.1 Minutes of the November 25, 2013 Regular Meeting of Council Recommendation: That council adopt the minutes of the November 25, 2013 regular meeting of council. 4.0 DELEGATIONS 5.0 PUBLIC INPUT ON AGENDA ITEMS 6.0 UNFINISHED BUSINESS 7.0 BYLAWS AND STAFF REPORTS 7.1 Request for Decision: Banff Recreation Master Plan Recommendations: a) That council accept the public comments on draft 2013 Recreation Facilities Master Plan as information. b) That council adopt the amended 2013 Recreation Facilities Master Plan as a guide for the development of recreation facilities in Banff. 7.2 Request for Decision: 40 Mile Creek Flood Remediation Work Recommendation: That council direct administration to use provincial funding for flood remediation work in 40-Mile Creek and move up capital project PW-75-09 (40-Mile Creek dam decommissioning) to 2014. 7.3 Request for Decision: Bylaw 329 - Sewer System and Water System Rates and Fees Amendment Recommendation: That council give three reading to Bylaw 329 – Sewer System and Water System Rates and Fees Amendment. 7.4 Request for Decision: Library Board Member Appointment Recommendations: a) That council increase the number of members of the Banff Library Board to ten member for a three-year period ending on the 2016 annual organizational meeting of council. b) That council appoint Ben Berci to the Banff Library Board for a three-year term ending on the 2016 annual organization meeting of council. 7.5 Briefing: Travellers All-Star Curling Skins Game Fenlands Banff Recreation Center Recommendation: That council accept the report as information. 8.0 COMMITTEE REPORTS 8.1 Minutes of the June 18, 2013 Meeting of the Bow Valley Waste Management Commission 8.2 Minutes of the July 17, 2013 Meeting of the Bow Valley Waste Management Commission 8.3 Minutes of the August 21, 2013 Meeting of the Bow Valley Waste Management Commission 8.4 Minutes of the September 18, 2013 Meeting of the Bow Valley Waste Management Commission 8.5 Minutes of the August 26, 2013 Meeting of the Bow Valley Regional Housing Board 8.6 Minutes of the September 26, 2013 Meeting of the Bow Valley Regional Housing Board 8.7 Minutes of the October 17, 2013 Meeting of the Bow Valley Regional Housing Board 9.0 CORRESPONDENCE 10.0 NEW BUSINESS 11.0 PUBLIC INPUT ON AGENDA ITEMS 12.0 ADJOURNMENT Agenda prepared by: Tara Johnston-Lee 2013 Council Priorities & Workplan Agenda #2.2 December 9, 2013 2013 Council Priorities 1. A Sustainable Transportation System – focus on implementing the recommendations of the transportation plan. 2. Effective Land Use to Ensure a Sustainable and Prosperous Banff – focus on results of commercial floor space mapping, reviewing transferability and allotment policies, as well as on public service lands and on design/guidelines and administrative functions. 3. Toward Economic Prosperity – Supporting the Competitive Initiative – continued community consultation, as well as work with partners, to solidify the Town’s role in the delivery of an economic prosperity plan. 4. Toward Financial Sustainability – Seeking Resort Community Status and Financial Tools – to build on relationships and to ensure others recognize the unique needs of Banff in the delivery of excellent service to more than three million annual visitors. 5. Urban Forest Management – Renewing our Most Valuable Resource – developing and implementing long- term maintenance and funding plans. Council Workplan Note: blue highlight indicates a 2013 Council Priority. 1st Quarter 2013 Original New Due Council Finance Status/Next Steps Due Date Date Meeting Meeting 2 Draft Land Use Bylaw Phase 2-B Planning Complete Bylaw Defeated Open House/ Online Recreation Facilities Master Plan – survey Env. Coordinator Complete Community Consultation June 19 Farmer’s Market Engagement Draft Accepted by Social Assessment Community Services Complete Council Employee Satisfaction Survey Human Resources Complete 2013 Property Assessment Overview Corporate Services Complete Presented to Council Snow and Ice Management Policy Operations Complete Policy Approved Council Compensation Review – Human Resources Complete Committee Appointed Committee Appointments 2nd Quarter 2013 Original New Due Council Finance Status/Next Steps Due Date Date Meeting Committee Mill Rate Split Analysis4 Corporate Services Q1-2013 2014 To Finance Committee On-line Payments Corporate Services Complete Online Economic Prosperity Strategy Focus Corporate Services Complete Phase 1 report Group Review3 received. Compensation – External Market Human Resources Complete Approved mechanism for pay 2013 Council Priorities & Workplan Agenda #2.2 2nd Quarter 2013 Original New Due Council Finance Status/Next Steps Due Date Date Meeting Committee Indicators4 adjustments st 1 Traffic Master Plan 1 Draft Engineering Complete Draft received Traffic Master Plan Final 1 Engineering Complete Fenlands Cost Recovery Model4 Corporate Services Complete Performance targets set Service Review & Budget Integration4 Corporate Services Complete Council Recommendations Received 2 Land Use Bylaw- Transference Planning Complete Bylaws 320/321 Approved Transference Fees Bylaw2 Planning Complete Bylaws 324/325 Approved Cave Avenue Reconstruction Design Engineering Complete Approved Design Selection Residential Bin Communication Operations 2012 Q2-2013 Ongoing Improvements Communications First Quarter Forecast Corporate Services Complete Town Owned Lands Cost Recovery Corporate Services May 27 2014 Model4 Utility Rate Review (Solid Waste) Corporate Services Complete Council recommendation Utility Rate Review (Water/Sewer) Corporate Services June 24 Dec 9 Council Compensation Review – Human Resources Complete Council Committee Report Remuneration Policy 076-2 Adopted Traffic Bylaw Amendments – Bylaw Complete Passed Bylaw 323 Skateboarding and Biking 3rd Quarter 2013 Original New Due Council Finance Status/Next Steps Due Date Date Meeting Committee 4 2014 Financial Plan Corporate Services Complete Council recommendation Urban Forest renewal options5 Operations Q3-2013 Q4-2013 Waste Bylaw Amendment Operations 2012 Q4-2013 3 mos. post bin communications Land Use Bylaw-Public Service Lands2 Planning 2012 and Q4 2013 beyond st Recreation Facilities Master Plan – 1 Planning Complete Draft posted for Draft Community Services public comment Employee Housing and Rental Rate Corporate Services 2012 Dec 19 Structure Review Human Resources Cemetery Administrative Processes Grounds 2012 Q4-2013 Meet with Regional Transit Corporate Services Complete Council comments Commission to review 2013-2014 forwarded at AGM 2013 Council Priorities & Workplan Agenda #2.2 business plans Community Standards Bylaw Env. Coordinator Complete Bylaw defeated Amendment - Closing Doors in Winter Resource Recovery Yard Operations Complete Sunday Operations Out of Town Service Agreements Corporate Services 2012 Q4-2013 Wastewater/Utilities contact Operations Q3-2013 Q4-2013 proposal Facilities Life Cycle plan Operations Q3-2013 Q4-2013 Engineering Corporate Services Sewer Bylaw Operations 2012 Q4-2013 Taxi Bylaw (Efficiencies) Enviro Coordinator Q2-2013 Q4-2013 Amendments Bylaw Green Fleet Policy Operations Q3-2013 Q4-2013 Yellow curb/sidewalks Operations Q3-2013 Q4-2013 Second Quarter Forecast Corporate Services Complete Community Recreation Master Plan – Final Planning 2012 Dec 9 comment in Document Community Services progress Banff Housing Community Housing Strategy Q3-2013 Q4-2013 Corporation Consider with Outdoor music - Community outdoor Bylaw Services 2012 Q4-2013 Standards Bylaw Amendment merchandising pilot project Rickshaw/Pedi-cab Appropriateness Planning Q3-2013 Q4-2013 Land Use Bylaw- Non-Conforming Planning 2012 sites, Commercial Service lands2 th New Council Finance Status/Next Steps 4 Quarter 2013 Original Due Meeting Committee Due Date Date Library Bylaw Amendment – Board Corporate Services Complete Land Use Bylaw - Employee Planning Complete Direction provided Residences by council Third Quarter Forecast Corporate Services Complete Economic Prosperity Plan3 Corporate Services Q4-2013 Phase II Pre-Audit Planning Corporate Services Complete Performance Benchmarks4 Corporate Services Q4-2013 Memorial benches, trees, and graves Operations Q4-2013 2013 Council Priorities & Workplan Agenda #2.2 3 Q4 Downtown Fire Pits Planning budget 3 Q4 Toboggan Run Streets budget 3 Q4 High School rink lighting options Engineering budget Q4 Seasonal and Short Term Staff Accom Human Resources budget Transportation Master Plan 2014 Q4 Engineering Recommendations budget Illegal Biking and Skateboarding Q4 Bylaw Signage budget st 1 Quarter 2014 Original New Due Council Finance Status/Next Steps Due Date Date Meeting Committee Water System Bylaw Section 11 Operations Q1 2014 Review Pilot project (complete) Outdoor Merchandise Display Policy Planning 2012 Jan 2014 Draft policy (complete) Posted for feedback Alternative Transportation Incentive Planning Nov 25 2014 Policy/Off street Parking Requirements Regular Town of Banff Council Meeting Item 3.1 November 25, 2013 Unapproved Page 101 MINUTES OF THE REGULAR MEETING OF COUNCIL of the Town of Banff
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