Agenda for September 26, 2016

Mayor and Council Meeting No. 33- 16 September 26, 2016 7:00 PM 6:00 pm 1. Convene in Open Session to vote on motion to go into Executive Session pursuant to sections 3-305(b)(1)(i) and 3-305(b)(7) of the General Provisions Article of the Annotated Code of Maryland to 1) discuss the appointment of an appointee, employee, or official over whom it has jurisdiction; and 2) consult with counsel to obtain legal advice regarding ex parte communications. 2. Executive Session 7:00 pm 3. Reconvene into Open Session 4. Pledge of Allegiance 5. Agenda Review 7:05 pm 6. City Manager's Report 7:15 pm 7. Proclamation Declaring October 6, 2016 as German-American Day 7:20 pm 8. Proclamation Declaring September 27, 2016 as National Voter Registration Day 7:25 pm 9. Appointments/Reappointments and Announcements of Boards and Commissions Vacancies 7:35 pm 10. Community Forum This time is set aside to hear from any community member who wishes to address the Mayor and Council. Citizens are asked to keep their remarks to three minutes. Priority will be given to speakers who have signed up in advance by calling the city Clerk's Office at 240-314-8280 by 4:00 p.m. on the day of the meeting and those who are speaking on an agenda item. 11. Mayor and Council's Response to Community Forum and Announcements 12. Mayor and Council Reports 7:50 pm 13. Presentation - Rockville Economic Development, Inc. Quarterly Report 8:05 pm 14. Consent Agenda A. Authorize the City Manager to Execute a Lease Agreement Between the Mayor and Council of Rockville and New Cingular Wireless PCS, LLC (doing business as AT&T) B. Authorization to Dispose of City-Collected Materials at the Montgomery County Transfer Station C. Approval of Minutes D. Approval of Amended Minutes - February and March 2016 E. Authorize the Acting City Manager to Execute a Memorandum of Understanding between the Mayor and Council of Rockville, the City of Takoma Park and the Maryland Municipal Channel for Use of a Shared High Definition Television Channel. 8:10 pm 15. Financial Advisory Board Action Plan for FY 2017 9:10 pm 16. Discussion and Instructions - Senior Needs Assessment Implementation Plan 9:55 pm 17. Discussion and Instructions - Safety of Youth Sports - Traumatic Brain Injuries (TBI) 10:40 pm 18 Presentation - FY 2016 Annual Procurement Report 10:55 pm 19. Review and Comment - Mayor and Council Action Report 20. Review and Comment - Future Agendas 21. Old/New Business 11:10 pm 22. Adjournment NOTE: Times given for agenda items are estimates only. Matters may be considered at times other than those indicated. Please check the upcoming Mayor and Council calendar listed after this evening's agenda for future meeting and Drop-in information, including Community' Forum. THERE WILL BE A COMMUNITY FORUM AT EVERY MEETING, UNLESS OTHERWISE INDICATED. When listed, Drop-in will be held in the Council offices from 5:30 pm to 6:30 pm. All meetings are on Monday evenings unless otherwise indicated. Worksessions in City Hall will be televised. Please check with the City Clerk's office at 240-314-8280 for any further information. Any person who requires assistance in order to attend this meeting should call the ADA Coordinator at 240-314-8100. Proclamation Declaring October 6, 2016 as German-American Day Mayor and Council For the meeting on: September 26, 2016 Department: City Clerk Responsible staff: Kathleen Conway, City Clerk/Director of Council Operations phone: (240) 314 - [email protected] Subject Proclamation Declaring October 6, 2016 as German-American Day Recommendation Staff recommends that the Mayor and Council read, approve and present the Proclamation declaring October 6, 2016 as German-American Day to Drew Powell, President of Rockville Sister Cities Corporation. Discussion German-American Day (Deutsch-Amerikanischer) is a holiday in the United States, observed annually on October 6 each year. This day commemorates the date in 1683 when 13 German families from Krefeld, near the Rhine, landed in Philadelphia. Those families subsequently founded Germantown, Pennsylvania, the first German settlement and organized the first petition in the colonies to abolish slavery in 1688. At a 1987 formal ceremony in the White House Rose Garden, President Ronald Reagan issued the proclamation declaring October 6 as German-America Day to honor the 300th anniversary of German-American immigration and culture to the United States. Mayor and Council History This is the first time this item has been brought before the Mayor and Council. Public Notification and Engagement Rockville Sister City Corporation (RSSC) promotes and facilitates international cultural relations between the City of Rockville and Rockville's Sister City Pinneberg, Germany and Rockville's Friendship City, Jiaxing, China. Everyone is invited to learn more about the Rockville Sister City Corporation (RSSC) and the 60th Anniversary Celebration of Rockville's Sister City relationship with Pinneberg, Germany during the RSSC Annual Meeting at Rockville's historic Glenview Mansion on September 29, 2016. The Annual Meeting will begin with light refreshments at 6:30pm followed by the general meeting at 7:30pm. The meeting will include reports from RSSC Directors and a video highlighting RSSC activities over the past year. RSSC will host its annual German-American Day Dinner and celebration at Normandie Farm Restaurant in Potomac, MD, on Sunday, October 9, 2016 between 4:30pm and 7:00pm. This event is in recognition of German-American Day and Rockville Sister City Corporation's thirtieth anniversary as it facilitates the nearly sixty year relationship between the cities of Rockville, MD and Pinneberg, Germany. For details, contact [email protected]. Additional RSSC information can be found at rockvillesistercities.org. Attachments https://rockmail.rockvillemd.gov/...egenda.nsf/d5c6a20307650f4a852572f9004d38b8/a0ac369d1738d2358525802e00579916?OpenDocument[6/30/2017 5:45:26 PM] Proclamation Declaring October 6, 2016 as German-American Day 2016 Proclamation German-American Day.pdf Department Head: Kathleen Conway, City Clerk/Director of Council Operations Approved on: 09/21/2016 https://rockmail.rockvillemd.gov/...egenda.nsf/d5c6a20307650f4a852572f9004d38b8/a0ac369d1738d2358525802e00579916?OpenDocument[6/30/2017 5:45:26 PM] WHEREAS, German-American Day commemorates the date in 1683 when 13 German families from Krefeld landed in Philadelphia, founded the first German settlement named Germantown, Pennsylvania, organized the first petition in the colonies to abolish slavery in 1688; and now over one-fourth of all Americans can trace their ancestry back to German roots and have proven our Nation's diversity makes our society ever stronger; and WHEREAS, in 1983, President Ronald Reagan proclaimed October 6th as German American Day to celebrate and honor the anniversary of German American immigration and culture to the United States; and WHEREAS, in 1957, Rockville became a Sister City with Pinneberg, Germany to promote international peace through people-to-people relationships between our Nations; and in 2017, Rockville will celebrate the 60th anniversary of this Sister City relationship, and the educational and charitable programs between the citizens of Rockville and Pinneberg, Germany; and NOW, THEREFORE, the Mayor and Council of Rockville do hereby proclaim October 6, 2016 as German-American Day and encourage everyone to explore other cultures and the opportunities to participate in cultural exchanges. ~L . ~ Beryl L. F~lnberg. Councolnw r Vir inoa D. Onley. Councilm~ OJ\W?~ Mlork Poerzchala. Counc:dmember September 26, 2016 Proclamation Declaring September 27, 2016 as National Voter Registration Day Mayor and Council For the meeting on: September 26, 2016 Department: City Clerk Responsible staff: Kathleen Conway, City Clerk/Director of Council Operations phone: (240) 314 - 8282 [email protected] Subject Proclamation Declaring September 27, 2016 as National Voter Registration Day Recommendation Staff recommends that the Mayor and Council read, approve and present the Proclamation to Dr. Lois Neuman, Rockville Board of Supervisors of Elections Chair. Discussion National Voter Registration Day occurs on the fourth Tuesday each September. Hundreds of local, state and national organizations help to coordinate nationwide events to bring awareness to elections, ballot initiatives, voter registration and voter registration updates. Maryland residents can use Maryland's Online Voter Registration System (OLVR) or submit a voter registration application to their local Board of Elections or the State Board of Elections at any time. However, an application must be postmarked by the voter registration deadline in order to vote in the next scheduled election. One can also register to vote during early voting. To make the voting process quicker, registering to vote by the close of voter registration is encouraged. If one cannot register by the date, one can go to an early voting center in the county where one lives. Additional information for Early Voting can be found athttp://www.elections.state.md.us/voting/early_voting.html. Montgomery County, MD voter information can be found at www.777vote.org or by calling 240.777.VOTE. Mayor and Council History This is the first time this item has been brought before the Mayor and Council. Public Notification and Engagement Register to vote, update voter registration information if needed and Vote on November 8, 2016! Attachments 2016 Proclamation National Voter Registration Day.pdf Department Head:

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