Shire of Cunderdin
Minutes of an Ordinary Council Meeting
Dear Council Member,
An Ordinary Meeting of the Cunderdin Shire Council was held on Wednesday 23rd July 2008 in the Council Chambers, Lundy Avenue Cunderdin commencing at 5:02 pm.
Gary Tuffin Chief Executive Officer
Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 1)
Create PDF files without this message by purchasing novaPDF printer (http://www.novapdf.com) TABLE OF CONTENTS
1.0 Declaration of opening...... 4 1.1 The President declared the meeting open at 5:02 pm ...... 4 1.2 The Shire of Cunderdin disclaimer was read aloud...... 4
2.0 Suspension of Clause 3.2 - Standing Orders ...... 4
3.0 Public Question Time ...... 4 3.1 Response to previous public questions taken on notice ...... 4 3.2 Declaration of public question time opened 5:03 pm ...... 4 3.3 Declaration of public question time closed 5:10 pm ...... 5
4.0 Record of Attendance, Apologies and Approved Leave of Absence..... 5 4.1 Record of attendances...... 5 4.2 Apologies ...... 5 4.3 On Leave of Absence...... 5 4.4 Staff...... 5 4.5 Guests of Council...... 5 4.6 Members of the Public ...... 5 4.7 Applications for leave of absence...... 5 4.8 Declaration of Members and Officers Financial Interests ...... 5
5.0 Petitions, Deputations, Presentations ...... 5 5.1 Petitions...... 5 5.2 Deputations...... 5 5.3 Presentations...... 6
6.0 Council Discussion...... 6
7.0 Confirmation of the Minutes of Previous Meetings ...... 7 7.1 Confirmation of Minutes of Previous Meetings...... 7
8.0 Finance Report ...... 8 8.1 Financial Report for June 2008...... 8 8.2 Accounts Paid and Payable – June 2008 ...... 10 8.3 Council Investments ...... 16
9.0 Chief Executive Officer’s Reports ...... 18 9.1 Cunderdin Airfield – RADS funding application...... 18 9.2 2008/09 Annual Budget...... 28 9.3 Statement of Financial Activity...... 31 9.4 Cunderdin Telecentre ...... 34 9.5 Landcare Services...... 38 9.6 Local Laws - Dogs...... 41
10.0 Environmental & Building Services ...... 68 10.1 Manager of Environmental Services report for June 2008 ...... 68 10.2 Building Licenses issued June 2008...... 70
11.0 Works Supervisor’s Report...... 71 11.1 Work Supervisors Report ...... 71
Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 2)
Create PDF files without this message by purchasing novaPDF printer (http://www.novapdf.com) 12.0 Late Item – Spinrphex Rural Health Club...... 73
13.0 Meeting be closed to Members of the Public – No items ...... 74
14.0 Closure of meeting 6:15 pm ...... 74
Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 3)
Create PDF files without this message by purchasing novaPDF printer (http://www.novapdf.com) AGENDA
1.0 Declaration of opening
1.1 The President declared the meeting open at 5:02 pm
1.2 The Shire of Cunderdin disclaimer was read aloud. The Local Government Act 1995 Part 5 Division 2 Section 5.25 and Local Government (Administration) Regulations 1996 Regulation 13
“No responsibility whatsoever is implied or accepted by the Shire of Cunderdin for any act, omission or statement or intimation occurring during this meeting. It is strongly advised that persons do not act on what is heard at this Meeting and should only rely on written confirmation of Council’s decisions, which will be provided within ten working days of this meeting”.
2.0 Suspension of Clause 3.2 - Standing Orders
Location: Cunderdin Applicant: Not applicable Date: 23rd July 2008 Author: G Tuffin Item Approved by: Chief Executive Officer
Resolution:
Council suspends clause 3.2 – Order of Business – of the Shire of Cunderdin Standing Orders Local Law 2001
Moved: Cr Dennis Whisson Seconded: Cr. Dianne Kelly
Vote – Simple majority Carried 8/0
3.0 Public Question Time
3.1 Response to previous public questions taken on notice There were no questions from the public at the previous meeting of Council.
3.2 Declaration of public question time opened 5:03 pm
The President invited Mr. Graham Cummings to address Council.
Mr. Graham Cummings addressed Council about his concerns in regards to his letter sent to Council on the 22nd July 2008, which dealt with a horse being kept within the town area and business activities being undertaken in the residential town area.
Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 4)
Create PDF files without this message by purchasing novaPDF printer (http://www.novapdf.com) 3.3 Declaration of public question time closed 5:10 pm
4.0 Record of Attendance, Apologies and Approved Leave of Absence
4.1 Record of attendances
Councillors
Cr GJ (Graham) Cooper President Cr RL (Rod) Carter Deputy President Cr RC (Clive) Gibsone Cr RJ (Robert) Fulwood Cr DA (Dennis) Whisson Cr DG (Dianne) Kelly Cr TE (Todd) Harris Cr D (Doug) Kelly
4.2 Apologies
4.3 On Leave of Absence None
4.4 Staff G (Gary) Tuffin Chief Executive Officer
4.5 Guests of Council
4.6 Members of the Public Mr. Graham Cummings - 25 McPherson Street, Cunderdin.
4.7 Applications for leave of absence
Council RESOLVED That Cr. Rod Carter be granted leave of Absence from the next Ordinary Meeting of Council which is to be held on the 14th August 2008.
Moved: Cr. Todd Harris Seconded: Cr. Dennis Whisson
Carried 7/0
4.8 Declaration of Members and Officers Financial Interests
5.0 Petitions, Deputations, Presentations
5.1 Petitions None
5.2 Deputations None
Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 5)
Create PDF files without this message by purchasing novaPDF printer (http://www.novapdf.com) 5.3 Presentations None
6.0 Council Discussion The Shire President gave a verbal report. Next SEAVROC Meeting will be held in Cunderdin on the 6th August 2008 Provided a general update on the activities of SEAVROC. Attended the Airshow Working Group Meeting held on the 12th June 2008 Attended the KSRRG meeting 8th July 2008 Met with the Shire’s Auditors to discuss and review the interim Audit results – Positive and complimentary report with no issues of concern raised.
Cr. Doug Kelly Provided an update on the 40th Anniversary Celebrations Work needs to be done on the Earthquake trial The plumbing in the female toilets (Meckering Town Hall) need attention & Power supply to the building needs to be checked.
Cr. Rod Carter Provided an update on the Airshow planning
Cr. Robert Fulwood Reported on the building inspection undertaken on 21st July 2008
Cr. Dianne Kelly Building inspection Suggested that a working group should be formed to review & development a more definitive building maintenance/management program. The following Councillors were nominated and accepted as the working group o Cr. Robert Fulwood o Cr. Dianne Kelly o Cr. Todd Harris
Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 6)
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7.0 Confirmation of the Minutes of Previous Meetings 7.1 Confirmation of Minutes of Previous Meetings Location: Cunderdin Applicant: Not applicable Date: 23rd July 2008 Author: G Tuffin Item Approved by: Chief Executive Officer
Proposal
Council to confirm the minutes of the
. Ordinary Council meeting held on 19th June 2008. . Special meeting of Council held 30th June 2008
Background The minutes have been circulated to all Councillors and they have been made available to the public.
Statutory Environment Local Government Act 1995 Part 5 Division 2 Subdivision 3 - Section 5.22 (2) Regulations requires minutes of all meetings to be kept and submitted to the next full council meeting for confirmation.
Financial Implications Nil
Resolution 7.1
(a) That the minutes of the Ordinary Council meeting held on 19th June 2008 be confirmed as a true and correct record.
(b) That the minutes of the Special meeting of Council held on the 30th June 2008 be confirmed as true and correct record.
Moved: Cr. Clive Gibsone Seconded: Cr. Robert Fulwood
Vote – Simple majority Carried 8/0
Note to this item: The President will sign the minute declaration.
Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 7)
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8.0 Finance Report 8.1 Financial Report for June 2008 Location: Cunderdin Applicant: Finance Officer Date: 23rd July 2008 Author: Loren Hempel Item Approved by: Chief Executive Officer
Proposal The financial position as at 30th June 2008 is presented for consideration.
Appendices – June 2008 - Financial Statements Statement of Financial Activity Operating Statement Statement of Surplus or Deficit Statement of Financial Position Statement of Cash Flows Details by Function & Activity Reserves Account Summary Loan Repayment Schedule Financial Activity Statement projected to 30 June 2008 Municipal Bank Account Statement & Reconciliation (036-102 000030) Restricted Cash Account Statement & Reconciliation (036102 123263) Licensing Trust, Working Trust and REBA Trust Account Statements & Reconciliations
Statutory Environment The Local Government Act 1995 Part 6 Division 3 requires that a monthly financial report be presented to Council.
Commentary Nil
Policy Implications Nil
Financial Implications All financial implications are contained within the reports
Strategic Implications Nil
Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 8)
Create PDF files without this message by purchasing novaPDF printer (http://www.novapdf.com) Resolution 8.1
That council;
Receives the financial report for June 2008
Moved: Cr Robert Fulwood Seconded: Cr Dianne Kelly
Vote – Simple majority Carried 8/0
Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 9)
Create PDF files without this message by purchasing novaPDF printer (http://www.novapdf.com) 8.2 Accounts Paid and Payable – June 2008 Location: Cunderdin Applicant: Finance Officer Date: 23rd July 2008 Author: Loren Hempel Item Approved by: Chief Executive Officer
Disclosure of Interest No disclosure of interest has been tabled
Proposal
Council is requested to confirm and authorise the payment of Accounts listed in the Warrant of Payments for June 2008.
Appendix #1
Warrant of Payments for June 2008.
Statutory Environment
Financial Management Regulations 12 & 13
Commentary on Statutory Environment
In accordance with Financial Management Regulations 12 & 13, a List of all accounts paid or payable shall be presented to Council (Refer Warrant of Payments attached).
Policy Implications
Nil
Financial Implications
All financial implications are contained within the reports
Strategic Implications
Nil
Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 10)
Create PDF files without this message by purchasing novaPDF printer (http://www.novapdf.com) The accounts paid and payable are summarised as follows for June 2008:
1.0 Accounts Already Paid
1.1 Municipal Fund –
CHEQUE NUMBERS AMOUNT $ 007770-007823 146,626.45
Electronic Payments-various 192,220.29
1.2 Other Funds – Recoup of Municipal Fund Expenditure and Term Investment
Nil.
CHEQUE NUMBERS AMOUNT $
2.0 Accounts to be passed for payment
2.1 Municipal Fund -
Nil
TOTAL MUNICIPAL FUNDS $338,846.74
3. Trust Fund – Accounts Already Paid
DATE CHEQUE DETAILS AMOUNT NUMBER $ Nil 0.00
Resolution 8.2
(a) That Council’s payment of accounts amounting to $338,846.74 for the Municipal Fund be received and noted.
(b) The Warrant of Payments as presented be incorporated in the Minutes of the Meeting.
Moved Cr. Rod Carter Seconded Cr. Dennis Whisson
Vote – Simple majority Carried 8/0
Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 11)
Create PDF files without this message by purchasing novaPDF printer (http://www.novapdf.com) Payments List - June 2008 Date Reference Creditor Amount 2/06/2008 Merchant Fees Westpac Banking Corporation $ 24.87 2/06/2008 Merchant Fees Westpac Banking Corporation $ 22.00 2/06/2008 Service Fee Westpac Banking Corporation $ 13.00 2/06/2008 Service Fee Westpac Banking Corporation $ 13.00 2/06/2008 Transaction Fee Westpac Banking Corporation $ 33.00 2/06/2008 Transaction Fee Westpac Banking Corporation $ 12.60 2/06/2008 Transaction Fee Westpac Banking Corporation $ 0.25 2/06/2008 Merchant Fees Westpac Banking Corporation $ 74.82 3/06/2008 Token Fee Westpac Banking Corporation $ 11.00 3/06/2008 Online Fee Westpac Banking Corporation $ 11.00 3/06/2008 Online Fee Westpac Banking Corporation $ 33.25 10/06/2008 7770 Australian Taxation Office (BAS) $ 12,944.00 12/06/2008 946 Advanced Autologic Pty Ltd $ 965.00 12/06/2008 947 Air Liquide WA Pty Ltd $ 69.60 12/06/2008 948 Australia Post $ 167.45 12/06/2008 949 Avdata Australia $ 1,111.31 12/06/2008 950 Avon Waste $ 9,099.94 12/06/2008 951 Avon Tractor & Implement $ 1,065.82 12/06/2008 952 Bandicoot Express $ 70.00 12/06/2008 953 Baxters Rural Centre $ 1,702.06 12/06/2008 954 Bill Express $ 3.00 12/06/2008 955 CA Management Services $ 379.50 12/06/2008 956 CARTS $ 3,569.71 12/06/2008 957 Central Districts Airconditioning $ 292.64 12/06/2008 958 CJD Equipment Pty Ltd $ 1,536.41 12/06/2008 959 Cody Express Transport $ 10.51 12/06/2008 960 Conplant $ 35.67 12/06/2008 961 Country Ford $ 553.10 12/06/2008 962 Courier Australia $ 6.62 12/06/2008 963 Coventrys $ 825.95 12/06/2008 964 The Cunderdin Mob $ 580.40 12/06/2008 965 TM & MJ Donovan $ 484.00 12/06/2008 966 Eastern Hills Saws & Mowers $ 387.35 12/06/2008 967 Freelance Handyman $ 463.00 12/06/2008 968 Grey Home Farming Co $ 1,152.00 12/06/2008 969 Immacu Sweep $ 3,190.00 12/06/2008 970 Instant Weighing $ 275.00 12/06/2008 971 Intergrated Records & Info Solutions $ 374.00 12/06/2008 972 Jasol Australia $ 577.06 12/06/2008 973 Landgate $ 485.70 12/06/2008 974 Living with Wildlife consultant $ 385.00 12/06/2008 975 Meckering Roadhouse $ 147.34 12/06/2008 976 Metro Count $ 297.00 12/06/2008 977 Northam Carpets Pty Ltd $ 4,958.40 12/06/2008 978 Orica Australia Pty Ltd $ 155.50 12/06/2008 979 Pioneer Road Services Pty Ltd $ 1,204.72 12/06/2008 980 Quairading Plumbing Service $ 44.00 12/06/2008 981 Shire of Tammin $ 2,022.00
Create PDF files without this message by purchasing novaPDF printer (http://www.novapdf.com) Payments List - June 2008 Date Reference Creditor Amount 12/06/2008 982 Sinclair Knight Merz $ 7,920.00 12/06/2008 983 Skipper Trucks $ 2,779.30 12/06/2008 984 Skipper Truck Parts $ 524.69 12/06/2008 985 Startrack Express $ 446.86 12/06/2008 986 Sunny Sign Company Pty Ltd $ 740.30 12/06/2008 987 Urbis Pty Ltd $ 5,372.40 12/06/2008 988 Verlindens Electrical Service (WA) $ 799.65 12/06/2008 989 WesTrac Equipment $ 1,298.20 12/06/2008 990 Wheatbelt Safetywear $ 225.00 12/06/2008 991 Wurth Australia Pty Ltd $ 308.40 10/06/2008 EFT Payment Fire & Emergency Service Australia $ 174.10 11/06/2008 EFT Payment Salaries & Wages $ 25,638.36 11/06/2008 7771 TWU Superannuation $ 122.00 12/06/2008 7772 Australasian Performing Rights $ 56.79 12/06/2008 7773 Avon Home Improvement Centre $ 17.40 12/06/2008 7774 City of Canning $ 1,058.20 12/06/2008 7775 Cunderdin Co-op $ 2,489.33 12/06/2008 7776 Cunderdin Newsagency $ 468.60 12/06/2008 7777 Cunderdin Panelbeaters $ 300.00 12/06/2008 7778 Foot-Luers Agencies $ 25.80 12/06/2008 7779 Garry's Cleaning Service $ 260.00 12/06/2008 7780 Goodfield Quality Meats $ 30.00 12/06/2008 7781 Dr Ken Gray $ 266.35 12/06/2008 7782 Hanson Construction Materials $ 267.34 12/06/2008 7783 Information Services & Technology $ 99.00 12/06/2008 7784 Novus Autoglass & Repair $ 2,420.00 12/06/2008 7785 Sigma Chemicals $ 231.00 12/06/2008 7786 Specialised Tree Service $ 2,882.00 12/06/2008 7787 Synergy $ 5,739.30 12/06/2008 7788 Telstra Corporation Limited $ 1,181.76 12/06/2008 7789 Telstra (Bigpond) $ 217.34 12/06/2008 7790 Water Corporation $ 12,238.20 12/06/2008 7791 Westnet Pty Ltd $ 119.85 12/06/2008 7792 T&T Wilkins Handyman Service $ 5,577.00 16/06/2008 Credit Card Westpac Banking Corporation $ 613.70 16/06/2008 EFT Payment WA Local Government Superannuation $ 3,686.06 16/06/2008 EFT Payment G Tuffin Reimbursement $ 1,637.00 20/06/2008 Attache Attache Software Australia Pty Ltd $ 653.18 23/06/2008 EFT Payment Cunderdin Co-op Fuel $ 14,600.00 23/06/2008 7793 Cunderdin Co-op $ 29.74 25/06/2008 7795 Country Ford $ 15,100.00 25/06/2008 EFT Payment Salaries & Wages $ 23,277.22 26/06/2008 995 WA Local Government Superannuation $ 3,314.27 26/06/2008 7796 TWU Superannuation $ 126.50 26/06/2008 7797 Trevor Taylor $ 820.90 27/06/2008 997 Bandicoot Express $ 147.00 27/06/2008 998 CA Management Services $ 290.40 27/06/2008 999 CARTS $ 1,597.35
Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 13)
Create PDF files without this message by purchasing novaPDF printer (http://www.novapdf.com) Payments List - June 2008 Date Reference Creditor Amount 27/06/2008 1000 City and Regional Waste $ 110.00 27/06/2008 1001 Combined Tyrepower $ 423.50 27/06/2008 1002 Contract Aquatic Services $ 220.00 27/06/2008 1003 Cr Graham Cooper $ 280.00 27/06/2008 1004 Corporate Express $ 77.82 27/06/2008 1005 Courier Australia $ 63.09 27/06/2008 1006 Coventrys $ 600.41 27/06/2008 1007 Cunderdin Telecentre $ 72.00 27/06/2008 1008 The Cunderdin Mob $ 420.80 27/06/2008 1009 Eastern Hills Saws & Mowers $ 4.10 27/06/2008 1010 Eye in the Sky $ 2,200.00 27/06/2008 1011 Fast Finishing Services $ 115.50 27/06/2008 1012 Cr Robert Fulwood $ 140.00 27/06/2008 1013 Haines Norton $ 4,818.00 27/06/2008 1014 J R & A Hersey Pty Ltd $ 1,637.69 27/06/2008 1015 Cr Doug Kelly $ 140.00 27/06/2008 1017 Quairading Plumbing Service $ 3,811.78 27/06/2008 1018 R & JT Contractors Pty Ltd $ 6,627.15 27/06/2008 1019 Shire of Tammin $ 2,156.20 27/06/2008 1020 Shire of Corrigin $ 3,098.68 27/06/2008 1021 Shire of York $ 1,119.00 27/06/2008 1022 Startrack Express $ 297.08 27/06/2008 1023 Sunny Sign Company Pty Ltd $ 133.76 27/06/2008 1024 Verlindens Electrical Service (WA) $ 767.31 27/06/2008 1025 WA Local Government Association $ 7,560.37 27/06/2008 1026 Wattleup Tractors $ 655.70 27/06/2008 1027 WesTrac Equipment $ 85.56 27/06/2008 1028 Cr Dennis Whisson $ 140.00 27/06/2008 1029 Wurth Australia Pty Ltd $ 370.80 27/06/2008 7798 Cr Rod Carter $ 140.00 27/06/2008 7799 CT Management Group $ 1,773.75 27/06/2008 7800 Cunderdin Historical Society $ 40.00 27/06/2008 7801 Cunderdin Co-op Museum $ 142.65 27/06/2008 7802 Dept For Planning & Infrastructure $ 146.85 27/06/2008 7803 Cr Clive Gibsone $ 140.00 27/06/2008 7804 GWY Painting Service $ 27,643.00 27/06/2008 7805 Cr Todd Harris $ 140.00 27/06/2008 7806 Cr Dianne Kelly $ 140.00 27/06/2008 7807 Holly Laney $ 103.84 27/06/2008 7808 Municipal Association of Victoria $ 990.00 27/06/2008 7809 Office of Shared Services $ 62.00 27/06/2008 7810 Rocla Pipeline Products $ 8,276.81 27/06/2008 7811 Royal WA Historical Society Inc. $ 183.40 27/06/2008 7812 RSA Works $ 6,600.00 27/06/2008 7813 Shire of Northam $ 360.80 27/06/2008 7814 Shire of Quairading $ 7,500.00 27/06/2008 7815 Sonic Hearing $ 396.00 27/06/2008 7816 Sunny Brushware Supplies $ 916.60
Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 14)
Create PDF files without this message by purchasing novaPDF printer (http://www.novapdf.com) Payments List - June 2008 Date Reference Creditor Amount 27/06/2008 7817 Telstra Corporation Limited $ 191.30 27/06/2008 7818 Water Corporation $ 17.80 27/06/2008 7819 T&T Wilkins Handyman Service $ 6,232.60 27/06/2008 7820 Northam Carpets Pty Ltd $ 3,618.80 27/06/2008 EFT Payment Horizon Surveys $ 14,960.00 30/06/2008 EFT Payment M Kinshela Gratuity Payment $ 4,175.00 30/06/2008 7821 Tom Fullerton Trucking $ 627.00 30/06/2008 7822 Petty Cash $ 194.85 30/06/2008 7823 Horizon Surveys $ 14,960.00 TOTAL $338,846.74
Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 15)
Create PDF files without this message by purchasing novaPDF printer (http://www.novapdf.com) 8.3 Council Investments Location: Westpac Banking Corporation Applicant: Finance Officer Date: 23rd July 2008 Author: Loren Hempel Item Approved by: Chief Executive Officer
Disclosure of Interest No disclosure of interest has been tabled
Proposal To inform Council of its investments as at 30th June 2008
Background The authority to invest money held in any Council Fund is delegated to the Chief Executive Officer. Council Funds may be invested in one or more of the following: Fixed Deposits Commercial Bills Government bonds Other Short-term Authorised Investments
Council funds are to be invested with the following financial institutions. Major banks Bonds Issued by Government and/ or Government Authorities.
Commentary
COUNCIL INVESTMENTS AS AT 30th June 2008
Amount Investment Municipal Reserve Trust Institution Invested type Funds Funds Fund Westpac Banking $1,130,744.60 Cash $0.00 $1,130,744.60 $0.00 Corporation Management a/c (3.80%) TOTAL $1,130,744.60 $0.00 $1,130,744.60 $0.00 INVESTMENTS
Statutory Implications Financial Management Regulation 19.
Policy Implications Delegation #18 – Investments.
Financial Implications There are no financial implications in considering this item.
Strategic Implications There are no strategic implications in considering this item.
Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 16)
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That the report on Council investments as at 30th June 2008 be received and noted
Moved Cr. Dianne Kelly Seconded Cr. Todd Harris
Vote – Simple majority Carried 8/0
Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 17)
Create PDF files without this message by purchasing novaPDF printer (http://www.novapdf.com) 9.0 Chief Executive Officer’s Reports 9.1 Cunderdin Airfield – RADS funding application. Location: Cunderdin Airfield Applicant: Administration Date: 23rd July 2008 Author: G Tuffin Item Approved by: Chief Executive Officer
Disclosure of Interest: No disclosure of interest has been tabled.
Attachment Letter from the Minister for Planning & Infrastructure.
Proposal To consider a revised scope of work for the Cunderdin Airfield Master Plan.
Background The funding was applied for via the Regional Airports Development Scheme (RADS) for the development of a Master Plan for the Cunderdin Airfield. The proposed plan was to cover the following;
Existing Aerodrome Facilities Forecasts & Historic data Movement Area Planning Landside Planning Business Plan Financial Plan Operation and management External Land use planning requirements.
It was proposed that the required work would be undertaken by Andrew Forte (Managing Director) Forte Airport Management.
Comments A letter has been received from the Minister for Planning & Infrastructure (Hon Alannah MacTiernan) advising that her department have allocated funding of $15,000.00 towards the cost of the plan, which is about half of what was requested in the funding application. As such it has been necessary to revise the scope of work.
Mr. Forte was requested to revise his scope of work to fit within a budget of $35,000.00 that addresses the critical issues, as they relate to Cunderdin, for the continued use and development of the airfield
Statutory Environment Nil.
Policy Implications Nil
Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 18)
Create PDF files without this message by purchasing novaPDF printer (http://www.novapdf.com) Financial Implications Council would be required to make a contribution of $20,000.00 towards the project cost.
Strategic Implications Possible creation of other commercial opportunities for the community.
Development of preservation and management plans for a major Council asset.
Resolution 9.1
(a) That Council make provision in its 2008/09 Budget of $35,000.00 for the development of Master Plan for the Cunderdin Airfield.
(b) That Forte Airport Management be engaged to prepare the Cunderdin Airfield Master Plan.
Moved Cr Rod Carter Seconded Cr Doug Kelly
Vote – Simple majority Carried 8/0
Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 19)
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Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 20)
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Shire of Cunderdin
Fee Proposal
CUNDERDIN AIRFIELD MASTER PLAN
July 2008
PO Box 63 GUILFORD W.A. 6935
Phone: 08 9201 0034 Facsimile: 08 9201 0074 Email: [email protected]
Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 21)
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Introduction
Forte Airport Management is pleased to submit its revised proposal to the Shire of Cunderdin to prepare a Master Plan for the Cunderdin airfield.
Our consulting team has the relevant expertise to tackle the broad range of tasks involved in this important report which encompasses structured development, business planning, financial planning, operations and management.
Forte Airport Management has completed many regional airport master planning studies in Western Australia and has the aerodrome development planning expertise obtained through 15 years of consulting. Its clients include local Government municipalities of Kalgoorlie-Boulder, Esperance, Derby, Exmouth, Geraldton-Greenough, Moora, Narrogin, Northam, Port Augusta and Ravensthorpe.
Forte Airport Management operates three airports, namely Christmas Island, Cocos (Keeling) Islands and Forrest. Its business, financial and management models have been applied and through experience and it now has an excellent appreciation of the regulatory commitment and commercial opportunities to be considered for remote airport operators.
Scope of Work
The Master Plan scope of work is tailored to the essential strategic requirements applicable to Cunderdin aerodrome and the Shire of Cunderdin as aerod rome operator. It is comprehensive and seeks to provide specific direction on the following key elements:
1. Existing Aerodrome Facilities
A description with definitive detail of the existing infrastructure and that in progress is required. It is to include all ground facilities and operational facilities relating to the aerod rome.
2. Forecasts and Historical Data
Tabulated and graphical depiction of the existing and projected traffic to be used for business and development planning.
3. Movement Area Planning
Optimised structured development that provides planning direction and ultimate development appreciation of the aerodrome site. This is to include operational facilities as well as aerodrome ground facilities.
4. Landside Planning
Planning provision for development of possible hangar, maintenance and passenger lounge facilities to accommodate the needs of regional operator. This is to interface with the airside plan and consider access, car parking and opportunities to create non-aviation sites.
5. Business Plan
A business plan that explores the business opportunities, both aviation and non-aviation, and considers the strengths weaknesses and potential marketing strategies.
6. Capital Works Program
Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 22)
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A capital works program to support the forward business plan.
7. Operation and Management
Review of the present service delivery arrangements concluding with alternative options for management.
8. External Land Use Planning Requirements
Prepare plans to facilitate building height control management and external land use planning.
In addition to the provision of the above specific matters the airport master plan content will be relevant to a report of this type and consider a time frame for the safe operation of the Cunderdin airfield for the next twenty years.
Methodology
The proposed elements forming the contents of the master plan have been set out and with consultation, cover and table of contents will form the output of a Forte Airport Management consultancy award.
The methodology of each key element of the study is outlined below.
1. Existing Aerodrome Facilities
Forte Airport Management will draw upon its records and prepared plans by the Shire of Cunderdin in the compilation of a base plan for the Cunderdin airfield. It is anticipated that the Shire will be able to furnish a base plan information of the aerodrome in digital form to enable detailed description of the airfield asset inventory.
A meeting with the Shire’s representative to share available information will be undertaken at the onset of the study. Should features not be defined or are insufficiently accurate to plot to a data base digital file then survey cost to prepare would be at the expense of the Shire.
Operating information will be sought from all fixed base operators and when combined with the Shire’s asset inventory enable a comprehensive listing and statement of age and serviceability to be made. This section will be text driven and relate to an aerodrome plan and provide an important statement for the initial understanding of the asset.
2. Forecasts and Historical Data
Tabulated and graphical depiction of the existing and projected traffic to be used for business and development planning.
Statistical records of traffic will be sourced from the Shire and other nominated sources. With aircraft traffic being general aviation then accurate movement statistics may be difficult to source. However, using reasonable judgement from records held by the Shire and discussion with regular users it should be possible to establish a base for historical data.
Forecast growth will be linked to the business planning outcomes and projected aircraft traffic movements can be presented in graphical form, provided sufficient substantive data can be obtained.
Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 23)
Create PDF files without this message by purchasing novaPDF printer (http://www.novapdf.com) Forecasts of passenger movements are not included unless scheduled passenger aircraft flights are recognised as part of the business model.
3. Movement Area Planning
Forte Airport Management will review the present development plan with the view to ensuring optimum utilisation of the airside facilities to design aircraft type/s and forecast demand type/s.
This will consider the ground facility infrastructure, particularly the runway and taxiway network.
Support infrastructure for regulatory compliance will also be detailed and will be presented in text and as an aerodrome development plan.
4. Landside Planning
The focus of the landside plan will be provision of sites for first and second tier landside development. The optimum utilisation of the airport relates to the available sites for hangars and tenants who have an aviation related business and need access airside.
Forte Airport Management has a very sound understanding of master plan principles and will apply the aviation standards to the airside and provide a structured plan for the landside. It will be presented a landside development plan.
5. Business Planning
Business planning will be undertaken by identifying commercial opportunities and market strategies for the growth of Cunderdin airfield as a business. We will be seeking to identify development and operational initiatives for the growth of Cunderdin airfield that go beyond airport specific actions as the airport serves the Cunderdin community and its wider regional catchment. In this capacity it is desirable that the Shire convene and Forte Airport Management chair a meeting with representatives of Council and community businesses to obtain their input to the identification of opportunities and strategies for the promotion of air transport growth through Cunderdin airfield.
This information would form the basis of the business planning statement. Although it is not proposed to cost the identified business planning initiatives they will be prioritised considering prospective commercial gain to Cunderdin aero drome.
6. Capital Works Program
A capital works plan will be prepared in consultation with the Shire of Cunderdin.
The capital works will relate to the operational needs and the identified business planning growth initiatives for Cunderdin aerod rome.
Indicative costing for the works over the master plan term will be prepared.
7. Operation and Management
The operation and service delivery arrangements will be examined and where alternatives to the arrangements that may deliver efficiencies or financial gain then will be outlined.
Forte Airport Management will present a management structure plan that suits the present operations of the Cunderdin airfield using its experience as an airport operator.
Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 24)
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8. External Land Use Planning Requirements
Planning and operational decisions adopted for the Cunderdin airfield may necessitate external land use planning considerations.
An Obstacle Limitations Surface (OLS) plan will be prepared that will depict the critical aerial contours for safe operation of the airport without reporting details to the Civil Aviation Safety Authority. This will be prepared for ultimate development plan layout and operations of the airport. When adopted by council as part of its planning assessment processes it allows compatible development surrounding the airfield to occur without compromise of aviation safety. Obstacles are structures or terrain that protrude through the OLS’s.
Planning for and managing aircraft noise related issues maybe handled in different ways and the options will be discussed with the Shire. It is not a precise science to the extent that external land use planning controls exercised by the Shire often generate the optimum means of community acceptance.
It is not intended to prepare noise modelling or noise exposure forecasts or transparent noise indicators, rather to outline a series of management activities for both airport operation and town planning that can lend support to compatibility of airport operations within the community.
Consulting Team
Forte Airport Management Forte Airport Management is a specialist airport consultancy providing professional services to the private sector, government and remote indigenous communities. The company’s managing director, Andrew Forte, is an experienced airport planner and qualified civil engineer with design and project management experience who has a ‘hands on’ airport engineering and project management skill enables a diverse range of consultancy projects to be undertaken.
The company employs an experienced airport design draftsman and subcontracts complementing consulting expertise, as and when required. Excellent working relations exist with many consultants with whom Forte Airport Management has worked. These consultant relations or alliances provide complimentary skills and experience enabling client service delivery across a broader spectrum of airport and aviation industry tasks.
The company’s professionals are experienced in their specialty and encompass the broad spectrum of planning, design and implementation of airport and aviation projects. The company has developed its consultancy track record by retaining a focus on work quality, professionalism and value added service.
For each and every project there are unique challenges, one that the experience of Forte Airport Management can meet utilising experience gained through its consultancy services to a diverse range of client projects.
Forte Airport Management’s range of specialist consulting advice to meet the particular needs of clients includes: Airport operations Airport planning Runway design, documentation and construction Airfield lighting Pavement/geotechnical design Financial and business planning Forecast and aviation dem and analysis
Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 25)
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Aerodrome management is a separate activity centre for the company with over thirty staff engaged at the various airports operated by Forte Airport Management. The personnel include the security officers trained and licensed to Forte Airport Management and the reporting officers and airport managers.
Andrew Forte is a professional civil engineer with over thirty years experience in airport and aviation feasibility studies, airport engineering, airport facility design, development planning and airport management. Andrew is the immediate past president of the Australian Airports Association Ltd (WA).
Major airport civil construction projects undertaken in the past eight years, each valued in excess of $2M spend include; • Karratha Airport staged planning, preliminary design and cost estimate for upgrade to 2280 m x 45 m runway for the Shire of Roebourne. • Fortescue Dave Forrest Aerodrome (FMG) design and technical specifications for Worley Parsons. • Site selection, design, documentation and project management of the Ravensthorpe airport for the Shire and BHP Billiton. • Design/documentation of Sawan airstrip in Pakistan for Clough Engineering Ltd, • Design/project management of Port Augusta airport upgrade for in South Australia, • Runway 18/36 reconstruction and RPT apron expansion at Kalgoorlie-Boulder airport, • Runway design/project management for Onslow airport upgrade. • Site selection/design/docum entation/project management of Ravensthorpe airport. • Asphalt strengthening of runway and apron pavements at Perth International Airport, • Project management for new international terminal and apron extensions at Learmonth, • Runway strengthening design/project management for Geraldton airport. • Cement stabilisation and reconstruction of Derby airport runway 11/29.
Recent major aviation planning studies md ude; • Consultancy to KJV-Gorgon for the Barrow Island airport upgrade associated with the LNG facility development for the B737-800 aircraft. • Northam Airport Master plan for Town of Northam • Karratha Airport Helicopter pavements for Shire of Roebourne. • Regional Airport Strategy for the South Australian Government, a joint venture consultancy with Hudson Howells. • Capacity of Aviation Facilities in the Port Phillip Region, necessitating a review airport physical data, preparation of airport development concepts and economic impact analysis, in association with the Ambidji Group. • Aviation User Needs Analysis for the Derby and Curtin airports, for the Shire of Derby / West Kimberley. • Derby Airport Master Plan Incorporating Business Plan, for the Shire of Derby / West Kimberley. • Ravensthorpe Airport Master Plan, for the Shire of Ravensthorpe. • Esperance Airport Master Plan, for the Shire of Esperance. • Port Augusta airport Master Plan, for the City of Port Augusta. • Broome Airport Site Selection and Public Consultation, on behalf of the State Government. • Kalgoorlie-Boulder Airport Master Plan • Moora Airport Master Plan • Esperance Airport Master Plan • Onslow Airport Pilbara LNG Upgrade study
Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 26)
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Relevant consultancy commissions to the structural analysis needs of this study include; • Pavement evaluation Esperance Airport • Pavement evaluation Kalgoorlie-Boulder Airport • Runway strengthening report Geraldton Airport • Pavement evaluation Karratha airport • Pavement evaluation Newman airport • Pavement evaluation Cunderdin airport • Barrow Island reseal document, MOWP and project management • Barrow Island aerodrome manual re-write to CASR Part 139 requirements • Albany aerodrome manual re-write to CASR Part 139 requirements • Geraldton airport apron extensions design and tender package. • Newman airport apron repairs and reseal of runway, taxiway and apron.
Prior to establishing an independent consultancy business in 1993 Andrew was the State aviation manager for the Commonwealth in Perth for a period of three years with responsibility for a team of 34 staff.
Major projects included the site selection study report for the second general aviation aerodrome for the Perth Metropolitan Region and private and public sector negotiations leading to the sale of Commonwealth airports in regional Western Australia.
Forte Airport Management holds the aerodrome certificates and operates, Christmas Island airport, Cocos (Keeling) Islands airport and Forrest airport.
Quotation
Forte Airport management’s fee is based on the delivery of the scope of work.
It is an extensive scope and our fee for the work reflects the true cost to provide the consulting services.
We require six months to complete the study taking into account the collation of information, stakeholder meetings, drafting and report production.
The cost for the project based on this effort exclusive of GST is $35,000.
The fee will cover all transport, office and communication and report preparation costs and this quotation will remain firm for 60 days.
Forte Airport Management carries professional indemnity insurance, workers compensation and public liability insurance. We maintain professional offices with the latest technology and processes. We have built our businesses on our ability to deliver reports that reflect our clients needs while retaining professional integrity and a sound approach to the analysis and advice.
Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 27)
Create PDF files without this message by purchasing novaPDF printer (http://www.novapdf.com) 9.2 2008/09 Annual Budget Location: Not applicable Applicant: Administration Date: 23rd July 2008 Author: G Tuffin Item Approved by: Chief Executive Officer
Disclosure of Interest No disclosure of interest has been tabled.
Attachment 2008/09 Annual Budget
Statutory Implications Section 6.2(1) of the Local Government Act 1995 requires that by 31 August each local government adopt a budget for the Shire’s Municipal Fund for the financial year ending on the next 30 June.
Section 6.2(2) requires that in preparation of the budget the local government is to have regard to the contents of the plan for the future.
Policy Implications There are no policy implications in considering this item.
Financial Implications The Shires operation for the 2008-2009 financial year will be directed by the revenues and expenditures listed in the Budget
Strategic Implications The Budget is the strategic direction for the 2008-2009 financial year. The Budget has been prepared after taking into account those matters in the Shires Plan for the Future (7 year financial plan).
9.2.1 Adoption of Valuations
Recommendation 9.2.1
That the valuations supplied by the Valuer General be adopted and recorded in the Rate Book for use in the 2008/2009 financial year:
GRV 1,738,996 UV 91,061,800 UV Commercial 219,588 UV Mining 13,027
Moved Cr______Seconded Cr______
Vote – Absolute majority Carried/Lost ___/___
Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 28)
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Recommendation 9.2.2
That the rates and minimums to be levied on all rateable property with the Shire of Cunderdin for the financial year ending 30 June 2009 be as follows:
Gross Rental Value $0.101218 cents in the dollar Gross Rental Value Minimum $315.00
Unimproved Value 0.009824 cents in the dollar Unimproved Value Commercial 0.009824 cents in the dollar Unimproved Value Mining 0.009824 cents in the dollar
Unimproved Value $315.00 Unimproved Value Commercial $315.00 Unimproved Value Mining $315.00
Moved Cr______Seconded Cr______
Vote – Absolute majority Carried/Lost ___/___
9.2.3 Discounts/Penalties/Administration Fee for Instalments
Recommendation 9.2.3
That in accordance with s6.51 of the Local Government Act 1995, an 11% interest charge be levied on all overdue rate instalments and on rates outstanding whether subject to either a formal or informal instalment program or not (deferred pensioners’ rates excluded).
That in accordance with s6.45 of the Local Government Act 1995, an administration charge of $7.50 for the second and each of the subsequent rates instalment be levied in connection with each formal rate instalment program.
That in accordance with s6.50 of the Local Government Act 1995, the due dates of instalments under the formal rate instalment program be:
Four Instalments 1st instalment 3rd September 2008 2nd instalment 3rd November 2008 3rd instalment 5th January 2009 4th instalment 5th March 2009
Moved Cr______Seconded Cr______
Vote – Absolute majority Carried/Lost ___/___
Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 29)
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Recommendation 9.2.4
That the attached Schedule of Fees and Charges be adopted for the 2008-2009 financial year.
Moved Cr______Seconded Cr______
Vote – Absolute majority Carried/Lost ___/___
9.2.5 Adoption of the 2008-2009 Annual Budget
Recommendation 9.2.5
That the operating and capital revenues and expenditures as detailed in the Budget by Program report as attached be adopted as the budget revenues and expenditures for the 2008-2009 financial year.
Moved Cr______Seconded Cr______
Vote – Absolute majority Carried/Lost ___/___
9.2.6 Transfer from Reserves
Recommendation 9.2.6
That in accordance with s6.11(3) of the Local Government Act 1995 the amount of $320,000.00 be transferred from the Asset Replacement Acquisition & Development Reserve to the Municipal Fund during the 2008-2009 financial year .
Moved Cr______Seconded Cr______
Vote – Absolute majority Carried/Lost ___/___
Resolution 9.2
That Council RESOLVE to adopt recommendations 9.2.1 to 9.2.6 in block.
Moved: Cr. Clive Gibsone Seconded: Cr. Tod Harris
Vote – Absolute majority CARRIED 8/0
Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 30)
Create PDF files without this message by purchasing novaPDF printer (http://www.novapdf.com) 9.3 Statement of Financial Activity Location: Cunderdin Applicant: Administration Date: 23rd July 2008 Author: G Tuffin Item Approved by: Chief Executive Officer
Disclosure of Interest No disclosure of interest has been tabled
Proposal This report requests that Council give consideration to adopting the percentage of 10% for reporting material variances in the Statement of Financial Activity.
Appendix Nil.
Background Each financial year, a local government is to adopt a percentage or value, calculated in accordance with AAS 5, to be used in statements of financial activity for reporting material variances.
Statutory Implications Regulation 34 of the Local Government (Financial Management) Regulations 1996 require the following in relation to the Financial Activity Statement:
(1) A local government is to prepare each month a statement of financial activity reporting on the sources and applications of funds, as set out in the annual budget under regulation 22(1)(d), for that month in the following detail-
(a) annual budget estimates, taking into account any expenditure incurred for an additional purpose under section 6.8.
(b) budget estimates to the end of the month to which the statement relates;
(c) actual amounts of expenditure, revenue and income to the end of the month to which the statement relates;
(d) material variances between the comparable amounts referred to in paragraphs (b) and (c); and
(e) the net current assets at the end of the month to which the statement relates.
(2) Each Statement of Financial Activity to is to be accompanied by documents containing-
(a) an explanation of the composition of the net current assets of the month to which the statement relates, less committed assets and restricted assets;
Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 31)
Create PDF files without this message by purchasing novaPDF printer (http://www.novapdf.com) (b) an explanation of each of the material variances referred to in subregulation (1)(d); and
(c) such other supporting information as is considered relevant by the local government.
(3) The information in a Statement of Financial Activity may be shown-
(a) according to nature and type classification;
(b) by program; or
(c) by business unit.
(4) A Statement of Financial Activity and the accompanying documents referred to in subregulation (2), are to be
(a) presented to the Council –
(i) at the next ordinary meeting of the Council following the end of the month to which the Statement relates; or
(ii) if the Statement is not prepared in time to present it to the meeting referred to in subparagraph (i), to the next ordinary meeting of the Council after that meeting;
and
(b) recorded in the minutes of the meeting at which it is presented.
(5) Each financial year, a local government is to adopt a percentage or value, calculated in accordance with AAS 5, to be used in Statements of Financial Activity for reporting material variances.
(6) In this regulation –
“committed assets” means revenue unspent but set aside under the annual budget for a specific purpose;
“restricted assets” has the same meaning as in AAS 27.
Policy Implications There are no policy implications in considering this item.
Financial Implications There are no financial implications in considering this item.
Strategic Implications There are no strategic implications in considering this item.
Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 32)
Create PDF files without this message by purchasing novaPDF printer (http://www.novapdf.com) Resolution 9.3
In accordance with Regulation 34(5) of the Local Government (Financial Management) Regulations 1996 and Australian Accounting Standard Number 5, Council adopt the percentage of 10% for reporting material variances in the Statement of Financial Activity.
Moved Cr Dennis Whisson Seconded Cr Doug Kelly
Vote - Simple majority Carried 8/0
Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 33)
Create PDF files without this message by purchasing novaPDF printer (http://www.novapdf.com) 9.4 Cunderdin Telecentre Location: Cunderdin Applicant: Administration Date: 23rd July 2008 Author: G Tuffin Item Approved by: Chief Executive Officer
Disclosure of Interest No disclosure of interest has been tabled.
Proposal To consider a request from the Cunderdin & District Telecentre for the introduction of a paid position for the Editor of the Bandicoot.
Attachment Letter dated 4th July 2008 – Cunderdin & District Telecentre
Background Ordinary Meeting of Council held 20th September 2007
In the past the Bandicoot has been prepared on a volunteer basis as a community orientated publication.
Commentary The publication to date has been led by a group of three volunteer Editors, being Anita Sullivan, Jaynee Gray and Donna Jasper. Unfortunately, the Telecentre has advised that these volunteers are no longer able to continue with the publication due to other commitments.
The Telecentre has advertised on a number of occasions to try and attract new volunteers to fill the vacancies, disappointingly the Chairman advised no responses were received.
To over come this current situation the Telecentre Committee have recommended the employment of a part-time paid Editor (approx 14 hours per fortnight) and are seeking council’s endorsement of this proposal. It has been proposed by the Telecentre Chairman (Mr. Pat Turner) that the position will be funded via the sales & advertising revenue of the Bandicoot.
The Telecentre Chairman further advised that he would not be staying on as Chairman, Treasurer or Secretary after the next AGM. Further investigation needs to be undertaken as to what will happen to the Telecentre if it can not fill these positions.
Statutory Implications There are no statutory implications in considering this item.
Policy Implications There are no policy implications in considering this item.
Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 34)
Create PDF files without this message by purchasing novaPDF printer (http://www.novapdf.com) Financial Implications There are no financial implications in considering this item.
The paid Editors position is to be funded from advertising and sales revenue from the production of the Bandicoot
Strategic Implications Continued production of the Bandicoot.
Resolution 9.4
That Council RESOLVE
(a) to send a letter of appreciation to Anita Sullivan, Jaynee Gray and Donna Jasper to acknowledge their efforts and commitment as volunteer Editors to produce the Bandicoot.
(b) that Council endorse the proposal to pay an Editor for up to 14 hours per fortnight to supervise the other volunteers, from the advertising and sales revenue from the production of the Bandicoot.
(c) that Council endorse the proposed amendment to item 2.7 of the Memorandum of Understanding between the Cunderdin & Districts Telecentre (Inc.) and the Shire of Cunderdin, being the inclusion of “ which can include the paid services of an Editor”.
Moved Cr Robert Fulwood Seconded Cr Di Kelly
Vote – Simple majority Carried 7/1
Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 35)
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Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 36)
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Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 37)
Create PDF files without this message by purchasing novaPDF printer (http://www.novapdf.com) 9.5 Landcare Services Location: Cunderdin Applicant: Landcare Services Date: 23rd July 2008 Author: G Tuffin Item Approved by: Chief Executive Officer
Disclosure of Interest No disclosure of interest has been tabled.
Attachment Letter received 3rd July 2008 – Landcare Services
Proposal To consider granting Landcare Services permission to collect native seed on reserves from within the Shire’s boundaries.
Background A letter has been received from Landcare Services requesting permission to collect native seed on reserves from within reserves vested to the Shire.
Commentary Landcare Services advise in their letter;
“Landcare Services is an environmentally motivated organisation that adheres to the Department of Environment and Conservations (DEC) guidelines on native seed collection. All staff employed by Landcare Services are fully licensed Commercial Purposes Licences attached) and experienced in collecting native seeds.”
Statutory Implications There are no statutory implications in considering this item.
Policy Implications There are no policy implications in considering this item.
Financial Implications There are no financial implications in considering this item.
Strategic Implications There are no strategic implications in considering this item.
Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 38)
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That Council resolve to grant permission to Landcare Services for the collection of native seeds, subject to the following conditions;
(a) All persons collecting native seed are licensed according to the Wildlife Conversation Act (1950) and will abide by the conditions of this licence.
(b) Permission is for a twelve month period, commencing 1st July 2008
(c) Appropriate hygiene measures will be followed at all times to prevent the spread of plant disease and weeds.
(d) All care will be taken to avoid the disturbance of fauna habitat
(e) All care will be taken to avoid the disturbance that may lead to soil degradation.
Moved Cr Dennis Whisson Seconded Cr Todd Harris
Vote – Simple majority Carried 8/0
Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 39)
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Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 40)
Create PDF files without this message by purchasing novaPDF printer (http://www.novapdf.com) 9.6 Local Laws - Dogs Location: Cunderdin Applicant: Administration Date: 23rd July 2008 Author: G Tuffin Item Approved by: Chief Executive Officer
Proposal This report recommends that Council adopt the proposed Shire of Cunderdin Dogs Local Laws 2008 without amendment.
Attachment Proposed Shire of Cunderdin Dogs Local Law 2008 Letter dated 27th April 2008 – Mrs Jane Dodsworth Letter - Department of Local Government & Regional Development of WA
Background: Ordinary Council meeting held 15th November 2004 Ordinary Council meeting held 21st February 2008 – Report 9.6 Ordinary Council meeting 15th May 2008 – Report 9.7
Comment:
Summary of Local Law The objective of the local law is to make provisions about the impounding of dogs, to control the number of dogs that can be kept on premises, and the manner of keeping of those dogs and to prescribe areas in which dogs are prohibited and other areas which are dog exercise areas.
Effect: To extend the controls over dogs which exist under the Dog Act 1976
Consultation Local community via public notice. - six week consultation period closed 7th July 2008.
Department of Local Government & Regional Development
Statutory Environment: 3.12. Procedure for making local laws
(1) In making a local law a local government is to follow the procedure described in this section, in the sequence in which it is described.
(2) At a council meeting the person presiding is to give notice to the meeting of the purpose and effect of the proposed local law in the prescribed manner.
(3) The local government is to —
(a) give Statewide public notice stating that —
Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 41)
Create PDF files without this message by purchasing novaPDF printer (http://www.novapdf.com) (i) the local government proposes to make a local law the purpose and effect of which is summarized in the notice;
(ii) a copy of the proposed local law may be inspected or obtained at any place specified in the notice; and
(iii) submissions about the proposed local law may be made to the local government before a day to be specified in the notice, being a day that is not less than 6 weeks after the notice is given;
(b) as soon as the notice is given, give a copy of the proposed local law and a copy of the notice to the Minister and, if another Minister administers the Act under which the local law is proposed to be made, to that other Minister; and
(c) provide a copy of the proposed local law, in accordance with the notice, to any person requesting it.
(3a) A notice under subsection (3) is also to be published and exhibited as if it were a local public notice.
(4) After the last day for submissions, the local government is to consider any submissions made and may make the local law* as proposed or make a local law* that is not significantly different from what was proposed.
* Absolute majority required.
(5) After making the local law, the local government is to publish it in the Gazette and give a copy of it to the Minister and, if another Minister administers the Act under which the local law is proposed to be made, to that other Minister.
(6) After the local law has been published in the Gazette the local government is to give local public notice —
(a) stating the title of the local law; (b) summarizing the purpose and effect of the local law (specifying the day on which it comes into operation); and (c) advising that copies of the local law may be inspected or obtained from the local government’s office.
(7) The Minister may give directions to local governments requiring them to provide to the Parliament copies of local laws they have made and any explanatory or other material relating to them.
(8) In this section —
“making” in relation to a local law, includes making a local law to amend the text of, or repeal, a local law. Policy Implications: Nil.
Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 42)
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Financial Implications: There will be costs associated with placing the required notices in the Newspaper & Government Gazette.
To reduce these costs it is intended to use “gazettal by reference” notice using the Shire of Gnowangerup Dogs Local Law 2007
Strategic Implications: To extend the controls over dogs which exist under the Dog Act 1976.
Resolution 9.6
That Council resolve;
(a) That Mrs Dodsworth’s submission be noted.
(b) That Mrs Dodsworth be sent a letter thanking her for her submission and advised of (c) below.
(c) That council adopt the proposed Shire of Cunderdin Dogs Local Laws 2008 incorporating the minor formatting changes as recommended by the Department of Local Government & Regional Development without amendment.
(d) That a gazettal by reference be used to comply with section 3.12 (5) of the Local Government Act, using the Shire of Gnowangerup Dogs Local Law 2007.
Moved Cr Todd Harris Seconded Cr Rod Carter
Vote – Absolute majority Carried 6/2
Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 43)
Create PDF files without this message by purchasing novaPDF printer (http://www.novapdf.com) DOG ACT 1976 Shire of Cunderdin Dogs Local Law 2008
Under the powers conferred by the Dog Act 1976 and under all other powers enabling it, the Council of the Shire of Cunderdin resolved on 23 July 2008 to make the following local law.
The Shire of Gnowangerup Dogs Local Law 2007 as published in the Government Gazette of 30 November 2007 is adopted as a local law of the Shire of Cunderdin with the modifications as set out below.
1. Preliminary
Wherever the words "Shire of Gnowangerup" is mentioned in the local law substitute with the words "Shire of Cunderdin".
2. Clause 1.1 amended
Clause 1.1 is deleted and substituted with—
" 1.1 This local law may be cited as the Shire of Cunderdin Dogs Local Law 2008. ".
3. Clause 1.2 amended
Clause 1.2 is deleted and substituted with—
“ 1.2 Definitions
In this local law unless the context otherwise requires -
“Act” means the Dog Act 1976;
“authorized person” means a person authorized by the local government to perform all or any of the functions conferred on an authorized person under this local law;
“CEO” means the Chief Executive Officer of the local government;
“local government” means the Shire of Cunderdin;
“pound keeper” means a person authorized by the local government to perform all or any of the functions conferred on a “pound keeper” under this local law;
“Regulations” means the Dog Regulations 1976;
“thoroughfare” has the meaning given to it in section 1.4 of the Local Government Act 1995; and
Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 44)
Create PDF files without this message by purchasing novaPDF printer (http://www.novapdf.com) “town planning scheme” means a town planning scheme made by the local government under the Planning and Development Act 2005 which applies throughout the whole or a part of the district. ".
4. Clause 5.2 amended
In Clause 5.2(1), sub-paragraphs (a), (b) and (c) are deleted and substituted with—
“ (a) Reserve 23439 (Lot 366 - Mitchell Street, Cunderdin); and
(b) Lot 418 Throssell Road, Meckering – (Old Meckering Townsite).”
————
Dated: 23 July 2008.
The Common Seal of the Shire of Cunderdin was affixed by the authority of a resolution of the Council in the presence of—
Cr. Graham Cooper, President. Gary M Tuffin, Chief Executive Officer
Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 45)
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Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 46)
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Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 47)
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Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 48)
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Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 49)
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Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 50)
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Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 58)
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Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 59)
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Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 60)
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Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 61)
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Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 62)
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Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 63)
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Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 64)
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Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 65)
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Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 66)
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Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 67)
Create PDF files without this message by purchasing novaPDF printer (http://www.novapdf.com) 10.0 Environmental & Building Services 10.1 Manager of Environmental Services report for June 2008 Location: Cunderdin Applicant: Administration Meeting Date: 23rd July 2008 Author: P Steven Item Approved by: Chief Executive Officer
Proposal Council is to consider the activity report from the Manager of Environmental Services for June 2008.
Background
Date Activity Time 3/6/08 Complaint re: horse McPherson St 15 mins Cunderdin, will give till Oct 08 to get rid of horse 6/6/08 Complaint re: same horse McPherson St 20 min Cunderdin, discuss controls in place for keeping horse in the meantime, adequate food & water, dust control 9/6/08 Letter to owner re: horse McPherson St 20 mins Cunderdin 11/6/08 Report on land in Meckering (Collins & 30 mins Cameron St) re: not contaminated sites 13/6/08 Letters to owner and manager re: Kalsun 1h 15 min Piggery standard of operation further to complaints received. Let complainant know about what is happening. 17/6/08 Followup of cats at old Macs Agencies – 30 mins many caught on weekends Arrange for inspection of piggery 25/6/08 Visit to Cunderdin 6 ½ h Ag College – 31 sheep, 2 beef, 1 pig Inspection of piggery – issues noted for improvement letter to be sent out, liaise with DEC re: registration 27/6/08 Discussion with owner re: horses and 40 mins agricultural business McPherson Street Cunderdin Steve Fuller – discuss proposed pesticide spraying business 30/6/08 Send letters re: not contaminated sites for 30 mins revest in Crown, Meckering TOTAL 10 ½ h
Disclosure of Interest No disclosure of interest has been tabled.
Policy Implications There are no policy implications in considering this item.
Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 68)
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Financial Implications There are no financial implications in considering this item.
Strategic Implications There are no strategic implications in considering this item.
Resolution 10.1
That Council resolves to accept the report from the Manager of Environmental Services for June 2008.
Moved Cr Todd Harris Seconded Cr Dianne Kelly
Vote - Simple majority Carried 8/0
Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 69)
Create PDF files without this message by purchasing novaPDF printer (http://www.novapdf.com) 10.2 Building Licenses issued June 2008
Month : JUNE 2008
No Owner Contractor Situation of Building Description 21218 Gary West Gary West 30 Lundy Avenue Below ground Fibreglass 30 Lundy Avenue 30 Lundy Avenue CUNDERDIN pool, solar blanket and CUNDERDIN CUNDERDIN WA 6407 fence WA 6407 WA 6407
21219 Audrey Nominess Pty Ltd Audrey Nominess Pty Ltd Steel framed zincalume PO Box 8 PO Box 8 3155 Dowerin Road clad Machinery Shed MECKERING MECKERING MECKERING WA 6405 WA 6405 WA 6405
21220 Mr Bradley Hitch Mr Bradley Hitch Double brick 4 bed 2 bath PO Box 142 PO Box 142 35 Mitchell Street dwelling CUNDERDIN CUNDERDIN CUNDERDIN WA 6407 WA 6407 WA 6407
21221 Co-Operative Bulk Co-Operative Bulk Railway Reserve Steel framed colour bond Handling Handling sample hut 30 Delhi Street 30 Delhi Street Loton Street WEST PERTH WEST PERTH MECKERING WA 6005 WA 6005 WA 6405
21222 R Thoonsen & S Canosa R Thoonsen & S Canosa Steel framed zincalume clad storage shed 31 Maidos Street 31 Maidos Street 9168 Mills Road Ashfield Ashfield CUNDERDIN WA 6054 WA 6054 WA 6407
21223 H & C Taylor H & C Taylor Steel framed colour bond clad storage shed PO Box 76 PO Box 76 223 Bourke Street MECKERING MECKERING MECKERING WA 6405 WA 6405 WA 6405
Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 70)
Create PDF files without this message by purchasing novaPDF printer (http://www.novapdf.com) 11.0 Works Supervisor’s Report 11.1 Work Supervisors Report Location: Cunderdin Applicant: Administration Date: 23rd July 2008 Author: Norbert Marwick Item Approved by: Chief Executive Officer
Proposal Council is to receive the Works Supervisors Report for June 2008.
Comment
Woonwooring Road Gravel Re-sheeting from the end of the bitumen for 2.5 kms has been completed. This was a trial of using the Quairading Shires trucks to increase productivity for the delivery of the gravel onto the job site 3 truck and trailers from Quairading and 2 Cunderdin trucks completed the 2.5 kms in 3 days.
Leeming Road culvert. Culvert between Throssell Road and Burges Road, collapsed and had to be replaced. The old steel culvert was replaced with pre tab concrete head walls and pipes.
Maintenance Grading The Shire maintenance Graders are currently in the North/East corner of the Shire.
Quairading Earthmoving Grader will recommence with the Shire maintenance grading on the 14/7/0 8.
Bitumen Maintenance lain Balfour is doing a great job patching bitumen roads around the Shire.
Outside Crew James Layland is no longer employed.
Zac Bloodworth resigned on the 9/7/08
Robert Bell has resigned and will be leaving on the 17/7/08
Colin Rowett has been employed as a Leading Hand - start date 14/7/08
Green Keeper – Cunderdin An interview was held on 10/07/08 for a replacement Green Keeper, his trial appointment is subject to receiving a satisfactory health check.
Statutory Implications The Local Government Act 1995
Policy Implications Nil
Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 71)
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Financial Implications Nil
Strategic Implications Nil
Resolution 11.1
That the Works Supervisor’s Report for June 2008 be received.
Moved : Cr Dennis Whisson Seconded: Cr Robert Fulwood
Vote – simple majority Carried: 8/0
Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 72)
Create PDF files without this message by purchasing novaPDF printer (http://www.novapdf.com) 12.0 Late Item – Spinrphex Rural Health Club
Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 73)
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Resolution 12.0
That Council make a donation of $200.00 to the Spinrphex Rural Health Club to support the “Talk to a Mate Mental Health Workshops”.
Moved: Cr. Dianne Kelly Seconded: Cr. Rod Carter
Vote 8/0
13.0 Meeting be closed to Members of the Public – No items
14.0 Closure of meeting 6:15 pm
Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 74)
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