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Minutes 23Rd July 2008

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Minutes 23Rd July 2008 Shire of Cunderdin Minutes of an Ordinary Council Meeting Dear Council Member, An Ordinary Meeting of the Cunderdin Shire Council was held on Wednesday 23rd July 2008 in the Council Chambers, Lundy Avenue Cunderdin commencing at 5:02 pm. Gary Tuffin Chief Executive Officer Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 1) Create PDF files without this message by purchasing novaPDF printer (http://www.novapdf.com) TABLE OF CONTENTS 1.0 Declaration of opening.................................................................... 4 1.1 The President declared the meeting open at 5:02 pm ............................ 4 1.2 The Shire of Cunderdin disclaimer was read aloud................................. 4 2.0 Suspension of Clause 3.2 - Standing Orders ..................................... 4 3.0 Public Question Time ....................................................................... 4 3.1 Response to previous public questions taken on notice .......................... 4 3.2 Declaration of public question time opened 5:03 pm ............................. 4 3.3 Declaration of public question time closed 5:10 pm ............................... 5 4.0 Record of Attendance, Apologies and Approved Leave of Absence..... 5 4.1 Record of attendances...................................................................... 5 4.2 Apologies ....................................................................................... 5 4.3 On Leave of Absence........................................................................ 5 4.4 Staff.............................................................................................. 5 4.5 Guests of Council............................................................................. 5 4.6 Members of the Public ...................................................................... 5 4.7 Applications for leave of absence........................................................ 5 4.8 Declaration of Members and Officers Financial Interests ......................... 5 5.0 Petitions, Deputations, Presentations .............................................. 5 5.1 Petitions......................................................................................... 5 5.2 Deputations.................................................................................... 5 5.3 Presentations.................................................................................. 6 6.0 Council Discussion........................................................................... 6 7.0 Confirmation of the Minutes of Previous Meetings ............................ 7 7.1 Confirmation of Minutes of Previous Meetings....................................... 7 8.0 Finance Report ................................................................................ 8 8.1 Financial Report for June 2008........................................................... 8 8.2 Accounts Paid and Payable – June 2008 ............................................ 10 8.3 Council Investments ...................................................................... 16 9.0 Chief Executive Officer’s Reports ................................................... 18 9.1 Cunderdin Airfield – RADS funding application. ................................... 18 9.2 2008/09 Annual Budget.................................................................. 28 9.3 Statement of Financial Activity......................................................... 31 9.4 Cunderdin Telecentre ..................................................................... 34 9.5 Landcare Services.......................................................................... 38 9.6 Local Laws - Dogs.......................................................................... 41 10.0 Environmental & Building Services .................................................. 68 10.1 Manager of Environmental Services report for June 2008 ..................... 68 10.2 Building Licenses issued June 2008.................................................. 70 11.0 Works Supervisor’s Report............................................................ 71 11.1 Work Supervisors Report ................................................................ 71 Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 2) Create PDF files without this message by purchasing novaPDF printer (http://www.novapdf.com) 12.0 Late Item – Spinrphex Rural Health Club......................................... 73 13.0 Meeting be closed to Members of the Public – No items .................. 74 14.0 Closure of meeting 6:15 pm ........................................................... 74 Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 3) Create PDF files without this message by purchasing novaPDF printer (http://www.novapdf.com) AGENDA 1.0 Declaration of opening 1.1 The President declared the meeting open at 5:02 pm 1.2 The Shire of Cunderdin disclaimer was read aloud. The Local Government Act 1995 Part 5 Division 2 Section 5.25 and Local Government (Administration) Regulations 1996 Regulation 13 “No responsibility whatsoever is implied or accepted by the Shire of Cunderdin for any act, omission or statement or intimation occurring during this meeting. It is strongly advised that persons do not act on what is heard at this Meeting and should only rely on written confirmation of Council’s decisions, which will be provided within ten working days of this meeting”. 2.0 Suspension of Clause 3.2 - Standing Orders Location: Cunderdin Applicant: Not applicable Date: 23rd July 2008 Author: G Tuffin Item Approved by: Chief Executive Officer Resolution: Council suspends clause 3.2 – Order of Business – of the Shire of Cunderdin Standing Orders Local Law 2001 Moved: Cr Dennis Whisson Seconded: Cr. Dianne Kelly Vote – Simple majority Carried 8/0 3.0 Public Question Time 3.1 Response to previous public questions taken on notice There were no questions from the public at the previous meeting of Council. 3.2 Declaration of public question time opened 5:03 pm The President invited Mr. Graham Cummings to address Council. Mr. Graham Cummings addressed Council about his concerns in regards to his letter sent to Council on the 22nd July 2008, which dealt with a horse being kept within the town area and business activities being undertaken in the residential town area. Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 4) Create PDF files without this message by purchasing novaPDF printer (http://www.novapdf.com) 3.3 Declaration of public question time closed 5:10 pm 4.0 Record of Attendance, Apologies and Approved Leave of Absence 4.1 Record of attendances Councillors Cr GJ (Graham) Cooper President Cr RL (Rod) Carter Deputy President Cr RC (Clive) Gibsone Cr RJ (Robert) Fulwood Cr DA (Dennis) Whisson Cr DG (Dianne) Kelly Cr TE (Todd) Harris Cr D (Doug) Kelly 4.2 Apologies 4.3 On Leave of Absence None 4.4 Staff G (Gary) Tuffin Chief Executive Officer 4.5 Guests of Council 4.6 Members of the Public Mr. Graham Cummings - 25 McPherson Street, Cunderdin. 4.7 Applications for leave of absence Council RESOLVED That Cr. Rod Carter be granted leave of Absence from the next Ordinary Meeting of Council which is to be held on the 14th August 2008. Moved: Cr. Todd Harris Seconded: Cr. Dennis Whisson Carried 7/0 4.8 Declaration of Members and Officers Financial Interests 5.0 Petitions, Deputations, Presentations 5.1 Petitions None 5.2 Deputations None Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 5) Create PDF files without this message by purchasing novaPDF printer (http://www.novapdf.com) 5.3 Presentations None 6.0 Council Discussion The Shire President gave a verbal report. Next SEAVROC Meeting will be held in Cunderdin on the 6th August 2008 Provided a general update on the activities of SEAVROC. Attended the Airshow Working Group Meeting held on the 12th June 2008 Attended the KSRRG meeting 8th July 2008 Met with the Shire’s Auditors to discuss and review the interim Audit results – Positive and complimentary report with no issues of concern raised. Cr. Doug Kelly Provided an update on the 40th Anniversary Celebrations Work needs to be done on the Earthquake trial The plumbing in the female toilets (Meckering Town Hall) need attention & Power supply to the building needs to be checked. Cr. Rod Carter Provided an update on the Airshow planning Cr. Robert Fulwood Reported on the building inspection undertaken on 21st July 2008 Cr. Dianne Kelly Building inspection Suggested that a working group should be formed to review & development a more definitive building maintenance/management program. The following Councillors were nominated and accepted as the working group o Cr. Robert Fulwood o Cr. Dianne Kelly o Cr. Todd Harris Minutes from the Council Meeting held on Wednesday 23rd July 2008 (Page 6) Create PDF files without this message by purchasing novaPDF printer (http://www.novapdf.com) 7.0 Confirmation of the Minutes of Previous Meetings 7.1 Confirmation of Minutes of Previous Meetings Location: Cunderdin Applicant: Not applicable Date: 23rd July 2008 Author: G Tuffin Item Approved by: Chief Executive Officer Proposal Council to confirm the minutes of the . Ordinary Council meeting held on 19th June 2008. Special meeting of Council held 30th June 2008 Background The minutes have been circulated to all Councillors and they have been made available to the public. Statutory Environment Local Government Act 1995 Part 5 Division 2 Subdivision 3 - Section 5.22 (2) Regulations
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