Agenda of Parks and Recreation Committee Meeting

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Agenda of Parks and Recreation Committee Meeting CITY OF HOBART AGENDA Parks and Recreation Committee Meeting Open Portion Thursday, 19 October 2017 at 5.00 pm Lady Osborne Room, Town Hall THE MISSION Our mission is to ensure good governance of our capital City. THE VALUES The Council is: about people We value people – our community, our customers and colleagues. professional We take pride in our work. enterprising We look for ways to create value. responsive We’re accessible and focused on service. inclusive We respect diversity in people and ideas. making a difference We recognise that everything we do shapes Hobart’s future. Agenda (Open Portion) Page 3 Parks and Recreation Committee Meeting 19/10/2017 ORDER OF BUSINESS Business listed on the agenda is to be conducted in the order in which it is set out, unless the committee by simple majority determines otherwise. APOLOGIES AND LEAVE OF ABSENCE 1. CO-OPTION OF A COMMITTEE MEMBER IN THE EVENT OF A VACANCY ................................................................................................. 4 2. CONFIRMATION OF MINUTES ................................................................ 4 3. CONSIDERATION OF SUPPLEMENTARY ITEMS ................................. 4 4. INDICATIONS OF PECUNIARY AND CONFLICTS OF INTEREST ........ 4 5. TRANSFER OF AGENDA ITEMS ............................................................. 5 6 REPORTS ................................................................................................. 6 6.1 Naming - Pedestrian Bridge Across Tasman Highway from the Cenotaph to the Domain .................................................................... 6 6.2 Request for Easement - Queens Domain ........................................ 14 6.3 Request for Lease - Sandown Park - Optus .................................... 19 6.4 Response to Petition - Girrabong Park (Corner of Firth and Girrabong Roads), Lenah Valley ..................................................... 33 7 COMMITTEE ACTION STATUS REPORT ............................................. 40 7.1 Committee Action Status Report...................................................... 40 8. RESPONSES TO QUESTIONS WITHOUT NOTICE .............................. 56 8.1 Ticket Machine Malfunction at the Doone Kennedy Hobart Aquatic Centre (DKHAC) ................................................................. 57 9. QUESTIONS WITHOUT NOTICE ........................................................... 59 10. CLOSED PORTION OF THE MEETING ................................................. 60 Agenda (Open Portion) Page 4 Parks and Recreation Committee Meeting 19/10/2017 Parks and Recreation Committee Meeting (Open Portion) held Thursday, 19 October 2017 at 5.00 pm in the Lady Osborne Room, Town Hall. COMMITTEE MEMBERS Apologies: Nil. Reynolds (Chairman) Briscoe Ruzicka Leave of Absence: Sexton Alderman E R Ruzicka. Harvey ALDERMEN Lord Mayor Hickey Deputy Lord Mayor Christie Zucco Burnet Cocker Thomas Denison 1. CO-OPTION OF A COMMITTEE MEMBER IN THE EVENT OF A VACANCY 2. CONFIRMATION OF MINUTES The minutes of the Open Portion of the Parks and Recreation Committee meeting held on Thursday, 14 September 2017, are submitted for confirming as an accurate record. 3. CONSIDERATION OF SUPPLEMENTARY ITEMS Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015. Recommendation That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager. 4. INDICATIONS OF PECUNIARY AND CONFLICTS OF INTEREST Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015. Aldermen are requested to indicate where they may have any pecuniary or conflict of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with. Agenda (Open Portion) Page 5 Parks and Recreation Committee Meeting 19/10/2017 5. TRANSFER OF AGENDA ITEMS Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015. A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations. In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated. Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda? Item No. 6.1 Agenda (Open Portion) Page 6 Parks and Recreation Committee Meeting 19/10/2017 6 REPORTS 6.1 Naming - Pedestrian Bridge Across Tasman Highway from the Cenotaph to the Domain File Ref: F17/114212; F17/8678 Report of the Manager Community and Cultural Programs, the Director Community Development and the Director Parks and City Amenity of 12 October 2017. Delegation: Council Item No. 6.1 Agenda (Open Portion) Page 7 Parks and Recreation Committee Meeting 19/10/2017 REPORT TITLE: NAMING - PEDESTRIAN BRIDGE ACROSS TASMAN HIGHWAY FROM THE CENOTAPH TO THE DOMAIN REPORT PROVIDED BY: Manager Community and Cultural Programs Director Community Development Director Parks and City Amenity 1. Report Purpose and Community Benefit 1.1. This report seeks the Council’s endorsement to progress to community engagement, three options for the naming of the pedestrian bridge across the Tasman Highway that will provide access from the Cenotaph to the Domain. 1.1.1. Initial engagement has taken place with the key stakeholders who are supportive of the proposed engagement process and the involvement of the broader community, particularly the members of veterans and defence support organisations, in the naming of the bridge. 1.1.2. The proposed engagement process will provide community members with the option to give their preference for the name of the bridge from a choice of three that have been supported by key stakeholders. 2. Report Summary 2.1. This report details results of the stakeholder engagement recently undertaken with key stakeholder groups such as veterans and defence organisations in relation to potential names for the bridge. 2.1.1. The City’s community engagement staff have had individual meetings with the following stakeholders: Department of Veterans Affair Tasmania; RSL Tasmania; Legacy Tasmania; Totally and Permanently Incapacitated (TPI) Association; Friends of Soldiers Memorial Avenue; Department of Defence. 2.2. Stakeholders were engaged to determine their thoughts on the most appropriate methodology for the engagement with their community members and potential options for the name. 2.3. It was strongly suggested by the stakeholders that members of the veterans and families of the veterans community be invited to show their preference on three potential names. Item No. 6.1 Agenda (Open Portion) Page 8 Parks and Recreation Committee Meeting 19/10/2017 2.3.1. This was seen as particularly important in acknowledging that the majority of the funding for the bridge has been provided from the ANZAC Centenary Public Fund. 2.4. It was also the strong opinion of all stakeholders, except Legacy Tasmania, that the bridge not be named after any particular veterans support organisation, a particular member of the armed forces, or any battle. It was considered very important that the name have relevance to all community members. 2.4.1. It is noted that Legacy Tasmania expressed its disappointment that the word legacy was not supported, and being further considered as a name for the bridge. 2.5. Community engagement officers worked with the stakeholders to refine the three names that are to be presented for wider engagement. 2.5.1. The three names proposed for wider engagement are: Bridge of Remembrance Rosemary Way Peace Bridge 2.6. The current timing for construction work to commence is late 2017, to be substantially completed by 11 November 2018. A bridge name will be finalised by February 2018, if the engagement method for the naming of the bridge proposed in this report were to be undertaken. 2.7. The proposed engagement methodology would comprise of a survey with the three choices of names loaded onto the Your Say Hobart page, and the community would be asked to select their preferred name. The link to the Your Say page would be distributed through key stakeholder networks engaging those who may be connected with, or are, a veteran, or the families of veterans in Tasmania. Options would be available for a hard copy of the survey with a reply paid envelope to be sent to anyone who is not able to access the online survey. 2.8. Advice was sought from the Secretary of the Nomenclature Board Tasmania about the three names proposed and the process. The Secretary advised that he could not foresee any issues with any of the three names as long as community engagement is undertaken and the outcomes of the engagement is provided as part of the submission to the Nomenclature Board meeting on 7 December 2017. 2.9. An important feature of the final design elements for the bridge will be interpretation. It is intended that stakeholders will be invited as a group to work with the designers to explore options for interpretation. Item No. 6.1 Agenda (Open Portion) Page 9 Parks and Recreation Committee Meeting 19/10/2017 3. Recommendation That: 1. The Council endorse community engagement being undertaken to determine the name for the pedestrian bridge across the Tasman Highway from the Cenotaph to the Domain. 2. The Council endorse the three names put forward for engagement: Bridge of Remembrance, Rosemary Way and Peace Bridge. 3. The name that is most popular with the community
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