Agenda of Parks and Recreation Committee Meeting

AGENDA Parks and Recreation Committee Meeting

Open Portion

Thursday, 19 October 2017

at 5.00 pm Lady Osborne Room, Town Hall

THE MISSION Our mission is to ensure good governance of our capital City.

THE VALUES

The Council is: about people We value people – our community, our customers and colleagues. professional We take pride in our work. enterprising We look for ways to create value. responsive We’re accessible and focused on service. inclusive We respect diversity in people and ideas. making a difference We recognise that everything we do shapes Hobart’s future.

Agenda (Open Portion) Page 3 Parks and Recreation Committee Meeting 19/10/2017

ORDER OF BUSINESS

Business listed on the agenda is to be conducted in the order in which it is set out, unless the committee by simple majority determines otherwise.

APOLOGIES AND LEAVE OF ABSENCE

1. CO-OPTION OF A COMMITTEE MEMBER IN THE EVENT OF A VACANCY ...... 4

2. CONFIRMATION OF MINUTES ...... 4

3. CONSIDERATION OF SUPPLEMENTARY ITEMS ...... 4

4. INDICATIONS OF PECUNIARY AND CONFLICTS OF INTEREST ...... 4

5. TRANSFER OF AGENDA ITEMS ...... 5

6 REPORTS ...... 6 6.1 Naming - Pedestrian Bridge Across Tasman Highway from the Cenotaph to the Domain ...... 6 6.2 Request for Easement - Queens Domain ...... 14 6.3 Request for Lease - Sandown Park - Optus ...... 19 6.4 Response to Petition - Girrabong Park (Corner of Firth and Girrabong Roads), Lenah Valley ...... 33

7 COMMITTEE ACTION STATUS REPORT ...... 40 7.1 Committee Action Status Report...... 40

8. RESPONSES TO QUESTIONS WITHOUT NOTICE ...... 56 8.1 Ticket Machine Malfunction at the Doone Kennedy Hobart Aquatic Centre (DKHAC) ...... 57

9. QUESTIONS WITHOUT NOTICE ...... 59

10. CLOSED PORTION OF THE MEETING ...... 60

Agenda (Open Portion) Page 4 Parks and Recreation Committee Meeting 19/10/2017

Parks and Recreation Committee Meeting (Open Portion) held Thursday, 19 October 2017 at 5.00 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS Apologies: Nil. Reynolds (Chairman) Briscoe Ruzicka Leave of Absence: Sexton Alderman E R Ruzicka. Harvey

ALDERMEN Lord Mayor Hickey Deputy Lord Mayor Christie Zucco Burnet Cocker Thomas Denison

1. CO-OPTION OF A COMMITTEE MEMBER IN THE EVENT OF A VACANCY

2. CONFIRMATION OF MINUTES

The minutes of the Open Portion of the Parks and Recreation Committee meeting held on Thursday, 14 September 2017, are submitted for confirming as an accurate record.

3. CONSIDERATION OF SUPPLEMENTARY ITEMS Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

4. INDICATIONS OF PECUNIARY AND CONFLICTS OF INTEREST Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Aldermen are requested to indicate where they may have any pecuniary or conflict of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

Agenda (Open Portion) Page 5 Parks and Recreation Committee Meeting 19/10/2017

5. TRANSFER OF AGENDA ITEMS Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

Item No. 6.1 Agenda (Open Portion) Page 6 Parks and Recreation Committee Meeting 19/10/2017

6 REPORTS

6.1 Naming - Pedestrian Bridge Across Tasman Highway from the Cenotaph to the Domain File Ref: F17/114212; F17/8678

Report of the Manager Community and Cultural Programs, the Director Community Development and the Director Parks and City Amenity of 12 October 2017.

Delegation: Council

Item No. 6.1 Agenda (Open Portion) Page 7 Parks and Recreation Committee Meeting 19/10/2017

REPORT TITLE: NAMING - PEDESTRIAN BRIDGE ACROSS TASMAN HIGHWAY FROM THE CENOTAPH TO THE DOMAIN

REPORT PROVIDED BY: Manager Community and Cultural Programs Director Community Development Director Parks and City Amenity

1. Report Purpose and Community Benefit

1.1. This report seeks the Council’s endorsement to progress to community engagement, three options for the naming of the pedestrian bridge across the Tasman Highway that will provide access from the Cenotaph to the Domain.

1.1.1. Initial engagement has taken place with the key stakeholders who are supportive of the proposed engagement process and the involvement of the broader community, particularly the members of veterans and defence support organisations, in the naming of the bridge.

1.1.2. The proposed engagement process will provide community members with the option to give their preference for the name of the bridge from a choice of three that have been supported by key stakeholders.

2. Report Summary

2.1. This report details results of the stakeholder engagement recently undertaken with key stakeholder groups such as veterans and defence organisations in relation to potential names for the bridge.

2.1.1. The City’s community engagement staff have had individual meetings with the following stakeholders:

 Department of Veterans Affair Tasmania;  RSL Tasmania;  Legacy Tasmania;  Totally and Permanently Incapacitated (TPI) Association;  Friends of Soldiers Memorial Avenue;  Department of Defence.

2.2. Stakeholders were engaged to determine their thoughts on the most appropriate methodology for the engagement with their community members and potential options for the name.

2.3. It was strongly suggested by the stakeholders that members of the veterans and families of the veterans community be invited to show their preference on three potential names.

Item No. 6.1 Agenda (Open Portion) Page 8 Parks and Recreation Committee Meeting 19/10/2017

2.3.1. This was seen as particularly important in acknowledging that the majority of the funding for the bridge has been provided from the ANZAC Centenary Public Fund.

2.4. It was also the strong opinion of all stakeholders, except Legacy Tasmania, that the bridge not be named after any particular veterans support organisation, a particular member of the armed forces, or any battle. It was considered very important that the name have relevance to all community members.

2.4.1. It is noted that Legacy Tasmania expressed its disappointment that the word legacy was not supported, and being further considered as a name for the bridge.

2.5. Community engagement officers worked with the stakeholders to refine the three names that are to be presented for wider engagement.

2.5.1. The three names proposed for wider engagement are:  Bridge of Remembrance  Rosemary Way  Peace Bridge

2.6. The current timing for construction work to commence is late 2017, to be substantially completed by 11 November 2018. A bridge name will be finalised by February 2018, if the engagement method for the naming of the bridge proposed in this report were to be undertaken.

2.7. The proposed engagement methodology would comprise of a survey with the three choices of names loaded onto the Your Say Hobart page, and the community would be asked to select their preferred name. The link to the Your Say page would be distributed through key stakeholder networks engaging those who may be connected with, or are, a veteran, or the families of veterans in Tasmania. Options would be available for a hard copy of the survey with a reply paid envelope to be sent to anyone who is not able to access the online survey.

2.8. Advice was sought from the Secretary of the Nomenclature Board Tasmania about the three names proposed and the process. The Secretary advised that he could not foresee any issues with any of the three names as long as community engagement is undertaken and the outcomes of the engagement is provided as part of the submission to the Nomenclature Board meeting on 7 December 2017.

2.9. An important feature of the final design elements for the bridge will be interpretation. It is intended that stakeholders will be invited as a group to work with the designers to explore options for interpretation.

Item No. 6.1 Agenda (Open Portion) Page 9 Parks and Recreation Committee Meeting 19/10/2017

3. Recommendation

That:

1. The Council endorse community engagement being undertaken to determine the name for the pedestrian bridge across the Tasman Highway from the Cenotaph to the Domain.

2. The Council endorse the three names put forward for engagement: Bridge of Remembrance, Rosemary Way and Peace Bridge.

3. The name that is most popular with the community be the one that is submitted to the Nomenclature Board for approval at its meeting on 7 December 2017.

4. Background

4.1. The Parks and Recreation Committee at its meeting held on 10 November 2016 resolved:

‘That: 1. The Tasman Highway Memorial Bridge Preliminary Concept Design, marked as Attachment A to supplementary item 6.6 of the Open Parks and Recreation Committee agenda of 10 November 2016, be released for public consultation. 2. A further report be provided to the Council outlining the results from the public consultation process and presenting a final concept design suitable for the lodgement of a formal planning application.’

4.2. A report was presented to the Parks and Recreation Committee meeting on 9 February 2017, at which time the Committee resolved:

‘That: 1. The General Manager authorise the lodgement of a planning application in accordance with Section 52 of the Land Use Planning and Approvals Act 1993, for the Tasman Highway Memorial Bridge, marked as Attachment A to item 6.1 of the Open Parks and Recreation Committee agenda of 9 February 2017. 2. The issues raised by the stakeholders during the consultation process, as outlined within the Inspiring Place report marked as Attachment B to item 6.1 of the Open Parks and Recreation Committee agenda of 9 February 2017, be progressively assessed and addressed in the detailed design of the proposal for construction.’

Item No. 6.1 Agenda (Open Portion) Page 10 Parks and Recreation Committee Meeting 19/10/2017

4.3. There were varying levels of support from each stakeholder for the three potential names, but there was widespread support for these names being offered to the community to express their preference.

4.3.1. Legacy Tasmania has strongly advocated for a piece of infrastructure or roadway to be named after their organisation, as has been the case in several other cities in Australia.

4.3.2. Based on stakeholder feedback, whilst there is widespread support and acknowledgement of the service Legacy Tasmania provide to the children and families suffering after the injury or death of a spouse or parent during or after their defence force service, it is considered that this bridge needs to have a name that is of resonance to the entire defence service sector.

4.4. The rationale for each name is as follows:

4.4.1. Bridge of Remembrance - Remembrance is a word strongly associated with military history through the act of remembering, or the state of being remembered or commemorated. Remembrance is also identified as a memento or keepsake that inspires recollection or reminiscence. It is seen as something that serves to bring to mind or keep in mind some place, person, event, action etc. Remembrance is also defined as the act of honouring and showing respect for someone who has died or a past event. Bridge of Remembrance is seen as a particularly fitting name that has very broad relevance across the community including acknowledging the families affected by conflict.

4.4.2. Rosemary Way - Rosemary is a fitting match for a bridge that will provide an important link form the Domain to the Cenotaph - just over 100 years after commemorations at the site began. Rosemary can be found growing wild along the Gallipoli Peninsular, and like its Latin definition, dew of the sea, could be a fitting name for a bridge situated alongside the country’s finest harbour. Countless historical links have been made to this herb’s assistance with memory, ranging from early folklore to Ophelia’s decree in Shakespeare’s Hamlet citing it as being for remembrance and thoughts. More recently, however, we see the herb adorn the chests of those who have served and those who remember them. With the name Rosemary Way we are not creating a new notion of remembrance, rather, like the bridge, linking two foundations together as organically as possible.

4.4.3. Peace Bridge - In his iconic 2014 ANZAC Day speech, Governor Peter Underwood said of our men and women engaged in conflict over the last 100 years that “We should remember and honour all of them for they went to where they had no wish to go, and did what they had no wish to do,

Item No. 6.1 Agenda (Open Portion) Page 11 Parks and Recreation Committee Meeting 19/10/2017

because they believed that they had to do so in order to give us peace and freedom. But remembrance and honour will neither bring nor preserve the peace for which they thought they died. That is not enough. We must actively strive for peace on a daily basis and I think that we could best begin that process, and thus properly honour and remember those who were killed or wounded while their country engaged them in the business of killing, by declaring this centennial year of the start of the War to end all Wars, the Year of Peace.” 2015 was not declared Year of Peace as Governor Underwood had wished, but in the spirit of remembrance that he strived for, Peace Bridge could be an apt name for a link that whilst it is funded by the ANZAC Centenary Public Fund can forge a feeling of hope that in this millennium we will never return to what former Prime Minister Paul Keating described as “mankind’s greatest century of violence - the twentieth century”.

5. Proposal and Implementation

5.1. The proposed engagement methodology would comprise of a survey with the three choices of names loaded on to the Your Say Hobart page, and the community would be asked to select their preferred name. The link to the Your Say page would be distributed through key stakeholder networks engaging those who may be connected with, or are, a veteran, or the families of veterans in Tasmania. Options would be available for a hard copy of the survey with a reply paid envelope to be sent to anyone who is not able to access the online survey.

5.2. Subject to the Council approving the proposed methodology, the timing for bridge naming engagement would be as follows:  30 October - 20 November 2017 - Engagement period open with the community to select their preferred name.  23 November 2017 - A naming proposal would be submitted to the Nomenclature Board of Tasmania for its approval.  7 December 2017 - The Nomenclature Board meet, and would consider the submission.  December 2017 - January 2018 - Subject to Board approval, the Secretary of the Nomenclature Board would advertise the intention to assign a place name, with community members having the opportunity to object.  Early 2018 - Subject to final approval, the City of Hobart would announce the name of the bridge.

6. Strategic Planning and Policy Considerations

6.1. The construction of the Tasman Highway Memorial Bridge is identified in the Council-endorsed Queens Domain Master Plan and is identified as an ICAP Project. Furthermore the proposal fulfils the following

Item No. 6.1 Agenda (Open Portion) Page 12 Parks and Recreation Committee Meeting 19/10/2017

strategic objectives outlined within the Capital City Strategic Plan 2015- 2025.

“2.1 A fully accessible and connected city environment. 2.2 A people focussed city with well-designed and well managed urban and recreational spaces. 2.4 Unique heritage assets are protected and celebrated. 5.4 An engaged civic culture where people feel part of decision- making.”

7. Financial Implications

7.1. Funding Source and Impact on Current Year Operating Result

7.1.1. There are no financial impacts resulting from this report.

7.2. Impact on Future Years’ Financial Result

7.2.1. There are no financial impacts resulting from this report.

7.3. Asset Related Implications

7.3.1. There are no asset related implications resulting from this report.

8. Legal, Risk and Legislative Considerations

8.1. It is acknowledged that Legacy Tasmania have been very committed to having Legacy in the name of the bridge and they may continue to lobby for this to occur.

9. Social and Customer Considerations

9.1. The recommendations of this report will give members of the veteran, and families of veterans community in Tasmania the opportunity to play a part in the decision on the final name of the bridge.

9.2. The engagement regarding the naming will be targeted towards the veteran and defence community, however anyone will be able to vote on the names on the Your Say Hobart website page.

10. Marketing and Media

10.1. Following the conclusion of the engagement, the name with the most support will be announced in early 2018.

11. Community and Stakeholder Engagement

11.1. Extensive community engagement was undertaken during the design phase of this project with further recent engagement undertaken with key stakeholders specifically regarding the naming process.

Item No. 6.1 Agenda (Open Portion) Page 13 Parks and Recreation Committee Meeting 19/10/2017

11.1.1. Individual meetings have been held with the following stakeholders:  Department of Veterans Affair Tasmania;  RSL Tasmania;  Legacy Tasmania;  TPI Association;  Friends of Soldiers Memorial Avenue;  Department of Defence.

12. Delegation

12.1. The decision to undertake engagement to determine the name of the pedestrian bridge across the Tasman Highway from the Cenotaph to the Domain is a matter for the Council to decide.

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

Kimbra Parker Philip Holliday MANAGER COMMUNITY AND DIRECTOR COMMUNITY CULTURAL PROGRAMS DEVELOPMENT

Glenn Doyle DIRECTOR PARKS AND CITY AMENITY

Date: 12 October 2017 File Reference: F17/114212; F17/8678

Item No. 6.2 Agenda (Open Portion) Page 14 Parks and Recreation Committee Meeting 19/10/2017

6.2 Request for Easement - Queens Domain File Ref: F17/96881; 72-25-17

Report of the Program Leader Recreation and Projects, the (Acting) Manager Parks and Recreation and the Director Parks and City Amenity of 12 October 2017 and attachment.

Delegation: Council

Item No. 6.2 Agenda (Open Portion) Page 15 Parks and Recreation Committee Meeting 19/10/2017

REPORT TITLE: REQUEST FOR EASEMENT - QUEENS DOMAIN

REPORT PROVIDED BY: Program Leader Recreation and Projects (Acting) Manager Parks and Recreation Director Parks and City Amenity

1. Report Purpose and Community Benefit

1.1. The purpose of this report is to gain the Council’s approval for an easement on the Queens Domain adjacent to the Soldiers Memorial Oval.

2. Report Summary

2.1. Due to a number of large projects being delivered in the vicinity of the Soldiers Memorial Oval, the power supply to the location is required to be upgraded.

2.2. As a result a new easement in the area will be required.

2.3. The report proposes the requested easement be approved.

3. Recommendation

That an easement be noted on the title for 2 Davies Avenue, Queens Domain (title reference 164058/1) for the installation of a new substation and cabling to improve the electrical capacity of the City’s assets within the area.

4. Background

4.1. The City is progressing the development of the Soldiers Memorial Oval Community Hub, including new toilets facilities, playground and amphitheatre.

4.2. There are also plans to install sportsground lighting at the Domain Crossroads Ovals and upgrade the lighting at the Soldiers Memorial Oval.

There are also future plans to upgrade the lighting at the Domain Athletic Centre.

4.3. With a combination of each of these new developments on the Domain, it will require an upgrade of the TasNetworks substation that is currently located off the car park at the Domain Athletic Centre.

4.4. It is proposed that the current substation will be removed and a new substation will be built directly adjacent (attachment A).

Item No. 6.2 Agenda (Open Portion) Page 16 Parks and Recreation Committee Meeting 19/10/2017

The above ground infrastructure will be 3.33m x 1.5m. A 2m wide cable easement will also run from the new substation to near the twin reservoirs as noted on the plan below.

It should be noted that the electrical cable is already in existence, TasNetworks just wish to formalise the easement.

4.5. The City will be responsible for the cost of this upgrade, however all future maintenance will be the responsibility of TasNetworks.

5. Proposal and Implementation

5.1. It is proposed that the current substation be removed and a new substation will be built directly adjacent (attachment A).

5.2. It is further proposed the required easement, to enable these works, be approved.

5.3. TasNetworks will undertake the required upgrades.

6. Strategic Planning and Policy Considerations

6.1. The proposal is consistent with the Capital City Strategic Plan (2015- 2025:

Strategic Objective 2.2

Develop, manage and maintain the city’s urban spaces and infrastructure.

7. Financial Implications 7.1. Funding Source and Impact on Current Year Operating Result 7.1.1. An initial cost of $88,707 is funded as part of the Soldiers Memorial Oval Community Hub project.

Item No. 6.2 Agenda (Open Portion) Page 17 Parks and Recreation Committee Meeting 19/10/2017

7.2. Impact on Future Years’ Financial Result 7.2.1. There will be no impact in future years. 7.3. Asset Related Implications 7.3.1. The substation will be a TasNetworks asset. 8. Legal, Risk and Legislative Considerations 8.1. The easement details have been considered by the City’s internal legal team. 9. Delegation 9.1. This matter is delegated to the Council.

Shannon Avery Peter Kerstan PROGRAM LEADER RECREATION (ACTING) MANAGER PARKS AND AND PROJECTS RECREATION

Glenn Doyle DIRECTOR PARKS AND CITY AMENITY

Date: 12 October 2017 File Reference: F17/96881; 72-25-17

Attachment A: Easement Plan ⇩

Item No. 6.2 Agenda (Open Portion) Page 18 Parks and Recreation Committee Meeting - 19/10/2017 ATTACHMENT A

Item No. 6.3 Agenda (Open Portion) Page 19 Parks and Recreation Committee Meeting 19/10/2017

6.3 Request for Lease - Sandown Park - Optus File Ref: F17/138083

Report of the Program Leader Recreation and Projects, the (Acting) Manager Parks and Recreation and the Director Parks and City Amenity of 12 October 2017 and attachments.

Delegation: Council

Item No. 6.3 Agenda (Open Portion) Page 20 Parks and Recreation Committee Meeting 19/10/2017

REPORT TITLE: REQUEST FOR LEASE - SANDOWN PARK - OPTUS

REPORT PROVIDED BY: Program Leader Recreation and Projects (Acting) Manager Parks and Recreation Director Parks and City Amenity

1. Report Purpose and Community Benefit

1.1. The purpose of this report is to consider a request from Optus to lease a small parcel of land (2m x 4.5m) at Sandown Park, Sandy Bay in order to locate telecommunications cabinets immediately adjacent to the existing Telstra telecommunications pole (refer to Attachment A).

1.2. The Council considered this matter at its meeting held on 24 July 2017 and resolved :

That: 1. The City initiate community consultation, pursuant to Section 178 of the Local Government Act 1993, in response to a request from Optus for lease over a small parcel of land (2m x 4.5m) at Sandown Park, Sandy Bay in order to locate telecommunications cabinets immediately adjacent to the existing Telstra telecommunications pole.

2. Upon conclusion of the community engagement process, a further report be provided on the merit and terms of a proposed new lease for the site.

2. Report Summary

2.1. A request for a lease has been received from Optus for a small section (2 x 4.5m) of Sandown Park for the purpose of installing telecommunications cabinets.

2.2. Optus also wish to add telecommunication infrastructure including aerials to the existing Telstra monopole on the site.

2.3. The Council considered the request in July 2017 and resolved to undertake the required community engagement as required under the Local Government Act 1993. It should be noted that in addition to the requirements of the Act, a considerable number of letters were sent to residents and property owners in the area.

2.4. Community engagement was undertaken in August and September with five (5) submissions received.

2.5. The concerns raised were :

2.5.1. Electromagnetic Radiation (EMR) was expected to increase 10 fold on existing, which raises concern particularly around potential health issues.

Item No. 6.3 Agenda (Open Portion) Page 21 Parks and Recreation Committee Meeting 19/10/2017

2.5.2. New Infrastructure is 13 metres lower to the ground increasing EMR exposure.

2.5.3. Infrastructure is proposed for a heritage area as such is not a suitable location.

2.5.4. The location is a community sensitive location and needs to be considered under the code.

2.5.5. The visual impact of the new infrastructure is undesirable and may reduce property values.

2.6. Optus was given a chance to respond to the concerns and have provided responses in writing that are attached to this report.

2.7. It is considered that given the information provided by Optus in response to concerns raised that a new lease be granted.

3. Recommendation

That:

1. The Council approve a new lease to Optus for the site of the telecommunications cabinets located at Sandown Park, Sandy Bay for a ten (10) year period with two (2) further five (5) year options.

2. The Council approve a sub-lease to enable Optus to utilise the existing monopole currently leased to Telstra for the purpose of locating aerials and other telecommunications infrastructure.

3. The General Manager be authorised to negotiate the terms of the new lease agreement.

4. Any future location of cables be negotiated with the General Manager to ensure there is no conflict with any future Council projects.

5. Pursuant to Section 178 of the Local Government Act 1993, notice be provided of the Council’s decision, in writing and within 7 days of the decision, to those parties that lodged an objection including rights of appeal under the Act.

Item No. 6.3 Agenda (Open Portion) Page 22 Parks and Recreation Committee Meeting 19/10/2017

4. Background

4.1. In July 2016, Optus made contact with officers to discuss a proposal to upgrade services in the Sandy Bay area, which involved a request to install Optus infrastructure to the existing Telstra monopole at Sandown Park.

4.2. The proposal is considered a low impact facility under the City of Hobart Interim Planning Scheme and as such will not require a development application.

4.3. In August 2016 Optus undertook community engagement with regard to the proposal.

4.4. A new lease term for Telstra for the monopole was recently approved by the Council. The term approved was a ten (10) year lease with two five (5) year options.

4.5. Optus has requested a sub-lease from Telstra for a period of ten (10) years with two five (5) year options.

4.6. The City undertook consultation as per the requirements of the Local Government Act for a 3 week period in August and September 2017.

4.7. In addition to the requirements of the Act, the City also sent 114 letters to nearby property owners and residents, as well as all users of the nearby sporting facilities and community hall.

4.8. During the three week period, a total of five (5) submissions were received.

4.9. The concerns raised in the submissions were:

4.9.1. Electromagnetic Radiation (EMR) was expected to increase 10 fold on existing, which cause concern particularly around potential health issues.

4.9.2. New Infrastructure is 13 metres lower to the ground increasing EMR exposure.

4.9.3. Infrastructure is proposed for a heritage area as such is not a suitable location.

4.9.4. The location is a community sensitive location and needs to be considered under the code.

4.9.5. The visual impact of the new infrastructure is undesirable and may reduce property values.

4.10. A summary of the de-identified comments received were provided to Optus with a request for a formal response as to the concerns raised. The response from Optus are attached to this report (Attachment B).

Item No. 6.3 Agenda (Open Portion) Page 23 Parks and Recreation Committee Meeting 19/10/2017

4.11. As can be noted Optus has advised that the proposed installation will comply with all required standards, and will fall considerably under the Australian safety standards in terms of both EMR and the required height from ground level.

4.12. The Sandown Park property is not listed on the heritage register, however it should be noted that the adjacent residential area is a ‘Heritage Precinct’ and there are some heritage listed properties in the immediate area.

5. Proposal and Implementation

5.1. It is proposed that the lease request from Optus for a period of ten (10) years with two five (5) year options be approved.

5.2. The General Manager be authorised to negotiate the terms of any new lease agreement.

5.3. Pursuant to Section 178 of the Local Government Act 1993, notice be provided of the Council’s decision, in writing and within 7 days of the decision, to those parties that lodged an objection including rights of appeal under the Act.

6. Strategic Planning and Policy Considerations

6.1. The proposal is line with the Capital City Strategic Plan 2015-2025, Strategic Objective 2.3:

City and regional planning ensures quality design, meets community needs and maintains residential amenity.

7. Financial Implications

7.1. Funding Source and Impact on Current Year Operating Result

7.1.1. The lease area has been valued by a registered valuer at $1,800 excluding GST per annum.

7.2. Impact on Future Years’ Financial Result

7.2.1. Similar income with an additional allowance for CPI could be expected in future years.

7.3. Asset Related Implications

7.3.1. There are no asset implications foreseen as a result of the proposal.

Item No. 6.3 Agenda (Open Portion) Page 24 Parks and Recreation Committee Meeting 19/10/2017

8. Legal, Risk and Legislative Considerations

8.1. The City has undertaken its responsibilities for consultation as required by the Local Government Act for any leases over a period of five (5) years.

8.2. Any new lease agreement will be subject to review by the City’s Legal Services team.

9. Environmental Considerations

9.1. There has been much debate about the potential health effects of electromagnetic radiation (EMR) from towers such as this infrastructure.

9.2. The proposal by Optus will ensure that the EMR levels (even when added to the existing Telstra infrastructure) will be considerably under the international guidelines.

10. Social and Customer Considerations

10.1. Letters were sent to around 114 local residents and property owners which resulted in 5 submissions.

10.2. The previous Optus consultation process which occurred in August/September 2016 resulted in 2 submissions.

10.3. Whilst there is concern raised from those who provided the submissions, it is considered the advice provided back by Optus addresses the concerns raised.

10.4. It is noted that mobile telecommunications are essential services and without this infrastructure there is potential for areas of poor or no reception in the nearby areas.

11. Community and Stakeholder Engagement

11.1. As noted previously the City has exceeded its obligations for consultation under Section 178 of the Local Government Act.

12. Delegation

12.1. This matter is delegated to the Council.

Item No. 6.3 Agenda (Open Portion) Page 25 Parks and Recreation Committee Meeting 19/10/2017

Shannon Avery Peter Kerstan PROGRAM LEADER RECREATION (ACTING) MANAGER PARKS AND AND PROJECTS RECREATION

Glenn Doyle DIRECTOR PARKS AND CITY AMENITY

Date: 12 October 2017 File Reference: F17/138083

Attachment A: Optus Plans ⇩ Attachment B: Optus Response to Concerns ⇩

Item No. 6.3 Agenda (Open Portion) Page 26 Parks and Recreation Committee Meeting - 19/10/2017 ATTACHMENT A

Item No. 6.3 Agenda (Open Portion) Page 27 Parks and Recreation Committee Meeting - 19/10/2017 ATTACHMENT A

Item No. 6.3 Agenda (Open Portion) Page 28 Parks and Recreation Committee Meeting - 19/10/2017 ATTACHMENT A

Item No. 6.3 Agenda (Open Portion) Page 29 Parks and Recreation Committee Meeting - 19/10/2017 ATTACHMENT B

Item No. 6.3 Agenda (Open Portion) Page 30 Parks and Recreation Committee Meeting - 19/10/2017 ATTACHMENT B

Item No. 6.3 Agenda (Open Portion) Page 31 Parks and Recreation Committee Meeting - 19/10/2017 ATTACHMENT B

Item No. 6.3 Agenda (Open Portion) Page 32 Parks and Recreation Committee Meeting - 19/10/2017 ATTACHMENT B

Item No. 6.4 Agenda (Open Portion) Page 33 Parks and Recreation Committee Meeting 19/10/2017

6.4 Response to Petition - Girrabong Park (Corner of Firth and Girrabong Roads), Lenah Valley File Ref: F17/137747

Report of the (Acting) Manager Parks and Recreation and the Director Parks and City Amenity of 12 October 2017.

Delegation: Council

Item No. 6.4 Agenda (Open Portion) Page 34 Parks and Recreation Committee Meeting 19/10/2017

REPORT TITLE: RESPONSE TO PETITION - GIRRABONG PARK (CORNER OF FIRTH AND GIRRABONG ROADS), LENAH VALLEY

REPORT PROVIDED BY: (Acting) Manager Parks and Recreation Director Parks and City Amenity

1. Report Purpose and Community Benefit

1.1. The purpose of the report is to respond to a petition presented to the Council at its meeting held on 18 September 2017, regarding the use of Girrabong Park in Lenah Valley where members of the local community are requesting the Council designate the park a dog-free area.

2. Report Summary

2.1. The petition, with 150 signatories, requested the Council to consider the following;

2.2. Girrabong Park is a small park which is predominantly open space with a basketball hoop and minor infrastructure including a rubbish bin and dog bag dispenser.

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2.3. Girrabong Park is not a declared dog exercise area nor is it declared Dogs Prohibited Area within the City’s Dog Management Strategy 2014 - 2018.

2.4. The City currently supports Girrabong Park being used for dog exercise activities as long as the dog is on a lead at all times and does not go within 10m of the basketball hoop and surrounding playing area.

2.5. It is proposed that the future of dogs accessing and utilising the park be considered as part of the review of the City’s Dog Management Strategy 2014 - 2018, with community consultation on a revised strategy scheduled to commence in early 2018.

3. Recommendation

That:

1. Matters raised in the petition relating to the management and use of Girrabong Park, located on the corner of Firth and Girrabong Road, Lenah Valley, be noted.

2. The future of dogs accessing and utilising the Girrabong Park be considered as part of the extensive review of the City’s Dog Management Strategy 2014 – 2018, scheduled to commence with community wide engagement in early 2018.

3. Additional patrols by the City’s animal control unit be undertaken to encourage responsible dog ownership.

4. The Petitioners be notified of the Council’s decision.

Item No. 6.4 Agenda (Open Portion) Page 36 Parks and Recreation Committee Meeting 19/10/2017

4. Background

4.1. Girrabong Park is a local park, located on the corner of Girrabong and Firth Roads, Lenah Valley.

4.2. Girrabong Park is a small park which is predominantly open space with a basketball hoop and minor infrastructure including a rubbish bin and dog bag dispenser.

4.3. Girrabong Park is not a declared dog exercise area nor is it declared Dogs Prohibited Area within the City’s Dog Management Strategy 2014 - 2018.

May 2017 Petition

4.4. At its meeting earlier in the year, held on 22 May 2017, the Council received a petition with 135 signatories in relation to the park requesting the Council to consider the following;

4.5. In relation to the May 2017 petition, the Council resolved on 24 July 2017, the following:

Item No. 6.4 Agenda (Open Portion) Page 37 Parks and Recreation Committee Meeting 19/10/2017

That: 1. Matters raised in the petition relating to the management and use of the Park located on the corner of Firth and Girrabong Road in Lenah Valley be noted.

2. Fencing at the Park remain in place.

3. Investigations be undertaken to determine the need, cost and practicality of closing gaps under the fences in the Park.

4. Formalisation of the Park as an ‘off lead’ dog exercise area be further considered as a component of the next review of the City’s Dog Management Plan after the opening of the John Turnbull Park fenced, dog exercise area.

5. The Petitioners be notified of the Council’s decision.

4.6. Since that decision, improvements have been made to the bottom of the fence to make the park more secure.

September 2017 Petition

4.7. A petition, containing 150 signatures was tabled at the Council meeting held on 18 September 2017, seeking a contrary outcome for the park, as detailed below:

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4.8. In accordance with the Council’s earlier decision, and recognising the varying local community aspirations for the park, it is proposed that the future of dogs accessing and utilising the park be considered as part of the extensive review of the City’s Dog Management Strategy 2014 – 2018, scheduled to commence with community wide engagement in early 2018.

4.9. To alleviate dog management concerns in the interim, additional patrols are to be undertaken by the City’s Animal Control Unit to encourage responsible dog ownership, ensuring owners clean up after their dogs and keep them under control at all times.

4.10. The City’s operational crews will continue to monitor Girrabong Park and remove any dog faeces.

5. Proposal and Implementation

5.1. It is proposed that the future of dogs accessing and utilising Girrabong Park be considered as part of the extensive review of the City’s Dog Management Strategy 2014 – 2018, scheduled to commence with community wide engagement in early 2018.

5.2. The City will undertake additional patrols to encourage responsible dog ownership, ensuring owners clean up after their dogs and keep them under control at all times.

The City’s operational crews will continue to monitor Girrabong Park for any increase in dog faeces and if necessary remove it.

6. Strategic Planning and Policy Considerations

6.1. In accordance with the Capital City Strategic Plan 2015 – 2025, the proposal is aligned with the following strategic objectives;

4.2 City facilities, infrastructure and open space support healthy lifestyles.

4.2.2 - Support effective utilisation of city facilities, infrastructure and open spaces.

5.2 Opportunities are embraced and risks are recognised and managed.

5.2.4 - Identify and manage other risks that have the potential to create an emergency situation.

5.2.7 – Maintain a comprehensive understanding and response to the external environment.

7. Financial Implications

7.1. Funding Source and Impact on Current Year Operating Result

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7.1.1. Nil.

7.2. Impact on Future Years’ Financial Result

7.2.1. Nil.

8. Community and Stakeholder Engagement

8.1. The extensive review of the City’s Dog Management Strategy 2014- 2018, scheduled to commence in early 2018 with community wide engagement and consultation, will allow the local community to have input into the future use of the park.

8.2. The City’s Manager Development Compliance with oversight of the City Animal Management function has been consulted about these issues.

9. Delegation

9.1. As the matter relates to a petition tabled at a Council meeting, the matter is Council delegated.

Peter Kerstan Glenn Doyle (ACTING) MANAGER PARKS AND DIRECTOR PARKS AND CITY RECREATION AMENITY

Date: 12 October 2017 File Reference: F17/137747

Item No. 7.1 Agenda (Open Portion) Page 40 Parks and Recreation Committee Meeting 19/10/2017

7 COMMITTEE ACTION STATUS REPORT

7.1 Committee Action Status Report

A report indicating the status of current decisions is attached for the information of Aldermen.

RECOMMENDATION That the information be received and noted.

Delegation: Committee

Attachment A: Committee Status Action Report

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Item No. 8.1 Agenda (Open Portion) Page 56 Parks and Recreation Committee Meeting 19/10/2017

8. RESPONSES TO QUESTIONS WITHOUT NOTICE Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015. File Ref: 13-1-10

The General Manager reports:-

“In accordance with the procedures approved in respect to Questions Without Notice, the following responses to questions taken on notice are provided to the Committee for information.

The Committee is reminded that in accordance with Regulation 29(3) of the Local Government (Meeting Procedures) Regulations 2015, the Chairman is not to allow discussion or debate on either the question or the response.”

8.1 Ticket Machine Malfunction at the Doone Kennedy Hobart Aquatic Centre (DKHAC) File Ref: F17/113393; 13-1-10 Memorandum of the Director Parks and City Amenity of 26 September 2017.

Delegation: Committee

That the information be received and noted.

Item No. 8.1 Agenda (Open Portion) Page 57 Parks and Recreation Committee Meeting 19/10/2017

Memorandum: Lord Mayor Deputy Lord Mayor Aldermen

Response to Question Without Notice

TICKET MACHINE MALFUNCTION AT THE DOONE KENNEDY HOBART AQUATIC CENTRE (DKHAC)

Meeting: Parks and Recreation Committee Meeting date: 14 September 2017

Raised by: Alderman Harvey

Question:

Could the Director please advise if there was a malfunction with the parking ticket machine at the Doone Kennedy Hobart Aquatic Centre recently as a number of parking tickets were found scattered over the ground around the vicinity of the machine and could the Director please advise if the possible malfunction has it been rectified?

Response:

On the morning of Saturday 10 September, the parking control machine located at the Doone Kennedy Hobart Aquatic Centre began to slightly malfunction in that it no longer retained parking tickets as they were scanned.

Valid tickets still allowed vehicles to exit the parking control area, however the old ticket remained in the reader slot.

As the next vehicle came to exit, that driver then had to manually remove the previous ticket from the machine. It appears that some drivers either left the old ticket on top of the machine, or discarded it on the ground, either way becoming a litter issue.

A parking technician arrived midday to resolve the issue and the discarded tickets found in proximity to the machine were cleaned up.

Item No. 8.1 Agenda (Open Portion) Page 58 Parks and Recreation Committee Meeting 19/10/2017

Glenn Doyle DIRECTOR PARKS AND CITY AMENITY

Date: 26 September 2017 File Reference: F17/113393; 13-1-10

Agenda (Open Portion) Page 59 Parks and Recreation Committee Meeting 19/10/2017

9. QUESTIONS WITHOUT NOTICE Section 29 of the Local Government (Meeting Procedures) Regulations 2015. File Ref: 13-1-10

An Alderman may ask a question without notice of the Chairman, another Alderman, the General Manager or the General Manager’s representative, in line with the following procedures: 1. The Chairman will refuse to accept a question without notice if it does not relate to the Terms of Reference of the Council committee at which it is asked. 2. In putting a question without notice, an Alderman must not: (i) offer an argument or opinion; or (ii) draw any inferences or make any imputations – except so far as may be necessary to explain the question. 3. The Chairman must not permit any debate of a question without notice or its answer. 4. The Chairman, Aldermen, General Manager or General Manager’s representative who is asked a question may decline to answer the question, if in the opinion of the respondent it is considered inappropriate due to its being unclear, insulting or improper. 5. The Chairman may require a question to be put in writing. 6. Where a question without notice is asked and answered at a meeting, both the question and the response will be recorded in the minutes of that meeting. 7. Where a response is not able to be provided at the meeting, the question will be taken on notice and (i) the minutes of the meeting at which the question is asked will record the question and the fact that it has been taken on notice. (ii) a written response will be provided to all Aldermen, at the appropriate time. (iii) upon the answer to the question being circulated to Aldermen, both the question and the answer will be listed on the agenda for the next available ordinary meeting of the committee at which it was asked, where it will be listed for noting purposes only.

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10. CLOSED PORTION OF THE MEETING

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting Item No. 2 Consideration of supplementary items to the agenda Item No. 3 Indications of pecuniary and conflicts of interest Item No. 4 Committee Action Status Report Item No. 4.1 Committee Actions - Status Report LG(MP)R 15(2)(g) Item No. 5 Questions Without Notice