Volume 80 ■ Issue 3
MARCH 2012
s a parade! e love Everyon
Service, Advocacy, Leadership, Education & Support ELEMENTS OF YOUR SUCCESS WATER ENGINEERING FINANCIAL/ASSET MANAGEMENT Vision. Value. Passion. Integrity. Relationships. Attitude. INSTRUMENTATION & CONTROL These elements make up the structure of AE2S. What does that mean ELECTRICAL ENGINEERING to you? Extreme client service, trusted relationships, a shared vision for MUNICIPAL ENGINEERING your future, and passion for every project. They all translate into your STRUCTURAL ENGINEERING success. LAND DEVELOPMENT SURVEY/MAPPING/GIS Advanced Engineering and Environmental Services, Inc. (AE2S) Offices: Bismarck Dickinson Fargo Grand Forks Minot Watford City Williston Eagan Maple Grove Moorhead Great Falls Kalispell www.ae2s.com
2 MARCH ’12 CITYScan POSTMASTER: SEND ADDRESS CHANGES TO: TABLE OF NORTH DAKOTA LEAGUE OF CITIES, 410 E FRONT AVE, Contents BISMARCK, ND 58504
Ready, Set, Learn...... 4 ND Hosts Nation’s First Snowmobile CERT Class...... 20 How Old Is Old? ...... 6 Pages From the Past...... 20 Worth a Look: NLC Best Practices...... 8 Be an HR All Star Conference...... 21 2012 Webinar Series...... 9 Checklist for Carrying Out Employee Terminations. . . . . 22 March Madness vs . Sense & Sensibility...... 10 Apply Now for Clean Diesel Grants...... 23 Hometown, Homegrown...... 11 Attorney General’s Opinion...... 25 2012 Scholarship Application ...... 12 If I Were Mayor for a Day Essay Contest...... 13 Water Rates Seminar Registration...... 25 2012 City Government Week...... 13 Dulltown, USA ...... 26 Ask NDLC...... 14 CityBeat...... 27 Applause, Applause ...... 15 Calendar of Events...... 28 Spring Regional Meetings Ahead...... 16 MFOA Institute Scholarship Application...... 29 2012 Election Primer...... 18 Bulletin Notes ...... 30 CITYScan is published 10 times yearly by the North Dakota League of Cities at 410 E Front Avenue, NDLC Executive Board 2011-2012 Bismarck, ND 58504. Subscriptions are $20 per President: Don Frye, Mayor, Carrington • Vice President: Brad Wimmer, City Commissioner, Fargo year. Advertising rates on application. Deadline for Past President: Lyn James, Mayor, Bowman advertising and copy is the first of the preceding month. Permission to use any original article if Regional Executive Board Members credit given. Opinions expressed in articles do not Katie Andersen, Mayor, Jamestown; Richard Barta, Assessor, Mandan; Leslie Bakken, Mayor, Crosby; Brad Bekkedahl, necessarily express the position taken by the North City Commissioner, Williston; Rick Duquette, City Administrator, Grand Forks; Dean Frantsvog, Council President, Minot; Dakota League of Cities. JoyAnn Holsten, Council Member, Wing; Tom Larson, City Administrator, Park River; Scott Mitchell, Mayor, Rolla; Ronald Editor Connie Sprynczynatyk, NDLC Narum, Mayor, Rutland; Kim Nunberg, City Auditor, Beach; Larry Weil, City Planner, West Fargo Design Director Chelly Bosch, Elegant Designs MUNICIPAL Monthly - City auditor submits to the governing body of the city a monthly financial Calendar statement showing revenues, expenditures, transfers and fund balances. (NDCC 40-16-04) March business incentive during the previous calendar year shall prepare an By March 1 – City auditor shall cause to be published in the official annual political subdivision grantor report. (NDCC 54-60.1-08) newspaper the financial statement for the preceding year. (NDCC 40-16-05) April March 1 – On or before - City auditor submits to the governing board April 6 – Good Friday - State holiday (NDCC 1-03-01) an annual financial statement showing revenues, expenditures, transfers, April 10 – Second Tuesday in April - City governing board meets and fund balances of the city for the year ended December 31. (NDCC as board of equalization. Meeting may adjourn from day to day. 40-16-04) (NDCC 57-11-01) March 1 – First installment of real estate taxes and yearly installments of April 13 – 4:00 p.m. - Deadline for candidates for city offices to file their special assessment taxes becomes delinquent. (NDCC 57-20-01) election petitions is 60 days before the election. (NDCC 40-21-07) By March 14 – Thirty days before the filing deadline for candidates’ By April 18 – The city auditor shall determine the arrangement of the names to be printed on the ballot (April 13, 2012), an official notice names of the candidates upon the ballot by conducting a drawing within of this deadline must be published in the official newspaper. (NDCC five days following the last day for the filing of nomination papers. The 40-21-02) city auditor shall set the date, time and location for conducting the March 15 – On or before - At the discretion of the governing body, the drawing and shall give advance notice of the drawing to the candidates city auditor of each city may advertise in the official newspaper once involved. (NDCC 40-21-08) (It is suggested that the auditor notify each week for two consecutive weeks for bids for the furnishing of gravel candidates of the time for the drawing at the time nominating petitions in place for gravel surfacing of highways within the city, upon a cubic are filed.) yard basis. (NDCC 40-54-01) By April 18 – At least 55 days before the election, when the city has By March 31 an annual report on transportation project funding and entered into an agreement to hold a joint election with the county, the expenditures shall be submitted to the tax commissioner within 90 days city auditor shall notify the county auditor of the offices to be filled of the close of the calendar year. (NDCC 54-27-26) and of any measures appearing on the city’s election ballot for ballot Before April 1 of each year, each political subdivision that granted a preparation and publication purposes. (NDCC 40-21-02)
View the online Municipal Calendar at www.ndlc.org.
About the cover: The legendary Herschel Lashkowitz served Fargo as mayor from 1954-74, then served 20 years as state senator. MARCH ’12 CITYScan 3 Don Frye 2011-12 NDLC President
Ready … Set … Learn!
This year marks the 100th anniversary of the North Dakota center on many cities’ agenda. League of Cities. On September 25, 1912 a handful of North Having a unified presence at the North Dakota state legislature Dakota cities sent representatives to Grand Forks to work toward in 1913 was important to city leaders. The League’s decision to a common goal of promoting best practices and making the cities hold the meeting in 1913 in Bismarck during the session was of North Dakota great places to live. The League’s focus on solving to ensure the voice of the cities was heard. Our League staff problems and promoting excellence has not changed in 100 years. and our elected officials who attend the sessions on behalf of No doubt each of us has examples of groups working together their communities continue to carry out this mission during the for a common cause. Lately, I’ve been thinking Measure 2 is a legislative session. If you are curious, the complete recap of the prime example of a pressing need for the cities of North Dakota 1912 event by the Fargo delegation is on the League’s website to work together. The task of providing factual information to (www.ndlc.org). our local voters would be difficult without a strong clearinghouse I ask that each city send at least one person like the North Dakota League of Cities. This unified voice, and to attend the North Dakota League of Cities’ the accurate information the staff provides city leaders, is just as 100th anniversary conference in Grand important a resource today as it was 100 years ago. Forks, not only to celebrate our rich history, Some of the same issues that faced city leaders over 100 years but to learn from the many educational ago are still cropping up in conversations when we get together opportunities. Now is the time to make your today. In reading an account of the first meeting submitted by plans. Watch for more information in upcoming the Fargo delegation in 1912, one of the most important issues issues of CITYScan. was infrastructure. This is still something communities spend Finally, I would like to encourage each city to attend the a major portion of their time addressing. The rapid growth in regional meetings that will be held the first two weeks in May, as western North Dakota, flood protection all across the state, well as the March Madness event in Bismarck March 20-21. I will roads and many other infrastructure needs are front and see you there!
4 MARCH ’12 CITYScan Industry-Leading Expertise Ulteig has more than 65 years of engineering experience in North Dakota, and we want to put that experience to use by offering innovative solutions to the various municipal Bismarck • Cedar Rapids infrastructure concerns facing the communities and industry Denver • Detroit Lakes Fargo • Minneapolis leaders in North Dakota. Sioux Falls • Williston
Engineering, Surveying, and Consulting Services
www.ulteig.com • 877-858-3449
MARCH ’12 CITYScan 5 800-472-2692 [email protected] Connie Sprynczynatyk Executive Director Connie Sprynczynatyk, Executive Director How old is old?
In September, the League will hit sir, I don’t know what American Express is? On our first day’s drive from Madrid to the century mark, and you know we’re Deal with it. the southern coast, we pulled off in the planning a grand birthday celebration. Ordering food from a menu sans English village of La Guardia to find food. It was To most of us, turning 100 seems can be inconvenient, but the worst that Sunday, but we eventually stumbled across old. I remember being a kid when my can happen is you leave hungry. Consider a small restaurant with a few cars parked grandmother turned 60 and thinking the time our sixth-grader with a smattering outside. It has been our experience if the “Wow, that is really old.” Ancient, even. of French thought she could order dinner locals are there, the food will be good. But Since most of our cities have already passed at a restaurant in France without advice what to order? We finally gave an expressive the 100-year mark, perhaps you consider from her fluent-in-French older brother. shrug with the menu and gestured that our 150 to be old. How old is old? When her plate arrived with the body of a host should just bring us food. Recently, I had an opportunity to rethink young turtle carefully cooked and lovingly First he rushed out of the kitchen to the age question on a trip through Spain. presented on the back of the critter’s shell— lay down smallish rimmed plates and a Knowing something of the country’s well, let’s just say she didn’t dig right in. beautiful platter of salad. Long pause, history, I wondered if I would encounter Food, glorious food nothing happening. But seconds after I anything even close to the League’s age. It Spain is a foodie’s heaven. You know decided that must be a sort of salad plate, took me 5,420 kilometers with stops in from past CITYScan stories that the and began filling mine with greens, our Seville, Cordoba, Granada and Barcelona— League staff likes to munch our way across host appeared with a steaming tureen of all the way to the end of the journey— North Dakota, and there is no café too saffron-flavored fish soup. He looked down before I found 19-anything. Along the way, small for us to explore local treats. It was at my salad, shook his head solemnly, I enjoyed any number of adventures. the same in Spain. Dave and I found the pushed it aside and grabbed a fresh one What’s in a name? food in virtually every small bar or café which he promptly filled with soup. We On the rare occasions my spousal unit or restaurant, in towns huge and small, to tucked in and said smugly to one another, and I have an opportunity to take a trip be wonderfully flavorful and beautifully “Lucked out again, what a nice lunch.” not work-related, we like to ramble. We go presented. Not so fast. Out he popped—not with local, dive into a culture and learn what we But what happens when you combine our bill, but with plates heaped with food. can to expand our horizons. Spain is a gold the language thing with a Spanish I had no clue what meat was on mine. mine for that style of travel if you possess a dictionary that doesn’t contain all the words Veal maybe? He tried repeatedly to tell me spirit of adventure. you need to fill an empty stomach? One what it was, at one point mouthing the Take language, for example. In America, night you could face a plate of donkey we assume everyone we meet will speak for dinner (Dave did), or you might find English, including foreigners. Not in the proprietor making funny noises at Spain. Decades of rule by Francisco Franco, lunch to boost comprehension. who decreed no language would be spoken except Spanish, means generations have grown up without exposure to English. It can make the simple things a challenge. How do you put gas into your vehicle when (a) the station attendant is the only one allowed to handle the hose and (b) you haven’t a clue whether she’s telling you to relax, she’ll fill it and then take your credit card or (c) she’s saying no sir, you tell me how much gas you are buying and then I will fill it and then you give Left, Spain’s national dish, paella; me your card or (d) she means no right, the castle perched high above Morella.
6 MARCH ’12 CITYScan words s-l-o-w-l-y, but to no avail. Finally an isolated point in the Castellon province case, a date that finally ended my private he leaned over and bleated close to my ear of eastern Spain. The day before our flight age-game. On a sign about two-thirds of “Bleh-eh-eh-eh-eh.” home, we drove the steep switchback roads the way to the top, I learned the hill we to explore the ruined castle that towers “Oh, lamb!” I cried to the amusement of were climbing was over 1,000 meters high the entire dining room. above the narrow, winding city streets. (The former city official in me wanted and that the Romans occupied the point At long last to quiz their public works director about first, followed by the Muslims who built This magazine isn’t large enough to how they remove snow but I discovered as the castle in 950 A.D. The fortification regale you with trip stories, so if you want we hiked through ice and snow up to the was changed over time, including adaption to take a trip without leaving your chair, castle entrance—they don’t.) for military use, but was taken out of check out the photo album on the League’s We paid our entrance fee and started the service in (ta-da) 1911. Facebook page. Meanwhile, let me circle climb. The Euros don’t get you bathrooms, back to my game of finding something as a paved path or an escalator to the top, A fortification over 1,000 years old, old as the League. but if you keep trudging ever up, you’ll be taken out of service the year before the Little Morella is a walled city perched on rewarded with spectacular vistas and in my League was born. Now that is old.
NDLC 2012 annual conference in Grand Forks 2012 marks the 100th anniversary of the North Dakota League of Cities and we’re taking the annual conference back to where it all began. Join us for the celebration at the Alerus Center in Grand Forks September 20-22, 2012. Canad Inn’s Destination Center Grand Forks is the host hotel.
Canad Inns Destination Center Grand Forks, 1000 S 42nd St • Alerus Center, Grand Forks, ND 58201 Phone: (701) 772-8404; Fax: (701) 772-1320 • Email: [email protected] Additional conference hotels include: AmericInn 800-634-3444, Comfort Inn 800-228-5150, C’Mon Inn 800-255-2323, Days Inn 800-325-2525, GuestHouse Town House 800-867-9797, Hilton Garden Inn 800-445-8667, Travelodge 800-578-7878 and Spring Hill Suites 701-757-4150. Please let the hotel staff know you are with the North Dakota League of Cities conference when making your reservation.
Celebrating 100 Years of Service
Design For The Test Of Time.
At Ackerman-Estvold Engineering, we know you take pride in your community. That’s why we take pride in the exceptionally high quality of our municipal engineering services:
• water distribution • water and wastewater treatment • sanitary sewer projects • stormwater systems • landfills • land use planning • financial planning • roadways and more
We deliver on schedule and on budget on a full range of municipal engineering services designed for the test of time.
P h o n e : 7 0 1 . 8 3 7 . 8 7 3 7 w w w. a c k e r m a n - e s t v o l d . c o m
MARCH ’12 CITYScan 7 800-472-2692 [email protected] Nicole Peske Education & Training Director
Worth a look: NLC best practices
The National League of Cities (NLC) and the North Dakota League of Cities share a common mission: to help city leaders build better communities. One of our favorite ways to help you do that is by providing you with opportunities to share through our training events and the listserv. We love hearing what’s working and not working in your communities. NLC has recently renovated a best practices section that is worth taking a look at it. You can find it by going to www.nlc.org/find-city- solutions/research-innovation/governance-civic-engagement/city-examples-in-civic-engagement. Here is a list of what they have to offer:
Community collaborations These initiatives convene a variety physical spaces that enable citizens to convene and participate in of stakeholders, such as city leaders, community groups, non- activities that support a more engaged citizenry. profit organizations and students and encourage them to work Regional cooperation Check out these initiatives that take a together to gain a greater understanding of city government and multi-jurisdictional approach to advocating for citizens’ interests, improve their communities. delivering services and maintaining an open dialog in a way that Connecting diverse groups Learn about opportunities benefits the region as a whole. to encourage diverse and often overlooked groups to share Time banks Look at this profile of time banks–networks of knowledge and learn from one another’s experiences. individuals and organizations working to increase efficiency, Deliberative process and dialog Explore a variety of ways opportunity and resource sharing through mutually beneficial citizens can make their voices heard through the use of tools exchanges. that support the deliberative process, such as town hall meetings, Tools for online engagement Learn a variety of ways citizens polling and other organized discussion forums. can get information and make their voices heard through the use Developing community leaders These practices provide of online engagement tools, such as websites, social media and citizens with educational and hands-on learning experiences that mobile applications. give them the skills and knowledge they need to improve their Youth civic engagement Discover initiatives that mentor communities. young people, enrich their lives, teach them to advocate for their Places for civic engagement This session highlights the community’s interests and encourage them to be more engaged members of their community.
Each of these subjects expands into sections that discuss how other cities around the country are addressing these topics. The great thing about their best practices section is that is always growing and expanding so make sure you save the web address and check back frequently.
See page 9 for Webinar listing. For more information and to register, go to www.ndlc.org/events. Event times are CST. CALENDAR Webinar: Dealing with City Government Week Regional Meetings Abandoned Buildings April 9-13 May 1, New Town - May 2, Minto March 8 • 10-11:30 a.m. May 3, Oakes - May 8, Lincoln Webinar: Measure 2 May 9, Garrison - May 10, Beach March Madness vs Sense April 17 • noon-1 p.m. and Sensibility Webinar: Preparing an March 20-21 • Radisson Hotel, Bismarck Webinar: Youth Employment Effective Budget April 19 • 10-11:30 a.m. May 24 • 10-11:30 a.m. Grant Writing Workshop March 22 • Radisson Hotel, Bismarck HR Conference for 2012 Annual Conference, Local Government NDLC Centennial Celebration April 25-26, 2012 • September 20-22, 2012 • Alerus Center, Ramkota Hotel, Bismarck Grand Forks
8 MARCH ’12 CITYScan 2012 Webinar Series Register for all webinars at www.ndlc.org/events.
Gather valuable League training without leaving your office. All you need is a computer with an Internet connection. Find more information and the system requirements at www.ndlc.org/events. You will love the convenience! All events are CST. Online registration only.
March 8, 10-11:30 a.m. Dealing with Abandoned Buildings (Aaron Johnson, Custer Health Unit) Discover how you can remedy the eyesores in your community and take steps to get your city’s abandoned buildings condemned and removed. Registration: $30 per person (Participants will be billed after the seminar. Attendees from entities insured with the North Dakota Insurance Reserve Fund will receive a 50% discount.)
April 17, Noon-1 p.m. The Facts About Measure 2 (League Staff) Join us for an informational session about Measure 2, a proposed constitutional amendment to eliminate authority to collect property tax. Registration: FREE
April 19, 10-11:30 a.m. Youth Employment (Tony Weiler, ND Commissioner of Labor) The weather might be chilly, but soon high school students will be inquiring about summer employment. Hear the rules and regulations that go with hiring someone under age 18. Registration: $30 per person (Participants will be billed after the seminar. Attendees from entities insured with the North Dakota Insurance Reserve Fund will receive a 50% discount.)
May 24, 10-11:30 a.m. Preparing an Effective Budget Sometimes budgeting can puzzle even the most experienced professionals. Learn how to organize and prepare a sound budget. Registration: $30 per person (Participants will be billed after the seminar. Attendees from entities insured with the North Dakota Insurance Reserve Fund will receive a 50 percent discount.) Webinar Registration Information
Registrants will be sent a link in advance 410 East Front Avenue Bismarck, ND 58504-5641 to view the session in real time. Phone: 701-223-3518 Toll Free (in state): 1-800-472-2692 Fax: 701-223-5174 Web: www.ndlc.org Register for all Webinars at www.ndlc.org/events. MGA Leadership Training Program participants will earn 1.5 credits. For more information about the League’s Leadership Training Program, visit www.ndlc.org/mga.
Sustainable design-build solutions Buildings fabric structures available up to for sand & salt storage, solid waste 300' wide. & composting facilities, water Low in cost per treatment facilities & more! square foot. Natural daytime lighting. Easy to relocate. Expandable.
Call one of our ClearSpan specialists at 1.866.643.1010 or visit us at www.ClearSpan.com/ADNDCS.
MARCH ’12 CITYScan 9 CityScan 2 1 5/11/11 12:23:56 PM March Madness vs Sense & Sensibility March 20-21, 2012 • Radisson Hotel, 605 E Broadway Ave, Bismarck
TUESDAY, MARCH 20 email box overflowing? Are you wasting too much time with Noon Register your email? If so, join us for this session and receive strategies, Registration tips and ideas for reducing email volume, improving quality, today! organizing email and coaching others about the same issues. 12:30 p.m. Welcome & Introductions 9 a.m. Elections 2012 (Al Jaeger and LeeAnn Oliver, Secretary of 12:45 p.m. State’s Office) This is an election year, and some of the laws Celebrating Community (Sister Thomas Welder, University of have changed. Find out what to do and when to do it as the Mary President Emeritus) Learn ways to keep your community staff from the Secretary of State’s office walks you through welcoming, growing and thriving. changes in the law, the timelines and the proper procedures. Also, gather bonus information on becoming a Notary 1:45 p.m. Republic. Networking Break 10 a.m. 2 p.m. Networking Break Emergency Services Update (Greg Wilz, Department of Emergency Services) Hear about the new agreements DES has 10:15 a.m. with cities supporting regional hazmat response. You’ll leave Creating Special Assessments (Kathy Feist, City of Bismarck) with helpful documents to take back to your council. Learn from Bismarck’s special assessment guru how to plan, create and execute fair special assessments for your city. 2:45 p.m. Networking Break 11:15 a.m. Tax Benefits for Housing (Jolene Klein, ND Housing and 3 p.m. Finance) Hear about the ND Housing Incentive Fund (HIF), Measure 2 (Cory Fong, ND Tax Commissioner; Dwight Cook, a program that offers state tax credits to individuals and State Senator; John Walstad, Legislative Council) Join us for businesses that make a contribution to the HIF. The Housing a discussion about North Dakota’s current tax system, the and Finance Agency staff will discuss resources available to language of Measure 2 and the challenges it will pose for local developers that create new affordable rental units for families. and state government. This proposed constitutional amendment to eliminate authority to collect property tax will be on the Noon June ballot. Leadership Training Program Awards Luncheon 4 p.m. Hot Topics (League Staff) Write down your city’s stresses and 1 p.m. struggles, and we’ll group them together to address common Building Effective Teams • Part I (Kostas Voutsas, Dickinson concerns. You’ll have a chance to learn what others are dealing State University) Join annual conference favorite, Kostas with as you collaborate on constructive solutions. Voutsas, as he talks about the makings of a great team. He’ll address how to build and motivate your team and what it takes 4:45 p.m. Networking Social – Connect with old friends and new as you discuss your NEED HELP? Rath & Mehrer challenges and success stories in a Many N.D. cities use NorthSCAN relaxed atmosphere. to nd city employees such as CERTIFIED PUBLIC ACCOUNTANTS police of cers, auditors, janitors, Specializing in Governmental Auditing city works/street department workers, etc. WEDNESDAY, MARCH 21 Your classi ed ad appears in all Jayson Rath, CPA 7:30 a.m. 90 N.D. newspapers -- only $150! Ken Mehrer, CPA ($150 for 25 words or less. Bryce Fischer, CPA Continental Breakfast Additional words $5.00 each.) 425 North Fifth Street 8 a.m. Contact your local Email Stress: Manage the Mess (Cindy orth newspaper or North Dakota Bismarck, ND 58501 NSCAN Newspaper Association: Solberg, Bismarck State College) Is your North Dakota Statewide Classified Advertising Network 866-685-8889 (701) 258-4560
10 MARCH ’12 CITYScan to be a great team member. This hands-on session will have TUESDAY ...... MARCH 29 you laughing and learning. THURSDAY, MARCH 22 Optional Noon Registration 8 a.m. - Noon 2 p.m. Optional Grant Writing Session Session 12:30 p.m. Welcome & Introductions Networking Break (Stan Stelter and Tamara Unterseher, 12:45 p.m. Embracing the Madness (Davina French, Innovative Abused Adult Resource Center) Leadership Solutions) Life is stressful. Hear from 2:15 p.m. Finish off March Madness by participating in a third day Davina, a past March Madness favorite, how not to Building Effective Teams • Part II (Kostas Voutsas, Dickinson designed to help you improve your grant writing skills. let the madness of work and life get to you. State University) Learn where to find grants, and what grant administrators are looking for in your application. Registration is $50. 1:45 p.m. Networking Break 3:15 p.m. Wrap Up & Evaluation 2 p.m. Mutual Aid Agreements (Greg Wilz, ND Dept. of Emergency Services) If you’re wondering what mutual aid agreements are, where yours is or when it was Thank you to our sponsors: Black Mountain Software, Inc. n Brady Martz & Associates, P.C. last updated, this session is for you. Dougherty & Company n HDR Engineering n Interstate Engineering n Kadrmas, Lee & Jackson Moore Engineering, Inc. n ND Insurance Reserve Fund n Otter Tail Power Company SRF Consulting Group, Inc. n Starion Bond Services n Wold Engineering, P.C.
March Madness vs Sense & Sensibility Registration Each city will be billed after the workshop. Three day cancellation notice required to avoid charges.
410 East Front Avenue Bismarck, ND 58504-5641 March Madness vs. Sense and Sensibility . . . . $140 . . . . $______Phone: 701-223-3518 Toll Free (in state): 1-800-472-2692 Fax: 701-223-5174 Web: www.ndlc.org Optional Grant Writing Workshop . $ 50* ...... $______(*Thursday Breakfast included in registration) TOTAL . . . . $______Please reserve______places for______Billing Information: Contact, Address, City, Zip______Name______Title______Email______Name______Title______Email______Registration fee is $140. MFOA members who have paid their 2011 dues prior to the workshop are eligible for a $60 credit. Registration fee is $140. Attendees who are 2012 members of the Municipal Finance Officers Association are eligible for a $60 reimbursement . Rooms are available by calling the Radisson Hotel 701-255-6000 (specify the NDLC block of rooms). Fax this form to the League (701-223-5174) or register online at www.ndlc.org. MGA Leadership Training Program participants will receive 12 credits for March Madness and four credits for participating in the grant training. For more information about the League’s Leadership Training Program, visit www.ndlc.org. Anyone planning to attend who needs assistance because of a disability should contact the League at 800-472-2692.
410 East Front Avenue Bismarck, ND 58504-5641 Phone: 701-223-3518 Toll Free (in state): 1-800-472-2692 Fax: 701-223-5174 Web: www.ndlc.org
Hometown Homegrown Please reserve______places for the city of______
Billing Information: Contact, Address, City, Zip______Rachel Quesadilla Jan Jordan Large tortilla shell Sliced deli-style turkey Name______Title______Email______Thousand Island dressing Swiss cheese Name______Title______Email______Sauerkraut, drained Spread dressing over tortilla, leaving a little space around the edge. Place sliced Name______Title______Email______cheese on half and top with turkey and sauerkraut, then fold the tortilla with Name______Title______Email______the dressing-only side on top. Place tortilla in a non-stick pan over medium heat with cheese side on the bottom. Cook until lightly toasted and cheese begins to Rooms are available by calling the Radisson Hotel 701-255-6000 (specify the NDLC block of rooms). Fax this form to the League (701-223-5174) melt, then flip tortilla and cook until toasty. or register online at www.ndlc.org. MGA Leadership Training Program participants will receive 12 credits for March Madness and 4 credits for The great thing about this recipe is you can make it low-fat if you select low- participating in the GovOffice training. For more information about the League’s Leadership Training Program, visit www.ndlc.org. fat ingredients. Anyone planning to attend who needs assistance because of a disability should contact the League at 800-472-2692.
MARCH ’12 CITYScan 11 Jan Jordan 2012 Scholarship Application The Municipal Government Academy will award a $1,000 Scholarship college scholarship to one outstanding student in North Dakota. FUND
REQUIRED MATERIALS CHECKLIST Clearly label each item: QUALIFICATIONS q A resume or list of work experience, volunteerism, - Age: 17-22 years old awards/recognition, etc. - Child or grandchild of a city employee or elected q Two letters of recommendation city official q Most recent transcript (sealed) - Registered full-time student in an accredited North q Personal statement about your academic goals and Dakota university, college or vocational/technical expectations (limit 500 words) certification program. Full-time status is determined q Essay on how you can change your community for by the criteria of the institution attended. the better (limit 500 words)
Student Information
Full name______
Address______
City______State____ Zip______
Phone______Email address______
College you will be attending in the 2012-2013 school year______
Year in college for 2012-2013: q Freshman q Sophomore q Junior q Senior q Certification
Relationship of city official or employee: q Mother q Father q Grandmother q Grandfather Name(s) of those checked above______City and position______Student’s signature______Date______Previous winners are not eligible. Please address all materials to MGA - Jan Jordan Scholarship Fund ND League of Cities, 410 E Front Ave, Bismarck, ND 58504
DEADLINE: All materials must be postmarked no later than Friday, March 23, 2012. Submit all materials in one package. If letters or transcripts are sent separately, it is the applicant’s responsibility to ensure they are received by the deadline. For questions or information, call the League at 800-472-2692.
12 MARCH ’12 CITYScan “If I Were Mayor for a We turn your Day” essay contest
Any third grade student living in North Dakota can participate in this annual essay contest designed to get them thinking about civic leadership. The rules are simple: 1. Handwritten essays must be the original work of third graders in North Dakota. Any third grade student may submit one essay (multiple entries from one author will not be accepted). 2. Essays must be no longer than one page in length and must answer the following questions: • Why is your community great – what makes it special? • What would you do to improve your city if you were mayor for a day? 3. Essays may deal with community issues. Originality of thought and creativity will be considered. 4. The author’s name, school, teacher’s name and school’s address must appear on the back of each essay. 5. All entries must be mailed to: North Dakota League of Cities (410 E Front Ave, Bismarck, ND 58504-5641) and postmarked no later than March 15, 2012. The essay winner will receive a $100 savings bond from the League and the winning essay will be published in the June issue of CITYScan. For more information, contact Becky at the League office ([email protected]).
April 9-13, 2012 It’s time to celebrate what makes your city great .
Plan now to join other communities in celebrating why cities are truly the heart of North Dakota. City Government Week is sponsored each year by the North Dakota League of Cities to help cities inform their residents about the significant services provided by their municipal government. City Government Week is a great opportunity for you to get involved by planning ways to teach young and old about the services you provide. Gather ideas and details at www.ndlc.org or contact Becky Haag, 800-472-2692, [email protected].
MARCH ’12 CITYScan 13 800-472-2692 [email protected] Jerry Hjelmstad Staff Attorney
The League staff provides technical assistance to North Dakota cities and this regular column contains summaries of recent inquiries. For frequently asked questions visit www.ndlc.org. Ask NDLC
How long must a person be a resident of a city in order How often is a park board required to meet? to run for elective office? The board of park commissioners shall have a regular meeting No person is eligible to hold an elective city office unless that at least once each month at a time and place to be designated by person is a qualified elector of the city and has been a resident ordinance and such special meetings as it may deem necessary. A thereof for at least nine months preceding the election. (NDCC special meeting may be called at any time by the president or any 40-13-01) two members of the board to consider matters specified in the call of such meeting. (NDCC 40-49-11) Where do city officials file their oaths of office? Every person elected or appointed to any city office, before the Who presides over the city governing board meeting person enters upon the discharge of the duties of the office, shall when the mayor is absent? take and subscribe the oath of office prescribed for civil officers, The president of the city council shall be the presiding officer and, except in the case of the city auditor, shall file the oath of the council in the absence or temporary disability of the mayor. with the city auditor within 10 days after notice of election or In the absence or disability of the mayor and the president of appointment has been given. The oath of the city auditor shall be the city council, the vice president shall be the presiding officer. filed in the office of the county auditor. Refusal to take the oath (NDCC 40-08-13) These officers should be elected at the of office shall also be deemed a refusal to serve and, therefore, a governing body’s organization meeting held after the city election failure to qualify. (NDCC 40-13-03) in June of each even-numbered year. (NDCC 40-08-11)
For more information about the Business Associates program, contact Becky Haag at 701-223-3518 ([email protected]) .
2 Our Business Associates program helps businesses learn more about the municipal marketplace and better serve the needs of North Dakota cities. The financial support of 0 Business Associates assists the League with educational programs and special projects. 1 The designation of Business Associate does not imply League endorsement or 2 certification of quality. Business Associates are able to use the NDLC Business Associate logo, receive complimentary copies of League publications, receive discounted advertising and exhibit rates and be listed on the League’s Web site as well as a listing in each issue of CITYScan.
• Ackerman-Estvold Engineering and • Houston Engineering, Inc. • Olsson Associates Management Consulting, Inc. • Interstate Engineering • Otter Tail Power Company • AE2S (Advanced Engineering and • Kadrmas, Lee & Jackson • SRF Consulting Group, Inc. Environmental Services • Maguire Iron • Starion Bond Services • Annabelle Homes • MDU Resources Group, Inc. • Tesoro • Banyon Data Systems • Midcontinent Communications • Titan Machinery • Black Mountain Sofware, Inc. • Moore Engineering, Inc. • Ulteig Engineers • Brady Martz & Associates, P.C. • ND Insurance Reserve Fund • Wenck Associates, Inc. • Dougherty & Company • ND Rural Water Systems Association • Wold Engineering, P.C. • HDR Engineering • NRG Technology Services • Xcel Energy
14 MARCH ’12 CITYScan John Nord named
lause, applause Unsung Hero for January App Sue Kraft, Lifestyles Editor, Devils Lake Journal
Devils Lake Regional Airport manager John Nord is the January Unsung Hero. The Unsung Hero award is co-sponsored monthly by Lake Chevrolet and Ramsey Bank. John’s recent actions enabled the Lake Region to maintain convenient daily air service to the Twin Cities. Thanks to (L to R) Renard Bergstrom of Lake Chevrolet, John his aggressive efforts and Nord and Karen Hausmann of Ramsey Bank. what he calls the team in the trenches, Regional Elite and the DVL airport staff, Devils Lake air service can transport passengers to Minneapolis faster than one can drive to any other airport in the state. Nord said, “They can board the plane here and be in the Twin Cities in little more than an hour later. You can’t beat that!” Nord has high praise for those who rallied and worked together on both the local and national levels. He said, “The teamwork was fantastic. It was wonderful to see how Mayor Richard Johnson, the Devils Lake Regional Airport Authority, Governor Dalrymple, Senators Hoeven and Conrad and Congressman Berg all came together to make this happen. And kudos to the nation’s Transportation Secretary Ray LaHood. It was a bleak day for the Lake Region when Delta Airlines chose not to honor their contractual obligations to the community.” “We realized we were in dire straights when Delta provided only four round trips to Minneapolis from the first to the sixteenth of December 2011. This was totally unacceptable.” The Airport Authority began their search immediately. Nord said, “Once Great Lakes Airlines took the initiative, things started to fall into place.” John is impressed with Great Lakes Airlines high standards in customer service and airline • Olsson Associates protocol. Devils Lake is the first of 10 airports Great Lakes will be serving in the • Otter Tail Power Company Minneapolis area. Nord is pleased to report that even with the difficult December, • SRF Consulting Group, Inc. the airport ended the year up by 10 percent. • Starion Bond Services John Nord grew up in the Lake Region, a native of Churchs Ferry. He received • Tesoro a degree in civil engineering from Lake Region State College and served as • Titan Machinery marketing director for Sioux Manufacturing for 18 years. He then owned and • Ulteig Engineers operated a local business before becoming airport manager three and a half years • Wenck Associates, Inc. ago. John also has numerous community volunteer accomplishments to his credit. • Wold Engineering, P.C. Thanks to John Nord for his leadership. • Xcel Energy Congratulations!
MARCH ’12 CITYScan 15 Spring Regional Meetings
is coming to a town near you May 1 – New Town May 2 – Minto The 2012 spring regional “Accommodating Your Aging May 3 – Oakes meetings will be here before Population” presented by AARP and May 8 – Lincoln you know it. Don’t miss this “Meeting Management That Works” May 9 – Garrison opportunity to discuss your by representatives from the NDSU city’s challenges with other city Extension Service. “Region Round- May 10 – Beach leaders in your region. up” at 4 p.m. features the progress and The League is again co-sponsoring a special morning seminar. problems among cities in the region. A short business meeting “How to Set Proper Water Rates” will be presented by Eric Volk, will close out each meeting. executive director for the ND Rural Water Systems Association Several host cities will be offering an optional morning tour. (see page 25 for registration form). Watch for the complete agenda in the April issue of CITYScan. Each meeting will begin with lunch followed by a general Registrations are due in the host auditor’s office one week session in the early afternoon and two concurrent sessions: before the meeting. ✄ Regional Meeting Registration Form
Send registrations to the host city auditor. If the date or location of your region’s meeting is not convenient, please attend the one most convenient for you. The only restriction is the ability to vote on the region’s board member nominee at the 410 East Front Avenue Bismarck, ND 58504-5641 business meeting. Anyone who plans to attend the meeting and needs assistance Phone: 701-223-3518 Toll Free (in state): 1-800-472-2692 Fax: 701-223-5174 Web: www.ndlc.org because of a disability should contact the League staff at 1-800-472-2692.
Please reserve ______places for______for the 2012 regional meeting hosted by the City of______.
Name______Title______Email______
Name______Title______Email______
Name______Title______Email______
Billing Information: Contact______
Address, City, State, Zip______
Cost is $35 per person. q Check enclosed q Bill us q Will pay at door (Three day cancellation notice required for refund.)
16 MARCH ’12 CITYScan NW Region (Divide, Burke, Williams, Mountrail and McKenzie counties) Spring May 1 – New Town Regional Civic Center, 103 Soo Place Send registrations to Kayla Burnette, City Auditor, PO Box 309, New Town, ND 58763 Meetings
Mayor Dan Uran
NE Region (Towner, Cavalier, Pembina, Ramsey, Walsh, Nelson, Grand Forks, Griggs, Steele and Traill counties) May 2 – Minto Community Center, 114 Harvey Ave Send registrations to Tami Ulland, City Auditor, PO Box 342, Minto, ND 58261 Mayor John Riskey
SE Region (Barnes, Cass, LaMoure, Ransom, Richland, Dickey and Sargent counties) May 3 – Oakes Angry Beaver Lodge, 404 Main Ave Send registrations to April Haring, City Auditor, 115 S 5th St, Oakes, ND 58474
Mayor Monty Zimmer
SC Region (Sheridan, Wells, Foster, Burleigh, Kidder, Stutsman, Emmons, Logan and McIntosh counties) May 8 – Lincoln Lunch: Angus Grill & Lounge, 100 W Santee Rd Meeting: Lincoln Park Shelter, 32 McDougall Dr Send registrations to Melanie Kitzan, City Auditor, 74 Santee Rd, Lincoln, ND 58504 Mayor Robert Johnston
NC Region (Renville, Bottineau, Rolette, Ward, McHenry, Pierce, Benson, Eddy and McLean counties) May 9 – Garrison City Auditorium, 22 S Main St Send registration to Diane Affeldt, City Auditor, PO Box 459, Garrison, ND 58540
Mayor Shannon Jeffers
SW Region (Golden Valley, Billings, Dunn, Stark, Mercer, Oliver, Morton, Slope, Hettinger, Grant, Bowman, Adams and Sioux counties) May 10 – Beach City Hall, 153 Main St E Send registrations to Kim Nunberg, City Auditor, PO Box 278, Beach, ND 58621 Mayor Walter Losinski
MARCH ’12 CITYScan 17 800-472-2692 [email protected] Part 3 An Election Primer for 2012
In the last two issues we have reviewed some of the requirements for city elections before the election, on Election Day, and after the election, as well as some of the general requirements relating to city elections. In this issue we look at some information candidates for city office should be aware of as they plan campaigns for an elected position in city government.
How to run for city office in the election. Nominating petitions must • Don’t pay another person for (1) North Dakota be in the physical possession of the city loss or damage suffered due to To place their names on the ballot, auditor by 4 p.m. on the filing deadline. voting attendance; (2) expense of candidates for city offices may file Forms are available from the city auditor. transporting to or from the polls; (3) nominating petitions with the city auditor. (NDCC 40-21-07) personal services to be performed on Nominating petitions require not less than the day of an election which shall, directly or indirectly, affect the results 10 percent of the number of qualified Campaign don’ts of an election. (NDCC 16.1-10-06.1) voters who voted for that office in the last • Don’t use any governmental services • Don’t serve on an election board or city election. However, not more than 300 or property for political purposes. have a relative serve on an election signatures may be required. Nominating (NDCC 16.1-10-02) board. (NDCC 16.1-05-02) petitions may be signed by qualified voters • Don’t give, sell, or wear political • Don’t give anything of value, or who reside within a ward or precinct if badges, buttons, or insignia at or promise to give anything of value, elected by ward or within the corporate about the polls on Election Day. to another in return for the other’s limits if elected at large. Voters may sign (NDCC 16.1-10-03) promise to vote or withhold his vote nominating petitions for more than one • Don’t allow government employees for or against any candidate. (NDCC candidate. Nominating petitions must be to work on your campaign while at th 12.1-14-03) filed before 4 p.m. on the 60 day before work. (NDCC 16.1-10-02) houstoneng.com
We’ve been in the water business for a while.
At Houston Engineering, we understand knowledge and expertise are cornerstones to success.
We strive to provide quality service that is unmatched in the civil engineering industry. That type of service takes practice.
18 MARCH ’12 CITYScan Statement of interests Accounting & Utility Every candidate for elective office in a city shall file a Billing Software That statement of interests with the city auditor at the time they file their nominating petition. The statement of interests North Dakota Cities applies to the candidate and the candidate’s spouse and must Can Count On include: 1. The name of the business or employer and an Accounting, Utility Billing, identification of the principal source of income of both Cash Receipting, Accounts Receivable, the candidate and the candidate’s spouse. Payroll, Budget Prep, Service Orders, and many more modules to 2. The name of each business or trust, not the principal meet your specific needs. source of income, in which the person making the statement, and that person’s spouse, have a Plus friendly, knowlegeable financial interest. customer support staff. 3. A list of the associations or institutions with which the person making the statement, and that person’s spouse, are closely associated, or for which they serve as a director or officer, and which may be affected by their actions as an officeholder. 4. The identity by name of all business offices, business directorships, and fiduciary relationships the person making the statement, and that person’s spouse, have held in the preceding calendar year. (NDCC 16.1-09-03) Persons who were elected by write-in vote shall file with the city auditor a statement of interests along with the written oath of office. (NDCC 16.1-09-02, 03)
Campaign contribution statements A candidate for city office in cities with a population of 5,000 or more shall make and file a campaign contribution statement including: 1. The name and mailing address of all contributors who made contributions in excess of $200 in the aggregate for Call To Arrange An the purpose of influencing the election of the candidate; Online Demo Today! 2. The aggregated amount of the contributions from each listed contributor; 800-353-8829 3. The date the last contribution was received from each listed contributor.
The candidate or candidate committee shall file the statement in the office of the city auditor in the candidate’s county of residence no later than the 12th day before the date of the election. The reporting period for the statement is from the beginning of that calendar year through the 20th If you would like a copy of our “Utility Billing day before the date of the election. Even if the candidate has Made Easy” presentation from the 26th Annual not received any contributions during the reporting period, NDRWSA Water Expo in Fargo last month, contact the candidate or candidate committee shall file a statement as us at [email protected]. required by this section. A statement this is mailed is deemed properly filed when it is postmarked and directed to the city auditor within the prescribed time. (NDCC 16.1-08.1-03.11) blackmountainsoftware.com
MARCH ’12 CITYScan 19 800-472-2692 [email protected] Sarah Werner Citizen Corps Coordinator North Dakota hosts nation’s first snowmobile CERT class North Dakota has two things that can make snowmobiles on the back and have waist and chest straps to prevent them an essential part of emergency management – lots of snow and from falling off while riding. The backpacks contain basic first wide-open prairie between places. This need became apparent aid supplies, but also have extra heat packs, collapsible shovels, during the spring of 2011 when a blizzard stranded motorists emergency blankets and ribbon tape for marking vehicles that across the state, many of them in rural areas. Fortunately for have been searched. these motorists, the Roughrider Snowmobile Association, a The Roughrider Snowmobile Association completed their group of snowmobile enthusiasts from the Bismarck area, was CERT training on January 17 with a final exercise simulating one group invited to assist emergency responders. a snowmobile accident. The group worked with the sheriff’s The snowmobile association had manpower, snowmobiles and, most importantly, a desire to help. While the snowmobile department, rural fire department and ambulance service on the group has been a part of Burleigh County’s resource directory for final exercise, during which they practiced triage, assessment, many years, what they didn’t have was emergency management bandaging, splinting and carrying. training. As the winter of 2011-2012 began, the group decided Now that the snowmobile association members have to seek out training that would help members be better prepared completed their training, the Burleigh County Sheriff’s to help out in future emergencies. This is where Burleigh Department plans to put their newly trained volunteers to work. County Emergency Management, the Burleigh County Sheriff’s “We have placed the CERT-trained members into the county’s Department and Community Emergency Response Team Reverse 9-1-1 system so that dispatch, emergency management (CERT) stepped in. or the sheriff’s department can call them out when needed,” “After the snowmobile club’s involvement during the blizzard Schroeder said. “We have also established protocols for marking last year, we approached them to see if they would be interested vehicles, working within the incident command structure, in some training,” said Burleigh County Deputy Sheriff Tom working in teams and ensuring safety so that the department is Schroeder. “I had heard of CERT training from our emergency manager and the group decided that it would be the best option more comfortable using these volunteers.” to fit their needs.” In addition to response activities, the club is already planning The snowmobile association began coordinating with the to take CPR and First Aid training next fall. They are also Burleigh County Citizen Corps Council led by Burleigh County working with the sheriff’s department to create an informational Emergency Manager Mary Senger and soon started CERT brochure they can provide to stranded motorists with survival classes. The classes were held during the group’s regular twice- information for them to review until they are rescued. monthly meetings. According to Schroeder, “It has been a lot of fun to see the “We had 29 people who were very excited to take CERT excitement of the club members during the training. Our training,” said Schroeder. “As a sheriff’s department, we were administration has been very supportive and is looking forward excited to gain a trained volunteer group who would have a to working with this newly trained volunteer base.” better idea of what to do, and what not to do, in an emergency The CERT program in North Dakota is jointly sponsored situation.” by the North Dakota League of Cities and the North Dakota Because of the different needs of a snowmobile rider, modifications needed to be made to the basic CERT kits that are Department of Emergency Services. For more information on provided to participants in North Dakota. Instead of standard CERT or other Citizen Corps programs, contact Sarah Werner backpacks, the snowmobile association members were outfitted at 701-223-3518 or with special snowmobile backpacks. The backpacks sit higher [email protected].
Pages from the past “Home rule” for North Dakota cities was one of the principal benefits received from the 1969 North Dakota legislative assembly. House Bill 41 provided the working parts for the home rule constitutional provision that had been approved by the voters two years ago. Under the home rule statutes, a city governing board can appoint members of a charter commission. After the charter is developed the city’s voters will decide whether they want home rule and the local governing powers included in the proposed home rule charter. -From April 1969 “League of North Dakota Municipalities Bulletin” 20 MARCH ’12 CITYScan Be an HR All Star Human Resource Conference for Local Government
People are the backbone of local government, but the management of human resources is a challenge for governments of all sizes. On April 25 and 26, 2012, the second statewide conference entirely focused on human resource management for local governments will be held in Bismarck. This conference will address issues for policy makers, human resource staff, business managers, auditors and supervisors – anyone who has a responsibility for managing people. This conference welcomes any type of local governments: city, county, parks and recreation districts, schools, public health and township officials. The conference will feature national speaker, native North Dakotan Dale Brown. His presentation, “We Are All in This Together,” will help us understand the basics of team work. Brown started his coaching career in ND and ended it by serving 44 years as the basketball coach at LSU. Brown’s straightforward, determined approach, combined with his knowledge of the game, excellent recruiting skills and his positive philosophy, made his dream a reality. In addition to Dale Brown’s keynote address, there will also be two excellent general sessions. The first will be a panel presentation on workplace violence. The second will be a session on keeping everything legal presented by Lisa Edison Smith, attorney with the Vogel Law Firm. Attendees will also have the opportunity to attend all four breakout sessions offered. They will focus on transition and succession planning, HR hot topics (veteran’s preference, wage and hour, HR audits), performance management of challenging employees and basics of compensation planning. The Collaborative is working with SHRM, the ND State Bar Association, Board of Social Work Examiners and the POST Board to provide credits for this event. Let’s not forget to include fun! Put on your favorite team jersey for the tailgate party Wednesday night. Socialize with your teammates while you enjoy good food, music and trivia by Wild Inspire. Prizes will be awarded to top winners and even those who didn’t make the cut! Register today at www.ndlc.org/events. MARCH ’12 CITYScan 21 An employee’s termination carries with it perhaps more exposure to potential liability than any other event in the employment relationship. Therefore, you should take every precaution to minimize liability. There are a number of steps you can take to minimize – or even avoid entirely – exposure to liability in employee terminations. One of the most critical aspects is the termination meeting itself because the manner in which the termination is implemented can have considerable ramifications.
An ounce of prevention equipment, or other items). Below is a checklist of procedures and general • You should approach the termination meeting principles that will guide you on how to conduct a cautiously. Avoid any petty arguments, cheap termination meeting with an employee. Following shots, or caustic remarks. There is no reason to these guidelines may also help in the defense of any create undue conflict or a perception of revenge. resulting claim the employee files. Doing so may provide further incentive to the • State the true and actual reasons for the employee to assert a legal claim to contest the termination. Avoid any excuses or cover-ups termination. intended to avoid hurting the employee’s feelings. • Include only management or supervisory personnel The reasons and basis for the termination who have a need or a legitimate reason to be in articulated in any resulting legal proceeding should the termination meeting. However, you should be identical to the reasons given to the employee at always have at least one management witness to the termination meeting. corroborate what was stated and discussed at the • State the reasons for the termination decision in meeting. simple and easy-to-understand terms. • Conduct the termination meeting in private to • The termination meeting should not be a avoid claims of wrongful discharge or defamation negotiation session. Once the decision to stemming from statements made to a third party, Employee Terminations Employee terminate has been made, you should avoid employees or others.
Checklist For Carrying Out For Checklist bargaining or negotiating the decision with the • Document everything that occurred in the employee. No further investigation or explanation termination meeting in a narrative-style memo should be necessary at that point. containing specific facts. The document should be • Explain what the employee will receive in pay preserved in the employee’s personnel file and may and benefits, and discuss any obligations he may be used in any resulting legal proceeding. have (e.g., returning company keys, cell phone, • If at all possible, have the employee’s final
NORTH DAKOTA INSURANCE RESERVE FUND P.O. Box 2258 Bismarck, North Dakota 58502 Phone (701) 224-1988 Toll Free 1-800-421-1988 Fax # (701) 224-0609 ON THE WEB AT www.ndirf.com
22 MARCH ’12 CITYScan paycheck, including accrued vacation and any other amounts due, made out and ready to present at the termination meeting. If that’s not possible, let the employee know when he will receive his check by mail, or set up a time and date when he may pick it up. Resolve any doubts about payment in favor of the terminated employee; the cost of the payment or benefit will typically be less than the cost of litigation. • Explain all insurance benefits, COBRA continuation coverage options and other Professionals you need, people you trust. post-employment benefits at this time. Bottom line Following these guidelines may not prevent all employment claims. However, it will minimize liability and possibly the chance of litigation. Reprinted courtesy of North Dakota Employment Law Letter. For subscription information, please call 800-274-6774 or click to www.HRhero.com.
Apply now for clean diesel grants The North Dakota Department of duty, diesel-powered on- and non-road Health is pleased to release the annual vehicles and equipment. School buses State Clean Diesel Grant Program meeting certain emission standards application. Cities, counties and other will be reimbursed at 50 percent of the government agencies that conduct work cost of a new school bus. The goal is to for the benefit of the public and require award funds to agencies that maximize diesel powered vehicles or equipment efforts to preserve and enhance air are encouraged to apply for State Clean quality across the state through the Diesel Grants. reduction of diesel emissions and to The Department of Health will award reduce diesel fuel use. about $285,000 in grants funded by the The grant guidelines and application U.S. Environmental Protection Agency are available at www.ndhealth.gov/AQ/ for the purchase of new diesel-powered Notices.htm. Applications must be vehicles and equipment. The purpose of received by 4 p.m. CDT on March 15, the grants is to reduce diesel emissions 2012. in accordance with the Diesel Emissions For more information, contact Reduction Act of the Energy Policy Act Keith Hinnenkamp, North Dakota of 2005. Department of Health, at khinnenk@ The grants will reimburse about 25 nd.gov (701-328-5188) or visit www. percent of the cost to replace older, ndhealth.gov/AQ/Notices.htm. less efficient, medium- and heavy-
We offer foreign and custom Engineering • Surveying • Planning flags, rental tents, convention decorations (exhibit booths and CensusSense JAMESTOWN: (701) 252-0234 drapes), theme party supplies, parade float supplies. Place these North Dakota cities WAHPETON: (701) 642-5521 in order by population, Call or write for a free catalog. smallest to largest (2010 census). Toll Free: 1-800-497-3524 MANDAN: (701) 663-5455 Find the answers at www.ndlc.org. BEULAH: (701) 873-2266 GOMPF DISPLAYS, INC . Dickinson, Kindred, 110 South University Drive Fargo, ND 58103 New Salem, Starkweather, www.interstateeng.com Visit us at: GompfDisplays.com Willow City North Dakota | Minnesota | Montana | South Dakota
MARCH ’12 CITYScan 23 Low-price bids don’t always tell the whole truth. Because heavy equipment comes with costs beyond the sticker, from service to repairs to depreciation, BUDGET WITH and more. That’s why purchasing trade associations endorse Life Cycle Costing as a means to evaluate your agency’s capital equipment purchases. CONFIDENCE When bidders disclose Life Cycle Costs, your agency will have more complete information and better options to consider. You’ll be able to budget operations and resources more effectively and minimize risks. Caterpillar makes Life Cycle Cost proposals easy. Visit govbidspec.com to download bid specs, Life Cycle Cost forms and Scheduled Maintenance forms. Edit them to your agency’s needs and include them with your RFP to bidders. Butler Machinery can show you the benefits of incorporating Life Cycle Costing into your agency’s RFPs. When you have all the facts, you’ll find Cat equipment www.cat.com delivers lower total costs and better return on investment. www.govbidspec.com Get the whole truth. Get the Life Cycle Cost advantage at govbidspec.com.
Bismarck, ND 58501 Dickinson, ND 58601 Fargo, ND 58104 Grand Forks, ND 58201 3630 Miriam Ave 2803 I-94 Business Loop E 3402 36th St. SW 1201 S. 46th St. 701-223-0890 701-456-1400 701-280-3100 701-775-4238 Hankinson, ND 58041 Hoople, ND 58243 Jamestown, ND 58401 Minot, ND 58701 17040 Hwy 11 7695 Hwy 18 S 1910 27th Ave. SE 1505 Hwy 2, Bypass E 701-242-7474 701-894-6363 701-251-1400 701-852-3508 www.butlermachinery.com Aberdeen, SD 57401 Pierre, SD 57501 Rapid City, SD 57702 Sioux Falls, SD 57107 4950 E. Hwy 12 801 N. Garfield Ave. 3601 Deadwood Ave. 3201 N. Louise Ave. 605-225-6240 605-224-5400 605-342-4850 605-336-3010
The National Institute of Governmental Purchasing (NIGP), National Association of State Procurement ©2010 Caterpillar All rights reserved. CAT, CATERPILLAR, their respective logos, “Caterpillar Yellow,” Officials (NASPO) and National Association of Fleet Administrators (NAFA) endorse the use of Life Cycle the “Power Edge” trade dress as well as corporate and product identity used herein, are trademarks of Costing as a preferred procurement method. Caterpillar and may not be used without permission.
24 MARCH ’12 CITYScan CGV-176C-1.indd 1 10/14/10 9:38 AM Envision an Idea...
Attorney General Opinion, 2012-L-01 Implement Solutions... Question: Does a water resource board have authority to assess costs incurred in the course of investigating a drainage complaint and enforcing a removal Deliver Results... order? AG Opinion: A water resource board does not have authority to assess landowners for drainage investigation costs incurred by a board prior to the issuance of a removal order. A water board also may not assess compliance costs if a landowner completes the timely removal of an obstruction or noncomplying dike or dam. North Dakota Attorney General’s Opinions may be Understanding the viewed at www.ag.nd.gov/Opinions/Opinions.htm. needs of our local communities. How to Set Proper Water Rates North Dakota Rural Water Systems Presenter: Eric Volk, Executive Director, Association is sponsoring six half-day How NDRWSA to Set Proper Water Rates training sessions Training is funded by a grant from the in conjunction with the North Dakota North Dakota Department of Health. League of Cities regional meetings. Groups targeted for participation include mayors, auditors, bookkeepers, office TOPICS: managers, board members, engineers, • Water Rate Basics operators, managers and others involved • Rate Setting Strategies or interested in the financial stability of • Affordability, Operating & municipal and rural water systems. Coverage Ratios The seminar is FREE, but pre- • Full Cost Pricing registration is appreciated. Seminar begin • Inflation & Depreciation at 9 a.m. local time and last until noon. • Capacity Development NDLC regional meeting locations and • Water Audits, Meters and dates: New Town - May 1, Minto - May 2, Unaccounted Water Oakes - May 3, Lincoln - May 8, Garrison - • Planning for the Future May 9 and Beach - May 10. Watch your • Computer Rate Analysis mail for further details. Demonstration
How to Set Proper Water Rates Seminar Registration Form PLEASE COMPLETE IN FULL Name______Title______System/Organization______Address______City______State______Zip______Phone Number______BOTTINEAU: (701) 228-2292 Attending: r New Town r Minto r Oakes r Lincoln r Garrison r Beach Number of people attending______MINOT: (701) 852-0338 Register by mail, fax, phone, email or online: ND Rural Water Systems Assn, 2718 BISMARCK: (701) 258-9227 Gateway Avenue, #201, Bismarck, ND 58503 • Fax: 701-258-5002 E-mail: [email protected] Phone: 800-349-6951 • Email: [email protected] • Online: www.ndrw.org
MARCH ’12 CITYScan 25 Dulltown, U S. A. .
Park Rinard, Executive Director, League of Iowa Municipalities Originally published in the League Bulletin in June 1966
The average town council meetings is about as interesting as a arrive at the meeting. Productive, efficient council meetings can monotone recitation of all the water meter serial numbers since the come about only when council members have had time to study town’s incorporation. significant business before the meeting. Granted, nobody was expecting music or dancing girls. Nowadays an increasing number of city clerks are duplicating the But is the ponderous, bumbling eternal, deadly monotony minutes of the last meeting in order to save the time traditionally that characterizes so many council sessions and other municipal spent in the oral reading of the last meetings proceedings. Years meetings really necessary or defensible? ago, we attended one council meeting where the clerk, after 15 We say no. Moreover, we contend that the atmosphere of minutes of heavy going in reading what presumably were the dullness in which much municipal business is conducted is a severe minutes of the preceding meeting, finally discovered that he was deterrent to getting qualified persons to run for municipal office. reading the wrong set of minutes. It is also an impediment to getting good press coverage and to Irrelevant conversation at the council meeting deflects the persuading the towns-people to give a hoot about what goes on in council’s attention from the substantive matters at hand, blurs city hall. the image the public gets of what has gone on, and drags out the If you have read these columns before, you must realize meeting so that mama will be thoroughly irritated when the weary that nobody has a deeper appreciation of the difficult job that councilman stumbles home at midnight. municipal officials are called upon to do, day in and day out, with The repetition of oral roll calls may be inevitable until some insignificant recompense and uninhibited public criticism, then simple, inexpensive electronic device takes over, but most council we have. Moreover, nobody has a more profound feeling for the roll calls could be speeded up. importance of municipal government and the fact that it influences If we had a quarter for every time a mayor or councilman the lives of people in the community more significantly than any has complained to us about the press coverage his municipal other jurisdiction in our democratic system. government receives, we could buy steak dinners for a hall full of It is, in fact, for these very reasons we would like to see this people. But when a meeting is aimless and dragged out, when the traditional dullness lifted in the council chambers so a more items on the agenda are not supported with the pertinent facts and accurate and dignified image of city hall proceedings would reach figures, and when no elected official is able or willing to explain the the general public and so that service in municipal government, salient items of the proceedings in a succinct, intelligible manner with its hard work and sacrifice, would be less of a traumatic after the meeting, then city hall has not fulfilled its obligation of experience in sheer boredom. communication to the press and the public and the temptation Here are a few suggestions as to how council meetings can be to make a little political speech of questionable relevance that made more interesting, productive and coherent. will interrupt the continuity of a council meeting. Sometimes The agenda of a council meeting can either be a concise, well- these solo performances are needed and beneficial in expressing organized blueprint for the council to follow, or it can be a list the independent viewpoint of an elected official. Nobody wants of catch-as-catch-can items, many which do not require council a council to be a cowering herd of rubber stamps. But frequently action. Too often it is the latter. these speeches are political capers. Even if the agenda is well-organized, the advantage is lost if It should be borne in mind that whatever disagreements take the council members see the agenda for the first time when they place within the group, a council does its constructive work as a
26 MARCH ’12 CITYScan team and is judged accordingly. The actions of the entire council sessions of municipal officials with civic groups. reflect on each individual member. The council that acts as a If a meeting is worth holding, it is worth organizing properly. It responsible team, regardless of how many hot controversies and is worth subjecting the agenda to the process of selection and it is split decisions take place within its ranks, is the council that gets worth conducting with design and reasonable decorum. things done and projects a responsible image to the public. In simple justice, it should be acknowledged there is a Finally, a council meeting should be conducted in a purposeful, considerable column of details in municipal business that is businesslike atmosphere – not somber and cheerless but intrinsically routine and unglamorous. dignified. A council meeting is not just a casual get together But municipal business doesn’t have to be Dulltown, U.S.A., to but is government in action as surely as in the U.S. Congress in the extent it traditionally has been. It is up to those of us who care session. The decisions made influence lives and livelihoods in the about city government and esteem its great mission in our system community. of self-government to try to relieve it of some of the dead weight of Simple dignity in the council chamber is not dull or stuffy; its monotony. rather, it imparts interest and purpose to the proceedings. This will lead to a better appreciation and better fulfillment of Many of the points made here about council meetings apply working democracy on the street where you and I live. equally to other municipal gatherings, such as public hearings and
CITY BEAT Lincoln is looking into expanding the city’s extraterritorial boundaries … Churchs Ferry residents voted to maintain incorporated city status … The Glen Ullin city council approved a ban on man camps … The Bismarck city commission has agreed to share a $9 million Tax Increment Finance district surplus with the Bismarck Public School District, Bismarck Parks & Recreation District, and Burleigh County … The Downtown Community Partnership in Fargo is working on plans for a business improvement district to create a vibrant downtown, a real show place … Wilton made an offer to buy the Burleigh County shop to boost economic development, recreational opportunities, city services and provide storage for city vehicles … Valley City residents voted to retain their mayor. Incumbent mayor Bob Werkhoven received 57 percent of the vote in the January recall election … The U.S. Housing and Urban Development allocated $79,358,648 to North Dakota for recovery from presidentially declared natural disasters in 2011. At least $9,426,147 will be to help Ward County recover from severe flooding, and $67,575,964 will go directly to Minot which was especially hard hit by the flooding and had the greatest extent of unmet needs in the state … Great Lakes Aviation of Cheyenne, Wyo., will provide air service to Jamestown Regional Airport beginning in mid-March … ... and the beat goes on.
MARCH ’12 CITYScan 27 Mar 10-11 Mini-Winter Junior Zookeeper Day Camp, Dakota CALENDAR of EVENTS Zoo, Bismarck 2012 Mar 13 Pop Goes the Rock by Cirque Dreams, Bismarck Civic Center Mar 14 Pop Goes the Rock by Cirque Dreams, Fargodome arch Mar 15-25 Rabbit Hole, Dakota Stage Theatre, Bismarck M Mar 16-18 Prairie Quilt Festival, Grand International, Minot Mar 17 Putnam House Soup Bowl, 533 Main St, Carrington Mar 1 Feast of Famine, Red River Zoo, Fargo Mar 19-20 Wild About Wheels, ND State Fair Center, Minot Mar 3 Symphony Concert “The Dance: Celebration of Mar 20 Blake Shelton, Bismarck Civic Center 10 Years,” Minot State University Mar 23-25 Home Design & Garden Show, Alerus Center, Grand Mar 3 Draw a Junior Duck Stamp, Dakota Zoo, Bismarck Forks Mar 4 Bridal Showcase, Grand International, Minot Mar 23-25 El Zagel Shrine Circus, Fargodome Mar 6-10 Fargo Film Festival, Fargo Theatre Mar 24 Nano Days, Gateway to Science, Bismarck Mar 6-11 Winter Show, ND Winter Show Event Center, Valley Mar 24 Symphony Concert “A Place of Heritage,” Belle City Mehus Auditorium, Bismarck Mar 8-12 U of Mary Presents “Musical Titanic,” Belle Mehus Mar 24 Busy Bunnies! Animal Ed-Venture, Dakota Zoo, Auditorium, Bismarck Bismarck Mar 9 Pheasants for the Future Banquet & Auction, Mar 29-Apr 1 Mouse River Players “A Snow Day,” Arlene Theatre, Holiday Inn, Minot Minot Mar 9 Wine Tasting, Bismarck Country Club Mar 30-31 Home & Garden Art Retreat, Red Willow Bible Camp, Mar 9-11 KXMC Sport Show, ND State Fair Center, Minot Binford Mar 9-11 Home Builders Show, Bismarck Civic Center Mar 31 Easter Egg Hunt, Dakota Zoo, Bismarck Mar 10-11 Ramblers Motorcycle Show, Grand International, Mar 31 Rocky Mountain Elk Foundation Convention, Grand Minot International, Minot
28 MARCH ’12 CITYScan Scholarships available for MFOA Institute June 13-15 – Minot State University MFOA-ND will award two $135 scholarships for each of its regional districts in the state (NE, SE, NW, SW) to the Municipal Finance Officers Institute at Minot State University. The institute will be held June 13-15 and will include sessions on stress management at work, hostility in the workplace, planning and zoning issues and a session on oil impact. The minimum requirement is membership in MFOA of ND and priority will be given to first time attendees. Applications must be postmarked no later than April 1, 2012. Send scholarship application to Sherry Morris, PO Box 65, Harwood, ND 58042.
Name______
Municipal Employer ______
Address______
City, State, Zip______
Email______
Phone______Fax______Employment Date of Present Position ______
I am: q 1st year q 2nd year q 3rd year q Advanced participant
Have you received a scholarship from MFOA in the past two years? q Yes q No IMPORTANT: Please attach a statement of your educational goals and how this scholarship will help you achieve those goals. If you are not currently a member of MFOA of ND, please submit the application along with the membership fee of $30.
Choose a North Dakota registrar, paying and dissemination agent
We are a registrar, paying and dissemination agent based in North Dakota. Let us take care of the accounting, payments and behind-the-scenes details so that investors across our state and nation can finance your projects and progress.
We have served municipal, city and school financing consultants, and states of the upper Midwest since 1985.
Contact Executive VP Darren Haugen It’s your choice. Mandan (701) 667-1609 ND Cities, Municipalities, and Public Entities
NDLC is on Facebook . Like us today.
MARCH ’12 CITYScan 29 Bulletin notes Directory changes North Dakota Changes to the Directory of ND City Officials are published each month PLACE NAMES in CITYScan and are posted on the League’s website (www.ndlc.org). Send changes to [email protected]. Mott – This townsite on both the D.R. (Fritz) Milwaukee Road and Northern ALEXANDER - Dusty Bratsberg replaced Lance Powell and Jerry Hatter replaced Hirschkorn Pacific Railroads was founded in Harvey Vedders on the city council. on the city 1904 by William H. Brown, who Anne Mrachek is the city auditor. council. also founded Flasher, Haynes and McKenzie County replaced Deb MICHIGAN - Rita Hjelseth replaced Alvin several towns in Montana. It was Wisness as assessor and Harley Jacobs Haugen as city auditor, assessor and civic named for Mr. Brown’s secretary, replaced Jim Fixen as public works center manager. Cathy Westensee-Fisk Lillian Mott, although many sources superintendent. Sabrina Nield is the replaced Alvin Haugen as public works claim it was named for C.W. Mott, water works superintendent. Jerry Hatter and water works superintendent. a railroad official. Mott incorporated shares fire chief duties with Lance Powell. MINNEWAUKAN - Mark Motis as a village in 1910 and became a BOTTINEAU - Greg Bernstein replaced replaced Trish McQuiod as mayor. city in 1928. Mott is the county seat Andy Freeman on the city council. Brad Sherri Thompson replaced Deb Trnka of Hettinger County. Gangl resigned from the city council. as city auditor. On the city council, Allan Nord replaced Mark Motis, Ron BUTTE - Dustin Schatz replaced John Reprinted with permission from “North Dakota Place Names” Carlson replaced Shane Monda and Jean by Douglas A. Wick, PO Box 7399, Bismarck, ND 58507. Hartman on the city council. Callahan replaced Steve Huffman. CATHAY - City council members are Allan NORTHWOOD - Jeremiah Black replaced Lund and Tim Brame. Marcy Douglas as city administrator/ COOPERSTOWN - Rich Cushman auditor. Council member Kim Miller replaced Brian Saxberg on the city is interim mayor and Loren Nelson council. replaced Richard Cox on the council. Swanson & Warcup replaced Kennelly GARRISON - Glen Nygard replaced & O’Keeffe as city attorney. Moore Richard Lehnherr on the city council. Engineering replaced Ulteig Engineers as JAMESTOWN - Scott Edinger replaced city engineer. Bob Bercier replaced Jerry David Donegan as police chief. Hanson as public works/water works LIGNITE - Debra Nelson is the new city superintendent. auditor. RHAME - Dennis Walser replaced Trace Twenty-five years ago Wiffler as mayor. (from the League Bulletin) MAPLETON - City council meetings are held the 1st Tuesday of the month. Barry TOWER CITY - Jody Haseleu is the new Special Election Set for March 18 Lund replaced Dale Kartes on the city city auditor. council. A statewide special election on the state UPHAM - The address for the city has income tax referral has been set for MAYVILLE - Gail Olstad replaced Gary changed from PO Box 7 to 111 C Ave S. Wednesday, March 18. The law being Winger as city auditor and Lori Smith is WHITE EARTH - Kathy Boyd and Perry deputy auditor. Larry O’Brien replaced referred increased state income tax rates Harris are additional city council Ross Johnson on the city council. from 10.5 % to 14% of the federal members. MCCLUSKY - Dorothy Estrada replaced income tax liability. Municipal ad The City of Grafton, ND is seeking to fill the position of City Administrator. Information including job description Unscramble the letters to spell out the name of a North Dakota city, then use the first letter and application are available online at of each to spell a spring tournament sport. Find the answers at www.ndlc.org. www.graftongov.com. Applications and 1. CAMKISBR______6. PATPEN______resumes will be accepted until 3 p.m. 2. HALYES______7. TINOBEAUT______Tuesday, March 13, 2012. Send to City 3. KOSTENYS______8. SAMDA______of Grafton, Attn: Mayor, P.O. Box 578, 4. MARKENE______9. NOLINT______Grafton, ND 58237. The City of Grafton 5. LEDNALELE______10. LIVCHLITEL______is an Equal Opportunity Employer.
30 MARCH ’12 CITYScan bRidging the financing gap
Sometimes projects need a boost when trying to cross over from concept to reality. AE2S Nexus helps bridge that gap. We focus on creating solid plans, aggressively pursuing funding options, and assisting you with implementation to make sure your project is on solid ground.
SeRViceS • Utility Rate Analysis • Funding/Financing • Project Development and Administration • Economic Development • Asset Management
The Financial Link A Division of AE2S (Advanced Engineering and Environmental Services, Inc.) www.AE2SNexus.com Registered Financial Advisor
MARCH ’12 CITYScan 31 PRESORT PRESORT STANDARDSTANDARD U.S. POSTAGEU.S. POSTAGE PAID PAID Bismarck ND 410 East Front Avenue I Bismarck, ND 58504-5641 Bismarck ND 410 East Front Avenue I Bismarck, ND 58504-5641 Permit No. 312 Phone: 701-223-3518 I Toll Free (in state): 1-800-472-2692 Permit No. 312 Phone: 701-223-3518 I Toll Free (in state): 1-800-472-2692 Fax: 701-223-5174 I Web: www.ndlc.org Fax: 701-223-5174 I Web: www.ndlc.org Address Service Requested Address Service Requested
DOUGHERTY & COMPANY LLC
Experts in Municipal Bond Financing.
David B. Juran, Executive Vice President Mike Manstrom, Vice President P.O. Box 2157 • 120 North Third Street • Suite 125 Kathleen Gorder, Administrative Assistant Bismarck, ND 58502-2157 Main: (701) 222.1616 • Toll Free: (866) 793.8618 Fax: (701) 222.4455 Member SIPC & FINRA