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Secretariat Papers Secretariat Papers The Secretariat Papers comprise documents from the office of the colonial governor’s secretary, which was located in the same building where the Uganda National Archives have been housed since their inception. The Secretariat Papers consist primarily of correspondence that passed through the governor’s office, but also contain reports and official publications. The content of these files is broad, covering all aspects of administration handled by the Governor and Chief Secretary. Thus, this collection contains material on topics ranging from education to agriculture, and from taxation to foreign relations, with much more in between. The earliest materials are correspondence and circulars dating back to the 1880s. Files of correspondence pick up in the 1900s and continue until independence in 1962, though the bulk of the collection dates from before World War II. Over the years, administrators and archivists have classified this material under several distinct cataloging systems. Many of the documents were originally marked with a Minute Number or other such identifying mark by their original creator. Others were reclassified later under different classificatory systems. In the early 1950s, Patrick English, the government archivist at the time, organized the papers up to 1929 under regional deposits, and some of the papers after 1929 under topical headings corresponding with letters in the reference number. However, his tenure ended before completing this effort. Subsequent archivists organized the remaining papers with large letters distinct from the file reference number. These files are in a separate collection, the Secretariat Lettered Papers. In addition, Secretariat Minute Papers that were classified during part of the colonial period, or were given a “C” designation, are found in the C Series collection. Given the multiple overlapping systems used for cataloging the Secretariat Papers over time, they are presently organized by original reference number within the given box where they were found. Thus, while each box may contain files on a range of topics from various years, the present system maintains the integrity of the original cataloging systems. Only in rare cases where no reference numbers were present, or where the original cataloging structure was indecipherable, was it necessary to add numbers to aid in locating files. This collection was catalogued from June – September 2011 by Natalie Bond, University of Michigan; Anneeth Kaur Hundle, University of Michigan; Jennifer Lee Johnson, University of Michigan; Ashley Rockenbach, University of Michigan; Edgar Taylor, University of Michigan. Collection: Secretariat Papers BOX REFERENCE ALTERN. YEAR FILE NAME START CLOSING CONTENTS AND NOTES NO. NO. NO. DATE DATE 1 1 N/A No Secretariat Papers: No Date No Date Date Miscellaneous Papers, Box 1 1 2 H. 10/6 1946 Railway ADvisory Council: 1‐May‐1946 1‐Oct‐1948 Weekly Trafic Returns and Statements of Commodities Received at the Coast 1 3 Hon. 1941 Development and Welfare 26‐Mar‐1941 26‐Mar‐1941 Agenda for meeting (1 page). C.S.'s Committee: Papers relating to. Most of ile Copy missing/transferred. 1 4 1907 Bark Cloth: Experiments with, 4‐Feb‐1907 21‐Mar‐1907 Hard to read note on cover: 1907 "pps transferred for Residents Ofice, Buganda" [?] 1 5 1916 Miscellaneous File 27‐Sep‐1916 1‐Aug‐1929 Contains documents re: Congo/Uganda border, Intelligence Oficers, Sudan. May or may not be related. 1 6 1927 The Buganda Seed Cotton Jan. 1927 Dec. 1928 Dates approximate Buying Association 1 7 1945 Railway ADvisory Council: 31‐Oct‐1945 30‐Nov‐1945 Honorary Chief Secretary 1 8 1937 Trafic Control Board: Public 25‐Nov‐1938 No Date Severe silverish damage. Service Vehicle (Ahmed Said, Number chewed off. Jinja 10, L. Jinja‐Iganga Route) Uganda National Archives 1 of 138 Collection: Secretariat Papers BOX REFERENCE ALTERN. YEAR FILE NAME START CLOSING CONTENTS AND NOTES NO. NO. NO. DATE DATE 1 9 No. 088 1937 Trafic Control Board: Public 13‐Nov‐1937 21‐Nov‐1938 Severe silverish damage. Service Vehicle Application (Sudi Bin Swaliki, Jinja 23, N. Jinja‐Mbale Route) 1 C. 1812/01 1932 Railway ADvisory Council: 16‐Jun‐1932 3‐Sep‐1932 Financial position of railway administration: Losses of branch lines 1 C. 1812/02 1935 Railway ADvisory Council: 18‐Oct‐1935 5‐Feb‐1936 Memoranda 1 C. 1814 1932 Railways: Road Competition 5‐Mar‐1932 5‐Mar‐1932 with Railways in Europe and the United States 1 C. 1821 1932 Treasury: Losses of Public 25‐May‐1932 7‐Jul‐1932 Money 1 C. 2632 1941 Sydney Phillipson 3‐Feb‐1941 26‐May‐1945 1 C. 2640 1941 Police: Colonial Police Force: 13‐Mar‐1941 21‐Nov‐1944 File has note: "Closed: See Vol Inspector General II, C. 330" 1 C. 2643 1941 Public Works: Government 7‐May‐1941 21‐May‐1941 House: Additions, Alterations, Repairs, &c. 1 C. 2644 1941 Visits of Colonial Ofice Oficials 30‐Jul‐1941 25‐Oct‐1941 1 C. 2648 1941 Cotton: Enquiry into Cotton 23‐Oct‐1941 26‐May‐1942 Seed Purchases ‐ Kawanda Uganda National Archives 2 of 138 Collection: Secretariat Papers BOX REFERENCE ALTERN. YEAR FILE NAME START CLOSING CONTENTS AND NOTES NO. NO. NO. DATE DATE 1 C. 2650 1941 W.H. Parsons (Assistant Censor) 1‐Nov‐1941 18‐Apr‐1947 1 C. 2651 1941 Declaration of False Weights: 27‐Oct‐1941 27‐Oct‐1941 Cotton Consigned to the Coast 1 C. 2652 1941 Sergeant Dalton (D.B.S.) 3‐Nov‐1941 13‐Nov‐1941 1 C. 2655 1941 Transport: Government 9‐Dec‐1941 22‐Dec‐1941 Vehicles: Use of for Private Purposes 1 C. 2657 1941 Employment of Government and 22‐Dec‐1941 16‐Feb‐1942 Native Administration: Prison Labour 1 C. 2660 1941 Railways: Appointment of 15‐Sep‐1941 1‐May‐1942 General Manager 1 C. 2662 1942 Posts and Telegraphs: Audit of 6‐Feb‐1942 6‐Mar‐1942 G.P.O. Accounts 1 C. 2667 1942 Locusts: Control 30‐Mar‐1942 2‐Jun‐1942 1 C. 2668 1942 Agriculture: Machinery 31‐Mar‐1942 31‐Mar‐1942 1 No. 058 1937 Trafic Control Board: Public 16‐Nov‐1937 19‐Dec‐1938 Signiicant silverish damage. Service Vehicle Application (Ali Noormohamed, Jinja‐Mbale Route) 1 No. 077 1938 Trafic Control Board: Public No Date 21‐Nov‐1938 Service Vehicle Application (Sheik A.A. Rahiman, Masaka 10, E. Masaka ‐ Katern Route) Uganda National Archives 3 of 138 Collection: Secretariat Papers BOX REFERENCE ALTERN. YEAR FILE NAME START CLOSING CONTENTS AND NOTES NO. NO. NO. DATE DATE 1 No. 092 1938 Trafic Control Board: Public No Date No Date Signiicant silverish damage. Service Vehicle Application (Kulistofa Zimbe, Mengo 14, K. Kampala‐Jinja Route) 1 No. 095 1938 Trafic Control Board: Public 8‐Jan‐1938 29‐Aug‐1938 Signiicant silverish damage. Service Vehicle Application (Kitara Bus Service, Hoima 5, Kampala‐Hoima Route) 1 No. 096 1937 Trafic Control Board: Public 21‐Jan‐1937 14‐Dec‐1938 Signiicant silverish damage. Service Vehicle Application (Gamalieli Mubito) 1 P. 11,869 1957 Police Department: Mr. G.W. 22‐Nov‐1957 4‐Apr‐1973 Mukasa, Policeman 1 R. 42/01 1944 Licenses for Soap: Particulars of 27‐Dec‐1944 23‐Jan‐1945 output for year ending 31/12/44 1 W. 123/02 No Colonial Development Policy: No Date No Date EMPTY ‐ left folder for Date Colonial Research Fund reference (£500,000/year) 2 1 1908 Uganda Protectorate: Draft 27‐Feb‐1908 30‐Nov‐1908 Estimates 1909‐1909 2 2 1918 Uganda Protectorate: Draft 25‐Jun‐1918 6‐Jan‐1920 Estimates 1918‐1919 2 3 1918 Famine Relief: Lango District 26‐Apr‐1918 7‐Feb‐1919 Uganda National Archives 4 of 138 Collection: Secretariat Papers BOX REFERENCE ALTERN. YEAR FILE NAME START CLOSING CONTENTS AND NOTES NO. NO. NO. DATE DATE 2 4 1923 Uganda Protectorate: Colonial 27‐Apr‐1923 27‐Apr‐1923 Estimates 1923 2 5 1940 African Education Committee 9‐Feb‐1940 9‐Feb‐1940 2 6 No African Education Committee No Date No Date One document: "List of points Date which it is proposed to refer to Mission representatives on the Committee." Probably dates from the 1940s. 2 7 No Secretariat Papers: No Date No Date Date Miscellaneous Papers, Box 2 2 C.F.C. 10/03 1928 Central Famine Committee: 3‐Apr‐1928 14‐May‐1928 Northern Province, West Nile District: Famine, 1928 2 No. 0023 23 1933 Railway Council 1‐May‐1933 6‐Dec‐1933 2 No. 0030 No. A32 1925 Girls' Education 14‐May‐1925 36 nov 1926 Correspondence 2 No. 0074 74 1943 Personal: Correspondence re: 2‐Sep‐1943 20‐Oct‐1944 Travelling to Railway Council 2 No. 1077 1912 Personal Papers: Treasury: J. L. 26‐Sep‐1912 13‐Mar‐1913 Godinho 2 No. 1083 1912 Personal Papers: Treasury: D. 15‐Nov‐1912 23‐Jan‐1913 Souza 2 No. 1086 1912 Personal Papers: Treasury: 16‐Oct‐1912 4‐Nov‐1915 Shorthose, Lieut. W.J. T. Uganda National Archives 5 of 138 Collection: Secretariat Papers BOX REFERENCE ALTERN. YEAR FILE NAME START CLOSING CONTENTS AND NOTES NO. NO. NO. DATE DATE 2 Q.V.E./K. 1954 Hired Road Transport Accounts 5‐May‐1954 2‐Jun‐1954 14/H. 2 Q.V.E./K. 18 1954 Government Press Vouchers 9‐Feb‐1954 21‐Apr‐1954 2 V. 08/04 1928 Miscellaneous: Cinematograph 28‐Sep‐1928 20‐Apr‐1931 Displays: British Colonial Films Corporation 2 Z. 1337/19 1919 Famine of 1919 18‐Feb‐1919 15‐Jul‐1919 3 Ind. 02 A 1943 Control of Industries: 21‐Jun‐1943 23‐May‐1944 Severe silverish damage Applications and Correspondence 3 N/A 1942 Foodstuffs: Responses of 10‐Dec‐1942 19‐Jun‐1943 Industries in Uganda to Legal Notice No. 281 of 1942 of Uganda Gazette 3 N/A 1903 Secretariat Papers: 1‐Jan‐1903 1‐Dec‐1951 Yellow folder of loose papers Miscellaneous Papers, Box 3 found inside Box 3.
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