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Photo and Keyword Guidebook Photo and Keyword Guidebook SMU Photo Integrated Marketing smu.edu/photos 214-768-7679 UPDATED SEPTEMBER 1, 2016 abc Table of Contents MediaArchive.SMU.edu 1 Searching by Using the Web Browser 2 Collection List 4 PHOTO EXAMPLES KEYWORDS Academic Life 5 Academic Life 35 Faculty with Students 9 Athletics 36 Architectural Details 10 Buildings and Locations 37 Monuments and Features 11 Events 39 Buildings: Exterior 12 Groups of People 41 Buildings: Interior 13 Miscellaneous 42 Campus Beauty 14 Objects and Still Life 42 Students Around Campus 16 Portraits 43 Student Life 43 Off Campus 17 Greek Life 43 Sports 44 Athletics 18 Seasonal, Holiday and Time 45 Academic Ceremonies 19 SMU-in-Taos 45 Alumni Events 20 Lists Donor Events 21 School Names 46 Student Events 22 Select Offices, Centers and Institutes 46 Schools/Centers/Departments Events 23 Academic Majors 47 Portraits 24 Academic Minors 47 Academic Majors – by school 48 Student Life 25 Administration 50 Community Engagement 27 Board of Trustees 50 Community Service 28 Donors 51 Residence Life 29 Spirit 30 Objects 31 Peruna 32 Time and Seasonal 33 MediaArchive.SMU.edu SEARCHING FOR DEA PHOTOGRAPHY ASSETS DEA photography assets may be located in MediaArchive using either a digital negative number, keyword descriptions or other information specific to a photo assignment (event name, location, date, faculty name) embedded in the photo metadata. QUICK SEARCH BOX The quick search box is best used with a digital negative number provided by DEA Photography. The digital negative number is used as part of the name of each photo assignment folder, as well as every photo associated with that photo assign- ment. A quick search using the digital negative number reveals all images for that assignment. For example: Folder Name: 27534D-OpeningConvocation(HSJ)8.23.15 Photos in the folder are named: 27534D_001, 27534D_002, 27534D_003, 27534D_004, etc. Search results appear in a new window. ADVANCED SEARCHING To create more refined search queries inside the DEA Repository, use the “Search” feature located on the tool bar at the top of your screen, and select “Asset Search” from the drop down menu. Use the drop down menus that appear in the gray box, make these selections: Image / Keyword / contains / in the next field add a name or keyword such as [homecoming]. Narrow down the search by adding more keywords by clicking on the green plus sign. Repeat the same selections in the drop down fields, adding a new descriptive keyword such as [parade] to the last field. Refine the search even further by adding a date, or date range. Again, click on the green plus sign and select: Image / Date.exact / is / This year Hint: To easily get to the search field you would like to use, type the first letter of the word, such as “k” to get to “Keyword.” Be sure you are searching within the SMU Account and the DEA Repository. You will likely want to select the option of “Match All” and checkmark “Include Subtypes.” Click the “Search” button. Results appear in a new window. 1 Searching by Using the Web Browser FIRST STEP To see the full range of DEA Public Affairs photos, first open an OIT Help Desk ticket and ask for permission to access the “Media Archive DEA Repository.” To view and download images via the Media Archive web browser, go to: MediaArchive.smu.edu Login ID: Your SMU ID number Password: Your My.SMU access password Note: Firefox is the preferred browser. TO SEARCH FOR IMAGES To easily find an assignment SMU Photography did for you, use the quick search box with the negative number pro- vided. For example: 12345D To search for campus stock or student activities: Use the quick search box for a general search using the word AND in between search terms. For example: Dallas Hall AND Students AND Fountain For a more specific search, click the arrow and use the drop down menu to refine your search using a single specific name, date or other term. TO ENLARGE AN IMAGE Hover your mouse over the thumbnail and then click on the eye icon (Preview & Metadata). Adjust the size of the thumbnails by clicking on the Thumbnail View button (under the Sign Out button). TO DOWNLOAD ALL OF THE IMAGES Click on the Menu button in the upper-right corner and select Download. Uncheck the Create .zip file box and then click on the Download All button. All photos will be put in your computer’s downloads folder, or the default location set for your browser. TO DOWNLOAD ONE OR MORE IMAGES Hover your mouse over the thumbnail and then click on the downward arrow icon (Download File). You also can download images using the Add to Basket feature. Add images to the basket by hovering your mouse over the thumbnail and then clicking on the basket icon (Add to Basket). Repeat this step until you have selected all of the images you want to download. Then click on the three dots to the right of the basket icon in the upper-left corner and select Download Basket. Uncheck the Create .zip file box at the bottom of the screen and then click on the Download All button. Selected photos will be put in your computer’s downloads folder, or the default location set for your browser. To view the original set of photos, simply refresh your browser. 2 abc Collection List In order for a photo to appear in these collection categories, images must include a 5-star rating, the word HERO and a collection name from the list below. Images can appear in more than one collection. • Campus Beauty (i.e., general campus, aerials) • Seasonal (i.e., snow, fall, spring) • Buildings (i.e., interiors, exteriors) • Monuments and Features (i.e., sculptures, fountains, plaques, tempietto, etc.) • Architectural Details (i.e., cuploas, steeples, doorways, arches, rotunda, etc.) • Student Life (i.e., socializing, non academic activities) • Academic Life (i.e., studying, classes, with faculty, tutoring) • Academic Ceremonies (specific to graduation, Rotunda Passage, Honors Day) • New Student Programs (i.e., AARO, Corral, move-in, week of welcome, Discover Dallas) • Students Around Campus (i.e., walking around, from one building to another) • Residence Life (i.e., dorm activities, Residential Commons Olympics) • Faculty with Students (i.e., class or nonclass settings collaborating) • Hug and Grin (i.e., distinctively close, happy hugs) • Fun and Games (i.e., Perunapalooza, frisbee on the lawn) • Community Service (off campus at a recognized business or non profit) • Scholar Programs (i.e., specific programs such as Hunt, President’s, Dedman, etc.) • Engaged Learning (specific to the EL and Think Big programs) • Internships (specific to off campus at a local business location) • Athletics (distinguish between NCAA or club sports) • Alumni Events (i.e., reunions, Homecoming, young alum events) • Donor Events (i.e., donor-related events, noncampaign specific) • Student Events (i.e., student-sponsored event) • Campaign Events (i.e., donor-related events specific to The Second Century or Time to Lead campaigns) • Community Engagement (events on or off campus such as Mayor’s Summer Reading Club, middle school tours, community parades, Dallas Heart Walk, etc.) • Off Campus (i.e., Dallas and the surrounding areas, internships off campus) Digital Negative Number_Frame Number Collection Name (Images can be in multiple collections) 4 ACADEMIC LIFE 23529D_019 Academic Life, Dedman College of 22688D_015 Academic Life, Faculty with Students, Humanities and Sciences, English, Classes, Classrooms, Dedman College of Humanities and Sciences, History, Willard Spiegelman, Faculty, Students Edward F. Countryman, Faculty, Offices, Students LOCATION: Dallas Hall LOCATION: Dallas Hall 27892D_004 Academic Life, Faculty with Students, 23252D_013 Academic Life, Faculty with Students, Bobby B. Lyle School of Engineering, Cyber Security, Portraits, Meadows School of the Arts, Music, Posed, Darwin Deason Institute for Cyber Security, Frederick R. Environmental, Hannah Payne, Students, Matthew Chang, Faculty, Students Kline, Faculty, Musical Instruments LOCATION: Expressway Tower LOCATION: Owen Arts Center 28050D_015 Academic Life, Bobby B. Lyle School 26017D_010 Academic Life, Faculty, Meadows School of Engineering, Classes, Introduction to Engineering of the Arts, Center of Creative Computation, Creative Design, Outdoors, Robot Competition, Students, Ways Computation Lab, Classrooms, Classes, Laboratories, of Knowing Labs, Yong Bakos LOCATION: Blanton Student Services Building LOCATION: Meadows School of the Arts 5 ACADEMIC LIFE 27861D_068 Events, Academic Life, Engaged 24827D_038 Academic Life, Bobby B. Lyle School of Learning, Students, Presentations, Engaged Engineering, Mechanical Engineering, Laboratories, Learning Week, Office of the Provost, Posed, Groups, Labs, Students Big Ideas, Business Plan Competition, Diverse Groups LOCATION: The Jerry R. Junkins Electrical Engineering LOCATION: Expressway Tower Building 26070D_01064 Academic Life, Study Abroad, 24907D_002 Academic Life, Classes, Outdoors, Students, Posed, Bicycles, Bikes, Off Campus, Berlin, Faculty, Students Brandenburg Gate, Germany, Outdoors LOCATION: Main Quadrangle LOCATION: Brandenburg Gate 27905D_008 Academic Life, Annette Caldwell Sim- 24865D_031 Academic Life, Classes, Outdoors, Faculty mons School of Education and Human Development, LOCATION: Main Quadrangle Applied Physiology and Health Management, Applied Physiology and Sport Management, Locomotor Performance Laboratory LOCATION: Annette Caldwell Simmons Hall Digital Negative Number_Frame Number Collection Name (Images can be in multiple collections) 6 ACADEMIC LIFE 27704D_013 Academic
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