Norfolk County Council Norfolk County 50 Colborne Street South Simcoe, on N3Y 4H3

Council Changes to the Agenda September 22, 2020

LETTERS RELATED TO AGENDA ITEMS

6. A) ii) Martin Jefferson C3 Re: Staff Report CES 20-15 10. A) i) Joseph J. Cimer – Smartcentres C5 Re: ZNPL2020092 10. A) ii) G. DOUGLAS VALLEE LIMITED C6 Re: Response to Smart Centers Letter

ADDITIONAL CLOSED SESSION CAO Closed Session Update Re: Hub Lands New Developments Pursuant to Section 239 (2) (c) of the Municipal Act 2001 as amended as the subject matter pertains to a disposition or acquisition of land by the municipality or local Board. (To be heard following Item 7 A))

LATE REQUEST FOR ITEM TO BE PULLED CIC MINUTES THAT given the Closed Session Update upon New Developments related to the Hub Lands Item 13 of the Council-In-Committee be pulled in advance to allow for further discussion if required.

September 21, 2020

Norfolk County Council Norfolk County 50 Colborne Street South Simcoe, ON N3Y 4H3

Talbot Gardens Arena is Needed - Now

Dear Norfolk County Council;

The Norfolk Minor Hockey Association (“NMHA”) has reviewed Norfolk County staff report number CES 20-15, included in the agenda for Norfolk Council’s September 22, 2020 Council Meeting. The NMHA fully supports Norfolk County staff’s recommendation to approve Adult Users to be able to return to play and to hire the necessary arena staff to open Talbot Gardens.

Of concern to NMHA is that the staff report mentions that it is “assumes” Talbot Gardens will be needed to handle adult league ice requests. In fact, Talbot Gardens is urgently needed to satisfy the ice requirements of many users – predominately our minor hockey groups, BEFORE one even considers adult league needs.

Since the opening of minor hockey programming (Sept 8), the minor hockey divisions of Norfolk, Port Dover, Simcoe and Waterford have been FULLY utilizing the three (3) arenas that have been opened for use. Our user groups have been very active in implementing the required COVID operating protocols demanded of use, and operations within our Fall 2020 Program are running smoothly. We have however delayed the opening of our Beginner program (ages 3 and 4) and have delayed the offering of our player and goalie development programs due to lack of ice.

In anticipation of opening the Langton arena (limited times available for NMHA) and the Talbot Gardens arena, these programs will now open for registration this week (as of Sept 21). This registration is being launched in anticipation of additional ice availability to our minor hockey organizations for the start of October (first full week in October).

C3 We are deeply concerned that even with the opening of these additional arenas, there will still be insufficient ice to meet everyone’s needs. The first of week October will bring forward many new or expanded programs and demands for use of our arenas, including:

1) Delhi Minor Hockey Association commences its minor hockey program 2) Langton Minor Hockey commences its minor hockey program 3) Waterford Figure Skating commences its figure skating program 4) Norfolk Hericanes commences its girls hockey program 5) Delhi Figure Skating commences its figure skating program 6) Norfolk, Port Dover, Simcoe and Waterford Minor Hockey commences their player/goalie development program(s) 7) Simcoe and Waterford Minor Hockey commence their Beginner hockey programs

The above programs will provide a heavy demand for the use of our arenas. At the same time we fully expect that our Adult Hockey Leagues will bring forward requests for hockey themselves (thus the demand for the report before you).

Simply considering the needs of NMHA and Norfolk Hericanes, as at the beginning of October, we (collectively) will seek to secure approximately 30 hours of ice programming within Talbot Gardens. This represents nearly 60% of the ice available within the Talbot arena. The remaining ice will provide some availability to our Adult Leagues, however it may be insufficient.

Needless to say, we are of the opinion that without Talbot Gardens open by the first week of October to address minor hockey needs, we will be dreadfully short of the ice required to deliver our programming commitment to our members.

We therefore ask that Norfolk County open Talbot Gardens by no later than the first full week of October, and that staff continue to monitor and advise Council of the demands on our facilities, and any shortfalls in addressing those needs, so that Council can take prompt action or advise the community proactively on its inability to satisfy our needs.

Sincerely,

Norfolk Minor Hockey Association

C4 August 17, 2020

Norfolk County Council The Corporation of Norfolk County 50 Colborne Street South Simcoe ON N3Y 4H3

Re: File No. ZNPL2020092 and PD 20-41

Dear Norfolk County Council,

RMM Simcoe Property Inc, a Smartcentres company, is the owner of the lands municipally known as 154, 160, 164 Queensway East in Simcoe. As you may be aware, the site contains a Walmart, LCBO and other retail establishments. The shopping centre was developed with a storm water management (SWM) facility to serve the site and sized to accommodate flow from the neigbouring subdivision. As required at the time, an easement for that connection to the facility is currently in place.

We are concerned that water entering that facility from outside our property will not control for quality, but the liability for water contamination will still reside with us. Because of this, and should Council approve application ZNPL2020092, we ask that a Holding (H) provision be imposed to until a satisfactory resolution of water quality entering the facility be found.

We thank you for the opportunity to comment on this matter. Should you require further information, please do not hesitate to contact us at any time.

Regards,

Joseph J. Cimer Director, Development c.c.: Christine Cote, VP Development, Smartcentres Mohammad Alam, Senior Planner Norfolk County

September 22, 2020

Norfolk County Planning Department Development and Cultural Services Division 185 Robinson Street – Suite 200 Simcoe, Ontario N3Y 5L6

Attention: Mohammad Alam, Senior Planner

Dear Mohammad;

Reference: Ireland Heights Phs 2 – Response to Smart Centers Letter Roll # 40100500101 Our Project 19-092

Thank you for providing us with the letter from Smart Centres regarding their concerns with stormwater quality. We also thank you for taking the time to meet today to discuss this issue further.

In response to that letter, we provide you and Paula Boutis with 2 key documents which the County has record of:

1. The Stormwater Management Report that supported the site plan approval for the Wal-Mart site.

2. The Easement Agreement between Wal-Mart and the subdivision lands.

WALMART STORMWATER MANAGEMENT REPORT

As we discussed, stormwater has previously been addressed back in 2006 and illustrated in the stormwater management report prepared by Counterpoint Engineering Inc. (report attached via email). Key points from that report are:

1. The Wal-Mart pond provides QUALITY CONTROL for the design area, including Ireland Heights Phase 2.

2. Ireland Height Phase 2 is included in the design area for the Wal-Mart Pond.

3. The Wal-Mart pond is a “quality control pond.”

It is clear that the Wal-Mart (Smart Centres) pond development was approved by Norfolk and LPRCA on the basis that the Wal-Mart pond is to provide quality control for the subdivision.

2 Talbot Street North, Simcoe, ON N3Y 3W4  Phone: 519 426-6270  Fax: 519 426-6277  www.gdvallee.ca

G . Douglas Vallee Limited Response to Smart Centres Letter for Quality Control Our Project 19-092 Page 2

EASEMENT AGEEMENT

In 2010 Norfolk County approved a perpetual easement in this regard.

In 2011, an easement agreement was registered creating an easement on the Wal-Mart land to permit a storm sewer to be constructed on the Wal-Mart land to provide drainage for Ireland Heights Phase 2.

This creates the legal right for Ireland Heights to drain its storm water to the Wal-Mart pond.

The agreement does not specify any requirement for stormwater quality control prior to storm water being discharged to the Wal-Mart pond.

ZONING APPROVAL

The technical aspects of storm water management and quality control have been addressed through the design of the storm water pond on the Wal-Mart site.

In any event, these technical aspects are not matters to be considered during a zoning amendment.

These matters will be addressed through Norfolk County’s review and approval of detailed storm water designs for Ireland Heights.

SUMMARY

It is unclear why the letter was sent by Smart Centres, unless the writer was not aware of the quality control provisions of the stormwater management report prepared for Wal-Mart Canada Corp. back in 2006 and subsequent site plan approval. In this case, we see the writer having the intent to ensure protection of their own interests.

It is also critical to note that approval of Ireland Heights Phs 2 and the future development of Judd Drive must not be subject to 3rd party participation or approval. It is suggested that Norfolk County be satisfied with clearing conditions of draft plan approval through normal practices and procedures. The holding provision cannot be removed until such time that the County agrees to clear all draft plan conditions prior to development occurring and there is no need to impose additional conditions to remove the holding provision.

As always, please feel free to contact us with any questions or comments that you may have.

Yours truly,

Eldon Darbyson

Eldon Darbyson, Director of Planning G. DOUGLAS VALLEE LIMITED Consulting Engineers, Architects & Planners H:\Projects\2019\19-092 Ireland Heights Phase 2\Agency\Zoning By-law Amendment\2020.09.22 - Letter addressing Smart Centres concerns.docx

G. DOUGLAS VALLEE LIMITED

Consulting Engineers, Architects & Planners

Authorized by the Association of Professional Engineers of Ontario to offer professional engineering services. Working together with our community

Council Agenda The Corporation of Norfolk County

September 22, 2020 3:00pm Council Chambers 2nd Floor County Administration Building 50 Colborne Street South, Simcoe

1. Ceremonial Activities

2. Approval of Agenda/Changes to the Agenda

3. Disclosure of Pecuniary Interest

4. Consent Items

5. Presentations

6. Deputations

A) Dave Pond 7 Re: Adult Recreational Hockey & Arenas

i. CES 20-15 9 Re: Return to Play Adult Hockey Users

B) Paul Anderson, Recreational Facilities Advisory Board Re: HUB land disposition

7. Communications

A) Paul Halyk 31 Re: Corporate Services Report 20-27 / HUB land disposition

8. Approval of Minutes

A) Special Council Agenda - September 8, 2020 33

B) Special Council Agenda - August 18, 2020 41 9. Reports of Committees

A) Council-in-Committee Minutes - September 15, 2020 55

B) Public Hearing Committee Minutes - September 8, 2020 63

C) Public Hearing Committee Minutes - August 18, 2020 71

D) Tourism and Economic Advisory Board Minutes - August 24, 2020 77

E) Recreational Facilities Advisory Board Minutes - September 14, 2020 81

10. Staff Reports/Discussion Items

A) Staff Report PD 20-54 85 Re: ZNPL2020092 – An application has been received to rezone lands from “Open Space” (OSH) Zone to “Urban Residential Type 1” (R1-A) Zone to permit two additional residential lots; to adjust Special Provision 14.505 to permit reduced lot frontage for two lots; to change Zoning By-law Schedule A- 26 to readjust all corner lots; and to remove the Holding (H) Provision from the subject lands. 832605 ONTARIO INC. AND PROMINENT HOMES on behalf of 1583039 ONTARIO INC. and agent G. DOUGLAS VALLEE LTD. has put forth the application affecting the lands described as Ireland Heights Phase-II located in the Urban Area of Simcoe, Norfolk County.

B) Staff Report PD 20-55 115 Re: ZNPL2020139 – An application has been received to amend the Zoning By-law to include site specific zoning for the subject lands to include the additional use of Gymnasium and to amend the parking requirements to the existing 40. TEAGAN FITCH on behalf of TRADEMARK WAREHOUSING LTD. has put forth the application affecting the lands described as Lots 11 to 16 Block 62, Lots 1 to 7 and 14 to 20, Block 70, Plan 182, Urban Area of Simcoe, Norfolk County, municipally known as 175 Robinson Street.

C) Staff Report PD 20-58 161 Re: ZNPL2019362– An application has been received to rezone the subject lands from Agriculture (A) Zone, to Hamlet Residential (RH) Zone, and request relief of 7.97 metres from the required minimum lot frontage of 30 metres, to permit a lot frontage of 22.03 metres. DAVID LLOYD SMITH and CHERE LYNN SMITH and agent COBB & JONES LLP (TOM CLINE) have put forth the application affecting the lands described as 6 Evans Street, Port Ryerse.

D) Staff Report PD 20-59 177 Re: ZNPL2019297 - An application has been received to add a special provision on the subject lands to add a farm machinery and equipment repair business as a permitted use within the Agricultural zone on the subject lands. MEAGHAN SMITH and BOB JACOBS and agent BRAM VAN DEN HEUVEL of STONECREST ENGINEERING have put forth the application affecting the lands described as 810 St. John’s Road West, Simcoe Ontario.

E) Staff Report PD 20-60 207 Re: ZNPL2019293 – An application has been received to add a special provision to permit a Long Term Care facility under the Urban Residential Type 5 (R5) Zone. 2079095 ONTARIO LTD. and agent MHBC PLANNING has put forth the application affecting the lands located in Part Lot 15, Concession 1, Urban Area of Port Dover, Norfolk County (Block 1, Part 18, Plan 37R-9924 Address To Be Assigned).

F) Staff Report CES 20-16 219 Re: Reopening Community Centres

G) Staff Report CES 20-17 225 Re: Friday the 13th November 2020 Event

11. By-Laws

A) By-Law 2020-75 229 Being a By-Law to Authorize an Agreement with Her Majesty the Queen in Right of the Province of Ontario, represented by the Minister of Transportation for the Province of Ontario (Re: Dedicated Gas Tax Funds)

B) By-Law 2020-76 231 Being a By-Law to Designate the Backhouse Homestead located at 1267 Second Concession Rd, Port Rowan, legally described as PT LT 16-18 Con 2 South Walsingham, Norfolk County, as being of Cultural Heritage Value and Interest.

C) By-Law 2020-78 235 Being a By-Law Of The Corporation Of Norfolk County To Authorize The Borrowing Upon Amortizing Debentures In The Principal Amount Of $9,320,000.00 Towards The Cost Of Bridge Infrastructure, Delhi Wells 3a 3b And Well Trunk Watermain And North Fertilizer Road Culvert Structure 002501.

D) By-Law 2020-79 265 Being a By-Law to Amend the Former Regional Municipality of Haldimand- Norfolk 95-87, As Amended, To Regulate Traffic on Regional Roads.

E) By-Law 2020-80 267 Being a By-Law to Amend the Former Regional Municipality of Haldimand- Norfolk 95-87, As Amended, To Regulate Traffic on Regional Roads. F) By-Law 2020-81 269 Being a By-Law to Authorize the Execution of a Contract with the firm of Master in Electric for Lighting Retrofits at Various County Facilities, in the amount of $397,520 (excluding HST). (Tender PW-F-20-12)

G) By-Law 4-OP-2020 270 Being a By-Law to Adopt Amendment Number 131 to the Norfolk County Official Plan in respect of lands described as Lot 18, Concession 11, Geographic Township of Windham, Norfolk County in the Name of Abel and Emily Kupi.

H) By-Law 16-Z-2020 273 Being a By-Law to Amend Zoning By-Law 1-Z-2014, as amended, for property described as Part Lot 3, Concession 6, Urban Area of Simcoe, Norfolk County in the Name of 1583039 ONTARIO INC.

I) By-Law 17-Z-2020 277 Being a By-Law to Amend Zoning By-Law 1-Z-2014, as amended, for property described as Lots 11 to 16 Block 62, Lots 1 to 7 and 14 to 20, Block 70, Plan 182, Urban Area of Simcoe, Norfolk County in the Name of Trademark Warehousing Ltd.

J) By-Law 18-Z-2020 281 Being a By-Law to Amend Zoning By-Law 1-Z-2014, as amended, for property described as Part Lots 3 and 4, Part Wellington Street South Closed, Plan 17B, Geographic Township of Woodhouse, Norfolk County in the Name of David Lloyd Smith and Chere Lynn Smith.

K) By-Law 19-Z-2020 285 Being a By-Law to Amend Zoning By-Law 1-Z-2014, as amended, for property described as Part Lot 15, Concession 1, Urban Area of Port Dover, Norfolk County in the Name of 2079095 Ontario Ltd.

L) By-Law 20-Z-2020 289 Being a By-Law to Amend Zoning By-Law 1-Z-2014, as amended, for property described as Part Lot 11, Concession 5, Geographic Township of Charlotteville, Norfolk County in the Name of Robert Jacobs and Meaghan Smith.

12. Motions

A) Councillor Van Paassen - Municipal Alcohol Policy 293

13. Notices of Motion

14. General Announcements A) Action Item List 295

15. Closed Session

A) County Solicitor Memo Re: LPAT PL190453, 24 Lynn Street, Port Dover

Pursuant to Section 239 (2) (e) and (f) of the Municipal Act 2001 as the subject matter pertains to advice that is subject to solicitor-client privilege including communications for that purpose, litigation or potential litigation including matters before an administrative tribunal or board.

B) County Solicitor Memo Re: Norfolk Cherry Appeal

C) County Solicitor Memo Re: First Nations Treaty Issues

D) County Solicitor Memo Re: Litigation - Hastings Drive

16. Confirming By-Law

A) By-Law 2020-82 307 Being a By-Law to Confirm the Proceedings of the Council of Norfolk County at this Council Meeting Held on the 22nd Day of September, 2020.

17. Adjournment Contact Information

Andy Grozelle, County Clerk

[email protected]

Meeting schedules available online at http://www.norfolkcounty.ca/council_meetings/ Return to Top

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Working together with our community

Page 1 of 5

Council Meeting – September 22, 2020

Subject: Return to Play Adult Hockey Users Report Number: CES 20-15 Division: Community and Emergency Services Department: Administration Purpose: For Decision

Executive Summary: Norfolk County Council scheduled a Special Council meeting on September 8th 2020 to discuss the issue of adult hockey leagues return to play during the COVID-19 pandemic. This meeting was arranged as staff had taken the position that adult user groups’ return to play would be evaluated later in 2020 after the return of minor sports. Staff’s recommendation was based on many factors including the interpretation of the Provincial return to play guidelines, present staffing resources and additional costs of opening an additional arena. Some adult leagues had reached out to Council members to express their concerns over not being able to return to play. Council’s resolution are as follows:

i. THAT Norfolk County Council direct staff to take the necessary steps to expedite groups, other than minor sports, to access ice- time; ii. AND THAT, to expedite the process of reopening ice for availability, staff proceed under the assumptions of previous years ice time utilization for non-minor sports; iii. AND THAT staff be directed to review the arena protocols in place in adjacent municipalities with an intent to make Norfolk County’s protocols comparable; iv. AND THAT staff be directed to provide routine updates upon the County’s recovery to specifically highlight areas where pre-COVID-19 established service levels will continue to be impacted;

This report addresses items (i) to (iii).

Discussion:

Prior to the Special Council meeting on the 8th of September, staff had emailed the lead contacts of each adult league in order to collect more information on the executive structure of the leagues as well as the leagues’ plans to return to play if Norfolk County

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CES20- 15 Page 2 of 5

were to permit return to play for adults. Questions included expected start date to return, details on league structure, number of players, whether members play in other leagues and whether the leagues have a COVID-19 return to play plan developed. This information was then assessed in the context of the Provincial return to play regulations.

Staff continually monitors other municipalities’ approaches through various professional associations, and staff provided Council with a recent poll conducted by a number of municipalities which is attached as an Appendix A. Staff also reached out to neighbouring municipalities for dialogue on how adult hockey user groups’ requests for Return to play were being handled. As mentioned at the September 8th meeting there is a wide range of strategies being implemented. The approaches range from not allowing adult leagues to imposing few restrictions on the return to play. The approach taken depends on interpretation of Provincial return to play rules, Municipal budgets, staffing levels, etc.

After further consultation with leagues and other municipalities, staff are in a position to expedite accommodation of adult league play and other adult ice usage. However, before play can return Norfolk County’s arena staffing levels will need to be increased for the remainder of the season. This is due to the fact that with COVID-19 protocols in place it will take 3 employees per shift whereas pre COVID-19 operations only required 2. The additional staff per shift is required for entrance control and additional cleaning. This is the same protocol which was in place for the summer ice rentals and will be used for the future pool opening on Oct 5th. Staff are requesting up to 12 additional Temporary Part-time (TPT) janitorial/maintenance employees be hired in order to ensure staffing levels are adequate. These staff members will be hired on a part-time basis for up to 24 hours a week and the term of employment will be until the end of April 2021 depending on the arena season length. These staff members will only be scheduled when needed. The request for up to 12 is calculated on the opening of all 5 Norfolk County arenas which will be determined by the total amount of ice hours being requested by all users.

Although staff do not have all the final ice hour requests, it is assumed Talbot Gardens will be needed to handle the requests. The timeline for the return of adult hockey and other adult use will be determined by timing of hiring additional staff, player preference on return to play dates and the scheduling process. It is expected that some adult users could be back on the ice as early as mid-October with all users expected back by November 1st. The opening will likely be staged in order to work will all users requests and needs. It should be noted staff will try to schedule all requests, however, some users may be required to adjust times and arena location. This is due to the ice allocation policy which prioritizes minor sports over adult leagues. Also until all ice requests have been finalized it is difficult to know the total demand. COVID-19 cleaning protocols have added a minimum of 15 minutes between user group rentals to allow for proper cleaning which reduces the available hours of ice per shift. The staging of return to play and varied schedules is common in other municipalities as players return to the ice.

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CES20- 15 Page 3 of 5

Staff also developed a return to play protocol document for all ice users. This document is based on information gathered by Provincial guidelines, municipalities, Ontario Hockey Federation, Skate Canada, Canadian Adult Recreational Hockey Association and Hockey Canada. As COVID-19 regulations change, this document will change as well to reflect any updates. As adult leagues have no formal governing body the executive of each league/team will be fully responsible that all players are aware of the regulations and obey them. Staff will enforce these requirements onto the contract holder for the ice. Failure to follow the protocols will result in ice privileges being cancelled. We have attached the return to play protocol to this report as appendix B.

Other key points:

• At this time staff are not planning any other activities for ice use, such as free Skates. • As noted in the document our major user groups have not solidified their ice needs for the remainder of the calendar year or for the winter season as there is too much uncertainty. Due to this all scheduling will be in flux most likely for this season. • In order to maintain some efficiencies hours of operations will be managed to ensure maximum use of staff time. • All ice bookings will not be subject to a refund unless the cancellation is a result of a Provincial or County order.

The September 8th meeting resolutions also asked that staff be directed to provide routine updates about the County’s recovery to specifically highlight areas where pre- COVID-19 established service levels will continue to be impacted. To this resolution CES staff will be presenting reports to council on the opening of community halls and senior centers on September 22nd. Future reports will address museum openings and fall recreation programs.

Financial Services Comments: Through consultation with CES staff it was confirmed that the breakdown of the proposed additional 12 TPT staff will consist of 6 janitorial staff and 6 facility attendant staff (arena maintenance). Based on the estimates provided by CES and HR regarding expected job level, compensation rates, and duration of employment, the following Table 1 summarizes the additional costs which are currently unbudgeted for the remainder of 2020 and to the end of the ice season deemed to be April 30, 2021.

Should Council decide to proceed with staff’s recommendation to hire an additional 12 TPT arena staff as outlined below, the total cost for the 28 week season would be approximately $263,200 (including benefits) or approximately $9,400 per week. As outlined below, $103,400 would be attributable to the 2020 budget year and $159,800 attributable to the 2021 budget year. Please note that this assumes the maximum 24 hours per week worked per staff, but as indicated actual hours worked may be significantly less.

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CES20- 15 Page 4 of 5

Table 1: Proposed Arena Staffing Increase Compensation (Including Payroll Deductions and Benefits) 2020 2021 2020/2021 Full Year Cost Oct 17 - Dec Jan 2 - Apr Oct 17 - Apr (52 per 31 30 30 weeks) week (11 weeks) (17 weeks) (28 weeks) Position Type ($) ($) ($) ($) ($) Janitorial Arena Staff - 6 Staff 242,500 4,700 51,700 79,900 131,600 Facility Attendant/Maintenance - 6 Staff 243,000 4,700 51,700 79,900 131,600 6 Janitorial Staff & 6 Facility Attendant Staff Per Staff Report Recommendation 485,500 9,400 103,400 159,800 263,200

Interdepartmental Implications: N/A

Consultation(s): CAO, Parks and Recreation Staff, Health Unit Staff, Medical Officer of Health, Representatives of the Adult Hockey Leagues, Municipalities

Strategic Plan Linkage: This report aligns with the 2019-2022 Council Strategic Priority "Other; Supporting Healthy Lifestyles

Explanation:

With the opening of further arenas, residents will have more opportunities for enjoying recreational activities within Norfolk County.

Conclusion: In conclusion staff are recommending adult hockey leagues be able to return to play only with the allowance to hire up to 12 temporary part time staff, at an assumed cost of $9,400 per week or $263,200 for the remainder of the season. As explained these staff will only be scheduled when needed and will have a termination date sometime prior to end of April 2021 depending on the length of the arena season. It should be noted that the postings for these additional staff members is being processed now however no hiring will be done until Council approves the recommendations within this report. This accelerated posting process was put in place to ensure a timely return to play is achieved. The request for up to 12 additional TPT staff is based on the opening of all 5 Norfolk County arenas.

All protocols listed in the return to play document must be obeyed by all teams and if not followed will lead to the teams having ice privileges cancelled. Each league is responsible to know the protocols and ensure all players understand them. As with all

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CES20- 15 Page 5 of 5

ice rental requests, times are to be paid in advance and there will be no cancellation or refunds unless the Provincial or County orders are responsible for the cancellation.

Recommendation(s):

THAT Staff Report CES 20-15 Return to Play Adult Users be received as information;

AND THAT Norfolk County Council approves staff recommendation for Adult Users be able to return to play;

AND FURTHER THAT Norfolk County Council approves staff recommendation for the hiring of up to 12 addition Temporary Part Time (TPT) arena staff for a duration not to exceed April 30th 2021.

Attachment(s): No 1 – Snapshot Arena Survey No.2- Return to Play for adult leagues protocol

Prepared and Submitted By: Bill Cridland GM, CES For more information, call: 519-426- ext.2206

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Snapshot Arena Survey August 2020 44 complete responses

14 Return to Top Demographic Information: Municipal Population

53%

30%

9% 9%

Under 20,000 20,000 - 99,999 100,000-199,999 200,000+ 25 responses 14 responses 4 responses 4 responses 15 Return to Top Currently, do you have any rinks/arenas in operation?

All Under Over responses 100k 100k

All pads in all facilities are open now 0% 0% 0%

Some facilities/pads are open now 35% 26% 75%

No pads are operating/open now 65% 74% 25%

16 Return to Top All Responses If you have opened 100% open by end of September 31% some of your ice surfaces, when will 100% open by end of October 13% you be opening the Phased opening over the Fall 56% remaining or majority of pad(s)? We will not open any more ice pads 0% Undecided 0%

Under Over 100k 100k 100% open by end of September 50% 0% 100% open by end of October 20% 0% Phased opening over the Fall 30% 100% 17 Return to Top For those that do not have any ice in yet, they plan to open as follows:

100% open by end of September 23% 100% open by end of October 17% Phased opening over the Fall 37% We will not open this season 0% Undecided 20% Other: awaiting council approval 3%

18 Return to Top Have your regular/anchor skating clubs, hockey group and leagues indicated they will be returning to play? Comments: 89% • Waiting for governing body to confirm restart • Adult leagues slower to return than children/youth • Dressing rooms not open/won’t return • Reduced amount of time requested by some 11%

Yes Not yet 19 Return to Top Compared with historic/typical bookings, generally how much time are groups currently using or requesting for the Fall?

24 respondents Comments:

• Rentals limited to affiliate & incorporated groups • Preliminary requests are for 100% of typical but registration has not started 8 respondents • Ice allocation still in process 4 respondents • Forecasting 50% of last year’s revenue Anticipated drop in ice time requests 2 respondents* • once contracts are finalized

100% 50% - 75% 25% - 50% Less than *smaller municipalities reported much 25% lower requests for ice time 20 Return to Top Barriers for users

Too expensive to run programs with lower participant # 45% Liability concerns 40% Can't meet return to play guidelines 28% Lack of interest from participants 23% Lack of volunteers/coaches 8% Can't secure enough ice time to be viable 8% Other barriers: • Access to changerooms/showers • Not viable without increased spectator capacity • Concern over rental requirements Governing body has not allowed return • 21 Return to Top Plans to change rental rates

75%

20%

2% 2%

Rates Same Plan to decrease Plan to increase Undecided/under review

22 Return to Top Resumption of Municipal Ice Programs All responses 40% September 35% 35% 34% October November/December 30% January 2021 27% 25% 25% Not opening this season 25% 22%

20% 17%

15% 12% 13% 13% 11% 10% 10% 10% 9% 9% 6% 4% 5% 3% 3% 0% 0% Learn to Skate Leisure Skating Sport Other (shinny; sledge hockey; hockey skills) 23 Return to Top Resumption of Ice Programs by municipality size

Municipalities under 100k Sept Oct Nov/Dec Jan 2021 Not resuming Learn to Skate 4% 18% 14% 14% 4% Leisure Skating 3% 33% 30% 12% 12% Sport 31% 28% 13% 0% 0% Other program types 0% 6% 29% 12% 6% Municipalities over 100k Sept Oct Nov/Dec Jan 20201 Not resuming Learn to Skate 0% 50% 25% 0% 13%* Leisure Skating 38% 38% 13% 0% 13% Sport 50% 13% 13% 0% 13% Other program types 17% 33% 0% 0% 17% * 1 respondent indicated that programs would not resume 24 Return to Top Anticipated program capacity compared with your pre-pandemic capacity

Less than 25% 25-50% 50-75% 60% 52%

50%

40% 31% 30% 27% 24% 26%

20% 13%

10% 8% 7% 0% 0% Learn to Skate Leisure Skating Sport (hockey, figure skating, Other program types (please ringette) specify below) 25 Return to Top Anticipated program capacity by municipality size

Municipalities under 100k Less than 25% 25-50% 50-75% Learn to Skate 10% 21% 24% Leisure Skating 13% 32% 35% Sport 9% 15% 53% Other program types 0% 6% 35%

Municipalities over 100k Less than 25% 25-50% 50-75% Learn to Skate 0% 50% 25% Leisure Skating 13% 63% 13% Sport 0% 25% 50% Other program types 0% 33% 0% 26 Return to Top

Return to Play Covid 19 Arena User Guidelines

The Province of Ontario has moved to Stage 3 of their plan of reopening. These are the Guidelines Norfolk County is applying in the opening of the arena facilities for operation. This document is a set of guidelines that all users must follow to allow a safe return to play. Cooperation from everyone will be needed to be successful in all aspects.

This document is subject to change at any time without notice.

Ice Installation Port Dover, Waterford and Delhi to facilitate September 8 programing; Langton to facilitate October 3rd programming; Talbot Gardens date to be determined after September 22, 2020 Council meeting. These requirements

• Mask/Face Coverings –required at point of entry and must be worn in all public spaces except on the ice surface

• Physical Distancing- maintain 2 metres (6f) in all public spaces except the ice surface. Public spaces include lobby, hallways, washrooms, Designated Skate On/Off areas and spectator seating

• Gathering Limit for all arenas:

o Minor Sports . 24 maximum total on ice includes skaters, coaches and officials (maximum 8 on bench and 1 in timekeepers box) . Prolonged or deliberate contact while playing sports is not permitted o Parents/Guardians . 1 maximum/child (designated spectator seating area) o Adult Rentals . 20 players maximum per rental (allows 3 on 3 play with maximum 6 players per bench) . Prolonged or deliberate contact while playing sports is not permitted

Revised: September 18, 2020

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o Spectator Seating Area . 1 Maximum per player (designated spectator seating area) o Leagues . Leagues can use the Adult Rental maximum of 22 including referee and timekeeper. . Leagues must not contain more than 50 participants in total. If participants in a league exceed 50 players, the league must divide into smaller groups of no more than 50 players. (e.g. league with 200 players can split and become 4 smaller groups to play games. All games must consist of the same 50 people with no substitutions or cross-overs between the groups) . All players must only play in one league, not multiple leagues. Cannot play outside of one 50 player bubble. . Players are not yet permitted to play against players outside of their league or group . Recreational sports leagues may resume games so long as they do not allow prolonged or deliberate physical contact between players or if they have modifications to avoid physical contact between players Entry to the facility • All players are to come dressed in equipment • Entry will be permitted 10 minutes prior to rental, participants arriving early will be required to wait outside the facility until the doors are unlocked for rental • Use of change rooms at this time will not be permitted • Rental/Contract holders will be required to put their skates on/off in designated areas • Each organization/contract holder utilizing one of Norfolk County facilities must conduct passive screening of all participants and spectators prior to entry into the facility; if an organization or rental/contract holder does not have a screening tool they can utilize the self-assessment app which can be found at https://covid- 19.ontario.ca/self-assessment/ • County staff will be at the entrance of the facility to educate patrons on facility guidelines and make sure that facility capacity is not exceeded • Patrons will be asked to sanitize hands upon entry into the facility; hand sanitizer will be provided at the front entrance of the facility • Patrons will be asked to follow directional arrows to the skate on/off designated areas • Water bottle fill stations will be available in facilities where they are available; drinking spouts will be unavailable

Revised: September 18, 2020

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Exiting the Facility • Participants will have 10 minutes to exit the facility and will need to follow the directional signage to exit the facility Spectator Seating • Spectator seating will be available in designated areas only Accessibility • All lifts, elevators, washrooms and viewing areas will be available for patron use Washrooms • Designated washrooms will be available for patrons in each facility; will be primarily located in or near the lobby areas Concessions • All concessions in each facility will be closed until further notice, and no outside food or drink to be brought in (players individual water bottles not included) Dressing Rooms • Closed until further notice Cleaning • Staff will be implementing a more frequent cleaning and disinfecting regime focusing on high contact surfaces • Skate on and off areas will be disinfected after each use • Spectator seating will be cleaned and disinfected after each use • Washrooms will be cleaned and disinfected frequently throughout the day Facility Booking • Ice times will be booked in one-hour increments; users will be allotted 50 minutes on-ice with the last 10 minutes of scheduled time being reserved for flooding; in order to facilitate the extra cleaning an additional 15 minute break will be scheduled between ice times • To book ice time, contact the Facility Booking Clerk at 519-429-0964 or [email protected] from Monday to Friday 8:30am to 4:30pm Other User Requirements • All arena users must maintain an attendance sheet with the dates, names and contact information of the individuals who attend the rental for potential future contact tracing requirements of public health

Revised: September 18, 2020

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• Leagues must provide staff with a COVID safety plan to Norfolk County that demonstrates compliance with these protocols as well as relevant public health guidelines Additional Items • These protocols are subject to change without notice. • Non-compliance of these protocols or public health guidance will result in forfeiture of ice privileges without refund

Revised: September 18, 2020

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September 17, 2020

To All Members of Council We are disappointed that consideration was given for using subject lands as for anything but what they were intended, specifically a place of community and excellence for sport, recreation, a senior centre as well as an opportunity to engage Fanshawe College evener deeper within the Norfolk community. We applaud council’s decision on the basis of principle that subject lands should only be used as intended. As a final comment, we feel deeply sorry for the Norfolk community members who have been working tirelessly over the past 10-20 years looking to replace aging infrastructure for the greater benefit of existing and future generations that your current application for additional government funding was not approved, however, we hope that you will not give up the fight for such a community driven need. We will continue to work as well to make Simcoe and Norfolk the wonderful community it is and we know we can count on each others support to do just that. Kind regards,

Paul Halyk Cc: Peter and Nancy Renee Labiris

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Working together with our community

Special Council Agenda The Corporation of Norfolk County

September 8, 2020 Immediately Following Public Hearing which begins at 3:00 p.m. Council Chambers 2nd Floor County Administration Building 50 Colborne Street South, Simcoe

Present: Amy Martin, Tom Masschaele, Roger Geysens, Michael Columbus, Chris Van Paassen, Ian Rabbitts, Ryan Taylor, Kim Huffman

Absent with Regrets: Kristal Chopp

Also Present: Jason Burgess, Paula Boutis, Bill Cridland, Shelley Darlington, Andy Grozelle

Approval of Agenda (Item 1)

1. (Rabbitts/Columbus) THAT the following additional correspondence be added as Items 3A) iii) and iv) and the balance be renumbered accordingly:

iii) Gordon Malo – Norfolk Minor Hockey Association iv) Betty Chanyi – Arenas

AND THAT Council waives the Rules of Order to allow a time sensitive motion on the agenda:

4. A) Extension of Road Closure Kent Street – set to expire September 13th 2020 (2/3rds vote required)

Carried.

Disclosure of Pecuniary Interest (Item 2)

None.

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Discussion Items (Item 3)

A) Arena’s/Adult Hockey

i) Email CAO – August 28, 2020 Re: Recreation Hockey

ii) Email CAO – September 1, 2020 Re: Arena Update

iii) Gordon Malo Re: Norfolk Minor Hockey Association

iv) Betty Chanyi Re: Arenas

2. (Huffman/Masschaele) THAT items A i) through iv) be received as information. Carried.

Renumber v) Motion Councillor Huffman Re: Arena Request for Operators Process

3. (Huffman/Taylor) WHEREAS Council during the 2020 budget deliberations moved that staff proceed to seek operators for arenas and if operators did not come forward for arenas that another arena would be closed in 2020;

AND WHEREAS option 1 of the staff proposal for arena closures considered in January 2020 recommended closure of the Simcoe Recreation Arena and an arena on the west side of Norfolk County;

AND WHEREAS all residents of Norfolk County should be provided the opportunity to comment prior to the County to closing another arena regardless of its location;

THEREFORE BE IT RESOLVED

THAT when the staff report respecting the results of the request for operators comes forward there be a public meeting held to allow input upon the specific arena(s) identified for closure;

AND THAT Council direct staff to develop the 2021 budget with various options for continued arena operation in consideration that Council may not endorse the results of the request for operators.

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Chair Martin Requested a Recorded Vote.

The Motion was DEFEATED on the following Recorded Vote:

Yeas: Geysens, Columbus, Martin, Huffman Total: 4 Nays: Rabbitts, Van Paassen, Masschaele, Taylor Total: 4 Absent: Chopp Total: 1

Councillor Martin relinquished the Chair to Councillor Rabbitts.

Renumbered vi) Motion Councillor Martin Re: Provision of Information to Council

4. (Martin/Huffman) WHEREAS the intent of publishing information in agendas is to ensure that the public is informed and can effectively provide informed commentary for Council members to consider before a decision is made;

AND WHEREAS Council does not desire to see significant information being presented directly at Council meetings, removing our ability for review and second thoughts;

AND WHEREAS Information presented in Closed Session must remain confidential unless a resolution from Council authorizes staff to make the information public;

THEREFORE BE IT RESOLVED,

THAT staff are directed to present all supplemental staff reports, memos and staff/consultant presentations to Council members a minimum of noon the day prior to a meeting, preferably within the printed agenda;

AND THAT any supplementary staff report, memo or staff/consultant presentations not circulated of noon the day prior in advance of a meeting shall require a 2/3rds majority of Council prior to being placed upon the agenda.

Councillor Martin Requested a Recorded Vote.

The Motion was CARRIED on the following Recorded Vote:

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Yeas: Geysens, Rabbitts, Columbus, Martin, Huffman, Masschaele Total: 6 Nays: Van Paassen, Taylor Total: 2 Absent: Chopp Total: 1

Renumbered vii) Motion Councillor Martin Re: Resumption of Adult Recreational Hockey

5. (Martin/Huffman) WHEREAS communities outside of Norfolk County are allowing adult hockey leagues;

AND WHEREAS Norfolk County Council approved general service levels during the 2020 budget that included the provision of ice availability for adult hockey;

AND WHEREAS Ontario Regulation 364/20 outlines the requirements for allowing public access to recreation facilities and includes sport and team usage;

THEREFORE BE IT RESOLVED,

i) THAT Norfolk County Council direct staff to take the necessary steps to expedite groups, other than minor sports, to access ice- time;

ii) AND THAT, to expedite the process of reopening ice for availability, staff proceed under the assumptions of previous years ice time utilization for non-minor sports;

iii) AND THAT staff be directed to review the arena protocols in place in adjacent municipalities with an intent to make Norfolk County’s protocols comparable;

iv) AND THAT staff be directed to provide routine updates upon the County’s recovery to specifically highlight areas where pre-Covid-19 established service levels will continue to be impacted;

v) AND THAT the Recreation Facilities Advisory Board (RFAB) be given an expanded mandate to assist County Council and staff by being further engaged on existing recreation facility matters;

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vi) AND THAT RFAB be specifically requested to work at the direction of Council, in concert with County staff to undertake and engage the public and recreation users to collaboratively develop a Simcoe Recreation Facility plan to layout viable options for the long-term needs and uses of Simcoe’s existing and prospective recreation facilities.

Carried.

6. (Columbus/Taylor) THAT Council proceed past the hour of 9 p.m. to address the business at hand.

Carried.

The Motion was divided for voting purposes.

i) THAT Norfolk County Council direct staff to take the necessary steps to expedite groups, other than minor sports, to access ice- time;

ii) AND THAT, to expedite the process of reopening ice for availability, staff proceed under the assumptions of previous years ice time utilization for non-minor sports;

iii) AND THAT staff be directed to review the arena protocols in place in adjacent municipalities with an intent to make Norfolk County’s protocols comparable;

iv) AND THAT staff be directed to provide routine updates upon the County’s recovery to specifically highlight areas where pre-Covid-19 established service levels will continue to be impacted;

Councillor Martin requested a Recorded Vote.

The Motion was CARRIED on the following Recorded Vote:

Yeas: Geysens, Rabbitts, Columbus, Martin, Huffman, Masschaele, Van Paassen, Taylor Total: 8 Nays: Total: 0 Absent: Chopp Total: 1

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v) AND THAT the Recreation Facilities Advisory Board (RFAB) be given an expanded mandate to assist County Council and staff by being further engaged on existing recreation facility matters;

7. (Columbus/Van Paassen) THAT sections v) and vi) of the Motion be deferred to staff for a further report upon RFAB.

Councillor Martin requested a Recorded Vote.

The Deferral was CARRIED on the following Recorded Vote:

Yeas: Geysens, Columbus, Martin, Huffman, Masschaele, Van Paassen Total: 5 Nays: Taylor, Martin, Rabbitts Total: 3 Absent: Chopp Total: 1

Deputy Mayor Martin resumed the Chair.

Motions (Item 4)

Added Item 4A) Extension Kent Street Closure

8. (Taylor/Masschaele) THAT Council approve of the extension of the Kent Street Closure South of Robinson as illustrated on the map presented in the July 21, 2020 memo, until October 12, 2020. Carried.

Notices of Motion (Item 5)

Closed Session (Item 6)

A) Memo County Solicitor Re: Vittoria Baptist Church – De-designation of elements - Conservation Review Board

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Pursuant to Sections 239 (2) (e) and (f) of the Municipal Act 2001 as amended as the subject matter pertains to litigation or potential litigation including matters before administrative tribunals affecting the municipality or local board, advice that is subject

9. (Taylor/Masschaele) THAT Council move into Closed Session at 9:41 p.m. to discuss the following matters:

A) Memo County Solicitor Re: Vittoria Baptist Church – De-designation of elements - Conservation Review Board

10. (Rabbitts/Columbus) THAT Council reconvene in Open Session 10:02 p.m. Carried.

11. (Columbus/Taylor) THAT Council approve of the direction provided to the County Solicitor in Closed Session respecting the upcoming Conservation Review Board Hearing.

Carried.

Confirming By-Law (Item 7)

By-Law 2020-77 Being a By-Law to Confirm the Proceedings of the Council of Norfolk County at this Special Council Meeting Held on the 8th Day of September, 2020.

12. (Masschaele/Van Paassen) THAT By-Law 2020-77 Being a By-Law to Confirm the Proceedings of the Council of Norfolk County at this Special Council Meeting Held on the 8th Day of September 2020 be approved, signed by the Deputy Mayor and Clerk, and affixed with the Corporate Seal.

Carried.

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Adjournment (Item 8)

13. (Masschaele/Van Paassen) THAT Council be adjourned at 10:03 pm. Carried.

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Working together with our community

Special Council Minutes The Corporation of Norfolk County

August 18, 2020 Immediately Following Public Hearing which begins at 9:00 a.m. Council Chambers 2nd Floor County Administration Building 50 Colborne Street South, Simcoe

Present: Mayor Kristal Chopp, Tom Masschaele, Roger Geysens, Michael Columbus, Chris Van Paassen, Ian Rabbitts, Ryan Taylor, Amy Martin, Kim Huffman

Absent with Regrets:

Also Present: Jason Burgess, Bill Cridland, Brandon Sloan, Marlene Miranda, Jason Godby, Shelley Darlington, Todd Shoemaker, Nikki Slote, Blaire Sylvester, Angela Pappas, Tyler Wain, Andy Grozelle

Approval of Agenda/Changes to the Agenda (Item 1)

1. (Taylor/Rabbitts) THAT the Agenda be approved with the following amendments:

7. A) v) Communications Regarding Arenas and Senior Centre

H) Simcoe Senior Centre Petition I) Norfolk Minor Hockey Association J) Charity Foundation Stix N Pix

Carried.

Disclosure of Pecuniary Interest (Item 2)

None were declared.

Approval of Minutes (Item 4)

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A) Council - July 21, 2020

B) Special Council - July 24, 2020

The open of the regular Council Minutes of July 21, 2020 and the Special Council Minutes of July 24, 2020 having been circulated and no errors or omissions noted, were declared as adopted, signed by the Mayor and Clerk and affixed with the Corporate Seal.

Communications (Item 5)

A) Meghan Cowan - Office of the Integrity Commissioner Re: Report Code of Conduct Complaint 20-02

2. (Rabbitts/Taylor) THAT the communication from Meghan Cowan - Office of the Integrity Commissioner regarding the Report Code of Conduct Complaint 20-02 be received as information. Carried.

B) Canada United Movement Proclamation

3. (Taylor/Rabbitts) WHEREAS small, local business are the heart of our community, the heart of our main streets and create the majority of new jobs; AND WHEREAS small, local businesses have been significantly affected by the COVID- 19 pandemic and are in need of support from the community (as they have always been there to support us); AND WHEREAS we wish to encourage all to experience, visit, support and celebrate all that is local within the County of Norfolk; AND WHEREAS the Chambers of Commerce, Boards of Trade, BIA’s and iconic Canadian brands from coast to coast have come together to start the “Canada United Movement” to show local business support during these unprecedented times. NOW THEREFORE I, Mayor Kristal Chopp, on behalf of Norfolk County Council, do hereby proclaim August 28-30, 2020 as “Canada United Weekend” in Norfolk County for the purpose of encouraging all to safely support and partake in all the amazing local businesses in our extraordinary community. Carried.

Deputations - 11:00 a.m. (Item 7)

A) i) Rob Clouston Re: Reconsideration Motion - Seniors Centre

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Rob Clouston, President of the Simcoe Seniors Centre, addressed Council and responded to questions.

4. (Van Paassen/Columbus) THAT the deputation from Rob Clouston regarding the Reconsideration Motion – Senior Centre be received as information. Carried.

ii) Heather Showler Re: Reconsideration Motion - Seniors Centre

Heather Showler, User Simcoe Seniors Centre, addressed Council and responded to questions.

5. (Rabbitts/Columbus) THAT the deputation from Heather Showler regarding the Reconsideration Motion – Senior Centre be received as information. Carried.

iii) Gordon Malo Re: Reconsideration Motion - Recreation Facilities

6. (Taylor/Martin) THAT Council permit Gordon Malo an additional five minutes for his deputation.

Carried.

Gordon Malo, and Martin Jefferson addressed Council and responded to questions.

7. (Taylor/Rabbitts) THAT the deputation from Gordon Malo regarding the Reconsideration Motion – Recreation Facilities be received as information. Carried.

iv) Staff Report CAO 20-20 Re: Simcoe Recreation Centre Reconsideration

Jason Burgess, Chief Administrative Officer, presented Staff Report CAO 20- 20 regarding Simcoe Recreation Centre Reconsideration and responded to the questions of Council.

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8. (Huffman/Columbus) THAT Staff Report CAO 20-20 Re: Simcoe Recreation Centre Reconsideration report be accepted as information as part of Council’s reconsideration process. Carried.

v) Communications Regarding Arenas a. Dianne Danko b. Wayne Blazey c. Carole Wagner d. Norfolk Pros e. Kendell Zajac f. Linda Cumisky g. Lori Costigan h. Simcoe Senior Centre - Petition i. Norfolk Minor Hockey Association j. Charity Foundation Stix N Pix

9. (Rabbitts/Taylor) THAT the communications from Dianne Danko, Wayne Blazey, Carole Wagner Norfolk Pros, Kendell Zajac, Linda Cumisky, Lori Costigan, Simcoe Senior Centre, Norfolk Minor Hockey Association, Charity Foundation Stix N Pix be received as information. Carried.

vi) Memo: County Clerk Re: Reconsideration Motion

Council resumed debate of item 10 of the Budget Committee Minutes of January 28, 29, 2020. As reconsideration already carried on July 21, 2020 no mover or seconder of the motion was required.

10. THAT staff issue RFP’s for each arena to seek private or community operators;

AND THAT staff report upon the RFP’s by the end of June 2020;

AND THAT Simcoe Recreation Centre ice be removed and that summer ice be provided at the Waterford arena;

AND THAT the Seniors Centre at Pond Street be declared surplus to municipal needs;

AND THAT if successful proponents for the RFP’s do not come forward, Norfolk County will proceed to close a further arena in September of 2020. Mayor Chopp requested a recorded vote.

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The Motion CARRIED on the following Recorded Vote:

Yeas: Geysens, Rabbitts, Columbus, Van Paassen, Masschaele, Taylor, Chopp Total: 7 Nays: Martin, Huffman Total: 2

Staff Reports/Discussion Items (Item 8)

A) Staff Report CES 20-11 Re: Update on Opening of ACAC

Bill Cridland, General Manager of Community and Emergency Services, presented Staff Report CES 20-11 regarding Update on Re-opening of Annaleise Carr Aquatic Centre and responded to the questions of Council.

11. (Taylor /Huffman) THAT Staff Report CES 20-11, Update on Re-opening ACAC be received as information;

AND THAT the Annaleise Carr Aquatic Centre targeted re-opening date be Monday, October 5th, 2020;

AND FURTHER THAT any extra COVID-19 cost be charged to users on a rational basis as per Proposed COVID-19 User Fee Schedule. Carried.

B) Staff Report CES 20-12 Re: Connecting Southwest Ontario - Intercommunity Transportation Update

Blaire Sylvester, Public Transportation & Business Development Coordinator, Community & Emergency Services presented Staff Report CES 20-12 regarding Connecting Southwest Ontario - Intercommunity Transportation Update and responded to the questions of Council.

12. (Rabbitts/Geysens) THAT Staff Report CES 20-12, Connecting Southwest Ontario - Intercommunity Transportation Update be received as information;

AND THAT Council authorize the CAO and Clerk to execute the Memorandum of Understanding for the Establishment of the Southwest Community Transit Association, and participation in the same, to coordinate the integrated delivery of inter-community bus transportation services in southwest Ontario.

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AND FURTHER THAT the South Central Ontario Region Economic Development Corporation and Western Ontario Wardens’ Caucus be advised on Norfolk County’s support of the Southwest Community Transit Association. Carried.

Deputations (Continued) - 1:30 p.m. (Item 7)

B) i) Kelly Farrell Re: Watercraft Licensing

Kelly Farrell, addressed Council respecting Watercraft Licensing and responded to questions.

13. (Huffman/Masschaele) THAT the deputation from Kelly Farrell regarding the Watercraft Licensing received as information. Carried.

ii) Amie Ferris Re: Watercraft Licensing

Amie Ferris, withdrew her deputation and provided a letter of support.

iii) Peter Karsten/MHN Lawyers LLP on behalf of Turkey Point Water Sports Re: Watercraft Licensing

Peter Karsten addressed Council respecting Watercraft Licensing and responded to questions.

14. (Huffman/Masschaele) THAT the deputation from Peter Karsten/MHN Lawyers LLP on behalf of Turkey Point Water Sports regarding the Watercraft Licensing received as information. Carried.

iv) Bernard T. Verbanac/ Verbanac Lawyers/Advocates on behalf of Waveline Recreation Inc. Re: Watercraft Licensing

Bernard Verbanac addressed Council respecting Watercraft Licensing and responded to questions.

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15. (Huffman/Masschaele) THAT the deputation from Bernard T. Verbanac/ Verbanac Lawyers/ Advocates on behalf of Waveline Recreation Inc. regarding the Watercraft Licensing received as information. Carried.

v) Communications respecting Watercraft Licensing a. Tracy and Mike Jolley b. Anna and Don Husack c. Linda VanSickle d. Jim Adox e. Jim Belisle f. Rick Russell g. Danny Macdonald, Macdonald Turkey Point Marina

16. (Columbus/Taylor) THAT Communications respecting Watercraft Licensing from Tracy and Mike Jolley, Anna and Don Husack, Linda VanSickle, Jim Adox, Jim Belisle, Rick Russell, and Danny Macdonald.

Carried.

v) Memo County Clerk Re: Update Watercraft Licensing

a. Staff Report CAO 20-17 (Deferred July 21, 2020)

Andy Grozelle, County Clerk, presented the update memo regarding Watercraft Licensing supplementary to Staff Report CAO 20-17 and responded to the questions of Council.

17. (Van Paassen/Masschaele) THAT the Mayor be directed to send a letter to the Ontario Provincial Police Marine Unit requesting increased enforcement along shorelines respecting Personal Water Craft (PWC’s Jet-Skis, Sea-Doo’s) rentals and to Transportation Canada requesting an immediate review of regulations around PWC rentals;

AND THAT copies of this letter be forwarded to the Norfolk County Police Services Board, area MP’s and MPP’s. Carried.

18. (Van Paassen/Masschaele) THAT no further business licenses be issued for watercrafts in 2020. Carried.

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Staff Reports/Discussion Items (Continued) (Item 8)

C) Staff Report PW 20-45 Re: Report Services Automatic Vehicle Locating System - Single Source Replacement

Jason Godby, Interim General Manager, Public Works presented Staff Report PW 20-45 regarding Paramedic Services Automatic Vehicle Locating System – Single Source Replacement and responded to the questions of Council.

19. (Taylor/Huffman) THAT Staff Report PW 20-45, Paramedic Services Automatic Vehicle Locating System – Single Source Replacement, be received as information;

AND THAT Council permit a single source supply as outlined in Norfolk County Purchasing Policy ECS-02, Section 4.8.4 for the supply and installation of the AceTech AVL system for use in the County’s Paramedic Services fleet;

AND FURTHER THAT the Interim General Manager, Public Works be authorized to enter into an agreement for the supply and installation of the AceTech AVL system for the County’s Paramedic Services fleet at an upset limit of $45,000 (excluding HST). Carried.

D) Staff Report CS 20-22 Re: Summary of Bid Awards for the Period Ending July 21, 2020

Shelley Darlington, Interim General Manager, Corporate Services presented Staff Report CS 20-22 regarding Summary of Bid Awards for the Period ending July 21, 2020 and responded to the questions of Council.

20. (Taylor/Huffman) THAT Staff Report CS 20-22, Summary of Bid Awards for the period ending July 21, 2020, be received as information;

AND THAT the Interim General Manager, Public Works be authorized to execute a contract with Sierra Bridge Inc for Request for Tender PW-E-20-50 Long Point Causeway Bridge Replacement in the amount of $7,114,180.00 (excluding HST);

AND THAT the Approved 2020 Capital Budget for Structure 985901 – Long Point Causeway Bridge be amended from $6,943,000 to $8,238,000 with funding to be provided by the Investing in Canada Infrastructure – Rural and Northern Stream Grant funding of $4,166,500 and the remaining to be funded by the issuance of debentures;

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AND THAT the funding for Structure 985901 – Long Point Causeway Bridge be provided from the issuance of debentures up to $4,071,500 with a term not to exceed 20 years;

AND THAT the Interim General Manager, Public Works be authorized to execute a contract with Metro Freightliner Hamilton Inc. for Request for Tender PW- PWAS-20-02 Supply and Delivery of Three (3) New Tandem Axle Trucks in the amount of $923,292.00 (excluding HST);

AND FURTHER THAT the necessary By-Laws be prepared. Carried.

E) Staff Report CS 20-02 Re: Outstanding Capital Receivables

Kathy Laplante, Treasurer, presented Staff Report CS 20-02 regarding Outstanding Capital Receivables and responded to the questions of Council.

21. (Rabbitts/Huffman) THAT Report CS 20-02, “Outstanding Capital Receivables”, be received as information;

AND THAT staff be directed to further investigate outstanding capital receivables and provide Council with a final report outlining any additional details related to the outstanding capital receivables including alternative recommendations where possible to mitigate the amount of write-offs;

AND FURTHER THAT Council endorses where donations and external funding is required to be received prior to any project commencing unless specifically approved by Council. Carried.

F) Staff Report CS 20-11 Re: Delegated Spending Authority to Officers and Employees of Norfolk County

Kathy Laplante, Treasurer, presented Staff Report CS 20-11 regarding Delegated Spending Authority to Officers and Employees of Norfolk County and responded to the questions of Council and responded to the questions of Council.

22. (Taylor/Huffman) THAT Report CS 20-11 Delegated Spending Authority to Officers & Employees of Norfolk be received;

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AND THAT By-Law 2014-34 delegating positions with the spending authority be repealed and replaced with By-Law 2020-73;

AND FURTHER THAT the Spending Authorization Policy FS-14 be repealed and replaced with Spending Authorization Policy CS-01. Carried.

G) Staff Report CS 20-12 Re: Actuarial Review of Self-Insurance Reserve Funds

Shelley Darlington, Interim General Manager, Corporate Services presented Staff Report CS 20-12 regarding Actuarial Review of Self-Insurance Reserve Funds and along with Amanda responded to the questions of Council.

23. (Huffman/Martin) THAT Staff Report CS 20-12, Actuarial Review of Self-Insurance Reserve Funds be received as information;

AND THAT an initial contribution of $80,000 on top of 2020 budgeted levels be made to the Insurance Reserve Fund to bring contributions to best estimate projection levels.

AND THAT a minimum increase of five percent to the budgeted allocation for Insurance Deductible commitments be included as part of the 2021 annual budget review.

AND FURTHER THAT as part of the annual budget review, Council review the need for additional Reserve Fund contributions to bring the reserve fund to more sustainable, ongoing levels. Carried.

H) Staff Report CS 20-18 Re: Payment Merchant for On-Line Services

Shelley Darlington, Interim General Manager, Corporate Services presented Staff Report CS 20-18 regarding Payment Merchant for On-Line Services and responded to the questions of Council.

24. (Taylor/Rabbitts) THAT report CS 20-18 Modernizing Payment Options for On-line and In-Person Services be received;

AND THAT Council permit a single source supply as outlined in Norfolk County Purchasing Policy ECS-02, section 4.8.4, for the procurement of payment merchant services for on-line services;

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AND THAT the General Manager of Corporate Services be authorized to execute the agreement with Paymentus (Canada) Corporation for a five-year period;

AND FURTHER THAT the General Manager of Corporate Services or designate be authorized to arrange for credit card acceptance on all corporate Point of Sale machines.

AND FURTHER THAT online and in-person payments of property taxes or development charges include the additional applicable processing fee.

AND THAT the approved 2020 Levy Supported Operating Budget be increased by $83,500 as identified in the report for credit card processing fees.

Carried.

I) Staff Report CAO 20-18 Re: Use of Council Directed Strategic Funds - Budget Amendment

Jason Burgess, Chief Administrative Officer, presented Staff Report CAO 20-18 regarding Use of Council Directed Strategic Funds - Budget Amendment and responded to the questions of Council.

25. (Van Paassen/Rabbitts) THAT the 2020 Approved Capital Plan be amended to include $65,000 for the Parking Study Project with funding to be provided in the amount of $25,000 from Dover Coast Developments and $40,000 from the Council Initiative Reserve;

AND THAT the 2020 Approved Capital Plan be amended to include $140,000 for the Forestry Farm Gas Well Engineering Study with funding to be provided from the Council Initiative Reserve. Carried.

By-Laws (Item 9)

A) By-Law 2020-70 Being a By-Law to Authorize the Execution of an Encroachment Agreement with Gerald Raymond Groome and Louise Jeannie Louzon to Permit an Encroachment upon Thirteenth Street West by Part of a Structure in Norfolk County. (7 Thirteenth Street West, Simcoe; Windham Concession 12 Part Lot 1, PIN 50187-0015)

B) By-Law 2020-71 Being a By-Law to Amend By-Law 2018-70 and Delegate Authority to Issue Licences to Hunt Pheasants and Rabbits within Norfolk County.

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C) By-Law 2020-72 Being a By-Law to Amend By-Law 2020-02 as amended, to authorize the appointment of additional Municipal Law Enforcement Officers in Norfolk County.

D) By-Law 2020-73 Being a By-Law to Delegate Spending Authority to Officers and Employees of the Corporation of Norfolk County

26. (Martin/Van Paassen) THAT By-Law 2020-70 to By-Law 2020-73 inclusive be approved, signed by the Mayor and Clerk and affixed with the Corporate Seal. Carried.

General Announcements (Item 12)

Closed Session (Item 13)

A) CAO 20-18 Appointments Norfolk County Public Library Board

Council provided direction in open session that the vacancy be reposted to see if there is further interest in sitting upon the Board.

Confirming By-Law (Item 14)

A) By-Law 2020-74 Being a By-Law to Confirm the Proceedings of the Council of Norfolk County at this Council Meeting Held on the 18th Day of August, 2020.

27. (Columbus/Taylor) THAT By-Law 2020-74 Being a By-Law to Confirm the Proceedings of the Council of Norfolk County at this Council Meeting Held on the 18th Day of August, 2020 be approved, signed by the Mayor and Clerk and affixed with the Corporate Seal. Carried.

Adjournment (Item 15)

28. (Masschaele/Van Paassen) THAT Council be adjourned at 5:26 pm. Carried.

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______County Clerk Mayor

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Working together with our community

Council-In-Committee Minutes The Corporation of Norfolk County Sept 15, 2020

3:00 p.m. Council Chambers

Present: Chair Amy Martin, Kristal Chopp, Tom Masschaele, Roger Geysens, Michael Columbus, Chris Van Paassen, Ian Rabbitts, Ryan Taylor, Kim Huffman

Absent with Regrets:

Also Present: Jason Burgess, Jason Godby, Shelley Darlington, Brandon Sloan, Paula Boutis, Kathy Laplante, Tyler Wain, Kevin Klingenberg, Andy Grozelle ______

Approval of Agenda/Changes to the Agenda (Item 1)

1. (Huffman/Rabbitts) THAT the agenda be amended with the following additions:

DEPUTATIONS 5 C) Tom Cline Re: PD 20-50

DISCUSSION ITEMS Substitution 6 F) Verbal Update - Hub Lands with 6 F) Staff Report CS 20-27 Re: Lands for ALL Norfolk Community Centre – Next Steps

ADDED ITEM (If required) 10 A) Closed Session Re: Confidential Attachment Report CS 20-27

Pursuant to Section 239 (2) (c) of the Municipal Act 2001, as amended as the subject matter pertains to the disposition or acquisition of land by the municipality or local board. Carried.

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2. (Masschaele/Columbus) THAT Information Package Item 6 D) respecting: Cannabis Investigations Update be placed as Item 6G) for discussion. Carried.

Disclosure of Pecuniary Interest (Item 1)

Councillor Van Paassen declared a deemed conflict of interest in respect to Item 6 A) respecting Booth’s Harbour due to his relationship with owners of a property involved. Councillor Van Paassen left the Chambers from this matter and abstained from voting upon the issue.

Deputations (Item 3)

A) Barb and Jim Beamish Re: Backyard Chickens

Barb and Jim Beamish presented to Committee respecting increased regulations upon backyard chickens.

3. (Columbus/Chopp) THAT the deputation of Barb and Jim Beamish respecting By-Law 2019-67 be received as information. Carried.

B) Andrew Pearce Re: Request to amend subdivision agreement, removal of sidewalks Coventry Court Simcoe.

Andrew Pearce presented to Committee upon a request to remove the requirements for sidewalks on Coventry Court and Oak Street in Simcoe and responded to questions of Committee.

4. (Taylor/Rabbitts) THAT the deputation of Andrew Pearce respecting the subdivision agreement, removal of sidewalks on Coventry Court and Oak Street in Simcoe be received as information. Carried.

C) Faye Dupree Re: Dupree presented a request to amend the subdivision agreement, removal of sidewalks on Oak St. in Simcoe.

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Faye Dupree presented to Committee upon a request to remove the requirements for sidewalks on Coventry Court and Oak Street in Simcoe.

5. (Rabbitts/Taylor) THAT the deputation of Faye Dupree respecting the subdivision agreement, removal of sidewalks on Coventry Court and Oak Street in Simcoe be received as information. Carried

D) Tom Cline Re: Staff Report PD 20-50

6. (Masschaele/Taylor) THAT the deputation of Tom Cline respecting PD 20-50 be received as Information.

Carried.

Staff Reports (Item 4)

A) Staff Report PW 20-48 Re: Booth’s Harbour Recommendation

Jason Godby, Interim GM of Public Works, presented Staff Report PW-48. Booth’s Harbour Recommendation and responded to questions.

7. (Chopp/Masschaele) THAT Staff Report PW 19-48 Booth’s Harbour Recommendation be received;

AND THAT no further action be taken at this time. Carried.

B) Staff Report PW 20-49 Re: Intersection Safety: Thompson Road East at Cockshutt Road

Jason Godby, Interim GM of Public Works, presented Staff Report PW-49 Intersection Safety: Thompson Road East at Cockshutt Road and responded to questions.

8. (Columbus/Van Paassen) THAT Staff Report PW 20-49, Intersection Safety Review: Thompson Road East at Cockshutt Road, be received as information;

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AND THAT Council pass a By-Law to establish all-way stop condition at the intersection of Thompson Road East and Cockshutt Road;

AND FURTHER THAT Council pass a By-Law authorizing road staff to post a 60 km/h speed zone on Thompson Road East, one kilometer to the east and west of Cockshutt Road and on Cockshutt Road, one kilometer north of Thompson Road East. Carried.

C) Staff Report PD 20-50 Re: OPNPL2019310 – Supplemental Information in relation to the request to Amend the Norfolk County Official Plan to permit the severance of two residential building lots from and existing farm parcel as submitted by ABEL AND EMILY KUPI and agent THOMAS A. CLINE affecting lands described as 293 Windham Road 12, Norfolk County

Brandon Sloan, General Manager of Planning and Development Division and Tricia Givens, Interim Director of Planning, presented Staff Report PD 20-50 OPNPL2019310 – Supplemental Information in relation to the request to Amend the Norfolk County Official Plan to permit the severance of two residential building lots from and existing farm parcel as submitted by ABEL AND EMILY KUPI and agent THOMAS A. CLINE affecting lands described as 293 Windham Road 12, Norfolk County and answered questions.

9. (Van Paassen/Huffman) THAT Staff Report PD 20-50 - Supplemental Information in relation to the request to Amend the Norfolk County Official Plan to permit the severance of two residential building lots from and existing farm parcel as submitted by ABEL AND EMILY KUPI and agent THOMAS A. CLINE affecting lands described as 293 Windham Road 12, Norfolk County be received as information. Carried.

10. (Van Paassen/Chopp) THAT the amending by-law to be signed by Mayor and Clerk for Official Plan Amendment OPN PL2019-310 affecting lands described as 293 Windham Road 12, Norfolk County, BE APPROVED as ‘Rural Land’, as defined in the Provincial Policy Statement. Carried.

D) Staff Report CS 20-25 Re: Summary of Bid Awards for the Period ending August 25, 2020

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Shelley Darlington, Interim General Manager of Corporate Services, presented Staff Report CS 20-25 Summary of Bid Awards for the Period ending August 25, 2020 and answered questions of Committee.

11. (Rabbitts/Taylor) THAT Staff Report CS 20-25, Summary of Bid Awards for the period ending August 25, 2020, be received as information;

AND THAT the Interim General Manager, Public Works be authorized to execute a contract with Master in Electric for Request for Tender PW-F-20-12 - LED Lighting Retrofits at Various County Facilities in the amount of $397,520 (excluding HST);

AND FURTHER THAT the necessary By-Laws be prepared.

Carried.

E) Staff Report CS 20-26 Re: Update on 2020 Market Debt Issuance

Tyler Wain, Financial Analyst, presented Staff Report CS 20-26 Market Debt Issuance and answered questions of Committee.

12. (Masschaele/Rabbits) THAT Staff Report 20-26: Update on 2020 Market Debt Issuance be received as information.

AND THAT Council authorize the County’s Fiscal agent to proceed in marketing and securing debentures on the open market, within the parameters outlined in Attachment 1.

Carried. F) Staff Report CS 20-27 Re: Lands for ALL Norfolk Community Centre – Next Steps

Jason Burgess, Chief Administrative Officer and Shelley Darlington, Interim General Manager of Corporate Services, presented Staff Report CS 20-25 Summary of Bid Awards for the Period ending August 25, 2020 and answered questions of Committee.

Mayor Chopp challenged a ruling of the Chair upon the ability of the Chair to comment prior to a vote upon the matter.

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Committee voted to uphold the ruling of the Chair.

13. (Columbus/Huffman) THAT Report CS 20-27 Lands for ALL Norfolk Community Centre – Next Steps, be received as information;

AND THAT with respect to 682 Ireland Road, Simcoe, Council directs staff to proceed with Option 1 a;

AND THAT with respect to the portion of 227 DeCou Road, Simcoe, Council directs staff to proceed with Option 2 a. Carried.

G) Memo Jim Millson (Added Item) Re: Cannabis Investigations Update

Councillor Masschaele highlighted the ongoing issue of cannabis operations in Norfolk County.

Notices of Motion (Item 5)

A) Councillor Van Paassen Municipal Alcohol Policy

Councillor Van Paassen Introduced the Following Notice of Motion.

THAT Staff be directed to provide a report to Council respecting the County’s Municipal Alcohol Policy CSD-11;

AND FURTHER THAT staff review amendments through the Protecting What Matters Most Act (Budget Measures), 2019, S.O. 2019, c. 7 - Bill 100, Schedule 38 to the Liquor Licence Act, R.S.O. 1990, c. L. 19 as they relate to options for the public consumption of alcohol.

General Announcements (Item 6)

Adjournment (Item 7)

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(Rabbitts/Geysens) THAT Council-In-Committee of September 15, 2020 be adjourned at 5:48 p.m.

Carried.

______Chair

______County Clerk

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Working together with our community

Public Hearing Committee Minutes The Corporation of Norfolk County

September 8, 2020 3:00 p.m. Council Chambers 2nd Floor County Administration Building 50 Colborne Street South, Simcoe

Present: Deputy Mayor Martin, Tom Masschaele, Roger Geysens, Michael Columbus, Chris Van Paassen, Ian Rabbitts, Ryan Taylor, Amy Martin, Kim Huffman

Absent with Regrets: Kristal Chopp

Also Present: Jason Burgess, Brandon Sloan, Paula Boutis, Tricia Givens, Mohammad Alam, Fabian Serra, Nicole Goodbrand, Andy Grozelle

Approval/Changes to the Agenda (Item 1)

1. (Rabbitts/Taylor) THAT the agenda be approved as presented.

Carried.

Disclosure of Pecuniary Interest (Item 2)

Councillor Van Paassen declared an indirect conflict of interest in relation to staff report PD 20-44 indicating that he holds an interest in common with a property owner in the circulation area. Councillor

Public Meeting/Public Hearings (Item 3)

A) Staff Report CS 20-17 Re: Proposed Closure and Conveyance of Part of Bridge Street and Part of Lynn Street, Plan 207, Port Dover

B) Staff Report PD 20-48 Re:ZNPL2020019 and OPNPL2019014 – An application has been received to

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Public Hearing Committee – September 8, 2020 Page 2 of 7

rezone the subject lands from Marine Commercial (CM) Zone and Hazard Land (HL) Zone to Urban Residential Type 6 (R6) Zone with special provisions, and Urban Residential Type 4 (R4) Zone with special provisions to permit the development of townhouses, stacked townhouses, and apartment dwellings on the subject lands. This application is related to the previously submitted Official Plan Amendment Application (OPNPL2019014). The Official Plan Amendment (OPNPL2019014) seeks relief of the restriction of residential use at street level, and proposes a maximum height of the building be eight (8) storeys. SHORE DEVELOPMENTS LIMITED and agent MHBC PLANNING has put forth the application affecting the lands described as 225 and 230 Chapman Street East and 2 Lynn Street, Port Dover.

Chair Martin, indicated that both public hearings on Reports CS 20-17 and PD 20-48 would be held together as the matters are irelated. Chair Martin highlighted that any final decision upon the closure and conveyance upon the road are not appealable to the Local Planning Appeals Tribunal as it is not before Committee as a Planning Application.

Lydia Harrison, Realty Services Coordinator Corporate Support Services presented Staff Report CS 20-17, and responded to questions of the Public Hearing Committee.

Tricia Givens, Director Planning and Muhammad Alam, Senior Planner presented Staff Report PD 20-48, and responded to question of the Public Hearing Committee.

Deputy Mayor Martin called upon the registered speakers for the public hearing.

For the applicant Dana Anderson MHBC Planning, Rajan Philips Paradigm Transport and Colin Brown addressed Committee. Their comments included but were not limited to the following: presented the application, discussed the traffic study and outlines the benefits of the closure of the roadway.

Blair McKeil, Breakwater Investments, addressed Committee respecting the proposal. His comments included but were not limited to the following: discussed the cost to the County to maintain the road, indicated his desire to remediate the area and give the area back their waterfront, discussed his philanthropy work and his desire to invest in the community.

Marg Creighton, 75 Golden Meadow Drive addressed the Public Hearings Committee. Ms. Creighton expressed a desire to see access to the waterfront maintained and spoke on behalf of the Port Dover Waterfront Preservation Committee in favor of the application.

Rick Fess, 225 Dover Ave, indicated that he had no comments upon the application at this time.

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Public Hearing Committee – September 8, 2020 Page 3 of 7

Judy Malpass, 12 Elm Street, addressed the Public Hearings Committee and expressed concerns about traffic, building height and the ability for Port Dover to adequately manage Special Events with the closure and sale of the road. Ms. Malpass spoke in favour of the clean up the ship yard and of the development in general of the lands however suggested the municipality should retain the road.

James Muth, 35 Bridge Street, addressed the Committee respecting the proposal. His comments included but were not limited to the following: the application is not in meeting with the nature of the surrounding neighbourhood, the closure of the road should not be permitted, the marine industrial nature of this area should be preserved, road is busy and provides overflow parking during Special Events.

Brian Ogden, 14 Hickory Road, addressed the Committee respecting the proposal. His comments included but were not limited to the following: the application is not in meeting with the nature of the surrounding neighbourhood, density is too high for the area, block river views, the closure of the road should not be permitted, traffic issues will result from this application.

Kathryn Vance, addressed the Public Hearings Committee and requested details about the amount of affordable housing that can be required in any development.

Marion Gadsby, 12 Elm Street, drew Committees attention to the information in her written submission, she spoke in favour of the development as long as pedestrian access is maintained.

Dana Anderson MHBC Planning thanked the participants for their comments and expressed the developers desire to work with the community to address matters.

2. (Masschaele/Taylor) THAT the public meeting respecting staff reports CS 20-17 and PD 20-48 be closed. Carried.

3. (Huffman/Van Paassen) THAT Staff Report CS 20-17 Proposed Closure and Conveyance of Part of Bridge Street and Part of Lynn Street, Plan 207, Port Dover, be received as information;

AND THAT the comments received as part of the Public Meeting be considered in a future recommendation staff report;

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Public Hearing Committee – September 8, 2020 Page 4 of 7

AND THAT Staff continue to proceed to work with the developer on a potential framework for a purchase and sale agreement and to bring to a public hearing in 2020. Carried.

3. (Rabbitts/Columbus) That Report PD 20-48, Public Hearing report for OPNPL2019014 & ZNPL2020019 be received for information;

AND THAT Public comments and technical comments received as part of the statutory public meeting be considered in a future staff report at a public hearing. Carried.

C) Staff Report PD 20-44 Re: ZNPL2019362– An application has been received to rezone the subject lands from Agriculture (A) Zone, to Hamlet Residential (RH) Zone, and request relief of 7.97 metres from the required minimum lot frontage of 30 metres, to permit a lot frontage of 22.03 metres. DAVID LLOYD SMITH and CHERE LYNN SMITH and agent COBB & JONES LLP (TOM CLINE) have put forth the application affecting the lands described as 6 Evans Street, Port Ryerse.

Fabian Serra, Planner, Planning and Development Division presented Staff Report PD 20-44, and responded to questions of the Public Hearing Committee.

The agent Tom Cline responded to questions of Committee.

Deputy Mayor Martin indicated there were no further registered speakers upon the matter.

Deputy Mayor Martin asked if there were any further questions from the Public Hearing Committee to the applicant or planner.

4. (Columbus/Taylor) THAT the public meeting respecting report PD 20-44 be closed. Carried.

5. (Columbus/Rabbitts) That Report PD 20-44, Public Hearing report for ZNPL2019362 be received for information;

AND That the comments received as part of the statutory public meeting be considered in a future recommendation staff report Carried.

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Public Hearing Committee – September 8, 2020 Page 5 of 7

D) Staff Report PD 20-45 Re: ZNPL2019297 - An application has been received to add a special provision on the subject lands to add a farm machinery and equipment repair business as a permitted use within the Agricultural zone on the subject lands. MEAGHAN SMITH and BOB JACOBS and agent BRAM VAN DEN HEUVEL of STONECREST ENGINEERING have put forth the application affecting the lands described as 810 St. John’s Road West, Simcoe Ontario.

Fabian Serra, Planner, Planning and Development Division presented Staff Report PD 20-45, and responded to questions of the Public Hearing Committee.

The Agent Natalie Catlos, of Stonecrest Engineering addressed and responded to questions of Committee.

Deputy Mayor Martin indicated there were no further registered speakers upon the matter.

Deputy Mayor Martin asked if there were any further questions from the Public Hearing Committee to the applicant or planner.

6. (Masschaele/Rabbitts) THAT the public meeting on report PD 20-45 be closed. Carried.

7. (Van Paassen/Columbus) That Report PD 20-45, Public Hearing report for ZNPL2019297 be received for information;

AND That the comments received as part of the statutory public meeting be considered in a future recommendation staff report Carried.

E) Staff Report PD 20-47 Re: 28TPL2019384 and ZNPL2019401 – An application has been received to draft plan approve a 32 lot residential subdivision. Each lot would permit a single detached dwelling. The draft plan of subdivision application is being reviewed concurrently with a Zoning By-Law amendment application to change the zoning of the subject lands from General Industrial (MG) to Urban Residential Type 1 (R1-B). 1498745 ONTARIO LTD. and agent JH COHOON ENGINEERING LTD. has put forth the application affecting the lands legally described as Part Block 28, Plan 19B, Urban Area of Waterford.

Muhammad Alam, Planner, Planning and Development Division presented Staff Report PD 20-47, and responded to questions of the Public Hearing Committee.

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Public Hearing Committee – September 8, 2020 Page 6 of 7

The agent Bob Felt spoke to the matter and responded to questions of Committee.

Deputy Mayor Martin indicated there were no further registered speakers upon the matter.

Deputy Mayor Martin asked if there were any further questions from the Public Hearing Committee to the applicant or planner.

8. (Masschaele/Rabbitts) THAT the public meeting respecting PD 20-47 be closed.

Carried.

9. (Taylor/Columbus) That Report PD 20-47, Public Hearing report for 28TPL2019384 & ZNPL2019401 be received for information;

AND THAT any comments received as part of the statutory public meeting be considered in a future recommendation staff report. Carried.

F) Staff Report PD 20-49 Re: ZNPL2020139 – An application has been received to amend the Zoning By- law to include site specific zoning for the subject lands to include the additional use of Gymnasium and to amend the parking requirements to the existing 40. TEAGAN FITCH on behalf of TRADEMARK WAREHOUSING LTD. has put forth the application affecting the lands described as Lots 11 to 16 Block 62, Lots 1 to 7 and 14 to 20, Block 70, Plan 182, Urban Area of Simcoe, Norfolk County, municipally known as 175 Robinson Street.

Nicole Goodbrand, Planner, Planning and Development Division presented Staff Report PD 20-49, and responded to questions of the Public Hearing Committee.

The applicant Teagan Fitch on behalf Of Trademark Warehousing LTD were in attendance to respond to questions of Committee.

Deputy Mayor Martin invited the representative from Unilever or the applicant to speak. Neither registered speaker were participating at the time.

Deputy Mayor Martin indicated there were no further registered speakers upon the matter.

Deputy Mayor Martin asked if there were any further questions from the Public Hearing Committee to the applicant or planner.

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Public Hearing Committee – September 8, 2020 Page 7 of 7

10. (Taylor/Masschaele) That the public hearing on Report PD 20-49 be closed. Carried.

11. (Rabbitts/Columbus) THAT Report PD 20-49, Public Hearing report for ZNPL2019293, be received for information;

AND THAT any comments received as part of the statutory public meeting, in addition to those already received, be considered in a future recommendation staff report. Carried.

Adjournment (Item 4)

12. (Columbus/Masschaele) THAT the Public Hearing Committee be adjourned at 6:38 pm. Carried.

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Working together with our community

Public Hearing Committee The Corporation of Norfolk County

August 18, 2020 9:00 a.m. Council Chambers 2nd Floor County Administration Building 50 Colborne Street South, Simcoe

Present: Mayor Kristal Chopp, Tom Masschaele, Roger Geysens, Michael Columbus, Chris Van Paassen, Ian Rabbitts, Ryan Taylor, Amy Martin, Kim Huffman

Absent with Regrets:

Also Present: Jason Burgess, Brandon Sloan, Tricia Givens, Andy Grozelle

Approval of Agenda (Item 1)

1. (Taylor/Masschaele) THAT the agenda of the Public Hearings Committee be approved as presented.

Carried.

Disclosure of Pecuniary Interest (Item 2)

None were declared.

Public Meeting/Public Hearings (Item 3)

Mayor Chopp officially opened the Public Meeting held under the Municipal Act and the Planning Act. Mayor Chopp advised those in attendance that the Local Planning Appeals Tribunal has the power under the Planning Act to dismiss an Appeal to either a Zoning By-Law and/or an Official Plan Amendment if the appellant does not make oral submissions at the Public Meeting or does not make written submission to Norfolk County Council before the Zoning By-Law is passed and/or before the Official Plan Amendment is adopted.

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Public Hearing Committee – August 18, 2020 Page 2 of 5

A) Staff Report PD 20-41 Re: ZNPL2020092 – An application has been received to rezone the former Storm Water Management Pond area from Open Space OS(H) Zone to Urban Residential Type 1 (R1-A) Zone to permit 2 additional residential lots, adjust the special provision (14.505) locations on Zoning By-law Schedule A-26 that permits a reduced exterior side yard for corner lots and remove the Holding (H) Provision from all the lands

Mohammad Alam, Senior Planner, Planning and Development Division presented Staff Report PD 20-41, and responded to questions of the Public Hearing Committee.

Mayor Chopp, indicated that a number of speakers had registered to speak to this item.

Mayor Chopp called upon the applicant’s agent John Vallee of G. DOUGLAS VALLEE LTD. to present to Committee.

Mr. Vallee, addressed Committee. Mr. Vallee’s comments included but were not limited to the following: provided a historical background of the storm water management pond in regards to the overall development and the Lynndale Heights area.

Sam Bunting, Prominent Homes indicated that he would rely upon the comments made by Mr. Vallee.

Scott Spencer, 25 Ross Avenue, addressed Committee. Mr. Spencer’s comments included but were not limited to the following: raised issues about ground water, indicated that the area has a history of ground water issues and has concerns about the proposal.

Ron Kozak, 43 Ross Avenue North, addressed Committee. Mr. Kozak’s comments included but were not limited to the following: raised concerns about density.

Doug Mitchell, 18 Ross Avenue North, was called upon however was absent from the meeting.

John Vallee, addressed to concerns raised by the speakers. His comments included but were not limited to the following: outlined that lots are smaller than Phase 1 but still are large lots, indicated that the geotechnical study was done five or six years ago however soil conditions are not anticipated to change in that time period

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Public Hearing Committee – August 18, 2020 Page 3 of 5

The Mayor asked if there were any further questions from the Public Hearing Committee to the applicant or planner.

2. (Rabbitts/Huffman) THAT the public hearing respecting Report PD 20-41be closed.

Carried.

3. (Columbus/Van Paassen) THAT Report PD 20-41, Public Hearing report for ZNPL2020092 be received for information;

AND that the comments received as part of the statutory public meeting be considered in a future recommendation staff report.

Carried.

B) Staff Report PD 20-42 Re: 28TPL2019208 and ZNPL2019209 – An application has been received to draft plan approve a five lot subdivision. Each lot would permit a single detached dwelling. The draft plan of subdivision application is being reviewed concurrently with a Zoning By-Law amendment application to change the zoning of the subject lands from Agricultural (A) to Hamlet Residential (RH).

Mohammad Alam, Senior Planner, Planning and Development Division presented Staff Report PD 20-42, and responded to questions of the Public Hearing Committee.

Mayor Chopp, indicated that speakers had registered to speak to this item.

Mayor Chopp called upon the applicant’s agent Sam Bunting to address Committee.

The agent Sam Bunting addressed Committee. His comments include but were not limited to the following: outlined that they are aware of the drainage issued at the location but is looking for a joint solution for cost sharing with the County, outlined that he does not believe there is a need for a light signals and would recommend that if lights are to go in that it be the County’s responsibility to pay for them.

Tom O’Neill, 727 Villa Nova Road, addressed Committee. His comments included but were not limited to the following: raised concerns about drainage and spoke to an ongoing discussion to purchase a driveway from the owner.

Sam Bunting addressed concerns raised by Mr. O’Neill. His response included but was not limited to the following: the agreement respecting the driveway is

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Public Hearing Committee – August 18, 2020 Page 4 of 5

proceeding, the developer is planning to install cisterns to divert rain water and mitigate any potential drainage issues.

The Mayor asked if there were any further questions from the Public Hearing Committee to the applicant or planner.

4. (Taylor/Martin) THAT the public hearing respecting Report PD 20-42 be closed.

Carried.

5. (Columbus/Van Paassen) THAT Report PD 20-42, Public Hearing report for 28TPL2019208 & ZNPL2019209 be received for information;

AND that the comments received as part of the statutory public meeting be considered in a future recommendation staff report. Carried.

C) Staff Report PD 20-43 Re: ZNPL2019293 – An application has been received to add a special provision to permit a Long Term Care facility under the Urban Residential Type 5 (R5) Zone. 2079095 ONTARIO LTD. and agent MHBC PLANNING has put forth the application affecting the lands located in Part Lot 15, Concession 1, Urban Area of Port Dover, Norfolk County (Block 1, Part 18, Plan 37R-9924 Address To Be Assigned).

Tricia Givens, Interim Director of Planning presented Staff Report PD 20-43, and responded to questions of the Public Hearing Committee.

Mayor Chopp, indicated that one speaker had registered to speak to this item.

Nancy Freeman, indicated that she had nothing further to add.

The Mayor asked if there were any further questions from the Public Hearing Committee to the applicant or planner.

6. (Taylor/Martin) THAT the public hearing upon Staff Report PD 20-43 be closed.

Carried.

7. (Columbus/Van Paassen) THAT Report DCS 20-43 Public Hearing report for ZNPL2019293 be received for information;

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Public Hearing Committee – August 18, 2020 Page 5 of 5

AND that the comments received as part of the statutory public meeting be considered in a future recommendation staff report.

Carried.

D) Staff Report PD 20-46 Re: Port Dover Secondary Plan - Phase 1 Presentation

Tricia Givens, Interim Director Planning, presented Staff Report DCS 20-43 regarding Port Dover Secondary Plan - Phase 1. Consultants Donna Hinde and Ron Palmer of Planning Partnership presented to Committee with the aid of a PowerPoint presentation and responded to the questions of Committee.

8. (Columbus/Taylor) THAT the public hearing respecting staff report PD 20-46 be closed.

Carried.

9. (Geysens/Columbus) THAT Report PD 20-46 “Port Dover Secondary Plan – Phase 1 Presentation”, be received as information.

Carried.

Adjournment (Item 4)

10. (Columbus/Geysens) THAT the Public Hearing Committee Meeting of June 7, 2020 be adjourned at 10:47 a.m. Carried.

Chair County Clerk

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Working together with our community

Tourism and Economic Advisory Board Minutes

Monday, August 24, 2020 5 p.m. Digital Meeting

Present: Michelle Kloepfer (Chair), Amanda Dooney, Chantal Zorad, Ian Rabbitts (Council Liaison), Nick Kinkel, Kristine Carey, Wanda Heimbucker (Vice-Chair), Nicole Inglis, Laura Gibson

Absent with Regrets: Laird Boughner, Chris Garwood (Staff Liaison), Cindy Vanderstar

Also Present: Jacob Robinson (Recorder) ______

Ceremonial Activities

Disclosure of Pecuniary Interest

Additions/Changes to Agenda

Presentations/Deputations

Approval/Correction of Meeting Minutes

A) Tourism and Economic Development Advisory Board Minutes – July 27, 2020

The Tourism and Economic Development Advisory Board meeting minutes of July 27, 2020, having been circulated and no errors or omissions noted, were declared as adopted.

Communications

A) Norfolk County Economic Recovery Task Force (NCERT) Update

Michelle reported that TEDAB will have communications with NCERT going forward - its first meeting was an introduction to the group and establishing goals. They meet again this week. Norfolk will receive $3.6M in funding. Michelle can take TEDAB

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feedback to the group. This week’s meeting will list projects in the queue. Received as information.

B) Role of TEDAB as a subcommittee of the NCERT

Michelle updated what’s expected of TEDAB and what members need to consider going forward. Wanda will circulate information on PPE grant.

Motion (Rabbitts): That staff confirm the timeline needed for PPE Grant application and stipulations (i.e. amounts) to be circulated to the group. CARRIED.

Update on Rural Relief and Recovery Fund (RRRF) Grant

i. Shop Local, Top of Mind, TV Series Campaigns. A series of shop local ads have been booked for the Simcoe Reformer. A full page add has been booked for Horizon Travel Magazine. A TV episode on active living has been filmed across the county. Received as information.

ii. Culinary Tourism Alliance. Received as information. The Alliance is proposing Norfolk County subscribe to an Ontario road trip proposal with funds from the RRRF grant. Received as information.

iii. PPE Grant There may be an extension to the grant fund for businesses to purchase PPE. TEDAB will propose a list of criteria that could be used to determine how one business would qualify over another. Received as information.

A) Digital Main Street Grant

TEDAB will help select which businesses receive grant. Received as information.

B) Tourism Industry Association of Ontario COVID 19 Survey (attached)

C) Action Items List

Motion (Rabbitts): That staff check to see if any submissions have been made for new board members, and send out a skills assessment survey for current members. CARRIED.

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Other Business

Nick K. mentioned seeing some inconstant signage around the county that seemed unwelcoming.

Next Meeting

September 28, 2020 via Microsoft Teams at 5 p.m.

Adjournment

Time of adjournment 6:13p.m.

Contact Information: Jacob Robinson, Committee Coordinator [email protected]

Chris Garwood, Staff Liaison, Economic Development Supervisor [email protected]

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Recreation Facilities Advisory Board The Corporation of Norfolk County

September 14, 2020 3:30 p.m. Microsoft Teams

Present: Amy Martin, Kristal Chopp, Paul Anderson, Gord Malo, Sue Defreyne, Kim Huffman, Ian Neville,

Absent with Regrets: Ryan Taylor, Ian Rabbits

Also Present: Rich Roberts, Bill Cridland, Andy Grozelle, Jason Burgess ______

1. Call to Order

2. Disclosure of Pecuniary Interest

None were declared.

3. Chair Remarks

Paul spoke about a need for “Plan B” going forward and that the board should look to receive community feedback and continue to follow council. Accepted as information

4. Approval of Agenda/Changes to the Agenda

1. (Huffman/Neville)

That RFAB Minutes - Mar 9, 2020 and Sept. 14 be approved as presented.

Carried.

5. Presentations/Deputations

A) Andy Grozelle Re: Terms of Reference

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Andy spoke about the RFAB Terms of Reference and noted the end of the board’s terms of appointments are upcoming. Received as information.

B) Ryan Gaertner Re: New Site Option

Ryan spoke to RFAB about a new site option. Received as information.

6. Communications

A) Robin Martin-Godelie Re: Swim Team Concerns

Paul and Amy read a letter regarding Swim Team Concerns. Accepted as information.

7. Discussion Items

Working Group Reports

i) Requirements ii) Communications iii) Finance

Updates were provided on Requirements, Communications and Finance and discussed. All received as information.

B) Existing Simcoe Facilities Status Report

Bill Cridland, GM of Community Services, provided an update on the status of existing facilities in the county and answered questions. Accepted as information.

C) Funding Application

i) Next Steps ii) Land Use

Paul provided an update on next steps and land use, members discussed.

Paul will apply to present at a future council meeting on where RFAB goes from here.

E) Membership Renewal Update

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Paul encouraged all members to re-apply for a seat on the board and anyone else in the community who is interested.

8. Discussion Items

None.

9. Adjournment

(Neville/Defreyne) That the meeting be adjourned at 5:45 p.m. Carried.

10. Next Meeting: Oct. 5, 2020

Contact Information

Jacob Robinson, Committee Coordinator

[email protected]

Meeting schedules available online at http://www.norfolkcounty.ca/council_meetings/

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Working together with our community

Page 1 of 14

Council Meeting – September 22, 2020

Subject: ZNPL2020092 – An application has been received to rezone lands from “Open Space” (OSH) Zone to “Urban Residential Type 1” (R1-A) Zone to permit two additional residential lots; to adjust Special Provision 14.505 to permit reduced lot frontage for two lots; to change Zoning By-law Schedule A-26 to readjust all corner lots; and to remove the Holding (H) Provision from the subject lands. 832605 ONTARIO INC. AND PROMINENT HOMES on behalf of 1583039 ONTARIO INC. and agent G. DOUGLAS VALLEE LTD. has put forth the application affecting the lands described as Ireland Heights Phase-II located in the Urban Area of Simcoe, Norfolk County.

Report Number: PD 20-54 Division: Planning and Development Department: Planning Purpose: For Decision

Executive Summary: The Application is proposing to:

1. Rezone the Open Space, OS(H) Zone to Urban Residential Type 1 (R1-A) Zone to permit additional two residential lots 2. Adjust Special Provision 14.505 to permit reduced lot frontage of lots 43 & 44, and a readjustment of all corner lots in Schedule A-26 of the Zoning By-law, and 3. Remove the Holding (H) provision from the subject lands.

The applicant proposed a total of 12 additional lots with the already approved 35 residential lots in Phase-II through a redline application of Draft Plan of Subdivision (28T2020041). The modification of the Draft Plan of Subdivision (28T2020041) is under review at this moment. This zoning application is required to be approved first to complete the revision of the Draft Plan of Subdivision.

Pursuant to the Planning Act, R.S.O. 1990, C. P. 13, a Public Hearing was held by the Council on August 18, 2020, to provide information and receive comments about the proposed zoning changes. The key issues discussed include road network and access, traffic, density, open space availability within proximity, groundwater issue in the area, and validity of the technical reports. The Staff further analyzes these issues, and further comments are provided in this report.

Date Report Template Last Revised: May 22, 2020

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The subject application is consistent with the Provincial Policy Statement, 2020, conforms to the intent of the Official Plan.

Site Features and Land Use:

The Subject Land is located in the Urban Area of Simcoe, and is approximately 4.26 Hectare in area. The land is currently vacant with frontage on Ireland Road (on the east side), single detached dwellings and a Storm Water Management Pond of Ireland Phase-I development to the south side, single detached dwellings to the west side and a Walmart Property with a large Storm Water Management Pond to the north side. There are ‘Agricultural’ lands, and some non-farm residential dwelling lots are located across Ireland Road to the east, which is beyond the urban boundary.

Discussion:

There were few issues discussed in the Public Hearing based on the public comments, and the Council’s direction was to address these issues in the final report for further considerations. The Staff further reviewed all supporting documents and worked with various departments in the County to provide comments on the following key issues:

Key Issues Identified Staff Comments 1 Multiple intersections at Two site accesses are proposed to Ireland Road from Phase-1 & accommodate egress from the site to Ireland Phase-2 development. Road. The Traffic Impact Study prepared by R.C Spencer Associates Inc. dated March 2020 indicates that there are sufficient intersection sight distances to accommodate safe egress from both proposed site accesses. A Signal Warrant Analysis is performed, and no signal is necessary at these two intersections. MTO has reviewed the updated Traffic study and provided a no objection letter.

It is point worthy to note that Ireland Subdivision was initially approved in 2005. The revised Phase-2 road layout is unchanged from the initially approved subdivision.

2 Impact of ‘Open Space’ The portion of the land zone as ‘Open space’ in reduction Phase-II is a part of the original Storm Water Management Pond of the approved subdivision. As the stormwater runoff of Phase-II is proposed to be directed to Walmart SWMP, the ‘Open Space’ zoned Phase-II area becomes redundant.

There are at least three County-owned Parks

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Key Issues Identified Staff Comments within walking distance of Ireland Height Phase-1 and Phase-II. 1. 1.2 Ha Crestlynn Park is within about 150 metres of Ireland Heights Phase-1 2. 3.2 Ha Lynndale Heights Park is within about 330 m of Ireland Heights Phase-1 3. 1.44 Ha Briarwood Acres Park is within about 660m of Ireland Heights Phase-1

It is a point worthy of mentioning that a portion of the open space is proposed to be unchanged as a connection between Phase-I and Phase-II.

3 Increased Density The density of the original Subdivision is 9 UPH, whereas the proposed changes will result in a density of 11 UPH. The increased density is more aligned with the current Official Plan Policy section 7.7.2 (a). Although the increased density will result in a total increase of 12 lots, the lot sizes will still be comparable with the average lots of the original Lindale Heights subdivision.

4 Increased Traffic and According to the Traffic Impact Study prepared Parking Issue by R.C Spencer Associates Inc. dated March 2020, the overall increase of traffic for the new development of Phase-II is negligible and does not impact the prevailing traffic condition of that area.

Moreover, the internal roads of Ireland Phase II are designed as public roads. The 20 m Right of Way (ROW) allows parking on the road, which is why there is no visitor parking requirement for singe detached dwelling abutting a public road. Considering the lots' size, it is most likely that there will be a two-car garage and two parking provisions on the driveway for each dwelling unit.

5 Access Between Phase-I & II A concrete paved connection trail is proposed in the revised Phase-II plan. This connection includes a 3 metres walkway trail between Ross Avenue and the Phase-II. The connection will be enforced through a development agreement, and the County will hold security money until the development is completed satisfactorily.

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Key Issues Identified Staff Comments 6 High Ground Water Level of A Geotechnical Report prepared by Peto Phase-II McCallum Ltd dated March 2012 was submitted by the applicant as part of the Redline of Draft Plan of Subdivision. The report indicates a high water table in Phase-II and recommended that the basement floor levels be at least 1 m above the seasonal high groundwater level. This indicates that some of the houses will have raised design concepts depending on the seasonal groundwater table.

Given the age of the report, The Development Engineering Department requires that the consulting engineer, G. Douglas Vallee, and/or the author, Peto MacCallum Ltd., will review the report and confirm that the findings are still valid. A simple memo or amendment to the report will be sufficient, depending on their findings.

It is point worthy that a Geotechnical Report is required for the approval of a Draft Plan of Subdivision, not for a Zoning By-Law Amendment application. The memo will be required for the approval of the redline revision of the Draft Plan of Submission.

7 High Ground Water Level & It is the Building department’s opinion that with Continuous Dewatering the exception of one property, the Staff is issue of Phase-1 unaware of any groundwater issues in Phase 1. Generally, an automatic sump pump is required to be installed in houses where gravity drainage is not practical and must be installed to discharge the water into a sewer, drainage ditch or dry well. The Ontario Building Code also requires that foundation drains drain to a sewer, drainage ditch or dry well. The continuous dewatering is a geotechnical issue and is not necessarily a problem as long as the sump pump is running. A running sump pump indicates that the dewatering system is running properly. It may not be the case for Phase-1, but it is not uncommon that an entire subdivision has a high groundwater level (such as in many places in Port Dover), and the sump pump must run continuously.

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Key Issues Identified Staff Comments It is unknown if a warning clause of the high groundwater level was included in the purchase & sale of Phase-I lots. The Staff will ensure that a warning clause of high groundwater level in the purchase & sale of Phase-II will be a condition for the approval of the revised Draft Plan of Subdivision.

8 Public Open house A public open house was held on February 3, 2020, on the proposed changes of the Ireland Height Phase-II. The applicant delivered the notice to 20 houses, only adjacent to the subject land. A record of the notice delivery and participant attendant’s sheet are provided as Appendix C.

Please note that a Public Open House is not a Planning Act requirement and is generally coordinated by the applicant to get feedback from the neighbors. The notification of the complete application submission and a Public Hearing notice, Pursuant to the Planning Act, R.S.O. 1990, C. P. 13, are circulated by the County, ensuring all residents within 120 metres of the subject land are informed.

9 Date/validity of Technical The following reports are submitted to support Reports the Zoning By-law Amendment application: Traffic Impact Study, dated March 2020 Planning Justification Report, dated April 2020 Geotechnical Investigation, dated March, 2012 Site Clean-up Report, dated October 2013 Walmart Storm Water Management Report, dated October 2006

The Development Engineering requires that the consulting engineer, G. Douglas Vallee, and/or the author, Peto MacCallum Ltd. will review the report and confirm that the findings are still valid. A simple memo or amendment to the report will be sufficient, depending on their findings.

The Development Engineering also requires a ‘Letter of Acknowledgement’ by a professional Engineer to ensure that the existing Walmart

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Key Issues Identified Staff Comments Storm Water Management Pond is designed to accommodate the proposed development's stormwater run-off.

These two conditions must be full-filled prior to the approval of the redline revision of the Draft Plan of Subdivision.

Interdepartmental Implications: N/A

Circulation Comments:

The technical comments received from departments and agencies to date are attached within Appendix A and form part of this recommendation report.

Regard For Public Input: A neighbourhood public meeting was held on February 3, 2020, where the residents of the immediate adjacent area (20 units) to the development were invited to learn about the proposed changes. Planning Staff and members of the Applicant’s team were in attendance to meet with the area residents. No objections were received at that time.

After receiving the Zoning By-law Application, pursuant to the Planning Act, R.S.O. 1990, C.P. 13, the County circulated a notice to the Residents within 120 m of the development. Two written (via email) inputs and one phone call inquiry have been received. The main concerns from the residents related to the development include:

1. The groundwater issues requiring the sump pump to run excessively in Phase-1 and may deteriorate if the remaining Storm Water Management Pond is not completed. 2. While the Storm Water Management area may not have been designated as parkland in the design, it was marketed as green space/parkland. The pond would be County-owned land and should not be freely taken over by the new developer for their profit. 3. The additional units mean less yard to deal with run-off water naturally. 4. The County should ensure a sidewalk connection between Phase-I and Phase-II along the Storm Water Management Pond. 5. There is a concern about access between Ross Avenue North and Walmart during the construction of Phase-II. 6. The added street parking may create safety concerns. 7. A number of other issues with the development change and process.

Note: The Storm Water Management Pond (SWMP) acts as an outlet for the storm sewers and major overland flow. It does not accept or treat groundwater. The existing pond was designed to treat, store and release stormwater for Ireland Heights – Phase I

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and to Staff’s knowledge, is functioning as designed. Changing the open space of the remaining Storm Water Management Area will not impact the sump pump issue of Phase-I.

The Storm Water Management Report of Walmart is reviewed by the Development Engineering and LPRCA and provided no comments on any potential impact of the increased density. Furthermore, a ‘Letter of Acknowledgement’ by a professional Engineer will also be required to ensure that the information provided in the Storm Water Management Report of Walmart satisfies County’s Engineering requirements.

Planning Policy and Zoning Considerations:

Provincial Policy Statement, 2020 The Provincial Policy Statement is intended to be read in its entirety, and the relevant policies are to be applied in each situation. Part IV: Vision for Ontario’s Land Use Planning System provides the overall context for Ontario’s long-term prosperity and social well-being. It states that efficient development patterns optimize the use of land, resources and public investment in infrastructure and public service facilities.

The subject lands are located within the Urban Area of Simcoe, which is classified as a settlement area.

1.1.3.1 Settlement areas shall be the focus of growth and development. 1.1.3.2 Land use patterns within settlement areas shall be based on densities and a mix of land uses which: a)efficiently use land and resources; b)are appropriate for, and efficiently use, the infrastructure and public service facilities which are planned or available. 1.1.3.6 New development taking place in designated growth areas should occur adjacent to the existing built-up area and should have a compact form, mix of uses and densities that allow for the efficient use of land, infrastructure and public service facilities.

1.6.6.7 Planning for stormwater management shall: a) be integrated with planning for sewage and water services and ensure that systems are optimized, feasible and financially viable over the long term; b) minimize, or, where possible, prevent increases in contaminant loads; c) minimize erosion and changes in water balance, and prepare for the impacts of a changing climate through the effective management of stormwater, including the use of green infrastructure; d) mitigate risks to human health, safety, property and the environment; e) maximize the extent and function of vegetative and pervious surfaces; and f) promote stormwater management best practices, including stormwater attenuation and re-use, water conservation and efficiency, and low impact development.

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Norfolk County Official Plan The subject land is designated Urban Residential in accordance with the Official Plan.

7.7.1 Permitted Uses

Subject to the other policies of this Plan, the following policies are considered in determining uses permitted on land designated Urban Residential on Schedule “B”. a) The predominant use of land shall be a variety of urban dwelling types, including single detached dwellings, semi-detached dwellings, duplex dwellings and similar low-profile residential buildings not exceeding 2 dwelling units per lot.

The following policies apply to land designated Urban Residential. a) Single, semi-detached and duplex housing forms shall generally have an average net density of 15 units per hectare (uph), save and except for land designated Urban Residential, where private servicing limitations shall determine the density of development.

8.9.4 Stormwater Management

a) Stormwater management facilities for all new developments shall be designed, constructed and managed to the satisfaction of the County. Where feasible, regional stormwater management facilities that serve a drainage area that may include several developments will be encouraged by the County. d) Prior to the approval of a development application, the County shall require the preparation and approval of a stormwater management plan which either implements the management concept of the Subwatershed Study, if prepared, or is completed in accordance with guidelines of the appropriate Conservation Authority and the current Ministry of the Environment and Climate Change Stormwater Planning and Design Manual. At its sole discretion, the County may, defer these requirements to the detailed design phase, and implement the policies of this Subsection as a condition of development approval. e) Additionally, the proponent shall provide, where appropriate, public access to and along the stormwater management system and the receiving watercourse where such areas can be used to form part of a trail or open space system. In order to ensure that the size, configuration and grade of the land surrounding the facility can be efficiently programmed as a component of a trail or open space system, it may be necessary to prepare a landscape design prior to development approval. g) The County shall ensure that the design of stormwater management facilities considers long-term maintenance, public health and safety requirements. i) The Ministry of Transportation shall be consulted in relation to stormwater management plans and facilities in proximity to Provincial Highways.

Norfolk County Zoning By-Law 1-Z-2014

Two zoning changes have been requested by the applicant:

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1. The land subject to the 1st part of this zoning amendment is currently zoned Open Space OS (H) with Holding provision. The request is to change the zoning to Residential Type 1 (R1-A) to allow two additional units on this land.

2. The corner lots are zoned R1-A (H) and include a special provision (14.505), which permits an exterior side yard setback of 3 meters. The 2nd part of this amendment requested an adjustment of the special provision (14.505) locations to accommodate ten additional units with smaller lot frontages. No modifications to the current zoning of the balance of the lands are necessary.

The application also requested for removing the Holding provision from the lands which was required to ensure all conditions of the previously approved Draft Plan of Subdivision (28T-2005-007) were satisfied. While some of the conditions are already fulfilled by the applicant, because of the revision of the draft plan of subdivision, a revised list of conditions will be necessary.

Since new conditions will be provided as part of the redline revision of the Draft Plan of Subdivision, it is Planning Staff’s opinion that the Holding provision should remain in place until all new conditions are satisfied.

Consultation(s):

The Norfolk Planning Advisory Committee (PAC) is responsible for reviewing policy related planning matters. The proposed development application was not circulated to the PAC and therefore no comments regarding this development application are available at this time.

Strategic Plan Linkage: This report aligns with the 2019-2022 Council Strategic Priority "Foster Vibrant, Creative Communities".

Explanation: The proposed subdivision will facilitate and promote appropriate growth and density in designated Urban Residential area.

Conclusion:

Recommendation(s):

THAT the application by 832605 ONTARIO INC. AND PROMINENT HOMES DAVID VANELSLANDER AND SAM BUNTING 28 KERR -SHAVER TERRACE AND 363 IRELAND ROAD BRANTFORD, ON N3T 6H8 AND 363 IRELAND ROAD, SIMCOE, ON N3Y 4K4 affecting lands described as Part Lot 3, Concession 6, Urban Area of Simcoe, Norfolk County to amend the Norfolk County Zoning By-Law 1-Z-2014, File Number ZNPL2020092, be approved, for reasons set out in Report Number PD 20-54,

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And THAT the ‘Holding’ provision be kept in place until all conditions of the revised Draft Plan of Subdivision are satisfied.

AND THAT public input has been received for this application and therefore will be considered as part of any decisions.

Attachment(s): Maps 1 to 4 Appendix A Staff & Agency Comments Appendix B Response to Public Meeting by Agent Appendix C Public Open house Record Appendix D Public Submission Appendix E Revised Draft Plan of Subdivision

Submitted By: Reviewed By: Brandon Sloan Tricia Givens, M.Sc.(PL), MCIP, RPP General Manager Director of Planning Planning and Development Division Planning and Development Division 519-426-5870 x. 1348 519-426-5870 x. 1893

Prepared By: Mohammad Alam Senior Planner Planning and Development Division 519-426-5870 x. 1828

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Appendix A

Circulation Comments:

Financial Services Comments: Reviewed – This application would have a positive impact on assessment growth and tax revenues. The amount of growth is dependent on the assessment of the properties by the Municipal Property Assessment Corporation (MPAC). Norfolk County would also receive Development Charges as per the most recent Development Charges By-law. This would be offset by increased costs as a result of Norfolk County assuming the subdivision infrastructure, amenities and operating costs.

Building and By-Law Reviewed – No concerns

Zoning Administrator Reviewed – No concerns

Fire Reviewed – No comment

Geographic Information Systems Reviewed – No concerns

Agreement Coordinator Reviewed - The Holding (H) Provision should remain in place until either the preservicing agreement or the subdivision agreement has been executed and registered on title according to By-Law 46-Z-2005.

Development Engineering Reviewed – Confirmation from the engineering consultant is required to ensure the existing Storm Water Management Pond is designed to accommodate the proposed development’s stormwater run-off. This can be submitted in the form of a ‘Letter of Acknowledgement’. This is to be signed and stamped by a Professional Engineer (P.Eng.).

Forestry Department Reviewed – No concerns; According to conditions of the initial Draft Plan of Subdivision approval, the application included a trail connection along the existing Storm Water Management Pond. The required landscape design was provided to the satisfaction of the Forestry Department.

Long Point Region Conservation Authority Reviewed – No concerns

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Ministry of Transport Reviewed – No concerns; The Ministry of Transportation has provided a no objection letter regarding the increased density, stormwater management and traffic impact study

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August 25, 2020

Norfolk County Planning Department Development and Cultural Services Division 185 Robinson Street – Suite 200 Simcoe, Ontario N3Y 5L6

Attention: Mohammad Alam, Mayor and Council

Dear Mohammad et al;

Reference: Response to Questions and Issues from Public Meeting Ireland Heights Phs 2 – Zoning By-law Amendment Simcoe, Norfolk County County File: ZNPL2020092 Our Project: 19-092

G. Douglas Vallee Limited participated in the August 18, 2020 Ireland Heights Phs 2 public meeting for the zoning by-law amendment known as file ZNPL2020092.

A number of issues, questions and comments were made by members of the public, Council, the Mayor and County staff. This letter is being submitted to help bring clarification to some of the issues, questions and comments heard at the public meeting to be considered in the forthcoming staff recommendation report.

The main points of clarification we would like to provide are as follows:

1) Ownership and responsibilities of Ireland Heights Phase 1 vs Phase 2.

It must be understood that the current owner of the lands for Ireland Heights Phase 2 are not the same developers/owners for Phase 1. Other than a connecting pathway between Ross Avenue and Judd Drive through the stormwater pond area, the lands are not connected. Accordingly, supporting information is being reviewed by Norfolk County staff specific to the Phase 2 lands.

2) Draft plan 2005 will not change.

The application for redline approval is based on a draft approved plan of subdivision from 2005. A list of draft plan conditions has been in existence for many years and the new owner is pursuing the clearing of these conditions. Comments regarding redesigning the subdivision for changing access points has not been identified as an issue, the traffic report prepared by RC Spencer does not identify an issue with the draft approved accesses, nor does the report identify issues regarding on-street parking. Supporting information is being reviewed by Norfolk County staff specific to Phase 2 lands.

2 Talbot Street North, Simcoe, ON N3Y 3W4  Phone: 519 426-6270  Fax: 519 426-6277  www.gdvallee.ca

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Response to Questions and Issues from Public Meeting Ireland Heights Phs 2 – Zoning Amendment Simcoe, Norfolk County Our Project 19-092 Page 2

3) Cash in lieu of parkland.

The draft approval of Ireland Heights did not include a condition to provide parkland to the County. Accordingly, cash in lieu of parkland was paid and the provision of physical parkland is not required.

4) Density.

The increase in density is more in line with County policies. However, it is important to note that the lots are not small. The smallest lot is 15 metres wide by 32 metres deep (50 ft x 105 ft) which is the same size as the average lot in Lynndale Heights. Although, the proposed lots are slightly larger in depth.

Two photos taken on August 19th are below. The first photo is from Jones Avenue and the second photo is from Rutherford Drive. The photos show quality homes and only a few cars on the road. It is recognized that people park their cars on the road; however, this occurs in every subdivision.

Jones Avenue

G. DOUGLAS VALLEE LIMITED

Consulting Engineers, Architects & Planners

Authorized by the Association of Professional Engineers of Ontario to offer professional engineering services. 102 Return to Top

Response to Questions and Issues from Public Meeting Ireland Heights Phs 2 – Zoning Amendment Simcoe, Norfolk County Our Project 19-092 Page 3

Rutherford Drive

5) List of reports and studies.

Council expressed interest in learning about the types and status of the studies that have been commissioned in support of the Ireland Heights development. The following chart includes the requested information. It is noted that ground water monitoring is ongoing at this time in support of the detailed design phase of the project. The final set of groundwater monitoring results will be collected in the fall of 2020.

Report: Prepared by: Dated: Traffic Impact Study RC Spencer March 2020 Sanitary Modelling R.V. Anderson Associates Limited May 2020 Water Modelling R.V. Anderson Associates Limited May 2020 Planning Justification Report G. Douglas Vallee Limited April 2020 Design Supporting Information G. Douglas Vallee Limited May 2020 Package (Servicing) Ongoing ground water monitoring Peto MacCallum Ltd. Summer 2020 G. DOUGLAS VALLEE LIMITED

Consulting Engineers, Architects & Planners

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Response to Questions and Issues from Public Meeting Ireland Heights Phs 2 – Zoning Amendment Simcoe, Norfolk County Our Project 19-092 Page 4

Characterization of the soil for offsite Peto MacCallum Ltd. Completed 2020 disposal Phase 1 Environmental Assessment Peto MacCallum Ltd. March 2012 Geotechnical Investigation Peto MacCallum Ltd. March 2012 Confirmatory Sampling, Chemical Peto MacCallum Ltd. October 2013 Testing and Site Cleanup Program

It is further noted that the County must be satisfied with all reports and studies in order to allow for final approval of the Ireland Heights Phase 2 plan of subdivision. Conditions of draft plan approval must be fulfilled prior to final approval unless the condition itself appears in the final subdivision agreement. This ensures concerns are adequately addressed.

6) Zoning By-law Amendment and Redline Revisions

It is noted that the planning application submitted is for a zoning by-law amendment focuses on the request to permit 2 residential lots in the unused portion of the plan currently zoned Open Space, a request to reduce the frontage for 2 corners lots, and to adjust the existing special provision boundaries to permit an exterior side yard of 3 metres.

7) Confirm County retains securities for Phase 1.

The Phase 1 portion of Ireland Heights has not been fully assumed by the County and securities remain in place for asphalt. The two developments are and will continue to be separate, complete with agreements and securities applicable to the respective developments. Anything security related to Phase 1 is irrelevant to Phase 2.

8) Parking

The subdivision is designed to meet County standards. Each dwelling unit is equipped with at least 2 parking spaces in accordance with the zone provisions. People may choose to park on the road which cannot be controlled by the development process. Should the County wish to prohibit roadside parking, then signs can be installed to address this concern.

9) Traffic and Site Access

The subdivision was draft plan approved in 2005. In 2020 a new Traffic Impact Study was completed by RC Spencer. The report did not identify any issues regarding traffic generation, access or road patters. The report was also submitted to the Ministry of Transportation (MTO) for clearance under the current conditions of draft plan approval. MTO reviewed this report and issued their approval of the report and clearance in June of 2020.

G. DOUGLAS VALLEE LIMITED

Consulting Engineers, Architects & Planners

Authorized by the Association of Professional Engineers of Ontario to offer professional engineering services. 104 Return to Top

Response to Questions and Issues from Public Meeting Ireland Heights Phs 2 – Zoning Amendment Simcoe, Norfolk County Our Project 19-092 Page 5

We trust that this letter will bring clarification to some of the comments, questions and concerns raised at the public meeting on August 18th, 2020.

As always, please feel free to contact us with any questions or comments that you may have.

Yours truly,

Eldon Darbyson

Eldon Darbyson, Director of Planning G. DOUGLAS VALLEE LIMITED Consulting Engineers, Architects & Planners H:\Projects\2019\19-092 Ireland Heights Phase 2\Agency\Public Info Meeting\2020.08.18 Public Meeting with Council\Response to Public Meeting - August 25 2020.docx

G. DOUGLAS VALLEE LIMITED

Consulting Engineers, Architects & Planners

Authorized by the Association of Professional Engineers of Ontario to offer professional engineering services. 105 Return to Top

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From: Ron kozak Sent: Wednesday, July 8, 2020 2:32 PM To: Mohammad Alam Cc: Ron kozak; Liz Kozak Subject: Application ZNPL2020092 Comments for Submission Attachments: Ireland Heights plan.pdf Attention: Mohammad Alam Thanks for sending the additional information Re: Application ZNPL2020092 We are providing the following comments for consideration: 1. The land set aside for the storm water retention was initially marketed as park land in Phase 1 and 2 of Ireland Heights development as indicated in the attached plan. This is the only open green space for the complete Ireland Heights subdivision. Reduction of this storm water retention land is contrary to the original plans and negatively impacts the community. 2. There is an existing problem with ground water in Phase 1. Sump Pumps in houses on Ross Ave N can run almost constantly particularly in the spring. During periods of rain this is a major issue. A solution should be developed to resolve this, which may require an enlargement to the storm water retention pond, rebuilding the retention pond or adding ground water pumping station. 3. Please confirm that a sidewalk will be built along Ireland Rd connecting Ross Ave N to the sidewalk at Walmart. This issue has previously been brought to Norfolk County's attention by the Accessability Advisory Committee. 4. Can you confirm that pedestrian access will remain accessible between Ross Ave N and Walmart during construction? There are a number of people with handicaps that walk or use motorized wheel chairs along Ireland Rd. from existing neighbourhoods. Thank you for your consideration. Respectfully submitted, Ronald & Elizabeth Kozak

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From: Ron kozak Sent: Tuesday, August 18, 2020 5:43 PM To: Mohammad Alam Cc: Kristal Chopp ; Ian Rabbitts ; ron kozak Subject: Ireland Heights ZNPL2020092

Hello Mohammad,

As a followup to the planning meeting this morning, one thought came to mind about the Storm Water Management area.

As was disclosed this morning the existing Storm Water Management area was intended only for the original phases not the undeveloped phase. When the county took ownership of this Storm Water Management property, would they not have taken over the entire Storm Water Mangement area including the land where the new developer is looking to add two lots? If this is the case what right does the developer have to the land where they are looking to take over and add two lots?

The county only has a narrow entrance to the Storm Water Management area off Ross Ave N, the larger access would have been off Judd Drive. Not sure if the county could get heavy equipment through the Ross Ave access point.

Again, we would like to see the ground water issue resolved before the Storm Water Management area is reduced.

Thanks,

Ron & Liz Kozak

Sent from my Galaxy Tab® S2 Get Outlook for Android

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From: Scott Spencer Sent: Tuesday, July 14, 2020 8:33 AM To: Mohammad Alam Subject: RE: ZNPL2020092

Mr. Alam I appreciate your time yesterday and the email with related documents.

I have to say I am alarmed at what is happening at this location. I will try to be concise and list my concerns in point form.

 When purchasing my home at 25 Ross Ave. N I asked questions about the adjacent parcel of land we are talking about. My concerns were the type of housing that was approved. I was assured that the plan was for homes similar to what I purchased in Ireland Heights. Looking at what you sent me that is clearly not the case.

 Studies all name 25 lots in the original plan.I will add the original plan is flawed because former Norfolk Employee Doug Brunton (contracted by Standard Homes) was instrumental in getting it approved.

 The land is known for water concerns and the proximity to the “Dingle Creek” is even more cause for concern.

 My home and many others have severe water problems because of the improper elevation of houses. This is confirmed by the study you provided that clearly states foundations must be 1 meter above high ground water.

 The studies at site in question are 10-14 years old and should be properly evaluated at the present time.

 As far as the Feb 03 meeting three neighbors that I questioned and myself received no notification of any meeting regarding the change of use. I will be contacting more property owners to see if they were contacted. I would expect you have a list of attendees from the Feb03 meeting?

 This all smells of some underhanded actions. I am sure you are aware of the hornets nest you have taken control over.

 The addition of 20 homes to the original plan dramatically changes the land use as it was approved for.

 The additional homes mean less yard to deal with run off water naturally. This will overload the retention ponds at Walmart and potentially increase the loads on the Dingle Creek problem as well as impacting all adjacent land including Ross aveN.

 Realizing there already issues related to the Dingle Creek water issue is only cause to reevaluate this project.

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 Looking at the studies you sent me it is clear there are high ground water level issues before any project takes off. There is also mention of “cave water” that indicates there is a cave underground? Where is the study on the land ability to support what is proposed.

 Our properties on Ross Ave that have severe water issues are only evidence the land has issues.

 I already have a lawsuit with the County and Builder over the water. My basement floor has buckled and heaved because of extreme water pressure under the houses. The County should remediate this issue before moving on.

 The additional 20 homes of this targeted value will see homes similar to the houses west of Ross on Dogwood, Crestlynn Cres, etc etc. These streets are over-crowed with parked cars because there are many people living in these more affordable homes.

 The added street parking creates safety concerns as the streets are not wide enough to handle a street traffic when there are parked cars in place.

 The streets need to be wider to accommodate this added burden of traffic. For gods sake the County forced me to spend 1000.00 dollars of a traffic study for a warehouse on second ave. This building will never see more than two cars and I have parking. So let’s see a PROPER traffic study based on the new plan for 45 homes taking into on street parking.

 Norfolk County has a bad reputation for building and planning. People such as myself (small potatoes) are overburdened with silly costs and regulations that restrict commerce in the area and then big gun firms come up with these plans that are scurried through the planning department who don’t do due diligence for the residents. They then pass it to council who assume the diligence has been served. We end up with results that are corrupt.

 The letter I received is pure bunk. It is not clear as to what is happening. Again the three neighbors I have talked to have no idea what it means. This is typical of how residents are treated.

 The plans you sent me CLEARLY identify a high water table that will require the new homes to be elevated above the current Ireland heights homes. This will only serve to exacerbate the run off problems we experience on Ross Ave. Please note that in spring our sump pump runs every 12 minutes and the water will breach my basement floor in 38 minutes without a serious sump pump. I was also forced into a second sump pump and a home generator because of the unreliable hydro supply we have. If you look into my lawsuit you will see that it was the County that was complicate in hiding that fact from me.

 This whole situation is insulting to the residents of Norfolk County. The Planning and building department continues to function at a subpar level.

 It may be time to initiate a drive to investigate.

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 I personally filed an honesty and integrity complaint with the Ombudsman over my builders actions and disregard for the rules. The subsequent ruling was in my favour and I think Standard homes was sanctioned. Ombudsman’s office cannot tell me more than that.

IN ADDITION

 The fully developed portion of Ireland heights was finished with construction a couple years ago. I am made to understand that the developer is responsible for all services such as roads , sewers etc. I also believe that funds for those services are held in trust till completion. Our streets still do not have a final coat of asphalt and consequently the storm gutters do not function properly and the curbing is experiencing damage from the snow ploughs because they are higher than the road surface. Can you tell me why the roads are unfinished?  I also want to comment on the current run off pond that is directly across from my home. This parcel is completely wild ,unmanaged and a constant supply of weeds that blow across the road and land on my property. All efforts to control weeds at my house have failed, lawn maintenance guys won’t service it anymore. If the County mandates a retention pond then it must be properly serviced. It is so bad I have personally caught people using it as a dump site for yard waste.  It also becomes home to Canada Geese if we let them. They are a disgusting addition to any environment.  Time to finish paving the road, clean up the pond area and maybe the weeds and geese will go away. I’m sorry for the long winded email. I am a very frustrated resident of Norfolk ( born here) and this is only apportion of my concerns. Norfolk is headed the wrong way and it’s time to fix this. One last comment .I pay over 23K is property tax alone to Norfolk and don’t see much in return. Please contact me with answers. Best Regards Scott Spencer

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SITE

R E G I S T E R E D P L A N 9 9 7 REVISED DRAFT PLAN OF SUBDIVISION EX. SINGLE FAMILY HOMES OF PART OF (ZONING R1 - B) LOT 3, CONCESSION 6 FORMERLY IN THE TOWN OF SIMCOE NOW IN 11 12 13 14 15 16 17 18 19 EASEMENT AS PER NORFOLK COUNTY RP 37R-10044 10 JUDD DRIVE 20m ROW

R E G I S T E R E D P L A N 1 1 1 0 1 1 1 N A L P D E R E T S I G E R BLOCK 'A' DOGWOOD DRIVE20mROW 9 28 27 26 25 24 23 22 21 20 COLBY ROAD20mROW

PLAN 37R-8952 LYNNDALE RD. LYNNDALE 8 EX. SINGLE FAMILY HOMES 7 (ZONING R1 - B) 29 30 31 32 33 COMMERCIAL 34 BLOCK 115 6 (ZONING 'D') 35 5 ANDREW AVENUE 36 EASEMENT AS PER 4 44 43 20m ROW RP 37R-10044

3 45 42 37

2 46 41 38

1 39 47 40

IRELAND ROAD

AGRICULTURAL LANDS (ZONING 'A')

LAND USE TABLE

LOTS 1 - 47 SINGLE FAMILY DWELLING

PRELIMINARY NOT TO BE USED FOR CONSTRUCTION G. DOUGLAS VALLEE LIMITED

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Working together with our community

Page 1 of 12

Council Meeting – September 22, 2020

Subject: ZNPL2020139 – An application has been received to amend the Zoning By-law to include site specific zoning for the subject lands to include the additional use of Gymnasium and to amend the parking requirements to the existing 40. TEAGAN FITCH on behalf of TRADEMARK WAREHOUSING LTD. has put forth the application affecting the lands described as Lots 11 to 16 Block 62, Lots 1 to 7 and 14 to 20, Block 70, Plan 182, Urban Area of Simcoe, Norfolk County, municipally known as 175 Robinson Street.

Report Number: PD 20-55 Division: Planning and Development Department: Planning Purpose: For Decision

Executive Summary: This is an application proposing to add a site specific amendment to the existing Zone for the introduction of a Gymnasium as a permitted use under the “General Industrial” (MG) Zone for the purposes of allowing a gymnastics facility for children with special needs. The lands subject to this application containing an existing warehouse structure which houses other uses. The proposed use would be in a portion of the existing structure.

The application also proposes to amend the required parking from 162 required under the Zoning By-law to the existing 40 parking spots on the site. The proposal is supported by a Traffic Impact Brief.

Discussion:

Site Features and Land Use The subject lands are 1.78 hectares (4.39 acres) in size and front on to the north side of Robinson Street in Downtown Simcoe. The subject lands contain an existing warehouse structure containing approximately 9 leased units. The lands have 40 existing parking spaces in the north-east corner of the property. The lands abut industrial and institutional uses, including the Robinson Administration Building. The surrounding area includes residential areas and Talbot Gardens on the east side of Head Street North.

Date Report Template Last Revised: May 22, 2020

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PD20- 55 Page 2 of 12

Interdepartmental Implications: n/a

Circulation Comments:

Financial Services Comments Reviewed – This application would have a positive impact on assessment growth and tax revenues. The amount of growth is dependent on the assessment of the property improvements by the Municipal Property Assessment Corporation (MPAC).

Building Reviewed – Permits required for Change of Use, Construction of exits once zoning is complete.

Zoning Administrator Reviewed – Parking is compliant.

Paramedic Services Reviewed – No comment at this time.

Fire Reviewed – The Fire Department has no concerns with this proposal

Forestry Reviewed – No comment.

Geographic Information Systems Reviewed – If approved, a new civic address is required.

Heath and Social Services Reviewed – No comment at this time.

Economic Development Reviewed – No comment at this time.

Development Engineering Reviewed – No comment.

Regard for Public Input: Public input, in the form of thirty (30) letters supporting the application, has been received for this application at the time of the writing of this report, and, therefore, was considered as part of this report (Appendix A).

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Planning Considerations: This application proposes to add a site specific amendment to the existing Zone for the introduction of a Gymnasium as a permitted use under the “General Industrial” (MG) Zone. It also proposes to amend the required parking from 162 required under the Zoning By-law to the existing 40 parking spots on the site. The intent of the application is to permit a gymnastics facility for children with special needs.

The proposed use would be contained in a leased unit within the existing warehouse structure. The applicant identified in their application that the site was the only one left in Norfolk County which met the spatial requirements of the gymnastics facility which was also centrally located for the potential participants’ families’ access. While the majority of the unit proposed for the gymnastics facility is within the Downtown Official Plan Designation (being located in the southeast corner), the northern section of the warehouse structure is designated Protected Industrial. The entire site is zoned general industrial.

Through the public comments submitted, staff have identified a need within the community for the specific use proposed. Comments submitted identified that while other gymnastics facilities exist, local children with special needs would benefit from a dedicated space for their learning and enjoyment, as proposed by the applicant. Staff also note the importance of industrial lands as employment lands.

The proposed application is to facilitate the use of an existing structure for a gymnastics facility for children with special needs. Section 1.1 indicates that healthy, liveable and safe communities are sustained by promoting efficient development and land use patterns which sustain the financial well-being of the Province and municipalities over the long term.

The current warehouse facility is not actively used for industrial purposes, however it does abut the existing Good Humour- Breyers facilities and is zoned General Industrial (MG). Section 1.2.6.2 states the following: “planning authorities shall protect the long-term viability of existing or planned industrial, manufacturing or other uses that are vulnerable to encroachment by ensuring that the planning and development of proposed adjacent sensitive land uses are only permitted if the following are demonstrated in accordance with provincial guidelines, standards and procedures: a) there is an identified need for the proposed use;

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b) alternative locations for the proposed use have been evaluated and there are no reasonable alternative locations; c) adverse effects to the proposed sensitive land use are minimized and mitigated; and d) potential impacts to industrial, manufacturing or other uses are minimized and mitigated.

Through comments submitted by the public a need for gymnastics facility for children with special needs has been identified. The applicant identified at the time of application that alternative locations for the facility were evaluated and that there was not a site suitable besides the proposed location in this application within Norfolk County. Staff identify a minimal impact to the neighbouring industrial land use as there is already mitigation as result of the neighbouring residential uses for the site. The subject application proposes to keep the lands within the industrial land use which would allow a return to its historical use should a need arise in the future. Due to the location of the proposed use on the site there is minimal adverse effects identified for the proposed use.

Section 1.3.2. speaks to employment areas, and the requirement of planning authorities to plan, protect and preserve employment areas for current and future uses. While a portion of this site is designated Protected Industrial, is it not in an identified employment area in the Official Plan and therefore this section of the Provincial Policy Statement does not apply.

Section 1.7.1 identifies that long-term economic should be supported by maintaining and, where possible, enhancing the vitality and viability of downtowns and mainstreets. The proposed Zoning By-law amendment would permit a use in an existing building in the Downtown Simcoe area which could bring members of the public from the surrounding area into the Downtown core on a regular basis, potentially boosting the economy in the area. It also supports a use which serves a marginalized group within our society, providing children with special needs a unique area within the community that serves them and their needs. Staff are of the opinion that a gymnasium is an appropriate use type in a diverse Downtown area.

Please be advised that it is owner’s responsibility to be aware of and comply with all relevant federal or provincial legislation, municipal by-laws or other agency approvals.

Norfolk County Official Plan The subject lands have two Official Plan designations: “Downtown” and “Protected Industrial”. The subject lands are a remnant parcel of a once larger industrial area and include the existing warehouse building. Today, the structure is subdivided into leased units including a ministorage facility. The application proposes a new use of “gymnasium” to be housed within a leased unit within the build in the southeast corner, where the majority of the use would fall within the Downtown Official Plan Designation. Only the existing parking facilities and entrance would fall within the Protected Industrial Designation.

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Policies indicated in Section 7.8 regarding Downtown indicate the importance of representing and designating the traditional centres of the County and accommodating the largest and most diverse concentration of central functions. Permitted uses in this designation are meant to include a wide range of commercial activities.

Simcoe is also identified as an Urban Area in the Official Plan. Section 6.4 identifies that Urban Areas will incorporate business opportunities at appropriate locations to provide a wide range of employment and services to residents, businesses, and visitor. It also identifies that the County shall ensure through its planning activities that each Urban Area develops with efficient land use patterns that minimize the extension of municipal services and infrastructure. The proposed application utilizes an existing structure with municipal servicing therefore does not require an extension of services.

Section 6.4.1 identifies that Downtowns are the historic heart of the community and that a diversity of land uses should be promoted. Section 6.5.1 identifies that “the County shall support and promote the continued development of Simcoe as a complete, balanced and sustainable urban community containing an efficient pattern of development.”

Section 6.5.1.2 (a) indicates the following:

“The County shall promote Simcoe’s function as the major service centre, providing a broad range of activities, goods and services, within a strong commercial structure focused on the Downtown Area of Simcoe, and in other appropriately located major commercial areas, as identified on Schedule “B”, to meet the diverse needs of the County’s residents, work force, business and institutional sectors, and visitors.”

The proposed application is within the commercial areas identified in Schedule “B” and would contribute a new commercial health and fitness use to the Downtown area of Simcoe.

Policies indicated in Section 7.12 regarding Protected Industrial indicate the role of the designation in accommodating a wide range of industrial uses that require visibility and good accessibility, while still maintaining attractive streetscapes through high quality design. Only a small portion of the proposed use would fall within the designation. The parking for the facility, which is already existing and intended to be used by all of the potential tenants of the building, also falls within the Protected Industrial designation. Given the site’s design, the location of the entrance and parking could not be relocated elsewhere on the site. Staff do not anticipate any negative impacts of the entrance and parking on the remaining Protected Industrial lands. Staff do identify the changing nature of this site and the complexity of the existing designations and zoning. A thorough review of the subject lands will be conducted with the next Official Plan review.

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It is staff’s opinion that a gymnasium facility conforms with the intent of the Norfolk County Official Plan.

Norfolk County Zoning By-Law 1-Z-2014 The subject property is zoned “General Industrial Zone (MG)” in the Norfolk County Zoning By-law No. 1-Z-2014.

Section 7.1.1 of the Norfolk County Zoning By-Law outlines the permitted uses in the General Industrial (MG) zone, where no land, building or structure shall be used except in accordance with the following uses: a) ambulance service b) animal hospital c) auction centre d) bus terminal e) call centre f) Cannabis Production and Processing, subject to General Provisions 3.21 [25-Z-2018] g) construction shop h) contractor’s yard i) crematorium j) fire hall k) food processing, excluding abattoir l) general material manufacturing m) graphics and design n) industrial supply o) material processing, excluding asphalt plant, cement works and concrete batching p) merchandise service shop q) office, industrial, accessory to a permitted use r) personal and health services for employees, accessory to an industry on the same lot s) research and development facility t) retail sales accessory to an industry on the same lot u) storage v) taxi terminal w) telecommunications and data processing x) trade school y) transportation z) vehicle services and repair, including automobile body shop and industrial garage aa) wholesale outlet.

Therefore, it is necessary to amend the Zoning Bylaw to add the proposed used as a site specific use on the subject lands.

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The surrounding areas consists of Central Business District (CBD), Urban Residential Type 6 (R6), Urban Residential Type 2 (R2), and additional General Industrial (MG). Due to the diversity of uses and the intended clientele of the proposed facility and the associated need for the proposed use to be in an accessible location, it is the opinion of planning staff that the proposed application is compatible with the surrounding land uses.

Based on the provisions of the above Zoning by-law, a gymnasium is currently not permitted within the MG zone. A zoning amendment is required to modify the site specific provisions of the Zoning by-law to permit this use. The proposed amendment would add gymnasium as a permitted use. Consideration could be given to changing the zulone from MG to Central Business District (CBD), however at this time a site specific zoning amendment to permit this use is acceptable with a more comprehensive review of the lands to be scheduled as a part of the next Zoning By-law review. Planning staff consider the proposed amendment as appropriate due to nature of the surrounding uses and the space requirements that a gymnasium necessitates fitting appropriately into the Zoning provisions. Staff note that nearby municipalities have similar site-specific provisions for comparable facilities located in existing industrial zones. In addition, due to the hours of operation of the proposed facility, staff do not anticipate conflicts between the existing uses both on site and in the surrounding area and the proposed use.

Parking provisions is also identified in the proposed application. Section 4.6 of the Zoning By-law identifies that “When a building, structure or lot accommodates more than one (1) type of use, the parking space requirement for such building, structure or lot shall be the sum of the requirements for the separate uses thereof.” Based on the combined proposed uses of the gymnasium and warehouse facilities the site would require 162 parking spots. A Traffic Impact Brief, completed by Andrew Butler, P.Eng of Antech Design and Engineering Group on July 7, 2020, was supplied with the application. The brief identifies the existing 40 parking spots as ample parking on-site to accommodate vehicular traffic. The location of the parking was further identified in a concept plan, which was deemed compliant by staff (Appendix B).

The proposed application is proposing only interior changes to the structure, therefore site plan is not required for this application.

Consultation(s): Planning Advisory Committee Recommendation: The Norfolk Planning Advisory Committee (PAC) is responsible for reviewing policy related planning matters. The proposed development application was not circulated to the PAC and therefore no comments regarding this development application are available at this time.

Strategic Plan Linkage: This report aligns with the 2019-2022 Council Strategic Priorities. "Foster Vibrant, Creative Communities" and “Create an Optimal Place for Business”

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Explanation: The proposed Zoning By-law amendment supports a new and unique use for an existing vacancy in downtown Simcoe.

Conclusion:

Recommendation(s): THAT the application by TEAGAN FITCH on behalf of TRADEMARK WAREHOUSING LTD. has put forth the application affecting the lands described as Lots 11 to 16 Block 62, Lots 1 to 7 and 14 to 20, Block 70, Plan 182, Urban Area of Simcoe, Norfolk County, municipally known as 175 Robinson Street to amend the Norfolk Coutny Zoning By-Law 1-Z-2014, File Number ZNPL2020139, BE APPROVED, for reasons set out in Report Number PD 20-55.

AND THAT public input has been received for this application and therefore will be considered as part of this decision.

Attachment(s): Maps 1 to 4 Appendix A Public Comments, received on or before September 11, 2020 Appendix B Concept Plan of Parking

Submitted By: Reviewed By: Brandon Sloan, BES, MCIP, RPP Tricia Givens, M.Sc.(PL), MCIP, RPP General Manager Director of Planning Planning and Development Division Planning and Development Division 519-426-5870 x. 1348 519-426-5870 x. 1893

Prepared By: Nicole Goodbrand, MA (Planning) Planner For more information, call: 519-426-5870 ext. 1304

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Nicole Goodbrand

From: Jessica Anseeuw Sent: Friday, August 28, 2020 2:48 PM To: Nicole Goodbrand Subject: Spectrum Gymnastics Zoning

Categories: CityView Planning Attachment

This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hello, I am writing you this letter about the zoning of Spectrum Gymnastics. I am in FULL support of this club going into our community. I know, some have brought forth their complaints and are not welcome of change but this is for the better of our community. Spectrum Gymnastics has been working very hard to open up this building and it has come to a hault, due to some unforeseen circumstances. This club will be offering many different programs that will be new and exciting for this area. So, I ask you to please accept Spectrum Gymnastics to open up, be zoned and become part of this wonderful community.

Thank you.

Jessica Anseeuw 2 James Street Simcoe N3Y1E2

Sent froin my Samsung Galaxy smartphone.

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Nicole Goodbrand

From: Connie Brown Sent: Friday, August 28, 2020 2:38 PM To: Nicole Goodbrand Subject: Spectrum Gymnastics

Categories: CityView Planning Attachment

CA'JT'C i This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Good afternoon,

We are emailing you today in support of Spectrum Gymnastics and Teagan Fitch. We have known Teagan since she was born and she is the most driven and ambitious young lady that I know. Ever since I can remember she has had a dream of opening her own gymnastics gym and how fortunate are we that she has chosen to full fill that dream here in our town of Simcoe.

I am a nurse and my husband works with the children's aid society. We have both encountered people who have children that are in need of inclusive recreational activities for their children's special needs. Teagan has specialized training and education along with years of gymnastics training behind her. She wants to provide our community with a gymnastics gym that is inclusive to all children. The location she has chosen here in Simcoe is the perfect location for a gymnastics gym. It has high ceilings and lots of room for all of the different equipment and gymnastics areas that are required to run an efficient gym. It is also located across from a large parking lot beside the arena in the downtown area.

We totally support Teagan in her dream to open this inclusive gymnastics gym. It is our hope that Norfolk County would like to support their local young adults to come back to Norfolk County to start their new businesses here.

Thank you for your consideration,

Peter and Connie Brown 86 McCall Street Simcoe ON N3Y 2C7

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Friday August 28, 2020

Attention: Norfolk County Planning Department Re: Spectrum Gymnastics Zoning Bylaw Amendment

Good afternoon,

I am writing this letter today in regards to you to please consider changing the zoning bylaw as requested by Spectrum Gymnastics. The location that Teagan Fitch chose to house her Gymnastics programs is unique and perfect for a variety of reasons. The location is central to downtown Simcoe; which makes it accessible for those in walking distance, it is surrounded by other local businesses (i.e. Talbot Gardens) that would provide traffic that is already around the area, and it will turn infrastructure that is currently vacant into used property. I know Teagan has travelled to numerous other facilities and has had zero luck when it comes to acquiring a building with the appropriate height or square footage needed for the unique programs Spectrum Gymnastics plans to run.

From my experience, I was involved in gymnastics (Provincial, National and International level) from a young age, and have earned a top 6 finish internationally as well as hold national titles, respectively. I got the pleasure to know Teagan when I began coaching at Simcoe Gliders Gymnastics Club 16 years ago; which I coached gymnastics with provincial level designation for ten years. When thinking about the person you would envision to run a successful, thriving program; Teagan checks all the boxes.From the beginning you could see Teagan's determination, creativity, hard work ethic and her drive for success. Teagan has all the qualities that a natural leader possesses; and that any Gymnastics Club would be lucky to have. She has been a native to Norfolk County her entire life and has the educational background in Child and Youth Studies, a degree in Recreational and Leisure studies and a postgraduate studies course in Autism and Behavioural Sciences. She is recognized in the National Coaching Certification Program for gymnastics and has taken various courses to be certified in therapy for individuals with disabilities. Those certifications alone make her a valuable asset to Norfolk County in creating programs focused on special needs.

In the face of adversity Teagan overcame the Pandemic and created a virtual online class for subscribers to follow and those viewers became a part of a community of gymnastics lovers. That's a big part of who Teagan is, connecting others and creating a community for all to love. I would hate to see Teagan move to another County where she would be creating a program that has endless possibilities for her and the County she is in. Due to the uniqueness of the program, it can draw people in from out of the County to participate in these programs offered, and is a chance to turn vacant infrastructure into something Norfolk County can benefit from. It states right in the vision statement of Spectrum Gymnastics: Everyone Belongs. Everyone in this County should be able to access this unique programming opportunity Teagan has set out to create.

With Thanks,

Kaitlin Kloet-58 Redbud Cres. Simcoe, ON N3YOB8

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Nicole Goodbrand

From: Simcoe Gliders Sent: Friday, August 28, 2020 123PM To: Nicole Goodbrand Subject: Zoning amendment request - 175 Robinson Street, Simcoe, ON - Letter of support

Categories: CityView Planning Attachment

CAUT?GN This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hi Nicole,

We are writing in support of the zoning amendment request for Spectrum Gymnastics located at 175 Robinson Street, Simcoe, Ontario N3Y5L6.

We believe that Spectrum Gymnastics will be a valuable addition to the current offerings of Norfolk County and fully support Teagan as she strives to achieve her dreams.

Please feel free to contact us if you have any questions or concerns.

Sincerely, Simcoe Gliders Gymnastics Club Executive

Simcoe Gliders Gymnastics Club Inc. 11-172 South Drive, Box 364 Simcoe,ONN3Y4L2 519-428-5119

1 130 Return to Top

Nicole Goodbrand

From: Lisa Follington Sent: Friday, August 28, 2020 1:17 PM To: Nicole Goodbrand Subject: re: zoning amendment 175 Robinson St. Simcoe, ON N3Y 5L6

Categories: CityView Planning Attachment

CflUTSON This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hi Nicole,

My name is Lisa Follington and I am a resident of Simcoe (173 Colborne Street North, Simcoe, ON, N3Y 3V4) and my phone number is 519-428-2705.

I'm writing in support of the zoning amendment request for Spectrum Gymnastics located at 175 Robinson Street, Simcoe, Ontario N3Y 5L6.

I believe that Teagan is very dedicated and passionate with both the sport of Gymnastics and the Special Needs community and Spectrum Gymnastics will be a wonderful addition to Norfolk County.

Please feel free to contact me if you have any questions or concerns.

Thank you & best regards.

Lisa Follington

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Nicole Goodbrand

From: Bridget Walker Sent: Friday, August 28, 2020 11:41 AM To: Nicole Goodbrand Subject: Spectrum Gymnastics

Categories: CityView Planning Attachment

CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

My name is Bridget Walker, a resident from Delhi, ON. (314 Aberdeen Ave, Delhi ON).

I support the zoning bylaw amendment to go through so that Spectrum Gymnastics can open.

Spectrum Gymnastics and all that they stand for, holds an extremely close place in my heart. Being a retired gymnastics coach, and now someone who works in the Developmental Sector field, this gym has brought SO much hope for what the future can look like.

A truly inclusive environment for all. One that does not discriminate ability, age, gender, background, etc. A place where every single person in the community can feel welcome and share the same passions in life. A place that's about coming together, being active and builds our next generation even stronger.

Let's move forward in time, not backwards!

Signed, Bridget Walker

1 132 Return to Top

Nicole Goodbrand

From: Justin Massecar Sent: Friday, August 28, 2020 10:04 AM To: Nicole Goodbrand Subject: Support for planning application for Spectrum Gymnastics

Categories: CityView Planning Attachment

CAUTSON: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hello,

I'm a resident of Norfolk County and I support the planning application to rezone 175 Robinson St to allow for Spectrum Gymnastics to go ahead with their business. I firmly believe this is a significant benefit to the community, and a good re-use of an old industrial space. I look forward to eventually using the space for my family, and further enriching my experience living in Norfolk County.

Best regards,

Justin Massecar 36 Mill Pond Rd, Vittoria, ON NOE 1 WO

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JUL 2 7 2020 A Letter of Support For Spectrum Gymnastics

As a member of the gymnastics community, and an old coworker ofTeagan Fitch, I cannot stress enough how wonderful it would be for our community to have a gymnastics gym operated by her. The things that make Teagan an awesome coach are the kinds of things that the children will carry with them into their community after leaving one of her classes. I know for certain that these children (and adults!) will be shown kindness, respect, positivity, and support the moment they walk into the doors of Spectrum Gymnastics!

While working together at a gymnastics club, there was often interest from parents of children with special needs. However, like a lot of gyms, that space was not built to accommodate children with special needs, and special needs training was not high on the priority list for staff members. We were simply gymnastics coaches doing our best with what we knew. But the interest and desire is there for special needs gymnastics in our community! Everyone deserves to have a space that was designed to accommodate them. Special needs people deserve the opportunity to participate like every other person in Norfolk County! I know that Spectrum Gymnastics will strive to be welcoming and accessible to ALL. The gymnastics community has always been rather small, but under the right environment it could flourish and grow! And within that community, you will be hard pressed to find a coach with more training and passion to provide recreational gymnastics for ALL than Teagan Fitch.

The community WANTS this. We need it. And there is no one better than Teagan Fitch to deliver it. We simply need to open Spectrum's doors and let her!

Sincerely,

Jessica Rayner

326 St. Andrew Street Port Dover, ON NOA1NO 5199099474

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% 3S JUL 2 7 2020

COWORKING

Nicole Goodbrand Planner, Norfolk County [email protected]

Hello Nicole,

Norfolk County has long been waiting for a Teagan Fitch. The type of driven, passionate young entrepreneur that, for too long, our area has been questioning why we can't attract/retain more of.

She's here. And it's time to lift her up.

I am the co-founder of Groundswell Coworking - a shared workspace & community for nearly 60 fellow (mostly local) entrepreneurs, remote workers, freelancers, students and dreamers. Those who represent the exploding "independent workforce" which is poised to be a pillar of Norfolk's economy moving forward. Teagan - one of our younger members - has already inspired us with her idea, vision, enthusiasm, and persistence.

Norfolk County needs more Teagans. More educated young professionals living here, staying here, building here and thriving here.

Permits, zoning and technical stuff is easy to amend.

Having people like Teagan Fitch step up to ensure Norfolk County has a future rife with innovation and new talent...this is an opportunity we can't overturn.

Please consider our full support: of Spectrum Gymnastics' zoning amendment application.

Thank you!

Jessica Bommarito & Adam Liefl

56 Nori:olk Street South, Simcoe, ON N3Y 2W2 | e: [email protected] | w: groundswellcoworkiiia^flgi FB: @groundswellwork | IG: @groundswellwork

135 Return to Top Thursday, August 27, 2020

Attention: Norfolk County Planning Department

Re: Spectrum Gymnastics Zoning Bylaw Amendment

I am writing to you to ask you to please consider amending the zoning bylaw as requested by Spectrum Gymnastics. Having been present within the building that Teagan Fitch has found for her gymnastics facility, it was plain to see that the building was perfect for her needs and the kinds of programs that she is planning to offer. Gymnastics programs require ceilings that are high, and a good amount of square footage; this building offered both. Having been a gymnast myself and a member of a club since I was two years old, I am aware of how hard it can be to find a building that is just right, allowing for growth of programs and the gymnasts and children who choose to be a part of those programs. In our beautiful county, there are choices for buildings for many different types of things, but a gymnastics facility does have specific needs. This building will suit those needs for Spectrum Gymnastics perfectly.

I have known Teagan Fitch since she was a young girl. I was a coach in a local gymnastics club, and she joined at a young age, continuing with the sport until she headed off to further her education at the University Level. She is a true "small-town" girl and has done EVERYTHING she possibly could to develop her knowledge and skills, in pursuit of a dream to offer programming to the children of Norfolk County. I am in awe of her dedication, her drive, and her humble and kind heart; she is not doing this for herself, she is doing it for the children of this area, especially the ones with special needs who deserve the programs she is planning to offer.

I sincerely hope her application for a zoning bylaw amendment change will be considered and approved. This world has been a crazy place lately, and it would be so wonderful to see Teagan be able to carry out her dream, and for those children who deserve these programs to be able to flourish and enjoy being a part of something, a facility where everyone belongs. Please consider the wishes of this wonderful Norfolk girl who has a dream.

Thank you from a lifetime Norfolk County Resident,

Amy Cecchin 54 Oakes Blvd. Vittoria, Ontario NOE 1WO 136 Return to Top

Nicole Goodbrand

From: Debbie Bailey Sent: Thursday, August 27, 2020 1:30 PM To: Nicole Goodbrand Subject: Spectrum gymnastics

Categories: CityView Planning Attachment

CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

To Whom it may Concern, This letter is to inform you of my support for the approval of the zoning bylaw amendment for Spectrum Gymnastics in Simcoe, Ontario. This endeavour is so necessary for our community. There is not anything like it in our area and it is much needed by our Special needs friends. Teagan is the perfect person for this position with all of her expertise and abilities. I have worked along side Teagan at Simcoe Composite School where she has volunteered with both of our cheer teams. She gave of her time freely and was a huge asset to both or competitive team as well as our special needs team. The benefits for our teams were amazing. Both teams flourished under her direction. It would be a terrible shame to block or stop this venture. We need to embrace this and welcome her. I myself plan to volunteer and help her in any way I can. It will be such an advantage for our community. Having worked in special education for the past twenty years, believe me the need is there. Please help us to realize her dream and fulfill the dreams of our diverse community. Thank you for you time and consideration.

Debbie Fortier Bailey 152 Richardson Drive Port Dover, ON NOA1N4 5194208888

Sent from my iPhone

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Nicole Goodbrand

From: Chantal Keast Sent: Thursday, August 27, 2020 2:45 PM To: Nicole Goodbrand Cc: Sherri Fitch Subject: Spectrum gymnastics

Categories: CityView Planning Attachment

CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

> > Hello Ms. Goodbrand, > I am writing this letter in support of the county Zoning bylaw amendment that has affected the development and delivery of programs for Teagan Fitch. > I have not met her before, but I do know her influence has amazing power over youth including my niece. Teagan volunteered to help with two cheerleading squads in Norfolk last year and inspired the youth to live their best lives and really encouraged self-esteem and team work. Her gym will give Jade (my niece) a place where she can practice her skills, volunteer and hopefully gain meaningful employment. Teenagers need people who will guide them and ignite their passions and this is one way to reach more youth. > > In terms of having other inclusive programs, there are not many places that are integrated and many other places have a wait list that diminishes hope and positive interventions. I can't speak enough about the capacity of a human heart when it embraces all types of people and abilities and does not try to change them but encourages them to pursue goals they may not have thought were within their reach. > > I urge you to help inspire the youth of Norfolk county by allowing this young woman to ignite hope through Spectrum Gymnastics. She has already demonstrated her perseverance and her tenacity something we would hope might influence many others who are going through tough times.

> These times we live in are hard on youth for their mental health and overall wellness- not just teens all of us. I was thrilled to see a drop in program for moms and babies, toddlers, people with exceptionalities who can't participate in a typical setting and even adult fitness ! This place will be a beacon of hope for all of us. I encourage you to be part of this amazing dream and help all of us make it a reality. We have all been looking forward to this gym opening up and now it's within our grasp. Reach out, grab hold and welcome this woman and her vision with open arms. I know that no matter who you are, what you think, how you look, or what people have told you that you are, she would welcome you for who you truly are right down to your marrow, with no hesitation. Reach out and lend a helping hand, you won't be disappointed!

Thank you for your time and consideration,

Chantal Keast 1024 highway 59 Port Rowan, ON NOE1MO

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Nicole Goodbrand

From: Tina Sent: Thursday, August 27, 2020 7:45 PM To: Nicole Goodbrand Subject: Zoning for spectrum gymnastics

Categories: CityView Planning Attachment

CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

To Nicole: We are writing this letter on behalf of Chris, Tina, Marley and Isaijah Swarts, all residing at 325 St. Andrew St. Port Dover, ON, NOA1NO. regarding Teagan Fitch's zoning amendment for Spectrum Gymnastics. We have known Teagan for many years, and have gotten to see her in her element working with our autistic son as his respite worker. Her gym will be a welcome addition to our community and isa much needed facility that is inclusive for all! Thank you for your consideration! Please do the right thing for our county! Sincerely, The Swarts

Sent from my iPhone

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Nicole Goodbrand

From: [email protected] Sent: Thursday, August 27, 2020 8:51 AM To: Nicole Goodbrand Subject: Spectrum Gymnastics Zoning Bylaw Amendment

Categories: CityView Planning Attachment

CAUTION This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

We are writing to you in support ofTeagan Fitch's application for a zoning change.

She and her team have worked endlessly to make Spectrum Gymnastics a dream come true for all of Norfolk County

We support her completely.

Neil & Edna Mclntyre 19 College Ave Port Rowan

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Nicole Goodbrand

From: Gail Shorten Sent: Thursday, August 27, 2020 9:58 AM To: Nicole Goodbrand Subject: Spectrum by law amendment

Categories: CityView Planning Attachment

iCAUT: •;'• This email originated from outsideof the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

I'm writing to support the bylaw amendment requested by Teagun Fitch, Spectrum Gymnastics. My address 102DedrickRd Port Rowan On NOE1MO

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Thursday August 27th, 2020

To: Norfolk County Planning Department

Re: Spectrum Gymnastics Zoning Bylaw

I am writing this letter in support of amending the zoning bylaw as requested by Spectrum Gymnastics. The programming that Teagan Fitch has planned is truly one of a kind and will greatly benefit the emotional and physical wellbeing of ALL children and youth in Norfolk County and the surrounding area, especially during these uncertain times. Although this unique programming is truly dependent on the zoning of the building on Talbot Street in Simcoe being changed. She has looked long and hard in our community and has not found another facility that Is suitable for the needs of Spectrum Gymnastics. It would truly be a shame if she was forced to move her programming to Oxford or Brant County when there is a perfect and suitable facility in front of us.

I have had the pleasure of working with Teagan over the past two years as a server at Sandbar on the Beach in Turkey Point. Over this time, I have seen the blood, sweat and tears that Teagan has experienced to make Spectrum Gymnastics a reality. It has been no easy task, she has persevered and faced many challenges along the way. Although I have noticed she ALWAYS has a smile on her face when talking about Spectrum Gymnastics. This shows me her passion for gymnastics and working with children and youth with special needs. Teagan's determination, strong work ethic and passion for working with children and youth with special needs are what Norfolk County desperately needs in order to provide inclusive recreational opportunities for the children and youth in our area.

I have lived in Norfolk County pretty much my whole life. I was born in Brantford, started kindergarten in Port Dover, went back to Brantford to complete my Undergraduate Degree and Teacher's College, and now have moved back to Norfolk to teach in one of our local schools. It is crucial that children and youth engage in physical activity every day as part of good mental and physical health. Especially now more than ever with the current climate of our world. Teagan's program would be excellent in helping our children and youth engage in a unique recreational opportunity on a regular basis.

I have seen first-hand how devoted Teagan is to Spectrum Gymnastics. Spectrum Gymnastics is located by many other recreation facilities including the Simcoe Recreation Centre, Talbot Arena and Simcoe Gliders Gymnastics. By changing the zoning, Teagan would be able to achieve her dream and ALL children of Norfolk County would have the opportunity to benefit from the uniqueness of Spectrum Gymnastics. I will once again please ask that you consider amending the zoning bylaw as requested by Spectrum Gymnastics.

Yours Truly,

Hannah Weaver, OCT 3639 Lakeshore Road, Port Rowan, Ontario, NOE 1MO

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Nicole Goodbrand

From: Port Rowan Good News Sent: Thursday, August 27, 2020 11:45 AM To: Nicole Goodbrand Subject: Spectrum Gymnastics Zoning Amendment

Categories: CityView Planning Attachment

Hi Nicole,

My name is Shelly Wiebe - and I live at 1139 Bay Street Port Rowan ON, NOE 1MO Im writing a letter of support in favour of the Zoning Amendment for the hopefully NEW Spectrum Gymnastics that will be located in Simcoe if approved.

To deny this amendment and push back, and perhaps even crush the dreams and handwork of a local girl, wanting to plant local roots, and bring in local support of special needs children across our county just seems like the wrong move in general. Teagan and her family are HUGE community supporters and its time our county supported them. Teagan works hard and sees a need that most of us wouldn't see, and the opening of Spectrum Gymnastics is a step in the right direction for not only families who would benefit, but for Norfolk as a whole.

I urge you, and all those in the decision-making process to please APPROVE this ZONING AMENDMENT And allow the much anticipated, opening of SPECTRUM GYMNASTICS move forward.

Thank you so much for accepting this letter and for all the work you do.

Shelly Wiebe

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Wednesday, August 26,2020

Attention: Norfolk County Planning Department

Re: Spectrum Gymnastics Zoning Bylaw Amendment

I am writing in support of amending the zoning bylaw that has been requested by Teagan Fitch of Spectrum Gymnastics. The location Teagan has found is absolutely perfect for Spectrum Gymnastics, and by amending the bylaw, this incredible company can not only thrive as a business but bring an invaluable, and currently absent, resource to Norfolk County. Norfolk has always been an area of resourcefulness and entrepreneurship. Teagan is the epitome of hardworking, resourceful and determined, and those qualities are reflected in Spectrum Gymnastics. These are also qualities that have been showcased in Norfolk's history for generations.

I met Teagan through Groundswell Coworking in Simcoe, and her passion for this project shines through in every conversation she has. To hear her speak about her goals and aspirations with Spectrum Gymnastics sends chills through your body. She sees Spectrum as an oasis for individuals with special needs; one where everyone is celebrated and valued.

Teagan has been working very hard to fund her dream through bottle drives and a sponsorship program, and on a recent Zoom call we spoke about how she sees Spectrum when she closes her eyes. I urge you to imagine the following scenario. You walk into a building with high ceilings and wide-open floor space. The sounds echoing through the building are those of laughter, encouragement and success. The walls are covered with encouraging words of inclusion and support, photographs of individuals thriving, and sponsorship banners showcasing the massive amount of support from Norfolk County businesses and other entrepreneurs who believe in her dream. Individuals of all ages and skill sets are learning, growing and living their best lives. Teagan, and Spectrum Gymnastics by extension, changes lives. To deny Norfolk of her gift would be heart breaking.

It is clear that bringing Spectrum to Norfolk would be a huge asset to our County. The building is situated in an already high-traffic area, being so close to Talbot Gardens Arena, which is sure to attract those from outside of Norfolk as well. Families from all over Southwestern Ontario will be attracted to the area, as there are no similar companies nearby. The size of the building cannot be matched anywhere else in the county, even after searching high and low. It would be a massive loss to Norfolk's growth ifTeagan has to move outside of the county to open her incredible business.

Please approve the application for a zoning bylaw amendment. As a young woman myself, I am so inspired by Teagan's ability to overcome obstacles where many would give up. I think all of Norfolk needs to experience the incredible influence of Teagan and of Spectrum Gymnastics.

Many thanks,

Bailey Henwood 1964 Brantford Road Vanessa, Ontario NOE 1VO

144 Return to Top we; communicate August 26,2020

To the Members of the Norfolk County Planning Department,

Imagine individuals with disabilities and their families thriving in Norfolk County because our county provides exceptional services and opportunities for those with disabilities. Imagine these families didn't have to drive hours to access a variety of programs and services that best support them.

When I opened my speech-language pathology practice I was thrilled to be able to extend the range of services available for children with disabilities in Norfolk County. Although Norfolk County has some incredible public services, the wait lists are long and the amount of service is often capped. In time, this leaves many families without the vital supports they need to help their child thrive.

When I met Teagan Fitch, the owner of Spectrum Gymnastics, my mind went straight to all of the children she could help thrive, all of the connections formed between parents who are on a sometimes difficult journey, all of the acceptance and inclusion Spectrum's presence would foster especially so geographically central in Norfolk.

I am writing to you today to ask you to please consider amending the zoning bylaw as requested by Spectrum Gymnastics; to ask you to please bring these incredible and unique services that will help us find the potential of all children in Norfolk County including those with disabilities.

Please do not hesitate to contact me should you have any questions regarding the content of this letter. I can be reached by phone or email (both outlined below).

Sincerely,

Becky McArthur Speech-Language Pathologist Owner, We Communicate [email protected] [ 647-962-4552 | www.wecommunicateslp.com

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Nicole Goodbrand

From: Derek Breese Sent: Wednesday, August 26, 2020 12:37 PM To: Nicole Goodbrand Subject: Spectrum Gymnastics Support

Follow Up Flag: Follow up Flag Status: Completed

Categories: CityView Planning Attachment

CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Attention : Norfolk County Planning Department

I am writing to you today to ask you to please consider amending the zoning bylaw that has been requested by Spectrum Gymnastics. The location that Teagan Fitch has found is perfect for the programming she plans to offer. The ceilings are high, the walls are wide and the area is perfect for this type of activity. The building is in a perfect area which already includes recreational sports (Talbot). There really isn't anything else available within the county that would suit the needs for this organization. By amending, it would promote local business and keep the kids here to develop and train.

Teagan has been running virtual classes throughout the pandemic and has brought joy and smiles to many children. My daughter met her through these virtual classes and reminds me daily that she has to go to Teagan's classes soon. She would be devastated if this wasn't possible. Our County should be promoting development and new business, not pushing them away. Our collective goal, as residents and council, should be to keep everyone here and promote new entrepreneurs. There is currently no organization here that promotes this type of inclusion for children of all learning levels, and ones with special needs.

Please review and consider her application for a zoning bylaw change.

Thank you,

Derek Breese 33 Lee ave Simcoe, Ontario N3Y 3K3

1 146 Return to Top

Nicole Goodbrand

From: Julie Couwenberg Sent: Wednesday, August 26, 2020 11:14 PM To: Nicole Goodbrand Subject: Zoning change Re Spectrum gymnastics

Categories: CityView Planning Attachment

CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

I am absolutely in favour of this zoning change to accommodate a new business in our County. It is so unfortunate that someine even lodged a complaint negatively towards this issue. I'm not surprised at all the hurdles our county has handed this project. Having a grand child with Autism certainly makes this type of venture even more important to my family who reside in Norfolk County. This zoning amendment must absolutely be approved, we need this service very much. During these difficult times in our County we must do our part to support any new business venture especially people of special needs.

I thought one of our Mayor's platforms at election time was to reduce all the government red tape!!! She has done nothing of the sort.

Good luck to Spectrum .

Julie Couwenberg CAIB 26 Ferris Street Turkey Point, On

Sent from IPhone

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26 August 2020

Dear Norfolk County Planning Department,

I am writing to show my support for an amendment to the zoning bylaw that has been requested by Spectrum Gymnastics. The location that Teagan Fitch, the owner of Spectrum Gymnastics, has secured for her business is the ideal space for a gymnastics facility. This sort of building, with high ceilings and ample space, is incredibly difficult to come by in our small community. Spectrum Gymnastics has explored other options and has been unsuccessful in finding another building. Given that the building is located next to Talbot Gardens Arena, it does not seem unreasonable to expect that the increase in traffic to the gymnastics building would be minimal and manageable for this area of the community.

Furthermore, the gymnastics facility would advance the first goal of the Norfolk County Official Plan: a stronger more diversified economy. Amending the current bylaw to facilitate Spectrum Gymnastics' location in Simcoe would be an incredibly positive addition to the downtown area. It would encourage the diversification of downtown land use. The gym would also offer some employment opportunities, particularly for younger people in our community.

More importantly, amending the bylaw to ensure Spectrum Gymnastics chooses to locate within our small community would support the fourth strategic theme of the Norfolk County Official Plan. Spectrum Gymnastics is premised on the idea of creating an inclusive space for all members of our community to participate in gymnastics and other forms of recreation. In this way. Spectrum Gymnastics would become a place that supports a higher quality of life for all residents of Norfolk County, including people living with special needs. Indeed, the Norfolk County Official Plan notes that it aims to "support the maintenance and development of public service resources, such as... recreation opportunities in the County" (Norfolk County Official Plan, 2020, p.13). It is clear that as a business, Spectrum Gymnastics supports the fundamental vision that the municipality has laid out for our community.

As a resident of Norfolk County who participated in gymnastics for most of my childhood and teenage years, I recognize the power of the sport to help kids and adults alike who are looking for an outlet and to create a healthier lifestyle. I have also known Teagan for more than ten years and her ambition and dedication to this project is outstanding. She has faced a number of adversities in trying to establish this community-focused business, yet she continues to work hard to establish Spectrum Gymnastics.

For these reasons, I believe that it is important for Norfolk County to amend the current bylaw in order to support the establishment of Spectrum Gymnastics within our community.

Sincerely,

Shanaya Vanhooren 1274 Windham Rd. 7 RR#3 Vanessa, ON NOE1VO

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23 Argyle Street P. 0. Box S48 Simcoe ON COBB&JONE;FLLP N3Y4N5 Ph: 519.428.0170 LAW OF FIG CES Fax: 519.428.3105 Alt Fax:519-428-1957

Michael E. Cobb, retired G. Shown Swarts Walter Drescher Adam Kowalsky 227 Main Street Kristen Morris Matthew Harmes Port Dover, ON Timothy Peters Thomas A. Cline, Q,.C., retired (Satellite Office)

www.cobbjones.ca S5war

August 26, 2020 Please respond to Simcoe office.

Norfolk County Planning Department Suite185 Robinson 200 St N3Y 5L6

Re: Spectrum Gymnastics Zoning Bylaw Amendment

I am writing this letter on behalf of myself and my wife, Samantha Swarts, in support of Teagaii Fitch and her plans for Spectrum Gymnastics.

We have known Teagan for many years, first meeting her when she was involved in gymnastics with our daughter. We have watched Teagan as she gained her college diploma and all of her certifications to teach gymnastics. We have observed her teaching gymnastics and her uncanny ability to communicate and interact with special needs children.

Her plan to open Spectrum Gymnastics to support those with special needs is something our community desperately needs. We strongly urge council and the planning department to support Teagan and her request for a zoning bylaw amendment. Not only will this allow Teagan's dreams to come true but it will create a much-needed resource for special needs children in our community.

Yours very tmly,

COBB^/JONES L

G. Shawh

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Nicole Goodbrand

From: Brandi Swayze Sent: Tuesday, August 25, 2020 9:26 PM To: Nicole Goodbrand Subject: 08/25/20 Attention: Norfolk County Planning Department Re: Spectrum Gymnastics zoning bylaw amendment. I am writing you today in support of the bylaw amendement for Spectrum Gymnastics. I have been a Norfolk resident since 2017. But have been raised in...

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08/25/20 Attention: Norfolk County Planning Department Re: Spectmm Gymnastics zoning bylaw amendment.

I am writing you today in support of the bylaw amendement for Spectrum Gymnastics. I have been a Norfolk resident since 2017. But have been raised in the surrounding area, so I am quite familiar with this county. We love it here. We love the small home town feeling. We love the support you get from local businesses. I myself work for a local business in Turkey Point and have for some time. Sandbar on the Beach. This is where I first met Teagan Fitch, and instantly became friends. She is one of the sweetest and hard working woman I know, Her love and admiration for all children doesn't go unnoticed. By saying this, this is the reason why I fully support her wanting to open up her very own gym, right here in Norfolk county. Our area would thrive by having something like this available to our children. I myself will be working along side Teagan when she opens up and her new facility and this will also allow employment opportunities for the community. It would be already be in a zone where there is another sports complex near by. It would make perfect sense for this location to be where it is since children will already be going to other sports events. It would break my heart , and hearts of many others if this bylaw wasn't passed. Please do it for the children!

Sincerely,

Brandi Swayze

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Nicole Goodbrand

From: RyanJudd Sent: Tuesday, August 25, 2020 10:27 PM To: Nicole Goodbrand Subject: Support Letter - Spectrum Gymnastics

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Dear Nicole,

I am writing this letter in regards to the current zoning issues surrounding Spectrum Gymnastics located at 175 Robinson Street, Simcoe. I am extremely supportive of the amendment of this bylaw to let Spectrum Gymnastics finally open for the community.

Focusing solely on the location at hand, Talbot Gardens arena (a Norfolk County recreation facility) is located directly beside Spectrum Gymnastics. On the other side of Spectrum Gymnastics, sits the new Norfolk County Building. Furthermore, Gymnastics facilities need a great amount of square footage as well as high ceilings to accommodate for many activities. This type of building is provided almost solely in industrial settings. This alone in my opinion is reason enough to allow the change of zoning and approve Spectrum Gymnastics to open.

Looking beyond the physical location of the building, I also believe that if the County does not approve the zoning change, they will be providing a great disservice to the community. Teagan Fitch has worked incredibly hard to make this dream a reality in hopes to give ALL youth and adults the opportunity for inclusive programming. As I am sure you are aware, the community is incredibly supportive of this and we all believe in Teagan and Spectrum Gymnastics as an organization. This will be an huge asset to the community in terms of special needs programming as there are so many people out there that do not have the means to travel beyond our community for these services.

Thank you very much for your time,

Regards,

RyanJudd

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Nicole Goodbrand

From: Jenn Swarts Sent: Monday, August 24, 2020 8:42 PM To: Nicole Goodbrand Subject: Spectrum

Categories: CityView Planning Attachment

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Hi Nicole My name is Jenn Swarts and I'm writing in support of Spectrum Gymnastics zoning. My husband and I own three houses in Norfolk County and I would love to see the County support young and motivated entrepreneurs in our area like Teagan. She has shown so much effort and heart to do great things for the families of our communities. We have two small children and I had currently started the application for our oldest to join a program at Spectrum before this zoning glitch. I look forward to signing her back up as soon as this business moves forward! Having a booming recreation business bring families to Simcoes downtown is a great accomplishment for the town and our area. I am excited to see what great things Teagan can introduce to our small town and our family.

to!Thanks for your attention to this-1 hope the county can support this business the way our community is ready

Jenn Swarts 573 Charlotteville East Quarter Line Rd, Vittoria, ONNOE 1 WO 519-420-7435

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Attention: Norfolk Planning Department

August 24,2020

Spectrum Zoning By Law Amendment

I know Spectrum Gymnastics is in the process of trying to amend the zoning bylaw and I am writing in support of that. I hope that you will consider changing the bylaw to allow Teagan Fitch to use the space she has found to carry out her dream of running a gymnastics facility. She has worked hard to find and secure this building, all while building up a business that will benefit the many citizens of Norfolk county. Finding that building wasn't easy, as gymnastics facilities require a lot of square footage, high ceilings, bathrooms, and a family friendly environment. She has her heart set on offering programming to Norfolk County in this space and she just needs your help to be able to do so.

I see this business as a benefit to Norfolk County, and therefore something you should all support. Not only is she offering another recreational activity for all children to participate in, she is focusing on the sport of gymnastics, which offers the basics and fundamentals of all other sports. It is an incredibly popular sport and should be enjoyed by the children in this community. At the same time, Teagan has worked hard to gain certifications and knowledge to allow her to offer very unique programs, not currently offered in Norfolk, for the Special Needs children in the community. This is a fantastic opportunity for so many families to experience inclusive programming for their children and will provide mental and physical benefits. Families will come from all over Norfolk County to the core of Simcoe to benefit from this programming.

This building is her last hope to be able to carry out that dream, and to provide the benefits to Norfolk County that she so desperately wants to do. No one has worked harder or overcome more hurdles to be in the position she is in today. She deserves your support in this endeavour.

Sincerely, Victoria DeRuiter 230 Main St. S Waterford, ON NOE1YO

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August 24, 2020

To: Norfolk County Planning Department

Re: Spectrum Gymnastics Zoning Bylaw Amendment

I am writing this letter in support of amending the zoning bylaw as requested by Spectrum Gymnastics. Norfolk County and the surrounding area will greatly benefit from this exceptional recreational programming thatTeagan plans to offer, a place where everyone belongs.

I moved to Norfolk County 7 years ago as a young entrepreneur. My husband Stephen Brown and I proudly became the owners of Sandbar on The Beach in Turkey Point the year of 2014. We quickly fell in love with the community, landscapes and all the amazing things Norfolk County has to offer. We are firm believers in supporting local and building our networks with our neighbours to grow each others' businesses.

I have had the pleasure of being Teagan's boss now for 2 years; she is extremely hard working, determined and kind. Teagan takes the effort to get to know every employee. Her positive attitude and outgoing personality allowed her to become a member of the Sandbar on the Beach team very quickly. Teagan's never-wavering commitment to her job and hard work are just some of the many ways in which she demonstrates her perseverance despite the many obstacles that have come her way. She has clearly not let this bylaw stop her from achieving her dreams and putting her best foot forward. If this is not possible in Norfolk, she will be forced to move her gym to Oxford county.

I am a mom of 2 boys and they thoroughly enjoyed Teagan's ninja classes she held for FREE over a period of many weeks. This brought joy, health, fitness, and a fun activity for my boys during such unprecedent times.

Teagan has worked so extremely hard by devoting her time, increasing her knowledge through her studies and skills to bring inclusive recreational sports to Norfolk County. Which I feel is lacking largely in our community and other businesses. She has spent countless hours in gyms performing the sport she loves so I please ask again that you take notice to amending the zoning bylaw as requested by Spectrum Gymnastics.

Sincerely,

Carissa Ayerhart 45 Cedar Dr. Turkey Point, Ontario NOE 1TO

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Monday, August 24, 2020

Attention: Norfolk County Planning Department

Re: Spectrum Gymnastics Zoning Bylaw Amendment

I am writing to you today in the hopes that you will consider approving the amendment for the zoning bylaw requested by Spectrum Gymnastics. I know the building is already in a high traffic sports area being right beside Talbot Gardens Arena. A perfect spot to include Spectrum Gymnastics. This decision should be easy. Not only is Teagan Fitch, one of Norfolk's very own, trying to become an entrepreneur for our community, she is also trying to give our special needs kids a place to go where they feel accepted.

'We are proud to celebrate the diversity of our community-Everyone Belongs.'Teagan Fitch. Her quote of inclusiveness should be enough in these trying times.

Please allow me the chance to go into further detail. I am a mom of 3 special needs kids. Our oldest is 16. She has FASD as well as ADHD. Our middle is 12. She has a long list of complications including Autism, Epilepsy, ADHD along with Global Developmental Delay. Our youngest is 9. He has ADHD and high anxiety. Along with many other children in Norfolk County, all 3 of my kids need an outlet in the community where they are not shamed for not understanding or being able to complete tasks. A gymnastics class that can have additional certified coaches on hand for those that need extra help. The space that Teagan Fitch is hoping to house Spectrum Gymnastics in is that place. It has the best space for our kids to know and trust that they are in a safe place with coaches that are trained and certified to work with special needs. Teagan Fitch with Spectrum Gymnastics is what we need here in Norfolk. My kids were crushed when their enrollment got postponed.

Letting Teagan Fitch use the space, in this location, the approval of this amendment would be undeniably helpful to so many people in our community. We cannot let the opportunity of having Spectrum Gymnastics go to another county. Such a decision will make many people, including our kids feel left out. Again.

I implore you to consider how important having Spectrum Gymnastics in Norfolk is to all of us. Please allow this amendment to be approved.

Thank you for you time and consideration.

Sincerely,

Mom of 3 special kiddos

Sarah Bick 1322 Charlotteville Rd 5 Simcoe,ONN3Y4Kl

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Monday, August 20, 2020

Attention: Norfolk County Planning Department

Re: Spectrum Gymnastics Zoning Bylaw Amendment

I am writing to you today to ask you to please consider amending the zoning bylaw as requested by Spectrum Gymnastics. The location that Teagan Fitch has found for her gymnastics facility is perfect for the kinds of programming that she plans to offer. It has very high ceilings and a large square footage. The building is located right beside Talbot Gardens Arena so the area already has traffic from recreational sport offerings so there would be no real change here. Additionally, Teagan has searched for other buildings, with the help of many individuals, including Norfolk County employees and unfortunately has been unable to find one single building with the square footage or ceiling height requirements that Spectrum Gymnastics needs.

The above paragraph may be of the utmost importance to you as you make your decision whether to consider Teagan's application favourably or not, but none of that really matters to me. AsTeagan's mom, and perhaps more importantly as a citizen of Norfolk County for my entire life, I would think that Teagan is exactly the kind of person that we want to have here. She was born at Norfolk General Hospital and has also spent her entire life in Norfolk County, except for the years that she lived away from home as she obtained her degree in Recreation & Leisure Studies, with a minor in Child & Youth Studies, followed by her post graduate studies in Autism & Behavioural Science. She also trained in gymnastics here in Norfolk County, obtaining every coaching certification that you could imagine and has still been training all throughout this time as well. She worked summer jobs with special needs children since she was 14 and able to work. All of this was done with a plan to return to Norfolk County to open Spectrum Gymnastics (yes, she's had the name for this gym for years).

Teagan has a dream. A dream that started when she was just a kid. She is determined to see that dream happen and we are determined to support her in any way that we can. It is unbelievable to me, as a Norfolk County resident that we would make this so difficult for a young entrepreneur. Fortunately, Teagan has stuck it out and continued to push hard through this process. She doesn't only want this for her and the children of Norfolk County, but especially for all the individuals with special needs in our county who have never had programming like this before.

On the Spectrum Gymnastics Facebook page Teagan placed a cover photo when she created it that states: WE ARE PROUD TO CELEBRATE THE DIVERSITY OF OUR COMMUNITY - EVERYONE BELONGS.

Please approve her application for a zoning bylaw amendment change. If you don't, Norfolk County will lose out on this amazing programming as Teagan will be forced to move out of Norfolk County and into Oxford. This is not what any of us want.

Thanks from a Lifetime Norfolk County Resident,

Sherri Fitch 96 Dedrick Rd. Port Rowan, Ontario NOE 1MO

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175 ROBINSON ST, SIMCOE 5.80 5.80

0 41 27

0 40 26 FOR REVIEW

0 39 25

0 38 24

0 37 23

0 36 22

5 35 21

0 34 20

0 33 19

0 32 18

0 31 17

0 30 16

. EXISTING

0 FIRE ACCESS 29 ROUTE 15

5 28 14

12.58

6 .

0 YOUNG ST 0

5.80

0 3

. 13

0 3 .

6 0

0 3

. 12

0 3 .

5 0 0

3 A3.1

. 11

0 3 .

4 6 0

0 3

. 10

0 3 .

3 0

ACCESSIBLE 0

2 .

PARKING SPOT 4 9 0

w/SIGNAGE 2 3

5 0

ACCESS ISLE 0

. .

ACCESIBLE VAN 4

0 5 SIGNAGE 5

1 7 2

PR. ENT. . 2 STAIR 6 12.38 5.80

EXISTING FENCING EX. EXIT DOOR, PR NEW ENTRANCE

EX. EXIT/STAIR --- -

All work shall conform to the Ontario Building Code 2012,local bylaws and regulations for the geographical location of the project. Any discrepencies between the drawings and site conditions shall be brought to the attention of the designer prior to start of the work. Any discrepencies between architectural, mechanical, structural, etc. drawings shall be PR. NEW GYMNASTICS brought to the attention of the designer. The use of these plans shall be FACILITY restricted to the original project site for which they were created, and (SUITE AREA publication thereof is expressly limited to such use. Reuse, reproduction or 1,017m²) publication by any method, in whole or in part, is prohibited. This drawing is classified as part of an unpublished collection of visual art. It is an exclusive work of original authorship. None of the pictorial graphic or technical charts or drawings depicted on this sheet may be reproduced by any method, includung tracing or photocopying, stored in a retrieval system, or transmitted in any form or by means electronic, mechanical or otherwise; nor may they be used or re-used for any purpose without the express prior written permission of the author. Title and ownership remains with the author without prejudice. Visual contact with these plans shall constitute prima facie evidence of the acceptance of these restrictions. ALL RIGHTS RESERVED. Copyright ©2019 MW Drafting & Design Inc.

I, Justin Massecar (BCIN: 42757) am Registered (Firm BCIN: 112573). I have reviewed and taken responsibility for the design activities in conformance with the Ontario Building Code 2012.

EX. WAREHOUSE/INDUSTRIAL

OCCUPANCY 9293m² HEADN ST No. Description Date N

SPECTRUM GYMNASTICS RE-ZONING PLANNING APPLICATION

ROBINSON ST SITE PLAN

Project number 20034 Date TBD Drawn by JM Checked by JM A1.1 Scale 1 : 400

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EX1

EX3 EX1

EX2 EX2 175 ROBINSON ST, SIMCOE

FOR REVIEW

64 LOUNGE 477 SF

GYMNASTICS WORK OUT AREA EQUIPMENT BIRTHDAY AREA AREA 579 SF STORAGE 2042 SF 4684 SF 1709 SF

PATH OF T RAVEL = 138' DN EX1 RECEPTION -0" (42.06m) 268 SF

OBC COMPLIANCE PLAN 1 1/8" = 1'-0"

EX1

3' 3' - 6" 2 SPRINKLER ROOM EX1 A3.1 CATERING

TRAMPOLINE TRAMPOLINE EX3 EX1 COFFEE TABLE 11" 10' - 3 3' - 6" BENCH A2.1

EX2 EX2

18"x48" HIGH 4 COMPARTMENT UNEVEN BARS STORAGE CUBBIES (20)

WARP WALL

12' - 0" 5' - 0" 42' - 0"

PREFIN. ALUM. GUARD LOUNGE SPRUNG FLOOR 477 SF 42' - 42'- 0" BALANCE BEAM BIRTHDAY AREA GYMNASTICS WORK OUT AREA 2042 SF EQUIPMENT AREA 40 KIDS 579 SF NEW STAIRS, SEE DETAIL STORAGE 4684 SF 1709 SF

3 DN EX1 All work shall conform to the Ontario Building Code 2012,local bylaws and A3.1 RECEPTION regulations for the geographical location of the project. Any discrepencies 268 SF between the drawings and site conditions shall be brought to the attention of the designer prior to start of the work. Any discrepencies between architectural, mechanical, structural, etc. drawings shall be PREFIN. ALUM. GUARD brought to the attention of the designer. The use of these plans shall be BALANCE BEAM restricted to the original project site for which they were created, and publication thereof is expressly limited to such use. Reuse, reproduction or OPTIONAL 42" HALF WALL publication by any method, in whole or in part, is prohibited. This drawing is BESIDE RECEPTION AREA 4 3' - 10" classified as part of an unpublished collection of visual art. It is an exclusive work of original authorship. None of the pictorial graphic or technical charts A2.1 or drawings depicted on this sheet may be reproduced by any method, includung tracing or photocopying, stored in a retrieval system, or transmitted in any form or by means electronic, mechanical or otherwise; nor 15' - 15'- 0" may they be used or re-used for any purpose without the express prior written permission of the author. Title and ownership remains with the author without prejudice. Visual contact with these plans shall constitute prima facie evidence of the acceptance of these restrictions. ALL RIGHTS RESERVED. Copyright ©2019 MW Drafting & Design Inc.

12' - 5" 3 1/2" 6' 5 - 1/2"

2 PR 1st FLOOR 1/8" = 1'-0" No. Description Date

COAT HOOK LOCATED BETWEEN 1 2 900mm (2’ 11-1/2”) AND 1200mm (3’ 11-1/4”) A3.1 A3.1 COAT HOOK LOCATED BETWEEN 900mm (2’ 11-1/2”) AND 1200mm (3’ 11-1/4”) 5' 5' 1 - 1/2"

MIRROR ABOVE (REFER TO DETAIL) MIRROR ABOVE (REFER TO DETAIL)

SHELF (REFER TO DETAIL) SOAP DISPENSER (REFER TO DETAIL) SHELF (REFER TO DETAIL)

SOAP DISPENSER (REFER EX2 TO DETAIL) BARRIER FREE UNISEX SPECTRUM GYMNASTICS "LITE" GRASPABLE LATCH OPERATING WASHROOM RE-ZONING PLANNING MECHANISM LOCATED BETWEEN 900mm WASHROOM (2’ 11-1/2”) AND 1200mm (3’ 11-1/4”) 73 SF APPLICATION 82 SF GRASPABLE LATCH OPERATING EX2 MECHANISM LOCATED BETWEEN 900mm PAPER TOWEL OR HAND DRYER (2’ 11-1/2”) AND 1200mm (3’ 11-1/4”) (REFER TO DETAIL) 3 PAPER TOWEL OR HAND DRYER PROPOSED (REFER TO DETAIL) A3.1 NOTE: LIGHTING TO BE NOTE: LIGHTING TO BE CONTROLLED BY A MOTION CONTROLLED BY A MOTION FLOOR PLANS SENSOR CONFORMING TO SENSOR CONFORMING TO 12.2.4.1.(2) 12.2.4.1.(2) GRAB BARS, REFER Project number 20034 TO DETAIL FOR LOCATION AND Date TBD SPECIFICATIONS Drawn by JM 1' 1' - 6" Checked by JM A2.1 WASHROOM PLANS ENTRY STAIR PLAN DETAIL Scale As indicated 3 3/8" = 1'-0" 4 3/8" = 1'-0" 158 Return to Top

3 A3.1 EX. FLAT ROOF SYSTEM

T/O OWSJ T/O OWSJ 175 ROBINSON 23' - 7" 23' - 7" ST, SIMCOE

U/S OWSJ 19' - 1" OWSJ @10' O.C. FOR REVIEW

T/O PARTITION R12 "BLANKET WRAP" TYPE INSULATION WALL 23' - 23'- 7" 11' - 2" 1/2" PAINTED PLYWOOD

2x4 STUD @16" O.C. 19' - 19'- 1"

6mil POLY. VAPOUR BARRIER

R12 BATT INSULATION 11' - 11'- 2"

1st FLOOR 1st FLOOR 0' - 0" 0' - 0"

GRADE -4' - 3"

BUILDING SECTION PR REAR 1 3/16" = 1'-0" 6 3/16" = 1'-0"

T/O OWSJ 23' - 7"

38mm-50mm CLEAR 1-1/2" - 2" 600mm (23-5/8”) LONG GRAB BAR CENTRED OVER WATER CLOSET. MOUNTED 840mm TO 920mm 750 ABOVE FINISHED FLOOR IF NO TANK. TOILET TISSUE U/S OWSJ DISPENSER 19' - 1" 150 300 FLUSH AUTOMATICALLY, OR LOCATE 750 FLUSH CONTROLS WITHIN 500mm (19-11/16”) TO 900mm (35-7/16”) ABOVE FINISHED FLOOR

NOTE: IF USING FLUSH VALVE, PROVIDE 750 SUPPORT FOR SEAT LID 150 NOTE: FLUSH CONTROLS TO BE OPERABLE FROM THE 23-5/8" - 31-1/2" TRANSFER SIDE, OPERABLE WITH A CLOSED FIST AND 600mm - 800mm

WITH A FORCE OF NOT MORE THAN 22.2N 430mm - 485mm 16-15/16" 19-1/16" -

NOTE: GRAB BARS TO HAVE A SLIP RESISTANT FRONT EDGE OF SURFACE (KNURLED), BETWEEN 30mm AND 40mm IN TOILET TO DIAMETER AND SUPPORT A LOAD OF 1.3kN. LEADING EDGE OF GRAB BAR All work shall conform to the Ontario Building Code 2012,local bylaws and regulations for the geographical location of the project. Any discrepencies between the drawings and site conditions shall be brought to the GRAB BAR AND WC DETAIL attention of the designer prior to start of the work. Any discrepencies between architectural, mechanical, structural, etc. drawings shall be 4 1/2" = 1'-0" brought to the attention of the designer. The use of these plans shall be restricted to the original project site for which they were created, and publication thereof is expressly limited to such use. Reuse, reproduction or publication by any method, in whole or in part, is prohibited. This drawing is classified as part of an unpublished collection of visual art. It is an exclusive work of original authorship. None of the pictorial graphic or technical charts or drawings depicted on this sheet may be reproduced by any method, includung tracing or photocopying, stored in a retrieval system, or transmitted in any form or by means electronic, mechanical or otherwise; nor may they be used or re-used for any purpose without the express prior written permission of the author. Title and ownership remains with the author without prejudice. Visual contact with these plans shall constitute prima facie evidence of the acceptance of these restrictions. ALL RIGHTS RESERVED. Copyright ©2019 MW Drafting & Design Inc.

1st FLOOR 0' - 0" TOWEL DISPENSER OR OTHER OPTIONAL SHELF (REQUIRED IN SOAP DISPENSER WHICH No. Description Date MISC. EQUIPMENT NOT HAND DRYING EQUIPMENT 610 MAX. UNIVERSAL WASHROOM) OPERATES AUTOMATICALLY OTHERWISE DESCRIBED BUT LOCATED TO BE ACCEISSIBLE TO OR IS OPERABLE USING A PROVIDED (A 1370mm [4’ 5-15/16”] PERSON IN A WHEEL CHAIR CLOSED FIST AND WITH A CLEAR APPROACH SPACE IN FORCE OF NOT MORE THAN FRONT IS REQUIRED) 22.2 N PROVIDE A MIRROR IN UNIVERSAL WASHROOMS

500 MAX. 485mm MAX. AUTOMATIC FAUCETS OR A LEVER 19-1/8" TYPE HANDLE OR IS OTHERWISE OPERABLE WITH A CLOSED FIST GRADE AND DOES NOT REQUIRE THE APPLICATION OF CONTINUOUS 200 MAX. -4' - 3" FORCE TO MAINTAIN WATER FLOW 200 INSULATE WATER PIPES "

4 WHERE WATER /

TEMPERATURE IS 7 1200MAX.

3 GREATER THAN 43°C 1200MAX. 1100 MAX (109°F) 1100MAX. 1100mm MAX. 1st FLOOR 900MIN. 280 865 MAX. SPECTRUM GYMNASTICS 2' 2' 4-15/16" 735mm MIN. 0' - 0" 685MIN. RE-ZONING PLANNING 350 APPLICATION

SECTION THRU INFILL WALL ENTRY STAIRS SECTION DETAIL LAVATORY 2 3/8" = 1'-0" 3 3/8" = 1'-0" 5 1/2" = 1'-0" SECTIONS, ELEV. & DETAILS Project number 20034 Date TBD Drawn by JM Checked by JM A3.1 Scale As indicated

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Working together with our community

Page 1 of 9

Council Meeting – September 22, 2020

Subject: ZNPL2019362– An application has been received to rezone the subject lands from Agriculture (A) Zone, to Hamlet Residential (RH) Zone, and request relief of 7.97 metres from the required minimum lot frontage of 30 metres, to permit a lot frontage of 22.03 metres. DAVID LLOYD SMITH and CHERE LYNN SMITH and agent COBB & JONES LLP (TOM CLINE) have put forth the application affecting the lands described as 6 Evans Street, Port Ryerse.

Report Number: PD 20-58 Division: Planning and Development Department: Planning Purpose: For Decision

Executive Summary: The purpose of the subject application is to amend the Norfolk County Zoning By-Law to rezone the subject lands from Agriculture (A) to Hamlet Residential (RH) to create a lot within lands designated as Hamlet Residential and to request relief of 7.97 meters from the required minimum lot frontage of 30 metres, to permit a lot frontage of 22.03 meters on the subject lands. This application will bring the subject lands into conformity with the Norfolk County Official Plan. A subsequent application will be submitted in order to sever the proposed lot, upon approval of the Zoning By-Law amendment.

Discussion:

Site Features and Land Use: The subject lands front onto the north side of Evans Street in the former Geographic Township of Woodhouse. The site currently known as 6 Evans Street contains an existing greenhouse, existing barn and two single detached dwellings. The subject area that this application addresses contains one single detached dwelling. The surrounding area of the subject lands consist of agricultural fields and farm buildings located to the north and east, and residential dwellings to the south and west.

Circulation Comments:

Financial Services Comments: This application would have a positive impact on assessment growth and tax revenues. Staff anticipates that the assessed value of the new dwelling will increase when it is no longer associated with the farm. The actual

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PD20- 58 Page 2 of 9

amount of growth is dependent on the assessment of the properties by the Municipal Property Assessment Corporation (MPAC).

Building and By-Law - Reviewed – No comment.

Zoning Administrator - Reviewed – No comment.

Heritage and Culture – Reviewed – No comment.

Paramedic Services – No comments received.

Fire - Reviewed – No comment.

Canada Post – Reviewed – Comments are as follows:

1. Canada Post does not have any comments on this application as this will not affect mail delivery.

Forestry - Reviewed – No comment.

Geographic Information Systems - Reviewed – No comments received.

Heath and Social Services - No comments received.

Tourism and Economic Development - Reviewed – No comments received.

Development Engineering – Reviewed – Comments are as follows:

1. Full Development Engineering comments will be provided at time of severance application.

Long Point Region Conservation Authority – No Comments received.

Regard For Public Input: There were a total of four letters that were received from the public and have been attached as Appendix A for convenience.

Planning Considerations:

Provincial Policy Statement, 2020 (PPS) The Provincial Policy Statement (PPS) is intended to be read in its entirety, and the relevant policies are to be applied in each situation. Part IV: Vision for Ontario’s Land Use Planning System provides the overall context for Ontario’s long-term prosperity and social well-being. It states that efficient development patterns optimize the use of land, resources and public investment in infrastructure and public service facilities.

Section 1.1.5.4 states, “Development that is compatible with the rural landscape and can be sustained by rural service levels should be promoted.”

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PD20- 58 Page 3 of 9

• The existing single detached dwelling is serviced by water wells and a private sceptic system.

Section 1.1.3.6 of the PPS states, “New development taking place in designated growth areas should occur adjacent to the existing built-up area and should have a compact form, mix of uses and densities that allow for the efficient use of land, infrastructure and public service facilities.”

• The subject lands abut an existing built up area which is located along a public road.

The subject application conforms to the general intent of the Provincial Policy Statement, 2020.

Norfolk County Official Plan The subject lands are designated “Agriculture” and “Hamlet” in the Norfolk County Official Plan.

Section 5.3.1 c) states, “Infilling and redevelopment are encouraged within the Courtland Urban Area and in the Hamlet Areas subject to the ability to provide adequate water and waste water services.”

Section 7.5.1 a) states, “Low density residential dwellings on lots suitably sized to accommodate private servicing systems shall be the main permitted use.”

• The subject lands includes an existing single detached dwelling that is serviced by a septic tank and tile bed, and individual water wells.

Section 7.5.2 d) states, “Additional residential development within a Hamlet Area shall be encouraged to occur through infilling or in-depth development. Provision shall be made at appropriate locations to provide access from the main road to an additional tier of lots behind existing development. The County shall strongly discourage linear development along roads.”

• The subject lands is located behind existing development that is designated Hamlet Residential and has access from the main road. This is reflected in map 3 that has been attached to the appendix.

Although the property at 6 Evans Street in Port Ryerse is designated both, Hamlet and Agriculture, the portion of the subject lands in which this application is referring to is only designated Hamlet.

The subject application conforms to the general intent of the Norfolk County Official Plan.

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PD20- 58 Page 4 of 9

Norfolk County Zoning By-Law 1-Z-2014 The subject lands are zoned Agriculture (A) in the Norfolk County Zoning By-Law 1-Z- 2014.

The overall intent of this application is to amend the zoning on the subject lands from Agricultural to Hamlet Residential to bring the lands into conformity with the Official Plan and enable the creation of a residential lot (as delineated on Map 1 and Map 3). A site specific amendment to the Zoning By-Law is necessary in order to accommodate the proposed reduction in minimum lot frontage from 30 metres to 22.03 metre. The reduction in lot frontage would be to separate two existing dwellings on two separate lots (this is the intent, although it is not reflected on the aerial imagery in the attached maps).The applicant will apply for a subsequent severance application to create the subject lot.

Concerns from the public were raised regarding access to the farm on 6 Evans Street, if the owner of the subject lands was ever to change. Currently, there are two entrances that can be used to access the farm on 6 Evans Street. One of the entrances is located on Evans Street and the other is located on Clarence Street. Staff are of the opinion that access to the farm located on 6 Evans Street will not be impacted by this application.

The proposed amendment to rezone the subject lands from Agriculture to Hamlet Residential will bring the subject lands into conformity with the Norfolk County Official Plan and Zoning By-Law.

The subject application conforms to the general intent of the Norfolk County Zoning By- Law 1-Z-2014.

Consultation(s): Planning Advisory Committee Recommendation:

Strategic Plan Linkage: This report aligns with the 2019-2022 Council Strategic Priority "Focus on Service".

Explanation: Planning staff has developed customer service practices and systems to improve the client experience.

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Recommendation(s):

THAT the application by DAVID LLOYD SMITH and CHERE LYNN SMITH affecting the lands described as Part Lots 3 and 4, Part Wellington Street South Closed, Plan 17B, Geographic Township of Woodhouse, Norfolk County 6 Evans Street, Port Ryerse Ontario to amend the Norfolk County Zoning By-Law 1-Z-2014, File Number ZNPL2019362, BE APPROVED for reasons set out in Report Number PD 20-58.

AND THAT public input has been received for this application and was considered as a part of this decision.

Attachment(s): Maps 1 to 4 Appendix A: Letters

Prepared By: Fabian Serra, BA, MSc (PL) Planner Planning and Development Division For more information, call: 519-426-5870 ext. 1834

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From Romeo and Linda Kaske 1. Hilltop Drive RR3 Simcoe On. N3Y 4K2 519-428-2147 September 10, 2020

Re. file no. ZNPL2019362

To Norfolk County Council for the Council Meeting of September 22, 2020

I viewed The Virtual Public Meeting of Sept 8,2020 , The Committee seemed to work well together on files presented. In respect to the above noted file , I wish to add the following comments

1. That applications should be complete, with understandable language, detailed and up to date drawings and pertinent information, so that there is no guess work as to the aim of the applicant. If it can answer the old standard, WHO, WHAT, WHEN, WHERE and WHY.

2. Note: the statement was made at the meeting that there was only one respondent from Port Ryerse, is that good or failure of communication. If you review my letter of Nov. 7, 2019, does explain my concern, because my initial feeling was that it looks like a residential development I also added an Addendum to that letter regarding residential development in our Village.

3. The Norfolk County Official Plan was referred to but with no specific content given. I believe that some of our residents have heard the term but are not aware of its content and application. An effort has to be made to the specifics and impact of the plan as it pertains to an application and explained in every day language, especially now with Virtual Meetings

4. I have asked the Planning Department to attach my letters, for your review.

Thank you for your attention to this matter Romeo Kaske

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Norfolk County September 1, 2020 Planning Department Linda, Romeo Kaske 22 Albert Street 1. Hilltop Drive Langton, Ontario RR3 Simcoe On. N0E 1G0 N3Y 4K2 519 428 2147

Re. File Number ZNPL2019362 NOTE. In your earlier correspondence of Oct. 30/19 Notice of Complete Application file No, shown is ZNPL2019262

Roll Number 3310337060199000000

In regards of Notice of Virtual Public Meeting And Complete Application. August 19/20.

Dear Sir and staff of the Planning Department.

Your latest Memo is very well done, it shows the detail that was lacking on previous application. That said it still does not explain 2 critical points raised in the purpose of application.

1.- Why the switch of Subject Lands from Agricultural to Residential, for what purpose and or future Application considerations.

2.- The request to change lot frontage requirements, is only a problem if you allow the switch to Residential for Subject Lands. The reason as I perceive it, under the present Agricultural Designation, the existing farmland operated by Dave and Chere Smith use the existing roadway known as Evans street as an access roadway to the farming operation. If you change the designation to Residential, the 22.0 metre frontage could restrict access to the farming operation by any future owner of the Subject Lands

These are two items of concern for this Application. We do request that you add this letter to our original letter on file dated November 7, 2019 for review and our input into this application process,

Respectfully submitted by Linda and Romeo Kaske.

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September 10, 2020 Romeo Kaske 1.Hilltop Drive RR3 Simcoe On. N3Y 4K2 519-428-2147

Norfolk County Planning Department 22 Albert Street Langton, On. N0E 1G0

Re. File Number ZNPL2019362 Virtual Public Meeting September 8, 2020

Attention, Mr. Fabian Serra Thank you for your presentation of my concerns from my email letter of September 1, 2020. It is unfortunate that my letters were not available for this meeting and for review by Committee Members, it would have been helpful. Unfortunately watching the meeting live and reviewing the comments of Mr. Cline a representative for the applicant, regarding the application raises more questions.

1. The Question was asked. why the rezone from Agriculture to Residential and the request for relief from the required minimum frontage.

2. Mr, Cline responded with implementation of Norfolk County Official Plan and compliance. He described the relief sought for frontage that being the same as distance as the width of Evans St.

3. When questioned regarding access to the farm and future possible sale, he stated there were 3 accesses to the property.

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My comment

a. that the question for rezone was not answered b. the relief sought for frontage of property, the answer is somewhere in the Official Plan, he chose not to be specific eg. under what section and a question comes to mind, why was this not taken care of when the size of Subject Land was established and permits acquired for this residence on the Subject Land. The Lot size is one of the Largest in the Village of Port Ryerse . c. The question of access to the farm by roadway,- my belief is that Evans St is the main artery. The family member access he described at 2 Hilltop is not a viable one at this time, it could not support the heavy equipment. Clarence St. could be an alternative

My request to your Planning Department is to forward the following items for the Council Meeting in September------for their consideration and review.

Item1.- Notice of Complete Application dated October 30, 2019

Item 2.-My letter to Planning Department November 7, 2019

Item 3.-Notice of Virtual Public Meeting and Complete Action. August 19, 2020

Item 4.- My email letter to Planning Department September 1, 2020

Item 5. a.- My email letter to Planning Department of September 10, 2020 b.-My email cover letter for Norfolk County Council September 10,2020

We thank you for your assistance. Linda and Romeo Kaske.

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Working together with our community

Page 1 of 11

Council Meeting – September 22, 2020

Subject: ZNPL2019297 - An application has been received to add a special provision on the subject lands to add a farm machinery and equipment repair business as a permitted use within the Agricultural zone on the subject lands. MEAGHAN SMITH and BOB JACOBS and agent BRAM VAN DEN HEUVEL of STONECREST ENGINEERING have put forth the application affecting the lands described as 810 St. John’s Road West, Simcoe Ontario.

Report Number: PD 20-59 Division: Planning and Development Department: Planning Purpose: For Decision

Executive Summary: The purpose of the subject application is to amend the Norfolk County Zoning By-Law to add a special provision to the subject lands, currently zoned Agricultural to permit a farm machinery and equipment repair business as a permitted use.

Discussion:

Site Features and Land Use The subject lands are roughly 7,000 square meters in size and front onto the north side of St. John’s Road West in the former Geographic Township of Charlotteville. The lands contain a single detached dwelling and a detached accessory structure which was previously used for the repair of transport trucks and farm machinery. Located to the north and west of the subject lands are residential land uses and agricultural fields to the east and south, which also includes a forested area.

Circulation Comments:

Financial Services Comments – Reviewed – Comments are as follows: This application would have a positive impact on assessment growth and tax revenues. The amount of growth is dependent on the assessment of the property by the Municipal Property Assessment Corporation (MPAC).

Date Report Template Last Revised: May 22, 2020

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Building and By-Law - Reviewed - No Comment. Contact Building Department for building permit submission requirements.

Zoning Administrator - Reviewed – Comments are as follows:

1. There has been no parking lot or parking spaces on this concept plan. 2. There needs to be dedicated parking spaces on the site plan, calculated at Section 4.9 (uu) other non-residential uses at 1 parking space for every 35 square meters of useable floor area. 3. There might need to be a dedicated area for outdoor storage. 4. These structures are not considered accessory to residential, therefore are they still permitted up to 200 square meters in useable floor space for accessory buildings in the future?

Paramedic Services – No comments received. Fire Reviewed – No comment.

Forestry- No comments received.

Geographic Information Systems - Reviewed – No comment.

Heath and Social Services – No comments received.

Tourism and Economic Development – No comments received.

Development Engineering – Reviewed – Comments are as follows: 1. As per Norfolk County By-law 2017-04, a lot grading plan may be required at time of building permit application.

Long Point Region Conservation Authority – No comments received.

Regard For Public Input: There were three signed letters of non-objection that were provided at the time of submission and have been attached as Appendix B for convenience. No comments were received prior to or after the public hearing.

Planning Considerations:

Provincial Policy Statement, 2020 The Provincial Policy Statement (PPS) is intended to be read in its entirety, and the relevant policies are to be applied in each situation. Part IV: Vision for Ontario’s Land Use Planning System provides the overall context for Ontario’s long-term prosperity and social well-being. It states that efficient development patterns optimize the use of land, resources and public investment in infrastructure and public service facilities.

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Under the PPS, the term “Agriculture-related uses” means those farm-related commercial and farm-related industrial uses that are directly related to farm operations in the area, support agriculture, benefit from being in close proximity to farm operations, and provide direct products and/or services to farm operations as a primary activity.

• The proposed farm machinery and equipment repair business is located within close proximity to farming operations and will provide direct services to these farming operations.

Policy 2.3.3.1 states, “In prime agricultural areas, permitted uses and activities are agricultural uses, agriculture-related uses and on-farm diversified uses.”

• The proposed farm machinery and equipment repair business functions as an agriculture-related use as the business will service farming machinery and equipment.

Proposed agriculture-related uses and on farm diversified uses shall be compatible with, and shall not hinder, surrounding agricultural operations. Criteria for these uses may be based on guidelines developed by the Province or municipal approaches, as set out in municipal planning documents, which achieve the same objectives.

• The farm machinery and equipment repair business will be compatible with and will assist surrounding agricultural operations.

The subject application conforms to the general intent of the Provincial Policy Statement, 2020.

Norfolk County Official Plan The subject lands are designated “Agricultural” in the Norfolk County Official Plan.

The Agricultural Designation is intended to strengthen the agricultural community across Norfolk County. The policies within the Norfolk County Official Plan are designed to protect agriculture from the intrusion of incompatible uses while providing the opportunity for businesses that support agricultural operations to locate on farms or in close proximity to farms.

• The proposed farm machinery and equipment repair business will strengthen the agricultural community across Norfolk County by supporting agricultural operations by providing repair services.

Section 2.2.1.2 h) states, “To ensure the continued economic strength of agriculture and the viability of farm operations by protecting agricultural activities and the agricultural land base from the intrusion of incompatible uses and providing opportunities for small- scale business opportunities that are secondary to farm operations.”

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• The farm machinery and equipment repair business will strengthen the economic strength of agriculture and the viability of farm operations by operating a small scale business that will service surrounding farming operations.

Section 4.4 d) states, “Encourage the development of agriculture-related activities that store, distribute, process, mill, or sell farm produce or which repair farm machinery or directly sell supplies to farmers.”

• The proposed a farm machinery and equipment repair business will repair farm machinery and equipment of local farmers.

Section 7.2.2 states that the following shall be the policies that apply to land designated Agricultural:

d) “Agriculture-related commercial and industrial uses that are clearly supportive of and directly related to agricultural operations may be permitted subject to the following criteria:

i) The use must be justified on the basis of being required near to the farm operation;

• The proposed farm machinery and repair business is located near several farming operations. Map 3 attached to the appendix illustrates that a farming operation exists directly adjacent to the subject lands.

ii) The proposed use is directly related to farm operations in the area and provides direct products and/or services to farm operations as a primary activity;

• The proposed use will service several farming operations in the area by servicing farm machinery and equipment.

iii) The proposed use shall be compatible with and not hinder surrounding agricultural operations;

• The proposed farm machinery and repair business will service the surrounding agricultural operations and will assist agricultural operations.

iv) The proposed use shall be appropriate to available rural services, such as road access, private water and waste water services, utilities, fire protection and other public services;

• The proposed business fronts onto St. Johns Road West, and is currently serviced by individual wells and a private sceptic system.

v) The proposed use maintains the agricultural character of the area;

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• The proposed use will maintain the agricultural character of the area by providing repair services for farm machinery and equipment to existing farm operations.

ix) The proposed use shall be located and designed to mitigate potential adverse impacts, including noise impacts, on adjacent residential and other incompatible uses by buffering measures such as landscaping, berming and building setback and layout;

• The proposed use will be conducted within the existing detached accessory structure.

xii) The proposed use shall be subject to a Zoning By-law Amendment.”

The subject lands are designated Agricultural in the Norfolk County Official Plan. The Agricultural Designation is intended to strengthen the agricultural community across Norfolk County. The policies within the Norfolk County Official Plan are designed to protect agriculture from the intrusion of incompatible uses while providing the opportunity for businesses that support agricultural operations to locate on farms or in close proximity to farms.

The proposed farm machinery and equipment repair business will service the existing farms in close proximity to the subject lands. As farming operations depend heavily on machinery and equipment, the proposed use is directly related to farm operations while providing a service that is imperative to the success of the farming community within Norfolk County. The proposed use maintains the agricultural character of the area and will not hinder surrounding agricultural operations.

The subject application conforms to the general intent of the Norfolk County Official Plan.

Norfolk County Zoning By-Law 1-Z-2014 Section 12.1.1 of the Norfolk County Zoning By-Law outlines the permitted uses in the Agricultural (A) Zone, where no land, building or structure shall be used except in accordance with the following uses:

a) Animal kennel, subject to Subsection 12.1.4 b) Bed & breakfast, subject to Subsection 3.4 c) Bunk house d) Cannabis Productions and Processing, subject to General Provisions 3.21 e) Dwelling, single detached f) Farm g) Farm experience activity, subject to Subsection 12.2.2 h) Farm processing, accessory to a farm i) Farm processing-value added, subject to Subsection 12.2.1 j) Farm produce outlet, accessory to a farm

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k) Farm winery, subject to Subsection 12.2.3 l) Home industry m) Home occupation n) Seasonal storage of recreational vehicles and recreational equipment as a secondary use to a farm.

The surrounding area is consists of Agricultural land uses. The proposed site specific amendment would allow a farm machinery and vehicle repair business to serve the local farming community. As Norfolk County is a farming community, the proposed use will provide a local farm machinery and vehicle repair business in Norfolk to aid local farmers when their farming machinery and farming vehicles require repairs.

The overall intent of the applicant is to construct a new facility (60 feet by 80 feet totaling 4,800 square feet) on the subject lands for the farm machinery and equipment repair business, which will be subject to site plan control, in addition to the existing residential dwelling and the accessory structure currently used as a repair shop.

Although there have been letters indicating surrounding property owners recognize and support the proposed use, Site Plan Control will be applied to the property in order to implement visual barriers, landscaping, as well as, address items such as lighting and outdoor storage.

It is the opinion of planning staff that the proposed application is compatible with the surrounding land uses.

The subject application conforms to the general intent of the Norfolk County Zoning By- Law 1-Z-2014.

Consultation(s): Planning Advisory Committee Recommendation:

Strategic Plan Linkage: This report aligns with the 2019-2022 Council Strategic Priority "Create an Optimal Place for Business".

Explanation: The proposed Zoning By-Law amendment to add a farm machinery and vehicle repair business will support the farming community across Norfolk County.

Recommendation(s):

THAT the application by MEAGAN and BOB JACOBS affecting the lands described as

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Part Lot 11, Concession 5, Geographic Township of Charlotteville, Norfolk County 810 St. John's Road West, Simcoe, Ontario to amend the Norfolk County Zoning By- Law 1-Z-2014, File Number ZNPL2019297, BE APPROVED for reasons set out in Report Number PD 20-59.

AND THAT no public input has been received for this application and therefore will not be considered as part of this decision.

Attachment(s): Maps 1 to 4 Appendix A: Planning Justification Report Appendix B: Signed letters of Non-Objection

Submitted By: Reviewed By: Brandon Sloan, BES, MCIP, RPP Tricia Givens, M.Sc.(PL), MCIP, RPP General Manager Director of Planning Planning and Development Division Planning & Development Division For more information, call: For more information, call: 519-426-5870 ext. 1348 519-426-5870 ext. 1893

Prepared By: Fabian Serra, BA, MSc Planner Planning & Development Division For more information, call: 519-426-1834 ext.

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Farm Machinery and Equipment Repair Planning Justification Report

Bob and Meaghan Jacobs 810 St. Johns Road West Simcoe, ON N3Y 4K1

July 2020 [email protected]

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Planning Justification Report for Jack and Meaghan Jacobs, Simcoe, ON July 8, 2020

Executive Summary

Stonecrest Engineering has prepared the following planning justification report to supplement a previously provided application. The purpose is to obtain feedback and grant approval from Norfolk County as it relates to re-zoning an existing agriculturally zoned property to permit an agri-business. The property is owned by Bob and Meaghan Jacobs and is located at 810 St. Johns Road, Simcoe, Ontario. The client/applicant is intending to construct a new facility for farm machinery and equipment repair on their agriculturally zoned property. This facility will be in addition to the existing residence as well as an existing 24x33 shed currently used as a repair shop

The proposed facility will be 60’x80’ (4,800 SF) and is intended for general repair, maintenance and servicing of farm-related vehicles. The client wishes to have the property re-zoned to include a site specific allowance to the uses permitted in the A Zone for a farm machinery and vehicle repair business. Several existing other A-zoned properties in Norfolk County have been permitted this designation.

The development intent is therefore to re-zone the existing A – Agricultural zone to include a site specific allowance of a farm machinery and vehicle repair business to serve the local farming community. The expansion of the existing business will continue to allow the owners to serve the local farming community by providing needed repairs on farm-related machinery and equipment. Please refer to the provided application along with all of its associated sketches and documentation. The intent is to provide Norfolk County with the information they have requested after reviewing the initial application.

The existing family business wishes to expand and appears to have localized support from adjoining neighbouring properties as per the verification letters provided. The farm machinery and equipment repair business is to be utilized to support the local surrounding farming community by maintaining and repairing farm vehicles and equipment and is ideally situated to accommodate these needs.

We are proposing a Zoning By-Law Amendment to allow a Farm Machinery and Equipment Repair Business in Norfolk County at 810 St. Johns Road West, Simcoe, ON. This information package provides an overview of the proposed facility and aligns the zoning by-law amendment request with the Norfolk Official Plan, the Provincial Policy Statement and the Guidelines on Permitted Uses in Ontario’s Prime Agricultural Areas (Publication 851).

Page 2 of 14 Planning Justification Report_7.8.2020

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Planning Justification Report for Jack and Meaghan Jacobs, Simcoe, ON July 8, 2020

Contents:

Executive Summary ...... 1

Contents ...... 2

Property Location and Site Description ...... ……………………………3

Proposed farm machinery and equipment repair business ...... 3

Considerations ...... 3

Norfolk County Official Plan ...... 3

Excerpts from Norfolk Official Plan (1.3, 2.2,4.4 & 7.2) ...... 4

Basis of the Official Plan…………………………………………….……4

2.2.1.2. Objectives…………………………………………………….…. 5

Promoting Agriculture……………………………………………….…….5

7.2.2. Land Use Policies…………………………………………….……5

7.2.3. Agricultural lot creation……………………………………….…...7

Provincial Policy Statement ...... 7

Guidelines on Permitted Uses in Ontario’s Prime Agricultural Areas …….....7

Criteria for farm related uses ...... 8

Examples of farm related uses……………………………………………….... 13

Principles of Permitted Uses ...... 13

Other Considerations ...... 14

Conclusion ...... 14

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Planning Justification Report for Jack and Meaghan Jacobs, Simcoe, ON July 8, 2020

Property Location and Site Description

The property is owned by Jack and Meaghan Jacobs and is located at 810 St. Johns Road, Simcoe, Ontario, Concession 5, Part Lot 11, CHARLOTTEVILLE, 37R1750 Pt 2, 37R6584 Pt 3 situated in Norfolk County.

Proposed Farm Machinery and Equipment Repair Business

This concept started approximately three years ago by maintaining farm related transportation vehicles, including transport trucks used to haul agricultural produce and cattle. A local licensed diesel mechanic has proven to be a much needed service for the local farming sector. A history of vehicle repair on this property dates back to the 1970’s and has been extended through to today. The existing small shop is too small to accommodate the growing demand for this service. With additional local demand, the desire is for a new separate building to supplement the growing farm vehicle servicing, repair and maintenance requirements.

Considerations

An application for the site specific re-zoning was provided to Norfolk in the fall of 2019. Comments have been received by Norfolk by which the planning justification report was a noted requirement. Taking into consideration the Norfolk County Official Plan, the 2014 Provincial Policy Statement (PPS) under the Planning Act, and the Guidelines on Permitted Uses in Ontario’s Prime Agricultural Areas it is our opinion that a farm machinery and equipment repair business falls within the on-farm diversified use and that a Zoning By-law Amendment should be allowed. The following provides our rationale;

Norfolk County Official Plan

Since 2012, the Official Plan for Norfolk County has provided policies and direction to ensure that growth and development in the County are undertaken efficiently and that the County’s resources are used and managed wisely. It works to balance the social, economic and environmental conditions and needs of the County.

The farm machinery and repair shop (4800 sq feet) is limited in size, serves the local farming community and is compatible with surrounding agricultural farm operations of growing agricultural field crops, greenhouses and housing of farm animals.

The following objectives and permitted uses, taken from the Official Plan for Norfolk County, support industries such as the farm machinery and equipment repair we are proposing:

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Planning Justification Report for Jack and Meaghan Jacobs, Simcoe, ON July 8, 2020

1.3 Basis of the Official Plan

“k) This Plan promotes and protects the agricultural character and economy of the County by providing for the continued viability of agricultural areas, the agricultural industry, and agricultural communities. This Plan supports agricultural practices and provides opportunities for farmers to supplement their incomes through diverse on-farm activities that are secondary to farm operations. This will be accomplished in part through the minimization of land use conflicts and the prevention of non-agricultural urban uses outside of the Urban Areas. Furthermore, the Plan seeks to minimize the expansion of urban uses, and the establishment of non-agricultural uses in prime agricultural areas.

2.2.1.1 Goal Create a planning framework that promotes a flexible and adaptable economic environment that encourages investment and a broad range of employment opportunities, supports the growth of tourism in the County, protects the vitality and growth of the agricultural industry, and revitalizes Downtown Areas while recognizing retail trends and community needs” (Norfolk County Official Plan, January 1, 2020)

2.2.1.2. Objectives:

“g) Recognize and preserve the rural context and agricultural heritage as a significant factor contributing to the County’s economy.

h) Ensure the continued economic strength of agriculture and the viability of farm operations by protecting agricultural activities and the agricultural land base from the intrusion of incompatible uses and providing opportunities for small-scale business opportunities that are secondary to farm operations

2.2.3.1 Goal Protect the unique character of Norfolk’s cultural landscapes, Urban Areas, Hamlet Areas and Agricultural Area through heritage conservation, community design and redevelopment policies that promote community health, safety and broad aesthetic appeal.” (Norfolk County Official Plan, January 1, 2020)

4.4 Promoting Agriculture

“a)Protect the agricultural land base and discourage or prohibit those uses that unnecessarily take agricultural land out of production or which may conflict with farm operations;

d) Encourage the development of agriculture-related activities that store, distribute, process, mill, or sell farm produce or which repair farm machinery or directly sell supplies to farmers;

f) Encourage the establishment of services that support the agricultural community at locations that best serve agricultural operations;

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Planning Justification Report for Jack and Meaghan Jacobs, Simcoe, ON July 8, 2020

Hamlet Areas are settlements that function as small clusters providing limited residential, institutional, recreational and small-scale commercial services to the surrounding agricultural community.

The policies of the Agricultural Designation are also intended to provide the opportunity for businesses that support agricultural operations to locate on farms or in close proximity to farms.” (Norfolk County Official Plan, January 1, 2020)

7.2.2 Land Use Policies

“d) Agriculture-related commercial and industrial uses that are clearly supportive of and directly related to agricultural operations may be permitted subject to the following criteria: i) the use must be justified on the basis of being required near to the farm operation;

ii) the proposed use is directly related to farm operations in the area and provides direct products and/or services to farm operations as a primary activity;

iii) the proposed use shall be compatible with and not hinder surrounding agricultural operations;

iv) the proposed use shall be appropriate to available rural services, such as road access, private water and waste water services, utilities, fire protection and other public services;

v) the proposed use maintains the agricultural character of the area; Norfolk County Official Plan Consolidated to January 1, 2020

vi) the proposed use meets all applicable provincial emission, noise, water and wastewater standards and receives all relevant environmental approvals;

vii) the cumulative impact of multiple agriculture-related uses in prime agricultural areas should be limited and not undermine the agricultural nature of the area;

viii) the location of the proposed use shall provide for minimum sight distances from the access points in either direction along a County road;

ix) the proposed use shall be located and designed to mitigate potential adverse impacts, including noise impacts, on adjacent residential and other incompatible uses by buffering measures such as landscaping, berming and building setback and layout;

x) the proposed use shall not be permitted in Provincially Significant Wetlands or Hazard Lands identified on Schedules “B” or Table 1 of Section 3.5(Natural Heritage Systems) to this Plan;

xi) the proposed use shall not be permitted in or on adjacent land to the Natural Heritage Features identified on Schedule “C” and/or Tables 1 and 2 or on Schedule “G” and Table 6 of the Lakeshore Special Policy Area Secondary Plan, unless it has been demonstrated that there

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Planning Justification Report for Jack and Meaghan Jacobs, Simcoe, ON July 8, 2020

will be no negative impacts on the natural features or their ecological functions, in accordance with the policies of Section 3.5 (Natural Heritage Systems) and Section 11 (Lakeshore Special Policy Area Secondary Plan) of this Plan;

xii) the proposed use shall be subject to a Zoning By-law Amendment; and

xiii) the proposed use shall be subject to site plan control, where warranted and as appropriate, in accordance with the policies of Section 9.6.5 (Site Plan Control) of this Plan.” (Norfolk County Official Plan, January 1, 2020)

7.2.3 Agricultural Lot Creation and Lot Adjustment Policies

“ii) agriculture-related commercial and industrial uses in accordance with the policies of Section 7.2.2(Agricultural Designation – Land Use Policies);” (Norfolk County Official Plan, January 1, 2020)

Provincial Policy Statement

The April 30th, 2014 Provincial Policy Statement (PPS), issued under the Planning Act, provides policy direction on land use planning and development. “The Provincial Policy Statement provides for appropriate development while protecting resources of provincial interest, public health and safety, and the quality of the natural and built environment. The Provincial Policy Statement supports improved land use planning and management, which contributes to a more effective and efficient land use planning System.” (2014 Provincial Policy Statement)

The PPS reminds us that Ontario's long-term richness, environmental strength and social safety depend on intelligently maintaining change and encouraging effective land use and development formations. One of the permitted uses within the PPS is agricultural-related uses. This can be found in section 2.3 Agriculture/2.3.3 Permitted Uses/2.3.3.1 In prime agricultural areas, permitted uses and activities are: agricultural uses, agriculture-related uses and on-farm diversified uses. Proposed agriculture-related uses and on-farm diversified uses shall be compatible with, and shall not hinder, surrounding agricultural operations.

The proposed farm machinery and repair business will be located on the agriculturally zoned property. The smaller agriculturally zoned parcel is not able to sustain farm buildings or crop growing fields but is able to contribute to the local farming community by providing a service to the local farmers. The criteria to help us understand what agriculture-related use principles are applicable can be found within the Guidelines on Permitted Uses in Ontario’s Prime Agricultural Areas Publication 851.

Agriculture-related uses: means those farm-related commercial and farm-related industrial uses that are directly related to farm operations in the area, support agriculture, benefit from

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Planning Justification Report for Jack and Meaghan Jacobs, Simcoe, ON July 8, 2020

being in close proximity to farm operations, and provide direct products and/or services to farm operations as a primary activity. (2014 Provincial Policy Statement)

Guidelines on Permitted Uses in Ontario’s Prime Agricultural Areas These Guidelines were developed to help municipalities, decision makers, farmers and others interpret the policies found in the Provincial Policy Statement, 2014 (PPS), specifically with regard to uses that are permitted in prime agricultural areas.

Within prime agricultural areas one of the allowed uses is “agricultural, agriculture-related and on-farm diversified uses” which are described in Policy 2.2. of the PPS. The Guideline goes on to provide criteria for each of these categories, for which our agriculturally related use Zoning By-law Amendment is requesting:

2.2 Agriculture-Related Uses

“As described in the PPS definition, agriculture-related uses are farm-related commercial and industrial uses. They add to the vitality and economic viability of prime agricultural areas because they are directly related to and service farm operations in the area as a primary activity. These uses may be located on farms or on separate agriculture-related commercial or industrial properties.

Agriculture-related uses: means those farm-related commercial and farm-related industrial uses that are directly related to farm operations in the area, support agriculture, benefit from being in close proximity to farm operations, and provide direct products and/or services to farm operations as a primary activity. PPS, definitions” (Guidelines on Permitted Uses in Ontario’s Prime Agricultural Areas, Publication 851)

2.2.1 PPS Criteria for Agriculture-Related Uses All of the following criteria must be met to qualify as agriculture-related uses in prime agricultural areas.

“1. Farm-related commercial and farm-related industrial use.(from the PPS definition of agriculture-related uses) Farm-related commercial uses may include uses such as retailing of agriculture-related products (e.g., farm supply co-ops, farmers’ markets and retailers of value- added products like wine or cider made from produce grown in the area), livestock assembly yards and farm equipment repair shops if they meet all the criteria for this category of uses.

Farm-related industrial uses may include uses such as industrial operations that process farm commodities from the area such as abattoirs, feed mills, grain dryers, cold/dry storage facilities, fertilizer storage and distribution facilities, food and beverage processors (e.g., wineries and cheese factories) and agricultural biomass pelletizers if they meet all the criteria for this category of uses. Many of these uses add value to the agricultural commodities produced in the area.

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Planning Justification Report for Jack and Meaghan Jacobs, Simcoe, ON July 8, 2020

Residential, recreational and institutional uses do not fit the definition of agriculture-related uses.

2. Shall be compatible with, and shall not hinder, surrounding agricultural operations. (from PPS Policy 2.3.3.1) Note: this policy applies to both agriculture-related uses and on-farm diversified uses.“Surrounding agricultural operations” are interpreted in these guidelines to include both the property on which the use is located and the area of potential impact around the property. The area of impact may vary depending on the use. To be compatible with and not hinder surrounding agricultural operations, agriculture-related uses should meet all of the following

• Ensure surrounding agricultural operations are able to pursue their agricultural practices without impairment or inconvenience. While agriculture-related uses (and on-farm diversified uses) may or may not be subject to the minimum distance separation formulae, proximity to nearby livestock facilities may still be a consideration in locating these uses. This will help to avoid conflict between new uses and farming due to odour or other nuisances related to normal farm practices. Examples of other potential sources of conflict include noise that disturbs nearby farm operators and their livestock, trespass incidents, soil compaction, dust and impacts on water quantity or quality. Some uses can result in an increase in traffic that may conflict with slow-moving farm vehicles on local roads. Avoid these uses or mitigate their impacts in prime agricultural areas.

• Uses should be appropriate to available rural services (e.g., do not require the level of road access, water and wastewater servicing, utilities, fire protection and other public services typically found in settlement areas). Approval for a new land use on a property with individual, on-site water and sewage services requires demonstration of “no negative impacts” as per Policy 1.6.6.4 of the PPS. Urban-type uses typically unsuitable in prime agricultural areas include large food or beverage processing plants. These facilities should be on municipal services. Wineries and cideries may fit the definition of agriculture-related uses if they are able to meet all PPS criteria for that category of uses. These uses require licensing from the Alcohol and Gaming Commission of Ontario (www.agco.on.ca) in order to operate. Ensure these uses are appropriate to available water and wastewater services. High water use/effluent generation operations would normally be incompatible in prime agricultural areas and may require capacity beyond what is available on the site. The appropriate scale to qualify as an agriculture-related use needs to be assessed on a case-by-case basis.

Agriculture-related uses that are compatible when first established may expand and grow over time. Before building permits are issued, the municipality needs to be satisfied that zoning requirements are met. If the compatibility criterion or any other PPS criteria cannot be met, the building permit may be withheld and the expanded business may need to be relocated to a suitable location outside of the prime agricultural area.

• Maintain the agricultural/rural character of the area (in keeping with the principles of these guidelines and PPS Policy 1.1.4). Compatibility may be achieved by:

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Planning Justification Report for Jack and Meaghan Jacobs, Simcoe, ON July 8, 2020

– re-using existing buildings or locating businesses within existing buildings unless an alternative location reduces overall impacts on agriculture in the area – designing new structures to fit in aesthetically with the agricultural area – minimizing outdoor storage and lighting – avoiding major modification of land and removal of natural heritage features – visually screening uses from neighbours and roadways – limiting the use of signage and ensuring that any signage fits with the character of the area

• Meet all applicable provincial air emission, noise, water and wastewater standards and receive all relevant environmental approvals. A use that will result in air, noise or odour emissions (e.g., fabrication plant or equipment repair shop) may require an Environmental Compliance Approval issued under the Environmental Protection Act, 1990. Some uses that have high water requirements or generate a significant amount of wastewater (e.g., produce washing, food processing and wine-making) could require a Permit to Take Water and/or sewage works approvals under the Ontario Water Resources Act, 1990.

• The cumulative impact of multiple uses in prime agricultural areas should be limited and not undermine the agricultural nature of the area. Whether a proposed new use is compatible depends in part on other uses in the area and how the area would be affected by all of these uses. For example, the cumulative impact on ground and surface water in the area, wear and tear on roads, traffic safety and demand for policing and fire protection are basic compatibility considerations. The principles of permitted uses identified in Section 1.4 and all compatibility components discussed in this section are to be maintained.

The PPS requires prime agricultural areas be protected for long-term agricultural use and that impacts from non-agricultural uses in the prime agricultural area are mitigated. The discussion on impact mitigation in Sections 3.1.3 and 3.2.4 may also be applicable to agriculture-related uses and on-farm diversified uses.

3. Directly related to farm operations in the area. (from the PPS definition of agriculture-related uses)Agriculture-related uses must be directly related to farms in the area, primarily providing products or services that are associated with, required by or that enhance agricultural operations in the area. “Directly related to” means that the use should reflect the type of agricultural production in the area. Examples include: • vegetable processing around the Holland Marsh • processing tomatoes in the Leamington and Chatham-Kent areas • farm equipment repair, farm input suppliers and grain drying in major cash crop areas • ginseng drying and distributing in Ontario’s Sand Plain area

For a value-added facility to be classified as an agriculture-related use, “in the area” would refer to the area where the feedstock (e.g., crops or livestock) originates. “In the area” is not based on a set distance or on municipal boundaries. It is based on how far farmers will reasonably travel for the agriculture-related products or services. Some commodities are transported further than others. In Ontario, grain elevators usually store bulk grain for farms within a few kilometers

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as it is not economical to transport grain a long distance. Reasonable travel distance varies, however, with the bulk of the commodity and the density of agricultural operations.

In areas with a high density of agricultural activity, the area within which feedstock is transported may be closer than in Northern Ontario or elsewhere where the density of agricultural activity is relatively low. Guidelines on Permitted Uses in Ontario’s Prime Agricultural Areas. For example, a winery primarily using grapes grown in the area could be an agriculture-related use. A winery making wine from grapes or concentrate shipped in from another region of Ontario, another province or another country, would not be. A winery that brings in grapes or concentrate from another area, may, however, be an on-farm diversified use if all the criteria for that category of uses are met.

Uses that are not directly related to farm operations in the area, because they use agricultural products from outside the area, may be on-farm diversified uses if all the criteria for those uses are met. There may be instances when agriculture-related uses that normally provide products or services to farm operations in the area need to bring agricultural commodities in from outside of the area. An apple storage and distribution facility may need to bring in apples grown elsewhere in the province or country to meet customer demand when crop losses occur locally. However, the primary feedstock for agriculture-related uses must be farms in the area.

To qualify as agriculture-related uses, farmers’ markets must sell produce grown in the area. Farmers’ markets selling a variety of produce, both from the area and beyond, and potentially non-agricultural items like baked goods, coffee and crafts, could have both agriculture-related and on-farm diversified components. The criteria for both categories of use would need to be met. Uses that provide products or services beyond the immediate agricultural area such as cold storage facilities near airports or other transportation hubs, or meat packing plants that process meat from a long distance, often shipped by transport truck or shipping container, are not agriculture-related uses. They do not directly relate to farm operations in the area. Even if these uses provide some products or services to farms in the area, they are located in serviced industrial or commercial land in settlement areas, rather than prime agricultural areas.

4. Supports agriculture. (from the PPS definition of agriculture-related uses) This criterion limits uses to those primarily focused on supporting agriculture. For example, a grain elevator used by farmers in the area supports and benefits area farms.

An example of an operation in a prime agricultural area that supports area agriculture is the Elmira Produce Auction. The co-operatively-run produce auction creates a market for regional produce in the Waterloo area. It aims to support growers in the area and increase family farm revenue by encouraging local farms to diversify into higher-value fruits and vegetables. The auction has affected crop production in the area, with more land now devoted to fruit and vegetable production to supply a growing number of area restaurants and institutions.

5. Provides direct products and/or services to farm operations as a primary activity.

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Planning Justification Report for Jack and Meaghan Jacobs, Simcoe, ON July 8, 2020

(from the PPS definition of agriculture-related uses) This criterion requires that agriculture- related uses directly service farm operations as a primary activity. “Direct products and/or services” refers to uses that serve an agricultural need or create an opportunity for agriculture at any stage of the supply chain (e.g., seed or fertilizer supplier, farm equipment repair, value- added food and beverage processing and distribution or retail of agricultural commodities grown in the area). General-purpose commercial and industrial uses that serve a broad customer base (e.g., building supply centres, window manufacturers, fencing companies, paint stores, pre-cast concrete businesses and contractors’ yards) are not agriculture-related uses even if they have farm operators as customers. Serving farm operations must be a primary function or main activity of the business. As a rule, general purpose commercial and industrial uses should be located outside of prime agricultural areas (i.e., in settlement areas or on rural lands).

Many hamlets, villages and towns near active agricultural areas cluster general purpose and agriculture-related uses within their settlement areas, within easy access to farm operations. Some provide servicing to encourage economic development.

Directing growth and development that is not imperative in prime agricultural areas to settlement areas is consistent with PPS Policy 1.1.4.2. In the past, some farm implement dealerships and repair shops have located in prime agricultural areas because of land availability and proximity to customers. Municipalities may have permitted this to achieve efficient development patterns in settlement areas. Given that current PPS policy emphasizes the need for agricultural-related uses to provide direct products and/or services to farm operations as a primary activity, a farm equipment dealership or farm equipment repair shop might be justified as an agriculture-related use in a prime agricultural area if servicing farm operations in the area is a primary focus of the business and all other agriculture-related uses criteria are met.

However, businesses that sell or repair farm implements, along with items catering to a broad customer base such as lawn mowers, snow blowers, other machinery, parts, toys and clothing, should be directed to settlement areas, rural lands or lower priority agricultural lands as discussed in Section 3.2. Uses that process and/or store predominantly non-agricultural source materials (e.g., compost, leaf and yard waste, food processing waste, sewage biosolids) are not agriculture-related uses, even if the products of such facilities are spread on farmland. The primary function of such facilities is to manage non-agricultural waste streams, rather than produce a product for application to farmland. Facilities that process and/or store agricultural source materials from agricultural operations in the area as their primary activity may fit the definition of agriculture-related uses. Uses that do not benefit from being close to farm operations but wish to take advantage of lower costs in prime agricultural areas would not be classified as agriculture-related uses. Since agri-tourism uses do not provide products or services to farm operations, they would not qualify as agriculture-related uses. If located on farms and meeting all other criteria, these uses may be on-farm diversified uses.

To assess whether a proposed use meets the test of providing direct products and/or services to farm operations as a primary activity, municipalities should require evidence demonstrating that the use will service farm operations as a primary business activity (i.e., inputs are primarily

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Planning Justification Report for Jack and Meaghan Jacobs, Simcoe, ON July 8, 2020

produced in the area or customers are primarily farm operators in the area). As a best management practice, municipalities may require evidence that the use cannot be located in settlement areas or on rural lands.

6. Benefits from being in close proximity to farm operations. (from the PPS definition of agriculture-related uses)To meet this criterion, agriculture-related uses must benefit from or need to be located near the farm operations they serve. Benefits may include more effective or efficient operations due to access to feedstock, roads suited to slow-moving farm vehicles, reduced transportation distance and risk of spoilage and marketing opportunities associated with being part of an agricultural cluster.

(Guidelines on Permitted Uses in Ontario’s Prime Agricultural Areas, Publication 851)

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Planning Justification Report for Jack and Meaghan Jacobs, Simcoe, ON July 8, 2020

The proposed farm equipment repair shop meets the criteria of an agriculturally related use and its proposed location is integral to the local farming community. It meets the criteria for this type of use as outlined in the guidelines as noted in the highlighted sections.

Principles of Permitted Uses The principles of the permitted use is in connection with Section 2.2 of the Guideline for Permitted Uses which outlines the intent of the PPS and the guidelines for uses in prime agricultural areas:

• “Farm-related commercial uses may include uses such as farm equipment repair shops if they meet all the criteria for this category of uses” • Is complementary to surrounding farming community • Is providing a service to the direct surrounding farms and able to help this sector remain efficient and up and running by servicing and repairing integral equipment • Therefore supports the local farmers by offering an important service • Solely provides a direct service as its primary activity • The placement of this business is beneficial to be close to farming properties to help provide access especially due to slow moving farm vehicles • It is recommended that visual screening options be considered from neighbours and roadway and that signage is limited. Outdoor storage and lighting are also to be minimized.

This report has explained how these principles are obtained and why the proposed site specific zoning amendment can be supported.

Conclusion This planning justification report provides the evidence and information needed, by aligning our plan with that of the Norfolk County Official Plan, the Provincial Policy Statement (2014) and the Guidelines on Permitted Uses, to allow the site specific Zoning Bylaw Amendment which in turn would allow for the farm machinery and repair business for this property.

Our research has shown that the proposed business coincides with the existing agricultural use of the property and will contribute in a positive way to the economic growth of the County.

Bram Van den Heuvel, C.E.T., LEL Commercial / Residential Division Manager Project Lead Designer / Inspector Commercial∙Residential∙Agricultural P∙519∙625∙8025 Ext. 244 C∙519∙532∙5977 www.stonecrestengineering.com

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Planning Justification Report for Jack and Meaghan Jacobs, Simcoe, ON July 8, 2020

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Dear Neighbour,

We are intending to build a 60x80 shop on our property located at 810 St. John's Road West Simcoe Ontario to repair transport trucks and trailers. We could no longer rent the space we were renting and feel that it would be best to bring our business to our home. We do not intend to repair vehicles around the clock and will keep the noise to a minimum. Our regular shop hours while we were renting the shop previously were 7:00am to 4:00pm, we intend to stick to these hours in the new building. We will be going to Norfolk County Council to get an extension of land use as Rodney D Smith & Son construction operated on this property since the 80's with dumptrucks, bulldozers, earth movers, etc. and we plan to continue to use part of this property in the same manner. We have stored our transport trucks and trailers on our property since we moved here in May of 2009, making sure our drivers are aware of our neighbours and keeping the noise down when they are leaving early morning or late night to be respectful of everyone in the area.

Please feel free to contact us if you have any questions or concerns 5194293325

If you do not have any objections to a repair shop on our property we ask that you please sign this letter. x £> ^'^A^^y

Thanks

Meg & Bob Jacobs

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Dear Neighbour,

Please feel free to contact us if you have any questions or concerns 5194293325

If you do not have any objections to a repair shop on our property we ask that you please sign this letter.

<» x ^^ryi^^\ ^ \j . ^—rfc .

Thanks

Meg & Bob Jacobs

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Dear Neighbour,

Please feel free to contact us if you have any questions or concerns 5194293325

If you do not have any objections to a repair shop on our property we ask that you please sign this letter. f/ K^

Thanks

Meg & Bob Jacobs

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Working together with our community

Page 1 of 11

Council Meeting – September 22, 2020

Subject: ZNPL2019293 – An application has been received to add a special provision to permit a Long Term Care facility under the Urban Residential Type 5 (R5) Zone. 2079095 ONTARIO LTD. and agent MHBC PLANNING has put forth the application affecting the lands located in Part Lot 15, Concession 1, Urban Area of Port Dover, Norfolk County (Block 1, Part 18, Plan 37R-9924 Address To Be Assigned).

Report Number: PD 20-60 Division: Planning and Development Department: Planning Purpose: For Decision

Executive Summary: This application proposes the modification of the existing special zoning provision to add a long-term care facility as an additional permitted use on the subject lands. The subject lands are part of the Draft Plan of Subdivision approved in 2009 within the Dover Coast community in the south east area of Port Dover. The interim control by-law exempts this application. Servicing would need to be available prior to any development.

This proposal was presented to the Public Hearing Committee on August 18, 2020 as part of the statutory public meeting required by the Planning Act. This report is to make recommendation on the merits of the application for Council consideration.

Discussion:

Site Features and Land Use The subject lands are 3.2 hectares (7.95 acres) in size and front onto the south side of Highway 6, at the northwest corner of Dover Coast Blvd and Barrett Court in the town of Port Dover. The subject lands are vacant and form part of the larger Dover Coast draft plan of subdivision which includes a number of blocks of land identified for various uses including a medical centre, hotel / conference centre, and directly adjacent to residential uses west of the subject property.

Date Report Template Last Revised: May 22, 2020

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Interdepartmental Implications: n/a

Circulation Comments: Financial Services Comments This application would have a positive impact on assessment growth and tax revenues. The amount of growth is dependent on the assessment of the property by the Municipal Property Assessment Corporation (MPAC). Norfolk County would also receive Development Charges as per the most recent Development Charges By-law. This would be offset by increased costs as a result of Norfolk County assuming the infrastructure, amenities and operating costs.

Building and By-Law Reviewed – No comment. Zoning Administrator If zoning not changing the R5 zone provisions will apply and parking according to section 4.0. Paramedic Services Reviewed – No comment. Fire Reviewed – No comment. Forestry Reviewed – No comment. Geographic Information Systems Reviewed – No comment.

Development Engineering Development Engineering has reviewed application ZNPL2019293 and has the following comments:

1. There is currently a development moratorium in place for the community of Port Dover for any new development that requires servicing from the municipal water supply.

2. There is currently an interim control by-law, By-Law 2019-89, in Port Dover that prohibits the use of any land within the community for anything other than what it is currently intended for.

3. Development Engineering can provide full comments when the above moratorium and interim control by-law have been lifted by Norfolk County Council. Comments will be provided at the time of site plan application and it is recommended that the owner attend a pre-consultation meeting prior to making an application for site plan approval.

Long Point Region Conservation Authority Reviewed – No comment.

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Regard for Public Input: Two public comments were received for this application and were considered as part of the recommendation report. The two comments are attached to Appendix A of this report. In response to the comments, staff from Planning and Development via the Ward Councillor met on-site with representatives of the resident’s group to assist and respond to questions. Additional follow-up has occurred with the developer’s representative regarding completion of lot grading/drainage and other items of concern. Additionally, this application is to add an additional use to the existing zoning. The site remains subject to the Holding provision until such time as a site plan has been approved and registered on the site and adequate servicing requirements have been addressed.

Planning Considerations:

The proposed development is for a long-term care facility which is a part of a larger master planned community with a range of planned uses including a medical centre, commercial land uses, residential uses, and a hotel. Section 1.1.1 indicates that healthy, livable and safe communities are sustained by accommodating an appropriate affordable and market-based range and mix of uses; including institutional uses such as long term care homes. In addition, section 1.1.1 identifies that healthy, livable and safe communities are sustained by “ensuring that necessary infrastructure and public service facilities are or will be available to meet current and projected needs.” Public Service facilities are defined in the PPS to include long-term care services.

Section 1.4.3. states that: “planning authorities shall provide for an appropriate range and mix of housing options and densities to meet projected market-based and affordable housing needs of current and future residents of the regional market area by: • Permitting and facilitating: 1. all housing options required to meet the social, health, economic and well-being requirements of current and future residents, including special needs requirements and needs arising from demographic changes and employment opportunities.”

Special needs is defined in the Provincial Policy Statement to mean “any housing, including dedicated facilities, in whole or in part, that is used by people who have specific needs beyond economic needs, including but not limited to, needs such as mobility requirements or support functions required for daily living. Examples of special

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needs housing may include, but are not limited to long-term care homes, adaptable and accessible housing, and housing for persons with disabilities such as physical, sensory or mental health disabilities, and housing for older persons.”

Norfolk County Official Plan The subject lands are designated “Urban Residential” in the Norfolk County Official Plan. Policies regarding Urban Residential lands speak to the importance of providing attractive neighbourhoods which provide a variety of residential types and neighbourhood facilities. It also specifically highlights housing options for individuals or groups with special needs including the elderly and those with special physical, social, or economic needs within the County as housing types to be encouraged.

Section 5.3 d) states, “The County shall encourage innovative and appropriate housing development that exhibits design and adaptability characteristics, and may represent non-traditional additions to the County’s housing stock.” The proposed use would provide an additional supportive housing option for those who require full time and long term care. Section 5.3.2. states that the “County intends to improve access to housing for those people with special needs, including assisted housing for low income people, seniors housing, as well as various forms of supportive housing, including group homes and emergency/transitional housing, subject to the policies of this plan.” Long term care facilities are a key housing type for an aging population. While many seniors work towards aging in place or in a retirement home, long term care facilities provide housing and services for those most vulnerable including seniors with specific health needs, as well as people of all ages with special needs which require additional monitoring and care.

As the population in Norfolk County grows, needs for special types of housing will also expand. In the Official plan, Long term care facilities, also referred as nursing homes, will be needed to serve vulnerable members of the community. Section 7.7.1 states, “Subject to the other policies of this Plan, the following policies shall apply in determining uses permitted on land designated Urban Residential on Schedule “B”.

a) The predominant use of land shall be a variety of urban dwelling types, including single detached dwellings, semi-detached dwellings, duplex dwellings and similar low-profile residential buildings not exceeding 2 dwelling units per lot. i) Senior citizens’ homes or similar housing facilities for senior citizens including nursing homes shall be permitted to develop in accordance with the medium density residential policies of Section 7.7.2 (b) (Urban Residential Designation – Land Use Policies). k) Group homes, hostels, temporary shelters, emergency shelters and other similar forms of special needs housing shall be permitted, subject to the policies of Section 5.3.2 (Special Needs Housing) of this Plan. In the Courtland Urban Area, only small-scale group homes, hostels, temporary shelters, emergency shelters and other similar forms of special needs housing shall be permitted.

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The proposed facility that is subject to this application falls appropriately within the urban residential designated area for Port Dover and within a property with existing medium density zoning (further discussed below).

Further, the subject property is also located within the Lakeshore Special Policy Area. Section 11.3.3.2 states there is an anticipated demand for seniors accommodations and lists long-term care facilities as an expected in-demand housing type in the area. It states that the majority of seniors’ accommodations shall be directed to the Urban Areas of Port Dover and Port Rowan. The subject property is located within the Urban Area Boundary of Port Dover.

Staff are of the position that a long term care facility conforms with the intent of the Norfolk County Official Plan.

Norfolk County Zoning By-Law 1-Z-2014 The subject property is zoned “Urban Residential (R5) by the Norfolk Zoning By-law No. 1-Z-2014 and is subject to special provision no. 14.886.

Section 12.1.1 of the Norfolk County Zoning By-Law outlines the permitted uses in the Urban Residential Type 5 (R5) zone, where no land, building or structure shall be used except in accordance with the following uses:

a) Dwelling, apartment b) Home occupation c) Retirement home

The surrounding area consists of Urban Residential Type 4 (R4) and Shopping Centre Commercial Zone (CSC) land uses. Due to the proposed facility being developed in collaboration with the larger surrounding subdivision, it would be in an accessible location, the importance of providing housing for individuals with special needs, and the need in the community for a long term care facility with potential to grow, it is the opinion of planning staff that the proposed application is compatible with the surrounding land uses.

Based on the provisions of the above Zoning by-law and special provision, a long-term care facility is currently not permitted within the R5 zone. A zoning amendment is required to modify the site specific provisions of the Zoning by-law to permit this use. The proposed amendment would add long-term care facility as a permitted use.

Planning staff consider the proposed amendment as appropriate due to nature of the surrounding uses and the identified need within the community for a long term care facility.

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Consultation(s): Planning Advisory Committee Recommendation:

Strategic Plan Linkage: This report aligns with the 2019-2022 Council Strategic Priority "Foster Vibrant, Creative Communities".

Explanation:

The proposed Zoning By-Law amendment will support a diverse and attractive mix of housing options, specifically a long term care facility.

Conclusion:

Recommendation(s):

THAT the application by 2079095 ONTARIO LTD. and agent MHBC PLANNING has put forth the application affecting the lands located in Part Lot 15, Concession 1, Urban Area of Port Dover, Norfolk County (Block 1, Part 18, Plan 37R-9924 Address To Be Assigned) to amend the Norfolk County Zoning By-Law 1-Z-2014, File Number ZNPL2019293, BE APPROVED, for reasons set out in Report Number PD 20-60.

AND THAT public input has been received for this application and therefore will be considered as part of this decision.

Attachment(s): Maps 1 to 4

Submitted By: Reviewed By: Brandon Sloan Tricia Givens, M.Sc.(PL), MCIP, RPP General Manager, Planning & Director of Planning Development For more information, call: For more information, call: 519-426-5870ext. 1893 519-426-5870 ext. 1348

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Prepared By: Nicole Goodbrand, M.A. (Planning) Planner For more information, call: 519-426-5870 ext. 1304

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Appendix A Public Comments

Comment #1

E. Ponepal: “My hope is for the County of Norfolk to advise that there can be nothing new started by John Lennox until the full completion of the current Dover Coast Phase one and two. People have lived here in less than admirable conditions for far too long, and our taxes do not reflect that. I have talked to many here, and they were all in agreement. Now if they emailed you, I cannot say. But no matter what we say or do here, there is no rush on the owner of Dover Coast to give us what we paid for well over a year ago. So please take us in consideration. Wasn't the traffic circle supposed to have been done by now?”

Comment #2

M. Lyall: “We were hoping to see the layout on the site, parking location, gardens, building etc. The building is important. Support for the elderly in a GOOD environment is needed. More sites are needed everywhere. It’s been actually a two and a half year wait for the completion of our part of phase two, not a one year wait like Irwin states in his letter. We love John Lennox’s dream but logistics is a real issue.”

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Working together with our community

Page 1 of 5

Council Meeting – September 22, 2020

Subject: Reopening of Community Centres/Halls Report Number: CES 20-16 Division: Community & Emergency Services Department: Administration Purpose: For Decision

Executive Summary: On March 24th Norfolk County declared a state of emergency due to the COVID-19 Pandemic. As such community centres/halls have been closed and activities temporarily discontinued. Along with the closures also came declared emergency leaves for staff. On July 24th, the state of emergency was terminated and presently Norfolk County is in Stage 3 of the Province’s reopening plan.

This report outlines Staff’s approach to reopening Community Centres and Halls. Our approach has been aligned with Provincial guidance, Norfolk’s current emergency planning and ensuring that financial sustainability is maintained for these services.

Discussion:

Stage 3 permits “Indoor gathering limits to a maximum of 50 people, social circles continue to be kept at 10 people, and in all cases individuals are required to continue to maintain physical distancing of at least two metres with people from outside their households or social circles, all businesses, services and public spaces when hosting an event are subject to indoor or outdoor gathering limits and ensuring physical distancing can be maintained.”

With these restrictions in place for community centres/halls, gathering limits are as follows for the assembly halls excluding the stage area to ensure adequate social distancing:

Community Centres/Halls Maximum Indoor Gathering Limits Courtland Community Centre 41 Individuals St. Williams Community Centre 24 Individuals Langton Community Centre 43 Individuals Port Rowan Community Centre 50 Individuals * Port Dover Lions Community Centre 50 Individuals *

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Waterford & District Lions Community Centre 18 Individuals Charlotteville Community Centre 12 Individuals South Walsingham Hall 17 Individuals Vittoria Town Hall 13 Individuals Vittoria and District Community Centre 47 Individuals *Denotes maximum allowed under Provincial restrictions

Staff are recommending the following community centres/halls: Courtland, St. Williams, Langton, Port Rowan, Port Dover, South Walsingham, Vittoria Town Hall and Waterford reopen as of November 1st. This will give appropriate time to ensure all staffing needs are in place and reopening plans are finalized. Due to an increase in protocols for cleaning there will be a minimum $ 50 surcharge added to each facility booking. Each facility will need to have a deep cleaning following each event.

With the reopening of community centres/halls staff are recommending the following changes to the facility rental practices. Prior to Covid-19 there were 6 Function Coordinators managing halls rentals for the larger halls. As the contracts of 5 Function Coordinators have expired, staff are recommending hiring of 2 Function Coordinators for a 1 year term which will allow 3 Function Coordinators to manage the 7 community centres/halls until such time as Council’s final decision with the Request for Proposal of the Operation Management, Sponsorship or Other Opportunities for Arenas and Community Halls. Function Coordinators for each facility will be tasked with the responsibility of set up, tear down of the tables and chairs and cleaning of the facility. Function Coordinators will also now be paid an hourly wage rather than an annual wage. Term of the employment contracts will be for up to 1 year in duration as this will give Council time to review the results of the RFP and finalize decisions. Another change in process will be that all events for these facilities at this time will be booked through Norfolk County’s Facility Booking Clerk and no longer through the Function Coordinators. The hall coordinators will have some oversight compliance responsibilities with regards to adherence to COVID19 protocols. This will include items like ensuring maximums of occupancy are not exceeded and a contact tracing sheet is maintained as an example The hall coordinators will be paid on a per booking basis, it is anticipated that each hall booking will require an additional 30 minutes of work in addition to the cleaning

Staff are recommending Charlotteville Community Centre not be open for rentals at this time as this hall will be the subject of a future report.

The South Walsingham Hall will not be managed by a Function Coordinator as this facility has a 100 year lease agreement between the County and trustees of the Walsingham Women’s Institute allowing the Women’s Institute to manage this hall.

Vittoria and District Community Centre has been identified by Emergency Operations Centre Sector Chiefs to become a “Community Outbreak Response Centre” for Public Health COVID-19 testing and assessment and as result will not be open to any rentals.

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With the onset of cooler weather and schools reopening a central location within Norfolk County is required for COVID testing in the event of large scale outbreaks or congregate setting outbreaks as well as vaccination clinics for flu this fall. As this will need to be a secure location there will be no community events during this period. Staff will accommodate limited rentals until such time as the Response Centre is fully functional.

The Delhi Friendship Centre currently is home to the Delhi Township Senior Citizens Club. Just prior to the publishing of this report staff were notified by the executive of the Delhi Seniors that the seniors group is disbanding. Staff are following up with the club in order to get the rationale as to the closure. Staff will be submitting a future report on the club closure.

The Port Dover Kinsmen Scout Hut currently is home to the Port Dover Seniors. Staff are recommending the Kinsmen Scout Hut reopen as of November 1st. This will allow appropriate time to ensure protocols for the facility and programming have been developed and reviewed to ensure a safe reopening.

The Adult Community Centre currently is home to the Simcoe Potters Guild & Studio, Simcoe Karate Kids, Young Theatre Players and Artist Workshop. Staff are recommending the Adult Community Centre reopen as of October 1st for these groups with limited usage until such time as the building is declared surplus and the leases terminated. County staff will be setting meetings up with each of these groups in the near future to discuss potential new locations for these groups. Staff will inform and provide some assistance with the user groups on appropriate COVID19 safety protocols.

Staff are recommending the Simcoe Seniors be allowed access to the facility as of October 1st to begin the task of cleaning out, boxing up items within the Senior Centre in order to move to their new location at the Simcoe Recreation Centre this fall. Any future room rental requests for the Adult Community Center will be redirected to another community hall effective immediately. In addition any future rental requests for the Dogwood Room, Norfolk Room and Arena Lounge in the Simcoe Recreational Center will need to be relocated to another community hall in order to allow for the Simcoe Seniors group relocation.

Financial Services Comments: Based on the information presented in this report and estimates provided by CES, an analysis was completed by staff where it was determined that the proposed reduction of function coordinator positions from six (6) to three (3) and shift in compensation structure would result in approximately $70,000 savings per year (approximately $12,000 prorated for November/December of 2020). This is ignoring any effect on revenues by removing the commission incentive from the compensation structure.

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CES20- 16 Page 4 of 5

The proposed surcharge of $50 per facility booking is intended to cover additional function coordinator staff time and supplies related to the additional cleaning requirements and is deemed to be appropriate.

Interdepartmental Implications: Reopening plans have been completed for opening community halls and senior centres. Staffing needs as well as new protocols will need to be addressed for successful reopening’s.

Consultation(s): Staff from within Community & Emergency Services as well as the CAO have been consulted in regards to this report.

Strategic Plan Linkage: This report aligns with the 2019-2022 Council Strategic Priorities "Foster Vibrant, Creative Communities", create an environment where volunteers and service clubs will thrive and improve the community.

Explanation:

Senior Centres, Community Halls are where members of the community gather for various social activities. Since March of this year due to COVID the community has had limited to no opportunities to socialize. Opening Senior Centres and community halls safely will allow the community to reconnect with their neighbours, friends and families.

Conclusion: Since March of this year Norfolk County’s senior centres and community centres/halls have been closed due to the Coronavirus. With proper protocols and reopening plans completed staff can successfully reopen facilities to be utilized by members of the community.

Recommendation(s):

THAT Staff Report CES 20-16 “Reopening of Community Centres/Halls” be received as information;

AND THAT Council supports staff recommendation to open the following community centres as of November 1, 2020: Courtland Community Centre, St. Williams Community Centre, Langton Community Centre, Port Rowan Community Centre, Port Dover Lions Community Centre, Vittoria Town Hall, South Walsingham Hall and Waterford and District Lions Community Centre;

AND FURTHER THAT Council supports staff recommendation to remain closed the Charlotteville Community Center as this facility is the subject of a future staff report;

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CES20- 16 Page 5 of 5

AND FURTHER THAT Council supports staff recommendation that Vittoria and District Community Centre be designated as a Community Outbreak Response Centre for Public Health COVID-19 testing and assessment until at least December 31, 2021;

AND FURTHER THAT Council supports staff recommendation that the Port Dover Kinsmen Hall will reopen as of November 1, 2020 for senior’s activities;

AND FURTHER THAT Council supports staff recommendation that the Adult Community Centre be open as of October 1, 2020 for limited usage by members of the Simcoe Seniors, Simcoe Potters Guild & Studio, Artist’s Workshop, Young Theatre Players and Simcoe Karate Kids until such time as the building has been declared surplus and a final date of termination of leases has been decided.

Attachment(s): N/A Submitted By: Bill Cridland GM, CES For more information, call: 519-426-5871 ext. 2201

Prepared By: Catherine Dougherty Administrative Coordinator For more information, call: 519-426-5870 ext. 2201

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Working together with our community

Page 1 of 4

Council Meeting – September 22, 2020

Subject: Friday the 13th November 2020 Report Number: CES 20-17 Division: Community and Emergency Services Department: Administration Purpose: For Decision

Executive Summary: This staff report addresses Friday the 13th November 2020.

Discussion:

Presently Norfolk County is in Stage 3 of the Province’s Reopening Plan. Stage 3 permits “Indoor gathering limits to a maximum of 50 people, social circles continue to be kept at 10 people, and in all cases individuals are required to continue to maintain physical distancing of at least two metres with people from outside their households or social circles, all businesses, services and public spaces when hosting an event are subject to indoor or outdoor gathering limits and ensuring physical distancing can be maintained.”

The second Friday the 13th in 2020 occurs in November. The first event having occurred pre-COVID pandemic in March. Typically, a Friday the 13th that occurs in the period of November through March have been designated as “non-events” and there is limited to no involvement for Norfolk County staff. Historically during non-events the community partners are given permission to use the Elmer Lewis Parking lot in order for a limited number of vendors to set up. Vendors are also allowed to set up on private property with the proper business licensing.

CES staff have reached out to the primary community partners (Port Dover Board of Trade, Port Dover Lions and Port Dover Kinsmen Club) to see if there was any intent from their group to conduct any activities for the November event.

Port Dover Kinsmen have indicated they are going ahead with the production of t-shirts with the intention to sell them from their trailer in Elmer Lewis parking lot. The club will also be seeking vendors in which they will be spread out in the lot as well. They are prepared to supply hand sanitation, designate entrances and exits, mark walkways, supply masks for those that don't wear one, and limit volunteers and others in this space.

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CES20- 17 Page 2 of 4

Port Dover Lions: The Port Dover Lions have nothing planned.

Port Dover Board of Trade: The Board of Trade will not be involved in Friday the 13th this November.

Council Services Comments:

For the November 2020 Friday the 13th the recommended approach is that Council Services will limit licence issuance. It is desirable for Council to pass a resolution supporting this however the Issuer of Licences has the authority to not issue licences in situations where there is a potential public health or safety risk. At this time Council Services plans to only issue to vendors associated with the local community groups or charities. These groups will be required to receive approval from CES upon COVID-19 safety plans prior to approval.

As there are no proposed road closures, exemptions to the County’s Obstruction By- Law 2004-211 are not possible. As a result no vendors are permitted to occupy County sidewalks without an additional resolution from Council.

Due to the increased risk and safety monitoring required community groups will not be directly issuing licences for the event. The process of having the Kinsmen and the Board of Trade directly issue licences is positive and will be resumed following COVID- 19.

Council Services does not plan to utilize our delegated authority to declare any bar or patio as part of a municipally significant event. Such requests will be brought directly to Council for consideration. Similarly staff are not requesting any exemption to the County’s Noise By-Law 2010-84.

Financial Services Comments: The 2020 Levy Supported Operating budget contains $18,100 intended for Parks & Recreation staff to provide community support for various events, including two (2) Friday the 13th events identified in 2020. Additionally, $4,000 is allocated in the budget for operating supplies related to these events. Year-to-date actuals suggest that the March event did not require much staff support and essentially nothing has been spent to date. As such, there is capacity to support the November event up to the intended level of support under normal circumstances if Council wishes staff to do so. If Roads or any other department are involved in the November Friday the 13th event, costs would be minimal and accommodated within their respective operating budgets.

If a “good weather” Friday the 13th event is expected during the year, staff will budget for a certain level of licences and permits revenue, however, as the 2020 events fell in March and November, no revenue was budgeted for Friday the 13th specific licences and permits. Year-to-date actuals indicate we collected approximately $4,000 in revenue from two vendors for the March event and any additional revenue would further contribute to a surplus related to this line item.

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CES20- 17 Page 3 of 4

Interdepartmental Implications: N/A

Consultation(s): CES staff consulted with County Clerk, community partners and CAO in regards to this report.

Strategic Plan Linkage: This report aligns with the 2019-2022 Council Strategic Choose an item. Choose an item..

Explanation:

Conclusion: Direction is required by Council for the Friday the 13th in November.

This is a difficult event to evaluate in the period of COVID-19. As a County we do not encourage behaviors that increase the risk of COVID-19 spread and a Friday the 13th event may create situations of increased risk of spread. This being said, however with every Friday the 13th the County does not control the event and has limited ability to discourage visitation. In short people will come whether we like it or not and as such we can issue no permits and take no measures or alternatively we can put some measures in place to manage a portion of the influx.

In this case staff are of a mixed opinion on the role of the County in this event. Staff can understand the logic of not issuing any permits due to COVID-19. In this case staff have made the suggestion of a limited and controlled issuance of a permit(s). If vendors are to be permitted on County owned property then staff will need to ensure that all COVID-19 safety plans are in place i.e. social distancing, limit on number of individuals, cashless etc.

Regardless of the decision of Council, staff are suggesting undertaking some communications to tactfully encourage Friday the 13th enthusiasts to visit us after COVID19 as well as promoting safe public health measures.

Recommendation(s):

THAT Staff Report CES 20-17 “Friday the 13th November 2020” be received as information;

AND THAT permission be granted for the Port Dover Kinsmen Club to use the Elmer Lewis Parkette Parking Lot, Port Dover, from 6:00 p.m., Thursday, November 12, 2020 for set up, to 10:00 a.m., Saturday, November 14, 2020 to accommodate plans for vendors;

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CES20- 17 Page 4 of 4

AND FURTHER THAT Council support Norfolk County limiting the issuance of licences for the November 2020 event as well as requiring agreed upon safety plans prior to licence issuance.

AND FURTHER THAT Council direct staff to engage in a marketing effort to discourage the travel for Friday the 13th for the 2020 year.

Attachment(s): N/A Submitted By: Bill Cridland GM, CES For more information, call: 519-426-5870 ext. 2206

Prepared By: Catherine Dougherty Administrative Coordinator For more information, call: 519-426-5870 ext. 2201

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The Corporation of Norfolk County By-Law 2020-75

Being a By-Law to Authorize an Agreement with Her Majesty the Queen in Right of the Province of Ontario, represented by the Minister of Transportation for the Province of Ontario (Re: Dedicated Gas Tax Funds) WHEREAS Sections 5 and 9 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provide that the powers of the Municipal Council shall be exercised by by-law, unless the municipality is specifically authorized to do otherwise and that the municipality has the capacity, rights, powers and privileges of a natural person for the purposes of exercising its authority;

AND WHEREAS it is deemed expedient that The Corporation of Norfolk County enter into an Agreement with Her Majesty the Queen in Right of the Province of Ontario, represented by the Minister of Transportation for the Province of Ontario (Re: Dedicated Gas Tax Funds)

NOW THEREFORE the Council of The Corporation of Norfolk County hereby enacts as follows: 1. That The Corporation of Norfolk County is authorized to enter into a Letter of Agreement with Her Majesty the Queen in Right of the Province of Ontario, represented by the Minister of Transportation for the Province of Ontario, in the general form of the Letter of Agreement, a copy of which is annexed to this By-Law.

2. That the Mayor and Norfolk County Treasurer are authorized to execute such Letter of Agreement and to affix to it the Corporate Seal of The Corporation of Norfolk County.

3. That the effective date of this By-Law shall be the date of passage thereof.

ENACTED AND PASSED this 22th day of September, 2020.

______Mayor

______County Clerk

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The Corporation of Norfolk County By-Law 2020-76

Being a By-Law to Designate the Backhouse Homestead located at 1267 Second Concession Rd, Port Rowan, legally described as PT LT 16-18 Con 2 South Walsingham, Norfolk County, as being of Cultural Heritage Value and Interest. WHEREAS Section 29 of the Ontario Heritage Act, R.S.O., Chapter O.18, authorizes the Council of a municipality to enact by-laws to designate real property within the municipality, including all buildings and structures thereof, to be of cultural heritage value and interest;

AND WHEREAS the Council of The Corporation of Norfolk County deems it desirable to designate the Backhouse Homestead located at 1267 Second Concession Rd, Port Rowan, legally described as PT LT 16-18 Con 2 South Walsingham As In NR464877, NR365410, NR340188, NR340187, NR283703, NR253462 (NINTHLY, TENTHLY); S/T NR287744; NORFOLK COUNTY, as being of Cultural Heritage Value and Interest;

AND WHEREAS Notice of Intention to Designate the Backhouse Homestead was served on the owner of the property and on the Ontario Heritage Trust and such notice was published in the Norfolk and Tilsonberg News, a newspaper having general circulation in the municipality;

AND WHEREAS the reasons for designation are set out in Schedule ‘B’ attached to and forming part of this By-Law;

AND WHEREAS no notice of objection to the proposed designation has been served on the Clerk of the municipality.

NOW THEREFORE the Council of The Corporation of Norfolk County hereby enacts as follows: 1. That the Backhouse Homestead located at 1267 Second Concession Rd, Port Rowan, legally described as PT LT 16-18 Con 2 South Walsingham As In NR464877, NR365410, NR340188, NR340187, NR283703, NR253462 (NINTHLY, TENTHLY); S/T NR287744; NORFOLK COUNTY, is hereby designated as a building being of cultural heritage value and interest. 2. That the County Clerk is hereby authorized and instructed to register a copy of this By-Law against the property described in Schedule ‘A’, attached hereto, in the Registry Office of the Land Registry Division of Norfolk. 3. That the County Clerk/or his/her designate, is hereby authorized to amend the parcel designation noted in this By-Law, if necessary, upon registration of this By-Law.

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By-Law 2020-76 Page 2 of 2

4. That the County Clerk is hereby authorized to cause a copy of this By-Law to be served on the owner of the aforesaid property and on the Ontario Heritage Trust and to cause notice of this By-Law to be published in the Norfolk and Tilsonberg News. 5. That the effective date of this By-Law shall be the date of passage thereof.

ENACTED AND PASSED this 22nd day of September, 2020.

______Mayor

______County Clerk

D.C.S. 20-05

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Schedule ‘A’ to By-Law 2020-76

Being PIN 50124-0174 (LT) PT LT 16-18 CON 2 SOUTH WALSINGHAM AS IN NR464877, NR365410, NR340188, NR340187, NR283703, NR253462 (NINTHLY, TENTHLY); S/T NR287744; NORFOLK COUNTY

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Schedule ‘B’ to By-Law 2020-76

Reasons for Designation Under the Ontario Heritage Act, R.S.O. 1990, Chapter O.18

Backhouse Homestead

Description of Property: The Backhouse Homestead is a brick farmhouse located at 1267 Second Concession Rd near Port Rowan being legally described as PT LT 16-18 Con 2 South Walsingham, Norfolk County.

Cultural Heritage Value or Interest: The Backhouse Homestead’s historical and associative cultural heritage value is related to its association with John Backhouse and his family and their association with the history and development of the early Long Point region.

The Backhouse Homestead is of physical and design cultural heritage value as being representative of the Georgian architectural style and construction method reflected by the brick façade, six by six sash windows, front door, transom, side lights and wrap- around veranda.

The Backhouse Homestead is of contextual cultural heritage value as a visual reminder of and as a landmark to an influential family important to the culture and heritage of the Long Point Region of Norfolk County.

The Backhouse Homestead property meets the criteria as set out in O-Reg.9.0 Criteria for Determining Cultural Heritage Value prescribed for the purposes of designation under section 29 of the Ontario Heritage Act.

Description of Heritage Attributes: Attributes that support the cultural heritage value of the Backhouse Homestead property as being representative of the Georgian architectural style, its association with the

Backhouse family and its link to the grist mill include:

• The two-storey exterior brick facades on the west, south and east elevations • The original window on the lower level of the west façade of the back addition • The six by six sash windows, the front door, transom, side lights and the wrap- around porch

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THE CORPORATION OF NORFOLK COUNTY

BY-LAW NUMBER 2020-78

A BY-LAW OF THE CORPORATION OF NORFOLK COUNTY TO AUTHORIZE THE BORROWING UPON AMORTIZING DEBENTURES IN THE PRINCIPAL AMOUNT OF $9,320,000.00 TOWARDS THE COST OF BRIDGE INFRASTRUCTURE, DELHI WELLS 3A 3B AND WELL TRUNK WATERMAIN AND NORTH FERTILIZER ROAD CULVERT STRUCTURE 002501

WHEREAS subsection 401 (1) of the Municipal Act, 2001, as amended (the “Act”) provides that a municipality may incur a debt for municipal purposes, whether by borrowing money or in any other way, and may issue debentures and prescribed financial instruments and enter prescribed financial agreements for or in relation to the debt;

WHEREAS subsection 408 (2.1) of the Act provides that a municipality may issue a debenture or other financial instrument for long-term borrowing only to provide financing for a capital work;

WHEREAS the Council of The Corporation of Norfolk County (the “Municipality”) has passed the By-law(s) enumerated in column (1) of Schedule “A” attached hereto and forming part of this By-law to authorize the capital work(s) described in column (2) of Schedule “A” (the “Capital Work(s)”), to authorize the long-term borrowing from Ontario Infrastructure and Lands Corporation (“OILC”) in respect of the Capital Work(s) and to confirm, ratify and approve the execution by the Treasurer of the application to OILC for financing the Capital Work (the “Application”) and the submission by such authorized official of the Application; and to execute and deliver to OILC the rate offer letter agreement in respect of such long-term borrowing for the Capital Work(s);

WHEREAS before authorizing the Capital Work(s) and before authorizing any additional cost amount and any additional debenture authority in respect thereof (if any) the Council of the Municipality had its Treasurer calculate an updated limit in respect of its most recent annual debt and financial obligation limit received from the Ministry of Municipal Affairs and Housing in accordance with the applicable regulation and, prior to the Council of the Municipality authorizing the Capital Work(s), each such additional cost amount and each such additional debenture authority (if any) the Treasurer determined that the estimated annual amount payable in respect of the Capital Work(s), each such additional cost amount and each such additional debenture authority (if any) would not cause the Municipality to exceed the updated limit and that the approval of the Capital Work(s), each such additional cost amount and each such additional debenture authority (if any) by the Local Planning Appeal Tribunal pursuant to such regulation was not required;

WHEREAS the Municipality has submitted the Application to OILC and the Application has been approved;

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AND WHEREAS to provide long-term financing for the Capital Work(s) it is now deemed to be expedient to borrow money by the issue of amortizing debentures in the aggregate principal amount of $9,320,000.00 dated October 01, 2020 and maturing on October 01, 2040, and payable in semi-annual instalments of combined principal and interest on the first day of April and on the first day of October in each of the years 2021 to 2040, both inclusive on the terms hereinafter set forth;

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF NORFOLK COUNTY ENACTS AS FOLLOWS:

1. THAT for the Capital Work(s), the borrowing upon the credit of the Municipality at large of the aggregate principal amount of $9,320,000.00 and the issue of amortizing debentures therefor to be repaid in semi-annual instalments of combined principal and interest as hereinafter set forth, are hereby authorized.

2. THAT the Mayor and the Treasurer of the Municipality are hereby authorized to cause any number of amortizing debentures to be issued for such amounts of money as may be required for the Capital Work(s) in definitive form, not exceeding in total the said aggregate principal amount of $9,320,000.00 (the “Debentures”). The Debentures shall bear the Municipality’s municipal seal and the signatures of Mayor and the Treasurer of the Municipality, all in accordance with the provisions of the Act. The municipal seal of the Municipality and the signatures referred to in this section may be printed, lithographed, engraved or otherwise mechanically reproduced. The Debentures are sufficiently signed if they bear the required signatures and each person signing has the authority to do so on the date he or she signs.

3. THAT the Debentures shall be in fully registered form as one or more certificates in the aggregate principal amount of $9,320,000.00, in the name of OILC, or as OILC may otherwise direct, substantially in the form attached as Schedule “B” hereto and forming part of this By-law with provision for payment of principal and interest (other than in respect of the final payment of principal and outstanding interest on maturity upon presentation and surrender) by pre-authorized debit in respect of such principal and interest to the credit of such registered holder on such terms as to which the registered holder and the Municipality may agree.

4. THAT in accordance with the provisions of section 25 of the Ontario Infrastructure and Lands Corporation Act, 2011, as amended from time to time hereafter, the Municipality is hereby authorized to agree in writing with OILC that the Minister of Finance is entitled, without notice to the Municipality, to deduct from money appropriated by the Legislative Assembly of Ontario for payment to the Municipality, amounts not exceeding any amounts that the Municipality fails to pay OILC on account of any unpaid indebtedness of the Municipality to OILC under the Debentures and to pay such amounts to OILC from the Consolidated Revenue Fund.

5. THAT the Debentures shall all be dated October 01, 2020, and as to both principal and interest shall be expressed and be payable in lawful money of Canada. The Debentures shall bear interest at the rate of 1.94% per annum and mature during a period of 20 year(s) years from the date thereof payable semi-annually in arrears as described in this section. The Debentures shall be paid in full by October 01, 2040

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and be payable in equal semi-annual instalments of combined principal and interest on the first day of April and on the first of October in each of the years 2021 to 2040, both inclusive, save and except for the last instalment which may vary slightly from the preceding equal instalments, as set forth in Schedule “C” attached hereto and forming part of this By-law (“Schedule “C”).

6. THAT payments in respect of principal of and interest on the Debentures shall be made only on a day, other than Saturday or Sunday, on which banking institutions in Toronto, Ontario, Canada and the Municipality are not authorized or obligated by law or executive order to be closed (a “Business Day”) and if any date for payment is not a Business Day, payment shall be made on the next following Toronto Business Day.

7. THAT interest shall be payable to the date of maturity of the Debentures and on default shall be payable on any overdue amounts both before and after default and judgment at a rate per annum equal to the greater of the rate specified on the Schedule as attached to and forming part of the Debentures for such amounts plus 200 basis points or Prime Rate (as defined below) plus 200 basis points, calculated on a daily basis from the date such amounts become overdue for so long as such amounts remain overdue and the Municipality shall pay to the registered holders any and all costs incurred by the registered holders as a result of the overdue payment. Any amounts payable by the Municipality as interest on overdue principal or interest and all costs incurred by the registered holders as a result of the overdue payment in respect of the Debentures shall be paid out of current revenue. Whenever it is necessary to compute any amount of interest in respect of the Debentures for a period of less than one full year, other than with respect to regular semi-annual interest payments, such interest shall be calculated on the basis of the actual number of days in the period and a year of 365 days or 366 days as appropriate.

“Prime Rate” means, on any day, the annual rate of interest which is the arithmetic mean of the prime rates announced from time to time by the following five major Canadian Schedule I banks, as of the issue date of the Debentures: Royal Bank of Canada; Canadian Imperial Bank of Commerce; The Bank of Nova Scotia; Bank of Montreal; and The Toronto-Dominion Bank (the “Reference Banks”) as their reference rates in effect on such day for Canadian dollar commercial loans made in Canada. If fewer than five of the Reference Banks quote a prime rate on such days, the “Prime Rate” shall be the arithmetic mean of the rates quoted by those Reference Banks.

8. THAT in each year in which a payment of equal semi-annual instalments of combined principal and interest becomes due in respect of the Capital Work(s) including the last ‘non-equal’ instalment, there shall be raised as part of the Municipality’s general levy the amounts of principal and interest payable by the Municipality in each year as set out in Schedule “C” to the extent that the amounts have not been provided for by any other available source including other taxes or fees or charges imposed on persons or property by a by-law of any municipality.

9. THAT the Debentures may contain any provision for their registration thereof authorized by any statute relating to municipal debentures in force at the time of the issue thereof.

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10. THAT the Municipality shall maintain a registry in respect of the Debentures in which shall be recorded the names and the addresses of the registered holders and particulars of the Debentures held by them respectively and in which particulars of the cancellations, exchanges, substitutions and transfers of Debentures, may be recorded and the Municipality is authorized to use electronic, magnetic or other media for records of or related to the Debentures or for copies of them.

11. THAT the Municipality shall not be bound to see to the execution of any trust affecting the ownership of any Debenture or be affected by notice of any equity that may be subsisting in respect thereof. The Municipality shall deem and treat registered holders of the Debentures as the absolute owners thereof for all purposes whatsoever notwithstanding any notice to the contrary and all payments to or to the order of registered holders shall be valid and effectual to discharge the liability of the Municipality on the Debentures to the extent of the amount or amounts so paid. When a Debenture is registered in more than one name, the principal of and interest from time to time payable on such Debenture shall be paid to or to the order of all the joint registered holders thereof, failing written instructions to the contrary from all such joint registered holders, and such payment shall constitute a valid discharge to the Municipality. In the case of the death of one or more joint registered holders, despite the foregoing provisions of this section, the principal of and interest on any Debentures registered in their names may be paid to the survivor or survivors of such holders and such payment shall constitute a valid discharge to the Municipality.

12. THAT the Debentures will be transferable or exchangeable at the office of the Treasurer of the Municipality upon presentation for such purpose accompanied by an instrument of transfer or exchange in a form approved by the Municipality and which form is in accordance with the prevailing Canadian transfer legislation and practices, executed by the registered holder thereof or such holder’s duly authorized attorney or legal personal representative, whereupon and upon registration of such transfer or exchange and cancellation of the Debenture or Debentures presented, the Mayor and the Treasurer shall issue and deliver a new Debenture or Debentures of an equal aggregate principal amount in any authorized denomination or denominations as directed by the transferor, in the case of a transfer or as directed by the registered holder in the case of an exchange.

13. THAT the Mayor and the Treasurer shall issue and deliver new Debentures in exchange or substitution for Debentures outstanding on the registry with the same maturity and of like form which have become mutilated, defaced, lost, subject to a mysterious or unexplainable disappearance, stolen or destroyed, provided that the applicant therefor shall have: (a) paid such costs as may have been incurred in connection therewith; (b) (in the case when a Debenture is mutilated, defaced, lost, mysteriously or unexplainably missing, stolen or destroyed) furnished the Municipality with such evidence (including evidence as to the certificate number of the Debenture in question) and an indemnity in respect thereof satisfactory to the Municipality in its discretion; and (c) surrendered to the Municipality any mutilated or defaced Debentures in respect of which new Debentures are to be issued in substitution.

14. THAT the Debentures issued upon any registration of transfer or exchange or in substitution for any Debentures or part thereof shall carry all the rights to interest if

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any, accrued and unpaid which were carried by such Debentures or part thereof and shall be so dated and shall bear the same maturity date and, subject to the provisions of this By-law, shall be subject to the same terms and conditions as the Debentures in respect of which the transfer, exchange or substitution is effected.

15. THAT the cost of all transfers and exchanges, including the printing of authorized denominations of the new Debentures, shall be borne by the Municipality. When any of the Debentures are surrendered for transfer or exchange the Treasurer of the Municipality shall: (a) in the case of an exchange, cancel and destroy the Debentures surrendered for exchange; (b) in the case of an exchange, certify the cancellation and destruction in the registry; (c) enter in the registry particulars of the new Debenture or Debentures issued in exchange; and (d) in the case of a transfer, enter in the registry particulars of the registered holder as directed by the transferor.

16. THAT reasonable fees in respect of the Debentures, in the normal course of business, other than reasonable fees for the substitution of a new Debenture or new Debentures for any of the Debentures that are mutilated, defaced, lost, mysteriously or unexplainably missing, stolen or destroyed and for the replacement of any of the principal and interest cheques (if any) that are mutilated, defaced, lost, mysteriously or unexplainably missing, stolen or destroyed may be imposed by the Municipality. When new Debentures are issued in substitution in these circumstances the Municipality shall: (a) treat as cancelled and destroyed the Debentures in respect of which new Debentures will be issued in substitution; (b) certify the deemed cancellation and destruction in the registry; (c) enter in the registry particulars of the new Debentures issued in substitution; and (d) make a notation of any indemnities provided.

17. THAT except as otherwise expressly provided herein, any notice required to be given to a registered holder of one or more of the Debentures will be sufficiently given if a copy of such notice is mailed or otherwise delivered to the registered address of such registered holder.

18. THAT the Mayor and the Treasurer are hereby authorized to cause the Debentures to be issued, one or more of the Clerk and Treasurer are hereby authorized to generally do all things and to execute all other documents and other papers in the name of the Municipality in order to carry out the issue of the Debentures and the Treasurer is authorized to affix the Municipality’s municipal seal to any of such documents and papers.

19. THAT the money received by the Municipality from the sale of the Debentures to OILC, including any premium, and any earnings derived from the investment of that money, after providing for the expenses related to their issue, if any, shall be apportioned and applied to the Capital Work(s) and to no other purpose except as permitted by the Act.

20. THAT subject to the Municipality’s statement of investment policies and goals, the applicable legislation and the terms and conditions of the Debentures, the Municipality may, if not in default under the Debentures, at any time purchase any of the Debentures in the open market or by tender or by private contract at any price and on

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such terms and conditions (including, without limitation, the manner by which any tender offer may be communicated or accepted and the persons to whom it may be addressed) as the Municipality may in its discretion determine.

21. AND THAT this By-law takes effect on the day of passing.

Read a first and second time this 22nd day of September, 2020.

Read a third time and finally passed this 22nd day of September, 2020.

______Kristal Chopp Andrew Grozelle Mayor Clerk

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THE CORPORATION OF NORFOLK COUNTY

Schedule “A” to By-law Number 2020-78

(1) (2) (3) (4) (5) (6)

Approved Amount to be Amount of Amount of Term of Project Financed Debentures By-law Debentures Years of Description Through the Previously to be Issued Debentures Issue of Issued Debentures

Bridge

Infrastructure

$5,418,000.00 Delhi Wells $0.00

3A 3B and

Well Trunk $0.00 $3,320,000.00 Watermain 2020-59 $9,320,000.00 20 year(s)

North $0.00

Fertilizer $582,000.00 Road

Culvert

Structure

002501

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Schedule “B” to By-law Number 2020-78

No. 2020-78 $9,320,000.00

C A N A D A Province of Ontario THE CORPORATION OF NORFOLK COUNTY ______FULLY REGISTERED 1.94% AMORTIZING DEBENTURE

THE CORPORATION OF NORFOLK COUNTY (the “Municipality”), for value received, hereby promises to pay to

ONTARIO INFRASTRUCTURE AND LANDS CORPORATION (“OILC”)

or registered assigns, subject to the Conditions attached hereto which form part hereof (the “Conditions”), upon presentation and surrender of this debenture (or as otherwise agreed to by the Municipality and OILC) by the maturity date of this debenture (October 01, 2040), the principal amount of

NINE MILLION THREE HUNDRED TWENTY THOUSAND DOLLARS

------($9,320,000.00) ------

by equal semi-annual instalments of combined principal and interest on the first day of April and on the first day of October in each of the years 2021 to 2040, both inclusive, save and except for the last instalment which may vary slightly from the preceding equal instalments, in the amounts set forth in the attached Amortizing Debenture Schedule (the “Amortization Schedule”) and subject to late payment interest charges pursuant to the Conditions, in lawful money of Canada. Subject to the Conditions: interest shall be paid until the maturity date of this debenture, in like money in semi-annual payments from the closing date (October 01, 2020), or from the last date on which interest has been paid on this debenture, whichever is later, at the rate of 1.94% per annum, in arrears, on the specified dates, as set forth in the Amortization Schedule; and interest shall be paid on default at the applicable rate set out in the Amortization Schedule both before and after default and judgment. The payments of principal and interest and the outstanding amount of principal in each year are shown in the Amortization Schedule.

The Municipality, pursuant to section 25 of the Ontario Infrastructure and Lands Corporation Act, 2011 (the “OILC Act, 2011”) hereby irrevocably agrees that the Minister of Finance is entitled, without notice to the Municipality, to deduct from money appropriated by the Legislative Assembly of Ontario for payment to the Municipality, amounts not exceeding any amounts that the Municipality fails to pay OILC on account of any unpaid indebtedness under this debenture, and to pay such amounts to OILC from the Consolidated Revenue Fund.

This debenture is subject to the Conditions.

DATED at The Corporation of Norfolk County as at the 1st day of October, 2020.

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IN TESTIMONY WHEREOF and under the authority of By-law Number 2020-78 of the Municipality duly passed on the 22nd day of September, 2020 (the “By-law”), this debenture is sealed with the municipal seal of the Municipality and signed by the Mayor and by the Treasurer thereof.

Date of Registration: October 01, 2020.

______(Seal) ______Kristal Chopp, Mayor Kathy Laplante, Acting Treasurer

OILC hereby agrees that the Minister of Finance is entitled to exercise certain rights of deduction pursuant to section 25 of the OILC Act, 2011 as described in this debenture.

Ontario Infrastructure and Lands Corporation

by: ______by:______Authorized Signing Officer Authorized Signing Officer

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LEGAL OPINION

We have examined the By-law of the Municipality authorizing the issue of amortizing debentures in the aggregate principal amount of $9,320,000.00 dated October 01, 2020 and maturing on October 01, 2040 payable in equal semi-annual instalments of combined principal and interest on the first day of April and on the first day of October in each of the years 2021 to 2040, both inclusive, save and except for the last instalment which may vary slightly from the preceding equal instalments as set out in Schedule “C” to the By-law.

In our opinion, the By-law has been properly passed and is within the legal powers of the Municipality. The debenture issued under the By-law in the within form (the “Debenture”) is the direct, general, unsecured and unsubordinated obligation of the Municipality. The Debenture is enforceable against the Municipality subject to the special jurisdiction and powers of the Local Planning Appeal Tribunal over defaulting municipalities under the Municipal Affairs Act. This opinion is subject to and incorporates all the assumptions, qualifications and limitations set out in our opinion letter.

October 01, 2020

Ross & McBride LLP [no signature required]

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CONDITIONS OF THE DEBENTURE

Form, Denomination, and Ranking of the Debenture

1. The debentures issued pursuant to the By-law (collectively the “Debentures” and individually a “Debenture”) are issuable as fully registered Debentures without coupons.

2. The Debentures are direct, general, unsecured and unsubordinated obligations of the Municipality. The Debentures rank concurrently and equally in respect of payment of principal and interest with all other debentures of the Municipality except for the availability of money in a sinking or retirement fund for a particular issue of debentures.

3. This Debenture is one fully registered Debenture registered in the name of OILC and held by OILC.

Registration 4. The Municipality shall maintain at its designated office a registry in respect of the Debentures in which shall be recorded the names and the addresses of the registered holders and particulars of the Debentures held by them respectively and in which particulars of cancellations, exchanges, substitutions and transfers of Debentures, may be recorded and the Municipality is authorized to use electronic, magnetic or other media for records of or related to the Debentures or for copies of them.

Title

5. The Municipality shall not be bound to see to the execution of any trust affecting the ownership of any Debenture or be affected by notice of any equity that may be subsisting in respect thereof. The Municipality shall deem and treat registered holders of Debentures, including this Debenture, as the absolute owners thereof for all purposes whatsoever notwithstanding any notice to the contrary and all payments to or to the order of registered holders shall be valid and effectual to discharge the liability of the Municipality on the Debentures to the extent of the amount or amounts so paid. Where a Debenture is registered in more than one name, the principal of and interest from time to time payable on such Debenture shall be paid to or to the order of all the joint registered holders thereof, failing written instructions to the contrary from all such joint registered holders, and such payment shall constitute a valid discharge to the Municipality. In the case of the death of one or more joint registered holders, despite the foregoing provisions of this section, the principal of and interest on any Debentures registered in their names may be paid to the survivor or survivors of such holders and such payment shall constitute a valid discharge to the Municipality.

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Payments of Principal and Interest

6. The record date for purposes of payment of principal of and interest on the Debentures is as of 5:00 p.m. on the sixteenth calendar day preceding any Payment Date including the maturity date. Principal of and interest on the Debentures are payable by the Municipality to the persons registered as holders in the registry on the relevant record date. The Municipality shall not be required to register any transfer, exchange or substitution of Debentures during the period from any record date to the corresponding Payment Date.

7. The Municipality shall make all payments in respect of equal semi-annual instalments of combined principal and interest including the last ‘non-equal’ instalment on the Debentures on the Payment Dates commencing on April 01, 2021 and ending on October 01, 2040 as set out in Schedule “C” to the By-law, by pre-authorized debit in respect of such interest and principal to the credit of the registered holder on such terms as the Municipality and the registered holder may agree.

8. The Municipality shall pay to the registered holder interest on any overdue amount of principal or interest in respect of any Debenture, both before and after default and judgment, at a rate per annum equal to the greater of the rate specified on the Amortization Schedule as attached to and forming part of the Debenture for such amount plus 200 basis points or Prime Rate (as defined below) plus 200 basis points, calculated on a daily basis from the date such amount becomes overdue for so long as such amount remains overdue and the Municipality shall pay to the registered holder any and all costs incurred by the registered holder as a result of the overdue payment.

9. Whenever it is necessary to compute any amount of interest in respect of the Debentures for a period of less than one full year, other than with respect to regular semi-annual interest payments, such interest shall be calculated on the basis of the actual number of days in the period and a year of 365 days or 366 days as appropriate.

10. Payments in respect of principal of and interest on the Debentures shall be made only on a day, other than Saturday or Sunday, on which banking institutions in Toronto, Ontario, Canada and the Municipality are not authorized or obligated by law or executive order to be closed (a “Business Day”), and if any date for payment is not a Business Day, payment shall be made on the next following Business Day as noted on the Amortization Schedule.

11. The Debentures are transferable or exchangeable at the office of the Treasurer of the Municipality upon presentation for such purpose accompanied by an instrument of transfer or exchange in a form approved by the Municipality and which form is in accordance with the prevailing Canadian transfer legislation and practices, executed by the registered holder thereof or such holder’s duly authorized attorney or legal personal representative, whereupon and upon registration of such transfer or exchange and cancellation of the Debenture or Debentures presented, a new Debenture or Debentures of an equal aggregate principal amount in any authorized denomination or denominations will be delivered as directed by the transferor, in the case of a transfer or as directed by the registered holder in the case of an exchange.

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12. The Municipality shall issue and deliver Debentures in exchange for or in substitution for Debentures outstanding on the registry with the same maturity and of like form in the event of a mutilation, defacement, loss, mysterious or unexplainable disappearance, theft or destruction, provided that the applicant therefor shall have: (a) paid such costs as may have been incurred in connection therewith; (b) (in the case of a mutilated, defaced, lost, mysteriously or unexplainably missing, stolen or destroyed Debenture) furnished the Municipality with such evidence (including evidence as to the certificate number of the Debenture in question) and an indemnity in respect thereof satisfactory to the Municipality in its discretion; and (c) surrendered to the Municipality any mutilated or defaced Debentures in respect of which new Debentures are to be issued in substitution.

13. The Debentures issued upon any registration of transfer or exchange or in substitution for any Debentures or part thereof shall carry all the rights to interest if any, accrued and unpaid which were carried by such Debentures or part thereof and shall be so dated and shall bear the same maturity date and, subject to the provisions of the By-law, shall be subject to the same terms and conditions as the Debentures in respect of which the transfer, exchange or substitution is effected.

14. The cost of all transfers and exchanges, including the printing of authorized denominations of the new Debentures, shall be borne by the Municipality. When any of the Debentures are surrendered for transfer or exchange the Treasurer of the Municipality shall: (a) in the case of an exchange, cancel and destroy the Debentures surrendered for exchange; (b) in the case of an exchange, certify the cancellation and destruction in the registry; (c) enter in the registry particulars of the new Debenture or Debentures issued in exchange; and (d) in the case of a transfer, enter in the registry particulars of the registered holder as directed by the transferor.

15. Reasonable fees for the substitution of a new Debenture or new Debentures for any of the Debentures that are mutilated, defaced, lost, mysteriously or unexplainably missing, stolen or destroyed and for the replacement of mutilated, defaced, lost, mysteriously or unexplainably missing, stolen or destroyed principal and interest cheques (if any) may be imposed by the Municipality. When new Debentures are issued in substitution in these circumstances the Municipality shall: (a) treat as cancelled and destroyed the Debentures in respect of which new Debentures will be issued in substitution; (b) certify the deemed cancellation and destruction in the registry; (c) enter in the registry particulars of the new Debentures issued in substitution; and (d) make a notation of any indemnities provided.

16. If OILC elects to terminate its obligations under the rate offer agreement entered into between the Municipality and OILC, or if the Municipality fails to meet and pay any of its debts or liabilities when due, or uses all or any portion of the proceeds of any Debenture for any purpose other than for a Capital Work(s) as authorized in the By-Law, the Municipality shall pay to OILC the Make-Whole Amount on account of the losses that it will incur as a result of the early repayment or early termination.

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Notices

17. Except as otherwise expressly provided herein, any notice required to be given to a registered holder of one or more of the Debentures will be sufficiently given if a copy of such notice is mailed or otherwise delivered to the registered address of such registered holder. If the Municipality or any registered holder is required to give any notice in connection with the Debentures on or before any day and that day is not a Business Day (as defined in section 10 of these Conditions) then such notice may be given on the next following Business Day.

Time

18. Unless otherwise expressly provided herein, any reference herein to a time shall be considered to be a reference to Toronto time.

Governing Law

19. The Debentures are governed by and shall be construed in accordance with the laws of the Province of Ontario and the federal laws of Canada applicable in Ontario.

Definitions:

(a) “Prime Rate” means, on any day, the annual rate of interest which is the arithmetic mean of the prime rates announced from time to time by the following five major Canadian Schedule I banks, as of the issue date of this Debenture: Royal Bank of Canada; Canadian Imperial Bank of Commerce; The Bank of Nova Scotia; Bank of Montreal; and The Toronto-Dominion Bank (the “Reference Banks”) as their reference rates in effect on such day for Canadian dollar commercial loans made in Canada. If fewer than five of the Reference Banks quote a prime rate on such days, the “Prime Rate” shall be the arithmetic mean of the rates quoted by those Reference Banks.

(b) "Make-Whole Amount" means the amount determined by OILC as of the date of prepayment of the Debenture, by which (i) the present value of the remaining future scheduled payments of principal and interest under the Debenture to be repaid from the prepayment date until maturity of the Debenture discounted at the Ontario Yield exceeds (ii) the principal amount under the Debenture being repaid provided that the Make- Whole Amount shall never be less than zero.

(c) “Ontario Yield" means the yield to maturity on the date of prepayment of the Debenture, assuming semi-annual compounding, which a non-prepayable Debenture made by the Province of Ontario would have if advanced on the date of prepayment of the Debenture, assuming the same principal amount as the Debenture and with a maturity date which is the same as the remaining term to maturity of the Debenture to be repaid minus 100 basis points.

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THE CORPORATION OF NORFOLK COUNTY

Schedule “C” to By-law Number 2020-78

Name.....: Norfolk County, The Corporation of Principal: 9,320,000.00 Rate.....: 01.9400 Matures..: 10/01/2040

Pay # Date Amount Due Principal Due Interest Due Rem. Principal ------1 04/01/2021 282,232.01 191,828.01 90,404.00 9,128,171.99 2 10/01/2021 282,232.01 193,688.74 88,543.27 8,934,483.25 3 04/01/2022 282,232.01 195,567.52 86,664.49 8,738,915.73 4 10/01/2022 282,232.01 197,464.53 84,767.48 8,541,451.20 5 04/01/2023 282,232.01 199,379.93 82,852.08 8,342,071.27 6 10/01/2023 282,232.01 201,313.92 80,918.09 8,140,757.35 7 04/01/2024 282,232.01 203,266.66 78,965.35 7,937,490.69 8 10/01/2024 282,232.01 205,238.35 76,993.66 7,732,252.34 9 04/01/2025 282,232.01 207,229.16 75,002.85 7,525,023.18 10 10/01/2025 282,232.01 209,239.29 72,992.72 7,315,783.89 11 04/01/2026 282,232.01 211,268.91 70,963.10 7,104,514.98 12 10/01/2026 282,232.01 213,318.21 68,913.80 6,891,196.77 13 04/01/2027 282,232.01 215,387.40 66,844.61 6,675,809.37 14 10/01/2027 282,232.01 217,476.66 64,755.35 6,458,332.71 15 04/01/2028 282,232.01 219,586.18 62,645.83 6,238,746.53 16 10/01/2028 282,232.01 221,716.17 60,515.84 6,017,030.36 17 04/01/2029 282,232.01 223,866.82 58,365.19 5,793,163.54 18 10/01/2029 282,232.01 226,038.32 56,193.69 5,567,125.22 19 04/01/2030 282,232.01 228,230.90 54,001.11 5,338,894.32 20 10/01/2030 282,232.01 230,444.74 51,787.27 5,108,449.58 21 04/01/2031 282,232.01 232,680.05 49,551.96 4,875,769.53 22 10/01/2031 282,232.01 234,937.05 47,294.96 4,640,832.48 23 04/01/2032 282,232.01 237,215.93 45,016.08 4,403,616.55 24 10/01/2032 282,232.01 239,516.93 42,715.08 4,164,099.62 25 04/01/2033 282,232.01 241,840.24 40,391.77 3,922,259.38 26 10/01/2033 282,232.01 244,186.09 38,045.92 3,678,073.29 27 04/01/2034 282,232.01 246,554.70 35,677.31 3,431,518.59 28 10/01/2034 282,232.01 248,946.28 33,285.73 3,182,572.31 29 04/01/2035 282,232.01 251,361.06 30,870.95 2,931,211.25 30 10/01/2035 282,232.01 253,799.26 28,432.75 2,677,411.99 31 04/01/2036 282,232.01 256,261.11 25,970.90 2,421,150.88 32 10/01/2036 282,232.01 258,746.85 23,485.16 2,162,404.03 33 04/01/2037 282,232.01 261,256.69 20,975.32 1,901,147.34 34 10/01/2037 282,232.01 263,790.88 18,441.13 1,637,356.46 35 04/01/2038 282,232.01 266,349.65 15,882.36 1,371,006.81 36 10/01/2038 282,232.01 268,933.24 13,298.77 1,102,073.57 37 04/01/2039 282,232.01 271,541.90 10,690.11 830,531.67

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38 10/01/2039 282,232.01 274,175.85 8,056.16 556,355.82 39 04/01/2040 282,232.01 276,835.36 5,396.65 279,520.46 40 10/01/2040 282,231.81 279,520.46 2,711.35 0.00 ------

11,289,280.20 9,320,000.00 1,969,280.20

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No. 2020-78 $9,320,000.00

C A N A D A Province of Ontario THE CORPORATION OF NORFOLK COUNTY ______FULLY REGISTERED 1.94% AMORTIZING DEBENTURE

THE CORPORATION OF NORFOLK COUNTY (the “Municipality”), for value received, hereby promises to pay to

ONTARIO INFRASTRUCTURE AND LANDS CORPORATION (“OILC”)

NINE MILLION THREE HUNDRED TWENTY THOUSAND DOLLARS

------($9,320,000.00) ------

This debenture is subject to the Conditions.

DATED at The Corporation of Norfolk County as at the 1st day of October, 2020.

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Date of Registration: October 01, 2020.

______(Seal) ______Kristal Chopp, Mayor Kathy Laplante, Acting Treasurer

OILC hereby agrees that the Minister of Finance is entitled to exercise certain rights of deduction pursuant to section 25 of the OILC Act, 2011 as described in this debenture.

Ontario Infrastructure and Lands Corporation

by: ______by: ______Authorized Signing Officer Authorized Signing Officer

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LEGAL OPINION

October 01, 2020

Ross & McBride LLP [no signature required]

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CONDITIONS OF THE DEBENTURE

Form, Denomination, and Ranking of the Debenture

1. The debentures issued pursuant to the By-law (collectively the “Debentures” and individually a “Debenture”) are issuable as fully registered Debentures without coupons.

3. This Debenture is one fully registered Debenture registered in the name of OILC and held by OILC.

Title

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Payments of Principal and Interest

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Notices

Time

18. Unless otherwise expressly provided herein, any reference herein to a time shall be considered to be a reference to Toronto time.

Governing Law

19. The Debentures are governed by and shall be construed in accordance with the laws of the Province of Ontario and the federal laws of Canada applicable in Ontario.

Definitions:

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Name.....: Norfolk County, The Corporation of Principal: 9,320,000.00 Rate.....: 01.9400 Matures..: 10/01/2040

11,289,280.20 9,320,000.00 1,969,280.20

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CERTIFICATE OF THE CLERK

To: Ross & McBride LLP

And To: OILC

IN THE MATTER OF an issue of a 20 year(s), 1.94% amortizing debenture of The Corporation of Norfolk County (the “Municipality”) in the aggregate principal amount of $9,320,000.00 for the capital work(s) of the Municipality in Currency, authorized by Debenture By-law Number 2020-78 (the “Debenture By-law”);

AND IN THE MATTER OF authorizing by-law(s) of the Municipality enumerated in Schedule “A” to the Debenture By-law.

I, Andrew Grozelle, Clerk of the Municipality, DO HEREBY CERTIFY THAT:

1. The Debenture By-law was finally passed and enacted by the Council of the Municipality on September 22, 2020 in full compliance with the Municipal Act, 2001, as amended (the “Act”) at a duly called meeting at which a quorum was present. Forthwith after the passage of the Debenture By-law, the same was signed by the Mayor and the Clerk and sealed with the municipal seal of the Municipality.

2. The authorizing by-law(s) referred to in Schedule “A” to the Debenture By-law (the “Authorizing By-law(s)”) have been enacted and passed by the Council of the Municipality in full compliance with the Act at meeting(s) at which a quorum was present. Forthwith after the passage of the Authorizing By-law(s) the same were signed by the Mayor and by the Clerk and sealed with the municipal seal of the Municipality.

3. With respect to the undertaking of the capital work(s) described in the Debenture By-law (the “Capital Work(s)”), before the Council of the Municipality exercised any of its powers in respect of the Capital Work(s), and before authorizing any additional cost amount and any additional debenture authority in respect thereof (if any), the Council of the Municipality had its Treasurer complete the required calculation set out in the relevant debt and financial obligation limits regulation (the “Regulation”). Accordingly, based on the Treasurer’s calculation and determination under the Regulation, the Council of the Municipality authorized the Capital Work(s), each such additional cost amount and each such additional debenture authority (if any), without the approval of the Local Planning Appeal Tribunal pursuant to the Regulation.

4. No application has been made or action brought to quash, set aside or declare invalid the Debenture By-law or the Authorizing By-law(s) nor have the same been in any way repealed, altered or amended, except insofar as some of the Authorizing By-law(s) may have been amended by any of the Authorizing By-law(s), and the Debenture By-law and the Authorizing By-law(s) are now in full force and effect.

5. All of the recitals contained in the Debenture By-law and the Authorizing By- law(s) are true in substance and fact.

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6. To the extent that the public notice provisions of the Act are applicable, the Authorizing By-law(s) and the Debenture By-law have been enacted and passed by the Council of the Municipality in full compliance with the applicable public notice provisions of the Act.

7. None of the debentures authorized to be issued by the Authorizing By-law(s) have been previously issued.

8. All of the sewer and water works which constitute part of the Capital Works and which require the approval of the Ministry of the Environment, Conservation and Parks will be or have been completely and properly approved by the Ministry of the Environment, Conservation and Parks, as the case may be.

9. The Municipality is not subject to any restructuring order under Part V of the Act or other statutory authority, accordingly, no approval of the Authorizing By-law(s) and of the Debenture By-law and/or of the issue of the OILC Debentures is required by any transition board or commission appointed in respect of the restructuring of the Municipality.

10. The Authorizing By-law(s) and the Debenture By-law and the transactions contemplated thereby do not conflict with, or result in a breach or violation of any statutory provisions which apply to the Municipality or any agreement to which the Municipality is a party or under which the Municipality or any of its property is or may be bound, or, to the best of my knowledge, violate any order, award, judgment, determination, writ, injunction or decree applicable to the Municipality of any regulatory, administrative or other government or public body or authority, arbitrator or court.

DATED at The Corporation of Norfolk County as at the 1st day of October, 2020.

______[AFFIX SEAL] Andrew Grozelle, Clerk

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CERTIFICATE OF THE TREASURER

To: Ross & McBride LLP

And To: OILC

IN THE MATTER OF an issue of a 20 year(s), 1.94% amortizing debenture of The Corporation of Norfolk County (the “Municipality”) in the aggregate principal amount of $9,320,000.00 for Capital Work(s) of the Municipality authorized by Debenture By-law Number 2020-78 (the “Debenture By- law”);

AND IN THE MATTER OF authorizing by-laws of the Municipality enumerated in Schedule “A” to the Debenture By-law.

I, Kathy Laplante, Acting Treasurer of the Municipality, DO HEREBY CERTIFY THAT:

1. The Municipality has received from the Ministry of Municipal Affairs and Housing its annual debt and financial obligation limit for the relevant year(s).

2. With respect to the undertaking of the capital work(s) described in the Debenture By- law (the “Capital Work(s)”), before the Council of the Municipality authorized the Capital Work(s),and before authorizing any additional cost amount and any additional debenture authority in respect thereof (if any), the Treasurer calculated the updated relevant debt and financial obligation limit in accordance with the applicable debt and financial obligation limits regulation (the “Regulation”). The Treasurer thereafter determined that the estimated annual amount payable in respect of the Capital Work(s), each such additional cost amount and each such additional debenture authority (if any), would not cause the Municipality to reach or to exceed the relevant updated debt and financial obligation limit as at the date of the Council’s approval. Based on the Treasurer’s determination, the Council of the Municipality authorized the Capital Work(s),each such additional cost amount and each such additional debenture authority (if any), without the approval of the Local Planning Appeal Tribunal pursuant to the Regulation.

3. As at the date hereof the Municipality has not reached or exceeded its updated annual debt and financial obligation limit for 20181.

4. In updating the relevant debt and financial obligation limit(s), the estimated annual amounts payable described in the Regulation were determined based on current interest rates and amortization periods which do not, in any case, exceed the lifetime of any of the purposes of the Municipality described in such section, all in accordance with generally accepted

1 Year of the most recent limit (ARL) received from MMA

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accounting principles for local governments as recommended, from time to time, by the relevant Public Sector Accounting Board.

5. The term within which the debentures to be issued for the Municipality in respect of the Capital Work(s) pursuant to the Debenture By-law are made payable does not exceed the lifetime of such Capital Work(s).

6. The aggregate principal amount now being financed through the issue of debentures pursuant to the Debenture By-law in respect of the Capital Work(s) does not exceed the net cost of such Capital Work(s).

7. The money received by the Municipality from the sale of the debentures issued pursuant to the Debenture By-law, including any premium, and any earnings derived from the investment of that money after providing for the expenses related to their issue, if any, shall be apportioned and applied to the Capital Work(s), and to no other purpose except as permitted by the Municipal Act, 2001.

8. On or before October 01, 2020, I as Acting Treasurer, signed the fully registered amortizing debenture numbered 2020-78 in the aggregate principal amount of $9,320,000.00 dated October 01, 2020, registered in the name of Ontario Infrastructure and Lands Corporation and authorized by the Debenture By-law (the “OILC Debenture”).

9. On or before October 01, 2020, the OILC Debenture was signed by Kristal Chopp, Mayor of the Municipality at the date of the execution and issue of the OILC Debenture, the OILC Debenture was sealed with the seal of the Municipality, the OILC Debenture is in all respects in accordance with the Debenture By-law and in issuing the OILC Debenture the Municipality is not exceeding its borrowing powers.

10. The said Kristal Chopp, is the duly elected Mayor of the Municipality and that I am the duly appointed Treasurer of the Municipality and that we were severally authorized under the Debenture By-law to execute the OILC Debenture in the manner aforesaid and that the OILC Debenture is entitled to full faith and credence.

11. No litigation or proceedings of any nature are now pending or threatened, attacking or in any way attempting to restrain or enjoin the issue and delivery of the OILC Debenture or in any manner questioning the proceedings and the authority under which the same is issued, or affecting the validity thereof, or contesting the title or official capacity of the said Mayor or myself as Acting Treasurer of the Municipality, and no authority or proceedings for the issuance of the OILC Debenture or any part of it has been repealed, revoked or rescinded in whole or in part.

12. The representations and warranties of the Municipality set out in the rate offer letter agreement (as described in the Debenture By-law) were true and correct as of the date of the request to purchase the debentures in respect of the Capital Work(s) pursuant to the Debenture By-law and are true and correct as of the date hereof and the Municipality is not in material default of any of its obligations under such rate offer letter agreement.

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DATED at The Corporation of Norfolk County as at the 1st day of October, 2020.

______

[AFFIX SEAL] Kathy Laplante, Acting Treasurer

I, Andrew Grozelle, Clerk of the Municipality do hereby certify that the signature of Kathy Laplante, Acting Treasurer of the Municipality described above, is true and genuine.

______[AFFIX SEAL] Andrew Grozelle, Clerk

29 of 29 263 Return to Top

264 Return to Top

The Corporation of Norfolk County By-Law 2020-79

Being a By-Law to Amend the Former Regional Municipality of Haldimand-Norfolk 95-87, As Amended, To Regulate Traffic on Regional Roads. WHEREAS the Highway Traffic Act, R.S.O. 1990, as amended, Chapter H.8, Section 137 provides that the council of a municipality may by by-law provide for the erection of stop signs at intersections on highways under its jurisdiction;

AND WHEREAS the Council of The Corporation of Norfolk County deems it expedient and in the interest of the Public to install an All-Way Stop at the intersection of Thompson Road East and Cockshutt Road in Port Dover;

AND WHEREAS the Former Regional Municipality of Haldimand-Norfolk 95-87 established the existing County Road 5 (Cockshutt Road) Northbound and Southbound stops signs by means of throughway designation;

NOW THEREFORE The Council of The Corporation Of Norfolk County Hereby Enacts As Follows: 1. That the Former Regional Municipality of Haldimand-Norfolk 95-87, as amended, is hereby further amended by the following addition to Schedule D as follows:

Schedule D, Erection of Stops Signs

Column 1 Column 2 Column 3 Highway Location of Stop Sign: Intersection County Road 5 Northbound and County Road 9 (Cockshutt Road Southbound (Thompson Road East) and County Road 5 (Cockshutt Road)

2. That the Former Regional Municipality of Haldimand-Norfolk 95-87, as amended, is hereby further amended by the following addition to Schedule D as follows:

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By-Law 2020-47 Page 2 of 2

Schedule D, Erection of Stops Signs Column 1 Column 2 Column 3 Highway Location of Stop Sign: Intersection County Road 9 Eastbound and County Road 9 (Thompson Road East) Westbound (Thompson Road East) and County Road 5 (Cockshutt Road)

Tabl e 1S chedul eA Par ki ngRes trictions

3. That Clause 1 of this By-Law be effective immediately and Clause 2 of this By- Law shall not become effective until County Road 9 (Thompson Road East) is signed in accordance with The Highway Traffic Act and the Regulations.

ENACTED AND PASSED this 22nd day of September, 2020

______Mayor

______County Clerk

Authority: Resolution 8, CIC Staff Report: PW 20-49 Meeting: September 15, 2020

266 Return to Top

The Corporation of Norfolk County By-Law 2020-80

Being a By-Law to Amend the Former Regional Municipality of Haldimand-Norfolk 95-87, As Amended, To Regulate Traffic on Regional Roads. WHEREAS the Highway Traffic Act, R.S.O. 1990, as amended, Chapter H.8, Section128 (5) provides Council with the authority to pass by-laws to prescribe a lower rate of speed on a portion of a highway under its jurisdiction and prescribe the time or times at which the speed limit is effective;

AND WHEREAS Section 9 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that the municipality has the capacity, rights, powers and privileges of a natural person for the purposes of exercising its authority;

AND WHEREAS the Council of The Corporation of Norfolk County deems it expedient and in the public interest to restrict the speed limit of motor vehicles on County Road 9 (Thompson Road East) and County Road 5 (Cockshutt Road).

NOW THEREFORE The Council of The Corporation of Norfolk County Hereby Enacts As Follows: 1. That the former Former Regional Municipality of Haldimand-Norfolk 95-87, as amended, is hereby further amended by the addition of the following to schedule A:

HIGHWAY ITEM FROM TO RATE OF SPEED (km/hr) County 5(h) County Road 9 One kilometer to the 60 Road 5 (Thompson Road North of County Road East) 9 (Thompson Road East)

County 9(L) One kilometer to the One kilometer to the 60 Road 9 east of County Road 5 west of County Road 5 (Cockshutt Road) (Cockshutt Road)

2. That this By-Law shall not become effective until the portion of a highway, as described in paragraph 1, is signed in accordance with the Highway Traffic Act and the Regulations.

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By-Law 2020-80 Page 2 of 2

ENACTED AND PASSED this 22nd day of September, 2020

______Mayor

______County Clerk

Authority: Resolution 8, CIC Staff Report: PW 20-49 Meeting: September 15, 2020

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The Corporation of Norfolk County

By-Law 2020-81

Being a By-Law to Authorize the Execution of a Contract with the firm of Master in Electric for Lighting Retrofits at Various County Facilities, in the amount of $397,520 (excluding HST). (Tender PW-F-20-12)

WHEREAS Sections 5 and 9 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provide that the powers of the Municipal Council shall be exercised by By-Law, unless the municipality is specifically authorized to do otherwise and that the municipality has the capacity, rights, powers and privileges of a natural person for the purposes of exercising its authority;

AND WHEREAS Section 10(2) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that a single-tier municipality may pass by-laws to provide any service or thing that the municipality considers necessary or desirable for the public;

AND WHEREAS it is deemed necessary to execute a Contract with the firm of Master in Electric for the Lighting Retrofits at Various County Facilities. (Tender PW-F-20-12)

NOW THEREFORE the Council of The Corporation of Norfolk County hereby enacts as follows:

1. That Council does confirm and ratify the Contract between The Corporation of Norfolk County and the firm of Master in Electric for the Lighting Retrofits at Various County Facilities in the amount of $397,520 (excluding HST). (Tender PW-F-20-12)

2. That the Mayor and County Clerk is hereby authorized to execute the contact on behalf of The Corporation of Norfolk County with the firm of Master in Electric for the Lighting Retrofits at Various County Facilities. (Tender PW-F-20-12)

3. That the effective date of this By-Law shall be the date of passage thereof.

ENACTED AND PASSED this 22nd day of September, 2020.

Mayor

Authority: Resolution 11, CIC County Clerk Staff Report: CS 20-25 Meeting: CIC

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The Corporation of Norfolk County

By-Law 4-OP-2020

Being a By-Law to Adopt Amendment Number 131 to the Norfolk County Official Plan in respect of lands described as Lot 18, Concession 11, Geographic Township of Windham, Norfolk County in the Name of Abel and Emily Kupi.

WHEREAS the Planning Act, R.S.O. 1990, CHAPTER P.13, as amended, Section 17 (22) states that “When the requirements of subsection (15) to (21), as appropriate, have been met and the Council is satisfied that the plan as finally prepared is suitable for adoption, the Council may adopt all or part of the Plan and, unless the plan is exempt from approval submit it for approval.”;

AND WHEREAS the Council of The Corporation of Norfolk County has considered an amendment to the Norfolk County Official Plan in accordance with the provisions of the Planning Act, R.S.O. 1990, c.P.13 as amended, Sections 17, 21 and 22.

NOW THEREFORE the Council of The Corporation of Norfolk County hereby enacts as follows:

1. That amendment number 131 to the Norfolk County Official Plan as set out in the text and Schedule “A” attached hereto is hereby adopted.

2. That the effective date of this By-Law shall be the date of passage thereof.

ENACTED AND PASSED this 24th day of March, 2020.

Mayor

County Clerk

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Amendment Number 131 to the Norfolk County Official Plan

Part A: Preamble to the Amendment

The purpose of amendment number 131 to the Norfolk County Official Plan is to permit the severance of two residential building lots from an existing farm parcel.

Location of the Lands Affected

As shown on the attached ‘Schedule “A”’, the subject lands are located on Lot 18, Concession 11, Geographic Township of Windham, Norfolk County.

Basis of the Amendment

Norfolk County Council is satisfied and that the amendment is based on Council resolution number 11 and 12.

11. (Martin/Columbus)

THAT the deputation of Tom Cline respecting Staff Report DCS 19-129 be received as information.

Carried.

i. Staff Report DCS 19-129 (Deferred December 2019) Re: OPNPL2019310 – Amend the Norfolk County Official Plan to permit the severance of two residential building lots from an existing farm parcel. ABEL AND EMILY KUPI and agent THOMAS A. CLINE has put forth the application affecting the lands described as 293 Windham Road 12.

12. (Chopp/Martin)

THAT the application by ABEL AND EMILY KUPI ABEL KUPI 293 WINDHAM ROAD 12 SIMCOE, ON N3Y 4K6 affecting lands described as Lot 18, Concession 11, Geographic Township of Windham, Norfolk County to amend the Norfolk County Official Plan, File Number OPNPL2019310, BE APPROVED as it is consistent with the intent of the Provincial Policy Statement and conforms with the Official Plan;

Applicant ABEL AND EMILY KUPI File Number OPNPL2019310 Report Number DCS 19-129 Assessment Roll Number 3310491023450000000 271 Return to Top

By-Law 4-OP-2020 Amendment Number 131 Page 2 of 2

Part B: The Amendment

That the Norfolk County Official Plan is hereby amended as follows:

Map Schedule Amendment

That Schedule B, Land Use, in the Norfolk County Official Plan is further amended by identifying the lands shown on ‘Schedule “A”’ attached hereto, as “Rural Land”, as defined in the Provincial Policy Statement.

Part C: Additional Information

This document will be implemented by Norfolk County enacting an appropriate amendment to the Norfolk County Zoning By-Law 1-Z-2014

Applicant ABEL AND EMILY KUPI File Number OPNPL2019310 Report Number DCS 19-129 Assessment Roll Number 3310491023450000000 272 Return to Top

The Corporation of Norfolk County

By-Law 16-Z-2020

Being a By-Law to Amend Zoning By-Law 1-Z-2014, as amended, for property described as Part Lot 3, Concession 6, Urban Area of Simcoe, Norfolk County in the Name of 1583039 ONTARIO INC.

WHEREAS Norfolk Council is empowered to enact this By-Law, by virtue of the provisions of Section 34 and 36(1) (Holding) of the Planning Act, R.S.O. 1990, CHAPTER P.13, as amended;

AND WHEREAS this By-Law conforms to the Norfolk County Official Plan.

NOW THEREFORE the Council of The Corporation of Norfolk County hereby enacts as follows:

1. That Schedule A of By-Law 1-Z-2014, as amended, is hereby further amended by changing the zoning of the subject lands identified as Part-1 on Map A (attached to and forming part of this By-Law) from OS(H) Zone to R1-A(H) Zone with a holding;

2. That Schedule A of By-Law 1-Z-2014, as amended, is hereby further amended by delineating the lands identified as Part 4 of the subject lands on Map A (attached to and forming part of this By-Law) as having reference to Subsection 14.505;

3. That Schedule A of By-Law 1-Z-2014, as amended, is hereby further amended by removing the lands identified as Part 5 of the subject lands on Map A (attached to and forming part of this By-Law) as having reference to Subsection 14.505;

4. That Subsection 14.505 Special Provisions is hereby further amended by adding the following:

In lieu of the corresponding provisions in the R1-A Zone, the following shall apply for Lot 43 & 44:

a) minimum lot frontage:

i. corner lot – 16.80 metres;

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By-Law 16-Z-2020 Page 2 of 2

5. That the holding (H) provision of this By-Law shall be removed upon the execution of an agreement to the satisfaction of Norfolk County.

ENACTED AND PASSED this 22nd day of September, 2020.

Mayor

County Clerk

274 Return to Top

Norfolk County KEY MAP BLUELINE ROAD Urban Area of HIGHWAY 3 3 SIMCOE 35 IRELAND ROAD Simcoe

ADAMS LANE BASIL AVENUE ² LYNNDALE ROAD 1:2,000 CONCESSION 6 WOODHOUSE 2010 0 20 40 60 80 1 24 Meters VICTORIA STREET

LOT 3 CON 6 39! 38! 37! 36! ! 209.05m ! 154

! ! 153 152 35 LOT 4 20! CON 6 28TPL2020041 21! BLOCK"L"!

! ! ! BLOCK"K" BLOCK"I" ! 34 ! 22 BLOCK"J" ! 19 +/-209.91m

23 ANDREW AVENUE (DRAFT)

! ! 18 ! ! 33 ! 40 ! 24 ! ! 156 ! ! 41 ! ! 157 171 ! ! ! 42 158 SUBJECT 47 IRELAND ROAD 170 17 ! 43 ! ! ! 32 ! 46

! 169 LANDS +/-188.56m 25 45 168 ! ! 44

16 ! ! 31 26 15! DRAFT ! ! 30 ! PLAN 27 172 14! RP-0997 !

! 29 28 ! 173 13! JUDD DRIVE (DRAFT) 174! 12!

! !

130 ! ! 131 28T-2005-007 (Phase 2) ! 1

! 129 175 ! 2 11 ! 128 3 ! ! 14 ! ! 4 ! 39 ! 5 13 176 ! ! CRESTLYNN CRESCENT 6 ! 12 ! ! ! 7 10 11 ! 8 ! 177 9! 10 9! !

! 8 178

Legend ! 179 BLOCK! "A" Part 1 OS (H) to R1-A (H) Part 4 Special Provision 14.505 to Remain

! 122! 180 ROSS AVENUE NORTH Part 2 OS (H) to Remain Part 5 Special Provision 14.505 to Remove Special Provision 14.505

! ! Note: Measurements shown on this plan are in metres and ! ! 40 Part! 3 R1-A (H) to Remain 181 15 121 ! may be converted into feet by dividing by 0.3048. ! 123 ! ! ! 120 7 16

This is Map A to Zoning By-law 16-Z-2020 Passed the 22nd day of September 2020.

______MAYOR CLERK 275 Return to Top

Explanation of the Purpose and Effect of By-Law 16-Z-2020 This By-Law affects a parcel of land described as Part Lot 3, Concession 6, Urban Area of Simcoe, Norfolk County, located at Ireland Road.

The purpose of this By-Law is to rezone the lands from “Open Space” (OS) Zone to “Urban Residential Type 1” (R1-A) Zone; to adjust Special Provision 14.505 to permit reduced lot frontage for two lots; and to change Zoning By-law Schedule A-26 to readjust all corner lots.

A holding “(H)” provision is being placed on the zoning on the subject lands to ensure the appropriate development agreement is executed and registered on title. As well the holding will remain until the General Manager of Public Works or designate has advised in writing that rough grading has been carried out; curb and gutter, storm water sewer systems, first lift of asphalt has been installed and all traffic and street signs have been installed. In addition, all sanitary sewer and water main systems have been constructed and installed in accordance with the development agreement and connected to existing facilities that are in operation.

Applicant 832605 ONTARIO INC. AND PROMINENT HOMES INC. File Number ZNPL2020092 Report Number PD 20-54 Assessment Roll Number 3310401005001010000 276 Return to Top

The Corporation of Norfolk County

By-Law 17-Z-2020

Being a By-Law to Amend Zoning By-Law 1-Z-2014, as amended, for property described as Lots 11 to 16 Block 62, Lots 1 to 7 and 14 to 20, Block 70, Plan 182, Urban Area of Simcoe, Norfolk County in the Name of Trademark Warehousing Ltd.

WHEREAS Norfolk Council is empowered to enact this By-Law, by virtue of the provisions of Section 34 of the Planning Act, R.S.O. 1990, CHAPTER P.13, as amended;

AND WHEREAS this By-Law conforms to the Norfolk County Official Plan.

NOW THEREFORE the Council of The Corporation of Norfolk County hereby enacts as follows:

1. That Schedule A of By-Law 1-Z-2014, as amended, is hereby further amended by delineating the subject lands on Map A (attached to and forming part of this By-Law) as having reference to Subsection 14.986;

2. That Subsection 14 Special Provisions is hereby further amended by adding the following:

14.986 In addition to the uses permitted in the MG Zone, a Gymnasium shall also be permitted.

For the purpose of special provision, a Gymnasium shall be defined as "a place of sports and recreation which is characterized by a large room used for various indoor sports and usually equipped with gymnastic apparatus.”

In lieu of the corresponding provisions in the MG Zone and Section 4.9, the following shall apply:

a) number of parking spaces:

i. total parking spaces – 40;

ii. barrier-free parking spaces – two (2).

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By-Law 17-Z-2020 Page 2 of 2

3. That the effective date of this By-Law shall be the date of passage thereof.

ENACTED AND PASSED this 22 day of September, 2020.

Mayor

County Clerk

278 Return to Top

PARK ROAD (CLOSED) Norfolk County KEY MAP Simcoe 35 ADAMS LANE Urban Area of QUEENSWAY WEST BASIL AVENUE CEDAR STREET SIMCOE 40 LYNNDALE ROAD UNION STREET

NORFOLK STREET SOUTH

VICTORIA STREET WEST STREET

OAK STREET ² 1 SOUTH DRIVE 1:1,400 105 0 10 20 30 40 Meters

(UNOPENED)

9! ! !

! ! BLK-62 18

! 12 (UNOPENED)2 ! 17 11

! ! 90.53m 10 10 !

17 !

! 1 18

! ! 20 19 11 177.81m !

16 (CLOSED)

METCALFE STREET NORTH (CLOSED) 12! 15! KARS STREET (CLOSED) YOUNG STREET

13! 14! 10! YOUNG STREET (CLOSED)

! 14 ! 7 BLK-71 ! ! 9 8 7!

! ! 6 ! 15 HEAD STREET NORTH RP-0182 6 !BLK-68 SUBJECT MARKET STREET (CLOSED)

! RP-0020-B ! 16 LANDS5

MG to MG allowing "Gymnasium"! ! 17 4

177.93m

BLK-72! !

! ! 18 BLK-70 3 ALMA STREET (CLOSED)

! ! BLK-68-A ! 19 1 2!

! 6! 20 7! (CLOSED)

! 8! 5

! ! ! 9 4 10 ! 3 90.48m ROBINSON STREET ! 1! 2 BLK-69! Note: Measurements shown on this plan are in metres and may be converted into feet by dividing by 0.3048.

This is Map A to Zoning By-law 17-Z-2020 Passed the 22nd day of September 2020.

______MAYOR CLERK 279 Return to Top

Explanation of the Purpose and Effect of By-Law 17-Z-2020 This By-Law affects a parcel of land described as Lots 11 to 16 Block 62, Lots 1 to 7 and 14 to 20, Block 70, Plan 182, Urban Area of Simcoe, Norfolk County, located at 175 Robinson Street.

The purpose of this By-Law is to change the zoning on the subject lands to allow gymnastics facility for children with special needs.

Applicant TEAGAN FITCH File Number ZNPL2020139 Report Number PD 20-55 Assessment Roll Number 3310401010003000000 280 Return to Top

The Corporation of Norfolk County

By-Law 18-Z-2020

Being a By-Law to Amend Zoning By-Law 1-Z-2014, as amended, for property described as Part Lots 3 and 4, Part Wellington Street South Closed, Plan 17B, Geographic Township of Woodhouse, Norfolk County in the Name of David Lloyd Smith and Chere Lynn Smith.

WHEREAS Norfolk Council is empowered to enact this By-Law, by virtue of the provisions of Section 34 of the Planning Act, R.S.O. 1990, CHAPTER P.13, as amended;

AND WHEREAS this By-Law conforms to the Norfolk County Official Plan.

NOW THEREFORE the Council of The Corporation of Norfolk County hereby enacts as follows:

1. That Schedule A of By-Law 1-Z-2014, as amended, is hereby further amended by changing the zoning of the subject lands identified on Map A (attached to and forming part of this By-Law) from Agriculture Zone (A) to Hamlet Residential Zone (RH);

2. That Schedule A of By-Law 1-Z-2014, as amended, is hereby further amended by delineating the lands identified as the subject lands on Map A (attached to and forming part of this By-Law) as having reference to Subsection 14.987;

3. That Schedule 14.984, (attached to and forming part of this By-Law) be included and form part of By-Law 1-Z-2014;

4. That Subsection 14 Special Provisions is hereby further amended by adding the following:

14.984 In lieu of the corresponding provisions in the Hamlet Residential Zone, the following shall apply:

a) minimum lot frontage:

i. interior lot – 22.03 metres;

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By-Law 18-Z-2020 Page 2 of 2

That the effective date of this By-Law shall be the date of passage thereof.

ENACTED AND PASSED this 22nd day of September, 2020.

Mayor

County Clerk

282 Return to Top

Norfolk County KEY MAP PORT RYERSE ROAD Geographic Township of WOODHOUSE 57

² KITCHEN ROAD Port Ryerse 1:1,800 (CLOSED) 2010 0 20 40 60 80 Meters FRONT ROAD

10! XIX!

WELLINGTON STREET (CLOSED)

HILLTOP DRIVE

9! 10!

8! 50.90m

! 9 LOT 3 BROKEN FRONT

! 7 100.58m 8!

6! ! A with Special Provision 14.984 to RH 7 88.47m

! SUBJECT 6 LANDS 4! 5!

3 !

! XXI 4 22.0m RP-0017-B 46.90m KING STREET NORTH 2! !

XX ! 3 0.91m 1! 2!

EVANS STREET

! ! 1 1 XXII! 2! 3! !

! 1 4 5! FOAD ROAD

! Note: Measurements shown on this plan are in metres and ! 1 ! XXIII CLARENCE 6 STREET may be converted into feet by dividing by 0.3048.

This is Map A to Zoning By-law 18-Z-2020 Passed the 22nd day of September 2019.

______MAYOR CLERK 283 Return to Top

Explanation of the Purpose and Effect of By-Law 18-Z-2020 This By-Law affects a parcel of land described as Part Lots 3 and 4, Part Wellington Street South Closed, Plan 17B, Geographic Township of Woodhouse, Norfolk County, located at 6 Evans Street.

The purpose of this By-Law is to change the zoning on the subject lands from Agriculture (A) Zone to Hamlet Residential (RH) Zone, and to permit a lot frontage of 22.03 meters from the required minimum lot frontage of 30 metres.

Applicant DAVID LLOYD SMITH AND CHERE LYNN SMITH File Number ZNPL2019362 Report Number PD 20-58 Assessment Roll Number 3310337060199000000 284 Return to Top

The Corporation of Norfolk County

By-Law 19-Z-2020

Being a By-Law to Amend Zoning By-Law 1-Z-2014, as amended, for property described as Part Lot 15, Concession 1, Urban Area of Port Dover, Norfolk County in the Name of 2079095 Ontario Ltd.

WHEREAS Norfolk Council is empowered to enact this By-Law, by virtue of the provisions of Section 34 of the Planning Act, R.S.O. 1990, CHAPTER P.13, as amended;

AND WHEREAS this By-Law conforms to the Norfolk County Official Plan.

NOW THEREFORE the Council of The Corporation of Norfolk County hereby enacts as follows:

1. That Special Provision Subsection 14.886 is hereby amended by deleting the first paragraph of the existing provision and replacing it with the following text:

In addition to the uses permitted in the R5 Zone, a retirement home and long-term care facility shall also be permitted. For the purpose of this special provision, a retirement home shall mean a multiple dwelling unit where all dwelling units do not contain full kitchens but where the building provides communal facilities such as kitchen/dining facilities, laundry facilities, lounges and where the residents are supervised in their daily living activities. A retirement home shall not be considered an emergency shelter.

2. That this By-law shall apply to the subject lands identified on Map “A” (attached to and forming part of this By-law);

ENACTED AND PASSED this 22nd day of September, 2020.

Mayor

County Clerk

285 Return to Top

Norfolk County KEY MAP TISDALE ROAD ST JOHN'S ROAD EAST

Geographic Township of 5 EAST QUARTER LINE HIGHWAY 6 WOODHOUSE 6

MAIN STREET HIGHWAY 6

NEW LAKESHORE ROAD ² Port Dover 1:2,000 2010 0 20 40 60 80 Meters

BLK-1!

28CD-2005-004

A=10.88m 28TPL2017057

64.45m A=4.96m LOT 16 CON 1 HIGHWAY 6 BARRETT COURT 45.87m 75.28m 6 SUBJECT A=14.46m 83.54m 108! LANDS

! 55 ! BLK-2 16 56! 28TPL2017057 !

! 15 57 A=18.85m ! R5 (H) with Special Provision 14.886 to 58 R5 (H) with Special Provision 14.886 59! allowing Long Term Care Facility 60! 204.30m

! ! 14 ! 61

33 ! SCHOONER DRIVE37M-0080 (PRIVATE62 LANE) 13!

! 32 63 12!

! 64 ! ! 34 ! 11 31 65

! ! ! ! 35 66 119.00m 10

30 ! ! ! ! 67 9 61 ! 36 ! 29 ! 68 8 ! ! ! 62 37 69 ! NCP-0035 ! DOVER COAST7 BOULEVARD 68 38! 6! ! 28CD-2005-003 39 87.2m ! 5! 63 !

40 ! 4! 66

! 41 ! ! 3! 64 67 42! 65! Note: Measurements shown on this plan are in metres and may be converted into feet by dividing by 0.3048.

This is Map A to Zoning By-law 19-Z-2020 Passed the 22nd day of September 2019.

______MAYOR CLERK 286 Return to Top

Explanation of the Purpose and Effect of By-Law 19-Z-2020 This By-Law affects a parcel of land described as Part Lot 15, Concession 1, Urban Area of Port Dover, Norfolk County, located at Address To Be Assigned.

The purpose of this By-Law is to amend the zoning on the subject lands to modify the site specific provision to add “Long-Term Care Facility” as a permitted use on the subject lands. All other site specific provisions remain in place on the subject lands, in accordance with By-Law 25-Z-2015.

A holding “(H)” provision remains assigned to the site and shall remain in place until the execution of an agreement to the satisfaction of Norfolk County in relation to site plan approval and subject to confirmation from Norfolk County General Manager, Public Works regarding the availability of sufficient water and waste water services to support the development.

Applicant 2079095 ONTARIO LTD. File Number ZNPL2019293 Report Number PD 20-60 Assessment Roll Number 331033704019192TMPC172 287 Return to Top

288 Return to Top

The Corporation of Norfolk County

By-Law 20-Z-2020

Being a By-Law to Amend Zoning By-Law 1-Z-2014, as amended, for property described as Part Lot 11, Concession 5, Geographic Township of Charlotteville, Norfolk County in the Name of Robert Jacobs and Meaghan Smith.

WHEREAS Norfolk Council is empowered to enact this By-Law, by virtue of the provisions of Section 34 and 36(1) of the Planning Act, R.S.O. 1990, CHAPTER P.13, as amended;

AND WHEREAS this By-Law conforms to the Norfolk County Official Plan.

NOW THEREFORE the Council of The Corporation of Norfolk County hereby enacts as follows:

2. That Subsection 14 Special Provisions is hereby further amended by adding the following:

14.985 In addition to the uses permitted in the Agricultural (A) Zone, a farm machinery and equipment repair business shall be permitted at a maximum of 4,800 square feet.

3. That subject lands shall be subject to a Holding “(H)” provision and that the Holding “(H)” provision of this Bylaw shall be removed upon site plan approval and an agreement being entered into with the municipality in accordance with the site plan policies of Norfolk County.

That the effective date of this By-Law shall be the date of passage thereof.

ENACTED AND PASSED this 22nd day of September, 2020.

Mayor

County Clerk

289 Return to Top

Norfolk County KEY MAP

Geographic Township of Walsh CHARLOTTEVILLE ROAD 7 CHARLOTTEVILLE 10 TURKEY POINT ROAD

ST JOHN'S ROAD WEST ² 3 1:900 10 5 0 10 20 30 40 Meters CHARLOTTEVILLE ROAD 5

LOT 11 CON 6

55.78m 54.86m

5.18m

ST JOHN'S ROAD WEST

3 70.10m A to A with Special Provision 14.985

SUBJECT LANDS

LOT 11 CON 5

61.57m

124.97m

Note: Measurements shown on this plan are in metres and may be converted into feet by dividing by 0.3048.

This is Map A to Zoning By-law 20-Z-2020 Passed the 22nd day of September 2020.

______MAYOR CLERK 290 Return to Top

By-Law 20-Z-2020 This By-Law affects a parcel of land described as Part Lot 11, Concession 5, Geographic Township of Charlotteville, Norfolk County, located at 810 St. John's Road West.

The purpose of this By-Law is to establish a special provision to permit a farm machinery and equipment repair business as a permitted use at a maximum of 4,800 square feet on the subject lands.

A holding “(H)” provision is being placed on the zoning on the subject lands to ensure that a Site Plan application is approved to the satisfaction of Norfolk County, before any development can take place.

Applicant ROBERT JACOBS File Number ZNPL2019297 Report Number PD 20-59 291 Assessment Roll Number 3310493050037000000 Return to Top

292 Return to Top

THE CORPORATION OF NORFOLK COUNTY RESOLUTION # DATE: September 22, 2020

MOTION

MOVED BY Councillor Van Paassen .

SECONDED BY:

THAT Staff be directed to provide a report to Council respecting the County’s Municipal Alcohol Policy CSD-11;

______Defeated Carried

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294 Return to Top

ACTION ITEMS Council & Council-in-Committee

1. Report/Issue: Staff Report re: Dig Once Policy

Telecommunications Advisory Committee Minutes May 7, 2018. Date Initialized: Res. 9 – Council June 12/18 THAT Council support the recommendation of the Telecommunications Advisory Committee and direct staff to investigate a Dig Once policy, that includes but is not limited to, right of ways and the Next Generation Handbook; AND THAT the draft report be brought to the Telecommunications Advisory Committee for review and comment prior to being presented to Council-In-Committee. Department: PW Follow-up Date: March 2019 Update: Discussed June 13, 2019 TAC minutes – deferred to next TAC meeting – September 26, 2019 (TAC Review)

Proposed Report Date: Q2, 2020 Timeline to be reassessed with new Director of Engineering

2. Report/Issue: Staff Report re: safety for Sihler Seniors Deputation of Wendy Breen Traffic Concerns and Pedestrian Safety Date Initialized: Res. 10 – CIC June 19/18 THAT Public Works staff be directed to present a report to Council respecting the Deputation. Department: PW Follow-up Date: March 2019

Proposed Report Date: Q2, 2020 Timeline to be reassessed with new Director of Engineering

3. Report/Issue: Speed Reduction – Port Ryerse Road – Deputation Date Initialized: Res. 14 – CIC June 19/18 THAT Council direct staff to install an appropriate “Caution: Children Ahead” sign on the south bound lane of Port Ryerse Road; Date last revised: September 8, 2020

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AND THAT staff investigate and report to Council a potential speed reduction as outlined in the deputation as soon as possible. Department: PW Follow-up Date: March 2019 Verbal Update provided Summer of 2019 staff looking to do one comprehensive report on speed limits

Proposed Report Date: Q2, 2020 Timeline to be reassessed with new Director of Engineering

4. Report/Issue: Customer Service Review and Update

Staff to present report(s) on options 3, 5 and 6 of Report CAO 18-20. Date Initialized: Res. 20 – CIC July 3/18 THAT Report C.A.O. 18-20, Customer Service Review Update & Guidance, be received as information; AND THAT County Council direct the Chief Administrative Officer to return with additional report(s) expanding upon Options #3, 5 and 6 contained within this report; AND FURTHER THAT the Community Services Division investigate and report on telephone and/or online service delivery for recreational programs and facilities. Department: CAO Follow-up Date: TBD

Proposed Report Back: Q2, 2020

5. Report/Issue: Sidewalk Options – Port Dover Date Initialized: Res. 5– Council January 8-9, 2019 THAT Public Works staff be directed to prepare and present a report in response to the deputation of Wade MacLean. Department: PW Follow-up Date: TBD

Proposed Report Back: Q2, 2020 Timeline to be reassessed with new Director of Engineering

Date last revised: September 8, 2020

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6. Report/Issue: Lakeshore Policy Review Date Initialized: Res. 10 – Council January 15, 2019 THEREFORE BE IT RESOLVED THAT the Agriculture Advisory Board recommends that Norfolk County Council direct staff to investigate policy options for expanding the as-of-right uses in the Lakeshore Special Policy Area to farming areas inland; AND THAT a more permissive policy for expanded opportunities inland be brought forward to Council at its earliest opportunity Department: Planning Follow-up Date: Report presented August 18, 2020

Proposed Report Back: Q2, 2020 Q4,2020

7. Report/Issue: Servicing Report Date Initialized: Res. 20 – CIC Feb 5, 2019 THAT Staff Report DCS 19-27 / PW 19-11 Servicing Monitoring Report for 2018, be received as information. AND THAT Council endorses the servicing monitoring method outlined in this report. AND FURTHER THAT Council direct staff to bring forward a report outlining future water and wastewater servicing options, timelines, and cost estimates. Department: PW Follow-up Date: June 4/19 Q3/Q4 2020

Proposed Report Back: Q2, 2020

8. Report/Issue: Sidewalk Clearing Date Initialized: Res. 40 – Council Budgets Jan 23, 24 Feb 20, 2019 THAT Public Works bring a report forward on sidewalk snow clearing. Department: PW Follow-up Date: TBD Date last revised: September 8, 2020

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Proposed Report Back: Q2, 2020 Q3, 2020

9. Report/Issue: Downtown Simcoe – BIA Parking

Date Initialized: Res. 11 April 9, 2019 Council THAT staff be directed to investigate options with respect to Downtown Simcoe BIA Parking and report back to Council the beginning of June, 2019. Department: By-Law Follow-up Date: June 4, 2019 Update Memo provided – Info Pack Oct 15, 2019

Proposed Report Back: TBD

10. Report/Issue: Cat Control Program

Date Initialized: Res. 2 April 16, 2019 Council-In-Committee THAT Report DCS 19-52 be received as information; AND FURTHER THAT a staff report be prepared later in 2019 upon the depletion of the funding with recommendations and options for a future cat control program contract. Department: By-Law Follow-up Date: Update Memo provided – Info Pack Oct 15, 2019

Proposed Report Back: Q1, 2020 Funding Discontinued

11. Report/Issue: Animal Control Provisions in Norfolk County Date Initialized: Res. No 28 April 23, 2019 Council Department: By-Law THAT staff prepare a report reviewing animal control provisions in Norfolk County, including: i. The current obligation of municipal staff to respond to complaints pertaining to domestic, non- domestic and wildlife;

Date last revised: September 8, 2020

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ii. The current obligation of municipal staff to respond to sick and deceased animal complaints pertaining to domestic, non-domestic, non-domestic and wildlife; iii. Options for improving service delivery and associated costs, including the contracting out of animal control services, opportunities for inter-municipal partnerships with neighbouring municipalities to deliver this expanded service, in-hour options for delivering this expanded service and associated impacts on staffing at Norfolk County AND THAT Animal Care and Control By-Law 2014-46 be amended to include the above provisions; AND FURTHER THAT the report and amended By-Law be presented to Council by the end of 2019 Follow-up Date: Update Memo provided – Info Pack Oct 15, 2019

Proposed Report Back: Q4, 2019

12. Report/Issue: Committee Appointments Date Initialized: Res. No. 26 May 7, 2019 THAT staff be directed to prepare a report outlining options for the establishment of an Interview Committee of Council to oversee the volunteer appointment processes; AND THAT staff be directed to also present options for increased volunteer recognition of Committee members to begin in 2020 Department: Council Services Follow-up Date: Report Completed Feb 2020 / New Direction provided in 2020 for further report with options

Proposed Report Back: July 2020 November 2020

13. Report/Issue: Waste Management Review – Organize Green Bin Program Investigate, costing, etc. Date Initialized: September 3, 2019 – Res. No. 10 THAT Council direct staff to further investigate and report to Council on compost facilities and organic green bin programs, including details on off-setting costs for organic tonnage, and implementation of various pick-up arrangements for the initiation of a pilot green bin program. Department: PW Follow-up Date: July 21, 2020

Date last revised: September 8, 2020

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Proposed Report Back: Q3, 2020 Completed

14. Report/Issue: Building permit fees for solar panel installations deputation

Date Initialized: September 3, 2019 – Res. No. 17 THAT staff be directed to consult with the deputation and report to Council on comparable details from other municipalities respecting building permit fees for solar panel installation, as well as sign permit fees and easement study fees; AND THAT the Norfolk County Climate Change Adaptation Committee be consulted for comment respecting the deputation Department: Building Follow-up Date: TBD

Proposed Report Back: Q2, 2020

15. Report/Issue: Booth’s Harbour Water Systems

Date Initialized: September 3, 2019 – Res. No. 19 THAT Staff Report PW 19-55, Booth’s Harbour Water System – Public Consultations, be deferred so that Public Works staff, and the County Solicitor, can review the Ministry of Environment’s obligation to this matter, and overcharges addressed by the deputation; AND THAT staff include information on potential associated costs with purchasing the Booth’s Harbour Private Water System. Department: County Solicitor + PW Follow-up Date: September 15, 2020

Proposed Report Back: Q4, 2019 TBD Completed

16. Report/Issue: Organizational Culture Improvements

Date Initialized: September 17, 2019 – Res. No. 18 THAT a report outlining potential innovative methods to encourage and enable employee reporting of incidents, suggestions and employee concerns, be presented to Council-In-Committee for consideration of options.

Date last revised: September 8, 2020

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Department: HR&SD Follow-up Date: TBD

Proposed Report Back: Q2, 2020

17. Report/Issue: Industrial Land Review

Date Initialized: January 14, 2020 Res. 2 AND THAT staff be directed to internally complete a comprehensive review of current vacant properties, industrially zoned lands, and potential business development and ideal industries to target in order develop a proposed Industrial Land Use Strategy for Council’s consideration. Department: Planning Follow-up Date: TBD

Proposed Report Back: Q4, Final Document after Q1 or Q2, 2021

18. Report/Issue: Arena Consolidation

Date Initialized: January 28, 29th 2020 – Res 10. THAT staff issue RFP’s for each arena to seek private or community operators; AND THAT staff report upon the RFP’s by the end of June 2020; AND THAT Simcoe Recreation Centre ice be removed and that summer ice be provided at the Waterford arena; AND THAT the Seniors Centre at Pond Street be declared surplus to municipal needs; AND THAT if successful proponents for the RFP’s do not come forward, Norfolk County will proceed to close a further arena in September of 2020. Department: Community Services/CSS Follow-up Date: End of June 2020 December 2020

Proposed Report Back: December 2020

19. Report/Issue: Land Monetization

Date Initialized: January 28, 29th 2020 – Res 16.

Date last revised: September 8, 2020

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THAT Committee direct staff to proceed with the proposal to monetize some of the municipality’s land holdings with the intent to reduce the County’s Land Holdings. Department: CSS-Real Estate Follow-up Date: Multiple reports (ongoing)

Proposed Report Back: TBD

20. Report/Issue: Grants Process

Date Initialized: January 28, 29th 2020 – Res 19. THAT staff be directed to present a report with options for grants and services-in-kind; AND FURTHER THAT the grant request criteria be reviewed with the intent of tightening up the application requirements. Department: FS Follow-up Date: TBD

Proposed Report Back: TBD

21. Report/Issue: Marina Services Date Initialized: January 28, 29th 2020 – Res 20. THAT staff be directed to present a report outlining alternative service delivery models for the County’s marinas. Department: Community Services Follow-up Date: Q3, 2020

Proposed Report Back: TBD

22. Report/Issue: Delhi Pool Date Initialized: January 28, 29th 2020 – Res 21. AND THAT staff prepare a report upon the operations of the Delhi pool and anticipated future costs to be considered in 2020;

Date last revised: September 8, 2020

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AND THAT the Delhi Kinsmen Pool be brought back to Council for further consideration during the 2021 budget deliberations. Department: Community Services Follow-up Date: TBD

Proposed Report Back: 2021 Budget Deliberations

23. Report/Issue: Waste and Waste Collection Procurement Date Initialized: February 19, 2020 – Res 19. THAT staff be directed to bring back a report respecting procurement for all contracts for waste and waste collection, prior to June 1, 2020. Department: PW Follow-up Date: TBD

Proposed Report Back: TBD

24. Report/Issue: Policy Update Council Member Expenses Date Initialized: March 10, 2020 – Res 18. THAT staff be directed to research, prepare and present options and recommendations for an updated eligible mileage reimbursement policy for Council by fall, 2020; AND THAT included with the research, staff review similar policies in comparable municipalities Department: Council Services Follow-up Date: TBD

Proposed Report Back: Sept 2020 December 2020

25. Report/Issue: Committee of Adjustment Membership Date Initialized: April 28, 2020 – Res 3. THAT the communication from Dennis Travale regarding his resignation from the Committee of Adjustment be received as information and that the Committees membership be referred to Staff for review and report back to Council Department: Planning Follow-up Date: TBD Date last revised: September 8, 2020

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Proposed Report Back: Q3 or Q4, 2020

26. Report/Issue: Review of Integrity Commissioners Annual Report Date Initialized: May 19, 2020 res. 16 THAT the CAO be directed to present a report addressing the main points of the Integrity Commissioners annual report that was received by Council on April 28, 2020 Department: CAO Follow-up Date: TBD

Proposed Report Back: October 2020

27. Report/Issue: Pheasant Licensing Date Initialized: June 9, 2020 Res. No. THAT appropriate Community and Emergency Services Division staff meet with representatives of the Long Point Fish and Game Club to discuss their pheasant release program proposal, and bring a report back to Council prior to the summer 2020 Council recess. Department: Community Services Follow-up Date: Before Summer Recess

Proposed Report Back: Q2, 2020 Completed ______

28. Report/Issues: Covid-19 Deficits Date Initialized: June 9, 2020 Res. No. 12 THAT staff be directed to develop further strategies and options to mitigate projected year-end deficits for Council’s consideration. Department: Corporate Services/Community and Emergency Services Follow-up Date: TBD CES Report 20-07 –Summer Programing – June 30th

Proposed Report Back: TBD ______

Date last revised: September 8, 2020

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29. Report/Issues: Pond Street Building Date Initialized: July 14, 2020 Res. No. 7 THAT staff be directed to work with the Simcoe BIA to prepare a plan for the Pond Street Building; AND THAT the plan be presented to Council for approval before the property is declared surplus. Department: CS/CES Follow-up Date: TBD

Proposed Report Back: TBD ______

30. Report/Issues: Long Point Parking Date Initialized: July 14, 2020 Res. No. 11 THAT each April staff prepare a Council memo outlining updates on the condition of the beach access points as information and notification to council of any possible closures Department: CES Follow-up Date: Annually prior to April

Proposed Report Back: TBD ______

31. Report/Issues: Audited Financial Statements Date Initialized: July 21, 2020 Res. No. 5 THAT Council direct staff to publicly release the recent historic Audit Findings. Department: CS Follow-up Date: TBD

Proposed Report Back: TBD ______

32. Report/Issues: HSS 20-14 10-Year Housing and Homelessness Plan Date Initialized: July 21, 2020 Res. No. 17 THAT Resolution No. 13 respecting staff report HSS 20-14, 10-Year Housing and Homelessness Plan be deferred;

Date last revised: September 8, 2020

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AND FURTHER THAT staff be directed to present a further report on financial aspects and implications. Department: HSS Follow-up Date: TBD

Proposed Report Back: TBD ______

Date last revised: September 8, 2020

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The Corporation of Norfolk County

By-Law 2020-82

Being a By-Law to Confirm the Proceedings of the Council of Norfolk County at this Council Meeting Held on the 22nd Day of September, 2020.

WHEREAS Section 5 of the Municipal Act, 2001, S.O. 2001, c. 25 as amended, provides that the powers of the Municipal Council shall be exercised by By-Law, unless the municipality is specifically authorized to do otherwise;

AND WHEREAS it is deemed expedient that the proceedings of the Council of Norfolk County at this Council Meeting be confirmed and adopted by By-Law.

NOW THEREFORE the Council of The Corporation of Norfolk County hereby enacts as follows:

1. That the actions of the Council of Norfolk County at this Council Meeting held on the 22nd day of September, 2020, in respect of each recommendation contained in the Reports of the Committees and each motion and resolution passed and other action taken by the Council of Norfolk County at this meeting are hereby adopted and confirmed as if all such proceedings were expressly embodied in this By-Law.

2. That the Mayor and proper officials of Norfolk County are hereby authorized and directed to do all things necessary to give effect to the actions of the Council of Norfolk County referred to in the preceding section hereof.

3. That the Mayor and County Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the Seal of Norfolk County.

ENACTED AND PASSED this 22nd of September, 2020.

Mayor

County Clerk

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