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Clerk: Mrs V L Brice Axbridge Town Council PO Box 1184 Email: [email protected] Axbridge Website: BS26 2WJ

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Clerk: Mrs V L Brice Axbridge Town Council PO Box 1184 Email: Vicky.Brice@Axbridge-Tc.Gov.Uk Axbridge Website: BS26 2WJ Clerk: Mrs V L Brice Axbridge Town Council PO Box 1184 Email: [email protected] Axbridge Website: www.axbridge-tc.gov.uk BS26 2WJ 4th December 2019 A MEETING OF THE TOWN COUNCIL WILL BE HELD ON MONDAY 9th DECEMBER 2019 AT THE TOWN HALL, THE SQUARE, AXBRIDGE AT 7.30PM. Members of the public are welcome to attend. …………………… TOWN CLERK AGENDA 1. Apologies for absence – to receive apologies and approve reasons for apologies, if appropriate. 2. Minutes of the Council meeting held on 18th November 2019 (available) - to approve as a correct record 3. Declarations of Interest and to consider any applications for dispensations 4. Public Participation 5. Reports: Police, County Councillor and District Councillor 6. Written reports, as appropriate from Axbridge Community Partnership Sustainable “Carbon Neutral” Community Axbridge Museum Trust (available) Parish Path Liaison Officer Cluster Group (available) Somerset Assoc. of Local Council Community Health and Well-being Sports and Social Club Neighbourhood Plan Group Town Trust Pageant Other Representative Reports School Governor’s Report 7. Planning 7.1 Neighbourhood Plan – update and any further action 7.2 Infrastructure delivery – update and to consider response 7.3 02/16/00030/SPH - Outline planning application (appearance layout, scale, landscaping reserved matters) for the erection of up to 53 dwellings (30% affordable dwellings) and creation of access on land to the South of Houlgate Way – any update and any further action 7.4 21/19/00002/CAN Full planning application - Development of a gas-powered standby generation facility and associated infrastructure on Land to the South West of Townsend Farm, Prowses Lane – update and any further action 7.5 02/17/00022 – Outline planning application - Erection of dwellings etc at Mendip View, Cheddar Road, Axbridge – any update and any further action 7.6 17/18/00073/SH – planning application - Mixed use scheme etc at Yeo Valley, Cheddar – any update and any further action 7.7 02/18/00044/DT planning application - Retention of single storey wooden lodge for residential use at Redstacks, Bridgwater Road – any update and any further action 7.8 To consider and respond to Sedgemoor District Council, if appropriate on the following applications: Planning application number: 17/18/00053/ACN (significantly amended) Proposal: Outline application with some matters reserved for the erection of up to 115 dwellings with public open space, landscaping, sustainable drainage system (SuDS) and formation of vehicular access. Location: Land To The West Of, Lower New Road, Cheddar, BS27 3DZ Town and Country Planning Act 1990 Town and Country Planning (Development Management Procedure) Order 2015 Planning Application Consultation Application No: SCC/3673/2019 Proposal: Variation of Condition 34 (Footpath Diversion Order) of planning permission 1/17/16/083 to allow operations to take place in accordance with the Rights of Way Mitigation Plan Location: Callow Rock Quarry, Shipham Road, Cheddar, BS27 3DQ Grid Ref 344068 156302 Town and Country Planning Act 1990 Town and Country Planning (Development Management Procedure) Order 2015 Planning Application Consultation Application No: SCC/3674/2019 Proposal: Variation of Condition 8 (Hours of Operation) of planning permission 1/17/16/083 to allow the 24 hour operation of the secondary processing plant Location: Callow Rock Quarry, Shipham Road, Cheddar,BS27 3DQ Grid Ref 344260 155970 8. Administration and Finance 8.1 Somerset Playing Fields Association – Membership renewal 8.2 Society of Local Council Clerks – Membership renewal 8.3 Royal British Legion – payment of wreath and to consider donation 8.4 Tree Survey – to consider quotes and way forward 8.5 Printing of Oyez – to consider quotes and way forward 8.6 Purchase of multi card reader/writer and compact flash card for back up 8.7 Purchase of a small microwave – office use 8.8 Community Stall 8.9 Financial Monthly Report and Payment of Invoices (available) 9. Leisure and Recreation (to include Changing Rooms) 9.1 Play Area & Furlong Safety Check Log and Public Convenience Log - November 2019 – to approve 9.2 Town Maintenance Contractor Report (available) 9.3 Car Park fencing - update 9.4 Play Area Inspection – update on planned works/quotes and any further action for works to play area (inc. aerial runway, swings, safety surfacing) 10. Highways 10.1 Highway Policies (available) – to consider revisions 10.2 Gully Works – to note date of works (19th December) and arrangements 10.3 Highways matters – to report routine/maintenance matters 11. Cemeteries, Allotments and Open Spaces Advisory Group 11.1 Men’s Shed – any update and further action 11.2 Signage at Shortlands and The Pennings – any update and further action 11.3 Open Spaces matters – to report routine/maintenance matters 12. Personnel and Protocol Committee 12.1 Draft minutes of the meeting held on 2nd December 2019 (to follow) 13. Environmental Champion – to consider appointment 14. Emergency Plan – any update 15. General Correspondence, Consultations and Diary Dates (available): to include Strengthening police powers to tackle unauthorised encampments and Re-scheduled Climate Emergency Drop In days. 16. Further items for Oyez (Exclusion of the Press and Public – where appropriate, to consider a resolution that in view of the confidential/special nature of the business about to be transacted which contains contractual/personal information, it is advisable in the public interest that the press and public be temporarily excluded and they are instructed to withdraw) cc: County and District Councillors, police and press representatives AGENDA ITEM 2 - AXBRIDGE TOWN COUNCIL DRAFT MINUTES OF THE MEETING OF AXBRIDGE TOWN COUNCIL HELD ON MONDAY 18TH NOVEMBER 2019 IN THE TOWN HALL, THE SQUARE, AXBRIDGE Meeting commenced: 7.33p.m. Meeting concluded: 9.37pm. Present: Councillors Browne (Mayor), Chadwick (from minute 126/19), Corp, Goodman, Ham, Page, Taylor, Tiffin, Thomas and Wells . Also in attendance Mrs V Brice, Town Clerk together with one member of the public (for part of the meeting) 125/19 Apologies for Absence County Councillor Taylor and District Councillor Scott had given their apologies. [Apologies from the police representatives were received by the Clerk after the meeting] RESOLVED: that apologies from Councillor Bridgeman (ill health) and Councillor Williams (family commitment) be received and approved accordingly. 126/19 Minutes of the Council Meetings held on 21st October 2019 Members received the above minutes. Councillor Thomas gave a brief update on her research to date on environmental/carbon neutral matters. She would continue to investigate ways in which the Council could help the community and its environment. During this item, Councillor Chadwick joined the meeting. RESOLVED: 1) that the minutes of the Council meeting held on 21st October 2019 be approved as a correct record and be signed by the Chairman subject to minute 120/19 being amended to refer to the 2020/21 precept. 2) That “Becoming a Sustainable “Carbon Neural” Community” be included as a standing report on the council agendas. 127/19 Declarations of Interest and Applications for Dispensations Councillor Browne – declared a Disclosable Pecuniary Interest in relation to planning application 02/16/00030 (relating to the erection of up to 80 dwellings on land to the South of Houlgate Way) living close to the site and would leave the meeting should the application be considered (minute 133/19(d) refers). She also declared a personal interest in relation to planning application 21/19/00002/ACN relating to a gas-powered standby generation facility on land to the South West of Townsend Farm, Prowses Lane due to the distance from her property (minute 133/19(e) refers). Councillor Taylor– declared a Disclosable Pecuniary Interest in relation to planning application 02/16/00030 (relating to the erection of up to 80 dwellings on land to the South of Houlgate Way) and in relation to planning application 21/19/00002/ACN relating to a gas-powered standby generation facility on land to the South West of Townsend Farm, Prowses Lane living adjacent/close to these sites and would leave the meeting should the application(s) be considered (minutes 133/19(d) and /133(e) refer). Councillor Goodman – declared a Disclosable Pecuniary Interest in relation to planning application 17/10/00034 (relating to leaving residential development on land at Steart Farm, Wedmore Road, Cheddar) application due to proximity of her husband’s business/land and would leave the meeting during consideration of this application (minute 133/19(i) refers) Councillors Ham declared a personal interest in the item relating to the Christmas Trees donation, being Chairman of the Sports and Social Community Association (minute 134/19(b) Councillors Page declared a personal interest in the item relating to the Christmas Trees donation, being a member of Sports and Social Community Association (minute 134/19(b). There were no applications for dispensations. 128/19 Public Participation – the member of public just wished to observe the meeting. 129/19 Reports Police No report had been received at the time of the meeting. County Councillor Taylor County Councillor Taylor had provided a briefing report which had been made available members. District Councillor Mrs Scott District Councillor Scott had provided a written report on the Somerset Waste Partnership “Christmas Times” with tips for becoming more environmentally friendly (Oyez) and Sedgemoor’s Investors in People accreditation. 130/19 Outside Representative Reports Axbridge Community Partnership No report Axbridge and District Museum Councillor Wells reported on various points raised at the trust meeting Trust on 15th October 2019 (to be circulated). This included changes to trustees and roles. A treasurer for the trust was still sought (Oyez). Cluster Group The Cluster Group meeting would be held on 20th October 2019. Councillor Taylor would attend with the Clerk. Community Health and Well-being The Poetry and Short Story group would be further promoted and had been re-named “Axe-vale Poetry and Short Story Group” and was open to any-one with an interest in attending.
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