Board of County Commissioners Tuesday, August 31, 2021 9:00 AM 205 W. Central Ave. 4th Floor El Dorado, KS 67042 Agenda
A. CALL to ORDER
B. INVOCATION and PLEDGE
C. COMMISSION MINUTES C.1. Commission Minutes August_24_2021.pdf
D. PUBLIC COMMENTS
E. ITEMS of BUSINESS E.1. Public Works Department Material Handler - Bid Opening
E.2. Work Session - K-254 Highway
E.3. Butler County Landfill - Management of Blowing Litter
E.4. 2021-Q2 Financial/Management Report 2021-Q2 Financial Report.pdf E.5. Audit Services RFP RFP20210801 Audit Services.pdf E.6. Voting Delegation Kansas Association of Counties (KAC) Voting Delegate Form . 46th Annual Conference.pdf
F. VOUCHERS
1 Board of County Commissioners Page - 2
F.1. Vouchers dated 08/31/2021 2021-08-31 AP Packet - Public.pdf
G. COMMISSION ADDS & ABATES
H. OTHER ITEMS of BUSINESS
I. ADJOURNMENT
2 Board of County Commissioners Agenda Item Report
Agenda Item No. 1 Submitted by: Koleen Laney Submitting Department: Clerk's Office, County Meeting Date: August 31, 2021
SUBJECT Commission Minutes
RECOMMENDATION Approval of Minutes from August 23, 2021
ATTACHMENTS August_24_2021.pdf
BACKGROUND N/A
ANALYSIS N/A
FINANCIAL CONSIDERATION N/A
LEGAL CONSIDERATION N/A
COMMISSIONER SIGNATURE REQUIRED Yes
INFORMATION TECHNOLOGY PURCHASE OR SERVICES REVIEW REQUIRED No
RECOMMENDED ACTION Approval of Minutes
3 BUTLER COUNTY BOARD OF COMMISSIONERS Tuesday, August 23, 2021
CALL TO ORDER Commission Chair Jeff Masterson called the Butler County Board of Commissioners meeting to order at 9:00 a.m. Present were Commissioner Marc Murphy, Commissioner Dan Woydziak, Commissioner Kelly Herzet, Commissioner Mike Wheeler, County Administrator Will Johnson, and Clerk Recorder Koleen Laney.
(00:00:40) INVOCATION Pastor Matt Click, First Baptist Church, El Dorado, KS, presented the invocation.
(00:02:25) APPROVAL OF MINUTES Commissioner Murphy motioned to approve the minutes from the August 23, 2021, Butler County Commission meeting as written. Commissioner Wheeler seconded the motion. Motion carried 5-0.
(00:02:55) PUBLIC COMMENTS Mr. Jim Weaver, 11627 SW Indianola Rd, Augusta, KS, came before the Board to address three (3) issues that he wanted to discuss. The first issue was concerning the bridge located at 120th and Indianola Rd. and the condition of it as it has been a target for graffiti as well as a dumping area. Mr Weaver would like to see signs posted to deter these acts. The second was a pasture also located in that area that is being overrun with Sericea Lespedeza as well as Johnson Grass, Mr. Weaver feels the County should spray the weeds with an aerial sprayer and charge the landowner. The last issue was the closure of 120th St due to the expansion of the Augusta Airport; Mr. Weaver feels this closure would greatly affect people who travel this road and would like the Commissioners to explore other options.
(00:21:00) ITEM #1 –2022 Budget Revenue Neutral Rate (RNR) Hearing and RNR Resolution Adoption Ryan Adkison, Finance Director, came before the Board for consideration of the adoption of the County’s 2022 Budget Revenue Neutral Rate (RNR) as well as Butler County Fire District’s 1,2,3,4,5,6,7,8, and 9 Revenue Neutral Rates. During the 2021 legislative session the tax lid was removed and the legislature enacted SB 13 and HB 2104. This legislation establishes new notice and public hearing requirements if the proposed budget will exceed the property tax levy’s Revenue Neutral Rate (RNR). On July 14th the County Commission notified the County Clerk of their intention to exceed the RNR and hold a RNR hearing on August 24. Public notice of the RNR hearing was published on July 27th in the newspaper and added to the County's website on July 23.
Commission Chair Masterson opened the public hearing at 9:21 a.m. There were no comments. Commission Chair closed the public hearing at 9:21 a.m.
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Commissioner Woydziak motioned to approve Resolution 21-18 allowing Butler Count, Kansas to levy a property tax rate exceeding the Revenue Neutral Rate. Commissioner Herzet seconded the motion. Motion carried 5-0.
Commission Chair Masterson opened the public hearing at 9:22 a.m. There were no comments. Commission Chair closed the public hearing at 9:22 a.m.
Commissioner Woydziak motioned to approve Resolution 21-19 allowing Butler County, Kansas, Fire District 1, 2, 3, 4, 5, 6, 7, 8, and 9 to levy a property tax rate exceeding the Revenue Neutral Rate. Commissioner Murphy seconded the motion. Motion carried 5-0.
(00:23:39) ITEM #2- 2022 Budget Public Hearing and Adoption for Butler County Fire District 1,2,3,4,5,6,7,8 and 9 Ryan Adkison, Finance Director, came before the Board for consideration of the adoption of the 2022 Budget for Butler County Fire Districts 1,2,3,4,5,6,7,8 and 9.
Commission Chair Masterson opened the public hearing at 9:23 a.m. There were no comments. Commission Chair closed the public hearing at 9:24 a.m.
Commissioner Murphy motioned to adopt the 2022 Budget for Butler County Fire District 1,2,3,4,5,6,7,8 and 9. Commissioner Wheeler seconded the motion. Motion carried 5-0.
(00:24:06) ITEM #3 – 2022 Budget Public Hearing and Adoption for Butler County Ryan Adkison, Chief Financial Officer, came before the Board for consideration of the adoption of the County’s 2022 budget. Counties, Cities and Special Districts are required by statue to adopt an annual operating budget to enable the entities to assess taxes for the operation and delivery of services by the organization. The Proposed 2022 Butler County budget has been developed to continue a stable delivery of services to the residents of Butler County. The Mill Levy was reduced by 1.2 mill.
Commission Chair Masterson opened the public hearing at 9:25 a.m. There were no comments. Commission Chair closed the public hearing at 9:25 a.m.
Commissioner Woydziak moved to adopt the 2022 Budget for Butler County. Commissioner Herzet seconded the motion. Motion carried 5-0.
(00:26:30) ITEM #4 – Requested Change in Zoning on Property locate at 14264 SW 50th St., Benton, KS, from AG-40 to Rural Residential (RR) as Submitted by Cero Family Living Trust. David Alfaro, Director of Planning and Zoning, came before the Board requesting change in zoning on property located at 14264 SW 50th St. Benton, KS from AG-40 to Rural Residential (RR) as submitted by Cero Family Living Trust. Cero Family Trust owns a 9+/- acre tract of land located at 14264 SW 50th St. Benton that is currently zoned AG-40. The applicant is requesting
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5 a change in zoning from AG-40 to RR which will allow the Trust to potentially split the property into two tracts. This would allow the Trust to separate an existing house from the remainder of the property. It should be noted that a commercial operation, Atlas Traps, is also located on this particular tract of land but the change in zoning has no bearing on the operations of the business. All conditions currently on the operations of the business will still remain in place. The change in zoning will not have a negative impact on the area as numerous tracts with RR zoning exist in the area and if the property is split the newly created tracts will be similar in size to what is already there.
Commissioner Woydziak motioned to approve a request for a change in zoning from AG-40 to RR as submitted by Cero Family Living Trust and directed the Chairman to sign Resolution No. 21-20. Commissioner Murphy seconded the motion. Motion carried 5-0.
(00:33:50) ITEM #5- Consider Acceptance of a Final Plat for Gryffin Manor as Submitted by ET Enterprise, LLC on Property Located at SW 80th St. and 1/2 mile East of SW Haverhill Rd. El Dorado, KS David Alfaro, Director of Planning and Zoning, came before the Board for consideration of the acceptance of a Final Plat for Gryffin Manor as submitted by ET Enterprise, LLC, on property located at SW 80th St. and 1/2 mile East of SW Haverhill Rd. El Dorado, KS. As mentioned, the property is zoned Rural Residential and the size of the proposed Lots, though larger than the 10- acre maximum, will conform to the size requirements of the RR zoning classification. Sewage Disposal will be handled by either a Lagoon or Septic System and Domestic Water will be provided by the Rural Water District or Private Wells. It should be noted that access to the back two (2)-thirty (30) acre Lots will be via a 70' Road Right-of-Way with a cul de sac at the end providing a turnaround for emergency vehicles as well as school buses and any other vehicular traffic. Kristy Randall, 7806 SW Haverhill, El Dorado, Kansas, and Christie Bowman 1704 SW 80th St, El Dorado, Kansas, came before the Board with concerns about the drainage along SW 80th, The Commissioners determined a conversation would need to happen with Spring Township in reference to this issue. Mrs. Randall also had concerns about the split due to the trees located on the property to be split, if trees were removed this would create an issue with dust and noise. Mrs Bowman mentioned traffic issues as well.
Commissioner Murphy motioned to approve a request for a change in zoning from AG-40 to RR as submitted by Cero Family Living Trust and directed the Chairman to sign Resolution No. 21-20. Commissioner Wheeler seconded the motion. Motion carried 5-0.
(00:51:39) ITEM #6- Request for a Conditional Use Permit Allowing for the Operation of a Dog Breeding Operation on Property Located at 5499 SW Kansa Rd, El Dorado, KS, as Submitted by Sharon Leible-Teeter. David Alfaro, Director of Planning and Zoning, came before the Board to Request a Conditional Use Permit allowing for the operation of a dog breeding operation on property located at 5499 SW Kansa Rd, El Dorado, KS, as submitted by Sharon Leible-Teeter. Mrs. Leible-Teeter owns a tract of land that contains 39+/- acres and is use for farm/homestead related activities. She is looking to start a Dog Breeding Operation that will be known as Teeter Doodles, LLC. The activities on the property will consist of breeding Labradoodles, Goldendoodles and
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6 Doubledoodles. An existing building will be used as part of the operations and will be required to meet Commercial Building Codes and will be inspected by County Inspectors. Access to the site is off SW Kansa or SW 55th St. which are unpaved Township Roads. While vehicular traffic to the site will be light, delivery of all the dogs will done off site limiting traffic to the area. The applicant lives on site and will continue to live there as the business continues to operate.
Commissioner Woydziak motioned to approve the request for a Conditional Use Permit for a Dog Breeding Operation as submitted by Sharon Leible-Teeter on property located at 5499 SW Kansa Rd. and directed the Chairman to sign Resolution 22-21. Commissioner Herzet seconded the motion. Motion carried 5-0.
(00:59:54) ITEM #7- Request for a Conditional Use Permit for an Event Venue on Property Located at 3254 NW Butler Rd. Benton as submitted by Stacy and Melissa Van Tassel. David Alfaro, Director of Planning and Zoning, came before the Board to Request a Conditional Use Permit for an Event Venue on property located at 3254 NW Butler Rd. Benton as submitted by Stacy & Melissa Van Tassel. The Van Tassels own a tract of land that contains 8+/- acres and is used for farm/homestead activities. The applicants are looking to start a business that will be knows as Venues at Van Tassel Ridge. The Venue will be a site that will host a myriad of activities on the property. The Venue will provide a unique opportunity to either utilize a future Barn for activities or enjoy nature by having their events outside. Currently there is a Shop on the property that will be required to be improved to meet Commercial Building Codes and will be inspected by County Inspectors. Any future structures will need to meet Commercial Codes as well. Access to the site is off NW Butler Rd. which is a paved County Arterial Road and all parking will take place on site. The property surrounding the site is owned by the applicants parents/in-laws.
Commissioner Herzet motioned to approve a request for a Conditional Use Permit for an Event Venue on property located at 3254 NW Butler Rd. as submitted by Stacy and Melissa Van Tassel and directed the Chairman to sign Resolution No. 21-22. Commission Chair Masterson seconded the motion. Motion carried 5-0.
(01:03:38) RECESS Commission Chair Masterson recessed the meeting at 10:03 a.m. for five minutes. Commission Chair Masterson reconvened the meeting at 10:15 a.m.
(01:15:49) ITEM #8- Public Works Department Pickup - Bid Opening Darryl Lutz, Director of Public Works, came before the Board to receive and open sealed bids for the purchase of one (1) new 3/4 ton extended cab 4WD cab and chassis pickup for the Department of Public Works. No bids were submitted at this time. Staff will revisit this item again in the future.
No action was taken
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7 (001:17:50) ITEM #9- FY22 Adult Carryover Reimbursement and Juvenile Carryover Reimbursement Budget Monty Herbert, Deputy Director of Community Corrections, came before the Board for approval of the fiscal year 2022 Adult Carryover Reimbursement and Juvenile Carryover Reimbursement Budget. Each year Community Corrections is required to submit reimbursed funds for the juvenile and adult programs to the Kansas Department of Corrections (KDOC). Reimbursement for the juvenile budget is $35,775.05 and $25,528.10 for the Adult reimbursement. There is no impact on the County’s budget or block grant budgets. These funds are required to be sent in support of their respective programs.
Commissioner Wheeler motioned to approve the FY22 reimbursed juvenile budget in the amount of $35,775.05 and the FY22 reimbursed adult budget in the amount of $25,528.10 and authorized the chair to sign. Commissioner Murphy seconded the motion. Motion carried 5-0.
(01:19:26) ITEM #10- ProQA Annual Support Payment Jeremy Seglem, Director of Emergency Communications “E911”, came before the Board for approval of the annual ProQA support payment in the amount of $25,338.00 for software maintenance. ProQA is the computerized version of the protocols used on every 9-1-1 call received. These protocols dictate how calls are prioritized and provide the scripted instructions for 9-1-1 callers specific for the emergency they are reporting. These instructions range from general safety tips to step-by-step life support instructions. This maintenance agreement allows staff to access technical support twenty-four (24) hours per day, 365 days per year and receive several software updates throughout the year.
Commissioner Murphy motioned to authorize the 9-1-1 Director to make the payment of $25,338.00 for the ProQA annual software maintenance agreement. Commissioner Wheeler seconded the motion. Motion carried 5-0.
(01:20:46) ITEM #11- Annual Salaries for Elected Officials Will Johnson, Butler County Administrator, came before the Board for approval of Resolution 21-17 establishing the salaries of the all elected officials for 2022. The 2022 Proposed budget has a 6% merit pool, therefore increasing elected officials salaries.
Commissioner Woydziak motioned to approve Resolution 21-17 establishing the salaries of elected officials for 2022 with a 6.0% increase. Commissioner Herzet seconded the motion. Motion carried 5-0.
(01:20:45) ITEM #12- Longevity Policy update Will Johnson, Butler County Administrator, came before the Board for approval of an update to the longevity policy. The current longevity policy dates back to the early 2000s and was designed to progressively reward employees for their length of employment with the County. During the 2021 Strategic Retreat at The Point in Augusta, staff and the Commission cited
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8 employee compensation as an issue that needed addressed in the 2022 Budget. To this end, the 2022 Proposed Budget had a general merit increase of 6% for all staff. However, staff is more specifically concerned about short-term employees (1-5 years), who consistently have higher levels of turnover, sometimes between 25% and 30%. To address the correlation between higher turnover and shorter time with the County, staff included in the 2020 Proposed budget an amendment in the longevity policy to basically pay $100/yr starting in year one through year twenty (20). This was slightly more aggressive than the current policy which pays $300 after three years. In budget discussions, the Commission directed staff to further increase the aggressiveness of the longevity pay up-front so that it is was even more targeted to employees in their first five years of service. The policy change included in the 2022 Proposed Budget (option 1) is estimated to cost $34,300 over the current policy while the newly updated policy (option 2) is estimated to cost $93,000 over the current adopted policy or $59,600 over option 1. The option 2 amount is included in the 2022 Budget the Commission agreed to publish for the budget hearing.
Commissioner Woydziak motioned to approve the updated longevity pay policy. Commissioner Herzet seconded the motion. Motion carried 5-0.
(01:27:30) ITEM #13- County Commission Performance Evaluation AR14-01 Policy Update Will Johnson, Butler County Administrator, came before the Board for approval of an update to the County Commission Performance Evaluation Policy AR14-01. This policy defines the program requested by the Commission and implemented with all new pay increases for employees in 2014. In 2015 the County amended the policy eliminating range pay adjustments based on score and changed to pay adjustments based on preliminary raise amount based on the employees evaluation score and then adjusted based on the budget performance pay funding. The modification in 2021 adjusts the merit dates to January of each year so all employees receive their merits at the same time, which provides equity between all employees and clarity for budget purposes. Staff believes moving the evaluation time frame all to the 4th quarter and applying the resulting merit increase for the entire county on the first paycheck in January will simplify and streamline the process and create uniformity: 1) it will streamline and simplify both budgeting for and explaining the merit increase budget, which is typically one of the largest budget items each year. Currently, a 3% merit increase pool (for example) will not affect the budget by 3% because many employees will get the increase after half the year is over. This fact makes it harder to spot errors and explain why salaries are going up 1% for certain departments and 2.5% for others. Going forward, a 3% merit pool will result in a 3% increase for most positions. 2) It will create uniformity between departments and staff should feel more equally valued, which may help with turnover rates for certain departments. For example, currently the Sheriff's Office (Road Patrol) does their evaluations in April while the Jail does them in October. This policy change is included in the 2022 Proposed Budget.
Commissioner Herzet motioned to approve the updated County Commission Performance Evaluation Policy AR14-01. Commissioner Woydziak seconded the motion. Motion carried 5- 0.
(01:30:49)
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9 VOUCHERS Commissioner Wheeler motioned to approve vouchers dated August 23, 2021, in the amount of $275,237.23. Commission Chair Masterson seconded the motion. Motion carried 5-0.
(01:31:14) ADDS & ABATES Commissioner Wheeler motioned to approve Adds in the amount of $428.44 and Abates in the amount of $42.14. Commissioner Murphy seconded the motion. Motion carried 5-0.
(01:31:43) OTHER ITEMS OF BUSINESS TO COME BEFORE THE BOARD OF BUTLER COUNTY COMMISSIONERS Commissioner Wheeler let the Commissioners know he will not be in attendance at the September 14th meeting.
Administrator Johnson said a Commissioner heard a rumor of the County mandating employees receive the COVID-19 vaccine, He clarified the county will not mandate the vaccine but does encourage it.
Administrator Johnson relayed he was notified that Public Works will be sending out legal notices regarding weed issues within the County.
Administrator Johnson stated he was contacted by Dr. Varner who stated Sedgwick County is considering cutting a forensic pathologist position and not taking any outside county autopsies.
Dan Ingalls, Director of Facilities Management, came before the Board with an estimate of repair for the two bathrooms located on the third floor of the Historic Courthouse. Because of the new plumbing extensive work needs to be done to both bathrooms. The men’s bathroom would be at a cost of $4,620.00 and the women’s a total of $5,050.00 for a grand total of $9,670.00.
Commission Chair Masterson motioned to approve the expenditure for the walls and tile for the bathrooms located on the third floor of the Historic Courthouse. Commissioner Herzet seconded the motion. Motion carried 5-0.
Administrator Johnson stated he was contacted by Brad Loveless, Secretary of Wildlife and Parks. Mr. Loveless relayed the Kansas Department of Corrections allocated $625,000.00 in their budget for demolition of the Honor Camp facilities located in both El Dorado and Toronto.
(01:51:14) ADJOURNMENT Commissioner Herzet motioned to adjourn the meeting of the Board at 10:52 a.m. Commissioner Murphy seconded the motion. Motion carried 5-0.
The Commissioners attended a luncheon at 11:45 AM at the Rose Hill Senior Center located at 217 E Silknitter, Rose Hill, KS.
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10 Board of County Commissioners Agenda Item Report
Agenda Item No. 1 Submitted by: Darryl Lutz Submitting Department: Public Works Meeting Date: August 31, 2021
SUBJECT Public Works Department Material Handler - Bid Opening
RECOMMENDATION Receive and open sealed bids for the purchase of 1 new telescopic boom material handler for the Landfill Division of the Department of Public Works.
ATTACHMENTS
BACKGROUND The Department of Public Works develops and maintains an equipment replacement plan for all of its divisions. This plan is used as a tool to help budget for equipment replacement and is incorporated into the County’s current CIP and adopted budgets. Equipment, however, is operated until it is ready to be replaced. Several pieces of equipment are ready for replacement or purchase in 2021 which will include some equipment carried over from prior years. In March 2021, the Department of Public Works received permission from the County Commission to go out for bids for 1 new telescopic boom material handler to replace a 2012 model JCB telescopic boom material handler currently in operation at the landfill. The current material handler will be sold via on-line auction once the material handler is delivered and put in service.
ANALYSIS Receive and open sealed bids for the requested equipment. It is proposed that the name and location of the vendor be read along with the bid price and the equipment make and model being bid. Staff recommends that all bids received and accepted by the County Commission be tabulated and evaluated by staff and a recommendation for purchase be returned at a later date.
FINANCIAL CONSIDERATION This equipment purchase is planned in the County’s CIP and is budgeted. Cash is available for making the planned purchase.
LEGAL CONSIDERATION None.
COMMISSIONER SIGNATURE REQUIRED No
INFORMATION TECHNOLOGY PURCHASE OR SERVICES REVIEW REQUIRED No
RECOMMENDED ACTION
11 Receive and open bids for equipment for the Public Works Department. Motion: I, Commissioner ______, move to accept the bids received and opened for 1 telescopic boom material handler for the Landfill Division of the Public Works Department and to direct staff to tabulate the bids, to evaluate the equipment offered and to return at a later date with a recommendation for purchase.
12 Board of County Commissioners Agenda Item Report
Agenda Item No. 2 Submitted by: Darryl Lutz Submitting Department: Public Works Meeting Date: August 31, 2021
SUBJECT Work Session - K-254 Highway
RECOMMENDATION Work Session - Discuss a project proposal to work with KDOT and several communities to develop a K-254 corridor management plan.
ATTACHMENTS
BACKGROUND K-254 is currently a 4-lane expressway connecting El Dorado and the Kansas Turnpike with the north end of Wichita and the I-135 corridor. K-254 is a major freight corridor and a very important commuter corridor in Butler County and Sedgwick County. In the past few years, all the communities along K-254 along with freight interests and economic development interests worked together to form the K-254 Coalition. The K-254 Coalition is actively engaged with KDOT to address safety along the highway. KDOT recently presented a summary of a corridor safety study to the coalition that is in the process of being finalized.
In addition, every 2 years, KDOT goes through a local consult process in each region of the state to identify transportation improvement needs and priorities. Butler County staff has always advocated to KDOT the need to add interchanges on K-254 at major intersections. The local and district offices of KDOT have reached out to Butler County in and effort to identify the County's highest priority location for intersection improvements along K-254. Butler County staff has advised KDOT that our priority intersections along K-254 are Ohio Street Rd, Butler Rd and Adams Rd. in addition to River Valley Rd at Towanda and Main St at Benton. Staff advised KDOT that our first and highest priority at this time is the intersection of Ohio Street Rd because of the high traffic volumes and because of the Counties interest in making the interchange of Ohio Street Rd and SW 20th St safer and more convenient to use.
ANALYSIS One of the long term recommendations offered in the K-254 safety study as presented to the coalition is the development of a corridor management plan. Butler County strongly advocated to KDOT during the development of the study to do a corridor management study prior to developing any published reports that make specific recommendations for modifying access or traffic movements at intersections along the corridor. Butler County was concerned that any study that specifically addresses safety of K-254 traffic only could adversely impact communities and major traffic generators along the corridor. A corridor management study is more comprehensive and takes into consideration community and business interests, major traffic generators, local access needs and the traffic types that need to access or cross K-254.
13 FINANCIAL CONSIDERATION Butler County would be expected to participate in the cost of corridor management study.
LEGAL CONSIDERATION None known at this time. The development of a corridor management plan for K-254 will most likely require affected communities to enter into an agreement with KDOT.
COMMISSIONER SIGNATURE REQUIRED No
INFORMATION TECHNOLOGY PURCHASE OR SERVICES REVIEW REQUIRED No
RECOMMENDED ACTION Provide direction to staff for making a formal proposal or request to KDOT and to communities impacted by K-254 traffic to develop a corridor management study. Also staff is requesting consensus from the County Commission in support of making SW Ohio Street the county's first priority for a grade separated interchange for K-254 in Butler County.
14 Board of County Commissioners Agenda Item Report
Agenda Item No. 3 Submitted by: Darryl Lutz Submitting Department: Public Works Meeting Date: August 31, 2021
SUBJECT Butler County Landfill - Management of Blowing Litter
RECOMMENDATION Work Session - Discuss proposed staffing enhancements to manage blowing litter at the landfill.
ATTACHMENTS
BACKGROUND One of the key operating requirements for solid waste landfills operating in Kansas is to control blowing litter and to manage litter that has blown beyond the active working area of the landfill. Managing blowing litter in Kansas can be very challenging and is very labor intensive. Butler County for several years has used inmate labor from the Kansas Department of Corrections to pick up blowing litter and to provide other services such as mowing and weed eating and assistance with the various recycling programs. The inmate program is no longer available to Butler County, however, the County still is required to be actively managing blowing litter.
ANALYSIS Public Works Department staff would like to address the issue of blowing litter with the County Commission. Staff will be proposing the addition of staff positions at the landfill to pick up trash and to cover some of the other services previously provided by inmates. 1 or more staff enhancement recommendations will be presented for discussion. Part of the discussion will be related to challenges of hiring in the current competitive hiring market and the need to consider filling the requested positions with full time status employees vs part time status employees.
Staff has proposed to Department Management to add 4 part-time staff positions and 1 full time staff position to work Monday thru Friday. 2 of the part time positions would work on Monday, Tuesday and Wednesday and 2 of the part time positions would work on Wednesday, Thursday and Friday. This scenario would provide 3 people per day on Monday, Tuesday, Thursday and Friday and 5 people on Wednesday. The primary work assignment will be picking up trash and providing maintenance and assembly on portably trash screens and litter fences. These positions would also be available to help with spotting vehicles for unloading when needed and for general mowing and maintenance of the landfill site.
FINANCIAL CONSIDERATION Information on the expected cost of each staffing scenario will be presented. The addition of staff will impact operating costs of the landfill.
LEGAL CONSIDERATION None known at this time.
COMMISSIONER SIGNATURE REQUIRED
15 No
INFORMATION TECHNOLOGY PURCHASE OR SERVICES REVIEW REQUIRED No
RECOMMENDED ACTION X
16 Board of County Commissioners Agenda Item Report
Agenda Item No. 4 Submitted by: Ryan Adkison Submitting Department: Administration Meeting Date: August 31, 2021
SUBJECT 2021-Q2 Financial/Management Report
RECOMMENDATION Receive and file the 2021-Q2 Financial/Management Report
ATTACHMENTS 2021-Q2 Financial Report.pdf
BACKGROUND The Commission receives quarterly financial/management reports as part of the County's overall transparency and management process.
ANALYSIS Information presented in this report should be considered by the Commission during the formulation and implementation of the CIP and operating budget and with other important decisions affecting the County's operations.
FINANCIAL CONSIDERATION N/A
LEGAL CONSIDERATION N/A
COMMISSIONER SIGNATURE REQUIRED No
INFORMATION TECHNOLOGY PURCHASE OR SERVICES REVIEW REQUIRED No
RECOMMENDED ACTION I Commissioner ______move to receive and file the 2021-Q2 Financial/Management Report.
17
Financial Management Report For the 6 Months Ending June 30 18
19
Table of Contents
I. Executive Summary 1 Health Fund ...... 21 Introduction to Executive Summary ...... 2 Aging Fund ...... 22 Major Revenue Highlights ...... 2 Sheriff Fund ...... 23 Ad Valorem Taxes...... 2 Jail Fund...... 24 Motor Vehicle Tax ...... 2 Landfill Fund ...... 25 Motor Fuel Tax ...... 2 Self-Insurance Fund ...... 26 Prisoner Housing Fees ...... 2 Sales Tax Fund ...... 27 Emergency Medical Services Charges for Service ...... 3 Wind Farm Fund ...... 28 Landfill Charges for Services ...... 3 Special Alcohol Fund ...... 29 Major Expenditure Highlights ...... 5 Special Parks & Recreation Fund ...... 30 Salaries & Benefits ...... 5 Special Liability Fund ...... 31 Contractual Services ...... 5 9-1-1 Landline Tax Fund ...... 32 Commodities/Supplies ...... 5 9-1-1 Tax Fund ...... 33 Capital/Transfers/Other ...... 5 Economic Development Fund ...... 34 II. Financial Section 7 Sewer Districts Fund ...... 35 Fund Summaries ...... 10 Street Lighting Fund ...... 36 General Fund ...... 10 III. CIP Summary Section 37 Debt Service Fund ...... 17 IV. Investments 41 Road & Bridge Fund ...... 18 V. Quarterly Newspaper Report 45 Bridge Fund ...... 19 Emergency Medical Services (EMS) Fund ...... 20
20 21 Executive Summary
I. Executive Summary
2021-Q2 Financial Management Report | Butler County, Kansas 1 22 Executive Summary Introduction to Executive Summary At the end of each quarter, the Administration department reports on Butler County’s financial condition. The following quarterly financial report provides an analysis for the period ending June 30, 2021. The information contained in this report is based on unaudited financial statements and excludes adjustments that may be required by the county’s auditors at a later date.
This report provides an analysis of financial trends through the current period compared to the same time period in the prior year. An analysis of major revenues is presented in the executive summary of this section, along with an analysis of major expenditures.
The first section of the report outlines the county’s major revenue sources and expenditure categories for budgeted funds and compares them to prior year information. The second section of the report outlines financial information for all budgeted funds, including comparisons of year-to-date and the adopted budget. The third section of the report outlines the status of outstanding Capital Improvement Plan (CIP) projects for the current fiscal year. Next, an investment section lists the investments of the county along with supplemental data for comparison purposes. Finally, the fourth section contains the actual quarterly report filed with the official county newspaper. Major Revenue Highlights The purpose of this section is to describe the major revenues of Butler County and compare them to the previous year and current year’s budget. Total revenues for all budgeted funds was $36.5 million in the current year compared to $35.2 million in the prior year. The top five revenue sources, which annually account for between 60% and 70% of the total revenues for the county’s budgeted funds, totaled 81.6% of the total revenue, a change of -0.1% from 81.7% in the prior year.
Ad Valorem Taxes The Ad Valorem Tax is the largest single revenue available to Kansas counties. These revenues are derived from taxes levied on real property, personal property, and state-assessed utilities. The Butler County Appraiser values real and personal properties, while the State of Kansas assigns values to state-assessed utilities. Property taxes annually account for between 40% and 50% of the total budgeted revenues. The county maintains nine taxing funds, including the 1) General; 2) Debt Service; 3) Road & Bridge; 4) Bridge Building; 5) Emergency Medical Services (EMS); 6) Health; 7) Aging, 8) Sheriff, and 9) the Jail Fund. The county receives approximately 98% of property tax collections by May with another 2.0% distributed the second half of the year.
Motor Vehicle Tax The motor vehicle tax is applied to vehicles registered in Butler County. The County Treasurer collects and distributes this tax to all taxing subdivisions according to a state-mandated formula. Motor vehicle tax revenues are evaluated over time to measure the county’s economic health. Motor vehicle taxes typically account for 5-7% of total revenue and are elastic based upon the purchasing confidence of consumers and the distribution formula, which is based on mills levied throughout the county.
Motor Fuel Tax The county’s motor fuel tax typically accounts for 3-5% of total revenue. These revenues are received from the State of Kansas, which distributes on a statutorily-set formula. The State Gas Tax is based on gallons consumed, not on the price per gallon.
Prisoner Housing Fees Prisoner housing fees, including ancillary revenue, account for between 4-8% of revenues. Prisoner housing revenues are evaluated over time to measure the county’s ability to house and manage its prisoner base. These revenues tend to fluctuate over time based upon the county’s ability to house and attract revenue inmates.
Federal (USMS, ICE) inmates account for most of the revenue inmates, therefore, as their inmate numbers fluctuate, so does the revenue generated.
2 2021-Q2 Financial Management Report | Butler County, Kansas 23 Executive Summary Emergency Medical Services Charges for Service EMS collects charges for service for care provided to patients during medical calls, which accounts for between 4-6% of total revenues. These revenues are received from Medicaid, Medicare, insurance companies, and private individuals. Medicare reimbursements are a headwind to this revenue source.
Landfill Charges for Services Landfill charges for services are based upon the tonnage of deposits into the Butler County Landfill and also the fees that are set by the Butler County Commission. Out-of-county contracts should increase revenue over time. Revenue can increase periodically due to special clean-up projects that created large amounts of refuse for the landfill.
2021-Q2 Financial Management Report | Butler County, Kansas 3 24
Executive Summary
-
46.7% -150.0%
-100.0%
-50.0%
0.0%
50.0%
100.0% 150.0%
Miscellaneous income Miscellaneous
5.7%
Rental Income Rental 4800
- 95.7%
Rental Income Rental Interest on idle funds idle on Interest
Motor Vehicle Residual Revenue Residual Vehicle Motor
13.6%
Transfers 4600
Other RevenueOther Miscellaneous income Miscellaneous
13.5%
In lieu of tax of lieu In
93.2%
Miscellaneous income Miscellaneous
0.0%
4500
Intergovernmental
6.4%
Intergovernmental
Weed department receipts department Weed
53.4%
Miscellaneous income Miscellaneous
78.5%
Intergovernmental 4400
- 7.2%
Charges for services for Charges
7.1% Charges for Services
Building permits Building
39.7%
Licenses, fees, and permits and fees, Licenses,
33.0%
Mortgage Registration Mortgage
9.2%
Miscellaneous income Miscellaneous 4300
0.0% Special Assessments Special
- 2.8%
Licenses, Fees Fees & PermitsLicenses, Major Revenue Prior YTD/Current YTD YTD/Current Prior Revenue Major
Charges for services for Charges
- 65.3%
Other tax Other
1.0%
Miscellaneous income Miscellaneous
16.7%
Motor vehicle tax vehicle Motor
69.8%
Interest and penalties and Interest
57.0%
4100 Taxes
Delinquent tax Delinquent
- 21.6%
Special Assessments Special
3.1%
Ad valorem property tax property valorem Ad
-
5,000,000
10,000,000
15,000,000
20,000,000
25,000,000 30,000,000 urn/ro T Bu/re Bar) (Blue/Green YTD Current/Prior
4 2021-Q2 Financial Management Report | Butler County, Kansas 25 Executive Summary Major Expenditure Highlights
The purpose of this section is to describe major expenditure types, which are divided up into four categories: 1) salaries and benefits; 2) contractual services; 3) commodities/supplies; 4) capital/transfers/other. Total expenditures changed by -13.9% year-over-year with expenditures of $18.2 million in the current year and $21.2 million in the prior year. The current year amount will change once the audit is completed.
Salaries & Benefits This expenditure category includes costs related to compensating employees, including employee benefits cost such as the county’s contribution for retirement, social security, and life insurance.
Contractual Services Contractual services are costs related to legal agreements. Examples include: insurance premiums, utility costs, printing services and temporary employees (hired through a private firm).
Commodities/Supplies Commodities are expendable items purchased for operating activities. Examples include: office supplies, repair and replacement parts for equipment and custodial supplies. The lane miles and cost of materials for road maintenance also affect this category.
Capital/Transfers/Other Other items include expenditures related to the purchase of equipment, transfers out, capital projects, and debt and interest payments. Most year-over-year change is due to capital projects, which fluctuate annually based on the CIP, available cash, and budget authority.
2021-Q2 Financial Management Report | Butler County, Kansas 5 26
Executive Summary
-60.0%
-50.0%
-40.0%
-30.0%
-20.0%
-10.0%
0.0%
10.0% 20.0%
- 52.3%
6500
Capital/Transfers/Other Capital/Transfers/Other
14.1%
6300
Commodities/Supplies Commodities/Supplies
- 4.4%
6200
Contractual Services
Contractual Contractual Services Major Revenue Prior YTD/Current YTD YTD/Current Prior Revenue Major
- 5.9%
6100
Salaries Salaries & Benefits
Salaries Salaries & Benefits
-
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
9,000,000
10,000,000 urn/ro T Bu/re Bar) (Blue/Green YTD Current/Prior
6 2021-Q2 Financial Management Report | Butler County, Kansas 27 Financial Section
II. Financial Section
2021-Q2 Financial Management Report | Butler County, Kansas 7 28 Financial Section 2021 Summary of Prior YTD Actuals Compared to Current YTD Actuals for All Budgeted Funds Current YTD Current YTD % under/(over) of Current Prior YTD Current Budget Current YTD Current Budget Budget
Beginning unencumbered cash balance 4,296,310 3,834,056
Taxes 26,928,295 31,090,561 28,268,962 2,821,599 91% Licenses, Fees & Permits 1,011,180 2,026,000 1,207,341 818,659 60% Charges for Services 4,314,922 8,880,400 4,112,216 4,768,184 46% Intergovernmental 1,022,136 1,679,055 1,032,622 646,433 62% Other Revenue 1,882,317 4,630,000 1,877,369 2,752,631 41% Rental Income 29,147 193,320 26,976 166,344 14% Total Revenue 35,187,996 48,499,336 36,525,486 11,973,850 75%
Salaries & Benefits 9,285,262 20,184,470 8,739,323 11,445,147 43% Contractual Services 5,320,083 13,794,936 5,087,335 8,707,601 37% Commodities/Supplies 1,927,417 5,448,680 2,199,225 3,249,455 40% Capital/Transfers/Other 4,651,462 13,572,874 2,216,468 11,356,406 16% Total Expenditures 21,184,224 53,000,960 18,242,351 34,758,609 34%
Revenue over/(under) expenditures 14,003,772 18,283,135
Ending unencumbered cash balance 18,300,081 22,117,191
Encumbrances and Accounts Payable 596,308 804,592 Ending cash balance 18,918,138 22,827,470
8 2021-Q2 Financial Management Report | Butler County, Kansas 29 Financial Section 2021 Summary of YTD Actuals for Budgeted Funds by Fund Type Fund Type Governmental Business Bond and Special Internal Fund Subtype General Interest Purpose Enterprise Service
Beginning unencumbered cash balance 9,732 210,339 1,999,088 2 1,614,894
Taxes 13,310,314 1,892,723 13,065,918 7 - Licenses, Fees & Permits 693,565 - 2,043 16,432 495,302 Charges for Services 190,768 - 2,472,797 1,448,651 - Intergovernmental 43,336 3,549 985,737 - - Other Revenue 10,181 - 168 - 1,867,021 Rental Income 23,075 1 - 3,900 - Total Revenue 14,271,238 1,896,274 16,526,662 1,468,990 2,362,323
Salaries & Benefits 3,637,057 - 4,777,995 324,271 - Contractual Services 1,702,705 41,400 1,167,884 167,193 2,008,153 Commodities/Supplies 261,621 - 1,786,293 151,311 - Capital/Transfers/Other 1,668,940 30,223 392,918 124,387 - Total Expenditures 7,270,323 71,623 8,125,091 767,162 2,008,153
Revenue over/(under) expenditures 7,000,914 1,824,651 8,401,572 701,828 354,170
Ending unencumbered cash balance 7,010,647 2,034,990 10,400,660 701,830 1,969,064
Encumbrances and Accounts Payable 20,872 (0) 399,943 777 383,000 Ending cash balance 7,034,361 2,034,990 10,801,481 702,607 2,254,030
2021-Q2 Financial Management Report | Butler County, Kansas 9 30 Financial Section Fund Summaries General Fund The General Fund is Butler County’s primary operating fund and is comprised of a number of services such as Administration, Appraiser, Clerk, Treasurer, and Emergency Communications. Fifteen different departments are funded. The general fund also pays for employee benefits for most county employees.
Revenues and Transfers In Expenditures and Transfers Out Current and Minimum Balances $16.0 $8.0 $6.0
$14.0 $7.0 $5.0
$12.0 $6.0
$10.0 $4.0
$5.0 Millions $8.0 Millions Millions $4.0 $3.0 $6.0 $3.0 $4.0 $2.0 $2.0 $2.0 $1.0 $1.0 $- Prior YTD Current YTD $- $- Taxes Licenses, Fees & Permits Prior YTD Current YTD Prior YTD Current YTD Charges for Services Intergovernmental Salaries & Benefits Contractual Services Reserve Fund: 0085 - County Capital Imprv Rsv Other Revenue Rental Income Commodities/Supplies Capital/Transfers/Other minimum reserve $ (20% of current year budget)
2021 Schedule of Budgetary Accounts - General Fund - 0001 Current YTD Current YTD % under/(over) of Current Prior YTD Current Budget Current YTD Current Budget Budget
Beginning unencumbered cash balance 0 0
Taxes 12,298,341 14,580,110 13,310,314 1,269,796 91% Licenses, Fees & Permits 537,289 1,010,000 693,565 316,435 69% Charges for Services 152,429 490,000 190,768 299,232 39% Intergovernmental 80,915 24,000 43,336 (19,336) 181% Other Revenue 237,100 1,015,000 10,181 1,004,819 1% Rental Income 21,825 95,000 23,075 71,925 24% Total Revenue 13,327,899 17,214,110 14,271,238 2,942,872 83%
Salaries & Benefits 3,939,266 8,931,380 3,637,057 5,294,323 41% Contractual Services 1,634,638 3,604,580 1,702,705 1,901,875 47% Commodities/Supplies 291,161 717,540 261,621 455,919 36% Capital/Transfers/Other 1,484,983 3,871,620 1,668,940 2,202,680 43% Total Expenditures 7,350,048 17,125,120 7,270,323 9,854,797 42%
Revenue over/(under) expenditures 5,977,851 7,000,914
Ending unencumbered cash balance 5,977,852 7,000,915
Encumbrances and Accounts Payable 30,555 20,872 Ending cash balance 6,008,649 7,034,361
10 2021-Q2 Financial Management Report | Butler County, Kansas 31 Financial Section Current YTD Current under/(over) YTD % of Current Current Current Current Dept. Name OL1 OL1 Name Prior YTD YTD Budget Budget Budget Non-Departmental 6500 Capital/Transfers/Other 10,647 5,950 - - - Non-Departmental 10,647 5,950 - - - Total
Administration 6100 Salaries & Benefits 285,256 268,469 605,160 336,691 44.4% 6200 Contractual Services 403,739 334,681 830,190 495,509 40.3% 6300 Commodities/Supplies 19,518 21,550 46,700 25,150 46.1% 6500 Capital/Transfers/Other - 676 7,480 6,804 9.0% Administration 708,513 625,376 1,489,530 864,154 42.0% Total
Appraisal 6100 Salaries & Benefits 369,120 339,208 816,190 476,982 41.6% 6200 Contractual Services 32,658 38,653 95,700 57,047 40.4% 6300 Commodities/Supplies 3,194 7,305 26,100 18,795 28.0% 6500 Capital/Transfers/Other - 39 40,690 40,651 0.1% Appraisal Total 404,972 385,205 978,680 593,475 39.4%
Facilities 174,573 174,396 401,110 226,714 43.5% Management 6100 Salaries & Benefits 6200 Contractual Services 109,622 110,796 239,730 128,934 46.2% 6300 Commodities/Supplies 48,388 35,338 90,500 55,162 39.0% 6500 Capital/Transfers/Other - - 10,000 - - Facilities 332,583 320,530 741,340 420,810 43.2% Management Total
Building Inspection 6100 Salaries & Benefits 44,930 28,135 90,390 62,255 31.1% 6200 Contractual Services 2,180 1,827 7,600 5,773 24.0% 6300 Commodities/Supplies 4,415 6,199 11,700 5,501 53.0% 6500 Capital/Transfers/Other - - 10,880 - - Building Inspection 51,525 36,161 120,570 84,409 30.0% Total
Co Attorney 6100 Salaries & Benefits 330,850 347,538 769,170 421,632 45.2% 6200 Contractual Services 31,092 32,781 109,400 76,619 30.0% 6300 Commodities/Supplies 1,988 7,599 12,400 4,801 61.3% 6500 Capital/Transfers/Other - 6,122 19,900 13,778 30.8% Co Attorney Total 363,930 394,040 910,870 516,830 43.3%
Co Clerk 6100 Salaries & Benefits 114,113 82,300 207,690 125,390 39.6% 6200 Contractual Services 2,434 3,343 26,500 23,157 12.6% 6300 Commodities/Supplies 1,474 1,255 7,400 6,145 17.0% 6500 Capital/Transfers/Other 1,547 - 3,000 - - Co Clerk Total 119,568 86,898 244,590 157,693 35.5%
2021-Q2 Financial Management Report | Butler County, Kansas 11 32 Financial Section Current YTD Current under/(over) YTD % of Current Current Current Current Dept. Name OL1 OL1 Name Prior YTD YTD Budget Budget Budget
Computer Services 142,078 115,861 314,010 198,149 36.9% (MIS) 6100 Salaries & Benefits 6200 Contractual Services 89,269 175,569 245,030 69,461 71.7% 6300 Commodities/Supplies 2,017 5,027 13,800 8,773 36.4% 6500 Capital/Transfers/Other 27,843 - 32,000 - - Computer Services 261,207 296,457 604,840 308,383 49.0% (MIS) Total
District Court 226,314 232,079 563,260 331,181 41.2% (13th) 6200 Contractual Services 6300 Commodities/Supplies 68,617 40,299 74,940 34,641 53.8% 6500 Capital/Transfers/Other - - - - - District Court 294,931 272,378 638,200 365,822 42.7% (13th) Total
Economic - - - - - Development 6100 Salaries & Benefits 6200 Contractual Services 2,835 942 25,000 24,058 3.8% 6300 Commodities/Supplies 818 52 4,800 4,748 1.1% Economic 3,653 994 29,800 28,806 3.3% Development Total
Elections 6100 Salaries & Benefits 21,954 21,491 52,400 30,909 41.0% 6200 Contractual Services 62,915 36,131 181,140 145,009 19.9% 6300 Commodities/Supplies 8,111 2,079 17,000 14,921 12.2% 6500 Capital/Transfers/Other - 1,441 33,000 31,559 4.4% Elections Total 92,980 61,142 283,540 222,398 21.6%
Emergency 39,434 53,944 134,890 80,946 40.0% Management 6100 Salaries & Benefits 6200 Contractual Services 25,816 20,536 48,900 28,364 42.0% 6300 Commodities/Supplies 1,488 1,840 25,900 24,060 7.1% 6500 Capital/Transfers/Other - - 23,000 - - Emergency 66,738 76,319 232,690 156,371 32.8% Management Total
Emergency Comm 456,412 367,493 998,830 631,337 36.8% 911 6100 Salaries & Benefits 6200 Contractual Services 5,190 5,074 11,910 6,836 42.6% 6300 Commodities/Supplies 4,944 2,500 9,300 6,800 26.9% 6500 Capital/Transfers/Other - - - - -
12 2021-Q2 Financial Management Report | Butler County, Kansas 33 Financial Section Current YTD Current under/(over) YTD % of Current Current Current Current Dept. Name OL1 OL1 Name Prior YTD YTD Budget Budget Budget Emergency Comm 466,545 375,068 1,020,040 644,972 36.8% 911 Total
3,198,360 1,879,594 41.2% Employee Benefits 6100 Salaries & Benefits 1,427,895 1,318,766 6200 Contractual Services 2,405 1,988 9,300 7,313 21.4% 3,541,820 1,899,555 46.4% 6500 Capital/Transfers/Other 1,422,067 1,642,265 Employee Benefits 6,749,480 3,786,462 43.9% Total 2,852,367 2,963,018
Extension Council 6200 Contractual Services 174,500 174,625 349,250 174,625 50.0% Extension Council 174,500 174,625 349,250 174,625 50.0% Total
Fair Association 6200 Contractual Services 19,000 19,000 19,000 - 100.0% Fair Association 19,000 19,000 19,000 - 100.0% Total
Flinthills Services 6200 Contractual Services 105,000 105,000 210,000 105,000 50.0% Flinthills Services 105,000 105,000 210,000 105,000 50.0% Total
GIS/Mapping 6100 Salaries & Benefits 92,757 85,336 198,080 112,744 43.1% 6200 Contractual Services 1,475 2,621 25,100 22,479 10.4% 6300 Commodities/Supplies 328 1,269 7,300 6,031 17.4% 6500 Capital/Transfers/Other - 2,626 22,000 19,374 11.9% GIS/Mapping Total 94,561 91,852 252,480 160,628 36.4%
Historical Societies 6200 Contractual Services 39,190 38,360 38,360 - 100.0% Historical Societies 39,190 38,360 38,360 - 100.0% Total
Environmental 7,856 7,422 35,910 28,488 20.7% Health 6100 Salaries & Benefits 6200 Contractual Services 1,393 831 9,300 8,469 8.9% 6300 Commodities/Supplies 30 723 5,350 4,627 13.5% 6500 Capital/Transfers/Other - - 5,460 - - Environmental 9,279 8,975 56,020 47,045 16.0% Health Total
Juvenile 74,820 49,050 190,810 141,760 25.7% Intake/Assessment 6100 Salaries & Benefits
2021-Q2 Financial Management Report | Butler County, Kansas 13 34 Financial Section Current YTD Current under/(over) YTD % of Current Current Current Current Dept. Name OL1 OL1 Name Prior YTD YTD Budget Budget Budget 6200 Contractual Services 36,983 71,520 105,850 34,330 67.6% 6300 Commodities/Supplies 2,217 552 8,300 7,748 6.6% 6500 Capital/Transfers/Other - - - - - Juvenile 114,019 121,121 304,960 183,839 39.7% Intake/Assessment Total
Leadership Butler 6200 Contractual Services 3,750 15,000 15,000 - 100.0% Leadership Butler 3,750 15,000 15,000 - 100.0% Total
Noxious Weeds 6100 Salaries & Benefits 50,556 66,386 186,110 119,724 35.7% 6200 Contractual Services 4,730 8,204 19,250 11,046 42.6% 6300 Commodities/Supplies 105,698 116,366 322,200 205,834 36.1% 6500 Capital/Transfers/Other 7,147 3,110 33,500 30,390 9.3% Noxious Weeds 168,132 194,066 561,060 366,994 34.6% Total
Planning & Zoning 6100 Salaries & Benefits 60,860 66,880 177,740 110,860 37.6% 6200 Contractual Services 3,073 3,411 17,050 13,639 20.0% 6300 Commodities/Supplies 2,377 2,678 7,700 5,022 34.8% 6500 Capital/Transfers/Other - - 5,640 - - Planning & Zoning 66,310 72,969 208,130 135,161 35.1% Total
Register of Deeds 6100 Salaries & Benefits 97,297 83,682 186,740 103,058 44.8% 6200 Contractual Services 1,145 1,713 4,330 2,617 39.6% 6300 Commodities/Supplies 432 1,471 1,700 229 86.5% 6500 Capital/Transfers/Other - - - - - Register of Deeds 98,874 86,866 192,770 105,904 45.1% Total
Rescue Squad 6100 Salaries & Benefits 90 270 150 (120) 180.0% 6200 Contractual Services 791 3,444 5,550 2,106 62.1% 6300 Commodities/Supplies 7,093 1,078 10,450 9,372 10.3% 6500 Capital/Transfers/Other 1,024 202 37,500 37,298 0.5% Rescue Squad Total 8,997 4,994 53,650 48,656 9.3%
Soil Conservation 6200 Contractual Services 19,800 19,800 39,600 19,800 50.0% Soil Conservation 19,800 19,800 39,600 19,800 50.0% Total
14 2021-Q2 Financial Management Report | Butler County, Kansas 35 Financial Section Current YTD Current under/(over) YTD % of Current Current Current Current Dept. Name OL1 OL1 Name Prior YTD YTD Budget Budget Budget Strategic 25,077 22,010 52,230 30,220 42.1% Communications Plan 6100 Salaries & Benefits 6200 Contractual Services 154,164 157,623 236,180 78,557 66.7% 6300 Commodities/Supplies 273 2,139 7,250 5,111 29.5% 6500 Capital/Transfers/Other 8,033 - 35,000 - - Strategic 187,547 181,772 330,660 148,888 55.0% Communications Plan Total
Treasurer 6100 Salaries & Benefits 123,338 138,421 315,410 176,989 43.9% 6200 Contractual Services 16,923 42,152 60,600 18,448 69.6% 6300 Commodities/Supplies 7,743 4,304 6,750 2,446 63.8% 6500 Capital/Transfers/Other 6,676 6,509 10,750 4,241 60.6% Treasurer Total 154,680 191,386 393,510 202,124 48.6%
Youth Programs & 33,750 22,500 30,000 7,500 75.0% Services 6200 Contractual Services Youth Programs & 33,750 22,500 30,000 7,500 75.0% Services Total
Mid -Kap 6200 Contractual Services 6,500 6,500 6,500 - 100.0% Mid-Kap Total 6,500 6,500 6,500 - 100.0%
Capital - - - - - Improvements 6100 Salaries & Benefits 6200 Contractual Services 16,000 16,000 20,000 4,000 80.0% 6300 Commodities/Supplies - - - - - 6500 Capital/Transfers/Other - - - - - Capital 16,000 16,000 20,000 4,000 80.0% Improvements Total
2021-Q2 Financial Management Report | Butler County, Kansas 15 36 Financial Section
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16 2021-Q2 Financial Management Report | Butler County, Kansas 37 Financial Section Debt Service Fund The Debt Service Fund pays all debt that Butler County has incurred including direct debt (paid directly by county taxes) and indirect debt (paid by specials or outside agencies).
Revenues and Transfers In Expenditures and Transfers Out Current and Minimum Balances $2.5 $0.2 $2.5
$0.2
$2.0 $0.2 $2.0
$0.1 $1.5
$0.1 $1.5
Millions Millions Millions $0.1 $1.0 $0.1 $1.0
$0.1 $0.5 $0.0 $0.5
$- $0.0 Prior YTD Current YTD $- $- Taxes Licenses, Fees & Permits Prior YTD Current YTD Prior YTD Current YTD Charges for Services Intergovernmental Salaries & Benefits Contractual Services Reserve Fund: 0003 - Debt Service Other Revenue Rental Income Commodities/Supplies Capital/Transfers/Other minimum reserve $ (17% of current year budget)
2021 Schedule of Budgetary Accounts - Debt Service - 0003 Current YTD Current YTD % under/(over) of Current Prior YTD Current Budget Current YTD Current Budget Budget
Beginning unencumbered cash balance 102,748 210,339
Taxes 1,995,218 2,098,710 1,892,723 205,987 90% Licenses, Fees & Permits - - - - - Charges for Services - - - - - Intergovernmental 3,320 - 3,549 (3,549) - Other Revenue - - - - - Rental Income - 83,820 1 83,819 0% Total Revenue 1,998,539 2,182,530 1,896,274 286,256 87%
Salaries & Benefits - - - - - Contractual Services 157,080 110,500 41,400 69,100 37% Commodities/Supplies - - - - - Capital/Transfers/Other 30,853 2,189,870 30,223 2,159,647 1% Total Expenditures 187,933 2,300,370 71,623 2,228,747 3%
Revenue over/(under) expenditures 1,810,606 1,824,651
Ending unencumbered cash balance 1,913,354 2,034,990
Encumbrances and Accounts Payable 0 (0) Ending cash balance 1,913,354 2,034,990
2021-Q2 Financial Management Report | Butler County, Kansas 17 38 Financial Section Road & Bridge Fund The Road & Bridge Fund is for constructing and maintaining roads and bridge structures on county-maintained roads. The fund supports the Highway/Bridge Maintenance Division, Engineering, Road Records and Public Works Administration. This fund has three reserve funds: Fund 0041 (Road and Bridge), Fund 0043 (Special Highway) and 0044 (Special Road Machinery.
Revenues and Transfers In Expenditures and Transfers Out Current and Minimum Balances $7.0 $4.5 $9.0
$8.0 $6.0 $4.0
$3.5 $7.0 $5.0 $3.0 $6.0 $4.0
$2.5 $5.0
Millions
Millions Millions $3.0 $2.0 $4.0
$2.0 $1.5 $3.0
$1.0 $1.0 $2.0
$0.5 $1.0 $- Prior YTD Current YTD $- $- Taxes Licenses, Fees & Permits Prior YTD Current YTD Prior YTD Current YTD Charges for Services Intergovernmental Salaries & Benefits Contractual Services Reserve Fund: 0041 - Pub Wrks- Road & Bridge Other Revenue Rental Income Commodities/Supplies Capital/Transfers/Other minimum reserve $ (17% of current year budget)
2021 Schedule of Budgetary Accounts - Pub Wrks- Road & Bridge - 0041 Current YTD Current YTD % under/(over) of Current Prior YTD Current Budget Current YTD Current Budget Budget
Beginning unencumbered cash balance 123,700 0
Taxes 5,295,853 5,857,440 5,328,083 529,357 91% Licenses, Fees & Permits - - - - - Charges for Services 21,184 97,000 44,415 52,585 46% Intergovernmental 792,944 1,545,000 728,708 816,292 47% Other Revenue - - - - - Rental Income - - - - - Total Revenue 6,109,980 7,499,440 6,101,205 1,398,235 81%
Salaries & Benefits 1,033,330 2,095,550 916,963 1,178,587 44% Contractual Services 111,435 219,800 140,635 79,165 64% Commodities/Supplies 906,900 3,276,000 1,167,909 2,108,091 36% Capital/Transfers/Other 1,900,996 2,031,810 62,003 1,969,807 3% Total Expenditures 3,952,661 7,623,160 2,287,509 5,335,651 30%
Revenue over/(under) expenditures 2,157,320 3,813,696
Ending unencumbered cash balance 2,281,020 3,813,696
Encumbrances and Accounts Payable (17,071) 6,769 Ending cash balance 2,285,426 3,820,463
18 2021-Q2 Financial Management Report | Butler County, Kansas 39 Financial Section Bridge Fund The Bridge Fund is for constructing, maintaining, and replacing large drainage and bridge structures on Butler County and township-maintained roads. In Kansas, counties are responsible for drainage structures that are over 25 square feet in opening or a span of 20 feet or longer. The county maintains 436 bridge structures and over 2,000 large culverts.
Revenues and Transfers In Expenditures and Transfers Out Current and Minimum Balances $1.4 $0.1 $2.0
$1.8 $1.2 $0.1 $1.6 $1.0 $0.1 $1.4
$0.8 $1.2
$0.1
Millions Millions Millions $1.0 $0.6 $0.1 $0.8 $0.4 $0.0 $0.6
$0.2 $0.4 $0.0 $- $0.2 Prior YTD Current YTD $- $- Taxes Licenses, Fees & Permits Prior YTD Current YTD Prior YTD Current YTD Charges for Services Intergovernmental Salaries & Benefits Contractual Services Reserve Fund: 0042 - Pub Wrks-Bridge Bldg Other Revenue Rental Income Commodities/Supplies Capital/Transfers/Other minimum reserve $ (17% of current year budget)
2021 Schedule of Budgetary Accounts - Pub Wrks-Bridge Bldg - 0042 Current YTD Current YTD % under/(over) of Current Prior YTD Current Budget Current YTD Current Budget Budget
Beginning unencumbered cash balance 773,501 306,876
Taxes 1,172,150 1,353,540 1,235,639 117,901 91% Licenses, Fees & Permits - - - - - Charges for Services - - 3,290 (3,290) - Intergovernmental 2,074 1,500 2,378 (878) 159% Other Revenue - - - - - Rental Income - - - - - Total Revenue 1,174,224 1,355,040 1,241,307 113,733 92%
Salaries & Benefits 37,206 78,780 35,498 43,282 45% Contractual Services - 2,000 - 2,000 0% Commodities/Supplies 1,222 32,500 14,021 18,479 43% Capital/Transfers/Other 31,118 2,129,110 66,023 2,063,087 3% Total Expenditures 69,545 2,242,390 115,542 2,126,848 5%
Revenue over/(under) expenditures 1,104,679 1,125,765
Ending unencumbered cash balance 1,878,180 1,432,641
Encumbrances and Accounts Payable 141,232 390,897 Ending cash balance 2,019,412 1,823,537
2021-Q2 Financial Management Report | Butler County, Kansas 19 40 Financial Section Emergency Medical Services (EMS) Fund The Emergency Medical Services (EMS) Fund pays for emergency response and scheduled ambulatory transfers. EMS headquarters are located in El Dorado, KS through which services are coordinated at four stations throughout Butler County.
Revenues and Transfers In Expenditures and Transfers Out Current and Minimum Balances $2.5 $1.4 $0.8
$1.2 $0.7 $2.0 $0.6 $1.0
$1.5 $0.5
$0.8
Millions Millions Millions $0.4 $1.0 $0.6 $0.3
$0.4 $0.5 $0.2
$0.2 $0.1 $- Prior YTD Current YTD $- $- Taxes Licenses, Fees & Permits Prior YTD Current YTD Prior YTD Current YTD Charges for Services Intergovernmental Salaries & Benefits Contractual Services Reserve Fund: 0021 - E.M.S.-Equipment Reserve Other Revenue Rental Income Commodities/Supplies Capital/Transfers/Other minimum reserve $ (25% of current year budget) 2021 Schedule of Budgetary Accounts - E.M.S.- Operating - 0020 Current YTD Current YTD % under/(over) of Current Prior YTD Current Budget Current YTD Current Budget Budget
Beginning unencumbered cash balance 65,577 0
Taxes 882,865 1,033,940 940,054 93,886 91% Licenses, Fees & Permits - - - - - Charges for Services 966,449 1,837,500 762,495 1,075,005 41% Intergovernmental 71,381 - 1,815 (1,815) - Other Revenue - - - - - Rental Income - - - - - Total Revenue 1,920,695 2,871,440 1,704,364 1,167,076 59%
Salaries & Benefits 983,119 2,044,340 922,604 1,121,736 45% Contractual Services 79,388 194,000 86,633 107,367 45% Commodities/Supplies 134,285 270,250 144,339 125,911 53% Capital/Transfers/Other - 385,500 7,467 378,034 2% Total Expenditures 1,196,793 2,894,090 1,161,042 1,733,048 40%
Revenue over/(under) expenditures 723,902 543,322
Ending unencumbered cash balance 789,479 543,322
Encumbrances and Accounts Payable 763 832 Ending cash balance 790,272 544,201
20 2021-Q2 Financial Management Report | Butler County, Kansas 41 Financial Section Health Fund The Health Fund pays for the various programs within the Health Department and supports the salaries for a majority of employees who assist with the various health grants. The Health Department was established in 1948 and is located at 206 N. Griffith in El Dorado.
Revenues and Transfers In Expenditures and Transfers Out Current and Minimum Balances $0.8 $0.4 $0.4
$0.7 $0.3 $0.3
$0.6 $0.3 $0.3 $0.5
$0.2 $0.2 Millions
$0.4 Millions Millions
$0.3 $0.2 $0.2
$0.2 $0.1 $0.1 $0.1 $0.1 $0.1 $- Prior YTD Current YTD $- $- Taxes Licenses, Fees & Permits Prior YTD Current YTD Prior YTD Current YTD Charges for Services Intergovernmental Salaries & Benefits Contractual Services Reserve Fund: 0082 - Health Dept Reserve Other Revenue Rental Income Commodities/Supplies Capital/Transfers/Other minimum reserve $ (17% of current year budget) 2021 Schedule of Budgetary Accounts - Health Dept-Admin - 0080 Current YTD Current YTD % under/(over) of Current Prior YTD Current Budget Current YTD Current Budget Budget
Beginning unencumbered cash balance 40,062 0
Taxes 406,189 468,690 427,952 40,738 91% Licenses, Fees & Permits - - - - - Charges for Services 34,800 94,500 34,232 60,268 36% Intergovernmental 28,631 33,900 207,548 (173,648) 612% Other Revenue - - - - - Rental Income - - - - - Total Revenue 469,619 597,090 669,731 (72,641) 112%
Salaries & Benefits 99,396 181,410 155,338 26,072 86% Contractual Services 129,407 308,780 110,872 197,908 36% Commodities/Supplies 23,958 53,980 24,924 29,056 46% Capital/Transfers/Other 548 93,000 964 92,036 1% Total Expenditures 253,309 637,170 292,098 345,072 46%
Revenue over/(under) expenditures 216,310 377,633
Ending unencumbered cash balance 256,373 377,633
Encumbrances and Accounts Payable 256 256 Ending cash balance 256,629 377,893
2021-Q2 Financial Management Report | Butler County, Kansas 21 42 Financial Section Aging Fund The Aging Fund pays for services related to public transportation and senior services. A number of programs are offered through the Department of Aging to assist with citizens who are 60 or older and/or their caretakers. The Aging Fund also supports senior centers located throughout the county.
Revenues and Transfers In Expenditures and Transfers Out Current and Minimum Balances $0.6 $0.4 $0.3
$0.3 $0.5 $0.3
$0.4 $0.3 $0.2
$0.2 Millions $0.3 Millions Millions $0.2 $0.2 $0.2 $0.1 $0.1 $0.1 $0.1 $0.1 $- Prior YTD Current YTD $- $- Taxes Licenses, Fees & Permits Prior YTD Current YTD Prior YTD Current YTD Charges for Services Intergovernmental Salaries & Benefits Contractual Services Reserve Fund: 0062 - Aging Reserve Other Revenue Rental Income Commodities/Supplies Capital/Transfers/Other minimum reserve $ (17% of current year budget) 2021 Schedule of Budgetary Accounts - Dept of Aging-Admin - 0060 Current YTD Current YTD % under/(over) of Current Prior YTD Current Budget Current YTD Current Budget Budget
Beginning unencumbered cash balance 0 0
Taxes 479,760 551,680 504,484 47,196 91% Licenses, Fees & Permits 4,700 15,000 1,625 13,375 11% Charges for Services - - - - - Intergovernmental 847 500 970 (470) 194% Other Revenue - 15,000 - 15,000 0% Rental Income - - - - - Total Revenue 485,307 582,180 507,080 75,100 87%
Salaries & Benefits 52,243 93,150 39,307 53,843 42% Contractual Services 50,245 184,700 67,755 116,945 37% Commodities/Supplies 3,865 3,760 940 2,820 25% Capital/Transfers/Other 219,511 300,610 219,429 81,181 73% Total Expenditures 325,864 582,220 327,430 254,790 56%
Revenue over/(under) expenditures 159,443 179,649
Ending unencumbered cash balance 159,443 179,649
22 2021-Q2 Financial Management Report | Butler County, Kansas 43 Financial Section Sheriff Fund The Sheriff Fund pays for law enforcement activities throughout Butler County. Sheriff services include civil and criminal processing, assistance to municipal agencies, crime prevention and education programs, and security for the Judicial Center.
Revenues and Transfers In Expenditures and Transfers Out Current and Minimum Balances $3.5 $1.8 $0.7
$1.6 $3.0 $0.6 $1.4 $2.5 $0.5 $1.2 $2.0
$1.0 $0.4
Millions
Millions Millions $1.5 $0.8 $0.3
$1.0 $0.6 $0.2 $0.5 $0.4 $0.1 $0.2 $- Prior YTD Current YTD $- $- Taxes Licenses, Fees & Permits Prior YTD Current YTD Prior YTD Current YTD Charges for Services Intergovernmental Salaries & Benefits Contractual Services Reserve Fund: 0087 - Sheriff Equipment Reserve Other Revenue Rental Income Commodities/Supplies Capital/Transfers/Other minimum reserve $ (17% of current year budget) 2021 Schedule of Budgetary Accounts - Co.Sheriff-Admin - 0051 Current YTD Current YTD % under/(over) of Current Prior YTD Current Budget Current YTD Current Budget Budget
Beginning unencumbered cash balance 0 0
Taxes 2,616,331 3,014,410 2,769,544 244,866 92% Licenses, Fees & Permits 5 - 8 (8) - Charges for Services 232,741 603,120 220,884 382,236 37% Intergovernmental 6,158 3,000 5,825 (2,825) 194% Other Revenue - - - - - Rental Income - - - - - Total Revenue 2,855,234 3,620,530 2,996,261 624,269 83%
Salaries & Benefits 1,384,606 3,136,580 1,260,162 1,876,418 40% Contractual Services 18,674 130,850 48,888 81,962 37% Commodities/Supplies 127,987 284,900 146,082 138,818 51% Capital/Transfers/Other 7,672 92,000 2,120 89,880 2% Total Expenditures 1,538,939 3,644,330 1,457,251 2,187,079 40%
Revenue over/(under) expenditures 1,316,296 1,539,010
Ending unencumbered cash balance 1,316,296 1,539,010
Encumbrances and Accounts Payable 1,266 1,171 Ending cash balance 1,317,887 1,540,600
2021-Q2 Financial Management Report | Butler County, Kansas 23 44 Financial Section Jail Fund The Jail Fund pays for detention of inmates at the 230-bed facility that opened in 2003 just east of El Dorado. The facility supplies beds not only for Butler County inmates, but also US Marshals Service, Immigration, and Naturalization and various other outside agencies. The jail is equipped with on-site medical staff and an education program for inmates.
Revenues and Transfers In Expenditures and Transfers Out Current and Minimum Balances $3.5 $2.5 $1.4
$3.0 $1.2 $2.0 $2.5 $1.0
$2.0 $1.5
$0.8
Millions
Millions Millions $1.5 $0.6 $1.0 $1.0 $0.4
$0.5 $0.5 $0.2 $- Prior YTD Current YTD $- $- Taxes Licenses, Fees & Permits Prior YTD Current YTD Prior YTD Current YTD Charges for Services Intergovernmental Salaries & Benefits Contractual Services Reserve Fund: 0056 - Co.Sheriff-Jail Reserve Other Revenue Rental Income Commodities/Supplies Capital/Transfers/Other minimum reserve $ (25% of current year budget)
2021 Schedule of Budgetary Accounts - Co.Sheriff-Jail - 0052 Current YTD Current YTD % under/(over) of Current Prior YTD Current Budget Current YTD Current Budget Budget
Beginning unencumbered cash balance 69,326 102,069
Taxes 1,500,697 1,708,470 1,576,406 132,064 92% Licenses, Fees & Permits - - - - - Charges for Services 1,425,944 2,608,280 1,356,324 1,251,956 52% Intergovernmental 2,660 1,000 3,035 (2,035) 304% Other Revenue - - - - - Rental Income - - - - - Total Revenue 2,929,300 4,317,750 2,935,765 1,381,985 68%
Salaries & Benefits 1,494,629 2,931,890 1,448,125 1,483,765 49% Contractual Services 476,585 906,150 422,503 483,647 47% Commodities/Supplies 282,118 552,100 275,965 276,135 50% Capital/Transfers/Other 27,482 193,430 31,653 161,777 16% Total Expenditures 2,280,814 4,583,570 2,178,246 2,405,324 48%
Revenue over/(under) expenditures 648,486 757,518
Ending unencumbered cash balance 717,812 859,587
Encumbrances and Accounts Payable 166 (16) Ending cash balance 717,978 859,570
24 2021-Q2 Financial Management Report | Butler County, Kansas 45 Financial Section Landfill Fund The Landfill Fund is an enterprise fund established by Butler County to generate user fee revenues to fund operations and capital purchases for the Solid Waste Division of the Public Works department. This fund supports all solid waste management functions for the county.
Revenues and Transfers In Expenditures and Transfers Out Current and Minimum Balances $1.6 $1.6 $3.0
$1.4 $1.4 $2.5
$1.2 $1.2
$1.0 $2.0
$1.0 Millions $0.8 Millions Millions $0.8 $1.5 $0.6 $0.6 $0.4 $1.0 $0.4 $0.2 $0.5 $0.2 $- Prior YTD Current YTD $- $- Taxes Licenses, Fees & Permits Prior YTD Current YTD Prior YTD Current YTD Charges for Services Intergovernmental Salaries & Benefits Contractual Services Reserve Fund: 0046 - Pub Wrks-Landfill Captl Other Revenue Rental Income Commodities/Supplies Capital/Transfers/Other minimum reserve $ (25% of current year budget)
2021 Schedule of Budgetary Accounts - Pub Wrks-Landfill - 0045 Current YTD Current YTD % under/(over) of Current Prior YTD Current Budget Current YTD Current Budget Budget
Beginning unencumbered cash balance 15,959 0
Taxes 1 - 7 (7) - Licenses, Fees & Permits 16,899 26,000 16,432 9,568 63% Charges for Services 1,461,074 3,000,000 1,448,651 1,551,349 48% Intergovernmental - - - - - Other Revenue - - - - - Rental Income 7,322 14,500 3,900 10,600 27% Total Revenue 1,485,296 3,040,500 1,468,990 1,571,510 48%
Salaries & Benefits 261,467 691,390 324,271 367,119 47% Contractual Services 157,165 300,500 167,193 133,307 56% Commodities/Supplies 138,724 245,000 151,311 93,689 62% Capital/Transfers/Other 930,857 1,803,590 124,387 1,679,203 7% Total Expenditures 1,488,214 3,040,480 767,162 2,273,318 25%
Revenue over/(under) expenditures (2,917) 701,828
Ending unencumbered cash balance 13,041 701,828
Encumbrances and Accounts Payable 64,289 777 Ending cash balance 77,330 702,607
2021-Q2 Financial Management Report | Butler County, Kansas 25 46 Financial Section Self-Insurance Fund The Self Insurance Fund was created to collect health insurance premiums used to pay for health insurance related costs, including claims, third-party administrator fees, network fees, and health insurance broker services.
Revenues and Transfers In Expenditures and Transfers Out Current and Minimum Balances $2.5 $2.5 $3.5
$3.0 $2.0 $2.0
$2.5 $1.5 $1.5
$2.0
Millions
Millions Millions $1.0 $1.5 $1.0
$0.5 $1.0 $0.5 $0.5 $- Prior YTD Current YTD $- $- Taxes Licenses, Fees & Permits Prior YTD Current YTD Prior YTD Current YTD Charges for Services Intergovernmental Salaries & Benefits Contractual Services Reserve Fund: 0004 - Self-Insurance Other Revenue Rental Income Commodities/Supplies Capital/Transfers/Other minimum reserve $ (50% of current year budget)
2021 Schedule of Budgetary Accounts - Self-Insurance - 0004 Current YTD Current YTD % under/(over) of Current Prior YTD Current Budget Current YTD Current Budget Budget
Beginning unencumbered cash balance 1,676,203 1,614,892
Taxes - - - - - Licenses, Fees & Permits 451,878 975,000 495,302 479,698 51% Charges for Services - - - - - Intergovernmental - - - - - Other Revenue 1,643,784 3,600,000 1,867,021 1,732,979 52% Rental Income - - - - - Total Revenue 2,095,661 4,575,000 2,362,323 2,212,677 52%
Salaries & Benefits - - - - - Contractual Services 2,237,920 6,541,240 2,008,153 4,533,087 31% Commodities/Supplies - - - - - Capital/Transfers/Other - - - - - Total Expenditures 2,237,920 6,541,240 2,008,153 4,533,087 31%
Revenue over/(under) expenditures (142,259) 354,170
Ending unencumbered cash balance 1,533,943 1,969,063
Encumbrances and Accounts Payable 340,000 383,000 Ending cash balance 1,873,943 2,254,030
26 2021-Q2 Financial Management Report | Butler County, Kansas 47 Financial Section Sales Tax Fund The Sales Tax Fund collects the quarter cent sales tax that was passed by Butler County citizens in November of 2009. The sales tax is set aside for expenses related to the countywide communication system that was installed in 2010 and is currently operational.
Revenues and Transfers In Expenditures and Transfers Out Current and Minimum Balances $0.0 $0.0 $0.0
$0.0 $0.0 $0.0
$0.0 $0.0 $0.0 $0.0 $0.0 $0.0
$0.0 $0.0
Millions Millions
Millions $0.0 $0.0 $0.0
$0.0 $0.0 $0.0
$0.0 $0.0 $0.0
$0.0 $0.0 $0.0 $- $0.0 Prior YTD Current YTD $0.0 $- Prior YTD Current YTD Taxes Licenses, Fees & Permits $- Charges for Services Intergovernmental Salaries & Benefits Contractual Services Prior YTD Current YTD Other Revenue Rental Income Commodities/Supplies Capital/Transfers/Other Reserve Fund: 0002 - Sales Tax #N/A 2021 Schedule of Budgetary Accounts - Sales Tax - 0002 Current YTD Current YTD % under/(over) of Current Prior YTD Current Budget Current YTD Current Budget Budget
Beginning unencumbered cash balance 6,369 108
Taxes 1,575 5,001 547 4,454 11% Licenses, Fees & Permits - - - - - Charges for Services - - - - - Intergovernmental - - - - - Other Revenue - - - - - Rental Income - - - - - Total Revenue 1,575 5,001 547 4,454 11%
Salaries & Benefits - - - - - Contractual Services - - - - - Commodities/Supplies - - - - - Capital/Transfers/Other - 16,370 - 16,370 0% Total Expenditures - 16,370 - 16,370 0%
Revenue over/(under) expenditures 1,575 547
Ending unencumbered cash balance 7,944 655
Encumbrances and Accounts Payable - - Ending cash balance 7,944 656
2021-Q2 Financial Management Report | Butler County, Kansas 27 48 Financial Section Wind Farm Fund Butler County receives $150,000 annually from the owners of the Elk River Wind Farm project near Beaumont in southeast Butler County. Of this amount, $50,000 annual was used towards special projects to communities and organizations in Butler County. Currently, the entire $150,000 is used for general needs of the County.
Revenues and Transfers In Expenditures and Transfers Out Current and Minimum Balances $0.0 $0.0 $0.1
$0.0 $0.0 $0.1 $0.0 $0.0 $0.0 $0.0 $0.0 $0.0
$0.0 Millions $0.0 Millions Millions $0.0 $0.0 $0.0 $0.0 $0.0 $0.0 $0.0 $0.0
$0.0 $0.0
$- $0.0 $0.0 Prior YTD Current YTD $- Prior YTD Current YTD Taxes Licenses, Fees & Permits $- Charges for Services Intergovernmental Salaries & Benefits Contractual Services Prior YTD Current YTD Other Revenue Rental Income Commodities/Supplies Capital/Transfers/Other Reserve Fund: 0078 - Wind Farms #N/A 2021 Schedule of Budgetary Accounts - Wind Farms - 0078 Current YTD Current YTD % under/(over) of Current Prior YTD Current Budget Current YTD Current Budget Budget
Beginning unencumbered cash balance 48,852 48,852
Taxes - - - - - Licenses, Fees & Permits - - - - - Charges for Services - - - - - Intergovernmental - - - - - Other Revenue - - - - - Rental Income - - - - - Total Revenue - - - - -
Salaries & Benefits - - - - - Contractual Services - 48,852 - 48,852 0% Commodities/Supplies - - - - - Capital/Transfers/Other - - - - - Total Expenditures - 48,852 - 48,852 0%
Revenue over/(under) expenditures - -
Ending unencumbered cash balance 48,852 48,852
Encumbrances and Accounts Payable - - Ending cash balance 48,852 48,852
28 2021-Q2 Financial Management Report | Butler County, Kansas 49 Financial Section Special Alcohol Fund The Special Alcohol Fund is collected and distributed in accordance with state statute K.S.A. 79-14a04. In 1979, the Kansas State Legislature imposed a 10% tax on the sale of liquor in clubs. Seventy percent of the taxes collected are then distributed to local governments based on the location of the club selling liquor.
Revenues and Transfers In Expenditures and Transfers Out Current and Minimum Balances $0.0 $0.0 $0.0
$0.0 $0.0 $0.0 $0.0 $0.0
$0.0 $0.0 $0.0
$0.0 $0.0 Millions Millions $0.0 Millions $0.0 $0.0
$0.0 $0.0 $0.0
$0.0 $0.0 $0.0 $0.0 $0.0
$0.0 $- $0.0 Prior YTD Current YTD $- Prior YTD Current YTD Taxes Licenses, Fees & Permits $- Charges for Services Intergovernmental Salaries & Benefits Contractual Services Prior YTD Current YTD Other Revenue Rental Income Commodities/Supplies Capital/Transfers/Other Reserve Fund: 0071 - Misc Spcl Alcohol #N/A
2021 Schedule of Budgetary Accounts - Misc Spcl Alcohol - 0071 Current YTD Current YTD % under/(over) of Current Prior YTD Current Budget Current YTD Current Budget Budget
Beginning unencumbered cash balance 25,079 29,064
Taxes - - - - - Licenses, Fees & Permits - - - - - Charges for Services - - - - - Intergovernmental 1,398 5,000 3,862 1,138 77% Other Revenue - - - - - Rental Income - - - - - Total Revenue 1,398 5,000 3,862 1,138 77%
Salaries & Benefits - - - - - Contractual Services - - - - - Commodities/Supplies - - - - - Capital/Transfers/Other - 5,000 - 5,000 0% Total Expenditures - 5,000 - 5,000 0%
Revenue over/(under) expenditures 1,398 3,862
Ending unencumbered cash balance 26,477 32,926
Encumbrances and Accounts Payable - - Ending cash balance 26,477 32,927
2021-Q2 Financial Management Report | Butler County, Kansas 29 50 Financial Section Special Parks & Recreation Fund The Special Parks and Recreation Fund is collected and distributed in accordance with K.S.A. 79-14a04. In 1979 the state legislature imposed a 10% tax on the sale of liquor in clubs. Seventy percent of the taxes collected are then distributed to local units of government, based on the location of the club selling the liquor. The first 23.33% is deposited into the Special Alcohol fund from the top and then a remaining one third of the special alcohol collection is distributed to this fund.
Revenues and Transfers In Expenditures and Transfers Out Current and Minimum Balances $0.0 $0.0 $0.0
$0.0 $0.0 $0.0 $0.0 $0.0
$0.0 $0.0 $0.0 $0.0
$0.0
Millions Millions Millions $0.0 $0.0 $0.0 $0.0 $0.0 $0.0 $0.0 $0.0 $0.0 $0.0 $- $0.0 Prior YTD Current YTD $0.0 $- Prior YTD Current YTD Taxes Licenses, Fees & Permits $- Charges for Services Intergovernmental Salaries & Benefits Contractual Services Prior YTD Current YTD Other Revenue Rental Income Commodities/Supplies Capital/Transfers/Other Reserve Fund: 0072 - Misc Spcl Parks & Rec #N/A 2021 Schedule of Budgetary Accounts - Misc Spcl Parks & Rec - 0072 Current YTD Current YTD % under/(over) of Current Prior YTD Current Budget Current YTD Current Budget Budget
Beginning unencumbered cash balance 13,386 15,468
Taxes - - - - - Licenses, Fees & Permits - - - - - Charges for Services - - - - - Intergovernmental 731 6,000 2,019 3,981 34% Other Revenue - - - - - Rental Income - - - - - Total Revenue 731 6,000 2,019 3,981 34%
Salaries & Benefits - - - - - Contractual Services - - - - - Commodities/Supplies - - - - - Capital/Transfers/Other - 6,000 - 6,000 0% Total Expenditures - 6,000 - 6,000 0%
Revenue over/(under) expenditures 731 2,019
Ending unencumbered cash balance 14,117 17,487
Encumbrances and Accounts Payable - 0 Ending cash balance 14,117 17,489
30 2021-Q2 Financial Management Report | Butler County, Kansas 51 Financial Section Special Liability Fund The County utilizes the Special Liability Fund to pay deductibles on property and vehicle damage.
Revenues and Transfers In Expenditures and Transfers Out Current and Minimum Balances $0.1 $0.0 $0.3
$0.1 $0.0 $0.3
$0.0 $0.0
$0.2 Millions $0.0 Millions Millions $0.0 $0.2 $0.0 $0.0 $0.1 $0.0 $0.0 $- $0.1 Prior YTD Current YTD $- Prior YTD Current YTD Taxes Licenses, Fees & Permits $- Charges for Services Intergovernmental Salaries & Benefits Contractual Services Prior YTD Current YTD Other Revenue Rental Income Commodities/Supplies Capital/Transfers/Other Reserve Fund: 0073 - Misc Spcl Liability Ded #N/A
2021 Schedule of Budgetary Accounts - Misc Spcl Liability Ded - 0073 Current YTD Current YTD % under/(over) of Current Prior YTD Current Budget Current YTD Current Budget Budget
Beginning unencumbered cash balance 228,386 211,164
Taxes - - 2 (2) - Licenses, Fees & Permits - - - - - Charges for Services 20,301 150,000 51,157 98,843 34% Intergovernmental - - - - - Other Revenue - - - - - Rental Income - - - - - Total Revenue 20,301 150,000 51,159 98,841 34%
Salaries & Benefits - - - - - Contractual Services 13,614 511,524 14,094 497,430 3% Commodities/Supplies 10,670 - 262 (262) - Capital/Transfers/Other - - - - - Total Expenditures 24,284 511,524 14,356 497,168 3%
Revenue over/(under) expenditures (3,983) 36,803
Ending unencumbered cash balance 224,402 247,967
Encumbrances and Accounts Payable - - Ending cash balance 224,402 247,969
2021-Q2 Financial Management Report | Butler County, Kansas 31 52 Financial Section 9-1-1 Landline Tax Fund The 9-1-1 Landline Tax Fund is a special revenue fund that accounts for the 2% tax that was collected by service suppliers providing exchange telephone services. The proceeds from the tax are used to provide a 9-1-1 system throughout Butler County. This collection ceased in 2012 and was restructured under state law.
Revenues and Transfers In Expenditures and Transfers Out Current and Minimum Balances $0.0 $0.0 $0.1
$0.0 $0.1 $0.0 $0.0 $0.1 $0.0 $0.0
$0.0 $0.1 Millions $0.0 Millions Millions $0.0 $0.1 $0.0 $0.0 $0.0 $0.0 $0.0 $0.0
$0.0 $0.0 $0.0 $- Prior YTD Current YTD $0.0 $- Prior YTD Current YTD Taxes Licenses, Fees & Permits $- Charges for Services Intergovernmental Salaries & Benefits Contractual Services Prior YTD Current YTD Other Revenue Rental Income Commodities/Supplies Capital/Transfers/Other Reserve Fund: 0065 - Misc 911-Equip Resrv #N/A
2021 Schedule of Budgetary Accounts - Misc 911-Equip Resrv - 0065 Current YTD Current YTD % under/(over) of Current Prior YTD Current Budget Current YTD Current Budget Budget
Beginning unencumbered cash balance 81,037 79,970
Taxes - - - - - Licenses, Fees & Permits - - - - - Charges for Services - - - - - Intergovernmental - - - - - Other Revenue - - - - - Rental Income - - - - - Total Revenue - - - - -
Salaries & Benefits - - - - - Contractual Services - - - - - Commodities/Supplies - - - - - Capital/Transfers/Other 5,650 81,037 - 81,037 0% Total Expenditures 5,650 81,037 - 81,037 0%
Revenue over/(under) expenditures (5,650) -
Ending unencumbered cash balance 75,387 79,970
Encumbrances and Accounts Payable 4,585 - Ending cash balance 79,972 79,972
32 2021-Q2 Financial Management Report | Butler County, Kansas 53 Financial Section 9-1-1 Tax Fund The 9-1-1 Tax Fund is a special revenue fund that is assessed to both wireless and landline phones in Butler County. The proceeds from the fees are used to support 9-1-1 services and the purchase of equipment directly related to the reception and processing of the 9-1-1 calls by public safety dispatch centers.
Revenues and Transfers In Expenditures and Transfers Out Current and Minimum Balances $0.2 $0.3 $0.5
$0.2 $0.4
$0.1 $0.2 $0.4 $0.1 $0.3
$0.1 $0.2
Millions Millions
Millions $0.3 $0.1
$0.1 $0.1 $0.2
$0.0 $0.2
$0.0 $0.1 $0.1 $- Prior YTD Current YTD $0.1 $- Prior YTD Current YTD Taxes Licenses, Fees & Permits $- Charges for Services Intergovernmental Salaries & Benefits Contractual Services Prior YTD Current YTD Other Revenue Rental Income Commodities/Supplies Capital/Transfers/Other Reserve Fund: 0066 - Butler County 911 Fund #N/A 2021 Schedule of Budgetary Accounts - Butler County 911 Fund - 0066 Current YTD Current YTD % under/(over) of Current Prior YTD Current Budget Current YTD Current Budget Budget
Beginning unencumbered cash balance 369,121 458,634
Taxes 153,051 275,000 154,611 120,389 56% Licenses, Fees & Permits - - - - - Charges for Services - - - - - Intergovernmental - - - - - Other Revenue 1,433 - 168 (168) - Rental Income - - - - - Total Revenue 154,484 275,000 154,779 120,221 56%
Salaries & Benefits - - - - - Contractual Services 216,716 294,810 208,358 86,452 71% Commodities/Supplies 33 2,000 - 2,000 0% Capital/Transfers/Other - 15,240 - 15,240 0% Total Expenditures 216,749 312,050 208,358 103,692 67%
Revenue over/(under) expenditures (62,265) (53,579)
Ending unencumbered cash balance 306,856 405,055
Encumbrances and Accounts Payable 30,215 - Ending cash balance 337,071 405,057
2021-Q2 Financial Management Report | Butler County, Kansas 33 54 Financial Section Economic Development Fund The Economic Development Fund is a reserve that is set aside specifically for economic development incentives to area companies that are looking to expand, relocate, or retain services within Butler County.
Revenues and Transfers In Expenditures and Transfers Out Current and Minimum Balances $0.0 $0.0 $0.3
$0.0 $0.3 $0.0 $0.0
$0.2
$0.0 $0.0
Millions
Millions Millions $0.0 $0.2 $0.0 $0.0 $0.1 $0.0 $0.0
$- $0.1 Prior YTD Current YTD $- Prior YTD Current YTD Taxes Licenses, Fees & Permits $- Charges for Services Intergovernmental Salaries & Benefits Contractual Services Prior YTD Current YTD Other Revenue Rental Income Commodities/Supplies Capital/Transfers/Other Reserve Fund: 0086 - Economic Dev- Rail Salvg #N/A
2021 Schedule of Budgetary Accounts - Economic Dev- Rail Salvg - 0086 Current YTD Current YTD % under/(over) of Current Prior YTD Current Budget Current YTD Current Budget Budget
Beginning unencumbered cash balance 208,228 268,451
Taxes - - - - - Licenses, Fees & Permits - - - - - Charges for Services - - - - - Intergovernmental 31,078 59,155 29,578 29,577 50% Other Revenue - - - - - Rental Income - - - - - Total Revenue 31,078 59,155 29,578 29,577 50%
Salaries & Benefits - - - - - Contractual Services - 326,530 22,150 304,380 7% Commodities/Supplies - - - - - Capital/Transfers/Other - - - - - Total Expenditures - 326,530 22,150 304,380 7%
Revenue over/(under) expenditures 31,078 7,428
Ending unencumbered cash balance 239,306 275,879
Encumbrances and Accounts Payable - (0) Ending cash balance 239,306 275,880
34 2021-Q2 Financial Management Report | Butler County, Kansas 55 Financial Section Sewer Districts Fund Butler County maintains multiple sewer districts constructed for housing developments that are located throughout Butler County. Expenses are entirely funded, through special assessments, by property owners to pay for the maintenance and repair of these special districts.
Revenues and Transfers In Expenditures and Transfers Out Current and Minimum Balances 0.1 0.0 0.6
0.1 0.0 0.1 0.5 0.0 0.1 0.0 0.4 0.1
0.1 0.0
Millions Millions
Millions 0.3 0.0 0.0 0.0 0.0 0.2 0.0 0.0 0.0 0.1 - 0.0 Prior YTD Current YTD - - Taxes Licenses, Fees & Permits Prior YTD Current YTD Prior YTD Current YTD Charges for Services Intergovernmental Salaries & Benefits Contractual Services All Sewer Funds Other Revenue Rental Income Commodities/Supplies Capital/Transfers/Other minimum reserve (25% of current year budget) 2021 Schedule of Budgetary Accounts - All Sewer Districts Current YTD Current YTD % over/(under) of Current Prior YTD Current Budget Current YTD Current Budget Budget
Beginning unencumbered cash balance 446,023 474,616
Taxes 84,859 141,470 88,530 (52,940) 63% Licenses, Fees & Permits - - - - - Charges for Services - - - - - Intergovernmental - - - - - Other Revenue - - - - - Rental Income - - - - - Total Revenue 84,859 141,470 88,530 (52,940) 63%
Salaries & Benefits - - - - - Contractual Services 17,659 106,070 30,369 (75,701) 29% Commodities/Supplies 2,134 10,650 6,584 (4,066) 62% Capital/Transfers/Other 2,600 358,687 3,259 (355,428) 1% Total Expenditures 22,394 475,407 40,211 (435,196) 8%
Revenue over/(under) expenditures 62,466 48,319
Ending unencumbered cash balance 508,489 522,935
Encumbrances and Accounts Payable (0) - Ending cash balance 508,489 522,935 2021-Q2 Financial Management Report | Butler County, Kansas 35 56 Financial Section Street Lighting Fund The Street Lighting fund is a special assessment benefit district for street lighting and storm sirens for the residents of Glencoe Township.
Revenues and Transfers In Expenditures and Transfers Out Current and Minimum Balances $0.0 $0.0 $0.0
$0.0 $0.0 $0.0 $0.0
$0.0 $0.0 $0.0
$0.0 Millions $0.0 Millions Millions $0.0 $0.0
$0.0 $0.0 $0.0 $0.0 $0.0 $0.0 $0.0 $- $0.0 Prior YTD Current YTD $- $- Taxes Licenses, Fees & Permits Prior YTD Current YTD Prior YTD Current YTD Charges for Services Intergovernmental Salaries & Benefits Contractual Services Reserve Fund: 0074 - Misc Str Light-Glencoe Other Revenue Rental Income Commodities/Supplies Capital/Transfers/Other minimum reserve $ (17% of current year budget)
2021 Schedule of Budgetary Accounts - Misc Str Light-Glencoe - 0074 Current YTD Current YTD % under/(over) of Current Prior YTD Current Budget Current YTD Current Budget Budget
Beginning unencumbered cash balance 2,423 3,345
Taxes 2,041 2,100 2,466 (366) 117% Licenses, Fees & Permits - - - - - Charges for Services - - - - - Intergovernmental - - - - - Other Revenue - - - - - Rental Income - - - - - Total Revenue 2,041 2,100 2,466 (366) 117%
Salaries & Benefits - - - - - Contractual Services 532 4,050 952 3,098 24% Commodities/Supplies - - - - - Capital/Transfers/Other - - - - - Total Expenditures 532 4,050 952 3,098 24%
Revenue over/(under) expenditures 1,509 1,514
Ending unencumbered cash balance 3,933 4,860
Encumbrances and Accounts Payable - (0) Ending cash balance 3,933 4,861
36 2021-Q2 Financial Management Report | Butler County, Kansas 57 CIP Summary Section
III. CIP Summary Section The tables below display information as of the quarter end for each current year CIP project. Detailed project information is available in the annual budget document available at http://www.bucoks.com/index.aspx?nid=133.
2021-Q2 Financial Management Report | Butler County, Kansas 37 58 CIP Summary Section
38 2021-Q2 Financial Management Report | Butler County, Kansas 59 CIP Summary Section
2021-Q2 Financial Management Report | Butler County, Kansas 39 60 CIP Summary Section
40 2021-Q2 Financial Management Report | Butler County, Kansas 61 Investments
IV. Investments
2021-Q2 Financial Management Report | Butler County, Kansas 41 62 Investments Investment Duration (days) and Amount 400 $60.0 350 $50.0 300 $40.0 250 200 $30.0 150 $20.0
DurationDays)(Bar, 100 $10.0 Amount(Dot, Millions) 50 0 $- Intrust Operating Account 343011039 343011038 55913-21 95301057 1220 Commerce Bank Community National Intrust Bank N.A. Duration (Days) 366 185 366 31 366 Amount $14,000,000 $14,000,000 $250,000 $52,976,507 $6,000,000
3.00% Total Investments as of Quarter End 2.50% Intrust Bank N.A. 95301057, 2.00% $6,000,000 , 7% Commerce Bank 343011039, 1.50% $14,000,000 , 16% 1.00%
Commerce Bank 343011038, 0.50% $14,000,000 , 16% Community 0.00% 12/ 12/ 12/ National 55913- 3/2 6/2 9/3 3/3 6/3 9/3 3/3 6/3 21, $250,000 , 31/ 31/ 31/ Intrust Bank N.A. 9/2 8/2 0/2 1/2 0/2 0/2 1/2 0/2 Intrust Operating 0% 201 201 202 019 019 019 020 020 020 021 021 Account 1220, 8 9 0 $52,976,507 , 61% KMIP 90 Day 2.13%2.19%1.89%1.63%1.33%0.01%0.01%0.01%0.03%0.02%0.02% 3 Month T-Bill 2.45%2.40%2.12%1.88%1.55%0.11%0.16%0.10%0.09%0.03%0.05% KMIP 365 Day 2.38%2.23%1.72%1.57%1.38%0.01%0.01%0.01%0.04%0.04%0.04% BUCO weighted 2.32%2.38%2.41%2.11%1.69%1.88%1.87%0.36%0.08%0.01%0.04% interest rate
Investment Rates and Corresponding KMIP Rates as of Quarter End 1.60% 1.40% 1.20% 1.00% 0.80% 0.60% 0.40% 0.20% 0.00% Intrust Operating 55913-21 343011039 343011038 95301057 Account 1220 Community National Commerce Bank Intrust Bank N.A. Investment Rate 1.50% 0.08% 0.06% 0.03% 0.07% Corresponding KMIP Rate 0.04% 0.04% 0.03% 0.01% 0.04%
Investment Rate Corresponding KMIP Rate
42 2021-Q2 Financial Management Report | Butler County, Kansas 63 Investments KMIP Yeild Curve (Days) 3.00%
2.50%
2.00%
1.50%
1.00%
0.50%
0.00%
8/4/2016 9/8/2016 3/7/2017 5/3/2018 6/7/2018 1/9/2019 6/3/2019 7/9/2019 1/3/2020 9/3/2020 3/4/2021 4/8/2021
6/30/2016 1/31/2017 4/10/2017 5/15/2017 6/19/2017 7/24/2017 8/25/2017 9/29/2017 11/3/2017 1/18/2018 2/23/2018 3/29/2018 7/12/2018 8/15/2018 9/19/2018 2/15/2019 3/25/2019 4/29/2019 8/12/2019 9/16/2019 2/10/2020 3/16/2020 4/20/2020 5/22/2020 6/26/2020 7/31/2020 10/8/2020 1/28/2021 5/12/2021 6/16/2021
10/13/2016 11/17/2016 12/23/2016 12/12/2017 10/24/2018 11/30/2018 10/21/2019 11/25/2019 11/13/2020 12/21/2020
1 30 90 180 365 550 730
Treasury Yield Curve 3.50
3.00
2.50
2.00
1.50
1.00
0.50
0.00
8/4/2016 9/8/2016 3/6/2017 4/7/2017 5/5/2020 6/9/2020 1/6/2021 6/1/2018 7/6/2018 8/9/2018 2/5/2019
8/24/2017 9/28/2017 3/23/2018 4/27/2018 9/13/2018 4/15/2019 5/20/2019 11/8/2019 12/1/2020 5/24/2021 6/28/2021 6/30/2016 1/30/2017 5/12/2017 6/16/2017 7/21/2017 11/2/2017 12/7/2017 1/12/2018 2/16/2018 3/12/2019 6/24/2019 7/29/2019 8/30/2019 10/4/2019 1/22/2020 2/26/2020 3/31/2020 7/14/2020 8/17/2020 9/21/2020 2/10/2021 3/17/2021 4/20/2021
10/18/2018 11/23/2018 12/16/2019 10/13/2016 11/17/2016 12/22/2016 12/31/2018 10/26/2020
3 mo 6 mo 1 yr 2 yr
Investment Earnings $400,000 $363,678 $350,000
$300,000 $264,869 $250,000 $195,721 $200,000 $174,168 $165,722 $147,235 $150,000 $105,560 $94,282 $88,822$84,521 $100,000 $81,463 $75,311 $62,051 $46,063 $48,771 $41,999 $50,000 $26,630 $1,346 $10,289 $1,709 $- Qtr3 Qtr4 Qtr1 Qtr2 Qtr3 Qtr4 Qtr1 Qtr2 Qtr3 Qtr4 Qtr1 Qtr2 Qtr3 Qtr4 Qtr1 Qtr2 Qtr3 Qtr4 Qtr1 Qtr2 2016 2017 2018 2019 2020 2021
2021-Q2 Financial Management Report | Butler County, Kansas 43 64 65 Quarterly Newspaper Report
V. Quarterly Newspaper Report
2021-Q2 Financial Management Report | Butler County, Kansas 45 66 Quarterly Newspaper Report Beginning Cash Ending Cash Fund Balance Balance Expenditures 0001 54,688 7,034,361 7,270,323 0002 109 656 - 0003 210,339 2,034,990 71,623 0004 1,997,894 2,254,030 2,106,187 0020 2,960 544,201 1,161,042 0021 799,682 433,116 20 0040 3,032,951 3,034,346 - 0041 7,294 3,820,463 2,287,509 0042 1,108,469 1,823,537 115,542 0043 3,565,861 3,456,930 30,471 0044 836,444 866,767 - 0045 6,579 702,607 767,162 0046 1,698,929 1,404,742 301,936 0051 12,490 1,540,600 1,457,251 0052 102,960 859,570 2,178,246 0053 8,680 9,345 - 0056 310,317 252,158 - 0060 164 180,555 327,430 0061 - - - 0062 273,303 273,303 - 0065 79,972 79,972 - 0066 458,636 405,057 208,358 0067 997,358 1,003,908 - 0071 29,065 32,927 - 0072 15,470 17,489 - 0073 211,165 247,969 14,356 0074 3,347 4,861 952 0077 32,842 50,138 334,189 0078 48,852 48,852 - 0079 9,992 6,114 7,275 0080 345 377,893 292,098 0081 - - - 0082 319,991 312,751 7,240 0085 6,399,663 5,379,761 809,866 0086 268,453 275,880 22,150 0087 258,592 265,871 111,125 0088 160,690 160,690 - 0089 344 344 - 0090 160,615 191,204 3,101 0091 10,230 11,329 1,535 0092 - - - 0094 60,345 72,516 16,696
46 2021-Q2 Financial Management Report | Butler County, Kansas 67 Quarterly Newspaper Report Beginning Cash Ending Cash Fund Balance Balance Expenditures 0200 - - - 0220 19,142 27,445 4,497 0244 - - - 0255 4,409 4,409 - 0262 195,069 201,991 22,839 0288 532,752 584,866 16,417 0289 - - - 0290 56,848 59,493 14,424 0291 16,233 27,550 5,752 0921 14,395 14,398 41,400 0981 8 8 - 1008 - - - 1707 70,769 70,769 -
2021-Q2 Financial Management Report | Butler County, Kansas 47 68
Mission: Provide the public with quality service and efficient use of resources through responsive, interactive, and proactive management while respecting individual
rights and dignity. 69 Board of County Commissioners Agenda Item Report
Agenda Item No. 5 Submitted by: Ryan Adkison Submitting Department: Administration Meeting Date: August 31, 2021
SUBJECT Audit Services RFP
RECOMMENDATION Approve staff to issue a RFP for audit services.
ATTACHMENTS RFP20210801 Audit Services.pdf
BACKGROUND County staff issued a RFP in 2010 for auditing services. The County awarded the competitively bid contract to AGH covering the 2010-2012 audits. The County Commission has approved periodic extensions with AGH since then which covered up to the 2020 Audit.
ANALYSIS Issuing a RFP will allow us to ensure the County is receiving the best value for this important function.
FINANCIAL CONSIDERATION There is no cost to issuing and RFP other than staff time.
LEGAL CONSIDERATION All contracts will be approved as to form by legal counsel before they are presented to the commission for approval.
COMMISSIONER SIGNATURE REQUIRED No
INFORMATION TECHNOLOGY PURCHASE OR SERVICES REVIEW REQUIRED No
RECOMMENDED ACTION I commissioner ______move to approve/deny staff to issue an audit RFP.
70
BUTLER COUNTY KANSAS REQUEST FOR PROPOSAL RFP20210801 AUDITING SERVICES
Date of Issue: 08/31/2021 | Due Date/Time for Receipt of Bids: 09/24/2021 @ 5:00 p.m. (CST)
71 Contents 1. INTRODUCTION ...... 2 1.1. SCOPE ...... 2 1.2. TERM ...... 2 2. PROPOSAL PROCEDURES ...... 2 2.1. ANTICIPATED PROPOSAL SCHEDULE ...... 2 2.2. INQUIRIES REGARDING THIS REQUEST FOR PROPOSAL ...... 2 2.3. PROPOSAL SUBMISSION PACKAGE OVERVIEW ...... 2 2.4. SUBMISSION OF PROPOSALS ...... 3 2.5. EFFECTIVE PERIOD OF PROPOSALS ...... 3 2.6. EVALUATION AND AWARD CRITERIA ...... 3 2.6.1. General elements ...... 3 2.6.2. Price for services ...... 3 2.6.3. C. Technical Qualifications ...... 4 2.6.4. D. Audit Approach ...... 4 2.7. RIGHT OF REJECTION BY BUTLER COUNTY ...... 4 2.8. ANTI•DISCRIMINATION CLAUSE ...... 4 3. GENERAL INFORMATION ...... 4 3.1. BACKGROUND INFORMATION ...... 4 4. OTHER INFORMATION ...... 5 4.1. STANDARDS ...... 5 4.2. MANAGEMENT LETTER ...... 5 4.3. WORKING PAPERS ...... 5 4.4. REPORTING ...... 5 5. PROPOSAL REQUIREMENTS ...... 6 5.1. STANDARDS ...... 6
Butler County, Kansas - RFP20210801 Auditing Services Page 1 of 8
72 1. INTRODUCTION 1.1. SCOPE Butler County, Kansas, (County) invites qualified accounting firms licensed to practice in Kansas to submit proposals for the provision of those services according to the requirements of this Request for Proposal (RFP).
The purpose of this process is to obtain competitive prices for auditing services for Butler County, Kansas. The audit shall be performed on all funds of the county. Municipal Audit and Accounting Guide (KMAAG). Single Audit Act requirements will apply because the county will likely receive and use more than $750,000 in federal funds each year. 1.2. TERM The selected firm shall be designated as the County's auditor for a three-year period commencing with the FY 2021 (fiscal year ending December 31, 2021) audit and continuing through the 2023 audit. It shall be subject to renewal for up to two (2) additional two-year separate renewals. Automatic contract renewals are prohibited. All renewals must be authorized by and coordinated through the County’s Finance Department.
Cancellation of services will require a transition period. This transition period will be a minimum period of 3 months under full service terms.
2. PROPOSAL PROCEDURES
2.1. ANTICIPATED PROPOSAL SCHEDULE
Issue RFP: August 31, 2021 Proposals Due: September 24, 2021 Proposals Open: September 28, 2021 Selection Made: October 12th, 2021
2.2. INQUIRIES REGARDING THIS REQUEST FOR PROPOSAL
Additional information concerning this RFP may be obtained by contacting:
• Ryan Adkison, Finance Director
(316) 322-4326
2.3. PROPOSAL SUBMISSION PACKAGE OVERVIEW
Butler County, Kansas - RFP20210801 Auditing Services Page 2 of 8
73 The proposal submission package shall include the following information: I. Proposal Title Page II. Transmittal Letter III. Independence and License Page IV. Firm Profile Page(s) V. Staff Qualifications Page(s) VI. Prior Audit Experience Page(s) VII. Audit Approach Page(s) VIII. References Page IX. Compensation Page
2.4. SUBMISSION OF PROPOSALS
Two (2) copies of the Proposal Submission Package should be delivered to:
Butler County Finance Department Attn: Ryan Adkison 205 West Central El Dorado, KS 67042
by 5 p.m. on Friday, September, 24, 2021. Proposals should be in a sealed package, clearly marked "Audit Proposal" on the exterior of the package. Proposals received after the specified date and time, or unsealed proposals, WILL NOT BE CONSIDERED.
An individual who is authorized to bind the firm to all commitments made in the proposal must sign the proposal. 2.5. EFFECTIVE PERIOD OF PROPOSALS
All proposals must remain in effect for 90 days after the proposal due date. 2.6. EVALUATION AND AWARD CRITERIA
2.6.1. General elements • The audit firm is independent and licensed to practice in Kansas
• The audit firm has no conflict of interest with regard to any other work performed by the firm for the County.
• The audit firm adheres to the instructions in this request for proposals on preparing and submitting the proposal. 2.6.2. Price for services Provide maximum fee for each annual audit and the fee rate for related services. Butler County, Kansas - RFP20210801 Auditing Services Page 3 of 8
74 2.6.3. C. Technical Qualifications • The firm’s past experience and performance on Kansas government engagements, including engagements with Kansas counties.
• The quality of the firm’s professional personnel to be assigned to the engagement and the quality of the firm’s management support personnel to be available for technical consultation. 2.6.4. D. Audit Approach • Adequacy of proposed staffing plan for various segments of the engagement.
• Adequacy of audit, review, and reporting procedures.
Although price for services will be an important factor in the evaluation of proposals, the County is not required to choose the lowest bidder. Evaluation and acceptance of a proposal will be based on the total package of services offered.
The County Administrator and the Finance Director will review each proposal. After this review, staff will make a recommendation for consideration by the BOCC. 2.7. RIGHT OF REJECTION BY BUTLER COUNTY
The County reserves the right to award this contract to the accounting firm that best meets the requirements of the RFP, and not necessarily to the lowest bidder. Further, the County reserves the right to reject any or all proposals prior to the execution of the contract, with no penalty to the County. 2.8. ANTI•DISCRIMINATION CLAUSE
Butler County, being an equal opportunity employer, will not discriminate against any bidder because of race, color, religion, sex or national origin; any person or group which enters into a contract with the county must agree to comply with any and all applicable federal and state laws regarding the prohibition of discrimination. All bidders, by placing a bid, shall accept the affirmative duty to ascertain and comply with such laws.
3. GENERAL INFORMATION 3.1. BACKGROUND INFORMATION
The County operates under a five-member Board of County Commissioners form of government, with day-to-day operations under the supervision of a County Administrator. Butler County has a population of approximately 67,000. There are approximately 400 full-time equivalent employees.
The fiscal year for the County begins on January 1 and ends on December 31. Accounts payable payments are typically released each Tuesday, with approximately 100 checks issued. Employee payroll is processed biweekly. Each payroll averages $ 750,000.
Butler County, Kansas - RFP20210801 Auditing Services Page 4 of 8
75 See the County Profile section of the most current budget document for an overview of Butler County, Kansas. This document contains our fund structure, annual revenue and expenditures, basis of accounting and organizational structure among other information.
4. OTHER INFORMATION 4.1. STANDARDS
The audits are to be performed in accordance with auditing standards generally accepted in the United States of America, the Kansas Municipal Audit and Accounting Guide, and if applicable, the standards set forth for financial audits in GAO’s Government Auditing Standards, the provisions of the Single Audit Act, and the AICPA industry audit guide Audits of State and Local Governmental Units. The financial statements shall be in accordance with the regulatory reporting model used to show compliance with the State of Kansas cash basis and budget law.
The county annually exempts itself from the provision of K.S.A. 75•1120a, and any amendments thereto, relating to use of generally accepted accounting principles. Additionally, the auditor will be responsible for communication and interpretation of any significant changes made in governmental reporting and shall respond to reasonable inquiries by City staff during the contract years. 4.2. MANAGEMENT LETTER
The audit shall communicate in a separate letter to management any reportable conditions found during the audit. A reportable condition shall be defined as a significant deficiency in the design or operation of the internal control structures that could adversely affect the County’s ability to record, process, summarize, and report financial data consistent with the assertions of management in the financial statements.
The letter shall also communicate any reportable conditions found during the audit that are also material weaknesses. A material weakness shall be defined as a reportable condition in which the design or operation of the specific internal control structure elements do not reduce to a relatively low level the risk that errors or irregularities in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. 4.3. WORKING PAPERS
Audit work papers shall remain in the custody of the auditor. However, any succeeding auditors shall be given access to audit work papers and shall have the right to copy such work papers pertaining to the audit for a period of three (3) years after the expiration of the audit contract. 4.4. REPORTING
Butler County, Kansas - RFP20210801 Auditing Services Page 5 of 8
76 In completing the audit(s), the following dates will be adhered to, with subsequent years following corresponding dates:
4.4.1. The audit draft, copy of the audit detailed adjusted trial balance and audit adjusting journal entries shall be available for review no later than April 15 of each audit. For example, the 2021 audit would need to have these items completed by April 15, 2022. The auditor will review the audit draft with County management before the final report is prepared.
4.4.2. The final audit report and management letter must be completed and delivered to the County no later than May 1 of each year. For example, the 2021 audit would need to have these items completed by May 1, 2022. Eight bound copies and a PDF format copy will be required.
4.4.3. The auditor will have a representative present at a May commission meeting to discuss the audit and management letter.
4.4.4. A copy of the audit shall be filed by the Auditor with the following agencies: 1) Kansas Department of Administration Division of Accounts and Reports 2) Federal Clearing House and State Grantor Agencies, if applicable, for single audits.
5. PROPOSAL REQUIREMENTS
5.1. STANDARDS
In order to achieve a uniform review process and to obtain the maximum degree of comparability, it is required that proposals be organized in the manner specified below.
5.1.1. Title Page – Use the attached title page to show the name of the proposing firm, firm address and telephone number, name of a contact person, and a signature and date.
5.1.2. Letter of Transmittal – A signed transmittal letter briefly stating the proposer’s understanding of the work to be done, why the firm believes itself to be best qualified to perform the engagement, and any other information they consider essential to their proposal.
5.1.3. Independence and License – The firm should provide an affirmative statement that it is independent of Butler County in accordance with the professional standards and ethics promulgated by the AICPA. The firm should also provide an affirmative statement indicating that the firm and all assigned key professional staff are properly licensed to practice in Kansas.
Butler County, Kansas - RFP20210801 Auditing Services Page 6 of 8
77 5.1.4. Firm Profile – At a minimum, the proposal should state the size of the firm, the size of the firm’s governmental audit staff, and the location of the office from which the work on this engagement will be performed.
5.1.5. Staff Qualifications – The proposal should describe the qualifications of staff to be assigned to the audit. The description should include the composition of the audit team and prior experience of the individual audit team members. The proposal should include resumes of the individual audit team members.
5.1.6. Prior Audit Experience – The proposal should describe prior auditing experience of the proposing office. The experience listing should be limited to the last five years and should include prior experience auditing Kansas governmental clients, especially counties.
5.1.7. Audit Approach – The proposal should set forth a general audit plan, including an explanation of the audit methodology to be followed to perform the services required in the request for proposals. Each proposal should detail the approach to be taken to gain and document an understanding of the County’s internal control structures.
5.1.8. References – The proposal should include at least three client references, including contact persons and telephone numbers.
5.1.9. Compensation – Provide the firm’s all-inclusive maximum fee for the requested work in this proposal. The audit firm shall be reimbursed for additional audit related expenses only when agreed upon in advance by the County and firm.
5.1.10. Insurance- Proof of Liability and Worker’s Compensation Insurance.
Butler County, Kansas - RFP20210801 Auditing Services Page 7 of 8
78
AUDITING SERVICES PROPOSAL
PROPOSAL COVER SHEET
PROPOSAL SUBMITTED BY:
ADDRESS:
CONTACT PERSON: PHONE:
The proposed term of agreement for the services and costs quoted in this submittal is for a period of three years, for the audits of FY2021, FY2022 and FY2023.
The undersigned hereby certifies that this proposal meets or exceeds all of the requirements as specified in Butler County’s Request for Proposal except as otherwise indicated and supported by supplemental schedules or attachments included with this proposal.
Signature(s)______Date:______
Butler County, Kansas - RFP20210801 Auditing Services Page 8 of 8
79 Board of County Commissioners Agenda Item Report
Agenda Item No. 6 Submitted by: Will Johnson Submitting Department: Administration Meeting Date: August 31, 2021
SUBJECT Voting Delegation Kansas Association of Counties (KAC)
RECOMMENDATION Consider appointment of a voting delegate for the 2017 KAC Conference and two alternates.
ATTACHMENTS Voting Delegate Form . 46th Annual Conference.pdf
BACKGROUND Each member county is entitled to one vote at the annual conference for the legislative platform and any changes to the bylaws which may be presented to the members. The County is allowed to select one delegate and two alternates.
ANALYSIS Traditionally the County Commission selects the Commission Chairman as the voting delegate and then the County Administrator as an alternate plus one additional Commissioner or staff member. The County Commission will have the ability to review and discuss the legislative platform in advance plus any changes to the bylaws.
FINANCIAL CONSIDERATION None
LEGAL CONSIDERATION None
COMMISSIONER SIGNATURE REQUIRED No
INFORMATION TECHNOLOGY PURCHASE OR SERVICES REVIEW REQUIRED No
RECOMMENDED ACTION I Commissioner ______move to appoint ______as the voting delegate for the 2021 KAC Conference and ______as the 1st Alternate and ______as the second alternate.
80 CERTIFICATION OF VOTING DELEGATE Kansas Association of Counties
46th Annual Conference & Exhibition
Purpose:
The Bylaws of the Kansas Association of Counties provide that the county voting delegate be selected and certified in the following manner:
"Each member county shall be allowed one vote, which shall be cast by a chosen delegate designated for the county. Any county elected or appointed official may be selected as the county’s voting delegate. The member county shall also appoint two alternates, specifying the order of such alternates, should the voting delegate be unavailable to attend the meeting. Delegates and alternates shall be certified to the KAC at least seven days before the meeting."
Please complete this form and return it at your earliest convenience to: Kansas Association of Counties 715 SW 10th Ave. Topeka, KS 66612
If you have any questions please contact: Betty Oliva [email protected] 785.272.2585
For voting delegates to be certified, your response (and/or any changes or alterations to this form) must be received no later than Monday, October 4, 2021.
Date:______, 2021
I, ______, County Clerk of
______County do hereby certify that the following officers have been designated as the voting delegate and alternates for the KAC 46th Annual Conference & Exhibition.
Delegate______Position______
1st Alternate______Position______
2nd Alternate______Position______
Signed: ______County Clerk 81 Board of County Commissioners Agenda Item Report
Agenda Item No. 1 Submitted by: Anna Wealand Submitting Department: Administration Meeting Date: August 31, 2021
SUBJECT Vouchers dated 08/31/2021
RECOMMENDATION Approval of Vouchers
ATTACHMENTS 2021-08-31 AP Packet - Public.pdf
BACKGROUND N/A
ANALYSIS N/A
FINANCIAL CONSIDERATION Total warrants $1,036,720.22.
LEGAL CONSIDERATION N/A
COMMISSIONER SIGNATURE REQUIRED Yes
INFORMATION TECHNOLOGY PURCHASE OR SERVICES REVIEW REQUIRED No
RECOMMENDED ACTION Commissioner ______motioned to approve vouchers dated August 31, 2021, in the amount of $1,036,720.22.
82 ACCOUNTS PAYABLE VOUCHERS APPROVED BY BOARD OF COUNTY COMMISSIONERS
VOUCHERS DISAPPROVED: VOUCHERS APPROVED EXCEPT AS INDICATED:
CHECK NO: BY:
______COMMISSION CHAIRMAN ______COMMISSIONER
______COMMISSIONER ______COMMISSIONER
______COMMISSIONER
08/31/21
TOTAL REGULAR VOUCHERS APPROVED:$ 803,717.50
TOTAL HANDCHECKS APPROVED:$ -
TOTAL PURCHASE CARD CHARGES APPROVED:$ 224,927.72
TOTAL ENCUMBRANCE PAYMENTS APPROVED:$ 8,075.00 . TOTAL SPECIAL CHECKS APPROVED:$ -
TOTAL WARRANTS APPROVED:$ 1,036,720.22
TOTAL INSURANCE CLAIMS$ 95,331.37 83 Invoices Selected for Payment (APLT33) Butler County
Invoice Inv Date Due Date Description Invoice Amt
Fund Totals
FundFund Name Fund Total 0001General Fund $176,889.68 0004Self-Insurance $14,497.71 0020E.M.S.- Operating $16,195.84 0041Pub Wrks- Road & Bridge $477,400.72 0042Pub Wrks-Bridge Bldg $245.29 0045Pub Wrks-Landfill $10,171.03 0051Co.Sheriff-Admin $11,664.76 0052Co.Sheriff-Jail $26,568.70 0060Dept of Aging-Admin $471.09 0077Motor Vehicle Operating $9,630.71 0080Health Dept-Admin $362.15 0085County Capital Imprv Rsv $47,844.85 0120Fire Dist #02 General $73.64 0206Sewer Dist #09 Maint $50.00 0214Sewer Dist #15 Maint $2,817.72 0242Corrections Juvenile IIP $986.07 0245Community Corr-Adult Isp $4,763.56 0246Community Corr-Juv Isp $1,019.85 0247Community Corr-Case Mgmt $1,011.82
Operator: kadams 8/26/2021 10:06:02 AM Page 60 of 61
Report84 ID: (APLT33) Invoices Selected for Payment (APLT33) Butler County
Invoice Inv Date Due Date Description Invoice Amt
0262Child Support Enforcement $1,819.38 1101I&A $212.03 1103Transportation Federal $108.07 1106RSVP-CNS $141.70 1107Andover Transportation $3.91 1109Caregiver Information $5.55 1110Caregiver Assistance $4.79 1111Caregiver Respite $4.61 1113Foster Grandparents $853.14 1203Bio-Terrorism $371.26 1206Childcare Registration $803.54 1207Family Planning $191.03 1208KDHE ELC COVID-19 Infras $1,534.06 1209Maternal & Child $403.70 1210State Formula $393.60 1211WIC $1,119.84 1218IAP Grant $39.69 1550VOCA Grant $51.00 1603JJA Admin $1,066.41
Grand Total: $811,792.50
Operator: kadams 8/26/2021 10:06:02 AM Page 61 of 61
Report85 ID: (APLT33) Date 8/31/2021 Vendor Amount 4‐State Maintenance Supply $2,100 Adams Jones Law Firm $360 Advantage Computer Enterprises Inc $559 AFLAC $7,675 AFLAC Group Payments $345 Aging Projects, Inc. $153 American Response Vehicles Inc $198 Associated HomeCare, Inc. $68 B & B Bridge Co., LLC $13,483 Baysinger Police Supply, Inc. $10 Berry Tractor & Equip Co $1,676 Bob Bergkamp Construction Co., Inc. $1,628 Bound Tree Medical, LLC $7 Broadstroke Inc. $1,361 Butler Co Administration $50 Butler County Health Insurance $187,760 Butler County Times‐Gazette $461 Butler County Weed Dept $24 Carl B. Davis, Chapter 13 Trustee $138 Chris's Lawn $150 Cintas Corporation No. 2 $270 City of El Dorado $4,468 Clemons, Angela $194 Clerk of District Court $300 Concrete Materials Co. $348 Cornejo & Sons LLC $35,994 Cornejo & Sons, LLC $3,592 Cornell, Travis $69 Darren Patterson, Chtd. $4,800 Davis, Manley & Lane, LLC $168 Drisco, L.L.C. $5,274 Employee Association $337 Empower Retirement $6,132 Ergon Asphalt & Emulsions, Inc $399,265 FedEx $12 Finuf, Donna $22 Flint Hills Fire & Rescue $552 Flinthills Services, Inc $1,045 Flinthills Services, Inc. $56 Foy, Carol $58 G W Van Keppel Company $358 Hayden, Kirk $270 Hoch Publishing Co. Inc. $274 Holmes, Kurt A., Atty $50 ICMA Retirement Trust 457 $750
86 Date 8/31/2021 Vendor Amount Ka‐Comm, Inc $11,851 Kansas Gas Service $35 Kansas Payment Center $1,782 LegalShield $505 Life‐Assist, Inc. $524 Mid‐American Credit Union $3,219 Navrat's Office Products $566 Noll, Geri Ann $100 Paytient SPV Alpha, LLC $2,650 Petty Cash $71 Pletcher, Kelly $50 PrairieFire Coffee Roasters $244 Pye Barker Fire & Safety, LLC $351 Quadient Finance USA, Inc. $560 Quality Heating & Air $26 Quill Corporation $70 R.K. Black, Inc. $77 Roberts Hutch‐line Inc $103 Seventh Direction, Inc. $150 South Central Mental Health $250 Southwind Oil Corp $10,349 Stephany L Hughes LLC $6,531 Summit Food Service, LLC $15,896 Summit Truck Group $133 Superior Auto Glass & Accessories LLC $1,001 Susan B. Allen Memorial Hospital $117 Symmetry Energy Solutions LLC $497 T & D Tire & Auto Repair $475 The Glass Man $470 The Vitality Group LLC $11,279 Transamerica Premier Life Insurance Co. $8 TX Child Support SDU $72 United Way of El Dorado, Kansas Inc. $415 Verizon Wireless $823 Vision Care Direct $5,027 Visionary Enterprises, LLC $700 Voyager Fleet Systems, Inc $4,504 WAXIE Sanitary Supply $3,089 Weis Fire & Safety Equipment, LLC $8,075 William E Muret, LLC $151 WSP USA INC $34,743 ZOLL Medical Corporation $1,394
87 Selection Criteria: Vendor = Batch = Bank = Due Date = 8/25/2021 Invoice Date = Open Invoices By Department Detail Butler County InvoicePO Inv Date Due DatePost Date Invoice Amt Approv Amt Account Acct Desc Type Detail Description Acct Amount Dept: 000 Non-Departmental Fund: 009 County Atty-Diversion Fee 631608162021 8/24/2021 8/25/2021 8/25/2021 $248.65 $248.65 Invoice Description: ATYDDevinney 00900006301000 Office Supplies None Samsclub: Paper Plates (204 ct) $70.84 Fund: 0090 - County Atty-Diversion Fee Invoice Count and Total: 1 $70.84 Dept: 000 - Non-Departmental Invoice Count and Total: 1 $70.84
8/24/2021 2:34:16 PM Page 1 of 46 Report ID: APLT24A Operator: kadams 88 Open Invoices By Department Detail Butler County InvoicePO Inv Date Due DatePost Date Invoice Amt Approv Amt Account Acct Desc Type Detail Description Acct Amount Dept: 001 Administration Fund: 000 General Fund 131308162021 8/23/2021 8/25/2021 8/25/2021 $203,138.72 $203,138.72 Invoice Description: ADMAWealand 00010016204000 Telephone None Verizon: Cell phone bills 06/20/2021- $52.41 07/19/2021 00010016205000 Postage None United States Postal Service: Address $1.26 service notifications 00010016213000 Insurance None Traveler's: Insurance expenditures - $386.19 installment 1 of 4 00010016213000 Insurance None Traveler's: Insurance expenditures - $38,536.25 installment 1 of 4 00010016213000 Insurance None Traveler's: Insurance expenditures - $41,434.50 installment 1 of 4 324008162021 8/23/2021 8/25/2021 8/25/2021 $23.37 $23.37 Invoice Description: ADMWJohnson 00010016312000 Food None Fiesta Mexicana: Lunch (David Keller, $23.37 Will Johnson) - Fairground discussion Fund: 0001 - General Fund Invoice Count and Total: 6 $80,433.98 Dept: 001 - Administration Invoice Count and Total: 6 $80,433.98
8/24/2021 2:34:17 PM Page 2 of 46 Report ID: APLT24A Operator: kadams 89 Open Invoices By Department Detail Butler County InvoicePO Inv Date Due DatePost Date Invoice Amt Approv Amt Account Acct Desc Type Detail Description Acct Amount Dept: 002 Appraisal Fund: 000 General Fund 056608162021 8/23/2021 8/25/2021 8/25/2021 $199.48 $199.48 Invoice Description: APRDStudebaker 00010026201000 Travel None Jason's Deli; KCAA Conference-Topeka- $17.58 Lunch-Leann & Deb S.-8.2.21 00010026201000 Travel None Ramada; KCAA Conference-Topeka- $181.90 Deb S-8.2-4.21 082008162021 8/23/2021 8/25/2021 8/25/2021 $181.90 $181.90 Invoice Description: APRLKirkendoll 00010026201000 Travel None Ramada; KCAA Conference-Topeka- $181.90 Leann Kirkendoll-8.2-4.21 131308162021 8/23/2021 8/25/2021 8/25/2021 $203,138.72 $203,138.72 Invoice Description: ADMAWealand 00010026204000 Telephone None Verizon: Cell phone bills 06/20/2021- $177.16 07/19/2021 00010026213000 Insurance None Traveler's: Insurance expenditures - $1,824.01 installment 1 of 4 200008162021 8/23/2021 8/25/2021 8/25/2021 $374.38 $374.38 Invoice Description: APRCSutton 00010026403000 Tires None Steve & Sons Tire; (2) new tires - $374.38 225/60R18 Falken Sincera SN250A/S, tire sensore service kit, disposal fee for both tires 206408162021 8/23/2021 8/25/2021 8/25/2021 $180.73 $180.73 Invoice Description: APRMBalocca 00010026402000 Vehicle Maint & Repair None Automotive Specialists; Remove and $180.73 replace left front window regulator - reassemble 392008162021 8/23/2021 8/25/2021 8/25/2021 $8.70 $8.70 Invoice Description: APRDButler 00010026301000 Office Supplies None Seven K Company; 2"x8" navy/white $8.70 plastic plate with engraved letter (Mikeah)
8/24/2021 2:34:17 PM Page 3 of 46 Report ID: APLT24A Operator: kadams 90 Open Invoices By Department Detail Butler County InvoicePO Inv Date Due DatePost Date Invoice Amt Approv Amt Account Acct Desc Type Detail Description Acct Amount Dept: 002 Appraisal Fund: 000 General Fund Fund: 0001 - General Fund Invoice Count and Total: 8 $2,946.36 Dept: 002 - Appraisal Invoice Count and Total: 8 $2,946.36
8/24/2021 2:34:17 PM Page 4 of 46 Report ID: APLT24A Operator: kadams 91 Open Invoices By Department Detail Butler County InvoicePO Inv Date Due DatePost Date Invoice Amt Approv Amt Account Acct Desc Type Detail Description Acct Amount Dept: 003 Facilities Management Fund: 000 General Fund 131308162021 8/23/2021 8/25/2021 8/25/2021 $203,138.72 $203,138.72 Invoice Description: ADMAWealand 00010036213000 Insurance None Traveler's: Insurance expenditures - $1,035.08 installment 1 of 4 360708162021 8/24/2021 8/25/2021 8/25/2021 $553.05 $553.05 Invoice Description: BDGAWebster 00010036315000 Small Tools & Equip<$1000 None Orscheln Farm and Home: tools $24.85 00010036331000 Maintenance Bldg & Struct None Walmart: mendplates to attach a hutch $2.24 to a credensa 00010036402000 Vehicle Maint & Repair None Automotive Specialists: remove and $244.76 replace ignition lock 00010036331000 Maintenance Bldg & Struct None Sherwin Williams: paint and supplies for $270.63 Judicial Bldg 00010036331000 Maintenance Bldg & Struct None Sutherlands: plaster of paris and $10.57 sealing foam 00010036315000 Small Tools & Equip<$1000 None Augusta Home Center: returned tools ($17.99) 00010036315000 Small Tools & Equip<$1000 None Augusta Home Center: tools $17.99 361508162021 8/24/2021 8/25/2021 8/25/2021 $79.95 $79.95 Invoice Description: BDGLCooper 00010036315000 Small Tools & Equip<$1000 None El Dorado Ace Hardware: tool $8.99 00010036306000 Agricult Horticult Supplies None Sutherlands: weed sprayer $21.99 00010036306000 Agricult Horticult Supplies None Sutherlands: fertilizer, grass seed $48.97 626708162021 8/24/2021 8/25/2021 8/25/2021 $333.98 $333.98 Invoice Description: BDGATovar 00010036315000 Small Tools & Equip<$1000 None Sutherlands: tools $7.98 00010036325000 Parts & Equipment <$1000 None CED: bulbs for stock $4.00 00010036325000 Parts & Equipment <$1000 None El Dorado Ace Hardware: 20 amp $4.99 receptacle 00010036325000 Parts & Equipment <$1000 None Sutherlands: coupling for condensate $8.49 line
8/24/2021 2:34:17 PM Page 5 of 46 Report ID: APLT24A Operator: kadams 92 Open Invoices By Department Detail Butler County InvoicePO Inv Date Due DatePost Date Invoice Amt Approv Amt Account Acct Desc Type Detail Description Acct Amount Dept: 003 Facilities Management Fund: 000 General Fund 626708162021 8/24/2021 8/25/2021 8/25/2021 $333.98 $333.98 Invoice Description: BDGATovar 00010036325000 Parts & Equipment <$1000 None El Dorado Ace Hardware: washers for $11.01 door repair 00010036325000 Parts & Equipment <$1000 None Johnstone Supply: single pole $38.21 contactors 00010036325000 Parts & Equipment <$1000 None Johnstone Supply: filters for $253.31 Health/Extension 00010036331000 Maintenance Bldg & Struct None Augusta Home Center: grommet for $5.99 desk 732108162021 8/24/2021 8/25/2021 8/25/2021 $76.00 $76.00 Invoice Description: BDGDIngalls 00010036312000 Food None Stearman Field: Employee office $76.00 luncheon Fund: 0001 - General Fund Invoice Count and Total: 20 $2,078.06 Dept: 003 - Facilities Management Invoice Count and Total: 20 $2,078.06
8/24/2021 2:34:17 PM Page 6 of 46 Report ID: APLT24A Operator: kadams 93 Open Invoices By Department Detail Butler County InvoicePO Inv Date Due DatePost Date Invoice Amt Approv Amt Account Acct Desc Type Detail Description Acct Amount Dept: 004 Building Insepction Fund: 000 General Fund 131308162021 8/23/2021 8/25/2021 8/25/2021 $203,138.72 $203,138.72 Invoice Description: ADMAWealand 00010046213000 Insurance None Traveler's: Insurance expenditures - $596.45 installment 1 of 4 Fund: 0001 - General Fund Invoice Count and Total: 1 $596.45 Dept: 004 - Building Insepction Invoice Count and Total: 1 $596.45
8/24/2021 2:34:17 PM Page 7 of 46 Report ID: APLT24A Operator: kadams 94 Open Invoices By Department Detail Butler County InvoicePO Inv Date Due DatePost Date Invoice Amt Approv Amt Account Acct Desc Type Detail Description Acct Amount Dept: 006 Co Attorney Fund: 000 General Fund 376808162021 8/24/2021 8/25/2021 8/25/2021 $89.98 $89.98 Invoice Description: ITCGDAVIS 00010066303000 Computer Supplies & Software None Amazon, Logitech Wave Mouse and $69.99 Keyboard 631608162021 8/24/2021 8/25/2021 8/25/2021 $248.65 $248.65 Invoice Description: ATYDDevinney 00010066301000 Office Supplies None Samsclub: Whiteout, paperclips $75.36 00010066301000 Office Supplies None Amazon; DVD sleeves(3000 pieces), $102.45 Retractable Badge Reel (14) Fund: 0001 - General Fund Invoice Count and Total: 3 $247.80 Fund: 155 VOCA Grant 271708162021 8/24/2021 8/25/2021 8/25/2021 $400.00 $400.00 Invoice Description: ATYJLarue 15500066202000 Education & Training None Dallas Childrens Advocacy;Annual $400.00 Conference Fund: 1550 - VOCA Grant Invoice Count and Total: 1 $400.00 Dept: 006 - Co Attorney Invoice Count and Total: 4 $647.80
8/24/2021 2:34:17 PM Page 8 of 46 Report ID: APLT24A Operator: kadams 95 Open Invoices By Department Detail Butler County InvoicePO Inv Date Due DatePost Date Invoice Amt Approv Amt Account Acct Desc Type Detail Description Acct Amount Dept: 007 Co Clerk Fund: 000 General Fund 051020210816 8/24/2021 8/25/2021 8/25/2021 $53.92 $53.92 Invoice Description: CLKStafford 00010076301000 Office Supplies None Amazon-tape $12.18 Fund: 0001 - General Fund Invoice Count and Total: 1 $12.18 Dept: 007 - Co Clerk Invoice Count and Total: 1 $12.18
8/24/2021 2:34:17 PM Page 9 of 46 Report ID: APLT24A Operator: kadams 96 Open Invoices By Department Detail Butler County InvoicePO Inv Date Due DatePost Date Invoice Amt Approv Amt Account Acct Desc Type Detail Description Acct Amount Dept: 008 Computer Services (MIS) Fund: 000 General Fund 131308162021 8/23/2021 8/25/2021 8/25/2021 $203,138.72 $203,138.72 Invoice Description: ADMAWealand 00010086213000 Insurance None Traveler's: Insurance expenditures - $212.86 installment 1 of 4 00010086204000 Telephone None Verizon: Cell phone bills 06/20/2021- $58.52 07/19/2021 571308162021 8/24/2021 8/25/2021 8/25/2021 $340.34 $340.34 Invoice Description: ITLHARTER 00010086303000 Computer Supplies & Software None Amazon, 10 Pack 50gb Blu-ray disc $17.99 00010086303000 Computer Supplies & Software None Amazon, DB Null Modem and adapter $37.61 00010086303000 Computer Supplies & Software None Amazon, Blu-Ray 100Gb disc, Blu-ray $200.00 burner 00010086310000 Office Furn & Equip <$1000 None Amazon, Chair Armrest Pads $21.79 00010086214000 Contractual Agreements None Culligan, July service and water $62.95 deliveries Fund: 0001 - General Fund Invoice Count and Total: 7 $611.72 Dept: 008 - Computer Services (MIS) Invoice Count and Total: 7 $611.72
8/24/2021 2:34:18 PM Page 10 of 46 Report ID: APLT24A Operator: kadams 97 Open Invoices By Department Detail Butler County InvoicePO Inv Date Due DatePost Date Invoice Amt Approv Amt Account Acct Desc Type Detail Description Acct Amount Dept: 009 District Court (13th) Fund: 000 General Fund 640808162021 8/23/2021 8/25/2021 8/25/2021 $1,178.85 $1,178.85 Invoice Description: DCADRouse 00010096310000 Office Furn & Equip <$1000 None Amazon (3 Storage Cabinets for $965.94 Clerks/Administration/Jury Supplies) 00010096301000 Office Supplies None Amazon (Storage for Zoom $37.92 Recordings/Wall Chargers/Lightning Cables) 00010096310000 Office Furn & Equip <$1000 None Amazon (Mini Refrigerator for Judge $174.99 Satterfield's office suite) Fund: 0001 - General Fund Invoice Count and Total: 3 $1,178.85 Dept: 009 - District Court (13th) Invoice Count and Total: 3 $1,178.85
8/24/2021 2:34:18 PM Page 11 of 46 Report ID: APLT24A Operator: kadams 98 Open Invoices By Department Detail Butler County InvoicePO Inv Date Due DatePost Date Invoice Amt Approv Amt Account Acct Desc Type Detail Description Acct Amount Dept: 012 Elections Fund: 000 General Fund 051020210816 8/24/2021 8/25/2021 8/25/2021 $53.92 $53.92 Invoice Description: CLKStafford 00010126301000 Office Supplies None Amazon-wafer seals $41.74 131308162021 8/23/2021 8/25/2021 8/25/2021 $203,138.72 $203,138.72 Invoice Description: ADMAWealand 00010126210000 Professional Services None Traveler's: Insurance expenditures - $9.59 installment 1 of 4 Fund: 0001 - General Fund Invoice Count and Total: 2 $51.33 Dept: 012 - Elections Invoice Count and Total: 2 $51.33
8/24/2021 2:34:18 PM Page 12 of 46 Report ID: APLT24A Operator: kadams 99 Open Invoices By Department Detail Butler County InvoicePO Inv Date Due DatePost Date Invoice Amt Approv Amt Account Acct Desc Type Detail Description Acct Amount Dept: 013 Emergency Management Fund: 000 General Fund 131308162021 8/23/2021 8/25/2021 8/25/2021 $203,138.72 $203,138.72 Invoice Description: ADMAWealand 00010136204000 Telephone None Verizon: Cell phone bills 06/20/2021- $78.56 07/19/2021 00010136213000 Insurance None Traveler's: Insurance expenditures - $1,186.85 installment 1 of 4 873108162021 8/23/2021 8/25/2021 8/25/2021 $1,290.44 $1,290.44 Invoice Description: EMAKKorthals 00010136328000 Miscellaneous None Kwik Shop; car wash for veh 3509 $8.00 00010136207000 Dues, Memberships & License None IAEM; professional assn due - Korthals $195.00 00010136401000 Fuel & Lubricants None Kwik Shop; fuel for vehicle 3509 $50.86 00010136401000 Fuel & Lubricants None Kwik Shop; fuel for vehicle 3509 $36.65 968208162021 8/23/2021 8/25/2021 8/25/2021 $259.19 $259.19 Invoice Description: EMALCrook 00010136301000 Office Supplies None Amazon; office supplies for new EOC $22.80 00010136401000 Fuel & Lubricants None Dillons; fuel for vehicle 3507 $46.62 00010136301000 Office Supplies None Amazon; office supplies for new EOC $12.99 00010136301000 Office Supplies None Amazon; office supplies for new EOC $25.15 00010136301000 Office Supplies None Amazon; office supplies for new EOC $130.84 00010136301000 Office Supplies None Amazon; office supplies for new EOC $20.79 Fund: 0001 - General Fund Invoice Count and Total: 12 $1,815.11 Fund: 130 EMA Communication Enhancement 873108162021 8/23/2021 8/25/2021 8/25/2021 $1,290.44 $1,290.44 Invoice Description: EMAKKorthals 13020136303000 Computer Supplies & Software None FS grlevelx; radar software for new $250.00 EOC (tax credit applied after purchase) 13020136315000 Small Tools &Equip<$1000 None Amazon; coffee maker for new EOC $119.99
8/24/2021 2:34:18 PM Page 13 of 46 Report ID: APLT24A Operator: kadams 100 Open Invoices By Department Detail Butler County InvoicePO Inv Date Due DatePost Date Invoice Amt Approv Amt Account Acct Desc Type Detail Description Acct Amount Dept: 013 Emergency Management Fund: 130 EMA Communication Enhancement 873108162021 8/23/2021 8/25/2021 8/25/2021 $1,290.44 $1,290.44 Invoice Description: EMAKKorthals 13020136315000 Small Tools &Equip<$1000 None Amazon; conference room camera for $549.99 new EOC 13020136303000 Computer Supplies & Software None FS grlevelx; radar software for new $79.95 EOC (tax credit applied after purchase) 1302 - EMA Communication Enhancement Invoice Count and Total: 4 $999.93 Dept: 013 - Emergency Management Invoice Count and Total: 16 $2,815.04
8/24/2021 2:34:18 PM Page 14 of 46 Report ID: APLT24A Operator: kadams 101 Open Invoices By Department Detail Butler County InvoicePO Inv Date Due DatePost Date Invoice Amt Approv Amt Account Acct Desc Type Detail Description Acct Amount Dept: 014 Emergency Comm 911 Fund: 000 General Fund 131308162021 8/23/2021 8/25/2021 8/25/2021 $203,138.72 $203,138.72 Invoice Description: ADMAWealand 00010146204000 Telephone None Verizon: Cell phone bills 06/20/2021- $68.54 07/19/2021 453808162021 8/23/2021 8/25/2021 8/25/2021 $65.03 $65.03 Invoice Description: EMCCPelnar 00010146301000 Office Supplies None Dollar General: Training class materials $19.20 520508162021 8/23/2021 8/25/2021 8/25/2021 $89.50 $89.50 Invoice Description: EMCJSeglem 00010146301000 Office Supplies None Roaster Joes: water for dispatch $49.50 Fund: 0001 - General Fund Invoice Count and Total: 3 $137.24 Fund: 006 Butler County 911 Fund 453808162021 8/23/2021 8/25/2021 8/25/2021 $65.03 $65.03 Invoice Description: EMCCPelnar 00660146202000 Education & Training None Walmart: Training Class Materials $45.83 829308162021 8/23/2021 8/25/2021 8/25/2021 $51.00 $51.00 Invoice Description: EMCJMader 00660146202000 Education & Training None American Heart Assn: CPR Certification $51.00 X3 Fund: 0066 - Butler County 911 Fund Invoice Count and Total: 2 $96.83 Dept: 014 - Emergency Comm 911 Invoice Count and Total: 5 $234.07
8/24/2021 2:34:18 PM Page 15 of 46 Report ID: APLT24A Operator: kadams 102 Open Invoices By Department Detail Butler County InvoicePO Inv Date Due DatePost Date Invoice Amt Approv Amt Account Acct Desc Type Detail Description Acct Amount Dept: 015 Employee Benefits Fund: 000 General Fund 131308162021 8/23/2021 8/25/2021 8/25/2021 $203,138.72 $203,138.72 Invoice Description: ADMAWealand 00010156111000 Workers Comp Insurance Ex None Traveler's: Insurance expenditures - $72,867.50 installment 1 of 4 Fund: 0001 - General Fund Invoice Count and Total: 1 $72,867.50 Fund: 010 Employee Association 131308162021 8/23/2021 8/25/2021 8/25/2021 $203,138.72 $203,138.72 Invoice Description: ADMAWealand 01000156328000 Miscellaneous None Two Brother's BBQ: Employee $60.00 Appreciation Prize Patrol Fund: 0100 - Employee Association Invoice Count and Total: 1 $60.00 Dept: 015 - Employee Benefits Invoice Count and Total: 2 $72,927.50
8/24/2021 2:34:18 PM Page 16 of 46 Report ID: APLT24A Operator: kadams 103 Open Invoices By Department Detail Butler County InvoicePO Inv Date Due DatePost Date Invoice Amt Approv Amt Account Acct Desc Type Detail Description Acct Amount Dept: 021 Environmental Health Fund: 000 General Fund 131308162021 8/23/2021 8/25/2021 8/25/2021 $203,138.72 $203,138.72 Invoice Description: ADMAWealand 00010216213000 Insurance None Traveler's: Insurance expenditures - $269.05 installment 1 of 4 Fund: 0001 - General Fund Invoice Count and Total: 1 $269.05 Dept: 021 - Environmental Health Invoice Count and Total: 1 $269.05
8/24/2021 2:34:18 PM Page 17 of 46 Report ID: APLT24A Operator: kadams 104 Open Invoices By Department Detail Butler County InvoicePO Inv Date Due DatePost Date Invoice Amt Approv Amt Account Acct Desc Type Detail Description Acct Amount Dept: 022 Juvenile Intake/Assessment Fund: 000 General Fund 131308162021 8/23/2021 8/25/2021 8/25/2021 $203,138.72 $203,138.72 Invoice Description: ADMAWealand 00010226204000 Telephone None Verizon: Cell phone bills 06/20/2021- $10.02 07/19/2021 Fund: 0001 - General Fund Invoice Count and Total: 1 $10.02 Fund: 009 JJSA-Emp Fees 877708162021 8/24/2021 8/25/2021 8/25/2021 $47.85 $47.85 Invoice Description: CCR Mterrones 00940226328000 Miscellaneous None BlueArrow Telematics: Service fee for $8.00 geotab X 3 Fund: 0094 - JJSA-Emp Fees Invoice Count and Total: 1 $8.00 Fund: 160 JJA Admin 877708162021 8/24/2021 8/25/2021 8/25/2021 $47.85 $47.85 Invoice Description: CCR Mterrones 16030226328000 Miscellaneous None BlueArrow Telematics: Service fee for $7.97 geotab X 3 Fund: 1603 - JJA Admin Invoice Count and Total: 1 $7.97 Dept: 022 - Juvenile Intake/Assessment Invoice Count and Total: 3 $25.99
8/24/2021 2:34:18 PM Page 18 of 46 Report ID: APLT24A Operator: kadams 105 Open Invoices By Department Detail Butler County InvoicePO Inv Date Due DatePost Date Invoice Amt Approv Amt Account Acct Desc Type Detail Description Acct Amount Dept: 025 Noxious Weeds Fund: 000 General Fund 131308162021 8/23/2021 8/25/2021 8/25/2021 $203,138.72 $203,138.72 Invoice Description: ADMAWealand 00010256213000 Insurance None Traveler's: Insurance expenditures - $843.18 installment 1 of 4 177108162021 8/19/2021 8/25/2021 8/25/2021 $178.28 $178.28 Invoice Description: NWDCLane 00010256203000 Utilities None Butler Rec - Internet $115.55 00010256301000 Office Supplies None Wal-Mart - Wasp Spray, floor wax & $62.73 Gatorade 435008162021 8/19/2021 8/25/2021 8/25/2021 $15.85 $15.85 Invoice Description: NWDMLee 00010256235000 Other Contractual Services None Moore Water - EcoPure bottle water $15.85 487508162021 8/19/2021 8/25/2021 8/25/2021 $44.49 $44.49 Invoice Description: NWDDProvo 00010256402000 Vehicle Maint & Repair None D&S Auto Supply - cable - Unit 6257 $44.49 Fund: 0001 - General Fund Invoice Count and Total: 5 $1,081.80 Dept: 025 - Noxious Weeds Invoice Count and Total: 5 $1,081.80
8/24/2021 2:34:18 PM Page 19 of 46 Report ID: APLT24A Operator: kadams 106 Open Invoices By Department Detail Butler County InvoicePO Inv Date Due DatePost Date Invoice Amt Approv Amt Account Acct Desc Type Detail Description Acct Amount Dept: 027 Planning & Zoning Fund: 000 General Fund 131308162021 8/23/2021 8/25/2021 8/25/2021 $203,138.72 $203,138.72 Invoice Description: ADMAWealand 00010276213000 Insurance None Traveler's: Insurance expenditures - $325.01 installment 1 of 4 Fund: 0001 - General Fund Invoice Count and Total: 1 $325.01 Dept: 027 - Planning & Zoning Invoice Count and Total: 1 $325.01
8/24/2021 2:34:18 PM Page 20 of 46 Report ID: APLT24A Operator: kadams 107 Open Invoices By Department Detail Butler County InvoicePO Inv Date Due DatePost Date Invoice Amt Approv Amt Account Acct Desc Type Detail Description Acct Amount Dept: 028 Register of Deeds Fund: 000 General Fund 838820210816 8/20/2021 8/25/2021 8/25/2021 $14.85 $14.85 Invoice Description: RODPSTOSKOPF 00010286301000 Office Supplies None ROASTER JOE'S: WATER BOTTLES $14.85 X3 8870202108169 8/20/2021 8/25/2021 8/25/2021 $111.87 $111.87 Invoice Description: RODJROBERTS 00010286301000 Office Supplies None LAFORGE'S: TYPEWRITER RIBBONS $111.87 & CORRECTION TAPES Fund: 0001 - General Fund Invoice Count and Total: 2 $126.72 Dept: 028 - Register of Deeds Invoice Count and Total: 2 $126.72
8/24/2021 2:34:18 PM Page 21 of 46 Report ID: APLT24A Operator: kadams 108 Open Invoices By Department Detail Butler County InvoicePO Inv Date Due DatePost Date Invoice Amt Approv Amt Account Acct Desc Type Detail Description Acct Amount Dept: 031 Strategic Communications Pl Fund: 000 General Fund 070308162021 8/23/2021 8/25/2021 8/25/2021 $37.70 $37.70 Invoice Description: EMCKWorrell 00010316401000 Fuel & Lubricants None Leon Cenex: Comm1 fuel $37.70 131308162021 8/23/2021 8/25/2021 8/25/2021 $203,138.72 $203,138.72 Invoice Description: ADMAWealand 00010316213000 Insurance None Traveler's: Insurance expenditures - $217.27 installment 1 of 4 520508162021 8/23/2021 8/25/2021 8/25/2021 $89.50 $89.50 Invoice Description: EMCJSeglem 00010316401000 Fuel & Lubricants None Casey's: Comm1 fuel $40.00 Fund: 0001 - General Fund Invoice Count and Total: 3 $294.97 ept: 031 - Strategic Communications Plan Invoice Count and Total: 3 $294.97
8/24/2021 2:34:18 PM Page 22 of 46 Report ID: APLT24A Operator: kadams 109 Open Invoices By Department Detail Butler County InvoicePO Inv Date Due DatePost Date Invoice Amt Approv Amt Account Acct Desc Type Detail Description Acct Amount Dept: 041 Public Works Fund: 004 Pub Wrks- Road & Bridge 001808162021 8/18/2021 8/25/2021 8/25/2021 $37.34 $37.34 Invoice Description: PWKRJones 00410416325000 Parts & Equipment <$1000 None Bumper to Bumper:Air filter #1725 $37.34 051508162021 8/18/2021 8/25/2021 8/25/2021 $1,576.54 $1,576.54 Invoice Description: PWKLWillhite 00410416325000 Parts & Equipment <$1000 None Cintas Corp:Safety vests(5), rubber $108.77 gloves(12) 00410416325000 Parts & Equipment <$1000 None D & S Auto Supply:Hyd hose, fittings $194.36 #1620 00410416325000 Parts & Equipment <$1000 None Ram Products:cable tie, hose clamp, $218.55 gasket maker 00410416325000 Parts & Equipment <$1000 None D & S Auto Supply:Oil, filters, DEF $500.97 00410416325000 Parts & Equipment <$1000 None D & S Auto Supply:Filters, mini bulbs $553.89 tarp ties 064308162021 8/18/2021 8/25/2021 8/25/2021 $1,527.06 $1,527.06 Invoice Description: PWKJBlake 00410416325000 Parts & Equipment <$1000 None Sutherlands:Scraper $19.79 00410416325000 Parts & Equipment <$1000 None Automotive Electronic SVC: Starter & $522.00 alt rebuild/ Stock 00410416325000 Parts & Equipment <$1000 None Wichita Tractor:Hitch, nuts, washer, $446.55 cotter pin #1621 00410416325000 Parts & Equipment <$1000 None Bumper to Bumper:Tail light #0508 $120.00 00410416325000 Parts & Equipment <$1000 None FleetPride:Tail lights & pigtail #1331 $74.88 00410416325000 Parts & Equipment <$1000 None Bumper to Bumper:Tire mount $20.92 compound #2103 00410416325000 Parts & Equipment <$1000 None Bumper to Bumper:Funnel, razor $15.16 blades/ Shop 00410416315000 Small Tools & Equip<$1000 None Bumper to Bumper:Bit set #1337 $14.72 00410416401000 Fuel & Lubricants None Orscheln:5W40 oil/ Shop stock $239.96 00410416325000 Parts & Equipment <$1000 None Bumper to Bumper:Big bore air chuck $53.08 #2103
8/24/2021 2:34:18 PM Page 23 of 46 Report ID: APLT24A Operator: kadams 110 Open Invoices By Department Detail Butler County InvoicePO Inv Date Due DatePost Date Invoice Amt Approv Amt Account Acct Desc Type Detail Description Acct Amount Dept: 041 Public Works Fund: 004 Pub Wrks- Road & Bridge 131308162021 8/23/2021 8/25/2021 8/25/2021 $203,138.72 $203,138.72 Invoice Description: ADMAWealand 00410416213000 Insurance None Traveler's: Insurance expenditures - $16,276.70 installment 1 of 4 00410416204000 Telephone None Verizon: Cell phone bills 06/20/2021- $10.08 07/19/2021 488808162021 8/18/2021 8/25/2021 8/25/2021 $375.56 $375.56 Invoice Description: PWKTPetersen 00410416325000 Parts & Equipment <$1000 None Sutherlands:Cage frame, adhesive $25.98 Baptist Parking 500808162021 8/18/2021 8/25/2021 8/25/2021 $674.79 $674.79 Invoice Description: PWKJMiller 00410416301000 Office Supplies None Amazon:Correction tape $19.99 00410416328000 Miscellaneous None KS.Gav Payment:Motor Vehicle $16.70 Records Search/ B Gillis 00410416328000 Miscellaneous None KS.Gov Payment:Motor Vehicle $16.70 Records Search/ C Leck 00410416328000 Miscellaneous None Amazon:Graffiti Remover & Shipping $199.09 511508162021 8/18/2021 8/25/2021 8/25/2021 $172.56 $172.56 Invoice Description: PWKLWolf 00410416325000 Parts & Equipment <$1000 None Wal-Mart:Gatorade(12 pks) $76.96 00410416325000 Parts & Equipment <$1000 None Wal-Mart:Gatorade(15 pks) $95.60 515608162021 8/18/2021 8/25/2021 8/25/2021 $29.99 $29.99 Invoice Description: PWKKPletcher 00410416325000 Parts & Equipment <$1000 None Orscheln:Sprayer $29.99 879608162021 8/18/2021 8/25/2021 8/25/2021 $225.00 $225.00 Invoice Description: PWKMWork 00410416328000 Miscellaneous None KS Society of Land Surveyors:2021 $225.00 Annual Mtg & Conf
8/24/2021 2:34:18 PM Page 24 of 46 Report ID: APLT24A Operator: kadams 111 Open Invoices By Department Detail Butler County InvoicePO Inv Date Due DatePost Date Invoice Amt Approv Amt Account Acct Desc Type Detail Description Acct Amount Dept: 041 Public Works Fund: 004 Pub Wrks- Road & Bridge Fund: 0041 - Pub Wrks- Road & Bridge Invoice Count and Total: 27 $20,133.73 Fund: 004 Pub Wrks-Bridge Bldg 488808162021 8/18/2021 8/25/2021 8/25/2021 $375.56 $375.56 Invoice Description: PWKTPetersen 00420416604000 Capital Projects None Sutherlands:cable, cable clamps BR23- $114.18 24-3(20) 00420416323000 Guardrail & Bridge Supplies None Sutherlands:Fasteners 24N2-26-7 $33.72 00420416323000 Guardrail & Bridge Supplies None Orscheln:Chain 24N2-26-7 $71.76 00420416604000 Capital Projects None Orscheln:Fence staples, eye bolts, drill $129.92 bit BR23-24-3(20) Fund: 0042 - Pub Wrks-Bridge Bldg Invoice Count and Total: 4 $349.58 Fund: 004 Pub Wrks-Landfill 131308162021 8/23/2021 8/25/2021 8/25/2021 $203,138.72 $203,138.72 Invoice Description: ADMAWealand 00450416213000 Insurance None Traveler's: Insurance expenditures - $822.26 installment 1 of 4 500808162021 8/18/2021 8/25/2021 8/25/2021 $674.79 $674.79 Invoice Description: PWKJMiller 00450416214000 Contractual Agreements None Forte Manual Bill:Landfill Credit Card $422.31 Fees 503308162021 8/18/2021 8/25/2021 8/25/2021 $840.51 $840.51 Invoice Description: LFWBoaldin 00450416325000 Parts & Equipment <$1000 None Augusta Saw & Mower:Gas motor, gas $352.75 tank 00450416301000 Office Supplies None Wal-Mart:Notes, paper clips, highliters $43.60 00450416325000 Parts & Equipment <$1000 None Orscheln:Gallon of roof cement/ Rental $12.99 00450416325000 Parts & Equipment <$1000 None Buckeye Supply:3" plug $19.32 00450416325000 Parts & Equipment <$1000 None Bumper to Bumper:Batteries #2436 $223.86
8/24/2021 2:34:18 PM Page 25 of 46 Report ID: APLT24A Operator: kadams 112 Open Invoices By Department Detail Butler County InvoicePO Inv Date Due DatePost Date Invoice Amt Approv Amt Account Acct Desc Type Detail Description Acct Amount Dept: 041 Public Works Fund: 004 Pub Wrks-Landfill 503308162021 8/18/2021 8/25/2021 8/25/2021 $840.51 $840.51 Invoice Description: LFWBoaldin 00450416325000 Parts & Equipment <$1000 None Ravenscraft:Parts for Tarp #2436 $187.99 Fund: 0045 - Pub Wrks-Landfill Invoice Count and Total: 8 $2,085.08 Dept: 041 - Public Works Invoice Count and Total: 39 $22,568.39
8/24/2021 2:34:18 PM Page 26 of 46 Report ID: APLT24A Operator: kadams 113 Open Invoices By Department Detail Butler County InvoicePO Inv Date Due DatePost Date Invoice Amt Approv Amt Account Acct Desc Type Detail Description Acct Amount Dept: 050 Dept on Aging Fund: 006 Dept of Aging-Admin 131308162021 8/23/2021 8/25/2021 8/25/2021 $203,138.72 $203,138.72 Invoice Description: ADMAWealand 00600506213000 Insurance None Traveler's: Insurance expenditures - $193.67 installment 1 of 4 424908252021 8/23/2021 8/25/2021 8/25/2021 $395.62 $395.62 Invoice Description: AGE K.TUCKER 00600506235000 Other Contractual Services None CITYOFELDORADO-9/11 BOOTH FEE $50.00 Fund: 0060 - Dept of Aging-Admin Invoice Count and Total: 2 $243.67 Fund: 110 I&A 416708252021 8/23/2021 8/25/2021 8/25/2021 $16.76 $16.76 Invoice Description: AGE B.LOUTHAN 11010506328000 Miscellaneous None DILLONS-NETWORKING MEETING $16.76 Fund: 1101 - I&A Invoice Count and Total: 1 $16.76 Fund: 110 Transportation Federal 078208252021 8/23/2021 8/25/2021 8/25/2021 $261.71 $261.71 Invoice Description: AGE S.GOODWIN 11030506402000 Vehicle Maint & Repair None CANNADY-EXHAUST REPAIR X2 $261.71 131308162021 8/23/2021 8/25/2021 8/25/2021 $203,138.72 $203,138.72 Invoice Description: ADMAWealand 11030506213000 Insurance None Traveler's: Insurance expenditures - $1,771.66 installment 1 of 4 11030506204000 Telephone None Verizon: Cell phone bills 06/20/2021- $147.10 07/19/2021 527108252021 8/23/2021 8/25/2021 8/25/2021 $640.40 $640.40 Invoice Description: AGE C. NOLES 11030506301000 Office Supplies None ULINE-LOCKERS FOR DRIVERS $544.94
8/24/2021 2:34:18 PM Page 27 of 46 Report ID: APLT24A Operator: kadams 114 Open Invoices By Department Detail Butler County InvoicePO Inv Date Due DatePost Date Invoice Amt Approv Amt Account Acct Desc Type Detail Description Acct Amount Dept: 050 Dept on Aging Fund: 110 Transportation Federal 527108252021 8/23/2021 8/25/2021 8/25/2021 $640.40 $640.40 Invoice Description: AGE C. NOLES 11030506301000 Office Supplies None AMAZON-MONEY BOXES FOR $95.46 DRIVERS Fund: 1103 - Transportation Federal Invoice Count and Total: 5 $2,820.87 Fund: 110 Andover Transportation 131308162021 8/23/2021 8/25/2021 8/25/2021 $203,138.72 $203,138.72 Invoice Description: ADMAWealand 11070506235000 Other Contractual Services None Verizon: Cell phone bills 06/20/2021- $10.02 07/19/2021 Fund: 1107 - Andover Transportation Invoice Count and Total: 1 $10.02 Fund: 111 Foster Grandparents 131308162021 8/23/2021 8/25/2021 8/25/2021 $203,138.72 $203,138.72 Invoice Description: ADMAWealand 11130506235000 Other Contractual Services None Verizon: Cell phone bills 06/20/2021- $10.02 07/19/2021 424908252021 8/23/2021 8/25/2021 8/25/2021 $395.62 $395.62 Invoice Description: AGE K.TUCKER 11130506234000 Volunteer Recognition None 4IMPRINT-FGP $345.62 RECOGNITION/RECRUITMENT 745308252021 8/23/2021 8/25/2021 8/25/2021 $118.45 $118.45 Invoice Description: AGE M.Gault 11130506235000 Other Contractual Services None FIELDPRINT-FGP BACKGROUND $27.75 CHECK ON B.JOHNSON 11130506301000 Office Supplies None DIAL MY CALLS-FGP AUTOMATED $47.95 CALLER 11130506235000 Other Contractual Services None FIELDPRINT-FGP BACKGROUND $27.75 CHECK C.WALKER
8/24/2021 2:34:18 PM Page 28 of 46 Report ID: APLT24A Operator: kadams 115 Open Invoices By Department Detail Butler County InvoicePO Inv Date Due DatePost Date Invoice Amt Approv Amt Account Acct Desc Type Detail Description Acct Amount Dept: 050 Dept on Aging Fund: 111 Foster Grandparents 745308252021 8/23/2021 8/25/2021 8/25/2021 $118.45 $118.45 Invoice Description: AGE M.Gault 11130506235000 Other Contractual Services None VERTISCAN-FGP BACKGROUND $7.50 CHECK C.WALKER 11130506235000 Other Contractual Services None VERTISCAN-FGP BACKGROUND $7.50 CHECK ON B.JOHNSON Fund: 1113 - Foster Grandparents Invoice Count and Total: 7 $474.09 Dept: 050 - Dept on Aging Invoice Count and Total: 16 $3,565.41
8/24/2021 2:34:18 PM Page 29 of 46 Report ID: APLT24A Operator: kadams 116 Open Invoices By Department Detail Butler County InvoicePO Inv Date Due DatePost Date Invoice Amt Approv Amt Account Acct Desc Type Detail Description Acct Amount Dept: 080 Health Dept Fund: 008 Health Dept-Admin 108508162021 8/19/2021 8/25/2021 8/25/2021 $451.81 $451.81 Invoice Description: HLTPWilhite 00800806222000 Equipment Rental None PB Leasing- quarterly postage meter $148.02 lease payment 00800806301000 Office Supplies None Walmart - 9 containers clorox wipes $29.94 00800806203000 Utilities None City of Eld - 1 month water, refuse, $54.97 sewer x 60% 131308162021 8/23/2021 8/25/2021 8/25/2021 $203,138.72 $203,138.72 Invoice Description: ADMAWealand 00800806213000 Insurance None Traveler's: Insurance expenditures - $612.30 installment 1 of 4 742708162021 8/19/2021 8/25/2021 8/25/2021 $22.34 $22.34 Invoice Description: HLTJDowns 00800806301000 Office Supplies None Walmart- 7 containers clorox wipes $22.34 Fund: 0080 - Health Dept-Admin Invoice Count and Total: 5 $867.57 Fund: 120 Childcare Registration 131308162021 8/23/2021 8/25/2021 8/25/2021 $203,138.72 $203,138.72 Invoice Description: ADMAWealand 12060806204000 Telephone None Verizon: Cell phone bills 06/20/2021- $68.54 07/19/2021 Fund: 1206 - Childcare Registration Invoice Count and Total: 1 $68.54 Fund: 120 Family Planning 108508162021 8/19/2021 8/25/2021 8/25/2021 $451.81 $451.81 Invoice Description: HLTPWilhite 12070806314000 Medical Supplies None Henry Schein - Return sharp ($99.48) containers- Credit memo
8/24/2021 2:34:19 PM Page 30 of 46 Report ID: APLT24A Operator: kadams 117 Open Invoices By Department Detail Butler County InvoicePO Inv Date Due DatePost Date Invoice Amt Approv Amt Account Acct Desc Type Detail Description Acct Amount Dept: 080 Health Dept Fund: 120 Family Planning 108508162021 8/19/2021 8/25/2021 8/25/2021 $451.81 $451.81 Invoice Description: HLTPWilhite 12070806314000 Medical Supplies None Henry Schein - 3 boxes safety $296.89 scalpels,pregnancy tests x 2 boxes, Sharp containers, Vacutainer x 250 Fund: 1207 - Family Planning Invoice Count and Total: 2 $197.41 Fund: 121 State Formula 131308162021 8/23/2021 8/25/2021 8/25/2021 $203,138.72 $203,138.72 Invoice Description: ADMAWealand 12100806204000 Telephone None Verizon: Cell phone bills 06/20/2021- $58.52 07/19/2021 Fund: 1210 - State Formula Invoice Count and Total: 1 $58.52 Fund: 121 Cities Readiness Initiative 131308162021 8/23/2021 8/25/2021 8/25/2021 $203,138.72 $203,138.72 Invoice Description: ADMAWealand 12130806204000 Telephone None Verizon: Cell phone bills 06/20/2021- $68.54 07/19/2021 Fund: 1213 - Cities Readiness Initiative Invoice Count and Total: 1 $68.54 Fund: 121 Medical Reserve 108508162021 8/19/2021 8/25/2021 8/25/2021 $451.81 $451.81 Invoice Description: HLTPWilhite 12170806301000 Office Supplies None Walmart-25 pocket folders MRC $21.47 volunteer recruitment;Snacks for Butler College volunteer training Fund: 1217 - Medical Reserve Invoice Count and Total: 1 $21.47 Dept: 080 - Health Dept Invoice Count and Total: 11 $1,282.05
8/24/2021 2:34:19 PM Page 31 of 46 Report ID: APLT24A Operator: kadams 118 Open Invoices By Department Detail Butler County InvoicePO Inv Date Due DatePost Date Invoice Amt Approv Amt Account Acct Desc Type Detail Description Acct Amount Dept: 420 Emergency Medical Service Fund: 002 E.M.S.- Operating 0063 08162021 8/23/2021 8/25/2021 8/25/2021 $26.99 $26.99 Invoice Description: EMS SFUNK 00204206207000 Dues, Memberships & License None KEMSA - KEMSA CONFERENCE $20.00 00204206301000 Office Supplies None DILLONS - COFFEE $7.51 00204206301000 Office Supplies None DILLONS - REFUND OF TAX ON ($0.52) COFFEE 0179 08162021 8/23/2021 8/25/2021 8/25/2021 $669.99 $669.99 Invoice Description: EMS FWILLIAMS 00204206304000 Educational Material None KEMSA - EDUCATION MATERIALS $655.00 00204206303000 Computer Supplies & Software None ADOBE - ACROBAT PRO $14.99 0648 08162021 8/23/2021 8/25/2021 8/25/2021 $151.40 $151.40 Invoice Description: EMS SSTUEVEN 00204206201000 Travel None KS STAR BUFFET - KEMSA DINNER $89.22 00204206305000 Custodial Supplies None WALMART - CLEANING SUPPLIES $30.22 00204206305000 Custodial Supplies None O'REILLY - CLEANING SUPPLIES $31.96 131308162021 8/23/2021 8/25/2021 8/25/2021 $203,138.72 $203,138.72 Invoice Description: ADMAWealand 00204206204000 Telephone None Verizon: Cell phone bills 06/20/2021- $416.62 07/19/2021 00204206213000 Insurance None Traveler's: Insurance expenditures - $7,133.21 installment 1 of 4 1753 08162021 8/23/2021 8/25/2021 8/25/2021 $567.37 $567.37 Invoice Description: EMS JWHITESIDE 00204206211000 Printing & Binding None SHIFTCALENDARS - SHIFT $513.95 CALENDARS 00204206201000 Travel None SAKANA - M1/M50/AMBER'S LAST $33.42 SHIFT MEAL 00204206207000 Dues, Memberships & License None KEMSA - VENDOR PASS $20.00
8/24/2021 2:34:19 PM Page 32 of 46 Report ID: APLT24A Operator: kadams 119 Open Invoices By Department Detail Butler County InvoicePO Inv Date Due DatePost Date Invoice Amt Approv Amt Account Acct Desc Type Detail Description Acct Amount Dept: 420 Emergency Medical Service Fund: 002 E.M.S.- Operating 4627 08162021 8/23/2021 8/25/2021 8/25/2021 $135.24 $135.24 Invoice Description: EMS SWALLACE 00204206201000 Travel None GAMBINOS - REFUND OF DELIVERY ($9.00) FEE/TIP FOR INTERVIEW COMMITTEE LUNCH 00204206201000 Travel None GAMBINOS - INTERVIEW $83.95 COMMITTEE LUNCH 00204206201000 Travel None GAMBINOS - INTERVIEW $50.47 COMMITTEE LUNCH 00204206301000 Office Supplies None AMAZON - POCKET DIVIDERS - $9.82 OFFICE SUPPLIES 4659 08162021 8/23/2021 8/25/2021 8/25/2021 $233.42 $233.42 Invoice Description: EMS KPRATT 00204206314000 Medical Supplies None WALMART - COVID KITS - BAGGIES $15.28 00204206209000 Building Maint. & Repair None WALMART - POTTING SOIL AND $21.64 POTS 00204206214000 Contractual Agreements None LEXNEX - ACCURINT FEE JULY 2021 $196.50 7804 08162021 8/23/2021 8/25/2021 8/25/2021 $336.47 $336.47 Invoice Description: EMS DMCARTHUR 00204206305000 Custodial Supplies None AMAZON - URINAL CAKES $19.99 00204206301000 Office Supplies None AMAZON - COFFEE $92.20 00204206301000 Office Supplies None AMAZON - RETURN OF COFFEE ($92.20) 00204206228000 Radio Maintenance None AMAZON - RADIO BATTERY $194.99 00204206201000 Travel None KS STAR BUFFET - KEMSA DINNER $71.22 00204206204000 Telephone None AMAZON - CELL PHONE BELT CLIP $9.80 00204206314000 Medical Supplies None AMAZON - (3) FINGER PULSE $40.47 OXIMETERS 852608162021 8/23/2021 8/25/2021 8/25/2021 ($101.28) ($101.28) Invoice Description: ADMSZieman 00204206204000 Telephone None Amazon: Returned cell phone case ($46.60)
8/24/2021 2:34:19 PM Page 33 of 46 Report ID: APLT24A Operator: kadams 120 Open Invoices By Department Detail Butler County InvoicePO Inv Date Due DatePost Date Invoice Amt Approv Amt Account Acct Desc Type Detail Description Acct Amount Dept: 420 Emergency Medical Service Fund: 002 E.M.S.- Operating 852608162021 8/23/2021 8/25/2021 8/25/2021 ($101.28) ($101.28) Invoice Description: ADMSZieman 00204206204000 Telephone None Amazon: Returned cell phone case ($54.68) Fund: 0020 - E.M.S.- Operating Invoice Count and Total: 29 $9,569.43 Dept: 420 - Emergency Medical Service Invoice Count and Total: 29 $9,569.43
8/24/2021 2:34:19 PM Page 34 of 46 Report ID: APLT24A Operator: kadams 121 Open Invoices By Department Detail Butler County InvoicePO Inv Date Due DatePost Date Invoice Amt Approv Amt Account Acct Desc Type Detail Description Acct Amount Dept: 451 Sheriff Fund: 005 Co.Sheriff-Admin 031608162021 8/17/2021 8/25/2021 8/25/2021 $8.00 $8.00 Invoice Description: SOACSPERRY 00514516301000 Office Supplies None AMAZON: PRESENTATION PAPER $8.00 FOR AWARD CERTIFICATES 131308162021 8/23/2021 8/25/2021 8/25/2021 $203,138.72 $203,138.72 Invoice Description: ADMAWealand 00514516213000 Insurance None Traveler's: Insurance expenditures - $13,065.44 installment 1 of 4 00514516204000 Telephone None Verizon: Cell phone bills 06/20/2021- $127.06 07/19/2021 139908162021 8/17/2021 8/25/2021 8/25/2021 $334.15 $334.15 Invoice Description: SOAPBRUCE 00514516402000 Vehicle Maint & Repair None SUEPERIOR AUTO: REPLACED $334.15 DRIVER FRT DOOR GLASS 151708162021 8/23/2021 8/25/2021 8/25/2021 $60.19 $60.19 Invoice Description: SOARALBERT 00514516328000 Miscellaneous None EL PATRON: X3 MEALS ON $43.00 INVESTIGATIONS 00514516328000 Miscellaneous None CASEY'S: PIZZA FOR RANGE $17.19 QUALIFICATIONS 220708162021 8/17/2021 8/25/2021 8/25/2021 $15.92 $15.92 Invoice Description: SOAPMCMURPHY 00514516328000 Miscellaneous None WALMART: WATER FOR OFFICE $15.92 252708162021 8/17/2021 8/25/2021 8/25/2021 $129.60 $129.60 Invoice Description: SOADPAYE 00514516307000 Clothing & Personal Equipment None RACK ROOM SHOES: X2 PAIR OF $91.35 SHOES 00514516205000 Postage None USPS: CERTIFIED POSTAGE TO KBI $11.25 00514516205000 Postage None USPS: CERTIFIED POSTAGE TO KBI $15.00 00514516307000 Clothing & Personal Equipment None WALMART: BELT $12.00
8/24/2021 2:34:19 PM Page 35 of 46 Report ID: APLT24A Operator: kadams 122 Open Invoices By Department Detail Butler County InvoicePO Inv Date Due DatePost Date Invoice Amt Approv Amt Account Acct Desc Type Detail Description Acct Amount Dept: 451 Sheriff Fund: 005 Co.Sheriff-Admin 269808162021 8/17/2021 8/25/2021 8/25/2021 $97.84 $97.84 Invoice Description: SOAJNOEL 00514516328000 Miscellaneous None WALMART: MEASURING WHEEL $29.88 00514516401000 Fuel & Lubricants None SUPERIOR AUTO: OIL CHANGE & $67.96 TIRE ROTATION 451408162021 8/17/2021 8/25/2021 8/25/2021 $576.00 $576.00 Invoice Description: SOAKMORGAN 00514516402000 Vehicle Maint & Repair None SUPERIOR AUTO: MASS AIR FLOW $382.50 SENSOR REPAIRED IN VEHICLE 00514516307000 Clothing & Personal Equipment None SYMBOL ARTS: POCKET NAME $193.50 BADGE FOR D.RYAN 462108162021 8/17/2021 8/25/2021 8/25/2021 $56.92 $56.92 Invoice Description: SOAMHUGHEY 00514516328000 Miscellaneous None EL DORADO ACE: PLANTERS FOR $45.11 OFFICE PLANTS 00514516328000 Miscellaneous None EL DORADO ACE: POTTING SOIL $11.81 FOR OFFICE PLANTS 693208162021 8/17/2021 8/25/2021 8/25/2021 $187.00 $187.00 Invoice Description: SOAJHOKR 00514516301000 Office Supplies None BROOKHOLLOW: OFFICE $187.00 CHRISTMAS CARDS 702008162021 8/17/2021 8/25/2021 8/25/2021 $45.00 $45.00 Invoice Description: SOAWSTEWART 00514516401000 Fuel & Lubricants None LUBE PLUS: OIL CHANGE $45.00 702708162021 8/17/2021 8/25/2021 8/25/2021 $140.73 $140.73 Invoice Description: SOAJHUMBARGAR 00514516201000 Travel None RAMANDA TOPEKA: HOTEL STAY AT $103.79 TOPEKA FOR TRAINING 00514516201000 Travel None SPANGLES: X2 MEALS AT TRAINING $17.78 IN TOPEKA
8/24/2021 2:34:19 PM Page 36 of 46 Report ID: APLT24A Operator: kadams 123 Open Invoices By Department Detail Butler County InvoicePO Inv Date Due DatePost Date Invoice Amt Approv Amt Account Acct Desc Type Detail Description Acct Amount Dept: 451 Sheriff Fund: 005 Co.Sheriff-Admin 702708162021 8/17/2021 8/25/2021 8/25/2021 $140.73 $140.73 Invoice Description: SOAJHUMBARGAR 00514516201000 Travel None SUBWAY: X2 MEALS AT TRAINING IN $19.16 TOPEKA 791308162021 8/17/2021 8/25/2021 8/25/2021 $176.09 $176.09 Invoice Description: SOAKKICHLER 00514516307000 Clothing & Personal Equipment None TRACTOR SUPPLY: DUTY BOOTS $116.09 00514516328000 Miscellaneous None STEAEMANS: LUNCH MTG W/SEDG $60.00 CO OFFICERS 819308162021 8/17/2021 8/25/2021 8/25/2021 $7.00 $7.00 Invoice Description: SOAWANDREWS 00514516402000 Vehicle Maint & Repair None EL DORADO SUPERWASH: CAR $7.00 WASH 893408162021 8/17/2021 8/25/2021 8/25/2021 $18.99 $18.99 Invoice Description: SOASSKOV 00514516403000 Tires None SUPERIOR AUTO: TIRE REPAIR $18.99 942408162021 8/23/2021 8/25/2021 8/25/2021 $389.25 $389.25 Invoice Description: SOAMWACLAWSKI 00514516202000 Education & Training None KU CONTINUING ED: TRNG REG FOR $140.00 LAWRENCE,SKOV,HUMBARGAR & TRENTAFELES 00514516202000 Education & Training None KU CONTINUING ED: TRAINING REG $105.00 FOR J.HUMBABARGAR,TRENTAFELES & SKOV 00514516202000 Education & Training None KU CONTINUING ED: TRAINING REG $75.00 FOR LT KICHLER 00514516202000 Education & Training None KU CONTINUING ED: TRAINING REG $35.00 FOR T.THORNHILL AT KLETC 00514516307000 Clothing & Personal Equipment None SEVEN K: NAME TAGS FOR X3 NEW $34.25 DEPUTIES
8/24/2021 2:34:19 PM Page 37 of 46 Report ID: APLT24A Operator: kadams 124 Open Invoices By Department Detail Butler County InvoicePO Inv Date Due DatePost Date Invoice Amt Approv Amt Account Acct Desc Type Detail Description Acct Amount Dept: 451 Sheriff Fund: 005 Co.Sheriff-Admin 988508162021 8/23/2021 8/25/2021 8/25/2021 $83.46 $83.46 Invoice Description: SOANTREANTAFELES 00514516403000 Tires None SUPERIOR AUTO: TIRE REIPAR & $40.36 TIRE ROTATION 00514516402000 Vehicle Maint & Repair None SUPERIOR AUTO: OIL CHANGE $43.10 Fund: 0051 - Co.Sheriff-Admin Invoice Count and Total: 33 $15,518.64 Dept: 451 - Sheriff Invoice Count and Total: 33 $15,518.64
8/24/2021 2:34:19 PM Page 38 of 46 Report ID: APLT24A Operator: kadams 125 Open Invoices By Department Detail Butler County InvoicePO Inv Date Due DatePost Date Invoice Amt Approv Amt Account Acct Desc Type Detail Description Acct Amount Dept: 452 Detention Facility Fund: 005 Co.Sheriff-Jail 114908162021 8/19/2021 8/25/2021 8/25/2021 $787.96 $787.96 Invoice Description: DTCJAnderson 00524526305000 Custodial Supplies None ZORO - Styrofoam Food Trays - $723.20 00524526235000 Other Contractual Services None Network Fleet - Transport GPS $64.76 131308162021 8/23/2021 8/25/2021 8/25/2021 $203,138.72 $203,138.72 Invoice Description: ADMAWealand 00524526213000 Insurance None Traveler's: Insurance expenditures - $1,501.76 installment 1 of 4 140808162021 8/19/2021 8/25/2021 8/25/2021 $191.71 $191.71 Invoice Description: DTCDRyan 00524526328000 Miscellaneous None Holy Land Café - Out of Town Meal $35.00 00524526328000 Miscellaneous None Korma Sutra - Out of Town Meal $32.45 00524526328000 Miscellaneous None Holiday Inn - Out of Town Motel Room $124.26 142008162021 8/19/2021 8/25/2021 8/25/2021 $103.86 $103.86 Invoice Description: DTCSSnowbarger 00524526221000 Prisoner Care None Walmart - Medical Supplies $63.92 00524526402000 Vehicle Maint & Repair None Walmart - Air Filter x 2 $39.94 170508162021 8/19/2021 8/25/2021 8/25/2021 $862.38 $862.38 Invoice Description: BDGTCornell 00524526233000 Equip Maint. & Repair None Home Depot - Pain Roller System $168.00 00524526233000 Equip Maint. & Repair None Charlies - GE Refrigerator $656.00 00524526233000 Equip Maint. & Repair None Sutherlands - Drop Clothes, Parts $38.38 376808162021 8/24/2021 8/25/2021 8/25/2021 $89.98 $89.98 Invoice Description: ITCGDAVIS 00524526303000 Computer Supplies & Software None Amazon, USB Desktop Speakers $19.99 515108162021 8/19/2021 8/25/2021 8/25/2021 $396.16 $396.16 Invoice Description: DTCSBurns
8/24/2021 2:34:19 PM Page 39 of 46 Report ID: APLT24A Operator: kadams 126 Open Invoices By Department Detail Butler County InvoicePO Inv Date Due DatePost Date Invoice Amt Approv Amt Account Acct Desc Type Detail Description Acct Amount Dept: 452 Detention Facility Fund: 005 Co.Sheriff-Jail 515108162021 8/19/2021 8/25/2021 8/25/2021 $396.16 $396.16 Invoice Description: DTCSBurns 00524526328000 Miscellaneous None RLI - Notrary Expense - Repstine $100.00 00524526328000 Miscellaneous None Amazon - Notary Expense - Repstine $13.99 00524526305000 Custodial Supplies None Walmart - Binders for Booking $38.12 00524526305000 Custodial Supplies None Quill - Office Supplies $12.79 00524526305000 Custodial Supplies None Quill - Office Supplies $163.04 00524526305000 Custodial Supplies None Quill - Office Supplies $59.94 00524526328000 Miscellaneous None Dillons - Sympathy Cards $8.28 716308162021 8/19/2021 8/25/2021 8/25/2021 $52.12 $52.12 Invoice Description: DTCFHunt 00524526401000 Fuel & Lubricants None Lube Plus - Oil Change $41.50 00524526204000 Telephone None Walmart - Phone Charger $10.62 730908162021 8/19/2021 8/25/2021 8/25/2021 $124.66 $124.66 Invoice Description: DTCTBurnett 00524526221000 Prisoner Care None Costco - Liquid IV for Medical $124.66 929908162021 8/19/2021 8/25/2021 8/25/2021 $1,014.85 $1,014.85 Invoice Description: BDGJByers 00524526233000 Equip Maint. & Repair None Sutherlands - Magnetic Sheets $8.49 00524526233000 Equip Maint. & Repair None B & B - HAVC Parts - Cells $514.00 00524526233000 Equip Maint. & Repair None Murdock Companies - HAVC Parts - $25.51 Cells 00524526209000 Building Maint. & Repair None Fastenal - Bolts for Window Cells $240.00 00524526209000 Building Maint. & Repair None Sutherlands - Sprinkler Head $26.99 00524526233000 Equip Maint. & Repair None Kully Supply - Strainer Assembly Repair $199.86 Kit
8/24/2021 2:34:19 PM Page 40 of 46 Report ID: APLT24A Operator: kadams 127 Open Invoices By Department Detail Butler County InvoicePO Inv Date Due DatePost Date Invoice Amt Approv Amt Account Acct Desc Type Detail Description Acct Amount Dept: 452 Detention Facility Fund: 005 Co.Sheriff-Jail 953808162021 8/19/2021 8/25/2021 8/25/2021 $13.79 $13.79 Invoice Description: DTCCBrown 00524526301000 Office Supplies None Walmart - White Out $13.79 Fund: 0052 - Co.Sheriff-Jail Invoice Count and Total: 29 $5,069.24 Dept: 452 - Detention Facility Invoice Count and Total: 29 $5,069.24
8/24/2021 2:34:19 PM Page 41 of 46 Report ID: APLT24A Operator: kadams 128 Open Invoices By Department Detail Butler County InvoicePO Inv Date Due DatePost Date Invoice Amt Approv Amt Account Acct Desc Type Detail Description Acct Amount Dept: 645 Community Corrections Fund: 024 Corrections Juvenile IIP 877708162021 8/24/2021 8/25/2021 8/25/2021 $47.85 $47.85 Invoice Description: CCR Mterrones 02426456328000 Miscellaneous None BlueArrow Telematics: Service fee for $7.97 geotab X 3 Fund: 0242 - Corrections Juvenile IIP Invoice Count and Total: 1 $7.97 Fund: 024 Community Corr-Adult Isp 131308162021 8/23/2021 8/25/2021 8/25/2021 $203,138.72 $203,138.72 Invoice Description: ADMAWealand 02456456213000 Insurance None Traveler's: Insurance expenditures - $198.32 installment 1 of 4 877708162021 8/24/2021 8/25/2021 8/25/2021 $47.85 $47.85 Invoice Description: CCR Mterrones 02456456328000 Miscellaneous None BlueArrow Telematics: Service fee for $7.97 geotab X 3 Fund: 0245 - Community Corr-Adult Isp Invoice Count and Total: 2 $206.29 Fund: 024 Community Corr-Juv Isp 131308162021 8/23/2021 8/25/2021 8/25/2021 $203,138.72 $203,138.72 Invoice Description: ADMAWealand 02466456213000 Insurance None Traveler's: Insurance expenditures - $198.32 installment 1 of 4 877708162021 8/24/2021 8/25/2021 8/25/2021 $47.85 $47.85 Invoice Description: CCR Mterrones 02466456328000 Miscellaneous None BlueArrow Telematics: Service fee for $7.97 geotab X 3 Fund: 0246 - Community Corr-Juv Isp Invoice Count and Total: 2 $206.29 Fund: 024 Community Corr-Case Mgmt
8/24/2021 2:34:19 PM Page 42 of 46 Report ID: APLT24A Operator: kadams 129 Open Invoices By Department Detail Butler County InvoicePO Inv Date Due DatePost Date Invoice Amt Approv Amt Account Acct Desc Type Detail Description Acct Amount Dept: 645 Community Corrections Fund: 024 Community Corr-Case Mgmt 131308162021 8/23/2021 8/25/2021 8/25/2021 $203,138.72 $203,138.72 Invoice Description: ADMAWealand 02476456213000 Insurance None Traveler's: Insurance expenditures - $198.32 installment 1 of 4 877708162021 8/24/2021 8/25/2021 8/25/2021 $47.85 $47.85 Invoice Description: CCR Mterrones 02476456328000 Miscellaneous None BlueArrow Telematics: Service fee for $7.97 geotab X 3 Fund: 0247 - Community Corr-Case Mgmt Invoice Count and Total: 2 $206.29 Dept: 645 - Community Corrections Invoice Count and Total: 7 $626.84
8/24/2021 2:34:19 PM Page 43 of 46 Report ID: APLT24A Operator: kadams 130 Open Invoices By Department Detail Butler County InvoicePO Inv Date Due DatePost Date Invoice Amt Approv Amt Account Acct Desc Type Detail Description Acct Amount
Invoice Detail Count by Dept: 255 Grand Total: $224,927.72 Open Dept Totals
Dept Dept NameDept Total Fund 000Non-Departmental $70.84 0090 County Atty-Diversion Fee 001Administration $80,433.98 0001 General Fund 002Appraisal $2,946.36 0001 General Fund 003Facilities Management $2,078.06 0001 General Fund 004Building Insepction $596.45 0001 General Fund 006Co Attorney $247.80 0001 General Fund 006Co Attorney $400.00 1550 VOCA Grant 007Co Clerk $12.18 0001 General Fund 008Computer Services (MIS) $611.72 0001 General Fund 009District Court (13th) $1,178.85 0001 General Fund 012Elections $51.33 0001 General Fund 013Emergency Management $1,815.11 0001 General Fund 013Emergency Management $999.93 1302 EMA Communication Enha 014Emergency Comm 911 $137.24 0001 General Fund 014Emergency Comm 911 $96.83 0066 Butler County 911 Fund 015Employee Benefits $72,867.50 0001 General Fund 015Employee Benefits $60.00 0100 Employee Association 021Environmental Health $269.05 0001 General Fund
8/24/2021 2:34:19 PM Page 44 of 46 Report ID: APLT24A Operator: kadams 131 Open Invoices By Department Detail Butler County InvoicePO Inv Date Due DatePost Date Invoice Amt Approv Amt Account Acct Desc Type Detail Description Acct Amount
022Juvenile Intake/Assessment $10.02 0001 General Fund 022Juvenile Intake/Assessment $8.00 0094 JJSA-Emp Fees 022Juvenile Intake/Assessment $7.97 1603 JJA Admin 025Noxious Weeds $1,081.80 0001 General Fund 027Planning & Zoning $325.01 0001 General Fund 028Register of Deeds $126.72 0001 General Fund 031Strategic Communications Plan $294.97 0001 General Fund 041Public Works $20,133.73 0041 Pub Wrks- Road & Bridge 041Public Works $349.58 0042 Pub Wrks-Bridge Bldg 041Public Works $2,085.08 0045 Pub Wrks-Landfill 050Dept on Aging $243.67 0060 Dept of Aging-Admin 050Dept on Aging $16.76 1101 I&A 050Dept on Aging $2,820.87 1103 Transportation Federal 050Dept on Aging $10.02 1107 Andover Transportation 050Dept on Aging $474.09 1113 Foster Grandparents 080Health Dept $867.57 0080 Health Dept-Admin 080Health Dept $68.54 1206 Childcare Registration 080Health Dept $197.41 1207 Family Planning 080Health Dept $58.52 1210 State Formula 080Health Dept $68.54 1213 Cities Readiness Initiative 080Health Dept $21.47 1217 Medical Reserve 420Emergency Medical Service $9,569.43 0020 E.M.S.- Operating
8/24/2021 2:34:19 PM Page 45 of 46 Report ID: APLT24A Operator: kadams 132 Open Invoices By Department Detail Butler County InvoicePO Inv Date Due DatePost Date Invoice Amt Approv Amt Account Acct Desc Type Detail Description Acct Amount
451Sheriff $15,518.64 0051 Co.Sheriff-Admin 452Detention Facility $5,069.24 0052 Co.Sheriff-Jail 645Community Corrections $7.97 0242 Corrections Juvenile IIP 645Community Corrections $206.29 0245 Community Corr-Adult Isp 645Community Corrections $206.29 0246 Community Corr-Juv Isp 645Community Corrections $206.29 0247 Community Corr-Case Mgm Grand Total: $224,927.72
8/24/2021 2:34:19 PM Page 46 of 46 Report ID: APLT24A Operator: kadams 133 Self‐Insurance Expenditures $7,000,000
$6,541,312
$6,000,000
$5,000,000
$4,305,946 $4,000,000 $3,784,475 $3,727,782 $3,429,947
$3,000,000
$2,382,686 2017
$2,000,000 2018 2019 2020 2021 $1,000,000 2021 Budget
$‐ 123456789101112 134