When to Debit and Credit in Accounting
Total Page:16
File Type:pdf, Size:1020Kb
Load more
Recommended publications
-
Accounts Receivable Purchase Programs Offer Compelling Financing Advantages
Accounts Receivable Purchase Programs Offer Compelling Financing Advantages By John Padwater Director, Financial Supply Chain Americas [email protected] Although the global financial crisis is behind us, corporations continue to seek new and more advantageous sources of liquidity. One strategic financing option that is gaining popularity is an accounts receivable (A/R) purchase program. In an A/R purchase program, a bank typically purchases a corporation's receivables as soon as the company delivers goods to its customer and issues an invoice. Advantages of such a program can include less expensive financing, favorable off- balance sheet treatment of receivables assets, and reduced credit risk related to the particular obligor. Many corporations are turning to A/R purchase programs because of the negative impact that recent regulatory and accounting changes have had on two other financing alternatives — asset-based lending (ABL) facilities and asset securitization programs. Regulatory and Accounting Drivers Basel III, the latest global regulatory standard for bank capital adequacy, can require financial institutions to hold more capital in support of ABL facilities and asset securitization programs than if they were providing financing through an A/R purchase program. This creates a pricing advantage for corporations selling their receivables. In an asset-based loan, a bank takes a security interest in the collateral. In contrast, with an A/R purchase program, the bank purchases the receivable on a true sale basis, often buying a 100% interest in it on a non-recourse or limited-recourse basis. This affords a particular advantage to non-investment grade companies that have substantial accounts receivable due from investment grade or highly rated counterparties. -
Account Guidelines for Managers and Delegates
ACCOUNT/BUDGET GENERAL OPERATING PRINCIPLES for IU SOUTHEAST ACCOUNT MANAGERS / ACCOUNT DELEGATES The Fiscal Year runs from July 1 – June 30. Operating budgets are distributed in June/July. Accounts may not exceed their budgeted amounts within the fiscal year. Account managers will be required to develop a plan to bring the account in balance before the closing of the fiscal year or to carry forward the over- expenditures to the next fiscal year. Allocated funds do not carry forward to the next fiscal year. Unused funds are forfeited. Allocated funds should be spent to or close to zero. Every department has an organization code (contact Melissa Hill in Accounting Services, #2359). Examples: Student Affairs (SSER), Athletics (ATHL). A budget binder or file should be established for each account. All budget documents should be kept for the current fiscal year within the budget binder or file. Receipts/documentation must be kept for all expenditures. All budget documentation must be kept on file for seven years. Use of funds must conform to IU Financial Policies found on web site: http://www.indiana.edu/%7Epolicies/ The Financial Information System (FIS) is used for account transactions and account monitoring. Passwords and access are needed (contact IT or Accounting Services). If FIS training is needed, contact Melissa Hill in Accounting Services (#2359). Monthly operating statements should be printed from FIS (available first of month—notification comes by email) and account transactions should be reconciled by the account manager or delegate on a monthly basis at minimum. Each expenditure must be accounted for with receipts or other appropriate documentation. -
Cash Receipts /Accounts Receivable
Section 8 – Cash Receipts /Accounts Receivable Overview Most local governments collect revenue over the counter and through the mail from the general public in the form of cash, personal checks, credit and debit card transactions, or money orders. Many local governments are also offering online payment options and direct debit of customers’ bank accounts for repetitive payments such as monthly utility bill payments. Collections may take place at multiple locations throughout the government’s operations and be for a number of purposes including: Tax payments Utility payments Various fees and charges Court collections Permits and licenses Other service charges It is necessary to establish an adequate system of controls to assure that all amounts owed to the government are collected, documented, recorded, and deposited to the bank accounts of the government entity, and to detect and deter error and fraud. Suitable controls should be established at each location where payments are received as well as at the centralized collections point. Documentation for each transaction may be generated manually by the use of a pre-numbered receipt form or through the use of a cash register, computer, or other electronic device that will provide the customer with a validated receipt and detailed and/or summary information for the government to use for balancing, reconciliation and auditing purposes. At the end of the day, this documentation is typically reconciled to the total of the cash, checks, and other forms of payment received. Total daily receipts are either manually recorded to the accounting system, or uploaded automatically by way of an electronic interface between the cash receipting and the accounting systems. -
Concepts/Principles, Accounting Equation
Accounting Notes Characteristics of Business Organizations: Sole Proprietorship Partnership Corporation 1) Owner(s) One Owner Two or more Many owners (partners) (shareholders) 2) Life of organization Limited by owners Limited by partners Unlimited choice or death choice or death 3) Personal Liability of Owner is personally Partners are Shareholders Owner(s) for business debt liable personally liable are not personally liable 4) Accounting Status Business is separate Partnership is Corporat ion is from the owner separate from separate from the partners the shareholders Accounting Concepts and Principles: The Entity Concept - An organization is a separate entity from the owner(s) of the organization. The Reliability (Objectivity) Principle - Accounting records and statements should be based on the most reliable data available so that they will be as accurate and useful as possible. The Cost Principle - Acquired assets and services should be recorded at their actual cost not at what they are believed to be worth. The Going-Concern Concept - The assumption that the business will continue operationing for the foreseeable future. The Stable-Monetary Unit Concept - Accounting transaction are recorded in the monetary unit used in the country where the business is located. Page 1 Student Learning Assistance Center, San Antonio College, 2004 Accounting Notes The Accounting Equation: Assets = Liabilities + Owner ˇs Equity Anything that belongs to or A debt owed by the The owners claim to the is owed to the business business to its creditors assets of the business. The assets that are left over after t he liabilities are paid Difference between Accounts Receivable and Notes Receivable: Accounts Receivable - The promise by a customer to pay the business for a service or product provided Note Receivable - The WRITTEN promise for a future collection of cash within a specified period. -
One Washington Draft Chart of Accounts Model
A Business Transformation Program One Washington Draft Chart of Accounts Model A Business Transformation Program July 20201 A Business Transformation Program Table of Contents Overview .............................................................................................................................. 3 COA strawman ..................................................................................................................... 4 Element Definitions ............................................................................................................. 5 2 A Business Transformation Program Overview About the Chart of Accounts (COA) The new COA is a set of numbers that will tie together financial data across the state. As you will see in the attached COA “Strawman,” each set of numbers provides a different piece of accounting information such as agency name, department name, and geographic location. As the state moves towards a single, integrated Enterprise Resource Planning software system, it will be important for the state to have a single, standardized COA for all agencies. Today, each agency has its’ own COA and they are not standardized across the state. Important caveat: The new COA is a draft and not final – it will be updated and refined after a systems integrator is onboarded this fall. We are sharing the draft “Strawman” now so you can begin thinking ahead about what the new statewide COA will look like and consider what resources your agency will need to complete the work. Objectives and Approach of the Draft -
Issue Paper Chart of Accounts (Version 2018-April)
Issue Paper Chart of Accounts (Version 2018-april) Date April 20th 2018 Topic Chart of Accounts Author Frans HIETBRINK 0. Content 0. CONTENT ....................................................................................................................................................................... 1 1. INTRODUCTION ............................................................................................................................................................. 2 1.1. INTRODUCTION OF FACTSHEET ............................................................................................................................................. 2 1.2. INTRODUCTION OF SBR ...................................................................................................................................................... 2 1.3. INTRODUCTION OF CHART OF ACCOUNTS ............................................................................................................................... 3 2. DOCUMENTATION ......................................................................................................................................................... 3 2.1. DOCUMENTS .................................................................................................................................................................... 3 2.2. WEBSITES ........................................................................................................................................................................ 3 3. CHART OF -
G&A101 Chart of Accounts
FP13 Category: FINANCE CHART OF ACCOUNTS I. PURPOSE To facilitate the record keeping process for accounting, all ledger accounts should be assigned a descriptive account title and account number; to provide the method for assignment and maintenance of the Agency’s chart of accounts in order to produce meaningful financial data for the Agency. II. SCOPE This procedure applies to all general ledger accounts. III. DEFINITIONS Chart of Accounts – A categorized listing of all account titles and numbers being used by an organization to track income, expenses, assets, equity, and liabilities is called a Chart of Accounts. IV. POLICY A. DESIGN OF ACCOUNTS • Accounts should have titles and numbers that indicate specific ledger accounts such as Cash in Checking, Furniture and Fixtures, Accounts Payable, etc. • Accounts should be arranged in the same sequence in which they appear in the financial statements. Asset accounts should be numbered first, followed by liability accounts, owner’s equity accounts, revenue accounts and expense accounts: 1000 - Asset Accounts 2000 - Liability Accounts 3000 - Owner’s Equity Accounts 4000 - Sales or Revenue Accounts 5000 - Cost of Sales/Administration Accounts Page | 1 Adopted: 8/09/2017 FP13 Category: FINANCE 6000 - Debt Service Accounts 8000 - Other Accounts B. DESCRIPTION OF ACCOUNTS • Each account should be given a short title description that is brief but will allow the reader to quickly ascertain the purpose of the account. • For training and consistent transaction coding, as well as to help other non-accounting managers understand why something is recorded as it is, each account should be defined. Definitions should be concise and meaningful. -
Absorption Costing - Overview
Absorption Costing - Overview 1. Overview of Absorption costing and Variable Costing 2. Review how costs for Manufacturing are transferred to the product 3. Job Order Vs. Process Costing 4. Overhead Application - Under applied Overhead - Over applied overhead 5. Problems with Absorption Costing 6. Concluding Comments Absorption Costing The focus of this class is on how to allocate manufacturing costs to the product. - Direct Materials - Direct Labor - Overhead Absorption costing is a process of tracing the variable costs of production and the fixed costs of production to the product. Variable Costing traces only the variable costs of production to the product and the fixed costs of production are treated as period expenses. Absorption Costing There are three different types of Absorption Costing Systems: - Job Order Costing - Process Costing - ABC Costing In Job Order Costing costs are assigned to the product in Batches or lots. - Printing - Furniture manufacturing - Bicycle Manufacturing In Process Costing, costs are systematically assigned to the product, since there are no discreet batches to assign costs. - Oil Distilling - Soda Manufacturing ABC Costing assigns cost from cost centers to the product - Best in a multi product firm, where there are different volumes Absorption Costing A simplified view of Production: Introduce Raw Manufacture Store finished Sell Finished Materials Product goods Goods 1. Direct materials 1. Direct labor 1. Production process are purchased applied to completed 2. Direct materials product 2. Goods are shipped are placed into 2. Overhead costs for sale production are incurred Absorption Costing How do we account for the production process? 1. Direct materials are purchased and recorded as an asset. -
Cash Advance Admin User Guide
Concur Expense: Cash Advance Admin User Guide Last Revised: August 27 2021 Applies to these SAP Concur solutions: Expense Professional/Premium edition Standard edition Travel Professional/Premium edition Standard edition Invoice Professional/Premium edition Standard edition Request Professional/Premium edition Standard edition Table of Contents Section 1: Permissions ................................................................................................ 1 Section 2: Overview .................................................................................................... 1 Typical Cash Advance Process ...................................................................................... 1 Receiving Email Notifications of a Cash Advance Pending Issuance ................................... 2 Cash Advances Using a Company Card.......................................................................... 2 Imported Transactions of Type Cash Advance ........................................................... 3 Directly Issued and Auto-Issuance Cash Advances ......................................................... 3 Section 3: Cash Advance Admin Tool ........................................................................... 3 Section 4: Procedures ................................................................................................. 4 Accessing Cash Advance Admin.................................................................................... 4 Searching for Employees ............................................................................................ -
Chapter 5 Questions Multiple Choice 1
Chapter 5 Question Review 1 Chapter 5 Questions Multiple Choice 1. At the beginning of the year, Paradise Co. had an inventory of $200,000. During the year, the company purchased goods costing $900,000. Paradise Co reported ending inventory of $300,000 at the end of the year. Their cost of goods sold is a. $1,000,000 b. $800,000 c. $1,400,000 d. $400,000 2. Under the perpetual inventory system, in addition to making the entry to record a sale, a company would a. debit Inventory and credit Cost of Goods Sold. b. debit Cost of Goods Sold and credit Purchases. c. debit Cost of Goods sold and credit Inventory. d. make no additional entry until the end of the period. 3. Gross profit equals the difference between net sales and a. operating expenses. b. cost of goods sold. c. net income. d. cost of goods sold plus operating expenses. 4. Income from operations appears on a. both a multiple-step and a single-step income statement. b. neither a multiple-step nor a single-step income statement. c. a single-step income statement. d. a multiple-step income statement. 5. The entry for a buyer to record the return of goods under a perpetual inventory system assuming the purchase was made on account would include a a. debit to inventory b. debit to purchase returns and allowances c. credit to accounts payable d. debit to accounts payable 6. Under the perpetual system, cash freight costs incurred by the buyer for the transporting of goods is recorded in which account? a. -
Cash Forecasting: Challenges, Modelling, and Visualization April 8, 2019
Cash Forecasting: Challenges, Modelling, and Visualization April 8, 2019 © 2019 Treasury Webinars . All Rights Reserved 1 About Treasury Webinars Treasury Webinars offers webinars designed to empower Treasury, Accounts Payable, and Accounts Receivable success at companies of all sizes, across all industries. We only do what we do best, webinars. © 2019 Treasury Webinars . All Rights Reserved 2 Learning Objectives • Separate cash forecasting myths from reality and define what a successful cash forecast looks like at your company. • Revise specific areas of your cash forecasting process to improve the quality of the short and long-term cash forecasts at your company. • Understand how forecasting done right improves strategic planning and delivers business agility for your company. © 2019 Treasury Webinars . All Rights Reserved 3 Our Agenda • Why Cash Forecasting Matters • Cash Forecasting Myths • Defining Your Cash Forecasting Process & Framework • Leveraging the Right Technology • Cash Forecasting Best Practices • Final Thoughts & Resources © 2019 Treasury Webinars . All Rights Reserved 4 Why Cash Forecasting Matters • Impacts borrowing and investment decisions • Impacts debt covenant compliance risk • Impacts working capital efficiency • Increase visibility into the sources and uses of cash along with the associated costs and benefits • Impacts financial agility • Impacts operational agility • Increased investor focus on cash balances and cash deployment efficiency © 2019 Treasury Webinars . All Rights Reserved 5 Why Cash Flow Forecasting Matters © 2019 Treasury Webinars . All Rights Reserved 6 Budget vs. Plan vs. Forecast •Budget- What you would like to happen •Plan- How you are going to make it happen •Forecast- What you think is going to happen © 2019 Treasury Webinars . All Rights Reserved 7 A Forecast is NOT a Target © 2019 Treasury Webinars . -
4 Accounting Equation
MODULE - II Journal and Other Subsidiary Books 4 ACCOUNTING EQUATION Notes You have already studied about Dual Aspect Concept and the various basic Accounting terms viz Assets, Liabilities, Capital, Expenses and Revenue. According to this concept, every transaction affects the business in two ways by the same amount. Suppose, a businessman starts his business with ` 3,00,000. In the books of accounts, `3,00,000 will be recorded as an asset (Cash) and equivalent amount will be shown as liability towards the owner. In this example, you have noted that assets are equal to liabilities. We can present it in mathematical form as Assets = Liabilities this mathematical expression is called Accounting Equation. Every transaction has its effect on the Accounting equation in such a manner that both sides remain equal. Now, we shall take different business transactions and see their subsequent effect on the accounting equation. OBJECTIVES After studying this lesson, you will be able to : • state the meaning of accounting equation; • appreciate the importance of accounting equation; • point out the effect of each aspect of a transaction on the accounting equation; • establish that assets are equal to liabilities and capital and • prepare accounting equation from given transactions. 4.1 ACCOUNTING EQUATION The recording of business transaction in books of accounts is based on a fundamental equation called Accounting Equation. Whatever business possesses in the form of assets is financed by proprietor or by outsiders. This equation expresses the equality of assets on one side and the claims of outsiders (liabilities) and owners or proprietors (capital) on the other side.