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New York State Department of Transportation Request for Proposals Nys Rt

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New York State Department of Transportation Request for Proposals Nys Rt NEW YORK STATE DEPARTMENT OF TRANSPORTATION REQUEST FOR PROPOSALS NYS RT. 378 TROY-MENANDS BRIDGE REPLACEMENT PLANNING AND ENVIRONMENTAL LINKAGE STUDY NYSDOT REGION 1 (CAPITAL DISTRICT) Contract #C037899 Initial Information for Submittal A. Please note the following dates and deadlines: • August 14, 2020: RFP Release Date • August 28, 2020: Deadline for questions about the RFP at 12:00 PM (EST) • September 4, 2020: Release of questions/answers • September 11, 2020: Deadline for the submission of proposals at 12:00 PM (EST) • September 2020: Evaluations • October 2020: Technical Interviews • October 2020: Approximate Recommendation & Designation • October/November 2020: Contract Finalizing • Early February 2021: Contract Award B. Complete proposals are to be submitted to the Designated Contact stipulated in RFP Section 1.4. RFP RESPONSE FORM #C037899 NYS RT. 378 TROY-MENANDS BRIDGE REPLACEMENT PLANNING AND ENVIRONMENTAL LINKAGE (PEL) STUDY SERVICES FOR NYSDOT REGION 1 (CAPITAL DISTRICT) Please review this RFP, complete the following information, and e-mail to the NYSDOT address shown below, by the earliest practical date. This RFP Response form must be submitted along with the two required Procurement Lobbying Law forms (see RFP Section 5.2.2(e)) before questions or other communications with the Department regarding this solicitation can be initiated. ______________ WE DO INTEND TO SUBMIT A PROPOSAL ______________ WE DO NOT INTEND TO SUBMIT A PROPOSAL FOR THE FOLLOWING REASONS: ______________________________________________________________________________ ______________________________________________________________________________ Name and Address of Organization (Include Zip Code): ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Date: ________________ Typed Name and Title: __________________________________________________________ Telephone: _________________________________ Fax: ______________________________ E-Mail Address: _______________________________________________________________ Please e-mail to: Micheleen Gregware [email protected] ii NEW YORK STATE DEPARTMENT OF TRANSPORTATION REQUEST FOR PROPOSALS NYS RT. 378 BRIDGE REPLACEMENT PEL STUDY SERVICES FOR NYSDOT REGION 1 (CAPITAL DISTRICT) Contract #C037899 CONSULTANT CHECKLIST FOR PROPOSAL SUBMISSION Part I - Technical and Management Submittal  Submit 7 (seven) printed, bound and tabbed (3-ring binder) hard copies and 1 (one) complete electronic copy of Part I – Technical and Management Proposal/Submittal on a thumb-drive in Adobe PDF compatible format.  Signed Cover Letter on official business letterhead  Table of Contents identifying each major section and page numbers  Narrative Description  Approach and Schedule  Organization and Staffing  Experience  Complete and submit Attachment #10: Key Personnel Resume and References  Complete and submit Attachment #11: Vendor Assurance of No Conflict of Interest or Detrimental Effect Part II – Cost and Administrative Proposal Submittal  Submit one (1) complete electronic copy of Part II– Cost and Administrative Proposal/Submittal, plus Attachment #12: Cost Proposal Workbook, in MS Excel 2016 compatible format, via email to the designated contact provided in RFP Section 1.4 Designated Contact.  Required Cost information (complete and submit Attachment 12: Cost Proposal Workbook)  Complete and submit Attachment 2: Consultant Information and Certifications (sign both Sections II and III)  Complete and submit the Attachment 3: Procurement Lobbying Law Compliance Forms  Complete and submit Attachment 5: DBE Participation Information Form  Complete and submit (if applicable) Attachment 6: Subconsultant Participation Solicitation Log AND Goal Attainment Explanation Letter  Complete and submit Attachment 8: Form AOR Acknowledgement of Receipt  Complete and submit Attachment 9: Non-Collusive Bidding Certification iii NEW YORK STATE DEPARTMENT OF TRANSPORTATION REQUEST FOR PROPOSALS NYS RT. 378 BRIDGE REPLACEMENT PEL SERVICES FOR NYSDOT REGION 1 (CAPITAL DISTRICT) Contract #C037899 1. Definitions and Acronyms ............................................................................ 6 1.3 Minimum RFP Responsiveness.................................................................. 11 1.4 Designated Contacts ................................................................................... 11 1.5 RFP Modifications ..................................................................................... 12 2. CIVIL RIGHTS REQUIREMENTS..................................................................................... 13 2.1 Disadvantaged Business Enterprise Participation ...................................... 13 2.2 Title VI Assurance ...................................................................................... 14 3. PROJECT AND CONTRACT OBJECTIVES ..................................................................... 15 3.1 Project Objectives ....................................................................................... 15 3.2 Contract Objectives .................................................................................... 15 3.3 Contract Term ............................................................................................. 15 4. SCOPE OF SERVICES ........................................................................................................ 17 4.1 Categorization of Work .............................................................................. 17 4.2 Tasks ........................................................................................................... 17 4.3 Organization and Staffing .......................................................................... 20 4.4 Deliverables ................................................................................................ 21 4.5 Example Schedule ...................................................................................... 21 5. PROPOSAL FORMAT AND CONTENTS ......................................................................... 23 5.1 Part I: Technical and Management Proposal Submittal ............................. 23 5.2 Part II: Cost and Administrative Proposal Submittal ................................. 26 6. CRITERIA FOR EVALUATION OF PROPOSALS........................................................... 29 6.1 General ....................................................................................................... 29 6.2 Pre-Screening of Proposals ........................................................................ 30 6.3 Technical and Management Evaluation ..................................................... 31 6.4 Cost and Administrative Proposal Submission (30%) .............................. 33 6.5 Initial Best Value Determination ................................................................ 33 6.6. Proposal Short-Listing ................................................................................ 33 6.7 Virtual Technical Interviews (10%) ........................................................... 33 6.8 Final Written Technical Proposal Evaluation (Re-Scoring) ....................... 34 6.9 Best & Final Offer (BAFO; Optional) & Proposal Withdrawal ................ 34 6.10 Final Best Value Evaluation ....................................................................... 35 6.11 Consultant Selection Recommendation & Tentative Contract Award ....... 35 7. ADMINISTRATIVE SPECIFICATIONS............................................................................ 36 7.1 Proposal Submission .................................................................................. 36 7.2 State’s Rights .............................................................................................. 36 7.3 Consultant Responsibility when Proposing Former NYSDOT Employees 37 7.4 Method of Payment .................................................................................... 37 7.5 Information for the Selected Consultant .................................................... 38 7.6 Inquiries and Information ........................................................................... 39 7.7 Protest Procedure ........................................................................................ 40 7.8 Tentative Schedule of Key Events ............................................................. 40 iv ATTACHMENTS .................................................................................................................... 40 ATTACHMENT 1. DRAFT CONTRACT ................................................................................. 42 ATTACHMENT 2. CONSULTANT INFORMATION AND CERTIFICATIONS ................ 104 ATTACHMENT 3. PROCUREMENT LOBBYING LAW COMPLIANCE .......................... 108 ATTACHMENT 4. CONSULTANT DISCLOSURE LEGISLATION FORMS A & B ......... 110 ATTACHMENT 5. DBE PARTICIPATION INFORMATION FORM .................................. 112 ATTACHMENT 6. SUBCONSULTANT PARTICIPATION SOLICITATION LOG ........... 113 ATTACHMENT 7. SOLICITATION LOG INSTRUCTIONS ................................................ 114 ATTACHMENT 8. FORM AOR ........................................................................................... 118 ATTACHMENT 9. NON-COLLUSIVE BIDDING CERTIFICATION .................................. 119 ATTACHMENT 10. KEY PERSONNEL RESUME AND REFERENCES ............................
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