WMHA Board Meeting Minutes , Sept.25Th,2013 at 7:00 Pm

WMHA Board Meeting Minutes , March 10th ,2014 at 7:00 pm

Location: Wabamun Seniors Centre
Meeting called to order by President Harold Stark at: 7:05pm
In attendance: Harold, Wade, Heather, Krista, Dee, Amanda, Carrie, Mary-Lee, Kyle
Regrets:
Absent: Norm

1. Review of Minutes

Moved by Heather to acceptMarch 10th, 2014minutes, seconded by Carrie …carried.

2. Agenda

Moved byHarold to approve, seconded byKrista…carried.

3. Business arising from the minutes

4. New Business

- atom provincials funds- roughly $3400 budget

-rooms approx. $2640 for 11 rooms for 3 nights ($76/room)

Move to offer half rooms plus $500 to do with as they please (food etc) motioned by Krista, second by Carrie, carried.

5. Correspondence

-Stony Plain green pages looking to add WMHA as a sports listing. Harold is going to put in add to refer to website.

6.Registrar’s Report, by Krista

- new atoms and novice to register from Wabamun and surrounding areas. Possibly two novice and two atoms teams for next season.

-parents told to put coaching applications in and then there will be informal interviews, kids can not choose the coach, it will be the best applicant

7. Ice Scheduler & Referee’s Report, byDee Dietrich

- still issues having refs, other people calling Dee to see how she is getting ref’s as there are not a lot of ref’s available.

-dee is getting refs on the side and refs are saying that if we pay for their ref clinic they will ref for us

-dee suggests putting an ad in stony plain reporter advertising for refs with clinic provided

-midgets forfeited game with Tofield and planned on not telling anyone and just pretending that the other team no showed, brought ref in from Jasper and had to pay him anyway.

-midgets to pay for ref from forfeit game. Using 50/50 money of $280.00 to pay for some of the $374 (cost of the refs and thier travel), midget will get $45 back. Heather motioned, Krista second, carried.

8. Coaches/Player Development Report, by Wade Bornyec

- ice times are booked for conditioning camp, will add to website

-Sept. 1st to have coaching applications in, 1st come 1st served. Add to website with registration

-floor ball has started now $100, including jersey and 10 sessions

-teams are all progressing

-worried about finding head coach for pee-wees as we do not have anyone interested so far

-to get power skating lined up for next year

-goalie clinic for next year, need to foster goalies so they develop at the same level as the rest of the age group, need to keep goalies going so we have some for the higher levels

-take deposit on goalie camp and then refund a certain amount each time the kid comes to a camp day.

9. Equipment Report, by NormDesnoyers

- none

10. ConcessionReport, by Heather Doerr

-struggling as there are fewer teams and less people in the arena

-$5600 last month

-$3500 this month

-new coffee pot for concession, about $350

-new vending machine

-Dee to see if Costco will take back machine as it is not as functional as we need

11. Tournaments/Promotion Report, by Norm Desnoyers

- none

12. FundraisingReport, by Carrie

- 50/50 is being drawn in parking lot and not in rink

-to start tracking who draws the ticket and who wins, drawer signs drawn ticket

-50/50 spending must have receipts provided to prove spending, money NOT to be given out to player

-casino July 16th,17th, 16 volunteers for each day $75/shift

-1 shift/family then to rotate through volunteers to fill remaining shifts

13. Finance Director’sReport,by Heather Doerr

- Bank Balance $105 524.62

-ice bill is $54 210, still not paid, will pay half the ice bill in good faith

14. Vice President’sReport,by Norm Desnoyers

- dee will look in to heaters and try to get the output report that was done at the assessment

-photos were picked up and handed out

-oilers print at united cycle on Argyll for yearend draw, they gave us a 40% discount, see if Steffen can pick up this week and if not then Harold will try to get it next week

15. President’sReport, by Harold Stark

-releases, in policies and procedures there is not enough flexibility to release kids other than AA, would like to include new clause stating that a release can be voted on by the board and with just cause the kids may be released. Vote to be 90% of board quorum.

-krista to let coaches know about registration dates and details so it will be well advertised

-reminder about Board roles and responsibilities and keeping within your position as a board member

By Law amendments:

-4.1 H to change Bingo Director to Fundraiser Director

-Under the VP section to delete the park re: parkland county

-2.65 change bingo director to fundraiser director

-Appeals- add “e-mail” to ways to contact the board for appeals

-Meetings- make 12 person meeting time frame text the same as number printed

-By Law changes moved by Wade, second by Carrie, carried

-also to change the dissolution bylaw to state that in the event our organization dissolves, our gaming assets will be donated to a local non-profit group within our draw area.

-Harold will send me the changes to post on the website

-AGM scheduled for April 25th, 2014 @ 7:00pm at the Wabamun Seniors Centre

-board nominations are to be in by April 15th, 2014

Available Positions

-President

-Secretary

-Equipment Director

-Registrar

-Referee in Chief/Ice scheduling Director

-Tournament Director

People to contact Norm via e-mail for nominations

16. Secretary’sReport, by Amanda Karl

- will post conditioning camp dates on website

-be sure that registration info is up to date on website

-post more detailed Casino information

-post AGM meeting and nomination procedures

18. Admin Report, Dee Dietrich

-contacted village to ask what hasn’t been done yet at the arena, was told that we should know what hasn’t been done

-to book appt with Sean to discuss arena before any contracts are re-signed

-countertops, painting, rubber flooring in bleacher area to still be finished among other things

-ask the village for permission to have the work completed and they can pay the bill, we will deduct it from what we owe in ice fees

17. Mary-Lee report

-Mary-Lee to ask about advertising on Tri-Leisure website

-Medals and aprons are ordered for the awards ceremony

-Billy Adams award is still to be engraved but Mary-Lee will have done

-Krista to write speech for foursons at Harolds request as she knows him better

-Kyle will pick up BBQ from Stony Plain Co-Op

Moved to Adjourn by Harold at 10:53pm

Next Board Meeting ,April 17th2014@ 7:00pm at Saw Mill in Stony Plain

AGM set for April 25th, 2014 @ 7:00pm at the Wabamun Seniors Centre