The Hong Kong Institute of Surveyors

The Hong Kong Institute of Surveyors

Quantity Surveying Division

Minutes of the 4thCouncil Meeting (Year 2011 – 2012)

Date / : / 3April 2012
Time / : / 18:30
Venue / : / Room 810, Jardine House, Central, Hong Kong

Attendance :

Thomas HO / Chairman / P / Don READER / Co-opt Member
Keith YIM / Vice Chairman / P / Arthur SHIA / Co-opt Member
Honby CHAN / Vice Chairman / AP / Thomas TSE / Co-opt Member / AP
Paul K L WONG / Hon. Secretary / P / Gregory TUNG / Co-opt Member / AP
Sunny CHAN / Hon. Treasurer / P / Mickey WONG / Co-opt Member
Antony MAN / Imm. Past Chairman / AP / Chung-fat WONG / Co-opt Member / P
Poleon CHAN / Elected Member / P / Patrick YIP / Co-opt Member / P
Kathy CHEUNG / Elected Member / P / Janet CHAN / Sub-Committee Member
Amelia FOK / Elected Member / AP / Ka-chung CHANG / Sub-Committee Member / AP
Raymond KAM / Elected Member / P / Alan CHEUNG / Sub-Committee Member / AP
Raymond KONG / Elected Member / P / Yiu-sun CHO / Sub-Committee Member
Evenlyn KWOK / Elected Member / AP / Raymond CHU / Sub-Committee Member
Tim NGAI / Elected Member / P / Enmale KWOK / Sub-Committee Member
Steven TANG / Elected Member / P / Jacob LAM / Sub-Committee Member
Ki-cheung TANG / Elected Member / P / Yen-ling LAM / Sub-Committee Member
Sandy TANG / Elected Member / AP / Rowson LEE / Sub-Committee Member / AP
Jesse WONG / Elected Member / P / Yu-meng LEE / Sub-Committee Member
Tzena WONG / Elected Member / AP / Mei-yung LEUNG / Sub-Committee Member
Joe WU / Elected Member / AP / Betty LO / Sub-Committee Member
Kwan-sum YAM / Elected Member / P / Sandy LUI / Sub-Committee Member / AP
Franki YEUNG / Elected Member / AP / Jesper SHUM / Sub-Committee Member
Daisy YEUNG / Elected Member / Mau-hing SUEN / Sub-Committee Member
Mandy LAM / YSG Representative / Anthony TAM / Sub-Committee Member
Steve YU / YSG Representative / Donald WONG / Sub-Committee Member
Ricky CHAN / Co-opt Member / AP / Peter YUEN / Sub-Committee Member
Dick CHAN / Co-opt Member / Sam CHENG / Panel Advisor
Steven CHAN / Co-opt Member / Nelson CHENG / Panel Advisor
Joseph CHONG / Co-opt Member / AP / Tat-tong CHEUNG / Panel Advisor
Eddie CHONG / Co-opt Member / Eric CHUNG / Panel Advisor / P
Chris FUNG / Co-opt Member / AP / Daniel HO / Panel Advisor / P
Jeff IP / Co-opt Member / Paul HO / Panel Advisor / P
Phoebe KAM / Co-opt Member / Spencer KWAN / Panel Advisor
Stephen LAM / Co-opt Member / Gilbert KWOK / Panel Advisor
Anthony LAU / Co-opt Member / Stephen LAI / Panel Advisor / SVP (GC) / P
Joe LAW / Co-opt Member / Francis LEUNG / Panel Advisor
Raymond LEUNG / Co-opt Member / Anita LIU / Panel Advisor
Thomas NG / Co-opt Member / AP / Gary YEUNG / Hon. Secretary (GC) / AP
P : Present
Ap : Absent with apology
k.i.v. : keep in view

Item

/

Action

1.0 / Apology for Absence
Apologies for absence from members were received and listed in the above. / Noted
2.0 / Confirmation of Minutes of Last Meeting
The minutes of the last meeting held on 1March2012 were confirmed without amendments. / Noted
3.0 / Matters Arising from Minutes of Last Meeting
3.1 / Maintenance Contract
Daniel Ho advised that Gilbert Kwok would wrap up the MaintenanceContract by the end of May 2012. Daniel Ho will follow with Gilbert Kwok to print the Maintenance Contract around June / July 2012. / Daniel Ho/
Gilbert Kwok
3.2 / Reciprocity Agreement with AACEI of USA
It was noted that no progress had been made on the proposed Agreement. Thomas Ho would urge TT Cheungto follow up the matter with AACEI. / Thomas Ho /
TT Cheung
3.3 / Study on Cost Aspect of Infrastructure Works
Cost data on Infrastructure Works had been received from DLS. Thomas Ho had prepared a template based upon DLS’s reply and sent letter to ACQS for asking more cost data from local Consultant firms. Keith Yim was requested to follow with PAQS country members. / Thomas Ho/
Keith Yim
3.4 / PAQS 2012 Congress, 7 to 10 July 2012, Brunei
Thomas Ho advised that the PAQS 2012 Congress will be held from 7 to 10 July 2012 in Brunei. Thomas Ho urged members to submit papers. / All
3.5 / Articles for Wen Wei Po and Capital CEO / Capital Entrepreneur
Wen Wei Po published an article in Chinese entitled「工料測量與你息息相關」, which was prepared by Thomas Ho, on 6 March 2012. / Noted
The coming column opportunities for providing articles for Wen Wei Po and Capital CEO / Capital Entrepreneur will be on 21 August 2012 and in June 2012 respectively. Thomas Ho requested members to submit papers. / All
3.6 / Visit QSD Members - Mr. Kelvin Kwong, Mr. Benny Lee and Mr. Bruno Yim
Ricky Chan is still contacting the family of Kelvin Kwong, who hadexperienced serious sickness, to arrange members of the QSD Council to visit Kelvin Kwong. / Ricky Chan
Thomas Ho, Keith Yim and Ricky Chan visited Benny Lee, who had received a liver transplant, on 17 March 2012. It is encouraging to see that his health condition is good and hoped that he can fully recover soon. / Noted
Our QSD member, Bruno Yim, has suffered lung cancer and he is now in a very critical condition. Bruno Yim was baptized a few days ago and is now a Christian. Members are requested to see him and pray for him. / Noted
3.7 / Manpower Survey of VTC Website
See reports from Sub-committees / Committees / Task Forces of QSD – Item 7.13. / Noted
3.8 / Charitable Fund
Thomas Ho suggested in the last meeting that QSD should set up charitable fund to take care of QSD members. Thomas Ho would take lead to look into the matter and invite Thomas Tse to assist as he had experience in charity fund matter in HKCA. / Thomas Ho
Eric Chung was requested to check whether QSD’s constitution would allow QSD to set up the said charity fund. / Eric Chung
3.9 / FIG Congress – QSD Representative
Thomas Ho had circulated the HKIS funding guidelines and the funding proposal for this year’s FIG Congress for members of the QSD Council for information. / Noted
Tzena Wong will join the FIG Congress and present paper this year. Thomas Ho advised that Tzena Wong’s position to join FIG Congress this year will be representing HKIS and she will be funded by GC. / Noted
3.10 / Research Project – Independent Role of QS in Infrastructure Projects
The questionnaire for the research project “Independent Role of QS for Engineering Projects” prepared by the researcher, Dr. Ellen Lau of City U, was circulated to members of the QSD Council for comment.Thomas Ho requested members of the QSD Council to submit their comments as soon as possible. / All
4.0 / Chairman’s Report on Executive Committee / General Council Meeting
Thomas Ho advised that the 3rd E C Meeting / 2ndGC Meeting were held on 22March 2012. The major issues discussed in the EC Meeting / GC Meeting included the following :-
1. / BoPD suggested to organize expert training at GC level instead of divisional. Members of the QSD Council voiced out in the meeting that QSD had no objection for BoPD to arrange expert training courses. However, QSD considered that it should be the duty of DRC but not BoPD to consider to maintain a list of expert witness or not. Thomas Ho will contact Antony Man to see the progress of the Task Force on expert witness for QSD. / Thomas Ho /
Antony Man
2. / QSD budget for 2011-2012 was approved by GC. / Noted
3. / A List of members with outstanding subscription 2011 – 2012 was tabled. Those members with outstanding subscription would be expunged after 31 March 2012 as approved by GC. / Noted
4. / EC urged for the completion of Maintenance Contract. (See Matters Arising from Last Meeting – Item 3.1) / Noted
5. / Review of “Guidelines on Nomination” and “Guidelines on Control and Charges For HKIS Promotion Channels” were discussed. (See Items for Discussion – Items8.5 and 8.6) / Noted
The 4th EC Meeting and 3rdGeneral Council Meeting will be held on 26April2012 and 24 May 2012 respectively. / Noted
It was confirmed in the previous meetings that QSD should retrieve all the papers from the presenters who were sponsored by QSD for the conference and then upload the same to the HKIS QSD website. The QSD Council would request them to present the paper again in Hong Kong. In the event that he /she would not agree to present the paper again, then the QSD Council would not sponsor him /her again for joining the next conference. Thomas Ho will forward last year’s PAQS report to K L Wong to follow with those speakers, including Peter Yuen. / Thomas Ho /
K L Wong
5.0 / Items for Nomination / Confirmation
5.1 / Nomination to HKIS Boards / Committees / Working Groups
K L Wong presented an updated list of Nomination to HKIS Boards / Committees / Working Groups. / Noted
5.2 / Nomination to HKGBC Green Labeling Committee 2012-2013 (Co-opted Member)
No members of the QSD Council had expressed interest to be nominated by QSD as Co-opted Member of HKGBC Green Labeling Committee 2012 – 2013. / Noted
5.3 / Nomination to Task Force on Purchase Notice – HKIS PASC
Spencer Kwan was nominated as QSD representative for the above Task Force. / Noted
5.4 / Nomination to Join GPD Land Supply Working Group
Thomas Ho was nominated as QSD representative for the above Working Group. / Noted
5.5 / Nominations to CIC Committee on (i) Procurement, (ii) Environment and Technology and (iii) Sub-contracting ( Co-opted Members)
It was confirmed that Thomas Ho and K C Tang would continueto be QSD representivesas Co-opted Members for CIC Committee on Procurement and Sub-contracting respectively. / Noted
T T Cheung confirmed that he would not continue to be QSD representative as Co-opted Member for CIC Committee on Environment and Technology. T T Cheung proposed to invite either Anita Liu or Kenneth Poon to represent. Thomas Ho will follow this nomination. / Thomas Ho
6.0 / Reports from Representatives of Boards / Committees / Working Groups / Task Forces
6.1 / Board of Education (BoE)
Raymond Kam reported that the draft Rules and Guides for the new APC Scheme will be circulated to members of the QSD Council for comment soon. The same will also be provided to ACQS for their information. / Raymond Kam
No comments were received from Council Members in respect of the draft PAQS Report on Massey University for accreditation. Massey University’s application for accreditation was endorsed for opt-in in the meeting. / Noted
6.2 / Board of Membership (BoM)
Members of the QSD Council had commented on the issue of promoting the number of Fellows for HKIS. Having discussed in the meeting, QSD supported to promote the number of Fellows for HKIS. / Noted
6.3 / Board of Professional Development (BoPD)
The artwork of membership card with barcode was commented by members of the QSD Council. / Noted
No comments were received from members of the QSD Council in respect of the HKCPS’s draft proposal on Cross Profession CPD Programme Sharing. / Noted
6.4 / Public and Social Affair Committee
No comments were received from members of the QSD Council in respect of thepowerpointtemplate for promotion of HKIS. / Noted
No comments were received from members of the QSD Council in respect of the corporate videos (versions close to final). / Noted
6.5 / Research Committee
M Y Leung is now following up the research proposal 2011 -2012 with H F Leung on the topic of the Standard Form of Building Contract. Having discussed in the meeting, it was confirmed to call for research proposal from all QSD members instead of just considering H F Leung’s proposal. Thomas Ho will follow up with M Y Leung. / Thomas Ho /
M Y Leung
6.6 / IT Committee
Tzena Wong had provided an update to Thomas Ho and K L Wong on the administration of the QSD webpage. Tzena Wong will set up the discussion forum in April 2012 for QSD Council. Thomas Ho and K L Wong will further discuss with Tzena Wong for the use of the QSD webpage. / Thomas Ho /
Tzena Wong /
K L Wong
6.7 / HKIS Office Premises Working Group
The deadline for expression of interest for design and project management service for HKIS office fitting out works was due and assessment is being carried out. / Noted
Invitation for recommendation of alternative office premises is being sought from all members. / Noted
6.8 / CIC Task Force on River Sand and Substitutes Research
K L Wong presented the draft Minutes No. 001/12 (2March 2012) of the above Task Force. / Noted
6.9 / CIC Task Force on Competition Law
Spencer Kwan had reflected the impact of the competition law on fee scale, Standard Form of Contract, share of industry information and competition tendering, etc. in the above Task Force. Spencer Kwan advised that he will submit the report in April 2012for QSD’s assessment of the impact. / Spencer Kwan
7.0 / Reports from Sub-committees / Committees / Task Forces of QSD
7.1 / BIM Sub-Committee
4 training classes; BIM Revit Architecture (2 classes) and BIM Revit MEP (2classes);were held in March 2012. More in-depth training courses will be organized. / Noted
BIM Email Broadcast No.1 was sent on 7 March 2012. 2 BIM talkshad been organized in April and May 2012.Further BIM talks / workshops will be organized. / Noted
The terms of reference of the Sub-committee should be expanded from promotion and training to use and application of BIM. / Noted
Julia Gao had some experience in BIM management guidelines in the USA. Julia Gao volunteered to do some literature review. / Julia Gao
K C Tang proposed to compile a list of links of good tutorial videos of BIM on Youtube and inform general members of such links. / K C Tang
7.2 / CPD Sub-Committee
K L Wong presented an updated QSD CPDEvent Summary (with the nos. of applicants). K L Wong also reported that the Sub-committee had confirmed and planned about 40 CPD events, including talks / workshops / training classes (16 already confirmed) and site / factory visits (5 already confirmed) for the year of 2012. / Noted
K L Wong pointed out in the previous meeting that QSD would earn a lot from CPD events this year due to the increased nos. of CPD events.K L Wong would solicit suggestions from members of the QSD Council to make good use of QSD income received from CPD events; such as to reduce the fee of CPD events, to send CPD coupons to general members, and to allow University students to attend CPD events free of charge. / K L Wong
7.3 / Contract Sub-committee
Daniel Ho advised that Don Reader would summarise all proposed amendments to the Standard Form of Building Contract (with quantities) 2005 by the end of March 2012. Prior to legal vetting, the proposed amendments would then be forwarded to the other parties of the Joint Contract Committee viz HKIA and HKICM for comment by the end of April 2012. / Don Reader
7.4 / Divisional Education Committee
Thomas Ho had arranged ACQS to meet with Raymond Kam for briefing and discussing the proposed APC Reform. / Raymond Kam
K L Wong had sent email to Council Members to seek their comments on the proposed APC Reform by 7 March 2012. Raymond Kam had incorporated members’ comments into the proposed APC Reform. / Noted
7.5 / Research Sub-Committee
No report was submitted. / Noted
7.6 / Fee Scale Sub-Committee
Sandy Tang reportedthat the research project “A Review on the Scale of Professional Charges for QS Services” was still in progress. A brief update will be provided in the next meeting. / Sandy Tang
7.7 / International Sub-Committee
No reported was submitted in this meeting. / Noted
The schedules for International Conference / Congress are as follows :- / Noted
1. / The PAQS 2013 Conference will be held in Xian, China in May 2013.
2. / The ICEC World Congress will be held in June in South Africa.
7.8 / Liaison Sub-Committee
No report was submitted. / Noted
7.9 / Mainland Sub-Committee
No report was submitted. / Noted
7.10 / New Members Welcoming Party Organising Committee
QSD New Members Welcoming Party was held on 17 February 2012. No further report will be required. / Noted
7.11 / PAQS 2014 Congress Organising Committee
Francis Leung suggested the following in respect of the PAQS congress for comment :- / All
1. / Venue : To Add Langham Place to “longlist”.
2. / Guest of Honor : To invite Mr. C Y Leung (Chief Executive-Elect)
A conferenceorganizerwould be employed. Francis Leung would let GC have a brief budget soon. To start the ball rolling, Francis Leung would like to seek volunteer to co-ordinate the employment of a conference organizer. / Francis Leung
7.12 / Professional Practice / Practice Note Sub-committee
Raymond Kong updated the progress of the Sub-committee in respect of the final draft of the Practice Notes as follows : / Raymond Kong
1. / To conclude the final draft in the 2nd quarter of 2012.
2. / To arrange for uploading the Practice Notes to the HKIS website by June 2012.
3. / To collect comments received subsequent to the launch of the softcopy of the Practice Notes and consider whether to have hardcopy of the Practice Notes 6 months therefrom.
4. / To prepare Practice Notes in related to Cost Planning and Estimating this year.
Raymond Kong was requested to prepare (i) funding proposal for GC’s approval, and (ii) proposal of the design, launching, and promotion of the Practice Notes (e.g. via HKCA Forum). / Raymond Kong
7.13 / Professional Sustainability Sub-Committee
Spencer Kwan advised that he will submit the report in April 2012. / Spencer Kwan
Daniel Ho advised in the previous meeting that the salary of quantity surveyor shown in the manpower survey of the VTC website is much lower than building surveyor. Daniel Ho had forwarded the link of the said website to members of the QSD Council. Spencer Kwan will follow and suggest the ways to attract more people to work as quantity surveyors. / Spencer Kwan