The City of West Park s1
EXHIBIT 3
THE CITY OF WEST PARK
CITY COMMISSION MEETING MINUTES
MARCH 16, 2011
7:00 p.m.
1. CALL TO ORDER
A meeting of the City Commission of the City of West Park was held at the Broward County Carver Ranches Branch Library, 4735 Southwest 18th Street, City of West Park, Florida on Wednesday, March 16, 2011.
Mayor Jones called the meeting to order at 7:00 p.m.
2. ROLL CALL
The city clerk called the roll. The following were present: Mayor Eric H. Jones, Vice Mayor Felicia Brunson, and Commissioners Sharon Fyffe, Rita “Peaches” Mack, and Thomas Dorsett.
Also present were: W. Ajibola Balogun, City Manager; Burnadette Norris-Weeks, City Attorney; Roget Bryan, Assistant City Attorney; Chris Wallace, Finance Director; Dan Millien, Public Works Superintendent; Chief Nichole Anderson, Broward Sheriff’s Office Police Department; Andre Eugent, Code Enforcement; Sarah Sinatra, Calvin Giordano & Associates; and Alexandra Grant, City Clerk.
3. INVOCATION
Mayor Jones led the invocation.
4. PLEDGE OF ALLEGIANCE
All present recited the Pledge of Allegiance.
5. PRESENTATIONS
1. Commendation: Elder Basil Lindsay, Church of God and Saints of Christ
Mayor Jones read aloud a commendation recognizing Elder Basil Lindsay of the Church of God and Saints of Christ for 18 years of service in the community.
Mrs. Victoria Lindsay accepted the commendation on behalf of Elder Lindsay and the Church of God and Saints of Christ.
2. Calculation of Economic Value of Access to Groundwater by City of Hallandale Beach – Mr. Dana Moss, D. Moss & Associates
Mr. Dana Moss, of the firm D. Moss & Associates, 8004 NW 154 Street, Miami Lakes, presented a report on the calculation of economic value of groundwater at Mary Saunders Park, relevant to the City’s discussions with the City of Hallandale Beach.
(Supplemental materials distributed for this presentation are filed with the records of this meeting).
3. Annual Audit Report for Fiscal Year 2009-2010
Ms. Tonya Davis, of the firm S. Davis & Associates, briefly presented the results of the annual audit report for Fiscal Year 2009-2010.
(Supplemental materials distributed for this presentation are filed with the records of this meeting).
6. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE COMMISSION
Mayor Jones opened the public comments portion of the meeting.
Ms. Cynthia Oliver, 4021 E. Shore Road, Miramar, voiced concern about conditions at Hallandale High School that need to be addressed.
Ms. Kristine Judeikis, 3700 SW 39 Street, co-chair of the Relay for Life Committee announced this year’s Relay event is scheduled for April 29-30. She announced that on March 30, a portion of lunch or dinner proceeds at Mama Fu’s restaurant in Hollywood will go toward the West Park Relay for Life.
Ms. Phoebe Robinson, 5116 SW 22 Street, voiced concern about the lack of information about expenditure of funds allocated for repairs at Hallandale High School. She requested the Commission’s assistance in addressing these issues as many of the City’s children attend Hallandale High School. Mayor Jones advised Ms. Robinson that the Commission members will convey these concerns and suggested that a group of parents address the School Board. Vice Mayor Brunson added that Mr. Sparks will be contacting school board officials who will be attending the meeting on March 30.
Commissioner Dorsett stated there are problems with transporting students to Hallandale High School for evening programs.
Mayor Jones closed the public comments portion of the meeting.
7. APPROVAL OF MINUTES
· Regular Commission Meeting – March 2, 2011
A motion was made by Commissioner Dorsett and seconded by Commissioner Mack, to approve the March 2, 2011 Commission Meeting minutes.
The mayor called for a roll call vote. The motion passed unanimously.
8. CONSENT AGENDA
A motion was made by Commissioner Dorsett and seconded by Vice Mayor Brunson, to approve the Consent Agenda.
The mayor called for a roll call vote. The motion passed unanimously and the following actions were taken:
1. Adopted Resolution 2011-25: A Resolution Of The City Commission Of The City Of West Park, Florida, Cancelling The Regularly Scheduled April 6, 2011 Commission Meeting; Further, Scheduling A Special Meeting Of The City Commission For April 14, 2011 For Business Related To The Opening Of The New City Hall; Authorizing The City Administrator To Take All Necessary And Expedient Action To Carry Out The Intent Of This Resolution; Providing For An Effective Date
1. Adopted Resolution 2011-26: A Resolution Of The City Commission Of The City Of West Park, Florida Authorizing The Expenditure Of Funds From The Law Enforcement Trust Fund Account For The Purchase And Installation Of Security Cameras At The New City Hall; Providing For An Effective Date
2. Adopted Resolution 2011-27: A Resolution Of The City Commission Of The City Of West Park, Florida, Authorizing The Mayor And City Administrator To Execute The Attached Renewal Agreement Between The City Of West Park And The Children’s Services Council Of Broward County For Funding Of “Camp B.R.A.V.E.R.Y.” As A Part Of The “Most” Program At Mary Saunders Park And McTyre Park; Providing For An Effective Date
9. ORDINANCES
10. CITY MANAGER’S REPORT – W. Ajibola Balogun, City Administrator
Mr. Balogun advised that the City’s lobbyist scheduled a meeting with Senator Gwen Margolis and Florida Department of Transportation officials the following week in Tallahassee. He spoke briefly on the history of this matter and said the intent is to present a partnership agreement for the transfer of properties along State Road 7. He said the City’s desire is to develop those properties as residents envisioned during the Charrette held in 2005.
(Supplemental materials for this item were submitted and are filed with the documents on record for this meeting.)
Mr. Balogun announced that the new City Hall ribbon cutting ceremony and Special Commission Meeting will be held on Thursday, April 14, 2011.
A. Updates / Status
i. Update on the Use and Zoning of Mrs. Estelle Chapman’s property (4167 SW 18th Street)
Mr. Balogun deferred to Ms. Sarah Sinatra to speak on this item. Ms. Sinatra stated that she had researched Mrs. Chapman’s property and learned that the Broward County Property Appraiser is assessing the property as single family. She stated that other options are available to Mrs. Chapman to use her property and staff will work with her on exploring these.
(Supplemental materials for this item were submitted and are filed with the documents on record for this meeting.)
ii. Recommended Plans for Earth Day Event
Mr. Balogun announced that staff is planning an activity to celebrate Earth Day on Thursday April 28 from 3:00-5:00 pm where staff and residents will plant ground cover and trees at Mary Saunders Park.
(Supplemental materials for this item were submitted and are filed with the documents on record for this meeting.)
B. Monthly Budget Report – February, 2011: Chris Wallace, Finance Director
Mr. Wallace briefly presented the February, 2011 budget report and thanked Ms. Tonya Davis and Ms. Margaret Miller for their hard work in preparing the annual audit.
Mr. Balogun commended the S. Davis and Associates staff and Mr. Wallace for their efforts in successfully meeting the annual audit deadline.
(Supplemental materials for this item were submitted and are filed with the documents on record for this meeting.)
11. NEW BUSINESS
No new business was discussed.
12. OLD BUSINESS
No old business was discussed.
13. FUTURE AGENDA ITEMS FOR THE GOOD OF THE ORDER & COMMISSIONER COMMENTS
Vice Mayor Brunson announced there will be a Big Book Fair held on March 19 from 11 a.m. to 4 p.m. at the Carver Ranches Library.
Commissioner Fyffe thanked Mr. Balogun for the Earth Day activity and for the history of Earth Day that was provided in the staff report. Commissioner Fyffe announced that Earth Hour will be observed on March 26, 2011 from 8:30 pm to 9:30 pm when everyone is encouraged to shut off electricity for one hour.
Commissioner Mack stated that it would be a good idea to get as many parents involved as possible in addressing the concerns at Hallandale High School.
Vice Mayor Brunson announced that the library manager, Ms. Elizabeth Vidal, is retiring as of March 31 and requested that the Commission recognize her. Ms. Elizabeth Vidal, Carver Ranches Library Manager, thanked the City Commission for the recognition and said it has been her pleasure having the City of West Park City Commission in the library for the past few years.
Mayor Jones announced that he recently met with legislators in Tallahassee and said various matters of concern to the City are being addressed by the legislature.
14. ADJOURNMENT
There being no further business to come before this Body, the meeting was adjourned at 7:47 p.m.
Respectfully Submitted By:
Alexandra Grant, City Clerk
Approved at the April 20, 2011 City Commission Meeting
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Eric H. Jones, Mayor
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