MUNICIPALITÉ D’OTTER-LAKE MUNICIPALITY Procès verbal / Minutes
Tuesday February 7th, 2017
At the regular meeting of the Council of the Municipality of Otter Lake, held on the above date at 7:00PM, at 15 Palmer Avenue (Municipal Office), and which were present the Mayor Mrs. KIM CARTIER VILLENEUVE, Councilors NANCY DAGENAIS, JENNIFER VADNEAU, VICKY DUBEAU, MAURICE LAFLEUR, IVAN LEBLANC, JACQUE GAUTHIER (Pro-mayor) all forming quorum under the chairmanship of the Mayor.
The Director General ANDREA LAFLEUR is also present.
The Mayor welcomes those present, after establishing a quorum opens the session.
11-02-2017
IT WAS MOVED BY COUNCILOR NANCY DAGENAIS AND UNANIMOUSLY RESOLVED
Adoption of the agenda with the additions to « Varia »
1. Mayor Mme Kim Cartier-Villeneuve: . 2. Seat #1 M. Maurice Lafleur:
3. Seat #2 Mme Nancy Dagenais:
4. Seat #3 Mme Jennifer Vadneau:
5. Seat #4 Mme Vicky Dubeau:
6. Seat #5 M Ivan Leblanc :
7. Seat #6 M Jacque Gauthier : YES
Director General Andrea Lafleur :
12-02-2017
IT WAS MOVED BY COUNCILOR MAURICE LAFLEUR AND UNANIMOUSLY RESOLVED
THAT the Minutes of the regular council meeting January 10th, 2017 be accepted as written.
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Carried
13-02-2017
IT WAS MOVED BY COUNCILOR VICKY DUBEAU AND UNANIMOUSLY RESOLVED
THAT the Municipality of Otter Lake adopts By-law 02-02-2017 Local fund reserved for the repair and maintenance of certain public roads in the Municipality of Otter Lake. (Notice of motion November 1, 2016) ANNEX A
Carried
14-02-2017
IT WAS MOVED BY COUNCILOR JENNIFER VADNEAU AND UNANIMOUSLY RESOLVED
THAT the Municipality of Otter Lake purchases a sander for the Kioti tractor at a cost of $2940.00 tax included from Bromley Farm Supply.
Carried
15-02-2017
IT WAS MOVED BY COUNCILOR VICKY DUBEAU AND UNANIMOUSLY RESOLVED
THAT the Municipality of Otter Lake purchases the required parts to fix our Fisher snow plow from Twin Equipment at a cost of $3767.76 tax included.
Carried
16-02-2017
IT WAS MOVED BY COUNCILOR JACQUE GAUTHIER AND UNANIMOUSLY RESOLVED La version française est la version officielle - The French version is the official version 2 MUNICIPALITÉ D’OTTER-LAKE MUNICIPALITY Procès verbal / Minutes
THAT the Municipality of Otter Lake purchases a 2016 Big Tex dump trailer from Ottawa Valley Trailer Sales at a cost of $10,283.00 tax included to help with both the winter and summer maintenance.
Carried
17-02-2017
MUNICIPAL PARTICIPATION IN THE FEASIBILITY STUDY ON THE INTEGRATION OF FIRE SAFETY SERVICES ON THE TERRITORY OF THE MRC PONTIAC.
WHEREAS over the last few years, fire safety services have faced increasing challenges;
WHEREAS the risks involved in interventions are increasingly more complex;
WHEREAS the growing needs regarding the training of firefighters;
WHEREAS it is very difficult to recruit and retain volunteer firefighters;
WHEREAS it was necessary to look at the possibility of integrating municipal facilities, infrastructures, services or activities to better respond to the new fire safety cover plan and also to the challenges of rural areas such as aging population, the decline in the number of residents, and so on;
WHEREAS the MRC of Pontiac is ready to carry out a study on the feasibility of integration of fire safety services;
WHEREAS MAMOT has created a financial assistance program to allow the MRCs and municipalities to perform this study at the rate of 50% of the eligible costs for a maximum amount of $ 35 000;
WHEREAS this study will not incur any additional costs to the municipality;
It it moved by VICKY DUBEAU and resolved to confirm the participation of the Municipality of Otter Lake in the MRC Pontiac feasibility study on the integration of fire safety service resources.
It is also resolved to mandate the MRC Pontiac to proceed with the process of applying for financial assistance with the MAMOT. Carried
18-02-2017
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ADOPTION OF THE ANNUAL REPORT FOR YEAR 5 – FIRE SAFETY COVER PLAN
WHEREAS the annual report for year 5 of the fire safety cover plan has been prepared by the municipality under section 35 of the Fire safety act; WHEREAS this report must be sent to the Pontiac MRC; WHEREAS the fire safety cover plan for the Pontiac MRC terminated on October 9th , 2016 and as such has been in its sixth anniversary since then and that it will have to be revised according to section 29 of the above mentioned Act, WHEREAS during the transition period beginning on October 10th, 2016 and until the publication of a notice indicating the date of the coming into force of the revised plan, the municipalities must continue the procedures to retain the exemption of responsibility provided for in section 47 of the Act.
It is moved by NANCY DAGENAIS and resolved to adopt the annual report for year 5 of the fire safety cover plan and to transmit this report to the Pontiac MRC.
Carried
19-02-2017
By-Law 01-01-2017 repealing and amending all previous By-Laws that provide for taxation for the year 2017 of the Municipality of Otter Lake.
Whereas a notice of motion was given January 10, 2017;
Whereas it is expedient to revise the tax rate and service rate for 2017
For these reasons,
It is proposed by JENNIFER VADNEAU and resolved unanimously to adopt the By-Law 01-01-2017 repealing and amending all previous By-Laws that provide for taxation for the year 2017 for the Municipality of Otter Lake.
CANADA PROVINCE OF QUEBEC TOWN OF OTTER LAKE
Article 1 - General Tax Rates
Section 1.1 Rate of $ 0.70 per $ 100 of Roll Assessment
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Section 1.2 18% interest on late payments
Section 1.3 Payment of tax bill in 3 installments – if amount is more than $ 300.00
1st payment of 40% due date April 1, 2017
2nd 30% payment due date 1 July 2017
3rd payment 30% due date 1 September 2017
Article 2 The distribution rate for water service to users:
Residential $ 150.00 Residential with attached business $ 225.00 Duplex $ 300.00 Triplex $ 450.00 Quadruple $ 600.00 7 units $ 1,050.00 Bar $ 300.00 Restaurant $ 300.00 Motel/Restaurant $ 450.00 Seasonal $ 75.00 Laundromat $ 450.00 Garage $ 300.00 Convenience store $ 150.00
Article 3 Rate for the reception site for the residual waste
Fixed $ 100.00
Section 3.1 Additional Costs
Sofa 100-150 lbs $ 20.00 Loveseat 30-50 lbs $ 10.00 Kitchen chair 10-15 lbs $ 5.00 Mattress (regular) 100 lbs $ 10.00 Mattress (King) 150 lbs $ 20.00 Box springs 40-50 lbs $ 10.00 Carpets, carpet underlay $ 0.20 per pound Dresser (small) $ 10.00 Dresser (large) $ 20.00 Construction materials Cost established at reception site Recycling No charge Metal No charge Brush less than 4 inches No charge Tires No charge Batteries No charge Appliances No charge La version française est la version officielle - The French version is the official version 5 MUNICIPALITÉ D’OTTER-LAKE MUNICIPALITY Procès verbal / Minutes
Article 4 Rate for the upgrading of drinking water infrastructure borrowing bylaw # 005- 11-2009
Article 4.1 To provide 25% of expenditures incurred for interest and capital repayment of annual payments on the loan, is hereby imposed and levied annually, during the term of the loan, all taxable immovables in the territory of the municipality, a special tax at a rate sufficient to its value as it appears on the assessment roll in force each year.
Rate of $ 8.00
Article 4.2 To provide for 75% of expenses incurred for interest and capital repayment of annual payments on the loan, it is required by this Regulation and shall be appropriated annually during the term of the loan, each owner a taxable property located within the basin of taxation described in schedule ''A'' attached to this by law to form an integral part of compensation in respect of each taxable property owned.
The amount of this compensation will be determined annually by multiplying the number of units assigned the following table an below each property taxable by the value assigned to each unit. This value is determined by dividing the expenses incurred for interest and capital repayment of annual payments on the loan by the number of units of all taxable property located within the basin.
ANNEXE - A Building Categories Number of units
A Residential
Residential building housing 1 $ 142.00 Residential building with commercial 1.5 $ 209.00 Seasonal Building 1 $ 142.00
B Commercial
a) Convenience 1.5 $ 209.00 b) Convenience store 1.5 $ 209.00 c) Hairdresser 1.5 $ 209.00 d) Bar 1.5 $ 209.00 e) Utility 2 $ 276.00 f) Gas Station 1.5 $ 209.00 g) Chip stand 1.5 $ 209.00 h) General Store & a variety of items 1 $ 142.00 i) Nonprofit Business 1 $ 142.00 j) Bakery 1.5 $ 209.00 k) Bed & Breakfasts 1.5 $ 209.00 l) Restaurant 1.5 $ 209.00 La version française est la version officielle - The French version is the official version 6 MUNICIPALITÉ D’OTTER-LAKE MUNICIPALITY Procès verbal / Minutes
m) Motel/Restaurant 2.0 $ 276.00 n) Garage 1.5 $ 209.00
C Other commercial building
a) Professional Office 1.5 $ 209.00 b) Post Office 1.5 $ 209.00 c) Government Offices - Private 1.5 $ 209.00
D Vacant building land .5 $ 75.00
Article 5 Trailers
Permanent installation: Twelve month installation of a trailer outside a commercial campground - $150.00
Temporary installation: Trailer installation outside a commercial campground for a period exceeding 15 days between May 1st and October 31st - $ 100.00
Article 6 By-Law comes into force in accordance with the law.
20-02-2017
IT WAS MOVED BY COUNCILOR IVAN LEBLANC AND UNANIMOUSLY RESOLVED
THAT the Municipality of Otter Lake renews our annual membership with Chip FM at a cost of $120.00.
Carried
21-02-2017
IT WAS MOVED BY COUNCILOR JACQUE GAUTHIER AND UNANIMOUSLY RESOLVED
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That council approves expenditures for work performed on Blaskie road for the subsidized amount of $ 35,648, according to the requirements of the Ministry of Transport, grant number 00024722-1–84055(07) - 2016-07-05-25.
That work has been performed in accordance with these expenditures on roads under the management of the municipality and the audit file was created.
That the Firm Piché & Lacroix CPA inc. be mandated to verify the accountability for the grant.
Carried
22-02-2017
WHEREAS a notice of motion given January 10th, 2017
WHEREAS the MRC adopted By-law # 227-2016 amending the Land Use and Development Plan regarding the destructured tracts and new residences to be built on areas of ten hectares and more in the agricultural zone
IT WAS MOVED BY COUNCILOR NANCY DAGENAIS AND UNANIMOUSLY RESOLVED
THAT the Municipality of Otter Lake accepts the draft by-law 03-02-2017 Amendments to the Municipality of Otter Lake Master plan By-law # 030-05-2003, The Administration and Interpretation of the Planning By-Law # 031-05-2003 and Zoning By-Law # 032-05-2003 to integrate the MRC amendments to the Land Use and Development Plan regarding the Destructured Tracts and New Residences to be Built on Areas of Ten (10) Hectares or more in the Agricultural Zone.
Amendments:
Master Plan by-law # 030-05-2003
- Article 2.1.1 Agricultural Uses
The Administration and Interpretation of the Planning By-laws # 031-05-2003
- Article 2.1 Terminology - Article 4.1.2 Regarding the Quebec Department of Transportation Highway Road Network - Article 4.2.2 Contents of a Request for a Building Permit - Article 6.3.2 Sanctions - Article 6.3.3 Alternative Recourses La version française est la version officielle - The French version is the official version 8 MUNICIPALITÉ D’OTTER-LAKE MUNICIPALITY Procès verbal / Minutes
- Article 6.3.4 Person Party To The Offence - Article 6.3.5 Aiding & Abetting - Article 6.3.6 Misrepresentation
Zoning By-law # 032-05-2003
- Article 3.8.2 Agricultural Use – Establishment of a New Residence in Viable Agricultural and the Agro-Forestry Designation - Article 4.13.14 Special Provisions Regarding the Agricultural Act – Separating Distances
Carried
Notice of motion
Notice of motion is given by JACQUE GAUTHIER to work on a By-law regarding the remuneration of elected officials.
23-02-2017
IT WAS MOVED BY COUNCILOR JENNIFER VADNEAU AND UNANIMOUSLY RESOLVED
THAT the Municipality of Otter Lake rescinds resolution 05-01-2017 regarding the increase in remuneration of the elected officials. The new rates will be established shortly in the remuneration By-law for the elected officials.
Carried
24-02-2017
LAURENTIAN BANK – CLOSURE OF BANK ACCOUNTS
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WHEREAS in its letter dated November 18th 2016 and addressed to the management of Laurentian Bank of Canada, the Regional Council of the MRC of Pontiac informed the latter of the impact of a closure of its branches on the communities of the territory of the MRC Pontiac which counts nearly a quarter of the population over 65 years of age and the majority of whom are not using online banking;
CONSIDERING that maintaining quality local services and ensuring a diversified and complete local offer of financial and banking services is essential to guarantee the economic and social development and to maintain the quality of life of the communities of the territory of the MRC of Pontiac;
WHEREAS the MRC of Pontiac, itself a client of the Laurentian Bank of Canada, will not agree to move its bank accounts to a branch that far away, for practical reasons as well as for damages to its mission to develop its territory; WHEREAS the Laurentian Bank of Canada maintains its decision to close its two branches located on the territory of the MRC of Pontiac;
CONSEQUENTLY it is moved by VICKY DUBEAU and unanimously resolved the Municipality of Otter Lake terminate its business relationship with Laurentian Bank, close all bank accounts in that institution and transfer its effects to a local financial institution.
Carried
25-02-2017
IT WAS MOVED BY COUNCILOR JENNIFER VADNEAU AND UNANIMOUSLY RESOLVED
THAT the Municipality of Otter Lake authorizes the mayor, Kim Cartier-Villeneuve, to sign the agreement with the Pontiac MRC regarding the provision of garbage bins at the Municipality of Otter Lake waste transfer site for the TNO users from Picanoc Road.
Carried
26-02-2017
WHEREAS Beaudoin road is a municipal road in the Municipality of Otter Lake
WHEREAS there are permanent residents living on Beaudoin road
WHEREAS the safety of our citizens is in jeopardy with the logging activities that are ongoing on this municipal road La version française est la version officielle - The French version is the official version 10 MUNICIPALITÉ D’OTTER-LAKE MUNICIPALITY Procès verbal / Minutes
IT WAS MOVED BY COUNCILOR NANCY DAGENAIS AND UNANIMOUSLY RESOLVED
THAT the Municipality of Otter Lake makes the following requests to the Quebec Ministry of Transport to ensure the safety of our citizens:
- MTQ to require the logging companies to post signage on Route 301 and Beaudoin road warning motorists of their activities - MTQ to require the companies using Beaudoin road to either have flag men at the intersection of Beaudoin road and Route 301 for the log trucks entering or exiting the intersection or have them install timed traffic lights at this intersection - A study done by the MTQ in regards to logging trucks on our municipal residential road, taking into consideration the size of these trucks, the number of loads being hauled on our road, should this be permitted on a municipal road?
Carried Varia
Mayor Mme Kim Cartier Villeneuve:
Seat #1 M Maurice Lafleur:
Seat #2 Mme Nancy Dagenais:
Seat #3 Mme Jennifer Vadneau :
Seat #4 Mme Vicky Dubeau:
Seat #5 M Ivan Leblanc:
Seat #6 M Jacque Gauthier: Human Resource Committee
Information for Council Members La version française est la version officielle - The French version is the official version 11 MUNICIPALITÉ D’OTTER-LAKE MUNICIPALITY Procès verbal / Minutes
Building Inspector report Mayor’s report Inform the Draveur leisure center of any of our events High speed internet program – Émilie Chazelas Jacques Piché’s retirement from the Pontiac MRC Account at Laurentian Bank resolution Agreement with the MRC for the use of our dump for TNO residents - Resolution Resolution for the MTQ in regards to the safety of our residents on Beaudoin road Public consultation with the MNR regarding the usage of our municipal roads
Firechief’s report Road Foreman’s Report Leslie Park report
Correspondence
1. Pontiac Snowmobile Club Municipal roads
2. Glenda Beauregard Pontiac Comm. Hospital
3. Wayne Venne Penguin Snowmobile club
4. Linda Lafortune Meeting
5. Jennifer Quaile Invasive species
6. John Connell Stephens road
7. Isabelle Cyr St-Mary’s Olympics
27-02-2017
IT WAS MOVED BY COUNCILOR JACQUE GAUTHIER AND UNANIMOUSLY RESOLVED
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That the accounts be paid Carried
CERTIFICATES OF FUNDS AVAILABLE FOR ACCOUNTS:
I, Andrea Lafleur, Director General, hereby certify that there are funds available for the purposes for which expenditures to total $109,846.74 have been proposed.
Signed in Otter Lake, Quebec This 7th day of February 2017.
Andrea Lafleur, Director General
Accounts payables : 109,846.74 $
Prepaid Invoices : 13,850.31 $
Elected and Employees Salary : 29,481.62 $
Total : 153,178.67 $
Question Period 30 minutes
28-02-2017
IT WAS MOVED BY COUNCILOR JACQUE GAUTHIER AND UNANIMOUSLY RESOLVED
THAT the meeting be adjourned at 8:47PM.
Carried
KIM CARTIER VILLENEUVE, Mayor ANDREA LAFLEUR, Director General La version française est la version officielle - The French version is the official version 13