Special Educational School

Fountaindale School

Special Educational School

Health and SafetyPolicy

COPY AVAILABLE ON school Office 365

Head Teacher Signature: / S Cameron
Date Adopted: / 25/9/17
Review Date: / September 2018

Contents

Statement of Intent

Organisational Structure and Responsibilities

Management Structure

Responsibilities of the Governing Body / Trustees

Responsibilities of the Head Teacher / Principal

Responsibilities of the Health and Safety Co-ordinator (must be a Senior Member of Staff)

Heads of Subject Departments / Co-ordinators

Responsibilities of all Employees

Arrangements

Co-ordination and Communication

Emergencies

Accidents and Medical Arrangements

Hazard Identification and Control

Information, Instruction and Training

Premises

Security

Control of Contractors

Work Equipment

Substances and Personal Protective Equipment

Housekeeping and Waste

Manual Handling

Educational Visits

Inspections (External & Internal)

Management Review

Statement of Intent

The Governing Body of Fountaindale Schoolwill meet their responsibilities under the Health and Safety at Work Act and other health and safety legislation to provide safe and healthy working conditions for employees, and ensure their work does not adversely affect the health and safety of others (including; pupils, visitors, contractors etc.). Details of how this will be achieved are given in this health and safety statement.

The Governing Body will ensure that effective consultation takes place with all employees on health and safety matters and that individuals are consulted before allocating particular health and safety functions to them.

Where necessary the Governing Body will seek specialist advice to determine the risks to health and safety in the school and the precautions required to deal with them.

The Governing Body will provide sufficient information and training in health and safety matters to all employees in respect to the risk of their health and safety.

The Governing Body requires the support of all staff to enable the maintenance of high standards of health and safety in the schools activities.

The school is committed to continually improving its health and safety performance.

This statement includes a description of the organisation of the school and its arrangements for dealing with different areas of risk. Details of how these areas of risk will be addressed are outlined in the arrangements section.

Signed:C Knowles

(Chair of Governors)

Date: 25/9/17

Signed:S Cameron

(Principal)

Date: 25/9/17

Other sources of Health and Safety Information:-

NCC Health and Safety Manual (copies with Site Manager)*
Education Visits Policy Documents
Asbestos Log (kept by Site Manager)
Legionella Log (kept by Site Manager)
Fire Log (kept by Site Manager)
Premises Manual (kept by Site Manager)
School H&S Management Manual
Schools Intranet Service ‘wired’. Health & Safety Community.
Moving & Handling Training Records (Specialist TA (H&S) & School H&S Management Manual)
First Aid Training Records (Specialist TA (H&S) & School H&S Manual)
Child Protection Policy & Intimate Care Guidelines
School Risks assessment Records
School Emergency Plan
Security Policy
Hydro Pool Policy

Organisational Structure and Responsibilities

Management Structure

The structure chart outlines key roles and responsibilities within the schools health and safety management system.

Responsibilities of the Governing Body

The Governing Body are responsible for:

Complying with the Nottinghamshire County Council Health and Safety Policy and arrangements.

Formulating and ratifying the school health and safety statement and health and safety plan.

School to have access to health and safety competent advice as stated in Regulation 7 of the Management of Health and Safety at Work Regulations.

The site and premises is maintained in a safe condition and that appropriate funding is allocated to this area from the budget.

Prioritising action on health and safety matters where resources are required from the school budget. Any hazards which the school is unable to rectify from the school budget must be reported to the Local Authority.

Regularly reviewing health and safety arrangements (minimum annually) and implementing new arrangements where necessary.

Promoting high standards and develop a positive culture of health and safety within the school.

Employees to have necessary competence to conduct their duties in relation to health and safety matters.

Risk assessments are completed and recorded of all the schools work activities (including those off-site) which could constitute a significant risk to the health and safety of employees and others.

The statement of intent and other health and safety documentation is drawn to the attention of all employees.

Conduct active and reactive monitoring of health and safety matters in the school.

Responsibilities of the Principal

The Principal is responsible for:

The day to day management of health and safety matters in the school in accordance with the health and safety policy and ensuring the health and safety arrangements are carried out in practice.

Risk assessments are completed and recorded of all the schools work activities (including those off-site) which could constitute a significant risk to the health and safety of employees and others.

Conduct active and reactive monitoring of health and safety matters in the school and remedial action is taken (where necessary) to reduce risk.

Information regarding health and safety matters will be communicated to the relevant individuals.

Identify staff health and safety training requirements and make arrangements for provision.

Establish and attend the schools health and safety committee (where appropriate).

Developing and/or reviewing the school annual health and safety action plan.

Co-operating with and providing necessary facilities for trade union safety representative(s).

Participating in the Local Authority health and safety auditing arrangements and ensuring audit action plans are implemented.

Monitoring the purchasing and maintenance of equipment and materials with regards to compliance with current health and safety standards.

Employ only competentcontractors to work on the school site.

Seek specialist advice on health and safety matters were appropriate.

Implement formal arrangements for managing emergency situations.

Compliance with the requirements of the Occupier’s Liability Act.

Note: In the absence of the Principal these responsibilities fall to their immediate deputy.

Responsibilities of the Health and Safety Co-ordinator (Site Manager)

Responsible to the Principal for:

Attending appropriate health and safety training courses to enable them to discharge their duties effectively.

Promoting health and safety matters throughout the school and assisting the Principal in the implementation of the health and safety policy and arrangements.

Maintenance of health and safety documentation and associated records to ensure they remain up to date with current legislation and good practice. (see below for examples)

To provide on demand copies of all logs;

Implement a health and safety notice board and sure it is kept up to date.

Conduct routine health and safety inspections and implement a method of internal audit. A system must be in place to monitor and respond to any identified remedial actions.

Participating in health and safety audits arranged by the Local Authority.

To complete all H&S action points within the stated timescale;

To complete regular risk assessments of the site and advise the Principal, Head of School and/or the school’s health and safety committee of any issues arising;

To update risk assessments

To keep a record of the details of the locations of all hazardous and flammable substances on site in case of emergency and ensure a copy is available in his office:

To ensure all statutory inspections relating to site management are completed and logs/records kept for inspection;

To ensure the site is maintained to comply with health and safety guidelines, for example:
ensuring all stair wells remain clear of equipment;
the removal of rubbish from corridors and stairs;
all fire exits are clearly labelled and clear of obstructions;
that combustible materials are correctly stored
the boiler house is kept clear;

To ensure that all working practices conform to health & safety regulations, for example:
staff have appropriate trainingin liaison with STA H&S
the monitoring of the work of contractors

Providing health and safety induction training for all new employeesin liaison with STA H&S.

Maintenance of health and safety training records including the provision of refresher training in liaison with STA H&S.

Statutory inspections are completed and records kept.

Emergency drills and procedures are carried out regularly and monitored for effectiveness.

Monitoring contractors on site and conduct a formal, documented induction.

Attend the schools health and safety committee

To manage the training Health and Safety budget

Note: In the absence of a designated Health and Safety Co-ordinator the above responsibilities will fall to the Principal.

Assistant Head Teachers/Subject Co-ordinators/HODs/Office Manager/Service Managers

These managers are responsible for:

The day to day management of health and safety within their department in accordance with the health and safety policy, including dress code and suitability of footwear in accordance with moving and handling guidelines;

Drawing up and reviewing departmental policies, procedures and risk assessments regularly (at least once annually); providing copies of any plans to the Site manager.

Carrying out regular health and safety monitoring inspections of the department and making reports to the Principal/HOS where appropriate

Ensuring follow up and remedial action is taken following health and safety inspections

Arranging for the appropriate specific health and safety training to be provided to all staff within the department

Passing on health and safety information received to the appropriate people

Ensuring all staff are aware of the school’s risk assessment documentation, including visits, and ensure staff have access to those documents that effect their health & safety and the pupils/students in their care;

And any specific responsibilities noted in this document.

Acting on health and safety reports from above and below in the hierarchy

Senior Teaching Assistant (EVC)

To annually review and update risk assessments with the specialist teaching assistant and advise the Head of School of any issues;

Ensuring that the EVC records are kept up to date, including records of post visit risk assessments, risk assessments, training records are up to date and any other appropriate documents;

To liaise with the County’s H&S representative regarding educational visits issues.

To liaise with the Specialist Teaching Assistant on matters relating to H&S

To act as the school’s EVC;

Attending appropriate Health and Safety Training Courses;

And any specific responsibilities noted in this document and any other agreed actions/responsibilities.

Specialist H&S Teaching Assistant

To complete capability assessments and advise the Principal.

To be responsible for arranging Alliance & Cornhill inspections and ensure recommendations are completed in the guidelines by either advising HODs responsible for equipment or that she/he is responsible for;

To be responsible for arranging for inspections of all other equipment used for moving and handling within the appropriate timescales;

To ensure all ensure all statutory inspections regarding moving and handling are completed;

Monitoring staff training for moving and handling and first aid and arrange appropriate training for staff and report training updates to the H&S Committee;

To advise the H & S committee of staff training needs and to provide budget updates to Site Manager.

To monitor the completion and availability of Handling Plans in school and report to the H&S Committee termly;

To liaise with PDSS safe handling advisors;

To advise H & S committee of budget implications of inspections;

To advise the H & S committee within 2 months of an inspection of the completion of action points;

To advise H&S Committee of equipment need; to purchase equipment for moving and handling and first aid;

To maintain the school’s first aid boxes;

To display the names (and extension numbers if appropriate) of current first aiders and appointed persons emergency aiders are displayed at the designated points in the school;

Ensuring that the correct accident reporting procedures are followed by the First Aid staff and that where appropriate accidents are investigated;

To ensure an accident report book is available in the nurses station;

To advise the office staff if further copies of SR3 forms are required;

To monitor the recording of accidents in accordance with school policy; to advise the Head of School if investigations or risk assessments need to completed;

To monitor biannually (January & June) to see if there have been any trends in accidents and advise the school’s health & safety committee;

To annually review and update risk assessments with the senior teaching assistant (H&S);

To liaise with PDSS safe handling advisors;

To attend the School’s Health & Safety Committee Meetings;

Attending appropriate Health and Safety Training Courses;

Ensuring that Health and Safety Manuals are kept up to date, including records of action plans, risk assessments, training records are up to date and any other appropriate documents;

And any specific responsibilities noted in this document and any other agreed actions/responsibilities.

Ensuring that the Health and Safety Notice Board is kept up to date;

Manage H & S equipment budget

Maintain training records as agreed

The correct accident reporting procedures are followed and where appropriate accidents, incidents and near misses are investigated.

Any other agreed duties

Link Workers (Moving & Handling)

To be responsible for the completion and updating of moving and handling plans for the phase/area they have responsibility for;

To advise the Senior TA (H&S) or HEP of any issues relating to moving and handling;

Nominated trained staff to run training sessions on INSET days as required for school based staff;

To carry out risk assessments for visits, work placements and so forth with trip leaders/Assistant Heads and advise EVC or H&S teaching assistants as necessary;

Any other duties and responsibilities associated with their job role.

Responsibilities of all Employees

All employees at the school have responsibility to:

Take reasonable care for the health and safety of themselves and others when undertaking their work.

Checking classrooms, work areas and equipment are safe.

Ensure safe working procedures are followed as outlined within health and safety policy and risk assessments.

Co-operating with the Local Authority, Governors and Principal on all matters relating to health and safety by complying with the health and safety policy.

Not intentionally or recklessly interfering or misusing equipment or fittings provided in the interests of safety or welfare.

Reporting immediately to their Line Manager or Principal any serious or immediate danger.

Reporting to their Principal any shortcomings in the arrangements for health and safety.

Only use equipment or machinery which they are competent to use or have been trained to use.

Participating in health and safety inspections and the health and safety committee (where appropriate).

Wear appropriate clothing and footwear.

Ensure they are trained in moving & handling and that the training is current & valid. Report any needs for training to the senior teaching assistant with H&S responsibility;

And any specific responsibilities noted in this document.

Arrangements

Co-ordination and Communication

Health and Safety Co-ordinator

Senior member of staff in the school with special responsibility for health and safety matters (Health and Safety Co-ordinator): / Site Manager

Safety Representatives and Safety Committees

Employee(s) appointed as a safety representative by their associationor trade union: / NASUWT J Collins

Health and Safety Committee

The members of the School Health and Safety Committee are:

Name / Job Title
G McPherson / Site Manager
S Phillips / Deputy Principal
S Cameron / Principal
S Hopes / STA (H&S)
J Collins / NASUWT
C Knowles / Governor

Emergencies

Senior member of staff in the school with responsibility the development, maintenance and implementation of the emergency plan: / G McPherson
A copy of the emergency plan is available at: / 365
The person (and deputy) responsible for ensuring and supervising (where appropriate) the controlled evacuation of people from the building or on the site to a place of safety. / Person Responsible
Principal / Deputy
Deputy Principal
Summoning of the emergency services. / Office manager / Site Manager
That a roll call is taken at the assembly point / Principal / Most senior leader present
That no-one attempts to re-enter the building until the all clear is given by the emergency services / Principal / Site Manager

Note: The priorities are as follows:

To ensure the safety of all persons, their removal from danger, their care and the application of first aid and medical treatment where appropriate.

To call the emergency services when appropriate.

To safeguard the premises and equipment, if this is possible without putting persons at risk.

Locations of Main Service Isolation Points

Service / Location of Isolation Point
Water / Boiler Room
Gas / Boiler Room
Electricity / Mains Switch Room

Severe Weather

During periods of severe weather, arrangements for maintaining safe access to, from and within the premises (e.g. clearing snow and ice) will be determined by: / Site Manager & Principal

Accidents and Medical Arrangements

Accident, Incident and Near Miss Reporting and Investigation

Any employee who witnesses an accident, incident or near miss, or to whom one is reported, will make an entry in the accident report book as soon as possible after the event: