RFP - Programme Management Information System V1.1

RFP - Programme Management Information System V1.1

Request for Proposal

Strategic Planning Services

Statement of Confidentiality

All information within this RFP, regardless of the communication form, is given in confidence and may not be disclosed without written permission from World Vision, Inc.

1.0 Introduction

World Vision Inc. (WVUS) seeking a consultant to complete a portion of a strategic plan for the Humanitarian and Emergency Affairs (HEA) Department of World Vision’s International Programs Group (IPG).

The HEA Department focuses on coordinating funding and programmatic responses for disasters and emergency situations around the globe, on behalf of World Vision US. The Department is currently developing a strategic plan that will span the next three fiscal years, and will include key factors shaping the future of how World Vision US responds to emergency situations.

As part of the strategic planning process, World Vision is seeking a vendor to develop an “environmental scan” to provide a baseline against which to base the plan's future actions. The environmental scan will include, but not be limited to:

  1. Evaluation of the current and future type of grants that may be issued by the USG for disaster assistance, trends in humanitarian emergency assistance, relative positions and competencies of WV's competitors in this market space.
  2. SWOT analysis of the market niche held by World Vision in humanitarian emergency assistance.
  3. Evaluation of private vs. public funding of HEA functions.
  4. Analysis of current HEA emergency response strategy.

The project is expected to be completed 30 days from project start. We anticipate that the successful vendor performing this project would have much of this information readily available through past engagements and ongoing interaction in the humanitarian emergency assistance sector.

The deliverable for the project will be a written analysis of the aforementioned topics, with recommendations on how World Vision can best expand its humanitarian emergency assistance programs and associated funding sources over the planning time period.

In addition to the analysis project, we would consider discussion of other consulting work in facilitating planning discussions as we progress through our processes.

2.0 Schedule

Activity / Dates
Release of RFP document / 03.18.11
Clarifications/discussions complete (Q/A) / 03.22.11
Vendor responses due / 03.28.11
WVUS review / consultant selection / 04.08.11
Vendor selection / Contract start / 04.18.11
Deliverables/Contract Complete / 05.18.11

3.0Instructions for Response

Your WVUS point of contact for this RFP process is:

Keith Culver

World Vision, Inc.

Phone:253.815.2233

  1. Any questions associated with the requirements of this project or the RFP process should be submitted in writing (email) to the person listed above.
  2. Email one electronic copy of your proposal by the date and time identified above to the WVUS contact identified above.
  3. If you do not intend to participate in this RFP process, we would appreciate if you would notify the individual listed above at your earliest convenience and destroy this document.

4.0Conditions for RFP Responses

  1. All responses and supporting documentation shall become the property of WVUS and will not be returned.
  2. WVUS ultimately reserves the right throughout this process to select any servicing option that best meets its business requirements regardless of this process.
  3. Respondent agrees to the following conditions in participating in this process:

▪The issuance of this RFP nor the receipt of proposals represents a commitment on the part of WVUS.

▪WVUS is not be responsible for any costs incurred by respondents in the preparation of any materials or presentation relating to this process.

  1. This document is provided for the exclusive use of your company and copies shall not be made available to any other party without written consent from the individual identified above.
  2. Neither party shall use the name of the other in publicity releases, referrals, advertising, or similar activity without the prior written consent of the other.

5.0 RFP Response

Please provide a written proposal, addressing each of the areas below. Proposals should be no more than 10 pages, including all attachments and appendices.

As part of your proposal you must include indication of your acceptance of the terms and conditions of the World Vision Master Vendor Agreement available at Provide a tracked document associated with any suggested revisions.

5.1Company/Independent Contractor Overview

Num / Description
5.1.1 / Provide full name, address, and telephone number.
5.1.2 / How many years have you offered services of the type we are requesting?
5.1.3 / Ifa separate operating division of, or owned by a parent (larger) company, provide parent company’s name.
5.1.4 / List any subcontractors/consultants youwill use to support services you would provide. Delineate the work that the subcontractor/consultant would perform.
5.1.5 / Describe any conflicts of interest that you or your companymay have (including subcontractors) in entering into a relationship with WVUS. To understand more about World Vision contracting practices, please go to

5.2 Experience

Num / Description
5.2.1 / List key personnel who would perform work under this contract. Please include title, email address, and phone number for each individual.
5.2.2 / Please provide a resume/Curriculum Vitae and biographical data sheet for each key person.
5.2.3 / Please describe the experience of each key person in performing work similar to the work described above. If possible, include examples of past projects worked on.
5.2.4 / Do key personnel have any experience working with or supporting World Vision? If so, please describe.
5.2.5 / Please provide three references of work performed by key personnel similar to the work described above, include organization, contact name, email address, phone number, and the role key personnel performed.

5.3 Response

Num / Description
5.3.1 / Please describeany unique assessment, research, or other processes, methods, you or your organization proposes to use in addressing our requirements above.
5.3.2 / Please describe your level of effort in hours required, calendar days from beginning to end, or other characteristics of your availability to complete this project within the 30 period we are expecting.

5.4 Pricing

Num / Description
5.4.1. / Please provide a rate card that lists all personnel by name with corresponding hourly or daily rate (per 8 hour day) for each person providing services.

Evaluation

  1. WVUS will evaluate proposals and select a vendor/independent contractor at its discretion. We will base a respondents qualifications on the following criteria:

Skill Set

  • Knowledge of USG grant acquisition and management
  • In-depth knowledge of humanitarian industry
  • NGO industry knowledge
  • Understanding of Federal budgetary trends, particularly as they relate to humanitarian emergency assistance grant funding
  • Knowledge of NGOs who engage in humanitarian emergency assistance and their operating characteristics
  • In-depth understanding of disaster response protocols and processes
  • Experience analyzing trends in Federal and private funding for humanitarian emergency response
  • Knowledge of private fundraising for disaster responses

Core Competencies

  • Strategic Planning/Leadership
  • Research Skills
  • Facilitation Skills
  • Analytics (e.g., SWOT Analysis)
  • Collaborative/Relational
  • Team Building/Group Dynamics
  • Industry Awareness
  • Organizational Awareness

Past Projects

  • Experience procuring or issuing grants for humanitarian emergency assistance and disaster response
  • Past work for/with OFDA or other USG grant-making departments
  • Work with WV (any part of the Partnership)
  • Prior work with NGOs
  • Industry/sector analyses
  1. We reserve the right to modify our evaluation criteria by adding to or deleting the above elements.
  2. WVUS will carefully evaluate all proposals received that it believes demonstrate significant alignment with WVUS’ goals and requirements.
  3. Issuance of this RFP, the preparation and submission of proposals by respondents, and the subsequent receipt and evaluation of proposals by WVUS shall not commit WVUS to award a contract to anyone. In no event should this request and choosing a consultant for presentation, and negotiations be construed to create any legal obligation on the part of WVUS.

Thank you,

World Vision, Inc.

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