Minutes of the Meeting of the Mayor and City Council of the City of Soda Springs, Caribou s6

CITY COUNCIL

JUNE 16, 2014

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MINUTES OF THE MEETING OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SODA SPRINGS, CARIBOU COUNTY, IDAHO HELD JUNE 16TH, 2014.

MEETING CALLED TO ORDER AT 5:00PM BY JAMES R. SMITH, MAYOR.

ROLL CALL SHOWED THE FOLLOWING PRESENT: JAMES R. SMITH, MAYOR

MITCHELL J. HART, PRES.

LYNDA LEE

JON D. GOODE

ROBERT M. LAU via telephone

EXCUSED:

ALSO PRESENT: Dan Lau Alan Skinner, Director

Carla Benson, CPA Tausha Vorwaller, Clerk

Terri Bergmeier Clyde Nelson, Attorney via telephone

Dawn Perkins

Kristen Skinner

The invocation was given by Dan Lau, Mayor Smith then led everyone in the

‘Pledge of Allegiance’.

Councilmember Lau and Attorney Nelson were in attendance via telephone.

The Council reviewed the minutes from the last two meetings. Councilmember Hart moved to dispense with the reading of the June 4th and June 9th, 2014 minutes and approve them as written. Councilmember Goode seconded the motion. All in favor, motion carried.

The pre-paid accounts payable for June were reviewed. Councilmember Goode asked about payment to the County workers who assisted with hauling gravel and suggested they should be paid through the County’s payroll and then the City could reimburse the County. Councilmember Goode moved to approve the pre-paid accounts payable for June, 2014. Councilmember Lee seconded the motion. All in favor, motion carried.

(SEE ATTACHED ACCOUNTS PAYABLE REGISTER FOR DETAIL)

Terri Bergmeier, representing the Ledge Creek Horse Park group, addressed the Mayor and Council regarding their plans to build a $1 million indoor horse arena. Mrs. Bergmeier explained that the arena has been in the works for several years and the group has now formed a board of directors and is working on choosing a location for the Arena. A positive feasibility study was completed by Idaho State University Bengal Solutions and a strategic plan formed. The plan includes community building and the group plans to launch an advertising and fund raising campaign. Mrs. Bergmeier plans to work with the City’s Parks & Recreation Committee to see if the arena fits into the master plan for Kelly Park. Mrs. Bergmeier mentioned that there are a lot of horses in Southeast Idaho and she feels the arena would have a big economic impact on the region and be good for whole community. Councilmember Lee shared that she was surprised how many people really want an indoor arena. The Mayor encouraged the group to work with the Parks & Recreation Committee and thanked Mrs. Bergmeier for the presentation.

Director Skinner reported that the Blair Winward family has offered to help with the 4th of July kid’s carnival. Dan Lau was also in attendance and informed the Mayor and Council that he will have about 100 family members in town and several are willing to operate the carnival. Mr. Lau suggested that the two families could work together. Director Skinner mentioned that the Windward’s are willing to do set-up and tear down. Mayor Smith expressed his appreciation to both families for the help.

Director Skinner gave a brief update on the Formation Spring testing and the progress being made toward improvement options and schedule. He reported that the second cryptosporidium test was good. Councilmember Goode suggested remote monitoring. Director Skinner explained that a supervisory control and data acquisition (SCADA) system may require higher certifications for operators. The second notice to the public is due to be sent by the first of July. The template for the violation notice was reviewed. DEQ wants the notice to include that they recommend boiling. The Mayor stated that not one test warrants that language. The Council agreed to leave out that language and see if DEQ will approve the notice.

A public hearing to consider amending the budget for the 2014 fiscal year was declared open by Mayor Smith. The proposed amendment allows for a loan from the Power Fund of $349,373 for the purchase of a new fire truck. There were no public comments on the proposed budget amendment and the public hearing was closed. Councilmember Goode introduced Ordinance #640 entitled ‘AN ORDINANCE OF THE CITY OF SODA SPRINGS, IDAHO, AMENDING ORDINANCE NO. 637, THE ANNUAL APPROPRIATIONS ORDINANCE FOR THE FISCAL YEAR BEGINNING THE FIRST DAY OF OCTOBER, 2013 AND ENDING SEPTEMBER 30TH, 2014; APPROPRIATING ADDITIONAL MONIES FROM RESERVES. A motion was then made by Councilmember Hart and seconded by Councilmember Goode that the rules requiring ordinances to be read on three separate occasions be dispensed with and that the ordinance be read once in full. A roll call showed the following vote:

Those voting aye: Mitch Hart Those voting nay: none

Jon Goode

Lynda Lee

Robert Lau Absent: none

Motion Carried.

Clerk Vorwaller read Ordinance #640 at length. Councilmember Goode then moved to approve the adoption of Ordinance #640. Councilmember Lee seconded the motion for adoption. A roll call showed the following vote:

Those voting aye: Mitch Hart Those voting nay: none

Jon Goode

Lynda Lee

Robert Lau Absent: none

Motion Carried.

(SEE ATTACHED COPY OF ORDINANCE #640 - ORIGINAL ON FILE)

The Mayor and Council discussed further a new Industrial Park lease. Mayor Smith mentioned that he has received a few calls regarding the support of current businesses over new businesses. The Mayor explained that he does not feel it is his job to limit any new business from coming to town. Director Skinner mentioned that the new lease will be for lots 11 & 12 and the annual lease amount would be $891.91 based on a similar lot. The liability insurance was reviewed and it was recommended by the City’s agent that pollution control be included. Attorney Nelson also suggested that each policy be reviewed to verify that it includes the pollution language. The cost of a performance bond and installation of privacy fence was discussed. Councilmember Hart expressed concern about costly requirements being counterproductive with the purpose of the Industrial Park being to entice new business. Mayor Smith mentioned that he really wants privacy fencing next to the residential area. Director Skinner mentioned that this lease is not next to any residential area. The lease agreement was previously approved authorizing the Mayor and City Director to finalize the costs and requirements.

Director Skinner presented the latest, revised water and sewer agreements prepared by Monsanto for renewal. Mayor Smith excused himself from the discussion. Council President Hart led the discussion. Director Skinner pointed out the section on capital improvements that was added to both agreements. Attorney Nelson reported that he had reviewed the contracts and felt they were in order. The new sewer agreement defines Monsanto’s responsibility regarding the second wastewater treatment plant loan. Councilmember Lau moved to accept the extension of the Sanitary Sewage Agreement and the second extension of the Water Agreement between the City of Soda Springs and P4 Production, LLC (Monsanto) acknowledging the fact that Mayor Smith excused himself from the discussion. Councilmember Lee seconded the motion. All in favor, motion carried.

Changes to the animal control code as prepared and suggested by Police Secretary, Teresa Watkins was briefly discussed by the Council. Councilmember Hart expressed appreciation for the time spent preparing the proposed changes. Councilmember Goode stated that he had reviewed the proposal and agreed with the changes but mentioned there was a need for some wording corrections. Mayor Smith suggested further review by the Council, staff and city attorney before proceeding with an ordinance to amend the code.

Councilmember Goode mentioned that he has been approached by members of the horse group who previously worked with the City and attained a grant for signage for Kelly Park regarding rules for shared usage of the trails. Councilmember Goode shared that apparently there were some that disagreed with the proposal. The City has the signs and they have not been installed. The Mayor and Council discussed the issue along with the idea of bag dispensers for collection of dog and horse waste. Councilmember Lee suggested putting up the signs and see if it makes a difference but is worried that the bag dispensers will be vandalized. The Council agreed. Mayor Smith instructed Director Skinner to put in a work order for the installation of the signs.

Mayor Smith tabled the Greater Soda Springs Community Development item regarding the removal of members.

Clerk Vorwaller presented a few items for review regarding the proposed 2015 fiscal year budget. The Mayor requested a work session be scheduled to continue the detailed evaluation of the proposed budget.

Carla Benson, CPA of Wells and Benson presented the 2013 fiscal year audit for the City of Soda Springs. Mrs. Benson mentioned to the Mayor and new members of the Council that she has been a CPA since 1983. She explained the single audit requirement due to over $500,000 in federal funds utilized by the City which came in the form of the DEQ loans for the wastewater treatment plant. The audit report was reviewed in detail. Mrs. Benson pointed out a new format requirement and the auditor’s responsibilities. The independent auditor’s opinion is the most important which states that the financial statements of the City are all presented fairly. The Mayor thanked Mrs. Benson for the presentation.

Councilmember Hart moved to adjourn the meeting at 6:55pm, seconded by Councilmember Lee. All in favor, motion carried.

PASSED AND APPROVED BY THE MAYOR AND CITY COUNCIL THIS 2ND DAY OF JULY, 2014.

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James R. Smith, Mayor

ATTEST:

CITY COUNCIL

JUNE 16, 2014

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Tausha Vorwaller, Clerk