Management of Health and Safety at Work Regulations Generic Risk Assessment Record

Management of Health and Safety at Work Regulations Generic Risk Assessment Record

SOUTH YORKSHIRE POLICE

MANAGEMENT OF HEALTH AND SAFETY AT WORK REGULATIONS – GENERIC RISK ASSESSMENT RECORD

Generic risk Assessment:
/
SYP 12
Name of risk assessment:
/
Lifewise Centre Including Crucial Crew
Assessment prepared by:
/
Joanne Sampson
Date of assessment:
/ November 2014

Scope of assessment:

The attached generic risk Assessment has been prepared by South Yorkshire Police Health and Safety Department as an aid to Managers and Supervisors responsible for carrying out risk assessments for running Crucial Crew at the Lifewise Centre and other similar safety and citizenship events.

The assessment identifies the hazards and risks associated with this work activity and the required control measures to ensure risks to health and safety are controlled to as low a level as is reasonably practicable.

Application and Use of the Assessment:

The competent person responsible for conducting / implementing this assessment shall:

  1. Complete the section of the table at the top of the first page detailing the area(s) this assessment applies to.
  2. Work through the Generic Assessment in terms of the location in question, identifying the work activities and relevant hazards as they apply to their circumstances.
  3. Examine the ‘Control Measures Required’ section of the Generic Assessment. If the measures incorporated within the assessment are already in place, the assessor should simply insert the letter ‘Y’ in the ‘In Place’ column.

If the requisite measures are not in place or only partially so and further action is required, the assessor should insert the letter ‘N’ in the ‘In Place’ column and complete the column, ‘Further Control Measures required’ giving details of the actions required, by when and who.

  1. Complete the final column, which allows for readjustment of the risk rating.
  2. Sign the implemented by box in the space on the last page of the assessment.

Additional information:

  1. The level of risk indicated on this Generic Assessment is the likely level of risk and assumes that the control measures are actually in place.
  1. As with all assessments, the Generic Assessment, when completed, must be reviewed periodically and whenever significant changes or additional risks are introduced. The Risk Assessment Review page at the back of this assessment allows reviews to be recorded together with the details of any actions which have been taken.

Work Activities and Hazards not covered by this Generic Risk Assessment:

This assessment seeks to identify the most common or likely hazards associated with activities at the Lifewise Centre.

If other work activities and significant hazards are identified which have not been covered by the Generic Risk Assessment, it will be necessary for additional assessment to be carried out.

Generic risk assessment SYP12: Lifewise Centre November 2014

SOUTH YORKSHIRE POLICE

MANAGEMENT OF HEALTH AND SAFETY AT WORK REGULATIONS – GENERIC RISK ASSESSMENT RECORD

Activity: / Crucial Crew and other safety and citizenship events – including launches and ceremonies
Area: / Lifewise Centre
Groups of People at Risk:
(Please tick  ) / Employees /  / Visitors /  /

Contractors

/ MOP /  / Other
Ref. No: / SYP 12 / Version No. / 5 / Assessor(s) / Joanne Sampson
Assessment date / November 2014 / Review Date / November 2016

Generic risk assessment SYP12: Lifewise Centre November 2014

SOUTH YORKSHIRE POLICE

MANAGEMENT OF HEALTH AND SAFETY AT WORK REGULATIONS – GENERIC RISK ASSESSMENT RECORD

Ref No. / Work Activity and Hazards / Control
Measures Required / Risk
H-M-L / In place
Y / N / Are further Control
Measures Required?
By When and Person
Responsible / Residual Risk after applying further controls
H-M-L
1.1 / Arrival at the Lifewise Centre
Risk of personal injury to pupils, school staff, other visitors, members of staff or volunteers if not given clear directions on the procedures to be followed. /
  1. The event Project Officer has communicated the correct procedures for arrival to the Lifewise Centre to all staff, volunteers and visiting groups.
  2. Schools and other visiting groups are informed by e-mail on:-
  • Route to Lifewise Centre;
  • Correct location for disembarkation;
  • Correct procedure for ORDERLY disembarkation.
  1. Coaches will park near to Lifewise Centre entrance and children/visiting groups will be disembarked onto the pavement.
  2. Lifewise staffwearing high viz uniform will:-
  • Speak to group leaders about safe disembarkation; and
  • Advise the driver on exit route and parking procedures.
  1. The centre entrance is accessible to for all users of the centre
  2. The walkway is further protected from the adjacent road by a public footpath.
  3. Duty Manager / Centre staff will brief all staff on a daily basis on nominated duties prior to groups arrival.
/ L / L
1.2 / Risk of injury to pupils, school staff, other visitors, members of staff or volunteers not properly briefed about the safety arrangements. /
  1. Lifewise staff (SYP/SYFR) willundertake the safety briefings of the groups (supervising school staff and pupils) on all relevant procedures.
  2. Power point presentation is shown by Lifewisestaff to supervising staff and attendees.
  3. Supervising staff are each given a written briefing sheet containing fire evacuation arrangements (including zones) and other safety information.
/ L
2.1 / Participation in activities run at the Lifewise Centre
Children, participants and volunteers injured from taking part in any of the scenarios. /
  1. Scenarios designed safely and incorporate all necessary control measures (i.e. Perspex windows not glass, no sharp edges, hot surfaces signed accordingly etc).
  2. Each scenario has been individually risk assessed by the responsible partnership /organisation which are held by the Lifewise Centre.
  3. Duty Manager to periodically check all necessary control measures are in place.
/ L
2.2 / Children injured if they become separated from main group and are unsupervised. /
  1. Participants to be split into small manageable groups with a maximum of 18 in total.
  2. Any proposed increase in group size will be assessed and authorised by the Duty Manager / Centre staff.
  3. Participants to be directed from one scenario to another to avoid them getting separated or lost.
  4. All rooms and other areas not used for the eventactivities are clearly marked out.
  5. Route map supplied to adult representative with each group.
  6. School / Organisations to send appropriate number of staff to assist in accompanying and escorting participants around the scenarios.
  1. Wherever possible groups are escorted around the scenarios by either school / organisation staff, Lifewisestaff or volunteers.
/ L / If inappropriate number of staff to children attending, in exceptional circumstances, the Duty Manager may ask Centre staff /volunteers to escort groups around scenarios.
2.3 / School staff, participants, visitors, SYP staff or volunteers become injured as a result of slips, trips and falls. /
  1. Participants advised by e-mail prior to attending the event to wear appropriate footwear and clothing.
  2. DutyManager / Centre staff to ensure walkways and working areas are kept clear.
  3. Duty Manager / Centre staff will undertake daily health and safety sweep of the building to ensure no safety issues have arisen.
  4. At scenarios where there is an obvious tripping hazard participants warned prior to entering.
  5. Wires relating to the car scenario are embedded into the concrete to prevent tripping hazard.
/ L
2.4 / Death or injury from exposure to smoke. /
  1. Fire risk assessment completed for Lifewise Centre (premises and scenarios) and all remedial recommendations have been actioned.
  2. Lifewise Centre covered by a fire alarm system, which will notify all participants in the event of a fire.
  3. All staff and volunteers will follow SYP Lifewise fire evacuation procedures in the event of an emergency.
  4. Lifewise Duty Manager /Centre staff will brief each new group on a daily basis.
  5. Lifewise Duty Manager /Centre staff will make relevant staff aware of the zones they are responsible for and the immediate evacuation procedures during briefing.
  6. The Lifewise fire evacuation procedure will be utilised to make staff and volunteers aware of actions to be taken in the event of a fire.
  7. Lifewise Duty Manager /Centre staff will check the fire alarm system via call points on a weekly basis.
  8. The testing of fire alarm systems, emergency lighting, fire extinguishers will be the responsibility of SYP.
  9. Selected members of the public have access to events, but numbers are limited to no more than 150 (or less if majority are young people) for launches/ceremonies.
  10. Lifewise Duty Manager /Centre are responsible for ensuring that people enter and exit the set or room safely.
  11. If necessary areas of the set will be cordoned off using police tape to limit access to visitors.
  12. A briefing to the audience will take place prior to launches/ceremonies taking place.
/ L / Lifewise DutyManager and nominated staff (SYP/SYFR) on duty to sweep designated areas in the event of an emergency.
2.5 / First aid provision required due to injury being sustained during routine work. /
  1. Provision of first aid through qualified first aid at work member of staff on site during the event.
  2. Lifewise Duty Manager /Centre staff aware of current accident reporting procedures conducts accident / near miss investigations accordingly.
  3. Sufficient first aid equipment available for rendering first aid.
/ L
2.6 / Splinters from fencing to side of house. /
  1. School staff / organisational staff to supervise attendees.
  2. Lifewise/facilitators to warn pupils / visitors prior to sending them on to next scenario.
/ L
2.7 / Trapping fingers on swings. /
  1. Lifewise / staff to warn pupils / visitors not to sit on the swings.
/ L
2.8 / Participants, staff and volunteers injured or suffer ill health from attending /working at the Lifewise Centre. /
  1. Sufficient welfare and rest facilities provided and separate facilities are provided for visitors and staff.
  2. All welfare facilities and areas to be checked on a frequent basis by Lifewise Duty Manager / Centre staff.
  3. Children are escorted between scenarios and toilets by a responsible member of staff.
  4. The school are responsible for providing the escort.
  5. Any accidents or injuries will be reported to the Lifewise Duty Manager / centre staff on the day and reported on the ADMIN 42/42A the south Yorkshire Police accident and near miss reporting forms.
/ L
3.1 / All work activities and day to day running of the Lifewise programme or event.
Injuries due to lack of management controls and supervision. /
  1. This assessment covers the daily activities of SYP only. All other organisations undertake their own risk assessments and provide them to Lifewise Centre.
  2. Duty Manager to be identified and communicated to all staff and volunteers on the day.
  3. DutyManager and their District Support staff to be indentified as each event commences at the staff briefing on a daily basis.
  4. Other organisations participating in Lifewise events to assess the risk of their own activities.
/ L
3.2 / Risk of injury from running of scenarios on a daily basis. /
  1. Adherence to all control measures as identified in 2.1.
/ L
4.1 / Use of equipment
Shock from electrical items. /
  1. The testing of electrical circuits and fixed electrical installations will be the sole responsibility of SYP.
  2. The testing of portable appliances (owned by SYP) will be undertaken periodically, in accordance with Facilities Management Department schedule.
  3. Lifewise Duty Manager / Centre staff are responsible for undertaking periodic checks on Lifewise Centre Equipment.
  4. SYP staff will report any defects, faulty equipment immediately.
  5. SYP staff to carry out routine visual inspections of any plugs, cables etc on SYP equipment prior to use.
  6. All microphones and ancillary equipment will be the responsibility of South Yorkshire Police.
  7. Other organisations (Fire and Rescue Service etc) are responsible for checking their own equipment.
/ L
4.2 / Risk of splashing from hot water boiler. /
  1. Staff and volunteers are instructed to hold receptacle close to tap.
  2. Appropriate warning signs to be displayed re hot water.
/ L
4.3 / Risk of injury from working with chemicals. /
  1. Only authorised substances are used by SYP staff and a generic COSHH assessment is in place for the products used.
/ L
4.4 / Risk of injury from lifting and carrying /
  1. All manual handling tasks to be conducted in accordance with instructions for lifting in ‘your guide to safe manual handling’.
  2. Staff not to move anything which is beyond their capability unless they receive help.
  3. Manual handling assessments must be conducted for work activities where it is identified that staff are atspecific risk from manual handlingactivities.
/ L
5.1 / Departure from Lifewise centre and coach area.
Risk of personal injury to pupils, school staff and other members of staff and volunteers not given clear direction on procedures to be followed. /
  1. The event project officer has communicated the correct procedures for the departure from the Lifewise Centre to all staff, pupils, volunteers and visiting groups.
  2. Pupils /visitors will re-embark the coach under the supervision of the school staff guided by the Lifewise Centre staff.
/ L

Generic risk assessment SYP12: Lifewise CentreNovember 2014

SOUTH YORKSHIRE POLICE

MANAGEMENT OF HEALTH AND SAFETY AT WORK REGULATIONS – GENERIC RISK ASSESSMENT RECORD

Implemented by: / Date:
Signature of Force Health & Safety Advisor: / Date:
Signature of Local Safety Representative to acknowledge receipt: / Date:
Signature of District Commander / Head of department: / Date:

* THIS RISK ASSESSMENT MUST BE SHARED WITH ALL INVOLVED IN THE ACTIVITY*

Generic risk assessment SYP12: Lifewise CentreNovember 2014

SOUTH YORKSHIRE POLICE

MANAGEMENT OF HEALTH AND SAFETY AT WORK REGULATIONS – RISK ASSESSMENT RECORD

RISK ASSESSMENT REVIEW

Review Date / Are there
any Actions outstanding
YES/NO / Have any new
Hazards*
been
identified
YES/NO / Next Review
Date / Person
Reviewing
Assessment
Date / Record of Action Taken / Responsible Person

* If new hazards are identified or introduced, a new risk assessment record should be completed *

APPENDIX 1

RESPONSIBILITIES OF THE DUTY MANAGER

The function of the Duty Manager is to bring together all the participating agencies and to act as a focal point of contact.

The general safety of the volunteers, and the visiting groups is a shared responsibility, again by all staff attending the event.

During the preparation of events the Lifewise Team are to ensure that all reasonable steps are taken to ensure that the building is a safe, clean and suitable environment to work in.

That any equipment, furniture or props are safe to use.

That there is necessary insurance cover for the use of the site and that it is current and in order.

The Lifewise Team are to ensure the following checks are in place before the commencement of the event each day :-

That all rooms, corridors, stairways and outside spaces are free from any hazards or potential hazards.

The rooms and other areas not used for event are clearly marked or cordoned off.

That all fire routes/exits are clearly marked.

In date fire extinguishers are at hand around the building.

That all staff and volunteers are briefed daily as to their duties or have already been made aware via notification letter to school.

That all refreshment areas, toilets and common areas are kept in a clean and tidy manner.

The Lifewise Team are to remain at the event throughout to deal with any eventuality.

APPENDIX 2

GENERAL SAFETY BRIEFING

FOR GROUPS ATTENDING

THE LIFEWISE CENTRE

Upon arrival at the Lifewise Centre the attendees will be met by Lifewise staff and directed into the classrooms.

The attendees will be seated in rows in the classrooms and when all assembled receive safety information from Crucial Crew staff.

In the case of children/young people/vulnerable adults, it is essential, in the interests of both Health and Safety and Safeguarding, that each scenario group is accompanied by an adult representative at all times. However, we appreciate that at times attendees may need to leave the scenario group eg, toilet visit or first aid treatment. In the case of a toilet visit the attendee should be allowed to leave the group accompanied by another attendee. Should a first aid incident occur please inform the Lifewise Duty Manager who will remain with the group allowing the adult representative to remain with the attendee.

A member of the staff is always available at the reception desk during events.

Prior to arriving at events, please ensure that all attendees have received the following information (this will be re-enforced by the staff at the safety briefing).

Stay in your respective groups at all times.

If you need the toilet or have to leave your group for any reason, inform a staff representative of this. The toilets aresituated in entrance area opposite the blue classroom. (If you require any further information, please ask a member of Lifewise staff).

Always Walk.

Act sensibly and responsibly.

Follow the instructions of the staff running the scenarios at all times.

Do not enter any room without first being invited in by a member of staff.

In the event of a fire, a long, continuous fire siren will be sounded and everyone will be guided by scenario staff to the evacuation assembly point front car park. Don’t run, stay calm.

If you need help or assistance at any time, then please ask any member of the Crucial Crew staff, or the Lifewise staff at the reception desk.

APPENDIX 3

CRUCIAL CREW SAFETY BRIEFING

Because of the nature of CRUCIAL CREW and the frequent changeover of staff and volunteers, it is vital that everyone involved familiarise themselves with the brief provided to the school. During the running of Crucial Crew, Lifewise staff will hold a daily team briefing 45 minutes before the event is due to run. It is imperative that this is carried out so that all staff and volunteers are aware of their responsibilities and the format of the day. The following information will be relayed in detail:

Scenarios

  • Introduction of Lifewise staff running the event.
  • Timing of scenarios.
  • Explanation of scenarios, including the agencies responsible for running them.
  • Clarification of how the scenarios will flow - particular attention given to which groups you will receive / convey.

Dispersal Guidelines

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