Facility Booking Request Form

Please complete the facility booking request form if you wish to hire ALC facilities for meetings, conferences or functions of one day or more and hand in to Reception or email to: . Contact the Business Manager to discuss fees.

Contact information
Request from
Contact person
Contact details / Address
Phone / Fax
Email
N.B. Changes/cancellations must be informed to ALC reception one week prior to event, particularly for meal bookings
Event
Type / Meeting / Function / Activity
Conference / Other
Group / ALC / LCA
Other church / Other organisation
Name of event / Date/s
Hours of use / From / to / Actual starting time
Send invoice to
Agenda/notices / If applicable, please attach copies to be placed on ALC notice boards and in Reception
Attachment / Details/comments
Venue and facilities required
Venue/s / Lecture room 1 (Seats 21) / Lecture room 3 (Seats 40) / Lecture room 4 (Seats 40)
Seminar room 1 (Seats 12) / Seminar room 2 (Seats 12) / Chapel (Seats 80)
Refectory (Seats 100) / Student centre (Seats 60) / Boardroom (Seats 12)
Equipment / White board / A white board, markers and eraser on a portable stand
Data projector / A projector used to project PowerPoint, videos (DVD) or computer desktop to a large surface
Laptop / Used to connect to the data projector for the use of the desktop or PowerPoint
Microphone and Sound System / A microphone and speakers are supplied in order to project the speaker’s voice to a large group. Also gives the ability to use a laptop, MP3 player or CD player to play music.
Sound system / Gives the ability to use a laptop, MP3 player or CD player to play music.
DVD Player / Requires data projector and sound system. Allows DVDs to be played on a data projector
ICT assistance / ICT Department to assist you in setting up equipment. Charges for this service may apply.
Internet access / Allows access to the internet for either the presenter or guests (Not available in all venues)
Other requirements/comments
Parking / Required / Yes / No
If required, number of permits:
Catering / Required / Yes / No
To arrange catering, please provide details on the Catering request form.
Authorisation of contact person
All information given to support this request, to the best of my knowledge, is correct
Type name for electronic submission
Name/Signature / Date
Business office use only
Booking confirmation
Venue available / Yes / No / Comments
Catering available / Yes / No / Comments
Equipment available / Yes / No / Comments
ICT staff available / Yes / No / Comments
Parking available / Yes / No / Comments
Booking approved / Yes / No / Comments
Cost due / Facilities / $
Catering / $
ICT / $
Booking confirmed / Yes / Date / Comments
Payment received / Yes / Date / Receipt no.
No / Comments
Booking processed
ALC lecture room calendar / Updated / Date
If conflicting booking, changes advised to pertinent staff/students / Yes / Date
Details
Cards/permits issued / Parking permits / Date
Visitor card/s / Date
Name tags / Date
Room/s set up / Yes / Date
Appropriate staff notified, if required
Security / Adjustments required / Yes / No
Maintenance & ICT contacted / Date
Security arrangements set up / Date
Contact person advised / Date
Other processes required

C472 Approved: 18/04/2017 Page 1 of 2

Australian Lutheran College