Monitoring and Evaluation Plan the Ghana Shared

GOVERNMENT OF GHANA

MINISTRY OF LOCAL GOVERNMENT AND RURAL DEVELOPMENT

FANTEAKWA DISTRICT ASSEMBLY MONITORING AND EVALUATION PLAN

THE GHANA SHARED GROWTH AND DEVELOPMENT AGENDA (GSGDA 1), 2010-2013

PREPARED BY: DISTRICT PLANNING COORDINATING UNIT

AKNOWLEDGEMENTS

The Preparation of the Fanteakwa District Assembly M&E Plan Document was made possible as a result of the support in various ways by some agencies, institutions and personalities, whose efforts have to be recognized.

The District is grateful to the central Government for providing the needed political, administrative, legislative support to the programme.

First, we are grateful to the Fanteakwa District Assembly and our development partners for showing so much interest in the M&E plan preparation.

The technical support offered offered by the DPCU Secretariat especially, Mr. Ayevi – GES, Mr. Adzidoku, - MOFA, Mr Paul Akrasi – Forestry Department is very much appreciated

This also goes to Mr. F. K Asiedu the District Planning officer, Mr. Joel Seidu, Mr. Benjamin Aidoo, and Miss Mary Trebah of the DPCU for their contribution to the M&E plan preparation.

We also thank the NDPC and RPCU for having faith in our ability to complete this task and their continuous technical support.

The acknowledgement will be incomplete if the DPCU fails to recognize the invaluable contribution of the Hon. D.C.E (Hon Abass Fuseini Sbaabe), and the D.C.D (Alhaji Seidu Abanga) in getting the M&E plan prepared.

Finally we thank the almighty God for giving us life to go through this plan process.

TABLE OF CONTENT Page

ACRONYMS 4

EXECUTIVE SUMMARY 7

CHAPTER 1: District Development Focus, Goals and Objectives 8

Developmental Projections 11

Prioritized District Goals and Objectives 16

The Logical Framework 25

Purpose of the M&E Plan 33

CHAPTER 2: M&E Activities Stakeholders Analysis 37

M&E Conditions and Capacities 43

M&E Indicators and Targets 54

M&E Matrix 59

M&E Calendar 77

Data Collection and Collation 79

Monitoring and Evaluation 80 3

Dissemination Strategy 81

Developmental Evaluation 82

Participatory Evaluation 82

CHAPTER 3: Issues Relevant to the M&E

Collaboration with Development Partners 83

M&E Budget 84

LIST OF ACRONYMS AND ABREVIATIONS

ACs AREA COUNCILS AVRL ACQUA VITENS RAND LIMITED ADRA ADVENTIST DEVELOPMENT RELIEF AGENCY APR ANNUAL PROGRESS REPORT BAC BUSINESS ADVISORY CENTER 4

BOG BANK OF GHANA CBO COMMUNITY BASED ORGANISATION CHPS COMMUNITY-BASED HEALTH PLANNING SERVICES CHRAJ COMMISSION FOR HUMAN RIGHTS AND ADMINISTRATIVE JUSTICE CSO CIVIL SOCIETY ORGANISATION C.U CIVIC UNION CWIQ CORE WELLFARE INDICATORS QUESTIONNAIRE DA DISTRICT ASSEMBLY DACF DISTRICT ASSEMBLY COMMON FUND DANIDA DANISH INTERNATIONAL DEVELOPMENT AID AGENCY DBO DISTRICT BUDGET OFFICER DCE DISTRICT CHIEF EXECUTIVE DEO DISTRICT ENVIRONMENTAL OFFICER DEU DISTRICT EDUCATION UNIT DFID DEPARTMENT FOR INTERNATIONAL DEVELOPMENT DMTDP DISTRICT MEDIUM TERM DEVELOPMENT PLAN DOVVSU DOMESTIC VIOLENCE AND VICTIM SUPPORT UNIT DPCU DISTRICT PLANNING AND COORDINATING UNIT DPO DISTRICT PLANNING OFFICER DWD DISTRICT WORKS DEPARTMENT DWST DISTRICT WATER AND SANITATION TEAM ECG ELECTRICITY COMPANY OF GHANA EU EUROPEAN UNION F & A FINANCE AND ADMINISTRATION FDA FANTEAKWA DISTRICT ASSEMBLY GNFS GHANA NATIONAL FIRE SERVICE GAIT GOVERNMENT ACCOUNTABILITY IMPROVE TRUST GAR GROSS ACCUMULATED RATE GEO GHANA EDUCATION OFFICE GER GROSS ENROLMENT RATE GES GHANA EDUCATION SERVICE GLSS GHANA LIVING STANDARDS SURVEY 5

GOG GOVERNMENT OF GHANA GSGDA GHANA SHARED GROWTH DEVELOPMENT AGENDA GPRTU GHANA PRIVATE ROAD TRANSPORT UNION GSBA GLOBALLY SIGNIFICANT GIODIVERSITY AREAS GSS GHANA STATSTICAL SERVICE GTB GHANA TOURIST BOARD HIV/AIDS HUMAN IMMUNE VIRUS/ACQUIRED IMMUNE DIFFICIENCY SYNDROME HRM HUMAN RESOURCE MANAGMENT HRMD HUMAN RESOURCE MANAGEMENT DEVELOPMENT ICT INFORMATION COMMUNICATION TECHNOLOGY IGF INTERNALLY GENERATED FUNDS JHS JUNIOR HIGH SCHOOL JICA JAPAN INTERNATIONAL CO-OPERATION AGENCY KG KINDERGARTEN M & E MONITORING AND EVALUATION MDA MINISTRIES, DEPARTMENTS AND AGENCIES MOFA MINISTRY OF FOOD AND AGRICULTURE MOH MINISTRY OF HEALTH MP MEMBER OF PARLIAMENT MTDP MEDIUM TERM DEVELOPMENT PLAN NAR NET ADMISSION RATE NDPC NATIONAL DEVELOPMENT PLANNING COMMISSION NER NET ENROLMENT RATE NGO NON GOVERNMENTAL ORGANISATION PLWAH PEOPLE LIVING WITH HIV/AIDS PM&E PARTICIPATORY MONITORING AND EVALUATION PPC PARTICIPATORY PLANNING CYCLE QR QUARTERLY REPORT RCC REGIONAL COORDINATING COUNCIL RPCU REGIONAL PLANNING AND COORDINATING UNIT SHS SENIOR HIGH SCHOOL SHEP SELF HELP ELECTRIFICATION PROJECT 6

SMC SCHOOL MANAGEMENT COMMITTEE PTA PARENT TEACHER ASSOCIATION SRN STATE REGISTERED NURSES STME SCIENCE, TECHNOLOGY, AND MATHEMATICS EDUATION TLM TEACHING AND LEARNING MATERIALS TVET TECHNICAL AND VOCATIONAL EDUCATIONAL TRAINING UNICEF UNITED NATIONS INTERNATIONAL CHILDREN EDUCATION FUND USAID UNITED STATES AGENCY FOR INTERNATIONAL DEVELOPMENT WATSAN WATER AND SANITATION

EXECUTIVE SUMMARY The Government of Ghana is committed to prudent management and accountability practices within the public service that results in effective and efficient delivery of services for the benefits of the people. Government is further committed to the Medium Term Expenditure Frame Work (MTEF) that links resource allocation to the national development policy objectives and delivery of specific outputs and outcomes.

The Ghana Shared Growth and Development Agenda (2010-2013) GSGDA implementation concentrated on broad base poverty reduction programmes and projects in a democratic decentralized environment.

The current MTDP (2010-2013) is largely a rollover of GSGDA (2010-2013) and the start of GSGDA is largely anchored on growth including policies and programmes which have the potential of supporting wealth creation for sustainable poverty reduction GSGDA has six key thematic areas namely: 1. Infrastructure, Energy and Human Settlements 2. Human development, productivity and employment 3. Ensuring and sustaining macroeconomic stability 4. Enhancing competitiveness in Ghana’s private sector 5. Accelerated agricultural mobilization and sustainable natural resource Management 6. Transparent and accountable governance

The District M & E Guidelines seek to place the practice of monitoring and evaluating within this broader public sector management and accountability frame work. Systematic reviews would be conducted in the form of Quarterly reports for the year 2010-2013.

This we hope will help to embed the culture of M & E in the Fanteakwa District Assembly and also bring adherence to implementing discipline among all other stakeholders.

The Fanteakwa District M& E has been developed to adequately reflect this new policy direction.

CHAPTER ONE

1. DISTRICT DEVELOPMENT FOCUS, GOALS AND OBJECTIVES

1.01. DISTRICT DEVELOPMENT FOCUS The development focus of the district is to modernize agriculture and lay sustainable foundation for agro-based industrial growth and employment generation through the provision of social and economic infrastructure

1.02. DISTRICT DEVELOPMENT GOAL The development focus of the district is geared towards improving upon the wellbeing of the people through effective mobilization and utilization of the district resources and to provide an avenue for the people’s participation in local governance.

1.03. GOALS Goals have been formulated for each thematic area of the GSGDA.

THEMATIC AREA: ENSURING AND SUSTAINING MACRO ECONOMIC STABILITY 1. OBJECTIVE: To attain a 10% increase in total revenue annually till the end of December 2013 in the district: STRATEGIES: V Generate a database for revenue items V Build capacity of revenue staff V Procure logistics/equipment for revenue mobilization V Revaluation of properties

THEMATIC AREA: ENHANCING COMPETITIVENESS IN GHANA’S PRIVATE SECTOR 1. OBJECTIVE: To enhance the activities of private investors in the district by 40% by the end of December 2013 STRATEGIES: V Promote investment opportunities in the district V Create conducive investment climate for the private sector V Partnership with the private sector 9

THEMATIC AREA: ACCELERATED AGRICULTURAL MOBILIZATION AND SUSTAINABLE NATURAL RESOURCE MANAGEMENT 1. OBJECTIVE; To improve on the vegetation cover of the district by 40% before December 2013 STARTEGIES: V Create awareness on bushfire in the district V Promote re-forestation V Put illegal miners into groups V Build the capacity of illegal miners 2. OBJECTIVE: To improve on the activities of agro based by 40% by the end of December 2013 in the district STRATEGIES: V Provide and assist women groups for processing 3. OBJECTIVE: To achieve a 30% increase in agric. Production and encourage the youth into agriculture by the end of December 2013 STRATEGIES: V Facilitate the establishment of farm service centers V Facilitate the prevention of animal diseases V Facilitate an effective and efficient vetinary service delivery V Facilitate the development of inland and aqua culture V Educate farmers on modern methods of agriculture V Facilitate replanting of cocoa farms V Provide farm inputs and assist the youth V Provide credit to the youth

4. OBJECTIVE: To improve on the activities of agro based by 40% by the end of December 2013 in the district STRATEGIES: Provide and assist women groups for processing agricultural raw materials into finished product. 10

THEMATIC AREA: TRANSPARENT AND ACCOUNTABLE GOVERNANCE 1. OBJECTIVE: To improve active participation of the local people in decision making by 30% by December 2013 STRATEGIES: V Encourage and support women participation in decision making V Provision of logistics and infrastructure for the District Assembly V Rehabilitate and construct public facilities 2. OBJECTIVE: To strengthen the sub district sub structures by 40% before the end of December 2013 STRATEGY: V Enhance the capacity of the sub-structures

1.03 DEVELPMENTAL PROJECTIONS FOR 2010-2013

PLANNING STANDARDS.

Table 1.1 POTABLE WATER FACILITIES

NO. FACILITY NUMBER 1 STAND PIPE 150 2 BOREHOLE 237 3 HAND DUG WELL 60 4 SMALL TOWN WATER SYSTEM 8 Source: District Water and Sanitation Team.

Tables 1.2 Educational infrastructure in the district Kindergarten Infrastructure Infrastructure 2010/2011 2011/2012 No. of public kindergartens 108 118 No. of private kindergartens 14 17 Total No. of classrooms in public kindergartens 195 205 No. of permanent classrooms in public kindergartens 20 42 No. of classrooms in cladded pavilion 52 82 No. of classrooms in uncladded pavilion 2 1 Number of classrooms in dilapidated mud buildings 42 40 Number of classrooms under shed 50 40 Number of classrooms under trees/ open air 35 30 Number of classrooms needing major repairs 4 4 Number of classrooms needed in public KG 141 130 SOURCE: GES

Table 1.3 Primary Infrastructure Infrastructure 2010/20011 2011/2012 No. of public primary schools 113 114 No. of private primary schools 10 10 No. of schools with toilet facilities 68 80 No. of public schools with potable water 77 85 Total No. of classrooms in public primary 700 625 No. of permanent classrooms in good condition 213 218 No. of permanent classrooms in bad condition 21 20 No. of classrooms in cladded pavilion 66 66 No. of classrooms in uncladded pavilion 30 30 No. of permanent classroom in dilapidated buildings 181 160 Number of classrooms under shed 89 84 Number of classrooms under trees/ open air 23 14 Number of classrooms needing major repairs 54 53 Number of classrooms needing minor repairs - 42 Number of new classrooms needed in public primaries 259 260 SOURCE: GES Table 1.4 Junior High School Infrastructure Infrastructure 2010/2011 2011/2012 No. of public JHS 61 61 No. of private JHS 6 6 No. of public schools with toilet facilities 34 40 No. of public schools with potable water 40 44 Total No. of classrooms in public JHS 625 700 No. of JHS with workshops - - No. of JHS with tools and equipment 2 3 No. of JHS without workshops 59 60 No. of classrooms in cladded pavilion 41 40 No. of classrooms in uncladded pavilion 18 17 No. of permanent classroom in dilapidated buildings 14 13

Number of classrooms under shed 26 20 Number of classrooms under trees/ open air - 14 Number of classrooms needing major repairs 69 26 Number of classrooms needing minor repairs 30 30 Number of new classrooms needed in public primaries 69 77 No. of public JHS with computers - - SOURCE: GES Table 1.5 Senior High School Infrastructure The table below shows available infrastructure of senior high schools in the district. Senior High School Infrastructure Infrastructure 2010/2011 2011/2012 Total No. of classrooms in public SHS 70 80 No. of classrooms needing major repairs 6 2 No. of permanent teachers’ quarters 10 12 No. of serviceable vehicles in all SHS 2 4 No. of laboratory with equipment in public SHS - 6 No. of laboratory without equipment in public SHS - 4 Students: Core Text Book Ratio (English) 2:1 1:1 Students: Core Text Book Ratio (Mathematics) 3:1 2:1 Students: Core Text Book Ratio (Integrated Science 3:1 2:1 Students: Core Text Book Ratio (Social Studies) 9:1 6:1 No. of schools with 10 computers 1 1 SOURCE: GES

Table 1.6 Pupil/Teacher Ratio in Public Schools Level No. of schools Enrolment Teacher Pupil/teacher ratio population Pre- primary 104 6425 192 33:1 Primary 112 14777 515 28:1 JHS 61 5038 324 15:1 SHS 3 3300 179 18:1 TOTAL 280 29540 1210 24:1 SOURCE: GES The table below depicts the health infrastructure and human resources in the district; Table 1.7 Health Infrastructure and Human Resources in the District TYPE OF INFRASTRUCTURE NUMBER HUMAN RESOURCE NUMBER AT POST Hospitals 1 Doctors 4 Health Centers 6 Medical Assistants 18(1 on contract) Clinics 5 Nurses 112 CHPS 5 Paramedical Staff 149 CHAG 2 Private maternity home 2 Source: Fanteakwa Ghana Health Service Annual Performance Review Report 2010. Table 1.8 HIV/AIDS Situation for 2009 Indicators No. Tested No. Positive PMTCT 1229 50 VCT 170 66 KYSC 1132 27

Blood Donors 419 25 Total 2950 168 Rate 5.7% AIDS 107 Source: Fanteakwa Ghana Health Service Annual Performance Review Report 2010 Table1.9 Membership-Year by Year of the NHIS in the district Period Informal SSNIT SSNIT Under PW Above Indigents Total Pens 18 70 2005 3,694 2,019 128 3,581 - 1,407 58 10,887 2006 3,265 648 60 3,843 - 1,434 44 9,294 2007 7,281 647 34 12,138 - 1,814 78 21,992 2008 4,493 303 18 6,641 1,020 651 44 13,170 2009 3,495 32 9 3,402 2004 230 3 9,175 Total 22,228 3,650 247 31,312 3,048 5,423 229 64,518 Table2.0 Membership Percentage Increase Period Enrolment Yearly % Yearly % increase 2005 10,887 12.6 12.6 2006 9,294 23.4 10.8 2007 21,992 48.9 25.5 2008 13,170 64 15.1 2009 9,175 75 11 Total 64,518 75

Table2.1 The infant and maternal mortality rate in the district for the year 2009, 2010 and 2011 are depicted in the table below; Infant Mortality Rate for the Period 2010-2011 YEAR 2009 2010 2011 ISSUE Maternal Mortality Rate 25:1000 21:1000 10:1000

Infant Mortality Rate 61:100,000 74:100,000 52:100,000

1.04 THE PRIORTISED DISTRICT GOALS AND OBJECTIVES UNDER GSGDA

The district development goals come with the following objectives to achieve it.

Improvement and Sustenance of Macro Economic Stability V To attain a 10% increase in total revenue annually till the end of December 2013 in the district

Expanded Development of Productive Infrastructure V To increase telecommunication coverage by 5% annually by December 2013 V To increase electricity supply in the district by 30% at the end of December 2013 V To improve on the road network in the district by 40% by December 2013 V To improve on sanitation by 20% by the end of December 2013 in the district V To develop the physical layout of the district by 30% at the end of December 2013 V To increase access to potable water supply from 46.3% to 60% by December 2013 in the district

Accelerated Agriculture Modernization and Agro-Based Industrial Development V To improve on the vegetation cover of the district by 40% before December 2013 V To achieve a 30% increase in crop production by the end of December 2013 in the District V To improve on the activities of agro based industries by 40% by the end of December 2013 in the district V To protect and preserve all wet lands and water sources by December 2013 Developing the Human Resource for National Development V To attain a 40% increase in health care delivery in the district by December 2013 17

V To reduce the HIV/AIDS prevalence rate from 5.7% to 3% by December 2013 V To increase educational infrastructure by 30% before the end of December 2013 V To improve on educational performance of schools by 40% by the end of December 2013 V Increase and maintain registration and subscriber base of NHIS to 90% by 2012

Transparent and Accountable Governance V To strengthen the sub district structures by 40% before the end of December 2013 V To improve active participation of the local people in decision making by 30% by December 2013

Reducing Poverty and Income Inequalities V To increase support for the poor and vulnerable by 40% before December 2012

Sustainable Partnerships between Government and the Private Sector V To enhance the activities of private investors in the district by 40% by the end of December 2013

DISTRICT STRATEGIES The strategies formulated to be used in achieving the various objectives set above are listed below under each thematic area. Improvement and Sustenance of Macro Economic Stability V Generate a database for revenue items V Train 50 Revenue Staffs in revenue collection and institute annual award schemes V Purchase 1No revenue van/bus for revenue collection 18

V Re-value commercial rated properties in the district

Expanded Development of Productive Infrastructure V Construct one new market at Dedeso by the lake bank V Rehabilitate and expand facilities of Begoro, Ehiamankyene, Ahomahomaso and Bosuso markets V Facilitate the erection of 6 communication masts in the northern parts of the District V Connect Feyiase – Miaso, Asarekwao-Owusukrom and Otuater to the national Electricity grid V Facilitate the rehabilitation of the following roads i. Begoro-Dedeso-Mpaem (31.3km) ii. Dwenase – Abompe (2.14km) iii. Bosuso – Dwenase – Saamang – Juaso (20.3km) iv. Bosuso – Begoro trunk road. V Facilitate the tarring of a total of 40 km road V Facilitate the routine-maintenance of 200km road V Procure a tipper truck and maintain District Assembly’s grader V Facilitate the provision of 3 small town water systems for Dedeso, Ehiamankyene and Hemang V Construct 40 boreholes fitted with pumps V Harness the Osubin water for domestic use at Begoro V Rehabilitate and dislodge 10 public toilets V Construct 15 institutional and 6 public toilets V Procure 10 refuse containers for solid waste disposal for Begoro, Hemang, Bosuso, Ehiamankyene, Ahomahomaso and Dedeso 19

V Rehabilitate and maintain existing sanitation equipments-refuse tractor and Containers V Draw and implement planning schemes for Begoro, Dedeso, Ehiamankyene, Osino and Bosuso in the district V Prepare site plans and documentation for all District Assembly properties V Facilitate the completion of the abandoned Dedeso link bridge V Facilitate the construction of 20 culverts linking Feeder Roads to food productive Areas V Facilitate the construction of 2 No. foot bridges annually V Facilitate the construction of major drains within Begoro, Osino, Hemang, Ahomahomaso, Bosuso and Ehiamankyene

Accelerated Agriculture Modernization and Agro-Based Industrial Development V Plant avenue trees in five (5) major towns in the district V Establish 10 community woodlots for the various area/town councils V Support the re-afforestation of 15 hectares of degraded land annually for timber Production V Put illegal miners (galamsey) into groups and educate them on their activities and its effects on the environment V Create awareness on bush fire menace in the district through 10 community forums V Train and equip 10 fire volunteers in 10 communities V Increase farmers’ access to tractor services V Supply farmer groups with 30 small pumps irrigation machine V Put 30 hectares of land under irrigation V Facilitate the construction of about 50 creeks and train 50 farmers on the use of Creeks and silos V Train 50 farmer groups in the use of fertilizers and agro-chemicals V Facilitate the establishment of 10 farm service centers in the district V Train 50 farmers in irrigation farming techniques at Dedeso V Sponsor Farmers’ Day Celebrations annually V Train 40 farmer groups in animal husbandry techniques 20

V Facilitate the prevention of animal diseases in the district V Provide 400 set of farming inputs and assist the youth to have access to 20 Hectares of land for the youth in agriculture programme V Provide and assist 10 women groups with 10 cassava graters for gari processing V Provide financial incentives (credit) for 100 youths to go into agricultural Production V Facilitate access to about 50 hectares of land for the youth in agric programme V Facilitate re-planting of about 10 acres of cocoa farms annually V Promote and encourage market – gardening at the Peri-Urban areas through the provision of hybrid seedlings and farm inputs V Train 25 agric extension officers in livelihood programmes and new farmingTechniques V Facilitate an effective and efficient vertinary service delivery all year round V Facilitate the development of inland and aqua-culture along the Lake Volta V Train 200 farmers annually in modern farming techniques V Rehabilitate Obooho cassava processing facility

Developing Human Resources for National Development V Create eight (8) ICT centers in basic schools and stock them with a total of 80 Desktop computers V Provide three (3) No. 6 unit classroom blocks annually V Provide four (4) No.3 unit classroom blocks annually V Rehabilitate 20 classroom blocks annually V Provide library structures and facilities for schools V Provide sports kits for basic schools V Provide 10 No. teachers’ bungalows annually V Provide dormitory blocks for Begoro and Osino senior high schools V Provide 4 staff accommodations for Osino and Begoro Senior High Schools V Sponsor 3 brilliant and needy pupils to Basic Schools annually V Institute an annual best teacher/students award at the Basic/ Secondary levels inthe district 21

V Motivate circuit supervisors to monitor schools through the provision of incentive packages for best performing circuit supervisor V Sponsor mock exams at the basic level annually V Provide library structures and facilities for schools V Provide a multi-purpose photocopier for Ghana Education Service V Institute best performing school (Rural/Urban) category annually for Fanteakwa District V Provide 2No. Community-based Health Planning Services (CHPS) compounds Annually V Furnish and provide equipments for 2No. Community-based Health Planning Services (CHPS) compounds V Sponsor 20 Nursing trainees V Support immunization programmes annually V Provide 2 No. residential accommodations for Begoro Hospital V Concentrate HIV/AIDS education in the high transmission areas such as hotels andTaverns V Facilitate the provision of funds for Community Based Organizations in educating the public on HIV/AIDS issues V Offer scholarship schemes for five pupils with special needs annually V Support the activities of the Salvation Army special schools V Provide carpentry laboratory with equipment for Presbyterian Women Vocational Institute – Begoro V Provide 2 storey 6 classroom blocks for the Presbyterian Women Vocational Institute - Begoro V Rehabilitate catering laboratory and replace old and unserviceable facilities V Embark on market days registration of NHIS in 15 communities V Start house to house registration of NHIS by agents

Transparent and Accountable Governance V Provide working tools to the Environmental Health Division V Prepare sanitation byelaws V Provide the necessary logistical support for the Town and Country Planning Department 22

V Provide a vehicle for and create a data bank at the DPCU V Extend Internet Services to the District Assembly office Complex and Community Radio Station V Procure 4 No. laptops for 4 key District Assembly officials V Encourage and support women participation in decision making processes V Facilitate the organization of two forums annually on the Domestic Violence and Victim Support Unit (DOVVSU) law V Organize thirty two mass meetings with women in 16 communities on understanding Government policies and programmes V Organize ten forums on effective women participation in local governance V Provide town/area council office accommodation for sub-districts V Train ten town/area councils and one hundred and twenty six unit committees in their functions once a year V Provide a vehicle for monitoring purposes for the District Planning and Coordinating Unit V Provide 2 no residential accommodation for staffs annually V Provide inter-com facility in the District Assembly offices at Begoro V Rehabilitate the district police station at Begoro V Construct new police stations at Dedeso and Ahomahomaso V Provide a fenced wall and landscape for the District Assembly premise V Reducing Poverty and Income Inequalities V Train 200 youths in livelihood programmes and assist them with start-up kits V Train 10 physically challenged in livelihood skills V Establish a park for the elderly and children V Organize annual get together for the elderly/children Assist disaster victims in the District annually V Support women groups in the district in skills acquisition and livelihood programmes V Give entrepreneurial skills to the physically challenged V Increase Youth Employment level (recruitment) from 222 – 742

Sustainable Partnerships between Government and the Private Sector 23

V Place the districts investment potentials in pictorial forms on the internet and Develop an investment brochure V Create and acquire land bank at Begoro and Osino for a small scale industrial Hub/magazine V Facilitate investor’s access to land and utilities within a month after submission of Application forms V Facilitate the establishment of an LPG gas filling station at Begoro V Partner the private sector in the development of two waterfalls and other tourist Potentials in the district V Partner Zoomlion in the management of sanitation in the district V Establish a micro finance scheme in the district with a lower interest rate of 20%

1.05 THE LOGICAL FRAMEWORK 24

Table2.2 Logical Framework for Fanteakwa District Medium Term Development Plan (2010 – 2013) NARATIVE SUMMARY OBJECTIVELY MEANS OF ASSUMPTION VERIFIABLE INDICATORS VERIFICATION F D A’S MISSION / PURPOSE • • • Abrupt change in Government Fanteakwa District Assembly • Chieftaincy and ethnic conflicts. exists to improve upon the well being of her people through through effective and efficient mobilization of resources and to provide an avenue for participation in local Government administration. RESULTS/ OUTPUTS: 1.Databasefor revenue a.Reports • D. A. is committed to this plan / decision. 1.Total revenue mobilized and Items generated. increased throughout the 2.Capacity of revenue district staff built b.Training reports 3.Logistics/equipment for revenue c.Reports mobilization procured. 4.Properties revalued d.Reports

2.Government / Private sector 1. Investment a.district assembly • D. A. committed to this decision/ plan participation in decision making opportunities in the annual report • Traditional rulers will cooperate with the strengthened district promoted D. A. 2.Conducive investment b.visit to all private climate for the private enterprises in the sector created district 3.Partnership with the private sector enhanced c.district assembly annual report 3. To achieve an increase in 1. Establishment of a.MOFA annual report • Willingness of farmers to learn and adopt agric Production, encourage the farm service centers new and modern farming techniques. youth into agriculture and facilitated b.MOFA annual report

improve activities of agro-based 2.Immunization to industries in the district. prevent animal c.MOFA annual report diseases facilitated 3. An effective and efficient vetenary d.MOFA annual report service delivery pro vided e.MOFA annual report 4. The development of inland and aqua culture f.MOFA annual report facilitated g.MOFA annual report 5.Farmers educated on modern methods of h.MOFA annual report agriculture 5.Replanting of cocoa farms facilitated 6.Farm inputs and assistance to the youth provided 7.Credit to the youth in agric provided

4. To improve, expand and 1. Rehabilitation of a.Reports • D. A. committed to this decision / plan increase communication, water roads the district • Co-operation of community members and sanitation facilities and also facilitated • Traditional rulers will cooperate with the develop the physical layout of 2. Road linkages in the b.Reports D. A. the district. district improved 3.Connecting of communities to the c.Reports national electricity grid advanced 4. Access to potable d.DWST report water supply improved 5.Construction, rehabilitation and e.DWST report dislodgement of institutional and public toilets advanced 26

6. Sanitation equipments procured, rehabilitated and f.DWST report maintained 7.Construction and rehabilitation major markets progress (the g.Site visit market has been captured under Governance but much has not been done for the physical layout)

5. To increase health care 1. The provision of a.GHS report • D.A is committed to this plan delivery, to increase health facilities • Traditional rulers will cooperate with the educational infrastructure and facilitated D.A to improve on educational 2.Immunization b.GHS report • Co-operation of community members performance of schools and to programmes supported increase support for the poor 3.Sponsorship for and vulnerable in the district nursing trainees c.GHS report support 4.Awareness on HIV/AIDS created d.GHS report 5. Credit to HIV/AIDS educators provided c.GHS report 6. School infrastructure provided d.GES report 7.Creation of ICT centers facilitated 8.Incentivesfor e.GES report students, teachers and circuit supervisors f.GES report provided 8.NHIS registration system improved 9. Training in livelihood g.GHS report programmes facilitated 27

10. Assistance to h .D.A annual report disaster victims promoted i.NADMO annual report 6.To improve active 1.Supporting women a.D.S.W annual report • D.A is committed to this plan participation of the local people participation in decision • Co-operation of community members in decision making and to making encouraged strengthen the district sub 2.Provision of logistics b.D.A annual report structures in the district and infrastructure for the District Assembly enhanced 3.Rehabilitation and c.D.A annual report construction of public facilities enhanced 4.Capacity of sub- d.D.A annual report structures enhanced

ACTIVITIES SPECIFICATION 1.Rehabilitate and expand facilities of Begoro, a.No of market facilities rehabilitated and • D.A is committed to this plan Ehiamankyene, Ahomahomaso and Bosuso expanded • Traditional rulers will co-operate markets • Community members will co-operate 2.Facilitate the erection 0f 6 communication b.No of communication masts erected masts in the northern parts of thedistrict

3.Connect Feyiase – Miaso, Asarekwao- c.Electricity grid extended Owusukrom and Otuater to the national electricity grid

4.Facilitate the provision of 3 small town water d.No of small town water systemsprovided systems for Dedeso, Ehiamankyene e.Trunk roads rehabilitated 5.Facilitate the rehabilitation of the following

28 roads v. Begoro-Dedeso-Mpaem (31.3km) vi. Dwenase – Abompe (2.14km) vii. Bosuso – Dwenase – Saamang – Juaso (20.3km) viii. Bosuso – Begoro trunk road. f.Sanitary equipment maintained 6.Rehabilitate and maintain existing sanitation equipments-refuse tractor No g.No of boreholes constructed and fitted with 7.Construct 40 boreholes fitted with pumps pumps o o h.No of culverts constructed 8.Facilitate the construction of 20 culverts linking Feeder Roads to food productive areas i.No. of foot bridges constructed 9.Facilitate the construction of 2 No. foot bridges annually No

1.Support the re-afforestation of 15 hectares of a.Hectares of degraded land re-afforestated for • Willingness of farmers and agric degraded land annually for timberproduction timber production extension officers to learn , adopt and teach modern techniques of farming 2.Put illegal miners (galamsey) into groups and b.Illegal miners educated on their activities and • Farmers attend training and work shop educate them on their activities and its effects its effects on the environment Provide

3.Assist 10 women groups with 10 cassava c.No of women groups assisted with graters for graters for gari processing gari processing

4.Provide financial incentives (credit) for 100 d.No of youth provided with Credit to go into youths to go into agricultural agriculture

5.Train 50 farmer groups in the use of e.No of farmer groups trained in the use of fertilizers and agro-chemicals fertilizers and agro-chemicals

6.Train 40 farmer groups in animal husbandry f.40 farmer groups trained in animal techniques husbandry techniques

7.Train 200 farmers annually in modern g.No of farmers trained in modern farming farming techniques techniques

8.Train 25 agric extension officers in livelihood h.No of agric extension officers trained in programmes and new farming techniques livelihood programmes

9.Rehabilitate Obooho cassava processing i.Processing factory rehabilitated facility

1.Create eight (8) ICT centers in basic schools a.No of ICT centers created and stocked with • D.A is committed to this plan. and stock them with a total of 80 desktop desktop computers • Traditional rulers will co-operate computers • Community members will co-operate

2.Provide library structures and facilities b. library provided with facilities

3.Provide 2No. Community-based Health c.No. of CHPS compounds provided Planning Services (CHPS) compounds

4.Facilitate the provision of funds for d.Provision of funds for Community Based Community Based Organizations in educating Organizations facilitated the public on HIV/AIDS issues

5.Start house to house registration of NHIS by e.House to house registration by agents in agents place

6.Sponsor 20 Nursing trainees f.No of Nursing trainees sponsored 7.Support immunization programmes annually g.Immunization programmes supported 8.Offer scholarship schemes for pupils with special needs annually h.Brilliant and needy pupils sponsored 30

9.Rehabilitate 20 classroom blocks annually No i.No of classroom blocks rehabilitated 10.Provide three (4) No. 6 unit classroom blocks annually j.No. of 6 unit classroom blocks constructed 11.Provide dormitory blocks for Begoro and Osino senior high schools k.Dormitory blocks provided 12.Provide 4 staff accommodations for Osino and Begoro Senior High School l.No of staff accommodation constructed Su 13.Suport for culture / sports festival and create 1 p public sports stadia m.Culture/sports festival supported and 1 public stadia created

1.Extend Internet Services to the District a.Internet services extended to Assembly • D.A is committed to this plan Assembly office Complex and Community offices and Radio Station • Traditional rulers will co-operate Radio Station • Community members will co-operate • Vulnerable groups concerned, will 2.Provide working tools to the Environmental b.Working tools provided patronize the programme Health Division

3.Prepare sanitation byelaws c.Bye-laws prepared

4.Encourage and support women participation d.Women supported in decision making in decision making processes processes

5.Facilitate the organization of two forums annually on the Domestic Violence and e.Organization of two forums on the Domestic Victim Support Unit (DOVVSU) law Violence and Victim Support Unit (DOVVSU) law facilitated 6.Rehabilitate the district police station at Begoro

7.Construct new police stations at Dedeso and f.District police station rehabilitated 31

Ahomahomaso

8.Train ten town/area councils and one g.District police station rehabilitated hundred and twenty six unit committees in their functions once a year h.10 town/area councils and 126 unit committees trained in their functions

1.Assist disaster victims in the district annually a.Disaster victimsAssisted • D.A is committed to this plan • Vulnerable groups will patronize the 2.Support women groups in the district in skills b.Women groups in the district supported programme acquisition and livelihood programmes • Community members will co-operate

3.Give entrepreneurial skills to the physically c.The physically challenged trained challenged

4.Increase Youth Employment level (recruitment) from 222 – 742 d.Youth employment levels increased

5.Train 200 youths in livelihood programmes and assist them with start-up kits e.200 youths trained and assisted

6.Train 10 physically challenged in livelihood skills f.10 physically challenged trained

7Establish a park for the elderly and children g.Park established for the elderly

1.Place the districts investment potentials in a.Tourist potentials developed • D.A is committed to the pictorial forms on the internet implementation of this plan 32

• Private investors will invest in this area 2.Facilitate the establishment of an LPG gas b.LPG gas filling station established filling station at Begoro

3.Partner the private sector in the c.No of waterfalls developed development of two waterfalls and other tourist potentials in the district

1.06 PURPOSE OF THE M&E PLAN

THE PARTICIPATORY PLANNING CYCLE The participatory planning cycle (PPC) is a systematic, cyclical and logical planning model that illustrates the various steps involved in the development process, and also promotes the involvement of all stakeholders throughout the planning process.

NEED OR PROBLEM IDENTIFICATION

RE – PLANNING

PRIORITISATION EVALUATION

MONITORING GOALS & OBJECTIVES & STRATEGIES

PLAN PREPRATION WITH BUDGET

1.07 MONITORING

Monitoring can be defined as the continuous assessment of the functioning of a project in the context of designed expectations. It involves the collection and collation on a continuous basis of information concerning the performance and progress of a project, as the reporting and shortage of such information. It tracks the utilization of inputs to ensure value for money.

1.08 EVALUATION

Evaluation on the other hand, is concerned with the information of monitored data, the measurement of achievements against targets, and the reasons for non – attainment of goals and objectives.

Monitoring is a continuous process and evaluation is done during three stages or periods in the implementation of a plan. V Ex-ante-before implementation V Mid-term-During implementation V Ex-post-terminal

1.09 M&E STAGE ‹ Outlining implementation schedule and supervising the implementation process ‹ Tracking success or failure rate in planning and programme implementation ‹ Eliciting lessons on what to and not to do ‹ Outlining new priorities or options ‹ Revising and budgeting

Relating the various M&E stages to the DMTDP, the core premise of monitoring and evaluation is that service can be continually improved through informed decision making and social learning to social and economic progress. Fuelled by the recognition that those resources are limited, the demand for results based M&E has grown rapidly in recent times. This is particularly true in Ghana, where increasing emphasis is now being placed on public sector transparency based (concerning with the implementation of activities) to being results-based (assessing if real changes have occurred)

M&E plan will provide a uniform approach for results oriented or based M&E in the Fanteakwa District. It is primarily meant to institute an effective and efficient system for tracking the progress of programmes and projects in the Fanteakwa District and to generate timely reports to the NDPC and other stakeholders through the Regional Planning and Co-ordinating Unit (RPCU). The key output of the process is the generation of an M&E plan for Fanteakwa District Systematic Monitoring and Evaluation of the District Medium-Term Development Plan and reporting will show the extent of progress made towards the implementation of GSGDA and will further help to: 1. Assess whether DMTDP development targets were being met. 2. Identify achievements, constraints and failures so that improvements can be made to the DMTP and project designs to achieve better impact. 3. Provide information for effective co-ordination of District Development at the regional level. 4. Provide District authorities, the government, development partners, community project management teams and the general public with better means for learning from past experience. 35

5. Improve service delivery and influence allocation of resources in the District and demonstrate results as part of accountability and transparency to the District stakeholder and Ghanaians as a whole. 6. Reinforce ownership of DMTP and build M&E capacity in the Fanteakwa District.

2.0 IMPLEMENTATION OF STATUS OF DMTDP

The Fanteakwa District, have an already existing District Medium Term Development Plan (2010-2013). Although some aspects of the plan is undergoing the necessary corrections and review. The plan was based on the GSGDA.

The overall goal of Ghana’s Shared Growth and Development Agenda ( GSGDA ) is to attain middle income status by the year 2015 within a decentralized democratic environment. This is to be completed by the adoption of an overall social protection policy, aimed at empowering the vulnerable and the excluded, especially women to contribute to and share in the benefits of growth of the economy, thus ensuring sustained poverty reduction.

The Fanteakwa District Medium Term Development Plan has thus been developed to adequately reflect this new policy direction.

The DMTDP was drawn with inputs from the entire District. This include: Assembly Members, Traditional authorities, communities, Area/Town/Urban Council Plans, views from NGOs and CSOs and Decentralized Departments were all promulgated into the drawing of the District Medium Term Development Plan. (2010-2013).

The plan has already gone through the various stages of the District Assembly, and endorsed by the General Assembly.

However, it is yet to be validated, mainly due to some corrections on the DMTDP. Official transfer of the then District Planning Officer and the coming in of the new DPO, who is currently settling on the job also affected and delayed outstanding works on the DMTDP.

Plans are however far advanced for the DMTDP to be quickly validated soon. A draft copy of the plan however has already been dispatched to the NDPC. NDPC vetted the plan and comments on the plan are currently being addressed. A final plan is expected to be completed and submitted before the end of December.

Table 2.3 THEMATIC AREAS OF PERFORMANCE FOR 2010. 36

THEMATIC AREA ON GOING PROJECTS NEW PROJECTS 1. Infrastructure, Energy and Human 15% 5% Settlement 2. Human development, productivity 55% 10% and employment 3. Ensuring and sustaining 20% 6% macroeconomic stability 4. Enhancing competitiveness in 30% 10% Ghana’s private sector 5. Accelerated agricultural mobilization 30% 15% and sustainable natural resource 6. Management 25% 5%

7. Transparent and accountable 35% 10% governance

Irregular flow of funds from the government and development partners, and the slow pace of the procurement process have been identified as some of the reasons for the Fanteakwa District to complete its roll over and on-going projects as well as low performance implementation of the new projects. Furthermore, low IGF mobilization and the untimely release of DACF and other Donor Funds contributed to the in ability of the district to complete the projects. Hopefully, with the upward adjustment of D.A.C.F (5%-7.5%), it is expected that implementation would physically improve as it is expected that more funds would be released, on condition that issues based on certain statutory deductions from the D.A.F.C are also addressed nationally by the Common Administrator, Local government, NAPC and Ministry of Finance.

CHAPTRE TWO

2.1 STAKEHOLDERS ANALYSIS As part of the formation of the Ghana Shared Growth Development Agenda (GSGDA) each district is required to prepare a Medium Term Development Plan (MTDP) to serve as a base for the development of the district.

The National Development Planning Commission (NDPC) is at the apex of the National Development Planning System, and is in charge with the responsibility of ensuring consistency and continuity in the framing and execution of the development policy of the entire country.

The NDPC essentially prepares the development plans at the National level and facilitates the district level planning through the provision of planning guidelines.

The overall goal of Ghana’s Shared Growth and Development Agenda (GSGDA) is to attain middle income status by the year 2015 within a decentralized democratic environment. This is to be completed with the adoption of an overall social protection policy, aimed at empowering the vulnerable and excluded, especially women to contribute to and share in the benefits of the growth of the economy, thus ensuring sustained poverty reduction.

The Fanteakwa District Medium Term Plan has thus been developed to adequately reflect this new policy.

2.2 MONITORING AND EVALUATION ARRANGEMENT The monitoring and evaluation of the Medium Term Development Plan will follow the format laid down by National development Planning Commission (NDPC). Monitoring and Evaluation of the implementation of the DMTDP based on the GSGDA will be done through the use of the National Monitoring and Evaluation System and other poverty Monitoring AND Evaluation System. These will, enable key indicators to be tracked over projected periods to determine the effectiveness of policies and development programmes on beneficiaries.

The District having learnt about the need for computerized and manual monitoring system to be adopted by the NDPC and that of the MDAs at the National level, RPCU at the Regional level and the DPCU at the District level, look forward for a standard monitoring format.

Meanwhile, at the Fanteakwa District, the District Planning and Co-ordinating Unit (DPCU) and District sectoral agencies and departments are responsible for the preparation of the Monitoring and Evaluation Plan. The main task of the DPCU is to coordinate in the provision of an overall District Monitoring and Evaluation Strategies and also carryout Monitoring and Evaluation of the District Plans or policies.

Actual project Monitoring and Evaluation are however, the responsibility of the DPCU, the work Sub-Committee and Departmental needs relative to the project in question. Assistance would be obtained from the community, government and non-governmental organizations. 38

To supplement this effort at the District level, the National Development Planning Commission (NDPC) and the Regional Planning and Co- ordinating Unit (RPCU) shall provide a general overview of the Monitoring and Evaluation work.

2.3 CENTRAL GOVERNMENT At the District level, the following ministries are involved directly in the implementation of the Medium Term Development Plan. The Ministries are: V Ministry of Health V Ministry of Finance V Ministry of Road and Transport V Ministry of Education V Ministry of Youth and Sports V Ministry of Information V Ministry of Communication V Ministry of Interior

The major agencies involved in the Monitoring and Evaluation, include the National Development Planning Commission and the Ghana Statistical Service (GSS).

Policy formulation and direction on Monitoring and Evaluation of the Medium Term Development Plan is the responsibility of the Central Government. It is actually based on the policies formulated by Government and the Development and Implementation Plans that Monitoring and Evaluation is done. All the major ministries manned support the ministries/Departments and agencies with financial and technical assistance at all times.

2.4 REGIONAL CO – ORDINATING COUNCIL (R.C.C) The Regional Co-ordinating Council comprises all the regional offices of the various Ministries, Departments and Agencies. All R.C.C’s, chaired by a regional level. Its other organs which is the Regional Planning and Co – ordinating Unit, Co-ordinate, Monitor and Evaluate all the Districts in the region. It also harmonized all Department Plans in the region. Eventually these activities ensure that all government and non-government projects are on course.

2.5 PARLIAMENT

The Legislature arm of government is also one of the main stakeholders in the monitoring and evaluation of DMTDP (2010-2013). Most Honorable M.P’s already are members of their respective assemblies and do take part in discussions leading to programmes and project implementation as well as inspections. They are directly involved especially on the disbursement of the M.P’s Common Fund, which is directly geared towards the reduction of poverty in their respective constituencies.

As members of select Committees in Parliament and their correspondent Sub-committees at the Assembly level, they study various reports from the Ministries, Departments and Agencies. A good example is Question Time in Parliament, where various sector Ministries are grilled on their activities on programmes, projects and other activities in their constituencies.

2.6 DISTRICT ASSEMBLY AND OTHER DECEENTRALIZED DEPARTMENTS The District Assembly comprises the Central administration and the Decentralized Departments. Each assembly is headed by the District Chief Executive, and all General Assembly meetings are chaired by a Presiding Member.

The main initiator of developmental programmes and projects at the district level is the District Assembly. It is ably supported and aided by its Decentralized Department, which ensure that the assembly is granted it’s fair share of Developmental projects and programmes through its Sub- Committees, such the Executive committee, Development Planning, Justice and Security, works, Social and the General Assembly, Hon. Members ask and demand answers from officers on issues affecting the Development of their localities.

The District Planning and Co-ordinating Unit, which is part of the Central administration within the assembly set up, is directly responsible for programme and project implementation, monitoring and evaluation. Partner Organizations and the District Assemblies owe it as a responsibility to support the D.P.C.U with the necessary logistical support and funding to strengthen the capacity of D.P.C.U members.

2.7 INDIVIDUAL COMMUNITY MEMBERS The individual member of the community is the first call point, during any entry into a community. Community members are key to any monitoring and evaluation arrangement at any level. There are often forgotten stakeholders in project monitoring and evaluation, although they are direct beneficiaries to all programmes and projects. Their assessment is often very important and needs to be given serious attention.

2.8 TRADITIONAL AUTHORITIES (CHIEFS/QUEEN MOTHERS) They served as a rallying point and the mouthpiece on developmental issues affecting their people or subjects. This function of the traditional ruler is clearly depicted during festivals, durbars and other state functions. They also share views on development programmes and projects in their traditional areas. Traditional authorities through their positions have contacts with policy-makers at the highest points in government and are directly in touch with the grassroots and as such are well placed to comment on the aspiration of the people whose needs DMTDP seeks to 40

address. They are the source of Independent and useful information and perspective on the performance of government machinery at the local level.

2.9 CIVIL SOCIETY GROUPS Civil Society Organizations and Non-governmental Organizations form these groups. Their main duty is to demand accountability and transparency in programmes and projects implementation, monitoring and evaluation at any level. They also aid in information dissemination and advocacy at the local level. In the Fanteakwa District, a good example of such a CSO or NGO is GAIT (Government Accountability Improve Trust). They demand accountability for the vulnerable and excluded in society.

The lapses in the implementation of programmes and projects at the District level are brought to official attention mostly by Non-Governmental Organization and CSOs. They also report and monitor the impact of development programmes and projects on the intended communities or beneficiaries. For instance, World Vision International and NGO newly operating in the Fanteakwa District have a track record of periodically organizing survey on transformational development indicators to measure the impact of their projects and programmes on the individual community member.

On the whole Civil Society Groups have a responsibility of holding the District Assembly and it’s Decentralized Departments more accountable on issues bordering on Development, as well as curtailing malpractices and corruption by ensuring transparency at all levels of government.

3.0 POLITICAL PARTIES They evaluate performance of government. They do this through the offering of constructive criticism of the implementation of programmes and projects; they either directly or indirectly take monitoring.

3.1DEVELOPMENT PARTIES Development partners, in the Fanteakwa District are JICA, DANIDA, and USAID etc. They are the major source of funding for most development programmes and projects at the District level. They are therefore the major stakeholders, when it comes to monitoring and evaluation of the MTDP (2010-2013). They normally do either direct monitoring of the physical projects or programmes or indirectly through auditing of funds in- flows. They demand and receive physical implementation and financial reports periodically. They are major providers of logistics in support of M&E.

3.2 MEDIA The Media both electronic and print are major stakeholders of M&E. They act through information dissemination at each level of project or programme implementation. It acts as the median through which individuals’ voice out their concerns.

3.3 RESEARCH INSTITUTIONS The Ghana Living Standard Survey (GLSS) and the Core Welfare Indicator Questionnaire (CWIQ) of the Ghana Statistical Service are examples of surveys, which are carried out to determine the welfare of people in relation to the impact of government projects and programmes. Research Institutions therefore are major stakeholders, when it comes to Monitoring and Evaluation and their findings and reports are shared by both Government and Non-Governmental Institutions.

3.4 MONITORING AND EVALUATAION TOOLS Performance indicators and target are the main tools for Monitoring and Evaluation. They are the requisite benchmarks for assessing the implementation status of any policy, programme, project or activity. Performance indicators and targets are used to assess on qualitative and quantitative bases, how successful or failure and how far an objective has been achieved. This is used to determine the impact. Some of the well known PM&E Tools and methodologies for Social analysis and participatory impact assessment include: i. Citizen Report Cards ii. Community Score Cards iii. Focus Group Discussions iv. Participatory Expenditure Tracking of social service expenditure, etc.

Table 2.6: stakeholder’s analysis at the District level M & E STAKEHOLDERS INTERESTS/NEEDS STAKEHOLDERS INVOLMENT IN M & E ACITIVITIS

DPCU 1. Needs Assessment. 1. Assess the needs of the People in the 2. Data Collection, Collation and Analysis District 3. Preparation & Co-ordination of DMTDP 2. Collect, Collate and Analyze data for M&E & M & E Plan Plan 4. M & E Plan Implementation 3. Prepare and Co-ordinate DMTP & M&E 5. Information Dissemination Plan 4. Implement M&E Plan 5. Disseminate information on M&E DA Sub-structures (AC,S Unit 1. Information Dissemination 1. Information Dissemination Committees)/ Assembly members 2. Data Collection 2. Assist in collection of data 3. Monitoring 3. Monitor on –going projects/programmes in their localities. Departments & Agencies 1. Advocacy 1. Building the capacity of DA 2. Capacity building 2. Collect and collate data Media 1. Information Dissemination 1. Disseminate Information 2. Advocacy 2. Play Advocacy Role 3. Transparency & Accountability MP’s 1. Harmonization and Co-ordination of 1. Harmonize and Co-ordinate M&E plans M & E Plans 2. Monitor all on-going Project/Programmes 2. Monitoring in the District Development Partners NGOs (World 1. Transparency & Accountability 1. Support in building capacity of DA staff on Vision, plan Ghana and ADRA) 2. Capacity Building monitoring issues 3. Logistics and Financial Support 2. provide logistics and financial support for 4. Monitoring monitoring 3. Monitor their funded projects/programmes Financial Institutions 1. Individuals and Groups Identification 1. Monitor and Evaluate credit Facilities given Religious Bodies 2. Monitoring to Individuals and Groups in the District Development partners (World Bank, EU, 1. Human Resource development Research 1. Development Human resource DANIDA, JICA etc) inputs 2. Support in providing research inputs Communities 1. Needs identification 1. Assist in identification of community needs 2. Data Collection 2. Assist in data collection for monitoring 3. Monitoring 3. Monitor on-going projects/programmes in 43

their communities Community Based Organizations (CBOs) 1. Provide data 1. Provide data for M&E 2. Information dissemination 2. Disseminate information on M&E 3. Advocacy 3. Advocacy role Small Business Associations (E.G. Garages, 1. Transparency and Accountability 1. Provide data for M&E Assoc., GPRTU, Market Women Ass, Dress 2. Disseminate information on M&E Makers Ass.) 3. Assist in identification of association needs Civil Society Organization (eg. youth 1. Transparency and Accountability 1. Advocacy role Association 2. Advocacy 2. Monitoring and Evaluating the 3. Monitoring and Evaluation performance of the D.A 4. 3.

Table 2.7: M & E CONDITIONS CAPACITIES CAPACITY INDICATORS SCORE AVERAGE SCORE 1. Qualification of Personnel 4, 5, 5, 4, 7, 5, 5, 5, 10, 6, 5, 5, 4, 5, 5, 5, 6, 5, 5, 5, 106/20=5.3

2. Staff Compliment 5, 5, 7, 5, 8, 5, 6, 5, 5, 6, 4, 6, 6, 2, 10, 8,5, 7, 1, 5, 111/20=5.6

3. Skill and Knowledge 4, 5, 2, 6, 5, 1, 3, 5, 5, 5, 8, 5, 4, 4, 2, 1, 3, 4, 5, 6, 83/20=4.2

4. Availability of funds 2, 1, 4, 3, 1, 1, 5, 2, 5, 7, 1, 4, 1, 6, 1, 2, 4, 7, 2, 1, 60/20=3

5. Utilization of Funds 5, 6, 5, 5, 7, 2, 4, 8, 5, 10, 6, 5, 2, 3, 8, 4, 1, 5, 2, 5, 98/20=4.9

6.Timely access to Funds 3, 4, 6, 3, 5, 3, 5, 5, 6, 5, 4, 4, 4, 5, 6, 3, 6, 5, 2, 3, 87/20=4.4

7. Leadership 6, 7, 7, 8, 5, 8, 10, 5, 5, 6, 3, 5, 4, 5, 1, 1, 3, 5, 6, 5, 105/20=5.3

8. Management 3, 5, 4, 3, 4, 6, 8, 5, 5, 4, 7, 1, 3, 10, 7, 6, 5, 10, 3, 4, 103/20=5.2

9. Work Load 5, 5, 3, 2, 1, 4, 4, 5, 5, 1, 5, 2, 5, 3, 10, 6, 5, 6, 5, 5, 87/20=4.4

10. Motivation/Incentives 4, 2, 3, 5, 5, 1, 1, 5, 6, 8, 5, 4, 7, 1, 3, 1, 5, 2, 1, 3, 72/20=3.6

3.5 PROGRAMME INDICATORS FOR DMTDP (2010-2013) The following indicators have been developed to assess the achievement of the objectives and targets in the plan. Table 2.7: Programme Indicators PROGRAMME AREA PROGRAMME OBJECTIVES INDICATORS TARGET FOR 2013 Modernized Agric 1.Provide financial incentives (credit) for youths to go • Financial incentives provided for 100 into agricultural youth to go into agriculture

• Youth trained to go into agriculture 100 2.Train farmer groups in the use of fertilizers and agro- • Number of farmers trained in the 5000 chemicals use of fertilizers and agro-chemicals

• Number of farmers provided with 1000 fertilizers and agro chemicals

• Quantity of fertilizers and agro- 2000 chemicals used

• Production level of farmers improved

3.Assist women groups with cassava graters for gari • Number of agro based industries 150 processing and rehabilitate Obooho cassava processing established and rehabilitated facility • Number of women groups trained 100 and assisted to go into the processing of agro-based materials Support Services 1.Facilitate the erection of communication masts in the • Number of communication masts 8 northern parts of the district erected

2.Connect Feyiase – Miaso, Asarekwao-Owusukrom • Number of electricity poles erected 600 and Otuater to the national electricity grid • Number of people using light 6900 3.Facilitate the rehabilitation of the following roads increased ix. Begoro-Dedeso-Mpaem (31.3km) 22 45

x. Dwenase – Abompe (2.14km) • Number of roads rehabilitated xi. Bosuso – Dwenase – Saamang – Juaso (20.3km) 900km Bosuso – Begoro trunk road • Length of road rehabilitated

4.Facilitate the construction of culverts linking Feeder • Number of culverts constructed 40 Roads to food productive areas 5.Facilitate the construction of foot bridges annually • Number of foot bridges constructed 5

Tourism 1.Partner the private sector in the development of two • Number of tourist potentials 8 waterfalls and other tourist potentials in the district developed

Economic Governance 1.Construct, rehabilitate markets and stalls in the • Number of markets constructed 4 district • Number of markets rehabilitated 24

• Number of stalls constructed and 250 rehabilitated Education, Youth and 1.Offer scholarship schemes for pupils with special • Number of scholarship awarded 50 sports needs annually

2.Rehabilitate classroom blocks annually • Number of classroom blocks 100 rehabilitated 3.Provide dormitory blocks for senior high schools in • Dormitory blocks provided 6 the district

4.Provide staff accommodations for Senior High Schools • Staff accommodation provided 8 in the district

13. 5. Support for culture / sports festival and create • Sports /culture festival supported 4 1 p public sports stadia and a public stadia constructed

6.Create ICT centers in basic schools and stock them • ICT centers created and stocked 5 with desktop computers with desktop computers

7.Provide library structures and facilities • Library structures and facilities 5 provided 46

To promote and extend pre-school education Equitable access to education KG:GER 100% Number of classrooms: KG 154 To promote access to and participation in education % of KG pupils with furniture 80% and training Primary: GER 98% NER 80% GAR 86% NAR 77%

JSS 88% GER 68% NER 90% GAR 67% NAR

Increase in pupils with special needs 2006- 2007 Primary 64% JHS 80% % of Basic schools provided with TLMs 100% SHS:GER 80% Number of schools built Primary 53 JHS 34 SHS 4

% decrease in the % of classrooms needing repairs from 2009-2010 to 2010- 2011 Primary 5% JHS 3% SHS 3% Pre-school: GPI 1.0 Primary 1.0 47

To provide girls with equal opportunities to access the JHS:GPI 1.0 full cycle of education SHS:GPI 1.0

To improve quality teaching and learning for enhanced Number of schools having Girls Education pupils/students achievement Clubs established Primary All JSS All

% of qualified school teachers 95% KG 95% Primary 95% JSS 95% SSS 98%

PTR 25:1 KG 35:1 Primary 25:1 JHS 23:1 SHS

Completion Rate 100% Primary 100% JHS % SHS

Survival Rate % Primary % JHS % SHS

Number of teachers in special education

Pupil: Textbooks ratio 1:1 Primary 1:1 JHS 1:1 SHS 1:1 48

To improve the quality of academic and research % of candidates that gained aggregate 6-24 75% programmes % of candidates that gained aggregate 6-30 75% Number of basic schools teaching French To promote Good Health and Environmental Sanitation Primary 45 in schools and in institutions of high learning JHS 28 Number of teachers on District sponsorship 278 training programme (DSTP) leave Number of schools with libraries/resource 60 rooms Number of communities with libraries 12

Coverage 100% % of schools with First Aid facilities 100% Primary 100% JHS 90% Iodized salt consumption 16,000 Number of students receiving eye screening 8,000 Screening 4,000 Primary 300 JHS 120 SHS 6 % with adequate sanitary facilities 60%

Number of schools with adequate drinking Indentify and promote programmes that will assist in water facilities the prevention of HIV/AIDs Primary 95 JHS 124 SHS 6

Number of schools with reliable electricity All supply

KG 70 To promote and extend the provision of Science and Primary 95 Technology Education and Training JHS 73 SHS 6 49

Number of schools sensitized 70 % of school health records upgraded 95% To strengthen and improve Educational Planning and management Number of institutions with one HIV/AIDs counselors JHS 7,825 SHS 12 Number of schools with support 4,745

Science, Technology and TVET Number of students benefiting from the STME project 65 Girls Boys 25 Number of teachers that received refresher training % of secondary schools with 10 or more 100% computers % of SSS teachers that received 100% Number of schools with TLMs provided

Education Management % of schools with SMCs 100% Primary JSS

% of schools inspected in 2010-2013 100% Primary JSS

% of schools with a SPIP 100% % of schools whose SPIP is operational 100%

EMIS established Second cycle institutions with a BOG in place

To sponsor JSS and SSS students in the district Number of JSS and SSS students sponsored 150

Health Care To improve the overall health status of Fanteakwa Health status improved District To train key Health staff in the District Number of Health staff trained 50

To provide Community health Compound (CHPS) Number of Community Health Compounds 18 provided

To provide equipment for Community Health Number of Community Health Compounds 148 Compounds equipment provided.

To sponsor 20 nursing trainees Number of nursing trainees sponsored 25 % of HIV/AIDs prevent % of HIV/AIDs prevent rate % of HIV/AIDs prevent rate 4.0 Under five mortality rate 0.018

Maternal mortality reduced 0.05

Under five years who are malnourished 7.7%

Population to Doctors ratio 1:85.350

Population of Nurses ratio 5:1000

Outpatient visit per capita 1.58

% of maternal audit to maternal deaths 0

Under five malaria case fatality rate 1.8%

% of family planning acceptors 60%

HIV/AIDS activities carried out 25 To increase female representation in the District Number of female representation in the Assembly up to 690 by Dec.,2012 District Assembly increased

To improve upon office and residential Number of office and residential 51

accommodation for MDAs by Dec.,2013 accommodation improved To register all persons who have attained the age of 18 Number of 18 year olds registered on the years as voters since the last registration exercise by voter register Dec., 2011

Table 2.8: DISTRICT INDICATORS AND TARGETS NO DISTRICT INDICATORS TYPE TARGETS NATIONAL DISTRICT BASELINE TARGET BASELINE TARGET 2010 2013 2010 2013 A PRIVATE SECTOR COMPETITIVENESS Modernized Agric • Financial incentives provided for youth to go Input -- -- 25 100 into agriculture

• Youth trained to go into agriculture Input -- -- 25 100

• Number of farmers trained in the use of Input -- -- 750 5000 fertilizers and agro-chemicals

• Number of farmers provided with fertilizers and Input -- -- 250 1000 agro chemicals

• Quantity of fertilizers and agro- chemicals used Impact -- -- 500 2000 • Production level of farmers improved Output • Number of agro based industries established and rehabilitated Output -- -- 45 150

• Number of women groups trained and assisted to go into the processing of agro-based Input -- -- 25 100 materials

Roads • Number of roads rehabilitated Output -- -- 21 22 • Length of road rehabilitated Output -- -- 150 900km

• Number of culverts constructed 53

Output -- -- 10 40 • Number of foot bridges constructed Output -- -- 1 5 Communication • Number of communication masts erected Input -- -- 2 8 • Number of electricity poles erected Input -- -- 150 600 • Number of people using light increased Input Tourism • Number of tourist potentials developed -- -- 900 6900 Output -- -- 2 8

B GOOD GOVERNANCE AND CIVIL RESPONSIBILITY Economic Governance • Number of markets constructed Input -- -- 1 4

• Number of markets rehabilitated Input -- -- 5 24

• Number of stalls constructed and rehabilitated Input -- -- 75 250

Vulnerable and Excluded • Disaster victims assisted Output -- -- 15% 70%

• Women groups in the district supported Output -- -- 1 5

• The physically challenged trained Output -- -- 50 200

• Youth employment levels increased Output -- -- 6% 30%

• Youths trained and assisted Input -- -- 50 200

• Park established for the elderly Output -- -- 1 2

Political Governance Output • Internet services extended to Assembly offices and Radio Station

Output • Working tools provided

Output • Bye-laws prepared Output • Women supported in decision making processes

Output -- -- 2 8 • Organization of forums facilitated on the Domestic Violence and Victim Support Unit (DOVVSU) law

Output • District police station rehabilitated

Output -- -- 2 10 • Town/area councils an trained in their functions Output • Number of female representation in the District -- -- 85 450 Assembly increased Output -- -- 5 20 • Number of office and residential accommodation improved Input -- -- 30% 100% • Number of 18 year olds registered on the voter register C HUMAN RESOURCE DEVELOPMENT Education, Youth and Sports

• Number of scholarship awarded Output -- -- 10 50

• Number of classroom blocks rehabilitated Input -- -- 20 100

• Dormitory blocks provided Input -- -- 1 6

• Staff accommodation provided Input -- -- 2 8

• Sports /culture festival supported and a public Input -- -- 1 4 stadia constructed

• ICT centers created and stocked with desktop Input -- -- 1 5 computers

• Library structures and facilities provided Output -- -- 2 8

Equitable access to education KG:GER Output -- -- 20% 100% Number of classrooms: KG Input -- -- 74 154 % of KG pupils with furniture Output -- -- 20% 80% Primary: GER NER -- -- 19% 98% GAR Output -- -- 16% 80% NAR -- -- 18% 86% -- -- 12% 77% JHS GER Output -- -- 18% 88% NER -- -- 9% 68% GAR -- -- 19% 90% NAR -- -- 11% 67%

Output -- -- Increase in pupils with special needs 2010-2011 -- -- 24% 64% Primary -- -- 15% 80% JHS Input -- -- 25% 100% % of Basic schools provided with TLMs Output -- -- 15% 80% SHS:GER -- -- 35 53 Number of schools built Input -- -- 7 34 Primary 1 4 JHS SHS

% decrease in the % of classrooms -- -- needing repairs from 2008-2009 to 2009-2010 Input -- -- 2% 5% Primary -- -- 1% 3% JHS -- -- 1% 3% SHS Output -- -- 0.8 1.0 Pre-school: GPI -- -- 0.6 1.0 Primary -- -- 0.6 1.0 JHS:GPI 0.8 1.0 SHS:GPI

Number of schools having Girls Education Impact Clubs established All Primary All JHS All SHS -- -- Impact -- -- % of qualified school teachers -- -- 45% 95% KG -- -- 70% 95% Primary -- -- 75% 95% JHS Impact -- -- 80% 98% SHS -- -- 26:1 25:1 PTR -- -- 27:1 35:1 KG 14:1 25:1 Primary 25:1 23:1 JHS -- -- SHS -- -- 57

Input -- -- 75% 100% Completion Rate 83% 100% Primary % % JHS SHS -- -- Input -- -- Survival Rate -- -- % % Primary % % JHS -- -- % % SHS Impact -- -- 2% 45% Number of teachers in special education -- -- Impact -- -- 1:6 1:1 Pupil: Textbooks ratio 1:5 1:1 Primary 1:5 1:1 JHS -- -- 1.5 1:1 SHS -- -- Outcome 49% 75% % of candidates that gained aggregate 6-24 -- -- 48% 75% % of candidates that gained aggregate 6-30 Outcome -- -- Number of basic schools teaching French 5 45 Primary -- -- 18 28 JHS Input -- -- Number of teachers on District sponsorship training Input -- -- 120 278 programme (DSTP) leave Input 5 60 Number of schools with libraries/resource rooms Impact -- -- 6 12 Number of communities with libraries -- -- Coverage Input -- -- 20% 100% % of schools with First Aid facilities 20% 100% Primary JHS Impact 70% 90% Iodized salt consumption Input -- -- Number of students receiving eye screening -- -- Screening -- -- Primary -- -- 1000 16,000 JHS 700 8,000 58

SHS Input 800 4,000 % with adequate sanitary facilities 28% 57% Input -- -- Number of schools with adequate drinking water -- -- 96 300 facilities -- -- 57 120 Primary 2 6 JHS SHS Input -- -- Number of schools with reliable electricity supply -- -- 45 95 -- -- 50 124 KG -- -- All All Primary 30 110 JHS SHS Input -- -- All All Number of schools sensitized Impact -- -- 45% 95% % of school health records upgraded

Number of institutions with one HIV/AIDs counselors Input -- -- 30 70 JHS -- -- 45 95 SHS Output -- -- 37 73 Number of schools with support -- -- Science, Technology and TVET Output -- -- 275 7,825 Number of students benefiting from the STME project -- -- 95 4,745 Girls -- -- Boys Output -- -- 2 12 Number of teachers that received refresher training Input -- -- 100% 100% % of secondary schools with 10 or more computers Output -- 95% 100% % of SHS teachers that received training 93% 100% Number of schools with TLMs provided Impact Education Management -- % of schools with SMCs Impact -- -- 70% 100% Primary Impact -- 45% 100% JHS -- 59

% of schools inspected in 2010-2013 -- -- 100% 100% Primary Impact -- -- 100% 100% JHS ------100% 100% % of schools with a SPIP -- 100% 100% % of schools whose SPIP is operational Impact -- EMIS established Impact -- -- 7 17 Second cycle institutions with a BOG in place Impact -- 50 150 Number of JHS and SHS students sponsored Input Input

HEALTH AND SANITATION Number of people with their health status improved Input Number of Health staff trained Input -- -- 10 50 Number of Community Health Compounds provide Input -- -- 9 18 (CHIPS) Number of Community Health Compounds equipment Input -- -- 45 148 provided. Number of nursing trainees sponsored Input -- -- 4 25 Under five mortality rate Output -- -- 0.5 0.018 Maternal mortality reduced Output -- -- 1.0 0.05 Under five years who are malnourished Impact -- -- 8.5 7.7% Population to Doctors ratio Outcome -- -- 1:95.423 1:85.350 Population of Nurses ratio Outcome -- -- 2:1000 5:1000 Outpatient visit per capita Output -- -- 2.5 1.58 % of maternal audit to maternal deaths Outcome -- -- 0 0 Under five malaria case fatality rate Output -- -- 2.3 1.8% % of family planning acceptors Outcome -- -- 80% 60% % of HIV/AIDs prevalent rate Outcome -- -- 5.3 4.0% Number boreholes and hand dug wells Input -- -- 178 320 Construction, rehabilitation and dislodgement of Input -- -- 568 2855 institutional and public toilets advanced Sanitation equipments procured, rehabilitated and Input -- -- maintained HIV/AIDS activities carried out Input -- -- 5 20

3.6 M & E MATRIX PRIVATE SECTOR COMPETITIVENESS PROGRAMME AREA: MODERNISED AGRIC

GOAL: To improve and increase Agriculture production to ensure increase and sustainable income for the people of the District. OBJECTIVE 1: Provide financial incentives (credit) for youths to go into agricultural Table 2.9: M & E Matrix for Modernized Agric

Indicators Indicator Type Baseline 2010 Target 2013 Data Source Monitoring Responsibility Frequency • Financial Input 25 100 MOFA Yearly MOFA/DPCU incentives provided for youth to go into agriculture • Financial Input 25 100 MOFA Yearly MOFA/DPCU incentives provided for youth to go into agriculture

OBJECTIVE 2: Train farmer groups in the use of fertilizers and agro-chemicals

• Number of Output 750 5000 MOFA Quarterly MOFA/DPCU farmers trained in the use of fertilizers and agro- chemicals

• Number of Output 250 1000 MOFA Quarterly MOFA/DPCU farmers provided with fertilizers and agro chemicals

• Quantity of Output 500 2000 MOFA Quarterly MOFA/DPCU fertilizers and agro- chemicals used

• Production Output MOFA Quarterly MOFA/DPCU level of farmers improved

OBJECTIVE 3: .Assist women groups with cassava graters for gari processing and rehabilitate Obooho cassava processing facility

• Number of agro Input 45 150 BAC/MOFA Yearly B AC based industries DPCU established and MOFA rehabilitated

• Number of women Input 25 100 BAC/MOFA Yearly BAC groups trained and DPCU assisted to go into MOFA the processing of agro-based materials 62

PROGRAMME AREA: SUPPORT SERVICES

GOAL: To improve communication and electricity systems in the District. OBJECTIVE 1: To rehabilitate the following roads by December, 2013. a.Begoro-Dedeso-Mpaem (31.3km) b.Dwenase – Abompe (2.14km) c.Bosuso – Dwenase – Saamang – Juaso (20.3km) Bosuso – Begoro trunk road

Table 2.9: M & E Matrix for support services

• Number of Output 21 22 Feeder Roads Monthly Feeder Roads roads rehabilitated DPCU

• Length of road Output 150 900km Feeder Roads Monthly Feeder Roads rehabilitated DPCU

• Number of Output 10 40 Feeder Roads Monthly Feeder Roads culverts constructed DPCU

• Number of Output 1 5 Feeder Roads Monthly Feeder Roads foot bridges constructed DPCU

OBJECTIVE 2: To facilitate the erection of Telecom mast in the northern part of the District

• Number of Input 2 8 Vodafone Monthly Vodafone communica Mtn Mtn tion masts Tiga Tiga erected Expresso Expresso Airtel Airtel DPCU

OBJECTIVE 3: .Connect Feyiase – Miaso, Asarekwao-Owusukrom and Otuater to the national electricity grid

• Number of Input 150 600 ECG Monthly ECG/DPCU electricity poles erected

• Number of Input 900 6900 ECG Monthly ECG/DPCU people using light increased

PROGRAMME AREA: TOURISM GOAL: To promote tourism in the District OBJECTIVE 1: Partner the private sector in the development of two waterfalls and other tourist potentials in the district

Table 3.0: M & E Matrix for tourism.

• Number of Output 2 8 GTB Quarterly GTB/DPCU tourist potentials developed

GOOD GOVERNANCE AND CIVIC RESPONSIBILITY.

PROGRAMME AREA: ECONOMIC GOVERNANCE GOAL: To enhance commercial activities in the District. OBJECTIVE: Construct, rehabilitate markets and stalls in the district

Table 3.0: M & E Matrix for Economic Governance

• Number of Input 1 4 DRO Monthly DRO/DPCU markets constructed

• Number of Input 5 24 DRO Monthly DRO/DPCU markets rehabilitated

• Number of Input 75 250 DRO Monthly DRO/DPCU stalls constructed and rehabilitated

PROGRAMME AREA: VULNERABLE AND EXCLUDED GOAL: To assist the vulnerable and the excluded and integrate them into the society OBJECTIVE 1: To provide care and support for the PLWHAS and the physically challenged in the district

Table 3.1: M & E Matrix for Vulnerable and Excluded

Output 15% 70% DFO Quarterly DFO/DPCU DFO/DBO/DPCU

Output 1 5 DFO Quarterly DFO/DPCU DFO/DBO/DPCU

Output 1 2 DFO Quarterly DFO/DPCU DFO/DBO/DPCU

OBJECTIVE 2: To train physically challenged in livelihood skills

• The Output 50 200 Quarterly DFO/DBO DFO/DBO/DPCU physically challenged trained

• Youth 6% 30% Quarterly DFO/DBO DFO/DBO/DPCU employment Output levels increased

• Youth Input 50 200 Quarterly DFO/DBO DFO/DBO/DPCU trained and assisted

PROGRAMME AREA: POLITICAL GOVERNANCE GOAL: To promote political governance in the District OBJECTIVE 1: To operate Area Councils in the District. Table 3.2: M & E Matrix for Political Governance. • Bye-laws Output prepared D.A Report Quarterly DPCU

• Town/area Output 2 10 D.A Report Quarterly DPCU councils an trained in their functions

OBJECTIVE 2: To increase female representatives in the District Assembly up to 305 by December, 2012. • Number of Output 85 450 D.A Report Quarterly DPCU female representation in the District Assembly increased

• Women Output D.A Report Quarterly DPCU supported in decision making processes

• Organization of Output 2 8 D.A Report Quarterly DPCU forums on Domestic violence and victim support law(DOVVSU)

OBJECTIVE 3: To improve upon office and residential accommodation for DA’s by December, 2013. • Internet Output DEU Monthly DPCU/DEU services extended to Assembly offices and Radio Station • District police Output D.A Report Quarterly DPCU station rehabilitated

• Number of Output DEU Quarterly DPCU office and residential accommodati on improved

OBJECTIVE 4: To register all persons who have attained the age of 18 years as voters since the last registration exercise by December, 2009.

Number of 18 year Input 30% 100% DEO Yearly DPCU olds registered on the voter register

HUMAN RESOURCE DEVELOPMENT

PROGRAMME AREA: EDUCATION, YOUTH AND SPORTS GOAL: To improve educational standard in the District OBJECTIVE 1: To rehabilitate classroom blocks in the District

Table 3.3: M&E Matrix for Education, Youth and Sport

• Number of Input 20 100 DEU/GES Monthly GES/DPCU classroom blocks rehabilitate

OBJECTIVE 2: To provide accommodation for teachers in the District

• Staff Input 2 8 GES/DBO Monthly GES/DPCU accommod ation provided

OBJECTIVE 3: To provide accommodation for Students in the District

• Dormitory Input 1 6 GES/D.A Yearly GES/DPCU blocks provided

OBJECETIVE 5: To sponsor JSS and SSS students in the District

• Number of Output 10 50 GES/DBO Yearly GES/DPCU scholarship awarded

GOAL 2: Equitable access to education (EA)

OBJECTIVE 1: To promote and extend pre-school education

Monitoring Indicators Indicators Type Baseline 2010 Target 2013 Data Source Frequency Responsibility • KG:GER Output 20% 100% M & E 2 D/A, SMC/PTA, CPC, Donors • Number of Input 74 154 M & E 2 D/A, SMC/PTA, classrooms: CPC, Donors KG

• % of KG Output 20 80% M & E 2 D/A, SMC/PTA, pupils with CPC, Donors furniture

OBJECTIVE 2: To increase access to and participation in education and training • Primary Output M & E 2 D/A, SMC/PTA, GER 19% 98% CPC, Donors NER 16% 80% GAR 18% 86% NAR 12% 77%

• JHS Output M & E 2 D/A, SMC/PTA, GER 18% 88% CPC, Donors NER 9% 68% GAR 19% 90% NAR 11% 67% • Increase in pupils Output M & E 2 D/A, SMC/PTA, with special needs CPC, Donors 2010-2011 Primary 24% 64% JHS 15% 80%

• % of Basic schools Input 25% 100% M & E 2 D/A, SMC/PTA, provided with CPC, Donors TLMs • SHS:GER Output 15% 80% M & E 2 D/A, SMC/PTA, CPC, Donors • Number of schools Input 7 34 M & E 2 D/A, SMC/PTA, built CPC, Donors Primary JHS SHS • % decrease in the Input M & E 2 D/A, SMC/PTA, % of classrooms CPC, Donors needing repairs from 2008- 2009 to 2009- 2010 Primary 2% 5% JHS 1% 3% SHS 1% 3%

OBJECTIVE 3: To provide girls with equal opportunities to access the full cycle of education • Pre-school: Output 0.8 1.0 M & E 2 D/A, SMC/PTA, GPI CPC, Donors, Primary 0.6 1.0 Philanthropist JHS:GPI 0.6 1.0 SHS:GPI 0.8 1.0

• Number of Impact M & E 2 D/A, SMC/PTA, schools having CPC, Donors, Girls Philanthropist 71

Education Clubs established Primary All All JHS All All UNICEF SHS All All

GOAL 3: To enhance quality of education OBJECTIVE 1: To improve quality of teaching and learning for enhanced pupils/students achievement. • % of qualified school Impact M & E 2 D/A, SMC/PTA, teachers CPC, Donors KG 45% 95% Primary 70% 95% JHS 75% 95% SHS 80% 98% • PTR Impact M & E 2 D/A, SMC/PTA, KG 26:1 25:1 CPC, Donors Primary 27:1 35:1 JHS 14:1 25:1 SHS 25:1 23:1

• Completion Rate Impact M & E 2 D/A, SMC/PTA, Primary 75% 100% CPC, Donors JHS 83% 100% SHS % % • Survival Rate Impact M & E 2 D/A, SMC/PTA, Primary % % CPC, Donors JHS % % SHS % % • Number of teachers Impact 2% 45% M & E 2 D/A, SMC/PTA, in special education CPC, Donors

• Pupil: Textbooks ratio Impact 1:6 1:1 M & E 2 D/A, SMC/PTA, Primary 1:5 1:1 CPC, Donors JHS 1:5 1:1 SHS 1:5 1:1 • % of candidates that Output 49% 75% GEO- EXAM 2 D/A, SMC/PTA, gained aggregate 6- Coordinator CPC, Donors, GEO 24

• % of candidates that Output 48% 75% GEO- EXAM 2 D/A, Donors, GEO gained aggregate 6- Coordinator 30

• Number of basic Input M & E 2 D/A, Donors, HRM schools teaching French Primary 5 45 JHS 18 28 • Number of teachers Input 120 278 M & E 2 D/A, Donors, HRM on District sponsorship training programme (DSTP) leave

OBJECTIVE 2: To improve the quality of academic and research programmes • Number of Input 5 60 M & E 2 D/A, SMC/PTA, Donors schools with libraries/reso urce rooms • Number of Input 6 12 M & E 2 D/A, SMC/PTA, Donors communities with libraries

OBJECTIVE 3: To promote Good Health and Environmental Sanitation in schools and institutions of High Learning. • Coverage Impact 20 100 SHEP 2 D/A, SMC/PTA, Coordinator Donors, SHEP • % of schools with Input SHEP 2 D/A, SMC/PTA, First Aid facilities Coordinator Donors, SHEP Primary 20% 100% JHS 20% 100% • Iodized salt Impact 70% 90% SHEP 2 D/A, SMC/PTA, consumption Coordinator Donors, SHEP • Number of Input SHEP 2 D/A, SMC/PTA, students receiving Coordinator Donors, SHEP eye screening Screening Primary 1000 16,000 JHS 700 8,000 SHS 800 4,000 • % with adequate Input 28% 57% SHEP 2 D/A, SMC/PTA, sanitary facilities Coordinator Donors, SHEP • Number of schools Input SHEP 2 D/A, SMC/PTA, with adequate Coordinator Donors, SHEP drinking water facilities Primary 96 300 JHS 57 120 SHS 2 6 • Number of schools Input M & E 2 D/A, SMC/PTA, with reliable Donors electricity supply KG 45 95 Primary 50 124 JHS All All SHS 30 110 • Number of schools Input All All M & E 2 D/A, SMC/PTA, sensitized Donors • % of school health Impact 45% 95% SHEP 2 D/A, SMC/PTA, records upgraded Coordinator Donors, SHEP 74

OBJECTIVE 4: Identify and promote programmes that will assist in the prevention of HIV/AIDS. • Number of SHEP Coordinator 2 D/A, SMC/PTA, institutions Donors, Guidance with one and Counseling HIV/AIDs Coordinator counselors 30 70 JHS 45 95 SHS • Number of Output 37 73 SHEP Coordinator 2 D/A, SMC/PTA, schools Donors, SHEP with support

GOAL 4: Science, Technology and TVET OBJECTIVE 1: Promote and extend the provision of Science and Technology Education and Training • Number of Output STME Coordinator 2 D/A, SMC/PTA, students Donors, STME benefiting Coordinator from the STME 275 7,825 project 95 4,745 Girls Boys • Number of Output 2 12 HRME 2 D/A, SMC/PTA, teachers Donors, DTO that received refresher training

• % of Output 100% 100% M & E 2 D/A, SMC/PTA, secondary Donors, AIDF & A schools 75

with 10 or more computers • % of SHS Output 95% 100% DTO 2 D/A, SMC/PTA, teachers Donors, DTO that received training • Number of Input 93% 100% M & E 2 D/A, SMC/PTA, schools Donors, AD 2nd with TLMs Cycle schools provided

GOAL 5: Education Management OBJECTIVE 1: Strengthen and improve Educational, Planning and Management • % of schools Impact M & E 2 D/A, Donors ,AD inspected in Supervision 2010-2013 Primary 100% 100% JHS 100% 100% • % of schools Impact 100% 100% M & E 2 D/A, Donors ,AD with a SPIP Supervision % of schools whose 100% 100% SPIP is operational • EMIS Impact No Yes M & E 2 D/A, Donors ,A/D, established F & A • Second cycle Impact M & E 2 D/A, Donors ,PTA institutions with a BOG in place Number of JSS and 7 17 SHS Students 50 150 sponsored

PROGRAMME AREA: HEALTH GOAL 1: To enhance health delivery in the District. OBJECTIVE 1: To provide community health compounds (CHPS) Table 3.3: M&E Matrix for HEALTH Number of Input 9 18 MOH Monthly MOH/DPCU Community Health Compounds provide (CHIPS)

OBJECTIVE 2: To provide equipments for community health compounds by 2012. Number of Input 45 148 MOH Monthly MOH/DPCU Community Health Compounds equipment

OBJECTIVE 3: To sponsor nursing trainees by 20012. Number of Input 4 25 MOH/DBO Yearly MOH/DPCU nursing trainees sponsored

GOAL 2: To reduce HIV/AIDS prevalence rate in the District. OBJECTIVE 1: To concentrates HIV/AIDS activities in the high transmission areas Such as hotels, bars and taverns by 2011. HIV/AIDS activities Output 5 20 MOH/DPCU Monthly MOH/DPCU carried out

OBJECTIVE 2: To provide adequate funds for community based organizations by 2011 Amount of fund Input 10,000 30,000 DBO Quarterly DPCU for community based

organizations provided

OBJECTIVE 3: To maintain effectively the activities of CBO’s in the District. Number of Output 40 100 DPO Quarterly DPCU activities for CBO’s monitored

PROGRAMME AREA: WATER AND SANITATION GOAL: To extend water and sanitation facility to needy communities in the District OBJECTIVE 1: To provide portable water to needy communities by 20013.

Table 3.4: M&E Matrix for Water and Sanitation

OBJECTIVE 2: To facilitate the construction of 2000 VIP house latrines and 30 institutional latrines by 2014. Construction, Input 568 2855 DWST/WATSAN Weekly DWST/DPCU/WATSAN rehabilitation and dislodgement of institutional and public toilets advanced

Table 3.5: M&E Calendar. NO ACTIVITIES TIME FRAME ACTORS 2011 2012 2013

2. DMTDP Mid- term DPCU Evaluation ‹ Collect, collate and 1st-30th May,2012 Analyze Data ‹ Prepare Report for 1st-15th June,2012 presentation using power point ‹ Validate Report at 20thJune,2012 stakeholders workshop ‹ Prepare and 15th25thJune,2012 Disseminate Final Report

3. Annual Progress Review 5th Jan,2012 5th Jan,2013 DCD Workshop ‹ Submit Annual 15th Jan,2012 15th Jan,2013 DPCU Reports to DPCU ‹ Collate and 15th Nov2011 20th Jan, 2012 20th Jan,2013 DPCU Analyze data ‹ Prepare Report 30th Nov,2011 for presentation using power 25th Jan,2012 25th Jan,2013 DPCU point ‹ Validate Report 10th Dec,2011 at Stakeholders 29th Jan,2012 29th Jan,2013 DPCU Workshop ‹ Prepare and 20thDec,2011 Disseminate Final 79

Report

4. Annual Progress Report ‹ Collect, collate and 10th Feb,2012 10th Feb,2013 DPCU Analyze Quarterly Reports ‹ Prepare and 5th Oct,2011 20th Feb,2012 20th Feb,2013 forward APR to Stakeholders

5. Dissemination ‹ Train DPCU 10Dec,2011 members on 5th Jan presentation skills. 5th 5th Mar 5th 5th Sep 5th 5th 5th DPCU PowerPoint Jan Jun Mar Jun Sep ‹ Organize stakeholders workshop to disseminate content of report General Assembly 10th Dec,2011 ‹ Disseminate Report on Radio Sunrise, Fanteakwa FM in Eastern Region

6 Quarterly Review Meeting 15th Nov 15th 15th 15th Dec 15th Mar 15th 15th 15th DPCU with Partners Mar Jun Jun Sep Dec

7. Quarterly Field Visits 10th Nov 10th 10thJun 10th Dec 10th Mar 10th 10th 10th DPCU Mar Jun Sep Dec 80

DATA COLLECTION AND COLLATION

3.8 CLASSIFICATION OF RESULTS Results of the implementation of Medium Term Development Plan, can be classified in two three parts. • Outputs are measured in quantitative terms or numbers i.e. goods and • Services on the other hand are measured in qualitative terms. • Impact is also done in qualitative terms.

In all, outputs, outcomes and impact can be derived or obtained from the systematic collection of both primary and secondary data. Thus data collection and collation are life blood of the M&E. 3.9 CLASSIFICATION OF DATA Data source can be classified into two main sections. These are: 1. Primary data 2. Secondary data Primary data is normally collected directly from the field. In our case, it is the responsibility of the DPCU to collect, collate and update data collection of programmes and project during field visits or inspirations to the project sites. Data collected on projects, such as contract awards, contract sums, amount paid out of completed, status of works, whether on-going, completed or abandoned and completion dates etc. are all examples of primary data.

Secondary data on the other hand are the types of data collected from other sources, other than the field. Examples of secondary data include the Population and Housing Census (PHC) of the year 2000, the Ghana Health and Demographic Survey of the Ministry of Health and the Core Welfare Indicator Questionnaire.

4.0 DATA ANALYSIS AND USE

The Ghana info database software is yet to be received by the Fanteakwa District. The District however, however, hopes to purchase available data entry and analysis software example EPI info.

Data generated firm Monitoring and Evaluation activities would be analysed in terms of Comparing existing base line data with set targets and thereby assessing project achievements on quarterly bases until the end of the MTDP plan period (2010-2013). The DPCU will be the leading agency in this regard, in collaboration with major Departments such as G.E.S, MOFA, HEALTH, and the Forestry Commission, other NGOs and CBOs, and other stakeholders together; they shall be in charge of collecting data, interpretation and analysis 81

using varied and appropriate techniques for both secondary and primary sources. The data when collected shall be the basis for any meaningful substantive intervention into the planning cycle. The analysis would be based on the purchase of appropriate software, showing both interpretations in tabular in graphical forms. The EPI info can satisfy such a software system.

In meeting the goals and objectives and targets set in the District Medium Term Development Plan, it is appropriate to link it up with major indicators.

• Results use It is expected that the DPCU would create a centrally located Data base in the District in order to facilitate the storage and retrieval of basic data. Data collected, when analyzed would help the District know, its performance level in project implementation and also help in identifying problems and finding solutions where possible and conducting studies on others.

4.1 MONITORING AND EVALUATION REPORT In monitoring and evaluation, one of the most important aspects is to inform all stakeholders at each stage, about the observation, unattained objectives or gaps, general progress and the final results or outcomes.

This is expected to strengthen all stakeholders on the necessary issues that need to be attended to. Quarterly Reports and annual reports are two important reports that will be generated in terms of reporting. This will include findings and reactions emanating from monitoring and evaluation exercise.

Presiding member, DCE, RPCU, NDPC Sub – Committees of the Assembly, Heads of Departments, CSO’s, the Media and Developmental partners are some of the key Stakeholders who will be the recipients of such reports (QR and APR)

4.2 DISSEMINATION OF REPORTS To boost the commitment of all stakeholders to support developmental interventions in the Fanteakwa District in order to reduce poverty levels by ensuring accountability and transparency. It is expected that (QR and APR) reports and other monitoring reports would be issued to the Regional Planning and Co-ordination Unit (RPCU) National Development Planning Commission (NDPC) and other Stakeholders. Strategies for dissemination envisaged include can be found in the table below:

Table 3.4: Dissemination Strategy Medium Time Frame Responsibility Strategy To Whom Feedback Mechanism Stakeholders 2nd week after DPCU Workshops for all Stakeholders, Comments, Workshop the second and identified communities contributions fourth quarters stakeholders will be organized biannually where feedbacks would be collected for review Assembly Quarterly DPCU/Assembly Members At all Assembly and Assembly Members Statements meetings sub-committees and Committees meetings, outcome Members discussions would be carried out for onward discussions with community Public fora Annually DPCU/Area/Town/Urban Community Communities Comments, Councils/Communities meetings as well as contributions public gatherings would be used for dissemination when Media DCE/DPCU Regular discussions Comments, discussions on the DMTDP; contributions, status of criticisms through implementation, phone-in. constraints, challenges and strategies, using the Local FM stations.

Issue of Reports Quarterly DPCU Timely forwarding Regional Planning comments of copies of the and coordinating Annual Progress Unit, National Reports and Development

Quarterly Reports Planning shall be presented Commission departmental heads,

4.3 DEVELOPMENT EVALUATION The Fanteakwa District would commit itself strongly to conducting rigorous impact evaluations. Mid-term and terminal evaluations of the DMTDP would be conducted as specified in the M&E Calendar.

The DPCU would lead in assessing the performance of all projects during implementation and completion to ascertain if the intervention has achieved its original objectives and assess the overall changes caused by the intervention.

The DPCU would further examine the relevance of the development effectiveness to all projects with reference to the GPRS II.

These evaluations are expected to serve to improve management and provide insights for effective programmes design and implementation.

4.4 PARTICIPATORY EVALUATION Participatory M&E is a valuable tool to capture perceptions and assess whether interventions have met these expectations, especially of the vulnerable in the society. For effective PM&E, the Fanteakwa District shall embark on educative and awareness creation among beneficiaries and also involve them in the selection of indicators to monitor.

A fundamental activity to be undertaken under participatory M&E is to promote and strengthened partnerships between the Fanteakwa District Assembly and NGO’s / CBO to discuss the roles of different stakeholders and how participatory M&E results will be incorporated into the District M&E reports.

Where possible some of the M&E tools and methodologies for social analysis and participatory assessment that can be used include the following; V Community score cards V Focus group discussions V Citizen report card V Participatory Expenditure Tracking of social expenditures, etc.

CHAPTER 3

4.5 COLLABORATION WITH DEVELOPMENT PARTNERS

The major Development partners in the Fanteakwa District includes USAID, which help fund GAIT/EQ projects and are mainly concerned with issues on assessing quality education. DANIDA, on the other hand is mainly concerned with improving and helping tackle water and sanitation issues, and is a major sponsor of CWSA activities.

World Vision is a Christian Developmental partner interested in water, sanitation and educational issues. European Union is a developmental partner interested in education, Health, water, sanitation and economic issues in the District.

Hunger Project is a developmental partner interested in the socio-economic life of the people especially alleviating extreme poverty.

These are the key Development partners in the Fanteakwa District. The DPCU would collaborate with all these development partners by inviting them to be part of the DPCU, and also sharing information with them and sharing ideas on how to strengthen M&E activities, data gathering, analysis and updating with them. The same, shall for all other NGOs and CSOs.

We also hope to make the M&E plan available to them and also ask them to help fund some of the M&E activities.

TABLE 3.5: DETAILED M&E BUDGET Activity Input Description Quantity Estimated unit cost Total cost GHC GHC

Organize 28 DPCU M&E review • Stationary meetings Flip chart pads 48 20.00 960.00 Board markers 14 10.00 140.00 Reams of 4 sheets 30 10.00 300.00 • Snacks and Lunch 20x20 5.00 2000.00 • Honorarium 20x20 20.00 8000.00

Sub: 11,400.00 GHC Total External training for 6 DPCU • Training materials 5 People 100.00 500.00 members on computer software • Course fees 5 People 800.00 4000.00 for data collection and analysis • Per diem/Night allowances 5 People 700.00 3500.00 • Accommodation(4weeks) 5 People 1000.00 5000.00 • Feeding cost(4weeks) 5 People 30.00 150.00

Sub : 13,150.00 GHC Total Organize 4 Local Training for 10 • Snacks and Lunch 10x4x2days 5.00 400.00 DPCU Members • Honorarium 10x4x2days 20.00 1600.00 • Facilitation Fee 2x2x4 100.00 1600.00 • Development of 2x3 20.00 120.00 Manuals/Training Materials • Stationary Flip charts 1x3 10.00 30.00 Reams of 4 sheets 1x3 10.00 30.00

Sub : 3,780.00 GHC Total Procure materials and Equipments • Photocopier 1 3500.00 3500.00 for M&E activities 4 200.00 800.00 • Photocopier Toner 1 2500.00 2500.00 • Laptop Computer Sub : 6,800.00 GHC Total Procure Motor bikes for M&E • Motor bikes 5 2500.00 12500.00 Sub 12,500.00 GHC Total Training of 100 key local • Stationary stakeholders in PM&E methods Flip charts 3 10.00 30.00 Reams of 4 sheets 3 10.00 30.00 • Snacks and Lunch 100x2days 5.00 1000.00 • Honorarium for 100x2days 20.00 4000.00 • Facilitators 2x2 100.00 400.00 Sub: 5,460.00 GHC Total Carryout DMTDP Mid-Term • Fuel for facilitation 8gals 7.00 56.00 evaluation • Data collection 4 500.00 2000.00 • Data collection, compilation and 4 500.00 2000.00 analysis meetings • Toner 2 200.00 400.00 • A 4 sheets 4 10.00 40.00

Sub : 4,496.00 GHC Total Carryout DMTDP end of • Fuel for facilitation 8galx10days 7.00 560.00 implementation evaluation • Data collection • Data validation, compilation and 5 100.00 500.00 analysis meetings • Toner 2 200.00 400.00 • A 4 sheets 4 reams 10.00 40.00

Sub : 1,500.00 GHC Total Dissemination of M&E Reports • Snacks and Lunch 300x4 5.00 6000.00 • Honorarium for facilitators 10peoplex4 30.00 1200.00 • Fuel 8galsx2days 7.00 112.00 • Media broadcasting 2 1000.00 2000.00 Sub : 9,312.00 GHC Total Preparation of Quarterly Progress • Fuel 20galsx4 7.00 560.00 Report • A 4 sheets 20 10.00 200.00 • Allowances 3x4x4 30.00 1440.00 Sub : 2,200.00 GHC Total Carryout 10 field visits • Fuel 20x10 7.00 1400.00 • Allowances 5x3x10 30.00 4500.00 Sub : 5,900.00 GHC Total Preparation of Annual Progress • Fuel 20 7.00 140.00 Report • Allowances 3X4X4 30.00 1440.00 • A 4 sheets 32 10.00 320.00 Sub 1900.00 GHC Total GRAND TOTAL: 78,398.