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MINUTES COUNTY OF NORTHERN LIGHTS REGULAR COUNCIL MEETING HELD IN THE COUNTY CHAMBERS ON TUESDAY, AUGUST 13, 2013 COUNTY BUILDING, MANNING,

PRESENT: Cheryl Anderson Ward One Weberville/ Stewart Vacant Ward Two Warrensville/ Lac Cardinal Joan Harbaruk Ward Three Dixonville/ Chinook Valley Brent Reese Ward Four Deadwood/ Sunny Valley Ed Kamieniecki Ward Five North Star/ Breaking Point Terry Ungarian Ward Six Hotchkiss/ Hawk Hills Linda Halabisky Ward Seven Keg River/ Carcajou

IN ATTENDANCE: Theresa Van Oort- Chief Administrative Officer Deb Pawluski- Executive Assistant/ Recorder Kristin Dyck-Mile Zero/ Banner Post

01.0 Call to Order

Chief Elected Official Anderson called the regular meeting of August 13, 2013 to order at 9:00 a.m.

-Councillor Reese enters @ 9:02 a.m.

02.0 Adoption of the Agenda

331/13/08/13 MOVED BY Councillor Halabisky to adopt the agenda of the August 13, 2013 regular meeting with the following additions and/or changes: 06.3.1 A North Star Cemetery 06.1.1 L Paddle Prairie Anniversary 06.4.1 A Keg River Water (Halabisky) 06.3.2. A Keg River Roads (Halabisky) 06.6.3 E Keg River Cowboy Way 06.2.3 B Peace River Fire Hall (Reese) CARRIED

03.0 Adoption of the Minutes of the Previous Regular or Special Meeting(s)

A. Joint Meeting with Town of Manning Minutes

332/13/08/13 MOVED BY Councillor Reese to adopt the minutes of the joint meeting with the Town of Manning on June 26, 2013 as presented. CARRIED

B. July 16, 2013 Regular Minutes

333/13/08/13 MOVED BY Councillor Reese to adopt the minutes of the July 16, 2013 regular meeting as presented. CARRIED

05.0 Policies/ Bylaws A. Commenced Equipment Policy

334/13/08/13 MOVED BY Councillor Harbaruk to adopt the Commenced Equipment Policy with recommended additions. CARRIED

B. Delete the Pipeline Right-of-Way Purchasing Policy

335/13/08/13 MOVED BY Councillor Halabisky to postpone the Pipeline Right-of-way Purchasing Policy to the September 10, 2013 Council meeting. CARRIED

C. Land Acquisition for Municipal / Drainage Projects Policy

336/13/08/13 MOVED BY Councillor Harbaruk to postpone the Land Acquisition for Municipal / Drainage Projects Policy to the September 10, 2013 Council meeting. CARRIED

06.0 Municipal/CAO & Departmental Reports/Business 06.1 Government Services

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06.1.1 Council/Legislative A. August Meeting with Frank Oberle and Minister Olson On August 29th, MLA Frank Oberle and Minister Olson will be in Northern Sunrise County to meet with Council.

337/13/08/13 MOVED BY Councillor Ungarian to have Councillors Ungarian, Reese, Kamieniecki, Halabisky and Reeve Anderson attend the August 29th meeting with Frank Oberle and Minister Olson, location to be announced. CARRIED

-Kelly Schram enters @ 9:20 a.m.

04.0 Delegations A. Adult Learning Centre, Kelly Schram @ 9:15 a.m. Introductions were made. Mrs. Schram gave Council a presentation on the function and the role of the Adult Learning Centre in Manning and the Area.

-Amber Armstrong and Bill Downey, DMI enter @ 9:38 a.m. -Kelly Schram exits @ 10:06 a.m.

B. DMI, Amber Armstrong and Bill Downey @ 9:30 a.m. Council presented Amber and Bill with a County of Northern Lights print for their 25th Anniversary.

-Amber Armstrong and Bill Downey, DMI exit @ 10:18 a.m. -Break @ 10:18 a.m. -Reconvene @ 10:24 a.m.

B. Canada’s North 2013 Canada’s North Summit 2013 will take place in Whitehorse October 15th to 17th, 2013.

338/13/08/13 MOVED BY Councillor Kamieniecki to accept Canada’s North Summit 2013 as information. CARRIED

C. Military Recognition Book The Royal Canadian Legion is publishing the Military Service Recognition Book and is seeking an ad from the County.

339/13/08/13 MOVED BY Councillor Ungarian to purchase a ¼ page color ad at the cost of $545.00 in the Military Service Recognition Book. CARRIED

D. NAEL Meeting The NAEL meeting has been moved to September 13, 2013 in Saddle Hills County.

340/13/08/13 MOVED BY Councillor Reese to accept the date change for the Northern Alberta Elected Leaders meeting in Saddle Hills as information. CARRIED

E. CN Miracle Match

341/13/08/13 MOVED BY Councillor Halabisky to sponsor the CN Miracle Match in the amount of $500. CARRIED

F. PRPA Networking Reception The Prince Rupert Port Authority is holding a networking reception in on September 17, 2013.

342/13/08/13 MOVED BY Councillor Ungarian to accept the Prince Rupert Port Authority networking reception invitation as information. CARRIED

G. Letter from Town of Port McNeill The Town of Port McNeill is urging other municipalities to send a letter of sympathy and support to Lac-Megantic.

343/13/08/13 MOVED BY Councillor Harbaruk to accept the request from the Town of Port McNeill as information. CARRIED

H. Upcoming MGA Consultation Workshops

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AAMDC is seeking input on the Municipal Government Act and is holding a workshop in Grimshaw on Tuesday, August 20th, 2013.

344/13/08/13 MOVED BY Councillor Halabisky to have Reeve Anderson and Councillors Harbaruk and Halabisky attend the AAMDC Municipal Government Act workshop in Grimshaw on August 20th, 2013. CARRIED

I. Mackenzie Municipal Services Agency Annual Seminar Mackenzie Municipal Services Agency is hosting their annual seminar on Friday, October 4th in the Peace River Sawridge Conference Centre.

345/13/08/13 MOVED BY Councillor Halabisky to postpone the MMSA Annual Seminar to the September 10th,2013 meeting. CARRIED

J. County of Sportsplex Grand Opening The County of Grande Prairie is holding a grand opening for their Sportsplex on September 8th, 20134 from 10:00 a.m. to 3:00 p.m.

346/13/08/13 MOVED BY Councillor Reese to accept the invitation to the County of Grande Prairie Sportsplex Grand Opening as information. CARRIED

K. Northern Sunrise County’s 10th Anniversary Invitation Northern Sunrise County is holding a 10th anniversary bbq on August 16th, 2013 from 12:00 p.m. to 1:30 p.m. at their administrative building.

347/13/08/13 MOVED BY Halabisky to have available Councillors attend the Northern Sunrise County 10th Anniversary barbeque on August 16, 2013. CARRIED

L. Paddle Prairie 75th Anniversary The Paddle Prairie Metis Settlement is celebrating their 75th Anniversary August 15th to 18th, 2013 with the Opening Ceremonies on August 16th.

348/13/08/13 MOVED BY Councillor Kamieniecki that Councillor Halabisky attend the Paddle Prairie Metis Settlement Anniversary Opening Ceremonies on August 16, 2013. CARRIED

06.1.2 Administration

06.1.3 Assessment

06.1.4 Taxation

06.1.5 Finance

06.1.6 Equipment/Supplies

06.1.7 Buildings/Properties

06.1.8 Personnel/Human Resources

06.2 Protective Services 06.2.1 Policing

A. Law Enforcement Framework AAMDC has provided Council with the report Funding Options for Law Enforcement Services in Alberta.

349/13/08/13 MOVED BY Councillor Halabisky to accept AAMDC’s report, Funding Options for Law Enforcement Services in Alberta as information. CARRIED

06.2.3 Fire protection A. Remote County Fire Halls As per Council motion the remote fire sheds have been updated and two new sheds were completed for Breaking Point and Carcajou.

350/13/08/13 MOVED BY Councillor Harbaruk to accept the Remote County Fire Halls update as information. CARRIED

B. Peace River Fire Hall (Reese)

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Councillor Reese has some issues regarding the cost of the Peace River Fire Hall and the County’s contribution towards it. Would like a cost comparison from other communities who have recently built fire halls

06.2.4 Emergency Measures & Disaster Services

06.2.5 Ambulance/First Aid

06.2.6 By-law Enforcement

06.3 Transportation/Drainage/Public Works 06.3.1 Public Works A. North Star Cemetery The work continues at the North Star Cemetery and they are seeking 6 loads of gravel, at a cost of $650 plus the cost of trucking.

351/13/08/13 MOVED BY Councillor Ungarian to contribute the required gravel for the North Star Cemetery. CARRIED

06.3.2 Roads A. Keg River Roads (Halabisky) Complaints of the roads after the gravelling project and in areas it seems it was not spread.

06.3.3 Airport

06.3.7 Drainage Ditches A. McCracken Drainage Request Mr.’s McCracken want the County to reroute the water that is collecting on their property by digging a ditch.

352/13/08/13 MOVED BY Councillor Ungarian that administration write a letter to the McCracken’s explaining that with the information provided Council sees no need to dig a new ditch and if McCracken’s do not agree with the decision they can come as a delegation to Council. CARRIED

06.4 Utilities/Public Works 06.4.1 Water A. Keg River Water (Halabisky) Sprayers have been seen filling up at the Water Treatment Plant and putting the hose into their equipment.

353/13/08/13 MOVED BY Councillor Halabisky to have administration investigate signage at the Keg River Water Treatment Plant and to write a letter to person responsible informing them to not fill sprayer at the Plant. CARRIED

06.4.2 Sewage

06.4.3 Solid Waste

06.5 Public Health & Welfare 06.5.1 General [Home Care/FCSS]

06.5.3 Alberta Health Services A. Family Care Clinic Alberta Health Services is looking to put a Family Care Clinic in Peace River and are seeking Committee members and Reeve Anderson would like to be on the Committee.

354/13/08/13 MOVED BY Councillor Harbaruk that Reeve Anderson sit on the Peace River Family Care Clinic Committee on behalf of the County of Northern Lights. CARRIED

-Break @ 11:35 a.m. -Reconvene @ 11:45 a.m.

06.6 Environmental Development 06.6.1 Development [Planning/Zoning] A. Please See Blue Package a) Subdivisions i) 13NL03 Woloszyn, Randy NW 31-90-22-W5M First Parcel Out- 1 Lot

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355/13/08/13 MOVED BY Councillor Reese to approve the Subdivision application 13NL03 subject to the following 5 conditions: 1. that the applicant/owner dedicate a 5.0 m road right-of-way by caveat along the boundaries of the proposed lot and the balance of the quarter section, NW 31-90-22- W5M, adjacent to Range Road 230 pursuant to Section 661 of the Municipal Government Act; 2. that the applicant/owner enter into a development agreement with the County of Northern Lights to include, but not limited to, the construction of an approach to the proposed lot and the balance of the quarter section , if required; 3. that the applicant/ owner contact an Alberta Land Surveyor for the preparation of a Plan of Subdivision suitable for registration at the Alberta Land Titles Office to obtain title(s) under this decision; 4. that the applicant/owner provide easements and/or rights-of-way in accordance with utility company requirements; and: 5. that the applicant/ owner pay all outstanding property taxes on the land proposed to be subdivided or arrangements made which are satisfactory to the County of Northern Lights. CARRIED b) Development Permits- Issued by Development Officer i) DP-13-28 Harder, Rueben/ Begin, Maurice NW 10-84-22-W5M Mobile Home ii) DP-13-29 Jackson, Robert Pt SW 3-91-23-W5M Pl 411KS Bk 6 Lt 5 Residence

356/13/08/13 MOVED BY Councillor Ungarian to accept development permits DP-13-28 and DP-13-29 as issued by Development Officer as information. CARRIED

B. Dixonville Remediation AMEC has provided Council with a cost for the Risk Management Plan for the site in Dixonville.

357/13/08/13 MOVED BY Councillor Harbaruk to go ahead with the AMEC Risk Management Plan and have administration investigate if the cost is covered under the Municipal Affairs Grant. DEFEATED

358/13/08/13 MOVED BY Councillor Ungarian that Administration check with Municipal Affairs to see if the grant will cover a Risk Management Plan and if the grant will cover the costs then proceed with the project. CARRIED

06.6.3 Community/Agricultural Services A. Request for Funding from Alberta Beef Producers Wildlife Working Group The Alberta Beef Producers Wildlife Working Group is doing a study on the Economic Impact of Wildlife to Livestock Producers and is requesting financial assistance from all municipalities in Alberta.

359/13/08/13 MOVED BY Councillor Halabisky to fund the Alberta Beef Producers Wildlife Working Group for their study on the Economic Impact of Wildlife to Livestock Producers in the amount of $155.00. CARRIED

B. 2013 Alberta Culture Days Alberta Culture Days will take place September 27th to 29th. Community Services is hosting a “Community Campfire” at Figure Eight Lake on September 27th.

360/13/08/13 MOVED BY Councillor Harbaruk to declare September 27th to 29th Alberta Culture Days in the County of Northern Lights. CARRIED

361/13/08/13 MOVED BY Councillor Harbaruk to accept the Community Campfire event at Figure Eight Lake as information. CARRIED

C. Growing the North 2014 Sponsorship The Growing the North Conference for 2014 will take place on February 18th To 20th, 2014 in Grande Prairie and they are seeking sponsors.

362/13/08/13 MOVED BY Councillor Reese to sponsor the 2014 Growing the North Conference in the amount of $5000 and an Apple ipad to a maximum of $600. CARRIED

D. Leading the North 2014 Sponsorship

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The 2014 Leading the North Conference will take place May 26th to 28th 2014 in Fort McMurray and they are seeking sponsors.

363/13/08/13 MOVED BY Councillor Kamieniecki to sponsor the 2014 Leading the North Conference as a Bronze Sponsor in the amount of $3000. CARRIED

E. Keg River Cowboy Way Request The Keg River Cowboy Way is seeking financial aid to secure a lease on a parcel of land for monthly events they plan to hold in the Keg River area.

364/13/08/13 MOVED BY Councillor Halabisky to have administration write to the Cowboy Way Society directing them to apply for funding from the Keg River Rec Board. CARRIED

06.6.5 Natural Resources

06.6.7 Housing/Seniors

06.6.8 Tourism

07.0 Ward and/or Committee Reports

08.0 Info Items: August 13, 2013

-Press exits @ 12:34 p.m.

365/13/08/13 MOVED BY Councillor Harbaruk to have Ms. Bell from the Town of Peace River attend a Council meeting to give a presentation on the final concept plan on the Baytex Centre. CARRIED

366/13/08/13 MOVED BY Councillor Harbaruk to accept the items in the August 13th, 2013 info package as information. CARRIED

367/13/08/13 MOVED BY Councillor Reese to donate $6000 to the Manning Adult Learning Centre for 2013, with monies to come from Council Grants. CARRIED

368/13/08/13 MOVED BY Councillor Halabisky to have the regular meeting of August 13, 2013 go in camera to discuss personnel at 12:47 p.m. CARRIED

369/13/08/13 MOVED BY Councillor Harbaruk to have the regular meeting of August 13, 2013 come out of camera at 1:25 p.m. CARRIED

-Break for Lunch @ 1:30 p.m. -Reconvene @ 2:15 p.m.

04.0 Delegations C. AAMDC Delegation 2:30 to 3:30 p.m. President Bob Barss, Mr. Tom Burton and Kim Heyman from AAMDC came to Council and discussed several issues with Council that affect the County.

09.0 Open Mic

10.0 Adjournment

Chief Elected Official Anderson declared the August 13th,2013 regular meeting adjourned at 3:50 p.m.

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Chief Elected Official Chief Administrative Officer

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