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Middleton Tyas Parish Council Minutes – 2012/13

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Middleton Tyas Parish Council Minutes – 2012/13 Middleton Tyas Parish Council Minutes – 2012/13 7 May 2012 13 June 2012 11 July 2012 13 September 2012 11 October 2012 8 November 2012 13 December 2012 10 January 2013 14 February 2013 20 March 2013 Middleton Tyas Parish Council DRAFT MINUTES of the PARISH COUNCIL MEETING held in St Andrew’s Church, Moulton th on Monday 7 May 2012 at 7.00 pm PRESENT: Cllrs F Jones, K Etherington, J Ross, R Congreve; Mrs C Jones (Parish Clerk); D.Cllr J McMullon. 1. Apologies C.Cllr Heseltine; PC John Wilbor. 2. Declaration of Interest All Councillors will make the following declaration: "We, as Parish Councillors, declare that we have an interest in each Agenda item as residents of Middleton Tyas." 3. Minutes of the Last Meeting The Draft Minutes of the meeting held on 11th April 2012 were approved and signed as a true record of the meeting. 4. Police Report PC John Wilbor’s report on the past year was read out by the Chairman. There had been a general decrease in crime in North Yorkshire over the past 12 months. Village crime included a house burglary; 2 x computer fraud; 2 instances of theft of BT cables which cut off communications to most of the village for over 2 weeks; 2 x disorder; and 1 case of criminal damage. Residents are reminded to report anything suspicious to the Police. The new PCSO is Caroline Pugh and she can be contacted on the usual Police phone number – 101. It was noted that Dennis Parvin has now left BorderWatch and PC Wilbor thanked him for his commitment over the past 7 years. 5. County Councillor’s Report No report. 6. District Councillor’s Report D.Cllr McMullon had nothing specific to report other than her input into item 16 below. 7. Matters Arising from the Last Minutes 1. Clerk’s Contract of Employment Councillors Resolved to review the draft Clerk’s Contract, drawn up by Cllr Jones, particularly the cost of termination of employment due to “sickness” benefit. ALL Middleton Tyas Parish Council 7th May 2012 Page 1 of 4 Cllr Etherington will check the financial situation regarding the setting up of a fund for this purpose. KGE Cllr Jones will discuss the protocol with YLCA. FJ 2. A-One – Meeting with Gordon Thackeray It was Resolved to set up a small working group to meet with Mr Thackeray on site at 3.00pm one afternoon when the village traffic and parking are generally heaviest. Group to consist of Cllrs Jones, Ross and Etherington; the Clerk will circulate suggested dates. ALL/CJ 3. Tractors in the village Cllr Congreve has drafted a letter to be sent to NFU. CJ 8. Review of Standing Orders It was Resolved to approve the existing Standing Orders and a copy was signed by the Chairman. 9. Councillors’ Declaration of Interests Amendment forms were handed to each Councillor for completion and return to the Clerk. Councillors were reminded that they have 28 days in which to report any change of circumstance which may affect their Interests. ALL 10. Review of Councillors’ Responsibilities Councillors’ Contact Details and Responsibilities were reviewed. It was Resolved to amend some of the responsibilities and the Clerk will revise the list and re-issue. CJ 11. Risk Assessment and Valuation of Assets Cllr Jones presented a Risk Assessment and review of the Assets. The Lime tree on the Green has been professionally inspected and minor work is required to keep it safe. It was Resolved to instruct Oliver’s Tree Services to carry out the work as quoted. FJ It was Resolved to accept the insurance company’s valuation of the Assets which they increase each year in line with inflation. It was Resolved to remove item 10 from the list of Assets as this seat does not belong to the Parish Council and is situated on Church land. The Clerk will inform the insurance company of this decision. CJ One seat needs cleaning and Cllr Jones offered to undertake this work. FJ 12. Planning Matters 1. Garden Cottage – Work to 10 trees No comments were noted and the Clerk will inform RDC. CJ Middleton Tyas Parish Council 7th May 2012 Page 2 of 4 2. Foresters Hall – Work to 11 trees No comments were noted and the Clerk will inform RDC. CJ 3. Village Green – Minor works to Lime Tree No comments were noted. The Clerk will notify Oliver’s Tree Services and RDC Planning Department of the correct contact address for the Parish Council which is incorrect on the Planning Application form. CJ 13. Diamond Jubilee 1. Picnic on the Green - It was Resolved that a sub-committee should make the necessary arrangements to hold a “Picnic on the Green” for all village residents. This will be led by Mrs Yvonne Nicholson and the Clerk will give her a copy of the insurance requirements and ask her to minute all sub-committee meetings. CJ 2. Jubilee Mugs – It was Resolved to order 72 mugs and to reimburse the Clerk for their cost. 14. Financial Matters It was Resolved to make the following payments and cheques were duly signed: 1. Memorial Hall Grant – 1st ½ year payment £ 550.00 2. Memorial Hall Wayleave – 1st ½ year payment £ 25.00 3. AON – Insurance to 31.5.13 £ 515.11 4. Memorial Hall – Room hire x 3 £ 18.00 5. Christine Jones – Reimbursement for Jubilee Mugs £ 317.27 6. M. Feasby Services – Grass cutting x 1 £ 120.00 7. RDC – Contribution to maintenance of RDC Assets to 31st March 2013 (Playing Field and Children’s Play Area) £ 500.00 It was Resolved not to make the following payment: 8. Richmondshire Local Sports Association – Affiliation £5.00. 15. Correspondence 1. Richmondshire Local Sports Association – Nomination for Junior Sports Awards 2012. Councillors had no nominations to make. 2. NYCC Richmondshire Area Committee – Cllr Etherington will follow up the possibility of his representation on the Area Committee. KGE 16. RDC Assets D.Cllr McMullon explained the current situation regarding the maintenance of RDC Assets, explaining that only 2 Parish Councils have not taken over fully funding the assets in their Parish, one of these being Middleton Tyas. Middleton Tyas Parish Council 7th May 2012 Page 3 of 4 Councillors reviewed RDC’s current budget figures and discussed various options for assisting both this year and into the future. Several options, including the possibility of creating a Jubilee Wood, were considered and it was agreed that a debate should be started within the village, and a Study Group should be set up to undertake a feasibility study. FJ / ALL It was Resolved to write to RDC saying we are happy to contribute the sum of £500 towards this year’s maintenance budget to 31 March 2013. So far as the future is concerned, we are looking at the possibility of taking over management of the Playing Field next year and would like to enter into further discussions with RDC Officers with a view to exploring options. CJ 17. Broadband Cllr Ross reported that the meeting at which NYCC and NRCP will explain what their plans are for North Yorkshire has been deferred until the end of May. By July, we should hear if Middleton Tyas is to be included on the list of beneficiaries of the new Broadband funding contract. 18. Armed Forces Flag Cllr Ross had ascertained that an Armed Forces Flag could be purchased for approximately £10 and it was Resolved that he should buy one. JR The Clerk will put Cllr Ross in contact with the Chair of the Memorial Hall Management Committee to ask if the flag can be displayed on/in the Memorial Hall. CJ / JR 19. Emergency Plan It was Resolved to re-issue the Emergency Plan to all holders as many had changed since the last full issue. The Clerk will issue copies and any amendments should be returned to her. CJ / ALL 20. Items for Village News and D&S Times KGE 1. Best Kept Village Competition – reminder and date for ‘clean up’ 2. ‘Picnic on the Green’ to celebrate the Queen’s Diamond Jubilee 3. Village News now available on the Village Website 21. Date of Next Meeting Wednesday, 13th June 2012 at 7.00 pm There being no further business, the meeting closed at 8.45 pm. Middleton Tyas Parish Council 7th May 2012 Page 4 of 4 Middleton Tyas Parish Council DRAFT MINUTES of the PARISH COUNCIL MEETING held in the Memorial Hall th on Wednesday 13 June 2012 at 7.00 pm PRESENT: Cllrs F Jones, K Etherington, J Ross, R Congreve; Mrs C Jones (Parish Clerk); Mrs F Hacking (Shoulder of Mutton); Mrs D Thomas (Village News). 1. Apologies C.Cllr Heseltine; PC John Wilbor. 2. Declaration of Interest All Councillors will make the following declaration: "We, as Parish Councillors, declare that we have an interest in each Agenda item as residents of Middleton Tyas." 3. Minutes of the Last Meeting The Draft Minutes of the meeting held on 7th May 2012 were approved and signed as a true record of the meeting. 4. Police Report No report. 5. County Councillor’s Report C.Cllr Heseltine sent a report which the Chairman read to the meeting. A copy is attached to these Minutes. 6. District Councillor’s Report No report. 7. Matters Arising from the Last Minutes 1. Clerk’s Contract of Employment Aon, our current insurers, have confirmed that ‘Personal Accident’ cover is included in our insurance policy. They also confirmed that they do not offer sickness protection insurance and another insurer will need to be asked to quote for this product.
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