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Isa2 Action 2017.01 Ref. Ares(2018)3256671 - 20/06/2018 ISA2 ACTION 2017.01 STANDARD-BASED ARCHIVAL DATA MANAGEMENT, EXCHANGE AND PUBLICATION STUDY FINAL REPORT Study on Standard-Based Archival Data Management, Exchange and Publication Final Report DOCUMENT METADATA Property Value Release date 15/06/2018 Status: Final version Version: V1.00 Susana Segura, Luis Gallego, Emmanuel Jamin, Miguel Angel Gomez, Seth Authors: van Hooland, Cédric Genin Lieven Baert, Julie Urbain, Annemie Vanlaer, Belá Harsanyi, Razvan Reviewed by: Ionescu, Reflection Committee Approved by: DOCUMENT HISTORY Version Description Action 0.10 First draft 0.90 Version for Review 0.98 Second version for Review 0.99 Third version for Acceptance 1.00 Final version 2 Study on Standard-Based Archival Data Management, Exchange and Publication Final Report TABLE OF CONTENTS 3.2.1 Archives .................................................................................................................... 16 3.2.2 Initiatives and projects .............................................................................................. 17 5.2.1 Overview of standards and gaps .............................................................................. 27 5.2.2 Cartography of standards ......................................................................................... 28 6.4.1 Conclusions of the gap analysis ............................................................................... 35 6.4.2 Cartography of IT Tools ........................................................................................... 36 7.2.1 Introduction to Linked and Open Data ..................................................................... 38 7.2.2 Relevance of Linked Data for the archival community ............................................. 45 7.2.3 Relation to the automation of Records and archival practices ................................. 50 7.2.4 State of play within the EC on Interoperability ......................................................... 55 7.3.1 Cartography of the Linked Open Data initiatives ..................................................... 67 7.3.2 Potential for Linked Open data at the Archives of the EC ....................................... 68 9.2.1 Approach .................................................................................................................. 83 9.2.2 Roadmap .................................................................................................................. 89 10.1.1 Pre-ingest (digital archives) ...................................................................................... 92 10.1.2 Transfer (non-digital archives) ................................................................................. 94 10.1.3 Digitisation ................................................................................................................ 95 10.2.1 Ingest (digital archives) ............................................................................................ 96 10.2.2 Accession (non-digital archives) .............................................................................. 97 10.3.1 Appraisal & Selection ............................................................................................... 98 10.3.2 Sensitivity Review .................................................................................................. 100 10.3.3 Description / Indexation / Enrichment .................................................................... 101 10.4.1 Storage Management ............................................................................................. 101 10.4.2 Preservation planning (digital archives) ................................................................. 103 10.4.3 Elimination .............................................................................................................. 105 10.5.1 Reporting ................................................................................................................ 106 10.5.2 Request Management ............................................................................................ 106 10.5.3 Master data management ...................................................................................... 107 10.5.4 Authority Lists Management ................................................................................... 109 10.6.1 Reading Room ....................................................................................................... 110 10.6.2 Standard Publication .............................................................................................. 111 10.6.3 Open data publication ............................................................................................ 112 10.7.1 Search & Request .................................................................................................. 113 10.7.2 Loans ...................................................................................................................... 114 10.8.1 Data Import ............................................................................................................. 115 10.8.2 Data export ............................................................................................................. 116 11.2.1 Data content standards .......................................................................................... 120 11.2.2 Data structure standards ........................................................................................ 132 11.2.3 Data value standards ............................................................................................. 142 11.3.1 Semantic Web Standards ...................................................................................... 152 11.3.2 Standards for Repository Interoperability ............................................................... 157 3 Study on Standard-Based Archival Data Management, Exchange and Publication Final Report Automatic data classification .............................................................................................. 187 File Analysis ........................................................................................................................ 188 14.1.1 Open Data Portal project (Publication Office) ........................................................ 236 14.1.2 Pan-European Open Data Portal (DG CONNECT) ............................................... 237 14.1.3 LOGD (Linked Open Government Data) ................................................................ 239 14.1.4 Estonian – Open Data portal .................................................................................. 241 14.1.5 Europeana .............................................................................................................. 244 14.1.6 Archives Portal Europe Foundation ....................................................................... 247 14.1.7 H2020 Holocaust archiving .................................................................................... 250 14.1.8 Swiss – Federal Archives ....................................................................................... 253 14.1.9 Cellar (Publication Office) ...................................................................................... 260 14.1.10 Archives Hub (UK).................................................................................................. 263 14.1.11 Social Archive - SNAC project ............................................................................... 266 14.1.12 Bibliothèque Nationale de France (BNF) ............................................................... 268 14.2.1 CIIM ........................................................................................................................ 271 14.2.2 AD tool – Preservica .............................................................................................. 273 14.2.3 GraphDB ................................................................................................................ 274 14.2.4 Silk framework ........................................................................................................ 276 14.2.5 LinkedPipes (ETL for Linked Data) ........................................................................ 278 14.2.6 Publication Office Preservation (Cellar approach) ................................................. 279 14.2.7 CORDIS – Data Structuration process .................................................................. 281 14.2.8 Project Open Data .................................................................................................. 285 14.2.9 Guidelines on Open Government Data for Citizen Engagement ........................... 287 14.2.10 TopBraid EDG (Enterprise Data Governance) - Data Governance for LOD ......... 289 4 Study on Standard-Based Archival Data Management, Exchange and Publication Final Report LIST OF FIGURES Figure 1: Stakeholders map ........................................................................................................................ 15 Figure 2: Desk research .............................................................................................................................. 16 Figure 3: 2017 Magic Quadrant for Master Data Management Solutions .................................................. 21 Figure 4: Proposed Model ........................................................................................................................... 24 Figure 5: Methodology
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