BoG notes to Classified Employee Council, March 12, 2019. Mona Kissel

Board of Governors Meeting, Feb. 14, 2019 Robert C. Byrd Center for Congressional History and Education, 4:15 – 6:30 p.m.

Link to full meeting agenda: https://media.suweb.site/2019/02/0-February19-BoG-pkt-Electronic.pdf?v=1551716580

AGENDA 1. Call to Order (Chair Eric Lewis) 2. Public Comments [none] 3. Consent Agenda Items (Chair Lewis) a. Consent Agenda b. Approval of the Minutes of December 13, 2018 Board Meeting c. Approval of Amendment of Policy 2, Change in the Organization of Colleges, Schools, Divisions, Departments or Other Administrative Units d. Approval of Authorization for Fund Transfers

4. President’s Report (President Hendrix) 5. Report of the Academic Programs and Development Committee (Ms. Tia McMillan) a. Advisory Council of Faculty (ACF) Annual Report b. Proposed Academic Organizational Structure

6. Report of the Enrollment, Student and Community Affairs Committee (Mr. Chad Robinson) a. Student Affairs Annual Report b. Road to Success Presentation c. Probation Recovery Presentation 7. Report of the Finance and Facilities Committee (Mr. Henry Kayes, Jr.) a. Quarterly Financial Report: 2nd Quarter FY2019 8. Proposed 2019-2020 Enrollment, Housing, Dining and Other Fees (Ms. Pam Stevens, Dr. Tom Segar, Mr. Jack Shaw, Interim Vice President for Campus Services, and Mr. Bill Sommers) 9. Proposed Organizational Structures (Dr. Beard, Provost, and Mr. Alan Perdue, General Counsel) 10.New Business (Chair Lewis) 11.Executive Session a. Awards and Honoraria (President Hendrix) b. Confidential Legal Issues Relating to Capital Projects (Mr. Perdue) c. Matters which if disclosed would constitute an invasion of individual privacy, relating to private, charitable support of the University. 12.Matters Arising Out of Executive Session - Ram Stadium Artificial Turf Project Adjournment

PRESIDENT’S REPORT

Advancing Athletes Earn (MEC) Academic Honors: Seventy-nine student-athletes have earned academic honors from the MEC. Thirty-five student-athletes were selected to the All-MEC Academic Team and 44 more were named to the Commissioner’s Honor Roll for the Fall 2018 semester. To be a member of the All-MEC Academic Team, the student-athlete must be a member of the active roster and have a grade point average of 3.70-4.00 in the semester of their championship season. To qualify for the Commissioner’s Honor Roll, a student-athlete must be a member of the active roster and post a grade point average of 3.25-3.69 in the semester of their championship season. The Fall sports included football, men’s and women’s cross country, men’s and women’s golf, men’s and women’s soccer and volleyball.

3+3 Agreement Signed with Penn State Law: [ Note: attorney David DeJarnett, with Bowles Rice in Martinsburg, serves on the advisory board. ] Shepherd students now have the opportunity to earn a bachelor’s degree and gain early admission into law school through a new 3+3 accelerated bachelor/J.D. agreement signed with The Pennsylvania State University-Penn State Law. The agreement guarantees that students will be able to use their first year of law school

as their final year for the baccalaureate program at Shepherd through a curriculum Shepherd’s Department of Political Science helped develop. The agreement allows exceptional third-year Shepherd undergraduate students to apply for early acceptance into Penn State’s J.D. program.

Dr. Tom Segar Awarded State Distinguished Service Award: Dr. Segar, Vice President for Student Affairs, has been awarded the Stella Cooksey Distinguished Service Award by the Association of Student Personnel Administrators (WVASPA). The award is given each year to a student affairs professional who has made significant contributions to a West Virginia institution of higher education over an extended period of time. Nominees are evaluated on service to a state college or university and to WVASPA through leadership, committee work, and contributions to the field of student personnel through teaching, administration, or research.

High Reliability Institute: Shepherd hosted a meeting with regional and national experts on December 20th to examine the creation of a High Reliability Institute within the Center for Regional Innovation. The initial focus would be in the areas of rural health care systems, health care services delivery for veterans, and the application of high reliability principles and practices to new health care technologies. Also examined was the potential for incorporating high reliability content into Shepherd’s current academic programing.

Maxwell Snyder Named Poet-in-Residence, Launches Society for Creative Writing: Dr. Hope Maxwell Snyder, poet laureate of Shepherdstown, is Shepherd’s first poet-in-residence. Snyder, who taught in the Department of English and Modern Languages from 1995-2003, is leading a new initiative, The Society for Creative Writing, which will bring national and international poets and fiction and nonfiction writers to Shepherd to encourage literary dialogue while exposing students to a multicultural writing community. The Society for Creative Writing hosted its first event the evening of February 8th, with a poetry reading featuring Snyder and former Maryland poet laureate Michael Collier. Snyder is also planning a literary festival October 10-13, 2019, which will bring poets and fiction and nonfiction writers from across the country to Shepherd to participate in readings, workshops, question-and-answer sessions, and book signings.

Shepherd Student Completes Rural Health Internship: Doctor of Nursing Practice (D.N.P.) student Karis Nolen, Frederick, Maryland, interned with the Federal Office of Rural Health Policy (FORHP) during the Fall 2018 semester. She is the third Shepherd student to take part in the rural health policy internship program established by Dr. Marcia Brand. Nolen started her career as a clinical nurse in a hospital, but is working toward her D.N.P. with the goal of becoming a nursing leader who can advocate for large groups of people.

Business and HPERS Students Work with Harpers Ferry Bolivar Merchants Association: A partnership between Shepherd and the Harpers Ferry Bolivar Merchants Association is giving the merchants new and fresh ideas and students’ real-world experience in business, tourism, and marketing. Two Shepherd classes, one from the College of Business and one from the Department of Health, Physical Education, Recreation, and Sport, worked this past semester with the merchants association and some of its members to create marketing plans and plan special events.

U.S. Agriculture Under Secretary Visited Tabler Farm: On December 7th, Bill Northey, Under Secretary for Farm Production and Conservation, U.S. Department of Agriculture, and colleagues visited the Tabler Farm to receive an on-site update on the progress of the Veterans to Agriculture initiative, funded by the USDA. In attendance were Dr. Peter Vila, Director, Veterans to Agriculture Program and Associate Professor of Environmental Studies; Haroun Hallack, Farm Director; Major Tom Willis, West Virginia National Guard; and President Hendrix.

Shepherd and Marshall to Provide Services to Students with Autism Spectrum Disorder: Shepherd and the West Virginia Autism Training Center (WV-ATC), located at Marshall University, have signed a memorandum of understanding that establishes Shepherd as a WV-ATC campus-based satellite site that will provide services to Shepherd students with autism spectrum disorder and training for faculty and staff through the College Program for Students with Autism Spectrum Disorder.

Foster Care Training Grant: A $300,000 grant from the West Virginia Department of Health and Human Resources is allowing the Department of Social Work to continue training prospective foster and adoptive parents in a 17-county area of West Virginia. Shepherd’s grant is funded through Title IV-E of the Social Security Act. The Department of Social Work has received the grant each year for 25 years, securing more than $3 million in outside funding support for the program and the University.

Drone Services on Contract: The Institute of Environmental and Physical Sciences purchased a DJI Mavic Pro 2 drone and a pair of DJI high definition digital video goggles with a grant from the Foundation’s Women Investing in Shepherd (WISH) that can be used to produce aerial marketing videos, complete insurance inspections, or inspect roofs on buildings, as a campus team did recently. Shepherd will offer a drone class during the spring semester to help prepare students for

the Federal Aviation Administration pilot exam. Drone services are available on a contract basis to local businesses.

Four Transfer Agreements Signed with Lord Fairfax Community College: Shepherd and Lord Fairfax Community College have signed four 2+2 agreements that will give students a seamless transfer from Lord Fairfax to Shepherd in psychology, social work, biology, and sociology.

International Student Center Opens: Shepherd recently opened an International Student Center, located in Gardiner Hall. The Center serves as a central hub for all things international at Shepherd and offers comfortable furniture, desks, Chromebooks, and a Bluetooth speaker so students can study, relax, and socialize together. FY2019 Pending Grant Proposals to Date: January 2019 Submitted and awaiting decision on award. Total current pending proposals to date: $3,182,013

HRSA Advanced Nursing Education Workforce (ANEW) Program, $2,697,023 for 4 years: July 1, 2019 – June 30, 2023 Innovative Modalities for Rural Nurse Practitioner Education and Collaboration to Transcend Health Disparities (IMPACT) Program Proposal requests funding to support 15 scholarships and stipends (totaling $20,000 per student) per year for D.N.P. students, salary support for participating faculty, travel support and equipment purchases. If funded, this award will enable Shepherd to establish clinical training partnerships in the region that will provide longitudinal experiences delivering care to rural and underserved patient populations. The project will also include experiential training delivering alternative pain management through photobiomodulation and delivering/expanding patient access to care via cutting-edge telemedicine modalities. The proposed project will be led by Dr. Kelly Watson Huffer, Assistant Professor in the Department of Nursing Education.

West Virginia Humanities Council Mini Grant, $925 for 1 event in March 2019 Shepherd Hosting the 27th Annual West Virginia Undergraduate Literary Symposium Proposal requests funding to support hosting the West Virginia Undergraduate Literary Symposium at Shepherd in March 2019. The annual symposium attracts college and university students from across the state to present and receive recognition for their scholarly work in literary analysis. The symposium has been a West Virginia tradition for nearly 30 years. Drs. Timothy Nixon and Heidi Hanrahan from the Department of English and Modern Languages were instrumental in bringing the event to Shepherd for 2019 -- the first year Shepherd will host the symposium.

USDA Agriculture and Food Research Initiative Competitive Grants Program, $484,065 for 4 years: June 1, 2019 – May 31, 2023 Spatiotemporal Monitoring of Honey Bee Colony Temperature to Determine Colony Health and Advance Understanding of Colony Temperature Regulation Proposal requests funding to support research, led by Dr. Jeff Groff, Associate Professor of Physics and Chair of the Institute of Environmental and Physical Sciences, to develop instrumentation that will wirelessly monitor three- dimensional temperature variations within honey bee hives, enabling close monitoring and greater understanding of bee colony behavior and health. This perspective could ultimately aid in predicting circumstances threatening bee colony collapse, allowing for corrective interventions that could significantly improve success in pollinator management. FY2019 Awarded Grant Proposals to Date: January 2019 Total awarded proposals to date for FY2018-2019: $1,163,033

NSF EPSCoR Instrumentation Grant Program, $20,000 for 1 year: December 1, 2018 – November 31, 2019 High-Accuracy Instrumentation for Unmanned Aerial Vehicle (UAV) Surveys Proposal, submitted by Professor Steven Shaffer from the Institute of Environmental and Physical Sciences, received funding to purchase devices to enable the existing UAVs used by the Environmental Geomatics and Geographic Information Systems programs to dramatically increase the accuracy of UAV ground surveys enhancing research capabilities and educational impact for the department. NSF EPSCoR Innovation Grant Program, $40,000 for 1 year: January 1, 2019 – December 31, 2019 X-Ray Fluorescence (XRF) Analyzer for Teaching and Research Applications at Shepherd Funding will be used to purchase a device and research materials for determining elemental composition of material samples from an arc melting system. Dr. Mohammadreza Ghahremani, Assistant Professor of Computer Science and Mathematics, proposes to use the device for both magnetic refrigeration technology research and instruction in

materials science, electromagnetics and nanotechnology.

University of Oslo Collaboration Grant, $35,000 for 3 years: June 1, 2018 – May 31, 2021 The Role of Small RNAs in Genomic Imprinting and Hybrid Barriers Shepherd entered into a collaborative research project with the University of Oslo that provides support for Jason Miller, Visiting Professor of Computer and Information Sciences, and students to perform bioinformatics analyses critical to the research.

WVU Research Corporation Subcontract from TaiRx, Inc., $5,760 for 1 year: July 1, 2018 – June 30, 2019 Evaluation of Humanized 3D1 Anti-Nodal Antibodies Funding supports direct costs related to Dr. Hendrix’s role as Co-PI on this project, including proposal research and experiment design and interpretation.

U.S. Department of Agriculture, $168,685 for 1 year: October 1, 2017 – September 30, 2018 Supplemental Nutrition Assistance Program – Education (SNAP-Ed) at Shepherd Awarded funds support outreach activities in designated regional schools to teach students about nutrition and healthy food choices. Lead Project Director: Julia Tracy, Adjunct Instructor, Health, Physical Education and Recreational Studies

West Virginia Bureau of Senior Services, $2,500 for 1 year: July 1, 2018 – June 30, 2019 Aging Well Workshop at Shepherd Funding supports program costs for the 2018 Aging Well Workshop led by Dr. Heidi Dobish, Associate Professor of Psychology.

EBSCO Solar Grant, $100,000 for June 2018 Scarborough Library Solar Project: Advancing Sustainability on Campus and in Our Community Proposal seeks one of three $100,000 awards offered to libraries with EBSCO subscriptions. Awards support acquisition and installation costs for solar systems that will offset utility costs and enhance educational opportunities for libraries selected for an award. Project Directors: Rachel Hally, Coordinator of Collections in the Scarborough Library and Dr. Jeff Groff, Associate Professor of Physics and Chair, Institute of Environmental and Physical Sciences

WV Idea Network of Biomedical Research Excellence (WV-INBRE), $288,000 for 2 years: August 1, 2017 – July 30, 2019 Effects of an Anti-Nodal Antibody in Metastatic Melanoma by Modeling and Simulation Funding supports continuing research to develop a mathematical model to help predict and enhance understanding of how a certain gene influences metastatic melanoma tumor growth and response to chemotherapy. Lead Principal Investigator: Dr. Qing Wang, Associate Professor, Computer Science Mathematics and Engineering

USDA Natural Resource Conservation Service (NRCS) Conservation Technical Assistance Program, $300,000 for 5 years: May 1, 2018 – April 30, 2023 Veterans to Agriculture Program at Shepherd Proposal requests funding for equipment, supplies and salary support to launch an agricultural training program at Tabler Farm. Training programs in development include courses in agricultural sciences and techniques as well as marketing and business management courses to complement existing degree programs and potentially create certification programs. Programs will target veterans in the region in need of retraining opportunities, but will be available to the general public as well as existing and potential Shepherd students. Project Director: Dr. Peter Vila, Associate Professor, Institute of Environmental and Physical Sciences Department of Education (DOE) Upward Bound Program, $1,287,500 for 5 years: September 1, 2017 – August 31, 2022; FY 2019: $275,155 (4.25% increase to award for current year included) Shepherd University Application for the 2017 TRiO Upward Bound Program Awarded funds expand efforts by the existing federally-funded TRiO Student Support Services staff to create a pipeline to Shepherd for high school students in the region through a summer residential program on campus and weekend programs throughout the academic year. Nationally, Upward Bound programs demonstrate success in creating a path to college attendance for first-generation college students, and typically more than half of Upward Bound participants ultimately enroll at their host campus after graduating from high school. This proposed program extends the purview

of TRiO staff from just retention efforts to outreach and recruitment of future Shepherd students. Lead Project Director: Cynthia Copney, M.A. DOE Student Support Services Program, $921,001 for 5 years: September 1, 2015 – August 31, 2020; FY 2019: $242,146 (4.25% increase to award for current year included) Shepherd University’s TRiO Student Support Services Program Awarded funds support staff salaries and programmatic offerings for Shepherd students who meet criteria for need. The program offers mentoring, academic counseling and tutoring services for participating students, increasing student persistence and success in college. Lead Project Director: Cynthia Copney, M.A.

National Endowment for the Humanities (NEH), $151,773 for 1 year: October 1, 2017 – December 31, 2018 2018 NEH Summer Institute for School Teachers: Voices from the Misty Mountains Funding supports the annual NEH-sponsored Institute providing lectures, workshops, events and regional travel for 25 teachers selected from a pool of applicants from across the nation. The three-week program, hosted at Shepherd, delves into the diversity and richness of Appalachian literature and culture. Lead Project Director: Dr. Sylvia Shurbutt, Professor, English and Modern Languages

NASA WV EPSCoR Research Seed Grant, $10,000 for 1 year: May 16, 2018 – May 15, 2019 Cooling System for Aerospace Applications and Detectors Funding provides support for research investigating properties of nanoparticle magnetic materials for potential use in cryogenic refrigerators for specialized use in aerospace applications. Principal Investigator: Dr. Mohammadreza Ghahremani, Assistant Professor, Computer Information Systems.

National Park Service (NPS), C&O Canal National Historical Park Historic Structures Report, $56,749 for 1 year: August 1, 2018 – July 31, 2019 Documenting the History of the African American Experience at Ferry Hill, The Blackford House and the Bridgeport Community Shepherd recently became a member of the Chesapeake Watershed Association (CHWA) regional segment of a Cooperative Ecosystem Studies Unit (CESU) under the NPS, which made us eligible for this CESU members only opportunity. Funding provides support for Shepherd faculty and students to conduct research leading to a historic structures report and a historic resource study focused on African American History as it relates to Ferry Hill. Principal Investigator: Dr. James Broomall, Assistant Professor of History and Director of the Civil War Center, and Co-PIs: Drs. Keith Alexander, Associate Professor of History, and Benjamin Bankhurst, Assistant Professor of History

Eastern WV Community Foundation Helen Parker Willard Jefferson County Historic Cemetery Grant, $4,400: March 10, 2018 – December 1, 2018 Historic Cemetery Preservation and Service Learning Funding supports supplies and equipment enabling expansion of cemetery preservation and documentation activities that are central to the service-learning aspect of Shepherd’s Historic Preservation concentration offered by the Department of History. Project Director: Dr. Keith Alexander, Associate Professor of History

Jefferson County Historical Society Community Grant Program, $3,000: April 1, 2018 – December 31, 2018 Window Restoration for the Weltzheimer House Funding supports continuing work and associated educational opportunities focused on the restoration and preservation of the house. Project Director: Dr. Keith Alexander, Associate Professor of History

Academic Affairs Faculty/Administration Esperanza Alzona, Music Operations Manager, had a sculpture accepted in a juried exhibit with the Washington Sculptor’s Group. Scott Beard, Provost, sang Silent Night as a guest soloist with the Frederick Regional Youth Orchestra in their concert at St. James Catholic Church in Charles Town on December 10th. Christian Benefiel, Associate Professor of Art, has had his work exhibited in a number of locations over the last several months. This includes the installation of a large-scale sculpture on Hagerstown, MD, Cultural Trail, a one-person show, at the Wilson Museum, Roanoke, VA, and a Group Show at the Black Rock Arts Center, in Germantown, MD.

Dr. Mark Cook, Professor of Music performed with the White House Band at Blues Alley in Washington, DC. Dr. Heidi Hanrahan, Professor of English, has been named one of five finalists for West Virginia Professor of the Year. Additionally, she had an article published in Transformations: The Journal of Inclusive Scholarship and Pedagogy. Chiquita Howard-Bostic, Associate Professor and Chair of Sociology, attended the 17th Annual Hawaii International Conference on Education in Honolulu, Hawaii in January. Howard-Bostic served as chair of the Curriculum, Research, and Development session, facilitating a two-hour discussion about four presentations on community service, experiential learning, and curricular innovation in the social sciences. She also presented a study showcasing a curricular design and theory entitled, "Breaking Resistance Pedagogy for Educators Who Teach Race." The theory of breaking resistance explores resistance to, withdrawal from, and anger about structural racial inequality (Anthony and Howard-Bostic, 2018). The curriculum involves critical reflection about social forces and individual life chances from multiple standpoints. The curriculum, theory, and breaking resistance pedagogy were included in the 2018 Ohio Dominican University (ODU) survey of cross-cultural competencies, a larger research collaboration with ODU faculty, Julie Putnam Hart, Jill Guinan, and Anjel Stough-Hunter. Dr. Howard-Bostic also presented research alongside her students at the Social Changes, Cultures, and Education International Conference in Washington in December. Dr. David Modler, Associate Professor of Art, has a one-person show at the Gormley Gallery on the campus of Notre Dame of Maryland University in Baltimore, Maryland. Dr. James Pate, Assistant Professor of English, had a book review published in Hong Kong Review of Books.

Enrollment Management Spring Semester 2019 Pre-census Estimates Spring Semester opened on January 14th. We were very busy during the first two weeks of the semester as we assisted students adjust their class schedules, complete the financial aid process, and clearing their semester bill. Spring enrollment numbers are currently at 98% of the projected target. The official spring enrollment census will be taken by the Office of Institutional Research in early February.

Fall Semester 2019 Admission Build The recruitment and admission cycle continues to move forward with a focused emphasis on moving students/families through the decision and commitment process.  Recruiting efforts continue with a focus on building our application pool and converting incomplete applicants to complete their admission file. Additional high school application day events are planned for late January and early February.  Two important upcoming events are Accepted Student Day (February 23rd) and Spring Open House (March 30th).

Student Success Initiatives (Retention)

Shepherd Success Academy-Fall 2018 Cohort - The Shepherd Success Academy (SSA) is in its second year. A cohort of 35 students accepted the invitation to join the Academy; 34% of the cohort was provisionally admitted and 26% had documented academic accommodations. The persistence rate was 100% from Fall 2018 to spring 2019. Seventy-seven percent of students who participated in SSA were in good academic standing at the end of the Fall semester, more than half of the cohort had a 2.75 GPA or higher. Of the SSA students who completed the final survey, 100% stated that the SSA helped them transition from high school to college.

Probation Prevention and Road to Success (Probation Prevention) - Two new student success programs were piloted during the Fall 2018 semester. One program focused on a small cohort of undergraduate students who started the Fall semester with a probationary academic standing. The Road to Success focused on a cohort of freshman who at mid-semester, had a grade point average of 1.5-1.99 and if not improved, would place them on academic probation. Each program leader will be presenting their pilot results to the Enrollment, Student and Community Affairs Committee on February 14th.

Student Affairs Holiday Giving The annual holiday giving program at Shepherd provides multiple opportunities for the campus community to positively influence the lives of community members throughout the months of November and December. Students, staff, faculty, and community members collected food items for Thanksgiving meals that were delivered to senior shut-ins and hundreds of holiday gifts were collected for children who would have otherwise gone without. Midnight Breakfast The Division of Student Affairs hosted the 38th Midnight Breakfast on Sunday, December 9th with over 300 students in attendance and several dozen staff and faculty preparing and serving food. This long-standing Shepherd tradition brings together faculty, staff, and students for a lively meal the night before Final Exam Week. Students enjoyed a free deluxe breakfast, prizes, and music by DJ and Shepherd alumnus Andrew Potts, ’17.

Dr. Martin Luther King, Jr. Day of Service Members of the Multicultural Leadership Team continued their annual commitment to the Dr. Martin Luther King, Jr. Day of Service on Monday, January 21st. The team of 17 students, led by Keira Cale, Interim Coordinator for Multicultural Student Affairs, and Dr. Tom Segar, Vice President for Student Affairs, visited Children in Need, Inc. of Washington County in Hagerstown, Maryland. This agency provides children who are living in poverty with clothing and school supplies to meet their needs throughout the year. The students’ tasks included sorting, folding, and storing clothing donations. The executive director of the organization was impressed with the quality of the team’s work and dedication to service.

Ram Spirit Night The Office of Student Engagement in collaboration with Shepherd Athletics sponsored Ram Spirit Night to rally support for the women’s and men’s basketball games against Notre Dame on January 17th. Over 150 students, wearing their Shepherd Spirit gear, came out to the Butcher Center to cheer for the Rams.

University Development Comprehensive Fundraising Report: 7/1/18 through 12/31/18 The comprehensive fundraising report below provides cumulative data from 7/1/18 through 12/31/18, with comparative data for the same period during the past three fiscal years. It includes results from fundraising programs managed and recruited through the Shepherd University Foundation, Shepherd Athletics and the Office of Sponsored Grants.

During the first six months of the academic year, a total of $3,439,485 was pledged and paid in new charitable gifts. Total dollars raised increased by $406,969, a 13.4% increase over the period ended 12/31/17. Gift category results are summarized as follows:

 Gifts and pledges for annual giving programs yielded $1,060,989 (increase of $364,477, 52% over December 31, 2017);  Private gifts designated to named endowments equaled $1,036,602, including $497,316 in deferred gifts (increase of $718,551, 226% over December 31, 2017);  Capital gifts totaled $63,190 (decrease of $24,100, 28% compared to December 31, 2017); and  Competitive grants in amount of $1,278,704 were awarded (decrease of $651,992, 34% compared to December 31, 2017). Total support by giving constituencies increased over the same reporting period in 2017 as measured by overall number of donors and total dollar amount of gifts. Dollar increases are partially attributed to some larger gifts and pledges for the Photobiomodulation (PBM) Initiative (PBM Nursing Curriculum), Women Investing in Shepherd, Laura Dreitzler Scholarship, and the Scarborough Society.

The number of alumni donors increased by 43 donors during the same period ending 12/31/17 which is a 4% increase. Total number of donors has increased by 181 during the same period ending 12/31/17 for a 9.2% increase. SHEPHERD UNIVERSITY COMPREHENSIVE FUNDRAISING SUMMARY

The Shepherd Fund The Office of Annual Giving conducted an analysis over the summer of donor stewardship and solicitation activities of prior years and historical giving amounts. Areas were identified for new initiatives and improved communication. The FY2019 Annual Giving Plan for Fall 2018 included extra campus-wide stewardship, including Thank a Donor Day, and added Shepherd Fund electronic solicitations at year-end. Additionally, a cost effective re-design of the Fall mailer as well as an earlier mailing date were implemented. As a collective, these changes resulted in the best Fall annual fund mailing returns since 2013, which is the first year the mailer was tracked separately. Year-end electronic solicitations were designed similar to the Fall mailer and sent to three segmented donor groups with varying impact messages. A few highlights include:  $29,350: Total donations from mailer to date, which is $10,000 more than the total raised for FY2018. The next highest year was FY2015 at $20,790, which included donors who shifted their donations to the President’s Club when it was formed in FY2016.  20: number of donors with donations greater than $500. The next highest year was FY2018 with 10.  335%: Return on Investment. The next highest year was FY2014 at 150%. The number of pieces has remained relatively consistent during this time.  33.6%: E-solicitation open rate for donor segments of prior Shepherd Fund donors. Non-profit average open rate for an e-solicitation is 24%.

Phonathon Software The annual Phonathon will be held with weeknight calling from February 4th through February 22nd. A new software, VanillaSoft, will be utilized along with VoIP calling to provide increased efficiency with administration as well as provide the opportunity for strategic calling; matching callers with donors to maximize the campaign effort and improve fundraising results. This software is on a term-contract for February and March. It may also be utilized in the future as a cost efficient method for program specific fundraising, thank you calling and alumni outreach and surveys. [ Note: using this software eliminates long distance telephone costs, and mid-way through the calling period, student callers had already reached twice as many alums and donors as last year. Phonathon results to be reported at next BoG meeting on April 18, 2019. ]

Athletics Shepherd Basketball The men’s basketball program is currently 10-10 overall and 6-8 in the conference. The women’s basketball program is 11-9 overall and 8-6 in conference. Both programs have eight games remaining in the regular season to cement their conference ranking prior to the conference tournament in March. Spring Sports Preseason practice has begun for baseball, softball, women’s lacrosse, men’s and women’s tennis and men’s golf. The baseball program is highlighted by a preseason regional ranking of fourth in the National Collegiate Baseball Writers Association (NCBWA) preseason poll and five student-athletes have received preseason All-Atlantic Region nomination as presented by the NCBWA. Academics in Shepherd Athletics Student-athletes had a great Fall semester from an academic standpoint. There were 32 student-athletes who earned 4.0 term GPA’s, 113 (37.5%) of our student-athletes made the dean’ list, 179 (58%) achieved above a 3.0 GPA, and 9 out of 12 of Shepherd’s athletic programs had team GPA’s above 3.0. Shepherd Football The football program has been working diligently on their 2019 recruiting. We’ve seen some positive movement with a few transfers and incoming freshman who have committed to play for the Rams next season. National Signing Day was February 6th, and we are excited about the incoming .

Capital Projects Butcher Center A chairlift was installed from the second floor to the Skybox for ADA access. Eastern Elevator will soon complete the work to update the elevator controller panel and interior appointments. Knutti Hall Working with volunteers in the community to update interior décor and furniture. Installing countertop computer work/charging station for students on the second floor. Burkhart Hall A bid request for the proposed work has been issued. Shaw/Thacher Halls Met with vendors to determine feasibility to install hard surface flooring in Shaw (similar to Thacher) and complete carpet replacement in Thacher. Student Center Finished installation of two new propane boilers which replaced the 1961 and 1973 vintage fuel oil boilers. The new boilers each have the capacity to serve the entire building, providing redundancy in addition to much improved energy efficiency. Completed abatement, ceiling tile replacement, and light fixture upgrades on third floor.

Upcoming Events Please see BoG agenda link on the SU website for full list. https://media.suweb.site/2019/02/0-February19-BoG-pkt-Electronic.pdf?v=1551716580

Friday, March 15 Spring Break Holiday – University Closed

Monday, April 8 Spring Assembly, Erma Ora Byrd Auditorium

For other Shepherd events, event locations and times, please check our home page calendar at http://www.shepherd.edu/calendar

7. Report of the Finance and Facilities Committee (Mr. Henry Kayes, Jr., Pam Stevens, Eric Lewis) a. Quarterly Financial Report: 2nd Quarter FY2019 Eric Lewis says the ship is turning in the right direction to approach a cash flow positive financial position.

8. Proposed 2019-2020 Enrollment, Housing, Dining and Other Fees (Ms. Pam Stevens, Dr. Tom Segar, Mr. Jack Shaw, Interim Vice President for Campus Services, and Mr. Bill Sommers) Henry Kayes asked how prospective students know about the Metro Scholarship rate on the Shepherd website, offered to surrounding VA, MD, and PA students. Henry suggested that we need a very prominent page (mentioned a “splash page”) to make sure prospective students/parents can see the discounted amount out of state students who stay in our residence halls pay, without having to dig through multiple web pages.

Also suggested a page that compares our very affordable rates to rates at major universities in their state of residence.

Agenda Item No. 12-Supplement RAM STADIUM ARTIFICIAL TURF PROJECT After extensive review of the bid documents for the artificial turf project, the University has determined to utilize a bid- alternate-deduct for the specific content of the turf product which will produce a savings of more than $100,000. The University will also exercise two bi-alternate-add options as to logos to be fabricated on the turf. The revised contract amount will be $453,000. The University will finance the project via an installment financing agreement with the vendor, at an interest rate not to exceed 5.5%, with the amount to be financed being the contract amount, less gifts received. This will allow the project to be managed within the capital projects budget parameters presented to the Board in June 2018.

The following resolution is recommended for adoption by the Board of Governors: RESOLVED, That the Shepherd University Board of Governors approves Ram Stadium artificial turf project as described collectively in the February 14, 2019 Agenda Book and in staff materials distributed at the meeting, with total project expenses of up to $455,000, and authorizes the President or designee to proceed with the project.

[ VP Chauncey Winbush has raised 50% of the funds required to pay for new field turf. This project was originally estimated to cost $550,000 to $557,000. Current quote is just below $453,000. ]