Indiana State University Board of Trustees Schedule of Activities May 6-7, 2016 Friday, May 6, 2016 8:00 a.m. Breakfast, Heritage Lounge, Tirey Hall 8:00 a.m. Nominating Committee Meeting and Breakfast, State Room, Tirey Hall 8:30 a.m. Finance Committee, State Room, Tirey Hall 8:30 a.m. Board Officers Executive Session Meeting with Executive Committee of the Faculty Senate to garner input on Presidential Evaluation, Heritage Lounge, Tirey Hall 10:00 a.m. Seminar 1: Strategic Plan (Mike Licari), State Room, Tirey Hall 12:00 p.m. Executive Session and Lunch, Heritage Lounge, Tirey Hall 1:30 p.m. Break 1:45 p.m. Agenda Meeting, State Room, Tirey Hall 3:45 p.m. Leave for Tree Planting at Woodrow Wilson Middle School 4:00 p.m. Tree Planting 5:00 p.m. Dinner, Sycamore Banquet Center, Hulman Memorial Student Union Saturday, May 7, 2016 9:15 a.m. Robing, Hulman Center 9:45 a.m. Procession begins for morning Commencement Ceremony, Hulman Center College of Arts & Sciences and Bayh College of Education 12:00 p.m. Commencement Lunch, Condit House 1:15 p.m. Robing, Hulman Center 1:45 p.m. Procession begins for afternoon Commencement Ceremony, Hulman Center Scott College of Business, College of Health & Human Services and College of Technology AGENDA Friday, May 6, 2016, 1:45 p.m. Annual Meeting of the Indiana State University Board of Trustees State Room, Tirey Hall, Terre Haute, Indiana 1. Agenda 2. Schedule 3. Call Annual Meeting to Order Roll Call Robert Baesler Tanya Bell Kathleen Cabello David Campbell Haley Gravely Randall Minas Edward Pease Kimberly Smith Jeff Taylor 4. Remarks Faculty Senate Chairperson (Dr. MacDonald) Staff Council Chairperson (Ms. Torrence) Student Government Association President (Mr. Cheeks) President of the ISU Foundation (Mr. Carpenter) President of the University (Dr. Bradley) Chairperson of the ISU Board of Trustees (Mr. Campbell) 5. New Business Items 5a For Passage, Approval of the February 19, 2016 Meeting Minutes and Certification of Executive Session (Mr. Campbell) 5b Nominating Committee Report (Mr. Baesler) For Passage, Board of Trustees Officers for 2016-17 (Mr. Baesler) 5c For Passage, 2016-17 Board of Trustees Proposed Meeting Schedule (Mr. Campbell) 5d Finance Committee Report (Mr. Taylor) 5d1 For Passage, Operating Budgets (Ms. McKee) 5d2 For Passage, Sycamore Towers Renovation – Phase III Financing (Ms. McKee) 5d3 For Passage, Sycamore Towers Renovation – Phase IV (Ms. McKee) 5d4 For Passage, Year-End Closing Authorization (Ms. McKee) 5e For Passage, Candidates for Degrees (Dr. Licari) 5f For Passage, New Program, Healthcare Analytics Certificate (Dr. Licari) 5g For Passage, New Program Interior Architecture Design Minor (Dr. Licari) 5h For Passage, University Handbook Changes 5h1 For Publication, Proposed Modification of Policy 210 Mission and Values (Dr. Licari) 5h2 For Passage, Revision of Policy 270 University Committees (Dr. Bradley) 5h3 For Passage, Approval of Policy 460 Student Grievances (Dr. Licari) 5h4 For Passage, Approval of Policy 502 Prohibition on Hostile or Intimidating Workplace Behavior (Dr. Licari/Ms. McKee) 5h5 For Passage, Modification of Policy 246.13 Faculty Discipline and Dismissal, Policy 350.2.9.1.3 Deficient Performance, and Policy 501.2 Extraordinary Measures (Dr. Licari) 5h6 For Passage, Revision and Approval of Policy 560 Staff Hiring, Performance, Promotion, and Transfer, Policy 562 Staff Discipline, Termination, and Resignation, and Policy 565 Staff Grievances (Ms. McKee) 5h7 For Passage, Revision of Policy 305.10.3 University Promotion and Tenure Oversight (Dr. Licari) 5h8 For Passage, Modification of Policy 310 Faculty Duties and Responsibilities (Dr. Licari) 5h9 For Passage, Modification of Policy 345 Academic Administrator Performance Reviews (Dr. Licari) 5h10 For Passage, Modification of Policy 351.3 Failed Departments (Dr. Licari) 5i For Passage, Resolution Honoring Vigo County School Corporation and City of Terre Haute (Dr. Bradley) 6. Items for the Information of the Trustees 6a University Investments 6b Financial Report 6c Purchasing Report 6d Vendor Report 6e Faculty Personnel 6f Other Personnel 6g Grants and Contracts 6h Agreements 6i Board Representation at University Events 6j In Memoriam 7. Old Business 8. Adjournment The next Agenda Meeting of the Board of Trustees will take place on campus Thursday, August 25, 2016. AGENDA Friday, May 6, 2016, 1:45 p.m. Annual Meeting of the Indiana State University Board of Trustees State Room, Tirey Hall, Terre Haute, Indiana 3 Call to Order Roll Call Robert Baesler Tanya Bell Kathleen Cabello David Campbell Haley Gravely Randall Minas Edward Pease Kimberly Smith Jeff Taylor 4 Remarks Faculty Senate Chairperson (Dr. MacDonald) Staff Council Chairperson (Ms. Torrence) Student Government Association President (Mr. Cheeks) President of the ISU Foundation (Mr. Carpenter) President of the University (Dr. Bradley) President of the ISU Board of Trustees (Mr. Campbell) 5 New Business Action Items 5a Approval of the Minutes of the February 19, 2016 Meeting and Certification of Executive Session The Indiana State University Board of Trustees met in Executive Session at 1:00 p.m. on Friday, February 19, 2016 in the State Room, Tirey Hall. Trustees present: Mr. Baesler, Ms. Bell, Mrs. Cabello, Mr. Campbell, Ms. Gravely, Mr. Minas, Mr. Pease, Mrs. Smith and Mr. Taylor. 5-14-1.5-6.1 (b) (2) (B) Litigation 5-14-1.5-6.1 (b) (2) (D) Purchase or Lease of Real Property 5-14-1.5-6.1 (b) (6) Personnel The Indiana State University Board of Trustees hereby certifies that no subject matter was discussed in the Executive Session other than the subject matter specified in the public notice. Recommendation: Approval of Board Minutes and Certification of Executive Session. 5b Nominating Committee Report The nominating committee met at 8:30 a.m. Friday, May 6, and places in nomination the following slate of officers for 2016-2017: Chair: Vice Chair: Secretary: Treasurer of the University: Recommendation: Approval of the slate of Board of Trustees officers for 2016-2017, effective July 1, 2016. 5c Board of Trustees Proposed Meeting Dates August 23-25, 2016 Board Retreat/Presidential Evaluation August 25, 2016 Agenda Meeting September 30, 2016 Agenda Meeting (Homecoming is October 1) December 16, 2016 Agenda Meeting (Commencement is December 17) February 23-24, 2017 Two-Day Meeting May 12, 2017 Organizational Meeting (Commencement is May 13th) Recommendation: Approval of the proposed Board of Trustees meeting dates for 2016-17. 5d Finance Committee Report 5d1 Operating Budgets, 2016-17 Presented below are balanced operating budgets based upon estimates of tuition revenue, State appropriations, and other available sources for the fiscal year 2016-17. It is recommended the President of Indiana State University be further authorized to establish salaries and wages for the 2016-17 fiscal year within the capabilities of budgeted resources. Recommendation: Approval of the following operating budgets for the 2016-17 fiscal year and authorization of the President of Indiana State University to establish salaries and wages within the capabilities of budgeted resources. INDIANA STATE UNIVERSITY 2016-17 Budgets The General Fund, Student Services, Auxiliary and Other Operating Units, and Line-Item summary budgets for 2016-17 are described below along with the related key planning points as discussed with the Board of Trustees Finance Committee on February 19, 2016. GENERAL FUND BUDGET Revenues Revenue projected for the General Fund budget in 2016-17 totals $175,800,000, a 2.7% increase compared to 2015- 16. The change in revenue comes primarily from a general student fee increase for resident and non-resident students, an increase in budgeted student enrollment, an increase of $165,375 from Residential Life and $30,000 from the Student Recreation Center for utility cost reimbursement, and other miscellaneous revenue adjustments. The operating appropriation decreased by $264,829 from the 2015-16 level. Budgeted tuition for 2016-17 assumes an average of 100% of the undergraduate and graduate full-time equivalent enrollment of the previous two fall semesters. The increase in net budgeted tuition of $2,226,665 includes a 1.95% tuition and mandatory fee increase ($1,865,706), enrollment growth ($2,828,704), the offset of the increase in the debt service appropriation, and other minor budget adjustments. Overall, student tuition represents 53.1% of the total general fund budget (compared to 37.5% for state operating appropriations). To meet the priorities and commitments reflected in the budget, reallocations (reductions) were required as a part of the 2016-17 budget planning process. A total of $545,084 was reallocated from 2015-16 base budgets to fund increases in compensation and other priority budget items. Included in this amount is $343,851 of retiree life insurance premiums to be charged to the VEBA Trust, effective July 1, 2016. The state maintained the same level of support for Degree Link, a separate line item appropriation, as during the 2015-16 year of $446,438. The appropriation is accounted for in a separate cost center budget to support the delivery of Indiana State University baccalaureate degree programs at Ivy Tech Community College and Vincennes University locations. Expenditures I. Compensation The 2016-17 operating budget contains a projected two percent (2.0%) increase pool for salary adjustments plus amounts set aside for faculty and staff target salary programs. Criteria for any salary adjustments will be determined once enrollment numbers are known for the Fall 2016 semester and an assessment of overall budgetary conditions has been made. Faculty promotions and degree adjustments are funded internally within Academic Affairs. Student wage departmental budgets were also increased by two percent (2.0%) overall. Fringe benefit budgets allocated to each division of the University are annually realigned to more closely reflect actual expenditure patterns. The University provides eligible employees with a full benefit package which includes health coverage (medical, Rx, dental), retirement contributions, life insurance, and long-term disability.