AGENDA AND BUSINESS PAPERS 18, 19, 20 JANUARY 2016 NOTICE OF MEETING AN ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOK will be held at the Administration Centre, 10 Furneaux Street, Cooktown on the, 18,19, 20 January 2016 Tuesday 19 January 2016 9.00 am. Ordinary Meeting commences – open to the public. Timothy Cronin Chief Executive Officer AGENDA AND BUSINESS PAPERS 18, 19, 20 JANUARY 2016 AGENDA CONTENTS AGENDA CONTENTS ................................................................................................... 2 ATTENDANCE: .............................................................................................................. 1 MEETING OPENED ....................................................................................................... 1 APOLOGIES: ................................................................................................................... 1 MAYORAL MINUTE ..................................................................................................... 1 NOTICE OF BEREAVEMENT: ..................................................................................... 1 CONFIRMATION OF MINUTES ................................................................................... 1 CONFIRMATION OF MINUTES OF ORDINARY MEETING ........................................ 1 BUSINESS ARISING: ..................................................................................................... 1 PLANNING AND ENVIRONMENT .............................................................................. 2 REPORT ON SUBMISSIONS RECEIVED DURING PUBLIC NOTIFICATION OF THE DRAFT COOK SHIRE COUNCIL PLANNING SCHEME .................................................................................................................................... 2 APPLICATION FOR A DEVELOPMENT PERMIT FOR MATERIAL CHANGE OF USE FOR INDUSTRY (STORAGE FACILITY) AT 18 FOYSTER DRIVE, LAKELAND - LOT 216 ON RP881059 (DA/3513) ........................... 24 APPLICATION FOR RENEWAL OF TERM LEASE 0/210238 ON LOT 52 ON PLAN BS65; 73 BOUNDARY STREET, COOKTOWN: PARISH OF COOK; LOCALITY OF COOKTOWN. ............................................................................................ 53 ECONOMIC DEVELOPMENT AND COMMUNITY SERVICES ............................. 58 NATURE'S POWERHOUSE ADVISORY COMMITTEE ................................................ 58 2020 ADVISORY COMMITTEE MINUTES AND AMENDMENT OF TERMS OF REFERENCE AND GUIDELINES ................................................................................ 62 REVIEW OF SPONSORSHIP MANAGEMENT POLICY ............................................... 65 REVIEW OF GRANTS POLICY .......................................................................... 73 ECONOMIC DEVELOPMENT PLAN 2016 - 2020 ............................................................ 78 FINANCE ..................................................................................................................... 110 REVENUE AND EXPENDITURE –DECEMBER 2015 ................................................... 110 ADMINISTRATION ................................................................................................... 119 WATERFRONT ADVISORY COMMITTEE MINUTES 14 DECEMBER 2015 ......... 119 COMMITTEE OF THE WHOLE ................................................................................ 121 INFORMATION .......................................................................................................... 122 ENGINEERING SERVICES ....................................................................................... 123 ENGINEERING SERVICES REPORT – DECEMBER 2015 ......................................... 123 APPLICATION FOR A LOCAL GOVERNMENT CHANGE – MINOR BOUNDARY CHANGE LOCKHART RIVER ABORIGINAL SHIRE AGENDA AND BUSINESS PAPERS 18, 19, 20 JANUARY 2016 COUNCIL – LOT 2 ON PLAN WMT 26 – LOCKHART AIRPORT; LOT 6 ON PLAN WMT54 – LINE HILL. ............................................................................................. 130 ECONOMIC DEVELOPMENT AND COMMUNITY SERVICES ........................... 134 ECONOMIC DEVELOPMENT AND COMMUNITY SERVICES DIVISIONAL REPORT – DECEMBER 2015 ................................................................... 134 CORPORATE SERVICES .......................................................................................... 138 SENIOR UNITS MONTHLY REPORT – JANUARY 8, 2016 ........................................ 138 FINANCE ..................................................................................................................... 140 FINANCE STATUS DECEMBER 2015 ............................................................................. 140 BUSINESS SERVICES, RECORDS, ADMINISTRATION & IT REPORT – DECEMBER 2015 – FOR INFORMATION ...................................................................... 146 AGENDA AND BUSINESS PAPERS 18, 19, 20 JANUARY 2016 ATTENDANCE: The Mayor, Cr PH Scott, Councillors A Wilson, KG Price, GC Shephard, PL Johnson, R Bowman, S Clark, Chief Executive Officer (T Cronin), Minute Officer (K Nicolaou). MEETING OPENED The Mayor, Cr PH Scott declared the meeting open at APOLOGIES: MAYORAL MINUTE NOTICE OF BEREAVEMENT: Advice has been received of the passing of As a mark of respect one minute silence was observed. CONFIRMATION OF MINUTES CONFIRMATION OF MINUTES OF ORDINARY MEETING That the minutes of the Ordinary Meeting of 15 December 2016 be confirmed subject to the following amendments Page/Reso # Correction BUSINESS ARISING: 1 AGENDA AND BUSINESS PAPERS 18, 19, 20 JANUARY 2016 PLANNING AND ENVIRONMENT PE1 REPORT ON SUBMISSIONS RECEIVED DURING PUBLIC NOTIFICATION OF THE DRAFT COOK SHIRE COUNCIL PLANNING SCHEME Report No.D16/432 from Council’s Planning Consultants Reel Planning Pty Ltd 1. Purpose The purpose of this report is to provide a summary of the submissions received by Council during the public notification of the draft Cook Shire Council Planning Scheme which concluded on 4th December 2016. Copies of all submissions are attached in Appendix 1. 2. Matters raised in submissions The submissions included matters pertaining to zone designations and overlay mapping for individual allotments, requests to alter specific Scheme provisions, minor corrections to the text, rectification of map labelling errors and recommendations for additional elements to be included in the Scheme. A table of the individual issues and recommended responses is provided in Appendix 2. In summary, it is recommended that the Scheme be amended as follows: . Part 3 – Strategic Framework . Section 3.2 Strategic context (2)(g) to recognise permanence of the agricultural workforce . Section 3.2 Key challenges (1) to recognise shortage of housing in Lakeland . Section 3.2 The Future (1) to specifically identify rural and agricultural production development . Section 3.2 The Future new (6) to identify different infrastructure standards in the smaller towns and settlements . Section 3.3(4)(d) to reflect water availability in Lakeland . Section 3.3(8)(a) to clarify circumstances in Lakeland . Section 3.3.1.1 (6) to protect agricultural resources from pipelines . Section 3.4(2)(e) to include additional issues of concern for Lakeland residents . Section 3.6.1.1(13) to remove the word ‘Downs’ . Section 3.7.1.1 (9) to refer to self-sufficiency in terms of infrastructure servicing only . Part 5 Tables of Assessment . Section 5.8 Operational Work to make third party signs Code Assessable development 2 AGENDA AND BUSINESS PAPERS 18, 19, 20 JANUARY 2016 . Part 6 Zones . Section 6.2.6 Industry Zone Code to remove PO4/AO4.1 to remove duplication of requirements of the Service Station Code . Section 6.2.9 Rural Zone Code amend PO9 to refer to ‘proven resource deposits’ . Part 8 Overlays . Section 8.2.7 Scenic Amenity Overlay Code to remove PO3 to remove duplication of requirements of the Landslide Hazard Overlay Code . Part 9 Development Codes . Include a new Third Party Sign Code . Section 9.3.5 Service Stations Code amend PO4/AO4.1 to merge deleted PO4/AO4.1 from the Industry Zone Code . Schedule 1 . Section SC1.2 Administrative Definitions to include definition of ‘domestic pets’ to remove potential confusion with the defined use of ‘animal keeping’ and include a definition of ‘third party sign’. Schedule 2 Mapping . Amend Zone maps to change: . Lot 1 on SP217466 at Rossville from Environmental Management and Conservation Zone to Rural Zone . Adelaide Street, Cooktown between Furneaux and Charlotte Streets from Recreation and Open Space Zone to unzoned road reserve . Lots 1 & 2 on CP851378 at Rossville from Community Facilities Zone to Rural Zone . Lot 33 on RP860960 at Lakeland from Township Zone to Community Facilities Zone . Lots 1 to 5 on CP907234 at Laura from Community Facility Zone to Township Zone . Lot 12 on SP228337 at Rossville Community Facilities Zone to Rural Zone . Lot 58 on SP208280 at Rossville from Community Facilities Zone to Rural Residential Zone . Quarantine Bay from Rural Residential and Low Density Residential Zone to Township Zone . Part of Lots 39 & 40 on RP710221 at Cooktown from Environmental Management and Conservation Zone to the Rural Zone and the Industry Zone . Weipa port area to ‘Strategic Port Land’ . Lot 16 on SP116852 in Weipa to ‘Strategic Port Land’ . Amend Overlay maps to . Standardise all separation areas to 1,000m . Reformat Urban Expansion Areas Overlay Map to show property boundaries within the identified areas . Amend the Infrastructure Services Overlay Map to accurately reflect the extent of the current serviced