December, 2010, Meeting of the Board of Regents, the Education Committee Will Be Presented with the 2009-2010 Annual Report
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Board of Regents of the University of Wisconsin System Office of the Secretary 1860 Van Hise Hall 1220 Linden Drive Madison, Wisconsin 53706 (608)262-2324 DATE: November 30, 2010 TO: Each Regent FROM: Jane S. Radue PUBLIC MEETING NOTICE Meetings of the UW System Board of Regents and Committees to be held at UW-Madison Memorial Union, 800 Langdon Street, Madison, Wisconsin 53706 on December 9 and 10, 2010 Thursday, December 9, 2010 10:00 a.m. All Regents – Memorial Union, Main Lounge, 2nd Floor Central 1. Calling of the Roll 2. UW-Madison presentation by Chancellor Carolyn “Biddy” Martin: “UW-Madison in China” 3. Report of the President of the Board a. Wisconsin Technical College System Board report b. Additional items that the President of the Board may report or present to the Board 4. Report of the President of the System 5. University of Wisconsin System eCampus 12:00 p.m. Lunch – Memorial Union, Great Hall, 4th Floor Central 1:00 p.m. Education Committee Memorial Union, Main Lounge, 2nd Floor Central 1:00 p.m. Business, Finance & Audit Committee Memorial Union, Beefeaters Room, 3rd Floor East 1:00 p.m. Capital Planning & Budget Committee Memorial Union, Inn Wisconsin, 2nd Floor, East Universities: Madison, Milwaukee, Eau Claire, Green Bay, La Crosse, Oshkosh, Parkside, Platteville, River Falls, Stevens Point, Stout, Superior, Whitewater, Colleges: Baraboo/Sauk County, Barron County, Fond du Lac, Fox Valley, Manitowoc, Marathon County, Marinette, Marshfield/Wood County, Richland, Rock County, Sheboygan, Washington County, Waukesha, Extension: Statewide Friday, December 10, 2010 9:00 a.m. All Regents – Memorial Union, Main Lounge, 2nd Floor Central Persons wishing to comment on specific agenda items may request permission to speak at Regent Committee meetings. Requests to speak at the full Board meeting are granted only on a selective basis and should be made in advance of the meeting, to the Secretary of the Board at 1220 Linden Drive, 1860 Van Hise Hall, Madison, WI 53706. Persons with disabilities requesting an accommodation to attend are asked to contact Jane Radue in advance of the meeting at (608)262-2324. Information about agenda items can be found at http://www.uwsa.edu/bor/meetings.htm or may be obtained from the Office of the Secretary, 1860 Van Hise Hall, Madison, WI 53706, (608)262-2324. The meeting will be webcast at http://www.uwex.edu/ics/stream/regents/meetings/ on Thursday, December 9, 2010 at 10:00 a.m. until approximately 12:00 p.m., and Friday, December 10, 2010 at 9:00 a.m. until approximately 12:00 p.m. November 30, 2010 BOARD OF REGENTS OF THE UNIVERSITY OF WISCONSIN SYSTEM I.1. Education Committee - December 9, 2010 Main Lounge, 2nd Floor Central UW-Madison Memorial Union 800 Langdon Street Madison, Wisconsin 10:00 a.m. All Regents – Memorial Union, Main Lounge, 2nd Floor Central UW-Madison Presentation by Chancellor Carolyn “Biddy” Martin: “UW-Madison in China” Report of the President of the Board Report of the President of the System University of Wisconsin System eCampus 12:00 p.m. Lunch – Memorial Union, Great Hall, 4th Floor Central 1:00 p.m. Education Committee – Memorial Union, Main Lounge, 2nd Floor Central a. Consent Agenda: 1. Approval of the Minutes of the October 8, 2010, Meeting of the Education Committee; 2. UW- Oshkosh: Revised Faculty Personnel Rules. [Resolution I.1.a.(2)] b. UW-Madison Presentation: “Benefits of the Madison Initiative and Transdisciplinary Crosscuts Taking Us in New Directions.” c. Presentation on Student Success Programs for Populations of Opportunity through High-Impact Practices. d. Annual Program Planning and Review Report. e. Reports from the Office of Operations Review and Audit: 1. Student Evaluation of Instruction; 2. Credit for Prior Learning. f. Report of the Senior Vice President: 1. Review of Sabbatical Guidelines; 2. Summary of 2011-12 Sabbatical Assignments. g. Additional items may be presented to the Education Committee with its approval. Amendments to Faculty Personnel Rules University of Wisconsin-Oshkosh EDUCATION COMMITTEE Resolution I.1.a.(2): That, upon recommendation of the Chancellor of the University of Wisconsin-Oshkosh and the President of the University of Wisconsin System, the Board of Regents approves the amendments to the UW-Oshkosh Faculty Personnel Rules. 12/10/10 I.1.a.(2) December 10, 2010 Agenda Item I.1.a.(2) FACULTY PERSONNEL RULES UNIVERSITY OF WISCONSIN-OSHKOSH EXECUTIVE SUMMARY BACKGROUND Section UWS 2.02, Wisconsin Administrative Code (“Faculty Rules: Coverage and Delegation”) requires that rules, policies, and procedures developed by each institution in the System pursuant to Chapters UWS 3, 4, 5, 6 and 8 must be approved by the Board of Regents before they take effect. The proposed revisions to the UW-Oshkosh Faculty Policies and Procedures concern changes to Chapter 3.2.B. on “Stopping or Suspending the Tenure Clock.” The proposed revisions were approved by the UW-Oshkosh Faculty Senate on October 5, 2010, and by Chancellor Richard Wells on October 12, 2010. They have been reviewed by the UW System Office of General Counsel, which has determined that the changes are consistent with State law and Regent and UW System policy. Following are three versions of the relevant section of the UW-Oshkosh Faculty Policies and Procedures: (A) the original version before changes; (B) a version with proposed changes tracked; and (C) a clean copy of the rules as these sections would read subsequent to Board approval. REQUESTED ACTION Approval of Resolution I.1.a.(2), approving the revisions to the UW-Oshkosh Faculty Policies and Procedures Rules. DISCUSSION The proposed revisions to Chapter 3.2.B. change the set of procedures by which probationary faculty may request a discontinuation or suspension of the tenure clock for reasons set forth in section UWS 3.04(3) of the Wisconsin Administrative Code. The proposed revisions specify that the request would first be submitted for approval to the appropriate Dean, prior to being forwarded to the Provost and Chancellor. RECOMMENDATION UW System recommends approval of Resolution I.1.a.(2), approving the revisions to Chapter 3.2.B. of the UW-Oshkosh Faculty Policies and Procedures. (A) UW-OSHKOSH Faculty Policies and Procedures on the discontinuation or suspension of the tenure clock for Probationary Faculty -- ORIGINAL VERSION BEFORE CHANGES Policy Statement in September 2010 UW Oshkosh Faculty and Academic Staff Handbook, page 239 FAC 3.2.B. Stopping or Suspending the Tenure Clock. It is the policy of the University of Wisconsin Oshkosh that these procedures should be implemented in a fair, reasonable, and accommodating manner. Interest in accommodating the special needs of probationary faculty must be considered and evaluated in light of avoiding an undue prolongation or extension in the length of the probationary period. For this reason, the process of making decisions on these requests must ensure that actions are taken in a timely and appropriate manner. Probationary faculty may present a request for stopping the tenure clock for the reasons set forth in section UWS 3.04(3). Requests should be filed as soon as the probationary faculty becomes aware of the circumstances or conditions that necessitate this special treatment. In order to ensure that the review of the request is completed prior to the timeline for the submission of materials for renewal or tenure, the request should be filed no later than forty (40) working days prior to the date scheduled for the initial review. (In emergency or other extenuating circumstances, the Provost and Vice Chancellor may accept and act upon a request in an expeditious manner, provided that reasonable efforts are made to confer with the following individuals and offices (or their equivalents): the college Dean, the department chair, the department personnel committee, and the Director of Equity and Affirmative Action.) If accepted, a request to "suspend the clock" shall not constitute a break in continuous service nor shall it be included in the probationary period. (1) The Provost and Vice Chancellor will serve as the "designated administrative officer" for making decisions on all requests to stop or suspend the tenure clock. (2) Probationary faculty initiate a request in writing filed with the Provost and Vice Chancellor’s Office. Duplicate copies of this material must also be simultaneously filed with the following individuals and offices (or their equivalents): the college Dean, the department chair, the department personnel committee, and the Director of Equity and Affirmative Action. (3) Any comments on the request from the offices designated above must be filed with the Provost and Vice Chancellor’s Office within ten working days. (4) No later than ten working days after the close of the period for receipt of comments, the Provost and Vice Chancellor shall make a final decision on the request. Copies of the decision shall be sent to the following individuals and offices (or their equivalents): the concerned faculty, the Chancellor, the college Dean, the department chair, the department personnel committee, and the Director of Equity and Affirmative Action. This decision is not subject to review or appeal. (a) If the Provost and Vice Chancellor denies the request, it must be based upon clear and convincing reasons that are presented in writing to the probationary faculty member at the time that this decision is made. (b) If the Provost and Vice Chancellor accepts the request, the notification of that decision shall specify the duration of the period covered by the decision and the timeline for the next personnel action pertaining to the probationary faculty member. (B) UW-OSHKOSH Faculty Policies and Procedures on the discontinuation or suspension of the tenure clock for Probationary Faculty – WITH CHANGES TRACKED. Provost’s Administrative Staff Approved: 09/21/10 Faculty Senate Approved: 10/05/10 Chancellor Approved: 10/12/10 FAC 3.2.B.