Cataloging Cultural Objects Cataloging Cultural Objects: a Guide to Describing Cultural Works and Their Images
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Cataloging Cultural Objects Cataloging Cultural Objects: A Guide to Describing Cultural Works and Their Images Editors Getty Research Institute Murtha Baca Los Angeles, California Head, Getty Vocabulary Program and Digital Murtha Baca, Head, Getty Vocabulary Program and Resource Management, Getty Research Institute, Digital Resource Management Los Angeles, California J. Paul Getty Trust, Los Angeles, California Patricia Harpring Kenneth Hamma, Executive Director, Managing Editor, Getty Vocabulary Program, Digital Policy and Initiatives Getty Research Institute, Los Angeles, California Elisa Lanzi Rice University, Houston, Texas Director, Imaging Center, Department of Art, Chuck Henry, Chief Information Officer Smith College, Northampton, Massachusetts Mark Pompelia, Director of Visual Resources, Linda McRae Department of Art History Director, College of Visual and Performing Arts, Gaylon Denney, Budget Director, Department Visual Resources Library, University of South of Art History Florida, Tampa, Florida Union Catalog of Art Images, University of Ann Whiteside California, San Diego, La Jolla, California Head, Rotch Library of Architecture and Linda Barnhart, UCAI Project Coordinator Planning, Massachusetts Institute of Technology, Brad Westbrook, formerly UCAI Design Librarian Cambridge, Massachusetts University of South Florida College of Visual and Performing Arts, Project Manager Tampa, Florida, Faculty Research Council Diane M. Zorich Information Management Consultant for Cultural Organizations, Princeton, New Jersey Visual Resources Association EXECUTIVE BOARD 2005 Advisory Committee Kathe Hicks Albrecht Matthew Beacom Visual Resources Curator, American University, Metadata Librarian, Yale University Library, Washington, DC New Haven, Connecticut Virginia (Macie) Hall Erin Coburn Senior Information Technology Specialist, Manager, Collections Information, Johns Hopkins University, Baltimore, Maryland J. Paul Getty Museum, Los Angeles, California Jeanne M. Keefe Janice Eklund Visual Resources Librarian, Rensselaer Polytechnic Curator of Visual Resources, Department of History Institute, Troy, New York of Art, University of California, Berkeley, California Betha Whitlow Mary Elings Curator of Visual Resources, Archivist for Digital Collections, The Bancroft Library, Washington University in Saint Louis, University of California, Berkeley, California Saint Louis, Missouri Ardys Kozbial Linda Reynolds Digital Projects Librarian, University of California, Visual Resources Curator, Williams College, San Diego, La Jolla, California Williamstown, Massachusetts Elizabeth O’Keefe Ann M. Thomas Director of Collection Information Systems, Slide Curator, Union College, Pierpont Morgan Library, New York, New York Schenectady, New York Trish Rose Christine E. Hilker Metadata Librarian, University of California, Director, Smart Media Center, San Diego, La Jolla, California University of Arkansas, Fayetteville, Arkansas Layna White Head of Collections Information and Access, PROJECT TREASURER San Francisco Museum of Modern Art, San Francisco, California Loy Zimmerman Arts Curator, Visual Resources Collection, University of California, Irvine, Irvine, California Acknowledgements MAJOR FUNDING Project Web Designers The Getty Foundation, Los Angeles, California PHASE I DESIGN Digital Library Federation, Washington, DC Mark Pompelia Director, Visual Resources Center, ADDITIONAL ASSISTANCE Department of Art History, Rice University, Houston, Texas Andrew W. Mellon Foundation New York, New York Phase I Web site images courtesy of Allan T. Kohl and Donald J. Waters, Program Officer, the Art Images for College Teaching Web site, a free-use Scholarly Communications image resource for the educational community. Cataloging Cultural Objects: A Guide to Describing Cultural Works and Their Images PHASE II DESIGN AND CCO LOGO Maria Oldal Kalika Yap Head of Cataloging and Database Maintenance, CEO, Citrus Studios, Pierpont Morgan Library, New York, New York Santa Monica, California Jane Bassett Rosario Principal Processing Archivist, The Bancroft Library, University of California, Berkeley, Berkeley, California CCO Listserv Coordinator Judy Silverman Benjamin Kessler Head of Cataloguing, Canadian Centre Chicago, Illinois for Architecture, Library, Montréal, Québec Erin Stalberg CCO Reviewers Head, Cataloging Services, University of Virginia Randal Brandt Library, Charlottesville, Virginia Principal Cataloger, Kay Teel Bancroft Library, University of California, Cataloging Librarian, Stanford University, Berkeley, California Stanford, California Carole Campbell Registrar, J. Paul Getty Museum, Los Angeles, California Jennie Choi Special Thanks Collections Management Coordinator, To Joan Weinstein, Associate Director, and Jack Metropolitan Museum of Art, New York, New York Meyers (formerly Deputy Director) of the Getty Sherman Clarke Foundation, and David Seaman, Executive Direc- Head of Original Cataloging, tor, and Daniel Greenstein (formerly Executive Bobst Library, New York University, Director) of the Digital Library Federation, for New York, New York their vision and advocacy. Claudine Dixon Curatorial Associate, To Madeleine Lafaille, Canadian Info-Muse Grunwald Center for the Graphic Arts, Hammer Network, for providing copies of the Canadian Museum, UCLA, Los Angeles, California Info-Muse Network cataloging guide, Document- Heather Dunn ing Your Collections: Info-Muse Network Docu- Heritage Information Analyst, Standards, Canadian Heritage Information Network, mentation Guide; Elizabeth O’Donnell for the Gatineau, Quebec translations of Méthode d’inventaire informatique des objects beaux-arts et arts décoratifs, the James Eason Archivist for Pictorial Collections, French museum documentation guide. The Bancroft Library, University of California, Berkeley, Berkeley, California To members of the VRA Data Standards Eileen Fry Committee who were actively involved in the ini- Fine Arts Slide Librarian and DIDO Administrator, tial planning stages: Jane Ferger, Margaret Indiana University, Bloomington, Indiana Webster, Benjamin Kessler, Eileen Fry, Janice Jonathan Furner Eklund, and Elizabeth O’Donnell. The following Associate Professor, Department of Information individuals contributed unpublished cataloging Studies, University of California, Los Angeles, manuals used at their institutions: Sheryl Fisch Los Angeles, California (California State University cataloging manual); Jocelyn Gibbs Gregory Most (Manual for Cataloging and Head of Special Collections Cataloging, Getty Research Institute, Los Angeles, California Classifying Slides, National Gallery of Art Slide Library); Linda Bien (ARTSI—Automated Virginia (Macie) Hall Senior Information Technology Specialist, ReTrieval of Slide Information Cataloging Man- Johns Hopkins University, Baltimore, Maryland ual, Concordia University); and Sheila Hannah Benjamin Kessler, Chicago, Illinois (VIRCONA Data Dictionary, Bainbridge Bunting Brian Mains Memorial Slide Library, University of New Art Information Manager, Mexico). The Huntington Library, Art Collections, and Botanical Gardens, San Marino, California To Patrick Hogan, Editorial Director, and Jenni Marla Misunas Fry, Acquisitions Editor, of ALA Editions, and to Collections Information Manager, Helen Glenn Court of Formandsubstance.com. San Francisco Museum of Modern Art, San Francisco, California Last, but not least, to the many catalogers Lina Nagel Vega across the cultural heritage community who Project Director, Tesauro de Arte & Arquitectura, Centro de Documentación de Bienes Patrimoniales, have contributed their valuable expertise and Santiago, Chile point of view. Cataloging Cultural Objects A Guide to Describing Cultural Works and Their Images Murtha Baca ● Patricia Harpring Elisa Lanzi ● Linda McRae ● Ann Whiteside On behalf of the Visual Resources Association AMERICAN LIBRARY ASSOCIATION Chicago 2006 CCO Logo Design: Citrus Studios Cover image courtesy of Allan T. Kohl, Art Images for College Teaching While extensive effort has gone into ensuring the reliability of informa- tion appearing in this book, the publisher makes no warranty, express or implied, on the accuracy or reliability of the information, and does not assume and hereby disclaims any liability to any person for any loss or damage caused by errors or omissions in this publication. Design and composition by ALA Editions in Bookman and Helvetica Condensed typefaces using QuarkXPress 5.0 on a PC platform. Printed on 50-pound white offset, a pH-neutral stock, and bound in 10-point cover stock by Victor Graphics. The paper used in this publication meets the minimum requirements of American National Standard for Information Sciences—Permanence of Paper for Printed Library Materials, ANSI Z39.48-1992. ∞ Library of Congress Cataloging-in-Publication Data Cataloging cultural objects : a guide to describing cultural works and their images / editors, Murtha Baca ... [et al.]. p. cm. Includes bibliographical references and index. ISBN 0-8389-3564-8 1. Cultural property—Documentation—Standards. 2. Antiquities— Documentation—Standards. 3. Architecture—Documentation— Standards. 4. Art—Documentation—Standards. 5. Cataloging— Handbooks, manuals, etc. 6. Cataloging of art—Handbooks, manuals, etc. 7. Cataloging of pictures—Handbooks, manuals, etc. I. Baca, Murtha. CC135.C37 2006 363.6'9—dc22 2006013342 ISBN-10: 0-8389-3564-8 ISBN-13: 978-0-8389-3564-4 Copyright © 2006 by Visual Resources Association. All rights reserved except those which may be granted by Sections 107 and 108 of the Copyright